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TC Packet 10-14-2025_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, October 14, 2025 BEGINS AT 5:00 PM Hybrid meeting; in-person at Avon Town Hall, 100 Mikaela Way or virtually through Zoom. Registration is on the header at Avon.org AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (See Agenda on page 3) AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:05 PM 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Council approval. 5. CONSENT AGENDA 5.1. Approval of September 22, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2. ACTION: Beaver Creek Skier & Restaurant Shuttle Agreement (Mobility Manager James Shoun) 5.3. ACTION: Approval of Conceptual Design Agreement for Sun Road Redevelopment with Lionheart Places, LLC (Community Development Director Matt Pielsticker) 5.4. ACTION: Approval of Extension Public Improvements Agreement (PIA) for McGrady Acres (Senior Engineer Nicole Mosby) 6. BUSINESS ITEMS 6.1. PRESENTATION: Avon’s Ballot Box Location and Election Updates (Town Clerk Miguel Jauregui Casanueva and Eagle County Clerk and Recorder Becky Close) 6.2. ACTION: Proclamation Honoring High Five Access Media Day (Chief Administrative Officer Ineke de Jong and High Five Access Media Director JK Perry) 6.3. WORK SESSION: Regional Housing Solutions - Introduction (Town Manager Eric Heil and GPS Consultant Brian Pool) 6.4. PUBLIC HEARING, Resolution 25-24: Finding State Land Board Property Eligible for Annexation (Community Development Director Matt Pielsticker) 6.5. PUBLIC HEARING: ORDINANCE 25-17, Second Reading: Update to Chapter 5.08 Liquor Licenses (Town Clerk Miguel Jauregui Casanueva) 6.6. PRESENTATION: Parks Improvements and Summer Recap (Recreation Director Michael Labagh) 7. WRITTEN REPORTS 7.1. Draft September 9th Health & Recreation Committee Minutes (Aquatics Superintendent Kacy Carmichael) 7.2. Draft September 18th CASE Committee Minutes (Special Events Coordinator Emily Dennis) 7.3. September 22nd PZC Abstract (Development Coordinator Emily Block) 7.4. Monthly Financials (Senior Accountant Dean Stockdale) 7.5. Signed Position Statement Letters (Chief Administrative Officer Ineke de Jong) _____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. 7.6. Quarterly Housing Updates (Housing Planner Patti Liermann) 7.7. Quarterly Update on 2025 Department Goals (Town Manager Eric Heil) 7.8. 2025 Events Season Recap (Senior Special Events Coordinator Chelsea van Winkle) 7.9. Community Grant Program Funding Recommendations (Marketing & Communications Manager Elizabeth Wood) 7.10. Night of Excellence Awards (Chief of Police Greg Daly) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES 9. ADJOURN Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments during any agenda item and may limit public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. The timer for public comment shall begin promptly after the speaker states their name and place of residence. Article VIII. Public Comments, Avon Town Council Simplified Rules of Order, Amended and Readopted by Resolution No. 24-17. AVON LIQUOR LICENSING AUTHORITY MEETING AGENDA TUESDAY, OCTOBER 14, 2025 MEETING BEGINS AT 5:00 PM Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom 1.CALL TO ORDER AND ROLL CALL 2.APPROVAL OF AGENDA 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA [AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK . SPEAKER MAY REQUEST MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL .] 5.PUBLIC HEARING (QUASI-JUDICIAL) FOR RENEWAL 5.1. APPLICANT: DILLON COMPANIES LLC D/B/A CITY MARKET #26 LOCATION: 72 BEAVER CREEK PLACE TYPE: FERMENTED MALT BEVERAGE AND WINE (CITY) MANAGER: ALICIA SAMUELS 6.APPROVAL OF THE MINUTES FROM MAY 27, 2025 LIQUOR LICENSING AUTHORITY MEETING (AUTHORITY SECRETARY MIGUEL JAUREGUI CASANUEVA) 7.WRITTEN REPORT 7.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (AUTHORITY DEPUTY SECRETARY BRENDA TORRES) 8.ADJOURNMENT 970-748-4022 btorres@avon.org TO: Avon Liquor Licensing Authority FROM: Brenda Torres, Deputy Town Clerk | Liquor Licensing Authority Deputy Secretary RE: PUBLIC HEARING (Quasi-Judicial) for Liquor License Renewal Application – Dillon Companies LLC d/b/a City Market #26 DATE: October 8, 2025 SUMMARY: Dillon Companies LLC d/b/a City Market #26, has submitted an application for renewal of its liquor license. The application includes all required materials and fees, as confirmed by the Colorado Liquor Enforcement Division. A background check conducted by the Deputy Town Clerk and the Avon Police Department revealed no criminal history for the store manager. Violation Notification - On November 21, 2024, the Town Clerk’s Office received notification from the Liquor Enforcement Division regarding a liquor violation that occurred on March 29, 2024. This violation resulted in a formal Stipulation, Agreement, and Order #SA 24-GJ-42. The 2024–2025 liquor license was administratively renewed on October 14, 2024. It is worth noting that at the time of this renewal, the Town Clerk’s Office had not received notice of the violation, which was formally communicated by the Liquor Enforcement Division on November 21, 2024 and the local background check performed by the Avon Police Department on September 30, 2024 showed no violations or any other concerns at the time. Next Steps - Due to the violation being reported within the twelve-month period preceding this renewal, administrative renewal is no longer permitted. As such, the application must be reviewed by the Local Liquor Licensing Authority. BACKGROUND: Section 44-3-302, C.R.S., provides guidelines for liquor licensing renewals, which are submitted to the Local Licensing Authority. The Deputy Town Clerk has reviewed the application and found the materials in order. Violation Description - City Market #26 was the subject of an investigation conducted by the Colorado Department of Revenue Liquor Enforcement Division. Agents of the Division allege violations of the Colorado Liquor Code, Sections 44-3-901(1)(b)(I) and 44-3-901(11). On March 29, 2024, the Licensee, through its employee/agent Des Tan Yu, permitted the selling, serving, giving, or procuring of an alcoholic beverage (a 25.4 fl oz can of Fosters Lager fermented malt beverage) to an eighteen-year- old underage purchaser working with the Liquor Enforcement Division, without verifying identification. This action was in violation of the statutes cited above. On November 21, 2024, the Deputy Town Clerk confirmed with the Division that the Licensee/Applicant has paid the fine and fulfilled all requirements for the matter to be considered closed. The manager and representatives of City Market #26 have been invited to attend the Liquor Licensing Authority meeting. ACTION BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY: The Town Council, acting as the Local Liquor Licensing Authority, will consider the following liquor license renewal application. A public hearing is required before final action is taken. • Applicant Name: Dillon Companies LLC d/b/a City Market #26 • Location: 72 Beaver Creek Place • Manager: Alicia Samuels • Permit Type: Fermented Malt Beverage and Wine (City) Page 2 of 2 PROPOSED MOTION: “I move to approve (or deny based upon statutory grounds for denial) the liquor license renewal application for Dillon Companies LLC d/b/a City Market #26.” Thank you, Brenda ATTACHMENT A: Application for Liquor License Renewal (State form DR 8400) ATTACHMENT A AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES TUESDAY, MAY 27, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Page 1 1.CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Chair Tamra N. Underwood called the May 27, 2025, Avon Liquor Licensing Authority Board Meeting to order at 5:00 p.m. A roll call was taken, and Board Members present in person were Chico Thuon, Lindsay Hardy, Ruth Stanley, Vice- Chair Richard Carroll, and Chair Tamra N. Underwood. Absent were Board Members Kevin Hyatt and Gary Brooks. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Board Secretary Miguel Jauregui Casanueva, Board Deputy Secretary Brenda Torres, Chief Financial Officer Paul Redmond, Rec Director Michael Labagh, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Development Coordinator Emily Block, Engineering Director Eva Wilson, General Government Intern Arnell Wade, and Avon Police Chief Greg Daly. Town Attorney Nina P. Williams joined the meeting virtually. 2.APPROVAL OF AGENDA Video Start Time: 00:01:02 Chair Underwood initiated the meeting with the agenda approval process. Board Member Hardy motioned to approve the Liquor Licensing Authority Agenda, as presented. Board Member Stanley seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:12 Chair Underwood inquired whether any Board members had conflicts of interest related to the Agenda. Board Member Hardy disclosed a potential conflict concerning Councilors attending “A Taste of Nature” under Business Item 5.1. After review, the Avon Liquor Licensing Authority Board, in conjunction with Town Attorney Williams, unanimously determined that this did not constitute a conflict of interest and was considered a disclosure only. No other potential conflicts or conflicts were disclosed. 4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Video Start Time: 00:02:50 Chair Underwood explained that public comment can be made by participating in the meeting in person, via zoom’s video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and no public comment was made in person nor virtually. 5. PUBLIC HEARING (QUASI-JUDICIAL) FOR A SPECIAL EVENTS LIQUOR PERMIT Video Start Time: 00:03:20 5.1. Applicant Name: Walking Mountains Science Center Event: A Taste of Nature Location: 318 Walking Mountains Lane Date and Time: 5:15 pm – 10:30 p.m. on July 8, 2025 Type: Special Event Permit Manager: Acadia Caryl Liquor Authority Deputy Secretary Brenda Torres presented the findings related to the application and introduced the Applicant’s representative, Acadia Caryl, who was present in person and joined her at the podium to respond to questions. Ms. Torres confirmed that the application was complete and ready for consideration by the Liquor Authority. After Ms. Caryl addressed questions from the Board, Chair Underwood opened the public hearing. No AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES TUESDAY, MAY 27, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Page 2 public comments were received, either in person or virtually. Board Member Hardy moved to approve the application. Board Member Stanley seconded the motion. The motion carried unanimously with a 5-0 vote of those present. 6. PUBLIC HEARING (QUASI-JUDICIAL) FOR A SPECIAL EVENTS LIQUOR PERMIT Video Start Time: 00:03:20 6.1. Applicant Name: Walmart Inc D/B/A Walmart Supercenter #1199 Location: 171 Yoder Ave Type: Fermented Malt Beverage and Wine (City) Manager: Sigrid Escalante Liquor Authority Secretary Miguel Jauregui Casanueva presented the findings related to Walmart’s liquor license renewal and introduced Benjamin Kweskin, Legal Counsel for Walmart Inc., who joined virtually, and Ms. Escalante, Store Manager, who appeared in person to respond to questions. Town Clerk Jauregui facilitated the Board’s deliberations regarding Walmart’s liquor violation from April 15, 2024, including inquiries about measures implemented to prevent future sales of alcohol to minors. Chair Underwood opened the public hearing. Mr. Ian Grask, an Avon resident, provided in-person comments and asked questions regarding compliance checks, which Mr. Kweskin addressed by expanding on Walmart’s internal compliance procedures. Chief Daly added context regarding routine compliance checks conducted by the Colorado Department of Revenue Liquor Enforcement Division in Avon. No additional public comments were received in person or virtually. Board Member Stanley moved to approve the renewal application. Board Member Thuon seconded the motion. The motion passed unanimously with a 5-0 vote of those present. 7.APPROVAL OF THE MINUTES FROM THE JANUARY 28, 2025 MEETING Video Start Time: 00:19:10 Board Member Stanley motioned to approve the Minutes from Tuesday, January 28, 2025, as presented. Board Member Thuon seconded the motion. The motion carried with a 5-0 vote of those present. 7. WRITTEN REPORT 7.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (DEPUTY TOWN CLERK BRENDA TORRES) 8. ADJOURNMENT The Avon Liquor Licensing Authority Meeting adjourned at 5:20 p.m. These minutes are only a summary of the proceedings of the Local Liquor Licensing Authority meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ____________________________________ Miguel Jauregui Casanueva, Liquor Authority Secretary AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES TUESDAY, MAY 27, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM Page 3 APPROVED: Tamra N. Underwood ___________________________________ Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks (970) 748-4022 btorres@avon.org AVON LIQUOR LICENSING AUTHORITY WRITTEN REPORT To: Avon Liquor Licensing Authority From: Brenda Torres, Deputy Town Clerk | Liquor Licensing Authority Deputy Secretary Date: October 8, 2025 Topic: REPORT ON RECENT LIQUOR LICENSE ADMINISTRATIVE APPROVALS SUMMARY: The Town’s local liquor licensing regulations allow for administrative review and approval of routine liquor license applications, including: (1) Renewals, (2) Modification of Ownership, (3) Modification of Managers, and (4) Special Event Permits for events already approved by the Town Council. Requirements for administrative approval include that the application is complete, there is no new criminal activity on the background check and there are no liquor code violations during the last year. Renewals require notice to be posted for seven days, and Special Event Permits for ten days and require the Town Clerk’s Office to accept comments and/or requests for a public hearing before the Avon Liquor Licensing Authority. In all cases, the Deputy Town Clerk has the discretion to refer the application to the Avon Liquor Licensing Authority. The Deputy Town Clerk is required to report administrative approvals, which is the reason for this written report. Dating back to May 27, 2025, the Town has received 9 renewal and 1 report of changes/change of manager applications that have met all the requirements for administrative review and approval and were ultimately approved by the Deputy Town Clerk | Liquor Licensing Authority Deputy Secretary. No comments, complaints, or request for hearings were received. They are as follows: Renewals: Applicant: Yerf LLC d/b/a Ticino Italian Restaurant Location: 100 W Beaver Creek Blvd. Unit 127 Type: Hotel and Restaurant (City) Manager: Sasha Frey Applicant: Benchmark Liquors INC d/b/a Beaver Liquors Location: 110 E Beaver Creek Blvd. Type: Liquor Store (City) Manager: David Courtney Applicant: Suncor Energy Sales INC d/b/a Shell Location: 0047 Nottingham Road Type: Fermented Malt Manager: Anakut Loya Applicant: Krusen INC d/b/a Avon Liquors Location: 100 W Beaver Creek Blvd Type: Liquor Store (city) Manager: Brian Kruse (970) 748-4022 btorres@avon.org Applicant: Look Ma Enterprises LLC d/b/a Loaded Joe’s Location: 82 E Beaver Creek Blvd Suite 104 & 109 Type: Hotel & Restaurant Manager: Brandt Olsen Applicant: Chair Four LLC d/b/a VIN 48 Location: 48 East Beaver Creek Boulevard Type: Hotel and Restaurant (City) Manager: Collin Baugh Applicant: Pazzo’s West INC d/b/a Pazzo’s Pizzeria Location: 82 E Beaver Creek Blvd. Type: Hotel & Restaurant (City) Manager: Mark Andrew Colwell Applicant: Vail Valley Mexican Foods, LLC d/b/a Agave Location: 1060 E Beaver Creek Type: Hotel & Restaurant (City) Manager: Richard Wheelock Jr Applicant: Procured Produced Provisions, LLC d/b/a R Farmer’s Market; R Farmer's Kitchen Location: 51 Beaver Creek Place Units 3 & 4 Type: Hotel & Restaurant (City) Manager: Riley Romanin New Manager Application: Applicant: Dillon Companies, LLC d/b/a City Market #26 Location: 0072 Beaver Creek Place Type: Fermented Malt New Manager: Alicia Samuels Thanks, Brenda AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the September 23, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Gary Brooks, Lindsay Hardy, Mayor Pro Tem Richard Carroll, and Mayor Tamra N. Underwood. Councilor Kevin Hyatt was absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Finance Director Paul Redmond, Recreation Director Michael Labagh, Housing Planner Patti Liermann, Facilities Manager Luis Tapia, Culture, Arts and Special Events Chief Danita Dempsey, IT Carlos Molina, and Avon Police Chief Greg Daly. Town Attorney Nina P. Williams joined the meeting virtually. 2. APPROVAL OF AGENDA Video Start Time: 00:01:35 Mayor Underwood initiated the meeting with the Agenda approval process. Councilor Thuon motioned to approve the Agenda, as presented. Councilor Brooks seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:15 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:30 Mayor Underwood explained that public comment may be provided in person, via Zoom (video/audio), by telephone, or by email. She clarified that this portion of the meeting is reserved for items not listed on the agenda. Comments are limited to three minutes, with an additional minute granted at Council’s discretion. Members of the public are asked to address Council directly and should not expect a response, as this time is intended solely for public input. Mayor Underwood invited comments from those present in the room or participating virtually and requested that, upon stepping up to the podium, speakers state their name and, optionally, their neighborhood or Town of residence. Mayor Underwood opened the floor to public comment, and Charles “Chuq” Yang, resident of Avon, took the podium in person and stated that he laments the cancellation of Lakeside Cinema. Tim McMahon, resident of Avon, took the podium in person and stated that the speed limit sign on West Beaver Creek Boulevard is damaged and needs repair. He added that on Tuesday at Second Street Tavern there will be a voter registration drive. He also noted there will be another voter registration drive at Loaded Joe’s. Jeremy Johnston, resident of Avon, took the podium in person and stated that the church on Highway 6 is affecting traffic due to overflow parking during services. He asked Council to reconsider such an accommodation, stating that it poses dangers to motorists and pedestrians, particularly near Mountain Stream Condos and Riverside Condos. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 2 No other public comment was made in person or virtually. Town Manager Eric Heil advised that parking for the church is outside the Town of Avon’s jurisdiction, and there is no agreement between the Town of Avon and the Church. He also clarified that the cancellation of Lakeside Cinema has not been made as part of the 2026 budget. He invited Mike Jackson to take the podium and introduce himself as the new Public Works Director, which he did. 5. CONSENT AGENDA Video Start Time: 00:13:20 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of September 9, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) Councilor Thuon motioned to approve the Consent Agenda, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 6. BUSINESS ITEMS 6.1. RESOLUTION 25-23: Supporting Eagle River Water & Sanitation District Ballot Measure on General Obligation Bond for Regional Wastewater Facility Upgrades (Chief Administrative Officer Ineke de Jong) Video Start Time: 00:15:00 Chief Administrative Officer Ineke de Jong delivered a presentation related to Resolution 25-23: Supporting Eagle River Water & Sanitation District (ERWSD) Ballot Measure on General Obligation Bond for Regional Wastewater Facility Upgrades. Mayor Underwood opened the floor to public comment, and Sarah Smith Hymes, resident of Avon, took the podium virtually and stated that she is on the Board of ERWSD. She explained that the upgrade is not optional and will be funded either by bonds or an increase in rates, which would be more costly. She recommended that those eligible vote in favor of the bond alternative. Charles “Chuq” Yang, resident of Avon, took the podium in person and stated that he is also on the Board of ERWSD. He added that the payor base for bonds is larger than the group of account holders who would otherwise bear the cost, making the bond option more equitable for all. No other public comment was received in person or virtually. Councilor Brooks stated that ERWSD will explain the rationale to the public as part of their communication strategy. Mayor Underwood noted that Fair Campaign Finance requirements will be met by ERWSD, and that a citizen committee is in favor of lobbying for funding these improvements through bonds and property taxes. Councilor Brooks motioned to approve Resolution 25-23, as presented. Councilor Stanley seconded the motion. The motion carried unanimously with a 6-0 vote of those present. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 3 6.2. PUBLIC HEARING: RESOLUTION 25-22 Approving 2nd Amendment to 2025 Budget (Chief Financial Officer Paul Redmond) Video Start Time: 00:26:30 Chief Financial Officer Paul Redmond presented information regarding Resolution 25-22: Approving the 2nd Amendment to the 2025 Budget. He responded to Council questions on topics including: increased water consumption, elevator repairs, body-worn cameras, furniture for additional workstations, Recreation Center parking fees, Birds of Prey funding, and rising costs of community sponsor tickets. Mayor Underwood opened the public hearing for comment. No public comments were received, either in person or virtually. Councilor Hardy requested that staff more closely monitor increases in water fees and similar costs. Councilor Hardy moved to approve Resolution 25-22 as presented. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 6.3. WORK SESSION: Review of Estimated 2026 Revenues and Estimated 2026 Personnel Costs (Town Manager Eric Heil and Chief Finance Officer Paul Redmond) Video Start Time: 00:XX:XX Video Start Time: 00:38:31 Town Manager Eric Heil and Chief Financial Officer Paul Redmond presented during the work session on the Estimated 2026 Revenues and Personnel Costs. Mayor Underwood opened the floor for public comment. No comments were received, either in person or virtually. Councilor Thuon emphasized the importance of supporting staff as revenues remain flat. Mayor Underwood expressed support for staff retention, maintaining the current level of health insurance benefits, and continuing merit-based salary increases. As this was a work session, Council provided direction to Staff, no public comment was received, and no formal motion was requested. 6.4. WORK SESSION: Review of Draft 2026 Department Goals (Town Manager Eric Heil) Video Start Time: 00:59:55 Town Manager Eric Heil delivered a presentation related to the work session for the review of Draft 2026 Department Goals. As this was a work session, Staff received direction from Council, no public comment was received in person nor virtually, and no motion was requested. 6.5. WORK SESSION: Review of Draft 2026 Capital Improvement Projects Plan (Town Manager Eric Heil) Video Start Time: 01:23:15 Town Manager Eric Heil presented during the work session on the Draft 2026 Capital Improvement Projects Plan, joined virtually by Engineering Director Eva Wilson. Mayor Underwood opened the floor for public comment. No comments were received in person or virtually. Gary Brooks spoke in favor of prioritizing the aquatics center, deferring the pedestrian mall, and increasing bid amounts as part of the project solicitation process. As this was a work session, Council provided direction to Staff, no additional public comment was received, and no formal motion was requested. 6.6. PUBLIC HEARING: ORDINANCE 25-17, First Reading: Update to Chapter 5.08 Liquor Licenses (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 01:51:15 Town Clerk Miguel Jauregui Casanueva presented the first reading of Ordinance 25-17. Mayor AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 4 Underwood asked Town Attorney Williams whether the third “whereas” clause included language regarding location-based restrictions. Town Attorney Williams confirmed that it does. Mayor Underwood opened the public hearing for comment. No public comments were received, either in person or virtually. Councilor Thuon moved to approve the first reading of Ordinance 25-17, as presented. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 6.7. ACTION: Final Slopeside Conceptual Design (Community Development Director Matt Pielsticker) Video Start Time: 02:00:00 Community Development Director Matt Pielsticker delivered a presentation related to the Final Slopeside Conceptual Design. The Ulysses Team was present at the podium to talk about the project and answer Council questions. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Councilor Brooks motioned to approve the final Slopeside conceptual design, as presented. Councilor Hardy seconded the motion. The motion carried unanimously with a 6-0 vote of those present. With unanimous support from her fellow Councilors, Mayor Underwood declared a 10-minute recess starting at 7:25 p.m. Council reconvened at 7:35 p.m. 6.8. PRESENTATION: Update on Village (at Avon) Planning Areas A and B (Community Development Director Matt Pielsticker) Video Start Time: 02:25:35 Community Development Director Matt Pielsticker delivered a presentation on the update for Village (at Avon) Planning Areas A and B. He was joined at the podium by Jay Eck, Managing Partner of Kensington Development. Jay Eck addressed questions regarding elevation changes in the planning areas. The discussion also covered the projected fall 2027 opening of Whole Foods, water rights, potential water features, and sewage issues that could impact the site plan. Mayor Underwood opened the floor for public comment. Charlie Sherwood, an Avon resident, spoke in person in support of the proposed water features. No other public comments were received, either in person or virtually. Councilor Hardy expressed concerns about a deviation from the original plan regarding the promenade feature in Part Two. She suggested additional sound mitigation near the roundabout corner and spoke positively about the inclusion of Whole Foods. As this was a presentation, Staff received feedback and direction from Council, and no motion was requested. 6.9. PUBLIC HEARING: ORDINANCE 25-15, Second Reading: Authorizing the Use of an Automated Vehicle Identification System (AVIS) for Speed Enforcement in Avon (Police Chief Greg Daly) Video Start Time: 03:11:00 Police Chief Greg Daly delivered a presentation on Ordinance 25-15, Second Reading: Authorizing the Use of an Automated Vehicle Identification System (AVIS) for speed enforcement in Avon. Council discussed the AVIS system details, the four corridors included in the ordinance, and the implementation of the program, including final camera locations. Mayor Underwood opened the public hearing for comment. Charlie Sherwood, an Avon resident, spoke in person and expressed concerns about the accuracy of the data, described the proposed AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5 solution as excessive, advocated for a sunset clause, suggested that speeds between 0–10 MPH should be exempt from tickets, and warned that the specified locations could result in thousands of tickets, which he viewed as an overcorrection. He also requested that written materials be added to the packet as part of the public record. No other public comments were received, either in person or virtually. Town Attorney Nina Williams responded to Council questions regarding the corridors and descriptors in the ordinance. Mayor Pro Tem Carroll suggested extending the corridor lengths and provided staff with four corrections to Section 10.50.040 (a)(1)–(4): 1. North and Southbound Avon Road, between Roundabout 4 and Roundabout 5 2. East and Westbound US Highway 6, between Stonebridge Drive and Avon Road 3. East and Westbound West Beaver Creek Boulevard, between Lake Street and Millie Lane 4. East and Westbound Nottingham Road, between Avon Road and Metcalf Road Mayor Pro Tem Carroll moved to approve the second reading of Ordinance 25-15 with the noted changes. Councilor Thuon seconded the motion. The motion carried unanimously with a 6–0 vote of those present. The Town Manager noted that signage related to pedestrian safety will be installed. He also requested Council authorization to sign the contract with the vendor, which received unanimous approval. 6. WRITTEN REPORTS 7.1. August 28th Upper Eagle Regional Water Authority Summary (Mayor Underwood) 7.2. Sept 8th Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.3. Monthly Financials (Senior Accountant Dean Stockdale) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 04:28:15 Mayor Pro Tem Carroll reported on the Core Transit meeting, noting the adoption of a 10-year plan, the approval of a winter bus schedule, and the scheduling of a budget retreat. Councilor Stanley congratulated the Avon Art Guild for their art show at Colorado Mountain College and thanked the Culture, Arts, and Special Events Team for a successful special event season. Councilor Hardy announced she will be absent in October due to a rafting trip in the Grand Canyon. She expressed concern about the current state of the world, the State, and the Town, given the many ongoing issues. She also mentioned the upcoming Polar Plunge event on October 25, 2025, at Nottingham Lake. Councilor Brooks commended Kroger for repaving the City Market parking lot. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 9:43 p.m. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 23, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6 These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ________________________________ Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Underwood ___________________________________ Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks 970-949-1338 jshoun@avon.org TO: Honorable Mayor Underwood and Council members FROM: Jim Shoun, Mobility Manager RE: Skier Shuttle IGA with Beaver Creek DATE: October 14, 2025 SUMMARY: This report requests Council approval of the 2025-2026 Avon-Beaver Creek Shuttle Agreement. The attached IGA lays out the service levels and payment terms for the upcoming ski season. Once approved by Avon Town Council and the Beaver Creek Resort Company Board, the agreement will be sent via Adobe Acrobat Sign to Mayor Underwood for signature. BACKGROUND: Each year, the Town of Avon adds bus service to Beaver Creek during the ski season. This service includes the Avon Skier Shuttle, operating from 8:00am-6:00pm, as well as the Restaurant Shuttle, which runs a similar route in the evening from 6:00pm-10:00pm. The service mirrors the Beaver Creek Resort ski season and typically operates from the day before Thanksgiving through Easter. This year’s dates are November 26, 2025- April 12, 2026. This agreement lays out service levels and payment terms. This is a collaborative effort between Avon and the Beaver Creek Resort Company. The two parties share costs in a 50/50 split. The contract presented represents this year’s service level and agreed payment structure. FINANCIAL CONSIDERATIONS: For the 2025-2026 ski season, the cost for this service would be $317,116.50. Avon and the Beaver Creek Resort Company would each be obligated to pay $158,558.25. Total Cost Avon Beaver Creek 2022-2023 $311,776.14 $155,888.07 $155,888.07 2023-2024 $304,630.96 $152,315.48 $152,315.48 2024-2025 $299,586.18 $149,793.09 $149,793.09 2025-2026 $317,116.50 $158,558.25 $158,558.25 RECOMMENDATION: I recommend Council approve the Intergovernmental agreement between the Town of Avon and the Beaver Creek Resort Company as presented. PROPOSED MOTION: “I move to approve the Avon-Beaver Creek Shuttle Agreement.” Thank you, Jim ATTACHMENT A: Intergovernmental Agreement – Avon-Beaver Creek Shuttle Agreement Page 1 of 6 September 23, 2025 ATTACHMENT A: AVON - BEAVER CREEK SHUTTLE BUS FUNDING AGREEMENT FOR 2025-2026 THIS AGREEMENT ("Agreement") is entered into this 5th day of November, 2025 by and between the Town of Avon, a Colorado home rule municipal corporation (“Avon") and the Beaver Creek Resort Company, a Colorado nonprofit corporation ("BCRC") collectively referred to as the parties ("Parties"). WHEREAS, Avon and BCRC desire to cooperate and agree to provide shuttle bus services between the Town of Avon and the Beaver Creek resort area; WHEREAS, Avon desires to provide shuttle bus vehicles, drivers, administrative support and other equipment and services to provide shuttle bus services as described in this Agreement; WHEREAS, BCRC desires to provide financial contributions to support the shuttle bus services as described in this Agreement; and, WHEREAS, Avon and BCRC desire to enter into this funding agreement for the 2025-2026 winter visitor season; NOW, THEREFORE, in consideration of the covenants, conditions and agreements set forth herein, the Parties agree as follows: 1. Term: This Agreement shall be in full force and effect from November 26, 2025, forward and shall expire on October 31, 2026, unless otherwise terminated sooner. 2. Shuttle Bus Service: Avon agrees to provide the following described shuttle bus services: a. Avon Skier Shuttle: Transit service referred to as the "Avon Skier Shuttle" will be provided daily during the period starting Wednesday, November 26, 2025, and ending Sunday, April 12, 2026. Scheduled bus service shall be provided which stops at Avon- selected bus stops within the Town limits, and at the Beaver Creek Plaza transit stop located at the Covered Bridge on Village Road between the hours of 8:00 a.m. – 6:00 p.m daily for a total maximum of 3356 operating hours. Avon shall operate the Avon Skier Shuttle so that the average wait time at each scheduled stop is no more than 15 minutes during the peak upload/download periods (e.g., peak periods are typically: 8:00 a.m.- 10:30 a.m.; 2:30 p.m.-6:00 p.m.) during the peak season dates of December 19, 2025, through April 5,, 2026. The early morning peak period on known peak days will include enough buses on the route to ensure capacity will be available for riders waiting at all stops. Avon shall operate the Avon Skier Shuttle so that the average wait time at each scheduled stop is no more than approximately 30 minutes during the early/late seasonal dates of November 26 - December 18, 2025 and April 6 - April 12, 2026. The service time at particular stops shall be determined by Avon and listed on a printed customer schedule. Page 2 of 6 September 23, 2025 Avon-Beaver Creek Ski Season Bus Funding Agreement b. Winter Evening Restaurant Shuttle: Transit service referred to as the "Evening Restaurant Shuttle" will be provided daily during the period starting December 19,2025 and ending April 5, 2026. Scheduled bus service shall be provided which stops at Avon-selected bus stops within the Town limits and at the Beaver Creek Plaza transit stop located at the Covered Bridge on Village Road between the hours of 6:00 p.m. to 10:00 p.m., daily, for a total maximum of 535 operating hours. The Restaurant Shuttle service hours shall be flexible and subject to change based on demand and agreement between both agencies. The service times at particular stops within the Town limits shall be determined by Avon and listed on a printed customer schedule based on a frequency determined by (one) 1 bus in the loop. Avon shall operate the Evening Restaurant Shuttle so that the average wait time at each scheduled stop is no more than 30 minutes. c. Performance Standard: Avon shall strive to consistently achieve the wait times described in Sections 2.a. and 2.b. above. On-time performance shall be measured on a seasonal basis, and consistent with transit industry standards as (one) 1 minute before to (five) 5 minutes after the scheduled stop time (TCRP Report 88: "A Guidebook for Developing a Transit Performance-Measurement System." Transit Cooperative. Federal Transit Administration and the Transportation Research Board, Washington DC. 2003, pp. 206- 207). Avon is not responsible for delays associated with traffic incidents, congestion, or road conditions within the Beaver Creek Metropolitan District and the Resort Area, or for delays associated with inclement weather or other factors not within the Town's control. d. Special Event Shuttle Request Service: Transit service referred to as "Special Event Shuttle" can be provided by Avon if requested by BCRC with at least 21 days’ notice. The cost for such at-request service would be fully borne by BCRC at a rate of $130.00 per service hour. 3. Avon Operator: Avon or its selected contractor shall be the owner, operator and manager of the shuttle bus vehicles, equipment and services provided for in this Agreement. a. System Policy: Avon's provision of shuttle bus services under this Agreement shall at all times comply with the standards and performance objectives set forth in this Agreement. Avon shall notify the BCRC of any noncompliance of which Avon becomes aware. In addition to the requirements and performance standards set forth elsewhere in this Agreement, Avon shall at all times operate and maintain the shuttle services in accordance with the following requirements: i. Each vehicle shall be equipped with a public address system. Drivers must announce each stop using such public address system upon arrival and departure. ii. Drivers must be uniformed at all times while visible to guests. iii. Drivers may not smoke at any time while visible to guests. iv. Drivers must greet guests entering through the front door. v. Avon will ensure that the interior and exterior of all vehicles utilized for the service are cleaned daily. vi. Avon will ensure that all destination signs are programmed with the latest destinations, properly lit and in good working order. vii. If the driver encounters an unruly or rude passenger (e.g., appears to be intoxicated exceptionally loud or argumentative), the driver will, in a professional and courteous manner, attempt to resolve the situation Page 3 of 6 September 23, 2025 Avon-Beaver Creek Ski Season Bus Funding Agreement and follow Avon Transit's standard communication protocol. b. Standards: Avon shall survey riders to determine performance by providing survey cards and pencils onboard all buses, with riders self-selecting and completing the surveys. Bus drivers shall collect completed surveys daily and turn them in to Avon's Transportation Supervisor. Survey cards shall inquire about greetings, staff appearance, driver courtesy, bus cleanliness, and timeliness. Bus timeliness shall also be measured by field checks conducted at least weekly by Avon's Transportation Manager; Avon shall make both the completed survey cards and the field time check results available upon request. 4. Authorization for Access and Use: BCRC agrees to allow Avon to use the roads and bus facilities needed for transit service. This includes access to the following bus stops: Covered Bridge Stop, Beaver Creek Landing, and the Elk Lot transit center. 5. Payment: For the 2025-2026 ski season, BCRC shall make total payment to Avon of ONE HUNDRED FIFTY-EIGHT THOUSAND FIVE HUNDRED FIFTY- EIGHT DOLLARS AND TWENTY-FIVE CENTS [$158,558.25] in four equal installments of THIRTY-NINE THOUSAND SIX HUNDRED THIRTY-NINE DOLLARS AND FIFTY-SIX CENTS [$39,639.56], which shall be due on the 1st day of December, 1st day of January, 1st day of February, and 1st day of March. Payments shall be delivered to the following address: Town of Avon, Department of Finance PO Box 975 Avon, CO 81620 Attn: Mr.Paul Redmond (970) 748-4020 E-mail: predmond@avon.org 6. Force Majeure. Neither party shall be liable for failure to appear or perform obligations under this Agreement in the event that such failure is caused by or due to the following acts which make performance by either party contemplated by this Agreement impossible, infeasible, or unsafe, including: acts of nature; acts of the public enemy; acts of or threats of terrorism; riots or other Page 4 of 6 September 23, 2025 Avon-Beaver Creek Ski Season Bus Funding Agreement forms of civil disorder; embargos; labor disputes (including without limitation strikes, lockouts, job actions, or boycotts); fires, explosions; floods; epidemics; pandemics; death; regulations of public authorities; or any other legitimate cause beyond the control of the parties (an event of "Force Majeure"). Notwithstanding anything to the contrary in this Agreement, upon an event of Force Majeure, Town of Avon and BCRC hereby agree that (a) funding shall be provided only for service hours operated; (b) for any payment made in advance and service is canceled, BCRC will be refunded for any hours not operated. 7. Insurance: Avon shall provide for Comprehensive General Liability insurance with minimum combined single limits of One Million Dollars ($1,000,000.00) Dollars each occurrence and of Two Million Dollars ($2,000,000.00) aggregate. The policy shall be applicable to all premises and all operations of the Contractor. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. Such insurance shall list Beaver Creek Resort Company of Colorado as an additional insured party. 8. Indemnification: To the extent permitted by law, Avon agrees to indemnify, defend and hold harmless BCRC (and their officials, agents, representatives, employees, contractors, and successors and assigns) from all claims, demands, damages (including, without limitation, consequential damages), causes of action, fines, penalties, losses, liability, judgments, costs or expenses (including reasonable attorneys' fees) resulting from claims for bodily injury (including death) to any person or damage to any property, caused by or arising from the conduct or activities of Avon, its officers, employees or agents, in the performance of this Agreement of provision of shuttle bus services as described in this Agreement (including, without limitation, maintenance, repair and replacement activities); provided, however, such indemnification will not extend to any claims caused by or arising from BCRC's negligence or willful misconduct. 9. Governmental Immunity: Nothing in this Agreement will be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to Avon, its officials, employees, contractors, or agents, or any other person acting on behalf of Avon, in particular, the governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. 10. Annual Budget and Appropriation: Obligations of each of the Parties, respectively, after the current fiscal year are contingent upon funds for the purpose set forth in this Agreement being appropriated, budgeted, and otherwise made available. 11. Notices: Any statement, notice, demand, or communication which either Party may desire or be required to give to the other Party shall be in writing and shall be deemed sufficiently given or rendered if delivered personally, by e-mail, or sent by first-class United States mail, postage prepaid, addressed as follows: Page 5 of 6 September 23, 2025 Avon-Beaver Creek Ski Season Bus Funding Agreement If to Avon: Town of Avon PO Box 975 Avon, CO 81620 Attn.-Mr. Eric Heil eheil@avon.org E-mail, and Attn.-Mr. James Shoun jshoun@avon.org Email With a copy to: Town Attorney Nina Williams Wilson Williams Fellman Dittman 1314 Main St, Suite 101 Louisville, Colorado 80027 townattorney@avon.org If to BCRC: Beaver Creek Resort Company PO Box 5390 Avon, CO 81620 Attn.-Mr. Jim Clancy (303) 845-5857 Telephone (720) 845-5945 Fax harryjclancy@bcresortco.com E-mail With a copy to: Kevin Kelley Husch Blackwell LLP 1050 17th Street, Suite 1500 Denver, CO 80265 (303) 892-4424 Telephone (303) 685-4869 Fax Kevin.Kelley@huschblackwell.com 12. AUTHORITY The individuals executing this Agreement represent that they are expressly authorized to enter into this Agreement on behalf of the Town of Avon and BCRC and bind their respective entities. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK-SIGNATURE PAGE FOLLOWS] Page 6 of 6 September 23, 2025 Avon-Beaver Creek Ski Season Bus Funding Agreement THIS AGREEMENT is executed and made effective as provided above. Town of Avon, Colorado Beaver Creek Resort Company By: ___________________________ By: ___________________________ Tamra N. Underwood, Mayor Harry J. Clancy, Executive Director APPROVED AS TO FORM By:_______________________________ Nina Williams, Town Attorney TO: Honorable Mayor Tamra N. Underwood and Town Council FROM: Jena Skinner, AICP, Planning Manager RE: Professional Services Agreement for Sun Road Conceptual Design Services DATE: October 6, 2025 SUMMARY: This report presents to Avon Town Council (“Council”) the Professional Services Agreement for Conceptual Design Agreement with Lionheart Places, LLC ("Consultant"). The services include working with the existing owners and tenants in the Sun Road Redevelopment Area (United States Postal Service, FirstBank and Walgreens) to develop a preferred conceptual design for redevelopment of this area. The preferred conceptual design is expected to incorporate the goals and guidance set forth in the Sun Road Redevelopment Plan, adopted by Council in February 2025. The agreement details the responsibilities associated with the conceptual design services and defines the project's scope as a transit- oriented mixed-use development. After a preferred conceptual design is determined in coordination with exiting owners and tenants, the preferred conceptual design will be presented to the Avon Downtown Development Authority, Avon Planning Commission and Council. After approval by Council the preferred conceptual design will serve as the basis for a future Request for Proposal (“RFP”) to solicit interest by private developers and investors to implement redevelopment of the Sun Road Plan area. SUN ROAD REDEVELOPMENT PLAN: The Sun Road Redevelopment Plan (“Plan”) was adopted by Council in February, 2025. The Plan defines goals and design guidance for redevelopment of the Sun Road area, which includes the Walgreens, FirstBank, United States Postal Service, and Comfort Inn parcels. The Plan envisions a high-density mixed-use development which expands ground floor neighborhood commercial from the existing 40,000 sq.ft. to 70,000 to 80,000 square feet, incorporates second floor office space, maximizes potential residential development, includes a parking structure and potentially an expanded transit center. Redevelopment will require complex coordination, sequencing and phasing with the existing owners and tenant to mitigate the impacts of transition to new space. REQUEST FOR QUALIFICATION PROCESS: A Request for Qualifications (“RFQ”) was initiated and posted on July 31, 2025, receiving responses from 14 groups. The purpose of the RFQ was to select qualified design firms ("Respondents") to provide conceptual design services that illustrate various redevelopment scenarios and configurations for the Sun Road Plan Area. The Statements of Qualifications submitted for professional services helped Staff determine which firms were best suited to establish the framework for the concept design. This process resulted in a shortlist of respondents to be interviewed. Ultimately, Staff interviewed five teams and selected Lionheart for this project. FUNDING: The Town was awarded a grant from the Department of Local Affairs (“DOLA”) through the Energy and Mineral Impact Assistance (“EIAF”) program. The grant is in the amount of $200,000 and is for the preparation of conceptual design plans and fiscal analysis for the Sun Road project. The conceptual design agreement provides a lump sum amount that is within the awarded grant amount. A separate (related) grant was awarded by the Colorado Department of Transportation (“CDOT”) in the amount of $50,000 to study the existing capacity of Avon Station. The CDOT grant will assist with projected transit needs and conceptual design of a multi-use transportation center on the Sun Road property. CONCEPTUAL DESIGN AGREEMENT: The Conceptual Design Agreement outlines the goals for the project and specifies the process for developing conceptual designs. The process is heavily weighted towards working with Staff initially, then directly with the existing owners and tenants to determine an acceptable replacement space as well as define the phasing and sequencing required. We anticipate that some, if not all, current uses may require continuity of service and operations, which adds unique (970) 748-4091 jskinner@avon.org complexities and challenges that are inherent with redevelopment projects. The conceptual design process will model the layout, volume and sequencing of potential redevelopment of the Sun Road Plan area. TOWN MANAGER COMMENTS: We received a lot of highly qualified submissions in response to Request for Qualification. The Lionheart group demonstrated extensive experience with similar projects that involve the complexity of high-density mixed-use developments and also demonstrated experience working with the United States Postal Service and national retail tenants like Walgreens. They also recognized the unique opportunity and potential that redevelopment of the Sun Road Plan area has to create a new, vibrant neighborhood in the Town Core at the entrance to Avon. Work on conceptual designs will coordinate closely with my office and our Chief Financial Officer to develop realistic financial models for redevelopment that incorporate the tax increment financing of the Avon Downtown Development Authority. Redevelopment is expected to be very financially challenging. Redevelopment of existing uses requires demolition of existing uses and constructing new replacement space to be provided to the existing owners and tenant, which presents a substantial initial cost. For this reason, the Scope of Work includes a requirement to incorporate a boutique hotel of 60-100 rooms into at least one concept in order to increase potential tax revenues and boost the potential tax increment financing for the project. It is expected that some portion of the residential development will need to be free market to generate sufficient overall revenues to support redevelopment. The financial modelling work will be conducted primarily by myself and our Chief Financial Officer with support from advisors and consultants as appropriate. We also plan to consult with developers who are active in the Vail Valley once we have drafts of conceptual designs and financial models. RECOMMENDED ACTION: I recommend approval of the proposed Conceptual Design Agreement with Lionheart Places, LLC. PROPOSED MOTION: “I move to approve the Professional Service Agreement Sun Road Conceptual Design Services, dated October 14, 2025, and authorize the Town Manager to execute on behalf of the Town.” Thank you, Jena ATTACHMENT A: Professional Service Agreement Sun Road Conceptual Design Services ATTACHMENT B: Sun Road Conceptual Design Services Request for Qualifications Page 2 of 2 ATTACHMENT A Professional Service Agreement Sun Road Conceptual Design Services THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) dated as of October 14, 2025, is entered into by and between Lionheart Places, LLC, a limited liability company of the State of Texas, whose business address is 1023 Springdale Road, Suite 6-E, Austin, TX 78721, (“Contractor”) and the Town of Avon, Colorado, a home rule municipality of the State of Colorado (“Town” and, together with the Contractor, “Parties”). RECITALS AND REPRESENTATIONS WHEREAS, the Town desires to have performed certain professional services as described in this Agreement; and WHEREAS, the Contractor represents that the Contractor has the skill, ability, and expertise to perform the services described in this Agreement and within the deadlines provided by the Agreement; and WHEREAS, the Town desires to engage the Contractor to provide the services described in this Agreement subject to the terms and conditions of the Agreement. NOW, THEREFORE, in consideration of the benefits and obligations of this Agreement, the Parties mutually agree as follows: 1. SERVICES AND CONTRACTOR PERFORMANCE 1.1. Services and Work Product. As directed by and under the supervision of the Town Manager for the Town of Avon, the Contractor shall provide the Town with the services described in Exhibit A, attached hereto and incorporated herein (“Services”). For purposes of this Agreement, “Work Product” shall consist of deliverables and/or product to be created, provided, or otherwise tendered to the Town as described in the Services. 1.2. Changes to Services. At any time, the Town may request a change or changes in the Services. Any changes that are mutually agreed upon between the Town and the Contractor shall be made in writing and upon execution by both Parties shall become an amendment to the Services described in this Agreement. To be effective, any written change must be signed by the Contractor and by the Avon Town Council (“Town Council”). 1.3. Independent Contractor. The Contractor shall perform the Services as an independent contractor and shall not be deemed by virtue of this Agreement to have entered into any partnership, joint venture, employer/employee, or other relationship with the Town other than as a contracting party and independent contractor. The Town shall not be obligated to secure, and shall not provide, any insurance coverage or employment benefits of any kind or type to or for the Contractor or the Contractor’s employees, PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 1 of 20 sub-consultants, contractors, agents, or representatives, including coverage or benefits related but not limited to: local, state, or federal income or other tax contributions; insurance contributions (e.g., FICA); workers’ compensation; disability, injury, or health; professional liability insurance, errors, and omissions insurance; or retirement account contributions. 1.4. Standard of Performance. In performing the Services, the Contractor shall use that degree of care, skill, and professionalism ordinarily exercised under similar circumstances by members of the same profession practicing in the State of Colorado. Contractor represents to the Town that the Contractor is, and its employees performing such Services are, properly licensed and/or registered within the State of Colorado for the performance of the Services (if licensure and/or registration is required by applicable law) and that the Contractor and employees possess the skills, knowledge, and abilities to competently, timely, and professionally perform the Services in accordance with this Agreement. 1.5. Patent Indemnification. Contractor shall indemnify, defend and hold Town harmless from any and all claims, demands, and causes of action (including reasonable attorneys’ fees and costs of suit) for actual or asserted infringement or actual or asserted appropriation or use by Town of trade secrets, proprietary information, know-how, copyright rights, or patented inventions included in any design or specification furnished by Contractor or arising from the use or sale of materials, equipment, methods, processes, designs, and information, furnished by Contractor in connection with the Services. Contractor shall include the foregoing indemnification provision as a term of each agreement utilized by it in the performance of its work which shall extend expressly from the vendor or subcontractor to Town. 1.6. Safety. When and to the extent that Contractor or any of its employees, agents, or subcontractors are working under the terms of this Agreement, Contractor will comply, and cause all its employees, agents, and subcontractors to comply, with applicable safety rules and security requirements. 1.7. Qualified Personnel. Contractor will make available all qualified Contractors, drafters, technical and clerical personnel necessary to fulfill its obligations under this Agreement. Prior to commencement of work, Contractor will provide Town with the names of all Contractor personnel and their then current hourly rates, if applicable, whose services are to be employed in performance of the Services. Removal or re- assignment of personnel by Contractor will only be done with prior written approval of Town. 1.8. Removal of Personnel by Town. Town may, in its discretion, require Contractor to dismiss from performance of the Services any personnel of Contractor or any subcontractor for any reason, effective upon written notice from Town of such dismissal. Town will not be required to pay salary, or any other costs associated with dismissed personnel effective upon Contractor’s receipt of notice to dismiss from Town. 1.9. Representations and Warranties. Contractor represents and warrants that the Services will be performed in a manner consistent with other reasonable professionals providing similar services under similar circumstances. Contractor will complete the Services in accordance with the Agreement and applicable United States laws, regulations, ordinances, and codes in existence at the time the Agreement is executed. 1.10. Maintenance of and Access to Records. Contractor will maintain detailed records of all matters relating to the Services during the term of the Agreement and for a period after its cancellation or termination of not less than five (5) years. Town will have the right to copy and audit during regular PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 2 of 20 business hours all records of any kind which in any way related to the Services, whether created before, during, or after the termination of this Agreement. Access to such records will be provided to Town at no cost. 1.11. Colorado Open Records Act. The parties understand that all material provided or produced under this Agreement may be subject to the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. In the event of the filing of a lawsuit to compel such disclosure, the Town shall inform the Contractor and will tender all such material to the court for judicial determination of the issue of disclosure and the Contractor agrees to intervene in such lawsuit to protect and assert its claims of privilege and against disclosure of such material or waive the same 1.12. Disclosure of Adverse Information. Contractor will promptly disclose to Town any and all information which Contractor may learn, or which may have a material adverse impact on the Services or the Work Product or Town’s ability to utilize the Work Product in the manner and for the purpose for which the Work Product is intended. 2. COMPENSATION 2.1. Commencement of and Compensation for Services. Following execution of this Agreement by the Town, the Contractor shall be authorized to commence performance of the Services as described in Exhibit A subject to the requirements and limitations on compensation as provided by this Section 2.0 COMPENSATION and its Sub-Sections. A. For Lump sum Task Orders. The CONTRACTOR shall perform Services as a Task Order described in Exhibit B and shall invoice the TOWN for work performed based on percent complete the specific task. B. For Time and Materials Task Orders. The CONTRACTOR shall perform the Services and shall invoice the TOWN for work performed based on the rates described in Exhibit C. C. Reimbursable Expenses. The following shall be considered “Reimbursable Expenses” for purposes of this Agreement and may be billed to the Town without administrative mark-up but which must be accounted for by the Contractor and proof of payment shall be provided by the Contractor with the Contractor’s monthly invoices: • Vehicle Mileage (billed at not more than the prevailing per-mile charge permitted by the Internal Revenue Service as a deductible business expense) • Printing and Photocopying Related to the Services • Charges incidental to securing needed information (e.g., charges imposed to obtain recorded documents) • Postage and Delivery Services • Lodging and Meals (only with prior written approval of the Town as to dates and maximum amount permitted) D. Non-reimbursable Costs, Charges, Fees, or Other Expenses. Any fee, cost, charge, penalty, or expense incurred by the Contractor not otherwise specifically authorized by this Agreement shall PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 3 of 20 be deemed a non-reimbursable cost and shall be borne by the Contractor and shall not be billed or invoiced to the Town and shall not be paid by the Town. E. Increases in Compensation or Reimbursable Expenses. Any increases or modification of compensation or Reimbursable Expenses shall be subject to the approval of the Town and shall be made only by written amendment of this Agreement executed by both Parties. 2.2. Payment Processing. The Contractor shall submit invoices and requests for payment in a form acceptable to the Town. Invoices shall not be submitted more often than once each month unless otherwise approved by this Agreement or in writing by the Town. Unless otherwise directed or accepted by the Town, all invoices shall contain sufficient information to account for all Contractor time (or other appropriate measure(s) of work effort) and all authorized Reimbursable Expenses for the Services during the stated period of the invoice. Following receipt of a Contractor’s invoice, the Town shall promptly review the Contractor’s invoice. 2.3. Town Dispute of Invoice or Invoiced Item(s). The Town may dispute any Contractor time, Reimbursable Expense, and/or compensation requested by the Contractor described in any invoice and may request additional information from the Contractor substantiating any and all compensation sought by the Contractor before accepting the invoice. When additional information is requested by the Town, the Town shall advise the Contractor in writing, identifying the specific item(s) that are in dispute and giving specific reasons for any request for information. The Town shall pay the Contractor within forty-five (45) days of the receipt of an invoice for any undisputed charges or, if the Town disputes an item or invoice and additional information is requested, within thirty (30) days of acceptance of the item or invoice by the Town following receipt of the information requested and resolution of the dispute. To the extent possible, undisputed charges within the same invoice as disputed charges shall be timely paid in accordance with this Agreement. Payment by the Town shall be deemed made and completed upon hand delivery to the Contractor or designee of the Contractor or upon deposit of such payment or notice in the U.S. Mail, postage prepaid, addressed to the Contractor. 3. CONTRACTOR’S GENERAL RESPONSIBILITIES 3.1. The Contractor shall become fully acquainted with the available information related to the Services. The Contractor is obligated to affirmatively request from the Town such information that the Contractor, based on the Contractor’s professional experience, should reasonably expect is available and which would be relevant to the performance of the Services. 3.2. The Contractor shall perform the Services in accordance with this Agreement and shall promptly inform the Town concerning ambiguities and uncertainties related to the Contractor’s performance that are not addressed by the Agreement. 3.3. The Contractor shall provide all the Services in a timely and professional manner. 3.4. The Contractor shall promptly comply with any written Town request from the Town or any of the Town’s duly authorized representatives to reasonably access and review any books, documents, papers, and records of the Contractor that are pertinent to the Contractor’s performance under this Agreement for the purpose of the Town performing an audit, examination, or other review of the Services. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 4 of 20 3.5. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, regulations, and resolutions. 3.6. The Contractor shall be responsible at the Contractor’s expense for obtaining, and maintaining in a valid and effective status, all licenses and permits necessary to perform the Services unless specifically stated otherwise in this Agreement. 4. TERM AND TERMINATION 4.1. Term. The provision of services under this Agreement shall commence on October 14, 2025 (the “Effective Date”) and will terminate on December 31, 2025 (cumulatively, the “Term”); provided, however, under no circumstances will the Term exceed the end of the current Town Fiscal year (January 1 – December 31). The Contractor understands and agrees that the Town has no obligation to extend this Agreement’s Term or contract for the provision of any future services, and makes no warranties or representations otherwise. Notwithstanding the foregoing; the Parties may mutually agree in writing to the monthly extension of this Agreement for up to twelve (12) consecutive calendar months if such extension is approved by the Town Council and the Contractor and such extension do not alter or amend any of the terms or provisions of this Agreement. 4.2. Continuing Services Required. The Contractor shall perform the Services in accordance with this Agreement commencing on the Effective Date until such Services are terminated or suspended in accordance with this Agreement. The Contractor shall not temporarily delay, postpone, or suspend the performance of the Services without the written consent of the Town Council. 4.3. Town Unilateral Termination. This Agreement may be terminated by the Town for any or no reason upon written notice delivered to the Contractor at least ten (10) days prior to termination. In the event of the Town’s exercise of the right of unilateral termination as provided by this paragraph: A. Unless otherwise provided in any notice of termination, the Contractor shall provide no further services in connection with this Agreement after receipt of a notice of termination; and B. All finished or unfinished documents, data, studies, and reports prepared by the Contractor pursuant to this Agreement shall be delivered by the Contractor to the Town and shall become the property of the Town, subject to the ownership restrictions in Section 6.0 of this Agreement; and C. The Contractor shall submit to the Town a final accounting and final invoice of charges for all outstanding and unpaid Services and Reimbursable Expenses performed prior to the Contractor’s receipt of notice of termination and for any services authorized to be performed by the notice of termination as provided by Sub-Section 4.3(A) above. Such final accounting and final invoice shall be delivered to the Town within thirty (30) days of the date of termination; thereafter, no other invoice, bill, or other form of statement of charges owing to the Contractor shall be submitted to or accepted by the Town. 4.4. Termination for Non-Performance. Should a party to this Agreement fail to materially perform in accordance with the terms and conditions of this Agreement, this Agreement may be terminated by the performing party if the performing party first provides written notice to the non-performing party which notice shall specify the non-performance, provide both a demand to cure the non-performance and reasonable time to cure the non-performance and state a date upon which the Agreement shall be terminated if there is PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 5 of 20 a failure to timely cure the non-performance. For purposes of this Sub-Section 4.4, “reasonable time” shall be not less than five (5) business days. In the event of a failure to timely cure a non-performance and upon the date of the resulting termination for non-performance, the Contractor shall prepare a final accounting and final invoice of charges for all performed but unpaid Services and authorized Reimbursable Expenses. Such final accounting and final invoice shall be delivered to the Town within fifteen (15) days of the date of termination; thereafter, no other invoice, bill, or other form of statement of charges owing to the Contractor shall be submitted to or accepted by the Town. Provided that notice of non-performance is provided in accordance with this Sub-Section 4.4, nothing in this Sub-Section 4.4 shall prevent, preclude, or limit any claim or action for default or breach of contract resulting from non-performance by a Party. 4.5. Unilateral Suspension of Services. The Town may suspend the Contractor’s performance of the Services at the Town's discretion and for any reason by delivery of written notice of suspension to the Contractor which notice shall state a specific date of suspension. Upon receipt of such notice of suspension, the Contractor shall immediately cease performance of the Services on the date of suspension except: (1) as may be specifically authorized by the notice of suspension (e.g., to secure the work area from damage due to weather or to complete a specific report or study); (2) for the submission of an invoice for Services performed prior to the date of suspension in accordance with this Agreement or (3) as required by law. 4.6. Reinstatement of Services Following Town’s Unilateral Suspension. The Town may at its discretion direct the Contractor to continue performance of the Services following suspension. If such direction by the Town is made within thirty (30) days of the date of suspension, the Contractor shall recommence performance of the Services in accordance with this Agreement. If such direction to recommence suspended Services is made more than thirty-one (31) days following the date of suspension, the Contractor may elect to: (1) provide written notice to the Town that such suspension is considered a unilateral termination of this Agreement pursuant to Sub-Section 4.3; or (2) recommence performance in accordance with this Agreement; or (3) if suspension exceeded sixty (60) consecutive days, request from the Town an equitable adjustment in compensation or a reasonable re-start fee and, if such request is rejected by the Town, to provide written notice to the Town that such suspension and rejection of additional compensation is considered a unilateral termination of this Agreement pursuant to Sub-Section 4.3. Nothing in this Agreement shall preclude the Parties from executing a written amendment or agreement to suspend the Services upon terms and conditions mutually acceptable to the Parties for any period of time. 4.7. Delivery of Notice of Termination. Any notice of termination permitted by this Section 4.0 TERM AND TERMINATION and its subsections shall be addressed to the persons identified in Section 9.17 herein and at the addresses provided therein or such other address as either party may notify the other of and shall be deemed given upon delivery if personally delivered, or forty-eight (48) hours after deposited in the United States mail, postage prepaid, registered or certified mail, return receipt requested. 5. INSURANCE 5.1. Insurance Generally. The Contractor shall obtain and shall continuously maintain during the Term of this Agreement insurance of the kind and in the minimum amounts specified in this Sub-Section 5.1. The Required Insurance shall be procured and maintained with insurers with an A-or better rating as determined by Best’s Key Rating Guide. All Required Insurance shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Contractor. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 6 of 20 The Contractor shall secure and maintain the following (“Required Insurance”): A. Worker’s Compensation Insurance in the minimum amount required by applicable law for all employees and other persons as may be required by law. Such policy of insurance, if any, shall be endorsed to include the Town as a Certificate Holder. B. Comprehensive General Liability insurance with minimum combined single limits of One Million Dollars ($1,000,000.00) Dollars for each occurrence and of Two Million Dollars ($2,000,000.00) aggregate. The policy shall be applicable to all premises and all operations of the Contractor. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. Coverage shall be provided on an “occurrence” basis as opposed to a “claims made” basis. Such insurance shall be endorsed to name the Town as Certificate Holder and name the Town, and its elected officials, officers, employees, and agents as additional insured parties. C. Comprehensive Automobile Liability insurance with minimum combined single limits for bodily injury of not less than of One Hundred Thousand Dollars ($100,000.00) each person and each accident and for property damage of not less than Fifty Thousand Dollars ($50,000.00) each accident with respect to each of the Contractor’s owned, hired and non-owned vehicles assigned to or used in performance of the Services. The policy shall contain a severability of interests provision. Such insurance coverage must extend to all levels of subcontractors. Such coverage must include all automotive equipment used in the performance of the Agreement, both on the work site and off the work site, and such coverage shall include non-ownership and hired cars coverage. Such insurance shall be endorsed to name the Town as Certificate Holder and name the Town, and its elected officials, officers, employees, and agents as additional insured parties. D. Professional Liability (errors and omissions) Insurance with a minimum limit of coverage of One Million Dollars ($1,000,000.00) per claim and annual aggregate. Such policy of insurance shall be obtained and maintained for one (1) year following completion of all Services under this Agreement. Such policy of insurance shall be endorsed to include the Town as a Certificate Holder. 5.2. Additional Requirements for All Policies. In addition to specific requirements imposed on insurance by this Section 5.0 INSURANCE and its subsections, insurance shall conform to all of the following: A. For Required Insurance and any other insurance carried by Contractor (“Contractor Insurance”), all policies of insurance shall be primary insurance, and any insurance carried by the Town, its officers, or its employees shall be excess and not contributory insurance to that provided by the Contractor; provided, however, that the Town shall not be obligated to obtain or maintain any insurance whatsoever for any claim, damage, or purpose arising from or related to this Agreement and the Services. The Contractor shall not be an insured party for any Town-obtained insurance policy or coverage. B. For both Required Insurance and Contractor Insurance, the Contractor shall be solely responsible for any deductible losses. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 7 of 20 C. For Required Insurance, no policy of insurance shall contain any exclusion for bodily injury or property damage arising from completed operations. D. For Required Insurance, every policy of insurance shall provide that the Town will receive notice no less than thirty (30) days prior to any cancellation, termination, or a material change in such policy. 5.3. Failure to Obtain or Maintain Insurance. The Contractor’s failure to obtain and continuously maintain policies of insurance in accordance with this Section 5.0 INSURANCE and its subsections shall not limit, prevent, preclude, excuse, or modify any liability, claims, demands, or other obligations of the Contractor arising from performance or non-performance of this Agreement. Failure on the part of the Contractor to obtain and to continuously maintain policies providing the required coverage, conditions, restrictions, notices, and minimum limits shall constitute a material breach of this Agreement upon which the Town may immediately terminate this Agreement, or, at its discretion, the Town may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the Town shall be repaid by Contractor to the Town immediately upon demand by the Town, or at the Town’s sole discretion, the Town may offset the cost of the premiums against any monies due to the Contractor from the Town pursuant to this Agreement. 5.4. Insurance Certificates. Prior to commencement of the Services, the Contractor shall submit to the Town applicable certificates of insurance for all Required Insurance. Insurance limits, terms of insurance, insured parties, and other information sufficient to demonstrate conformance with this Section 5.0 INSURANCE and its subsections shall be indicated on each certificate of insurance. Certificates of insurance shall reference the “Project Name” as identified on the first page of this Agreement. The Town may request, and the Contractor shall provide within three (3) business days of such request a current certified copy of any policy of Required Insurance and any endorsement of such policy. The Town may, at its election, withhold payment for Services until the requested insurance policies are received and found to be in accordance with the Agreement. 6. OWNERSHIP OF DOCUMENTS 6.1. Work Product is Property of Town. Upon complete payment for services rendered, the Work Product, as defined in Sub-Section 1.1, shall be deemed work made for hire and made in the course of Services performed under this Agreement and will be the exclusive property of the Town. Town will have unlimited right to make, have made, use, reconstruct, repair, modify, reproduce, publish, distribute and sell the Work Product, in whole or in part, or combine the Work Product with other matter, or not use the Work Product at all, as it sees fit. Any reuse of the Work Product produced under this Agreement for any purpose not directly related to this Agreement will be at the sole risk of Town. 6.2. Obligations of Contractor’s Personnel and Subcontractors. Contractor warrants it has enforceable written agreements with all of its personnel and subcontractors to be involved in performing the Services that: A. assign to Contractor ownership of all patents, copyrights, and other proprietary rights created in the course of their employment or engagement; and B. obligate such personnel or subcontractors, as the case may be, upon terms and conditions no less restrictive than are contained in this Section 6.0 OWNERSHIP OF DOCUMENTS, not to use or disclose any proprietary rights or information learned or acquired during the course of such PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 8 of 20 employment or engagement including, without limitation, any Work Product, all Contractor property and any other information pursuant to this Section 6.0 OWNERSHIP OF DOCUMENTS. 6.3. Assignment of Proprietary Rights. To the extent that any title to any Work Product may not, by operation of law, vest in Town, or such Work Product may not be considered to be work made for hire, Contractor hereby irrevocably transfers and assigns to Town in perpetuity all worldwide right, title and interest in and to the patent rights, copyrights, trade secrets, and other proprietary rights in and ownership of, the Work Product. 6.4. Town Furnished Information. Title to all materials and all documentation furnished by the Town to Contractor will remain in the Town. Contractor will deliver to the Town any all Work Products and property, including copies thereof on whatever media rendered, upon the first to occur of: A. the Town’s written request; or B. completion of the Services under this Agreement; or C. termination of this Agreement. 6.5. The Contractor waives any right to prevent its name from being used in connection with the Services. 6.6. Notwithstanding the foregoing, the Contractor shall retain all rights, titles, and interests, including but not limited to all ownership and intellectual property rights, in all inventions, improvements, discoveries, methodologies, models, formats, software, algorithms, processes, procedures, designs, specifications, findings, and other intellectual properties developed, gathered, compiled or produced by the Contractor prior to or independently of any of its services under this Agreement (“Background IP”), including such Background IP that the Contractor may employ in the performance of this Agreement, or may incorporate into any part of the Work Product. The Contractor grants the Town an irrevocable, non-exclusive, transferable, royalty-free license in perpetuity to use, disclose, and derive from such Background IP, but only as an inseparable part of the Work Product. Third-party content that may be used or incorporated in the Work Product shall not become the property of the Town. The Contractor shall secure all licenses necessary to any third-party content incorporated into the Contractor’s Work Product for the Town to utilize the Contractor’s services and the Work Product for their intended purposes. 7. CONFLICT OF INTEREST The Contractor shall refrain from providing services to other persons, firms, or entities that would create a conflict of interest for the Contractor with regard to providing the Services pursuant to this Agreement. The Contractor shall not offer or provide anything of benefit to any Town official or employee that would place the official or employee in a position of violating the public trust as provided by C.R.S. §24-18-109, as amended, the Avon Town Code of Ethics, as amended or the Town’s ethical principles. 8. REMEDIES In addition to any other remedies provided for in this Agreement, and without limiting its remedies available at law, the Town may exercise the following remedial actions if the Contractor substantially fails to perform the duties and obligations of this Agreement. Substantial failure to perform the duties and obligations of PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 9 of 20 this Agreement shall mean a significant, insufficient, incorrect, or improper performance, activities, or inactions by the Contractor. The remedial actions include: 8.1. Suspend the Contractor’s performance pending necessary corrective action as specified by the Town without the Contractor’s entitlement to an adjustment in any charge, fee, rate, price, cost, or schedule; and/or 8.2. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; and/or 8.3. Deny payment for those services which have not been satisfactorily performed, and which, due to circumstances caused by the Contractor, cannot be performed, or if performed would be of no value to the Town; and/or 8.4. Terminate this Agreement in accordance with this Agreement. The foregoing remedies are cumulative and the Town, in its sole discretion, may exercise any or all of the remedies individually or simultaneously. 9. MISCELLANEOUS PROVISIONS 9.1. No Waiver of Rights. A waiver by any Party to this Agreement of the breach of any term or provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach by either Party. The Town’s approval or acceptance of, or payment for, services shall not be construed to operate as a waiver of any rights or benefits to be provided under this Agreement. No covenant or term of this Agreement shall be deemed to be waived by the Town except in writing signed by the Town Council or by a person expressly authorized to sign such waiver by resolution of the Town Council of the Town of Avon, and any written waiver of a right shall not be construed to be a waiver of any other right or to be a continuing waiver unless specifically stated. 9.2. No Waiver of Governmental Immunity. Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to the Town, its officials, employees, contractors, or agents, or any other person acting on behalf of the Town and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. 9.3. Affirmative Action. Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Contractor will take affirmative action to ensure applicants are employed, and employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 9.4. Americans with Disabilities Act. Contractor understands and agrees that no individual with a disability shall, on the basis of the disability, be excluded from participation in this contract or from activities provided for under this contract. As a condition of accepting and executing this contract, the Contractor agrees to comply with the “General Prohibitions Against Discrimination,” 28 C.F.R. §35.130, and all other regulations promulgated under Title II of The Americans with Disabilities Act. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 10 of 20 9.5. Binding Effect. The Parties agree that this Agreement, by its terms, shall be binding upon the successors, heirs, legal representatives, and assigns; provided that this Section 9.5 shall not authorize assignment. 9.6. No Third-Party Beneficiaries. Nothing contained in this Agreement is intended to or shall create a contractual relationship with, cause of action in favor of, or claim for relief for, any third party, including any agent, sub-consultant, or sub-contractor of Contractor. Absolutely no third-party beneficiaries are intended by this Agreement. Any third-party receiving a benefit from this Agreement is an incidental and unintended beneficiary only. 9.7. Article X, Section 20/TABOR. The Parties understand and acknowledge that the Town is subject to Article X, § 20 of the Colorado Constitution (“TABOR”). The Parties do not intend to violate the terms and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of TABOR and, therefore, notwithstanding anything in this Agreement to the contrary, all payment obligations of the Town are expressly dependent and conditioned upon the continuing availability of funds beyond the term of the Town's current fiscal period ending upon the next succeeding December 31. Financial obligations of the Town payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of the Town, and other applicable laws. Upon the failure to appropriate such funds, this Agreement shall be terminated. 9.8. Governing Law, Venue, and Enforcement. This Agreement shall be governed by and interpreted according to the law of the State of Colorado. Venue for any action arising under this Agreement shall be in the appropriate court for Eagle County, Colorado, and the parties consent and agree to the jurisdiction of such courts. To reduce the cost of dispute resolution and to expedite the resolution of disputes under this Agreement, the Parties hereby waive any and all right either may have to request a jury trial in any civil action relating primarily to the enforcement of this Agreement. The Parties agree the rule providing ambiguities in a contract are to be construed against the drafting party shall not apply to the interpretation of this Agreement. If there is any conflict between the language of this Agreement and any exhibit or attachment, the language of this Agreement shall govern. 9.9. Survival of Terms and Conditions. The Parties understand and agree that all terms and conditions of the Agreement that require continued performance, compliance, or effect beyond the termination date of the Agreement shall survive such termination date and shall be enforceable in the event of a failure to perform or comply. 9.10. Assignment and Release. All or part of the rights, duties, obligations, responsibilities, or benefits set forth in this Agreement shall not be assigned by Contractor without the express written consent of the Town Council. Any written assignment shall expressly refer to this Agreement, specify the particular rights, duties, obligations, responsibilities, or benefits so assigned, and shall not be effective unless approved by resolution or motion of the Town Council. No assignment shall release the Applicant from performance of any duty, obligation, or responsibility unless such release is clearly expressed in such written document of assignment. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 11 of 20 9.11. Paragraph Captions. The captions of the paragraphs are set forth only for the convenience and reference of the Parties and are not intended in any way to define, limit or describe the scope or intent of this Agreement. 9.12. Integration and Amendment. This Agreement represents the entire and integrated agreement between the Town and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. Any amendments to this must be in writing and be signed by both the Town and the Contractor. 9.13. Severability. Invalidation of any of the provisions of this Agreement or any paragraph sentence, clause, phrase, or word herein or the application thereof in any given circumstance shall not affect the validity of any other provision of this Agreement. 9.14. Incorporation of Exhibits. Unless otherwise stated in this Agreement, exhibits, applications, or documents referenced in this Agreement shall be incorporated into this Agreement for all purposes. In the event of a conflict between any incorporated exhibit and this Agreement, the provisions of this Agreement shall govern and control. 9.15. Non-Liability of Town for Indirect or Consequential Damages or Lost Profits. Parties agree that the Town shall not be liable for indirect or consequential damages, including lost profits that result from the Town’s declaration that the Contractor is in default of the Agreement, so long as the Town acts in good faith. 9.16. Indemnity. To the fullest extent permitted by law, Contractor shall indemnify and defend the Town, its members, affiliates, officers, directors, partners, employees, and agents (collectively referred to as the “Town” for the purposes of this Section 9.16) from and against all claims, damages, losses, and expenses, including but not limited to reasonable attorney’s fees (collectively referred to “Losses”), arising out of the performance of the Services, provided that (a) any such claim, damage, loss or expense is caused by any negligent act or omission of (i) Contractor, (ii) anyone directly or indirectly employed by Contractor or (iii) anyone for whose acts Contractor may be liable; and (b) such indemnification shall not apply to the extent that such Losses are caused by the negligence of the Town or other party indemnified hereunder. If Contractor is providing architectural, engineering, or surveying services; design; construction; alteration; repair; or maintenance of any building, structure, highway, bridge, viaduct, water, sewer, or gas distribution system, or other works dealing with construction, or any moving, demolition, or excavation connected with such construction, the extent of Contractor's obligation to indemnify and defend the Town is enforceable only to the extent and for an amount represented by the degree or percentage of negligence or fault attributable to the Contractor or the Contractor's agents, representatives, subcontractors, or suppliers. If the Contractor is a person or entity providing architectural, engineering, surveying, or other design services, then the extent of Contractor's obligation to indemnify and defend the Town may be determined only after the Contractor's liability or fault has been determined by adjudication, alternative dispute resolution, or otherwise resolved by mutual agreement between the Contractor and Town. The indemnification in this Section 9.16 shall be construed to comply with C.R.S. § 13-50.5-102(8) et. seq. 9.17. Notices. Unless otherwise specifically required by a provision of this Agreement any notice required or permitted by this Agreement shall be in writing and shall be deemed to have been sufficiently given for all purposes if sent by certified mail or registered mail, postage and fees prepaid, addressed to the Party to whom such notice is to be given at the address set forth below or at such other address as has PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 12 of 20 been previously furnished in writing, to the other Party. Such notice shall be deemed to have been given when deposited in the United States Mail and properly addressed to the intended recipient. Written notice may also be provided by electronic mail which shall be deemed delivered when receipt is acknowledged by reply of the recipient. If to the Town: If to the Contractor: Town of Avon Lionheart Places, LLC Eric Heil, Town Manager J. Rebecca Leonard, CEO 100 Mikaela Way 1023 Springdale Rd, Suite 6-E P.O. Box 975 Austin, TX 78721 Avon, Colorado 81620 rebecca@lionheartplaces.com eheil@avon.org With Copy to: Town Attorney Nina P. Williams Wilson Williams Fellman Dittman 100 Mikeala Way P.O. Box 975 Avon, Colorado 81620 townattorney@avon.org 10. AUTHORITY The individuals executing this Agreement represent that they are expressly authorized to enter into this Agreement on behalf of Town of Avon and the Contractor and bind their respective entities. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK-SIGNATURE PAGE FOLLOWS] PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 13 of 20 ______________________________________ THIS AGREEMENT is executed and made effective as provided above. TOWN OF AVON CONTRACTOR By: ____________________________________ By: _____________________________________ Name: Eric Heil Name: J. Rebecca Leonard Title: Town Manager Title: CEO APPROVED AS TO FORM: Nina P. Williams, Town Attorney PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 14 of 20 EXHIBIT A (“Services”) CONCEPTUAL DESIGN PLAN AREA – The conceptual design plan area (“Plan Area”) will include the portion of the Sun Road Redevelopment Plan area that includes the United States Post Office property, the First Bank property, the Walgreens property, the Sun Road right-of-way, and rights-of-way adjacent to the Plan Area. FINANCIAL MODELLING – Contractor shall work closely with the Avon Staff throughout all tasks to develop financial modelling for potential redevelopment of the Plan Area. Financial modelling shall be led and principally conducted by the Town Manager, Chief Financial Officer and other Avon Staff, consultants and advisors that Avon may retain. Financial modelling shall analyze potential tax revenues, generally estimated construction costs, potential debt issuances, and potential sales and rental revenues associated with conceptual designs. Contractor’s role shall be focused and limited to providing quantities of potential development (i.e. commercial square footage, residential square footage, size of parking structure, sidewalk, streetscape, plaza and public infrastructure) associated with different conceptual designs. Avon Staff shall determine construction cost estimates for various conceptual designs. Contractor acknowledges that financial considerations and direction by Avon Staff will be incorporated into conceptual designs and redevelopment strategies TASK 1 – STAFF KICK OFF Work closely with Avon Staff, property owners, and tenants, CDOT, and the Regional Transit Center design team to determine desired design elements, programming mix, delivery access, parking, pedestrian circulation and required configuration of redevelopment space for each of the existing users. Designs shall incorporate goals and guidance in the Sun Road Redevelopment Plan which are economically and physically feasible. Subtasks: 1. Kick-off meeting with Avon Staff (in-person) 2. Develop base map with existing conditions, property boundaries, and utilities 3. Determine zoning/code and modeling assumptions to guide conceptual design 4. Conduct 4–5 stakeholder introductions/interviews with property owners/tenants, CDOT and the Transit Center design team (virtual unless they can be coordinated to occur during the in-person kickoff meeting) 5. Summarize desired program elements, circulation needs, and phasing considerations Deliverables: • Base map in digital format (PDF and CAD/GIS as appropriate) • Meeting notes and summary memo of stakeholder needs PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 15 of 20 • Conceptual design modeling assumptions memo outlining codes, desired programming, access, parking, and circulation requirements TASK 2 – KEY STAKEHOLDER CYCLING Prepare 2-3 draft conceptual site plans to depict building siting, configuration, layout, parking, vehicle and delivery access, pedestrian circulation, public plazas, landscaping, and phasing which can be used for presentation to owner/tenants. Attendance at approximately 3-5 meetings is expected for this task, including in-person meetings (coordinated within a single trip) and additional virtual sessions up to 5 total meetings. This key stakeholder process is intended to provide direction on preferred design elements and goals. Avon Staff will conduct financial analysis and will retain consultants as determined appropriate to advise on potential public-private partnerships. Subtasks: 1. Prepare 2–3 conceptual design alternatives with graphic diagrams, massing studies, parking strategy, phasing strategy, and development yield (estimated floor area and/or unit count as appropriate). At least one conceptual design shall include a boutique hotel with square footage and supporting parking for 60- 100 rooms. 2. Review with Avon Staff and transit designers (virtual). 3. Refine graphics for presentation (plans, diagrams, 3D massing model) 4. Attend 3-5 additional stakeholder meetings (i.e., owners/tenants, potential development partners, etc.) as directed by Avon Staff (in-person on one trip; virtual for those that can’t be coordinated into one trip) 5. Collect and document feedback from all meetings Deliverables: • 2–3 conceptual design alternatives (site plans, diagrams, 3D views, development yield, phasing diagrams) • Stakeholder meeting presentation decks (digital/PDF) • Summary of stakeholder input TASK 3 – PUBLIC REVIEW AND RFP EXHIBIT PREPERATION Prepare the “Preferred Conceptual Design” based on review and direction from the key stakeholder meetings in Task 2. The Preferred Conceptual Design will be in a form that can be used by Avon for a Request for Proposal for solicitation of a public-private partnership with a private developer. The Preferred Conceptual Design will be presented to Avon Downtown Development Authority, Avon Planning and Zoning Commission and Avon Town Council at public meetings. Attendance at 3 meetings in-person should be expected for this task. PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 16 of 20 Subtasks: 1. Develop Preferred Conceptual Design incorporating staff, owner/tenant, developer feedback 2. Prepare supporting diagrams: site plan, parking and circulation, phasing strategy, and open space/public realm plan 3. Prepare two 3D renderings (one bird’s eye and one eye-level) at key viewpoints 4. Present (in-person) at three meetings the draft Preferred Conceptual Design to Staff and decision- makers (i.e., DDA, Planning and Zoning, City Council). 5. Finalize package for City use in RFP solicitation Deliverables: • Preferred Conceptual Design package (site plan, 3D massing, renderings, phasing, circulation, and open space) • Presentation materials for Town Council, DDA, and Planning & Zoning Commission • Summary of community and stakeholder input • Digital files (PDF and image formats) suitable for inclusion in Avon’s RFP materials PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 17 of 20 EXHIBIT B (“Task Order”) Weeks TOTAL TASK 1 – STAFF KICK OFF 11/1 - 12/15 Sub-total Weeks 5.00 Sub-total Hours 176.00 Sub-total Labor Fees $ 37,300.00 TASK 2 – KEY STAKEHOLDER CYCLING 1/1-3/30 Sub-total Weeks 10.00 Sub-total Hours 306.00 Sub-total Labor Fees $ 59,595.00 TASK 3 – PUBLIC REVIEW AND RFP 4/1-6/30 Sub-total Weeks 11.00 Sub-total Hours 314.00 Sub-total Labor Fees $ 59,830.00 Total Weeks 26.00 Sub-total Hours 796.00 Total Labor Fees $ 156,725.00 Reimbursable Fees $ 3,100.00 Total Fees: $ 159,825.00 Time and Materials Additional Support may include: • Additional In-Person Meetings • Additional Virtual Meetings • Additional alternatives • Financial Analysis / P3 Advisory • Surveying (Mountain Communities) • Regional Transit Center: Programming / Design / Operations • Parking Structure Design • Traffic / Civil Engineering PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 18 of 20 • Cost Estimating • Geothermal / District Energy • Property Management • Additional Civil Bench Strength • Additional 3D modeling, rendering, or animation (beyond the two in Task 3) • Illustrative plans or sections for marketing or RFP use • Physical or digital model (e.g., SketchUp model refinement for public display) • Graphic refinement and formatting for Town Council or public outreach materials • Environmental site analysis (floodplain, habitat, or ecological assessment) • Sustainability strategy (LEED, SITES, resilience, or climate adaptation recommendations) • Stormwater management concept design (bioswales, detention, green infrastructure) • Utility coordination (water, sewer, electric, fiber, geothermal, etc.) • Topographic adjustments to base mapping or modeling after survey updates • Additional stakeholder interviews or workshops • Public open house / charrette facilitation beyond those in Tasks 2–3 • Stakeholder summary reports or graphics for outreach documentation • Spanish-language or accessible engagement materials (translations, WCAG formatting, etc.) • Market analysis / pro forma review (supporting the City’s financial analysis) • Zoning and code modification support (draft overlays, PUD text, or form-based code excerpts) • Developer selection assistance (RFP evaluation matrix, interviews, concept vetting) • Coordination with legal counsel or economic development staff on development agreements • Extended schedule coordination or additional project management due to delays • Meeting summary documentation or decision tracking beyond standard deliverables • Subconsultant coordination (if the City adds new disciplines mid-stream) PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 19 of 20 EXHIBIT C (“Rates”) Personnel Rate Principal $250-$300/hr. Project Manager $180-$250/hr. Designer /Planner $110-$250/hr. Support Staff $95-$150hr PSA – Lionheart Conceptual Design – Sun Road October 14, 2025 Page 20 of 20 ATTACHMENT B REQUEST FOR QUALIFICATIONS to provide CONCEPTUAL DESIGN SERVICES for the SUN ROAD REDEVELOPMENT PLAN AREA July 31, 2025 TOWN OF AVON 100 Mikaela Way PO BOX 975 AVON, COLORADO 81620 Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 1 of 6 SECTION I. INTRODUCTION: The Town of Avon (“Avon”) is posting this Request for Qualifications (“RFQ”) soliciting Statements of Qualifications to conduct conceptual design work to assist with consideration and review of redevelopment options for the Sun Road Plan Area. The scope of work for the selected design firm will include creating conceptual designs that depict building mass, scale and orientation, parking, public ways and public plazas, and potential regional transit center, which all implement elements of the Sun Road Redevelopment Plan. Conceptual design work will incorporate phasing of construction of new commercial space to minimize impacts related to relocation of existing uses. The scope of work does not include exterior design or architecture. Avon will utilize conceptual designs to conduct financial analysis and identify potential funding sources to support redevelopment of the Sun Road Plan Area. The focus of conceptual design work will be on the Walgreens, First Bank, and United States Post Office properties and Sun Road Right-of-Way area defined in the adopted Sun Road Redevelopment Plan 2025 ( “Sun Road Plan”). Avon Staff will coordinate meetings with existing property owners and tenants, and the Avon Downtown Development Authority, Avon Planning and Zoning Commission and Avon Town Council and the selected design firm will provide supporting materials and information. Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 2 of 6 SECTION II. BACKGROUND: The Town of Avon is located in the “heart” of the Eagle River Valley, between two the premier mountain resorts of Beaver Creek and Vail. The Sun Road Plan Area is significantly underdeveloped with mostly one-story construction and surface parking lots in a suburban development format. The Avon Town Council adopted the Sun Road Redevelopment Plan in early 2025, which identified this conceptual design work as the next step for implementation. The Sun Road Plan envisions high density, mixed-use development in a high-quality urban format. The focus of this conceptual design effort is on the FirstBank, Walgreens and United States Post Office properties. Avon is in the process of purchasing the Walgreens property, which is subject to a long-term lease with Walgreens. Avon Staff have contacted representatives both FirstBank and the United States Postal Service to coordinate the interests of these property owners in any redevelopment plans. Conceptual design work for the Comfort Inn property is not part of this effort or this Request for Qualifications. A recently completed regional housing needs assessment identified the need for over 6,300 additional workforce housing units in the Eagle River Valley over the next ten years. Avon identified the Sun Road Plan Area as an ideal location to redevelop into a high-density Transit Oriented Development (“TOD”) that could provide affordable housing with community amenities for our struggling workforce. Avon received a $160,000 grant from the Department of Local Affairs Grant (“DOLA”) which is matched with $40,000 from Avon for a total budget of $200,000 to prepare conceptual designs and financial analysis for various development scenarios. Avon anticipates retaining a design firm to prepare conceptual designs with a budget of $140,000 to $160,000 with the remainder of the funds to be available for contingencies for financial analysis, surveys, specific design of a regional transit center, design of parking structure, and/or cost estimating. The use of the contingency funds is anticipated to be determined in consultation with the selected design firm. SECTION III: SCOPE OF PROFESSIONAL SERVICES: Avon is seeking Statements of Qualifications for professional services from qualified design firms (“Respondents”) to provide conceptual design services that depict different redevelopment scenarios and configurations of the Sun Road Plan Area. The Sun Road Redevelopment Plan provides comprehensive information, including background, existing conditions, redevelopment goals, design guidelines and implementation strategies. All Respondents are expected to fully review the Sun Road Redevelopment Plan and integrate this Plan into any proposals. Avon will negotiate with the selected design firm to finalize an agreement for conceptual design work, which will include the following work: • Basic building footprints, layout, mass and scale renderings, vehicle and delivery access, pedestrian access, potential layout and configuration of a regional transit center and parking by a separate, above grade independent parking structure or below grade parking. • Identify total square footage of ground floor commercial/public space, potential second floor office space, additional residential development, and parking structure size and configuration, which will be used for general cost estimating and financial planning. • Identify two or more phases of development which can allow existing uses in the Sun Road Plan Area to move to new space before demolishing their existing space. Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 3 of 6 • Graphic depiction of structures, including layout, mass, scale and height, in a 3d format from various viewing angles. Structures can be depicted in simple black and white forms with minimum architectural details. The following separate tasks are identified. Additional detail for each task, including timeframes and deliverables, will be negotiated directly with the selected design firm. Task 1 – Staff & Property Owner Direction: Work closely with Avon Staff and existing property owners and tenants to determine desired design elements, programming mix, delivery access, parking, pedestrian circulation and required configuration of redevelopment space for each of the existing users. Task 2 – Public Review of Conceptual Designs: Prepare two or more draft conceptual designs to depict building siting, configuration, layout, parking, vehicle and delivery access, pedestrian circulation, public plazas, landscaping, and phasing which can be used for presentation to Avon Downtown Development Authority, Avon Planning and Zoning Commission and Avon Town Council. Avon Staff will conduct financial analysis and will retain consultants as determined appropriate to advise on potential public-private partnerships. This public process is intended to provide direction on preferred design elements and goals. Attendance at 6-8 meetings in person should be expected for this task. Task 3 – Preferred Conceptual Design: Prepare the “Preferred Conceptual Design” based on review and direction from the public meetings in Task 2. The Preferred Conceptual Design will be in a form that can be used by Avon for a Request for Proposal for solicitation of a public-private partnership with a private developer. Attendance at 3 meetings in person or remotely should be expected for this task. SECTION IV: SELECTION AND EVALUATION CRITERIA: The ideal design firm will possess and demonstrate the following skills and abilities: • Knowledge and experience preparing designs for urban, high-density, mixed-use projects that include ground floor commercial and public spaces with upper floor residential development. • Knowledge and experience working with municipalities, private developers and public-private projects. • Knowledge and experience designing projects in ski resort communities. • Experience with stakeholder public engagement process and management and organization of multiple stakeholders with varying ideas and priorities. • Demonstrated ability to complete projects on time and within budget. • Strong ability to build and maintain professional relationships through effective communication, coordination, teamwork, and integrity. • Ability to develop recommendations for public uses that integrate land use and spatial and financial considerations. Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 4 of 6 SECTION VII. FORM OF RESPONSE: Respondents must submit their Statement of Qualifications and other information in the form described in this section. One (1) electronic copy (PDF) shall be submitted to the Town of Avon through bidnet.com portal Share File site by midnight, (MDT), Monday, August 25 , 2025. All submitted qualification summaries shall be submitted electronically through the Bidnet Site https://www.bidnetdirect.com/colorado/townofavon and will not be accepted by e-mail or file share platforms. Statements of Qualifications must include the following information: A. Information describing the design firm, firm’s philosophy, capabilities, experience, capacity, project team, designated lead and resumes of personnel to be assigned to this conceptual design work. B. Description of relevant experience, including high-density mixed-use projects in ski resort communities. C. List of similar design projects in the last three years with appropriate contact information, project date, brief project description, and description of project outcome. D. Hourly rates of personnel with the design firm. E. The Proposer shall obtain and maintain in force for the term of an agreement the following insurance coverages. Certificates of insurance evidencing such coverage’s shall be furnished to the Town of Avon at the time of signing of an agreement. Prior to cancellation of, or material change in, any requisite policy, thirty (30) days written notice shall be given to the Town of Avon through its risk manager. All automobile liability and general liability policies shall include the Town as an additional named insured by policy endorsement. 1. Automobile Liability (including owned, non-owned, and hired) in an amount not less than one million dollars ($1,000,000) each occurrence and not less than two million dollars ($2,000,000) general aggregate. 2. Worker's compensation and employer liability in accordance with the Worker's Compensation Act of the State of Colorado for employees doing work inColorado in accordance with this Agreement and with limits in an amount not less than five hundred thousand dollars ($500,000) each accident and not less than one million dollars disease- policy limit and not less than one million dollars disease-each employee. 3. Comprehensive General Liability (including personal injury) in an amount not less than one million dollars ($1,000,000) per occurrence and not less than two million dollars ($2,000,000) in the aggregate. 4. Professional errors and admission liability insurance in an amount not less than one million dollars ($1,000,000) each claim and not less than two million dollars ($2,000,000) in the aggregate. Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 5 of 6 SECTION VIII. SELECTION PROCESS Avon will review Statements of Qualifications received by Avon during the week of August 25 and will notify respondents who are selected for interviews by Friday, August 29. Avon plans to schedule in-person interviews on Wednesday, September 10 and Thursday, September 11. In person attendance at the interview of all key persons associated with the design firm is expected and Avon does not intend to provide a remote attendance option for interviews. Avon reserves all rights to investigate the qualifications of any and all individuals and firms under consideration, to perform a financial audit of one or more firms, to confirm any part of the information furnished in a proposal, and to require further evidence of managerial, financial or professional capabilities which are considered necessary for the successful performance of work described in this RFQ. Avon reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received. All proposals and supporting documents shall be public information held in custody of Avon after the proposal submittal date given in this RFQ. Avon assumes no liability for the use or disclosure of technical or cost data submitted by any Respondent. The selected design firm will be required to execute a Professional Services Agreement with Avon and shall fully comply with all applicable Avon regulations and ordinances and State and Federal laws and requirements. Questions should be emailed to both Town Manager Eric Heil, eheil@avon.org and Community Development Director Matt Pielsticker, mpielsticker@avon.org. Request for Statements of Qualifications Sun Road Plan Area Conceptual Design Services July 31, 2025 Page 6 of 6 970-748-4076 nmosby@avon.org TO: Honorable Mayor Underwood and Council Members FROM: Nicole Mosby, PE, CFM, Senior Engineer RE: Amendment to Public Improvements Agreement McGrady Acres DATE: September 30, 2025 SUMMARY: This report presents to Avon Town Council (“Council”) an Amendment to the Public Improvements Agreement (“PIA”) for McGrady Acres. Construction of the required public improvements has taken longer than originally anticipated. The existing PIA was signed on July 27, 2022 and stated that all the public improvements would be completed by December 31, 2024. Over half of public improvements have been completed to date. The Developer is requesting that the completion date of the PIA be extended in order for them to obtain building permits for Building 6. The urgency to complete the remaining improvements is tied to their need to service the units being constructed. The first completion date listed in the Agreement is tied to any certificate of occupancy of those units. Therefore, Staff suggests the third completion date in the Agreement be extended to December 31, 2028 to prevent further need to amendment this Agreement. This also allows the developer to finish the paving after heavy construction, leaving a better finished surface. NOTE: The driveway and common utility service lines will be owned by a private owner’s association and not by Town of Avon or District or Authority. Building permits for the first four units (Buildings 6) of Phase 3 (aka P3-D) have been applied for and construction is anticipated to start before winter 2025. PROPOSED MOTION: “I move to approve the Amendment to Public Improvements Agreement for Kestral Townhomes, dated October 14, 2025.” Thanks, Nicole ATTACHMENT A: Amendment to Public Improvements Agreement for Kestral Townhomes Top Left: West facing looking at North Road Improvements Top Right: South Facing looking at East Road Improvements Bottom: Western Facing. Red Log Cabin, recently demolished at location of Building 6 AMENDMENT TO PUBLIC IMPROVEMENTS AGREEMENT FOR KESTRAL TOWNHOMES THIS AMENDMENT TO PUBLIC IMPROVEMENTS AGREEMENT (“Amendment”) is made on October 14th, 2025 (“Effective Date”), by and between the Town of Avon, a home rule municipal corporation of the State of Colorado (“Avon”) and Eagle River Homes, LLC, a Colorado limited liability company (“Owner”). WHEREAS, Avon and the Owner have entered into a Public Improvements Agreement dated July 27th, 2022 and recorded on August 12, 2022 at Reception No. 202213562 in the public records of Eagle County, Colorado (“PIA”); WHEREAS, the PIA contains certain agreements of Owner and Avon with respect to the development of the Property; WHEREAS, Avon and Owner now desire to modify certain deadlines provided in the PIA and other modifications, as further set forth below. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, Avon and the Owner agree as follows: 1.Timing of Public Improvements. Section 5.3 of the PIA is deleted in its entirety and replaced with the following: Timing of Public Improvements. Except with respect to matters provided below, the Owner shall complete the Public Improvements and the Town shall have provided written notification of acceptance of the Public Improvements by the Town ("Town's Notification of Acceptance") in accordance with the procedure outlined in Sections 5.5 and 5.6 on or before the earlier of (1) date of a certificate of occupancy or temporary certificate of occupancy, whichever is earlier, for Phase 3 the final phase construction of the Development, or (2) within three (3) years of obtaining a grading permit, foundation permit, or building permit for Phase 3, whichever is earlier, or (3) December 31, 2028. The Owner shall inform the Town of all construction plans within Town property and within the ROW at least ninety (90)days prior to the start of construction that is to occur within Town property or the ROW. If the Owner has not received the Town's Notification of Acceptance from the Town of all Public Improvements, the Town may withhold the issuance of a Temporary Certificate of Occupancy. 2.Defined Terms. Except as otherwise defined herein, terms that are defined in the PIA shall have the same meanings when such terms are used in this Amendment. 3.Confirmation of Terms; Conflict. Except as specifically modified and amended by this Amendment, all of the terms, covenants, and conditions of the PIA shall remain in full force and effect. In the event of any conflict between the provisions of this Amendment and the PIA, the provisions of this Amendment shall control. Amendment to Public Improvements Agreement – Kestral Townhomes October 14, 2025 Page 1 of 3 ATTACHMENT A ____________________________________ _________________________________ 4. Modification. This Amendment may only be modified by subsequent written agreement of the parties hereto. 5. Governing Law and Venue. This Amendment shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. 6. Counterparts. This Amendment may be executed in one or more counterparts, which when taken together shall constitute one original of this Amendment. 7. Recording; Binding Effect. This Amendment shall be recorded with the Eagle County Clerk and Recorder. The benefits and obligations of the parties under this Amendment shall run with the land, and shall be binding on, and enforceable by, each of the parties hereto and their respective heirs, successors and assigns, and any subsequent holder of an interest in the Improvements or in the Property. WHEREFORE, Avon and the Owner have executed this Amendment as of the Effective Date. TOWN OF AVON, COLORADO Tamra N. Underwood, Mayor ATTEST: Miguel Casanueva, Town Clerk Amendment to Public Improvements Agreement – Kestral Townhomes October 14, 2025 Page 2 of 3 OWNER: EAGLE RIVER HOMES, LLC, a Colorado limited liability company By: Its: STATE OF ____________ ) ) ss. COUNTY OF _______________ ) The foregoing instrument was subscribed, sworn to, and acknowledged before me this ______ day of _____________, 2025, by ___________________________________ as _________________________________ of Eagle River Homes, LLC. My commission expires: (S E A L) _____________________________________ Notary Public Amendment to Public Improvements Agreement – Kestral Townhomes October 14, 2025 Page 3 of 3 Town of Avon: Gratitude for Continued Partnership ●Becky Close- Eagle County Clerk and Recorder ●Town of Avon- Hosting the vote center one last time ●Avon Town Hall- New home of Avon’s ballot box ●2025 Coordinated Election ●Avon Annex- 100 Beaver Creek Blvd ●Vote center moving to Edwards Commons in 2026 Becky Close- Eagle County Clerk and Recorder Town of Avon Municipal Building- Vote Center Weekdays October 27th-November 3rd 8am-5pm Saturday November 1st 9am-1pm ELECTION DAY! November 4th 7am-7pm Coordinated Election November 4, 2025 ●Ballots Mailed October 10, 2025 to nearly 36,000 registered, active Eagle County Voters ●Secure 24 hour drop boxes located in Vail, Avon, Edwards, Eagle, Gypsum, Basalt, and El Jebel ●Vote in person in Avon, Eagle, El Jebel and Vail, visit eaglecounty.us/vote for dates and hours of operation ●Visit govotecolorado.gov to review and update voter registration Avon Annex- Open During Construction The Avon Annex remains open for business Clerk and Recorder Services: Motor Vehicle, recording, election, marriage licenses (by appointment) M-F 8-5 with the exception of Wednesday 10-5 970-328-9670 Health and Human Services M-F 8-5 970-328-9813 Eagle County Commons Spring of 2026 ●New facility addresses growing need for government services ●Health and Human Services ●Sheriff Substation ●Recording ●Marriage Licenses ●Motor Vehicle ●Election Services ●Relocation of Avon vote center 970-748-4013 idejong@avon.org TO: Honorable Mayor Underwood and Council Members FROM: Ineke de Jong, Chief Administrative Officer RE: Proclamation Honoring High Five Access Media Day DATE: October 7, 2025 SUMMARY: The Town Council is asked to consider adopting the attached Proclamation supporting High Five Access Media Day. High Five Access Media is a nonprofit, noncommercial community access media center located in our Town. They serve Eagle County by providing video production education, access to professional equipment, and distribution of programming on local cable television on Comcast Channel 5, and across internet and social media platforms. In addition, they provide coverage of government proceedings, nonprofits, and community events. Their mission is to empower the local community, through media education and technology, to become civically engaged, express ideas, and advocate for causes. In addition 2025 marks the 40th anniversary of High Five Access Media Board Members & Staff will attend Tuesday’s meeting to present more information and answer questions about High Five Access Media Day. Thank you, Ineke ATTACHMENTS: Attachment A: High Five Access Media Day Proclamation OFFICIAL PROCLAMATION TOWN OF AVON, COLORADO HONORING HIGH FIVE ACCESS MEDIA DAY WHEREAS, the free exchange of ideas and information strengthens our community, helping neighbors understand one another and build shared values; and WHEREAS, community media gives every resident a platform to tell their story, listen to others, and shape the local narrative together; and WHEREAS, through training, resources, and open access to technology, community media empowers people to create, share, and engage in ways that enrich civic life; and WHEREAS, community media ensures transparency in local government, fosters participation in democracy, and preserves an authentic record of our community’s history; and WHEREAS, High Five Access Media’s Avon studio serves as a hub for creativity, civic dialogue, and collaboration, helping residents learn media skills, produce local content, and connect through shared storytelling; and WHEREAS, public, education, and government access channels—as well as community radio—remain essential yet often overlooked parts of our local information ecosystem; and WHEREAS, greater awareness and participation in community media strengthens local identity, civic pride, and cultural understanding; and WHEREAS, 2025 marks the 40th anniversary of High Five Access Media, which for four decades has helped Avon residents share their voices, stay informed, and participate fully in public life; NOW, THEREFORE, BE IT RESOLVED that October 20, 2025, is hereby proclaimed as High Five Access Media Day in the Town of Avon, and all residents are encouraged to celebrate and support the role of community media in sustaining a connected, informed, and engaged community; and BE IT FURTHER RESOLVED that the Town of Avon commends High Five Access Media for 40 years of dedicated service—broadcasting local government meetings, amplifying community voices, promoting local culture and events, and providing lifelong access to the tools of modern communication. TOWN OF AVON BY: ATTEST: ________________________________ ____________________________________ Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk ATTACHMENT A 970.748.4004 eric@avon.org TO: Honorable Mayor Tamra N. Underwood and Council members FROM: Eric Heil, Town Manager RE: Work Session: Regional Housing Solutions DATE: October 10, 2025 SUMMARY: Avon and Eagle County partnered to obtain grant funds from Department of Local Affairs to explore housing solutions on a regional basis. This effort will include focused research on potentially forming a “multi-jurisdictional housing authority” (aka “Regional Housing Authority”). Avon and Eagle County retained the services of Government Performance Solutions (“GPS”) to assist with organizing and facilitating a series of Community Workshops to discuss potential Regional Housing Solutions. Avon and Eagle County staff are providing support assistance with gathering local information on housing and scheduling community meetings. This Regional Housing Solutions effort is focused on the Eagle River Valley because Basalt participates in the Pitkin County housing programs. COMMUNITY WORKSHOP SERIES: The first round of Community Workshops are introductory to start the conversation and gather initial input. Meetings are being scheduled with the town councils and boards for the six municipalities in the Eagle River Valley, the seven metropolitan districts in the mid-valley area and established organizations, such as Vail Valley Partnership, Vail Valley Foundation, Eagle County Schools, etc. This effort is intended to be broadly inclusive and will strive to meet with all groups interested in participating in the Regional Housing Solutions discussion; HOWEVER, it is not possible with the budget and timeframe to meet individually with every group in the Eagle River Valley. This meeting is the first Community Workshop introductory presentation. The second round of Community Workshop meetings is expected to occur in early in 2026 and would focus on the details of potential solutions. Potential Regional Housing Solutions may include the formation of Regional Housing Authority as authorized by state statute. Regional Housing Authorities are not required to be county-wide, rather they have the flexibility to define portions of a jurisdiction. There is also the ability to partner regionally through intergovernmental agreements that address coordination of services or partnerships on individual projects. The Good Deeds Community Partners program is an example where the Town of Avon and Eagle County are partnering to combine financial resources to offer a very impactful buyer assistance program. REQUESTED DIRECTION: Council direction and input, and questions, are welcome on this presentation, which is intended to be provided to numerous other organizations over the next several months. Thank you, Eric ATTACHMENT A: Regional Housing Solutions: Action, Investment & Impact in the Eagle River Valley Regional Housing Solutions: Action, Investment, & Impact in Eagle River Valley Insights & Strategies Envisioning Futures Custom Solutions Beyond the Drawing Board ATTACHMENT A Agenda •Introductions •Purpose of Today’s Session •Background •Eagle County Housing Issue •Local Progress & Community Solutions •The Remaining Gap •Regional Solutions •Community Discussion •What’s Next? Government Performance Solutions, Inc. • Brian, Erin & Agustín work for Colorado-based Government Performance Solutions, Inc. (GPS) • GPS partners with public and social sector organizations to navigate change by: •Using deep listening & a collaborative approach, •Engaging agency staff, their partners, and the community to co-create solutions that drive sustainable transformations, and •Reconnecting staff to align and rally around measurable goals. Learn more about GPS at: https://www.governmentperformance.us/ Brian Pool Agustín Leone Erin Ulric Today’s Purpose & Your Role What We're Doing Today •Ground in the facts and local context •Spotlight what’s working and what’s missing •Explore options for doing more, together •Hear directly from you What We’re Asking of You •Listen actively > Take in facts, stories, and possibilities. •React honestly > What surprises you? What resonates? •Gauge boldness > What’s the appetite for bigger moves? •Spot the gaps > What are we missing? This is the first in a series of community workshops to shape coordinated, community-driven housing solutions across Eagle County in the Eagle River Valley. Missed something? Got more to say? Scan here. Why Housing Matters for Eagle County’s Future World -class communities require a world-class workforce, and that means housing locals here, not elsewhere. •Local Economy: A strong workforce = competitive resorts. Steamboat, Aspen, Park City, Tahoe all invest in housing to keep talent close. •Workforce Flight: When workers live beyond Eagle County, costs rise, service accessibility diminishes, and the community ultimately loses. •Stability: Homeownership anchors families, schools, and neighborhoods; it’s the keystone to a resilient community. •Broken Ladder: Today’s market has too few rungs; middle-income mobility is nearly gone. •Location: Housing near jobs and transit cuts congestion and advances climate goals. •Market Gap: Free market won’t serve low and middle-income households; strategic action is essential. Rental Starter Home Family Home Retirement The Housing Market Has Moved Beyond Reach Home prices in Eagle County have skyrocketed; outpacing local incomes and pricing out the workforce. •From 2015 to 2023, median home prices in non-resort areas have nearly doubled across most towns. •Even traditionally more affordable towns like Gypsum and Eagle have seen sharp increases, approaching or exceeding $1M. The Housing Affordability Gap - Homebuyers Wages in Eagle County no longer match the cost of housing for home buyers. In Eagle County, a household would need 5.2 median-wage earners ($53,000) to afford a median-priced home. The Housing Affordability Gap - Renters Typical rent far exceeds what most households can afford. To rent a 2-bedroom at $3,000/month, it would take 2.3 median-wage earners to rent a median-price rental. Housing: Eagle County’s Top Priority Year after year, housing stands out as the #1 concern for residents and business owners. •Since 2018, housing has consistently ranked as the most pressing issue among Eagle County residents. •Housing concern outpaces other major issues like cost of living (9 – 23%) environment (4 – 7%) and education (2 – 8%). Not Just Numbers — Our Neighbors’ Realities Every statistic hides a story: here’s what it looks like on the ground. •The Valley Home Store has 1,500 buyers actively looking to purchase. •A life-long valley resident retires but stays in their deed restricted home. Now there is one less employee and one less housing unit. •A purchase 10 years ago with a median-home sales price of $700,000 provided easier step-up inventory in the housing spectrum of needs. That inventory is now priced at $1.6M, so is unattainable for move-up buyers. •Higher rental rates are pushing buyers to purchase to relieve the pressure of unknown housing impacts, like a landlord selling the unit. Current and Future Housing Demand Jurisdiction/Entity Estimated Allocation for Next 10 Years Eagle County Housing & Dev. Authority 24% Town of Vail 26% Town of Avon 25% Eagle 16% Gypsum 8% Minturn 1% Based on the Eagle County Regional Housing Needs Assessment completed in 2025 there is a current need for 2,638 units and a future need of 3,736 units over the next decade, amounting to a need for 6,375 total units by 2035. What Communities are Already Investing Across Eagle County, local jurisdictions are contributing real resources. Here’s how much. Jurisdiction/Entity Estimated Total Units Preserved/Created Over Past 5 Years Eagle County Housing & Dev. Authority 747 units Town of Vail 690 units Town of Avon 69 units 5 Year Total 1506 Units Investment in Action Local housing investments are delivering units and preserving affordability. •County Investment: $65M invested over 4 years with 747 units/families supported, leveraging proceeds from Lake Creek Village sale (2021) and $10M Commissioner allocation. •Deed Restriction Programs: •Good Deeds – ~176 units, permanent price caps, immediate demand (“funds gone within days”). •Vail In-Deed, Mi Casa Avon – additional permanent affordability; hundreds of units preserved. •Local Code Updates: Eagle County, Eagle, Gypsum, and Minturn advancing zoning updates to promote housing. •Employers Stepping Up: Eagle County School District, ERWSD,Vail Health actively investing in workforce housing. Beyond the Numbers — Real People, Real Impact “We thought we’d never be able to buy a home, but this program changed everything and gave us real hope in Eagle County.” — Local couple, 15 years in Eagle County. “This is the only way we could afford a home here. We feel blessed to be part of this community and finally put down roots.” — School administrator, 18 years in Eagle County. “Owning a home here once felt out of reach. Now, I finally have a place to call my own and a sense of stability.” — Local family, after moving three times in three years as renters. “We never thought we could own a home here. This program let us stay, build our future, and start our family in the community we love.” — Newlyweds working in healthcare and education. How We Operate Today Multiple jurisdictions working through The Valley Home Store with aligned programs. Diverse goals for each entity. •Housing partnerships exist, but with different goals,programs, inconsistent funding, and priorities. •We collaborate, but differing boards create localized goals. •The result? Progress, but inefficient. •We could be aligned in vision,coordination, funding and impact. Today Missing Partnerships Centralized Execution Localized Goals Unified Board Leadership Collaboration Strategic Coordination Localized Impact Regional Scaling Meeting Local Demand for Community Housing Scenario Dedicated Funds Estimated Units Created Current Dedicated Funds (Assumes no funding change)~$8M 53 units per year Moderate Investment + $25M per year 167 units per year Bold Investment + $40M per year 267 units per year What Could we Achieve? Does not include General Fund Investments* Assumes ~$150K public investment per unit; costs vary by type and location* Option 1: Non-Revenue Housing Solutions Policy -based and regulatory tools that enable housing creation without direct public funding. Examples include: housing mitigation requirements, inclusionary zoning, development incentives, community housing overlays, and fast-track approvals. When it Shines Where it Stalls Leverages Private Development: Captures affordability without tapping public dollars. No Guarantees: Policies can be revised or repealed; durability depends on political will. Equity Concerns: Developers may seek exemptions or pass costs to market-rate buyers/renters. Scalable Incentives: Density bonuses, fee waivers, or streamlined approvals encourage private participation. Inconsistent Results: Effectiveness varies widely based on local enforcement and market conditions. Limited Impact: Only generates a small fraction of the housing needed. Option 2: Continued Local Collaboration Each jurisdiction keeps control of its own housing programs, but partners via an Intergovernmental Agreement (IGA) to pool programs and services. Together, they launch a regional Housing Coalition to deploy shared tools like buy-downs, deed restriction resales, and housing programs. When it Shines Where it Stalls Real Dollars: Collective funding creates scale - cash, land, fee offsets Voluntary: No guaranteed baseline funding; participation may shift Flexible Tools: Can support diverse needs such as preservation and buy-downs Admin Burden: Heavy lift to manage and coordinate across entities Some Quick Wins: Some solutions (like Mi Casa Avon or Good Deeds) can show results within months Leadership Changes: Turnover can disrupt continuity and weaken commitment Local Control: Each jurisdiction still runs its own programs and priorities in collaboration Competing Priorities: Housing may lose focus to other local needs Sustainability: Without long-term strategy, efforts risk being short-lived Option 3: Regional Housing Authority (RHA) A regional housing authority with shared governance and a voter-approved revenue stream (e.g. tax or fee) dedicated to housing. Operates independently to plan, fund, and execute housing solutions across the region with scale, speed, and staying power. When it Shines Where it Stalls Plans & Build at Scale: Based on funding source, can deliver hundreds of units/year with long-range pipeline visibility Needs a Ballot Win: Must mount a successful public campaign to secure RHA with fundingStable Funding: Voter-approved revenue unlocks bonding power and predictable cash flow One Stop Shop: For programs, partnerships,and buyers/sellers Funding Source is Political: Sales tax vs. property tax vs. fee; each has tradeoffsMore Bang for the Buck: Greater administrative efficiency, centralized staff, fewer redundancies One Playbook: Client ease of use, education, unified programs, standard processes, one application for the public Trust Must be Earned: Collaborative success yields more value to the communityDeveloper Friendly: Easier, more attractive partner with streamlined processes for development partnerships Discussion 1.When you first bought or rented in Eagle County, what was that experience like? Could someone repeat it today? 2.How is the housing challenge impacting you and your friends in Eagle County? 3.What other challenges are important? 4.What options are the most appropriate for the Eagle County community today? 5.How would you define a successful regional housing program? 6.What strategies or ideas should be included? Next Steps •Engagement in Motion We’re meeting with partners across Eagle County; surfacing themes, gaps and shared direction. •After the New Year Potential solutions will be presented for review, discussion and input at a second series of community workshops. Phase 1: Insights & Strategies Phase 2: Options & Proposals Missed something? Got more to say? Scan here. Strategic Planning Stakeholder Engagement Operational Excellence Organizational Effectiveness Your Partner for: Government Performance Solutions Inc. 970.748.4413 matt@avon.org TO: Honorable Mayor Underwood and Council members FROM: Matt Pielsticker, AICP, Community Development Director RE: Resolution 25-24 Finding State Land Board parcel eligible for annexation DATE: September 25, 2025 SUMMARY: The previously submitted annexation petition for 97 acres of State Land Board property was formally withdrawn and replaced with a new petition for a smaller parcel. This report presents to Council Resolution 25-24 Finding the State Land Board (revised) parcel eligible for annexation. This step is the second of three steps in the formal process to annex property into a municipality under the Colorado Municipal Annexation Act of 1965 (“Annexation Act”). The first step was approval of Resolution 25-20, setting for the eligibility hearing for October 14, 2025. Council is required to conduct a public hearing prior to taking action on Resolution 25-24. The State Land Board parcel is 35.093 acres in total. This step is not actual annexation and is not agreement to zoning or any terms or conditions of annexation of a development approval. Rather, it only a finding that the property is eligible for annexation. The third step will involve a full review of the proposed zoning and development by Avon Planning and Zoning Commission and the Town Council and will include a series of public hearings. ELIGIBILITY CRITERIA: The criteria for eligibility is set forth in Colorado Revised Statute Section 31-12- 104. Essentially, the property must petition for annexation (which is the equivalent of a “vote” when there is a single owner of the property petitioning for annexation) and then Council must find that either the property is 1/6th contiguous OR there a “community of interest” exists between the parcel and the annexing municipality. The statutes are partially circular in that a finding of 1/6th contiguity with the Town suffices automatically to find that a “community of interest” exists. Another oddity that exists under the Annexation Act is that contiguity can be established by annexing a property in “one or more parcels in a series . . . completed simultaneously . . .” which allows for creative descriptions of triangles, spirals and other shapes within the overall parcel to technically meet the 1/6th contiguity requirement. This creation of internal shapes to annex in series simultaneous is not an actual subdivision, rather it is only for the purpose of description perimeters to establish 1/6 contiguity. If any portion of property touches the existing Avon Town Boundary, it is possible to establish 1/6 contiguity through the description of a series of parcels. The portion of the State Land Board parcel on the north side of the Eagle River is adjacent to Village (at Avon) Planning Area I, which is zoned for up to 750 residential units and approximately 200,000 sq.ft. of commercial development. Page 2 of 2 Existing Town Boundary (blue) and Proposed Annexation (yellow) POSTING OF PUBLIC HEARING NOTICE: The notice of public hearing was posted for four consecutive weeks in the Vail Daily as required by the Annexation Act. PROPOSED MOTION: “I move to approve Resolution 25-24 Finding the State Land Board Parcel Eligible for Annexation.” Thank you, Matt ATTACHMENT A: Resolution 25-24 ATTACHMENT B: CRS §31-12-104 ATTACHMENT C: Annexation Plat Resolution 25-24 State Land Board Annexation Eligibility October 14, 2025 Page 1 of 1 RESOLUTION 25-24 FINDING THE STATE LAND BOARD PARCEL ELIGIBLE FOR ANNEXATION WHEREAS, the State of Colorado, acting by and through its State Board of Land Commissioners has submitted a petition for annexation to the Avon Town Clerk in accordance with the Colorado Municipal Annexation Act of 1965 (“Act”); and, WHEREAS, Council adopted Resolution 25-20 Receiving the State Land Board Annexation Petition, Initiating Annexation Proceedings and Setting a Public Hearing Date which set a public hearing date for October 14, 2025; and, WHEREAS, Council finds that the State Land Board parcel meets the 1/6th contiguity requirement set forth in Colorado Revised Statute Section 31-12-104(1)(a) and that a “Community of Interest” exists between the area proposed to be annexed and the annexing municipality as set forth in Colorado Revised Statue Section 31-12-104(1)(b); and, WHEREAS, Council finds that the requirements of the applicable portions of section 30 of article II of the state constitution and Colorado Revised Statue Sections 31-12-104 and 31-12- 105 have been met; and, WHEREAS, Council finds that an election is not required under section 30(1)(a) of article II of the state constitution and Colorado Revised Statue Section 31-12-107(2); and, WHEREAS, Council finds that no additional terms and conditions are to be imposed on the annexation except those to be set forth in an annexation and development agreement to be approved and entered into between the Town of Avon and the State Land Board in connection with the annexation, which shall not constitute additional terms and conditions within the meaning of the Act. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town Council finds the State Land Board parcel as described in the petition for annexation is eligible for annexation. ADOPTED OCTOBER 14, 2025 by the AVON TOWN COUNCIL By: Attest: ___________________________ Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk ATTACHMENT A Colorado Revised Statute Section 31-12-104 Eligibility for Annexation 1.No unincorporated area may be annexed to a municipality unless one of the conditions set forth in section 30 (1) of article II of the state constitution first has been met. An area is eligible for annexation if the provisions of section 30 of article II of the state constitution have been complied with and the governing body, at a hearing as provided in section 31- 12-109, finds and determines: a.That not less than one-sixth of the perimeter of the area proposed to be annexed is contiguous with the annexing municipality. Contiguity shall not be affected by the existence of a platted street or alley, a public or private right-of-way, a public or private transportation right-of-way or area, public lands, whether owned by the state, the United States, or an agency thereof, except county-owned open space, or a lake, reservoir, stream, or other natural or artificial waterway between the annexing municipality and the land proposed to be annexed. Subject to the requirements imposed by section 31-12-105 (1)(e), contiguity may be established by the annexation of one or more parcels in a series, which annexations may be completed simultaneously and considered together for the purposes of the public hearing required by sections 31-12-108 and 31-12-109 and the annexation impact report required by section 31-12-108.5. b.That a community of interest exists between the area proposed to be annexed and the annexing municipality; that said area is urban or will be urbanized in the near future; and that said area is integrated with or is capable of being integrated with the annexing municipality. The fact that the area proposed to be annexed has the contiguity with the annexing municipality required by paragraph (a) of this subsection (1) shall be a basis for a finding of compliance with these requirements unless the governing body, upon the basis of competent evidence presented at the hearing provided for in section 31-12-109, finds that at least two of the following are shown to exist: I.Less than fifty percent of the adult residents of the area proposed to be annexed make use of part or all of the following types of facilities of the annexing municipality: Recreational, civic, social, religious, industrial, or commercial; and less than twenty-five percent of said area's adult residents are employed in the annexing municipality. If there are no adult residents at the time of the hearing, this standard shall not apply. II.One-half or more of the land in the area proposed to be annexed (including streets) is agricultural, and the landowners of such agricultural land, under oath, express an intention to devote the land to such agricultural use for a period of not less than five years. III.It is not physically practicable to extend to the area proposed to be annexed those urban services which the annexing municipality provides in common to all of its citizens on the same terms and conditions as such services are made available to such citizens. This standard shall not apply to the extent that any portion of an area proposed to be annexed is ATTACHMENT B provided or will within the reasonably near future be provided with any service by or through a quasi-municipal corporation. 2. a. The contiguity required by paragraph (a) of subsection (1) of this section may not be established by use of any boundary of an area which was previously annexed to the annexing municipality if the area, at the time of its annexation, was not contiguous at any point with the boundary of the annexing municipality, was not otherwise in compliance with paragraph (a) of subsection (1) of this section, and was located more than three miles from the nearest boundary of the annexing municipality, nor may such contiguity be established by use of any boundary of territory which is subsequently annexed directly to, or which is indirectly connected through subsequent annexations to, such an area. b. Because the creation or expansion of disconnected municipal satellites, which are sought to be prohibited by this subsection (2), violates both the purposes of this article as expressed in section 31-12-102 and the limitations of this article, any annexation which uses any boundary in violation of this subsection (2) may be declared by a court of competent jurisdiction to be void ab initio in addition to other remedies which may be provided. The provisions of section 31-12-116 (2) and (4) and section 31-12-117 shall not apply to such an annexation. Judicial review of such an annexation may be sought by any municipality having a plan in place pursuant to section 31-12-105 (1)(e) directly affected by such annexation, in addition to those described in section 31-12-116 (1). Such review may be, but need not be, instituted prior to the effective date of the annexing ordinance and may include injunctive relief. Such review shall be brought no later than sixty days after the effective date of the annexing ordinance or shall forever be barred. c. Contiguity is hereby declared to be a fundamental element in any annexation, and this subsection (2) shall not in any way be construed as having the effect of legitimizing in any way any noncontiguous annexation. ATTACHMENT B: CRS 31-12-104 SCALE: 1" = 1000' 2000'1000'0 08/19/25 ATTACHMENT C - Annexation Plat SCALE: 1" = 120' 240'120'0 08/19/25 ATTACHMENT C - Annexation Plat 970.748.4001 mjauregui@avon.org TO: Honorable Mayor Underwood and Council members FROM: Miguel Jauregui Casanueva, Town Clerk RE: ORD 25-17: Amending Chapter 5.08: Liquor Licenses DATE: September 24, 2025 SUMMARY: This report presents Ordinance 25-17 (“Attachment A”) for Council consideration on second and final reading. Ordinance 25-17 amends Chapter 5.08 of the Avon Municipal Code to regulate and limit the use of temporary displays to two aisle end caps adjacent to permanent displays. Council adopted first reading on September 23, 2025. BACKGROUND: The State of Colorado permits unlimited use of end caps for temporary displays, subject to location-based restrictions. This has led to widespread placement of liquor displays throughout grocery stores, including unconventional areas such as floral sections, candy aisles, and store entrances. In response, and at Council direction, the Town Clerk was tasked with codifying a Liquor Code amendment - one of the Town Clerk Department’s 2025 goals - to regulate and limit such temporary displays in Avon to two end caps adjacent to permanent displays. The end caps must be located adjacent to liquor aisles pursuant to the licensee's approved diagram. On September 23, 2025, Council approved the first reading of Ordinance 25-17, amending Avon Municipal Code, Chapter 5.08 Liquor Licenses to enact regulations concerning temporary displays. PROPOSED CHANGES: The Town of Avon proposes an amendment to Chapter 5.08 of the Avon Municipal Code to limit the use of temporary displays to two aisle end caps adjacent to permanent displays adjacent to liquor aisles pursuant to the licensee's approved diagram for: • Liquor-licensed drug stores; and • Fermented malt beverage and wine retailer off-premises licensees. This amendment aligns with Colorado Liquor Enforcement Division Bulletin 25-02 and Regulation 47- 951, which encourage local licensing authorities to adopt more restrictive rules for temporary displays. The intent is to reduce excessive alcohol marketing and promote public health and safety. RECOMMENDATION: I recommend that Council approve the second reading of Ordinance 25-17, amending Avon Municipal Code, Chapter 5.08 Liquor Licenses to enact regulations concerning temporary displays. PROPOSED MOTION: “I move to approve second reading of Ordinance 25-17, Amending Avon Municipal Code, Chapter 5.08 Liquor Licenses to Enact Regulations Concerning Temporary Alcohol Displays. Thank you, Miguel ATTACHMENT A: Ordinance 25-17 AMENDING AVON MUNICIPAL CODE, CHAPTER 5.08 LIQUOR LICENSES TO ENACT REGULATIONS CONCERNING TEMPORARY LIQUOR DISPLAYS ATTACHMENT A Ord. 25-17: Amending Chapter 5.08 Liquor Licenses Page 1 of 3 + ORDINANCE 25-17 AMENDING AVON MUNICIPAL CODE, CHAPTER 5.08 LIQUOR LICENSES TO ENACT REGULATIONS CONCERNING TEMPORARY LIQUOR DISPLAYS. WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule powers of the Town of Avon (“Avon”), the Avon Town Council (“Council”) has the power to make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the prosperity, and improve the morals, order, comfort, and convenience of its inhabitants; and WHEREAS, pursuant to such authority, the Town has previously adopted Title 5 of the Avon Municipal Code (“Code”), including Chapter 5.08, which governs liquor licensing and regulation within the Town of Avon; and WHEREAS, the State of Colorado permits the unlimited use of end caps for temporary alcohol displays, subject to location-based restrictions, which has resulted in widespread placement of liquor displays throughout grocery stores, including unconventional areas such as floral sections, candy aisles, and store entrances; and WHEREAS, at Council direction, the Town Clerk was tasked with codifying a Liquor Code amendment to regulate and limit such displays in Avon to two end caps adjacent to permanent displays; and WHEREAS, this amendment aligns with Colorado Liquor Enforcement Division Bulletin 25-02 and Regulation 47-951, which encourage local licensing authorities to adopt more restrictive rules for temporary displays; and WHEREAS, the Town Council finds that limiting temporary alcohol displays will promote the health, safety, and general welfare of the Avon community by reducing excessive alcohol marketing and improving public visibility standards; and WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Town Council desires to comply with the requirement of Section 6.5(d) of the Avon Home Rule Charter by setting a public hearing in order to provide the public an opportunity to present testimony and evidence, and that approval of this Ordinance on first reading does not constitute a representation that the Town Council, or any member of the Town Council, has determined to take final action on this Ordinance prior to concluding the public hearing on second reading. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. ATTACHMENT A Ord. 25-17: Amending Chapter 5.08 Liquor Licenses Page 2 of 3 Section 2. Chapter 5.08 Liquor License Amendments. Council hereby amends Chapter 5.08 of Title 5 of the Avon Municipal Code to enact the following section: “5.08.220 Temporary Displays – Limitations. Liquor-licensed drug stores, and fermented malt beverage and wine retailer off- premises licensees shall be limited to no more than two temporary displays located at aisle end caps adjacent to permanent displays. The end caps must be located adjacent to liquor aisles pursuant to the licensee's approved diagram. This restriction is intended to promote public health and safety by reducing excessive alcohol marketing and visibility.” Section 3. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 4. Effective Date. This Ordinance shall take effect thirty days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. Section 5. Safety Clause. The Town Council hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. ATTACHMENT A Ord. 25-17: Amending Chapter 5.08 Liquor Licenses Page 3 of 3 Section 7. Codification of Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING by the Avon Town Council on September 23, 2025 and setting such public hearing for October 14, 2025 at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. BY: ATTEST: ____________________________ ___________________________________ Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk ADOPTED ON SECOND AND FINAL READING by the Avon Town Council on October 14, 2025. BY: ATTEST: ____________________________ ___________________________________ Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk APPROVED AS TO FORM: ____________________________ Nina Williams, Town Attorney 970-748-4446 mlabagh@avon.org Page 1 of 2 TO: Honorable Mayor Tamra N. Underwood and Council Members FROM: Michael Labagh, Recreation Director RE: Recreation Department Update & Park Improvements DATE: October 4, 2025 SUMMARY: This report provides a review of identified improvements in Town parks and open spaces. BACKGROUND: The Recreation Department presents an overview of the Summer season in the Spring and Fall of each year. Additionally, the Recreation Department keeps an on-going “punch-list” of improvements to the parks that is updated and presented to Council. PLANNING AND IMPROVEMENT TOPIC AREAS: Harry A. Nottingham Park 1. Park water fountains – All water fountains in Harry A. Nottingham Park and at the two pocket parks are scheduled to be replaced with a new model that includes a bottle filling station, bubbler and dog bowl. This work will be completed this Fall or Spring 2026, by the same contractor for the East Harry A. Nottingham Park Restrooms project. 2. Fitness Court location / Picnic shelter design – This project is scheduled to be designed in 2026 and will be proposed for installation in 2027. Per Council’s previous direction, Staff will maintain the Fitness Court in its current location until construction of a picnic shelter is designed and approved. The Fitness Court is able to be relocated to another area in Town but Staff have been unsuccessful determining a suitable location. If the Fitness Court cannot be relocated, the equipment will be recycled or upcycled as able. 3. Multi-Use Recreation Path Slow Zone Designation – In Spring 2025, Council directed Staff to designate all multi-use recreation paths within Harry A. Nottingham Park, along the Eagle Valley Regional Trail and through the Main Street Mall, as Slow Zones. Staff placed signage in all identified areas and focused on educating the community on safe use along the recreation paths. The Code Enforcement Division and Recreation Department Staff reported less use of the park this Summer but still witnessed concerns with pedestrians and cyclists sharing the recreation paths. The Town of Avon will participate in a Safe Driving/E-Bike Use Steering Committee this Fall led by Eagle County and Mountain Youth. Staff plan to continue expanding educational efforts aligned with County initiatives, to promote safe practices along multi-use recreation paths in Avon and the surrounding areas. Staff recommend maintaining all areas as Slow Zones paired with ongoing public education to encourage safe recreation path use. 4. Soft recreation path along sedimentation pond – In the Fall of 2023, the informal path between the sedimentation pond and the lake was improved with additional dirt and gravel. Due to the frequent use by park patrons, Staff recommend constructing a more formal walkway in this area. 970-748-4446 mlabagh@avon.org Page 2 of 2 5. South recreation path landscaping – Although there are limitations what landscaping can added in this area, Staff plan to research the possibilities and provide recommendations moving into next Summer. 6. Enhanced landscaping in southeast corner - Staff plan to maintain the landscaping in this area to be comfortable for passive use and to enhance the SunsetLive! attendee experience. Additional improvements may be considered to enhance the park user’s experience. 7. Additional shade – Staff are considering the addition of natural or structure shade along the sun- exposed south recreation path. Staff are planning to add shade sails outside of the Pickleball Courts due to high use. 8. Additional charcoal grills – Due to high demand, Staff recommend the addition of two charcoal grills at the beach area. 9. Upper field restoration – Due to heavy use, Staff recommend refurbishing and/or replacing the upper athletic field turf. This project has been added to the proposed 2026 Capital Improvements Plan. Pocket Parks and Open Space 10. Pocket parks – The redevelopment of Eaglebend Park will be substantially completed at the end of October with final landscaping being completed in Spring 2026. In partnership with the Community Development Department, community engagement will be conducted in Summer 2026 to solicit desired improvements and consider redevelopment for Saddleridge Park and O’Neal Spur Park in Wildridge. Staff have added to their work plan to improve the picnic shelter at O’Neal Spur Park by staining the structure and repairing any damaged sections of the roof. 11. West Avon Preserve – In collaboration with the Eagle Valley Land Trust (EVLT) and Vail Valley Mountain Trails Alliance (VVMTA), Staff identified several areas to improve within the West Avon Preserve. Improvements include redeveloped and increased signage, drainage improvements along the trails, vegetation renewal and overall trail revitalization. Staff are kicking off a community engagement process this Fall to solicit trail user feedback and identify any other improvement areas. REQUESTED DIRECTION: Council input, direction or confirmation is requested for Staff to complete the park improvements plan for 2026 and beyond. Thank you, Michael ATTACHMENTS: Attachment A – Park Improvements and Summer Recap Presentation – 10.14.2025 Avon Town Council October 14, 2025 PRESENTATION: SUMMER RECAP & PARK IMPROVEMENTS MICHAEL LABAGH, RECREATION DIRECTOR ATTACHMENT A Avon Town Council October 14, 2025 Recreation Department Programs •Summer camp •Adult Day Trips •Kickball League •Adult pickleball & youth tennis •Swim Lessons •Swim Team •Lifeguard training Avon Town Council October 14, 2025 Recreation Department Programs Lake Programs & Operations •Drop-In Open Water Swim •Dunk-N-Dash Duathlon Series •SUPCO Boat Rental Operations Avon Town Council October 14, 2025 1. Park water fountains •Installation planned for Fall 2025 or Spring 2026 Avon Town Council October 14, 2025 2. Fitness Court location/Picnic shelter design •Design planned for 2026 and construction in 2027 Avon Town Council October 14, 2025 3. Multi-use recreation path –Slow Zone Designation •Maintain Slow Zones •Improve community education •Participate in county-wide initiative Avon Town Council October 14, 2025 4. Soft recreation path along sedimentation pond •Improvements made in Fall 2023 •Design a formal walkway Avon Town Council October 14, 2025 5. South recreation path landscaping •Research options •Implement recommendations Spring 2026 Avon Town Council October 14, 2025 6. Enhanced landscaping in southeast corner •Maintain landscaping for general park use and with SunsetLive! Concert series in mind Avon Town Council October 14, 2025 7. Additional shade •Shade sails at Pickleball Courts •Consider options along South recreation path Avon Town Council October 14, 2025 8. Additional charcoal grills •Add two charcoal grills to beach area Avon Town Council October 14, 2025 9. Upper field restoration •Refurbish and/or replace upper athletic field turf •Project added to CIP Plan Avon Town Council October 14, 2025 10. Pocket Parks Eaglebend Park •Substantial completion October 2025 •Landscaping completed Spring 2026 Avon Town Council October 14, 2025 10. Pocket Parks O’Neal Spur Park •Community engagement & redesign 2026 •Picnic shelter repair •Tree limbing completed Avon Town Council October 14, 2025 10. Pocket Parks Saddleridge Park •Community engagement & redesign 2026 Avon Town Council October 14, 2025 11. West Avon Preserve •Redeveloped signage •Drainage improvements •Vegetation renewal •Trail revitalization •Lee’s Way trail enhancements Avon Town Council October 14, 2025 Questions, comments, additional topics? Avon Town Council October 14, 2025 Harry A. Nottingham Park Avon Town Council October 14, 2025 O’Neal Spur Pocket Park Avon Town Council October 14, 2025 Saddleridge Pocket Park Avon Town Council October 14, 2025 Eaglebend Pocket Park Avon Town Council October 14, 2025 West Avon Preserve Avon Town Council October 14, 2025 THANK YOU! DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 9, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 1 of 5 1. ROLL CALL Present- Committee Members: Committee Chair Nancy Tashman, Amy Phillips, Pat Nolan, Courtney Walters Rawson, Kathy Ryan (virtual) Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, Recreation Services Superintendent Jerrica Miller, Planner II Max Morgan, Planning Manager Jena Skinner Town Council: Councilor Kevin Hyatt Absent- Committee Members: Derek George, Sonia Martinez and Vice Chair Lisa Post Town Council: Councilor Ruth Stanley Committee Chair Nancy Tashman opened the meeting at 12:02 p.m. 2. APPROVAL OF THE AGENDA Committee Chair Nancy Tashman made a request for a motion to approve the agenda. Committee Member Amy Phillips moved to approve the agenda and Committee Member Pat Nolan seconded the motion. Committee Chair Nancy Tashman declared the agenda approved. 3. APPROVAL OF THE JULY 15, 2025 MEETING MINUTES Committee Chair Nancy Tashman made a request for a motion to approve the minutes of the July 15, 2025 meeting. Amy Phillips moved to approve the meeting minutes, Courtney Walters Rawson seconded the motion and Committee Chair Nancy Tashman declared the minutes approved. 4. PUBLIC COMMENTS None 5. BUSINESS ITEMS 5.1 Village at Avon P3 Park Planning Recreation Director Michael Labagh introduced Planner II Max Morgan to present business item 5.1 Village at Avon P3 Park Planning. He stated that he would provide updates and seek input from the committee. Planner II Max Morgan explained that it is time to get excited about park planning and development. He requested the committee start thinking about a name for the new park. Town Manager Eric Heil let him know that the park is still being used for gravel and construction staging. The water tank on the property does not serve the P3 area. This is not an area zoned for housing. He shared a map of residential density which was included as an attachment. There are currently 484 existing housing units near this future park and more areas slated for additional housing. This is an opportunity to build a park for a new neighborhood in the Village at Avon. Currently the existing buildings nearby are a Maverik Gas Station and a Marriot hotel. A Montessori school nearby is potentially going to be approved as well. Planner II Max Morgan spoke to the idea of this park being used for a hunting area, which is not an ideal location. It is a 13-acre parcel, and we don’t want to overcrowd this space. He shared superimposed photos of existing amenities on top of the P3 map so Committee members can visualize what amenities can fit in the space, and what DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 9, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 2 of 5 may be too large. He also wants to make sure this park can serve current trends and needs of the community. He asked the Committee to consider if this park would be a community park or a regional amenity. The park should also be aligned with Town of Avon’s Climate Action goals including environmental conservation. There will be water available as the general area develops and roads are put in. Early on there may only be raw water available. A soils analysis will be needed before any building can be built. Large trees may not be possible, but shade structures could be a good option. • Committee Member Amy Phillips asked about the future dwelling units, their density and nature that are planned for future development. She asked if the units would be high density, or possibly senior living? She stated she does not see this park being a big draw because of its size. Pickleball could be great, or a bike pump track like the one in Minturn could be a benefit. o Planner II Max Morgan stated that it is the general Village at Avon and not necessarily slated for dedicated senior housing. The planned Montessori School marks the beginning of the neighborhood development. • Committee Member Amy Phillips asked if the park should be geared toward a younger audience, like families with school-aged children or focused on senior citizens. • Committee Member Pat Nolan agreed that it is logical for seniors to be looking for downsized housing. o Planner II Max Morgan said he appreciates the feedback and confirmed that serving the senior community is certainly a consideration. This site could be an opportunity to target Eagle County Healthy Aging’s goals on their “road map.” Planning Manager Jena Skinner added that a second water tank would be needed to serve new housing. The current tank is too low to service these new housing developments. The process will take years, which will likely delay the addition of housing. While it could be ideal to add a Senior Center, it will take a local business owner to bring that idea to fruition. The housing will most likely be market rate units, but that could change. The East Avon Preserve housing effort has its own challenges with a need for road access as well as provided water. Planning Manager Jena Skinner provided an overview of community housing design and control for the pending conservation easement in that area. She provided background for other housing planning going on in the Town. • Committee Chair Nancy Tashman inquired if building new housing is still a long way away, and realistically how does that affect the timeline of this park? • Committee Member Amy Phillips inquired if waiting for water would be better before building the park. • Committee Chair Nancy Tashman stated that it is not practical to put in pickleball without potable water available. o Planner II Max Morgan confirmed we are halfway to being able to develop the park. o Planning Manager Jena Skinner confirmed that yes, the Village at Avon does need a new water tank. • Committee Member Nancy Tashman inquired about the number of housing units and if Whole Foods grocery store is still in the works. o Planner II Max Morgan provided an overview that yes, there will be more people living in the Town of Avon in the future and the site will eventually have treated water provided. He reminded the committee that the park can change over time, but it’s currently a hot, dry, dusty site being used for construction staging. • Committee Member Courtney Walters Rawson inquired if the park can be planned in phases. o Planner II Max Morgan confirmed that yes, that is an astute way to envision this process. We can anticipate phased development. DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 9, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 3 of 5 • Committee Member Amy Phillips stated that we cannot plan for large groups of people and plan to retrofit restrooms. The responsible choice would be to build an amenity with restrooms from the beginning. • Committee Member Amy Phillps would like to see Town of Avon accommodating our aging population and consider a memorial park. • Committee Member Pat Nolan brought up the Leadville Senior Center and how it has not panned out to have a shared space at the Avon Recreation Center, but they are currently using the Vail Ski and Snowboard Academy in Minturn, which is not ideal, but they are making it work. At the Avon Recreation Center it would be hard to move equipment in and out every day. Hopefully the program will continue to grow and she’s excited about the possibilities. • Committee Chair Nancy Tashman inquired about what minimal use of the site could be put in that doesn’t require much modification, such as a dog park? o Planner II Max Morgan confirmed that Committee Chair Nancy Tashman is on point with the direction. The patrons using the hotel, gas station or stopping off I-70 to provide their pet relief all could be good options. • Committee Member Amy Phillips mentioned the mountain bike pump track could also be a minimal use of the site. • Committee Member Courtney Walters Rawson suggested a winter sledding hill • Kacy Carmichael proposed the idea of an outdoor concrete roller rink that could be used for ice skating in the winter, roller skating, skateboarding on a flat surface, roller hockey, and more. o Recreation Director Michael Labagh mentioned that using sport court, a concrete skating rink could be activated for events • Nancy Tashman suggested disc golf o Planner II Max Morgan added his feedback that there is a steep hill around the park, so a stray disc could be difficult to retrieve • Committee Member Courtney Walters Rawson inquired if the park could be themed o Recreation Director Michael Labagh stated that this park could be a place for intergenerational interactions • Planner II Max Morgan stated his enthusiasm to read the Eagle County Aging Road Map. He thanked the committee for their feedback. 5.2 Recreation Department Update Recreation Director Michael Labagh provided an update on the Recreation Center. He shared the success of two nights of pickleball league were provided and sold out, the Adult Day Trips had a successful summer in partnership with Eagle County Healthy Aging, and the Toddler Tennis program was also a large success. Kids Night Out program was popular, so that will continue monthly through the Fall and Winter months. Saturday swim lessons have returned; Adult Swim Lessons have been successful for several months with higher attendance than usual. There will be a Fitness area closure October 8-10 while pool area remains open, then later, October 27-November 2, the Aquatics area will close for maintenance while the Fitness area is available. • Committee Member Pat Nolan inquired about a Shallow Water Aquatic Exercise class o Recreation Services Superintendent Jerrica Miller confirmed that a shallow water class is planned, and she would share that information with Pat Nolan directly. Recreation Director Michael Labagh continued the presentation, explaining that the Recreation Center is generally busy with less notable downtimes. DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 9, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 4 of 5 • Committee Chair Nancy Tashman inquired about the details about the Adult Day Trips. o Recreation Services Superintendent Jerrica Miller spoke about the different trips and responses from participants. • Committee Member Pat Nolan shared that the seniors love talking to the van drivers, as it provides interesting social interactions. She also inquired about expanding the van services to take seniors to the Vilar Center for evening performances or the Glenwood Springs theatre. o Recreation Services Superintendent Jerrica Miller acknowledged that she has seen this trend as well and confirmed that this is on her radar. Recreation Director Michael Labagh shared the Eaglebend Pocket Park update with a photo of the progress and stated it is on track to be finished in time for an October Ribbon Cutting Ceremony. • Committee Member Amy Phillips added that at least 4 units in the adjacent Kestrel development have been purchased and she’s excited to see the new Pocket Park get used by kids. 5.3 Recreation Center Refurbishment and Expansion Update Recreation Director Michael Labagh provided an update on collaboration with A.D. Miller to review designs and laid out the timeline for the Town Council review of these designs. He stated that the Hot Tub is the priority and timing for the closure is important. Community engagement will continue, and the plan is to complete this project in phases. The top priorities include an expanded Weight Room, Hot Tub replacement, Water Slide replacement, and pool deck and mechanical room upgrades. The project will be broken up into two distinct and separate phases, Fitness area expansion and Aquatics area refurbishment. The Aquatics renovation would be completed within the existing footprint of the current building with an extended patio space on the southwest side of the building. He shared schematics of the existing pool, and shared details about the need for refurbishment for minimum improvements including roof repair, waterslide replacement, hot tub replacement, concrete deck and drain replacement, Pool HVAC, plumbing, electrical, pumps and filtration systems. The pool is functioning as it was designed in 1995, but many items are out of compliance and out of date for current industry standards. Upgrades could include expanding the lap pool from 5 to 8 lanes, changing the layout of the leisure and lazy river pools, replacing the large waterslide with a different layout that includes a shallow water run out and a flume that goes outside the building before returning to the run out. The slide could also be designed to be used by shorter riders, at 42” tall rather than our current requirement of 48” tall. More swimming lessons could be offered in the reimagined leisure pool. The expanded lap pool would still have 6-foot-wide lanes, which is not ideal for competitions but is the same as our current pool. The patio area could be replaced with a new hot tub and added seating indoors. The new hot tub area would have a small view of Beaver Creek Ski Resort. He informed the Committee that due to the extended closure, it would be advantageous to use this time to improve the Aquatics area. He then opened the discussion for questions. • Committee Chair Nancy Tashman inquired if it makes sense to complete these improvements now rather than wait until it must start over and become even more expensive. o Recreation Director Michael Labagh confirmed that yes, and it will need community engagement to move forward with upgrades as well as minimum refurbishment. Even with minimum refurbishment, the Lazy River pool would still require reconfiguration to accommodate space for a new waterslide. DRAFT - HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, SEPTEMBER 9, 2025 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM Page 5 of 5 • Committee Chair Nancy Tashman expressed her support to do as much as possible now. • Committee Member Amy Phillips stated that this is a great opportunity to get a competitive pool and better than the grand idea of adding a whole addition of a competition pool to the west. Even though the price is high, it is achievable. Whatever is determined with the leisure pool, as long as the hot tub has jets again. • Committee Member Pat Nolan expressed her excitement about the design and how it adds lap lanes as well as providing new and different ideas to improve the Aquatics area. • Committee Member Amy Phillips shared her interest in the extended patio which would make the indoor pool feel like an outdoor pool. She suggested sliding gates so the new patio or lawn could be activated for use in conjunction with the events in Nottingham Park. • Councilor Kevin Hyatt shared his agreement with Committee Member Amy Phillips sentiments to have a semi-private area for outdoor lawn use outside the Rec Center. It could be a community-friendly and fun area. o Recreation Director Michael Labagh explained that there has been an increase in the current patio use for groups to eat a meal or celebrate a birthday party which is both positive and a challenge at the same time. Recreation Director Michael Labagh continued the presentation by sharing the Town Council feedback from August 26th including how to maximize the space available, how to prioritize where to start, and what community support is needed to fund these designs. • Committee Member Amy Phillips stated that more lap lanes would be highly supported by the community. She would like to see more than the bare minimum refurbishment completed. Support for the lap lanes would take this to the next level beyond minimum improvements. She reminded the group about how the swim team children came to Town Council to advocate for a competitive pool. • Recreation Director Michael Labagh shared his excitement to hear support from Committee Members. He shared that Staff are tentatively planning to present to the Town Council for a review of the Capital Improvements Plan on September 23, 2025. • Committee Member Amy Phillips compared this design to La Zona and stated this design is even better. • Committee Chair Nancy Tashman stated that this design needs to be done now, or it may never happen. o Recreation Director Michael Labagh agreed that Nancy’s statements are likely the case. • Recreation Director Michael Labagh thanked the committee for their feedback. 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS No other business or committee member comments were received. 7. ADJOURNMENT Committee Chair Nancy Tashman asked if there was a motion to adjourn the meeting. Committee Member Amy Phillips moved to adjourn the meeting and Committee Member Pat Nolan seconded the motion. The meeting adjourned at 1:36 p.m. on July 15, 2025. Respectfully submitted by, Kacy Carmichael Aquatics Superintendent CASE COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 18, 2025 IN-PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 18 SEPTEMBER 2025 PAGE 1 | 5 1. ROLL CALL CASE Committee: Committee Members Thomas Walsh, Chuq Yang, and Town Council Member Ruth Stanley Virtual: Committee Chair Justin Chesney, Committee Member Kerri Thelen Absent: Town Council Member Lindsay Hardy, Committee Vice Chair Pedro Campos, Committee Members Kristen Dudding, and Alejandro Cerda Staff: Chief Cultural Officer Danita Dempsey, Senior Special Events Coordinator Chelsea Van Winkle, and Special Events Coordinator Emily Dennis Public: Russell Frederickson, Chris Sena, and JK Perry Committee Member Amy Lewis joined in-person at 12:34 p.m. Committee Member Ian Grask joined virtually at 12:37 p.m. The meeting was called to order at 12:31 p.m. 2. MINUTES Committee Member Thelen made a motion to approve the meeting minutes from August 21, 2025. The motion was seconded by Committee Member Walsh, and it passed unanimously. 3. PUBLIC COMMENT A. Chris Sena invited everyone to the Vail Valley Art Guild Fine Art Show tomorrow evening at the CMC campus in Edwards. It’s from 5:00 to 8:00 p.m. and there will be free food and drinks. B. Russell Frederickson mentioned that Art Guild at Avon signage will be on display at the event and that the Art Guild had a decent turnout at the last few Art Walks. Most of the guests learned about it from the newspaper. The event eventually got good traction. 4. STAFF UPDATE Chief Cultural Officer Dempsey thanked the the Culture, Arts, and Special Events (“CASE”) Committee for their support during a successful event season and encouraged members to view the Postcards from Avon mural timelapse on the Town’s website. Department goals will go before Town Council at the upcoming budget retreat. The Committee commented / inquired: A. If we are going through the process of getting more sculptures for roundabouts, are we looking at something for the roundabout coming into Avon from Highway 6? I rode my bike down highway 6 and there is a beautiful Arrowhead sign in the one they just built. They got that sign up in a matter of two months. I still think we need something there at the roundabout on Post Boulevard. Chief Cultural Officer Dempsey stated that long term priorities include sculptures on Avon’s roundabouts, where feasible under Colorado Department of Transportation (CDOT”), strategic planning, ticketed events, and evaluating event producers. CASE COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 18, 2025 IN-PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 18 SEPTEMBER 2025 PAGE 2 | 5 5. CURRENT ACTIVITY / PLANNING Chief Cultural Officer Dempsey shared the Main Street Mall (“MSM”) redesign options, incorporating Town Manager Heil’s feedback. If Council advances any option, the CASE Committee may be asked to collaborate with the Art Guild at Avon on space activations. The redesign options will be presented to Council at the September 23 meeting. The Committee commented / inquired: A. Are they still referring to it as “La Zona”? B. I think it looks great, everyone has done a great job. C. I like the triangular shaped sun sails rather than the trapezoid ones. I also like having the bronzes there. D. Are the sails going to be flat or vertical? E. How much room do we want to give the Old Fire Station for future projects? It looks like the MSM redesign takes up a lot of space and is invading the Fire Station lot. We have this walkway now and if we decide to put in something bigger, that’s a lot of money to rip up down the road. F. For the Civic Plaza, has there been any consideration to put power by the skier statue island? One of the things that would be attractive under the sunshades would be people working remotely. Power being available to those people in that space would be nice. G. I appreciate the multi-purpose design of the space. Chief Cultural Officer Dempsey noted that sunshades will be flat but designed to allow snow removal, and additional opportunities beyond the Old Fire Station may become clearer after the next Council meeting. The Committee was asked to consider food trucks or a food truck court in Lot 351, with the reminder that power and internet are needed to support events in MSM spaces. The 2026 budget was reviewed and reflected a 15% net decrease compared to 2025. Lakeside Cinema was removed but may be reinstated if Council selects it from an “a la carte” budget menu. The Committee commented / inquired: A. Why was Lakeside Cinema chosen to be cut? What is the attendance? B. Is the service we use for presenting the movies a seasonal subscription? I was disappointed to see the series get cut. Can we reduce the number of movies during the season to save money? C. Do you do any grant writing? Colorado Creative Industries (“CCI”) might have a grant for something like this. You may find some grants through them. D. I was disappointed to see Lakeside Cinema going away. I had a fun time at the Ghostbusters show with the lightning in the background. If Council could consider bringing that back in its entirety or on a limited basis, it’s one of the only events where community members can bring their own food and drinks. It’s one of my favorite events. E. Lakeside Cinema has a very diverse approach to events since we are very saturated with music. It lets us stand out a bit more than the other communities along the I-70 corridor. F. I’d like to make sure every version of Lakeside Cinema is provided in the “a la carte” menu to Town Council. I hope they don’t base their decision on what they currently know about Lakeside Cinema. Senior Special Events Coordinator Van Winkle reported that of eight Lakeside Cinema shows, two were canceled due to weather, resulting in 649 total attendees in 2025. CASE COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 18, 2025 IN-PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 18 SEPTEMBER 2025 PAGE 3 | 5 Chief Cultural Officer Dempsey noted that while attendance is a factor, our events also serve to build community. Lakeside Cinema was cut due to high costs per attendee, though it could return in a modified format—such as aligning with First Fridays or running bi-monthly—depending on Council’s direction. It was mentioned that AvonLIVE! will only feature ten shows in 2026 without the Battle of the Bands, instead bookending the season with higher-profile talent to anchor the series. The Committee commented / inquired: A. We got a diverse group of music for Battle of the Bands. Was it a struggle to find people? I feel like it’s important to know why we’re getting rid of it. Chief Cultural Officer Dempsey noted challenges in recent years attracting bands for the Battle of the Bands. The first year, held post-pandemic, was successful due to limited performance options for local musicians, but in 2025 only four bands applied and three performed after one double-booked. Additional budget savings were reviewed, including moving Paddle Battles to the Recreation Department, reducing the arts budget, and factoring in the new restroom building. The Committee commented / inquired: A. If we do a mural next year, where will it be? B. Is it on a yearly basis that we do a mural? C. Across the whole budgeting process, 15% is a large cut. If you lose it this year, does it come back in the future? Are we reducing 15% in perpetuity and how hard is it to fight to get back CASE budget in a town that is looking at a lot of growth and development in the coming years. D. I appreciate murals, they’re one of my favorite art installations. But I do believe that we need more ability to connect with each other. Things like movies, art, places and times where people are connecting and being in the same space, versus just looking at a piece of art. I think we are in this place where connections are important. For the time being, I’d say connecting with other people in our community is more important than a new mural. E. Do you think another mural is a key component in becoming a creative arts district? Chief Cultural Officer Dempsey mentioned that the plan is to complete one mural each year for four years, though the project depends on sales and accommodations tax revenue. Looking ahead, 2027 may be the right time to apply for a Colorado Creative District designation if the pedestrian mall redesign and Lot B construction move forward. Building capacity with the Art Guild at Avon was emphasized. A review of budget savings tied to Cars in the Park and AVID Dance, two third-party events that received in-kind support from the Town were provided. The Committee commented / inquired: A. We need to help Vern out more at Cars in the Park. We could come up with some ideas to make it more fun and have an interactive element instead of people just wandering and looking at cars. I’ve heard this from a few people about the last one. Any ideas from this group? B. I noticed there are a lot more car events going on, what if we got the local Boy Scouts to do soapbox races? C. It would be cool to have some of Avon’s vehicles at the car show, they have all sorts of equipment. Maybe bring a helicopter in, kids love big machines. D. My son has always wanted a car rally; it’s a route that they drive so it spreads the event out from our place to a larger part of the community. CASE COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 18, 2025 IN-PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 18 SEPTEMBER 2025 PAGE 4 | 5 Chief Cultural Officer Dempsey encouraged the Committee to brainstorm future Cars in the Park activations and reviewed 2025 revenues. It was also mentioned that there is a goal of selling the Glenna Goodacre bronze statues along the Main Street Mall, with the proposal going before Council for direction. The Committee commented / inquired: A. Why are we considering this? B. Do we have an idea on how much we would make? C. Who is in charge of the flag? Chief Cultural Officer Dempsey clarified that the proposed sale of the bronze statues is at the direction of the Town Manager, with some community feedback indicating the pieces may no longer reflect Avon appropriately. The collection’s insurance replacement value was shared and noted that the Public Operations Department oversees the Main Street Mall flag. Total 2025 event budgets were also reviewed. The Committee commented / inquired: A. Why don’t we give the Turkey Trot back to Health and Recreation Committee? B. Are we including ice sculptures at next year’s winter fireworks? The very first fireworks with ice sculptures were captivating, people still talk about it. C. I don’t see a lot of other communities doing a Turkey Trot so it’s great that Avon can offer it. For the sculptures, I am a winter person, and I think they are a necessity. Vail is under construction this year too, so I think it’d be great to have sculptures this winter. D. People love taking pictures with ice sculptures. The bronzes will be here hopefully forever, but the ice sculptures bring people in. One of my concerns is that the park is not well trafficked in the winter and Vail had some sculptures damaged. E. I love winter fireworks, and it would be cool to have ice sculptures there for a photo op. Having multiple on the pedestrian mall would probably be better for more visibility. F. I would add that I believe although bonfires are warming, they are environmentally controversial. Smoke is a pollutant which could be something to consider. G. I support an ice sculpture at the fireworks. The ice castles in Eagle this year were well attended and were up for about two and a half months. I know it’s a third-party vendor and probably a huge cost, but I thought it was a fantastic event. I’d push back on the idea that weather should push us from doing more events in the winter. We live in the mountains, so weather is going to happen. Chief Cultural Officer Dempsey noted that the 2014 Fire and Ice event featured ice sculptures and a bonfire, and staff could explore bringing it back if desired, though weather, timing, staffing, and budget would all need to be considered. A draft 2026 events calendar was shared, which includes Art Guild First Fridays and potentially Fiesta Pride, scheduled in conjunction with Pride in the Park. Senior Special Events Coordinator Van Winkle added that the team met with Mountain Pride in August, and combining Fiesta Pride with Pride in the Park could reduce their costs and increase participation, as Fiesta Pride has historically been held at the Brush Creek Pavilion in Eagle. CASE COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 18, 2025 IN-PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 18 SEPTEMBER 2025 PAGE 5 | 5 The Committee commented / inquired: A. Why do we have the Lacrosse Tournament on our events? B. I saw Bravo! on the budget sheet, but not on the calendar for 2026. They are finalizing schedules right now so it would be a great time to follow up with the Bravo! Vail team. C. What is the attendance at Dancing in the Park since it’s a $40,000 event? Chief Cultural Officer Dempsey mentioned that the Vail Lacrosse Tournament does not occupy Avon fields like they used to since it was purchased by Adrenaline Sports. In 2025, they cancelled their Avon portion of the tournament and staff are considering moving them to a field rental contract. Event staff are also following up with Bravo! Vail on specific dates for their 2026 performance in Nottingham Park. Special Event Coordinator Dennis reported lower attendance at Dancing in the Park, with about 200 attendees due to poor weather and event delays. In October, the Committee will receive a full post-event debrief, review the 2026 meeting schedule, and discuss member tenures. ADJOURNMENT The meeting was adjourned at 1:47 p.m. Respectfully submitted by: Emily Dennis Special Events Coordinator _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON PLANNING & ZONING COMMISSION MEETING ABSTRACT MONDAY SEPTEMBER 22, 2025 PUBLIC MEETING BEGINS AT 5:30 PM PUBLIC MEETING: 5:30 PM 1. CALL TO ORDER AND ROLL CALL (CHAIRPERSON) MEETING COMMENCED AT 5:34PM. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS BRAD CHRISTIANSON, CARLY HANSEN, BRIAN SIPES, NICOLE MURAD AND NANCY TASHMAN WERE PRESENT. COMMISSIONER ELIZABETH WATERS WAS PRESENT VIA ZOOM. COMMISSIONER RICK SUDEKUM WAS ABSENT. ALSO PRESENT WERE PLANNER II MAX MORGAN, DIRECTOR OF COMMUNITY DEVELOPMENT MATT PIELSTICKER, PLANNING MANAGER JENA SKINNER, HOUSING PLANNER PATTI LIERMANN, AND DEVELOPMENT COORDINATOR EMILY BLOCK. 2. APPROVAL OF AGENDA ACTION: COMMISSIONER TASHMAN MADE A MOTION TO APPROVE THE AGENDA. COMMISSIONER CHRISTIANSON SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 6-0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEMS THERE WERE NO CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION. COMMISSIONER SIPES MENTIONED FOR THE RECORD THAT THERE WAS A SITE VISIT AT THE SLOPESIDE DEVELOPMENT SITE PRIOR TO THE MEETING THAT WAS OPEN TO THE PUBLIC. 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. THE SPEAKER MAY BE GIVEN ONE (1) ADDITIONAL MINUTE SUBJECT TO PLANNING AND ZONING COMMISSION APPROVAL. PLANNER II MAX MORGAN ANNOUNCED HIS DEPARTURE FROM THE TOWN OF AVON AND SAID FAREWELL TO THE PLANNING AND ZONING COMMISSION. 5. ACTION & RECOMMENDATION TO TOWN COUNCIL 5.1 SLOPESIDE COMMUNITY HOUSING: CONCEPTUAL DESIGN– PATTI LIERMANN, HOUSING PLANNER ACTION: COMMISSIONER SIPES MADE A MOTION TO RECOMMEND ACCEPTANCE OF THE FINAL CONCEPTUAL PLANS BY THE AVON TOWN COUNCIL, SUBJECT TO A FULL DESIGN REVIEW PROCESS WITH A MAJOR DEVELOPMENT PLAN APPLICATION, WITH THE FOLLOWING SUGGESTIONS: - THAT THE EXISTING MASSING AND SPACING OF THE BUILDINGS (BUT NOT NECESSARILY THE EXACT ARTICULATION OF THE BUILDINGS) TO BE KEPT CONSISTENT, ESPECIALLY THE SPACING AND THE WRAPPING AROUND ON THE EAST END - 3 TRASH AND COMPOSTING RECEPTACLES ARE PROVIDED RATHER THAN 2 - THE PARKING BE DESIGNED SUCH THAT THERE IS 1 PARKING SPACE PER BEDROOM IN THE LOT, AND THAT ONLY GUEST PARKING IS ALLOWED ON THE STREET COMMISSIONER MURAD SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY 6-0. _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. 6. CONSENT AGENDA 6.1. RECORD OF DECISION – SRU25001 MONTESSORI CHILD CARE FACILITY 6.2. SEPTEMBER 8, 2025 PLANNING AND ZONING COMMISSION MEETING MINUTES ACTION: COMMISSIONER CHRISTIANSON MADE A MOTION TO APPROVE THE AGENDA. COMMISSIONER TASHMAN SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 6-0. 7. FUTURE MEETINGS 7.1. OCTOBER 13, 2025 – NO BC, EW 7.2. OCTOBER 20, 2025 8. STAFF UPDATES 9. ADJOURN THE MEETING WAS ADJOURNED AT 6:10 PM. THESE MEETING MINUTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT, PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN BE OBTAINED FROM THE TOWN CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST.  RESPECTFULLY, EMILY BLOCK 970-748-4044 dstockdale@avon.org TO: Honorable Mayor Tamra N. Underwood and Council Members FROM: Dean Stockdale, Senior Accountant RE: Financial Report – August 2025 & September 2025 data DATE: October 28th, 2025 SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and short-term rental tax for August 2025 and the recreation fees, real estate transfer tax, and use tax for CH revenues for September 2025. BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for August revenues in 2025 and September 2025. Tax revenues are not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues. REVENUE SUMMARY: Tax Revenue Comparison – 2024 v 2025: All taxes except the Cigarette Tax are favorable for 2025 compared to 2024. Below is a table which reflects the dollar change and percentage variance. Total revenue for 2025 is reflecting a favorable variance to 2024. Adopted Budget 2025 v Actual 2025: All taxes except Sales Tax and STR Tax for CH reflect an unfavorable variance over the 2025 budget. Rec Center revenue is favorable compared to the 2025 budget. Total revenue for 2025 is reflecting a favorable variance to the 2025 budget. Below is a table which reflects the dollar change and percentage variance. 2024 v 2025 YTD REVENUE COMPARISON 2024 2025 Dollar Variance Percentage Variance Sales Tax $8,606,808.74 $8,807,191.89 $200,383.15 2.33% Acc. Tax $1,542,308.60 $1,638,358.36 $96,049.76 6.23% STR Tax for CH $696,608.19 $753,122.67 $56,514.48 8.11% Tobacco Tax $217,620.74 $224,110.66 $6,489.92 2.98% Cigarette Tax $160,635.54 $141,081.00 ($19,554.54) (12.17%) Use Tax for CH $0.00 $234,553.93 $234,553.93 N/A Rec Admissions $926,392.25 $932,676.75 $6,284.50 0.68% Rec Program Fees $360,051.13 $382,663.64 $22,612.51 6.28% TOTAL $12,510,425.19 $13,113,758.90 $603,333.71 4.82% Page 2 of 11 REVENUE ANALYSIS: Sales Tax: Revenues – August 2025: August sales tax revenues totaled $963,109. This is an increase of $52,379 or 5.75% compared to August 2024 sales tax revenue of $910,730. AUGUST 2024 v AUGUST 2025 SALES TAX COMPARISON BY INDUSTRY August 2024 August 2025 Increase/Decrease Home/Garden $86,302.07 $81,461.20 ($4,840.87) Grocery/Specialty/Health $206,964.56 $221,979.26 $15,014.70 Sporting Goods Retail/Rental $50,334.95 $65,578.90 $15,243.95 Miscellaneous Retail $29,268.46 $24,122.24 ($5,146.22) Accommodations $156,422.42 $151,575.77 ($4,846.65) Restaurants/Bars $199,152.50 $195,888.76 ($3,263.74) Other $9,445.99 $17,645.22 $8,199.23 Service Related $19,715.95 $23,991.85 $4,275.90 Liquor Stores $25,796.06 $23,086.19 ($2,709.87) E-Commerce Retail $74,893.62 $77,362.88 $2,469.26 Manufacturing/Wholesale $11,245.43 $27,800.08 $16,554.65 Construction Related Services $32,186.65 $35,577.22 $3,390.57 Digital Media Suppliers/Sellers $6,965.01 $13,655.83 $6,690.82 Commercial/Industrial Equipment $879.95 $2,301.09 $1,421.14 Special Events $1,156.40 $1,082.57 ($73.83) TOTAL $910,730.02 $963,109.06 $52,379.04 2025 REVENUE COMPARISON – BUDGET V ACTUAL Budget Actual Dollar Variance Percentage Variance Sales Tax $8,558,789.54 $8,807,191.89 $248,402.35 2.90% Acc. Tax $1,764,644.97 $1,638,358.36 ($126,286.61) (7.16%) STR Tax for CH $718,638.57 $753,122.67 $34,484.10 4.80% Tobacco Tax $244,348.83 $224,110.66 ($20,238.17) (8.28%) Cigarette Tax $162,235.46 $141,081.00 ($21,154.46) (13.04%) Use Tax for CH $375,000.00 $234,553.93 ($140,446.07) (37.45%) Rec Admissions $832,627.82 $932,676.75 $100,048.93 12.02% Rec Program Fees $347,384.67 $382,663.64 $35,278.97 10.16% TOTAL $13,003,669.86 $13,113,758.90 $110,089.04 0.85% Page 3 of 11 Sales Tax: July 2025 Budget v Actual Collections: August 2025 sales tax revenues totaled $963,109. This is an increase of $47,521 over the August 2025 estimate of $915,58. This is 5.19% above the adopted 2025 budget (based on a 3-year average). AUGUST 2025 BUDGET v ACTUAL COLLECTIONS - SALES TAX 2025 Budget 2025 Actual Dollar Variance Percentage Variance August $915,587.36 $963,109.06 $47,521.70 5.19% Accommodation Tax: Revenues – August 2025: Accommodation tax revenues totaled $154,522 for the month of August. This is a decrease of $4,627 or 2.91% compared to August 2024 accommodation tax revenues, which totaled $159,149. Accommodation tax collections by industry type for August 2025 compared to August 2024 reported an increase for Hotel, while Vacation Rentals and Time Share were down. AUGUST 2024 v AUGUST 2025 ACCOMMODATION TAX COMPARISON BY INDUSTRY August 2024 August 2025 Increase/(Decrease) Timeshares $23,616.43 $18,487.17 ($5,129.26) Hotels $67,379.36 $72,406.16 $5,026.80 Vacation Rentals $68,154.19 $63,628.85 ($4,525.34) TOTAL $159,149.98 $154,522.18 ($4,627.80) 863,504.26 939,057.45 891,159.97 910,730.02 $963,109.06 8.75% -5.10% 2.20% 5.75% $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2021 2022 2023 2024 2025 2021-2025 August Sales Tax Revenue Trend Page 4 of 11 August 2025 Budget v Actual Collections: August 2025 accommodation tax revenues totaled $154,522. This is a decrease of $17,780 over the August 2025 estimates of $172,302. This is 10.32% below the adopted 2025 budget (based on a 3-year average). AUGUST 2025 BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX 2025 Budget 2025 Actual Dollar Variance Percentage Variance August $172,302.31 $154,522.18 ($17,780.13) (10.32%) Short Term Rental Tax for CH: Revenues – August 2025: STR Tax for Community Housing totaled $69,256 for the month of August. This is a decrease of $822 or 1.17% compared to August 2024. The Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential. AUGUST 2024 v AUGUST 2025 STR TAX FOR CH COMPARISON BY INDUSTRY August 2024 August 2025 Increase/(Decrease) Timeshares $11,808.22 $9,243.58 ($2,564.64) Hotels $26,134.20 $30,308.73 $4,174.53 Vacation Rentals $32,136.32 $29,704.37 ($2,431.95) TOTAL $70,078.74 $69,256.68 ($822.06) 186,774 175,378 157,269 159,150 154,522 -6.10% -10.33% 1.20% -2.91% $0 $25,000 $50,000 $75,000 $100,000 $125,000 $150,000 $175,000 $200,000 $225,000 $250,000 $275,000 2021 2022 2023 2024 2025 2021-2025 August Accommodation Tax Revenue Trend Page 5 of 11 Tobacco & Cigarette Tax: Revenues – August 2025: Tobacco tax revenues totaled $30,003 and cigarette tax revenues totaled $18,393 for August 2025. Compared to August 2024 revenues, this is an increase of $4,059 for tobacco tax revenues, which totaled $25,944 and a decrease of $3,74 for cigarette tax revenues, which totaled $21,864. 26,253 32,754 38,240 25,944 30,004 24.76% 16.75% -32.15% 15.65% - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 2021 2022 2023 2024 2025 2021-2025 August Tobacco Tax Revenue Trend 23,967 24,503 26,745 21,864 18,393 2.24%9.15% -18.25% -15.88% - 5,000 10,000 15,000 20,000 25,000 30,000 2021 2022 2023 2024 2025 2021-2025 August Cigarette Excise Tax Revenue Trend Page 6 of 11 August 2025 Adopted Budget v Actual Collections: August 2025 tobacco and cigarette tax revenues totaled $30,003 and $18,393, respectively. This is a decrease of $3,626 over the August 2025 budget for tobacco tax, which is $33,630 and a decrease of $5,718 over the August 2025 budget for cigarette tax estimates, which is $24,111 which is based on a 3-year average. AUGUST 2025 BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Tobacco $33,630.07 $30,003.72 ($3,626.35) (10.78%) Cigarettes $24,111.60 $18,393.00 ($5,718.60) (23.72%) Total ($9,344.95) Use Tax for Community Housing: Revenues – September 2025: There was no September 2025 use tax for community housing. AUGUST 2025 BUDGET v ACTUAL COLLECTIONS – USE TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Use Tax for CH $41,666.67 $0.00 ($41,666.67) (100.00%) Page 7 of 11 Real Estate Transfer Tax: Revenues – September 2025: September 2025 real estate transfer tax totaled $284,243. Compared to September 2024, which totaled $821,720, this is a decrease of $537,477. This is a decrease of $82,169 over the September 2025 budget which was based on a 3-year average. 2025 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $366,413.27 $284,243.32 ($82,169.95) (22.43%) $573,822 $218,696 $387,859 $821,721 $284,243 -61.89% 77.35% 111.86% -65.41% $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 2021 2022 2023 2024 2025 Real Estate Transfer Tax September Revenue Trends Page 8 of 11 Recreation Center Fees: Revenues – September 2025 Admissions & Program Fees: Recreation admission revenues for September 2025 totaled $83,348 is an increase of $6,547 compared to September 2024 which totaled $76,801. This is $13,199 above the adopted 2025 budget estimates of $70,149. Recreation program fee revenues for September 2025 totaled $32,543. This is a decrease of $6,598 compared to 2024, which totaled $39,141. This is $7,000 below the adopted 2025 budget estimates of $39,544, which is calculated based on a 3-year average. 62,217 67,541 72,093 76,801 83,349 8.56%6.74%6.53% 8.53% - 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 2021 2022 2023 2024 2025 Recreation Admissions September Revenue Trends $28,029 $38,196 $33,070 $39,142 $32,544 36.27% -13.42% 18.36% -16.86% $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 2021 2022 2023 2024 2025 Recreation Program Fees September Revenue Trends Page 9 of 11 Real Estate Transfer Tax: Revenues 2025 2025 BUDGET/PRIOR YEAR v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $3,337,155.51 $2,751,928.45 ($585,227.06) (17.54%) 2024 Actual 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $5,340,187.76 $2,751,928.45 ($2,588,259.31) (48.47%) New and Renewed Business and STR Licenses – 2024 v 2025: The total number of 2025 business licenses issued through September was 836. This was down 34 licenses or 3.9% for the year to date. The total number of STR licenses issued through September was 147. Compared to 2024 the STR licenses were up 25 licenses or 20.5% for the year to date. 2024 v 2025 – BUSINESS AND STR LICENSES – YEAR TO DATE 2024 2025 License Variance Percentage Variance Business License - Vendor 636 615 (21) (3.3%) Business License – Fixed Location 155 158 3 1.9% Business License – Home Occupation 49 38 (11) (22.4%) Business License – Special Event 30 25 (5) (16.7%) TOTAL BUSINESS LICENSES 870 836 (34) (3.9%) STR License 122 147 25 20.5% Page 10 of 11 - 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 Business License - Vendor Business License - Fixed Location Business License - Home Occupation Business License - Special Event Business Licenses Issued 1/1 -9/30 2023 2024 2025 0 20 40 60 80 100 120 140 160 STR License STR Licenses Issued 1/1 -9/30 2022 2023 2024 Page 11 of 11 EXPENDITURES: SEPTEMBER 2025 General Fund YTD Actuals v 2025 Budget: General Fund expenditures through September 2025 total $17,832,706 which is 67.78% of the total adopted budget. These expenditures include all wages, health benefits, events, computer services, operating cost, legal services, and utilities. Mobility Fund YTD Actuals v 2025 Budget: Mobility Fund expenditures through September 2025 total $1,802,555 which is 63.64% of the total adopted budget. These expenditures include the cost for wages, health benefits, consulting services, and utilities. Fleet Maintenance YTD Actuals v 2025 Budget: Fleet Maintenance expenditures through September 2025 total $1,741,657 which is 77.27% of the total adopted budget. These expenditures include wages, health benefits, fuel, vehicle maintenance, utilities, equipment, and operating supplies. Capital Projects Fund YTD Actuals v 2025 Budget: The Capital Improvement expenditures through September 2025 total $5,738,665 which is 52.58% of the total adopted budget. These expenditures were made up of primarily the Public Works garage and Recycling Center project. Thank you, Dean 970-748-4013 idejong@avon.org TO: Honorable Mayor Underwood and Council Members FROM: Ineke de Jong, Chief Administrative Officer RE: Signed Position Statement Letters DATE: October 1, 2025 SUMMARY: This report presents an overview of position statement letters that were signed and submitted in recent weeks. BACKGROUND: At the February 13, 2024 Regular Town Council meeting, Council discussed the topic of statement letters and sign-on letters and requests. Staff outlined it is very difficult to define a policy that clearly indicates when letter requests should be reviewed by Council as a whole and when the Mayor or Manager should sign. There are many times when it is in Avon’s interest to support a policy decision and the timing is too quick to include on a Council meeting, so some level of delegation to Mayor and Manager is helpful. Council agreed that the Town Manager and the Mayor can review the contents of the letter requested and determine if it is consistent with policies already adopted by the Town (which may include plan documents, annual Department goals, or previous direction provided by Council). If the letter request is consistent then Mayor or Manager would sign on behalf of the Town. Copies of the signed letters have been included on a quarterly basis on Council agendas under written reports. The attached letters were signed since the last update in July 2025. COUNCIL DIRECTION: This report is informational, and no Council action is required. Thank you, Ineke ATTACHMENT A: August 11 Letter to Board of County Commissioners regarding Potential Lodging Tax Ballot Question. ATTACHMENT B: August 19 Letter to USDA Forest Service regarding Environmental Assessment for Avon-to-Gilman 115-kV Transmission Line Project, Support for Alternative 4. ATTACHMENT C: September 2 Letter of Commitment for Local IMPACT Accelerator Grant Application to Support High-Performing Mountain Communities: A Regional Approach to Energy Code Innovation and Retrofit Implementation. ATTACHMENT D: September 3 Letter to Colorado Water Conservation Board regarding support to accept Shoshone Water Rights into ISF Program. ATTACHMENT E: October 1 Letter of Commitment to CDOT regarding Automated Vehicle Identification System (AVIS) program. I\ Avon COLORADO August 11,2025 Board of County Commissioners Eagle County RE: Potential Lodging Tax Ballot Question Dear Commissioners: Post Office Box 975 100 Mikaela Way Avon, CO 81620 Via Email: rhea.silverkom@eaglecounty.us We understand that you are considering a lodging tax ballot question for potential referral to this November's general election. We are encouraged that the Board of County Commissioners are contemplating new revenues dedicated for workforce housing. The recent regional housing needs assessment demonstrates that Eagle County, Vail and Avon amount to roughly 75% of the future workforce housing demand, in roughly equal portions. Additional dedicated revenues are required in order to achieve more workforce housing. That said, we have several concerns about referring a lodging tax increase ballot question to this November's election, which are described as follows: 1.We urge caution in referring any tax increase question this fall. Successful tax increase questionstypically require considerable work in advance to develop awareness and support. Referring a taxincrease ballot measure without several months of community meetings preceding this action has ahigh risk of failing. We don't know if there is a financial strategy, spending plan or ballot language thatlegally earmarks the revenues for workforce housing associated with a lodging tax ballot question. 2.It is important to evaluate the total tax on visitor lodging compared to our competitor resort areas (i.e.Summit County, Steamboat, Aspen/Snowmass) before determining what amount of lodging tax may bepossible WITHOUT negatively impacting or disadvantaging our local visitor economy. 3.We would like to understand the impact on any existing municipal or metropolitan district lodging taxesand whether the vote is county wide. 4.We urge you to consider the risk of such a ballot question NOT passing. Voter disapproval of a lodgingtax ballot question this fall would create a significant setback. 5.Avon and Eagle County are partnering to explore the formation of regional housing authority with newdedicated revenues. This process is planned to start by the end of this month. The process is intentionally structured for maximum community engagement and to determine the specific areas ofEagle County that would support a ballot question for dedicated revenues for workforce housing. We urge the Board of County Commissioners to allow this process to take place over the next year beforeconsidering any action to refer a tax increase ballot question. Thank you for considering these comments. ��� Rich Carroll, Mayor Pro Tern ATTACHMENT A Post Office Box 975 100 Mikaela Way Avon, CO 81620 USDA Forest Service Eagle-Holy Cross Ranger District Attn: Brian Glaspell, Forest Supervisor c/o Leanne Veldhuis Post Office Box 190 Minturn, CO 81645 Submitted via email: leanne.veldhuis@usda.gov August 19, 2025 RE: Public Comment – Environmental Assessment for Avon-to-Gilman 115-kV Transmission Line Project, Support for Alternative 4. Dear Forest Supervisor Glaspell, Please accept this comment letter from the Town of Avon on the Environmental Assessment (EA) for the proposed Holy Cross Energy Avon-to-Gilman 115-kV Transmission Line. We write to express our support for the Forest Service’s efforts to develop and analyze Alternative 4, which responds directly to concerns raised in the Town of Avon and our community at-large, regarding health and safety (particularly wildfire risk), visual impacts, right-of- way conflicts, and community character. Our Town’s residents, businesses and guests rely on electricity supplied by Holy Cross Energy, our electrical cooperative, and we support Holy Cross Energy’s new transmission line and the much-needed resiliency this will bring to Avon and our broader region. The Town of Avon supports, the EA’s preferred alternative, Alternative 4, and agrees with the concerns over the other alternatives raised by our neighbors in the Town of Minturn. Most electrical lines in our town are underground for the same reasons. The preferred alternative, Alternative 4, undergrounds the transmission line to the greatest extent possible, and having power lines underground is in our whole community’s best interest. If there is any way to further reduce the project’s above-ground power transmission lines near Homestake Peak School in Eagle-Vail, we urge you to re-evaluate those above-ground lines as well. Please be aware that a wildfire was sparked along Metcalf Road in Avon simply from a bird-strike on Holy Cross Energy’s long-standing above-ground transmission lines. Please accept these comments in favor of the EA’s preferred alternative, Alternative 4, and consider re-analyzing the impacts of any project above-ground transmission lines near Homestake Peak School in Eagle-Vail. Sincerely, Tamra N. Underwood Mayor, Town of Avon tunderwood@avon.org ATTACHMENT B Post Office Box 975 100 Mikaela Way Avon, CO 81620 September 2, 2025 RE: Local IMPACT Accelerator Application Letter of Commitment to Support High -Performing Mountain Communities: A Regional Approach to Energy Code Innovation and Retrofit Implementation Dear Russ Sands, We are writing to confirm the Town of Avon’s commitment to Aspen’s High-Performing Mountain Communities: A Regional Approach to Energy Code Innovation and Retrofit Implementation, which is being submitted for funding under the Local IMPACT Accelerator. Our community is dedicated to supporting the Support High-Performing Mountain Communities: A Regional Approach to Energy Code Innovation and Retrofit Implementation. We feel certain that this initiative will be successful in our jurisdiction because: 1.We have already demonstrated our commitment to advanced building code updates through the Regional Net Zero Roadmap, which Avon adopted in February 2025. This Roadmap outlines steps for participating jurisdictions to achieve net zero standards between 2026 and 2029. 2.Risk of the policy failing has been mitigated through comprehensive regional engagement with town councils, county commissions, and buildings workforce around the Regional Net Zero Roadmap timelines and goals. 3.Avon is additionally committed to net zero objectives of the Eagle County Climate Action Plan. Emissions from buildings account for approximately half of Eagle County’s GHG inventory, which would be partly addressed through the efforts of this grant. We are pleased to contribute staff support from both Avon’s Community Development Department and Sustainability Division. As outlined in the grant application, Avon is committed to the following: 1.Provide a matching fund of up to $4,500 that contributes the $50,000 total required match. This amount was generated based on the ratio of building permits from all participating communities. 2.Collaborating with other cohort communities involved in this application to successfully accomplish what this application details. Please do not hesitate to contact our Sustainability Manager, Charlotte Lin (clin@avon.org) if you require any additional information or documentation. We are enthusiastic about the opportunity to make an impact on the local community. Sincerely, Tamra Underwood Mayor, Town of Avon ATTACHMENT C Post Office Box 975 100 Mikaela Way Avon, CO 81620 Colorado Water Conservation Board 1313 Sherman St Denver, CO 80203 Submitted via email: viola.bralish@state.co.us September 9, 2025 RE: Public Comment – Accepting Shoshone Water Rights into ISF Program Dear Colorado Water Conservation Board, Please accept this letter of support from the Town of Avon for the inclusion of the Shoshone Water Rights for management through the State’s Instream Flow Program. We sincerely urge the Colorado Water Conservation Board to accept the proposed acquisition. Our Town relies exclusively on the water in western Colorado so deeply tied to our geography, history and economy. Our Town and the broader region rely on the Colorado River and its tributaries for our domestic water supplies, as well as agriculture, recreation, and riparian and environmental health. We are passionate about protecting the instream flow for our community and broader region now and in the future. Accepting the Shoshone Hydropower Plant’s historic water rights into Colorado’s Instream Flow Program is a vital step in protecting year-round river flows, and supporting communities including our Town, agriculture, recreation, the environment, and local economies in Colorado. Please accept these water rights into the state’s Instream Flow Program and secure this vital protection for the Colorado River, and communities that rely on it. Please give the proposed acquisition your highest consideration. Thank you. Sincerely, Tamra N. Underwood Mayor, Town of Avon tunderwood@avon.org ATTACHMENT D Post Office Box 975 100 Mikaela Way Avon, CO 81620 Colorado Department of Transportation Attn: Zane Znamenacek, P.E. – Traffic Operations 222 South 6th St. Room 100 Grand Junction, CO 81501 October 1, 2025 RE: Town of Avon Commitment to the Automated Vehicle Identification System (AVIS) program Dear Mr. Znamenacek, The Town of Avon, Colorado, is proud to affirm its ongoing commitment to the Automated Vehicle Identification System (AVIS) program. We recognize the critical role this program plays in enhancing public safety, reducing traffic violations, and improving the quality of life for residents and visitors in our community. As part of this commitment, the Town of Avon pledges to continue coordinating efforts with all impacted law enforcement agencies, including Eagle County Sheriff’s Office and the Colorado State Patrol, as well as with the Colorado Department of Transportation (CDOT). This collaborative approach ensures seamless implementation, effective communication, and shared resources for the program’s success. We fully support the AVIS program’s mission to promote safer roadways by holding drivers accountable and addressing violations proactively. The Town of Avon is dedicated to providing the necessary resources and support to maintain the program’s effectiveness and to ensure compliance with all applicable state and local regulations. Avon looks forward to continuing our partnership with CDOT, Eagle County, and the state police to achieve shared goals of traffic safety and enforcement. Together, we can create safer streets and a more secure community for all. Sincerely, Tamra N. Underwood Mayor, Town of Avon tunderwood@avon.org ATTACHMENT E 970-748-4091 pliermann@avon.org TO: Honorable Mayor Underwood and Council members FROM: Patti Liermann, Housing Planner RE: Deed Restricted Community Housing Programs Update DATE: September 30, 2025 SUMMARY: This report provides the 3rd Quarter 2025 update on each of the available buy-down programs and the overall deed restricted inventory. No Council direction is sought, and this report is for informational purposes. BACKGROUND: Price Capped Deed Restricted inventory began in 1991 and steadily increased throughout the late 1990’s and early 2000’s. Resident Occupied units were added starting in 2012 through Community Housing inclusionary zoning. Buy-down programs were introduced in 2020 to help local residents achieve homeownership by providing a monetary contribution in exchange for recording a deed restriction at closing. There are now three buy-down programs available in Avon: Mi Casa Avon (est. 2020), Municipal Employee Home Ownership Program (est. 2024), and Good Deeds Avon (est. 2025). BUY-DOWN PROGRAM FUNDING: Total Buy-Down Program Funds Budgeted Committed Balance Mi Casa / Good Deeds Avon $ 1,435,328 $ 1,198,185 $ 237,143 MEHOP $ 625,000 $ 250,000 $ 375,000 Total Funds $ 2,060,328 $ 1,448,185 $ 612,143 REVIEW OF PROGRAM PERFORMANCE The Good Deeds Avon partnership commenced mid-year 2025. $375,000 in funds were reallocated from Municipal Employee Home Ownership Program (“MEHOP”) to bolster the Mi Casa / Good Deeds Avon fund based on strong performance in the third quarter. MI CASA AVON: This program provides a 12% financial contribution towards a buyer’s purchase (maximum of $100,000) with no maximum purchase price, in exchange for recording a Resident Occupied Deed Restriction at closing. Annual Funding: 2025 Annual Budget is $1,435,328. There are 6 closed transactions and 1 pending transaction. GOOD DEEDS AVON: This partnership program with Eagle County Housing & Development Authority (“ECHDA”) provides a 30% financial contribution toward a buyer’s purchase in Avon, with a maximum purchase price of $1,250,000, in exchange for recording a Price Capped Deed Restriction. Annual Funding: This program began mid-year 2025 with funds from the existing Mi Casa Avon budget. Success of the program will determine whether it continues to be funded in 2026 and beyond. Eagle County allocated $3,320,000 for Good Deeds in 2025 and budgeted $4,000,000 for 2026. Eagle County estimates $1,000,000 of its Good Deeds budget will be spent in Avon in 2026. The 2025 Budget is shared with Mi Casa Avon. There are 5 closed transactions and 1 pending transaction. Page 2 of 3 970-748-4091 pliermann@avon.org Mi Casa Avon Program Use: Mi Casa Avon Resales, Listings, Rentals, and Leave of Absence Tracking: 2021 2022 2023 2024 2025 Resales 0 1 1 1 0 Listings 0 0 2 0 2 Rentals 0 0 1 (LOA) 1 3 Leave of Absence 0 1 1 0 0 Good Deeds Avon Program Use: MUNICIPAL EMPLOYEE HOME OWNERSHIP PROGRAM (“MEHOP”): This program provides a 30% financial contribution (maximum $250,000) toward a Town of Avon municipal employee’s purchase in Avon or EagleVail, no maximum purchase price, in exchange for recording a Price Capped Deed Restriction. Annual Funding: 2025 Annual Budget is $625,000. There is 1 closed transaction and no pending transactions. 1,435,328$ 100% 362,100$ 25% Funds Awarded 2025 - Good Deeds Avon 570,075$ 40% 51,360$ 3.6% Funds pending transaction 2025 - Good Deeds Avon 214,650$ 15.0% Funds Remaining 237,143$ 16.5% Newly requested funds - Mi Casa Avon -$ 0.0% Total Funds Remaining 237,143$ 16.5% Total Funds 2025 Funds Awarded 2025 - Mi Casa Avon Funds pending transaction 2025 - Mi Casa Avon Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2020 8 $ 650,000 $ 464,760 $ 58,095 $ 493,500 2021 13 $ 900,000 $ 847,222 $ 65,171 $ 547,142 2022 16 $1,200,000 $1,164,260 $ 72,766 $ 615,344 2023 3 $1,500,000 $ 199,200 $ 66,400 $ 563,333 2024 8 $1,874,558 $ 664,220 $ 83,028 $ 695,938 2025 6 $1,435,328 $ 362,100 $ 59,066 $ 497,583 Total 54 $ 3,646,562 $ 68,239 $ 574,715 Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2025 5 $1,435,328 $ 570,375 $ 114,075 $ 760,100 Page 3 of 3 970-748-4091 pliermann@avon.org Deed Restricted Housing Activity (excludes Mi Casa, MEHOP, Good Deeds) 2025 Resale Listings Leave of Absence Resident Occupied Units 1 0 0 Price Capped Units 2 3 1 Community Housing Inventory Price Capped Units Number Resident Occupied Units Number Chapel Square 8 Gandorf 1 Grandview 12 One Riverfront 1 Falcon Point/Lakeside Terrace 3 Riverfront Lodge 2 Lodge at Brookside 3 Frontgate 2 Sheraton Mt Vista 22 Kestrel 1 Wildwood TH 17 Mi Casa Avon 54 Good Deeds Avon 5 MEHOP 2 Total 72 61 Thank you, Patti 625,000$ 100% 250,000$ 40% -$ 0.0% Funds Remaining 375,000$ 60.0% Newly requested funds -$ 0.0% Total Funds Remaining 375,000$ 60.0% Total Funds 2025 Funds Awarded 2025 Funds pending transaction 2025 Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2024 1 $ 750,000 $ 250,000 $ 250,000 $ 849,000 2025 1 $ 1,000,000 $ 250,000 $ 250,000 $ 850,000 Total 2 $ 500,000 $ 250,000 $ 849,500 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 1 of 15 Town of Avon 2025 Department Goals This document presents specific goals to be completed, or substantially completed, during 2025. The goals are identified by town departments and/or divisions.  Quarterly updates will be provided by department directors and managers.  Town Council will have an opportunity to review the information and provide direction on any revisions, deletions, or changes in priority.  The goals provide a foundation for organizing and scheduling Staff work as well as scheduling reports, work session and action items for Council meeting.  The list is not comprehensive in nature and there will be ample opportunity to review and discuss other high-level priorities set by Town Council, including but not limited to housing, water, childcare, climate action, US Post Office and railroad monitoring. 2025 Department Goals General Government GENERAL GOVERNMENT COMMUNICATION & MARKETING 1. Digitize and Archive Photo and Video Content on DVDs & VHS Cassette: Town staff has an abundance of video and photo assets on VHS cassette and DVD dating back to the 1980s. Staff will create a digital archive of this content that will both allow the content to be easily viewable and usable for marketing purposes. Not Started. No Q2 Updates to report. Videos have been sent to iMemories for digitization. A new folder was created on the Multimedia drive to house DVDs, and staff is working on uploading a few each week. 2. Ensure Compliance with HB21-1110: HB21-1110 requires ADA compliance from municipal websites by July 1, 2025. Currently, most content and images on the website are in compliance, and new documents uploaded to the website have been remediated. However, the website has over 180,000 pages of PDF documents dating back to1978 that require remediation. In Progress – Avon has worked on these requirements since April 2022 and has had multiple meetings with third party vendors to explore website remediation tools and PDF remediation software. Liz attended a training in Steamboat about document remediation. We’re awaiting a quote from CivicPlus for agenda management software and Public Records requests software that would make packet materials ADA compliant. The Town Attorney is also looking into the requirements Avon will need to meet. The Town Attorney’s office forwarded the updated Accessibility Standards Rules from the Governor’s Office of Information and Techology (OIT) recently adopted on 05/09/2025. This goal is still ongoing and in progress, Staff met with the 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 2 of 15 IT team about migrating all agendas, minutes and packet materials from our website/archive center to Laserfiche to assist with ADA compliance. The General Government Fellow is helping with this migration. Once we have all materials in Laserfiche, we will re-link the website to Laserfiche rather than the Civic Plus Archive Center. All Public documents have been re-linked to Laserfiche. Staff is working on creating an ADA Writing/Style Guide for a November training. 3. Implement Web Cameras in Nottingham Park: Based on data collected from peer communities, Avon will launch two web cameras in Nottingham Park – both mounted on the Avon Pavilion. One will face Nottingham Lake and the other will face Nottingham Park. The live stream of these cameras will be linked to the Avon.org and Discover Avon websites. Liz worked with Carlos to look at what is being captured on the current cameras mounted on the stage. These cameras are scheduled to be replaced this spring, and Liz is working with IT to ensure the cameras purchased will also meet tourism needs. Liz is working with Andrew in IT to get quotes for necessary equipment so they can be included in the 2026 budget cycle. The cameras being replaced for PD need to be on a separate network and cannot be public facing. Equipment has been selected and budgeted in 2026 budget. CULTURE, ARTS & EVENTS 4. Build Capacity in Art Guild at Avon: Support and collaborate with the Vail Valley Art Guild to build their organizational capacity through communication, information, and resource sharing, measuring current programs and activities, and fine-tuning processes and productivity. Develop and implement tactics to accurately reference, measure and track contractual deliverables for usable data collection and decision making, such as number/type of workshops, attendance, expense, revenue generation, etc. Identify venues and develop timelines for thoughtful and impactful programs and activities. Through a strategic alliance collaborate on identifying grant funding to further VVAG, CASE and Town goals. Continue to share and promote VVAG programming through Town list-serve and social channels. Staff developed programming performance tracking measures which VVAG Executive Director is currently working on. Staff developed an Art Walk in Avon showcasing the new temporary sculptures being installed in early June. The Art Guild will offer guided walks/tours of up to ten of the new pieces. The Art Walk will begin and end at the Art Guild and are being offered Fridays, June 13, 27, July 11, 25, August 8 and 22, and September 5 from 5:30 to 6:30 p.m. The Art Guild is in full swing with summer workshops, First Friday's, mini-workshops, member and photographer monthly meetings, Eagle Valley Library Exhibits, and the annual Vail Valley Fine Art Show held at the CMC Campus in Edwards. A written report updating the Council on the Art Guild activities and programming January through June 30, 2025, was provided at the August 12, 2025, Council meeting. Since that time, the Art Guild has continued with a robust calendar of offerings. Staff will provide another update to the Council in November. 5. Culture and Arts Plan: Conduct an inclusive community stakeholder process to develop a Culture and Arts Plan to present to Council for adoption. The community stakeholder process will involve all existing non-profits and community groups which support culture and arts in the Avon region. Utilize the grant award from the National Endowment for the Arts to retain consulting services to assist with developing the Culture and Arts Plan. Research similar culture and arts plans, programs and facilities in other communities. The CASE Committee will serve as the primary committee to review 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 3 of 15 drafts of a Culture and Arts Plan and will recommend a complete draft Culture and Arts Plan to Council. Staff have scheduled peer community tours with Breck Creates on May 9th to learn more about their cultural offerings, programming, funds, and facilities. For the past three months Staff has provided the CASE Committee with 10 Culture and/or Art Strategic Plans from other communities to review, research, and gain insight to how to approach Avon’s Plan. Staff should know by the end of April if the NEA grants funds will be awarded. No updates. The Town was not awarded the NEA Grant. Staff provided a written report on the Breck Creates tour to the CASE Committee during the August 21, 2025, meeting. The report is available here. Staff is planning a site visit / tour with the Foothills Art Center in Golden in the next few months. 6. Selfie Heart Project: Identify location in Nottingham Park, Main Street Mall or other Town Core location for a large heart shaped cut out structure (“selfie-heart project”) in metal, wood, or other sustainable and low maintenance material. Brightly colored and designed with the intent of engaging residents and visitors to take photos that create shareable moments and social opportunities. The location selection, design criteria, budget development and Planning & Zoning review and guidance would be done in 2025 for an early summer 2026 installation. The Selfie Heart project created during Salute to the USA was utilized for a small social media engagement exercise for approximately 10 days with limited success. No further updates. No further updates. No further update and the project is on hold pending Main Street Mall redesign and completion of the East Nottingham Park Improvements project. 7. Ice Sculptures on Main Street Mall (MSM): Continue research and identify locations along the MSM appropriate for temporary ice sculpture installations which encourage public engagement, are decorative and/or themed, lit at night, self-explored, and designed to last a minimum of 14-days. The locations selection, design guardrails and budget development would be done in spring/fall 2025 for installation in January or February 2026. This could be a support feature for Fireworks in Avon in January 2026. This project will be more developed later this summer and in time for the 2026 budget cycle. No further updates. This project is on hold until further notice due to budget constraints. 8. Historical Ranching & Railroad Collection: Collaborate with Community Development Department to determine an appropriate location for placement of historical farm and ranching and railroad equipment and structures in a public park or plaza and develop content for interpretive and education information. No action taken or updates. No action updates. This project has been carried forward into 2026, and Staff is waiting for further direction. 9. Mural: Continue the program to commission an artist to install one mural per year in Avon. The Artist Call for the Community Mural at the Seasons at Avon building in Avon was released February 14th and closes March 31, 2025. As of today, there are 33 total submissions. The anticipated timeline is to select the artist by April 24, complete design concept review and final design by May 28 and install between June 16 and July 31. COMPLETED 10. Recycled Material Art Project: Commission a small sculpture project using the left-over aerosol cans from the 2024 Avon Elementary School mural project. This could be a project in partnership 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 4 of 15 with the Art Guild at Avon and commissioning a member artist and displayed in a strategic location. Staff are developing the artist guardrails, materials available and timeline to be disseminated through the Art Guild database of members in the next 30 to 60 days. Staff collected additional aerosol cans from The Seasons mural to supplement the program. This will be a fall project. The aerosol cans from prior mural projects have been misplaced and Staff is working with a sculptor from the Art Guild to determine what other materials may be available for this project. SUSTAINABILITY 11. Avon Composting Program: An objective of the Climate Action Plan is to divert 80% of organic waste materials from the Eagle County landfill by 2030. Research composting programs in peer communities and propose a composting program for residential and restaurant organic waste generators. The initial Avon composting program proposal, containing various options, was presented to Council on March 11, 2025. Council has directed Staff to proceed with a commercial composting program. The next steps consist of conducting extensive outreach to Avon commercial properties that generate food waste, designing the program details, and applying for the Colorado Circular Communities (C3) Grant to support this program. An update report will be provided to Council at the end of April. Staff aims to roll out an initial commercial pilot program in Fall 2025. Staff brought the research, community survey results and a proposed pilot program to Council in late February. Council gave directions to begin the composting program from the commercial end. By the end of May, 39 restaurants and food-serving businesses in Avon had been surveyed and while some responses are pending, only 3 restaurants expressed “No” towards the idea of practicing composting. Staff continues to gather the rest of the survey results, survey Property Managers and use existing survey results to engage with haulers for cost estimates and logistics. Council decided to fully support a 12-month commercial pilot program on August 26. An RFP for the pilot program hauler was released on September 11. Staff received 3 proposals and are in the process of selecting the final vendor. The targeted rollout of the program is before ski season begins. 12. Climate Action Investment Matrix Refinement: Complete any unfinished aspects of the Climate Action Investment Matrix from 2024, refine the existing work, and develop a long-term data management workflow. Present the comprehensive Matrix, including policy reviews, financial investments, and return on investment for each decarbonization strategy, to Council. Staff presented the Town’s comprehensive Net Zero Analysis to Council on March 11, 2025. The strategies from the Net Zero Analysis will be applied to the Investment Matrix. The next steps involve working with Finance to capture all existing climate action investments and estimate future investments. Additionally, Staff will continue working with ICLEI to calculate specific GHG reduction of each strategy. ICLEI’s new ClearPath 2.0 program would help streamline a cost-benefit analysis that would fulfill the objectives of this goal. ICLEI has released ClearPath 2.0, a brand new GHG strategy tracking system. This new version has a cost benefit analysis function. Staff will explore the suitability of our goal and utilize this software as appropriate. The synergy is ideal because Avon has worked with ICLEI both on our GHG Inventory and Wedge Analysis. Staff received access to ClearPath 2.0 on June 10 and will proceed with various onboarding steps and transferring our existing data on ClearPath 1.0 over to build out the new inventory with financial details. The economic modeling function of 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 5 of 15 ClearPath 2.0 will roll out in 2026; therefore, this goal will continue in 2026 as a project when the function becomes available. 13. Biochar Pilot Program Concept Design: Revive the concept design of the biochar pilot program, which aims to use wood collected through Town clean-up efforts to enhance natural climate solutions. Leverage the consulting grant by the National Renewable Energy Laboratory (“NREL”) at the Department of Energy awarded to Avon in 2024 and collaborate with the Climate Action Collaborative (“CAC”) to explore pyrolysis for woody materials and biosolids. The pilot program design is expected to be presentable in late 2025. As of end of Q1, NREL is still working on the final report on pyrolysis in Eagle County, which would inform Avon’s biochar pilot program design. NREL delivered the final report to Avon and the CAC in May suggesting that pyrolysis offers a promising solution for managing biosolids and woody biomass in Eagle County. A small-scale modular system appears to be the most appropriate scale for the county's biosolids volume, while mobile units could be considered for seasonal woody biomass processing by the Town of Avon. Pyrolysis offers environmental benefits such as GHG emissions mitigation and soil carbon storage, and potential cost savings through product sales, avoided landfill tipping fees, and reduced transportation. Further investigation focused on specific pyrolysis system selection, pre-treatment options, and biochar end- product markets is a possible next step. Additional research into process optimization, environmental impacts from biochar applications, and air emission controls is warranted to further understand the sustainability of a selected system. Staff is working on what the implication and next steps are for Avon. NREL delivered the revised report on October 1. Staff is working with other stakeholders on this project to determine the next steps. If the report is final, Staff will move towards drafting an Avon-specific action plan based on the report and present it to Council in Q4. 14. Single Use Plastic Ban: Research single use plastic bans in peer communities and present options for a single use plastic ban in Avon for Council consideration, including community outreach, education and implementation plan. Initial research is in progress for this goal. Research is ongoing in Q2. Staff anticipates brining an initial report and work session to Council towards the end of Q3. Based on the progress of the single-use plastic ban in Vail, Avon will move this goal to 2026 and continue the research on budget, program details, long-term plan, etc. Avon aims to be in alignment with Vail regarding the rollout of this policy so to maintain consistency within the region. Along with Vail, Staff is also researching reuse programs for takeout drink containers as a method for plastic cup replacement. 15. PV & Battery Design for Swift Gulch Campus: We are planning a comprehensive PV & Battery design of the entire Swift Gulch campus, which includes three buildings—ARTF, Fleet, and the new Garage. The goal is to maximize the use of PV solar and battery storage across the campus and help the campus manage the cost of electricity and become grid-independent in the face of emergencies. This study will involve collaboration with Active Energies, establishing agreements with Holy Cross Energy, and consulting with energy engineers and experts from CORE and REG Engineering. Construction of the all-electric Public Works Garage continues. Avon’s application to DOLA’s Energy/Mineral Impact Assistance Fund (EIAF) for this program was denied in March. Staff continues to explore other grant opportunities to support this program. The all-electric construction of the Public Works Garage continues with a phased approach. 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 6 of 15 On June 10, Council approved Item 5.9 (Pub Works Garage Change Order) to increase the Avon PW Garage Budget by $200,000 to install a 24-kW PV system with one 60-kW battery and space to add a second battery. This process is expected to complete in October 2025. Staff is working on other opportunities for funding for the second battery and other potential electrification measures, as well as internal budget planning, to keep the project moving forward in 2026. The construction is mostly complete but one more battery will be installed at a later date. A ribbon-cutting ceremony has been planned for October 15 to celebrate the opening of the Public Works Garage. TOWN CLERK 16. Renaming Benchmark Reservoir: The lake located in the center of Harry A. Nottingham Park, in the center of Avon, has been known locally as Nottingham Lake since it was created in 1979. However, in 2018, it was brought to the attention of the Town of Avon and the United States Board on Geographic Names that on official documents, the lake is identified as Benchmark Lake Reservoir. The Town Clerk will work with the Colorado Geographic Naming Advisory Board to rename Benchmark Lake Reservoir as Nottingham Lake and will also work to rename Nottingham Reservoir to avoid confusion with Nottingham Lake. Staff have contacted Tim Mauck, Deputy Director of the Colorado Department of Natural Resources and Board Member of the Colorado Geographic Naming Advisory Board to begin the process of renaming Benchmark Reservoir. Staff is further researching the legal forms to complete the full application for this process, with guidance pending by Mr. Mauck. No Q2 updates to report. Staff followed up with the Colorado Department of Natural Resources to advance the formal renaming of Benchmark Lake Reservoir to Nottingham Lake, offering to provide any needed documentation or support to move the process forward. 17. Colorado Open Records Act Tracking Software: The Town Clerk’s Office received 35 Records Requests in 2022, 39 in 2023, and 39 in the first half of 2024 which indicates an increase in requests. Currently, the process to respond to petitioners of Colorado Open Records Act (“CORA”) requests is done manually. The Town Clerk will research tracking software to standardize the process of responding to CORA requests received, to better monitor and control the processes involved through the potential use of such software. Staff will collaborate with the Police Department’s Records Division to better understand how many Colorado Criminal Justice Records Act (CCJRA) requests they receive to better understand efficiencies that could exist between CORA and CCJRA requests. Staff requested an updated 2025 proposal for this software. The cost per CORA/CCJRA would come to approximately $50 per request (factoring in 100 CCJRA and 50 CORA average the last two years). This expense is not included in the 2025 budget and to obtain a discount, would require a 2025 budget amendment, but could possibly be added for 2026 at a cost of approximately $76 per request (factoring in 100 CCJRA and 50 CORA average the last two years). Staff is further researching whether this software would help comply with HB21-1110. No Q2 updates to report. Staff observed that the increase in CORA requests continues, with the Town Clerk’s Office having processed 51 requests to date in 2025, reinforcing the need for standardized tracking software to improve response efficiency and compliance. 18. Continued Research of Agenda Management Software and Workflow for Meeting Packet Preparations: The Town Clerk will continue research of the CivicClerk Agenda Management 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 7 of 15 Software which safely manages agendas, generates minutes, and tallies votes by Councilors. Staff will look at the software with a new lens and assess if it would help with compliance of the HB21- 1110 Digital Accessibility requirements. Staff requested an updated 2025 proposal for this software. The cost per packet is now approximately $385, if we only factor in Council and would be much lower if you factor in, PZC, Citizen Committees and the DDA Board. This expense is not included in the 2025 budget and to obtain a discount, would require a 2025 budget amendment, but could possibly be added for 2026 at a cost of approximately $590, again if we only factor in Council but lowered when factoring in the software use for other citizen committees. Staff is further researching whether this software would help comply with HB21-1110. No Q2 updates to report. While the Town Clerk’s Office continues budgeting analysis to assess the feasibility of implementing CivicPlus Agenda Management Software, staff notes that the use of Microsoft Teams and SharePoint has served as a successful interim solution for managing meeting materials and communications. 19. Avon Liquor Code Amendment Limiting Temporary Displays and End Caps: The Town Clerk will seek to pass an Avon Liquor Code amendment to Chapter 5, Title 5.08 (Liquor Licenses) to limit the use of temporary displays and aisle endcaps at fermented malt beverage and wine retailer off- premises licensees, [retail liquor stores], and [liquor licensed drug stores]. The Community Development Department is working on code updates to Chapter 5. The Liquor Code is part of Chapter 5 and staff will try to combine efforts to present one code update for Council consideration & review. Targeted for Q2. Staff decided to present this separately from the Community Development Updates. With the Town Clerk out, this is targeted for completion in the fall. The Town Clerk prepared Ordinance 25-17, which was approved on first reading by Council on September 23, with the second reading scheduled for October 14. FINANCE 1. Fiscal Analysis Update: In 2022 EPS prepared a study for the Town – a Peer Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate Cost of Ownership. The updated 2022 Study will continue to inform staff, elected officials, and interested residents on Avon’s revenue, tax and fee levels compared to other areas. Staff has reviewed the scope of the EPS report with the Finance Committee. We are discussing with EPS additional work to include the Village at Avon. Finance department has started to pull reports for the EPS staff working on the report. EPS is working on the report. 2. Review Town Financial Policies: Review and update all financial policies including the “procurement policy” for the Town. Staff will be working on the financial policies after the completion of the audit fieldwork. In progress with Procurement Policy and the new P-Card implementation is nearing completion. Staff has reviewed several policies and will be updating the budget policies at the upcoming budget retreat. 3. “IF PASSES IN NOVEMBER” Implementation of the Use Tax on Construction Materials: Staff will work with Community Development on implementing a Use Tax and develop procedures and policies for Use Tax on Construction Material project audits. The Use Tax on Construction Materials have been implemented, and we are currently collecting the Use Tax in 2025. COMPLETED 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 8 of 15 INFORMATION TECHNOLOGY 1. Redundant Internet Service: Install SD-WAN appliance to combine the two existing internet service providers into a single, unified connection, to create redundant support for internet service and continuous internet service and connection if one internet service provider experiences service disruption. Selection of SDWAN provider Contract signed. Comcast ISP Contract signed. Search for a second provider project has begun. We have selected BigLeaf and have the appliance on hand. We’ve submitted the new public IP address to CBI and are awaiting confirmation that it has been added before proceeding with implementation. Additionally, we have contracted with Comcast for a new fiber connection. Comcast has now scheduled the final phase of the go-live for end of October, following earlier delays in their implementation timeline. Once this final step is completed, the Big Leaf appliance will be brought online, improving network performance and providing additional redundancy. HUMAN RESOURCES 1. Enhance Education and Training Programs and Platforms for Employees: Assess department needs to define and offer education and training opportunities, some of which include topics addressing leadership, legal compliance, management, performance review process, conflict resolution, communication in the workplace, time management, and diversity, equity & inclusion. The HR Team is planning the 2025 spring retreat which will bring Dallas Everhart, 3e Leadership, to Avon to introduce the Emergenetics assessment and profile tool, which is a communications platform that creates a thinking profile for each participant. The training session will allow for conversations and discussion about “thinking preferences and behaviors“ and explore how to use this information in communicating with others. In addition, Sam Light, CIRSA, is proposed to provide training on “How to Interact with Difficult Citizens” in June. Additional training will occur with the Safety Committee addressing “incident investigation review and writing reports”. The aforementioned training courses have been completed by a number of employees and the safety committee members. The Spring Leadership Retreat was held May 8 with facilitator Dallas Everhart who presented the Emergenetics Assessments for each employee with a review of the results. The focus of the training was related to employee behavior preferences and how that relates to communications, teamwork and leadership. The training was attended by 40 employees. Everhart has a BA, MBA (from Western State College) and PhD (from University of Northern Colorado) with focus on local government and higher education teaching leadership management and finance. Staff will work on the Fall LT Retreat with Town Manager. The Director team will meet this month to discuss various topics related to future development (redevelopment) planning and projects, financial long-range projections, staffing levels and future needs, and municipal best practices. A number of training courses have been facilitated by HR for employees across departments, some related to safety training (fire extinguishers training, playground inspections, CDOT flagger training, etc.) and some related to legal compliance and leadership. 2. Engage Human Resources Consultant to complete Pay Equity Analysis: Perform a Pay Equity Analysis in order to ensure compliance with the Equal Pay for Equal Work Act (EPWA). This item 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 9 of 15 has been scheduled for implementation summer 2025. Professional Service Agreement with Graves Consulting will be completed and the support work will begin in August. Final report will be prepared in fall 2025 with results and recommendations. Graves Consulting, HR service vendor, has completed the study which will be reviewed by the Town Manager’s Office. 2025 Department Goals Police 1. Security Cameras in the Town Core: Install twenty additional cameras in the Town Core and Harry A. Nottingham Park to enhance security, aid crime investigation, and deter assaults and vandalism. We have received five quotes: three for purchase and installation, and two for subscription services. Next steps involve coordinating with facilities and IT to select the best vendor solution. We aim to finalize a vendor by mid-May and then complete summer installation of the cameras and software system. Q2 After reviewing four vendor proposals, we have selected an annual subscription-based solution with Flock, the same vendor currently providing our License Plate Reader cameras. The annual cost will be $28,000. Additionally, we have allocated $30,000 from CIP funds for electrical work to connect six of the eight cameras to a power source. These six cameras will be hardwired, while the remaining two—due to their remote locations—will be solar-powered. We are installing two cameras at the recycling center, two at the Avon Station transit hub, two in Harry A. Nottingham Park, and two overlooking the tennis, pickleball and basketball courts. We secured a contract under a special promotion with Flock that waived $6,000 in installation fees. Flock is currently working through the Town of Avon’s permitting process, and we anticipate installation to be completed this fall. The Town of Avon permitting process is near completion. The poles and equipment are being shipped to Avon in the next two to three weeks. Town of Avon Facilities have selected an electrical contractor for the required electrical work. The objective is to complete installation before the ground freezes. 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 10 of 15 2025 Department Goals Community Development 1. Community Housing Initiatives: Pursue all reasonable efforts to implement Community Housing, including but not limited to the following goals: a. Regional Housing Authority: Implement next steps in exploration of Regional Housing Authority. Once complete with the Regional Housing Needs Assessment work, Staff will initiate next steps to explore a Regional Housing Authority in Q2. Consultant services are being obtained to conduct community outreach regarding the potential formation of a MJHA. This process is being lead by Town of Avon and Eagle County housing staff. Government Performance Solutions, Inc was retained to assist with public outreach and meeting facilitation. Outreach begins October 14 with the Avon Town Council and will continue into Q1 of 2026. b. Avondale Apartments Construction [Carryover from 2024] : Complete entitlements, construction drawings, and secure funding. The Village at Avon PUD Amendment is in draft form. PPUD Amendment application is in process. The PUD Amendment includes the allowance for forty (40) units in the Town’s Public Facilities-1 Planning Area. Progress with the PUD Amendment process continues. Public hearings in Q4 are expected. c. Slopeside Apartments [Carryover from 2024]: Complete entitlements, and secure development team. Obtain grant(s) for construction if necessary. Property was rezoned in 2024. After a Request for Qualifications (RFQ) process, Ulysses Development Group was selected as the preferred project lead. A conceptual design contract is set for Town Council review. Conceptual design process will be completed in Q3. Conceptual design was approved by PZC and Town Council in September. A developer services agreement is required to move forward. d. East Avon Preserve [Carryover from 2024]: Facilitate due diligence process for exploring a housing project accessed off Wagon Trail Road. Includes water tank planning. First reading of an Ordinance to Rezone the East Avon Preserve was approved in 2024. The second reading will be brought back to Town Council after consultation with Eagle County on the associated conservation easement requirements for the East Avon Preserve. No updates. No updates. e. Evaluate Avon Development Code for Housing [Carryover from 2024]: Review existing high density residential zoning and propose revisions which are more efficient and cost effective for development of housing, including density and building height; evaluate development review process to determine if expedited review process for Community Housing is viable. Amendments to the Development Code have been drafted and will run through the public hearing process. Code amendments have gone before PZC, and are scheduled for Q3 review by Town Council. COMPLETED f. Revisit Inclusionary Zoning and Available SFEs [Carryover from 2024]: Explore potential policies that may allocate or prioritize a portion of the remaining available Single-Family Equivalent (SFE) water supply to Community Housing projects. Inclusionary housing strategies have been drafted, and may be included with the forthcoming Development 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 11 of 15 Code Amendments. The Development Code amendments will run through the public hearing process. It was determined to keep the inclusionary housing updates separate from other Development Code amendments (in process). Potential updates to the Employee Mitigation requirements will be presented to Town Council in Q4. g. Update Mi Casa Avon Program: Update the program guidelines, including the maximum funding amounts for deed restriction purchases. No updates. No updates. No Updates. h. Mobile Home Park Protections: Research mobile home park protection to preserve existing workforce housing in Avon and present research and potential options for action to Council. No updates. No updates. No Updates. 2. Sun Road Redevelopment: Promote and facilitate redevelopment of the Sun Road Redevelopment area that includes Community Housing, retail and public services and a new regional transit hub. The Sun Road Redevelopment Plan was adopted by the Town Council. A Department of Local Affairs (DOLA) grant for conceptual design and fiscal analysis of the Sun Road Redevelopment was recently obtained. A Request for Proposals (RFP) for design and fiscal review will commence in Q2. A set of three RFPs were brought to the Downtown Development Authority for review and approval in Q2. The RFP for conceptual design services is anticipated to go out by the end of July. Staff has engaged with all property owners in the Sun Road area. Sun Road Redevelopment Plan was approved, and a team was selected for conceptual design services. 3. Water Allocation Management [Carryover from 2024]: Import all Single-Family Equivalent (SFE) water allocation data into Town of Avon Geographic Information System (GIS). Establish protocols for updates and ongoing internal management of data. Progress was made in Q1 to integrate SFE information with GIS Staff. The project has expanded to include other pertinent data layers that Community Development will manage. The water allocation inputs are approximately 1/3 complete. The SFE project is mostly complete and is currently being integrated into GIS system. 4. Park Planning [Carryover from 2024]: Retain a consultant to conduct initial conceptual planning for all public park areas in Town. This was originally planned for only Village (at Avon) parks. No updates. A Work Session and overview was provided to Town Council in Q2. Staff is engaging with the Health and Recreation Committee in Q3, and updates to the Harry A. Nottingham Park Plan are being coordinated in-house without consultant services. Staff has engaged with the capstone student to assist with Harry A. Nottingham Park plan update. 5. Main Street Pedestrian Mall Design: Support final planning and design of Mall extension across Lake Street, implementing phase of La Zona. Committee and Council review of conceptual design options was completed in Q1. The project moves to schematic design in Q2, with engagement of subconsultants, and exploration of grant opportunities. Land Survey was recently completed, and the design process is currently underway. PZC and Town Council meetings are slated for September/October to review design plans. Design drawing work is in process. 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 12 of 15 2025 Department Goals Recreation 20. Redevelop Department Standard Operating Procedures (S.O.P.): Create and/or modify standard operating procedures for each division of the Recreation Department. An up-to-date S.O.P. document for each division will ensure best/standard practices are being implemented and will promote consistency, safety, efficiency and communication throughout department operations. A draft S.O.P. document has been created for each division of the Recreation Department. Each division will update their operating procedures throughout the year and all information will be compiled into one master document by November 2025. Department staff are continuing to build S.O.P. documents for each division and expect to complete by Winter 2025. Staff continue to build and compile S.O.P documents as able. This goal will be rolled over into 2026. 21. Research National Recreation and Park Association (NRPA) standards: Review industry best practices and compare to current processes. Research national accreditation program through the Commission for Accreditation for Parks and Recreation Agencies (CAPRA). Internal research was started through NRPA website. Recreation Administrative Staff will continue research effort by interviewing CAPRA accredited agencies. No Q2 updates to report. Staff have finished researching the CAPRA accreditation and will pursue the designation when feasible. The CAPRA program is a peer verification of compliance of national standards for parks and recreation agencies. The accreditation process ensures that agencies can maintain operational capacity to provide quality programs, facilities and services at a high level. The initial accreditation process typically takes between 18 – 24 months and is an administratively heavy task. Staff will continue to work towards achieving CAPRA identified standards to set the Recreation Department up for success in the future when preparing to engage in the application process. COMPLETED 22. Develop Annual Report for Recreation Department: Create an annual report to include an overview and analysis of our facilities, programs and services for the Recreation Department. Present year 2024 report to Town Council before the end of Q1. The 2024 annual report is scheduled to be presented at the April 22 Town Council meeting. The 2024 annual report was presented to the Town Council on April 22. Staff plan on compiling and presenting an annual report on a consistent basis moving forward. COMPLETED 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 13 of 15 2025 Department Goals Engineering 1. Monthly GIS Newsletter Program: The monthly GIS newsletter will be established to increase awareness of GIS capabilities and applications. It will also feature updates on current GIS projects and highlight how employees can leverage GIS to enhance their work. This initiative aims to boost GIS literacy, encourage collaboration, and generate new ideas for GIS applications within the town. Draft Newsletter is ready to be distributed for preliminary review. The first GIS newsletter is scheduled to be published June 1, 2025. The first GIS newsletter was published on June 1, 2025. COMPLETED 2. Update Pavement Management Program: The Town owns and manages 24 centerline miles of roadway. Pavement conditions of these roadways have been monitored with visual assessment and managed on an as-needed basis. For 2025, Engineering will perform a complete update of the road conditions assessment and develop a comprehensive management plan and schedule for budgeting overlay and repair of the roadway infrastructure. Staff is partnering with a pavement consultant to fully develop and evaluate all Town’s roadway and trail pavements. Pavement evaluation is scheduled for July 2025. Final report will support the 2026 budget. The on-site pavement condition evaluation was completed in May, and the final report was delivered in June. Based on the findings, staff will develop a 5-year pavement management plan for the 2026 Capital Improvement Program (CIP). Projects from the 5-year pavement plan have been added to the CIP. COMPLETED 3. Eagle River Water Quality Improvements: Review the water quality assessment by Eagle River Coalition to determine the feasibility of water quality improvements in or near Avon and present options for water quality improvements to Council. Staff is working with our Water Resource Consultant for a feasibility assessment of the Town’s stormwater system for water quality recommendations. Assessment is planned for summer 2025 with a workplan to be completed to support the 2026 budget. Water quality structures have been inventoried and are currently deemed sufficient. As development and infrastructure improvements occur, staff will continue to identify and pursue opportunities to enhance water quality. COMPLETED 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 14 of 15 2025 Department Goals Public Works 1. Asset Management Program: Many municipalities have an Asset Management sector. The newly positioned Asset Manager will develop and implement policy and strategy to collect, analyze, and report on data used to support complex risk-based decisions and make recommendations. Staff have been using PubWorks for the last two years and have concerns about the software shortcomings and its capabilities. Staff is researching alternate asset management software. Staff participated in demos and gathered costs and capability comparisons for software. A recommendation will be made to the new Public Works Director. Staff decided on a software and are reviewing the contract. Implementation is expected to begin mid-October and training will take place in November and December. MOBILITY 2. Micro-Transit Pilot Program: Micro transit solutions are improving rider’s experience by offering small-scale, on-demand public transit services. Adding a micro transit (on demand) service to Avon’s current fixed routes and schedules will enhance our service and extend the reach of transit in town. Staff have secured a $40,000 planning grant for route expansion and will use it to plan this Pilot program. Staff will research private partners that offer a turnkey program. Mobility will seek grant opportunities to fund this project and expect to have it implemented by the beginning of the 2025-2026 ski season. Staff is still waiting for the contract for the $40,000 planning grant and has asked CDOT to expedite. Once signed, we will get an RFP out to find a suitable vendor. The grant contract has been signed by Mayor Underwood. The next step is to get an RFP out (a draft has been completed). A vendor should be chosen this quarter. An RFP was posted and a vendor, Fehr and Peers was selected as the vendor on the planning project. Per Eric Heil, the project has changed from route expansion/micro-transit to planning a future transit hub in Avon’s core. FACILITIES 3. Feminine Products/Changing Stations: Install feminine product dispensers and diaper changing stations in restrooms and locker rooms where feasible. COMPLETED. FLEET 4. Research “Renewable Diesel” opportunities for the Town of Avon: A presentation during the MT2030 Summit in Jackson sparked this research project for 2025. Began the early phases of research, contacted our local fuel supplier for information, as well as a few local entities about their interest and understanding. Once the ski season is over, Fleet will work further on researching this opportunity, and put together a report. Finishing research phase this quarter, and beginning the report now with intentions of it being presented during Q3. 3rd Quarter Update 2025 Department Goals January 2, 2025 – 3rd Quarter Update Page 15 of 15 Updated this goal to move into next year, as “Renewable Diesel” is currently not a viable option in our county at the moment. Extending into 2026 and expanding research into other possible environmentally friendly fuel alternatives. OPERATIONS 5. Redesign of Avon Road Round-About One: Prepare and present ideas for redesign of Round- About One on Avon to Avon Planning and Zoning Commission and Council. Staff have solicited Request for Qualifications (RFQ) to perform the design work. The selection of a consultant should be completed by May 2025 and the design start is planned for June 2025. No Progress. No progress during Q3. 6. Harry A. Nottingham Park Irrigation: Retain a consultant to design new irrigation system for HAN Park which incorporates water conservation goals. No Progress. No Progress. No progress during Q3. CASE Post 2025 Event Recap September 25, 2025 Page 1 of 4 TO: Honorable Mayor Tamra Underwood and Council members FROM: Chelsea Van Winkle, Senior Special Events Coordinator Emily Dennis, Special Events Coordinator Danita Dempsey, Chief Cultural Officer RE: CASE 2025 Post Event Recap DATE: September 25, 2025 SUMMARY: This report highlights the 2025 Culture, Arts & Special Events (“CASE”) division’s accomplishments and reviews the special event season. No Council action is required. BACKGROUND: The 2025 event season showcased a dynamic calendar of Avon’s events, arts and culture programming while successfully navigating challenges, including the East Nottingham Park Improvements Project construction and weather encounters. With a robust mix of Town produced events, third-party productions, winter and summer signature firework displays, and 24 new public art installations, the CASE Team continues to elevate both the Avon brand and the visitor experience. PERFORMANCE INDICATORS: In 2023, staff implemented a new data reporting model, Key Performance Indicators (“KPI”) to better measure event success. A year-over-year comparison is provided as ATTACHMENT A. The 2025 KPI data reflects a decrease in total attendance, third-party producer event days, and private rental days. This decline is attributed to fewer third-party producer events, reduced attendance at Salute to the USA, and the suspension of private rentals due to the East Nottingham Park Improvements Project. Conversely, the KPI data highlights growth in community engagement metrics. Social media followers on both Facebook and Instagram increased year-over-year, newsletter subscriptions grew, and DiscoverAvon.org event page views more than doubled while Avon.org page views declined due to an expected shift, as all marketing collateral was directed to DiscoverAvon.org in 2025. Additionally, consequential to the decrease in attendance and revenue generated at Salute to the USA, not including accommodation and sales tax, the cost per attendee increased from $13 per attendee to $20 per attendee. Furthermore, the two weather-related cancellations at Lakeside Cinema resulting in lower attendance increased the cost per attendee to $41. AvonLIVE! and SunsetLIVE! remain relatively flat with $1 reduction in cost per attendee. This is illustrated with an event-by-event, year-by-year 2021 through 2025 analysis provided and attached as ATTACHMENT B. Noting the analysis only includes those Town Produced events with (1) an opportunity to generate larger crowds and/or revenue (2) an event series and/or (3) may be considered more appealing to visitors than other community-oriented events. BIG ACHIEVEMENTS: In 2025, approximately 38,735 guests attended Town-produced events and approximately 17,800 guests participated in Third-Party Producer events. Over the course of the year, 101 days were activated with special events ranging from live music and art festivals to sustainability programs, movies, community gatherings, and athletic activities. Notable highlights included the installation of a new mural, “Postcard from Avon” by Graham Caraway, on the Season’s Building, as well as the addition of 19 new Art Around Avon sculptures, which will remain on display through May 2027. Avon also welcomed Bravo! Vail and the Sinfónica de Minería as a new event. Signature programs earned significant recognition. Salute to the USA received the Colorado Event Alliance’s “Best Public Event, Fair or Festival” and “Best Overall Event” at the annual ICON Awards, while AvonLIVE! was nominated for “Best of the Vail Valley” music series for the second consecutive year. CASE Post 2025 Event Recap September 25, 2025 Page 2 of 4 The Town and third-party produced events realized an average diversion rate of 83.69% (up from 81.08% in 2024). Our third-party producers saw higher diversion rates this year, increasing our average. AvonLIVE! saw the highest diversion rate of 92.37%. We continued collaborations with Walking Mountains, restricted single-use service ware and worked closely with vendors to enhance our diversion rates. A full assessment of our diversions rates is included in ATTACHMENT C. 2025 CASE RECAP: Below is a summary of the 2025 CASE events and activations with dates, times, highlights, attendance, and budget details. 1. Fireworks in Avon: The third annual winter fireworks dazzled spectators over Nottingham Lake as the Battle Mountain High School Drumline set the beat. Guests warmed up with free cookies, hot cocoa and peppermint schnapps. a. Date and Time: Saturday, January 18th | 5:30 p.m. – 7:30 p.m. b. Approximate attendance: 500 c. Budgeted Expense: $67,329 | Savings: $58,746 2. Egg Hunt: Avon’s beloved spring tradition delighted families once again with inflatables, a petting zoo, bilingual advertising and 12,000 eggs filled with candy and toys on Harry A. Nottingham field. a. Date and Time: Saturday, April 19th | 10:00 a.m. – 12:00 p.m. b. Approximate attendance: 1,500 c. Budgeted Expense: $18,683 | Savings: $15,981 3. Town Clean Up & Sustainability Fair: This year’s fair had a new location at the Sun & Ski parking lot and featured more than a dozen local sustainability partner booths, plus electronic waste and new paint collection. A total of 3,406 lbs. of electronic waste was collected. a. Date and Time: Thursday, May 21st | 4:30 p.m. – 7:30 p.m. b. Approximate attendance: 200 c. Budgeted Expense: $10,097 | Savings: $7,502 i. This event is funded by the Bag Fund and is not included in the CASE budget. 4. SunsetLIVE!: Regional and local musicians played against breathtaking sunsets on the Terrace while residents enjoyed BYOB picnicking and paddleboarding. a. Dates and Time: Sundays, May 25 – August 31 | 6:00 p.m. – 8:00 p.m b. Approximate attendance: 3,800 over fifteen shows (two weather cancellations) c. Budgeted Expense: $35,880 | Savings: $33,437 5. AvonLIVE!: The free community concert series showcased national, regional and local talent with ice-cold drinks and local fare in its eleventh season. New this year, staff recommended and introduced a new genre, light-house electronic music, at AvonLIVE! and it was the most attended evening of the season. a. Dates and Time: Wednesdays, June 11, 18, 25: July 9, 16, 23, 30; August 6, 13, 20, 27 | 5:30 p.m. – 9:00 p.m. b. Approximate attendance: 14,676 over eleven shows c. Budgeted Expense: $283,877 | Savings: $23,877 CASE Post 2025 Event Recap September 25, 2025 Page 3 of 4 d. Budgeted Revenue: $47,131 | Actual Revenue: $44,511 e. Attendees were surveyed in person and via QR code; the full 2025 AvonLIVE! Survey Report is provided as ATTACHMENT D. Highlights from the survey can be found on page four. 6. The 39th Annual Salute to the USA: Avon’s signature July 3rd celebration delivered one of the largest fireworks displays in the Colorado Rockies, Grammy-Award nominated talent, a family zone, a new food court location and great bar offerings. A full event recap of Salute to the USA was provided as a written report to Town Council on August 12, 2025. a. Date and Time: Thursday, July 3rd | 5:00 p.m. – 10:00 p.m. b. Approximate attendance: 16,500 c. Budgeted Expense: $376,555 | Estimated Actuals: $379,800 7. Lakeside Cinema: A community event for friends and family to enjoy a variety of free movies from adult classics to family-friendly animations outdoors on the big screen. a. Dates and Time: Fridays, July 11 - August 29 | 8:30 p.m. – 11:00 p.m. b. Approximate attendance: 650 over eight movie nights (two weather cancellations) c. Budgeted Expense: $26,457 | Savings: Flat 8. Community Picnic: A feel-good evening with free beer, free food and live local music that celebrates our Avon Community. a. Date and Time: Thursday, September 11th | 5:30 p.m. – 7:30 p.m. b. Approximate attendance: 800 c. Budgeted Expense: $24,053 | Savings: $2,003 9. Paddle Battles: Showcases all things uniquely Avon with an array of family friendly activities on Sunday of Labor Day Weekend. Three SUP races including Standup Paddle Individual Races, and Cardboard Regatta. a. Date and Time: Sunday, August 31 | 1:00 p.m. – 3:00 p.m. b. Approximate attendance: 110 with 32 participants and 78 spectators c. Budgeted Expense: $11,727 | Savings: $4,613 10. Turkey Trot: In 2025, the CASE team will produce the Turkey Trot in partner with the Avon Recreation Center Staff. The Turkey Trot returns on Thanksgiving Day with a 2K and 5K around Harry A. Nottingham Park and benefits YouthPower365. 11. Third-Party Funded Producers: Seven third-party producers provided nine event days. We had our normal line up of third-party events, including (1) Pride in the Park, (2) Triple Bypass, (3) Avon Arts Celebration, (4) Dancing in the Park, (5) Cars in the Park, (6) AVID Dance with a new addition, (7) Bravo! Vail’s Sinfónica de Minería. The Vail Lacrosse Tournament was in the process of being contracted when they canceled their 3-day tournament in Avon due to low athlete attendance. 12. Art in Avon: Art continues to be at the heart of CASE’s mission, enriching Avon’s sense of place and inviting residents and visitors to connect with Avon in new ways. In 2025, the Seasons Building received a vibrant mural, “Postcard from Avon” by Graham Caraway CASE Post 2025 Event Recap September 25, 2025 Page 4 of 4 which celebrates the Avon community’s rich agricultural roots and local heritage. CASE also renewed the Art Around Avon program with nineteen new sculptures created by twelve talented artists, transforming everyday spaces into open-air galleries. The Art Around Avon sculptures will be in place until May 2027. To further brighten public spaces, four beautifully painted benches created by three local artists and in collaboration with the Art Guild at Avon were installed at key gathering points throughout town in August. Together, these projects showcase how art elevates Avon’s public spaces and underscores its importance in the CASE lineup and community life. ALCOHOL CONCESSIONS: In 2025, Town-operated concessions had another strong year of bar sales. By refining our operations, we achieved increased efficiency while maintaining a robust yet streamlined product offering that allowed us to serve guests quickly and consistently. We also continued to build partnerships through sponsorships and expanded our craft beer selection by adding Vail Brewing Company’s Hot Mess Blonde to our lineup which was a popular addition with guests. These efforts helped sustain high sales and customer satisfaction while keeping operations cost-effective. 1. The total gross revenue for the 2025 season is $73,888. The details of the gross revenue for each event or series are provided below: a. AvonLIVE! Gross Revenue = $36,441 and up slightly from $35,879 last year representing 1.6% increase. i. $45,274 in 2023 | $30,636 in 2022 | $16,865 in 2021 b. Salute to the USA Gross Revenue = $37,447 and down from $54,707 last year representing a 31.5% decrease. i. $51,465 in 2023| $28,388 in 2022 | Flat revenue compared to 2021 PROPOSED 2026 SPECIAL EVENTS CALENDAR: Provided as ATTACHMENT E, is the 2026 calendar of proposed Town Produced and Third-Party Events. This calendar does not include private rentals and Recreation events. The legends at the bottom of the calendar provide a visual key to the type of event (community, music, fireworks, third party and event hold) and the venue. It is important to note that this calendar is for internal scheduling purposes and will not be publicly distributed. The 2025 calendar featured a community-focused and diverse lineup of events. This strategic, engaging, and vibrant programming kept Avon competitive. Advancing the proposed 2026 culture, arts and special events calendar is recommended. Thank you to Town Council, Staff, volunteers, producers and our community for another successful season! Thank you, Chelsea ATTACHMENT A: 2025 Key Performance Indicators ATTACHMENT B: 2021 – 2025 Cost Per Attendee & Event Analysis ATTACHMENT C: Yearly Landfill Diversion Report ATTACHMENT D: AvonLIVE! Events Survey Report 2025 ATTACHMENT E: 2026 Proposed Special Events Calendar Metrics 2019 2020 2021 2022 2023 2024 2025 Number of Town Produced Event Days 14 11 52 53 43 41 41 Number Third-Party Event Days 24 10 29 19 16 15 9 Number of Non-Funded Event Days1 4 9 8 16 11 10 6 Number of Paid Private Rental Days 1 7 9 15 18 16 7 Total People Attending Events2 30,000 6,123 22,390 55,126 76,077 66,304 56,535 Number of Social Media Followers (Facebook)2,203 2,603 2,939 Number of Social Media Followers (Instagram)2,359 2,850 3,802 Newsletter Subscribers 2,110 2,248 2,237 2,544 Avon.org Event Pages Views 3 59,355 54,319 102,138 98,607 Discoveravon.org Event Pages Views 4,683 6,712 13,780 24,336 Not Available KEY PERFORMANCE INDICATORS Not Available 12022 - 2025 does not include soccer practice/games 2 2019-2020 are approx. numbers as not all events tracked attendees. Does not include private rental attendees 32022 not all event landing pages views tracked and date range is only May-Oct. 2023 date range in Jan.-Oct. 2024 date range is Jan.-Sept. 2022 = 39 days of practice/games 2023 = 100 days of practice/games 2024 = 54 days of practice/games 2025 = 38 days of practice/games ATTACHMENT A Event Number of Events Year Budget: Adopted, Final or Proposed Attendance Estimates Gross Cost Per Event Gross Cost Per Attendee Concessions Gross Revenue Vendor Booth Revenue Total Gross Revenue Net Cost Per Event Net Cost Per Attendee Year: 2021 Year: 2022 Year: 2023 Year: 2024 Year 2025 Salute to the USA1 1 2021 145,549$ 8,100 - 9,000 N/A 16.17$ 28,000$ 4,600$ 32,600$ 112,949$ 13$ 1 2022 230,334$ 15,600 - 18,534 N/A 12.43$ 28,424$ 8,100$ 36,524$ 193,810$ 10$ 1 2023 295,313$ 22,000 - 24,000 N/A 12.30$ 51,400$ 9,350$ 60,750$ 234,563$ 10$ 1 2024 379,563$ 23,000 - 24,000 N/A 15.82$ 54,700$ 15,900$ 70,600$ 308,963$ 13$ 1 2025 376,555$ 15,000 - 16,500 N/A 15.69$ 37,447$ 13,650$ 51,097$ 325,458$ 20$ AvonLIVE !9 2021 157,198$ 3,148 14,824$ 49.94$ 16,865$ 2,400$ 19,265$ 137,933$ 44$ 10 2022 167,769$ 9,170 15,878$ 18.30$ 30,637$ 2,500$ 33,137$ 134,632$ 15$ 11 2023 221,509$ 15,142 20,137$ 14.63$ 45,274$ 4,000$ 49,274$ 172,235$ 11$ 11 2024 282,071$ 13,951 25,643$ 20.22$ 36,511$ 8,700$ 45,211$ 236,859$ 17$ 11 2025 283,877$ 14,676 25,807$ 19.34$ 36,701$ 7,900$ 44,601$ 239,276$ 16$ SunsetLIVE !14 2021 19,761$ 2,778 1,840$ 7.11$ 2,400$ N/A 2,400$ 17,361$ 6$ 14 2022 22,850$ 2,092 1,632$ 10.92$ N/A N/A -$ 22,850$ 11$ 14 2023 23,910$ 3,874 1,708$ 6.17$ N/A N/A -$ 23,910$ 6$ 15 2024 34,242$ 3,404 2,356$ 10.06$ N/A N/A -$ 34,242$ 10$ 15 2025 35,880$ 3,800 2,447$ 9.44$ N/A N/A -$ 35,880$ 9$ Lakeside Cinema 6 2021 11,646$ 325 1,395$ 35.83$ N/A N/A -$ 11,646$ 36$ 9 2022 16,252$ 655 1,817$ 24.81$ N/A N/A -$ 16,252$ 25$ 9 2023 18,821$ 887 2,091$ 21.22$ N/A N/A -$ 18,821$ 21$ 9 2024 28,399$ 890 3,155$ 31.91$ N/A N/A -$ 28,399$ 32$ 8 2025 26,907$ 649 3,307$ 41.46$ N/A N/A -$ 26,907$ 41$ Summer's End 1 2021 45,645$ 2,000 N/A 22.82$ 5,735$ 300$ 6,035$ 39,610$ 20$ 1 2022 42,666$ 1,167 N/A 36.56$ 2,142$ 950$ 3,092$ 39,574$ 34$ 1 2023 20,167$ 619 N/A 32.58$ 1,302$ 500$ 1,802$ 18,365$ 30$ 1 Used higher attendance number for cost per attendee 2021 - 2025 Cost Per Event & Attendee Analysis Discontinued ATTACHMENT B Event 2017 Diversion 2018 Diversion 2019 Diversion 2020 Diversion 2021 Diversion 2022 Diversion 2023 Diversion 2024 Diversion 2025 Diversion Average Diversion by Event XTERRA -----76.54%88.96%--82.75% Avon Arts Celebration -----52.16%70.40%67.24%71.04%65.21% Ultimate Après Avon -----90.86%85.69%--88.28% Pride in the Park -----83.56%85.74%70.58%77.13%79.25% Vail Lacrosse Tournament -----83.50%-71%-77.25% Purina Pro Dog Challenge --86.00%------86.00% Vail Valley Brew' Au ----64.23%84.32%82.44%85.63%-79.16% Dancing in the Park --82.54%-87.50%75.67%78.61%70.22%75.33%78.31% Man of the Cliff 84.59%76.00%77.00%------79.20% Triple By-Pass -88.60%----80.03%82.55%86.68%84.47% Cars in the Park -------85.58%80.00%82.79% Bravo! Vail --------90.75%90.75%Average Diversion by Year For 3rd Party Events 84.59%82.30%81.85%75.87%78.09%81.70%76.11%80.16%81.12% Egg Hunt 41.32%84.89%85.79%80.03%73.01% Town Clean Up and Sustainbility Fair 91.88%93.15%92.52% AvonLIVE!94.05%81.66%82.92%83.77%85.11%89.46%93.19%91.07%92.37%88.18% Salute to the USA 36.12%36.12%59.40%-82.97%66.03%80.92%81.03%84.10%65.84% Summer's End Concert ----84.73%85.33%92.28%--87.45% Community Picnic --89.00%-89.19%91.07%91.61%90.35%90.03%90.21% Colorado Classic --79.00%------79.00% Average Diversion by Year For Town Events 65.09%58.89%77.58%83.77%85.50%74.64%88.58%88.02%87.94%82.31% Average Diversion by Year All Events 71.59%70.60%79.41%83.77%82.29%76.65%84.56%81.08%83.69%81.56% SunsetLIVE! (1)--------- Lakeside Cinema (1)--------- Paddle Battles (1)--------- Winter Fireworks (1)--------- Town of Avon Zero Waste Event Annual Diversion Rates 2017-2025 Third Party (1) Events that we do not actively recover resources or use zero waste services due to the lack of F&B provided, type of event and/or duration. Town Produced Town Produced (1) ATTACHMENT C AvonLIVE! SURVEY RESULTS Prepared for: Town of Avon Prepared by: Intercept Insight, LLC PO Box 2078 Avon, CO 81620 970.331.1086 www.interceptinsight.com ATTACHMENT D OBJECTIVES The Town of Avon invested in a third party research company, Intercept Insight, LLC, to conduct intercept surveys during AvonLIVE! to help quan fy decisions and increase performance related to the event. With this insight, the Town is able to evaluate economic contribu ons of the event, develop objec ves to increase the overall performance, market effec vely, and provide sponsors with valuable data regarding the event. The Town of Avon iden fied several objec ves for this study. Objec ves: v A*endee details (e.g. reason for visi ng Avon, prior a*endance, loyalty) v Intent to return to the event v Quan fy recommenda ons v Evaluate event performance v Es mate spending habits v Es mate revenue genera on v Understand media effec veness/awareness v Obtain demographical and geographical data v Determine accommoda ons, nights stayed, town stayed in, etc. v Town of residence/Neighborhood AvonLIVE! METHODOLOGY The Town of Avon and Intercept Insight designed a core set of ques ons intended to meet the objec ves of the study, including some event specific ques ons. Once the survey was approved the ques ons were programmed into a survey design tool and then uploaded to handhelds. The surveys were then conducted in-person using the handheds to collect the data. In-person intercepts were conducted during each AvonLIVE! concert. Surveyors were hired and trained to conduct the intercepts in a way so that a random representa ve sample of the popula on was being collected each day. Those surveyed must have been 18 years of age or older. A sample plan was designed, and a quota was met to ensure sta s cal validity. Once the quota were met, the data was downloaded using a sta s cal so6ware and prepared for analysis and repor ng. AvonLIVE! HIGHLIGHTS v Total completed surveys – 205 | 198 In-person Intercepts | 7 QR Code Comple ons v Sample size provides sta s cal validity with an error rate of 6.8% at a 95% confidence interval v Es mated a*endance – 14,676 v Es mated revenue generated to the Town of Avon - $1.2M v Net Promoter Score – 75 v Overall Sa sfac on Score – 93 v 64% of the a*endees came to Avon, CO specifically for AvonLIVE! v 62% of the a*endees had a*ended AvonLIVE! in the past v 85% are “Very” or “Extremely Likely” to return in the future v “Word-of-Mouth” and “Newspaper” were selected most when asked, “How did you hear about, and/or where did you see adver sing for AvonLIVE!?” v 85% of the a*endees staying in paid lodging stayed in Avon, CO v Average nights stayed in paid lodging in Avon, CO – 4.6 v Average group size of those lodging in Avon, CO – 3.6 v Es mated number of room nights generated in Avon – 2,022 v Es mated average nightly rate in Avon - $278 v Average age of respondents – 45.1 | Average age of children under 18 – 8.4 AvonLIVE! NAVIGATION USE THE FILTERS BELOW TO NAVIGATE THE RESULTS Year All AvonLIVE! 2022 2023 2024 2025 0K 5K 1.. 1.. 2.. 2.. 3.. . . . . . . . . . . . 14,676 13,951 15,142 9,170 $876,263 $1,860,030 $1,141,599 $1,222,274 Attendance and Revenue Generation AvonLIVE! 2022 2023 2024 2025 0% 20% 40% 60% 80% 100% 5%3%3%2% 15%10%14%16% 75%84%80%79% 80%87%83%81% Net Promoter Score Legend Promoters Net Promoter Score Passive Supporters Detractors Overall satisfaction Availability of food & beverages Quality of food & beverages Friendliness of staff Quality of the Entertainment 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0 20 40 60 80 100 93949595 89939390 91949291 95979696 92959395 Attribute Satisfaction Ratings AvonLIVE! Advertising All good! Just busy or would come to more Allow outside beer Better bands Better music better parking Better sound system What can we do to increase your likelihood to recommend this event? Allow outside drinks and more food trucks Better advertising of times!!!! Better bathrooms. There's not even running cold water in the men's room Better food and music better wine check with public about what bands they like Clean up around the park. Excitement Is there one thing we can do to enhance your experience in the future? AvonLIVE! Came for event Heard about it after arrival 2022 2023 2024 2025 2022 2023 2024 2025 0% 20% 40% 60% 64% 56% 60%60% 36% 44% 40%40% Reason for Visiting Avon Not at all Likely Not Very Likely Somewhat Likely Very Likely Extremely Likely 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 20% 40% 0%0%1%1% 4%2%2%2% 10% 15% 7%8% 33% 47% 44% 35% 52% 36% 46% 54% Intention to Return AvonLIVE! One Concert Two Concerts Three Concerts Four Concerts Five Concerts Six Concerts Seven Concerts Eight Concerts Nine Concerts Ten Concerts 11 Concerts 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2023 2024 2025 0% 20% 40% 30% 40% 31% 36% 15% 9% 13%13%13%11%8% 16% 10%10%12%11%9%9%11% 7%5%5%6%5%4%2%2%1%3%3%3%4%1%2%2%0%2%3%2% 6%7%5% 9% Concert Attendance 2022 2023 2024 2025 0.0 1.0 2.0 3.0 2.0 2.6 3.2 2.7 Average Concerts Attended AvonLIVE! First year 2 years 3 years 4 years 5+ years 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 40%38%39%41% 39% 12% 16%17%15%15% 11%10%11% 4%5%5%4% 30%29% 26% 31% Prior Attendance Self Spouse or significant other Family (including children) Family (not including children) Friends and Family Friends Only Group 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2025 0% 20% 40% 18%18%16%17% 45%48% 39% 46% 15% 8% 16%13% 2%2%3%3%6% 11%12%9% 13%13%14%11% 1%2%1% With Whom Attended AvonLIVE! Yes No 2022 2023 2024 2025 2022 2023 2024 2025 0% 50% 100% 87% 96%92%91% 13% 4%8%9% Are you with children < 18? 1 Child 2 Children 3 Children 4 Children 5 Children More than five children 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2022 2023 2023 2024 0% 20% 40% 60% 50%48% 38% 26% 35% 26% 38% 56% 15% 22% 15% 8% 2% 8% 2%3%4%4% Number of Children < 18 2022 2023 2024 2025 0.0 2.0 4.0 6.0 8.0 10.0 8.48.7 7.6 6.9 Average Age of Children AvonLIVE! Email Instagram Poster Concierge Radio Newspaper Friends/Family 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2022 0% 20% 40% 4%4%2%2%0% 8% 1%2% 8% 3%2% 7%5% 13%14% 10% 2%4%4%3% 26% 22%22% 33% 40% 18% 34% 26% Media/Awareness Vail Daily (Print) vaildaily.com summitdaily.com Other None of these 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 50% 100% 80% 67% 74% 22% 34%35% 1%1% Newpaper Advertising AvonLIVE! Primary Residence Paid Lodging Friends/Family 2nd Home Timeshare VRBO/AirBnB Day Trip Camping Other RVing 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2023 2024 2025 2023 2025 0% 20% 40% 60%57% 48%52%54% 10%11%9%12% 4%4%8%6%10%14% 9%11%13%17%15%11% 3%4%3%5%1%1%2%1%0%1%0%1%0%2%0%0% Accommodations Arrowhead Avon Beaver Creek Breckenridge Dillon/Silverthorne Eagle Eagle Vail Edwards Gypsum Keystone Minturn Other (please specify) Steamboat Vail 2022 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2023 2024 2022 2023 2024 2025 2022 2023 2024 2022 2023 2024 2025 2022 2023 2022 2024 2023 2022 2022 2023 2024 2025 0% 10% 20% 30% 40% 50% 60% 70% 80% 3%1%1% 80% 71%72% 63% 4%8%5%10% 2%1%1%1%1%2%1%4%5%4%7%11%8% 1%1%1%1%1%1% 9%9%5%7% In what town are you staying? Click on the accommodation type to see in which town the respondent was staying AvonLIVE! 1 - 2 3 - 5 6 - 7 8 - 10 11 - 14 15+ 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 40% 50% 6%5%5% 10% 32% 25% 23% 29% 35% 47% 45% 32% 6%6% 13%12% 17% 10%8%6% 3% 6%7% 11% Nights Stayed Categories (All Accommodations) 2022 2023 2024 2025 0.0 2.0 4.0 6.0 4.6 6.06.5 4.8 Average Nights Stayed (Paid Lodging Guests in Avon) 2022 2023 2024 2025 0 1 2 3 4 3.6 2.9 3.8 2.3 Average Goup Size (Paid Lodging Guests in Avon) AvonLIVE! Lodging Spend Dining Spend Vendor Spend Retail Spend Activities Spend 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 $0 $1,000 $2,000 $1,797 $1,320 $1,664 $2,120 $78$85$128$108 $30$33$41$39 $17$10$57$19 $14$21$56$30 Average Household Spend in Avon by Category 2022 2023 2024 2025 $0 $100 $200 $300 $278$270 $293 $236 Average Nightly Rate Generated in Avon 2022 2023 2024 2025 0 500 1,000 1,500 2,000 2,500 2,0222,060 2,213 1,662 Room Nights Generated in Avon AvonLIVE! Wyoming 120 0% Wisconsin 220 1% Washington 99 0% Virginia 101 0% Utah 210 1% Texas 2,916 8% South Dakota 73 0% South Carolina 193 1% Pennsylvania 492 1% Oregon 118 0% Oklahoma 235 0% Ohio 202 1% North Dakota 46 0% North Carolina 145 0% New York 393 1% New Mexico 55 0% New Jersey 244 1%Nevada 0% Nebraska 118 1% Montana 46 0% Missouri 527 1% Mississippi 99 0% Minnesota 406 1% Michigan 237 1% Massachusetts 118 0% Maryland 73 0% Louisiana 55 0% Kentucky 73 0% Kansas 364 1% Iowa 164 1% Indiana 210 1% Illinois 957 2% Idaho 99 0% Georgia 46 0% Florida 1,157 3% District of Columbia 72 0% Delaware 0% Colorado 25,152 62%California 1,424 4% Arkansas 166 0% Arizona 1,408 4%Alabama 27 0% © 2025 Mapbox © OpenStreetMap Origin 0%62% Percentage AvonLIVE! Colorado Texas 2022 2023 2024 2025 2022 2023 2024 0% 50% 65% 57% 64%64% 8%10%7%7% States of Origin Local In-State Day In-State Overnight Out-of-State International 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 0% 20% 40% 60% 57% 48% 52%54% 1%1%2%1% 9%8% 11%10% 33% 42% 35%33% 0%0%1% Market Segment AvonLIVE! Avon Edwards Vail Eagle Vail Gypsum Eagle Minturn Redcliff Other 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2023 2022 2023 2024 0% 5% 10% 9% 12%11%11% 6%5% 7% 5% 1% 3%3% 4% 1%1% 2% 4% 0%0%0%1%2%2%2% 3% 0%0%1%1%0%1%1% 0% In which community do you live? East Core (valley floor east of Avon Road – Chapel Square) Hurd Lane/Eaglebend Mountain Star Northside – Metcalf and Nottingham Roads Nottingham Park/Lake Area Other (please specify) Town Core Area (between Avon Road an Avon Rec Center) Village at Avon, Piedmont, Buffalo Ridge West Avon (valley floor west of Avon Elementary – Sunridge/Aspens/Liftview) Wildridge 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 5% 10% 15% 3%3%4% 1%1% 3% 6% 3% 10%9% 5% 3%4% 5% 4%3%4% 6% 11% 15% In which part of Avon do you live? AvonLIVE! Married w/ children living at home Married w/ children not living at home Married w/o children Single w/ children living at home Single w/ children not living at home Single w/o children 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 40% 23%20%22% 27% 35%35%32%33% 14%17%16%18% 3%2%2%2%5%6%5%4% 21%20%22% 16% Family Status Own Rent 2022 2023 2024 2025 2022 2023 2024 2025 0% 20% 40% 60% 80% 100% 80%80%77% 86% 20%20%23% 14% Own vs. Rent Primary Residence AvonLIVE! Some High School High School Some College Associates Degree (2 year) Bachelor's Degree (4 Year) Post Graduate Degree 2023 2024 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 20% 40% 1%0% 9%6%7%4% 12%7%8%8%6%10%7%9% 50%47%47%49% 24%29%31%30% Education Level Student $0-$24,999 $25,000-$54,999 $55,000-$74,999 $75,000-$99,999 $100,000-$199,999 $200,000-$499,999 $500,000+ 2022 2023 2024 2025 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 40% 2%2%0%0%2%1%1%3%4% 8% 5%3% 6% 11% 7% 20% 17% 19% 14% 32% 37% 34%34% 25%26% 18% 24% 14% 7%8% 16% Income Categories AvonLIVE! Female Male 2022 2023 2024 2025 2022 2023 2024 2025 0% 20% 40% 60% 40% 48% 45% 48% 60% 52% 55% 52% Gender 18 - 20 21 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+ 2022 2023 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 3% 1%0% 4% 1%3% 1% 16% 8% 17% 7% 16%16%18% 20% 14% 16% 20% 22%21% 30% 23% 29% 24% 29% 19% 20% Age Categories 2022 2023 2024 2025 0.0 10.0 20.0 30.0 40.0 50.0 60.0 45.1 51.749.447.1 Average Age AvonLIVE! Outdoor Enthusiast (camping, hunting, fishing) Traveler Wine & Foodie Sports Enthusiast (hiking, biking, skiing) Health & Fitness Home Enthusiast (gardening, pet owner, avid reader) Tech Enthusiast Investment & Money Hobbies & Interests (collector, crafts, home shop) Craft Beer Enthusiast Arts Enthusiast (music, dance, Theatre) Live Music Enthusiast Other 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 54% 48%47% 54% 42%42% 40% 34% 26%26% 28% 33% 42% 34% 43% 47% 32% 29%29% 26% 13% 19% 16% 11% 4%4%3% 16% 13%11% 16% 12% 9% 11% 17% 23% 19%18% 20% 16% 24% 21% 18% 32% 41% 45% 34% 1%2%4%4% Lifestyle Categories AvonLIVE! AvonLIVE! Salute to the USA Summer's End Paddle Battles Lakeside Cinema SunsetLIVE! Avon Arts Celebration 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2025 2022 2023 2024 2022 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 57% 41% 46% 43% 32% 24% 14% 11% 3% 43% 7% 71% 14% 17% 57% 22% 36% 29% 22%20% Which other events IN AVON have you attended in the past? AvonLIVE! Yes No 2023 2024 2025 2023 2024 2025 0% 50% 100% 86% 95%95% 14% 5%5% Overall, do you think Avon has enough events? Yes No 2023 2024 2025 2023 2024 0% 50% 100%100%95%92% 5%8% Does Avon offer an adequate variety of events? 20232024 Add a second movie night with something other than kid movies. Still family friendly though. All Anything. Bands are great! Bigger bands:) and kids activities at events Bla Bluegrass festival for three days as mentioned earlier. Can’t think of any A. A. A. A. A. A. A. A. What other types of events would you like to see? January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 April May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 July August September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 Event Type Legend Music Third Party Producer Arts and Culture Event Hold Date Community Fireworks Private Rental Recreation Venue Legend: All Town | A Trails | TR Pavilion | P Terrace | T Upper Recreation Field | UF Lower Recreation Field | LF Nottingham Lake and Beach NLB Avon Art Guild | AAG Event & Arts Calendar: MONTHLY Art First Friday’s Every First Friday of the Month AAG JANUARY January 17 | Fireworks in Avon P, A, UF, LF, T APRIL April 4 | Egg Hunt UF MAY May 20 | Town Clean Up & Sustainability Fair A May 24, 31 | SunsetLIVE! T JUNE June 7, 14, 21, 28 | SunsetLIVE! T June 10, 17, 24 | AvonLIVE! P, UF June 12 | Fiesta Pride - TBD P, UF June 13 | Pride in the Park P, UF June 19 – 21 | Event Hold P,T, UF June 23 - 25 | Lacrosse Tournament LF JULY July 3 | Salute to the USA P, A, UF, LF, T July 8, 15, 22, 29 | AvonLIVE! P, UF July 11 | Triple Bypass UF, A July 12, 19, 26 | SunsetLIVE! T July 25 - 26 | Avon Arts Celebration UF July 30 | Dancing in the Park HOLD P, UF AUGUST August 2, 9, 16, 23, 30 | SunsetLIVE! T August 5, 12, 19 | AvonLIVE! P, UF August TBD | Cars in the Park P, UF August TBD | AVID Dance P, UF SEPTEMBER September 6 | SunsetLIVE! T September 17 | Community Picnic P, UF September 25 – 17 | Event Hold P,T, UF OCTOBER October 2 - 4 | Vail Valley Soccer UF, LF October 9 – 12 | Event Hold P,T, UF NOVEMBER November 26 | Turkey Trot A, TR, UF ATTACHMENT E 2026 Special Events & Arts Calendar (970) 748-4087 ewood@avon.org TO: Honorable Mayor Tamra N. Underwood and Council members FROM: Elizabeth Wood, Communications & Marketing Manager Ad Hoc Review Committee: Ineke de Jong, Chief Administrative Officer Elizabeth Wood, Communications and Marketing Manager Danita Dempsey, CASE Manager Lindsay L. Hardy, Council Member Nancy Tashman, Health & Recreation Committee Member Nicole Murad, Planning & Zoning Commission Member Laurie Mullens, Community Member at Large RE: 2026 Community Grant Program DATE: October 8, 2025 SUMMARY: On July 1, 2025, the application materials for the 2026 Town of Avon Community Grant Program, found as Attachment A, were published on the Town website and advertised for a sixty-seven (67) day period. In addition to posting on the Town’s website, a press release was issued on July 1 and August 27, 2025 announcing the availability of application materials. Regular social media posts were published on the Town of Avon Government Facebook page, and information was included in the July and August newsletters. Over the course of soliciting funding requests, the Town received twenty-seven (28) funding applications, including six first-time applicants. The Avon Town Manager and Chief Financial Officer provided direction to set $108,000 as the maximum budget for 2026 Community Grant Program funding. The Ad Hoc Review Committee met on September 30, 2025 to review the submitted applications. The review focused on the Application Review Guidelines included in the application materials, which specified that 2026 funding will prioritize funding for housing, food insecurity and childcare. In addition to those top three needs, committee members considered applications that provide the most public benefit to Avon residents and visitors in the areas of arts, culture, education, environment, health, heritage, human services and recreation. Past funding levels, available funds, potential for on-going requests, filling a funding or service gap and general priorities for all applications were also considered in the funding level recommendation, which has been provided in this packet for Council consideration. The Ad Hoc Review Committee reviewed twenty-seven (27) applications for funding in 2026. One application was eliminated because the organization lacked 501©3 non-profit status. Funding requests totaled $180,537 in cash requests and $1,390 for in-kind contributions. The Committee has recommended funding in the total amount of $108,000 in cash and $1,390 for in-kind contributions. Community Grant Program cash funding in 2025 equaled $108,000. 2026 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS: Attachment B – 2026 Community Grant Program Requests and Recommendations Funding Summary includes recommendations for funding (both cash contributions and in-kind requests) and supporting information. ATTACHMENT A: 2026 Town of Avon Community Grant Program Application Materials ATTACHMENT B: 2026 Community Grant Program Requests and Recommendations Funding Summary Thank you, Liz COMMUNITY GRANTS PROGRAM 2026 INTRODUCTION: Welcome to the Town of Avon Community Grant Program! The Town of Avon accepts applications for community grant funding from non-profit organizations that provide programs and services in the areas of arts, culture, education, environment, health, heritage, housing, human services, Latino outreach, and recreation. The overall intent of this program is to provide financial support to programs and services that benefit the Avon community which are not otherwise provided through the Town of Avon municipal government. The Town has identified housing, food insecurity and childcare as the top three needs to address through 2026 Community Grant Program funding. Community Grant Applications are reviewed on an annual basis. Grant funding is prioritized and approved through our annual budgeting process. The Community Grant Program Criteria and Application packet are available online. Applications must be submitted electronically no later than 4:59 p.m. on Friday, September 5, 2025. Notices are not sent to past funding recipients. Interested organizations must reapply for any additional funding request. An Ad Hoc Community Grants Review Committee will review all applications and make funding recommendations to the Avon Town Council. Funding decisions are based on the completeness of the application, supporting documentation, eligibility, compliance with review guidelines, recommendation from the Ad Hoc Grant Review Committee and availability of funds. The Grants Review Committee does not anticipate conducting presentation meetings with applicants; however, the Grants Review Committee may have questions or requests for additional information from applicants prior to convening as a Committee to review applications. The Avon Town Council approved $108,000 for community grants in 2025. This funding level is anticipated in 2026, but it is not guaranteed and is at the complete discretion of the Town Council. The Ad Hoc Review Committee’s funding recommendations will be incorporated into the annual proposed budget. Council will take final action on the 2026 budget in December 2025. Applicants may receive full funding, partial funding, or no funding. The Town of Avon reserves the sole right and discretion to determine the level of funding for all community grant applications. THE APPLICATION CLOSING DEADLINE IS 4:59 P.M. ON SEPTEMBER 5, 2025 If you have any questions, please feel welcome to call 970-748‐4087 or email ewood@avon.org. Sincerely, Liz Wood Communications & Marketing Manager ATTACHMENT A 2026 Town of Avon Community Grant Program Page 2 of 5 2026 TOWN OF AVON COMMUNITY GRANT PROGRAM: ELIGIBILITY: Applications must meet the following minimum requirements to be eligible: 1. Applications must be completed and received by the Closing Date. If you do not receive a confirmation email, please assume that we did not receive your application. 2. The applicant must be a nonprofit (501(c)(3)) organization in good standing with the IRS, State of Colorado and Town of Avon, and all funding-related local, state, and federal agencies. The applicant must be registered as a Colorado nonprofit organization with the Colorado Secretary of State and be organized in the State of Colorado to be considered a nonprofit organization. 3. The application must propose a service or program that is offered to and benefits the Avon community, including residents and businesses. 4. Grant requests may not exceed $10,000 per organization. 5. Grant funds may not be used for political or religious purposes. APPLICATION REVIEW GUIDELINES: The Grant Committee will use the following review guidelines to evaluate eligible applications and provide funding recommendations: 1. The application proposes a program or service that supports arts, culture, education, environment, health, heritage, housing, human services, or recreation in the Town of Avon. Funding will be prioritized for organizations providing services in the areas of housing, food insecurity and childcare, which have been identified as the top three challenges facing the Avon and Eagle County communities. 2. The proposed program or service meets a need in the Avon community that is not met by other existing organizations, by the Town of Avon, or by other local, state, or federal governments. 3. The proposed program or service will not directly or unreasonably compete with existing private businesses in Avon. 4. The applicant demonstrates a need for financial assistance. 5. Applications that request one-time funding to provide a new or expanded program or service will be evaluated on the level of matching funds from other sources and on the likelihood of success of the new or expanded program. 6. The applicant demonstrates broad community financial partnerships. (Applications which demonstrate broad community partnerships and funding contributions from multiple sources will be viewed favorably. Applications which involve services or programs that serve a region greater than the Town of Avon should include financial contributions from other communities and neighborhoods.) 7. The application proposes clearly defined goals and outcomes which can be measured, including evaluation of benefits to Avon community (e.g., number of Avon residents served). 8. The application requests financial support that is proportionate to the expected benefits for the Avon community. 2026 Town of Avon Community Grant Program Page 3 of 5 9. The applicant has a capable organizational structure to provide the stated programs or services and to comply with grant reporting requirements (consideration will be given to the length of time for the organization and staffing resources). APPLICATION REQUIREMENTS & SUBMITTAL GUIDELINES THE APPLICATION CLOSING DEADLINE IS 4:59 P.M. ON SEPTEMBER 5, 2025 Application Requirements: (Please do not exceed three pages) 1. Organization Executive Summary: Please provide a one-page Executive Summary of the service your organization provides. Please include the mission of your organization, an overview of how your organization is funded and whether they have received funding from the Town of Avon in the past, the target demographic of your organization, the number of recipients who participated in a program, and the specific results. 2. Organization Name ___________________________________________________________ 3. Program Title ________________________________________________________________ 3.1 Contact Person__________________________ 3.2 Title___________________________________ 3.3 Phone_________________________________ 3.4 E-mail_________________________________ 4. Dollar amount granted by the Town of Avon for years 2019-2024 (if applicable): $_________________ 5. Dollar amount granted by the Town of Avon for 2025 (if applicable): $_________________ 6. Dollar amount requested for 2026 (if applicable): $_________________ 7. Description of in-kind services granted over the past two years, and requested for 2026, if applicable: _____________________________________________________________________________ _____________________________________________________________________________ 8. Please provide IRS Form 990 (Return of Organization Exempt from Income Tax) to help us assess your agency’s current non-profit status. 9. Describe the proposed program or services for which Town of Avon financial support is requested including a description of the program or services are expected to benefit the Avon community. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 2026 Town of Avon Community Grant Program Page 4 of 5 _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 10. Describe the number of Town of Avon residents or businesses that are expected to benefit directly from the proposed program or services. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 11. Please attach your anticipated detailed line-item budget for the requested 2026 support, including in the revenues all other funding partners, specifically listing all local government or municipal funding. Funds are not available for capital improvements, equipment, or supplies. 12. Describe how you will measure the success of the program or service for which funding is requested. Please include clear objectives, outcomes, metrics, and expectations. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 13. Describe the need for the Town of Avon’s financial support for the proposed program or service. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ 14. Please list all anticipated funding sources for the current (2025) and coming year (2026). Be sure to highlight any opportunities to leverage Town funds with external funds. _____________________________________________________________________________ 2026 Town of Avon Community Grant Program Page 5 of 5 _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ I affirm that all the information included in this application, its attachments, and its supplemental documents is true and correct to the best of my knowledge. __________________________________________________________________________________ Authorized Signature Date Printed Name: _____________________________________ Application Submittal Guidelines: 1. Please email info@avon.org to request a link to submit your completed PDF application and attachments. 2. Number each item in the application to correspond to the Application Requirements stated above. 3. Do not exceed three (3) pages excluding attachments. 4. Only one application may be submitted per organization. 5.Incomplete or late applications will not be considered. Please note that no additional materials will be accepted. Do not send newspaper clippings, letters of support or promotional materials. The Town of Avon will confirm receipt of all applications. Review Process & Schedule: July 1, 2025 2026 Town of Avon Community Grant Program Application Materials Available September 5, 2025 Closing Date for Applications Week of September 22, 2025 (tentative) Funding Recommendations by Ad Hoc Review Committee October 21, 2025 Council Budget Retreat to Review and Provide Direction on 2026 Community Grant Program Funding, as Recommended by the Ad Hoc Review Committee November 2025 Public Hearings on 2026 Budgets December 9, 2025 Adoption of 2026 General Fund Budget Disclosures to all applicants: •Funds will not be available until after January 1, 2026, and may be dispersed in installments, if awarded. •Notification of awards will be sent after the Town Council approves the final budget in December 2025. ORGANIZATION 2026 CASH REQUEST 2026 IN-KIND RECOMMENDATION 2026 RECOMMENDATION 2025 CASH AWARD 2024 CASH AWARD 2023 CASH AWARD 2022 CASH AWARD 2021 CASH AWARD 2020 CASH AWARD EXPLANATION OF FUNDING REQUEST COMMITTEE COMMENTS/CONDITIONS OF FUNDING ALZHEIMER'S ASSOCIATION - EAGLE COUNTY WALK TO END ALZHEIMERS $1,000.00 $- $- $ 1,000.00 $ 1,000.00 $ 750.00 $- $ - The Alzheimer’s Association is requesting support for the 2026 Rocky Mountain Walk to End Alzheimer’s, a community-focused event that raises funds for research, care, and support services. The walk engages hundreds of participants annually, with 8% of 2024 attendees residing in Avon. More broadly, over 400 individuals in the Vail Valley—including Avon residents—benefit from the Association’s programs, such as caregiver support groups (including one held at the Avon Public Library), educational workshops, care consultations, and a 24/7 helpline. BODYKIND VAIL $5,000.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BodyKind Vail is a newly established nonprofit dedicated to supporting individuals and families affected by eating disorders. They’re requesting funds to expand the trauma- informed, peer-based support services. Since its founding in July 2025, BodyKind Vail has served 20 individuals, including seven Avon residents, through education events, peer support groups, and one-on-one sessions. With Town support, the organization plans to launch family-style mealtime practice programs, host restaurant outings in Avon, and implement youth-focused prevention outreach in local schools. These initiatives aim to reduce stigma, foster resilience, and provide early intervention in a region with limited access to specialized care. BodyKind Vail anticipates serving 250 individuals annually, with approximately 65% expected to be Avon residents. BRAVO! VAIL MUSIC FESTIVAL $8,000.00 $4,000.00 $3,000 $6,000 $4,000 $0 $0 $0 Bravo! Vail Music Festival is requesting funds to support their 2026 education programs, specifically the Little Listeners @ the Library and Music Makers Haciendo Música initiatives. These programs provide free and low-cost music education and interactive performances to children and families in Avon, with a focus on accessibility and early intervention. In 2026, Bravo! Vail will offer two public performances at the Avon Public Library and deliver 14 weekly after-school music classes at Avon Elementary and Homestake Peak Schools, including new guitar and cello instruction. These efforts are expected to directly benefit approximately 370 Avon residents, including children and their families, by fostering musical engagement, emotional development, and community connection. BRIGHT FUTURE FOUNDATION OF EAGLE COUNTY $10,000.00 Ten (10) Rec Center Punch Cards to be used by families for self-care and healing. (estimated value $1,150) $7,000.00 $6,500 $7,500 $6,000 $6,000 $5,000 $5,000 Bright Future Foundation is requesting cash funding and in-kind support to sustain its Advocates Ensuring Freedom Program, which provides comprehensive, trauma-informed services to survivors of domestic violence and sexual assault. These services include a 24/7 crisis line, emergency shelter at BrightHouse, housing stabilization, legal advocacy, medical forensic care, and behavioral health support. With offices located in Avon, the organization is well-positioned to serve local residents and anticipates reaching approximately 325 Avon survivors and their families in 2026. The requested funding will help offset reductions in state and federal victim services funding and ensure continued access to safety, healing, and long- term support for Avon community members. BUDDY WERNER LEAGUE $1,500.00 $750.00 $1,000 $1,500 $1,000 $1,000 $1,000 $1,000 The Buddy Werner League (BWL) is requesting funding from the Town of Avon to support its volunteer coaching program, which is essential to the safety and development of young skiers in the Vail Valley. The grant will be used to enhance annual on-mountain training and implement a specialized USSSA/BWL hybrid training program for new coaches at Beaver Creek. BWL serves approximately 275 skiers and their families, many of whom are Avon residents, and contributes significantly to the local economy through lodging, dining, and retail activity. The program fosters sportsmanship, technical skill development, and community engagement, making Avon a more welcoming and vibrant destination for winter sports. CASA OF THE CONTINENTAL DIVIDE $2,000.00 $2,000.00 $0 $0 $0 $0 $0 $0 CASA of the Continental Divide (CASACD) is requesting funding to support its child advocacy and safety services, which include court-appointed advocacy for children in dependency and neglect cases, truancy intervention, and a newly launched Safe Exchange and Parenting Time (SEPT) program. These programs serve vulnerable children and families in Eagle County, with approximately 60% of Eagle County cases in 2024 involving Avon residents. CASACD anticipates serving at least 25 Avon-based children and families in 2026. The funding will help sustain trauma-informed services, recruit and train diverse volunteers—including bilingual and bicultural advocates—and maintain supervised visitation services amid reductions in federal funding. Support from the Town of Avon will also strengthen CASACD’s ability to secure additional grants by demonstrating local municipal investment. The committee noted that another child advocacy group is funded from the Avon PD budget. ATTACHMENT B - 2026 COMMUNITY GRANT PROGRAM REQUESTS AND RECOMMENDATIONS FUNDING SUMMARY TOTAL AWARDED IN 2025 = $108,000 2026 NOT-TO-EXCEED AMOUNT = $108,000 ATTACHMENT B EAGLE COUNTY SCHOOL DISTRICT - AVID PROGRAM $4,500.00 N/A $0 $0 $0 $0 $0 $0 The Eagle County School District is requesting funding to support professional development for teachers at Avon Elementary School through the AVID (Advancement Via Individual Determination) program. AVID equips educators with instructional strategies that foster student organization, critical thinking, and self-advocacy, ultimately improving academic engagement and college/career readiness. Avon Elementary serves approximately 258 students, 93% of whom are minorities and 83% qualify for free or reduced lunch. The grant would allow 6–7 teachers to attend AVID training, up from the 2–3 currently budgeted, directly benefiting Avon students by enhancing classroom instruction and long-term educational outcomes. This organization does not have 501c3 non-profit status and is not eligible for grant funding. EDUCATION FOUNDATION OF EAGLE COUNTY $10,000.00 $10,000.00 $8,500 $0 $10,000 $10,000 $10,000 $12,500 The Education Foundation of Eagle County (EFEC) is requesting funds to support two key programs: the School Support Staff Corps and the Wild West Day fundraiser. The School Support Staff Corps employs retired Hispanic community members—many of whom live in Avon—to supervise lunch and recess at Avon Elementary School, restoring teacher planning time and easing staffing shortages. Wild West Day is a long-standing community event that engages thousands of families and raises funds for local elementary schools, including Avon Elementary, which plans to use its portion to purchase a co- branded mascot costume to boost school spirit and community pride. These programs directly benefit approximately 250 Avon students and their families, addressing Town priorities such as housing, food insecurity, and childcare through teacher retention, student supervision, and meaningful employment for local residents. EAGLE VALLEY COMMUNITY FOUNDATION $10,000.00 $10,000.00 $10,000 $10,000 $10,000 $0 $100,000 $0 The Eagle Valley Community Foundation (EVCF) is requesting funding to support its Community Market program, which provides free, healthy food to low-income residents across Eagle County. The Community Market serves over 4,000 individuals weekly, with approximately 14%—or more than 600 people—residing in Avon. Additionally, MIRA, EVCF’s mobile health and resource hub, serves over 1,100 Avon residents annually, while the Elevar program uplifts BIPOC-owned businesses in Avon. The funding will help EVCF meet rising demand for food assistance, strengthen purchasing power for fresh, culturally relevant foods, and expand mobile market access in Avon neighborhoods. This investment directly supports Avon residents facing food insecurity and contributes to community health, sustainability, and resilience. EAGLE VALLEY LAND TRUST $3,000.00 $1,500.00 $0 $0 $2,000 $6,000 $5,000 $12,500 The Eagle Valley Land Trust (EVLT) is requesting funding to support a vegetation study at the West Avon Preserve. This study will evaluate the ecological impacts of vegetation mastication—a fire mitigation technique—on ecosystem health, helping guide adaptive land management decisions. The funding will serve as a cash match to contributions already made by EVLT and Eagle River Fire, and will support both project management and scientific analysis. The program directly benefits all Avon residents, businesses, and visitors, particularly those in the Wildridge community, by contributing to wildfire risk reduction and long-term ecosystem resilience in a high-risk wildland-urban interface area. FAMILY LEARNING CENTER $10,000.00 Visit from Avon PD $7,500.00 $7,000 $6,000 $0 $0 $0 $0 The Family Learning Center is requesting funding to support general operating expenses for its early childhood education programs, which serve infants through preschoolers. This support is critical due to increased lease and maintenance costs at their current facility, which they plan to use until transitioning to a permanent location in 2027. The funding will help sustain high-quality, affordable, and culturally responsive childcare for Avon families. Avon Community Impact: FRIENDS OF COLORADO AVALANCHE INFORMATION CENTER $2,500.00 $- $1,000 $0 $0 $0 $0 $0 Friends of CAIC is requesting funds to support general operating for the 2025–2026 season. The funding will help sustain avalanche forecasting and education programs that serve backcountry users in and around Avon. These programs include daily avalanche forecasts, trailhead outreach, safety signage, transceiver checkpoints, and free educational classes for community groups. HABITAT VAIL VALLEY $10,000.00 $10,000.00 Habitat for Humanity Vail Valley (HFHVV) is requesting funds to support its Affordable Homeownership Program, which will begin construction of 30 permanently affordable homes in 2025—20 in Vail and 10 in Gypsum. These homes will serve low- to moderate- income families earning 35–80% of the Area Median Income, including essential workers such as teachers, EMTs, and service industry employees who live or work in Avon. LOAVES AND FISHES $3,000.00 $3,000.00 $4,000 $0 $3,000 $3,000 $0 $0 Loaves and Fishes Café, a mission outreach program of Eagle River Presbyterian Church in Avon, is requesting funding to support its weekly free community dinner program. Every Wednesday evening, volunteers prepare and serve hot meals to anyone in need, with no questions asked and no religious services conducted. The program offers both dine-in and take-out options and serves a diverse population including families, seniors, seasonal workers, unhoused individuals, and developmentally disabled adults. MOUNTAIN PRIDE $10,000.00 $5,000.00 $2,000 $8,055 $6,000 $0 $0 $0 Mountain Pride is requesting funds to support its year-round programming and annual Pride in the Park event. The funding will help deliver inclusive education, community-building events, peer support, and advocacy for LGBTQIA+ individuals and allies in Avon. Programs include monthly events at Avon businesses, training for local organizations (including schools and police), and support groups for residents. MOUNTAIN YOUTH $5,000.00 $5,000.00 $3,000 $5,000 $5,000 $5,000 $5,000 $5,000 Mountain Youth is requesting funds to support a wide range of youth-focused programs aimed at improving behavioral health, promoting positive decision-making, and strengthening family and community connections. The funding will help sustain initiatives such as the Healthy Kids Colorado Survey, community education events, in-school prevention curricula, youth leadership and advocacy programs, early intervention services, and safe driving campaigns. These efforts are designed to reduce risk factors, enhance protective factors, and foster a healthier, more connected community for youth ages 9–25 and their families. NEW ROOTS $8,160.00 $1,750.00 $0 $0 $0 $0 $0 $0 New Roots CO is requesting $8,160 from the Town of Avon to support the creation of a community garden project at Lift View Apartments. The funding will be used to build raised garden beds, provide bilingual gardening education, and develop accessible resources to promote food sovereignty and resilience among Avon residents. The initiative will serve low- income families by empowering them to grow their own fresh food and will act as a model for future neighborhood-specific garden programs. The grant will cover materials, interpretation services, and educational programming, helping New Roots CO expand its proven garden- based outreach to a new community in need. Part of this request was to fund garden beds, which the committee found to be capital improvements, and therefore, not eligible for CGP funds. PROJECT GRADUATION $3,000.00 $- $1,500 $0 $0 $0 $0 $0 Battle Mountain High School Project Graduation is requesting $3,000 from the Town of Avon to support its annual substance-free celebration for graduating seniors. Held on graduation night, this parent-led initiative provides a safe, supervised environment during one of the highest-risk nights for youth substance use and impaired driving. The event is free for students and organized entirely by volunteers, with funding used for venue rental, entertainment, food, and prizes. Last year, the elimination of the entry fee increased participation from 100 to 150 students, enhancing safety and community engagement. Continued support from the Town of Avon will ensure equitable access for all graduates and reinforce local efforts to promote youth well-being. Project graduation applied under the 501c3 status of EFEC, and the committee felt they would rather give EFEC the full ask than split the funding between two organizations applying with the same non-profit status. PROMOTING EMPOWERMENT EAGLE RIVER (PEER) $1,000.00 Two (2) 5-punch cards for Avon Recreation for Silent Auction $500.00 $0 $0 $1,500 $1,200 $1,200 $1,200 PEER is requesting $1,000 from the Town of Avon to support its evidence-based health education programs for middle school students in Avon. These programs include maturation classes for 5th–8th graders and sexual health education for 9th graders, delivered in partnership with Eagle County School District. The curriculum aligns with Colorado Department of Education standards and emphasizes healthy relationships, trusted adults, and informed decision-making. PEER aims to prevent teen pregnancies, sexually transmitted infections, and promote long-term health and self-sufficiency among youth. The funding will help sustain programming amid a competitive funding landscape and support outreach, education, and community engagement efforts. SOS OUTREACH $10,000.00 $5,500.00 $3,500 $8,500 $7,500 $8,500 $4,000 $7,500 SOS Outreach is requesting funding to support its outdoor recreation and mentorship programs for underserved youth in Eagle County, with a focus on Latino youth. The program combines skiing and snowboarding with long-term mentorship and social-emotional learning to foster belonging, character development, and leadership. Funding will help eliminate financial barriers for Avon families, allowing youth to participate in multi-year programs that build confidence, community engagement, and life skills. With the loss of federal funding, local support is critical to sustaining these impactful programs. SPEAKUP REACHOUT $10,000.00 $5,500.00 $0 $5,000 $5,000 $5,000 $5,000 $5,000 SpeakUp ReachOut is requesting $10,000 from the Town of Avon to support its suicide prevention and resilience initiative, which addresses the root causes of mental health crises including housing instability, childcare challenges, and food insecurity. The funding will help deliver evidence-based trainings, school-based prevention programs, bilingual outreach, peer support groups, and postvention crisis response services. With anticipated federal funding cuts, local support is essential to sustain these programs and ensure equitable access for high-risk populations in Avon, including hospitality and construction workers, Spanish- speaking residents, and youth. THE CYCLE EFFECT $3,000.00 $2,000.00 $1,500 $2,000 $500 $0 $2,200 $0 The Cycle Effect is requesting $3,000 from the Town of Avon to support two key programs: the Girls Mountain Bike Mentorship Program (GMBP) and Mujeres y Pedales (M&P). These initiatives aim to empower Latina, BIPOC, and low-income girls and women through mountain biking, mentorship, and life skills development. The funding will help cover costs such as coach salaries, equipment, transportation, and scholarships, ensuring equitable access to these bilingual, inclusive programs. GMBP serves girls aged 10–18 with over 100 hours of annual engagement, while M&P supports adult women, including program graduates and family members, fostering intergenerational connection and leadership. The programs address critical community needs around youth mental health, physical activity, and social inclusion. THE LITERACY PROJECT $10,000.00 10 Hours in Avon Meeting Room for Teacher Training or Board Meeting $1,500.00 $0 $0 $0 $0 $0 $0 The Literacy Project is requesting funds to support its Adult Literacy Programs, which provide free English classes and one-on-one tutoring for adults reading, writing, or speaking below an 8th-grade level. Classes are held at the Avon Public Library and primarily serve non-English speakers. The funding will help sustain and expand outreach, recruit and compensate qualified instructors, and develop updated marketing materials to connect more learners and volunteers. These services empower residents to achieve goals such as employment, citizenship, and supporting their children’s education, while also strengthening the local workforce and community engagement. VAIL MOUNTAINEER HOCKEY CLUB $10,000.00 $- $2,000 VMHC is requesting $35,000 from the Town of Avon to help close the final funding gap for the Rodeo Rink, a seasonal, semi-permanent covered ice rink at the Eagle County Fairgrounds. This project responds to a critical shortage of ice time due to renovations at Dobson Ice Arena and will serve over 1,500 skaters, including approximately 360 Avon residents. The rink will support youth hockey, figure skating, adult leagues, and public skating, while also driving economic activity through tournaments and events. Avon’s contribution would be part of a “last dollar challenge,” matched by private donations, ensuring the rink is ready for the 2025–2026 season. This request was for capital improvements, which are not eligible for CGP Funds. Staff requested that the Town Manager discuss the proposal with elected officials at the upcoming budget retreat. VAIL VALLEY CHARITABLE FUND $10,000.00 $9,000.00 $5,500 $0 $10,000 $5,000 $5,000 $0 The Vail Valley Charitable Fund is requesting $10,000 from the Town of Avon to provide direct aid grants to Avon residents facing financial hardship due to medical crises. These one- time grants, up to $7,500 each, help cover essential expenses such as rent, food, and medical bills. VVCF has a long-standing history of supporting Eagle County residents through grassroots fundraising and partnerships with local organizations. In 2024, 32.5% of their aid recipients were Avon residents, and they expect similar representation in 2025 and 2026. Town funding will directly support two or more Avon individuals or families, allowing them to focus on recovery and return to work and community life. WILDRIDGE TRAIL COALITION $4,377.00 $- $1,000 $4,445 $0 $0 $0 $0 Wildridge Trail Coalition is requesting funds to support its Stewardship and Advocacy Program, which promotes sustainable motorized trail access, environmental education, and community engagement. The funding will help expand the Motorized Trail Ambassador Program, which logged over 100 volunteer hours last year, and support trail maintenance and advocacy efforts. As a volunteer-led nonprofit with no paid staff, the organization relies heavily on municipal support to sustain its programs. The grant will help cover operational costs such as insurance, legal services, supplies, and outreach. YOUTH CLOSET $10,000.00 $7,000.00 $9,000 $7,500 $5,000 $5,000 $0 $0 Youth Closet & Toy Chest is requesting funds to support its mission of providing affordable and free essential goods to families, particularly those with infants and young children. The Center offers clothing, toys, diapers, books, car seat inspections, and lactation support, serving as a trusted resource for low-income families. The funding will help sustain programs such as Latch & Learn, Bilingual Car Seat Inspections, Winter Coat Drive, and Caring Gift Cards. With 70% of revenue generated through sales, grant support is critical to cover staffing, rent, and supplies. The Center promotes both economic and environmental sustainability by reusing donated goods and reducing landfill waste. YOUTHPOWER 365 $10,000.00 $8,000.00 $5,000 $9,000 $0 $10,000 $15,000 $18,000 YouthPower365 is requesting $10,000 from the Town of Avon to support its preK–8 programming continuum, which includes early childhood education, afterschool programs, summer camps, and career readiness initiatives. The funding will help cover staffing costs for programs such as the Magic Bus mobile preschool, PwrHrs Elementary at Avon Elementary School, middle school club-based programs, and COPA Soccer. These programs are designed to serve low-income families, with most participants identifying as Latino and living below the self-sufficiency threshold. YouthPower365 provides free or low-cost programming, meals, transportation, and academic support to ensure equitable access and long-term impact. TOTAL FUNDING REQUESTED $ 180,537.00 $ 108,000.00 (970) 748-4040 ccosper@avon.org TO: Honorable Mayor Underwood and Avon Town Council members FROM: Greg Daly, Chief of Police RE: Night of Excellence Awards DATE: October 14, 2025 Summary: In 2014, the Eagle County Rotary Clubs (Vail, Edwards, and Eagle), with the support of the Eagle County Public Safety Council, established the Eagle County Public Safety Appreciation Awards program. This initiative has since evolved into “A Night of Excellence,” a collaborative partnership between the Eagle County Public Safety Council and the Eagle County Emergency Responder Fund. The annual event honors public safety professionals—both career and volunteer—for their exceptional service, courage, and dedication to the communities they serve. The 2025 ceremony was held on Saturday, October 4, 2025, at the 4 Eagle Ranch in Wolcott, Colorado. Background: The Eagle County Public Safety Council is a collaborative group that promotes health and safety in Eagle County. Members include fire departments, law enforcement, EMS, emergency management, search and rescue, 911 dispatch, public health and medical providers, and non -profit agencies active in supporting our local emergency response. The Eagle County Emergency Responder Fund, a local nonprofit organization, raises funds through golf tournaments, direct donations, and other community events. The mission is to provide emergency financial assistance during hardship or crisis to all emergency responders in Eagle County. Chief Daly is involved in both organizations. Representing the Town of Avon at this year’s ceremony were Avon Police Officers, Brenda Torres, Community Outreach Coordinator (part-time), and Dana Harrison, Principal of Avon Elementary School, along with their family members. The Avon Police Department was also joined by Mayor Pro Tem Rich Carroll, Councilor Ruth Stanley, and Town Manager Eric Heil. Mayor Underwood was unable to attend due to a prior commitment. While the Avon Police Department previously recognized these individuals during a n Avon Town Council meeting, their nominations were also submitted for independent review by a panel of peer first responders. We are proud to share that several Avon PD members received countywide recognition for their outstanding service and professionalism. Award Recipients and Citations Business Partnership Award – Dana Harrison, Principal, Avon Elementary School was recognized for her outstanding leadership, partnership with the Avon Police Department, and unwavering dedication to the students and families of Avon. Principal Harrison’s compassion and collaboration have been vital in fostering community trust, supporting the “Shop with a Cop” program, and guiding families through challenges such as the COVID-19 pandemic and the current challenging political landscape. Her advocacy Page 2 of 3 for student well-being and community resilience exemplifies public service at its finest. “You are a true credit to Avon and the Avon Police Department—thank you for your partnership and dedication.” Distinguished Service Award – Officer Trevor Roszczewski was honored for his exceptional empathy and professionalism displayed during a March 19, 2025, incident at Avon Station involving an individual managing Autism who was in distress. Officer Roszczewski’s calm demeanor and compassionate response—offering reassurance, emotional support and a hug—defused a volatile situation and exemplified the department’s commitment to dignity and respect in policing. First Responder of the Year – Officer Andres Sandoval was recognized for 30 DUI arrests over the past year, reflecting extraordinary commitment to traffic safety and the prevention of impaired driving incidents. Officer Sandoval’s proactive enforcement and professionalism significantly enhance roadway safety and embody the values of accountability and community protection. Medals of Valor – Sgt. Tyler Churches, Officer Cirilo Zarate, Officer Andres Sandoval, ECSO Sgt. Alex Iacovetto, and ECSO Deputy Greg Lovegren were commended for their swift and coordinated actions during a January 26, 2025, domestic violence incident involving an armed suspect. Their teamwork led to the safe rescue of a victim, recovery of multiple firearms, and the arrest of a dangerous offender —an outstanding demonstration of courage, judgment, and interagency cooperation. Call of the Year – Detective Sgt. Balmore Herrera, Sgt. John Mackey, Det. Alan Hernandez, Det. Theresa Reno, and Vail PD partners were recognized for their collaborative investigation into the October 20, 2024, armed robbery and subsequent burglary spanning Avon and Vail. Through meticulous, multi-jurisdictional work, the team identified and apprehended the suspect, recovering all the stolen property and ensuring community safety. This investigation exemplified interagency coordination and professionalism at its highest level. Lifesaving Medal – Officer Michael Carlton was honored for life-saving actions on February 21, 2025, when he responded to a suicidal subject at Walmart. Officer Carlton’s decisive application of a tourniquet prevented fatal blood loss from a severed artery, saving the individual’s life. His calm composure and skill under pressure reflect the highest standards of policing Lifesaving Medal – Sgt. John Mackey was recognized for saving a life following a May 25, 2024, rollover crash on U.S. Highway 6. Sgt. Mackey applied two tourniquets to control severe bleeding from a potential arterial wound, directly preventing a fatality. His professionalism and leadership in a life-threatening situation reflect great credit upon himself and the Avon Police Department. Leadership Award – Det. Alan Hernandez and Community Policing Coordinator Brenda Torres were honored for their leadership in organizing the 13th Annual Latino Police Academy, an initiative that continues to strengthen trust and transparency between law enforcement and Avon’s Latino community. With participation growing to 30 attendees this year, the academy offers valuable education, dialogue, and mutual understanding among residents and officers from Avon, Vail, Eagle, and the Eagle County Sheriff’s Office. Det. Hernandez and Ms. Torres have set a benchmark for community engagement and inclusivity through compassion, communication, and innovation. Page 3 of 3 Media Coverage The full 2025 Awards Ceremony was recorded by High Five Access Media and is available for public viewing at: https://www.highfivemedia.org/episodes/awards-2025 Conclusion The Avon Police Department is proud of these outstanding individuals and their recognition at the 2025 Eagle County “Night of Excellence.” Their dedication, compassion, and professionalism reflect great credit upon themselves, the department, and the entire Town of Avon community. Thank you, Chief Greg Daly ###