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TC Minutes 08-12-2025 AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the August 12, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Gary Brooks, Kevin Hyatt, Lindsay Hardy, Mayor Pro Tem Richard Carroll, and Mayor Tamra N. Underwood. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Deputy Town Attorney Betsy L. Stewart, Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Recreation Director Michael Labagh, Chief Financial Officer Paul Redmond, Community Development Director Matt Pielsticker, Housing Planner Patti Liermann, Financial Analyst Chase Simmons, Planning Manager Jena Skinner, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:00:48 Mayor Underwood initiated the meeting with the Agenda approval process and proposed that Written Report 5.2 be added to the Agenda for discussion as Business Item 6.1.a. She also proposed that Written Report 5.4 be pulled from the Agenda until next meeting on August 26, 2025. Councilor Hardy motioned to approve the agenda, as amended. Councilor Stanley seconded the motion. The motion passed unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:03:20 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:03:35 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via Zoom’s video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the agenda, and participation by members of the public will be limited to 3 minutes, with an additional minute that may be granted at Council’s discretion. She added that members of the public should address Council directly and should not expect a response as it is only intended as an opportunity and space for the public to provide input to Council. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in if they so choose to upon taking the podium. John McBride, resident of Avon, took the podium in person to highlight parking issues on West Beaver Creek Boulevard, adding that parking was voted down in the past not just due to safety reasons but also trespassing issues. With parking now allowed temporarily, he spoke against the decision by Council to allow it, and stated he disagrees with the crosswalk offered since it is not sufficient to address jaywalking and trespassing. Sarah Straub, resident of Avon, took the podium in person to speak against parking temporarily on West Beaver Creek Boulevard, since she thinks it is dangerous, especially for children and families jaywalking. AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 2 She added they are also not using the crosswalk. She indicated she is ashamed of the decision from Council to facilitate this type of parking since it also causes people to walk onto private property to access the lake at Nottingham Park. Kathy Ryan, resident of Avon, took the podium in person to state she believes there is overdevelopment in Avon, and allowing parking on West Beaver Creek Boulevard is prohibited by State and Federal Law which the Town of Avon is actively ignoring. She said it affects bike lanes and puts cyclists at risk. She requested that the Council indicate who is representing her interests in this decision. Charlie Sherwood, resident of Avon, took the podium in person to speak of the fire highways in the Wildridge neighborhood, which he believes could be mitigated by more mowing and adding firebreaks. Charlene Koegel, resident of Eagle-Vail, took the podium in person to speak of EV Charging stations in and around Avon, requesting added parking enforcement of non EV's parking in EV charging station spots. Tim McMahon of Avon commended Salute to the USA and Walking Mountains Staff for their landfill diversion efforts. He recommended researching worker needs per 1,000 new housing units to help determine community housing requirements, asked about the Sunridge apartments roadwork schedule, and proposed fire safety training and signage for visitors. He also noted a missing speed limit sign on I-70. No additional comments were received in person nor virtually. Mayor Underwood addressed the public, requested staff responses to concerns, and had a lively discussion with Kathy Ryan. 5. CONSENT AGENDA Video Start Time: 00:22:25 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of July 22, 2025 Regular Council Meeting Minutes (Deputy Town Clerk Brenda Torres) 5.2. ACTION: RESOLUTION 25-11: Accepting the Arcadian Tract S Open Space Parcel (Planning Manager Jena Skinner) - added to Business Item Agenda under Business Item number 6.1.a. 5.3. ACTION: Notice of Award for Avon Road Crosswalk Improvements (Senior Engineer Will Kearney) 5.4. ACTION: Intergovernmental Agreement with Eagle River Fire Protection District for Wildland Fire Mitigation in 2025 (Operations Manager Gary Padilla) - Tabled from the Agenda for discussion by Council in the next meeting on August 26, 2025. 5.5. ACTION: Amendment to Slopeside Conceptual Design Agreement (Housing Planner Patti Liermann) Councilor Thuon motioned to approve the Consent Agenda, as amended. Councilor Stanley seconded the motion. The motion was approved unanimously with a 7-0 vote. AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 3 6. BUSINESS ITEMS 6.1. PRESENTATION: SpeakUp ReachOut Update (SpeakUp ReachOut Program & Events Director Laura Alvarez) Video Start Time: 00:24:05 Laura Alvarez, Program & Events Director for SpeakUp ReachOut, updated the Council on recent activities, expressed gratitude for their support, and responded to questions. Councilor Brooks noted the high suicide rate among adult males. As this was a presentation, no motion was requested, and no public comment was received in person nor virtually. 6.1.a ACTION: RESOLUTION 25-11: Accepting the Arcadian Tract S Open Space Parcel (Planning Manager Jena Skinner) Video Start Time: 00:37:20 Planning Manager Jena Skinner provided a presentation regarding Resolution 25-11 and the acceptance of the Arcadian Tract S Open Space Parcel. Mayor Underwood inquired about easement grants to the Town, to which Ms. Skinner confirmed that the Arcadian maintains its obligations to the County. She also noted that minor erosion control measures are required, and that drainage improvements owed by the County are anticipated to address these concerns. Mr. Jim Clancy, Executive Director of the Beaver Creek Resort Company (BCRC), addressed the Council to express his appreciation for the Town’s initiative in acquiring land in neighboring Beaver Creek to establish a walking trail. He clarified that the trail has not yet received full approval from BCRC, as certain issues remain unresolved, specifically the trail termination currently ending on Village Road rather than Highway 6, a matter he considers straightforward to rectify. Mr. Clancy indicated that the BCRC Board may consider approval at their meeting scheduled for September 28, 2025, and he is optimistic about approval following further internal discussions and educational efforts with concerned homeowners, who are recognizing the limited impact of the trail on Beaver Creek except with respect to the Arcadian property. Additionally, Mr. Ernest Saeger, Executive Director of the Vail Valley Mountain Trails Alliance, presented to the Council, reporting that the Trail has been flagged and reiterating that the only impact to Beaver Creek pertains to the Arcadian. He expressed hope for approval after public input has been gathered and submitted a fact sheet for inclusion as a supplement to the Council Packet. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Mayor Pro Tem Carroll motioned to approve Resolution 25-11. Councilor Stanley seconded the motion. The motion passed unanimously with a 7 to 0 vote 6.2. PRESENTATION: Community Development Department Program and Services (Community Development Director Matt Pielsticker) Video Start Time: 01:07:30 Community Development Director Matt Pielsticker delivered a presentation related to Community Development Department Program and Services. As this was a presentation, no motion was requested, and no public comment was received in person nor virtually. AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 4 6.3. ACTION: Approval of Contract for GPS for Regional Housing Authority (Town Manager Eric Heil) Video Start Time: 01:20:50 Town Manager Eric Heil presented the GPS Contract for the Regional Housing Authority, explaining that the Town pays initially, DOLA refunds the amount, and Deputy Town Manager Patty McKenny oversees the process. No public comments were received. Councilor Hardy supported the initiative, noting it would help coordinate housing policy and simplify regulations in the County. Councilor Hyatt motioned to approve the Contract for GPS for a Regional Housing Authority. Councilor Stanley seconded the motion. The motion passed unanimously with a 7 to 0 vote 6.4. PUBLIC HEARING: ORDINANCE 25-14, Second Reading: Approving Financing to Purchase 15 Sun Road Lot (Chief Financial Officer Paul Redmond) Video Start Time: 01:34:10 Chief Financial Officer Paul Redmond provided a presentation regarding Ordinance 25-14, accompanied by Maria Harwood and Robyn Moore from Piper Sandler, who additionally responded to questions posed by the Council. Mayor Underwood opened the floor of the public hearing to public comment, and no public comment was received in person nor virtually. Council expressed they feel in good hands and are excited to purchase this lot. Councilor Hyatt motioned to approve Ordinance 25-14. Councilor Stanley seconded the motion. The motion passed unanimously with a 7 to 0 vote 6.5. PUBLIC HEARING: ORDINANCE 25-06, First Reading: CTA-24002 Code Text Amendments (Planning Manager Jena Skinner) Video Start Time: 01:55:40 Planning Manager Jena Skinner delivered a presentation regarding Ordinance 25-06. Mayor Underwood highlighted that she liked the introductory paragraph and asked Planning Manager Skinner to explain the equity component as part of the process. She added a request that there be a second reading with encroachments and indicated that page 575 of the packet refers to dog parks rezoning. Mayor Underwood asked Planning Manager Skinner to schedule the second reading of the Ordinance in a month to allow for more public comment and directed it get scheduled in the meeting of September 9, 2025. Ms. Skinner indicated public comment can be emailed to her at jskinner@avon.org. Mayor Underwood opened the floor of the public hearing to public comment, and no public comment was received in person nor virtually. Council thanked Ms. Skinner for simplifying the language and appreciated her significant effort on the revamp of the Code. Mayor Pro Tem Carroll motioned to approve Ordinance 25-06. Councilor Brooks seconded the motion. The motion passed unanimously with a 7 to 0 vote 6.6 ORDINANCE 25-15, First Reading: Authorizing the Use of an Automated Vehicle Identification System (AVIS) for Speed Enforcement in Avon (Police Chief Greg Daly) Video Start Time: 02:19:10 Police Chief Greg Daly presented on Ordinance 25-15, addressing Council concerns about speeding on Avon Road. Brandon Knox (AVIS) joined virtually to answer questions, but technical issues prevented AVIS representatives from being heard. Mayor Underwood opened public comment; resident Charlie Sherwood spoke against implementing AVIS. Due to ongoing technical AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5 problems, the first reading was continued to the August 26, 2025, Council Meeting. Mayor Pro Tem Carroll motioned to continue the first reading of Ordinance 25-15 to August 26, 2025. Councilor Brooks Hyatt the motion. The motion passed unanimously with a 7 to 0 vote 6.7 WORK SESSION: Facility Department Use of 351 Benchmark Rd (Town Manager Eric Heil) Video Start Time: 02:39:00 Town Manager Eric Heil discussed the Facility Department’s use of 351 Benchmark Rd, confirming event staging options remain available and that relocation is planned for October. Councilor Hardy proposed a sign for temporary use and possible fundraising, but Heil noted white knight donors are rare and suggested other fundraising approaches; there will be signage indicating Facilities’ occupancy. Mayor Underwood asked staff to coordinate with the Fire Marshall for safety and consider restricting second-floor access. Councilor Thuon questioned current and future storage solutions for Facilities. No public comment was received in person nor virtually. After deliberations, Council unanimously provided Staff direction to staff to move forward with Facility Department Use of 351 Benchmark Rd. 6. WRITTEN REPORTS 7.1. June 26th Upper Eagle Regional Water Authority Summary (Mayor Underwood) 7.2. July 15th Health & Recreation Committee Meeting Draft Minutes (Recreation Director Michael Labagh) 7.3. Quarterly RETT Reports (Financial Analyst Chase Simmons) 7.4. 2026 Community Grant Program Funding (Marketing & Communications Manager Elizabeth Wood) 7.5. Community Partners Program Update (Marketing & Communications Manager Elizabeth Wood) 7.6. Salute to the USA Post Event Recap (Senior Special Events Coordinator Chelsea Van Winkle) 7.7. Art Guild at Avon Update (Chief Cultural Officer Danita Dempsey) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:53:55 Councilor Stanley mentioned Special Events occurring in Avon, including Avon Live, Lakeside Cinema, and Sunset Live. Councilor Brooks reported attending the NWCOG event virtually and found it informative. He discussed the Eagle County lodging tax proposal and Commissioner Tom Boyd’s thoughts on its potential passage and mentioned Eagle River Coalition's work to restore Camp Hale. Town Manager Eric Heil indicated that he, Deputy Town Manager Patty McKenny and Finance Director Paul Redmond are all keeping an eye on the issue of the County’s proposed lodging tax. Mayor Underwood asked if any Councilors objected to her working with Staff to sign a letter supporting Holy Cross’s Environmental Assessment Alternative No. 4, preferred by the Forest Service for maximizing underground grid routing, and she received unanimous support to sign it. Councilor Hardy mentioned the Cars in the Park event, and invited the public to attend. AVON REGULAR MEETING MINUTES TUESDAY AUGUST 12, 2025 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6 Mayor Pro Tem Carroll mentioned that the CORE Transit Meeting is scheduled for the following day at Avon Town Hall Council Chambers from 12 to 2 p.m. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 8:08 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ________________________________ Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Underwood ___________________________________ Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks