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TC Packet 04-23-2024_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA (updated 04/23/24) TUESDAY, April 23, 2024 MEETING BEGINS AT 5:00 PM Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom Zoom registration is on the header at Avon.org AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1.CALL TO ORDER AND ROLL CALL 2.APPROVAL OF AGENDA 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Council approval. 5.BUSINESS ITEMS 5.1. Presentation: Eagle Vail Trail Extension (Vail Valley Mountain Trails Alliance (VVMTA) Executive Director Ernest Saeger) 5.2. Planning & Zoning Commission Candidate Interviews and Appointments (Community Development Director Matt Pielsticker) 5.3. Presentation: Recreation Department Updates & Harry A. Nottingham Park Improvements (Recreation Director Michael Labagh) 5.4. Presentation: Avon Community-Wide Green House Gas Inventory (Sustainability Coordinator Charlotte Lin) 6.CONSENT AGENDA 6.1. Approval of April 9, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 7.WRITTEN REPORTS 7.1. Draft April 9 Health & Recreation Committee Meeting Minutes (Recreation Aquatics Superintendent Kacy Carmichael) 7.2. Monthly Financials (Senior Accountant Dean Stockdale) 7.3. Quarterly RETT Report (Financial Analyst Chase Simmons) 7.4. Quarterly ¡Mi Casa Avon! Program Update (Housing – Long Range Planner Patti Liermann) 7.5. First Quarter 2024 Department Goal Update (Town Manager Eric Heil) 7.6. Biannual Investment Update (Chief Financial Officer Paul Redmond) 7.7. Bi-monthly Sustainability Update (Sustainability Coordinator Charlotte Lin) 7.8. Summary of Signed Letters of Support (Town Manager Eric Heil) 7.9. Draft March 21 CASE Committee Meeting Minutes (Special Events Coordinator Chelsea Van Winkle) 7.10. Food Truck Program Follow Up (Special Events Coordinator Chelsea Van Winkle) 8.MAYOR AND COUNCIL COMMENTS & MEETING UPDATES 9.ADJOURN Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater _____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. 970-748-4413 matt@avon.org TO: Honorable Amy Phillips and Council members FROM: Matt Pielsticker, Community Development Director RE: Eagle Vail Trail Extension DATE: April 10, 2024 SUMMARY: A presentation regarding the Eagle Vail Trail extension will be provided by Ernest Saeger, Executive Director of the Vail Valley Trails Alliance (“VVTA”). A small portion of the trail extension passes through the Town of Avon, above Frontgate and the Ascent projects. There will be an opportunity for questions following the presentation. TRAIL INFORMATION: The Eagle Vail Trail was constructed 15 years ago. It is a soft surface, multi-use, non-motorized trail, primarily serving the Eagle Vail community. The trail connects to Paulie’s Plunge out of Beaver Creek. More recently, the Everkrisp trail was constructed to connect the Eagle Vail Trail with Meadow Mountain in Minturn. This final segment has been discussed for a number of years, and construction to complete the final segment would be considered a large milestone for soft surface trail connectivity in the mid-valley. AVON SEGMENT: Advanced trail planning transpired in 2023, leading to final trail alignment work and outreach to stakeholders. Staff worked collaboratively with the Frontgate development team to secure a permanent easement for trail construction and maintenance purposes. The final segment also travels through a portion of Town of Avon owned property above the Ascent. This parcel was deeded to the Town of Avon in 2010 by the original developers of the Ascent project. The property is zoned for open space and is free from any encumbrances. FINANCIAL CONSIDERATIONS: No funds are being requested for the completion of the Eagle Vail Trail. MAINTENANCE: The Town of Avon will not be responsible for trail maintenance. A Professional Service Agreement (“PSA”) with VVMTA for ongoing maintenance will be necessary. This is similar to other agreements that VVMTA has with the Town of Eagle and Eagle County Open Space for other trail maintenance obligations in the valley. REQUESTED DIRETION: No direction is being sought. Thank you, Matt ATTACHMENT: Powerpoint Presentation EagleVail Trail Extension About Us Mission: ●To connect our community to the outdoors through sustainable recreation Action: ●Advocates for soft surface trails ●Manages trail stewardship programs ●Maintains and builds trails ●Coordinates and trains volunteers ●Educates trail users ●Create opportunities to access the outdoors Our Work ●Adopt A Trail ●Trail Ambassadors ●Soul Dirt ●Trail Conservation Crew EagleVail Trail History ●Built in 2009/10 ●Forest Service Crew Funded by EagleVail ●Special Use Permit to Maintain It Existing Social Trail(s) ●Crossing 25 Private Properties ●Well Established & Used in Sections Existing Social Trail EagleVail Trail Existing Social Trail(s) ●Crossing 25 Private Properties ●Red = Social Trails ●Yellow = Proposed Alignment Proposed Alignment ●6 Land Managers ●1.64 Miles ●+161’, -395’ (East to West) ●3-4% Avg. Grade ●Non-motorized, multi-use natural surface trail open to foot, horse, and bikes. ●Blue/Green difficulty level. Land Managers ●EVMD ●Forest Service ●Frontgate ●Town of Avon ●River Oaks ●Aidan Group ●Vail Resorts Town of Avon Vail Resorts AvonAvonAvon Frontgate Forest Service EVMD EVMD Aidan Group River Oaks Timeline ●Planning = Multiple Years: Community & Land Manager Conversations ●Fall 2023: Field Alignment ●Spring 2024: Environmental Review (NEPA by the Forest Service) ●Late Summer/Fall 2024: Project Begins ●Spring/Summer 2025: Project Complete Project Execution ●VVMTA Trail Conservation Crew ●VVMTA Volunteer Events ●Maintained & managed by the VVMTA’s Trail Conservation Crew and Adopt A Trail program 970.748.4413 matt@avon.org TO: Honorable Mayor Amy Phillips and Council Members FROM: Matt Pielsticker, AICP, Community Development Director RE: Planning and Zoning Commission Appointments DATE: April 10, 2024 SUMMARY: There are four (4), two-year terms open on the Planning and Zoning Commission (“PZC”). Six (6) applications were received. Avon Municipal Code (“AMC”) Section 7.12.040 requires “registered electors residing in the County shall be eligible for appointment, but at least five (5) members shall be registered electors of the Town at the time of their appointment to PZC.” The stated composition goal is to strike a balance between lay community and industry professionals, including design professionals. The applicants have been asked to be available for introductions and to answer questions from Council members during the meeting. SOLICITATION: Since February, the Town has continually posted the opening on Avon.org/jobs as well as the Vail Daily job classifieds. A press release, social media posts, and ongoing paid advertisements in the Vail Daily have been active. The solicitation included a questionnaire for applicants to fill out and the responses are attached (“Attachment A”) to this report with other submittal items. PZC COMPOSITION AND APPLICANTS: Below is a summary of the continuing members and applicants, their professions, place of residency and time on PZC if applicable: TERMS ENDING MAY 2024: Name Profession Residency Terms/Notes Bill Glaner Landscape Architect Avon ‘17-’19; Since 5/2022 Tom Schaefer EV Business Develop Avon ½ First Term Kevin Hyatt Business/First Aid Avon ½ First Term [Vacant] [Vacant] [Vacant] Unfilled in 2023 APPLICANTS: Name Profession Residency Gregg Cooper Real Estate Investments Avon Bill Glaner Landscape Architect Avon Kevin Hyatt Business/First Aid Avon Nicole Aranka Murad Immigration Attorney Avon Brian Sipes Architect Vail Nancy Beerman Tashman Retired Avon CONTINUING MEMBERS/TERMS THROUGH MAY 2025: Name Profession Residency Terms/Notes Anthony Sekinger Construction Avon Since 2/2021 Olivia Cook Housing Specialist Vail Since 5/2023 Brad Christianson Bartender/Server Avon Since 5/2023 OPTIONS: 970.748.4413 matt@avon.org • Fill up to four (4) vacancies: or • Delay (re)appointments until next meeting APPOINTMENT FORMAT: 45 minutes is scheduled for PZC appointments. I recommend the meeting order below. Each applicant should be given five minutes to explain their interest and answer questions. Proposed meeting order: Interview Order: • Gregg Cooper • Bill Glaner • Kevin Hyatt • Nicole Aranka Murad • Brian Sipes • Nancy Beerman Tashman Appointment Process: • Town Clerk Distributes Ballots • Town Council Members nominate four (4) persons • Town Clerk Announcement of Voting Results ATTACHMENT: Applicant Information Gregg Cooper 126 Riverfront Lane, 216 Mailing: 448 W. 19th Street, 308 Avon, CO 81620 Houston, TX 77008 Mobile: +1 (832) 216-4710 coopergm@net1.net Summary Shareholder representation, company management, economic growth, international M&A, divestitures, and EBITDA improvement. Fifty countries. Languages: Native English, basic Russian, basic Spanish. Achievements Finance Shareholder Representative for Saudi Aramco to Johns Hopkins International Joint Venture (JHAH) Finance Shareholder Representative for Saudi Aramco to Saudi Aramco Aviation Company Saudi Aramco Investment Committee – Finance, presenter of all investments Saudi Aramco Aviation Company Interim CFO (pre-establishment) Saudi Aramco CFO Program Member Interim CEO / CFO for Mexico aviation company; 14% EBITDA improvement and sale of company Interim CEO CFO for Mississippi lease acquirer raising capital and establishing NewCo Interim CFO for a PE firm acquiring a $160mm revenue subsidiary and establishing NewCo Recent Economic Initiatives • Medical • Aviation • Solar • Hydrogen by-product market • Housing • Education • Traffic Professional Affiliations 73R, LLC Board of Directors, 2002 to present , President 2018 to present Energy Capital, Board of Directors, 2024 to present Eagle County Republican Central Committee Board of Directors, 2023 to present Seasons at Avon, Board of Directors, 2021 to 2024 Denver Academy Board of Trustees, 2011 to 2017, (Finance Committee Chair 2012 to 2013) Education Thunderbird, School of Global Management, with honors The American University, Washington, D.C. Gregg Cooper Mobile: (832) 216-4710 E-mail: coopergm@net1.net Page 2 of 3 Experience Retired May 2024 73R, Family Business Transaction with retail gas company in Weld County, CO Saudi Aramco 2014 – April 2023 Mergers & Acquisitions Advisory Finance Investment Committee stewarding, four transactions per week, three capital investment decisions. Saudi Aramco Johns Hopkins International JV (JHAH) – Shareholder Representative Steward JV and JV C-Suite on behalf of Shareholder to design and achieve growth • Partner negotiations • Board of Managers redesign including independent directors and Partner ownership changes • 15% cost reductions, 45% reduction in access time, safety standards unchanged Saudi Aramco Aviation Company – Finance Shareholder Representative Leading carve-out effort for stand-alone entity. Served briefly as interim CFO. Group Treasury Affiliate Treasury cash optimization and Financial Advisor alignment (Financial Institutions) CBIZ, Financial Advisory Services 2012 – 2014 Head of National Practice Specializing in family-business owning material public holdings • Led National Practice for seventh largest firm • Interim CEO-CFO for a Mississippi lease acquirer raising capital and establishing NewCo • Interim CFO for a PE firm acquiring a $160mm revenue subsidiary. Established NewCo • Facilitated $75mm debt offering Sirius Solutions 2006 – 2012 Director / Practice Lead - Transaction Advisory Service • Interim CEO and CFO for Mexico aviation company leading 14% EBITDA improvement and sale • Transaction advisory practice lead • Twenty-six due diligence and valuation projects in five years • Implemented Lean Six Sigma program yielding $10mm annual EBITDA improvement • Managed quarterly financial reporting process and final Form 10-K/Q reviews for $1B to $80mm revenue public filers; US GAAP, Canadian GAAP and IFRS • Designed $400M revenue CFO organization (carve-out) • Advised oilfield aviation company on US reporting standards in Aberdeen, Lagos, London, and Perth Lyondell Chemical Company 2004 – 2006 Manager • European based – December 2004 to December 2005 • Led European divestiture team evaluating plants and sites to be sold, closed, or those requiring additional capital requirements. Sites included France, The Netherlands, and Brussels. ($4B total assets (2005 values)) Gregg Cooper Mobile: (832) 216-4710 E-mail: coopergm@net1.net Page 3 of 3 Jefferson Wells International 2003 – 2004 Manager • IPO valuation for retail service provider for offering memorandum and public filings • Treasury risk program for a $1B portfolio and refined a risk calculation for a $61B portfolio Enron Corporation 2000 – 2001 Manager • $1.5B hedge book for US / Canada wholesale power, natural gas, coal, weather, and interest rates Exxon Mobil / Exxon Company International 1998 – 2000 MBA Rotational Program • Exxon Sub-Committee member for the ExxonMobil merger, designing US gas marketing strategy • Reviewed operations (>$1B) for Yemen, Angola, Kazakhstan, Russia, California, Guyana, Brazil, Sao Tome, Chad / Cameroon and Nigeria Professional Affiliations 73R, LLC Board of Directors, 2002 to present, President 2018 to present Energy Capital, Board of Directors, 2024 to present GCO Capital, Inc. Board of Directors, 2013 to present Seasons at Avon, Board of Directors, 2021 to 2024 Eagle County Republican Central Committee Board of Directors, 2023 to present Denver Academy Board of Trustees, 2011 to 2017, (Finance Committee Chair 2012 to 2013) Post Oak Community Association Board of Trustees, 2014 Dhahran Tennis Association, Board of Directors 2021 to 2023, Treasurer and League Chair Arabian Kennel Club, Board of Directors, 2015 to 2018, Secretary Education Thunderbird, School of Global Management Masters in International Management Robert D. Foglesong Scholarship Recipient The American University, Washington, D.C. Bachelor of Business Administration, Communications, Law, Economics, and Gover nment, Minor in Soviet Studies Client List Advisory Client List Anadarko Atlas Fluid Controls Bristow Group Cardtronics CITGO Duke Energy Field Services Energy Partners Limited Flotek Global Infrastructure Partners Grant PrideCo Heliservicio Campeche SV Houston Exploration Company Icahn Enterprises Independence Contract Drilling Leap Wireless Marathon Oil Maritime International Merrill Lynch Commodities Microsoft Next Decade, LLC Osyka Oil PSC, LLC PSC Metals Quanex Red Oak RigNet Rockwater Ryan Family Trust Spinnaker Exploration Sterling Construction Washington Mutual WestPoint Home Xtreme Coil Drilling 1) What is your personal history or �meline living and/or working in Avon? 2) What is your current occupa�on? Have you performed work that relates to planning, zoning, development, or design? 3) Have you previously or are you currently serving on other community groups, boards, or commissions? If yes, please provide the name(s) of the organiza�on(s) and approximate dates of �me served. 4) Please tell us why you wish to serve on the Town of Avon Planning and Zoning Commission. 5) What is your “long range” vision for Eagle County? What is your long range vision for the Town of Avon? How does the Town of Avon fit within this larger vision for the area? 6) What are the 2 most important issues currently facing the Town of Avon? 7) Please add any other addi�onal comments that you would like to share. Page 1 of 2 William B. Glaner, PLA 137 Benchmark Road, Unit 612, PO Box 1824, Avon, CO 81620 Cell: 201-841-0781 / Email: wbglaner@gmail.com ______________________________________________________________________________ 03/26/2024 SUMMARY OF QUALIFICATIONS Current and Former Avon Planning & Zoning Commissioner Current Board Member Avon Downtown Development Authority Licensed Landscape Architect since 1988 Avon resident since 2015 PROFESSIONAL ACCOMPLISHMENTS • Currently designing and managing the construction of custom hot tubs and swimming pools for high-end residential, commercial and municipal clients here in Eagle County. • 40 years day-to-day design and construction management experience developing water features, swimming pools, site improvements and feature-rich gardens for high-end residences, multi-family housing and commercial construction. • Excellent track record selling, designing and building million-dollar site work projects. • Extensive experience collaborating with allied professionals and working with design review, zoning, planning and community associations for project approvals. • 26 plus years executive experience as president and owner of design/build companies based in NJ, managed every facet of the business from overseeing accounting, legal, marketing, public relations, human resources, sales and collections. • As a project manager of multi-million-dollar residential, commercial, multi-family and industrial projects, wrote the specifications and managed the demolition, site work, blasting, utilities, steel fabrication/erection, stone masonry, concrete structures, pools, water features, building interiors, carpentry, waterproofing, snowmelt systems and finished landscaping. • Successfully testified and presented designs before multiple boards and jurisdictions. • Prepared feasibility studies, budget projections and financial reports for a variety of projects allowing stakeholders to rely on factual representations of proposed projects. • Selected and orchestrated architectural, legal and engineering teams for multiple projects. • Routinely accommodated design changes, controlled costs and maintained schedules. • Sales and technical consultant for developers, masons and hardscape contractors. • Experienced in commercial and residential real estate site selection, site improvements, design, leasing and sales. • Personally designed, managed and built numerous houses, apartments and guest houses. WORK HISTORY • Design and Construction Manager, Maximum Comfort Pool and Spa, Inc. Vail, CO (2015 – Present) Page 2 of 2 • Owner/President, WBG Landscape Design, LLC (Design & Management Company) Franklin Lakes, NJ (2011-2015) • President, Land Concepts, Inc. (Design & Management Company) Franklin Lakes, NJ (1989-2011) • Licensed Real Estate Salesperson, CB Snyder Industrial Realty Paramus, NJ (1987-1989) • Landscape Architect/Sales, CLC Landscape Design, LLC (Design Build Company) Ringwood, NJ (1982-1987) • Carpenter, Framing Unlimited, Inc. (Worked during college to pay for tuition and skiing) Park Ridge, NJ (1980-1982) • Ski Instructor, Hunter Mountain Resort Hunter, NY (1978) EDUCATION & AWARDS • Currently licensed landscape architect in CO #1092 • Previously licensed in NJ and NY (1988 and 1994 –2015 respectively) • Previously CLARB certified with national landscape architecture licensure reciprocity • NY/NJ Port Authority Regional Alliance, Construction Management Certification • Rutgers University, BS in Landscape Architecture (1982) • Received professional awards from the ASLA, APA, APSP and NJLCA. • Attended over forty years continuing education conferences and seminars. SKILLS • Proficient with approval processes including DRB, planning, zoning and permitting practices in mountain resort communities. • Experienced in sustainable landscape and site work best management practices. • Influential expert witness with technically challenging projects. • Respected technical writer and construction process innovator. PERSONAL • Currently live and own a residential unit in Seasons at Avon. • Previously rented houses and condominiums throughout Avon prior to purchasing. • Recently assisted writing Avon’s landscape ordinance with more sustainable practices. • Outgoing and personable with a competitive team-building management style. • Creative problem solver • LinkedIn: William B. Glaner REFERENCES • Available upon request 1 Subject:FW: P n Z commission From: Kevin Hyatt Sent: Friday, March 29, 2024 3:20 PM To: Matt Pielsticker <mpielsticker@avon.org> Subject: P n Z commission Hello Matt. I would like to reapply for the PCZ . I do enjoy being a part of the team. We have a great community and I want it to continue to grow and adapt to the fullest potential that is possible. Kevin Hyatt Direct First Aid N I C O L E A R A N K A M U R A D Telephone: 303-746-3271 Email: nicoleamr@comcast.net IMMIGRATION EXPERIENCE____________________________________________________________ Murad & Murad, P.C., Boulder, CO May 2007 to Present Founder, Co-Managing Partner • Focuses exclusive on U.S. immigration and nationality law with an emphasis on removal defense, family unification, and visas for victims. • Provides experienced immigration legal representation to her clients before the U.S. Citizenship & Immigration Services (USCIS), Executive Office of Immigration Review (EOIR), U.S. Immigration & Customs Enforcement (ICE), the U.S. Customs and Border Patrol (CBP). NONPROFIT WORK American Immigration Lawyers Association, Colorado Chapter June 2016 – June 2022 Executive Committee, currently serving as Vice Chair Intercambio Uniting Communities, Boulder, CO June 2013 – June 2019 Board Member Rocky Mountain Immigrant Advocacy Network January 2013 - Present Pro Bono Mentoring Panel EDUCATION__________________________________________________________________ Georgetown University Law Center, Washington, DC Juris Doctor, May 2001, cum laude • Author, “Protecting Privacy and Enabling Pharmaceutical Sales on the Internet: A Comparative Analysis of the United States and Canada,” Federal Communications Law Journal, (Feb. 7, 2001) University of Arizona, Tucson, AZ Bachelor of Science in Business Administration, May 1992, cum laude • Vice President of Public Relations, Minority Student Business Association • Golden Key National Honor Society and Alpha Mu Alpha (top 10% of graduating Marketing class) OTHER WORK EXPERIENCE____________________________________________________________ Clifford L. Neuman, P.C., Boulder, CO Dec. 2005 to April 2007 Associate • Assisted sole practitioner in federal securities matters for corporate clients. • Prepared trademark applications. Wiley Rein & Fielding LLP, Washington, DC Sept. 2001 to May 2003 Associate • Represented wireline and wireless carriers in matters before the Federal Communications Commission. • Advised industry association clients on formulating consensus proposals for broadband regulations. • Represented clients in complaint proceedings; negotiated and prepared settlement agreements. • Assisted satellite clients in obtaining spectrum rights and licenses for earth stations. • Counseled clients involved in merger proceedings, including analysis of proposed regulatory conditions. America Online, Inc., Dulles, VA June 1999 to June 2000 Law Clerk • Supported attorneys in negotiating and drafting broadband access agreements. • Drafted promotional marketing and software license agreements. • Provided corporate counsel guidance on regulatory and Congressional developments regarding Internet access, content regulation, online privacy and e-commerce. e.spire Communications, Inc., National Feb. 1996 to Aug. 1998 National Account Manager, Internet Services • Negotiated comprehensive telecommunications and co-location agreements with Internet Service Providers. • Successfully closed the company’s top revenue commitment for network services. • Received highest company recognition with the 1997 Chairman’s Club Award. Also recognized with the 1997 Highest Percentage over Quota Award. Qwest (formerly US WEST Communications), Denver, CO Aug. 1992 to Aug. 1995 Account Executive, Business and Government Services • Hired into a one-year management-training program to learn all facets of the incumbent Local Exchange Carrier business. • Responsible for generating new revenues of $4,385,000 for voice, video and data applications. • Received company recognition for the excellence with the 1994 President’s Club Award. Fluent in Spanish Member, Virginia and District of Columbia Bars Member, American Immigration Lawyers Association Page 1 of 1 11 April 2024 Planning Department Town of Avon 100 Mikaela Way Avon, Colorado 81620 RE: Letter of interest for open PZC position To whom it may concern, I would like to be considered to serve on the Planning and Zoning Commission for a term beginning in May 2024. My qualifications, interest and availability are explained in the attached answers to questions, and resume. I look forward to answering any questions and speaking about this position in person. Sincerely, Brian Sipes, AIA, LEED AP Sipes Architects page 1 Brian has nearly three decades of mountain architecture experience successfully leading projects ranging from custom residential, hospitality, luxury multifamily lodges, ski and golf support facilities, highly acclaimed LEED Platinum certified environmental learning center and net zero energy workforce housing. He a team-oriented leader able to deliver projects with difficult entitlement scenarios and challenging technical issues under demanding conditions. Environmental design has been his passion ever since co-chairing the local chapter of the Kansas City AIA’s Committee On The Environment in 1993. Brian understands the unique conditions facing small mountain communities and was twice elected to the Avon Town Council; serving as Mayor Pro-Tem during his second term. He also has served on the Eagle River Water and Sanitation District Board, The Walking Mountains Science Center advisory board and currently serves as the Lake Creek Meadows Architectural Control Committee’s consultant architect. EDUCATION Bachelor of Architecture, University of Kansas 1991 LICENSES Colorado Utah AFFILIATIONS American Institute of Architects ERWSD Board 2017-2020 Vail Board of Realtors (Affiliate) Avon Town Council (2002-2010) Avon Planning Commission (1998-2002) US Green Building Council (USGBC) AWARDS 2013 AIA Colorado West Design Award, Walking Mountains Science Center 2012 Mountain Living Magazine Responsible Development Award, Walking Mountains Science Center 2012 Colorado Renewable Energy Society Renewable Energy in Buildings Award – Walking Mountains Science Center 2009 AIA Citizen Architect Award for outstanding service to the community Brian Sipes, AIA, LEED AP President SELECT PROJECT EXPERIENCE Walking Mountains Science Center – Avon, Colorado * LEED Platinum Certified place based natural science learning center Role: AOR, PM and LEED Project Administrator Client: Markian Feduschak, Executive Director, 970.827.9725 Contractor: Travis Bossow, RA Nelson, 970.949.5152 Walking Mountain Educator Housing Beyond Net Zero Energy workforce cohousing Role: Architect Client: Markian Feduschak, Executive Director, 970.827.9725 Contractor: Travis Bossow, RA Nelson, 970.949.5152 Matsuhisa Denver - Cherry Creek in Denver, Colorado * World renown chef Nobu Matsuhisa’s third colorado restaurant Role: Project Manager, Designer and AOR Client: Michael Goldberg, Owner Contractor: Byron Haselden, Haselden Construction Ute Lane Addition - East Vail, Colorado 2,300 sf addition to an existing home in East Vail Role: Architect Client: Berlanti Trust Contractor: Ron Amass, Mastiff Development Sunburst Renovation - Vail, Colorado Major renovation to an existing home on the Vail golfcourse Role: Architect Client: Christina Willson Contractor: Michele Evans, Evans Chaffee Construction Group Manor Vail Lodge Major Renovation – Vail, Colorado * Technically challenging new penthouse units built over existing buildings Role: AOR, Project Designer, Project Manager, Client: Craig Ferraro, East West Partners, 970.845.9200 Contractor: Jim Johnson, GE Johnson, 970.845.0272 *Experience while at previous firm Nancy Beerman Tashman, MA PO Box 1039 Avon, CO 81620 ntashman@mac.com 412-651-7038 ______________________________________________________________________________ EXPERIENCE Health, Wellness and Fitness 2019-2020 Avon Recreation Center; Avon, CO 2012-2018 LA Fitness; Houston, TX and Pittsburgh, PA 2016-2017 Bellaire Parks and Recreation; Bellaire, TX 2015-2017 Chevron Employee Wellness Center; Houston, TX 2007-2012 Perfectly Fit Corporate Services; Pittsburgh, PA 2002-2006 Jewish Community Center; West Bloomfield, MI 2000-2003 Farmington Family YMCA; Farmington, MI Molecular Biology Research 1993-1994 University of Michigan; Ann Arbor, MI 1991-1992 Syntex; Palo Alto, CA 1986-1991 Applied ImmuneSciences; Menlo Park, CA 1982-1986 Zoecon; Palo Alto, CA 1980-1982 Eli Lilly; Indianapolis, IN EDUCATION 1999 University of Michigan; Ann Arbor, MI: MA in Kinesiology 1980 Indiana University; Bloomington, IN: MA in Zoology 1978 Ohio State University; Columbus, OH: BS in Genetics COMMUNITY SERVICE 2022-present Avon Health and Recreation Committee; Avon, CO 2022-present Betty Ford Alpine Gardens, Docent; Vail, CO 2018-2019 Houston ASPCA, Volunteer in Animal Care; Houston, TX 2010-2014 Mt. Lebanon Public Library, Store Volunteer; Pittsburgh, PA 2007-2010 Mt. Lebanon Public Schools, Writers’ Workshop; Pittsburgh, PA 2004-2006 Farmington Public Schools, Nutrition Comm.; Farmington, MI 2001-2006 Farmington Community Pavilion Project; Farmington, MI 1998-1999 Farmington PlayScape Project; Farmington, MI 1) tŚĂƚŝƐǇŽƵƌƉĞƌƐŽŶĂůŚŝƐƚŽƌǇŽƌƟŵĞůŝŶĞůŝǀŝŶŐĂŶĚͬŽƌǁŽƌŬŝŶŐŝŶǀŽŶ͍ 2) What is your current ŽĐĐƵƉĂƟŽŶ͍ ,ĂǀĞǇŽƵƉĞƌĨŽƌŵĞĚǁŽƌŬƚŚĂƚƌĞůĂƚĞƐƚŽƉůĂŶŶŝŶŐ͕ ǌŽŶŝŶŐ͕ĚĞǀĞůŽƉŵĞŶƚ͕ ŽƌĚĞƐŝŐŶ͍ 3) ,ĂǀĞǇŽƵƉƌĞǀŝŽƵƐůǇŽƌĂƌĞǇŽƵĐƵƌƌĞŶƚůǇƐĞƌǀŝŶŐŽŶŽƚŚĞƌĐŽŵŵƵnity ŐƌŽƵƉƐ͕ďŽĂƌĚƐ͕ ŽƌĐŽŵŵŝƐƐŝŽŶƐ͍IĨǇĞƐ͕ƉůĞĂƐĞƉƌŽǀŝĚĞƚŚĞŶĂŵĞ(s) oĨƚŚĞŽƌŐĂŶŝǌĂƟŽŶ;ƐͿĂŶĚapproǆŝŵĂƚĞ ĚĂƚĞƐŽĨƟŵĞƐĞƌǀĞĚ͘ 4) Please tell us ǁŚǇǇŽƵǁŝƐŚƚŽƐĞƌǀĞŽŶƚŚĞdŽǁŶŽĨǀŽŶWůĂŶŶŝŶŐĂŶĚŽŶŝŶŐ ŽŵŵŝƐƐŝŽŶ͘ I've just been appointed to a second term on the Avon Health and Recreation committee. I'm a docent at Betty Ford Alpine Gardens (2022-present). I'm also on the HOA board of Canyon Run (2022-present). I serve as a precinct committee person (PCP) for the Eagle County Democratic Party (2020-present). I'm an enthusiastic resident of Avon, and I'd like to be involved in developing the future of our community. I believe in community service, and this is a way for me to give my time and energy to Avon while developing deeper roots here. My husband and I purchased our condo in Canyon Run in 2016. We moved here full-time in 2019. I'm retired. I don't have any particular relevant experience, just a love of living in Avon. I am a certified Master Gardener (2022) and can provide an amateur opinion on landscaping issues. 5) tŚĂƚŝƐǇŽƵƌ͞ůŽŶŐƌĂŶŐĞ͟ǀŝƐŝŽŶĨŽƌĂŐůĞŽƵŶƚǇ͍tŚĂƚŝƐǇŽƵƌůŽŶŐƌĂŶŐĞǀŝƐŝŽŶĨŽƌ ƚŚĞdŽǁŶŽĨǀŽŶ͍ HŽǁĚŽĞƐƚŚĞ dŽǁŶŽĨǀŽŶ ĮƚǁŝƚŚŝŶƚŚŝƐůĂƌŐĞƌǀŝƐŝŽŶĨŽƌƚŚĞĂƌĞĂ͍ 6) tŚĂƚĂƌĞƚŚĞϮŵŽƐƚŝŵƉŽƌƚĂŶƚŝƐƐƵĞƐĐƵƌƌĞŶƚůǇĨĂĐŝŶŐƚŚĞdŽǁŶŽĨǀŽŶ͍ 7) WůĞĂƐĞĂĚĚĂŶǇŽƚŚĞƌĂĚĚŝƟŽŶĂůĐŽŵŵĞŶƚƐƚŚĂƚǇŽƵǁŽƵůĚůŝŬe to shĂƌĞ͘ Affordable housing is by far the most important issue facing Avon. We should strive to continue to be a diverse community. Parking and traffic flow (vehicular and pedestrian) along with business development tie for my next two issues of concern. I'm a huge fan of living in Avon. I'm interested in serving on this board for several reasons. As a resident, I'm interested in participating in the future path of Avon. I also see serving as a way to deepen my ties to my relatively new home. As a retiree, I have time and energy and believe that I have a responsibility to give back to my community. In my opinion, Eagle County needs to focus on fostering an economically diverse population to survive long-term: affordable housing, excellent public schools, friendly to small businesses. We also need to focus on resiliency and sustainability as we look to a future with a changing climate. Water usage and conservation will only increase in importance. We are blessed with incredibly beautiful natural resources that must be preserved for the future. Avon can fit into this vision with a focus on affordable housing, thoughtful business development and year-round programming opportunities. Continued 970-748-4446 mlabagh@avon.org TO: Honorable Mayor Amy Phillips and Council Members FROM: Michael Labagh, Recreation Director RE: Recreation Department Update & Park Improvements DATE: April 16, 2024 SUMMARY: This report provides a review of completed and planned improvements in the Town parks. BACKGROUND: The Recreation Department presents an overview of the Summer season in the Spring and Fall of each year. Additionally, the Recreation Department keeps an on-going “punch-list” of improvements to the parks that is updated and presented to Council. PLANNING AND IMPROVEMENT TOPIC AREAS: 1. Nottingham Lake Ice Rink – Staff are striving to improve the surface of the ice and are currently researching options for ice conditioning machinery. To improve safe access to the ice rink, Staff are planning on using part of the boat dock for patron entry as we did in 2022. 2. Lower field recreation trail – The recreation trail section is scheduled to be reconstructed between April 29 – June 14. 3. Nottingham Lake aeration – This project is currently being coordinated and will resume at the end of May once the swimming area anchor infrastructure project is complete. Electrical work was completed in Fall 2023 and the remainder of the work is scheduled to be completed May 22, 2024. 4. Swimming area infrastructure – The concrete anchors that hold the swimming area ropes and buoys will be redone May 20-22. This project will be completed in-house through the Public Operations team and collaborating with Beaver Divers Scuba. This infrastructure project will improve the safety and operation of the swimming area. 5. Soft recreation path (between lake and sedimentation pond) – The informal path between the sedimentation pond and the lake has been improved with additional dirt and gravel. Public Operations Staff completed this work in Fall 2023. Staff are tentatively planning to open this path in mid-May to allow the new grass to grow. 6. Avon Elementary School Mural Installation – CASE will select an artist to install a mural on the east side of Avon Elementary School. The art installation will take place between June 17 and July 30. 7. Pocket parks – Site walks are scheduled to be conducted at Saddleridge Park and O’Neal Spur Park in May and June to identify improvements. The redevelopment of the Eaglebend Pocket Park is in progress and the project bid will be released in May. 8. Forest Road 779 – Through a collaboration with the U.S. Forest Service, Wildridge Trail Coalition and Colorado Parks and Wildlife OHV Division, Forest Road 779 road conditions and drainage were improved in the Fall of 2023. 9. Park signage – All park rules signage has been updated to match the style of the Harry A. Nottingham Park signs. All signs will be installed before the end of May. Monument signs for each pocket park and the recreation center have been designed and the Summer installation schedule is being coordinated. 970-748-4446 mlabagh@avon.org Page 2 of 2 10. Park water fountains – All water fountains in Harry A. Nottingham Park and at the two pocket parks are scheduled to be replaced with a new model that includes a bottle filling station, bubbler and dog bowl. The same design of water fountain will be installed at the Eaglebend Pocket Park during the project construction. Project design is complete, and Staff are currently soliciting construction companies to complete the work. 11. Fitness Court location / Picnic shelter design – This project is scheduled to be designed later in 2024 and will be proposed for installation in 2025. 12. East Park Improvements – The design team has been meeting weekly and are currently in design development working towards an infrastructure bid package and solicitation for prefabricated modular restrooms. Skate plaza design is being developed further through the current phase of work. The Avon Skate Coalition continues to work on the grant application process through the Colorado Health Foundation and are pursuing other grant opportunities as well. 13. Main Street Pedestrian Mall - In 2023, Staff implemented a dismount zone on the north park path in Harry A. Nottingham Park. Staff will continue this designation between Memorial Day Weekend and Labor Day weekend, between 9:00 a.m. and 7:00 p.m. Staff are recommending expanding the dismount zone to include the Main Street Pedestrian Mall to improve safety in the area. This designation is supported by the Health and Recreation Committee. OPTIONS: Staff have prepared the following options for Council consideration: Main Street Pedestrian Mall - Dismount Zone Designation Option A: Designate the Main Street Pedestrian Mall as a dismount zone year-round Option B: Designate the Main Street Pedestrian Mall as a dismount zone between Memorial Day weekend and Labor Day weekend. Option C: Take no action and maintain the current mixed-use designation of the Main Street Pedestrian Mall FINANCIAL CONSIDERATIONS: Dismount Zone signage for the Main Street Pedestrian Mall will cost the Town approximately $1,500.00. All other projects referenced above are included in the 2024 budget and/or will be proposed to be included in the 2025 budget. REQUESTED DIRECTION: Council input, direction or confirmation is requested for Staff to complete the park improvements plan for 2024 and 2025. Staff are specifically requesting direction from the Town Council regarding establishing a dismount zone on the Main Street Pedestrian Mall. RECOMMENDATION: I recommend improving community safety and designating the Main Street Pedestrian Mall as a dismount zone year-round (Option A). I propose that Staff monitor any adjustments made during the Summer and provide a follow up report to Town Council in the Fall. Thank you, Michael ATTACHMENTS: Attachment A – Recreation Department Update & Park Improvements Presentation – 04.23.24 Avon Town Council April 23, 2024 WORK SESSION: RECREATION DEPARTMENT UPDATE & TOWN PARK IMPROVEMENTS MICHAEL LABAGH, RECREATION DIRECTOR ATTACHMENT A Avon Town Council April 23, 2024 Recreation Department Update Spring/Summer Update -Facility •Facility closed May 4 -17 •Staff training •Deep cleaning & maintenance •Cardio area painting •Pool light upgrades to LED •Plumbing infrastructure upgrades •ADA Swim Chair Lift •Waterslide stairs refurbishment Avon Town Council April 23, 2024 Recreation Department Update Spring/Summer Outlook -Programming •MVPeeWees Toddler Programming •Expanded summer camp numbers •Adult leagues: Kickball, Sand Volleyball •Swim Instructor & Lifeguard Classes •Swim lessons & swim team •Fitness offerings: Body Composition Scale, outdoor classes Avon Town Council April 23, 2024 Harry A. Nottingham Park •Mother’s Day Flower Pot Decorating •Father’s Day Fun Run •Picnic Shelter Rentals •Pickleball, Tennis & Basketball Programs •Drop-In Open Water Swim •Dunk-N-Dash Duathlon Series •SUPCO Boat Rental Operations; additional pedal boats Avon Town Council April 23, 2024 Harry A. Nottingham Park Avon Town Council April 23, 2024 O’Neal Spur Pocket Park Avon Town Council April 23, 2024 Saddleridge Pocket Park Avon Town Council April 23, 2024 Eaglebend Pocket Park Avon Town Council April 23, 2024 Lower field recreation trail improvements •Construction April 29 –June 14 Avon Town Council April 23, 2024 Nottingham Lake Aeration •Aeration to improve aquatic habitat over the winter •Electrical infrastructure completed Fall 2023 •Installation scheduled for May Avon Town Council April 23, 2024 Swimming area infrastructure •Concrete anchor installation •Rope/buoy installation Work Session: Summer Operations April 23, 2024 Soft recreation path connection •Crushed gravel recreation path installed •Parks crew anticipates opening in mid-May to allow the grass to grow Avon Town Council April 23, 2024 Park signage Avon Town Council April 23, 2024 Park water fountains •Parts difficult to find •Increased filling stations for reusable bottles •Improved accessibility •Project design complete, soliciting construction companies Work Session: Summer Operations April 23, 2024 Fitness Court / Picnic Shelter •Maintain concrete pad, create larger picnic shelter for special event and community rental space •Design in 2024, construct in 2025 Avon Town Council April 23, 2024 Main Street Pedestrian Mall Dismount Zone Designation •Safety & Enforcement Concerns •Complaints received last summer •Consider year-round or seasonal designation •Add signage to area Avon Town Council April 23, 2024 THANK YOU! 970.748.4083 clin@avon.org TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Avon Community-Wide GHG Inventory DATE: April 15, 2024 SUMMARY: One of the Sustainability Department Goals in 2023 was to create an “Avon Greenhouse Gas (GHG) Inventory” with the goal statement: “Avon is working with ICLEI USA (Local Governments for Sustainability) to construct Town of Avon’s GHG Inventory. A GHG inventory identifies the emission drivers, enables climate action, mitigation and adaptation planning according to Avon’s unique profile, and helps monitoring strategies efficiently at the community-wide scales.” The Town of Avon's 2022 Community-Wide Greenhouse Gas (GHG) Inventory Report is the result to the Department Goal, marking a pivotal step in assessing our community's environmental impact as guided by the Climate Action Plan for Eagle County. The report identifies transportation and building energy use as the primary sources of emissions, with a noted 6.44% decrease in emissions from 2019 to 2022. This progress reflects the ongoing efforts to enhance our sustainability practices across various sectors. The inventory, aligned with the latest ICLEI frameworks, sets the groundwork for future action by establishing a detailed emissions baseline, projecting trends, and outlining strategies for substantial reductions by 2030. Council direction is not required. BACKGROUND: The Town of Avon has been at the forefront of climate action since adopting Eagle County’s Climate Action Plan in 2016 (Resolution 16-38), and subsequently embracing the updated goals in 2021 (Resolution 21-14). These updates include ambitious targets to reduce GHG emissions by 25% by 2025, 50% by 2030, 70% by 2045, and 80% by 2050, taking 2014's emissions as the baseline. Avon's active participation in the Climate Action Collaborative and its various working groups underscores our commitment to leading by example. This leadership is crucial in shaping community behaviors around transportation, building energy use, waste management and consumer choices. Focused on seven strategic areas—Buildings, Transportation & Mobility, Energy Supply, Materials Management, Carbon Sequestration, Education & Outreach, and Resiliency—the Climate Action Plan targets interventions where they can have the most significant impact. Our priority is on Buildings and Transportation & Mobility, where the potential for emission reductions is greatest, particularly through beneficial electrification initiatives. In 2022, the establishment of the Sustainability Department was a critical move to quantify Avon's specific contributions to county-wide emissions clearly. One of the Sustainability Department Goals in 2023 was to develop a comprehensive GHG inventory with ICLEI USA. This inventory not only pinpoints major emission sources but also facilitates targeted climate mitigation and adaptation strategies, enhancing our ability to monitor the effectiveness of these initiatives at a community-wide level. Despite challenges and delays in data collection, the process culminated in the completion of the first Avon GHG inventory draft in February, followed by meticulous vetting and proofreading. The Sustainability Department is now pleased to present the final report to Council, demonstrating our dedicated efforts to build a sustainable and resilient Avon. Page 2 of 2 ANALYSIS: The Analysis phase of the Town of Avon's GHG Inventory Report involved a rigorous and comprehensive process to quantify the community's GHG emissions. This critical assessment was guided by the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions and utilized ICLEI’s ClearPath Climate Planner software. The methodology integrated global warming potential (GWP) values from the IPCC’s 5th Assessment Report, ensuring that emissions from different gases were comparably quantified in terms of carbon dioxide equivalents (CO2e). A key aspect of the analysis was the creation of a reverse projection to estimate emissions back to the year 2014, which serves as the baseline year for the Eagle County Climate Action Plan. Since direct emissions data from 2014 were not available to Avon — our detailed GHG inventories only began in earnest in 2023— we employed a statistical approach to extrapolate these historical emissions based on more recent data from 2019 and 2022. The significance of reverse-projecting to 2014 is aligning Avon’s data with the broader goals set by the Eagle County Climate Action Plan. This alignment allows for a unified strategy in regional climate efforts and provides a coherent benchmark against which progress towards the 50% GHG reduction by 2030 goal can be measured. By understanding our starting point more clearly, Avon can tailor its climate action strategies more effectively and set realistic, yet ambitious, annual goals to ensure compliance with both local and regional objectives. This analysis not only substantiates the methods and processes involved in capturing and computing GHG emissions but also reinforces the importance of historical data in shaping future climate policies and actions. Through this diligent analytical work, Avon has established a robust foundation for monitoring its climate impact and steering its sustainability initiatives forward with precision and accountability. Thank you, Charlotte ATTACHMENT A: Report – Avon Colorado 2022 Inventory of Community-Wide Greenhouse Gas Emissions ATTACHMENT A AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Mayor Amy Phillips called the April 9, 2024, Council regular meeting to order at 5:36 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Rich Carroll, RJ Andrade, Lindsay Hardy, Ruth Stanley, and Mayor Amy Phillips. Mayor Pro Tem Tamra Underwood joined the meeting virtually and signed-off at 7:55 p.m. They were joined by Deputy Town Manager Patty McKenny, General Government Manager Ineke de Jong, Town Attorney Nina P. Williams, Town Clerk Miguel Jauregui Casanueva, Avon Rec Director Michael Labagh, Finance Director Paul Redmond, Community Development Director Matt Pielsticker, Planning Manager Jenna Skinner, Development Coordinator Emily Block, Special Events Coordinator Chelsea Van Winkle, Building Official Derek Place, CASE Manager Danita Dempsey, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:36:04 Mayor Phillips initiated the meeting with the Agenda approval process. Councilor Andrade asked for written report 6.1. Food Truck Program to be removed from Written Reports and added as Business Item 5.10. in the Agenda. Without further discussion, Councilor Thuon motioned to approve the Agenda, as amended. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:37:25 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:37:44 Mayor Phillips explained that public comment can be made by participating in the meeting in person, via zoom’s video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and Tim McMahon, resident of Avon, took the podium in person to speak of the future of pedestrian safety on U.S. Highway 6 and his conversation with CDOT representatives on solutions that can be accomplished in 6-9 months to make that roadway safer for pedestrians. Mr. McMahon asked that based on his recent exchanges, Councilors consider having the Town of Avon take over that section of U.S. Highway 6 so that the Town of Avon can gain control speed limits on that stretch of roadway. Councilor Thuon read a public comment text into the record received from Ms. Devon DeCrausaz, resident of Avon and President of the Wildridge Trail Coalition, who stated that AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 2 Robbie and the crew of RPM Construction are as solid and trustworthy as they come. Through Councilor Thuon, Ms. DeCrausaz exemplified the many successes of RPM Construction in the area related to public projects. No other public comment was made in person nor virtually. 5. BUSINESS ITEMS 5.1. Presentation: Holy Cross Energy update on Clean Energy Journey and New Rate Structure (HCE President and CEO Bryan Hannegan) Video Start Time: 00:41:38 HCE President and CEO Bryan Hannegan delivered his presentation related to a Holy Cross Energy update on Clean Energy Journey and New Rate Structure. Councilor Thuon asked Mr. Hannegan if our Valley is an anomaly because of its focus of renewable energy use, and Mr. Hannegan answered it is one of the more innovative communities that is focusing on aggressive renewable energy goals, and he hopes other communities will work in a similar direction. No public comment was made in person nor virtually. As this was a presentation to Council, no motion was made. 5.2. Presentation: Eagle County Conservation District Update (Laura Bohannon, District Manager of ECCD) Video Start Time: 01:07:57 Laura Bohannon, District Manager of the Eagle County Conservation District (ECCD) delivered a presentation on the Eagle County Conservation District’s latest activities. Councilor Thuon asked if Bair Ranch was an ECCD project. Councilor Stanley asked for information about ECCD demonstration gardens and other ECCD projects. Mayor Phillips asked for Town Staff to work with ECCD on the demonstration gardens being rolled out by the Town. No public comment was made in person nor virtually. As this was a presentation to Council, no motion was made. 5.3. PUBLIC HEARING: First Reading of Ordinance 24-07 Amending Chapter 27 of Title 15 the Avon Municipal Code to Update the Exterior Energy Offset Program (Building Official Derek Place) Video Start Time: 01:29:17 Building Official Derek Place delivered a presentation related to the First Reading of Ordinance 24-07 Amending Chapter 27 of Title 15 the Avon Municipal Code to Update the Exterior Energy Offset Program (EEOP). He explained it refers to exterior items of a home, and nothing interior, for commercial construction, above 6,000 square feet. He fielded questions from Council on the ordinance, including the fee structure. Mayor Phillips opened the floor to the public hearing and Bryan Hannegan with Holy Cross Energy took the podium in person and asked for Council to consider mandatory battery storage when adding photovoltaic to make it more impactful. Ms. Gina McCrackin with the Climate Action Collaborative took the podium in person to remind Council of the 2030 collective climate action goals for Eagle County and the importance of EEOP regulations. AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 3 Ms. Kim Schlaepfer with the Climate Action Collaborative took the podium in person to speak of the ambitious goal of 50% reduction of emissions by 2030 and noted this ordinance is essential to move it forward. She added it will be hard to meet this target even with the Ordinance’s passage. Tim McMahon, resident of Avon, took the podium in person and asked questions about fees related to the Ordinance. He asked if there is a way to find out which companies will be out of compliance in future developments. August Hasz, technical consultant for this project, took the podium virtually to speak of fees related to the Ordinance and make himself available to answer any technical questions from Council. No other public comment was made in person nor virtually. Councilor Andrade inquired on maintenance costs and lifespan of photovoltaic systems. He further asked what the consequence is if the photovoltaic systems fail, and if there should be a replacement requirement for failures. Councilor Thuon suggested mandatory photovoltaic requirements for new builds with battery storage fire mitigation strategies. Councilor Stanley asked the difference between photovoltaic installation and the fees charged under the calculator. She also asked questions related to snowmelts in Avon and noted that efficient designs can make this program less costly. Mayor Pro Tem Underwood wondered if mandatory photovoltaic solutions with storage might limit future creativity to reduce energy consumption. She added that goals in the ordinance should be more aggressive than 50% reduction. Mayor Phillips suggested that staff create an example for Councilors of how this ordinance would impact a project to better understand its function and cost. After deliberations, Councilor Carroll motioned to continue the first reading of Ordinance 24- 07 to May 28, 2024, directing staff to update the report to include a hardship clause, EEOP of 50%, 75% and 100%, battery storage requirements, and more incentives instead of fees in lieu. Mayor Pro Tem Underwood seconded the motion. It was approved unanimously with a 7-0 vote. Mayor Phillips declared a 5-minute break from 7:55 p.m. to 8:00 p.m., at which time Mayor Pro Tem Underwood ended her virtual attendance to the meeting. The meeting was reconvened at 8:01 p.m. 5.4. PUBLIC HEARING: Second Reading of Ordinance 24-05 Amending Section 15.08.140 of the Avon Municipal Code Regarding issuance of Grading Permits (Community Development Director Matt Pielsticker) Video Start Time: 02:55:35 Community Development Director Matt Pielsticker delivered a presentation related to the Second Reading of Ordinance 24-05 Amending Section 15.08.140 of the Avon Municipal Code AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 4 Regarding issuance of Grading Permits. Mayor Phillips opened the floor to the public hearing and no public comment was made in person nor virtually. Without deliberations, Councilor Carroll motioned to approve the second reading of Ordinance 24-07. Councilor Hardy seconded the motion. It was approved with a 5-0 vote of those present, with Councilor Stanley outside of the room at the time of voting. 5.5. PUBLIC HEARING: Second Reading of Ordinance 24-06 Sales Tax Exemption on Hygiene Products (Chief Financial Officer Paul Redmond) Video Start Time: 02:57:25 Chief Financial Officer Paul Redmond introduced the topic of the Second Reading of Ordinance 24-06 Sales Tax Exemption on Hygiene Products. Mayor Phillips opened the floor to the public hearing and no public comment was made in person nor virtually. Without deliberations, Councilor Hardy motioned to approve the second reading of Ordinance 24-06. Councilor Stanley seconded the motion. It was approved with a 6-0 vote of those present. 5.6. PUBLIC HEARING: Resolution 24-14 Approving First Amendment to 2024 Budget (Chief Finance Officer Paul Redmond) Video Start Time: 02:59:07 Chief Financial Officer Paul Redmond introduced the topic of Resolution 24-14 Approving First Amendment to 2024 Budget. Councilor Hardy asked questions related to the elevated cost of police furniture, particularly office chair costs. Chief Daly took the podium to add context to this cost and noted that the furniture recently purchased matches cost of old furniture acquired 5 years ago. Councilor Thuon inquired on the cost of the cameras added to the recycling space, and cost of camera upgrades to Nottingham Park’s stage. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. Without further deliberations, Councilor Thuon motioned to approve Resolution 24-14. Councilor Carroll seconded the motion. It was approved with a 6-0 vote of those present. 5.7. Notice of Award June Creek Emergency Access project (Public Works Director Eva Wilson) Video Start Time: 03:12:32 Public Works Director Eva Wilson first introduced the new staff members in the Engineering Department, including Lorette Ulasich, Engineering Technician, and Nicole Mosby, Town Engineer. She then presented information related to the June Creek Emergency Access Project Notice of Award. She noted that the project is overbudget because the estimate is now two years old, and the scope of the award has grown. Councilor Carroll asked questions related to the schedule and the permit needed by the Forest Service to complete this project. Mayor Phillips opened the floor to public comment and Councilor Thuon repeated the text he received from Ms. Devon DeCrausaz in support of the contactor. Tim McMahon, resident of Avon, took the podium in person to ask which types of vehicles will be able to travel on the trail and how shuttle use will take place during emergencies. No other public comment was made in person nor virtually. AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5 Councilor Stanley asked questions related to the duration of the project, use of the trail by different types of vehicles, including dirt bikes, and the ability to unlock gates by emergency services. After deliberations, Councilor Thuon motioned to authorize the issuance of a Notice of Award for the construction of the June Creek Emergency Access to H&L Concrete in the amount of $285.902 as approved in the Town of Avon 2024 Capital Projects Fund and increase the June Creek Emergency Access CIP project budget to $327,325. Councilor Hardy seconded the motion. It was approved with a 6-0 vote of those present. 5.8. Work Session: Performance Pavilion Name & Sign (CASE Manager Danita Dempsey) Video Start Time: 03:44:19 CASE Manager Danita Dempsey introduced the discussion related to the Performance Pavilion Name & Sign Work Session. There were no questions from Council. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. Councilor Stanley added feedback from CASE Committee Members on the preferred signage. Consensus from Councilors was in favor of Option 2 included in the Report. After deliberations, Councilor Stanley motioned to approve the official name of the Avon Pavilion as presented in Option 2 of the Report. Councilor Thuon seconded the motion. It was approved with a 6-0 vote of those present. 5.9. Work Session: Eaglebend Pocket Park Redevelopment Project Update (Recreation Director Michael Labagh) Video Start Time: 03:50:11 Recreation Director Michael Labagh delivered a presentation related to the Eaglebend Pocket Park Redevelopment Project Update. Councilor Andrade asked questions about the park’s path and parking alternatives which he favored, with the support of Councilors Hardy, Stanley, Thuon and Carroll. Mayor Phillips opened the floor to public comment and Guy Erickson, resident of Avon, took the virtual podium to state that public meetings for the park were very well handled, and he is in support of parking being added to the park. He requested that a screen be used to reduce the view of the portable toilet and suggested that grills be removed due to the risk of fire dangers. No other public comment was made in person nor virtually. Mayor Phillips asked if electricity was available for use at the park and was advised the plan was not to use it but there is an electrical line onsite. Council unanimously directed Staff to proceed with Option A in the Report. 5.10. Food Truck Program (Special Events Coordinator Chelsea Van Winkle) Video Start Time: 04:09:39 Special Events Coordinator Chelsea Van Winkle introduced the topic of the Food Truck Program at the request of Councilor Andrade. Councilor Andrade asked if the County Health Inspector has inspected any food trucks while they are serving food in Avon. Ms. Van Winkle added they are permitted through the County, and she does not know if they have been inspected. He AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6 asked under which terms Rocky Mountain Taco is grandfathered-in and asked if the Town could add more food stands to that area. Ms. Danita Dempsey took the virtual podium and stated if Council would like to convert that area to an outdoor eating space with more food stands, they would research that matter. Councilor Hardy also stated it would be good to have more options in that area. Councilor Thuon added that food trucks can cannibalize clientele from restaurants, exemplifying when Bob’s Place lost revenue to the fish and chips food truck. With the support of her fellow Councilors, Mayor Phillips directed Staff to investigate having semi-permanent food trailers added to the area of Rocky Mountain Tacos, but not food trucks, perhaps with a rotating schedule. No public comment was made in person nor virtually. As this was a written report to Council, no motion was made. 6. CONSENT AGENDA Video Start Time: 04:22:17 Mayor Phillips introduced the approval of the Consent Agenda to include the following: 6.1 Approval of March 26, 2024 Regular Council Meeting Minutes Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. Without further deliberations, Thuon presented a motion to approve the Consent Agenda. Councilor Stanley seconded the motion. It was approved with a 6 -0 vote of those present. 7. WRITTEN REPORTS 7.1. March 25th Planning and Zoning Commission Abstract (Planner II Max Morgan) 7.2. Food Truck Program (Special Events Coordinator Chelsea Van Winkle) 7.3. Upper Eagle Regional Water Authority February 22, 2024 Meeting Summary (Mayor Pro Tem Tamra Underwood) ** Indicates topic will be discussed at future agenda’s 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 04:20:14 Councilor Hardy stated that quasi-judicial meeting protocols are a pet peeve of hers. She highlighted that it is important for Councilors to not offer conclusions in public meetings before receiving public comment. She also asked Councilors to avoid any ex-parte comments among themselves. Mayor Phillips added context on the fact that not all Council meetings are quasi-judicial. Town Attorney Nina Williams suggested offering training for Councilors on this topic. Councilor Thuon agreed based on the importance of this topic. Councilor Stanley raised the issue of missing minutes from CASE, Health and Rec and the Finance Committee. She added that the Art Guild at Avon will have their grand opening on June 14, 2024. Councilor Carroll spoke favorably of the Net Zero Expo hosted in Town. AVON REGULAR MEETING MINUTES TUESDAY APRIL 09, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 7 Mayor Phillips asked her fellow Councilors to respond to the Town Manager annual review online questionnaire. She also asked the public to respond to the Community Housing Needs Survey that is available online and thanked the Sustainability Department for winning the grant that will fund the purchase of the Styrofoam recycling machine. 9. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 9:37 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ________________________________ Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Amy Phillips ___________________________________ Tamra Underwood Ruth Stanley Lindsay Hardy RJ Andrade Rich Carroll Chico Thuon HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 1 | 5 1. ROLL CALL Present- Committee Members: Committee Chairman Kevin Hyatt, Committee Vice Chairman Pat Nolan and Committee Members Nancy Tashman, Sonia Martinez, Kathy Ryan, and Courtney Walters Rawson (virtual) Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, Recreation Services Superintendent Jerrica Miller, Recreation Services Supervisor Mike Atencio, Fitness Coordinator Emmanuel Torres- Lopez and Programs Supervisor Luke Herron Town Council: Mayor Amy Phillips Absent- Committee Members: Lisa Post Committee Chairman Kevin Hyatt opened the meeting at 12:10 p.m. 2. APPROVAL OF THE AGENDA Committee Member Kathy Ryan made a motion to approve the agenda, Committee Member Nancy Tashman seconded to approve the agenda. Committee Chairman Kevin Hyatt declared the agenda approved. 3. APPROVAL OF THE NOVEMBER 2023 MEETING MINUTES Committee Member Kathy Ryan made a motion to approve the minutes from the November 14, 2023 meeting, Committee Vice Chairman Pat Nolan seconded the motion and Recreation Director Labagh declared the minutes approved. 4. PUBLIC COMMENT No public comments were made. 5. BUSINESS ITEMS 5.1 Appoint Committee Chairman & Vice Chairman Recreation Director Labagh informed the committee of the new 2-year and 3-year terms for committee members and invited nominations for Chairman and Vice Chairman. The Committee and Attendees commented/inquired: A. Committee Member Nancy Tashman nominated Kevin Hyatt for Committee Chairman, and Committee Member Kathy Ryan seconded the motion. B. Committee Vice Chairman Pat Nolan nominated Nancy Tashman for Vice Chairman and Committee Chairman Kevin Hyatt seconded. C. All approved, no one opposed both nominations. Kevin Hyatt will remain Committee Chairman and Nancy Tashman is the new Committee Vice Chairman. Both will serve in those roles for a two-year term. 5.2 Health & Recreation Committee Update HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 2 | 5 Recreation Director Michael Labagh welcomed everyone and expressed excitement for the Health & Recreation Committee to now be a permanent advisory board for the Town of Avon. The Committee and Attendees commented/inquired: A. Committee Chairman Kevin Hyatt inquired about the process for new Health & Recreation Committee members. a. Recreation Director Michael Labagh explained the process and went through introductions of each person present. B. Mayor Amy Philips explained her intentions and goals for participating in the Health & Recreation Committee, stating that the Town Council does indeed want to be present and available for these meetings. C. Committee Member Sonia Martinez expressed her desire to represent the Hispanic community’s interests on this committee. D. Committee Member Courtney Walters Rawson introduced herself and is looking forward to getting more involved in the committee and recreation department. Recreation Director Michael Labagh shared the 2024 Recreation Department Goals with the committee. Next, he shared the committee meeting schedule explaining that the time has been moved to 12:00 p.m. - 1:30 p.m. during lunch time. An additional meeting was added due to missed meetings in January and March. 5.3 Recreation Department Update Director Michael Labagh shared attendance statistics to show average daily visits by month and compared 2022 to 2023 attendance and revenue numbers. There is a general trend toward higher numbers year to year, the only change was that in 2023 the Punch Pass sale was offered at the same time as the Black Friday seasonal membership sale, moving that revenue from December to November. Then he shared historical data showing the best revenue years overall. Recreation Director Michael Labagh provided an update on winter programming, explaining the fluctuating temperatures made access to the lake a safety concern which led to a shorter ice-skating season. The Committee and Attendees commented/inquired: A. Committee Member Kathy Ryan reminded the committee that a piece of equipment has already fallen through the ice at Nottingham in the past. a. Program Supervisor Luke Herron provided an overview of Recreation Programming including Kid’s Night Out, stating Kid’s Swim Night Out was a crowd favorite. He also noted that most of the attendees were hotel guests even without advertising to hotels. B. Mayor Amy Philips inquired about capacity issues due to sold out Kid’s Night Out? Did we have to turn away local kids to serve hotel guests? a. Program Supervisor Luke Heron explained that no, these programs have pre-registration with a limit set ahead of time. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 3 | 5 Program Supervisor Luke Herron continued his overview of winter programming stating his overall goal is to eventually bring back pond hockey. Drop-in sports are a big part of the community and many nights have been sold out. C. Kathy Ryan shared her support for using the Avon Elementary School instead of trying to build a new facility. D. Mayor Amy Phillips inquired if staff see a lot of Eagle-Vail residents’ participation. a. Recreation Director Michael Labagh stated that specific data is not readily tracked. b. Recreation Services Superintendent Jerrica Miller shared that they choose opposite nights from other local organizations. E. Vice Chairman Nancy Tashman inquired if board game night would be good for seniors? a. Committee Member Pat Nolan explained that seniors expect certain games they are accustomed to like Rummikub. b. Recreation Services Superintendent Jerrica Miller asked Committee Member Pat Nolan if seniors would like an afternoon board game activity? c. Committee Member Pat Nolan replied saying, it’s a mixed bag but they do love games. d. Committee Member Kathy Ryan stated that if Rummikub is the new pickleball, why not hold a regular gathering? e. Committee Member Pat Nolan agreed that could work. f. Vice Chairman Nancy Tashman inquired if a weekly activity like Rummikub would help add to Committee Member Pat Nolan’s Eagle County Healthy Aging participation? g. Committee Member Pat Nolan said it might be worth it to try. Recreation Director Michael Labagh continued the Recreation Department update with facility updates including replacement hand dryers, fitness area fan replacement, barre installation, On-Demand fitness for the West Studio and a Dual Cable Cross fitness machine replacement. F. Nancy Tashman mentioned the LED lights in the fitness area are very bright when lying on the floor looking up. Recreation Director Michael Labagh provided an update on new personnel: Hanna Kusch and AC Christiansen, both Aquatics Coordinators and Emmanuel Torres-Lopez a new part-time Fitness Coordinator. He also stated there is promising recruitment for a full-time Youth Programs Coordinator. Next, Recreation Director Michael Labagh shared attendance data comparing 2023 to 2024 daily average visits and revenue. March 2024 was not as busy as years past. G. Mayor Amy Phillips and Committee Vice Chairman Nancy Tashman expressed their admiration for the new Camp Avon logo. Jerrica Miller provided an update on programs including MVPeeWees, summer camp, kickball league, and sand volleyball league. H. Committee Member Kathy Ryan inquired about transportation for camp children. I. Mayor Amy Phillips asked if there are 3 vans and what capacity they can hold. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 4 | 5 a. Jerrica explained children’s transportation parameters and stated a van can transport 13 children and two adults. J. Amy Phillps asked if the vans are hybrid? a. Recreation Director Michael Labagh explained that hybrid vans are not available yet, but we would like to upgrade to all wheel drive vans. Aquatics Superintendent Kacy Carmichael provided a brief update on swim program registrations, certification course offerings, personnel updates, Swimming State Championship, and the adult group lesson schedule. K. Committee Member Sonia Martinez expressed her interest in sharing Adult Group Swim Lesson information in her neighborhood. L. Mayor Amy Phillips stated that there are so many adults in the community who could benefit from learning to swim. M. Vice Chairman Nancy Tashman inquired about the Body Composition/Biometric Scale a. Recreation Services Supervisor Mike Atencio shared how the scale works and how to access it Recreation Director Michael Labagh shared information about the spring facility shutdown in May. He spoke about the first all-staff training on Saturday, May 4, and then shared details about maintenance projects and facility upgrades. N. Committee Member Pat Nolan expressed interest in the ADA Swim Chair Lift replacement and inquired when that project would take place. a. Recreation Director Michael Labagh answered her question stating the project will take place during the maintenance shutdown in the first two weeks of May. 5.4 Eaglebend Pocket Park Redevelopment Project Update Recreation Director Michael Labagh shared an update on the Eaglebend Pocket Park Redevelopment Project. He shared that the Great Outdoors Colorado (GOCO) Grant will help fund the project, and a survey was conducted last September. Next, he shared a graphic to show the park design and discussed the details of the planned improvements. The design includes three zones, water wise landscaping, the boundary with the Kestrel development project, additional parking, and sidewalk access. There will be portable toilet enclosure, a monument sign like the ones in Harry A. Nottingham Park, a buffer between property owners and an open space to avoid underground utility lines. There will also be play features supported by the survey results, as well as seating, and walkways. The Committee and Attendees commented/inquired: A. Committee Member Pat Nolan inquired about heat in the summer, will the playground equipment get too hot to use? a. Recreation Director Michael Labagh stated that most features will be plastic, or powder coated metal with modern shade structures included with playground equipment. B. Vice Chairman Nancy Tashman inquired about the surface under the playground and if equipment is adapted for children with special needs? a. Recreation Director Michael Labagh shared the plan for ground level surfaces and explained that there will be improved accessibility including accessible swings and graded walkways. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 5 | 5 b. Mayor Amy Phillips explained that of the three parking spots, one would be ADA accessible, and the other spots would be 1–2-hour parking. She shared the vision of a family hosting a birthday party at the picnic shelter. C. Vice Chairman Nancy Tashman inquired about reservations for the picnic shelter. a. Recreation Director Michael Labagh shared the reservation process for picnic shelters already in place and confirmed Eaglebend would use the same system. D. Mayor Amy Phillips noted that grills will not be allowed in the pocket parks and the walking lane should help folks with strollers, strider bikes and pedestrians to use the lane to get to the park. E. Committee Member Kathy Ryan brought up her concern about bicycles near pedestrians in Harry A. Nottingham Park. F. Vice Chairman Nancy Tashman inquired about the open area at the Eaglebend Pocket Park a. Recreation Director Michael Labagh responded that the area would be covered with grass and still meet water wise landscaping requirements. G. Mayor Amy Phillips expressed that the signage needs improvement. H. Committee Member Kathy Ryan inquired what kind of porta-potty would be provided and if they would be the same as at the Harry A. Nottingham Park courts? a. Recreation Director Michael Labagh confirmed they would be similar. I. Mayor Amy Phillips noted that the Eaglebend Pocket Park will be increasing in size by about 50%. J. Vice Chairman Nancy Tashman inquired about the day care and access to the Eaglebend Pocket Park. a. Mayor Amy Phillips explained that it’s not possible to add a railroad crossing but people can access the park via Post Boulevard and the public easement through the Kestrel development. 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS Committee Member Kathy Ryan inquired why boats are already on the lake? The boats get abused at night; people walk all over them. She also asked if there be a hot dog stand in the park? b. Recreation Director Michael Labagh explained that pedal boats may have been moved to the beach area early so Public Operations staff could clean up the existing storage area. He confirmed he would follow up with the staff and thanked Kathy for her feedback. Director Labagh confirmed that the hot dog stand would likely return to the park for the summer. Committee Member Kathy Ryan expressed that she believes the hot dog stand is inappropriate because there is nowhere for people to wash their hands before eating. c. Mayor Amy Phillips thanked Committee Member Kathy Ryan for her feedback. 7. ADJOURNMENT Committee Chairman Kevin Hyatt motioned to adjourn, and Committee Vice Chairman Nancy Tashman seconded the motion. Committee Chairman Kevin Hyatt declared the meeting adjourned at 1:29 p.m. Respectfully Submitted by Kacy Carmichael Aquatics Superintendent 970-748-4044 dstockdale@avon.org TO: Honorable Mayor Amy Philips and Council Members FROM: Dean Stockdale, Senior Accountant RE: Financial Report – March & February 2024 data DATE: April 12th, 2024 SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and short-term rental tax for February 2024 and the recreation fees and real estate transfer tax revenues for March 2024. BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for February revenues in 2024 and March 2024. Tax revenues are not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues. REVENUE ANALYSIS: Sales Tax: Revenues – February 2024: February sales tax revenues totaled $1,214,899. This is a decrease of $68,798 or 5.36% compared to February 2023 sales tax revenue of $1,283,697. FEBRUARY 2023 v FEBRUARY 2024 SALES TAX COMPARISON BY INDUSTRY February 2023 February 2024 Increase/Decrease Home/Garden $56,720.04 $57,152.39 $432.35 Grocery/Specialty/Health $234,969.60 $242,461.61 $7,492.01 Sporting Goods Retail/Rental $153,684.91 $144,160.73 ($9,524.18) Miscellaneous Retail $36,390.29 $35,454.04 ($936.25) Accommodations $369,148.82 $320,843.14 ($48,305.68) Restaurants/Bars $240,939.42 $214,829.00 ($26,110.42) Other $17,363.33 $9,474.87 ($7,888.46) Service Related $18,023.80 $19,059.08 $1,035.28 Liquor Stores $47,476.67 $33,582.55 ($13,894.12) E-Commerce Retail $44,499.03 $72,991.67 $28,492.64 Manufacturing/Wholesale $12,342.80 $10,444.81 ($1,897.99) Construction Related Services $44,074.87 $48,345.99 $4,271.12 Digital Media Suppliers/Sellers $7,127.83 $5,595.90 ($1,531.93) Commercial/Industrial Equipment $758.42 $388.94 ($369.48) Special Events $178.00 $114.92 ($63.08) TOTAL $1,283,697.83 $1,214,899.64 ($68,798.19) Page 2 of 12 Sales Tax: February 2024 Budget v Actual Collections: February 2024 sales tax revenues totaled $1,214,899. This is a decrease of $59,291 over the February 2024 estimates of $1,274,191. This is 4.65% below the adopted 2024 budget (based on a 3-year average). FEBRUARY 2024 BUDGET v ACTUAL COLLECTIONS - SALES TAX 2024 Budget 2024 Actual Dollar Variance Percentage Variance February $1,274,191.29 $1,214,899.64 ($59,291.65) (4.65%) 820,617.44 883,363.76 1,242,766.09 1,283,697.83 $1,214,899.64 7.65% 40.69%3.29% -5.36% $300,000 $500,000 $700,000 $900,000 $1,100,000 $1,300,000 $1,500,000 $1,700,000 $1,900,000 $2,100,000 2020 2021 2022 2023 2024 2020-2024 February Sales Tax Revenue Trend Page 3 of 12 Accommodation Tax: Revenues – February 2024: Accommodation tax revenues totaled $317,977 for the month of February. This is a decrease of $69,876 or 18.02% compared to February 2023 accommodation tax revenues, which totaled $387,854. Accommodation tax collections by industry type for February 2024 compared to February 2023 reported a decrease for Hotels, Vacation Rentals and Timeshares. Accommodations tax revenue has been trending down to 2022 and 2023 primarily due to increased travel post COVID lockdowns. Compared to 2018 and 2019 accommodations tax revenue is up by 71% and 56% respectively. FEBRUARY 2023 v FEBRUARY 2024 ACCOMMODATION TAX COMPARISON BY INDUSTRY February 2023 February 2024 Increase/(Decrease) Timeshares $52,885.28 $26,551.19 ($26,334.09) Hotels $175,955.26 $146,792.66 ($29,162.60) Vacation Rentals $159,013.72 $144,633.93 ($14,379.79) TOTAL $387,854.26 $317,977.78 ($69,876.48) February 2024 Budget v Actual Collections: February 2024 accommodation tax revenues totaled $317,977. This is a decrease of $9,929 over the February 2024 estimates of $327,907. This is 3.03% below the adopted 2024 budget (based on a 3-year average). FEBRAURY 2024 BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX 2024 Budget 2024 Actual Dollar Variance Percentage Variance February $327,907.42 $317,977.78 ($9,929.64) (3.03%) Page 4 of 12 Short Term Rental Tax for CH: Revenues – February 2024: STR Tax for Community Housing totaled $142,643.95 for the month of February. This is a decrease of $35,402 or 19.88% compared to February 2023. The unfavorable STR Tax for Community Housing is partially due to fewer STR licenses issued in January and February over prior year. The Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential. FEBRUARY 2023 v FEBRUARY 2024 STR TAX FOR CH COMPARISON BY INDUSTRY February 2023 February 2024 Increase/(Decrease) Timeshares $26,442.65 $13,275.58 ($13,167.07) Hotels $75,045.83 $60,594.37 ($14,451.46) Vacation Rentals $76,557.91 $68,774.00 ($7,783.91) TOTAL $178,046.39 $142,643.95 ($35,402.44) Tobacco & Cigarette Tax: Revenues – February 2024: Tobacco tax revenues totaled $29,555 and cigarette tax revenues totaled $18,708 for February 2024. Compared to February 2023 revenues, this is a decrease of $4 for tobacco tax revenues, which totaled $29,559 and an increase of $492 for cigarette tax revenues, which totaled $18,216. 217,070 154,288 358,261 387,854 317,978 -28.92% 132.20% 8.26% -18.02% $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 2020 2021 2022 2023 2024 2020-2024 February Accommodation Tax Revenue Trend Page 5 of 12 February 2024 Adopted Budget v Actual Collections: February 2024 tobacco and cigarette tax revenues totaled $29,555 and $18,708, respectively. This is an increase of $667, over the February 2024 budget for tobacco tax, which is $28,888 and an increase of $725 over the February 2024 budget for cigarette tax estimates, which is $17,982 which is based on a 3-year average. FEBRUARY 2024 BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES 2024 Budget 2024 Actual Dollar Variance Percentage Variance Tobacco $28,888.30 $29,555.92 $667.62 2.31% Cigarettes $17,982.14 $18,708.00 $725.86 4.04% Total $1,393.48 12,213 25,322 27,344 29,560 29,556 107.34%7.99% 8.10% -0.01% - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2020 2021 2022 2023 2024 2020-2024 February Tobacco Tax Revenue Trend 17,376 19,602 18,087 18,216 18,708 12.81% -7.73% 0.71% 2.70% 16,000 16,500 17,000 17,500 18,000 18,500 19,000 19,500 20,000 2020 2021 2022 2023 2024 2020-2024 February Cigarette Excise Tax Revenue Trend Page 6 of 12 Real Estate Transfer Tax: Revenues – March 2024: March 2024 real estate transfer tax totaled $917,908. Compared to March 2023, which totaled $279,653, this is an increase of $638,255. This is an increase of $362,570 over the March 2024 budget which was based on a 3-year average. The favorable real estate transfer tax was primarily due to sales from the Frontgate project. MARCH 2024 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2024 Budget 2024 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $555,338.13 $917,908.58 $362,570.45 65.29% $113,350 $497,158 $448,621 $279,653 $917,909 338.60% -9.76% -37.66% 228.23% $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2020 2021 2022 2023 2024 Real Estate Transfer Tax March Revenue Trends Page 7 of 12 Recreation Center Fees: Revenues – March 2024 Admissions & Program Fees: Recreation admission revenues for March 2024 totaled $118,940 is an increase of $6,873 compared to March 2023 which totaled $112,066. This is $32,426 above the adopted 2024 budget estimates of $86,513. Recreation program fee revenues for March 2024 totaled $60,470. This is an increase of $6,964 compared to 2023, which totaled $53,506 This is $23,075 above the adopted 2024 budget estimates, which is $37,394 which is calculated based on a 3-year average. $14,590 $15,320 $39,181 $53,506 $60,471 5.01% 155.74% 36.56% 13.02% $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 2020 2021 2022 2023 2024 Recreation Program Fees March Revenue Trends Page 8 of 12 Tax Revenue Comparison – 2023 v 2024: Sales Tax, Accommodations Tax and STR Tax for CH are reporting a decrease for 2024 compared to 2023. Below is a table which reflects the dollar change and percentage variance. Adopted Budget 2023 v Actual 2024: Sales Tax, Accommodations Tax and STR for CH reflect an unfavorable variance over the 2024 budget. Total revenue for the YTD is reflecting a positive variance to the 2024 budget. Below is a table which reflects the dollar change and percentage variance. 34,641 34,869 97,867 112,067 118,940 0.66% 180.67% 14.51% 6.13% - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 2020 2021 2022 2023 2024 Recreation Admissions March Revenue Trends 2023 v 2024 Annual Revenue Comparison 2023 2024 Dollar Variance Percentage Variance Sales Tax $2,570,520.65 $2,492,571.68 ($77,948.97) (3.03%) Acc. Tax $736,250.63 $601,237.52 ($135,013.11) (18.34%) STR Tax for CH $337,803.06 $281,007.35 ($56,795.71) (16.81%) Tobacco Tax $62,751.61 $65,018.98 $2,267.37 3.61% Cigarette Tax $38,437.50 $38,895.00 $457.50 1.19% Rec Admissions $312,372.67 $344,612.50 $32,239.83 10.32% Rec Program Fees $114,970.36 $115,108.28 $137.92 0.12% TOTAL $4,173,108.48 $3,938,451.31 ($234,655.17) (5.62%) Page 9 of 12 Real Estate Transfer Tax: Revenues YTD 2024 BUDGET/PRIOR YEAR v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2024 Budget 2024 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $1,575,260.25 $2,539,837.71 $964,577.46 61.23% 2023 Actual 2024 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $908,171.42 $2,539,837.71 $1,631,666.29 179.67% New and Renewed Business and STR Licenses – 2023 v 2024: The total number of 2024 business licenses issued through March was 250. This was down 31 licenses or 11.0% from March 2023. The total number of STR licenses issued through March was 80. Compared to March 2023 the STR licenses were down 24 licenses or 23.1%. 2024 Revenue Comparison – Budget v Actual Budget Actual Dollar Variance Percentage Variance Sales Tax $2,536,736.24 $2,492,571.68 ($44,164.56) (1.74%) Acc. Tax $624,307.56 $601,237.52 ($23,070.04) (3.70%) STR Tax for CH $319,487.35 $281,007.35 ($38,480.00) (12.04%) Tobacco Tax $62,467.98 $65,018.98 $2,551.00 4.08% Cigarette Tax $36,949.02 $38,895.00 $1,945.98 5.27% Rec Admissions $231,508.91 $344,612.50 $113,103.59 48.85% Rec Program Fees $85,068.01 $115,108.28 $30,040.27 35.31% TOTAL $3,896,525.07 $3,938,451.31 $41,926.24 1.06% 2024 v 2023 – Business and STR Licenses Period 1/1 – 3/31 2024 2023 License Variance Percentage Variance Page 10 of 12 Business License - Vendor 181 212 (31) (14.6%) Business License – Fixed Location 56 56 0 0.0% Business License – Home Occupation 13 13 0 0.0% Business License – Special Event 0 0 0 0 TOTAL BUSINESS LICENSES 250 281 (31) (11.0%) STR License 80 104 (24) (23.1%) Page 11 of 12 - 50.00 100.00 150.00 200.00 250.00 Business License - Vendor Business License - Fixed Location Business License - Home Occupation Business License - Special Event Business Licenses Issued 1/1 -3/31 2022 2023 2024 0 20 40 60 80 100 120 STR License STR Licenses Issued 1/1 -3/31 2022 2023 2024 Page 12 of 12 EXPENDITURES: MARCH 2024 General Fund YTD Actuals v 2024 Budget: General Fund expenditures through March 2024 total $5,136,509 which is 19.73% of the total adopted budget. These expenditures include all wages, health benefits, events, computer services, operating cost, legal services, and utilities. Mobility Fund YTD Actuals v 2024 Budget: Mobility Fund expenditures through March 2024 total $488,252 which is 12.70% of the total adopted budget. These expenditures include the cost for wages, health benefits, consulting services, utilities, and bike share program. Fleet Maintenance YTD Actuals v 2024 Budget: Fleet Maintenance expenditures through March 2024 total $329,103 which is 15.09% of the total adopted budget. These expenditures include wages, health benefit, fuel, vehicle maintenance, utilities, equipment, and operating supplies. Capital Projects Fund YTD Actuals v 2024 Budget: The Capital Improvement expenditures through March 2024 total $451,449 which is 4.59% of the total adopted budget. These expenditures were made up of primarily West BC Blvd. street improvements project. Thank you, Dean 970-748-4106 csimmons@avon.org TO: Honorable Mayor Phillips and Council Members FROM: Chase Simmons, Financial Analyst RE: 1st Quarter RETT Sales and Exemption Report (Tentative Data) DATE: April 23rd, 2024 SUMMARY: The 1st quarter of 2024 generated significantly greater RETT revenues compared to prior years. Three primary exemptions were applied for and approved in the 1st quarter of 2024. BACKGROUND: Prior to 2020, section 17 and 18 were the only primary residence exemptions available to buyers in Avon. On November 12th, 2019, Council adopted Ordinance 19-05 which provides a 3rd primary residence RETT exemption. Under this new exemption, purchasers may apply for an exemption up to $240,000 of consideration paid, or up to $4,800 in RETT Relief. There are new conditions which must be met in order to qualify for section 19, which are shown in Attachment A, SUMMARY OF PRIMARY RESIDENCE RETT EXEMPTIONS. ANALYSIS: RETT Exemptions Granted 2022 – 2024 In 2024, three primary residence exemptions were granted in the 1st quarter. This is the same number of exemptions granted in 1st quarter of 2023 and a decrease of 2 exemptions granted in the 1st quarter of 2022. In the 1st quarter of 2024, $9,600 was granted in RETT Relief. This is the same as 2023 and $9,600 less than 2022 which granted $16,000. RETT Exemptions Granted 1st Quarter Trend Type Of Exemption 2022 2023 2024 Section (17) 5 3 3 Section (18) 0 0 0 Section (19) 0 0 0 Total 5 3 3 Page 2 of 3 1st Quarter Primary Residence Exemptions Granted Month Avon Neighborhood Purchase Price of Property Exemption Section Amount Exempt February Wildridge $1,595,000 17 $3,200 March Nottingham Road/Northside $690,000 17 $3,200 March East Avon $3,150,000 17 $3,200 Total 3 $9,600 1st Quarter Activity Actual RETT revenue for the 1st quarter of 2024 totaled $3,164,687. This correlates to a total of $158.7 million in property sales. Total RETT Activity - 1st Quarter 2024 January February March Total RETT Revenue $1,001,110 $1,245,668 $917,909 Total Exemptions $0 $3,200 $6,400 Total RETT $1,001,110 $1,248,868 $924,309 Total Sales $50,055,493 $62,443,414 $46,215,429 12,800 9,600 9,600 -33.33%0.00% - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2022 2023 2024 1st Quarter RETT Relief Granted Page 3 of 3 3-Year Average RETT Activity Based on a 3-year average, January, February and March RETT revenues reflect positive variances of 119.13%, 66.2% and 81.72% respectively. The significantly higher volume of sales can primarily be attributed to the One Riverfront and Frontage developments. 3-Year Average RETT Revenue Trend 2022-2024 January February March Total RETT Revenue $456,863 $749,495 $505,113 Total Exemptions $4,267 $2,845 $4,151 Total RETT $461,130 $752,340 $509,264 Total Sales $23,056,483 $37,616,983 $25,463,183 % Variance 119.13% 66.20% 81.72% RECOMMENDATION: This is submitted as a written report; therefore, I have no recommendations for Council. Thank you, Chase Simmons ATTACHMENT A: SUMMARY OF PRIMARY RESIDENCE RETT EXEMPTIONS Exemptions Section (17) Section (18) Section (19) Amount $160,000 $160,000 $240,000 Home Value Cap None None $700,000 Eagle County Employee N/A Yes Yes Affidavit of Primary Residence Yes Yes Yes Promissory Note 1 year 1 year 3 years Lien Yes Yes Yes 970.748.4091 pliermann@avon.org TO: Honorable Mayor Phillips and Council members FROM: Patti Liermann, Housing Planner RE: Mi Casa Avon Program Update DATE: April 23, 2024 SUMMARY: This report provides a 2024 Quarter 1 update on the Mi Casa Avon program. BACKGROUND: Mi Casa Avon was designed to help Avon residents achieve homeownership. Launched in 2020, the program addresses housing affordability challenges faced by the local workforce. The program provides a monetary contribution towards a buyer’s purchase in exchange for recording a Resident Occupied deed restriction on the property, permanently preserving that home for a member of the local workforce in the future. REVIEW OF PROGRAM PERFORMANCE: Annual Funding and Total Contribution by Year: The Annual Budget is $1,874,558. There has been 1 closing and two (2) units under contract, set to close before Quarter 2. There are $182,200 in additional funds allocated for the two units set to close in April and May 2024. Funds remaining to date: $1,616,758. Rollover Funds 2023 1,274,558$ Total Funds 2024 600,000$ 1,874,558$ 100% 75,600$ 4% 182,200$ 9.7% Funds Remaining 1,616,758$ 86.2% Newly requested funds -$ 0.0% Total Funds Remaining 1,616,758$ 86.2% Total Funds 2024 Funds Awarded 2024 Funds pending transaction 2024 Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2020 8 $ 650,000 $ 464,760 $ 58,095 $ 493,500 2021 13 $ 900,000 $ 847,222 $ 65,171 $ 547,142 2022 16 $1,200,000 $1,164,260 $ 72,766 $ 615,344 2023 3 $1,500,000 $ 199,200 $ 66,400 $ 563,333 2024 1 $1,874,558 $75,600 $75,600 $630,000 Total 41 $2,751,042 $ 67,606 $ 569,864 Page 2 of 3 Program Performance by Unit Type and Bedroom Count: Unit Type # Bedroom Count # Condo 29 Studio 1 Townhome 11 1 Bedroom 4 Duplex 1 2 Bedroom 26 Single Family Home 0 3 Bedroom 9 Other 0 4 Bedroom + 1 Total 41 Total Bedrooms 88 Resales, Listings, Rentals, and Leave of Absence Tracking: 2021 2022 2023 2024 Resales 0 1 1 1 Listings 0 0 2 0 Rentals 0 0 1 (Leave of Absence) 1 Leave of Absence 0 1 1 0 FINANCIAL CONSIDERATIONS: The initial funds of $650,000 was approved by Town Council in 2020 from the Avon Community Housing Fund. In 2021, Council approved $900,000 to continue the program. In 2022, Council approved funding in the amount of $1,200,000 which included a rollover balance from 2021 in the amount of $238,018. Total funds for 2023 were $1,583,558 including $378,158 in rollover funds from 2022. 2023 ended with three units and $199,200 in contributions spent. Town Council approved rollover funds of $1,274,558 plus an additional $600,000 for the 2024 Budget. Page 3 of 3 Thank you, Patti Liermann Property NEIGHBORHOOD / SUBDIVISION Unit Type Square Ft Bedrooms Contract Price Price requested %$/Sq Ft 1 511 Metcalf Rd Unit J28 METCALF / BARRANCAS Condo 935 2 399,000$ 47,880$ 12.0%$427 2 2450 Saddle Ridge Loop Apt B WILDRIDGE Duplex 1987 4 645,000$ 75,000$ 11.6%$325 3 2140 Saddle Ridge Loop #5 WILDRIDGE / SADDLERIDGE AT AVON Town house 2027 3 630,000$ 75,000$ 11.9%$311 4 600 Nottingham Rd #17 NOTTINGHAM / BRISTOL PINES Town house 1337 3 480,000$ 57,600$ 12.0%$359 5 371 Nottingham Rd. Apt 2E NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 288,000$ 34,560$ 12.0%$522 6 175 Hurd Lane Unit 3309 HURD / AVON CROSSING Condo 840 2 431,000$ 51,720$ 12.0%$513 7 2492 Draw Spur Unit B WILDRIDGE / COYOTE CREEK TOWNHOMES Town house 2063 3 675,000$ 75,000$ 11.1%$327 8 988 W Beaver Creek Blvd Unit C102 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 400,000$ 48,000$ 12.0%$521 9 1061 W Beaver Creek Blvd Unit H304 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 430,000$ 51,600$ 12.0%$560 10 1050 W Beaver Ck Blvd Unit D103 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 370,000$ 44,400$ 12.0%$482 11 2465 Draw Spur Unit B WILDRIDGE / ELK RUN TOWNHOMES Townhome 1770 3 695,000$ 83,400$ 12.0%$393 12 211 W Beaver Creek Blvd Unit A5 ADJ. TOWN CORE / GREENBRIER Condo 1019 2 449,000$ 53,880$ 12.0%$441 13 511 Metcalf Rd J30 METCALF / BARRANCAS Condo 935 2 498,000$ 59,760$ 12.0%$533 14 211 Nottingham Rd #F NOTTINGHAM / BALAS TOWNHOUSE Condo 1647 2 645,000$ 77,400$ 12.0%$392 15 410 Nottingham Rd #E NOTTINGHAM / NIGHTSTAR Townhome 1228 2 744,000$ 88,560$ 12.0%$611 16 1066 W. Wildwood Road, Unit D WILDWOOD / 1066 WILDWOOD TOWNHOMES Townhome 806 1 515,000$ 61,800$ 12.0%$639 17 2458 Draw Spur, Unit 4 WILDRIDGE / MOUNTAIN VIEW TOWNHOMES Townhome 1176 3 616,100$ 73,932$ 12.0%$524 18 1082 W Wildwood Rd #B WILDWOOD / WILDCAT RIDGE TOWNHOMES Townhome 2025 3 880,000$ 100,000$ 11.4%$435 19 491 Metcalf Road, D12 METCALF / BARRANCAS Condo 935 2 480,000$ 57,600$ 12.0%$548 20 1061 W Beaver Creek Blvd Unit G303 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 420,750$ 50,490$ 12.0%$513 21 414 W Beaver Creek Blvd Unit B20 NOTTINGHAM LAKE / BEAVER BENCH Studio 464 0 370,000$ 44,400$ 12.0%$797 22 1061 W Beaver Creek Blvd Unit Q203 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 500,000$ 60,000$ 12.0%$651 23 998 W Beaver Creek Blvd Unit D112 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 540,000$ 64,800$ 12.0%$703 24 1061 W Beaver Creek Blvd Unit M303 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 522,000$ 62,640$ 12.0%$680 25 371 Nottingham Rd 4E NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 390,000$ 46,800$ 12.0%$707 26 2311 Old Trail Rd Unit A WILDRIDGE / ORCHARD Townhouse 1468 3 995,000$ -$ 0.0%$647 27 511 Metcalf Rd Unit M37 METCALF / BARRANCAS Condo 925 2 520,000$ 62,400$ 12.0%$562 28 491 Metcalf Rd B6 METCALF / BARRANCAS Condo 935 2 610,000$ 73,200$ 12.0%$651 29 988 W Beaver Creek Blvd Unit C205 WEST BEAVER CREEK / LIFTVIEW Condo 768 2 600,000$ 72,000$ 12.0%$781 30 511 Metcalf Rd I26 METCALF / BARRANCAS Condo 935 2 625,000$ 75,000$ 12.0%$669 31 3000 Wildridge Rd, Unit A2 WILDRIDGE / SUNCREST Townhome 1824 3 750,000$ 90,000$ 12.0%$411 32 175 Hurd Ln, Unit 3101 HURD / AVON CROSSING Condo 866 2 700,000$ 84,000$ 12.0%$808 33 2424 Draw Spur #3 WILDRIDGE / DRAW SPUR TOWNHOMES Townhome 1380 3 860,000$ 100,000$ 11.6%$623 34 410 Nottingham Rd., Unit A NOTTINGHAM / NIGHTSTAR Condo 1228 2 730,000$ 87,600$ 12.0%$595 35 871 W Beaver Creek Blvd, A18 WEST BEAVER CREEK / BENCHMARK Condo 503 1 363,500$ 43,620$ 12.0%$723 36 1050 W Beaver Creek Blvd, B204 WEST BEAVER CREEK / SUNRIDGE Condo 780 2 615,000$ 73,800$ 12.0%$789 37 511 Metcalf Rd, Unit H23 METCALF / BARRANCAS Condo 935 2 570,000$ 68,400$ 12.0%$610 38 331 Nottingham Rd 2A NOTTINGHAM / SONNEN HALDE Condo 915 2 430,000$ 48,000$ 11.2%$470 39 1050 W Beaver Creek Blvd, B101 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 575,000$ 69,000$ 12.0%$749 40 1050 W Beaver Creek Blvd C102 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 685,000$ 82,200$ 12.0%$892 41 971 W Beaver Creek Blvd C4 WEST BEAVER CREEK / BRIDGEWATER TERR Condo 853 2 850,000$ 100,000$ 11.8%$996 AVERAGES 2020 - Present 1062 2 572,960$ 65,255$ 11.6%$583 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 1 of 14 Town of Avon 2024 Department Goals This document presents specific goals to be completed, or substantially completed, during 2024. The goals are identified by town departments and/or divisions.  Quarterly updates will be provided by department directors and managers.  Town Council will have an opportunity to review the information and provide direction on any revisions, deletions, or changes in priority.  The goals provide a foundation for organizing and scheduling Staff work as well as scheduling reports, work session and action items for Council meeting.  The list is not comprehensive in nature and there will be ample opportunity to review and discuss other high-level priorities set by Town Council, including but not limited to housing, water, childcare, climate action, US Post Office and railroad monitoring. 2024 Department Goals General Government GENERAL GOVERNMENT COMMUNICATION & MARKETING 1. Conduct the 2024 Community Survey: A biennial survey will be conducted during summer 2024 to solicit input on Town services and pending policy questions. The community survey will be sent to residents, property owners and business owners in Avon. A final report will be provided to Council in fall 2024. In Progress – A final draft of the survey was provided to Intercept Insight on April 19. The survey is currently being translated and is scheduled to launch June 3. a. Parking Survey – Phase 2 in fall of 2024 2. Launch New Community Engagement Platform: In 2023, Staff researched several different platforms with a focus on ease of registration and formatting flexibility and explore designing our own platform. ZenCity was ultimately selected as the best platform for Avon and the new website will be launched in 2024. In Progress - Content about Avon Use Tax is being organized to launch on the Zen City website by mid-May. A Community Survey project page will accompany the survey launch. 3. Ensure the website, Avon.org, is in Compliance with HB21-1110: HB21-1110 requires ADA compliance from municipal websites by July 1, 2024. Currently, most content and images on the website are in compliance, but the documents uploaded to the website regularly are not in compliance and remediation work is required to meet the upcoming deadline. In Progress – Avon has had multiple meetings with third party vendors to explore scanning and PDF remediation 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 2 of 14 software. The next meeting with our website host Civic Plus is April 4 and a county-wide meeting with state officials is April 5. Staff have drafted an accessibility plan and internal trainings are scheduled in April. 4. Research Web Cam Options for Town-Wide Implementation: Collect data from peer communities about how they use web camera technology, who provides their service, and what resources are required. Develop a plan to implement web cam technology throughout Town in 2025. Not started CULTURE, ARTS & EVENTS 5. Plan Best of the West and Heart & Soul Festivals: Develop programming and budget for launch of the Best of the West Festival in 2025 and launch of Heart and Soul Festival in 2025 or 2026. Present programming and budget to CASE for review and comment. In Process – Best of the West draft logo should be delivered the week of April 8th. Advertising buys are complete and scheduled for the fourth quarter of 2024. Work will begin on draft programming elements and budgets in the next few weeks. 6. Research Cultural Plans: Gather cultural plans and information from peer communities, conduct networking and site visits. Facilitate discussions with CASE regarding what is appropriate and feasible for Avon without creating redundancy with current cultural offerings in the Vail Valley. In Process – First peer community site visit is scheduled for April 12th, and one is pending for April 30th. 7. Vail Valley Art Guild: Support and collaborate with the Vail Valley Art Guild to build their organizational capacity through communication, information, and resource sharing, measuring current programs and activities, and fine-tuning processes and productivity. Identify venues and develop timelines for thoughtful and impactful programs and activities. Through a strategic alliance collaborate on identifying grant funding to further VVAG, CASE and Town goals. VVAG offices in Avon are tentatively scheduled to open the first week of June pending on-going construction delays. Staff is releasing an Artist Call Out on May 10 for the Painted Benches Project in collaboration with the VVAG and their member base. The council approved Resolution 24-12 allowing Staff to proceed with an National Endowment for the Arts Grant application. 8. The Old Fire Station: The La Zona project identified the Old Fire Station site as an appropriate location for the development of a community event and gathering space and art center (arts, culture, heritage, recreation, education, etc.) Research similar community facilities and art centers to gather facility and programming information, conduct networking, visit other sites. Present information to CASE for review and comment. Pairs with item #6. 9. Large Format Murals: Develop project scope and intent, design, and artist guardrails to release an RFP/Artist Call Out in January 2024 for one large format murals with installation taking place in early summer of 2024. Two identified locations for large format murals installations are (1) Avon Elementary School east facing exterior wall adjacent to the playground and (2) The Season building west facing exterior wall opposite the Avon Library. One mural is proposed for 2024 and second mural is proposed for 2025. The Eagle County School District approved the permit for the Avon Elementary School location. The RFP will be released by the end of April. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 3 of 14 10. Selfie Heart Project: Identify location in Nottingham Park, Main Street Mall or other Town core location for a large heart shaped cut out structure (“selfie-heart project”) in metal, wood, or other sustainable and low maintenance material. Brightly colored and designed with the intent of engaging residents and visitors to take photos creating shareable moments and social opportunities. The location selection, design guardrails, budget development and Planning & Zoning review and guidance would be done in 2024 for an early summer 2025 installation. No update. 11. Ice Sculptures on Main Street Mall (MSM): Identify locations along the MSM appropriate for temporary ice sculpture installations which encourage public engagement, are decorative and/or themed, lit at night, self-explored, and designed to last a minimum of 14-days. The locations selection, design guidance and budget development would be done in spring/fall 2024 for installation in January or February 2025. This could be a support feature for Fireworks in Avon in January 2025. In Process – Staff met with Alpine Ice in early February for a site tour of the Main Street Mall area and suggested locations for ice sculptures. Staff received initial pricing which is being vetted. 12. Art Benches Program: Refurbish the six painted art benches from 2020 with more durable material or sealant. Add four additional art benches to the program each summer from 2024 and 2026. Conduct RFP / Artist Call Out in collaboration with Vail Valley Art Guild. Staff is releasing an RFP / Artist Call Out on May 10th through the VVAG member base for the creation of four (4) newly designed and painted benches. Staff contracted with Custom Creations (Tara Novak) for the six painted benches done in 2020 to be refurbished. All work should be completed and installed no later than July 1. SUSTAINABILITY 13. Avon Residential Composting Research: Research to prepare for a residential composting pilot program like the one in West Vail. The research will include program design, policy, community interest, budget, location, and RFP preparation for a 2025 rollout. This composting goal directly contributes to the Climate Action Plan goal of diverting 80% of organics currently landfilled by 2030. The research mentioned above has been conducted for the West Vail program, and more research will be conducted on programs in other municipalities, such as Aspen. Community survey questions regarding residential composting were included in the final draft of 2024 Community Survey, which will launch June 3. The results will help the Town understand more about how best to design a residential composting program here. 14. GHG Inventory Add-on: Avon Net Zero Forecasting: Utilize the data from the 2019 and 2022 greenhouse gas (GHG) inventories to create a comprehensive net zero forecast. Analyze the emission reduction potential across key sectors to identify strategies, policies, and investments required to achieve net zero emissions in Avon by 2030. The Net Zero Forecasting work kicked off in early March, right after the first draft of the GHG Inventory report was finished. The first phase of the work, policy scan, is expected to finish in late April. The next phase will focus on GHG reduction planning for various scenarios and the prioritization of climate actions; this work should be done by the end of Q2. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 4 of 14 15. Climate Action Investment Matrix: Continue the existing work of tracking, analyzing, and quantifying various climate action projects undertaken by Avon, including the financial investment, the GHG reduction and return-on-investment (ROI). Enhance the presentation of the Matrix by incorporating data visualizations to support informed data-driven decision-making and efficient allocation of resources towards Avon's climate action goals. In Q1, the methodology of the Climate Action Investment Matrix was under review. Resources from the City of Aspen and Ann Arbor provided an excellent starting point to help Avon revise our current methodology, setting up a good foundation for analyzing current and future climate investment. Staff has reorganized a list of Avon’s climate program for tracking as a first step. Next, unique financial analysis spreadsheets will be created for each climate program. 16. Weatherization and Electrification Program for the Aspens: Evaluate a comprehensive weatherization and electrification program for The Aspens, a low-income mobile home community in Avon. Leverage and promote Eagle County and NWCCOG’s existing weatherization and electrification programs in Avon. Several projects at the Aspens were completed several years ago and a January meeting at the Aspens, which Avon helped coordinate, reintroduced the programs. The NWCCOG Energy Program requested that Avon participate through assistance with community outreach. Walking Mountains’ new bi-lingual sustainability coordinator has made outreach much more effective. We’ve asked them for an update on the number of households they have recruited this quarter and will report back in Q2. 17. Recycling Center Upgrade: Collaborate with Eagle County to elevate the Avon Recycling Center, enhancing safety and user experience. Apply for the Recycling Resources Economic Opportunity (RREO) grant of the Colorado Department of Public Health and Environment. If grant funds are awarded, Eagle County will procure new equipment and the Town will upgrade infrastructure and implement regional Styrofoam recycling program with Styrofoam densifier equipment. The Town was awarded the RREO grant in March, hence starting the planning process for the recycling center upgrade towards the end of Q1. The planning includes staff from Avon Engineering, Eagle County Solid Waste and Recycling Division, Sustainability. Sustainability staff is also coordinating with Foam Cycle, provider of the Styrofoam densifier, to form a work plan. A press release went out in the first week of April, stating that the Recycling Center Upgrade will potentially finish within 2024 and be open to the public in early 2025. 18. Research New Energy Rebates: EVs, EVSE and Battery Storage: Research energy rebates for Electric Vehicles (EVs), Electric Vehicle Supply Equipment (EVSE), and battery storage systems. The rebates will provide incentives for clean transportation and resilient energy storage energy solutions in Avon. Research conducted in Q1 showed that all new energy rebates are available to add to Avon’s existing energy rebate package administered by EnergySmart Colorado at Walking Mountains. In addition to EnergySmart, there are also rebates offered through Holy Cross and the new ReEnergize program by Eagle County. Staff aims to propose budget and program design to provide new energy rebates by the end of Q2. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 5 of 14 TOWN CLERK 19. Records Management & Retention - Standardize folder structure and records retention across departments to ensure that each Department director, manager and/or coordinator is familiar with the Colorado Municipal Records Retention Schedule and appoints a Department-specific user to monitor that mandatory records are being adequately retained. A Laserfiche consultant will also be hired to develop workflows that automate the archival process of selected records that are commonly used. This will help dimension the cost of this type of solution. During Q1, Town Clerk met with Rec Director, IT Director, and ComDev Director, and selected staff from those departments and provided training on the proper use and functionality of Laserfiche. During training, staff members were provided a copy of records retention schedules specific to each department. Additionally, each department has discussed the records produced by their staff and have been charged with preparing best practices for department-specific records retention that will document institutional knowledge and internal processes surrounding records retention. Town Clerk aims to continue meeting with Department heads through Q2 and has scheduled to meet with Public Works Director next. 20. Implementation of Agenda Management Software and Workflow for Meeting Packet: The Town Clerk will implement the roll-out of the CivicClerk Agenda Management Software in order to safely manage agendas, generate minutes, and tally votes by Councilors. During Q1, Town Clerk scheduled presentations between Leadership staff and and CivicClerk technical and sales personnel to understand the impact of an immediate roll-out of the Civic Clerk solution. During that process, IT staff onboarded a specialist with Microsoft Teams solutions who proposed an alternative to CivicClerk that could streamline Agenda Management for Council Packets. IT staff rolled out this new file sharing structure which resolved many technical issues faced by General Government Staff and Town Clerk. On this basis, implementation of CivicClerk was placed on hold while staff assess the new Microsoft Teams solution. 21. Implement On-site Spanish Language Conversation Classes: Organize and implement conversational Spanish classes for Town employees at the Avon Town Hall or other Town facilities. During Q1, Town Clerk interviewed 3 Spanish teachers licensed by the State and located in Eagle County who have agreed to come up with a proposal and program to teach in-person Spanish conversational classes to Town staff in Council Chambers. During Q2, Town Clerk expects to receive the proposal of the tailored program and its associated cost to present to General Government and HR. ADMINISTRATION 22. Establish Program for Council Visits to Peer Resort Communities: Establish a program for peer resort community visits that create opportunities to build relationships, share ideas about best municipal practices and topics of mutual interest, such as housing, economic development, as well as events and cultural programs. Visits will encourage a platform that showcases the resort community assets that are offered to their residents and guests. Staff brainstormed ideas during Q1 which include a spring visit (early June) to Breckenridge with a focus on Housing. A summer visit (late summer) to Snowmass with a focus on redevelopment and a fall visit (mid October) to Jackson, WY combined with the MT2030 summit and the Q4 CAST meeting with a 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 6 of 14 focus on Culture & Arts. Ideas will be vetted with the Mayor and Mayor Pro Tem in May to determine next steps in the planning process. 23. Administrative Support to the Downtown Development Authority: Provide support for setting up DDA through its member appointments, financial analysis and organization of meetings. The DDA Board has met twice this year and is scheduled for some joint meetings with the Planning & Zoning Commission to review the Sun Rd and East Avon Redevelopment ideas. A new member joined the board in March and meetings are going well. 24. Research Rejoining DestiMetrics: Study whether it will be worthwhile to rejoin if we can pass an ordinance that makes reporting mandatory in 2025. Not started, we anticipate this will be a goal for later this year when the new Town Attorney is “caught up” on legal work. FINANCE 1. Assist with Multi-Year and Long Range Finance Projections: Develop models for multi-year and long-range financial forecasts to assist Council with long range visioning. Finance will begin to work on a multi-year plan upon completion of the Audit and start of the budget process. 2. Support Financial Planning for Housing, Capital Improvements, and Avon DDA: Assist with exploring options and preparing information to help Town Manager and Council determine best financing options for large investments and capital improvement projects. Finance has met with Community Development to identify housing projects and discuss the funding they have available to pursue these projects. 3. Monitor Village (at Avon) Matters: Monitor and participate, when appropriate, in financial matters related to the development to better understand growth opportunities and financial impacts from existing and future development in the Village (at Avon). Staff has reviewed the CARADA (Development Agreement) and financials for the Village at Avon. Staff will continue to review financial information from the Village at Avon and attend quarterly Board meetings. INFORMATION TECHNOLOGY (IT) 1. Increase data security: Implement two-factor authentication for remote access and the Cisco VPN. Roll out Microsoft Purview email encryption. Investigate options such as Domain Assure or similar products for enhancing data security. Conduct penetration testing to identify vulnerabilities and improve security measures. Signed SOW with PEI to implement MFA on Cisco VPN and refresh Remote Access portal to include MFA. Performed security audit on file share access and Microsoft Active Directory security and distribution groups. 2. Broadband: Explore a potential private-public partnership with Vero and the potential of joining NWCOG's project THOR. Collaborate with relevant stakeholders to explore partnership opportunities. No update on this project. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 7 of 14 3. Guest Wireless in Nottingham Park: Collaborate with Resort Internet to provide guest and event wireless internet services in Nottingham Park. Implement the project in stages, starting with the field in front of the Avon Pavilion and extending to the north side beach. No update on this project, this will be a late 2nd quarter or3rd quarter project. HUMAN RESOURCES 1. Implement Phase II of “Committed to Community”: Research, develop and execute Phase II of “Committed to Community” public service training. Phase II will include: (1) conflict resolution, (2) mastering your message, (3) impact of a message, and (4) active listening. The frequency and content of this annual program will be established. HR has coordinated this Phase II training for the first of May with consultant Zoe (Consulting and Training). Staff will continue to transition this customer service program as ongoing HR training for new employees and annually. 2. Complete Implementation of Human Resources Information System (HRIS): Complete the implementation of HRIS (BambooHR), (data entry) with an emphasis on the software training that helps employee and manager utilization of the recruiting and hiring, employee self-service (ESS), and performance review modules. Training will be scheduled for each department so that the software becomes relevant for their HR functions. Staff have engaged in software training to continue the setup of the census files (employees) and determine appropriate workflows for HR deliverables. 3. Update Drug & Alcohol Policy: Update the Town’s Drug and Alcohol Policy to identify federal changes and establish compliance with the Federal Transportation Authority (FTA) and Federal Motor Carrier Safety Administration (FMCSA). HR will address this goal in the 2nd Q this year. 4. Review Employee Health Insurance Costs: Collaboration between Human Resources and Finance to outline costs benefit comparison of self-insured and fully insured plans. Develop a comparison of health benefit plans from peer communities. HR will address this goal in the 3rd Q this year 5. Support Expanded Leadership Training: Host a larger group retreat in the Spring to support training for stress management tools, creating a work-life balance, and time management skills and process. Evaluate various training opportunities to offer the leadership team which may include topics such as, project planning and delegating work to create employee empowerment, employee accountability, building trust and respect, coaching to improve employee performance, dealing with change, leading innovation, and conflict resolution. HR & Town Manager’s Office coordinating the spring leadership retreat taking place on May 3. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 8 of 14 2024 Department Goals Community Development Community Development 1. Community Housing Initiatives: Pursue all reasonable efforts to implement Community Housing, including but not limited to the following goals: a. Eagle County Regional Housing Action Plan: Administer the Eagle County Regional Housing Action Plan project. Contractor was hired and survey is currently underway. Survey closes April 30. b. Avondale Apartments Construction: Complete entitlements, construction drawings, and secure contractor to commence construction. PUD Amendment is in draft form and will go to Planning and Zoning Commission with a Public Hearing and then to Town Council for consideration. c. Early Childhood Education, Planning Area E, Village (at Avon): Coordinate zoning amendments and review of site plan and architectural designs. Define leasing, partnership financial contributions, operations and accessibility requirements. Commence construction in 2024. Housing has been removed from the project and Vail Valley Foundation plans to proceed through the Village (at Avon) Design Review Board with a standalone early childhood education project. d. East Avon Preserve: Facilitate due diligence process for exploring a housing project accessed off Wagon Trail Road. The project will include coordination with Traer Creek and their potential road extension to Planning Area I. Rezoning application is scheduled for PZC on April 22, and then Town Council May 14. Preliminary infrastructure evaluation will commence immediately following zoning. e. Annex State Land Board: Annexation, subdivision, and development review of project, including Phase I. Under review of the Development Agreement. Eagle County is evaluating water allocation. Once the application is complete it will be referred and move through the public hearing process. f. Slope Side Rezoning: Conduct initial site investigation and due diligence to determine development potential, prepare and process rezoning application. Rezoning to Community Housing High Density-1 was approved. Project goals and potential Request for Proposal process will be outlined to Town Council on May 14. g. Evaluate Avon Development Code for Housing: Review existing high density residential zoning and propose revisions which are more efficient and cost effective for development of housing, including density and building height; evaluate development review process to determine if expedited review process for Community Housing is viable. No updates h. Revisit Inclusionary Zoning and Available SFEs: Explore potential policies that may allocate or prioritize a portion of the remaining available Single-Family Equivalent (SFE) water supply to Community Housing projects. Update 2020 Community Housing Plan. No updates 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 9 of 14 i. Update Old Deed Restrictions: Review pre-2000s Deed Restrictions, evaluate for outdated language, work with property owners to update Deed Restrictions. Wildwood deed restriction modifications have been drafted and will be presented to homeowners on May 6. Restrictions will then go to Town Council in June. Deed replacement for other properties will be evaluated. j. *NEW* Review of Primary Residence RETT Exemptions: Exemptions for Real Estate Transfer Tax (RETT) are given based upon certain criteria which can be found in the Town of Avon Municipal Code. The Finance team will review the exemptions to see if they can be modified based on the real estate market the last couple of years. Staff will be presenting options at the May 14 meeting. k. *NEW* Review of ¡Mi Casa Avon! Program: Once we get data from the regional housing assessment, we will review the data and assess if we need to make changes to the ¡Mi Casa Avon! deed restriction program. No updates. Regional Housing assessment is currently underway. 2. Sun Road & East Avon Redevelopment Plan: Complete long range sub area plan for redevelopment of four properties and Sun Road and East Town Center. Began in 2023. Downtown Development Authority is in the planning stages, and joint sessions with PZC will take place before the final draft is published for public review. 3. Water Allocation Management: Import all Single-Family Equivalent (SFE) water allocation data into Town of Avon Geographic Information System (GIS). Establish protocols for updates and ongoing internal management of data. ERWSD data has been received and sorted. GIS staff has been hired and begins XXX, and the work program will be developed. 4. Avon Net Zero Building Expo: Host the second annual Avon Net Zero Building Expo to provide contractors, construction managers, building officials, and sustainability professionals with the latest advancements and information on net zero building practices. The event took place on April 8 and was attended by 48 participants, plus Town of Avon staff. Staff has scheduled a recap/debrief of the 2024 event on May 7 to discuss what worked well and what can be improved and discuss possible next steps for a future event. 5. Update Town of Avon Parking Code: Consider modifications to Chapter 7 Municipal Code regulations, including minimum requirements, and electric vehicle parking locations including ADA standards. No progress. 6. Village (at Avon) Park Planning: Retain a consultant to conduct initial conceptual planning for park areas in the Village (at Avon). Initial evaluation of the property has been commenced. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 10 of 14 2024 Department Goals Recreation RECREATION 1. Develop Sponsorship Plan: Create a standardized plan for the Department including tiered options for Recreation facilities and programs. Priority sponsorship opportunities will be offered to Avon and Eagle County businesses. Staff are currently conducting research on existing sponsorship plans in peer communities/facilities. Staff have also met with the CASE Division to ensure the existing sponsorship deck is maintained for Town special events. Staff have created a draft sponsorship deck and are anticipating rolling it out to local businesses in Q2. 2. Create Scholarship Program: Create an internal scholarship program for Avon and Eagle County residents. A pre-approved scholarship fund budget will be available for families in need and eligible to be used for any program or membership. The Health and Recreation Committee will assist with approving scholarship applications. Staff are currently conducting research on existing scholarship plans in peer communities/facilities. A draft proposal will be submitted to the Town Council for review in Spring 2024. 3. Formalize ‘Active Older Adults’ Programming: Create and provide ongoing programs for older adults, age 50+, on a year-round basis. Reestablish partnership with Eagle County Healthy Aging. Staff are currently conducting outreach with older adult facilities and community groups. Older adult specific programming will be added to the department’s offerings on an ongoing basis. Potential new programs include social gatherings, board games/cards, fitness classes, fitness area orientation, drop-in pickleball and day trips utilizing the department’s 15- passenger vans. 4. Complete Eaglebend Pocket Park Transformation Project: Manage Great Outdoors Colorado (GOCO) grant process, conduct community outreach, obtain design services, and oversee construction of the Eaglebend Pocket Park. A community meeting was held in January at the Eaglebend Apartments community room to engage with the residents in the surrounding neighborhood. During the first quarter, staff have worked closely with Zehren and Associates to develop the park design. The project team is currently finalizing the park design and preparing to release the project bid. 5. Saddleridge Pocket Park Community Engagement and Redesign: Conduct community outreach and obtain design services for redevelopment of Saddleridge Pocket Park. Staff have scheduled a site walk for the end of April to assess the park's needs. 6. Redevelop Mission and Vision Statement for Recreation Department: Work closely with the Health and Recreation Committee and Town Council to redevelop a mission and vision statement for the Recreation Department. Administrative staff have conducted peer community/facility 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 11 of 14 research and will roll out initial staff engagement in May. Staff will also engage with the Health and Recreation Committee in July. 7. Finish Recreation Center Expansion Designs: Finish the designs for the Recreation Center Expansion, develop rough cost estimates, review financing and funding options, proceed with construction designs, identify and apply for grant funding. Staff have reviewed existing Recreation Center design documents and cost estimate from 2023 and have determined the information is still accurate. Staff are actively searching for grant and funding opportunities to offset the expense of this project. 2024 Department Goals Police POLICE 1. Ethical Decision Making Under Stress (EDMUS): The Colorado Peace Officers Standards Training Board (POST) has advocated for law enforcement agencies in the State of Colorado to embrace three nationally accepted de-escalation trainings. The three training courses are Integrating Communications, Assessment, and Tactics (ICAT) provided by the Police Executive Research Forum, Active Bystandership for Law Enforcement (ABLE) delivered by Georgetown University, and EDMUS (Ethical Decision Making Under Stress) developed by Colorado POST. The Avon Police Department has completed ICAT and ABLE and we plan to complete EDMUS training in 2024. The majority of officers have received this training in our in-service training in March. COMPLETED 2. CALEA Accreditation: 2023 is the last year of our 4-year accreditation cycle. If successful we will be awarded our reaccreditation at one of the three CALEA national conferences in 2024. We were awarded our reaccreditation at the CALEA conference in Montgomery Alabama. The clock resets for another 4-year accreditation cycle. COMPLETED 3. Flock Safety: In 2024 we hope to see results of our defensive ring of Automatic License Plate Readers at all ingress into Avon, offering greater protection to our community against vehicle thieves and other unwanted individuals who commit crimes against Avon residents and guests. We were successful in obtaining a Colorado Division of Justice grant for year 2 (2024), $20,000 for the annual subscription cost. In progress- The final three LPR cameras (of eight) were installed in early March. There was a significant delay due to CDOT permit requirements which we worked through with Flock and CDOT. We are getting multiple alerts every day regarding warrants, stolen plates, and occasionally stolen vehicles. They have also provided some excellent information for criminal investigations. 4. Parking Management: Implement the Town of Avon managed parking program by the end of 2023. Carefully evaluate the system in 2024, conduct stakeholder input, report findings to Council, suggest any appropriate revisions to the parking management program. In progress- We introduced the 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 12 of 14 program in 2 phases. Phase 1 addressed parking in the recreation center, town hall and in front of the library. We have had enormous success in dissuading ‘poach” parking for skiing or other non-facility activities. There have been frustrations expressed by recreational center patrons on registering to get the free three hours to use the facility. On the other hand, we saw increased parking availability at all three locations. Phase 2 initiated for paid parking. This has gone remarkably well. We have very few complaints and parkers have figured out how to register and get the first 3 hours free and pay $1 per hour thereafter up to 5PM. We started with a comprehensive education campaign, and then progressed to educational warnings. We have issued over 750 warnings, approximately 450 in the recreation center parking lot, 200 on West Benchmark and 86 on Lake Street. 2024 Department Goals Public Works PUBLIC WORKS - ALL 1. Establish a Preventive Maintenance Program: Create and implement a comprehensive Preventive Maintenance Program (Facilities, Engineering, and Operations Divisions). The Preventive Maintenance Program will include drainage infrastructure, streetlights, buildings, and roadway infrastructure. The progress for this goal has been delayed due to Engineering Staff vacancies. CIP Project delivery was prioritized. 2. Swift Gulch Public Works Garage: Finalize designs, review bids, secure funding and implement the construction of the Public Works garage at Swift Gulch. Design drawings and specifications are complete. The project is out for bid with a closing date of April 26, 2024. Construction is expected to begin in June 2024 and continue through December 31, 2024. PUBLIC WORKS >> ENGINEERING 3. Establish an Avon Geographic Information System (GIS) Program: The Town has been collecting GIS data on the built infrastructure for the past several years. In 2023, a GIS Administrator position was added to the budget which was finally filled in March 2024. This position will fully implement a comprehensive program that will provide GIS support to all departments in the Town. The GIS Administrator will start in late April 2024. Staff are collecting GIS needs and tasks from all Town Departments. 4. Nottingham Road Drainage Improvements: The Town has experienced periodic flood events on Nottingham Road that closed Nottingham Road, Interstate 70, and damaged several downstream developments. Two projects are proposed at 330 Nottingham Road near Sonnen-Halde and Sherwood Meadows Condominiums and 400 West Beaver Creek Blvd near Beaver Bench Condominiums. The projects were not selected for the 2023 FEMA grant cycle. We will apply for the 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 13 of 14 2024 grant cycle. The Nottingham Road Drainage Improvement Projects were submitted for the 2024 FEMA grant cycle. Grant award announcement is anticipated in the Summer of 2024. 5. Comprehensive Road Safety Audit and Traffic Control Program: A comprehensive road safety audit of the Town will enhance roadway safety for all. In 2022/23, a road safety audit was conducted on Avon Road. The Avon Road audit recommended enhanced pavement markings and signage. In addition, the Audit Report helped garner a $366K CDOT Safety grant to install additional flashing beacons at 6 crossings and permanent medians on Hurd Ln. CDOT awarded additional funds to add two additional flashing beacons on US6 and I-70 off-ramps. Total Grant now totals $44K. will be designed in 2024 with construction scheduled for 2025. PUBLIC WORKS >> FACILITIES 6. Implement Facilities Reserve Study Recommendations: Review facilities reserve study results and prioritize areas for improvement by setting clear objectives and developing action plans for preventative maintenance, repairs, and equipment life cycle planning. Staff is preparing to present preliminary results and recommendations from the Reserve Study. 7. Energy Efficiency: Evaluate energy tracking data and implement energy saving practices by conducting audits, finalizing building LED conversions, and continuing to monitor and adjust strategies to achieve energy savings goals. Staff continue to improve Energy Efficiency. LED conversion in the Recreation Center Natatorium is scheduled for May 2024. PUBLIC WORKS >> MOBILITY 8. Expand Evening Bus Service in the Town Core: Ridership and the number of stops in town have been increasing since 2020. The increases cause numerous delays with the Night Rider evening bus service. Based on the demand, the Blue and Red Line routes will expand to operate from 6:30 am-10:00 pm, alleviating delays and missed loops while keeping the desired 30-minute service times. COMPLETED 9. Future Level of Service/ Route Expansion Planning: New development in the Town of Avon will continue to stress current transit routes. Planning and envisioning new alternatives is becoming increasingly necessary. Staff will examine recent trends and study ways to continue our current level of service. Staff is prepared to provide Council Transit expansion options and recommendations during the 2024 budget cycle. 10. Pursue a Summer Micro Transit Pilot Program for Avon: Micro transit solutions are improving rider’s experience by offering small-scale, on-demand public transit services. Adding a micro transit (on demand) service to Avon’s current fixed routes and schedules will enhance our service and extend the reach of transit in town. Staff will research private partners that offer a turnkey program and will implement a 3-month pilot program during the summer of 2024. The expected budget for the program is $200,000. Need to discuss costs, grant funding and budget. Expanding existing service is first priority. Delayed; the grant we expected to receive is not available this year. 1st Quarter Update 2024 Department Goals Approved February 2024 – 1st Quarter Update Page 14 of 14 PUBLIC WORKS >> OPERATIONS 11. Redesign Irrigation System: The Town of Avon secured a $60K grant from the Colorado Water Conservation Board (CSCB) to redesign the entire irrigation system. Avon’s irrigation system is antiquated. An Audit was conducted in 2022 and it recommended the entire system be replaced. The Audit found significant system-wide leakage, undersized mains, and failed controls for all zones where staff has to manually set at the control nodes. Draft RFP for design is complete. System design is scheduled for 2024 and Phase I construction is scheduled for 2025. 970.748.4088 predmond@avon.org TO: Honorable Mayor Amy Philips and Council Members FROM: Paul Redmond, Chief Financial Officer RE: Bi-Annual Investment update DATE: April 24, 2024 SUMMARY: This memo provides Council Members the Town’s investment policy and total current investment. BACKGROUND: It is the policy of the Town of Avon to invest in public funds in a method which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Town and conforming to all State statues (C.R.S 24-74-601) governing the investment of public funds. The primary objectives of the Town of Avon’s investment activities shall include: A. Preservation of capital and protection of investment principal. B. Maintenance of sufficient liquidity to meet anticipated cash flows. C. Diversification to avoid incurring unreasonable market risks. Only the following types of securities and transactions shall be eligible for use by the Town per the Investment Policy: a. U.S. Treasury Obligations: Treasury Bills, Treasury Notes, Treasury Bonds, and Treasury Strips with a final maturity not exceeding five years from the date of trade settlement. b. Federal Agency Securities: Debentures and mortgage-backed securities with a stated final maturity not exceeding five years from the date of trade settlement issued by the Government National Mortgage Association (GNMA). c. Federal Instrumentality Securities: Debentures, discount notes, callable, step-up, and stripped principal or coupons with a final maturity not exceeding five years from the date of trade settlement issued by the following only: Federal Farm Credit Bank (FFCB), Federal Home Loan Bank (FHLB), Federal Home Loan Mortgage Corporation (FHLMC), and Federal National Mortgage Association (FNMA). d. Repurchase Agreements with a termination date of 180 days or less collateralized by U.S. Treasury securities or Federal Instrumentality securities listed above with a final maturity not exceeding ten years. For the purpose of this section, the term collateral shall mean purchased securities under the terms of the PSA Bond Market Trade Association Master Repurchase Agreement as modified by the Town’s Master Repurchase Agreement Annex. The purchased securities shall have a minimum market value including accrued interest of 102 percent of the dollar value of the transaction. Collateral shall be held in the Town’s third-party custodian bank as safekeeping agent, and the market value of the collateral securities shall be marked-to-the market daily. Repurchase Agreements shall be entered into only with counterparties who have executed a Master Repurchase Agreement with the Town and who are recognized as Primary Dealers with the Federal Reserve Bank of New York, or with firms that have a Primary Dealer within their holding company structure. Primary Dealers approved as Repurchase Agreement counterparties shall have a short- 970.748.4088 predmond@avon.org term credit rating of at least A-1 or the equivalent and a long-term credit rating of at least A or the equivalent by each service that rates the firm. e. Commercial Paper with an original maturity of 270 days or less that is rated at least A-1 by Standard & Poor’s, P-1 by Moody’s, or F1 by Fitch at the time of purchase by at least two services that rate the commercial paper and rated not less by all services that rate it. If the commercial paper issuer has senior debt outstanding, the senior debt must be rated at least A by Standard & Poor’s, A2 by Moody’s, or A by Fitch by at least two services that rate the issuer and rated not less by all services that rate it. No more than 5% of the Town’s total portfolio may be invested in the commercial paper of any one issuer, and the aggregate investment in commercial paper shall not exceed 20% of the Town’s total portfolio. f. General Obligation Debt with a final maturity not exceeding three years from the date of trade settlement issued by any state of the United States or any political subdivision, institution, department, agency, instrumentality, or authority of any state that is rated at least AA by Standard & Poor’s, Aa by Moody’s or AA by Fitch at the time of purchase by at least two such services that rate the entity. g. Revenue Obligation Debt with a final maturity not exceeding three years from the date of trade settlement issued by any state of the United States or any political subdivision, institution, department, agency, instrumentality, or authority of any state that is rated at least AAA by Standard & Poor’s, Aaa by Moody’s or AAA by Fitch at the time of purchase by at least two such services that rates the entity. h. Local Government Investment Pools organized under CRS 24-75-702 that are “no-load” (no commission or fee charged on purchases or sales of shares); have a constant net asset value of $1.00 per share; limit assets of the fund to those authorized by state statute; have a maximum stated maturity and weighted average maturity in accordance with Rule 2a-7 of the Investment Company Act of 1940; and have a rating of AAAm by Standard & Poor’s, Aaa by Moody’s, or AAA/V1+ by Fitch. i. Money Market Funds registered under the Investment Company Act of 1940 that are “no-load” (no commission or fee charged on purchases or sales of shares); have a constant net asset value of $1.00 per share; limit assets of the fund to those authorized by state statute; have a maximum stated maturity and weighted average maturity in accordance with Rule 2a-7 of the Investment Company Act of 1940; and have a rating of AAAm by Standard & Poor’s, Aaa by Moody’s, or AAA/V1+ by Fitch. j. Time Certificates of Deposit with a maturity not exceeding one year in any FDIC insured state bank, national bank, or state or federal savings bank located in Colorado that meets the credit criteria set forth in the section of this Investment Policy, “Selection of Banks.” Certificates of deposit that exceed FDIC insurance limits shall be collateralized as required by the Public Deposit Protection Act or the Savings and Loan Association Public Deposit Protection Act. The foregoing list of authorized investments shall be strictly interpreted. Any deviation from this list shall have advance approval by the Town Council in writing. 970.748.4088 predmond@avon.org INVESTMENTS: As of March 31, 2024 the Town’s investments total $38,141,439 and has a market value of $42,802,905.33. 65.11% of the Town’s portfolio is invested in ColoTrust PLUS. ColoTrust PLUS is a stable $1.00 NAV (Net Asset Value) local government investment pool offering daily liquidity that is better suited for every-day funds. The general objective of the PLUS portfolio is to generate a high level of current income while maintaining liquidity and preserving capital by investing only in instruments authorized by State Statues. ColoTrust Plus has a current yield of 2.425%. The Town’s portfolio also includes 21.08% which is invested in United States Treasuries. The US Treasuries are considered low-risk investments and are generally risk-free when they are held to maturity. This is because Treasuries are issued with the full faith and credit of the federal government. The Town’s US Treasuries are set up in a ladder and will mature at a rate of one or two a year. Upon maturity, they will normally be revested to take advantage of the higher interest rates. Currently, our US Treasury investments are earning between .375% and 4.70%. The Town is also invested in ColoTrust EDGE which is a total of 12.62% of the total portfolio. EDGE is designed to complement the daily liquidity offered by ColoTrust Plus. EDGE seeks to generate a high level of income while preserving capital by investing in investment authorized by Statues. EDGE offers longer-dated, fixed income investments seeking to enhance returns while providing intermediate liquidity to its participants. EDGE is intended for longer-term investment compared to PLUS. ColoTrust EDGE has a current yield of 5.439%. Below is a current view of the Town’s investment portfolio: COUNCIL DIRECTION: This report is informational, and no Council action is required. ATTACHMENT A: ColoTrust Plus + Investment Policy ATTACHMENT B: ColoTrust Edge Investment Policy Thank you, Paul Base Market Value Maturity Investment + Accrued Interest Date Yield COLOTRUST PLUS 27,869,315.20 2.915% UNITED STATES TREASURIES US Treasury - 91282CBV2 999,700.31 4/15/2024 4.750% US Treasury - 91282CCT6 712,089.67 8/15/2024 5.256% US Treasury - 9128283J7 1,480,477.72 11/30/2024 5.211% US Treasury - 912828YY0 489,786.66 12/31/2024 5.141% US Treasury - 91282CFE6 490,490.21 8/15/2025 4.861% US Treasury - 9128285N6 1,469,024.08 11/30/2025 4.780% US Treasury - 91282CHH7 501,242.32 6/15/2026 4.588% US Treasury - 91282CDK4 1,385,363.73 11/30/2026 4.485% US Treasury - 91282CFZ9 1,495,627.56 11/30/2027 4.348% COLOTRUST EDGE 5,404,159.87 5.439% UNITED STATES TREASURY (Matured 3/31/2024)505,625.00 3/31/2024 N/A Total Investments 42,802,902.33 ATTACHMENT A ATTACHMENT B 970-748-4083 clin@avon.org TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Bi-monthly Sustainability Updates DATE: April 15, 2024 SUMMARY: This report provides an update for all Sustainability and Climate Action initiatives at the Town of Avon within the timeframe of March to April 2024. No action is required by Council. BACKGROUND: Following the highly productive implementation of Town of Avon’s Climate Action & Sustainability programs in 2023, the Town continues into 2024 with 6 Sustainability Goals, 15 Sustainability Projects and 10 ongoing Sustainability Duties. The progress of these programs is reported in the table below as appropriate in the January to February 2024 timeframe. It is important to acknowledge that the progress we have made is the result of the collaborative efforts of many TOA staff. SUSTAINABILITY UPDATES: Official Sustainability Department Goals 2024 Official Goals What this goal accomplishes Progress March to April 2024 1. Avon Residential Composting Research Develop options with identified costs for a community wide composting program, or initial pilot project, to be implemented in 2024. • Researched the West Vail program and the RFP for curbside compost hauler. Research will continue with other mountain communities to gain more insight into curbside composting. • Survey questions regarding residential composting were included in the final draft of 2024 Community Survey, which will launch June 3. The results will help the Town understand more about how best to design a residential composting program here. 2. GHG Inventory Add-on: Avon Net Zero Forecasting Utilize the 2019 and 2022 GHG inventory data to create a comprehensive net- zero forecast. • The Net Zero Forecasting work kicked off in early March, right after the first draft of the GHG Inventory report was finished. • The first phase of the work, policy scan, is expected to finish in late April. • The next phase will focus on GHG reduction planning for various scenarios and the prioritization of climate actions; this work should be done by the end of Q2. 3. Climate Action Investment Matrix Assist with understanding return on investment and identify priority areas for Climate Action programs. • Continued to research and review climate cost analysis work in other municipalities (e.g. City of Aspen, City of Ann Arbor, etc.) to inform our strategies and work plan. • Reorganizing a list of climate action programs in Avon for the investment-impact analysis. • Unique financial analysis spreadsheets will be created for each climate program. This work will be conducted alongside the Finance Department. 4. Promote Weatherization and Electrification Leverage and promote Eagle County and • Staff is collaborating with Walking Mountains, particularly through their new bi-lingual sustainability coordinator, to assess the number of households that they have recruited for Page 2 of 5 Program for the Aspens NWCCOG’s existing weatherization and electrification program to the Aspen community. electrification programs. The results are expected to be available in Q2. 5. Recycling Center Upgrade Collaborate with Avon Public Works Department and Eagle County to elevate the Avon Recycling Center, enhancing safety and user experience. • The Town was awarded the RREO grant in March, hence starting the planning process for the recycling center upgrade towards the end of Q1. • The planning phase includes staff from Avon Engineering, Eagle County Solid Waste and Recycling Division, Sustainability. Sustainability staff is also coordinating with Foam Cycle, provider of the Styrofoam densifier, to form a work plan. • A press release went out in the first week of April, stating that the Recycling Center Upgrade will potentially finish within 2024 and be open to the public in early 2025. 6. Research New Energy Rebates: EVs, EVSE and Battery Storage Research and prepare for the additions new energy rebates to incentivize clean transportation and resilient energy storage solutions. • Research conducted in Q1 showed that all new energy rebates are available to add to Avon’s existing energy rebate package administered by EnergySmart Colorado at Walking Mountains. • In addition to EnergySmart, there are also rebates offered through Holy Cross and the new ReEnergize program by Eagle County. • Staff aims to propose budget and program design to provide new energy rebates by the end of Q2. Other Sustainability Projects & Ongoing Duties Sustainability Projects & Ongoing Duties What this program accomplishes Progress January – February 2024 Waste Reduction Monitoring Restaurant Polystyrene Ban Assist restaurants to transition out of polystyrene food containers per the requirement of Ordinance 21-05. • Within the last two months, many restaurants that started out using polystyrene containers at the beginning of this year have made the switch. There are still restaurants using polystyrene containers; they have until July 1 to switch and staff will continue to monitor and offer assistance. Recycling Ordinance: Ongoing Support Continue supporting the Avon community to implement Ordinance 22-13 since it went into • We received minimal interest for individual support or training in March or April. • Social media and newsletters were used to send out further reminders of the recycling ordinance and polystyrene ban. Page 3 of 5 effect in November 2023. • A recycling education booth will be set up at the upcoming Sustainability Fair on May 22, 2024. Recycling Ordinance: Waste Diversion Data Collection Collect waste diversion data from all of our haulers per the requirement of Ordinance 22-13. • Q1 data is expected to arrive in April; reminders have been sent out to all haulers. At the time of this report, Vail Honeywagon has reported their Q1 data but we’re still waiting on others to submit. • As a reminder, haulers are required to submit data twice a year in Avon. Zero Waste at all Town Events Implement the high standards of waste management at all Town events across departments. • This goal was completed in 2023. In 2024, Sustainability staff will reach out to all departments to make sure zero waste event practices are still in place and are well-supported. Energy Efficiency & Electrification Building Net Zero Action Plan Cohort 2024 Achieve the Climate Action Plan priority action “adopting net zero or all-electric construction code for new buildings” through a regional collaboration. • The cohort kicked off on April 3; Avon was represented by Building Official Derek Place and Sustainability Coordinator Charlotte Lin. • The kick-off meeting was well-attended by officials from Eagle, Pitkin and Garfield County. • The cohort went through introductions, background overview, and breakout groups to discuss how we want to define net zero, roadmap topic areas, cohort logistics, and next steps. • Following the kick-off, there will be 5 two-hour meetings in the next two months. Energy Benchmarking of Municipal Buildings (Note: this is an official Public Works Goal with Sustainability as support) Understand Building Benchmarking programs & establish Town of Avon’s own program. • Public Works is reviewing the contract with THG and has requested another demo to evaluate the services needed. Net Zero Building Expo (Note: this is an official Community Development Goal with Sustainability as support) Share expertise on Net Zero development with the Eagle County community. • The Expo was successfully conducted on April 8, 2024. • Community Development Staff, especially Emily Block, deserves a special thanks for organizing this year’s Expo and for making it a success. Transportation Regional Car Share Program Establish a regional carshare program to reduce vehicle GHG • Avon and Vail continue to conduct needed data collection and grant research in order to further the car share pilot program. Page 4 of 5 emissions and parking spaces. Employee Carpool Program Incentivize and encourage sustainable transportation options for Town employees. • The employee carpool program has continued in the months of March and April. Water Conservation Eagle River Coalition Water Plan Understand the GHG impact of water treatment and activities in Avon. • The former Eagle River Watershed Council has rebranded as Eagle River Coalition. • Eagle River Coalition expects a new Water Plan to be adopted by their board on May 9th and plans to present it the Avon Town Council in May to consider to adoption by the Town. Climate Action Planning Avon Greenhouse Gas Inventory Identify the possible extent of Avon’s GHG baseline to measure GHG reduction and effectiveness of Climate Action programs and policies. • After thorough a review and revision process, the final draft of the GHG inventory report will be presented to Town Council on April 23, 2024. • The Net Zero modeling work using the 2022 GHG inventory data began in March and is expected to finish in the summer. Education & Communication Sustainability Education & Marketing Increase awareness, support and implementation of Sustainability programs and policies • Planning and creating evergreen content to promote awareness of all Avon’s sustainability programs. Working with a graphic designer on this and deliverables are expected in Q2. • Updating all climate & sustainability pages on Avon.org. • Sustainability Coordinator Charlotte Lin was invited to offer educational workshops/talks on sustainability and climate action by the Climate Action Week, ICLEI USA, Colorado Mountain College as well as Lyra/Jobs for the Future to participate in a Green Workforce Design at the State level. Sustainability Grants Continue Managing a Grants Program for Sustainability and Climate Programs Establish a consistent and comprehensive grants program to advance climate • The RREO (Recycling Resources Economic Opportunity) Program for a Styrofoam densifier unit was awarded on March 19. • Researching the CAMP (Community Accelerated Mobility Project) grant by CEO to pursue funding for the Car Share Pilot Proposal. Page 5 of 5 action across departments. • Incorporating the Priority Climate Action Plan (PCAP) published by CEO in March 2024 into our net zero modeling in order to maximize chance for funding. • Applied for the NREL Waste-to-Energy Technical Assistance program for the biochar pilot proposal. This program awards 40 hours of consulting hours if successful. Thank you, Charlotte 970-748-4013 idejong@avon.org TO: Honorable Mayor Phillips and Council Members FROM: Ineke de Jong, Chief Administrative Officer RE: Signed Letters of Support DATE: April 16, 2024 SUMMARY: This report presents an overview of letters of support that were signed and submitted in recent weeks. BACKGROUND: At the February 13, 2024 Regular Town Council meeting, Council discussed the topic of letters of support and sign-on letters and requests. Staff outlined it is very difficult to define a policy that clearly indicates when letter of support requests should be reviewed by Council as a whole and when the Mayor or Manager should sign. There are many times when it is in Avon’s interest to support a policy decision and the timing is too quick to include on a Council meeting, so some level of delegation to Mayor and Manager would be helpful. Council agreed that the Town Manager and the Mayor can review the contents of the letter request and determine if it is consistent with policies already adopted by the Town (which may include plan documents, annual Department goals, or previous direction provided by Council). If the letter request is consistent then Mayor or Manager would sign on behalf of the Town. Council asked to include copies of the signed letters on future Council agendas under written reports. COUNCIL DIRECTION: This report is informational, and no Council action is required. Thank you, Ineke ATTACHMENT A: March 12 Letter of Support for Vail Valley Foundation’s Childcare Center Project ATTACHMENT B: March 12 Letter of Support for Colorado Energy Office’s Application on behalf of the State of Colorado for a CPRG Implementation Grant funds for a local climate action accelerator program under EPA-R-OAR-CPRGI-23-07 ATTACHMENT C: March 23 Letter of Support for Eagle Valley Transportation Authority’s application for the DOT’s “Transit Infrastructure Grants” account. ATTACHMENT D: March 29 Letter of Support for High Five Access Media and their request for funding through the Congressionally Directed Spending initiative to upgrade its camera equipment. ATTACHMENT E: April 8 Letter of Support for Eagle Valley Transportation Authority’s FTA 5339 and Low or No Emission Vehicle Program Grant Request ATTACHMENT F: April 11 Letter of Support for Congressional Directed Spending/Community Project Funding request made by the Eagle River Water and Sanitation District for the Bolts Lake Reservoir Design. ATTACHMENT G: April 11 Letter of Support to Eagle-Holy Cross Ranger District for the proposed extension of the Eagle-Vail soft surface trail #2351. Post Office Box 975 100 Mikaela Way Avon, CO 81620 March 12, 2024 RE: The Town of Avon Supports Vail Valley Foundation’s Childcare Center Project I am writing to express my strong support for the Vail Valley Foundation’s (VVF) application for $5,000,000 in Community Project Funding under the Transportation, Housing, and Urban Development (THUD) Economic Development Initiative account with a $3,233,390 local match. With Community Project Funding, VVF will construct the Avon Childcare Center. The 12,000 square-foot childcare center will bring up to 175 urgently needed childcare openings to serve families in Avon, Edwards, Minturn, Redcliff, and Vail. Equitable access to childcare is a countywide issue. There are approximately 3,000 children ages 0-5 today needing childcare in the Eagle River Valley. Affordable care is key for families to work and raise their children, but Eagle County is the most expensive county in Colorado with projected costs at $1,775 per month for one child, which increases drastically for each additional child that needs care. The project will provide a lifeline to parents who cannot find childcare by serving infants and children through 5 years of age. The Town of Avon is ready to partner with the Vail Valley Foundation to bring a regional childcare facility to our community and is donating land worth an estimated $6 million to the project. With Federal support, VVF and Avon can help ease the childcare crisis for our region. Please give our joint application the highest consideration. Thank you. Sincerely, Amy Phillips, Mayor, Town of Avon Honorable John Hickenlooper United States Senator 374 Russell Senate Building Washington, DC 20510 Honorable Michael Bennet United States Senator 261 Russell Senate Building Washington, DC 20510 Honorable Joe Neguse United States Congressman 2400 Rayburn House Building Washington, DC 20515 ATTACHMENT A Post Office Box 975 100 Mikaela Way Avon, CO 81620 Will Toor, Executive Director Colorado Energy Office 1600 Broadway, Suite 1960 Denver, CO 80202 March 12, 2024 RE: Letter of Commitment for Colorado’s application for a CPRG Implementation Grant EPA-R-OAR-CPRGI-23-07 Dear Mr. Toor, I am writing today on behalf of the Avon Town Council in support of the Colorado Energy Office’s application on behalf of the State of Colorado for CPRG Implementation Grant funds for a Local Climate Action Accelerator program under EPA-R-OAR-CPRGI-23-07. Colorado is a climate leader, with an achievable pathway to meet the state’s science-based GHG reduction targets of 26% by 2025, 50% by 2030 and 75% by 2040 below 2005 levels, as well as achieving net-zero GHG emissions by 2050. To reach those ambitious goals, action at every level of government in the state will be needed. The EPA’s CPRG Implementation Grant grant will help Colorado support widespread local government progress on equitable climate action through the Colorado Local Climate Action Accelerator program. The program will offer robust support and technical assistance for adoption of policies and strategies in sectors where local governments like ours can make the most impact on GHG emissions reductions (e.g. buildings, transportation, land use planning and waste), combined with equity-focused incentive funding to support implementation. The Colorado Local Climate Action Accelerator program will enable Town of Avon to pursue GHG reduction measures that align with our communities priorities, including beneficial electrification of existing residential and commercial buildings, implementing an energy benchmarking program for all commercial and multi-family buildings, continue adding e-buses and expanding bus services for commuting, develop a regional car-share program and support local utilities to reach 100% renewable energy goal by 2030. Our community places a strong emphasis on prioritizing benefits to Low-Income and Disadvantaged Communities, and will do so through this program by offering priority and focused incentives offered to low-income communities, as well as conducting community engagement in Spanish to ensure inclusivity. The Town of Avon is in full support of the Colorado Energy Office’s application for this funding, and know that supporting local government climate action will position Colorado to continue to lead in climate pollution reduction. Please let me know if you have any questions, and I appreciate the opportunity to support this important effort. Sincerely, Amy Phillips Mayor, Town of Avon, Colorado ATTACHMENT B Post Office Box 975 100 Mikaela Way Avon, CO 81620 March 23, 2024 Dear Senator John Hickenlooper, Senator Michael Bennet, and Congressman Joe Neguse, I am writing to express my strong support for the Eagle Valley Transportation Authority’s (EVTA) application for the DOT’s “Transit Infrastructure Grants” account. Congressionally Directed will fund four new hybrid transit buses to accelerate the implementation of fare-free transit in Eagle County. The EVTA has implemented a fare-free service zone that spans from Edwards, Vail, Avon, Minturn, and Beaver Creek in Eagle County. Since the implementation of this fare-free zone, the demand for transit and ride usage has increased, and thus, the need for more transit vehicles has increased. Town of Avon is passionate about promoting, improving & enhancing our public transportation to improve workforce transportation and helping with our climate action goals. Town of Avon supports EVTA’s Expansion Vehicles to Accelerate Fare-Free Transit Implementation Project because it will provide affordable day-to-day workforce transportation; encourage visitors to leave cars behind, providing an alternative single-car travel route on the overburdened I-70, reduce carbon emissions and environmental impacts and optimize the use of our Town’s very limited parking infrastructure. Town of Avon is ready to be engaged and supportive of the EVTA’s Expansion Vehicles to Accelerate Fare-Free Transit Implementation Project. We commit to work with EVTA to promote and encourage public transportation use; provide public input and deliverables and work to advance related public transportation goals and initiatives. Please give EVTA’s application the highest consideration. Thank you. Sincerely, Amy Phillips, Mayor, Town of Avon, on behalf of the Avon Town Council Cc: Avon Town Council The Honorable John Hickenlooper United States Senator 374 Russell Senate Building Washington, DC 20510 The Honorable Michael Bennet United States Senator 261 Russell Senate Building Washington, DC 20510 The Honorable Joe Neguse United States Congressman 2400 Rayburn House Building Washington, DC 20515 ATTACHMENT C Post Office Box 975 100 Mikaela Way Avon, CO 81620 March 29, 2024 RE: Support for Congressional Funding High Five Access Media Dear Senator Bennet & Senator Hickenlooper, I am writing to express my strong support for High Five Access Media (HFAM) and their request for funding through the Congressionally Directed Spending initiative to upgrade its camera equipment. In doing so, I want to share why this cause is of paramount importance to our community. High Five Access Media has been a beacon of community engagement, education, and empowerment. Through its commitment, HFAM has provided our residents with a platform to voice their concerns, comment on current issues, and preserve the rich tapestry of our local history and culture. It has fostered an environment for transparent and accessible government proceedings and community events that ensure our citizens are well-informed and engaged. However, the potential of HFAM is stifled by the limitations of outdated and failing camera equipment. Such constraints not only impede HFAM's operational efficacy but also diminish its effectiveness to share the local narratives. The requested funds from you through the Congressionally Directed Spending to upgrade HFAM’s camera equipment are a vital investment in technology. They represent profound assets and values that bind us as a community—openness, engagement, and a steadfast belief in the power of each voice. Upgraded equipment will enhance the quality of content produced and expand HFAM's reach and impact. Investing in HFAM is investing in the heart and soul of Avon. The stories we tell today lay the foundation for our future, and it is crucial that these stories are captured with the clarity, precision, and professionalism that only updated technology can provide. This funding will secure a more inclusive platform that mirrors the dynamism and diversity of Avon itself. I believe in the transformative power of community media to bridge divides, to illuminate the richness of our collective experiences, and to foster a more engaged and enlightened community. It is with this belief, and on behalf of the residents of Avon, that I wholeheartedly endorse High Five Access Media's request for funding to upgrade its camera equipment. Thank you for considering this essential investment in our community. Together, we have the opportunity to empower voices, enrich lives, and ensure the enduring vibrancy of our public discourse. Sincerely, Amy Phillips, Mayor, Town of Avon, on behalf of the Avon Town Council The Honorable Michael Bennet United States Senator 261 Russell Senate Building Washington, DC 20510 The Honorable John Hickenlooper United States Senator 374 Russell Senate Building Washington, DC 20510 ATTACHMENT D Post Office Box 975 100 Mikaela Way Avon, CO 81620 Ms. Veronica Vanterpool Office of the Administrator Federal Transit Administration 1200 New Jersey Avenue, SE April 8, 2024 RE: Town of Avon’s support for Eagle Valley Transportation Authority’s FTA 5339 and Low or No Emission Vehicle Program Grant Request Dear Acting Administrator Vanterpool, I am writing to express my strong support for the Eagle Valley Transportation Authority’s (EVTA) application for the FTA’s 5339 and Low or No Emission grant to program to replace five diesel buses with five new 40’ Gillig hybrid buses. This grant will be used to replace five vehicles that have reached the end of their useful life, improving the age, condition, and emissions profile of the EVTA fleet as the EVTA assumes responsibility for operating the ECO Transit system and begins to expand service under the auspices of the newly-formed regional transportation authority. In November of 2022, voters in seven jurisdictions in Eagle County approved the formation of the EVTA, along with a new 0.5% dedicated sales tax to enhance and expand service, including implementation of a fare-free transit zone and increased emphasis on reducing overall vehicle emissions. Replacing aging service vehicles will strengthen its foundation as we move into this new era for transportation in our region. Town of Avon is passionate about promoting, improving & enhancing our public transportation to improve workforce transportation and helping with our climate action goals. Town of Avon supports EVTA’s grant application because it will provide affordable day-to-day workforce transportation; encourage visitors to leave cars behind, providing an alternative single-car travel route on the overburdened I-70, reduce carbon emissions and environmental impacts and optimize the use of our Town’s very limited parking infrastructure. Regional Transportation service provided by the EVTA is a critical component of our regional transit system that supports economic vitality and quality of life for all residents and visitors. We encourage your thoughtful consideration and approval of this request. Sincerely, Amy Phillips Mayor, Town of Avon, Colorado ATTACHMENT E Post Office Box 975 100 Mikaela Way Avon, CO 81620 April 11, 2023 The Honorable Michael Bennet U.S. Senate 261 Russell House Office Building Washington, DC 20510 The Honorable John Hickenlooper U.S. Senate 374 Russell House Office Building Washington, DC 20510 The Honorable Joe Neguse U.S. House of Representatives 2400 Rayburn HOB Washington, DC 20515 Dear Senator Bennet, Senator Hickenlooper, and Congressman Neguse: I am writing on behalf of the Town of Avon, Colorado, in support of the Congressional Directed Spending/Community Project Funding request made by the Eagle River Water and Sanitation District for the Bolts Lake Reservoir Design. This funding will help advance the Bolts Lake project, which will provide a critical 1,200-acre-foot water storage reservoir and significantly boost water supply security and resiliency for our community and the environment. Once constructed, Bolts Lake will provide sustainable in-basin water supplies for the region as well as additional recreation opportunities to support the recreation-based economy on the western slope. Thank you for your consideration of this important project and for your continued leadership on water issues across the state. Sincerely, ____________________ Amy Phillips, Mayor Town of Avon ATTACHMENT F Post Office Box 975 100 Mikaela Way Avon, CO 81620 April 11, 2024 Eagle-Holy Cross Ranger District Heather Noel, Acting Forest Supervisor c/o Michael Beach PO Box 190 Minturn, CO 81645 RE: EagleVail Trail #2351 Dear Heather, Please consider this letter expressing our support for the proposed extension of the Eagle-Vail soft surface trail. The Town of Avon worked with the adjacent private property owner in 2023 to secure a permanent easement for extension of said trail. This missing trail connection will allow for safe connections between communities and other USFS trails. It would also allow alternatives to the paved Eagle Valley Trail. The Town of Avon Comprehensive Plan contains several supporting goals and policies, including: Goal H.1: Provide an exceptional system of parks, trails, and recreational programs to serve the year-round needs of area residents and visitors Policy H.1.4: Integrate the Town’s trail system with regional trail systems. Policy H.1.5: Link open space through coordination with other governments and non-profits. Goal H.2: Coordinate and collaborate with surrounding jurisdictions and agencies to develop recreational opportunities. If you have any questions or require any additional information on Avon’s portion of this project, please do not hesitate to contact our office at 970.748.4000. Thank you for your attention to this matter. Sincerely, Eric Heil Town Manager, Town of Avon ATTACHMENT G CASE COMMITTEE MEETING MINUTES THURSDAY, MARCH 21ST, 2024 IN PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 21 MARCH 2024 PAGE 1 | 4 1. ROLL CALL Present: Committee Member Danielle McNair, Pedro Campos, Kerri Thelen, and Justin Chesney (Virtual) and Town Council Member Ruth Stanley Staff: Culture, Arts & Special Events Manager Danita Dempsey, Special Events Coordinator Chelsea Van Winkle, Special Events Coordinator Mike Pasquarella and Town Manager Eric Heil Absent: Committee Member Lisa Mattis, Thomas Walsh, Calyn Rieger, and Town Council Member Lindsay Hardy Members of the Public: Vail Valley Art Guild Representatives - Tara Novak and Patti Dickson The meeting was called to order at 12:31 p.m. 2. PUBLIC COMMENT No public comments were made. 3. MINUTES Committee Member Justin Chesney motioned to approve the minutes from January 18, 2024. Committee Member Pedro Campos seconded the motion and it passed unanimously. 4. STAFF UPDATE CASE Manager Dempsey gave a staff update and introduced new CASE Committee member, Kerri Thelen which is included in the committee packet (available at Avon.org). CASE Committee Chair & Vice Chair Voting CASE Manager Dempsey updated staff that Committee Members Pedro Campos and Justin Chesney have expressed interest in becoming the Chair and Vice Chair. Both Justin Chesney and Pedro Campos gave a brief introduction and explained their desire to be the Chair and/or Vice Chair of the CASE Committee. Committee Member Pedro Campos gave a brief introduction to who he is and stated that the Committee is poised to go to the next level and that he is ready to be at the next level on the Committee. He understands the role as a listener and is willing to lead the group forward. Pedro also stated that he is happy being Vice Chair with everything on my plate instead of Chair. Committee Member Justin Chesney welcomed the new faces and explained that this is his second term with the CASE Committee, and he has been actively involved with the group as well as role with Mountain Pride. Justin clarified that he feels like it is time to really step up as the chair of the CASE Committee and assist with leading the committee and moving CASE forward. Town Manager Heil moved to make a motion to have Justin Chesney as Chair and Pedro as Co-Chair. CASE Manager Dempsey said she would like to move forward with a regular vote due to members of the committee that were not present and submitted their votes electronically. Chair and Vice Chair Votes at CASE Meeting: CASE COMMITTEE MEETING MINUTES THURSDAY, MARCH 21ST, 2024 IN PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 21 MARCH 2024 PAGE 2 | 4 1. Kerri Thelen: Justin for Chair | Pedro for Vice Chair 2. Pedro Campos: Justin for Chair | Pedro for Vice Chair 3. Justin Chesney: Justin for Chair | Pedro for Vice Chair 4. Danielle McNair: Justin for Chair | Pedro for Vice Chair Chair and Vice Chair Votes submitted electronically: 5. Lisa Mattis: Pedro for Chair | Justin for Vice Chair 6. Calyn Rieger: Pedro for Chair | Justin for Vice Chair 7. Thomas Walsh: Pedro for Chair | Lisa for Vice Chair With the votes submitted electronically and in person, Justin Chesney received four votes for Chair and Pedro Campos received three votes for Chair. For Vice Chair, Justin Chesney received two votes, Pedro Campos received four votes, and Lisa Mattis received one vote. Committee Member Kerri Thelen made a motion for Justin Chesney to be Chair and Pedro Campos to be Vice Chair and Committee Member Pedro Campos seconded, and all others agreed. Stage Sign CASE Manager Dempsey presented the information about the stage sign and included that there were support materials in the committee packet (available at Avon.org). CASE Manager Dempsey reviewed the space for the proposed sign and the current names that are up for consideration in the committee packet (available at Avon.org). Then she went into the examples staff collected of names of other pavilions, stages, amphitheaters, etc. The examples included The Gerald R. Ford Amphitheater, which is called the Ford Amp in marketing materials, the Telluride Stage which will change based on the event and production and it is not recognized anywhere but is called Town Park Stage and last the Levitt Pavilion which has a very small sign on a large stage. CASE Manager Dempsey then reviewed the eleven names that have been selected to bring to the CASE Committee and Council. Town Manager Heil stated that all the examples were to show the different sizes of the lettering. The Committee commented/inquired: A. It was helpful to have other community examples. B. Does anyone know the actual stage name in Eagle? C. Is there a “definition” of an amphitheater? D. I love having the Town of Avon Logo on the sign. I don’t feel like we need to put Colorado, we all know we are in Colorado. The Colorado makes the size too small. The full colored logo really brings life to the sign. E. My first selection was Avon Pavilion, I like the simplicity and boldness of it. I wouldn’t be opposed to the more stylized sign with our logo. F. I don’t resonate with the naming of “pavilion”. I like Nottingham Stage and the Avon Logo with or without Colorado. G. I like the word pavilion and I like both the ones of Avon Pavilion with the Avon logo. The pavilion sounds fancier to me than the stage. It could get confusing if we change it from the Pavilion. H. Is there any lighting on the sign? My concern with the logo is the shadow line, it creates a weird shadow over the inverted V. The sign at the roundabout has letters that are backlit. CASE COMMITTEE MEETING MINUTES THURSDAY, MARCH 21ST, 2024 IN PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 21 MARCH 2024 PAGE 3 | 4 I. Could the letters be raised so the sun follows it? J. I think if we are not going to use the exact Avon logo, we do it all as one font. K. I like the Town of Avon logo because it will be photographed and then people will know where they are. L. I feel like we have named the venue by naming the sign. M. I recommend we do name the venue and the sign as the Avon Pavilion. N. I agree, the sign and the venue are the same. Town Manager Heil said he thinks it would be helpful to bring to Council one rendition. He asked, would we want to do the Avon Logo without the inverted V? He also agreed that we need to look into doing backlit lettering. CASE Manager Dempsey reviewed for a consensus that we will bring three signs to council Avon Pavilion in three different styles. We aren’t officially naming the Terrace, the Terrace but that is what we call it in materials. National Endowment of the Arts (NEA) Grant Opportunity CASE Manager Dempsey went over the new grant opportunity that is the Our Town Grant through the National Endowment of the Arts. She continued stating the funds would be used for the Culture and Art Strategic plan. The requirements for the grant have two main components, one is having a strong non-profit who is on board and that is the Vail Valley Art Guild (VVAG), as well as that the Town matches the grant funds. We anticipate that the grant application will open at the end of June or July. The awards notice does not become available until April 2025. Town Manager Heil said in this scenario, we just put that whole number into the budget. He shared that he is very supportive of the grant and thinks it is very on track about what we have talked about with Council and the CASE Committee. For the strategic plan, we need to be very heavy on open houses as well as do research and see what other communities are doing. The time frame is super slow, and it is not a race. We need a couple of different cycles of feedback, and it could easily take 6-12 months. I don’t think anyone has a well-defined idea of what culture means for Avon so this will help us achieve that. The Committee commented/inquired: A. It is very exciting! It is now meaningful work and that is long term. The partnership with VVAG will be wonderful. What do you all do? Tara Novak of the Vail Valley Art Guild gave a cliff notes version about what the VVAG does. She explained there is a gallery they own in Eagle and do monthly, second Fridays in Eagle. They do an annual show at CMC as well as workshops mostly in the summer as they have not had space for programming. The partnership with the Town of Avon gives the VVAG the availability to have space and do larger workshops and mini workshop programs. The workshops cover everyone from beginners to experts. They plan on doing more activations, events, workshops, etc. as they move into Avon and the mall. Research and Travel Schedule CASE Manager Dempsey reviewed that town staff, and the CASE committee will be visiting other communities. She stated that the team has an email drafted to communities as well as dates for travel. Staff has made a google form that communities can choose dates and we can then arrange travel with the group. The questions that are presented in the committee packet (available at Avon.org) are to get the juices flowing and will most likely change over time or during our experience at each community. CASE COMMITTEE MEETING MINUTES THURSDAY, MARCH 21ST, 2024 IN PERSON AT AVON TOWN HALL CASE COMMITTEE MEETING MINUTES, 21 MARCH 2024 PAGE 4 | 4 The Committee commented/inquired: A. Is the plan to all go together as a group? B. Is the Vail Valley Art Guild coming with us? C. The CCI Summit is so inspiring and a great way to network and create an impact. D. I thought these questions were right on track and was impressed with the calendar. I think we will learn as we go. It is a good guide for us, and we can be ready for changes. E. I think it is a good starting block and see how it evolves as we get more information. CASE Manager Dempsey confirmed that the travel will be all together as a group. She also said that the VVAG is welcome to come with us to visit these communities. Community Survey / CASE Related Questions CASE Manager Dempsey explained the community survey timeline and reviewed the questions that are going to be asked. Town Manager Heil stated that the Town has heard feedback that we needed to shorten the community survey, so we have shortened it to 30 questions. One of the approaches is how we are going to use the data and if we are ever going to use it. With that thinking, we looked at questions, what information are we seeking and how are we going to use it. We are also going to move Special Events questions up in the survey so there is not survey fatigue. Last time we asked a lot of questions about events and the satisfaction and how many events you attend. Now we are changing it to check all the events you go to and have a list of all the events in Avon. This makes it more streamlined when taking the survey. The other question is how they found out about events and lists marketing efforts. Lastly, we will have an open-ended question about what you would like to see from Avon events. For Arts and Culture, it will be more impactful after we have things more in place and have more community engagement. 5. CLOSING COMMENTS Case Manager Dempsey explained that there was an opportunity for a ticketed event this summer and we presented it to Council, and we found out the Council is supportive of a ticketed music festival but not in taking any risk. We are close to having people of interest, but they really have no interest in building the venue so we have said we will take care of building the venue. I feel like we are getting close but are on the wrong side of it for that kind of producer interest. 6. ADJOURNMENT The meeting was adjourned at 1:45 p.m. Respectfully submitted by: Chelsea Van Winkle Specials Events Coordinator 907-748-4072 cvanwinkle@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Chelsea Van Winkle, Special Events Coordinator RE: Food Truck Program Environmental Health Reports DATE: April 17, 2024 SUMMARY: At the April 9, 2024, regular Avon Town Council meeting, Staff was asked to provide follow up information regarding Eagle County Environmental Health (“ECHD”) inspections of food trucks and/or trailers participating in Avon’s Food Truck Program. This is submitted as a written report and no action by Council is requested. BACKGROUND: In 2023, three (3) Food Truck Permits were issued to (1) Rocky Mountain Taco, (2) Volcano Sushi and (3) Vamos a Donde Tu Quieras. One of the requirements of being issued an Avon Food Truck Permit is the applicant must provide a copy of their “...approved Eagle County Retail Food License from the Eagle County Environmental Health Department.” Staff confirmed with ECHD that all three participants in Avon’s Food Truck program were inspected on site while operational in Avon last summer (between May and August 2023). ANALYSIS: Staff contacted ECHD to inquire if food trucks and/or trailers are to be inspected after the initial inspection is performed to receive their ECHD permit. 1. What is the frequency in which the ECHD inspects per year? The frequency of inspections varies depending on the risk and how the food vendor does on their previous inspections. If they pass their inspections, the Health Department usually only inspects once a year for food trucks. If they do not pass inspections, the Health Department starts going more often for re-inspections or when their system marks them as due. 2. If they are not in compliance in certain areas and they are not corrected on site, what is the protocol? If violations are not COS (Corrected on Site), the food vendor can work on correcting them prior to their next inspection. 3. What are the next steps if the ECHD lists an issue as “This is a Priority Item”? Priority items mean that they can have more risk factors, for example cold and hot holding, cooling procedures, sanitization which all those incidents can get someone extremely sick. The Health Department would provide guidance and, in some cases, training. Training is not always necessary as the regulations require at least one person in the establishment to have the Food Manager Certification, and then that person can train their employees. It is the manager/owner/operator's responsibility to train their employees not the Eagle County Environmental Health Department. 4. If they do not pass the inspection, would you inform the Town of Avon that they are no longer allowed to operate? If a food establishment does not pass an inspection, this does not mean they will be closed or unable to operate. The food vendor must have failed four inspections in a 12-month period for the Health Department to close their operations. If they do not pass an inspection, they will have a re-inspection within one to two weeks after the failed inspection. The Health Department closes food trucks if they do not have hot water or enough refrigeration and can reopen once these issues are fixed. Staff will continue to require all Avon Food Truck Program participants to have an Environmental Health permit prior to operation and will work with the Eagle County Environmental Health department on keeping up to date records of inspection reports. Thank you, Chelsea Van Winkle