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TC Packet 10-22-2024 BUDGET RETREAT_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. AVON TOWN COUNCIL BUDGET RETREAT AGENDA TUESDAY, October 22, 2024 – Updated October 21, 2024 MEETING BEGINS AT 5:00 PM In-person at Avon Town Hall – Mount Holy Cross Conference Room AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. BUSINESS ITEMS 4.1. Overview of 2025 Budget (Town Manager Eric Heil and Chief Financial Officer Paul Redmond) 4.2. Poll all Council Members for Input on Topics for Discussion 4.3. Discuss Topics noted under agenda item 5.2 5. ADJOURN Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. 970.748.4004 eric@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Eric Heil, Town Manager Paul Redmond, Chief Financial Officer RE: 2025 Budget Retreat DATE: October 22, 2024 SUMMARY: The 2025 budget is presented to Avon Town Council and the Avon community. The focus of this budget retreat will be to review all Funds for the Town and changes from 2024 to 2025. Staff intends to present a “balanced budget” which we define as annual expenses not exceeding annual revenues. The budget is structured to meet the goals, priorities and directives of Council on behalf of the Avon community. Overall, Avon’s finances are healthy, and the budget supports the basic year-to-year operations. Budget challenges for 2025 are primarily a flattening of sales tax and accommodations and our response to present equally flat changes in expenses. Expenses increase year to year even without any additions to staff, programs or projects because (1) there are many reoccurring supply and equipment costs which increase by inflation, (2) personnel costs increase to remain competitive and support retention to avoid the high cost of employee turn-over, and (3) health care costs continue to increase at a rate that is 2-4 times the rate of inflation. Staff has trimmed expenses everywhere possible to maintain current staffing levels and current levels of service while still delivering a budget with a flat level of expenditure for 2025. Fund balances remain very strong, which is a reflection of years of conservative budgeting practices. The CIP Fund includes many projects, and we continue to evaluate and prioritize them to align with financial and personnel resources. We want to thank all the Department Directors and Division Managers for their work in preparing the budget. The complete draft budget was nearly a month earlier than last year. RETREAT PROCESS: Paul and Eric will provide a short introduction and overview of the budget, which is expected to take 20-30 minutes. Then Mayor Phillips will poll Council members to determine which topics and details Council would like to discuss. Department Directors will be present to answer any questions about any Department. Council members are strongly encouraged to forward any questions or desired areas for discussion to Mayor Amy Phillips and Town Manager Eric Heil by Thursday, October 17. (Thank you!) BUDGET APPROACH: Traditionally, a budget is presented to Council which balances the projected operating revenues for the next year with projected operating expenses. Staff budgeted conservatively with both revenues and expenses. Actual revenues usually come in higher than budgeted. Expenses are budgeted for 100% employment for all positions, however, recruiting and hiring throughout the year can be variable which creates some savings. Therefore, we have realized a year-end surplus every year and anticipate a surplus in 2024. These conservative budgeting practices and year end savings show the overall fiscal responsibility of the Avon team. Avon maintains fiscal stability and ensures that resources are available for essential services. This approach also allows for flexibility in responding to unforeseen circumstances and supporting long-term fiscal sustainability. Avon’s reserves have increased dramatically over the last several years largely due to this conservate budgeting approach and the post pandemic demand increasing sales tax revenues. PERSONNEL GROWTH COST: The overall personnel budget has increased due to the Avon’s growth in recent years as Council has identified many goals and priorities to meet the community needs. The year- Page 2 of 3 over-year increase is a result of adding Staff to maintain and deliver basic governmental services and give more attention to areas such as events, sustainability, community housing, and parking management. The labor market continues to be competitive, especially in professional positions such as engineers. The 2025 budget includes two additional Police Officers which will be supported by grant funding from the Department of Justice. Avon has received two separate grants to provide funding for the police operational services in the first year. The Chief Human Resource Officer will not be budgeted in 2025 as the Deputy Town Manager will provide oversight of the Human Resources Division. Avon is budgeting a merit increase in the amount of 4% of personnel salary expenses, which is down from 5% in 2024 because inflation has decreased over the last year. It is noted that every two years a salary study is completed and in June the town finalized the new position salary ranges with a market adjustment of 4.5% awarded in July. Although preliminary projections for the 2025 budget show a 19.5% increase in health insurance coverage, there will likely be adjustments when the renewal pricing is confirmed in November. We anticipate that the final health care cost increases will be less than the initial estimate. In summary, next year’s staffing remains very similar to 2024 staffing levels. DEPARTMENT GOALS: The Department Goals were presented to Council at the October 8, 2024 meeting. There were some changes discussed which will be made with a final copy provided next week. These goals will help Staff refine the budget for the Public Hearings in November. REVENUE PROJECTIONS: Revenue projections are modest and conservative as revenues cool to a more normalized level. Inflation is moving closer to the Federal Reserve’s target rate of 2%. The recent increases in revenues were not sustainable, and as revenues slow this will lead to both a more sustainable and normalized economy. Please note the Use Tax on Construction Materials is not currently included the revenue projections. Staff will wait until the results of the election before including any increased revenues from the referred 4% Use Tax on Construction Materials. Considering a more normalized economy sales tax projections are lower than current year budget, sales tax projections consider the likely increase in sales tax revenue as the Spring Hill Suites is completed and Phase II of Frontgate is finished and occupied. Staff is proposing to Council increasing the rates for several items including the water surcharges in the Water Fund. The 2% water surcharge would change the rate from $3.25 to $3.31 per single family equivalent. The nominal increase will support water attorney fees and irrigation ditch maintenance. The Recreation Center is also proposing a rate increase for the aquatics program and Personal Training. These increases will help these programs become more self-sustaining. Revenue projections were presented to Council at the September 24th meeting. CAPITAL IMPROVEMENT PROJECTS AND LONG-RANGE PLAN: The Capital Projects Fund balance for the next five years is very healthy with at least $5 million. Avon’s policy is to keep a minimum $1 million in the CIP fund balance which leaves the Town at least $2 million over the next five years which has not yet been designated for Capital Projects. The General Fund unrestricted reserves are also considered as sources of funds for payments on capital improvements. The Town’s need for capital improvements will include several new potential projects as well as an established and robust schedule for the maintenance of existing facilities and roads/streets infrastructure, transitioning fleet purchases from lease purchase arrangements to cash purchases, as well as improvements to town owned parks. Several potential capital projects are identified below but not included in the Capital Projects Fund 5 Year Plan. The list of projects would require Council and community input so the town would be able to strategically prioritize and determine appropriate funding resources to support such improvements. Page 3 of 3 •Recreation Center Refurbishment •HAN Park Irrigation •Skate Park •Photovotaic/Battery Storage for Swift Gulch Campus •Flood Mitigation •Avondale Apartments •Slopeside Apartments •Planning Area E Housing Project There will be a larger CIP fund balance that will carry forward without the above projects. When the appropriate funding, most likely from grants and entitlements are determined, Staff will propose to Council adding these projects into the 5 Year CIP Plan through the Budget Amendment process. DRAFT BUDGET: Thank you for your consideration of this preliminary draft budget. Staff will look for Council’s direction on the proposed revenue increases and on carrying a deficit in the General Fund in the event our Health Insurance renewal does not come back at a favorable rate. After the 2025 Budget presentation, Council Members will be asked for your input on specific topics for discussion. Staff looks forward to your questions and directions at the Budget Retreat on Tuesday, October 22. ATTACHMENTS: Attachment A: Fund Summaries Attachment B: PowerPoint Presentation Attachment C: Department Summaries Thank you, Eric and Paul Original Budget Proposed Actual Budget Amendment Budget 2023 2024 2024 2025 REVENUES Taxes 19,672,527$ 22,096,752$ 22,096,752$ 21,331,442$ Licenses and Permits 562,836 413,175 413,175 459,175 Intergovernmental 1,201,828 1,285,455 1,304,028 1,532,455 Charges for Services 2,080,026 1,845,745 1,845,745 2,029,896 Fines and Forfeitures 44,705 38,700 38,700 52,200 Investment Earnings 1,551,768 1,500,000 1,500,000 1,500,000 Other Revenue 447,305 458,500 458,500 481,000 Total Operating Revenues 25,560,995 27,638,327 27,656,900 27,386,168 Other Sources Lease Proceeds - - - - Transfer-In From Capital Projects Fund & Equipment Replacement600,473 618,487 641,632 657,747 Total Other Sources 600,473 618,487 641,632 657,747 TOTAL REVENUES 26,161,468$ 28,256,814$ 28,298,532$ 28,043,915$ EXPENDITURES General Government, HR and Finance 6,666,537$ 7,678,287$ 7,752,860$ 7,637,068$ Community Development 921,087 1,179,104 1,296,714 1,010,202 Public Safety 5,453,379 6,408,261 6,467,057 6,498,003 Public Works 8,073,996 8,056,952 8,137,649 8,441,743 Recreation 2,433,386 3,061,455 3,086,527 3,216,344 Total Operating Expenditures 23,548,385 26,384,059 26,740,807 26,803,360 Other Uses Transfers-Out to Capital Projects Fund - - 2,660,000 - Transfers-Out to Mobility Fund 1,300,000 1,500,000 1,500,000 1,500,000 Transfers-Out to Fleet Maintenance Fund 200,000 155,000 155,000 - Total Other Uses 1,500,000 1,655,000 4,315,000 1,500,000 TOTAL EXPENDITURES 25,048,385 28,039,059 31,055,807 28,303,360 NET SOURCE (USE) OF FUNDS 1,113,083 217,755 (2,757,274) (259,445) FUND BALANCES, Beginning of Year 20,311,855 20,537,994 21,424,938 18,667,664 FUND BALANCES, End of Year 21,424,938$ 20,755,749$ 18,667,664$ 18,408,219$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 980,080$ 841,172$ 841,172$ 849,101$ Assigned For: Carryover of Fleet Purchases - - - - Unassigned: 22% Minimum Reserve Balance - 6,168,593 6,247,077 6,226,739 27% Minimum Reserve Balance 6,763,064 - Undesignated, Unreserved 13,681,794 13,745,984 11,579,415 11,332,379 TOTAL FUND BALANCES 21,424,938$ 20,755,749$ 18,667,664$ 18,408,219$ Fund Summary MUNICIPAL SERVICES General Fund #10 ATTACHMENT A Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Taxes: General Property Tax 2,086,974$ 2,961,699$ 2,961,699$ 2,899,721$ General Property Tax - Delinquencies 182 500 500 500 General Property Tax - Interest 2,275 1,900 1,900 1,900 General Property Tax - Abatements (1) - - - Specific Ownership Tax 127,099 130,000 130,000 130,000 Sales Tax 13,037,958 14,079,150 14,079,150 13,445,818 Utility Tax 133,525 120,000 120,000 130,000 Accommodation Tax 2,317,647 2,558,503 2,558,503 2,458,503 Penalties and Interest 41,492 50,000 50,000 50,000 Sales Tax Audit Assessments 13,300 50,000 50,000 50,000 VAA Retail Sales Fee 868,015 1,100,000 1,100,000 1,100,000 Cigarette Excise Tax 254,014 245,000 245,000 245,000 Tobacco Add-on Sales Tax 374,119 360,000 360,000 360,000 Franchise Fees 415,928 440,000 440,000 460,000 Total Taxes 19,672,527 22,096,752 22,096,752 21,331,442 Licenses and Permits: Liquor Licenses 8,914 7,500 7,500 7,500 Business Licenses 190,550 185,000 185,000 185,000 Contractor's Licenses 22,210 18,625 18,625 18,625 Tobacco/Cigarette Licenses 3,000 1,750 1,750 1,750 Booting/Towing Licenses 450 600 600 600 Building Permits 276,075 190,000 190,000 225,000 Road Cut Permits 60,937 9,000 9,000 20,000 Mobile Vendor Cart Permits 700 700 700 700 Total Licenses and Permits 562,836 413,175 413,175 459,175 Intergovernmental: Federal Grants: Click It or Ticket - 3,000 3,000 - Ballistic Vests Grant 700 2,000 2,000 2,000 State Grants LEAF Grant -12,500 12,500 12,500 High Visibility Grant 27,154 20,000 20,000 20,000 POST I70 Training Grants 3,441 45,000 47,750 45,000 DOLA Grants - - - 100,000 Avon's Best and Brightest - - - 25,000 Other State Grants 33,153 - 15,823 100,000 Local Government/Other Agency Other Local Grants - - - - Revenue Detail MUNICIPAL SERVICES General Fund ATTACHMENT A Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Revenue Detail MUNICIPAL SERVICES General Fund State/County Shared Revenue: Conservation Trust 84,408 80,000 80,000 80,000 Motor Vehicle Registration 22,209 26,000 26,000 26,000 Highway User's Tax 176,326 191,805 191,805 191,805 County Sales Tax 693,826 746,750 746,750 746,750 Road & Bridge Fund 152,997 150,000 150,000 175,000 State Severance Tax 1,333 2,400 2,400 2,400 Retail Delivery Fee 6,281 6,000 6,000 6,000 Total Intergovernmental 1,201,828 1,285,455 1,304,028 1,532,455 Charges for Services: General Government: Photocopying Charges - 100 100 - License Hearing Fees - 100 100 - Other Fees and Charges 529 3,500 3,500 2,500 Credit Card and Paper Filing Fees 2,705 2,500 2,500 2,500 Community Development: Plan Check Fees 168,370 120,000 120,000 150,000 Design Review Fees 6,029 15,000 15,000 45,000 Animal Control Fees - 150 150 - Fire Impact Fee Administration Fees 4,408 1,500 1,500 2,500 Public Safety: Police Reports 812 1,000 1,000 1,000 Police Extra Duty 16,374 25,000 25,000 27,500 Fingerprinting Fees 830 500 500 750 VIN Inspection Fees 2,195 2,000 2,000 2,000 False Alarm Fees/Misc Police Dept Fees 30 75 75 75 National Night Out - - DUI Reimbursement 12,319 15,000 15,000 15,000 Avon Recreation Center: Admission Fees 1,311,481 1,140,000 1,140,000 1,200,000 Program Fees 28,747 30,000 30,000 33,000 Facility Rentals 25,322 18,000 18,000 20,000 Merchandise Sales 9,472 10,000 10,000 9,000 Other Recreation Services 10,786 8,800 8,800 8,800 Fitness Program Revenues 52,416 45,000 45,000 42,000 Swim Team Revenue 55,187 48,000 48,000 52,800 Private Lessons 19,365 30,000 30,000 27,500 Avon Rec CTR Gift Cards 350 1,000 1,000 1,000 ATTACHMENT A Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Revenue Detail MUNICIPAL SERVICES General Fund General Recreation: Adult Program Revenues 28,765 14,000 14,000 25,000 Cabin Equipment Rentals 38,325 35,000 35,000 35,000 Athletic Field Rentals 220 240 240 240 Cabin Concessions 86 500 500 500 Youth Program Revenues 162,977 150,000 150,000 180,000 Special Events: Consession Sales 98,046 96,130 96,130 94,131 Sponsorships 1,350 10,000 10,000 10,000 Event Fees 15,563 15,850 15,850 36,600 Special Event Admission Fees 1,851 1,800 1,800 500 Pavillion Rentals 5,116 5,000 5,000 5,000 Total Charges for Services 2,080,026 1,845,745 1,845,745 2,029,896 Fines and Forfeitures: Court Fines - Traffic 18,945 23,000 23,000 23,000 Court Fines - Criminal 18,760 6,500 6,500 20,000 Court Fines - Parking 2,390 3,000 3,000 3,000 Court Costs 2,000 3,000 3,000 3,000 Jury Fees - 100 100 100 Bond Forfeitures - 100 100 100 Police Training Surcharge 2,610 3,000 3,000 3,000 Total Fines and Forfeitures 44,705 38,700 38,700 52,200 Investment Earnings:1,551,768 1,500,000 1,500,000 1,500,000 Other Revenues: Recreational Amenity Fees 304,969 330,000 330,000 345,000 Lease of Town-Owned Property 4,350 3,500 3,500 3,500 Parking Revenue - - - 7,500 Miscellaneous Nonclassified Revenues 137,986 125,000 125,000 125,000 Total Other Revenues 447,305 458,500 458,500 481,000 TOTAL REVENUES 25,560,995$ 27,638,327$ 27,656,900$ 27,386,168$ ATTACHMENT A Proposed Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 General Government: Mayor and Town Council 253,179$ 292,388$ 303,888$ 288,534$ Town Attorney 202,010 205,000 210,000 272,020 Town Clerk 168,354 199,431 199,431 206,489 Municipal Court 215,244 225,181 225,181 201,632 Administrative Services 831,626 933,110 933,110 975,388 Community Relations 300,107 358,036 364,036 382,121 Economic Development 350,875 307,170 384,420 212,180 Special Events 1,194,288 1,513,108 1,513,108 1,503,033 Community Grants 119,000 120,250 120,250 108,000 Sustainability 184,245 287,570 287,570 271,891 Subtotal General Government 3,818,928 4,441,244 4,503,494 4,421,288 Human Resources: Human Resources 638,975 853,259 882,859 779,216 Finance and Information Technology: Finance 1,114,583 1,124,020 1,124,020 1,166,010 Information Systems 613,392 841,994 845,317 852,093 Nondepartmental 480,659 417,770 426,770 418,461 Subtotal Finance and IT 2,208,634 2,383,784 2,387,107 2,436,564 Total General Government, HR and Finance 6,666,537 7,678,287 7,752,860 7,637,068 Community Development: Planning and Zoning Commission 12,198 26,172 26,172 14,425 Planning 581,839 823,734 941,344 649,008 Building Inspection 327,050 329,198 329,198 346,769 Total Community Development 921,087 1,179,104 1,296,714 1,010,202 .... Police Department: Administration 1,056,516 1,136,141 1,153,441 1,309,794 Patrol 3,848,292 4,388,813 4,418,465 4,307,713 Investigations 383,635 541,434 545,074 615,894 Code Enforcement 164,936 341,873 382,504 264,602 Total Police Department 5,453,379 6,408,261 6,467,057 6,498,003 Department Expenditure Summaries MUNICIPAL SERVICES General Fund ATTACHMENT A Proposed Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Public Operations: Administration 429,072 369,658 369,658 516,873 Engineering 650,204 784,601 784,601 680,546 Roads and Bridges 3,862,510 3,634,253 3,696,003 3,874,646 Parks 1,023,861 1,121,686 1,142,383 1,041,461 Buildings and Facilities 2,108,349 2,146,754 2,190,382 2,328,217 Total Public Works Department 8,073,996 8,056,952 8,137,649 8,441,743 Recreation Department: Administration 273,720 286,066 296,336 351,999 Adult Programs 48,487 87,042 87,042 91,396 Aquatics 819,664 1,005,995 1,005,995 1,051,992 Fitness 297,053 352,865 352,865 361,592 Guest Services 587,015 723,583 723,583 718,605 Youth Programs 190,564 347,595 372,667 310,079 Communtiy Swim Program 216,883 258,309 258,309 330,681 Total Recreation 2,433,386 3,061,455 3,086,527 3,216,344 TOTAL OPERATING EXPENDITURES 23,548,385$ 26,384,059$ 26,740,807$ 26,803,360$ ATTACHMENT A Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 1,912,402$ 2,784,809$ 2,784,809$ 2,912,197$ Investment Earnings 2,385 - - - TOTAL REVENUES 1,914,787 2,784,809 2,784,809 2,912,197 EXPENDITURES Current: General Government - 1,000 1,000 1,000 Treasurer Fees 56,903 57,000 57,000 102,000 Debt Service: Principal 639,810 648,867 648,867 664,728 Interest 109,226 99,843 99,843 84,466 Fiscal Charges 400 900 1,000 1,000 Total Operating Expenditures 806,339 807,610 807,710 853,194 Other Uses Transfers Out - Capital Projects Fund 1,000,000 1,750,000 1,750,000 1,750,000 TOTAL EXPENDITURES 1,806,339 2,557,610 2,557,710 2,603,194 NET SOURCE (USE) OF FUNDS 108,448 227,199 227,099 309,003 FUND BALANCES, Beginning of Year 177,047 285,495 285,495 512,594 FUND BALANCES, End of Year 285,495$ 512,694$ 512,594$ 821,597$ AVON URBAN RENEWAL AUTHORITY #22 Summary ATTACHMENT A Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Other Revenue: Community Enhancement Fees 91,103$ 90,000$ 90,000$ 90,000$ Total Operating Revenues 91,103 90,000 90,000 90,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 91,103 90,000 90,000 90,000 EXPENDITURES Public Works: Community Enhancement - 20,000 20,000 20,000 Total Operating Expenditures - 20,000 20,000 20,000 Other Uses Transfers Out - Capital Projects Fund 120,000 100,000 100,000 361,000 TOTAL EXPENDITURES 120,000 120,000 120,000 381,000 NET SOURCE (USE) OF FUNDS (28,897) (30,000) (30,000) (291,000) FUND BALANCES, Beginning of Year 377,774 319,774 348,877 318,877 FUND BALANCES, End of Year 348,877$ 289,774$ 318,877$ 27,877$ FUND BALANCES: Restricted For: Community Enhancement Projects 348,877$ 289,774$ 318,877$ 27,877$ TOTAL FUND BALANCES 348,877$ 289,774$ 318,877$ 27,877$ MUNICIPAL SERVICES Community Enhancement Fund #23 ATTACHMENT A Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Charges for Services: Water Surcharges 169,614$ 170,000$ 170,000$ 173,043$ Tap Fees 454,434 588,000 - 25,000 Tap Fees - Mountain Star - 4,000 12,000 4,000 Total Charges for Services 624,048 762,000 182,000 202,043 Other Revenues Nonclassified Revenues - - - - TOTAL REVENUES 624,048$ 762,000$ 182,000$ 202,043$ EXPENDITURES Water Utilities 113,140 113,321 113,321 152,915 Total Operating Expenditures 113,140 113,321 113,321 152,915 Other Uses Transfers Out - Capital Projects Fund 1,089,085 500,000 100,000 100,000 TOTAL EXPENDITURES 1,202,225 613,321 213,321 252,915 NET SOURCE (USE) OF FUNDS (578,177) 148,679 (31,321) (50,872) FUND BALANCES, Beginning of Year 1,008,884 714,706 430,707 399,386 FUND BALANCES, End of Year 430,707$ 863,385$ 399,386$ 348,514$ FUND BALANCES: Restricted For: Water Projects 430,707$ 863,385$ 399,386$ 348,514$ TOTAL FUND BALANCES 430,707$ 863,385$ 399,386$ 348,514$ MUNICIPAL SERVICES Water Fund #24 ATTACHMENT A Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Licenses and Permits: Exterior Energy Offset Fee 36,451$ 25,000$ 25,000$ 25,000$ Total Operating Revenues 36,451 25,000 25,000 25,000 TOTAL REVENUES 36,451 25,000 25,000 25,000 EXPENDITURES Community Development: Energy Efficiency Projects 23,832 40,000 40,000 40,000 Total Operating Expenditures 23,832 40,000 40,000 40,000 TOTAL EXPENDITURES 23,832 40,000 40,000 40,000 NET SOURCE (USE) OF FUNDS 12,619 (15,000) (15,000) (15,000) FUND BALANCES, Beginning of Year 212,282 198,222 224,901 209,901 FUND BALANCES, End of Year 224,901$ 183,222$ 209,901$ 194,901$ Fund Summary MUNICIPAL SERVICES Exterior Energy Offset Fund #27 ATTACHMENT A Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Other Revenues Disposable Paper Bag Fee 67,173$ 25,000$ 25,000$ 35,000$ Total Operating Revenues 67,173 25,000 25,000 35,000 TOTAL REVENUES 67,173 25,000 25,000 35,000 EXPENDITURES General Government: Waste Reduction and Recycling 141,120 45,440 45,440 42,460 Total Operating Expenditures 141,120 45,440 45,440 42,460 TOTAL EXPENDITURES 141,120 45,440 45,440 42,460 NET SOURCE (USE) OF FUNDS (73,947) (20,440) (20,440) (7,460) FUND BALANCES, Beginning of Year 168,009 82,602 94,062 73,622 FUND BALANCES, End of Year 94,062$ 62,162$ 73,622$ 66,162$ Fund Summary MUNICIPAL SERVICES Disposable Paper Bag Fee Fund #28 ATTACHMENT A Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes: Short-term Rental Tax 1,041,363$ 1,060,900$ 1,060,900$ 1,001,099$ Use Tax - - - - Intergovernmental: State Grants - 200,000 200,000 160,000 Other Local Grants - 16,000 16,000 16,000 Charges for Services: Rental Revenues - Employees 78,015 79,614 79,614 87,000 Rental Revenues - Employees Investment Earnings - - - - Other Revenue: Bond Issuance Fees 15,381 9,000 9,000 9,000 Loan Principal Repayment - - - - Nonclassified Revenues - - - - Total Operating Revenues 1,134,759 1,365,514 1,365,514 1,273,099 Other Sources Operating Transfers-In (RETT)734,871 450,000 652,909 500,000 Total Other Sources 734,871 450,000 652,909 500,000 TOTAL REVENUES 1,869,630 1,815,514 2,018,423 1,773,099 EXPENDITURES General Government: Community Housing Capital Projects: Planning and Consulting 250,732 1,644,000 1,644,000 1,320,000 Facilities - - 51,000 - Mi Casa Good Deeds 199,200 600,000 1,124,550 600,000 EHOP - - 750,000 500,000 Grant Consulting - 26,000 26,000 24,000 Tract Y Contribution - 600,000 600,000 - R&M Rental Town Owned Units - -- 20,000 Personnel Expenses - -- 132,310 Community Housing Operating Expenditures - 1,000 1,000 18,366 TOTAL EXPENDITURES 449,932 2,845,000 4,196,550 2,614,676 NET SOURCE (USE) OF FUNDS 1,419,698 (1,029,486) (2,178,127) (841,577) FUND BALANCES, Beginning of Year 1,628,440 1,169,299 3,048,138 870,011 FUND BALANCES, End of Year 3,048,138$ 139,813$ 870,011$ 28,434$ Fund Summary MUNICIPAL SERVICES Community Housing Fund #25 ATTACHMENT A Fund Summary Original Revised Proposed Account Actual Budget Budget Budget Number Description 2023 2024 2024 2025 REVENUES 57101 Investment Earnings 4,873$ -$ -$ -$ 58999 Miscellaneous Nonclassifed Revenues - - - - Other Sources: 59201 Transfers-In from Capital Projects Fund 963,142 962,124 962,124 960,755 50000 TOTAL REVENUES 968,015 962,124 962,124 960,755 EXPENDITURES Debt Service: 924 Series 2010, Certificates of Participation 65101 Principal - - - - 65102 Interest - - - - 65103 Fiscal Agent Fees - - - - 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees - - - - 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal 260,000 265,000 265,000 275,000 65102 Interest 59,994 52,116 52,116 44,087 65103 Fiscal Agent Fees 1,500 1,500 1,500 1,500 65109 Cash Management Fees 62 50 50 50 927 Series 2016, Certificates of Participation (Public Safety Facility) 65101 Principal 300,000 300,000 300,000 320,000 65102 Interest 145,175 145,175 145,175 127,025 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees 82 50 50 50 928 Series 2020, Refunding Certificates of Participation (Series 2010 New Money) 65101 Principal 174,000 178,000 178,000 175,000 65102 Interest 17,823 15,683 15,683 13,493 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees 76 50 50 50 Total Debt Service Expenditures 963,212 962,124 962,124 960,755 NET SOURCE (USE) OF FUNDS 4,803 - - - FUND BALANCES, Beginning of Year 35,942 40,745 40,745 40,744 FUND BALANCES, End of Year 40,745$ 40,745$ 40,745$ 40,744$ MUNICIPAL SERVICES Debt Service Fund #31 ATTACHMENT A Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 6,529,287$ 8,500,000$ 8,500,000$ 5,000,000$ Intergovernmental 601,877 2,600,000 3,052,331 5,116,000 Investment Earnings 422,670 300,000 300,000 200,000 Other Revenue 4,969 - - 15,000 Total Operating Revenues 7,558,803 11,400,000 11,852,331 10,331,000 Other Sources: Operating Transfers-In 2,209,085 2,350,000 4,640,000 2,636,000 Total Other Sources 2,209,085 2,350,000 4,640,000 2,636,000 TOTAL REVENUES 9,767,888 13,750,000 16,492,331 12,967,000 EXPENDITURES Capital Improvements: Facilities 1,188,718 1,682,000 5,981,726 1,010,000 Parks and Open Space - - - - Streets and Parking - - - - Drainage - 1,575,000 1,775,000 25,000 Utility Projects 1,024,717 185,000 404,153 50,000 Land and Land Improvements 54,921 1,195,238 2,423,810 3,796,520 Roads and Streets 2,360,061 2,070,175 10,341,991 2,205,000 Utility Projects 165,294 - 135,837 - Planning and Consulting 25,077 - -- Communications and Technology - - - - Debt Service: Capital Leases 55,720 55,720 55,720 - Total Capital Improvements 4,874,508 6,763,133 21,118,237 7,086,520 Other Uses Operating Transfers-Out 3,403,174 3,076,151 3,198,705 3,514,153 Total Other Uses 3,403,174 3,076,151 3,198,705 3,514,153 TOTAL EXPENDITURES 8,277,682 9,839,284 24,316,942 10,600,673 NET SOURCE (USE) OF FUNDS 1,490,206 3,910,716 (7,824,611) 2,366,327 FUND BALANCE, Beginning of Year 14,018,774 2,908,167 15,508,980 7,684,369 FUND BALANCE, End of Year 15,508,980$ 6,818,883$ 7,684,369$ 10,050,696$ Fund Balances Restricted For: Asphalt Overlay 423,144$ 423,144$ -$ -$ Assigned For: Tract G/URA Projects 844,108 2,429,108 1,329,108 2,718,994 Unassigned: Unreserved 14,241,728 3,966,631 6,355,261 7,331,702 Total Fund Balances 15,508,980$ 6,818,883$ 7,684,369$ 10,050,696$ Fund Summary MUNICIPAL SERVICES Capital Projects Fund #41 ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 REVENUES Real Estate Transfer Tax: Base Level 6,529,287$ 8,500,000$ 8,500,000$ 8,500,000$ 5,000,000$ 5,000,000$ 5,000,000$ 5,000,000$ 5,000,000$ Frontgate - - - - - - - - - One RiverFront - - - - - - - - - McGrady Acres - - - - - - - - - Penalties and Interest - - - - - - - - - Interest Earnings 422,670 300,000 300,000 300,000 200,000 200,000 150,000 100,000 75,000 Intergovernmental: Federal/State/County: Colorado Water Conservation Board - - - - - - - - - American Recovery Plan Act - 1,600,000 1,636,538 1,636,538 - - - - - DOLA Grant (East Park Restrooms)- 1,000,000 1,000,000 - 1,000,000 - 1,000,000 - - CDOT Transit Grant - - 256,000 256,000 - 2,624,000 - - - GOCO Grant (Eaglebend Playground)- -- - 375,000 - - - - 2024 Charge Ahead Grant Fast (EV Charging Station)- -- - - - - - - Eagle County Contribution (Hwy 6 Roundabout)200,000 - - 100,000 1,300,000 - - - - CDOT Revitalize Main Street Grant (Hwy 6 Roundabout)- - - - 2,000,000 - - - - CDOT Multimodal Options Fund Grant (Hwy 6 Roundabout)362,582 - 637,418 - - - - - CDOT Off-System Bridge Grant 348,397 CDOT Highway Safety Improvemetn Grant 441,000 Colorado Parks and Wildlife Grant 39,295 - - - - - - - - BRIC and FMA (Flood Mitigation Grant - - - - - - - - - Other Revenues: Contributed Infrastructure & Improvements (McGrady Acres Park)- - - - - - - - - Community Contributions - - - 422,375 15,000 - - - - Nonclassified 4,969 - - - - - - - - Total Operating Revenues 7,558,803 11,400,000 11,692,538 11,852,331 10,331,000 8,172,397 6,150,000 5,100,000 5,075,000 Other Sources: Transfers In - General Fund - Storage Facility - - 2,690,000 2,690,000 - - - - - Transfers In - Avon URA - Tract G Projects 1,000,000 1,750,000 1,750,000 1,750,000 1,750,000 1,500,000 1,000,000 1,000,000 1,000,000 Transfers In - Community Enhancement Fund - Powerline Undergrounding/LED Rec Center 120,000 100,000 100,000 100,000 361,000 100,000 100,000 100,000 100,000 Transfers In - Water Fund - Nottingham-Puder Ditch 1,089,085 500,000 500,000 100,000 100,000 - - - - Transfers In - Equipment Replacement Fund - Snow Plows - - - - 425,000 - 425,000 - - Projected ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 Projected Total Other Sources 2,209,085 2,350,000 5,040,000 4,640,000 2,636,000 1,600,000 1,525,000 1,100,000 1,100,000 Total Revenues and Sources of Funds 9,767,888$ 13,750,000$ 16,732,538$ 16,492,331$ 12,967,000$ 9,772,397$ 7,675,000$ 6,200,000$ 6,175,000$ EXPENDITURES Capital Improvements: Facilities 1,188,718 1,682,000 7,769,900 5,981,726 1,010,000 400,000 230,000 - - Parks and Open Space - - - - - - - - Streets and Parking - - - - - .... Drainage - 1,575,000 575,000 1,775,000 25,000 1,200,000 - - - Utility Projects 1,024,717 185,000 885,000 404,153 50,000 - - - - Land and Land Improvements 54,921 1,195,238 5,642,983 2,423,810 3,796,520 3,050,000 1,450,000 140,000 1,240,000 Roads and Streets 2,360,061 2,070,175 8,697,585 10,341,991 2,205,000 4,900,402 1,240,000 4,790,000 1,240,000 Planning and Consulting 165,294 - - 135,837 - - - - - Communications and Technology 25,077 - - - - - - - - Debt Service: Capital Leases: - 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 - - - - - Total Expenditures 4,874,508 6,763,133 23,626,188 21,118,237 7,086,520 9,550,402 2,920,000 4,930,000 2,480,000 Other Uses: Transfers Out - General Fund: - Engineering Department Salary and Benefits 600,473 618,487 618,487 618,487 657,747 710,377 731,688 753,639 776,248 Transfers Out - Community Housing Fund: - Mi Casa Program 734,871 450,000 652,929 652,929 500,000 450,000 450,000 450,000 450,000 Transfers Out - Debt Service Fund: - 2014B COPS (Street Improvements)321,544 318,666 318,666 318,666 320,687 317,304 318,820 320,033 320,033 - 2016 COPS (Public Safety Bldg.)447,475 447,475 447,475 447,475 449,525 448,225 446,425 448,225 448,225 - 2020 Refunding COPs 194,123 195,983 195,983 195,983 190,994 192,640 193,437 194,200 194,200 Transfers Out - Mobility Fund: - Diesel Buses (2)200,000 200,000 200,000 200,000 200,000 - - - - - Electric Buses (2)- - - - - 2,624,000 - - - Transfers Out - Fleet Maintenance Fund: - 2020 COPs (Fleet Maintenance Bldg.)197,204 193,002 193,002 193,002 193,825 195,612 196,348 196,048 196,048 - 80/20 Match on Grant for Lifts 201,562 - 256,000 256,000 240,000 - - - - Transfers Out - Equipment Replacement Fund: - Police Dept. Take-home Vehciles and Equipment 505,922 - - - - - - - - - Dump Truck/Road Widener/Roller 316,163 316,163 316,163 - - Armored Rescue Vehicle - 336,375 - - 336,375 - - - - - Snow Plow - -- - 425,000 - 450,000 - - ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 Projected Total Other Uses 3,403,174 3,076,151 3,198,705 3,198,705 3,514,153 4,938,158 2,786,718 2,362,145 2,384,754 Total Expenditures and Uses of Funds 8,277,682 9,839,284 26,824,893 24,316,942 10,600,673 14,488,560 5,706,718 7,292,145 4,864,754 Net Source (Use) of Funds 1,490,206 3,910,716 (10,092,355) (7,824,611) 2,366,327 (4,716,163) 1,968,282 (1,092,145) 1,310,246 Fund Balance, Beginning of Year 14,018,774 2,908,167 15,508,980 15,508,980 7,684,369 10,050,696 5,334,533 7,302,815 6,210,670 Fund Balance, End of Year 15,508,980$ 6,818,883$ 5,416,625$ 7,684,369$ 10,050,696$ 5,334,533$ 7,302,815$ 6,210,670$ 7,520,916$ Fund Balances Restricted For: Asphalt Overlay 423,144$ 423,144$ 423,144$ 423,144$ -$ -$ -$ -$ -$ Assigned For: Tract G/URA Projects 844,108 2,429,108 1,329,108 1,329,108 2,718,994 2,370,293 1,970,293 2,870,293 2,670,293 Unassigned:. Unreserved 14,241,728 3,966,631 3,664,373 5,932,117 7,331,702 2,964,240 5,332,522 3,340,377 4,850,623 Total Fund Balances 15,508,980$ 6,818,883$ 5,416,625$ 7,684,369$ 10,050,696$ 5,334,533$ 7,302,815$ 6,210,670$ 7,520,916$ ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project #Capital Improvement Projects 2026 2027 2028 2029 Facilities 11029 Building Access Control 82,650 82,650 - - - - - 11033 IT Office Expansion 30,000 30,000 - - - - - 12008 PD Cooling Tower Chemical loop pump 12,000 12,000 - - - - - 14028 Fleet Vehicle Lifts Repair*320,000 320,000 - - - - - 15042 Monument Signs for Pocket Parks 75,000 75,000 - - - - - 14020 Fleet Maintenance - HVAC / AC 25,000 25,000 - - - - - 14022 ARTF - Roof Repair 140,000 140,000 - - - - - 14025 ARTF - HVAC Separation 170,000 312,000 - - - - - 14027 Fleet Compressor System 40,000 40,000 - - - - - 14029 ARTF Furniture for Facilities 50,000 50,000 - - - 15035 Pool area LED replacement 100,000 100,000 - - - - - 15039 Rec Center additional 8 new cameras 25,000 25,000 - - - - - 15041 Rec Center Furniture 15,000 15,000 - - - - - 13014 Public Works Garage (Planning, Design, Mgt)600,000 600,000 - - - - - 13015 Public Works Garage (Construction)4,290,000 4,200,000 3,290,000 - - - - - 15029 Recreation Center Aquatics Deck Repair 2,800,000 800,000 70,000 - - - 15034 Additional Production Lighting and Signage for Stage 100,000 50,000 47,464 100,000 - - - - 14010 Fleet Maintenance EPDM Roof Replacement 460,000 460,000 449,500 - - - - - 14024 ARTF - BAS / HVAC PM 165,600 165,600 165,600 - - - - - NEW PSF Security Systems (access)155,000 - - - 155,000 - - NEW PSF HVAC BAS 75,000 - - - 75,000 - - 15025 Metcalf Family Cabin (TBD)70,000 20,000 20,000 - - - - 15036 Picnic Pavilion Design (Fit Court)35,000 35,000 35,000 - - - - - 15037 barr 150,000 150,000 - 150,000 - - - 15038 Rec Center Building Key Card Access 50,000 62,650 62,650 - -- - - NEW Fleet HVAC Repair and Replacement - - - 120,000 - - - - NEW Rec Center Roof Repairs - - - 10,000 - - - - NEW Rec Center Painting - - - 20,000 - - - - NEW Fleet Wash Bay Lift 300,000 NEW Fitness Area Floor Replacement - - - 110,000 - - - - NEW Rec Center Office Area Expansion - - - 75,000 - - - - NEW Rec Center Surveillance Camera Replacements - - - 60,000 - - - - NEW Town Security Cameras (Avon Station, Pavilion, HAN Park, Courts)- - - 100,000 - - - - NEW PD Commanders Office - - - 30,000 - - - - NEW Public Works Admin and Shop building (design)- - - 250,000 - - - NEW Rec Center Break Room Remodel - - - 15,000 - - - - Parks and Open Space 15043 Swim Area Anchors Nottingham (4)40,000 40,000 - - - - - - Projected 2024 Completed Projects 2024 Non Discretionary Not-Active Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 2024 Active Rollover Projects 2024 Completed Projects Total Project Budget Discretionary New Projects for 2025: Non Discretionary 2024 Discretionary Not-Active ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project #Capital Improvement Projects 2026 2027 2028 2029 Projected Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 Total Project Budget 21054 Wildland Fire Mitigation*160,000 160,000 40,000 40,000 40,000 40,000 40,000 34045 Recreation Trail Path Recon. - Lower Athletic Field*866,000 866,000 - - - - - - 34046 Hurd Lane - Recreation Trail Reconstruction*205,000 205,000 - - - - - - 34047 Eagle Valley Trail - West Reconstruction*325,000 325,000 - - - - - - 11025 H.A. Nottingham Park East Improvements**2,850,000 2,850,000 2,355,863 2,900,000 - - - 31044 Pedestrian Mall Extension 3,200,000 100,000 100,000 100,000 3,000,000 - - - 21064 Park Water Fountain Replacement*75,000 75,000 71,800 - - - - - 21066 Eaglebend Park Improvements*550,000 550,000 491,600 300,000 - - - - 21070 Special Events Meridian Barriers 66,983 66,983 - 31,520 31033 Post Blvd Irrigation Repair 150,000 150,000 - -50,000 50,000 15044 Art Pedestal Repairs and Solar Light Install 75,000 75,000 75,000 - - - - - 21057 O'Neal Spur Park Parking Lot Rebuild*- - - 100,000 - - - - 21027 O'Neal Spur Park Improvements Design 20,000 20,000 20,000 - - - - - 21058 North Restrooms - Nottingham Lake Beach 540,000 - - - - 700,000 - - 21063 Saddle ridge Park Refresh 100,000 100,000 100,000 - - - - - 21069 West Restrooms 60,000 60,000 - - - 700,000 - - NEW Nottingham Park Rec Trail - North (WBCB to Lake Street)560,000 - - - 100,000 1,200,000 NEW EBCB Realignment I - grading work - - - 20,000 - - - - NEW HAN Pavilion - Remove Rust and Paint - - - 20,000 - - - - NEW Traer Creek Apt - P1 - - - 250,000 - - - - NEW West Avon Preserve Trail Repair 35,000 Streets and Parking 12009 EV Charging Station at PD*100,000 100,000 - - - - - - 31032 Railing Repairs at VAA 35,000 35,000 - - - - - - 31036 Riverfront/Ped Mall Manhole Repairs 60,000 60,000 - 31043 Tract A DC Fast Chargers (4)350,000 350,000 - - - - - - 32026 Retaining Wall Repairs - Nottingham Rd.200,000 200,000 - 32044 Swift Gulch Road - Buffalo Ridge Asphalt Overlay*673,474 673,474 - - - - - - 34044 June Creek Emergency Access*327,325 345,709 - - - - - - 33220 Annual Guard Rail Repair*160,000 160,000 - 40,000 40,000 40,000 40,000 40,000 ` 32030 Avon Road Safety Improvements* (RRFB-2025)450,000 450,000 300,000 300,000 150,000 150,000 150,000 150,000 32039 US Hwy 6 Safety and Mobility Improvements Project*4,600,000 4,600,000 4,033,000 1,500,000 - - - - 32046 WBCB River Bridge Deck Repair & Railing Upgrade*250,000 250,000 201,000 522,000 - - - 32035 Metcalf Road - Retaining Wall Stabilization*80,000 80,000 80,000 - 100,000 - - - 32037 WBCB - Concrete Repairs*223,701 223,701 - - 223,701 - - - 32045 Old Trail Road Asphalt Overlay*789,701 789,701 - 789,701 - - - 2024 Active Rollover Projects 2024 Active Rollover Projects Non Discretionary New Projects for 2025: 2024 Non Discretionary Not-Active 2024 Non Discretionary Not-Active 2024 Discretionary Not-Active 2024 Completed Projects ATTACHMENT A CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project #Capital Improvement Projects 2026 2027 2028 2029 Projected Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 Total Project Budget 31034 I-70 Off-ramp Streetlight Repair 50,000 50,000 50,000 - - - - - 31035 Town Wide Retaining Wall Structures Analysis 80,000 80,000 80,000 - 200,000 - - - 31045 Post Blvd. Asphalt Overlay 2,750,000 250,000 250,000 - 2,500,000 - - - NEW Swift Gulch Road - East Asphalt overlay 440,000 - - - - 50,000 400,000 NEW Avon Road Asphalt Overlay 1,558,955 - - - 100,000 2,000,000 - NEW Lake Street / Riverfront Asphalt Overlay 890,000 - - 75,000 850,000 - - NEW Wildridge Road Asphalt Overlay 2,344,000 - - - 100,000 2,500,000 - NEW WBCB - Elementary School to Lake St Asphalt Overlay 650,000 - - - - - 50,000 650,000 New Projects for 2025: Non Discretionary NEW Benchmark Rd Crosswalks (2)- - - 50,000 - - - - NEW RAB5 Post Blvd Bridge Wall Repair - - - 100,000 - - - - Discretionary NEW RAB1 & 2 Avon Rd Concrete and Landscaping Redesign - - - 30,000 300,000 - - - NEW Mobile VMS Sign for Code Enforcement - - - 35,000 - - - - NEW East Beaver Creek Blvd Childcare Bus Stop - - - 150,000 - - - - Drainage 61015 Nottingham Rd Basin 4 Erosion Control 400,000 400,000 - - - - - - 61017 Nottingham Reservoir Repairs 100,000 100,000 100,000 - 200,000 - - - 61016 Puder Ditch Headgate Repair (Design & Const)675,000 75,000 75,000 25,000 1,000,000 - - - Utilities 11034 Council Chambers AV Improvements 10,000 125,000 - - - - - - 81022 Rec Center AV/WIFI upgrades 65,000 65,000 - - - - - 19011 Recycling Center Upgrade*110,000 300,000 300,000 - - - - - 21055 Power Line Undergrounding* (part East Park)120,000 120,000 120,000 - - - - - 81021 Nottingham Park Wi-Fi Access**150,000 150,000 130,000 - - - - - 81011 Broadband (Connection to Thor and Avon PD)**125,000 125,000 78,473 - - - - - NEW IT Upgrades Recreation and Fleet - - - 50,000 - - - Total Capital Improvement Projects 38,570,739$ 23,570,468$ 13,081,950$ 7,086,520$ 9,590,402$ 2,960,000$ 4,930,000$ 2,480,000$ Grant Dependent Project New Projects for 2025: Discretionary 2024 Discretionary Not-Active 2024 Completed Projects 2024 Non Discretionary Not-Active 2024 Active Rollover Projects 2024 Completed Projects 2024 Active Rollover Projects 2024 Discretionary Not-Active ATTACHMENT A Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 46,696$ 70,135$ 70,135$ 72,700$ Intergovernmental 1,123,502 1,126,000 1,126,000 294,000 Charges for Services 213,257 309,452 349,275 379,869 Fines and Forfeitures - - - - Other Revenues 102,130 145,611 145,611 145,611 Total Operating Revenues 1,485,585 1,651,198 1,691,021 892,180 Other Sources Transfers In from General Fund 1,300,000 1,500,000 1,500,000 1,500,000 Transfers In from Capital Projects Fund 200,000 200,000 200,000 200,000 Total Other Sources 1,500,000 1,700,000 1,700,000 1,700,000 TOTAL REVENUES 2,985,585 3,351,198 3,391,021 2,592,180 EXPENDITURES Administration 385,666 272,031 272,031 367,342 Transit Operations 2,505,693 2,745,249 2,745,249 1,791,954 Washbay 240,429 225,851 225,851 287,168 Mobility Programs 339,450 602,757 602,757 367,116 Parking Management - - - - TOTAL EXPENDITURES 3,471,238 3,845,888 3,845,888 2,813,580 NET SOURCE (USE) OF FUNDS (485,653) (494,690) (454,867) (221,400) FUND BALANCES, Beginning of Year 1,382,370 1,098,870 896,717 441,850 FUND BALANCES, End of Year 896,717$ 604,180$ 441,850$ 220,450$ Fund Summary MUNICIPAL SERVICES Mobility Enterprise Fund #52 ATTACHMENT A Revised Proposed Actual Budget Budget 2023 2024 2025 REVENUES Intergovernmental -$ -$ -$ Charges for Services 1,930,012 1,851,594 2,123,939 Other Revenue 29,258 - - Total Operating Revenues 1,959,270 1,851,594 2,123,939 Other Sources Transfers-In from General Fund 200,000 155,000 - Transfers-In from Capital Projects Fund 398,766 193,002 193,825 Total Other Sources 598,766 348,002 193,825 TOTAL REVENUES 2,558,036 2,199,596 2,317,764 EXPENDITURES Public Works: Fleet Maintenance 2,190,900 2,180,493 2,288,399 Total Operating Expenditures 2,190,900 2,180,493 2,288,399 NET SOURCE (USE) OF FUNDS 367,136 19,103 29,365 FUND BALANCES, Beginning of Year 512,200 879,336 898,439 FUND BALANCES, End of Year 879,336$ 898,439$ 927,804$ Fund Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 ATTACHMENT A Council Budget Retreat October 22, 2024 Council Budget Retreat October 22, 2024 Eric Heil, Town Manager Paul Redmond, Chief Finance Officer ATTACHMENT B Introduction 1.Overview 2.Financial Policies 3.Summary of Funds 4.Balances 5.Department Changes POLLING COUNCIL FOR TOPICS TO DISCUSS DISCUSSION OF BUDGET TOPICS ATTACHMENT B Budget Highlights •Conservative Revenue Projections •Invest in Community •Plan for the Future •Maintain Program Service Levels •Enrich Sustainable Living Council Budget Retreat October 22, 2024 ATTACHMENT B Council Budget Retreat October 22, 2024 Overview A Budget is presented which reflects a deficit of approximately $250K due to an increase in health and benefits costs Avon can legally spend unrestricted reserves – $11,579,415 Avon avoids using reserves for operations – Not Sustainable 2025 Budget Challenges •Sales Tax and Accommodations Tax Revenue are Down – 4.20% and 12.48% •Personnel Cost Increases •Staffing level increases from 2021 to 2023 and then stabilizes •Competitive Salary Range Adjustments & Merit Increases with Inflation results in increased Personnel Costs •Health Care Cost Increases (current quote =19.5% estimate of final quote =15%) ATTACHMENT B Council Budget Retreat October 22, 2024 Financial Policies •Update RETT exemptions every three years •Next review will be in 2027 •Real estate and other economic factors will determine any adjustment to the exemption amounts •Budget RETT at a base level plus the bump from any new construction •2024 base is $4 million •Expected new construction sales will come from Frontgate ($700k) and McGrady Acres ($300k) ATTACHMENT B Council Budget Retreat October 22, 2024 Unrestricted Reserves 2019 2020 2021 2022 2023 General Fund 3,120,615 4,935,663 8,844,732 13,696,638 13,681,794 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 Unreserved General Fund Balances General Fund ATTACHMENT B Council Budget Retreat October 22, 2024 Fund Balances Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Fund Balances General Fund $ 21,138,983 $ 19,642,666 $ 21,138,983 $ 20,879,538 Avon URA 512,594 437,934 437,934 821,597 Community Enhancement Fund 318,877 289,774 289,774 27,877 Water Fund 336,385 371,748 336,385 285,513 Community Housing Fund 870,011 113,813 870,032 28,434 Exterior Energy Offset Fund 209,901 181,282 181,282 194,901 Disposable Paper Bag Fee Fund 73,622 62,162 62,162 66,162 Bond Redmption Fund 40,745 35,941 35,941 40,745 Capital Projects Fund 7,684,369 6,818,883 7,885,035 10,050,696 Mobility Fund 441,850 194,965 1,387,493 220,450 Fleet Fund 898,439 2,044,616 2,044,616 927,804 Equipment Replacement Fund 4,812,821 5,511,787 3,965,702 4,071,933 Total $ 37,338,597 $ 35,705,571 $ 38,635,339 $ 37,615,650 2025 Fund Balances By Fund General Fund - 56%Avon URA - 2.2% Community Enhancement Fund - 0.1%Water Fund - 0.8% Community Housing Fund - 0.1%Exterior Energy Offset Fund - 0.5% Disposable Paper Bag Fee Fund - 0.2%Bond Redmption Fund - 0.1% Capital Projects Fund - 26.7%Mobility Fund - 0.6% Fleet Fund - 2.5%Equipment Replacement Fund 10.8% ATTACHMENT B Council Budget Retreat October 22, 2024 Town of Avon Debt Service Schedule •Series 2020 Tax Increment Revenue Refunding ($3 Million, 2029, $500k Annually) -Refunding Series 2013 Tax Increment Revenue Bonds •Series 2014B Certificate of Participation ($2.2 Million, 2029, $318k Annually) -Avon Regional Transit Facility •Series 2017 Tax Increment Revenue Bonds ($2.2 Million, 2031, $248k Annually) -New Town Hall •Series 2020 Certificate of Participation ($1.53 Million, 2031, $191k Annually) -Refunding 2010 Certificate of Participation •Series 2016 Certificate of Participation ($5.8 Million, 2035, $443k Annually) -Public Safety Facility ATTACHMENT B Council Budget Retreat October 22, 2024 Town of Avon Bond Debt Series 2020 Series 2020 Series 2014B Series 2016 Series 2017 Refunding Certificates of Participation Tax Increment Revenue Refunding Loan Certificates of Participation Certificates of Participation Tax Increment Revenue Bonds Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2024 355,000.00 31,684.80 451,000.00 49,627.20 265,000.00 52,116.00 305,000.00 136,175.00 197,867.12 50,215.50 2025 355,000.00 27,318.30 461,000.00 40,111.10 275,000.00 44,086.50 320,000.00 127,025.00 203,727.73 44,354.89 2026 363,000.00 22,951.80 470,000.00 30,384.00 280,000.00 35,754.00 325,000.00 120,625.00 209,761.93 38,320.69 2027 369,000.00 18,486.90 480,000.00 20,467.00 290,000.00 27,270.00 330,000.00 114,125.00 215,974.84 32,107.78 2028 374,000.00 13,948.20 490,000.00 10,339.00 300,000.00 18,483.00 345,000.00 100,925.00 222,371.78 25,710.84 2029 378,000.00 9,348.00 - - 310,000.00 9,393.00 355,000.00 87,125.00 228,958.19 19,124.43 2030 382,000.00 4,698.60 - - - - 370,000.00 72,925.00 235,739.68 12,342.94 2031 - - - - - - 385,000.00 58,125.00 242,721.93 5,360.69 2032 - - - - - - 395,000.00 48,018.76 - - 2033 - - - - - - 405,000.00 37,650.00 - - 2034 - - - - - - 420,000.00 25,500.00 - - 2035 - - - - - - 430,000.00 12,900.00 - - Total $ 2,576,000.00 $ 128,436.60 $ 2,352,000.00 $ 150,928.30 $ 1,720,000.00 $ 187,102.50 $ 4,385,000.00 $ 941,118.76 $ 1,757,123.20 $ 227,537.76 Purpose To refund existing COPs issued for the Fleet Maintenance facility and the Avon Regional Transit Facility To refund existing tax increment financing issued to build Lake Street and for Main St. mall Improvements Issues for street improvements Issued to construct the Avon joint public safety facility Issued to finance construction of building improvements for new Town hall Funding: Real Estate Transfer Taxes, Fleet Maintenance Revenues Urban Renewal Fund Tax Increment Revenues Real Estate Transfer Taxes, General Revenues of the Town Real Estate Transfer Taxes, General Revenues of the Town Urban Renewal Fund Tax Increment Revenues Interest Dates:June 1 and December 1 June 1 and December 1 June 1 and December 1 June 1 and December 1 June 1 and December 1 Date of Issue:September 2, 2020 May 1, 2020 December 1, 2029 December 1, 2035 December 1, 2031 Interest Rate:1.230%2.110%3.03%2.00% - 4.00%2.90% Amount of Issue:$3,983,000 $4,111,000 $3,800,000 $6,300,000 $3,000,000 ATTACHMENT B Council Budget Retreat October 22, 2024 Total Current Debt Balances Year Principal Interest Total 2024 1,396,867.12 303,816.20 1,700,683.32 2025 1,434,727.73 269,070.59 1,703,798.32 2026 1,463,761.93 236,424.29 1,700,186.22 2027 1,497,974.84 203,108.68 1,701,083.52 2028 1,542,371.78 162,358.14 1,704,729.92 2029 1,080,958.19 120,267.23 1,201,225.42 2030 794,739.68 87,592.64 882,332.32 2031 627,721.93 63,485.69 691,207.62 2032 395,000.00 48,018.76 443,018.76 2033 405,000.00 37,650.00 442,650.00 2034 420,000.00 25,500.00 445,500.00 2035 430,000.00 12,900.00 442,900.00 Total 11,489,123.20 1,570,192.22 13,059,315.42 Annual Total - All Bonds ATTACHMENT B Council Budget Retreat October 22, 2024 General Fund Fund Summary Original Budget Original Proposed Actual Budget Amendment Budget 2023 2024 2024 2025 REVENUES Total Operating Revenues 25,560,995 27,638,327 27,656,900 27,386,168 Other Sources Total Other Sources 600,473 618,487 641,632 657,747 TOTAL REVENUES $ 26,161,468 $ 28,256,814 $ 28,298,532 $ 28,043,915 EXPENDITURES Total Operating Expenditures 23,548,385 26,384,059 26,740,807 26,803,360 Other Uses Total Other Uses 1,500,000 1,655,000 4,315,000 1,500,000 TOTAL EXPENDITURES 25,048,385 28,039,059 31,055,807 28,303,360 NET SOURCE (USE) OF FUNDS 1,113,083 217,755 (2,757,274)(259,445) FUND BALANCES, Beginning of Year 20,311,855 20,537,994 21,424,938 18,667,664 FUND BALANCES, End of Year $ 21,424,938 $ 20,755,749 $ 18,667,664 $ 18,408,219 FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve $ 980,080 $ 841,172 $ 841,172 $ 849,101 Assigned For: Carryover of Fleet Purchases - - - - Unassigned: 22% Minimum Reserve Balance - 6,168,593 6,247,077 6,226,739 27% Minimum Reserve Balance 6,763,064 - Undesignated, Unreserved 13,681,794 13,745,984 11,579,415 11,332,379 TOTAL FUND BALANCES $ 21,424,938 $ 20,755,749 $ 18,667,664 $ 18,408,219 ATTACHMENT B Council Budget Retreat October 22, 2024 Avon URA Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES TOTAL REVENUES 1,914,787 2,784,809 2,784,809 2,912,197 EXPENDITURES Total Operating Expenditures 806,339 807,610 807,710 853,194 Other Uses Transfers Out - Capital Projects Fund 1,000,000 1,750,000 1,750,000 1,750,000 TOTAL EXPENDITURES 1,806,339 2,557,610 2,557,710 2,603,194 NET SOURCE (USE) OF FUNDS 108,448 227,199 227,099 309,003 FUND BALANCES, Beginning of Year 177,047 285,495 285,495 512,594 FUND BALANCES, End of Year $ 285,495 $ 512,694 $ 512,594 $ 821,597 ATTACHMENT B Council Budget Retreat October 22, 2024 Community Enhancement Fund Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES TOTAL REVENUES 91,103 90,000 90,000 90,000 EXPENDITURES Total Operating Expenditures -20,000 20,000 20,000 Other Uses Transfers Out - Capital Projects Fund 120,000 100,000 100,000 361,000 TOTAL EXPENDITURES 120,000 120,000 120,000 381,000 NET SOURCE (USE) OF FUNDS (28,897)(30,000)(30,000)(291,000) FUND BALANCES, Beginning of Year 377,774 319,774 348,877 318,877 FUND BALANCES, End of Year $ 348,877 $ 289,774 $ 318,877 $ 27,877 FUND BALANCES: Restricted For: Community Enhancement Projects $ 348,877 $ 289,774 $ 318,877 $ 27,877 TOTAL FUND BALANCES $ 348,877 $ 289,774 $ 318,877 $ 27,877 ATTACHMENT B Council Budget Retreat October 22, 2024 Water Fund Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Charges for Services: Water Surcharges $ 169,614 $ 170,000 $ 170,000 $ 173,043 Tap Fees 454,434 588,000 -25,000 Tap Fees - Mountain Star -4,000 12,000 4,000 Total Charges for Services 624,048 762,000 182,000 202,043 TOTAL REVENUES $ 624,048 $ 762,000 $ 182,000 $ 202,043 EXPENDITURES Water Utilities 113,140 113,321 113,321 152,915 Total Operating Expenditures 113,140 113,321 113,321 152,915 Other Uses Transfers Out - Capital Projects Fund 1,089,085 500,000 100,000 100,000 TOTAL EXPENDITURES 1,202,225 613,321 213,321 252,915 NET SOURCE (USE) OF FUNDS (578,177)148,679 (31,321)(50,872) FUND BALANCES, Beginning of Year 1,008,884 714,706 430,707 399,386 FUND BALANCES, End of Year $ 430,707 $ 863,385 $ 399,386 $ 348,514 ATTACHMENT B Council Budget Retreat October 22, 2024 Community Housing Fund Fund Summary Final Original Revised Approved Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Total Operating Revenues 1,134,759 1,365,514 1,365,514 1,273,099 Other Sources Total Other Sources 734,871 450,000 652,909 500,000 TOTAL REVENUES 1,869,630 1,815,514 2,018,423 1,773,099 EXPENDITURES TOTAL EXPENDITURES 449,932 2,845,000 4,196,550 2,614,676 NET SOURCE (USE) OF FUNDS 1,419,698 (1,029,486)(2,178,127)(841,577) FUND BALANCES, Beginning of Year 1,628,440 1,169,299 3,048,138 870,011 FUND BALANCES, End of Year $ 3,048,138 $ 139,813 $ 870,011 $ 28,434 ATTACHMENT B Council Budget Retreat October 22, 2024 Community Housing Fund - Expenditures Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 EXPENDITURES General Government: Community Housing Capital Projects: Planning and Consulting 250,732 1,644,000 1,644,000 1,320,000 Facilities - - 51,000 - Mi Casa Good Deeds 199,200 600,000 1,124,550 600,000 EHOP - - 750,000 500,000 Grant Consulting -26,000 26,000 24,000 Tract Y Contribution -600,000 600,000 - R&M Rental Town Owned Units --- 20,000 Personnel Expenses --- 132,310 Community Housing Operating Expenditures -1,000 1,000 18,366 TOTAL EXPENDITURES 449,932 2,845,000 4,196,550 2,614,676 ATTACHMENT B Council Budget Retreat October 22, 2024 Exterior Energy Offset Fund Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Licenses and Permits: Exterior Energy Offset Fee $ 36,451 $ 25,000 $ 25,000 $ 25,000 Total Operating Revenues 36,451 25,000 25,000 25,000 TOTAL REVENUES 36,451 25,000 25,000 25,000 EXPENDITURES Community Development: Energy Efficiency Projects 23,832 40,000 40,000 40,000 Total Operating Expenditures 23,832 40,000 40,000 40,000 TOTAL EXPENDITURES 23,832 40,000 40,000 40,000 NET SOURCE (USE) OF FUNDS 12,619 (15,000)(15,000)(15,000) FUND BALANCES, Beginning of Year 212,282 198,222 224,901 209,901 FUND BALANCES, End of Year $ 224,901 $ 183,222 $ 209,901 $ 194,901 ATTACHMENT B Council Budget Retreat October 22, 2024 Disposable Paper Bag Fee Fund Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Other Revenues Disposable Paper Bag Fee $ 67,173 $ 25,000 $ 25,000 $ 35,000 Total Operating Revenues 67,173 25,000 25,000 35,000 TOTAL REVENUES 67,173 25,000 25,000 35,000 EXPENDITURES General Government: Waste Reduction and Recycling 141,120 45,440 45,440 42,460 Total Operating Expenditures 141,120 45,440 45,440 42,460 TOTAL EXPENDITURES 141,120 45,440 45,440 42,460 NET SOURCE (USE) OF FUNDS (73,947)(20,440)(20,440)(7,460) FUND BALANCES, Beginning of Year 168,009 82,602 94,062 73,622 FUND BALANCES, End of Year $ 94,062 $ 62,162 $ 73,622 $ 66,162 ATTACHMENT B Council Budget Retreat October 22, 2024 Debt Service Fund FUND SUMMARY Original Revised Proposed Actual Budget Budget Budget Description 2023 2024 2024 2025 REVENUES TOTAL REVENUES 968,142 962,124 962,124 1,154,580 EXPENDITURES Debt Service: Total Debt Service Expenditures 963,212 962,124 962,124 1,154,580 NET SOURCE (USE) OF FUNDS 4,803 - - - FUND BALANCES, Beginning of Year 35,942 40,745 40,745 40,744 FUND BALANCES, End of Year $ 40,745 $ 40,745 $ 40,745 $ 40,744 ATTACHMENT B Council Budget Retreat October 22, 2024 Mobility Enterprise Fund Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Total Operating Revenues 1,485,585 1,651,198 1,691,021 892,180 Other Sources Total Other Sources 1,500,000 1,700,000 1,700,000 1,700,000 TOTAL REVENUES 2,985,585 3,351,198 3,391,021 2,592,180 EXPENDITURES TOTAL EXPENDITURES 3,471,238 3,845,888 3,845,888 2,813,580 NET SOURCE (USE) OF FUNDS (485,653)(494,690)(454,867)(221,400) FUND BALANCES, Beginning of Year 1,382,370 1,098,870 896,717 441,850 FUND BALANCES, End of Year $ 896,717 $ 604,180 $ 441,850 $ 220,450 ATTACHMENT B Council Budget Retreat October 22, 2024 Fleet Maintenance Enterprise Fund Fund Summary Revised Proposed Actual Budget Budget 2023 2024 2025 REVENUES Intergovernmental $ -$-$ - Charges for Services 1,930,012 1,851,594 2,123,939 Other Revenue 29,258 - - Total Operating Revenues 1,959,270 1,851,594 2,123,939 Other Sources Transfers-In from General Fund 200,000 155,000 - Transfers-In from Capital Projects Fund 398,766 193,002 193,825 Total Other Sources 598,766 348,002 193,825 TOTAL REVENUES 2,558,036 2,199,596 2,317,764 EXPENDITURES Public Works: Fleet Maintenance 2,190,900 2,180,493 2,288,399 Total Operating Expenditures 2,190,900 2,180,493 2,288,399 NET SOURCE (USE) OF FUNDS 367,136 19,103 29,365 FUND BALANCES, Beginning of Year 512,200 879,336 898,439 FUND BALANCES, End of Year $ 879,336 $ 898,439 $ 927,804 ATTACHMENT B Council Budget Retreat October 22, 2024 Equipment Replacement Internal Service Fund Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Total Operating Revenues 1,392,775 1,343,835 1,343,835 1,568,022 Other Sources Total Other Sources 615,490 792,538 456,163 881,375 TOTAL REVENUES 2,008,265 2,136,373 1,799,998 2,449,397 EXPENDITURES Capital Outlay: Total Operating Expenditures 1,453,128 722,194 2,443,019 2,343,166 Other Uses: Transfer-Out to Capital Projects Fund - - - - TOTAL EXPENDITURES 1,453,128 722,194 2,443,019 2,343,166 NET SOURCE (USE) OF FUNDS 555,137 1,414,179 (643,021)106,231 FUND BALANCES, Beginning of Year 4,257,684 4,104,865 4,812,821 4,812,821 FUND BALANCES, End of Year $ 4,812,821 $ 5,519,044 $ 4,169,800 $ 4,919,052 ATTACHMENT B Council Budget Retreat October 22, 2024 Property Taxes •2024 Preliminary Net Assessed Valuation - $323,774,170 •2023 Net Assessed Valuation - $319,434,020 •Total New Construction - $15,002,790 •Net AV Change $4,340,150 or 1.35% •2024 Mill Rate – 8.956 Mills •Total Property Tax Revenues - $2,899,721 ATTACHMENT B Council Budget Retreat October 22, 2024 Property Taxes •House Bill 24-1001 decreases residential assessment ratio from 6.4% to 6.25% in 2025 -Decreases to 6.15% if statewide actual value growth exceeds 5% •Nonresidential Assessment rate drops from 29% to 25% ATTACHMENT B Council Budget Retreat October 22, 2024 Sales Tax Trends and Assumptions •2023 Sales Tax Increased Over 2022 by $245,816 or 1.89% •YTD through July 2024 is down 1% ($107,679) over same period in 2023 •We are projecting the increased revenues in 2025 will come the completing of Frontgate, and the Springhill Suites. We also anticipate growth from One Riverfront being 100% built out. •Sales Tax for 2025 Budget will decrease by $633,332 to $13,445,818. ATTACHMENT B Council Budget Retreat October 22, 2024 Sales Tax by Industry TypeATTACHMENT B Council Budget Retreat October 22, 2024 Sales Tax ATTACHMENT B Council Budget Retreat October 22, 2024 Accommodation Tax Assumptions •2023 Accommodation Tax deceased by 10.87% or $271,171 from 2022 •YTD through July 2024 down 6.4% over same period in 2023 •Accommodations Tax for 2025 Budget will decrease by $100,000 to $2,458,503. •We are projecting the increased revenues in 2025 will come the completing of Frontgate, and the Springhill Suites. We also anticipate growth from One Riverfront being 100% built out. ATTACHMENT B Council Budget Retreat October 22, 2024 Accommodations Tax ATTACHMENT B Council Budget Retreat October 22, 2024 Water Fund Surcharge •Revenues for the Water Fund are generated by a $4,000 per Single Family Equivalent Water Tap Fee and a $3.25 per Single Family Equivalent monthly fee on the water bill. 2% Increase SFE's $3.25/SFE $3.31/SFE Diff 1 $ 3.25 $ 3.31 $ 0.06 2 6.50 6.62 0.12 3 9.75 9.93 0.18 4 13.00 13.24 0.24 ATTACHMENT B Council Budget Retreat October 22, 2024 Recreation Center Admission & Program Fees Based on market and peer community research the Recreation Department is recommending increases to the following fees: Programs: •10% increase to Personal Training •12% increase to Group Swim Lessons •12% increase to Swim Team Programs Admissions: •10% increase to Avon Resident rates •(need to check with Eric on this –ML) ATTACHMENT B Avon Departments (5) •Community Development •General Government •Police •Public Works •Recreation Council approves Departments by ordinance with recommendation of Town Manager ATTACHMENT B Personnel Highlights •Staffing proposed to meet current program & service levels & identified goals •2024 Position added: Special Events Coordinator •2025 Positions requested: Police Officers (2) grant funded ($220K) •Budget for Chief Human Resource Officer not included in 2025 Budget; Deputy Town Manager oversees HR Department •Budget for Merit Increases 4% of overall personnel expense ($565K) •No Market Adjustment included in 2025 Council Budget Retreat October 22, 2024 •Budget for Benefits estimated at 19.5% increase - final health costs ready by November; renewal plan still under review with the consultants •Recruiting included 71 EEs (FT & PT) & •Resignations 14 (relocation/other employment; 12%) •Housing costs & limited available inventory are clear barrier to recruiting who does not already live in Eagle County •Labor market continues to be competitive (especially professional positions, engineers) ATTACHMENT B Council Budget Retreat October 22, 2024 2022 – 2025 Personnel Costs $9,723,418.00 $11,605,063.00 $13,470,471.00 $13,155,237.17 $14,115,937.00 $3,715,817.00 18%$4,239,327.35 15% $4,759,494.00 -2% $4,656,621.80 8%$5,175,328.00 $(5,000,000.00) $- $5,000,000.00 $10,000,000.00 $15,000,000.00 $20,000,000.00 $25,000,000.00 2022 Ac t ua l 2023 Ac t ua l 2024 Budget 2024 Forecast 2025 Proposed BudgetWagesBenefits ATTACHMENT B Council Budget Retreat October 22, 2024 Summary of Positions by Year Approved Positions Added 17 FTE from 2021 through 2024 (17% increase) Reorganization in 2022 to 5 Departments New positions support demand on existing department services & implementation of new services and programs, i.e., sustainability & parking 2025 includes 2 FT Police Officers; grant funded General Government Deputy Town Manager Special Events Coordinator Sustainability Coordinator Human Resources HR Generalist I-II Information Technology IT Administrator I-II Community Development Sr. Planner Building Inspector Housing Planner Police Code Enforcement (2) Public Works PW Administrative Coordinator Building Technician I-II GIS Administrator Transit Operator PW Operator I-II Recreation Recreation Program Supervisor Recreation Aquatics Coordinator 2021 Actual 2022 Actual 2023 Actual 2024 Actual 2025 Budget Total General Government 7.00 10.30 10.30 11.00 11.00 Total Finance 7.00 7.00 7.00 7.00 7.00 Total Human Resources 3.70 4.00 4.00 4.00 4.00 Total Information Technology 2.00 2.00 3.00 3.00 3.00 Total Community Development 4.00 6.00 7.00 7.00 7.00 Total Police 23.10 25.55 25.45 25.75 27.75 Total Public Works 44.30 49.00 50.00 49.00 49.00 Total Recreation 10.00 10.00 12.00 12.00 12.00 Total Full-time Employees 101.10 113.85 118.75 118.75 120.75 ATTACHMENT B Council Budget Retreat October 22, 2024 Total Compensation Full-time Employees 60.30% PTS Employees 8.48% Overtime & Other Misc. Wages 4.39% Insurance 19.18% Taxes 0.93% Retirement 6.45% Other Benefits 0.27% TOTAL VALUE MATTERS: Compensation, Benefits (health & retirement), Professional Development and Training, Recognition, Empowerment, Work Place Flexibility (life-work balance), Culture (respectful and teamwork) •Conducted Salary Range Survey in 2024 (Peer Communities & Direct Competitors in Eagle County) •Implemented 4.5% salary adjustment July 2024 and adjusted position ranges •Remain Competitive with Health & Benefits Plan •TOA Employees’ Customer Service Training, Conflict Resolution (May) •Leadership Retreat, Critical Thinking, Mental Health (May) •Employee Picnic (Sept.) & Holiday Party (Dec.) ATTACHMENT B Council Budget Retreat October 22, 2024 Capital Improvement Fund Fund Summary Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Total Operating Revenues 7,558,803 11,400,000 11,852,331 10,331,000 Other Sources: Total Other Sources 2,209,085 2,350,000 4,640,000 2,636,000 TOTAL REVENUES 9,767,888 13,750,000 16,492,331 12,967,000 EXPENDITURES Capital Improvements: Total Capital Improvements 4,874,508 6,763,133 21,118,237 7,086,520 Other Uses Operating Transfers-Out 3,403,174 3,076,151 3,198,705 3,514,153 Total Other Uses 3,403,174 3,076,151 3,198,705 3,514,153 TOTAL EXPENDITURES 8,277,682 9,839,284 24,316,942 10,600,673 NET SOURCE (USE) OF FUNDS 1,490,206 3,910,716 (7,824,611)2,366,327 FUND BALANCE, Beginning of Year 14,018,774 2,908,167 15,508,980 7,684,369 FUND BALANCE, End of Year $ 15,508,980 $ 6,818,883 $ 7,684,369 $ 10,050,696 Fund Balances Restricted For: Asphalt Overlay $ 423,144 $ 423,144 $ -$ - Assigned For: Tract G/URA Projects 844,108 2,429,108 1,329,108 2,718,994 Unassigned: Unreserved 14,241,728 3,966,631 6,355,261 7,331,702 Total Fund Balances $ 15,508,980 $ 6,818,883 $ 7,684,369 $ 10,050,696 ATTACHMENT B Council Budget Retreat October 22, 2024 Real Estate Transfer Tax •YTD RETT through August 2024 is $4.6m •Average Annual RETT for Past 5 Years - $6,078,771 •New development occurring in 2024 and 2025 includes the completion Frontgate Phase II and McGrady Acres ($50 million in potential sales - $1,000,000) ATTACHMENT B Council Budget Retreat October 22, 2024 Real Estate Transfer Tax ATTACHMENT B Council Budget Retreat October 22, 2024 Questions? ATTACHMENT B Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 1,846,895$ 2,161,859$ 2,161,859$ 2,235,222$ Commodities 75,313 105,729 105,729 111,101 Purchased & Contract Services 1,052,899 1,261,257 1,260,489 1,250,829 Other Operating Costs 824,428 897,499 920,517 803,081 Capital Outlay 26,776 14,900 14,900 5,950 Total 3,826,311$ 4,441,244$ 4,463,494$ 4,406,183$ Mayor and Town Council 254,795$ 292,388$ 299,888$ 288,534$ Town Attorney/Legal 202,010 205,000 210,000 272,020 Town Clerk 170,912 199,431 199,431 206,489 Municipal Court 215,415 225,181 225,181 201,632 Administrative Services 829,323 933,110 933,110 975,389 Community Relations 300,832 358,036 364,036 367,121 Economic Development 350,876 307,170 310,920 212,180 Special Events 1,195,872 1,513,108 1,513,108 1,503,033 Community Grants 119,000 120,250 120,250 108,000 Sustainability 187,276 287,570 287,570 271,785 Total 3,826,311$ 4,441,244$ 4,463,494$ 4,406,183$ Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Chief General Government Officer 0 1 1 1 General Government Manager 1 0 0 0 General Government Intern 1 1 1 1 Communications Manager 1 1 1 1 Town Clerk 1 1 1 1 Deputy Town Clerk / Municipal Court Administrato 1.3 1 1 1 Cultural Arts and Special Events Manager 1 1 1 1 Special Events Coordinator 1 1 1 1 Special Events Operator 0 1 1 1 Sustainability Coordinator 1 1 1 1 Special Events Production Assistant 0 0 0 0 Total 10.3 11 11 11 The General Government Department includes the legislative, general administrative services, legal, municipal court, culture, arts, special events, communications and marketing, sustainability, and economic development functions of the Town. These functions are performed by the Council, Town Manager, Town Clerk, Town Attorney, Municipal Court Judge, and various Town Staff. BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not allocated proportionately among departments and funds. DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ATTACHMENT C Special Events Administration & Production: Responsible for the special event development operations of all special events in the Town of Avon, including Town-produced events, such as Salute to the USA, and events put on by outside producers. The staff provides administrative support to the Cultural, Arts and Special Events (CASE) Committee. The CASE Manager oversees two full-time employees, part-time staff including bar managers and bartenders and the Town's volunteers. Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which include economic development, art and cultural programs, regional environmental projects and health and human service needs. Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances. ADMINISTRATION Administrative Services: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Town Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town. This program also contains the position of the Deputy Town Manager, Chief General Government Officer and the General Government Intern. Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s various constituencies on activities, agendas and programs. Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests. Sustainability: This account includes expenses the Council approves for use by the 1.5 sustainability staff, which include waste diversion programs including recycling & composting, public education inititivates, memberships of sustainbility-related organizations and other sustainbility related needs. Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which are provided funding to other agencies, are approved by the Town Council. JUDICIAL Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel appointments. PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT LEGISLATIVE ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget New in 2025 budget Mayor & Council Budget (111): 1.Cell Phone Reimbursement for all seven Council (even though not everyone opts to use it) 2.PZC & Citizen Committees Holiday Party of $7,500 Town Attorney Budget (113): 1.Town Attorney Lodging of $7,000 2.Legal Expenses increased by $60,000 Town Clerk Budget (115): 1.Babbel Business Account for Spanish Classes of $7,850 (in lieu of previous in-person classes) Marketing & Communications Budget (133): 1.ADA Compliance Software of $8,000 (we had a $5K placeholder in 2024 budget but was not used) 2.Closed Captioning & Video Archiving HFAM of $5,500 (moving from Community Grants) Economic Development Budget (134): 1.Carpenters Ball Sponsorship of $3,750. 2.CC4CA Retreat Financial support of $1,500 3.Taste of Nature Sponsorship of $5,000 Special Events Budget (136): 1.Cars in the Park of $5,600 (Financial support, part of 2024 budget amendments) 2.Turkey Trot, both revenues & expenses, net expense of $250 (moving from Rec Dept budget) 3.NEA Grant Match of $50,000 per Resolution 24-12 Sustainability Budget (139): 1.MT2030 Foundation Donation of $5,000 (per Council direction) Mayor & Council Budget (111): 1.Eliminating election-related expenses like photography & name plates of $2,200 Town Clerk Budget (115): 1.Agenda Management Software of $17,345 (not rolled out in 2024, doing further research in 2025 and not adding to 2025 budget) 2.Eliminating election expenses of $11,500 Marketing & Communications Budget (133): 1.Eliminating Community Survey expenses of $10,500 (survey, mailer, prizes) 2.Reducing Photography expenses by $5,000 Economic Development Budget (134): 1.Reducing E-Bike Rebate program by $5,000 Special Events Budget (136): 1.Eliminating marketing for Best of the West and Heart & Soul of $15,000 2.Eliminating cash support for Vail Valle Brew Au of $22,000 3.Eliminating contingency of $10,000 Community Grants (137): 1.Reducing overall Funding by $12,000 (10%) Sustainability Budget (139): 1.Reducing Printing & Reproduction by $9,500 (most of the recycling education campaign is done) 2.Reducing Consulting by $17,000 3.Eliminating Actively Green membership of $1,500 4.Reducing Meeting Expenses by $2,000 5.Removing Advertising by $4,000 ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 923,913$ 920,584$ 920,584$ 963,617$ Commodities 18,935 18,170 18,170 15,778 Purchased & Contract Services 180,761 172,790 172,790 188,298 Other Operating Costs 470,260 427,845 427,845 416,779 Capital Outlay 3,675 2,400 2,400 - Total 1,597,544$ 1,541,789$ 1,541,789$ 1,584,472$ Finance 1,116,426$ 1,124,020$ 1,124,020$ 1,166,011$ Nondepartmental 481,118 417,769 417,769 418,461 Total 1,597,544$ 1,541,789$ 1,541,789$ 1,584,472$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Chief Finance Officer 0 1 1 1 Finance Director 1 0 0 0 Deputy Finance Director 1 0 0 0 Finance Manager 1 1 1 1 Senior Accountant 1 1 1 1 Financial Analyst 0 1 1 1 Payroll Administrator 1 1 1 1 Accountant I-II 2 2 2 2 Total 7 7 7 7 The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is also responsible for the Town's information technology systems. ADMINISTRATION OF THE DEPARTMENT BUDGET SUMMARY: FINANCE DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY The Finance Department is administered by the Chief Finance Officer who spends approximately 35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. ATTACHMENT C NONDEPARTMENTAL Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or administratively burdensome to be reported in another program. Includes the budget for the Town's central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and liability insurance coverages, and the Town's telephony and internet connections. Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5- year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical information and analysis. Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management. Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration and support. Chief Finance Officer and Finance Manager serve on the retirement boards. FINANCE PROGRAM ACTIVITIES AND OPERATIONS: FINANCE ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget Finance Budget (141): 1.Removed the ACFR Module $11,000 as McMahan and Associates will draft the 2024 Audit. Nondepartmental Budget (149): 1.Equipment Replacement cost of $25,509 for Council Chamber AV upgrades was removed as the upgrades will occur in 2024. New in 2025 budget Finance Budget (141): 1.Added $25,000 for Economic $ Planning Systems, Inc to provide the biannual economic review for the Town Nondepartmental Budget (149): 1.New Horizon Analog Phone Lines $8,268, this was not included in the original 2024 Budget. 2.Printer Leases $13,148. The Town Hall is reducing the number of printer leases and will show under the Nondepartmental Budget. ATTACHMENT C Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 348,408$ 486,495$ 486,495$ 485,080$ Commodities 824 4,425 4,425 1,600 Purchased & Contract Services 245,932 327,279 330,602 318,063 Other Operating Costs 4,560 18,630 18,630 24,650 Capital Outlay 14,252 5,165 5,165 11,500 Total 613,976$ 841,994$ 845,317$ 840,893$ Information Technology 613,976 841,994 845,317 840,893 Total 613,976$ 841,994$ 845,317$ 840,893$ Final Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Chief IT Officer 0 1 1 1 IT Manager 1 0 0 0 IT Administrator II 0 1 1 1 Help Desk Technician 1 1 1 1 Total 2 3 3 3 BUDGET SUMMARY: IT DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY The Information Technology division is managed by the Town's Information Technology Manager. The IT department is responsible for managing an organization's technology infrastructure. Its core duties include maintaining computer systems, networks, and servers to ensure smooth business operations. IT handles software and hardware installations, troubleshooting technical issues, and providing user support. It also ensures data security by managing firewalls, backups, and access controls. Additionally, the department supports business goals through system upgrades, implementing new technologies, and ensuring compliance with industry standards. Overall, the IT department plays a key role in enabling efficient, secure, and reliable use of technology across the organization. ADMINISTRATION OF THE DEPARTMENT ATTACHMENT C IT Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery. Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training. Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient. PROGRAM ACTIVITIES AND OPERATIONS: IT SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget NA New in 2025 budget Purchase SD-WAN appliance to create redundant support for internet service ($14K) Purchase Microsoft Subscription which also results in some operational savings ($13K) Server Administration: Installing and configuring servers - hardware and software. Managing server security - e.g., firewalls, antivirus, patch updates. Monitoring server performance to ensure smooth operations. Managing user access and permissions. Backing up and restoring data. Troubleshooting and resolving server-related issues. Ensuring system uptime and availability. ATTACHMENT C Current Approved Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 399,638$ 561,782$ 561,782$ 422,605$ Commodities 64,122 79,386 79,386 81,694 Purchased and Contract Services 66,438 86,958 86,958 92,208 Other Operating Costs 109,395 125,133 130,133 182,709 Capital Outlay 2,465 -4,000 Total 642,058$ 853,259$ 862,259$ 779,216$ Human Resources 642,058$ 853,259$ 862,259$ 779,216$ Total 642,058$ 853,259$ 862,259$ 779,216$ Original Final Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Chief Human Resources Officers 0 1 1 0 Human Resource Director 1 0 0 0 Human Resources & Risk Manager 0 0 0 0 Human Resources & Risk Mgmt Generalist I-II 3 3 3 3 Total 4 4 4 3 DEPARTMENT EXPENDITURES BY PROGRAM BUDGET SUMMARY: HUMAN RESOURCES AND RISK MANAGEMENT DEPARTMENT Essential functions of the Human Resources and Risk Management Department include recruitment, hiring, employee relations and performance management; managing and administering the compensation and benefits programs; oversight of the Town’s risk management and safety programs, policy development and compliance; establishing appropriate safety training and professional development plans, as well as creating an organizational culture that prioritizes performance according to Town of Avon values. ADMINISTRATION OF THE DEPARTMENT The Human Resources Department is overseen by the Deputy Town Manager who reports directly to the Town Manager, and is responsible for providing leadership in developing and implementing the Human Resources programs overseeing all administrative, legislative, and fiscal operations necessary to assure quality management of core human resources, safety, property and liability functions for the Town. DEPARTMENT EXPENDITURES BY CATEGORY ATTACHMENT C Develops, in collaboration with department directors, training and professional development programs that address employee training needs and improves teamwork, through initiatives including, but not limited to, new employee orientation, performance management training, leadership training and strengthening the Town's culture. Supports department heads when subject-specific training needs to be identified. Conducts and reviews salary comparisons and market adjustment surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and administers the Town’s compensation structures and classification policies. Assist in the development and implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of plan elections, medical, dental, vision, disability coverages. PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES General Human Resources Supports the Town Leadership Team in providing highly relevant guidance and coaching on a wide array of people issues and supports TOA employees by providing a robust series of services and benefits, seeking to make Town of Avon an attractive workplace. HR maintains best municipal HR practices and supports the organization on a wide array of HR and risk topics offering training opportunities and participation in a number of programs. Compensation and Benefits Administration HR Technology, Innovation and Employee Records Organizational Culture and Employee Relations Policy Development and Compliance Risk Management and Safety Recruitment and Selection Manages the Human Resources Information System (HRIS) and maintains townwide employee records and personnel actions, including the processing of unemployment claims; and develops and maintains the Town's Employee Intranet. Provides support to department directors to strengthen the employer-employee relationship through measuring job satisfaction, employee engagement and resolving workplace conflict. Executes a variety of employee events including Health Fair, Summer Employee Recognition, Holiday Party, Open Enrollment, and Wellness Initiatives. Reviews and makes recommendations for improvement of the Town's policies, procedures and practices on personnel and risk management matters. Responsible for monitoring local, state and federal employment laws and court rulings to ensure the Town remains fully compliant with all applicable laws and/or directions. Works closely with the departments to assist with assessments in relation to current staffing levels and advertising for vacant positions. Provides full lifecycle recruitment services including scheduling interviews and screening, selecting, hiring, and onboarding for all position types and job levels including executive, technical, administrative, seasonal, and other specialized job classifications. Develops compensation outlines for newly created positions. Oversees the administration of the Town's risk management and safety programs, including workers' compensation and property and liability insurance. Manages the Town's safety committee meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty and return-to-work programs, annual property tours, facility and equipment appraisal, annual risk management and safety insurance audits and renewals, and state workers compensation recertification program. Training and Development ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget Personnel costs have been reduced by not filling the Chief Human Resource Officer in 2025. The Deputy Town Manager will oversee HR & Risk Department ($211K) New in 2025 budget Tuition assistance funds have been included to assist employees pay for higher education with a maximum amount not to exceed $2K per EE ($59K) ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 810,755$ 1,035,713$ 1,035,713$ 934,563$ Commodities 5,669 5,375 5,375 4,863 Purchased & Contract Services 27,264 106,790 224,400 29,928 Other Operating Costs 33,500 28,574 28,574 38,199 Capital Outlay 48,695 2,650 2,650 2,650 Total 925,883$ 1,179,102$ 1,296,712$ 1,010,203$ Planning & Zoning Commission 12,201$ 26,172$ 26,172$ 14,425$ Planning 584,375 823,732 941,342 649,008 Building Inspection 329,307 329,198 329,198 346,770 Total 925,883$ 1,179,102$ 1,296,712$ 1,010,203$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Community Development Director 0 1 1 1 Planning Director 1 0 0 0 Planning Manager 0 1 1 1 Senior Planner 1 0 0 0 Housing - Long Range Planner 1 1 1 1 Planner I-II 1 1 1 1 Building Official 1 1 1 1 Building Inspector 1 1 1 1 Planning & Permit Technician 0 0 0 0 Development Coordinator 1 1 1 1 Total 7 7 7 7 ADMINISTRATION OF THE DEPARTMENT The Community Development Department is administered by the Community Development Director, who spends approximately 70% of the position’s time in overseeing development applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Director’s time is spent with hands-on project review and special project work. The Development Coordinator is typically the point of first contact for the Department, serving as Avon's development liason for all planning and building permit processes. BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY The Community Development Department takes the lead role in maintaining a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning functions, including the growing housing initiatives. The Building Division provides start-to-finish permit and inspection services for all development in Avon. Electric Permits are handled by the State of Colorado, and elevator inspection by Northwest Colorado Council of Governments. DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ATTACHMENT C BUILDING PERMITS AND INSPECTIONS Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle River Fire Protection, Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled on a complaint driven basis with a gradual increase in activity year over year. PLANNING Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes pre-application, public process with PZC/Council and coordinating third party and legal reviews. The Planning Manager is responsible for all land use application reviews. Long-Term Planning: The Planning Division is responsible for the development of long range planning for the Town of Avon. Implementation of capital projects from the Town's Long Range planning documents is on-going. Administration: Review all new applications and contractor registration applications, including assisting the general public with inquiries. Finance administration for permitting and planning applications, including escrow accounts. This includes administration of the department by the Community Development Director and Development Coordinator. Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code regulations and leads long-range planning. Housing: The Town's housing program responsible for Deed Restriction compliance, maintenance, and updates to existing agreements. New housing construction and partnerships with other jurisdictions rounds out the program. PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT ATTACHMENT C Reductions / eliminations from previous year's budget Planning (212): 1.Park Planning 2.Sun Rd/East Avon Three Mile Plan Housing (250): 1.Housing Planner Salary & Benefits New in 2025 budget Housing (250): 1.Housing Planner Salary & Benefits SUMMARY OF CHANGES FROM PREVIOUS YEAR ATTACHMENT C FinalOriginalRevised ProposedActualBudgetBudgetBudget2023202420242025 Personnel Services 3,870,402$ 4,295,587$ 4,295,587$ 4,584,979$ Commodities 219,256 307,993 307,993 271,596 Purchased & Contracted Services 198,889 166,914 207,544 174,751 Other Operating Costs 1,210,462 1,209,135 1,227,300 1,428,171 Capital Outlay 140,117 428,634 428,634 38,507 Total 5,639,126$ 6,408,263$ 6,467,058$ 6,498,004$ Administration 1,069,447$ 1,136,141$ 1,149,141$ 1,309,794$ Patrol 4,008,581 4,388,812 4,390,337 4,307,713 Investigation 396,012 541,434 545,074 615,894 Code Enforcement 165,086 341,874 382,504 264,603 Total 5,639,126$ 6,408,261$ 6,467,056$ 6,498,004$ FinalOriginalRevised ProposedActualBudgetBudgetBudget2023202420242025 Police Chief 1 1 1 1 Deputy Police Chief 1 1 1 1 Commander 0 0 0 0.75 Administrative Services Officers 1.7 2 2 1 Administrative Asst.1 1 1 2 Sergeant 5.75 5.75 5.75 5 Part time Commander 0 0 0 0 Investigator/Detective 1 2 2 2 Patrol Officer 12 11 11 13 Code Enforcment Officers 2 2 2 2 Total 23.85 24.6 24.6 27.75 ADMINISTRATION OF THE DEPARTMENT The Police Department is currently led by the Police Chief, Deputy Chief and six (6) Sergeants. The Police Chief spends 80% in general administration with 20% contributed to the oversight of community policing programs, including time on law enforcement committees and community organizations. The Deputy Chief provides general administration and operational supervision for approximately 95% of time, including time on law enforcement committees and community organizations with the balance spent in the field. Each of the four Patrol Sergeant's oversees three (3) police officers (when at full staffing) while the Detective Sergeant supervises two detectives and major programs. There is a part time (.75 FTE) master sergeant who assists with patrol firearms training, virtual simulator training, SWAT training, patrol coverage, special events, employment background investigations, reserve police academy, extra duty requests and other assigned projects. In 2025 our intent is to reclassify the part-time Master Sergeant postion to a part-time Commander taking on some of the extensive operational tasks, supervision and community outreach from the Chief and Deputy Chief. This Commander postion will have five sergeant direct reports. AUTHORIZED POSITIONS BUDGET SUMMARY: POLICE DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM For over 45 years, the women and men of the Avon Police Department have provided round-the-clock protection to our community. We are a full-service nationally accredited municipal law enforcement agency committed to the safety and well-being of Avon’s residents and visitors. Guided by our mission, "We serve to better our community," and our motto, "Count on Us!," our officers and professional staff actively engage in community policing to enhance public trust and security. As part of our ongoing commitment to improving service, we continuously evaluate new strategies and technologies to better protect and serve Avon. These efforts ensure that we remain effective, responsive, and aligned with the needs of our growing community. ATTACHMENT C PROGRAM ACTIVITIES AND OPERATIONS: POLICE Administration: The Police Chief, Deputy Chief, Supervisory Administrative Service Manager and two (2) Administrative Services Officers are responsible for the day-to-day administrative operation of the police department and interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front desk, customer service, answering customer phone calls, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training tracking and support, and support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations. Patrol Operations: When fully staffed, Patrol Operations is staffed by a Commander (.75 FTE), four (4) sergeants and twelve (13) patrol officers. One sergeant and three patrol officers are assigned to each of four squads covering 24/7/365. These squads are responsible for community policing, proactive bike patrol, foot and vehicle patrolling, crime deterence, crime solving and responding to emergencies and calls for service. Officers are responsible for investigation of crimes to persons and property, traffic enforcement/education, traffic crash investigations and crime prevention/community outreach. Code Enforcement: The Code Enforcement Officers are responsible for parking management, enforcement when necessary, maintaining and managing parking management software. Code enforcement officers are also responsible for domestic animal complaints such as dogs off leash, are liaisons for community development complaint investigation, recycling ordinance complaints and issuance of municipal ordinance violation summonses when appropriate, noxious weed enforcement, trash ordinance complaints, Harry A. Nottingham Park patrol and deterrence of violations of public order and quality of life issues. Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (2) Detectives. The Detectives are responsible to support patrol operations, investigate major crimes, conduct employment background investigations, administer major programs like facial recognition/identification and de-escalation training, and provide administrative support to the Town Clerk for liquor licensing, towing/booting and local peddler license locals checks. Community Programs/Outreach: Community Policing is the core philosophy of the Avon Police Department and each member is responsible to “Better our Community” during every contact and every shift. Approximately 5% of Avon Police Department time, approximatley 3,000 hours, is associated with community programs, community resort policing and outreach. These Community Programs include Citizens and Latino Police Academies, National Night Out, Neighborhood Watch, Kids, Hoops and Cops basketball program, School Resource Officer Program, Shop with a Cop, Public Safety/Community Committees, Mental Health Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community programs and outreach involves everyone in the department from Chief, Deputy Chief, Commander, Sergeants, Officers and our professional administrative staff. ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget 311 – Administration • $9,000 – CALEA Conference: This is required only every four years for recertification. No need for 2025. • $2,022 – RoboForm Business License: Moved to Town of Avon IT budget. • $2,160 – Adobe Acrobat License: Now part of the Town's Enterprise subscription. • $2,500 – Document Shredders: These were replaced in 2024, so no further expenditure needed. 312 – Patrol Operations • $10,000 – Krav Maga Training Mats: Purchased in 2024; next purchase required in five years. • $12,000 – IT Contract Services: With a new excellent IT hire, outsourcing is no longer necessary. • $45,000 – Krav Maga Training defensive tactics and arrest control: This recertification is biannual. The next recert is 2026. The training is funded by the POST I-70 grant. • $17,070 – Weapon Upgrades: Completed for Glock 45 and Sniper Rifle; good for the next five years. • $36,250 – SWAT Equipment: Replacement of vests, helmets, and ear protection completed in 2024. New SWAT operator's equipment postponed to 2026 to allow funding for Axon One Draft Report technology (see below) • $187,672 – Radio Fleet Replacement: Transitioned to a six-year CERF plan with no replacements until 2030. • $4,324 – LUMEN Licensing: in 2025 covered by the State of Colorado. • $2,500 – E-Bike: Purchase postponed until 2026. Total $330,498 ATTACHMENT C New in 2025 budget 312 – Patrol Operations • $232,000 – Grant-Funded Police Officers: Addition of two new officers. We will review these positions for 2026, and if there are budgetary constraints, we will opt not to refill vacant positions. Retired vehicles will be used instead of purchasing new ones in the interim. • $36,800 – Ceramic Plates for Patrol Vests: Required every five years, we will now include this in the CERF fund for sustainable budgeting. Our department is the only one in the county providing plate protection in everyday wear vests. Other agencies have active shooter plate vests that must be donned separately over the patrol vests. Our officers are better protected on every call. • $5,812 – Axon Air Drone Licensing: Due to rising costs, this renewal now licenses both pilots and drones. • $4,000 – Axon Auto Tagging: Automating the tagging and labeling of body camera videos to streamline evidence management, already used by other county departments. • $14,000 – Police Academy Costs: Increased costs and additional slots needed for three officers to be hired in January. • $10,794 – Victim Services: Previously covered by the Eagle County Sheriff, now funded due to a reduction in federal assistance. This is a vital 24/7 service for crime victims and their families. • $2,640 – Axon AEDs: Addition of four AEDs, with costs spread over four years for detectice and command vehicles. • $30,000 – Axon Draft One Report Writing: Axon Draft One Report Writing, Police Officers spend approximately 40% of their patrol time writing reports. Axon One, cuts that time in half, producing AI assisted report writing directly from the officers bodycamera footage allowing officers to get back out onto the streets to proactively patrol, deter and fight crime. “Draft One is a force multiplier leveraging generative AI and body worn camera audio to produce high quality draft report narratives in seconds” (Axon). Longmont PD and Fort Collins PD have been piloting this product and have experienced huge success. • $31,731 – Vail Dispatch Services: Increase in our Vail Dispatch Service fees. They have been increasing salaries to be more competitive (huge turnover, very stressful and long training time for new dispatchers) and they are adding the equivalent of two commander positions within their supervisory structure. • $14,600 – Flock Safety License Plate Readers: Adding 4 more cameras on Hwy 6 will assist in solving crimes along the Town of Avon stretch of Highway 6. Jack Ladesic was killed on March 5th. The case is currently unsolved. If we had LPR cameras in that area, we would have solved this case within days. In addition, with the huge investment in safety along Highway 6, the additional LPR cameras will enhance public safety in this area. • $10,000 – Flock0S911 Live Dispatch: This product provides real-time 911 call audio to responding officers, improving safety and situational awareness. This product allows officers responding to calls to hear though their in car dipathc terminal, the actual live 911 call/exchange between the dispatch call taker and the reporting person. This allows for more timely information, improving officer safety, increasing situational clarity and reducing the 911 call time gap between the call taker processing the information to the radio dispatcher. Total $160,377 ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 361,597$ 325,579$ 325,579$ 481,092$ Commodities 12,342 23,205 23,205 20,721 Purchased & Contract Services 1,567 - - - Other Operating Costs 3,640 15,258 15,258 14,201 Capital Outlay 50,288 5,616 5,616 860 Total 429,434$ 369,658$ 369,658$ 516,874$ Public Works (Admin)429,435$ 369,658$ 369,658$ 516,874$ Total 429,435$ 369,658$ 369,658$ 516,874$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Public Works Direct 1 1 1 1 Asset Manager 0 1 1 1 Administrative Coordinator 1 0 0 0 GIS Administrator 1 1 1 1 Total 3 3 3 3 BUDGET SUMMARY: Public Works Dept (Admin) The Public Works Department manages the Capital Improvement Program, Town Assets, Geographical Informaton System (GIS) support, Facilities, Parks & Roads, Fleet Maintenance, and the Mobility Program. The department is responsbule for the construction and maintenance of Avon's public infrastructure, such as roads, parks, water and drainage ways, and town facilities. ADMINISTRATION OF THE DEPARTMENT The Public Works Department is administered by the Public Works Director. Consisting of 6 divisions (Asset Management, Engineering, Facilities, Fleet, Operations, and Mobility), the department oversees the administration of the Department Budgets, Asset Management, work flow/recurring maintenance, and GIS administration. The Public Works Director manages the Capital Improvement Program, the water fund, and the Community Enhancement fund. The Public Works Director reports to the Town Manager. The Director supports the Division by spending approximately 10% managing the Water Fund, 10% on development including new infrastructure, 30% on the Capital Improvements Program (CIP) and the remaining 50% managing the Public Works Department. AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM ATTACHMENT C Asset, Infrastructure Management and Capital Planning: The Public Works Department manages and maintains the Town's infrastructure through asset management, recurring maintenance and Capital Improvement planning. Town's assets and infrastructure includes Parks, Roads, and Faciliities. PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS DEPARTMENT INFRASTRUCTURE MANAGEMENT AND CAPITAL PLANNING Capital Improvements Program (CIP): The Public Works Department oversees the Capital Improvements Program (CIP). All divisions within the Public Works Department assist in the management and completion of CIP projects. The execution of CIP program includes identifying, estimating costs for needed projects, procuring design firms for identified projects, preparing the contract documents, managing the project bidding and contractor selection, executing contracts, and coordinating with utitilies. Geographical Information System (GIS) Adminstration: The Public Works Department manages and maintains the Town's GIS System. GIS administration includes integration of data collection, application, and public interface. Workload (PubWork) Adminstration: The Public Works Department manages workload and recurring maintenance through PubWorks. PubWorks supports the tracking of labor and material resources and assist in work prioritization. ATTACHMENT C New in 2025 budget $2,700: Public Works all-divisions Team outing (Admin, Operations, Facilities, Fleet, Mobility, Engineering) SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 524,251$ 751,862$ 751,862$ 619,997$ Commodities 8,135 5,790 5,790 6,521 Purchased & Contract Services 15,890 1,872 1,872 19,900 Other Operating Costs 8,243 25,077 25,077 31,436 Capital Outlay 98,001 - - 2,691 Total 654,520$ 784,601$ 784,601$ 680,545$ Engineering 654,520$ 542,050$ 772,917$ 784,601$ Total 654,520$ 542,050$ 772,917$ 784,601$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Town Engineer 0 1 0 1 Senior Project Engineer 2 1 2 1 Project Engineer 0 0 0 Engineering Technician 1 1 1 1 Total 3 3 3 3 DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM BUDGET SUMMARY: ENGINEERING DIVISION The Engineering Division provides technical expertise in the construction and maintenance of Avon's public infrastructure, such as roads, drainage ways, and town facilities. The Division's work includes executing capital improvement projects, review of construction documents, subdivision and development review and assisting in the planning for future infrastructure. In addition, the Engineering Division oversees the public way and grading permit program for the Town. ADMINISTRATION OF THE DIVISION The Engineering Division is administered by the Town Engineer. The division consists of two engineers and a construction manager who spends the majority of their time managing capital projects, public infrastructure acceptance, development permit reviews, and public way permits. The Town Engineer reports to the Public Works Director AUTHORIZED POSITIONS ATTACHMENT C Subdivision and Development Review: The Engineering Divsion manages the infrastructure review and acceptance process for public improvements to be dedicated to the Town. The Division manages the public way and grading permit programs and assists the Community Development Department with the review of all other development applications, ensuring compliance with the Town’s adopted design guidelines, codes and standards. PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING ENGINEERING AND CAPITAL PLANNING Execution of Capital Improvements Projects: The Public Works Department executes Capital Improvements projects by identifying and estimating costs for needed projects, procuring design firms for identified projects, preparing the contract documents, managing the project bidding and contractor selection, executing contracts, and coordinating with utitilies. Additionally, Engineering manages the construction projects through submittal review, coordindation, inspections, processing payment requests, infrastructure acceptance, and warranty tracking. ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget New in 2025 budget $2,291: Laptop for 1 new engineer ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 1,978,150$ 2,138,142$ 2,138,142$ 2,354,647$ Commodities 456,201 689,321 689,321 681,342 Purchased & Contracted Services 949,264 1,149,928 1,149,928 1,003,864 Other Operating Costs 920,496 690,251 750,251 877,124 Capital Outlay 638,526 88,295 108,992 11,880 Total 4,942,637$ 4,755,937$ 4,836,634$ 4,928,857$ Administration Roads and Bridges 3,912,461 3,634,253 3,694,253 3,894,646 Parks 1,030,176 1,121,684 1,142,381 1,034,211 Total 4,942,637$ 4,755,937$ 4,836,634$ 4,928,857$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Public Operations Manager 1 1 1 1 Public Operations Assistant Manager 0 0 0 0 Deputy Operations Manager Parks 0 1 1 1 Parks Supervisor 1 0 0 0 Deputy Operations Manager Streets 0 1 1 1 Roads Supervisor 1 0 0 0 Operator II / Master Gardener 2 2 2 2 Operator I-II 13 13 13 13 Total 18 18 18 18 BUDGET SUMMARY: PUBLIC OPERATIONS DEPARTMENT The Public Operations Department is responsible for operational management and maintenance of the Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water infrastructure. The Department is managed by the Operations Manager, with supervisory support from two Deputy Operations Managers. The Operations Department is overseen by the Public Works Director, who reports directly to the Town Manager. The Operations Manager spends approximately 75% in general department administration, including developing work plans and work supervision. PubWorks Administration and snow removal permit administration and inspection takes 20% of the position's time, with the balance working in the field. The Deputy Operations Managers report to the Operations Manager, and spend approximately 80% in general department administration and 20% managing work in the field. DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DEPARTMENT DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ATTACHMENT C PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC OPERATIONS ADMINISTRATION Administration: The Operations Manager, under the oversight of the Public Works Director, manages all work of the department, including but not limited to development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, road maintenance, ditch maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes management of contract work, locate requests, inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. In addition to the Manager, the Deputy Operations Managers contribute 75% of all hours to administration. Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, the beach area and volleyball courts at Nottingham Park, multi-use fields, playground equipment, tennis and pickleball courts, basketball courts, picnic shelters, 800+ trees, 83 trash receptacles, and 24 pet stations. Winter includes set-up and care of the outdoor ice rink at Nottingham Park. Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane. ROAD AND BRIDGE General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad overpasses, eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility locates, Special Event assistance, street sweeping, cinder pick-up, street striping, sign production and maintenance, banner placement, and weed control. Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges. Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and hauling of waste. PARKS ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget $73,700: Reduction in Hauling due to new dump truck acquired in 2024 $69,000 ($28,000 Roads and $41,000 Parks): The needed Machinery and Equipment was purchased in 2024 $20,000: Removed athletic field top dressing and reduced beach sand that was placed in 2024 $6,450: Outdoor park supplies were purchased and installed in 2024 $83,800: Reduced cost of contracted landscape services Total: $252,950 New in 2025 budget $2,400: Replacement of damaged BBQ grills in Nottingham Park $4,000: 2" road plates for required road maintenance $5,500: Hoses and accessories for new Vactor Truck acquired in 2024 $10,000: Field striping machine lease agreement Total: $21,900 ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 792,430$ 839,234$ 839,234$ 1,013,529$ Commodities 143,104 250,519 250,519 182,904 Purchased & Contract Services 479,589 415,919 415,919 406,338 Other Operating Costs 600,681 637,382 637,382 725,446 Capital Outlay 104,089 3,700 3,700 Total 2,119,893$ 2,146,754$ 2,146,754$ 2,328,217$ Buildings and Facilities 2,119,893$ 2,146,754$ 2,146,754$ 2,328,217$ Total 2,119,893$ 2,146,754$ 2,146,754$ 2,328,217$ BUDGET SUMMARY: FACILITIES DIVISION The Facilities Division maintains Town facilities to ensure safety and extend buiding and equipment life. The Division manages projects, reviews construction documents, and assists in planning for future infrastructure. The Facilities Division operates and maintains the Town's six major buildings, pavilion, other facilities, and street electrical infrastructure. ADMINISTRATION OF THE DIVISION The Facilities Division is administered by the Facilities Manager with assitance from the Facilities Supervisor. The Facilities Manager reports to the Public Works Director. DEPARTMENT EXPENDITURES BY CATEGORY ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Facilities Manager 1 1 1 1 Town Electrician 1 1 1 1 Facilities Supervisor 0 1 1 1 Lead Building Technician 1 1 1 1 Building Technician I-II 3 2 2 2 Building Attendant 1 1 1 1 Total 7 7 7 7 PROGRAM ACTIVITIES AND OPERATIONS: Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical needs of town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance. The Department employs one Facilities Manager, one Facilities Supervisor, three full-time Building Technicians, one Electrician and one Custodial Attendant. BUILDINGS AND FACILITIES AUTHORIZED POSITIONS ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget $17,000: Construction materials were purchased in 2024 $19,500: Light poles and LED replacement lights were purchased in 2024 $6,000: Fleet AC condensor and heat exchange were replaced in 2024 $10,000: Reduction in contracted facilities repair and maintenance due to work completed in 2024 $12,200: Reduction in contracted services: concrete base removal completed in 2024 $11,000: Employee housing HOA dues moved to a different budget Total: $75,700 New in 2025 budget $5,000: Heat Exchange cleaning every 5 years is due to be performed $30,000: Electric cost for new Public Works Garage Total: $35,000 ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 1,894,294$ 2,394,256$ 2,394,256$ 2,535,654$ Commodities 103,770 140,365 140,365 147,043 Purchased & Contracted Services 42,147 93,029 93,029 88,727 Other Operating Costs 393,438 379,656 379,656 411,705 Capital Outlay 16,452 54,150 79,222 33,217 Total 2,450,101$ 3,061,456$ 3,086,528$ 3,216,346$ Administration 275,899$ 286,066$ 286,066$ 351,999$ Adult Programs 48,827 87,042 87,042 91,396 Aquatics 824,373 1,005,994 1,005,994 1,051,992 Fitness 297,561 352,866 352,866 361,593 Guest Services 590,377 723,583 723,583 718,605 Youth Programs 193,336 372,667 397,739 310,079 Community Swim Program 219,728 258,310 258,310 330,682 Total 2,450,101$ 3,086,528$ 3,111,600$ 3,216,346$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Recreation Director 1 1 1 1 Aquatics Superintendent 1 1 1 1 Aquatics Supervisor 1 1 1 1 Aquatics Coordinator 3 3 3 3 Recreation Programs Supervisor 1 1 1 1 Recreation Programs Coordinator 1 1 1 1 Recreation Services Superintendent 1 1 1 1 Recreation Services Supervisor 1 1 1 1 Recreation Services Coordinator 1 1 1 1 Swim Program Supervisor 1 1 1 1 Total 12 12 12 12 BUDGET SUMMARY: RECREATION DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center, and youth and adult recreational programs, which are provided at the Recreation Center and Town parks. The Department is responsible for operational oversight and management of the Town's three Pocket Parks, Whitewater Park, Harry A. Nottingham Park, beach and lake recreational activities. DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ADMINISTRATION OF THE DEPARTMENT The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, community relationships, risk management and the development and implementation of operating guidelines. The Director provides additional support to each division on an as needed basis depending on staffing levels. DEPARTMENT FINANCIAL SUMMARY ATTACHMENT C Community Swim Program: The Community Swim Program includes eight levels of Learn to Swim classes for youth ages 6 months-17 years old and two levels for adults ages 18 and up. The Learn to Swim progression of skills will prepare students to be proficient in basic swimming techniques. Youth swimmers wishing to go beyond the Learn to Swim progression may continue with our Recreational Swim Team, or our USA Swimming registered swim team. The Avon Narwhals Swim Club is our competitive travel team that competes at the state, regional and national level on a year-round swim meet schedule. The program also offers private and semi-private swim lessons for all ages, levels and abilities. AQUATICS Aquatics: This division offers aquatic programming for people of all ages and abilities including lifeguard training classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes, babysitter's training and First Aid/CPR/AED classes. During the summer months, the Aquatics division manages programs in the park and on the lake, sets up the swim beach and coordinates boat rentals through a third party. The Aquatics division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools. Guest Services: This division primarily provides admission to the recreation center, pass/punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Services division also oversees ice skating out of the Metcalf Cabin in the Winter. The Guest Services division spends 65% of time with front desk operations, 25% on administrative duties and 10% on hiring and training. PROGRAM ACTIVITIES AND OPERATIONS: RECREATION GUEST SERVICES RECREATION PROGRAMS Adult Programs: This division focuses on meeting the needs of adult recreation program participants ages 18 and up. New and innovative programming is being developed and tested to meet the needs of our ever-changing population. The Adult Programs division spends 80% of time on development and maintenance of existing program offerings and 20% on scheduling, marketing and researching new program offerings. Youth Programs: This division focuses on offering community based childcare for school-aged children throughout the year. In 2024 the Youth Programs division plans on continuing to grow its participation numbers by recruiting qualified staff and maintaining quality offerings. The Youth Program division spends 40% of time on Summer Camp operations, 30% on After School Program operations, 15% on Schools-Out Program operations, 10% on new program development and 5% on existing programming maintenance. Fitness: The Fitness division provides the community with instructor-led and on-demand group exercise classes to include a balanced offering of Yoga, Pilates, group cycling, dance, aerobics based and strength/conditioning-based classes, as well as personal training services, fitness assessments, fitness area orientation and body composition testing. The division offers seasonal programming and classes such as outdoor Yoga, outdoor boot camp, and Winter Sports Conditioning. The Fitness division oversees the management of the fitness floor. 85% of staffing time is applied to fitness classes and programs, with the balance of 15% on administrative responsibilities for hiring, training, scheduling and marketing. FITNESS ATTACHMENT C New in 2025 budget Recreation Administration (514): 1.$2,715 for Software 2. $2,200 for analog phones Adult Programs (515): 1.$3,900 for new older adult programming day trips Aquatics (516): 1.$4,400 for replacement radios, radio batteries and training mannequins 2.$6,000 for replacement pool flow meters Fitness (518): 1.$6,307 for new Leg Curl machine Guest Services (519): 1.$1,850 for merchandise for resale (water bottles, goggles) 2.$2,390 for new Laptop for shared use among staff Youth Programs (521): 1.$6,600 for more field trip and food expenses Community Swim Program (523): 1.$2,600 for expenses related to more staff traveling to swim meets 2.$50,000 increase for part-time staff wages to expand group swim lesson offerings and swim team coaching oversight SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget Recreation Administration (514): 1.Copier lease expense reduced by 3% 2.Cellular & Paging expense reduced by 23% based on actuals Adult Programs (515): 1. N/A Aquatics (516): 1.5% reduction in medical & first aid supplies based on actuals Fitness (518): 1.Reduced by $7,000 to replace/add new fitness equipment 2.25% reduction in R&M - Other Specialized Equipment based on projected pool needs for 2025. 3.Computers & Peripherals reduced by $3,700 based on replacement schedule. Guest Services (519): 1.Part-Time Staff Wages reduced by 13% per previous years actuals Youth Programs (521): 1.Part-Time Staff Wages reduced by 12% per previous years actuals Community Swim Program (523): 1.General Program Supplies reduced by 7% ATTACHMENT C Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Personnel Services 1,107,942$ 1,239,270$ 1,239,270$ 1,353,062$ Commodities 159,825 191,040 192,040 197,464 Purchased & Contract Services 78,878 331,777 331,777 176,502 Other Operating Costs 1,652,639 1,014,646 1,015,656 1,044,798 Debt Service 3,692 41,755 41,755 41,755 Capital Outlay 1,807 1,027,400 778,400 - Total 3,004,783$ 3,845,888$ 3,598,898$ 2,813,581$ Administration 347,597$ 272,031$ 273,041 367,342$ Operations 2,077,307 2,745,249 2,463,249 1,791,955 Wash Bay 240,429 225,851 259,851 287,168 Mobility Programs 339,450 602,757 602,757 367,116 Total 3,004,783$ 3,845,888$ 3,598,898$ 2,813,581$ Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 Mobility Director 0 0 0 0 Mobility Manager 1 1 1 1 Mobility Superintendent 0 0 0 0 Mobility Operations Supervisor 1 1 1 1 Wash Bay Operator 1 1 1 1 Transit Operator 6 6 6 6 Total 9 9 9 9 DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DIVISION The Mobility Division is administered by the Mobility Manager, with the assistance of a Transit Supervisor. It is under the direct supervision of the Public Works Director. DEPARTMENT FINANCIAL SUMMARY The Mobility Division is responsible for multimodal (mobility) programs and transit operations. The Division also coordinates and collaborates with Regional Transportation and other Transit organizations. The Mobility Fund receives Town general taxes (accommodation taxes) and Federal and State grant funds to support fare-free transit operations. In addition, a joint funding agreement with the Beaver Creek Resort Company funds the fare-free Skier Express and Restaurant Shuttles. BUDGET SUMMARY: MOBILITY DIVISION ATTACHMENT C WASH BAY Wash Bay: Located in the Mobility Center, the wash bay accommodates large buses, smaller vehicles, and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. 2025 Avon Transportation Proposed Routes PROGRAM ACTIVITIES AND OPERATIONS: MOBILITY ADMINISTRATION Administration: The Mobility Manager oversees the Town of Avon's multimodal transportation programs; including but not limited to providing day-to-day bus service routes, strategic planning, budget development and management, the establishment of performance goals and passenger feedback systems, designs and implements advertising and promotion, maintains ADA certification and compliance, transit vehicle procurement, coordination with Federal Highway Administration, Colorado Department of Transportation, I70 Coalition, and other regional transportation agencies, grant solicitation/management, and Intergovernmental Agreement/Third-Party contract execution. ROUTE OPERATIONS Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Five (5) route operations occur during the winter months: The Blue and Red routes serve the Avon core and residential areas other than Wildridge; a Skier Shuttle(1-3 buses) and an evening Restaurant Shuttle is supported with a contribution from Beaver Creek. A Wildridge Ski shuttle serves residents on weekends. Service Hours and costs are summarized in the table below. The Town provides an in-kind bus service for the Birds of Prey World Cup, running additional buses. The Town also contributes funds for the operations of the Riverfront Gondola. Summer Service: Two (2) route operations occur during the summer months. The seven-day per week Blue and Red Routes operate from mid-April to mid-Nov. Hours and route frequency are summarized in the table below. ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget New in 2025 budget 10 Year Mobility Plan: $50,000 Offset by Mobility Planning Grant Revenue $40,000 ATTACHMENT C FinalOriginalRevised ProposedActualBudgetBudgetBudget2023202420242025 Personnel Services 975,237$ 1,042,779$ 1,042,779$ 1,104,495$ Commodities 753,244 690,625 690,625 693,520 Purchased & Contract Services 129,251 133,090 133,090 126,791 Other Operating Costs 268,364 115,596 115,596 155,092 Debt Service 19,936 193,003 193,003 193,682 Capital Outlay 899 5,400 5,400 14,820 Total 2,146,932$ 2,180,493$ 2,180,493$ 2,288,400$ Fleet Maintenance 2,146,932$ 2,180,493$ 2,180,493$ 2,288,400$ Total 2,146,932$ 2,180,493$ 2,180,493$ 2,288,400$ FinalOriginalRevised ProposedActualBudgetBudgetBudget2023202420242025 Fleet Manager 1 1 1 1 Purchasing Coordinator 1 1 1 1 Fleet Maintenance Foreman 2 2 2 1 Mechanic I-II 3 4 3 4 Mechanics Helper 1 1 1 1 Parts Specialist 0 0 1 1 Total 8 9 9 9 The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated in a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. As of July 2024, The Fleet Department is nationally recognized by ASE (Automotive Service Excellence) as a Blue Seal Certified repair facility. The Fleet Department is the only division in the Fund and provides equipment and vehicle management and maintenance and repair services. BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ADMINISTRATION OF THE DEPARTMENT The Fleet Department is administered by the Fleet Manager who oversees the operations of the Division, the fueling systems, statutory compliance, procurement and disposition of vehicles and equipment, policy development/compliance, monthly billing, budget development and provides the Division with leadership and managerial support. Approximately 75% of time is spent on general department administration, and the balance on mechanic training and hands-on support. The Fleet Manager reports to the Public Works Director. DEPARTMENT EXPENDITURES BY CATEGORY ATTACHMENT C Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients up to 10% of revenues or shop hours. Provides vehicle tracking and management for some outside agencies. Assist with procurement and product specifications and consulting. Manage Town of Avon Fleet: : Procure fuel efficient, low carbon emitting, cost effective vehicles and equipment that meets the needs of departments. Consider Electric Vehicle purchases whenever possible. Monitor use and sets standards for vehicles and equipment utility with life cycle cost analysis for greatest return of investment. Procures parts and fuel for Town and user agencies. Completes vehicle and equipment specifications for specialized purchasing and governmental contracts. Complies with and monitors statutory compliance for State and Federal requirements. Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data incorporated from a fleet management cost accounting system and fuel management program. PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE Town of Avon Vehicles and Rolling Stock: : Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from work through the year. ATTACHMENT C SUMMARY OF CHANGES FROM PREVIOUS YEAR Reductions / eliminations from previous year's budget New in 2025 budget $3,500: Electric Vehicle Technician training Raising Shop labor rates 7% ATTACHMENT C Original Budget Proposed Actual Budget Amendment Budget 2023 2024 2024 2025 REVENUES Taxes 19,672,527$ 22,096,752$ 22,096,752$ 21,331,442$ Licenses and Permits 562,836 413,175 413,175 459,175 Intergovernmental 1,201,828 1,285,455 1,304,028 1,532,455 Charges for Services 2,080,026 1,845,745 1,845,745 2,029,896 Fines and Forfeitures 44,705 38,700 38,700 52,200 Investment Earnings 1,551,768 1,500,000 1,500,000 1,500,000 Other Revenue 447,305 458,500 458,500 481,000 Total Operating Revenues 25,560,995 27,638,327 27,656,900 27,386,168 Other Sources Lease Proceeds - - - - Transfer-In From Capital Projects Fund & Equipment Replacement600,473 618,487 641,632 657,747 Total Other Sources 600,473 618,487 641,632 657,747 TOTAL REVENUES 26,161,468$ 28,256,814$ 28,298,532$ 28,043,915$ EXPENDITURES General Government, HR and Finance 6,666,537$ 7,678,287$ 7,752,860$ 7,637,068$ Community Development 921,087 1,179,104 1,296,714 1,010,202 Public Safety 5,453,379 6,408,261 6,467,057 6,498,003 Public Works 8,073,996 8,056,952 8,137,649 8,441,743 Recreation 2,433,386 3,061,455 3,086,527 3,216,344 Total Operating Expenditures 23,548,385 26,384,059 26,740,807 26,803,360 Other Uses Transfers-Out to Capital Projects Fund - - 2,660,000 - Transfers-Out to Mobility Fund 1,300,000 1,500,000 1,500,000 1,500,000 Transfers-Out to Fleet Maintenance Fund 200,000 155,000 155,000 - Total Other Uses 1,500,000 1,655,000 4,315,000 1,500,000 TOTAL EXPENDITURES 25,048,385 28,039,059 31,055,807 28,303,360 NET SOURCE (USE) OF FUNDS 1,113,083 217,755 (2,757,274) (259,445) FUND BALANCES, Beginning of Year 20,311,855 20,537,994 21,424,938 18,667,664 FUND BALANCES, End of Year 21,424,938$ 20,755,749$ 18,667,664$ 18,408,219$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 980,080$ 841,172$ 841,172$ 849,101$ Assigned For: Carryover of Fleet Purchases - - - - Unassigned: 22% Minimum Reserve Balance - 6,168,593 6,247,077 6,226,739 27% Minimum Reserve Balance 6,763,064 - Undesignated, Unreserved 13,681,794 13,745,984 11,579,415 11,332,379 TOTAL FUND BALANCES 21,424,938$ 20,755,749$ 18,667,664$ 18,408,219$ Fund Summary MUNICIPAL SERVICES General Fund #10 Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Taxes: General Property Tax 2,086,974$ 2,961,699$ 2,961,699$ 2,899,721$ General Property Tax - Delinquencies 182 500 500 500 General Property Tax - Interest 2,275 1,900 1,900 1,900 General Property Tax - Abatements (1) - - - Specific Ownership Tax 127,099 130,000 130,000 130,000 Sales Tax 13,037,958 14,079,150 14,079,150 13,445,818 Utility Tax 133,525 120,000 120,000 130,000 Accommodation Tax 2,317,647 2,558,503 2,558,503 2,458,503 Penalties and Interest 41,492 50,000 50,000 50,000 Sales Tax Audit Assessments 13,300 50,000 50,000 50,000 VAA Retail Sales Fee 868,015 1,100,000 1,100,000 1,100,000 Cigarette Excise Tax 254,014 245,000 245,000 245,000 Tobacco Add-on Sales Tax 374,119 360,000 360,000 360,000 Franchise Fees 415,928 440,000 440,000 460,000 Total Taxes 19,672,527 22,096,752 22,096,752 21,331,442 Licenses and Permits: Liquor Licenses 8,914 7,500 7,500 7,500 Business Licenses 190,550 185,000 185,000 185,000 Contractor's Licenses 22,210 18,625 18,625 18,625 Tobacco/Cigarette Licenses 3,000 1,750 1,750 1,750 Booting/Towing Licenses 450 600 600 600 Building Permits 276,075 190,000 190,000 225,000 Road Cut Permits 60,937 9,000 9,000 20,000 Mobile Vendor Cart Permits 700 700 700 700 Total Licenses and Permits 562,836 413,175 413,175 459,175 Intergovernmental: Federal Grants: Click It or Ticket - 3,000 3,000 - Ballistic Vests Grant 700 2,000 2,000 2,000 State Grants LEAF Grant - 12,500 12,500 12,500 High Visibility Grant 27,154 20,000 20,000 20,000 POST I70 Training Grants 3,441 45,000 47,750 45,000 DOLA Grants - - - 100,000 Avon's Best and Brightest - - - 25,000 Other State Grants 33,153 - 15,823 100,000 Local Government/Other Agency Other Local Grants - - - - Revenue Detail MUNICIPAL SERVICES General Fund Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Revenue Detail MUNICIPAL SERVICES General Fund State/County Shared Revenue: Conservation Trust 84,408 80,000 80,000 80,000 Motor Vehicle Registration 22,209 26,000 26,000 26,000 Highway User's Tax 176,326 191,805 191,805 191,805 County Sales Tax 693,826 746,750 746,750 746,750 Road & Bridge Fund 152,997 150,000 150,000 175,000 State Severance Tax 1,333 2,400 2,400 2,400 Retail Delivery Fee 6,281 6,000 6,000 6,000 Total Intergovernmental 1,201,828 1,285,455 1,304,028 1,532,455 Charges for Services: General Government: Photocopying Charges - 100 100 - License Hearing Fees - 100 100 - Other Fees and Charges 529 3,500 3,500 2,500 Credit Card and Paper Filing Fees 2,705 2,500 2,500 2,500 Community Development: Plan Check Fees 168,370 120,000 120,000 150,000 Design Review Fees 6,029 15,000 15,000 45,000 Animal Control Fees - 150 150 - Fire Impact Fee Administration Fees 4,408 1,500 1,500 2,500 Public Safety: Police Reports 812 1,000 1,000 1,000 Police Extra Duty 16,374 25,000 25,000 27,500 Fingerprinting Fees 830 500 500 750 VIN Inspection Fees 2,195 2,000 2,000 2,000 False Alarm Fees/Misc Police Dept Fees 30 75 75 75 National Night Out - - DUI Reimbursement 12,319 15,000 15,000 15,000 Avon Recreation Center: Admission Fees 1,311,481 1,140,000 1,140,000 1,200,000 Program Fees 28,747 30,000 30,000 33,000 Facility Rentals 25,322 18,000 18,000 20,000 Merchandise Sales 9,472 10,000 10,000 9,000 Other Recreation Services 10,786 8,800 8,800 8,800 Fitness Program Revenues 52,416 45,000 45,000 42,000 Swim Team Revenue 55,187 48,000 48,000 52,800 Private Lessons 19,365 30,000 30,000 27,500 Avon Rec CTR Gift Cards 350 1,000 1,000 1,000 Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Revenue Detail MUNICIPAL SERVICES General Fund General Recreation: Adult Program Revenues 28,765 14,000 14,000 25,000 Cabin Equipment Rentals 38,325 35,000 35,000 35,000 Athletic Field Rentals 220 240 240 240 Cabin Concessions 86 500 500 500 Youth Program Revenues 162,977 150,000 150,000 180,000 Special Events: Consession Sales 98,046 96,130 96,130 94,131 Sponsorships 1,350 10,000 10,000 10,000 Event Fees 15,563 15,850 15,850 36,600 Special Event Admission Fees 1,851 1,800 1,800 500 Pavillion Rentals 5,116 5,000 5,000 5,000 Total Charges for Services 2,080,026 1,845,745 1,845,745 2,029,896 Fines and Forfeitures: Court Fines - Traffic 18,945 23,000 23,000 23,000 Court Fines - Criminal 18,760 6,500 6,500 20,000 Court Fines - Parking 2,390 3,000 3,000 3,000 Court Costs 2,000 3,000 3,000 3,000 Jury Fees - 100 100 100 Bond Forfeitures - 100 100 100 Police Training Surcharge 2,610 3,000 3,000 3,000 Total Fines and Forfeitures 44,705 38,700 38,700 52,200 Investment Earnings:1,551,768 1,500,000 1,500,000 1,500,000 Other Revenues: Recreational Amenity Fees 304,969 330,000 330,000 345,000 Lease of Town-Owned Property 4,350 3,500 3,500 3,500 Parking Revenue - - - 7,500 Miscellaneous Nonclassified Revenues 137,986 125,000 125,000 125,000 Total Other Revenues 447,305 458,500 458,500 481,000 TOTAL REVENUES 25,560,995$ 27,638,327$ 27,656,900$ 27,386,168$ Proposed Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 General Government: Mayor and Town Council 253,179$ 292,388$ 303,888$ 288,534$ Town Attorney 202,010 205,000 210,000 272,020 Town Clerk 168,354 199,431 199,431 206,489 Municipal Court 215,244 225,181 225,181 201,632 Administrative Services 831,626 933,110 933,110 975,388 Community Relations 300,107 358,036 364,036 382,121 Economic Development 350,875 307,170 384,420 212,180 Special Events 1,194,288 1,513,108 1,513,108 1,503,033 Community Grants 119,000 120,250 120,250 108,000 Sustainability 184,245 287,570 287,570 271,891 Subtotal General Government 3,818,928 4,441,244 4,503,494 4,421,288 Human Resources: Human Resources 638,975 853,259 882,859 779,216 Finance and Information Technology: Finance 1,114,583 1,124,020 1,124,020 1,166,010 Information Systems 613,392 841,994 845,317 852,093 Nondepartmental 480,659 417,770 426,770 418,461 Subtotal Finance and IT 2,208,634 2,383,784 2,387,107 2,436,564 Total General Government, HR and Finance 6,666,537 7,678,287 7,752,860 7,637,068 Community Development: Planning and Zoning Commission 12,198 26,172 26,172 14,425 Planning 581,839 823,734 941,344 649,008 Building Inspection 327,050 329,198 329,198 346,769 Total Community Development 921,087 1,179,104 1,296,714 1,010,202 . . . . Police Department: Administration 1,056,516 1,136,141 1,153,441 1,309,794 Patrol 3,848,292 4,388,813 4,418,465 4,307,713 Investigations 383,635 541,434 545,074 615,894 Code Enforcement 164,936 341,873 382,504 264,602 Total Police Department 5,453,379 6,408,261 6,467,057 6,498,003 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Proposed Original Budget Actual Budget Amendment Budget Description 2023 2024 2024 2025 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Public Operations: Administration 429,072 369,658 369,658 516,873 Engineering 650,204 784,601 784,601 680,546 Roads and Bridges 3,862,510 3,634,253 3,696,003 3,874,646 Parks 1,023,861 1,121,686 1,142,383 1,041,461 Buildings and Facilities 2,108,349 2,146,754 2,190,382 2,328,217 Total Public Works Department 8,073,996 8,056,952 8,137,649 8,441,743 Recreation Department: Administration 273,720 286,066 296,336 351,999 Adult Programs 48,487 87,042 87,042 91,396 Aquatics 819,664 1,005,995 1,005,995 1,051,992 Fitness 297,053 352,865 352,865 361,592 Guest Services 587,015 723,583 723,583 718,605 Youth Programs 190,564 347,595 372,667 310,079 Communtiy Swim Program 216,883 258,309 258,309 330,681 Total Recreation 2,433,386 3,061,455 3,086,527 3,216,344 TOTAL OPERATING EXPENDITURES 23,548,385$ 26,384,059$ 26,740,807$ 26,803,360$ Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 1,912,402$ 2,784,809$ 2,784,809$ 2,912,197$ Investment Earnings 2,385 - - - TOTAL REVENUES 1,914,787 2,784,809 2,784,809 2,912,197 EXPENDITURES Current: General Government - 1,000 1,000 1,000 Treasurer Fees 56,903 57,000 57,000 102,000 Debt Service: Principal 639,810 648,867 648,867 664,728 Interest 109,226 99,843 99,843 84,466 Fiscal Charges 400 900 1,000 1,000 Total Operating Expenditures 806,339 807,610 807,710 853,194 Other Uses Transfers Out - Capital Projects Fund 1,000,000 1,750,000 1,750,000 1,750,000 TOTAL EXPENDITURES 1,806,339 2,557,610 2,557,710 2,603,194 NET SOURCE (USE) OF FUNDS 108,448 227,199 227,099 309,003 FUND BALANCES, Beginning of Year 177,047 285,495 285,495 512,594 FUND BALANCES, End of Year 285,495$ 512,694$ 512,594$ 821,597$ AVON URBAN RENEWAL AUTHORITY #22 Summary Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Other Revenue: Community Enhancement Fees 91,103$ 90,000$ 90,000$ 90,000$ Total Operating Revenues 91,103 90,000 90,000 90,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 91,103 90,000 90,000 90,000 EXPENDITURES Public Works: Community Enhancement - 20,000 20,000 20,000 Total Operating Expenditures - 20,000 20,000 20,000 Other Uses Transfers Out - Capital Projects Fund 120,000 100,000 100,000 361,000 TOTAL EXPENDITURES 120,000 120,000 120,000 381,000 NET SOURCE (USE) OF FUNDS (28,897) (30,000) (30,000) (291,000) FUND BALANCES, Beginning of Year 377,774 319,774 348,877 318,877 FUND BALANCES, End of Year 348,877$ 289,774$ 318,877$ 27,877$ FUND BALANCES: Restricted For: Community Enhancement Projects 348,877$ 289,774$ 318,877$ 27,877$ TOTAL FUND BALANCES 348,877$ 289,774$ 318,877$ 27,877$ MUNICIPAL SERVICES Community Enhancement Fund #23 Fund Summary Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Charges for Services: Water Surcharges 169,614$ 170,000$ 170,000$ 173,043$ Tap Fees 454,434 588,000 - 25,000 Tap Fees - Mountain Star - 4,000 12,000 4,000 Total Charges for Services 624,048 762,000 182,000 202,043 Other Revenues Nonclassified Revenues - - - - TOTAL REVENUES 624,048$ 762,000$ 182,000$ 202,043$ EXPENDITURES Water Utilities 113,140 113,321 113,321 152,915 Total Operating Expenditures 113,140 113,321 113,321 152,915 Other Uses Transfers Out - Capital Projects Fund 1,089,085 500,000 100,000 100,000 TOTAL EXPENDITURES 1,202,225 613,321 213,321 252,915 NET SOURCE (USE) OF FUNDS (578,177) 148,679 (31,321) (50,872) FUND BALANCES, Beginning of Year 1,008,884 714,706 430,707 399,386 FUND BALANCES, End of Year 430,707$ 863,385$ 399,386$ 348,514$ FUND BALANCES: Restricted For: Water Projects 430,707$ 863,385$ 399,386$ 348,514$ TOTAL FUND BALANCES 430,707$ 863,385$ 399,386$ 348,514$ MUNICIPAL SERVICES Water Fund #24 Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Licenses and Permits: Exterior Energy Offset Fee 36,451$ 25,000$ 25,000$ 25,000$ Total Operating Revenues 36,451 25,000 25,000 25,000 TOTAL REVENUES 36,451 25,000 25,000 25,000 EXPENDITURES Community Development: Energy Efficiency Projects 23,832 40,000 40,000 40,000 Total Operating Expenditures 23,832 40,000 40,000 40,000 TOTAL EXPENDITURES 23,832 40,000 40,000 40,000 NET SOURCE (USE) OF FUNDS 12,619 (15,000) (15,000) (15,000) FUND BALANCES, Beginning of Year 212,282 198,222 224,901 209,901 FUND BALANCES, End of Year 224,901$ 183,222$ 209,901$ 194,901$ Fund Summary MUNICIPAL SERVICES Exterior Energy Offset Fund #27 Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Other Revenues Disposable Paper Bag Fee 67,173$ 25,000$ 25,000$ 35,000$ Total Operating Revenues 67,173 25,000 25,000 35,000 TOTAL REVENUES 67,173 25,000 25,000 35,000 EXPENDITURES General Government: Waste Reduction and Recycling 141,120 45,440 45,440 42,460 Total Operating Expenditures 141,120 45,440 45,440 42,460 TOTAL EXPENDITURES 141,120 45,440 45,440 42,460 NET SOURCE (USE) OF FUNDS (73,947) (20,440) (20,440) (7,460) FUND BALANCES, Beginning of Year 168,009 82,602 94,062 73,622 FUND BALANCES, End of Year 94,062$ 62,162$ 73,622$ 66,162$ Fund Summary MUNICIPAL SERVICES Disposable Paper Bag Fee Fund #28 Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes: Short-term Rental Tax 1,041,363$ 1,060,900$ 1,060,900$ 1,001,099$ Use Tax - - - - Intergovernmental: State Grants - 200,000 200,000 160,000 Other Local Grants - 16,000 16,000 16,000 Charges for Services: Rental Revenues - Employees 78,015 79,614 79,614 87,000 Rental Revenues - Employees Investment Earnings - - - - Other Revenue: Bond Issuance Fees 15,381 9,000 9,000 9,000 Loan Principal Repayment - - - - Nonclassified Revenues - - - - Total Operating Revenues 1,134,759 1,365,514 1,365,514 1,273,099 Other Sources Operating Transfers-In (RETT) 734,871 450,000 652,909 500,000 Total Other Sources 734,871 450,000 652,909 500,000 TOTAL REVENUES 1,869,630 1,815,514 2,018,423 1,773,099 EXPENDITURES General Government: Community Housing Capital Projects: Planning and Consulting 250,732 1,644,000 1,644,000 1,320,000 Facilities - - 51,000 - Mi Casa Good Deeds 199,200 600,000 1,124,550 600,000 EHOP - - 750,000 500,000 Grant Consulting - 26,000 26,000 24,000 Tract Y Contribution - 600,000 600,000 - R&M Rental Town Owned Units - - - 20,000 Personnel Expenses - - - 132,310 Community Housing Operating Expenditures - 1,000 1,000 18,366 TOTAL EXPENDITURES 449,932 2,845,000 4,196,550 2,614,676 NET SOURCE (USE) OF FUNDS 1,419,698 (1,029,486) (2,178,127) (841,577) FUND BALANCES, Beginning of Year 1,628,440 1,169,299 3,048,138 870,011 FUND BALANCES, End of Year 3,048,138$ 139,813$ 870,011$ 28,434$ Fund Summary MUNICIPAL SERVICES Community Housing Fund #25 Fund Summary Original Revised Proposed Account Actual Budget Budget Budget Number Description 2023 2024 2024 2025 REVENUES 57101 Investment Earnings 4,873$ -$ -$ -$ 58999 Miscellaneous Nonclassifed Revenues - - - - Other Sources: 59201 Transfers-In from Capital Projects Fund 963,142 962,124 962,124 960,755 50000 TOTAL REVENUES 968,015 962,124 962,124 960,755 EXPENDITURES Debt Service: 924 Series 2010, Certificates of Participation 65101 Principal - - - - 65102 Interest - - - - 65103 Fiscal Agent Fees - - - - 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees - - - - 926 Series 2014B, Certificates of Participation (Street Improvements) 65101 Principal 260,000 265,000 265,000 275,000 65102 Interest 59,994 52,116 52,116 44,087 65103 Fiscal Agent Fees 1,500 1,500 1,500 1,500 65109 Cash Management Fees 62 50 50 50 927 Series 2016, Certificates of Participation (Public Safety Facility) 65101 Principal 300,000 300,000 300,000 320,000 65102 Interest 145,175 145,175 145,175 127,025 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees 82 50 50 50 928 Series 2020, Refunding Certificates of Participation (Series 2010 New Money) 65101 Principal 174,000 178,000 178,000 175,000 65102 Interest 17,823 15,683 15,683 13,493 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees - - - - 65109 Cash Management Fees 76 50 50 50 Total Debt Service Expenditures 963,212 962,124 962,124 960,755 NET SOURCE (USE) OF FUNDS 4,803 - - - FUND BALANCES, Beginning of Year 35,942 40,745 40,745 40,744 FUND BALANCES, End of Year 40,745$ 40,745$ 40,745$ 40,744$ MUNICIPAL SERVICES Debt Service Fund #31 Current Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 6,529,287$ 8,500,000$ 8,500,000$ 5,000,000$ Intergovernmental 601,877 2,600,000 3,052,331 5,116,000 Investment Earnings 422,670 300,000 300,000 200,000 Other Revenue 4,969 - - 15,000 Total Operating Revenues 7,558,803 11,400,000 11,852,331 10,331,000 Other Sources: Operating Transfers-In 2,209,085 2,350,000 4,640,000 2,636,000 Total Other Sources 2,209,085 2,350,000 4,640,000 2,636,000 TOTAL REVENUES 9,767,888 13,750,000 16,492,331 12,967,000 EXPENDITURES Capital Improvements: Facilities 1,188,718 1,682,000 5,981,726 1,010,000 Parks and Open Space - - - - Streets and Parking - - - - Drainage - 1,575,000 1,775,000 25,000 Utility Projects 1,024,717 185,000 404,153 50,000 Land and Land Improvements 54,921 1,195,238 2,423,810 3,796,520 Roads and Streets 2,360,061 2,070,175 10,341,991 2,205,000 Utility Projects 165,294 - 135,837 - Planning and Consulting 25,077 - - - Communications and Technology - - - - Debt Service: Capital Leases 55,720 55,720 55,720 - Total Capital Improvements 4,874,508 6,763,133 21,118,237 7,086,520 Other Uses Operating Transfers-Out 3,403,174 3,076,151 3,198,705 3,514,153 Total Other Uses 3,403,174 3,076,151 3,198,705 3,514,153 TOTAL EXPENDITURES 8,277,682 9,839,284 24,316,942 10,600,673 NET SOURCE (USE) OF FUNDS 1,490,206 3,910,716 (7,824,611) 2,366,327 FUND BALANCE, Beginning of Year 14,018,774 2,908,167 15,508,980 7,684,369 FUND BALANCE, End of Year 15,508,980$ 6,818,883$ 7,684,369$ 10,050,696$ Fund Balances Restricted For: Asphalt Overlay 423,144$ 423,144$ -$ -$ Assigned For: Tract G/URA Projects 844,108 2,429,108 1,329,108 2,718,994 Unassigned: Unreserved 14,241,728 3,966,631 6,355,261 7,331,702 Total Fund Balances 15,508,980$ 6,818,883$ 7,684,369$ 10,050,696$ Fund Summary MUNICIPAL SERVICES Capital Projects Fund #41 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 REVENUES Real Estate Transfer Tax: Base Level 6,529,287$ 8,500,000$ 8,500,000$ 8,500,000$ 5,000,000$ 5,000,000$ 5,000,000$ 5,000,000$ 5,000,000$ Frontgate - - - - - - - - - One RiverFront - - - - - - - - - McGrady Acres - - - - - - - - - Penalties and Interest - - - - - - - - - Interest Earnings 422,670 300,000 300,000 300,000 200,000 200,000 150,000 100,000 75,000 Intergovernmental: Federal/State/County: Colorado Water Conservation Board - - - - - - - - - American Recovery Plan Act - 1,600,000 1,636,538 1,636,538 - - - - - DOLA Grant (East Park Restrooms) - 1,000,000 1,000,000 - 1,000,000 - 1,000,000 - - CDOT Transit Grant - - 256,000 256,000 - 2,624,000 - - - GOCO Grant (Eaglebend Playground) - - - - 375,000 - - - - 2024 Charge Ahead Grant Fast (EV Charging Station) - - - - - - - - - Eagle County Contribution (Hwy 6 Roundabout) 200,000 - - 100,000 1,300,000 - - - - CDOT Revitalize Main Street Grant (Hwy 6 Roundabout) - - - - 2,000,000 - - - - CDOT Multimodal Options Fund Grant (Hwy 6 Roundabout) 362,582 - 637,418 - - - - - CDOT Off-System Bridge Grant 348,397 CDOT Highway Safety Improvemetn Grant 441,000 Colorado Parks and Wildlife Grant 39,295 - - - - - - - - BRIC and FMA (Flood Mitigation Grant - - - - - - - - - Other Revenues: Contributed Infrastructure & Improvements (McGrady Acres Park)- - - - - - - - - Community Contributions - - - 422,375 15,000 - - - - Nonclassified 4,969 - - - - - - - - Total Operating Revenues 7,558,803 11,400,000 11,692,538 11,852,331 10,331,000 8,172,397 6,150,000 5,100,000 5,075,000 Other Sources: Transfers In - General Fund - Storage Facility - - 2,690,000 2,690,000 - - - - - Transfers In - Avon URA - Tract G Projects 1,000,000 1,750,000 1,750,000 1,750,000 1,750,000 1,500,000 1,000,000 1,000,000 1,000,000 Transfers In - Community Enhancement Fund - Powerline Undergrounding/LED Rec Center 120,000 100,000 100,000 100,000 361,000 100,000 100,000 100,000 100,000 Transfers In - Water Fund - Nottingham-Puder Ditch 1,089,085 500,000 500,000 100,000 100,000 - - - - Transfers In - Equipment Replacement Fund - Snow Plows - - - - 425,000 - 425,000 - - Projected CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 Projected Total Other Sources 2,209,085 2,350,000 5,040,000 4,640,000 2,636,000 1,600,000 1,525,000 1,100,000 1,100,000 Total Revenues and Sources of Funds 9,767,888$ 13,750,000$ 16,732,538$ 16,492,331$ 12,967,000$ 9,772,397$ 7,675,000$ 6,200,000$ 6,175,000$ EXPENDITURES Capital Improvements: Facilities 1,188,718 1,682,000 7,769,900 5,981,726 1,010,000 400,000 230,000 - - Parks and Open Space - - - - - - - - Streets and Parking - - - - - . . . . Drainage - 1,575,000 575,000 1,775,000 25,000 1,200,000 - - - Utility Projects 1,024,717 185,000 885,000 404,153 50,000 - - - - Land and Land Improvements 54,921 1,195,238 5,642,983 2,423,810 3,796,520 3,050,000 1,450,000 140,000 1,240,000 Roads and Streets 2,360,061 2,070,175 8,697,585 10,341,991 2,205,000 4,900,402 1,240,000 4,790,000 1,240,000 Planning and Consulting 165,294 - - 135,837 - - - - - Communications and Technology 25,077 - - - - - - - - Debt Service: Capital Leases: - 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 - - - - - Total Expenditures 4,874,508 6,763,133 23,626,188 21,118,237 7,086,520 9,550,402 2,920,000 4,930,000 2,480,000 Other Uses: Transfers Out - General Fund: - Engineering Department Salary and Benefits 600,473 618,487 618,487 618,487 657,747 710,377 731,688 753,639 776,248 Transfers Out - Community Housing Fund: - Mi Casa Program 734,871 450,000 652,929 652,929 500,000 450,000 450,000 450,000 450,000 Transfers Out - Debt Service Fund: - 2014B COPS (Street Improvements)321,544 318,666 318,666 318,666 320,687 317,304 318,820 320,033 320,033 - 2016 COPS (Public Safety Bldg.)447,475 447,475 447,475 447,475 449,525 448,225 446,425 448,225 448,225 - 2020 Refunding COPs 194,123 195,983 195,983 195,983 190,994 192,640 193,437 194,200 194,200 Transfers Out - Mobility Fund: - Diesel Buses (2) 200,000 200,000 200,000 200,000 200,000 - - - - - Electric Buses (2) - - - - - 2,624,000 - - - Transfers Out - Fleet Maintenance Fund: - 2020 COPs (Fleet Maintenance Bldg.)197,204 193,002 193,002 193,002 193,825 195,612 196,348 196,048 196,048 - 80/20 Match on Grant for Lifts 201,562 - 256,000 256,000 240,000 - - - - Transfers Out - Equipment Replacement Fund: - Police Dept. Take-home Vehciles and Equipment 505,922 - - - - - - - - - Dump Truck/Road Widener/Roller 316,163 316,163 316,163 - - Armored Rescue Vehicle - 336,375 - - 336,375 - - - - - Snow Plow - - - - 425,000 - 450,000 - - CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2023 2024 2024 2024 2025 2026 2027 2028 2029 Projected Total Other Uses 3,403,174 3,076,151 3,198,705 3,198,705 3,514,153 4,938,158 2,786,718 2,362,145 2,384,754 Total Expenditures and Uses of Funds 8,277,682 9,839,284 26,824,893 24,316,942 10,600,673 14,488,560 5,706,718 7,292,145 4,864,754 Net Source (Use) of Funds 1,490,206 3,910,716 (10,092,355) (7,824,611) 2,366,327 (4,716,163) 1,968,282 (1,092,145) 1,310,246 Fund Balance, Beginning of Year 14,018,774 2,908,167 15,508,980 15,508,980 7,684,369 10,050,696 5,334,533 7,302,815 6,210,670 Fund Balance, End of Year 15,508,980$ 6,818,883$ 5,416,625$ 7,684,369$ 10,050,696$ 5,334,533$ 7,302,815$ 6,210,670$ 7,520,916$ Fund Balances Restricted For: Asphalt Overlay 423,144$ 423,144$ 423,144$ 423,144$ -$ -$ -$ -$ -$ Assigned For: Tract G/URA Projects 844,108 2,429,108 1,329,108 1,329,108 2,718,994 2,370,293 1,970,293 2,870,293 2,670,293 Unassigned: . Unreserved 14,241,728 3,966,631 3,664,373 5,932,117 7,331,702 2,964,240 5,332,522 3,340,377 4,850,623 Total Fund Balances 15,508,980$ 6,818,883$ 5,416,625$ 7,684,369$ 10,050,696$ 5,334,533$ 7,302,815$ 6,210,670$ 7,520,916$ CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project # Capital Improvement Projects 2026 2027 2028 2029 Facilities 11029 Building Access Control 82,650 82,650 - - - - - 11033 IT Office Expansion 30,000 30,000 - - - - - 12008 PD Cooling Tower Chemical loop pump 12,000 12,000 - - - - - 14028 Fleet Vehicle Lifts Repair* 320,000 320,000 - - - - - 15042 Monument Signs for Pocket Parks 75,000 75,000 - - - - - 14020 Fleet Maintenance - HVAC / AC 25,000 25,000 - - - - - 14022 ARTF - Roof Repair 140,000 140,000 - - - - - 14025 ARTF - HVAC Separation 170,000 312,000 - - - - - 14027 Fleet Compressor System 40,000 40,000 - - - - - 14029 ARTF Furniture for Facilities 50,000 50,000 - - - 15035 Pool area LED replacement 100,000 100,000 - - - - - 15039 Rec Center additional 8 new cameras 25,000 25,000 - - - - - 15041 Rec Center Furniture 15,000 15,000 - - - - - 13014 Public Works Garage (Planning, Design, Mgt) 600,000 600,000 - - - - - 13015 Public Works Garage (Construction) 4,290,000 4,200,000 3,290,000 - - - - - 15029 Recreation Center Aquatics Deck Repair 2,800,000 800,000 70,000 - - - 15034 Additional Production Lighting and Signage for Stage 100,000 50,000 47,464 100,000 - - - - 14010 Fleet Maintenance EPDM Roof Replacement 460,000 460,000 449,500 - - - - - 14024 ARTF - BAS / HVAC PM 165,600 165,600 165,600 - - - - - NEW PSF Security Systems (access) 155,000 - - - 155,000 - - NEW PSF HVAC BAS 75,000 - - - 75,000 - - 15025 Metcalf Family Cabin (TBD) 70,000 20,000 20,000 - - - - 15036 Picnic Pavilion Design (Fit Court) 35,000 35,000 35,000 - - - - - 15037 barr 150,000 150,000 - 150,000 - - - 15038 Rec Center Building Key Card Access 50,000 62,650 62,650 - - - - - NEW Fleet HVAC Repair and Replacement - - - 120,000 - - - - NEW Rec Center Roof Repairs - - - 10,000 - - - - NEW Rec Center Painting - - - 20,000 - - - - NEW Fleet Wash Bay Lift 300,000 NEW Fitness Area Floor Replacement - - - 110,000 - - - - NEW Rec Center Office Area Expansion - - - 75,000 - - - - NEW Rec Center Surveillance Camera Replacements - - - 60,000 - - - - NEW Town Security Cameras (Avon Station, Pavilion, HAN Park, Courts)- - - 100,000 - - - - NEW PD Commanders Office - - - 30,000 - - - - NEW Public Works Admin and Shop building (design)- - - 250,000 - - - NEW Rec Center Break Room Remodel - - - 15,000 - - - - Parks and Open Space 15043 Swim Area Anchors Nottingham (4) 40,000 40,000 - - - - - - Projected 2024 Completed Projects 2024 Non Discretionary Not-Active Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 2024 Active Rollover Projects 2024 Completed Projects Total Project Budget Discretionary New Projects for 2025: Non Discretionary 2024 Discretionary Not-Active CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project # Capital Improvement Projects 2026 2027 2028 2029 Projected Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 Total Project Budget 21054 Wildland Fire Mitigation* 160,000 160,000 40,000 40,000 40,000 40,000 40,000 34045 Recreation Trail Path Recon. - Lower Athletic Field* 866,000 866,000 - - - - - - 34046 Hurd Lane - Recreation Trail Reconstruction* 205,000 205,000 - - - - - - 34047 Eagle Valley Trail - West Reconstruction* 325,000 325,000 - - - - - - 11025 H.A. Nottingham Park East Improvements** 2,850,000 2,850,000 2,355,863 2,900,000 - - - 31044 Pedestrian Mall Extension 3,200,000 100,000 100,000 100,000 3,000,000 - - - 21064 Park Water Fountain Replacement* 75,000 75,000 71,800 - - - - - 21066 Eaglebend Park Improvements* 550,000 550,000 491,600 300,000 - - - - 21070 Special Events Meridian Barriers 66,983 66,983 - 31,520 31033 Post Blvd Irrigation Repair 150,000 150,000 - - 50,000 50,000 15044 Art Pedestal Repairs and Solar Light Install 75,000 75,000 75,000 - - - - - 21057 O'Neal Spur Park Parking Lot Rebuild* - - - 100,000 - - - - 21027 O'Neal Spur Park Improvements Design 20,000 20,000 20,000 - - - - - 21058 North Restrooms - Nottingham Lake Beach 540,000 - - - - 700,000 - - 21063 Saddle ridge Park Refresh 100,000 100,000 100,000 - - - - - 21069 West Restrooms 60,000 60,000 - - - 700,000 - - NEW Nottingham Park Rec Trail - North (WBCB to Lake Street) 560,000 - - - 100,000 1,200,000 NEW EBCB Realignment I - grading work - - - 20,000 - - - - NEW HAN Pavilion - Remove Rust and Paint - - - 20,000 - - - - NEW Traer Creek Apt - P1 - - - 250,000 - - - - NEW West Avon Preserve Trail Repair 35,000 Streets and Parking 12009 EV Charging Station at PD* 100,000 100,000 - - - - - - 31032 Railing Repairs at VAA 35,000 35,000 - - - - - - 31036 Riverfront/Ped Mall Manhole Repairs 60,000 60,000 - 31043 Tract A DC Fast Chargers (4) 350,000 350,000 - - - - - - 32026 Retaining Wall Repairs - Nottingham Rd. 200,000 200,000 - 32044 Swift Gulch Road - Buffalo Ridge Asphalt Overlay* 673,474 673,474 - - - - - - 34044 June Creek Emergency Access* 327,325 345,709 - - - - - - 33220 Annual Guard Rail Repair* 160,000 160,000 - 40,000 40,000 40,000 40,000 40,000 ` 32030 Avon Road Safety Improvements* (RRFB-2025) 450,000 450,000 300,000 300,000 150,000 150,000 150,000 150,000 32039 US Hwy 6 Safety and Mobility Improvements Project* 4,600,000 4,600,000 4,033,000 1,500,000 - - - - 32046 WBCB River Bridge Deck Repair & Railing Upgrade* 250,000 250,000 201,000 522,000 - - - 32035 Metcalf Road - Retaining Wall Stabilization* 80,000 80,000 80,000 - 100,000 - - - 32037 WBCB - Concrete Repairs* 223,701 223,701 - - 223,701 - - - 32045 Old Trail Road Asphalt Overlay* 789,701 789,701 - 789,701 - - - 2024 Active Rollover Projects 2024 Active Rollover Projects Non Discretionary New Projects for 2025: 2024 Non Discretionary Not-Active 2024 Non Discretionary Not-Active 2024 Discretionary Not-Active 2024 Completed Projects CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL * RED signifies "New or Increased Budget" Project # Capital Improvement Projects 2026 2027 2028 2029 Projected Current Revised Budget 2024 Carryover Updated Cost Estimate 2025 New Additional Budget 2025 Total Project Budget 31034 I-70 Off-ramp Streetlight Repair 50,000 50,000 50,000 - - - - - 31035 Town Wide Retaining Wall Structures Analysis 80,000 80,000 80,000 - 200,000 - - - 31045 Post Blvd. Asphalt Overlay 2,750,000 250,000 250,000 - 2,500,000 - - - NEW Swift Gulch Road - East Asphalt overlay 440,000 - - - - 50,000 400,000 NEW Avon Road Asphalt Overlay 1,558,955 - - - 100,000 2,000,000 - NEW Lake Street / Riverfront Asphalt Overlay 890,000 - - 75,000 850,000 - - NEW Wildridge Road Asphalt Overlay 2,344,000 - - - 100,000 2,500,000 - NEW WBCB - Elementary School to Lake St Asphalt Overlay 650,000 - - - - - 50,000 650,000 New Projects for 2025: Non Discretionary NEW Benchmark Rd Crosswalks (2)- - - 50,000 - - - - NEW RAB5 Post Blvd Bridge Wall Repair - - - 100,000 - - - - Discretionary NEW RAB1 & 2 Avon Rd Concrete and Landscaping Redesign - - - 30,000 300,000 - - - NEW Mobile VMS Sign for Code Enforcement - - - 35,000 - - - - NEW East Beaver Creek Blvd Childcare Bus Stop - - - 150,000 - - - - Drainage 61015 Nottingham Rd Basin 4 Erosion Control 400,000 400,000 - - - - - - 61017 Nottingham Reservoir Repairs 100,000 100,000 100,000 - 200,000 - - - 61016 Puder Ditch Headgate Repair (Design & Const) 675,000 75,000 75,000 25,000 1,000,000 - - - Utilities 11034 Council Chambers AV Improvements 10,000 125,000 - - - - - - 81022 Rec Center AV/WIFI upgrades 65,000 65,000 - - - - - 19011 Recycling Center Upgrade* 110,000 300,000 300,000 - - - - - 21055 Power Line Undergrounding* (part East Park) 120,000 120,000 120,000 - - - - - 81021 Nottingham Park Wi-Fi Access** 150,000 150,000 130,000 - - - - - 81011 Broadband (Connection to Thor and Avon PD)** 125,000 125,000 78,473 - - - - - NEW IT Upgrades Recreation and Fleet - - - 50,000 - - - Total Capital Improvement Projects 38,570,739$ 23,570,468$ 13,081,950$ 7,086,520$ 9,590,402$ 2,960,000$ 4,930,000$ 2,480,000$ Grant Dependent Project New Projects for 2025: Discretionary 2024 Discretionary Not-Active 2024 Completed Projects 2024 Non Discretionary Not-Active 2024 Active Rollover Projects 2024 Completed Projects 2024 Active Rollover Projects 2024 Discretionary Not-Active Original Revised Proposed Actual Budget Budget Budget 2023 2024 2024 2025 REVENUES Taxes 46,696$ 70,135$ 70,135$ 72,700$ Intergovernmental 1,123,502 1,126,000 1,126,000 294,000 Charges for Services 213,257 309,452 349,275 379,869 Fines and Forfeitures - - - - Other Revenues 102,130 145,611 145,611 145,611 Total Operating Revenues 1,485,585 1,651,198 1,691,021 892,180 Other Sources Transfers In from General Fund 1,300,000 1,500,000 1,500,000 1,500,000 Transfers In from Capital Projects Fund 200,000 200,000 200,000 200,000 Total Other Sources 1,500,000 1,700,000 1,700,000 1,700,000 TOTAL REVENUES 2,985,585 3,351,198 3,391,021 2,592,180 EXPENDITURES Administration 385,666 272,031 272,031 367,342 Transit Operations 2,505,693 2,745,249 2,745,249 1,791,954 Washbay 240,429 225,851 225,851 287,168 Mobility Programs 339,450 602,757 602,757 367,116 Parking Management - - - - TOTAL EXPENDITURES 3,471,238 3,845,888 3,845,888 2,813,580 NET SOURCE (USE) OF FUNDS (485,653) (494,690) (454,867) (221,400) FUND BALANCES, Beginning of Year 1,382,370 1,098,870 896,717 441,850 FUND BALANCES, End of Year 896,717$ 604,180$ 441,850$ 220,450$ Fund Summary MUNICIPAL SERVICES Mobility Enterprise Fund #52 Revised Proposed Actual Budget Budget 2023 2024 2025 REVENUES Intergovernmental -$ -$ -$ Charges for Services 1,930,012 1,851,594 2,123,939 Other Revenue 29,258 - - Total Operating Revenues 1,959,270 1,851,594 2,123,939 Other Sources Transfers-In from General Fund 200,000 155,000 - Transfers-In from Capital Projects Fund 398,766 193,002 193,825 Total Other Sources 598,766 348,002 193,825 TOTAL REVENUES 2,558,036 2,199,596 2,317,764 EXPENDITURES Public Works: Fleet Maintenance 2,190,900 2,180,493 2,288,399 Total Operating Expenditures 2,190,900 2,180,493 2,288,399 NET SOURCE (USE) OF FUNDS 367,136 19,103 29,365 FUND BALANCES, Beginning of Year 512,200 879,336 898,439 FUND BALANCES, End of Year 879,336$ 898,439$ 927,804$ Fund Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 970.748.4004 eric@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Eric Heil, Town Manager RE: Budget Retreat Supplemental Materials DATE: October 18, 2024 SUMMARY: This report provides supplemental materials for Council’s Budget Retreat on October 18, 2024. 2025 DEPARTMENT GOALS: Attached is an updated version of the 2025 Department Goals that incorporates direction from the October 8 Council meeting. I recommend that 2025 Department Goals are reviewed with the new Council in Q1 of 2025. Several goals will require a strong community engagement process. Staff will provide additional details on the community engagement process for Council when Staff is able to proceed with such projects. RECREATION CENTER FEES: Staff will present increases to admission fees for the Avon Recreation Center. Avon has been slow to raise admission fees over the last five years, especially for Avon residents. Michael Labagh and I believe admission fees can be raised for all users while remaining affordable and competitive with other public recreation facilities. The proposed admission fee increases are estimated to generate an additional $166,000 in revenue. FLEET: Fleet has dramatically increased revenues with a combination of building a customer base and increasing efficiency. Fleet implemented baseline billable hours for mechanics along with a bonus program for mechanics when exceeding the baseline billable hours. At the same time, Fleet has improved its service level and customer satisfaction such that there is consistently more vehicle maintenance work to be performed. Fleet is on track to exceed $3 Million in revenues for 2024, which is more than double the total revenues in 2019. Fleet now operates in the black and does not require a subsidy transfer from the General Fund. A table showing Fleet Revenues since 2018 is provided below. Overall, I believe Staff is presenting a balanced and conservative budget. Paul, Patty, Ineke and the Department Directors were very professional with trimming expenses everywhere possible. The General Fund revenues will be reduced by an estimated $500,000 if the Use Tax ballot question passes. My recommendation at this point is to plan to review the budget with the new Council in early 2025 to determine the best approach to adjust the budget if the Use Tax ballot question passes. Thank you, Eric ATTACHMENT A: Revised 2025 Department Goals 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 1 of 9 Town of Avon 2025 Department Goals This document presents specific goals to be completed, or substantially completed, during 2025. The goals are identified by town departments and/or divisions.  Quarterly updates will be provided by department directors and managers.  Town Council will have an opportunity to review the information and provide direction on any revisions, deletions, or changes in priority.  The goals provide a foundation for organizing and scheduling Staff work as well as scheduling reports, work session and action items for Council meeting.  The list is not comprehensive in nature and there will be ample opportunity to review and discuss other high-level priorities set by Town Council, including but not limited to housing, water, childcare, climate action, US Post Office and railroad monitoring. 2025 Department Goals General Government GENERAL GOVERNMENT COMMUNICATION & MARKETING 1. Digitize and Archive Photo and Video Content on DVDs & VHS Cassette: Town staff has an abundance of video and photo assets on VHS cassette and DVD dating back to the 1980s. Staff will create a digital archive of this content that will both allow the content to be easily viewable and usable for marketing purposes. 2. Ensure Compliance with HB21-1110: HB21-1110 requires ADA compliance from municipal websites by July 1, 2025. Currently, most content and images on the website are in compliance, and new documents uploaded to the website have been remediated. However, the website has over 180,000 pages of PDF documents dating back to1978 that require remediation. 3. Implement Web Cameras in Nottingham Park: Based on data collected from peer communities, Avon will launch two web cameras in Nottingham Park – both mounted on the Avon Pavilion. One will face Nottingham Lake and the other will face Nottingham Park. The live stream of these cameras will be linked to the Avon.org and Discover Avon websites. CULTURE, ARTS & EVENTS 4. Build Capacity in Art Guild at Avon: Support and collaborate with the Vail Valley Art Guild to build their organizational capacity through communication, information, and resource sharing, measuring current programs and activities, and fine-tuning processes and productivity. Develop and implement 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 2 of 9 tactics to accurately reference, measure and track contractual deliverables for usable data collection and decision making, such as number/type of workshops, attendance, expense, revenue generation, etc. Identify venues and develop timelines for thoughtful and impactful programs and activities. Through a strategic alliance collaborate on identifying grant funding to further VVAG, CASE and Town goals. 5. Culture and Arts PlanStrategic Plan: Conduct an inclusive community stakeholder process to develop a Culture and Arts Plan to present to Council for adoption. The community stakeholder process will involve all existing non-profits and community groups which support culture and arts in the Avon region. Utilize the grant award from the National Endowment for the Arts to retain consulting services to assist with developing the Culture and Arts Plan. Research similar culture and arts plans, programs and facilities in other communities. The CASE Committee will serve as the primary committee to review drafts of a Culture and Arts Plan and will recommend a complete draft Culture and Arts Plan to Council. Write and release a Request for Proposal (RFP) to hire an experienced cultural and arts planning firm to engage with the community on key designs and plans. Collaborate with our partners at Art Guild at Avon (VVAG) to curate a diverse group of stakeholders (residents, artists, arts organizations, and businesses) forming an Ad Hoc Advisory Committee to participate in the strategic planning process. Develop the Ad Hoc Advisory and public meetings date/locations/times, topics, agenda, and packet materials. Continue to gather and study peer communities cultural/arts strategic plan documents and implemented/successful activities, programs, installations, buildings and/or cultural centers, etc. to ensure successful strategies without redundancy. If the successful application submittal results in grant funds being awarded by the National Endowment of the Arts, these funds will be used to engage with a firm and conduct bilingual community engagement. 6. Community Arts Facility: Liaison with CASE Committee, Planning & Zoning, Downtown Development Authority, Health & Recreation Committees and VVAG to advance the discussion, planning and development of the Old Fire Station site into a Community Arts Facility. Determine strategies and timeframes for developing concepts to into the Culture & Arts Strategic Plan by collaborating with the firm engaged to draft a Strategic Plan, as well as an Ad Hoc Advisory Committee, CASE and members of the VVAG. This includes engaging architect for design concepts, programming concepts, expense and revenue generation models, and community engagement. 7.6. Selfie Heart Project: Identify location in Nottingham Park, Main Street Mall or other Town Corecore location for a large heart shaped cut out structure (“selfie-heart project”) in metal, wood, or other sustainable and low maintenance material. Brightly colored and designed with the intent of engaging residents and visitors to take photos creatingthat create shareable moments and social opportunities. The location selection, design criteria guardrails, budget development and Planning & Zoning review and guidance would be done in 2025 for an early summer 2026 installation. 8.7. Ice Sculptures on Main Street Mall (MSM): Continue research and identify locations along the MSM appropriate for temporary ice sculpture installations which encourage public engagement, are decorative and/or themed, lit at night, self-explored, and designed to last a minimum of 14-days. The locations selection, design guardrails and budget development would be done in spring/fall 2025 for installation in January or February 2026. This could be a support feature for Fireworks in Avon in January 2026. 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 3 of 9 9.8. Nottingham Family Historical Ranching Collection: Collaborate with Community Development Department to determine an appropriate location for placement of historical farm and ranching equipment and structures in a public park or plaza and develop content for interpretive and education information. Research and work alongside Community Development regarding Tamra Underwood Nottingham’s collection of antique (old) farm equipment and coal shed which need to be moved by December 2026, to determine interest in relocating these artifacts/structures to Nottingham Park or other areas in Town. 9. Mural: Continue the program to commission an artist to install one mural per year in Avon. 10. Recycled Material Art Project: Commission a small sculpture project using the left-over aerosol cans from the 2024 Avon Elementary School mural project. This could be a project in partnership with the Art Guild at Avon and commissioning a member artist and displayed in a strategic location. SUSTAINABILITY 11. Avon Composting Program: Research the feasibility of a municipal-run composting center, develop a residential curbside composting program, and explore using Avon-based infrastructure to apply for a USDA grant for a restaurant composting program. An objective of the Climate Action Plan is to divert 80% of organic waste materials from the Eagle County landfill by 2030. Research composting programs in peer communities and propose a composting program for residential and restaurant organic waste generators. This goal directly contributes to the Climate Action Plan’s objective of diverting 80% of organic materials from the landfill by 2030. 12. Climate Action Investment Matrix Refinement: Complete any unfinished aspects of the Climate Action Investment Matrix from 2024, refine the existing work, and develop a long-term data management workflow. Present the comprehensive Matrix, including policy reviews, financial investments, and return on investment for each decarbonization strategy, to Council. 13. Biochar Pilot Program Concept Design: Revive the concept design of the biochar pilot program, which aims to use wood collected through Town clean-up efforts to enhance natural climate solutions. Leverage the consulting grant by the National Renewable Energy Laboratory (“NREL”) at the Department of Energy awarded to Avon in 2024 and collaborate with the Climate Action Collaborative (“CAC”) to explore pyrolysis for woody materials and biosolids. The pilot program design is expected to be presentable in late 2025. 14. Single Use Plastic Ban: Research single use plastic bans in peer communities and present options for a single use plastic ban in Avon for Council consideration, including community outreach, education and implementation plan. Plastic Bottle Ban Ordinance: Establish an ordinance to ban single-use plastic bottles in Avon, following the example of other mountain towns such as South Lake Tahoe and Breckenridge. This goal involves policy research, assessment of local context, stakeholder engagement, outreach & education campaign planning, and conducting council work sessions to develop the ordinance. 15.14. PV & Battery Design for Swift Gulch Campus: We are planning a comprehensive PV & Battery design of the entire Swift Gulch campus, which includes three buildings—ARTF, Fleet, and the new Garage. The goal is to maximize the use of PV solar and battery storage across the campus and 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 4 of 9 help the campus manage the cost of electricity and become grid-independent in the face of emergencies. This study will involve collaboration with Active Energies, establishing agreements with Holy Cross Energy, and consulting with energy engineers and experts from CORE and REG Engineering. TOWN CLERK 16.15. Renaming Benchmark Reservoir Nottingham Lake: The lake located in the center of Harry A. Nottingham Park, in the center of the town of Avon, has been known locally as Nottingham Lake since it was created in 1979. However, in 2018, it was brought to the attention of the Town of Avon and the United States Board on Geographic Names that on official documents, the lake is identified as Benchmark Lake Reservoir. The Town Clerk will work with the Colorado Geographic Naming Advisory Board to rename Benchmark Lake Reservoir as Nottingham Lake and will also work to rename Nottingham Reservoir to avoid confusion with Nottingham Lake. 17.16. Colorado Open Records Act Tracking Software: The Town Clerk’s Office received 35 Records Requests in 2022, 39 in 2023, and 39 in the first half of 2024 which indicates an increase in requests. Currently, the process to respond to petitioners of Colorado Open Records Act (“CORA”) requests is done manually. The Town Clerk will research tracking software to standardize the process of responding to CORA requests received, to better monitor and control the processes involved through the potential use of such software. Staff will collaborate with the Police Department’s Records Division to better understand how many Colorado Criminal Justice Records Act (CCJRA) requests they receive to better understand efficiencies that could exist between CORA and CCJRA requests. 18.17. Continued Research of Agenda Management Software and Workflow for Meeting Packet Preparations: The Town Clerk will continue research of the CivicClerk Agenda Management Software which safely manages agendas, generates minutes, and tallies votes by Councilors. Staff will look at the software with a new lens and assess if it would help with compliance of the HB21- 1110 Digital Accessibility requirements. 19.18. Avon Liquor Code Amendment Limiting Temporary Displays and End Caps: The Town Clerk will seek to pass an Avon Liquor Code amendment to Chapter 5, Title 5.08 (Liquor Licenses) to limit the use of temporary displays and aisle endcaps at fermented malt beverage and wine retailer off- premises licensees, [retail liquor stores], and [liquor licensed drug stores]. FINANCE 1. Fiscal Analysis Update: In 2022 EPS prepared a study for the Town – a Peer Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate Cost of Ownership. The updated 2022 Study will continue to inform staff, elected officials, and interested residents on Avon’s revenue, tax and fee levels compared to other areas. 2. Review Town Financial Policies: Review and update all financial policies including the “procurement policy” for the Town. 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 5 of 9 3. “IF PASSES IN NOVEMBER” Implementation of the Use Tax on Construction Materials: Staff will work with Community Development on implementing a Use Tax and develop procedures and policies for Use Tax on Construction Material project audits. INFORMATION TECHNOLOGY 1. Redundant Internet Service: Install SD-WAN appliance to combine the two existing internet service providers into a single, unified connection, to create redundant support for internet service and continuous internet service and connection if one internet service provider experiences service disruption. HUMAN RESOURCES 1. Enhance Education and Training Programs and Platforms for Employees: Assess department needs to define and offer education and training opportunities, some of which include topics addressing leadership, legal compliance, management, performance review process, conflict resolution, communication in the workplace, time management, and diversity, equity & inclusion. 2. Engage Human Resources Consultant to complete Pay Equity Analysis: Perform a Pay Equity Analysis in order to ensure compliance with the Equal Pay for Equal Work Act (EPWA). 2025 Department Goals Community Development 1. Community Housing Initiatives: Pursue all reasonable efforts to implement Community Housing, including but not limited to the following goals: a. Regional Housing Authority: Implement next steps in exploration of Regional Housing Authority. b. Avondale Apartments Construction [Carryover from 2024] : Complete entitlements, construction drawings, and secure funding. c. Slopeside Apartments [Carryover from 2024]: Complete entitlements, and secure development team. Obtain grant(s) for construction if necessary. d. East Avon Preserve [Carryover from 2024]: Facilitate due diligence process for exploring a housing project accessed off Wagon Trail Road. Includes water tank planning. e. Evaluate Avon Development Code for Housing [Carryover from 2024]: Review existing high density residential zoning and propose revisions which are more efficient and cost effective for development of housing, including density and building height; evaluate development review process to determine if expedited review process for Community Housing is viable. 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 6 of 9 f. Revisit Inclusionary Zoning and Available SFEs [Carryover from 2024]: Explore potential policies that may allocate or prioritize a portion of the remaining available Single-Family Equivalent (SFE) water supply to Community Housing projects. g. Update Mi Casa Avon Program: Update the program guidelines, including the maximum funding amounts for deed restriction purchases. f.h. Mobile Home Park Protections: Research mobile home park protection to preserve existing workforce housing in Avon and present research and potential options for action to Council. 2. Sun Road Redevelopment: Promote and facilitate redevelopment of the Sun Road Redevelopment area that includes Community Housing, retail and public services and a new regional transit hub. 3. Water Allocation Management [Carryover from 2024]: Import all Single-Family Equivalent (SFE) water allocation data into Town of Avon Geographic Information System (GIS). Establish protocols for updates and ongoing internal management of data. 4. Park Planning [Carryover from 2024]: Retain a consultant to conduct initial conceptual planning for all public park areas in Town. This was originally planned for only Village (at Avon) parks. 5. Main Street Pedestrian Mall Design: Support final planning and design of Mall extension across Lake Street, implementing phase of La Zona. 2025 Department Goals Recreation 1. Redevelop Department Standard Operating Procedures (S.O.P.): Create and/or modify standard operating procedures for each division of the Recreation Department. An up-to-date S.O.P. document for each division will ensure best/standard practices are being implemented and will promote consistency, safety, efficiency and communication throughout department operations. 2. Research National Recreation and Park Association (NRPA) standards: Review industry best practices and compare to current processes. Research national accreditation program through the Commission for Accreditation for Parks and Recreation Agencies (CAPRA). 3. Develop Annual Report for Recreation Department: Create an annual report to include an overview and analysis of our facilities, programs and services for the Recreation Department. Present year 2024 report to Town Council before the end of Q1. 2025 Department Goals 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 7 of 9 Police 1. Security Cameras in the Town Core: Install twenty (20) additional cameras throughout the Town Core and Harry A. Nottingham Park to improve security camera coverage to assist with crime investigation and to deter person assaults and vandalism. 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 8 of 9 2025 Department Goals Public Works PUBLIC WORKS >> ALL 1. Monthly GIS Newsletter Program: The monthly GIS newsletter will be established to increase awareness of GIS capabilities and applications. It will also feature updates on current GIS projects and highlight how employees can leverage GIS to enhance their work. This initiative aims to boost GIS literacy, encourage collaboration, and generate new ideas for GIS applications within the town. 2. Asset Management Program: Many municipalities have an Asset Management sector. The newly positioned Asset Manager will develop and implement policy and strategy to collect, analyze, and report on data used to support complex risk-based decisions and make recommendations. PUBLIC WORKS >> ENGINEERING 3. Update Pavement Management Program: The Town owns and manages 24 centerline miles of roadway. Pavement conditions of these roadways have been monitored with visual assessment and managed on an as-needed basis. For 2025, Engineering will perform a complete update of the road conditions assessment and develop a comprehensive management plan and schedule for budgeting overlay and repair of the roadway infrastructure. 4. Redesign of Avon Road Round-About One: Prepare and present ideas for redesign of Round- About One on Avon to Avon Planning and Zoning Commission and Council. 5. Harry A. Nottingham Park Irrigation: Retain a consultant to design new irrigation system for HAN Park which incorporates water conservation goals. 3.6. Eagle River Water Quality Improvements: Review the water quality assessment by Eagle River Coalition to determine the feasibility of water quality improvements in or near Avon and present options for water quality improvements to Council. PUBLIC WORKS >> MOBILITY 7. Micro-Transit Pilot Program: Micro transit solutions are improving rider’s experience by offering small-scale, on-demand public transit services. Adding a micro transit (on demand) service to Avon’s current fixed routes and schedules will enhance our service and extend the reach of transit in town. Staff have secured a $40,000 planning grant for route expansion and will use it to plan this Pilot program. Staff will research private partners that offer a turnkey program. Mobility will seek grant 2025 Department Goals September 9, 2024 October 18, 2024 DRAFT Page 9 of 9 opportunities to fund this project and expect to have it implemented by the beginning of the 2025- 2026 ski season. PUBLIC WORKS >> FACILITIES 8. Feminine Products/Changing Stations: Install feminine product dispensers and diaper changing stations in restrooms and locker rooms where feasible. 4.