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TC Packet 01-14-2025AVON TOWN COUNCIL MEETING AGENDA TUESDAY, January 14, 2025 Avon MEETING BEGINS AT 5:00 PM Hybrid meeting; in -person at Avon Town Hall or virtually through Zoom C 0 L 0 R A D 0 Zoom registration is on the header at Avon.org AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS PUBLIC COMMENT — COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker maybe given one (1) additional minute subject to Council approval. CONSENT AGENDA 5.1. Approval of December 10, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) BUSINESS ITEMS 6.1. Interviews & Appointments to the Health & Recreation Committee (Recreation Director Michael Labagh) 6.2. Interviews & Appointments to the Finance Committee (Chief Financial Officer Paul Redmond) 6.3. Interview & Appointment to the Planning & Zoning Commission (Planning Manager Jena Skinner) 6.4. Appointments to Boards and Commissions (Chief Administrative Officer Ineke de Jong) 6.5. PUBLIC HEARING: Second Reading of Ordinance 24-16 Amending Chapter 27 of Title 15 the Avon Municipal Code to Update the Exterior Energy Offset Program (Building Official Derek Place and Development Coordinator Emily Block) WRITTEN REPORTS 7.1. December 9t" Planning & Zoning Commission Abstract (Planner II Max Morgan) 7.2. Use Tax Update (Chief Financial Officer Paul Redmond) 7.3. Year-end 2024 Community Housing Update (Housing Planner Patti Liermann) 7.4. Year-end 2024 Sustainability Update (Sustainability Manager Charotte Lin) 7.5. Year-end 2024 Capital Improvement Plan Update (Public Works Director Eva Wilson) MAYOR AND COUNCIL COMMENTS & MEETING UPDATES 9. EXECUTIVE SESSION 9.1. For the purpose of purchase, acquisition, lease, transfer or sale of real estate pursuant to CRS Section 24-6-402(4)(a); for the purpose of conferencing with the Town Attorney to receive legal advice on specific legal questions under C.R.S Section 24-6-402(4)(b); and for the purpose of determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and/or instructing negotiators under C.R.S. Section 24-6-402(4)(e); concerning the following specific matters: Buffalo Ridge Housing and Kayak Crossing Housing; a potential Avon Urban Renewal Authority project; and potential acquisition of residential unit for Town of Avon employee housing (Town Attorney Nina Williams and Town Manager Eric Heil) MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI( ,AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. 10. BUSINESS ITEMS PART 11 10.1. Avon Housing Authority: Potential action on acquisition of residential unit for Town of Avon Employee Housing depending upon direction from Executive Session (Town Manager Eric Heil) 11. ADJOURN Public Comments: Council agendas shall include a general item labeled "Public Comment" near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI(, ,AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Amy Phillips called the December 10, 2024, Council regular meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Rich Carroll, RJ Andrade Lindsay Hardy, Ruth Stanley, Mayor Pro Tern Tamra Underwood, and Mayor Amy Phillips. Also present in person were Messrs. Kevin Hyatt and Gary L. Brooks. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Nina P. Williams, Chief Administration Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Chief Financial Officer Paul Redmond, Public Works Director Eva Wilson, Recreation Director Michael Labagh, Community Development Director Matt Pielsticker, Senior Planner Jena Skinner, Long Term Planning Manager Patti Lierman, Communications Manager Liz Wood, Sustainability Manager Charlotte Lin, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:00:25 Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Pro Tern Underwood motioned to approve the Agenda, as presented. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:00:41 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:00:57 Mayor Phillips explained that public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, orvia email. She added thatthe public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and Mr. Tim McMahon, resident of Avon, took the podium in person to thank Mayor Phillips and Councilor Andrade for their guidance in helping him better understand municipal governance. He asked for a picture of him with Council which was promptly captured. No other public comment was made in person nor virtually. After public comment, Town Manager Eric Heil recognized Craig Wilmers and the entire Town of Avon Fleets Team for receiving the Blue Seal of Excellence recognition from the National Institute for Automative Service Excellence. 1 AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 5. CONSENT AGENDA Video Start Time: 00:08:15 Mayor Phillips introduced the approval of the Consent Agenda to include the following: 5.1 Approval of November 19, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2 Council Action: Kestral Deed Restriction (Housing Planner Patti Liermann) 5.3 Council Action: Intergovernmental Agreement for the funding of the Eagle County Victim Services Unit (Chief of Police Greg Daly) Councilor Stanley motioned to approve the Consent Agenda. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 6. BUSINESS ITEMS 6.1. Notice of Award: Eaglebend Pocket Park (Public Works Director Eva Wilson) Video Start Time: 00:08:40 Public Works Director Eva Wilson introduced the topic of Notice of Award for the Eaglebend Pocket Park. She asked Council to increase the budgeted amount of the project from $550,000 to $890,000. Councilor Carroll asked if there was a wide range in bids and was advised that there was and given context around the bids received. Mayor Pro Tern Underwood thanked Director Wilson for the sidewalk added to the project, and asked staff not to lose site on improving lighting at the park. She was advised lighting at the park is not in the Capital Improvements Budget, but lane striping will be added. As this was a Notice of Award, no public comment was received by Council. Councilor Thuon motioned to approve the Notice of Award for the construction of the Eaglebend Park Improvements to R&M General Contractors in the amount of $710,948 as approved in the Town of Avon 2024 Capital Improvement Projects Fund and increase the Eaglebend Park CIP project budget to $890,000. Mayor Pro Tern Underwood seconded the motion. It was approved unanimously with a 7-0 vote. 6.2. PUBLIC HEARING: for the Adoption of the 2024 Final Revised Budgets, 2025 Operating Budget, 2025 Capital Projects Fund Budget & Long -Range Capital Program and Tax Levies (Chief Financial Officer Paul Redmond) Video Start Time: 00:18:45 Resolution 24-31, Amending the 2024 Town of Avon Operating Funds Budgets Resolution 24-32, Amending the 2024 Town of Avon Capital Projects Fund Budget Resolution 24-33, Adopting the 2025 Town of Avon Operating Funds Budget Resolution 24-34, Adopting the Town of Avon Long -Range Capital Program and Simultaneously Adopt the 2025 Capital Projects Fund Budget Resolution 24-35, Levying General Property Taxes for the Town of Avon for the 2025 Budget Year Resolution 24-36, Levying General Property Taxes for the Avon General Improvement District No. 1 for the 2025 Budget Year 2 AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Chief Financial Officer Paul Redmond delivered a presentation related to the reading of Resolutions 24-31, 24-32, 24-33, 24-34, 24-35, and 24-36. He also spoke of the 2024 Final Budget Amendment, including brief deliberations around the mobility fund. Mayor Phillips opened the floor of this Public Hearing to public comments and no public comment was made in person nor virtually. Councilor Thuon motioned to approve Resolutions 24-31, 24-32, 24-33, 24-34, 24-35, and 24- 36. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. At 5:32 p.m., Council recessed briefly to Convene as the Avon Urvan Renewal Authority Board, and reconvened for the Regular Meeting at 5:35 p.m. 7. OUTGOING COUNCIL 7.1.Proclamations in Appreciation of Service Video Start Time: 00:36:15 • A Proclamation Thanking RJ Andrade for His Years of Service (Mayor Amy Phillips) With unanimous support from Council, Mayor Phillips read into the record Councilor Andrade's Proclamation for Years of Service. Councilor Andrade offered outgoing remarks to thank his fellow Councilors for the proclamation. • A Proclamation Thanking Amy Phillips for Her Years of Service (Mayor Pro Tern Tamra Underwood) With unanimous support from Council, Mayor Pro Tern Underwood read into the record Councilor Andrade's Proclamation for Years of Service. Mayor Phillips offered outgoing remarks and thanked her fellow Councilors for the proclamation. 7.2.Outgoing Council Comments Video Start Time: 00:45:05 Mayor Amy Phillips and Councilor RJ Andrade delivered their outgoing Council comments, and a video of Mayor Phillip's trajectory was projected for Council and the public. 7.3.Resolution 24-30: Appointing Buck Allen as Municipal Judge for Town of Avon (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 00:53:30 Town Clerk Jauregui introduced the topic of Resolution 24-30. Judge Cyrus "Buck" Allen III offered remarks related to his reappointment. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. Councilor Andrade motioned to approve Resolution 24-30. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 3 AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 8. BUSINESS ITEMS PART II. 8.1.New Council Swearing In and Election of Officers Video Start Time: 00:55:30 A) Reading the Names of Newly Elected Council Members (Town Clerk Miguel Jauregui Casanueva) Town Clerk Jauregui invited incoming Councilors Ms. Lindsay L. Hardy, and Messrs. Kevin Hyatt and Gary L. Brooks to join Council at the dais. B) Swearing In and Seating of New Council members (Judge Buck Allen) Judge Cyrus "Buck" Allen III swore -in incoming Councilors Ms. Lindsay L. Hardy, and Messrs. Kevin Hyatt and Gary L. Brooks. C) Election of Mayor and Mayor Pro Tern 1. Roll Call of New Council Town Clerk Jauregui took a rollcall of the newly formed Council, and all Councilors were present and accounted for. 2. Nominate and Elect a Temporary Chairperson Councilor Underwood nominated Mayor Emeritus Amy Phillips as the Temporary Chairperson for the proceedings. Councilor Carroll seconded the motion, which passed unanimously with a 7-0 vote. 3. Nominate and Elect Mayor Councilor Hardy nominated Councilor Underwood for the position of Mayor, unopposed. Councilor Stanley seconded the motion, which passed unanimously with a 7-0 vote. 4. Nominate and Elect Mayor Pro Tern Councilor Thuon nominated Councilor Carroll for the position of Mayor Pro Tem, unopposed. Mayor Underwood seconded the motion, which passed unanimously with a 7-0 vote. 8.2.Adoption of the 2025 Council Meeting Schedule (Chief Administrative Officer Ineke de Jong) Video Start Time: 01:08:05 Chief Administrative Officer Ineke de Jong introduced the topic of adopting the 2025 Council Meeting Schedule. Mayor Underwood opened the floor to public comment and no public comment was made in person nor virtually. Councilor Stanley motioned to approve the 2025 Council Meeting Schedule. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 4 AVON REGULAR MEETING MINUTES A TUESDAY DECEMBER 10, 2024 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 9. WRITTEN REPORTS 9.1.Upper Eagle Regional Water Authority October 24, 2024 Meeting Summary (Mayor Pro Tern Tamra Underwood) 9.2.November 12th Health & Recreation Committee Draft Meeting Minutes (General Government Fellow Arnell Wade) 9.3.November 18th Planning & Zoning Commission Abstract (Planner II Max Morgan) 9.4.November 21st CASE Committee Draft Meeting Minutes (Special Events Coordinator Emily Dennis) 9.5.Disclosure of Gifts Received (Town Clerk Miguel Jauregui Casanueva) 9.6.Monthly Financials (Senior Accountant Dean Stockdale) 9.7.Signed Letters of Support Summary (Chief Administrative Officer Ineke de Jong) 9.8.Turkey Trot Post Event Update (Recreation Director Michael Labagh) 9.9.Biannual Investment Update (Chief Financial Officer Paul Redmond) 9.10. The Western Rail Coalition letter to Polis & CDOT (Mayor Amy Phillips) * * Indicates topic will be discussed at future agenda's 10. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:09:55 Councilor Thuon congratulated Mayor Underwood and Mayor Pro Tern Carroll for their appointments, and mentioned President Trump's remarks on rounding up immigrants, while offering compassion and love for the immigrants in the community who are worried. Councilor Stanley welcomed Councilors Gary Brooks and Kevin Hyatt to Council. Mayor Pro Tern Carroll invited the public to attend the CORE Transit Public Meeting to be hosted tomorrow, December 11, 2024, at Avon Town Hall Council Chambers, and welcomed Councilors Gary Brooks and Kevin Hyatt to Council. Mayor Underwood reminded the public that today is Colorado Gives Day and Eagle County Gives Day and invited the public to donate. She also invited the public to apply for a seat on the Planning and Zoning Commission; and the Cultural, Arts and Special Events Committee, based on existing openings. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 5 AVON REGULAR MEETING MINUTES A TUESDAY DECEMBER 10, 2024 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 11. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 6:12 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. RESPECTFULLY SUBMITTED: APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks R Miguel Jauregui Casanueva, Town Clerk TO: Honorable Mayor Underwood and Council members FROM: Michael Labagh, Recreation Director RE: Interviews and Appointments to Health and Recreation Committee DATE: January 6, 2025 A Avo n C 0 L 0 H A D 0 SUMMARY: The Health and Recreation Committee has three (3) open seats to fill out of the nine (9) available. Since former committee member, Kevin Hyatt was elected to the Avon Town Council, staff are seeking to fill his vacancy through his three (3) year term which ends in March 2027. Additionally, there are two vacancies that are available for a "two-year" (26 month) term. I received two (2) applications for three (3) open seats on the committee. Applicant information is provided in Attachment A. BACKGROUND: An Ad Hoc Health and Recreation Committee was established by Resolution 19-16 in July 2019. In February 2022, Resolution 22-02 extended the Ad Hoc Health and Recreation Committee for two years, through January 31, 2024. On February 27, 2024, Council adopted Resolution 24-05, which established the Health and Recreation Committee as a permanent advisory board for the Town. The committee is advisory in nature, reviews, researches, and provides guidance on "healthy community" issues, community outreach and the design, programming and estimated cost of recreational facility improvements. Their role is more defined in Attachment B. The Health and Recreation Committee is comprised of five (5) to nine (9) voting members and two (2) non -voting members. A press release announcing that the Town was seeking community members to serve on the Health and Recreation Committee was sent out on December 12, 2024, through the Town website / database, electronic newsletter, and social channels. QUALIFICATIONS: Resolution 24-05 requires appointed, voting members of the Health and Recreation Committee be residents, property owners, or owners and employees of a business located in the Town of Avon. All applicants' qualifications have been verified by Recreation Department staff. Appointments shall be made by Council in January 2025, or as soon as thereafter as possible, after posting notice to solicit interested persons. COMMITTEE COMPOSITION: Provided in the table below, is a summary of the current committee members along with their professions. Committee Voting Members Committee Member Profession Term Patricia Nolan Healthy Aging Program Coordinator, Eagle County March 2027 Kathy Ryan Retired Recreation Professional March 2026 Nancy Tashman Retired Health and Wellness Professional March 2027 Lisa Post Retired Internal Auditor/Analyst, Vail Resorts March 2026 Courtney Walters Rawson Eagle County Program Manager, SOS Outreach March 2026 Sonia Martinez Human Resources Generalist, Westin Riverfront Resort & Spa March 2026 970-748-4446 mlabagh@avon.org Page 1 of 2 Ex-Officio Non -Voting Members Vacant Avon Town Council N/A Vacant Avon Town Council N/A SELECTION PROCESS: The applicants will be brought into the Council meeting, one -by -one, in the order applications were received, as follows: 1. Amy Cramer Phillips — Real Estate Agent 2. Derek George — Manager/Owner, Fondue at Home After a brief introduction by each applicant and a summary of their interest to serve, Council will have time to ask each applicant questions prior to appointments. Up to 5 minutes per applicant is scheduled. After the two (2) applicants have had a chance to address the Council, there will be time for Council discussion. Staff will then request that each Council member mark their selected candidates on the provided voting card. These will be provided to Town Clerk, Miguel Jauregui-Casanueva for tallying. The results of each Council member will be read into the record, as well as the final selected candidates. Alternatively, Council can make a motion to appoint the two candidates since there are three (3) available seats. This proposed motion is below. RECOMMENDATION: I recommend the appointment of the two (2) applicants to serve a "two-year" (26 month) term as a member of the Health and Recreation Committee so that combined the committee can better represent the Avon community. Staff is reviewing the adopted Rules and Procedures for all boards and commissions including the Finance Committee. Staff will prepare a report to present updated Rules and Procedures for each commission and committee later this year, which will include designating terms. PROPOSED MOTION: " I move to appoint Amy Cramer Phillips and Derek George to a "two-year" (26 month) term on the Town of Avon Health and Recreation Committee to expire in March 2027." Thank you, Michael ATTACHMENTS: Attachment A — Applicant Information Attachment B — Resolution 24-05 Establishing the Health and Recreation Committee as a Permanent Committee 970-748-4446 mlabagh@avon.org Page 2 of 2 ATTACHMENT A A Avon C O L O R A D O APPLICATION FOR THE TOWN OF AVON HEALTH AND RECREATION COMMITTEE DEADLINE FOR APPLICATION- DECEMBER27,, 2024 Introduction: The Health and Recreation Committee was approved by the Avon Town Council on February 27, 2024, by Resolution 24-05 to act as an advisory group providing advice concerning 1) "healthy community" issues, planning, policies and implementing strategies for improving overall community health, 2) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and 3) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center. The Committee is comprised of five (5) to nine (9) voting members and two (2) non -voting members. The Committee meets in -person for 90-minutes on the third Tuesday of the month, every other month, between 12:00 -1:30 p.m. The meeting date and time are subject to change. Name: Amy Cramer Phillips Occupation, Place of Employment & Title: Real Estate Agent Mailing Address: Phone: PO Box 3868, Avon, 81620 970-331-1645 Email: AmyVail a@KW.com Eligibility: 1. Members must be a resident, property owner, or owner andlor employee of a business located in the Town of Avon. 2. Commit to a two-year term of volunteer service. Please briefly describe your interest in the Health and Recreation Committee: am interested in being on the ground floor for the planning for the development of future parks in the Village at Avon and for the Redevelopment of the Avon Rec Center and Harry A. Nottingham park. I am very interested in expanding the recreational offerings for our aging population. Public Parks have been a part of my life as a child in Minneapolis and during my more than 30 years in Avon. Pedestrian and non automotive connectivity are also very important to me. HEALTH & RECREATION COMMITTEE APPLICATION - DECEMBER 2024 What background, experience, or special skills would you bring to the Committee? Extensive experience in the long range planning in Avon. Solid understanding of the PUD for the Village at Avon. Experience as a youth instructor in gymnastics. Do you have any prior volunteer board or committee experience? If so, please explain. 16 years on Avon Town Council (2004 - 2012 & 2016 - 1024) 2 years on the Avon Comprehensive Update Committee (2002-2004) 10 years on the Betty Ford Alpine Gardens BOD (2003 - 2012) 2 years as the Chairman of Core Transit (2022 - 2024) Avon representative to EGE Air Alliance, ECO Transit, VVP Board of Directors. More than 16 years on BOD of High Five Access Media (and its predecessor Chanel 5). How do you prefer to recreate in the Town of Avon? , not enough in the past, but I have high hopes for the future. What are you passionate about? the best community possible. Is there anything else we should know about you? I was a gymnast competing in Womens Floor, Beam, Bars & Vault I toured Minnesota performing with Gleason's Gypsy Gymnasts a coed youth and young adult group featuring demonstrations at county fairs in trampoline, tumbling, double minitramp, hand balancing, juggling, etc. in the 1970's. Please list three references (name, phone number and email) below: 1: ITrudi Sorenson, 970-376-0270, email on request 2: ISally Corcoran, 970-376-2376, sallyc@q.com 3: Steve Trombetta, 970-376-8543, jana@vail.net HEALTH & RECREATION COMMITTEE APPLICAT ON - DECEMBER 2024 A Avon COLORADO APPLICATION FOR THE TOWN OF AVON HEALTH AND RECREATION COMMITTEE DEADLINE FOR APPLICA T10N_ DECEMBER 27,, 2024 Introduction: The Health and Recreation Committee was approved by the Avon Town Council on February 27, 2024, by Resolution 24-05 to act as an advisory group providing advice concerning 1) uhealthy community" issues, planning, policies and implementing strategies for improving overall community health, 2) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and 3) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center. The Committee is comprised of five (5) to nine (9) voting members and two (2) non -voting members. The Committee meets in -person for 90-minutes on the third Tuesday of the month, every other month, between 12:00 -1:30 p.m. The meeting date and time are subject to change. Name: Derek George Occupation, Place of Employment & Title: Manager/Owner, Fondue at Home Mailing Address: PO Box 6321, Avon, CO 81620 Phone: 970-306-3797 Email: derek@fondueathome.com Eligibility: 1. Members must be a resident, property owner, or owner and/or employee of a business located in the Town of Avon. 2. Commit to a two-year term of volunteer service. Please briefly describe your interest in the Health and Recreation Committee: I've been a resident of Avon since 2003 and use the Rec Center and park regularly. I've served on other Committees for the Town of Avon and enjoy providing ideas and insights. HEALTH & RECREATION COMMITTEE APPLICATION - DECEMBER 2024 What background, experience, or special skills would you bring to the Committee? I'm a life-long health and welness enthusiast. I am a father of two girls ages 9 and 12. We use Avon's recreational spaces regularly. I own 2 properties within the Town of Avon. Do you have any prior volunteer board or committee experience? If so, please explain. I was a founding member of Avon's Ad Hoc Special Events Committee, which evolved into the Special Events Comittee and evetually into the Special Events Committee. I left the commitee in the sping of 2018 to help start Avon's Lake Street Market. I have served as a Board Member and Vice President of the Sunnyside Home Owners Association since December of 2017. How do you prefer to recreate in the Town of Avon? I use the lap pool several times per week. During the summer I utilize the calisthenics pad in the park. I enjoy riding my bike through Town, Nottingham Park and along the Eagle River bike path. I live on Nottingham Rd and use Avon's MTB trail system in the West End Preserve several times per week during the summer. My family and I enjoy launching our paddleboards on Nottingham Lake from both the dock side and the beach. In winter we love ice skating on the lake. We fish for trout and crawdads in the lake too. What are you passionate about? am passionate about recreating outdoors. Is there anything else we should know about you? Please list three references (name, phone number and email) below: 1: Kevin Hyatt, 970-390-0148, highcinvail@gmail.com 2: Kerri Thelen, 401-749-2335, kethelen5@yahoo.com 3: Scott Prince, 970-471-9235, prince4avon@aol.com HEALTH & RECREATION COMMITTEE APPLICATION - DECEMBER 2024 ATTACHMENT B A Avon COLORADO RESOLUTION 24-05 ESTABLISHING THE HEALTH AND RECREATION COMMITTEE AS A PERMANENT COMMITTEE WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and political subdivision of the State of Colorado organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter states that Council may create any boards or commissions including an advisory committee; and WHEREAS, the Avon Town Council ("Council") finds that the Ad Hoc Health and Recreation Committee provides valuable review, research and advisory functions regarding the Town's parks and health and recreation of the Avon community; and WHEREAS, the Council finds that the Ad Hoc Health and Recreation Committee has promoted citizen understanding and involvement in the Town health and recreation opportunities and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to modify the existing ad hoc committee into a permanent Health and Recreation Committee by amending Resolution 22-02 and striking its Section 16, as follows: ., ADOPTED February 27, 2024 by the AVON TOWN COUNCIL By: Amy Philli s, Mayor Attest: Miguel Jauregui Casa Town qerk.. ��LQRPU<9' Resolution 24-05 Establishing Health & Recreation Committee as a Permanent Committee February 27, 2024 Page 1 of 1 A Avon COLORADO RESOLUTION NO.22-02 EXTENDING RESOLUTION NO.19-16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and political subdivision of the State of Colorado ("State") organized and existing under a home rule charter ("Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory boards; and WHEREAS, by Resolution 19-16 the Town Council created an Ad Hoc Health and Recreation Committee; and WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee provides valuable important review, research and advisory functions with regard to the health and recreation of the Avon community; and WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee has promoted citizen understanding and involvement in the Town health and recreation opportunities and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution No. 19-16 approving an Ad Hoc Health and Recreation Committee until 2024, with the following amendments: Section 1. Membership. Recreation Committee shall be composed of five (S) to nine (9) members appointed by the Council who shall be eligible to cast votes as voting memabers of the Finanee Recreation Committee ("Voting Members") and two ex -off cio non -voting members of Town Council (2) Ex-Officio Non -Voting Town Council members appointed by Town Council. Section 16. Expiration. The Recreation Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 201- 2024 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED February 22, 2022 by the AVON TOWN COUNCIL �N OF A��N �o . .. By. Attest: bWVanV Sarah Smith Hymes, Moor Brenda Torres, Deputy Town leek Page t of I FINAL Avon C01 0RA00 RESOLUTION NO. 19-16 APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and political subdivision of the State of Colorado (the "State") organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory boards; and WHEREAS, the Town Council finds that an Ad Hoc Health and Recreation Committee will provide valuable important review, research and advisory functions with regard to the health and recreation of the Avon community; and WHEREAS, the Town Council finds that the establishment of an Ad Hoc Health and Recreation Committee will promote citizen understanding and involvement in the Town health and recreation opportunities and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc Health and Recreation Committee, as follows: Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc Health and Recreation Committee ("Recreation Committee") of the Town. The purposes and duties of Recreation Committee are as follows: (a) To review, research and study the Town of Avon's health and recreation, including but not limited to: (i) "healthy community" issues, planning, policies and implementing strategies for improving overall community health, (ii) comparisons to both incorporated and unincorporated peer communities of recreation facilities and programs, and (iii) the design, programming and estimated cost of recreational facility improvements, including but not limited to remodeling and expansion of the Avon Recreation Center; (b) Conducting community outreach, studies and surveys to determine community preferences for recreation programming, recreation facilities and healthy community policies; (c) Serve as a liaison to Eagle County health communities efforts; and (d) To provide recommendations to the Town Council concerning healthy community, recreation programming and recreation facilities. Section 2. Membership. Recreation Committee shall be composed of five (5) to nine (9) members appointed by the Council who shall be eligible to cast votes as voting memebers of the Finance Committee ("Voting Members") and two ex-officio non -voting members of Town Council (2) Ex-Officio Non -Voting Town Council members appointed by Town Council. Page I of 3 FINAL Section 3. Qualification of Voting Members. Residents of the Town, property owners in the Town, and owners and employees of a business located in the Town are eligible to be appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor - Pro Tern after posting notice of a vacancy for at least twelve (12) days. Section 4. Qualification of Ex-Officio Non -Voting Members. Town Council members shall be eligible for appointment to the two (2) Ex-Off`icio Non -Voting Members. Appointments shall be made by Town Council. The term of office for Ex-Officio Non -Voting Members shall coincide with each appointed Town Council member's term or the expiration of the Recreation Committee, whichever is shorter. Ex-Officio Non -Voting Members shall have the equal right to participate at Recreation Committee meetings and equal right to receive all Recreation Committee materials and notices of Recreation Committee meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of Recreation Committee. Section 5. Quorum. Three (3) Voting Members of Recreation Committee shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. Section 6. Term. The term of office for a Voting Member shall be temporary and indefinite for the duration of the Recreation Committee. A Voting Member of Recreation Committee who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Town Council to serve until the end of the appointed term, provided that the Recreation Committee member continues to reside in Eagle County. Any member of Recreation Committee may be removed by Town Council pursuant to Section 8 — Removal from Office, below. Section 7. Vacancies. A vacancy on Recreation Committee shall occur whenever a member of Recreation Committee is removed by the Town Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of Recreation Committee and is not pennitted by Town Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy of a Voting Member occurs, the Mayor and Mayor Pro Tem shall jointly appoint a successor to fill the vacancy who shall serve the remainder of the tenn of the former member after posting notice of such vacancy to solicit interest from qualified persons. Town Council shall appoint Town Council members to fill any vacancy in an Ex-Officio Non -Voting seat. Section 8. Removal from Office. Any member of Recreation Committee may be removed for just cause at the pleasure of the Town Council by a majority vote of the entire Town Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Town Council shall conduct a hearing and shall provide written notice to the Recreation Committee member stating the grounds for removal at least three (3) days prior to the hearing. Section 9. Officers. Recreation Committee shall select its own Chairperson and Vice - Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. Page 2 of 3 FINAL Section 10. Compensation. All members of Recreation Committee shall serve with compensation and benefits, if any, as may be established by the Town Council and shall be reimbursed for all authorized personal expenses incurred while perfonning duties as a Recreation Committee member. Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of Recreation Committee and shall provide for the service of a recording secretary who shall act in the capacity of secretary for Recreation Committee. Section 12. Rules and Regulations. Recreation Committee shall operate in accordance with its own rules of procedure; provided, however, that Recreation Committee shall submit its proposed rules or any amendment to the rules to the Town Council, which by motion shall approve the rules or amendment and direct their adoption by Recreation Committee or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be subject to public inspection. Recreation Committee may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. Section 13, Meetings. Recreation Committee shall meet in accordance with the rules of procedure governing Recreation Committee and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. Section 14, Appropriation Authority. Recreation Committee shall not have authority to appropriate or spend Town funds. Recreation Committee may provide recommendations to the Recreation Director, Town Manager and/or Town Council with regard to the annual budget for financial studies. Section 15. Town Council Amendments. Town Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of Recreation Committee. Section 16. Expiration. The Recreation Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED July 9, 2019 by the AVON TOWN COUNCIL By. Attest: on Sarah Smith Hymes, May Brenda Torres, Town Page 3 of 3 FINAL TO: Honorable Mayor Tamra Underwood and Council members A FROM: Paul M Redmond, Chief Finance Officer Avo n RE: Interviews and Appointments to Finance Committee DATE: January 2, 2025 c o L Q H A D o SUMMARY: Resolution 24-27, adopted on November 12, 2024, permanently extended the Finance Committee. The past resolutions extended the Finance Committee to 2 years. Five of the six current members are planning to continue to serve on the committee and the other four (4) of the nine (9) seats are still vacant. Craig Ferraro has decided not to ask for re -appointment, his service and dedication to the Committee has been greatly appreciated. The Finance Committee is advisory in nature, reviews, research, and studies the Town's tax and fee structure and sources of revenue, including but not limited to: (i) comparisons to both incorporated and unincorporated peer communities, (ii) potential volatility associated with various revenue sources, and (iii) determining the percentage of revenues attributable to residents, second homeowners, visitors and businesses. Their role is more defined in Resolution 19-15 adopted July 9, 2019, and amended in Resolution 22-14 on June 14, 2022. QUALIFICATIONS: Resolution 19-15 requires appointed members of the Finance Committee to be residents of the Town, property owners of the Town, or an owner or employee of a business in the Town, provided that he/she resides in Eagle County. Appointments shall be made by the Council. FINANCE COMMITTEE COMPOSITION: Provided in the table below is a summary of the current committee members along with their professions: Finance Committee Voting Members Committee Member Qualifications Profession John Widerman FirstBank Avon Assistant Vice President, FirstBank Avon. Steve Coyer Resident Degrees in economics & business administration. Experience and involvement with the Mountain Star HOA, YouthPower365, VVF and ERWSD. Markian Feduschak Walking Mountain President of Walking Mountains Science Center. Lisa Post Resident Former Internal Auditor, Senior Analyst, Vail Resorts. Clark Rogers Resident Retired Finance Professional The last two years Council has had two non -voting representatives on the committee. The representatives were Tamra Underwood and Rich Carrol. Staff has not received any new applications or interest from interested individuals. Staff will continue to look for additional applicants to fill the remaining 4 vacancies and ask for Council appointment in the future. REVIEW PROCESS: After a brief introduction by each of the re -applicants and a summary of their interest in serving, the Council will have time to ask each applicant questions prior to re -appointments. Recommended questions to ask the re -applicant may be: (970) 748-4088 predmond@avon.org 1. "What projects have you enjoyed working on with the Finance Committee?" 2. "What do you look forward to in working with the Finance Committee in 20257' Up to 5 minutes per applicant is scheduled. After the five (5) applicants have had a chance to address the Council, there will be time for Council discussion. Staff will then request each Council member mark their selected candidates along with the 2-year or 4-year term on the provided voting card. These will be provided to the Town Clerk, Miguel Jauregui-Casanueva for tallying. The results of each Council member will be read into the record, as well as the final selected candidates. Council can make a motion to re -appoint all five candidates. This proposed motion is below RECOMMENDATION: Currently, all Committee Members are to serve a two-year term per Resolution 19- 15 Ad Hoc Finance Committee. Staff recommends appointments of three (3) members to 4-year terms and three (2) members to 2-year terms. Staff is reviewing the adopted Rules and Procedures for all boards and commissions including the Finance Committee. Staff will prepare a report to present updated Rules and Procedures for each commission and committee later this year, which will include designating terms. PROPOSED MOTION: "I move to re -appoint the following 3 members [Steve Coyer, Markian Feduschak, Lisa Post, Clark Rogers and John Widerman] to a four-year term on the Avon Finance Committee and to re -appoint the following 2 members [Steve Coyer, Markian Feduschak, Lisa Post, Clark Rogers and John Widerman] to a two-year term on Avon Finance Committee. Thank you, Paul ATTACHMENTS: Attachment A — Resolution 24-27 Extending Resolution 19-15 Approving the Avon Finance Committee (970) 748-4088 predmond@avon.org A Avon C OI. OR A DO RESOLUTION 24-27 ESTABLISHING THE FINANCE COMMITTEE AS A PERMANENT COMMITTEE WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and political subdivision of the State of Colorado organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter states that Council may create any boards or commissions including an advisory committee; and WHEREAS, the Town Council finds that the Ad Hoc Finance Committee provides valuable important review, research and advisory functions with regard to the financial understanting of the Avon community; and WHEREAS, the Town Council finds that the Ad Hoc Finance Committee has promoted citizen understanding and involvement in the Town financial matters and will thereby promote the health, safety and general welfare of the Avon community. Option A: NOW THEREFORE, the Town Council, hereby RESOLVES to modify the existing ad hoc committee into a permanent Finance Committee by amending Resolution 19-15, as follows: Option B: NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution 22-05 Extending Resolution No. 19-15 Approving an Ad Hoc Finance Committee until January 31, 2026, with the following amendments: Section 16. Expiration. The Finance Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 242-4 2026 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED November 12, 2024 by the AVON TOWN COUNCIL By Attest: i Miguel Jauregui Resolution 24-27 Establishing Finance Committee as a Permanent Committee November 12, 2024 Page 1 of 1 0�119OFq�'� 5 EA L. ue a, Town rk'•.: AVO n C O L O R A D O RESOLUTION NO. 19-15 APPROVING AN AD HOC FINANCE COMMITTEE WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and political subdivision of the State of Colorado (the "State") organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Town's Home Rule Charter authorizes the Town Council to create advisory boards and does not prohibit Town Council members from serving on non- permanent advisory boards as ex-officio members; and WHEREAS, the Town Council finds that an Ad Hoc Finance Committee will provide valuable important review, research and advisory functions with regard to the Town's financial structure and local economy; and WHEREAS, the Town Council finds that the establishment of an Ad Hoc Finance Committee will promote citizen understanding and involvement in the Town's financial structure, serve to grow trust with the Town's government, assure transparency, and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc Finance Committee, as follows: Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc Finance Committee ("Finance Committee") of the Town. The purposes and duties of Finance Committee are as follows: (a) To review, research and study the Town's tax and fee structure and sources of revenue, including but not limited to: (i) comparisons to both incorporated and unincorporated peer communities, (ii) potential volatility associated with various revenue sources, and (iii) determining the percentage of revenues attributable to residents, second home owners, visitors and businesses; (b) To review, research and study the Town's economy as it relates to the Town's finances; (c) To prepare reports as appropriate to assist the Town Council and the general public to better understand the Town's finances; (d) To make recommendations to the Town Council consist with this Resolution; and, (e) To perform such other tasks related to the Town's finances as the Town Council may request. Section 2. Membership. Finance Committee shall be composed of five (5) to nine (9) appointed by the Town Council and who shall shall be eligible to cast votes as voting members on the Finance Committee ("Voting Members") and two (2) ex-officio non -voting members of Council ("Ex-Officio Non -Voting Members") appointed by Town Council. Page 1 of 3 Section 3. Qualification of Voting Members. Residents of the Town, property owners in the Town, and owners and employees of a business located in the Town are eligible to be appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor - Pro Tem after posting notice of a vacancy for at least twelve (12) days. Section 4. Qualification of Ex-Officio Non -Voting Members. Council members shall be eligible for appointment to the two (2) Ex-Officio Non -Voting Members. Appointments shall be made by Town Council. The term of office for Ex-Officio Non -Voting Members shall coincide with each appointed Town Council member's term or the expiration of the Finance Committee, whichever is shorter. Ex-Officio Non -Voting Members shall have the equal right to participate at Finance Committee meetings and equal right to receive all Finance Committee materials and notices of Finance Committee meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of Finance Committee. Section 5. Quorum. Three (3) Voting Members of Finance Committee shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. Section 6. Term. The term of office for a Voting Member shall be temporary and indefinite for the duration of the Finance Committee. A Voting Member of Finance Committee who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Town Council to serve until the end of the appointed term, provided that the Finance Committee member continues to reside in Eagle County. Any member of Finance Committee may be removed by Town Council pursuant to Section 8 - Removal from Office, below. Section 7. Vacancies. A vacancy on Finance Committee shall occur whenever a member of Finance Committee is removed by the Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of Finance Committee and is not permitted by Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy of a Voting Member occurs, the Mayor and Mayor Pro Tem shall jointly appoint a successor to fill the vacancy who shall serve the remainder of the term of the former member after posting notice of such vacancy to solicit interest from qualified persons. Council shall appoint Council members to fill any vacancy in an Ex-Officio Non -Voting seat. Section 8. Removal from Office. Any member of Finance Committee may be removed for just cause at the pleasure of the Town Council by a majority vote of the entire Town Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Town Council shall conduct a hearing and shall provide written notice to the Finance Committee member stating the grounds for removal at least three (3) days prior to the hearing. Section 9. Officers. Finance Committee shall select its own Chairperson and Vice - Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. Page 2 of 3 Section 10, Compensation. All members of Finance Committee shall serve with compensation and benefits, if any, as may be established by the Town Council and shall be reimbursed for all authorized personal expenses incurred while performing duties as a Finance Committee member. Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of Finance Committee and shall provide for the service of a recording secretary who shall act in the capacity of secretary for Finance Committee. Section 12. Rules and Regulations. Finance Committee shall operate in accordance with its own rules of procedure; provided, however, that Finance Committee shall submit its proposed rules or any amendment to the rules to the Town Council, which by motion shall approve the rules or amendment and direct their adoption by Finance Committee or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be subject to public inspection. Finance Committee may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. Section 13. Meetings. Finance Committee shall meet in accordance with the rules of procedure governing Finance Committee and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. Section 14. Appropriation Authority. Finance Committee shall not have authority to appropriate or spend Town funds. Finance Committee may provide recommendations to the Town Manager and/or Town Council with regard to the annual budget for financial studies. Section 15. Council Amendments. Town Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of Finance Committee. Section 16. Expiration. The Finance Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Council resolution or unless the expiration date is extended by Council by resolution. ADOPTED July 9, 2019 by the AVON TOWN COUNCIL By: w4Attest: Sarah Smith Hymes, T ayor -4 d mlvS Torres, Town OF AVp� S1. Page 3 of 3 TO: Honorable Mayor Underwood and Council members FROM: Jena Skinner, Planning Manager RE: Interview and Appointment to Planning and Zoning Commission DATE: January 6, 2025 A Avo n C 0 L 0 H A D 0 SUMMARY: The Planning and Zoning Commission ("PZC") has two (2) immediate open seats to fill out of the seven (7) required. Since former committee member, Kevin Hyatt was elected to the Avon Town Council, Staff is seeking to fill his vacancy through his two (2) year term which ends in May 2026. Additionally, there is one other vacancy to fill since Bill Glaner has moved out of state. Given that the PZC requires a certain number of "industry professionals" at this time, we are currently seeking only one seat to be filled at this time, based on the applications received. Please see the Applicant information, provided as Attachment A. QUALIFICATIONS: Section 7.12.040 Planning and Zoning Commission of the Avon Municipal Code requires that five (5) of the seven (7) voting members of the PZC be registered electors of the Town at the time of appointment. At this time, the PZC is deficient two (2) Avon electors. Additionally, it is highly recommended that the composition of PZC shall strive to achieve a balance in the membership between the lay community and industry professionals such as Architects, Landscape Architects, Designers, Real Estate Developers, contractors, or similar. It is also recommended that there be a minimum of two [2] to three (3) industry professionals always hold positions on the PZC and that two (2) of these professionals be architects, landscape architects or designers. Currently, the PZC is comprised of only one (1) architect; Bill Glaner was a Landscape Architect. The Proposed applicant being presented in this report is an architect, who lives in Avon and possesses in-depth knowledge of Avon and its community. COMMITTEE COMPOSITION: Provided in the table below, is a summary of the current committee members along with their professions. PZC Member Term Expires Avon Elector Industry Professional Status Anthony Sekinger May 2025 Yes Yes Construction Project Up for renewal Manager 2025 Olivia Cook May 2025 No Yes Planner / Housing Up for renewal 2025 Brad Christianson May 2025 Yes No Restaurant Employee Up for renewal 2025 William Glaner May 2026 Yes Yes* Landscape Architect Vacant Kevin Hyatt May 2026 Yes No Small Business Owner Vacant Nicole Murad May 2026 Yes No Immigration Attorney 1-year left Brian Sipes May 2026 No Yes* Architect 1-year left *Industry Professional AND architect, landscape designer, or designer RECOMMENDATION: I recommend the appointment for a new PZC member for one of the two (2) vacancies to finish out the remaining term expiring May 2025 with the applicant, Carly Hanson, as presented in this report. 970-748-4446 jskinner@avon.org Page 1 of 2 PROPOSED MOTION: "I move to appoint Carly Hanson to immediately fill out the vacancy of a term expiring May 2026, on the Town of Avon Planning and Zoning Commission." Thank you, Jena ATTACHMENTS: Attachment A — Applicant Information PZC Appointment 2025 Page 2 of 2 Akk carly.hansen@gmail.com y 678.777.3215 \ . Letter of Interest I am writing this letter to express my interest in joining the lanning and Zoning Commission for the Town of Avon. After graduating from Georgia Tech with a degree in Architecture, I moved to Avon, Colorado in 2013 to pursue an architecture career with Zehren & Associates, with whom I am still employed. I have also been fortunate to call Avon my home for over a decade. In that time, I've seen much change and development within the Town and am eager to become a bigger part of the future of it. My experience with local projects in the Town of Avon has opened my eyes to what it takes to plan a project. As the next Commissioner on Avon's Planning and Zoning, I look forward to contributing my knowledge from what I've learned and experienced in my years of practicing in the field of architecture while continuing to expand my knowledge along the way. Thank you for your time and consideration! Principal, Architect Zehren & Associates 970.949.0257 timl@zehren.com PEDRO CAMPOS Principal, Landscape Architect Zehren & Associates 970.949.0257 pedroc@zehren.com RACHEL MOGA Architectural Plan Reviewer Cordillera Design Review Board 970.855.2661 apr@cordillerapoa.com --rvp.Dies Ak carly.hansen@gmail.com 678.777.3215 Skilled and creative designer with over 10 years of experience of designing and documenting various types of architectural projects. Passion for learning and problem -solving. Currently in the process of becoming a registered architect in the state of Colorado. Effi—ployment 2013- ZEHREN & ASSOCIATES History Current Design Professional y Selected Project Experience: • Riverfront Townhomes, Avon, CO • Riverfront Residences, Avon, CO • One Riverfront Townhomes, Avon, CO • East Nottingham Park Improvements, Avon, CO • Eagle River Valley Childcare Facility, Avon, CO 2005-2012 PACIFIC SUNWEAR Kennesaw, GA Senior Sales Associate Education 2009-2012 GEORGIA INSTITUTE OF TECHNOLOGY Atlanta, GA Bachelor of Science in Architecture with Highest Honor 2007-2009 KENNESAW STATE UNIVERSITY Kennesaw, GA Art & Design 2006-2007 GEORGIA STATE UNIVERSITY Atlanta, GA Art Summer 2007 Study Abroad I Florence, Italy Awards/ 2006-2011 HOPE Scholarship Recipient 2009-2012 Dean's List Scholarships 2011 ACSA Haiti Ideas Challenge Soph. Class Competition Finalist James Bowden Addy Scholarship Recipient Alan Salzman Scholarship Recipient Skills Revit AutoCAD Adobe Suite SketchUp Microsoft Works Windows/Mac OS Critical Thinking Hand Drawing Photography Rendering Attention to Detail Time Management Eagerness to Learn Training/Mentoring Team Player 1) What is your personal history or timeline living and/or working in Avon? I have lived and worked in Avon since 2013. 2) What is your current occupation? Have you performed work that relates to planning, zoning, development, or design? I work for Zehren & Associates as a design professional and am in the process of becoming a registered architect in the state of Colorado in 2025. 3) Have you previously or are you currently serving on other community groups, boards, or commissions? If yes, please provide the name(s) of the organization(s) and approximate dates of time served. No. 4) Please tell us why you wish to serve on the Town of Avon Planning and Zoning Commission. want to utilize my experience with design, architecture, and the Town of Avon to help make decisions that will benefit the Town and its current and future residents. 5) What is your "long range" vision for Eagle County? What is your long range vision for the Town of Avon? How does the Town of Avon fit within this larger vision for the area? A growing population and an increase in development are inevitable. Being centrally located within the Valley, it's important for the Town to acclimate for that growth without becoming too congested. 6) What are the 2 most important issues currently facing the Town of Avon? -Affordable housing -Empty commercial space 7) Please add any other additional comments that you would like to share. TO: Honorable Mayor Tamra N. Underwood and Council A FROM: Ineke de Jong, Chief Administrative Officer Avon RE: Appointments to Boards & Commissions DATE: January 2, 2025 c o l O H A 1) o SUMMARY: This report presents to Council the list of Boards and Commissions for which Avon has a representative seat. Every 2 years the Town Council revisits the appointments to various committees, boards and authorities. Appointments are made by motion and vote. Current appointments are shown in Attachment A along with a column for 2025 appointments. COUNCIL APPOINTMENT PROCESS: Council is asked to review, discuss and approve the board, committee, authority and other agency appointments. There are several existing appointments where the existing appointee desires to continue. Council makes all appointments anew at this time. Typically, Council will discuss each Agency separately on the list, determine who is interested and make appointments. If there are multiple Council members interested in a specific appointment, then Council can take a roll call vote on that appointment. Otherwise, Council typically discusses through all the agencies and then makes one motion at the end to approve all appointments. Staff will take notes and will be available to recite Council direction on appointments prior to an actual motion and vote for the purposes of record keeping. RECOMMENDATIONS: The following suggestions and recommendations are provided for Council consideration: Climate Action Collaborative Board: Continue Town Manager's appointment as an Alternate because the Town Manager has been serving a role to facilitate the organization of the CAC Board. CAST: Appointment is only for the limited purpose of voting when CAST voting matters arise. The primary function of CAST is for information sharing and networking with our peer mountain resort communities. All members of Council are welcome to attend CAST meetings regardless of appointment. CML Policy Committee: Town Attorney Nina Williams is an efficient choice because she is already tracking these issues on behalf of Avon and other client communities. Core Transit: With Amy Phillips transitioning out of Council, Mayor Pro Tern Rich Carroll was already appointed as the primary appointee last November so he could attend the December & January Board meetings. Looking to appoint an alternate. Eaglebend, Kayak Crossing & Buffalo Ridge: Continue Town Manager's appointment as the Primary representative because these meetings are fairly technical on budget, financing, housing policies and general property management. EGE Air Alliance: Amy Phillips previously served on this board. Avon does not have a dedicated seat on the board but they would love to appoint someone from Avon (elected or staff) for consistency and because they value Avon's long-time engagement, participation and support. Town Manager Eric Heil offered to represent Avon and would be an efficient choice as he is working on many regional efforts. Railroad Steering Committee: On November 13th, 2024 representatives from Western Rail Coalition discussed their proposal for consideration of commuter rail in the Eagle River Valley. The community leaders there requested to form a steering committee. At the December Mayors & Managers meeting, it was agreed to create a steering committee comprising representatives from each municipality in the Eagle River Valley, Core Transit, and Eagle County. That steering committee would appeal to the governor to fund a passenger rail feasibility study as 970.748.4013 idejong@avon.org proposed. The designee can be an elected official, staff, or community member. Town Manager Eric Heil offered to be Avon's representative. Upper Eagle River WaterAuthority: Continue appointment of Mayor Underwood with Town Manager as an Alternate or due to the technical nature of the water rights and water supplies, pending projects (i.e. Bolts Lake Reservoir and proposed unification), pending water conservation efforts, and advocacy of current legal commitments to serve future water use in Avon. PROPOSED MOTION: " I move to approve the appointments to Boards and Commissions as discussed by Council this evening effective January 14, 2025." Thank you, Ineke ATTACHMENTS: ATTACHMENT A: Board, Committee, Authority and Other Agency Appointments. 970.748.4013 idejong@avon.org ATTACHMENT A Description I &23-2024 Assignments, 2025-2026 Assignments Climate Action The Town is a member of the Climate Action Collaborative Appointment: Primary must Primary: Collaborative and is one of about 30 local businesses, organizations, be Elected, Alternate can be nonprofits and governments trying to address climate Staff change by meeting the goals established in the Climate Action Plan for the Eagle County Community. Primary: Alternate: LINDSAY HARDY Every Other Month Meetings, 2nd Friday at 10am for 90 Alternate: minutes. ERIC HEIL Colorado CAST members use the power of the coalition to seek Appointment: Must be Primary: Association of support for legislation that will benefit and sustain the Elected, appointment is only TAMRA UNDERWOOD Ski Towns mountain communities. We support actions that keep our for purpose of casting vote (CAST) communities livable, protect our pristine environment, and and is not related to eligibility Alternate: promote community -based land use, mass transit, to attend CAST meetings affordable housing, and sustainable tourism. Our goal is to foster growth that will ensure an exceptional quality of life Primary: for citizens and a positive experience for visitors. AMY PHILLIPS Voting representative on ski town consortium Alternate: LINDSAY HARDY Quarterly Meeting Colorado The CML Policy Committee is a standing committee that Appointment: Elected, Town Primary: Municipal develops the League's legislative program. The Manager or Town Attorney NINA WILLIAMS League (CML) membership is composed of representatives from each Policy member municipality, CML sections, and district presidents. Primary: Committee Voting representative on policy matters before the State NINA WILLIAMS Legislature Quarterly Meeting Denver CML Offices 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 1 Description ,&23-2024 Assignments .,W5-2026 Assignments Core Transit 1 A nine -member board of elected officials from the Appointment: Elected Primary: Eagle Valley incorporated towns was established to develop operating RICH CARROLL Transportation policy. This board has since been reduced to eight Primary Representative: Authority members who represent the towns of Red Cliff, Minturn, AMY PHILLIPS Alternate: Vail, Avon, Eagle, Gypsum, Eagle County Government and Alternate: Eagle County Beaver Creek. The half -cent county sales tax is dedicated RICH CARROLL Regional to funding regional transportation. One tenth of this tax Transportation goes toward funding the regional trails system. Town's Rich Carroll was already Authority voting representative on Eagle County's Transit & Trails appointed primary in & Eagle County Advisory Board. November 2024. Need to Regional Trails appoint alternate. (ECO) Monthly Meetings at 12:30 on 2nd Wednesday, 90-120 minutes Culture, Arts & The Culture, Arts & Special Events ("CASE") Committee Two ex-officio non -voting Primary: Special Events was adopted by Resolution 19-12 in May 2019, to formalize members: (CASE) and establish a permanent citizen committee after two Committee years of an initial Ad Hoc Special Events Committee. The Ex-Officio 1: CASE Committee is composed of seven voting members RUTH STANLEY Alternate: and two Ex-Officio Non -Voting Council members appointed Ex-Officio 2: by Town Council. LINDSAY HARDY Monthly Meeting (Avon) Start Time typically 12:30 PM for 90 Minutes Downtown In August 2023 the voters approved the formation of the Appointment: Elected Primary: Development Avon DDA as a critical and visionary step to fund more Authority community housing in Avon. A secondary purpose of the Primary: (DDA) DDA is to provide additional funds for public improvements RICH CARROLL that benefit the health, vitality and success of the Avon Alternate: commercial core. The DDA Board is composed of five (5) CHICO THUON to eleven (11) board members including one (1) Council member appointed by Town Council. By statute one The board composition Council member must be on the DDA Board and that it is includes 1 Councilor seat, not an ex-officio position, rather it is a full participating and there is no need to appoint an voting member of the DDA Board. alternate. 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 2 Description 12023-2024 Assignments �L 2025-2026 Assignments Monthly Meetings, first Mondays at 3pm for 120 minutes. Eaglebend, The management of the Corporation is accomplished Appointment: Elected or Primary: Kayak through a Board of Directors (the "Board") which oversees Appointed Crossing & administration, operations and maintenance of the Project. Town Council also must Buffalo Ridge The board consists of 5 directors. The property is managed approve other board member Housing by Polar Star Properties under an agreement with the appointments when a Alternate: Corporations Corporation. The present members of the Board are Gerald vacancy occurs. E. Flynn, Craig Ferraro, Chris Romer, Jeff Spanel and Eric Heil. Primary: ERIC HEIL Quarterly Meetings (half day) Alternate: RJ ANDRADE EGE Air The EGE Air Alliance is a 501-c6 non-profit public -private Appointment: Primary: Alliance partnership that provides the funding to make the Eagle RICH CARROLL County Regional Airport (EGE) a vital part of the Eagle Primary: County economy with a vibrant flight service program. AMY PHILLIPS Alternate: Formed in 2002, the EGE Air Alliance partnership includes Alternate: government entities and private business stakeholders in RICH CARROLL local towns within Eagle County. Serves as representative to discuss regional airport topics of concern. Quarterly Meetings Finance The Finance Committee is a permanent advisory board, Two ex-officio non -voting Primary: Committee composed of five (5) to nine (9) voting members and two members: Ex-Officio Non -Voting Council members appointed by Town Council. Ex-Officio 1: RICH CARROLL Alternate: Bi-Monthly meetings, first Monday, start time typically Ex-Officio 2: noon for 90 Minutes TAMRA UNDERWOOD Health & The Health & Rec Committee is a permanent advisory Two ex-officio non -voting Primary: Recreation board, composed of five (5) to nine (9) voting members and members (alternate): Committee two rotating Ex-Officio Non -Voting Council members appointed by Town Council. Ex-Officio 1: RJ ANDRADE Alternate: 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 3 Agency I Description 2023-2024 Assignments 2025-2026 Assignments Bi-Monthly meetings, third Tuesday, noon for 90 Ex-Officio 2: Minutes AMY PHILLIPS Northwest The Town is a member of the NWCCOG, a voluntary Appointment: Elected or staff Primary: Colorado association of county and municipal governments in a 5- Council of county region in northwest Colorado. The NWCCOG Primary: Governments Council, made up of representatives from each member CHICO THUON (NWCCOG) jurisdiction, directs the activities of NWCCOG. The Alternate: Alternate: NWCCOG staff is responsible for carrying out the Council's JENA SKINNER direction. The purpose of the NWCCOG is to be responsive to members' needs and interests by providing guidance and assistance in problem solving, information sharing and partnership building, advocating members' interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, effective, and efficient. Meetings are every other month (half day); virtual option Public Access Voting representative on the Board of the nonprofit Appointment: Elected Primary: TV: High Five organization that manages noncommercial public, Access Media educational and governmental programming; receives Primary: Town's PEG fees from COMCAST. RUTH STANLEY Alternate: Alternate: Quarterly Meeting (Avon) AMY PHILLIPS Railroad On November 13th, 2024 representatives from Western New as of December 2024. Primary: Steering Rail Coalition discussed their proposal for consideration of ERIC HEIL Committee commuter rail in the Eagle River Valley. The community Eric Heil offered to be Avon's leaders there requested to form a steering committee. At Representative. Alternate: the December Mayors & Managers meeting, it was agreed to create a steering committee comprising representatives from each municipality in the Eagle River Valley, Core Transit, and Eagle County. That steering committee would appeal to the governor to fund a passenger rail feasibility 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 4 Agj� I Description 12023-2024 Assignments 2025-2026 Assignments _� study as proposed. The designee can be an elected official, staff, or community member. Meeting as required. Upper Eagle Town's voting representative on the six -member board; Appointment: Elected, Staff Primary: Regional Water responsible for all elements of delivering potable water to or other TAMRA UNDERWOOD Authority the Town and managing water rights (UERWA) Primary: Alternate: Monthly Meetings — 4th Thursday except for November TAMRA UNDERWOOD & December when they are held on the 3rd Thursday, Alternate: 8:30 AM for full morning ERIC HEIL (1st Alternate) RICH CARROLL 2ndAlternate Vail Valley Art The Vail Valley Art Guild ("VVAG), a 501(c)(3) is organized Appointment: Elected, Staff Primary: Guild (VVAG) exclusively for educational and charitable purposes. The or other VVAG endeavors to create opportunities for the participation, promotion, and appreciation of the visual arts First Board Member: art by the community within Eagle County. The board is DANITA DEMPSEY Alternate: comprised of not more than 10 directors who have general management of the affairs, property, and business of the Second Board Member: organization. Meetings are held at the new Avon location in RUTH STANLEY The Seasons property. ERIC HEIL (Alternate to Ruth) Monthly meeting, second Monday, 3:30 PM for 90 Minutes VVP: This Advisory Council is a resource and sounding board for Primary Representative: Primary: Economic the Partnership related to regional economic development Elected or Appointed Development efforts. The Advisory Council will provide advisement on Leadership issues at hand to ensure that local economic development Primary: Council activities undertaken by Vail Valley Economic Development RJ ANDRADE Alternate: are relevant to the needs of the business community and Alternate: remain aligned to our core mission. The Vail Valley RICH CARROLL Partnership Board of Governors retains all official organizational decision -making powers over the activities undertaken by Vail Valley Economic Development. This group welcomes Avon to have a representative. Numerous 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 5 Agency MOM._] Description 2023-2024 Assignments 2025-2026 Assignments towns send representatives, but not all. It is a voluntary group. Quarterly Meetings two hours each 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 6 TO: Honorable Mayor Underwood and Council members FROM: Derek Place, Chief Building Official A V o n Emily Block, Development Coordinator RE: PUBLIC HEARING: Second Reading of Ordinance 24-16 C o L o R A 1) o Updates to Exterior Energy Offset Program DATE: January 14, 2025 SUMMARY: This memo provides an overview of Ordinance 24-16 ("Attachment A"), drafted to approve updates to update Avon's Exterior Energy Offset Program ("EEOP"), originally adopted in 2015. The amendments were developed in partnership with the Eagle County Codes Cohort ("Cohort"). The proposed amendments to the EEOP would implement a new calculator to determine EEOP fees and would increase the Exterior Energy Offset from 50% to 100%. REVISIONS TO REPORT AND OUTREACH UPDATES: Since the ordinance passed first reading on November 12, 2024, the Community Development Department has taken the necessary steps to ensure that our local construction community is aware of and prepared for these proposed changes. Outreach has included: Individual communication to developers with upcoming and/or active applications that would be directly affected by these changes Email notification sent to all contractors listed as "active" in our licensing software Press release sent December 30, 2024 to 655 subscribers Additionally, the following items have been changed or added to the ordinance and calculator based upon outreach and discussion during first reading: - Added verbiage under 15.27.050 (f) that considers a credit for utilization of Avon's Wastewater Heat Recovery System for new projects - Revised calculation for outdoor fire pit offset which more accurately reflects annual average usage of residential units. Previously this was based on annual usage of 364 hrs/year, however, after receiving feedback from our most utilized local contractor, staff has determined the average usage for a residential unit at 20-65 hrslyear is more appropriate. Based on this feedback, the calculator now reflects an average residential usage of 65hrs/year. - Adjusted payment in lieu calculations to more accurately reflect the cost of PV installation specific to Eagle County. The previous model was based on Aspen/Pitkin County pricing, and after surveying local installers the average cost was decreased from $3,500/kw to $3,250/kw. - Improved wording of 15.27.040 which speaks to utilization of EEOP funds BACKGROUND: In 2015 the Town adopted the EEOP provisions into the Building Code. These standards are designed to encourage sustainable and energy -efficient solutions for residential exterior energy uses such as snowmelt systems, pools, spas, etc. The program places a fee on new snowmelt, spa, hot tub, and pool projects based on square footage. Those fees are placed in a dedicated EEOP fund, which is to be used for purposes that further our renewable energy initiatives (as stated in Avon Municipal Code Section 15.27.030). Currently, there is a balance of approximately $204,699 in the EEOP fund. Historically, these expenditures have been given to Walking Mountains Science Center and a portion has put towards the Energy Smart Colorado rebates that they administer, funneling back into our community. The EEOP fund year balance is included for the past four years: 970.748.4011 dplace@avon.org Exterior energy Offset Fund YM 2021 2022 2023 2024 Expenditures: A,tuak ActualI Arta& Actuals 2020 Energy Smart Colorado Program Management 5,000 Resenues Annual Fees 5,000 Incenses and P-t,: 2020Totals $ 12,000 Exterior Energy Offset Fee S 9,434 S 129,994 S 36,450 S 2021 EnergySmart Colorado Program Management 5,000 Totil Rerenues 9,434 129,984 36,450 Annual Fees 5,000 2021Totals $ 12,000 Expenditures C-t- 2022 Home Energy Assessment Rebates 14,440 Community Development 12,000 26,940 23,&32 20,201 Annual Fees 12,500 2022Totals $ 25,940 Tatal Expenditures 14" 26,940 23,832 20,201 2023 Home Energy Assessment Rebates 13,832 Net Change in Fund Balances (3�66) 103,044 12,619 (20,201) Annual Fees 10,000 2023 Totals $ 23,832 Fund Balances, Beginning AY-, 112,904 109,239 212,282 224,9W YFD 2024 Home Energy Asse ssment Re bates 15,201 Fund Balances,End Ay- S 109.239 S 2l$292 S 224.900 S 204,699 Annual Fees 5,000 2023 Totals $ 20,201 Within the Cohort, Avon, Minturn, Eagle and Eagle County all have EEOP requirements in place. Eagle and Eagle County have both recently adopted the Renewable Energy Mitigation Program ("REMP"), which is what we are proposing to move towards. EEOP ADOPTION STATUS IN EAGLE COUNTY AND BEYOND: Below is a table with each community in Eagle County and its respective EEOP adoption status and/or proposed timeline for EEOP adoption. Eagle County: Town EEOP Adopted Offset Required Avon Yes, original calculator 50% Eagle Adopted REMP 50% (100%D forfirepits) Eagle County Adopted REMP 10.7.24 100% (firepits not included) Minturn Yes, original calculator 50% Vail Not adopted N/A Outside of Eagle County: Town EEOP Adopted Offset Required Aspen Updated REMP calculator 100% Basalt Updated REMP calculator 100% EEOP - Ordinance 24-16 Page 2 of 9 Breckenridge Updated REMP calculator 100% Carbondale Updated REMP calculator 100% Gunnison County Does not allow snowmelt N/A at all, pools must be heated with heat pump, spas must be high - efficient Pitkin County Updated REMP calculator 100% Summit County Updated REMP calculator 100% San Miguel County Updated REMP calculator 100% (based on CO2 emission) Telluride Updated REMP calculator 100% (based on CO2 emission) PROPOSED CHANGES TO CURRENT EEOP: The EEOP provisions enforced by Avon and Minturn have not changed since 2015, and still relies on older data. REMP, on the other hand, has been continually updated with better or more recent data and analysis tools, which are now used across the State in mountain communities who have adopted these exterior energy use regulations. Since the initiation of the ECO-Build/EEOP program, there have been changes in snowmelt design standards in accordance with the American Society of Heating, Refrigeration, and Air -Conditioning Engineers ("ASHRAE"), municipal and state emission reduction goals, and with advancements in the energy tech industry. These changes, along with the desire to align exterior energy use regulations with regional partners and industry standards, serve as the main impetus for the recommended changes to Eagle County's EEOP, which were derived through a consensus -based process with the Eagle County Code Cohort. EXTERIOR ENERGY USE CALCULATOR: The Cohort recommends adopting an exterior energy use calculator developed by REG (Resource Engineering Group) as part of updating the EEOP. REG is an engineering firm based in Crested Butte, CO that focuses on new technology and best building practices high-performance, energy -efficient building. The proposed calculator can be accessed via this link. The EEOP calculator is currently in use for all other municipal exterior energy use programs, including the REMP programs outside of Eagle County. This calculator tool includes all of the updates recommended by the Cohort and has more sophisticated engineering calculations that will help the EEOP be more effective while providing robust backup or data to support its enforcement. The recommended changes from the Cohort, captured in the new calculator tool, include the following: 1. Update assumed energy use of the snowmelt system to align with REMP (Eagle County, Pitkin County, Basalt, Aspen, and more) and current ASHRAE standards. This update would change the EEOP — Ordinance 24-16 Page 3 of 9 assumed energy use for snowmelt from 34,425 BTUs / ft2 to 82,863 BTUs / ft2 for residential applications. 2. Rather than a fee -in -lieu based on cost of operation to run the system over the lifetime of the equipment, the fee -in -lieu should align with the local cost of installing solar as an offset and should be recalibrated every three years. Gas fireplaces and firepits will be considered exterior energy uses. The Code Cohort has come to a consensus that energy use of these appliances must be offset 100%, but ultimately it is up to local municipalities to determine this percentage. 4. Air -source and ground -source heat pumps may be used as on -site credits similar to installing solar PV on the property. 5. Per our last presentation to Council earlier this spring, we have added additional credits for on -site battery storage. Currently, the calculator reflects a 75% credit for battery storage (photovoltaic is 100%, heat pumps are 25%). We kept the credit percentage slightly lower than 100% for battery storage in order to continue to incentivize homeowners to install PV. Per Council direction earlier this spring and after looking at how other municipalities (both within and outside of Eagle County) have handled this program, we have updated the calculator to require homeowners to offset 100% of their exterior energy usage. We believe this makes sense considering what our neighboring communities are doing, and given the additional credit option of battery storage (which utilizing the programs offered by Holy Cross today, is essentially free for residential projects). EEOP FEE CALCULATIONS USING CURRENT VS REVISED CALCULATOR: Example 1: Sin-gle Family Home In the examples below, we utilize the residential EEOP calculator. The calculation below reflects the offset fee using our current EEOP calculator for a home with 2,035 square feet of snowmelt and a 79 square foot spa. The total fee due comes out to $32,000: EEOP — Ordinance 24-16 Page 4 of 9 Exterior Energy Usage Application Snowmelt: Spa: Onsite Renewable Energy Sources sq. ft. Exempt sf BTUs1ft2 Feelft2 Exterior Energy Use 2,035 200 34,426 161 70,054,875 Btu l yr 79 64 430,000 1761 33,970,000 Btu l yr 83,000 136 0 Btu l yr Exterior Energy Total: 1 104,024,875 Btu l yr Exterior Energy 60°I offset threshold:1 52,012,438 Btu l yr �0 GSHP (Ground Source Heat Pump) 'GSRP calcs must be included which demonstrate the COP and subtract the energy needed to operate the system. * Panels �SHW {Solar Hot Water} 0 C' rating Must provide system specifications. To calcuate SHIN output multiply SRCC 'Crating by 270 for D04W offset. DRW max. is B MBTUs/occupant. Max. occupancy is # bedrooms +'I. For space heating offset multiply SRCC 'C' by 60. Lines from panels to tank must be R-4 minimum closed cell foam. www.pvwatt.com will be used to calculate system performance as % ofideal. KWJ PV (Solar Electric) 0 KWH KWh x 3413 = BTUslyear 0 BTUs/yr www.pvwatt.com for Avon, CO will be used to calculate system output. 1 kwh = 3413 htus Onsite Renewable Energy Total:1 0 IBTU&tyr If Onsite Renewable Energy n Exterior Energy 601 threshold, no fees apply. If Onsite Renewable Energy < Exterior Energy 50% threshold, fees apply as follows: 1 minus Renewable BTUs provided f BTUs required x Fee per below. TOTAL DUE: $32,000.00 The next calculation reflects the offset fee using the revised EEOP calculator, with the same square footage of each application. The fee is now $100,997.11: EEOP — Ordinance 24-16 Page 5 of 9 1. Exterior Energy Use Calculations Application Efficiency Full Offset kW %4offset Offset required PY kW Payment in lieu 1. Snowmelt 2,035 sq. ft. 100.0% 32.95 n1a Enter total area of proposed snowrrlelt. (I a) Exempt Snowmelt: F 200 sq. ft. 100.0% 3.24 n1a Calculated - 200 sq. R. or Less Exempt. (Ib) INon-Exempt Snowmelt: F1835 sq. ft. 100.0% 29.71 10M 29.71 $96,556.12 Calculated - Total area ofsnowmeltless the exempt area. 2. Sua 79 sq. ft. 92.0% 7.20 nta Enter total area ofproposedlVa. (2a) Exempt Spa: 64 sq. ft. 92.0% 5.83 n1a Calculated - 64 sq. R. or Less Exempt (2b) INon-Exempt Spa: F 1-5-1 sq. ft. 92.0% 1.37 10M 1.37 $4,440.99 Caculated - Total area of spa less the exempt area. 3.Outdoor Pool sq. ft. 92.0% 0.00 IN% 0.00 Enter total area of proposed pool. 4, Heat Tape: watts 100.0% 1 0.00 0%G 1 0.00 1$0.00 Enter watts ofproposed electrlcal heat topeAracelrnatt. Full wattage is currently exempt, enter total installed wattage in this cell. 5, Outdoor Electric Heaters: watts 100.0% O.t10 0% 1 0.00 Enter watts ofelectrlcalypowered exterior heaters. Full wattage is currently exempt enter total installed wattage rn this cell. 6. Outdoor Gas -Fired Heaters: BMW n1a 0.00 0%G 0.00 Enter total BTUs of gas fired heaters. Full load is currently exempt. 7, Outdoor Gas Fireplaces & Firepds: Btulhr n1a 0.00 100%h 0.00 Enter total BTUs otgas (replaces andflrepits. Exterior Energy REECP Payment Total: 31.02 100,997,11 Since we are now adding outdoor fire pits under this program, this next example illustrates the revised calculator with the addition of a 150,000 Btu/hr fire pit. The fee has increased to $107,188.49: 1. Exterior Energy Use Calculations Application Efficiency Full Offset kW is Offset Offset required PV kW Payment in lieu 1. Snowmelt 2,035 sq. ft. 100.0% 32.95 nra Enter total area ofproposedsnowmelt (1 a) Exempt Snowmelt F 200 sq. ft. 100.0% 3.24 n1a Calculated - 200 sq. ft or Less Exempt. (1 b) Non -Exempt Snowmelt: F,835 sq. ft. 100.0% 29.71 100%h 29.71 $96,556.12 Calculated - Total area ofsnowmelt less the exempt area. 2 S 79 sq. ft. 92.0% 7.20 nla Enter total area ofproposedspa. (2a) Exempt Spa: 64 sq. ft. 92.0% 5.83 nla Calculated - 64 sq. R. or Less Exempt (2b) Non -Exempt Spa. 15 sq. It. 92.0% 1.37 100% 1.37 $4,440.99 Caculated - Total area ofspa less the exempt area. 3. Outdoor Pool sq. ft. 92.0% 0.00 100% 0.00 Enter total area ofproposedpool. 4HeatTaoe: watts 100.0% 0.00 0%G 1 0.00 Enter watts ofproposed electrical heat tapeRracelmatt. Full wattage is currendy exempt, enter total installed wattage in this ced. 5Outdoor Electric Heaters: watts 100.0% 0.00 0% 1 O.U0 Enter watts ofelectocaly powered exterior heaters. Full wattage is currently exempt enter total installed wattage in this cell. O. Outdoor Gas -Fired Heaters: Btulhr nla 0.00 0% 0.00 Enter total BTUs of gas fired heaters. Full load is currendy exempt. 7. outdoor Gas Fireplaces & Firepits: 150,000 Btulhr n18 1.91 100%4 1.91 $6,191.38 Enter total 8TUs of gas !replaces and frepits. Exterior Energy REEOP Payment Total: 32.98 107,188A9 EEOP - Ordinance 24-16 Page 6 of 9 Example 2: Commercial Hotel The example below reflects the proposed Lot 3 development with the current EEOP fee structure which comes out to $297,880: Project Name: Exterior Energy Usage Application sq. ft. Exempt ABTUslft2 Feelft2 Exterior Energy Use Snowmelt: 15,350 200 34,425 16F 528,423,750 Btu Tyr Spa: 91 64 ■====i 1761 39,130,000 Btu I yr Pool: 373 83,000 1361 30,959,000 Btu I yr Exterior Energy Total: 1 588,512,750 Btu I yr Exterior Energy 507.. offset threshold: 1 299,256,375 Btu I yr Onsite Renewable Energy Sources GSHP (Ground Source Heat Pump) 'cai:s r6e.c-k-ke�.jn•lxih� �Yr.�e dre CL'�' ar.�>cw5n-.x--rdre erk y;ur.jru uperar rlre �; Yem. ■ Panels SHW (Solar Hot Water) 0 C' rating n1(nYpru[re �; Yem ]xe,•.oit•. �. Tu cai:cc.�'-/hrucp�ut. mc.l .r'r"rati�y6u2�7fwLdYhruhSxv. �snr,�v n-sn�rrs sk-�•r�,rr n�v �.•�• �n-�6�.� �,m, f r L.i-�eshvmp.3r�vS m rsmimu Y6e �4 4mti�tiaurn ck �x�ccid'fexsm. n•nmsptm•are'e.•um n•�'de cnxvim ca4:cd�snYemperh�r-h:eas:iufti.{ sl PV (Solar Electric) 0 KWH KWh x 3413 = BTUslyear 0 BTIJslyr n nmeprm•are:e,•wn hxAteri. L27n•.v1'6e cn-eeiru ca4;cd3te s; zYm uu�yce' 1 kw h = 3413 btus Onsite Renewable Energy Total: 0 BTIJsIyr If Onsite Renewable Energy > Exterior Energy 50'/. threshold, no fees apply. If Onsite Renewable Energy < Exterior Energy 50'/. threshold, fees apply as follows: 1 minus Renewable BTUs provided I BTUs required x Fee per below - TOTAL DUE: EEOP — Ordinance 24-16 Page 7 of 9 *237,880.00 And the proposed EEOP fee structure with a 100% offset and no credits (i.e. PV, heat pump, etc.), which is significantly higher at $1,682,915.69: 1. Exterior Energy Use Calculations Efficie Full Offset kW % Offset 0,00 nta 1. Snowmelt 15,350 sq, ft, 92,0% Enter total area of proposed snowmelt. (1 a) Egress Path Quantity: qnty. Enter the total number of privately owned units. (1b) Exempt Snowmelt, ® sq, ft Calculated- 100 sq. ft. per designated emergency egress pathway exempt. (1c) Non -Exempt Snowmelt, 15350 sq, ft, 92,D°/ 476,71 Calculated - Total area of snowmelt less the exempt area. nta 100% 2. Spa 91 sq, ft, 92,0% 56,52 nta Enter total area of proposed spa. (2a) Unit Quantity, units Enter the total number of privately owned units. (2b) Exempt Spasq, ft, 92,0% 0,00 nta Calculated - 64 sq. ft. per 10 privately owned units is Exempt. (2c) Non -Exempt Spa: 91 sq, ft, 92,0% 8,29 100% Caculated - Total area of spa less the exempt area. 476,71 $1,549,305,78 8,29 $26,942.02 3. Outdoor Pool 373 sq. ft, 92,0% 32,82 100% 32.82 $106,667.89 Enter total area ofproposed pool. 4. Heat Tape: Watts 100.0% 0.00 0% 0.00 Enter watts of electrical heat tape/trace/matt. Full wattage is currently exempt, enter total installed wattage in this cell. 5. Outdoor Electric Heaters: Watts 100.0 % 0.00 0 % 0.00 Entertotal watts of electricaly powered exterior heaters. Full load is currently exempt. 6. Outdoor Gas -Fired Heaters: BTUs nla 0.00 0% 0.00 Entertotal BTUs ofgas fired heaters. Full load is currently exempt. 7. Outdoor Gas Fireplaces & Firepits: BTUs nla 0.00 100% 0,00 Entertotal BTUs ofgas fireplaces and firepits. CEEOP Payment Total: 517.82 $1,662,915.69 EFFECTIVE DATE: The proposed effective date is February 13, 2025, or 30 days after adoption on second reading. Council may adopt a later effective date. RECOMMENDATION: I recommend that Council adopt Ordinance 24-16 on second and final reading. OPTIONS: • Approve Second Reading as drafted. • Approve Second Reading, with non -substantive amendments • Continue Public Hearing to a future meeting. PROPOSED MOTION: "1 move to approve Ordinance 24-16 Amending Chapter 27 of Title 15 to Update Avon's Exterior Energy Offset Program on Second and Final Reading." Thank you, Derek EEOP — Ordinance 24-16 Page 8 of 9 ATTACHMENT A: Ordinance 24-16 ATTACHMENT B: Letter of Support from Climate Action Collaborative (CAC) ATTACHMENT C: Letter of Support from Lotus Engineering & Sustainability EEOP — Ordinance 24-16 Page 9 of 9 ATTACHMENT A: ORDINANCE 24-16 n .von COLORADO ORDINANCE 24-16 AMENDING CHAPTER 27 OF TITLE 15 TO UPDATE AVON'S EXTERIOR ENERGY OFFSET PROGRAM WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule powers of the Town of Avon ("Avon"), the Avon Town Council ("Council") has the power to make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the prosperity, and improve the morals, order, comfort, and convenience of its inhabitants; and WHEREAS, pursuant to such authority, the Town has previously adopted Title 15 of the Avon Municipal Code ("Code"), regarding Buildings and Construction and, more specifically, Chapter 27 of Title 15, concerning the Exterior Energy Offset Program ("EEOP"); and WHEREAS, Council adopted the Climate Action Plan 2020 Update with the stated priority goal of adopting building code standards that are consistent throughout the region; and WHEREAS, Council now wishes to amend Chapter 27 of Title 15 of the Code to update Avon's ESOP, originally adopted in 2015, pursuant to Avon's partnership with the Eagle County Codes Cohort ("Cohort"); and WHEREAS, these updates to Chapter 27 of Title 15 of the Code would implement a new calculator to determine EEOP fees; and WHEREAS, Avon wishes to remain a leader in Eagle County by adopting policies that support decarbonization and encouraging sustainable and energy -efficient solutions for energy usage; WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Council desires to comply with the requirement of Section 6.5(d) of the Avon Home Rule Charter by setting a public hearing in order to provide the public an opportunity to present testimony and evidence and that approval of this Ordinance on first reading does not constitute a representation that Council, or any member of Council, has determined to take final action on this Ordinance prior to concluding the public hearing on second reading. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Council. Section 2. Exterior Energy Offset Program ("EEOP") Amendments. Council hereby amends Chapter 27 of Title 15 of Avon Municipal Code, to read as follows, with redline/strike- out indicating words to be deleted and underline indicating words to be added: Ord 24-16 Amending Exterior Energy Offset- 2❑d and Final Reading Page l of 8 ATTACHMENT A: ORDINANCE 24-16 15.27.010 Intent and Purpose. The purpose of the Exterior Energy Offset Program ("EEOP") Chapter is to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. 15.27.020 Applicability. exempt.The standards in this Chapter apply to all new residential R3 (single family, dtlpk-x-, townhouse) and all new non Fesidential, mixed use, and/oF multi family exteFioF eneFg! 7 uses ineluding but not limited to snowmelt, spas, and pools. The eompleted EEOP form must be submitted along with the subjeet building peFmit applieation. Mobile Home units that are approved by Colorado D . f Housing are The standards in this Chapter apply to all new residential and commercial exterior energy use, as defined in the International Energy Conservation Code, including snowmelt, spas, pools, and outdoor fire pits/fireplaces. Credits may be applied for existing and new alternative energy use systems pursuant to Chapter 15.27.050. 15.27.030 Fees and ESOP Fund Created Scope. The scone of this Chanter relates to exterior energv uses and energy uroduction to offset exterior energy use. Compliance with this section is documented via the applicable version of the Public Domain tool "EEOP Calculation Sheet" in effect at the time of permit application, which will be submitted by the applicant with the building permit application. This tool is available at the Community Development Office and on the Building page at the Town of Avon website. Proiected energv use. associated energv offset required. fees. and credits are defined within this tool. III (3) example,For > exempt,where 200 is > 800. 15.27.040 — EEOP Fund Created. Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 2 of 8 ATTACHMENT A: ORDINANCE 24-16 (a) EEOP Fund Created (1) Fees are collected at the time of Building Permit issuance, and are placed in the Town of Avon EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. All EEOP fees shall be calculated through the "EEOP Calculation Sheet," and shall apply as of the time of Building Permit issuance. No refund of fee payment shall be made to an applicant for installation of renewable energy production that exceeds the on -site renewable credits required pursuant to Chapter 15.27. An administrative reduction or waiver of EEOP fees may occur when reasonable alternatives are not available for ADA access. An applicant seeking such reduction or waiver of EEOP fees shall submit a written statement iustifying their request at the same time they submit their affected Building Permit application. A written request for a reduction or waiver of EEOP fees related to ADA access shall be reviewed, approved, or denied by the Town Manager or their designee in writing and including the reasoning for such approval or denial. (2) The EEOP Fund will be utilized as follows: The Town of Avon EEOP Fund will be managed by the Town Manager or their designee and such designee may be determined by Resolution of the Town Council of Avon. Expenditures of EEOP funds shall be used for the following purposes: (a) To provide energy efficiency and green house gas reduction educational materials and outreach for Town of Avon residents, businesses, employees, and building owners including, but not limited to, printed guides, efficient building educational events, a webpage with available resources, links, and information. (b) Planning, design, and implementation of renewable energy generation projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d) Funding other resources and administrative costs associated with energy efficiency, renewable energy generation and green house gas reduction programs, projects and policies. green building and environmental sustainability oriented efforts. (e) Eligible expenditures which support Community Housing projects may be prioritized in Council's discretion. that positively affeet oeeupants of loeal affordable housing or lo residents in Town of Avon. Ord 24-16 Amending Exterior Energy Offset- 2" and Final Reading Page 3 of 8 ATTACHMENT A: ORDINANCE 24-16 15.27.050 Exterior Energy Use Requirements and Credits. (a) Exterior Energy Uses. Residential, Commercial, and Governmental exterior energy uses (per list below) may be installed only if the building project meets the requirements of Section 15.27.050. The completed "EEOP Calculation Sheet" must be submitted along with the subiect building permit application seeking installation of such exterior energy uses. Exception: Mobile Home units approved by the Colorado Department of Housing are exempt. 1. Snowmelt (i.e.: driveways, patios, walkways, or similar surfaces). Exception• i. Snowmelt systems 200 sq ft or less. 2. Exterior pools. 3. Exterior spas. Exception• i. Exterior spas 64 sq ft or less. 4. Outdoor fireplaces. (b) Snowmelt Systems. All snowmelt systems shall be installed in accordance with the following provisions. The first 200 square feet of snowmelt are exempt from the requirements of Section 15.27.050. 1. The maximum area of snowmelt is capped at 6,000 square feet per parcel. 2. R-15 insulation shall be installed under all areas to be snowmelted. 3. Automated controls that have the following capabilities: a. Limit operation to only when moisture is present;: b. Limit operation to when the outdoor air temperature is between 20 and 40 degrees F;: c. Be configured to shut the system off when the surface temperature is above 50 degrees F;: and d. Idling shall only be permitted for commercial applications where public safety is shown to be a factor. Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 4 of 8 ATTACHMENT A: ORDINANCE 24-16 4. Snowmelt heating appliances such as, but not limited to, condensing boilers shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (c) Exterior Pools. All exterior pools shall be installed in accordance with the following provisions. 1. Pool covers are required for all pools, with a minimum R-value of 2;-;and 2. Pool heating appliances shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (d) Exterior Spas. All exterior spas shall be installed in accordance with the following provisions. The first 64 square feet of spa are exempt from the requirements of section 15.27.50. 1. Spa covers are required for all spas, with a minimum R-value of 12. 2. Spa heating appliances shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (e) Outdoor Fire Pits. Outdoor Fire Pits shall be on a timer that does not exceed 60 minutes. (f) Credits for Exterior Energy Use. Applicants may apply for a credit to reduce the exterior energy use offset by producing on -site renewable energy, using all -electric energy efficient technologies, and/or utilizing the Avon waste water treatment plan heat recovery system. Credits shall be calculated and applied per the "EEOP Calculation Sheet" for energy generated and systems installed onsite. Renewable energy methods listed in the calculator include: solar photovoltaic panels, solar thermal arrays, battery storage, and hydroelectric and wind power. High efficiency heating systems listed in the calculator include: ground source heat pumps (GSHP) and air source heat pumps (ASHP). Provision for alternative method calculations, including off -site renewable energy methods, is also provided, and will require specific review and approval by the Building Official. 1. Solar Photovoltaic Systems. System designer/installer shall be certified by COSEIA Ord 24-16 Amending Exterior Energy Offset- 2❑d and Final Reading Page 5 of 8 ATTACHMENT A: ORDINANCE 24-16 (Colorado Solar Energy Industries Association) NABCEP, (North American Board of Certified Energy Practitioners), or a licensed Professional Engineer in the State of Colorado. 2. Solar Hot Water. The size of solar hot water systems is limited to 500 square feet of collector area unless otherwise approved by the Building Official. Systems larger than this limit will be considered but will require documentation showing year- round utilization of this larger system. 3. Ground Source Heat Pump. In order to use a ground source heat pump (GSHP) for on -site renewable credit, the GSHP system must supply at least 20% of the peak load for heating the building and all the exterior energy uses. Each GSHP system shall be tested and balanced and the design engineer shall certify in writing that it meets or exceeds a design coefficient of performance of 3.0 inclusive of source pump power. Design conditions for determining COP will be: 30F ground loop temperature measured at the GSHP inlet and 11OF GSHP load side outlet. The ground loop system must be designed by a CGD (Certified GeoExchange Designer) certified by the Association of Energy Engineers, a Professional Engineer licensed in the State of Colorado, or an IGSHPA (International Ground Source Heat Pump Association) certified designer. The mechanical system must be installed by a certified IGSHPA contractor. 4. Battery Storage. On -site battery storage can be used as a credit only in conjunction with use of a solar photovoltaic system of any size. 5. Avon Wastewater Heat Recovery System. Credits for utilization of Avon's Wastewater Heat Recovery System shall be determined on a case -by -case basis. 15.27.5060 Severability Provision. Should any provision of the EEOP be declared by a court of competent jurisdiction in any final judgment to be invalid, unlawful or unenforceable for any reason, such offending provision shall be deemed deleted and the remaining provisions of such Code shall remain in full force and effect. Section 3. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term "provision" means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term "application" means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of Avon. Section 4. Effective Date. This Ordinance shall take effect thirty days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. The updated Ord 24-16 Amending Exterior Energy Offset- 2°d and Final Reading Page 6 of 8 ATTACHMENT A: ORDINANCE 24-16 requirements set forth in this Ordinance shall apply to all Building Permits submitted to Avon on or after February 13, 2025. Section 5. Safety Clause. The Town Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 7. Codification of Amendments. The codifier of the Town's Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING by the Avon Town Council on November 12, 2024, and setting such public hearing for January 14, 2025 at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. ADOPTED ON SECOND AND FINAL READING by the Avon Town Council on January 14, 2025. SIGNATURE PAGE FOLLOWS Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 7 of 8 ATTACHMENT A: ORDINANCE 24-16 BY: ATTEST: Tamra Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk APPROVED AS TO FORM: Nina Williams, Town Attorney Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 8 of 8 ATTACHMENT B CLIMATE ACTI , N COLLABORATIVE November 1, 2024 Avon Town Council Ioo Mikaela Way, Avon, CO, 81620 RE: The Climate Action Collaborative Supports the adoption of updates to the Exterior Energy Offset Program and Calculator Dear Avon Town Council, On behalf of the Climate Action Collaborative, I am writing to express my strong support for the adoption of updates to the Exterior Energy Offset Program (EEOP) and associated calculator. The Climate Action Collaborative facilitates the implementation of the Climate Action Plan for Eagle County communities and is a project of Walking Mountains. The EEOP is a program adopted widely by mountain communities across Colorado, and has proven efficacy in encouraging sustainable, energy efficient solutions to address greenhouse gas emissions from outdoor energy source amenities, such as snowmelt, pools and spas, and gas fireplaces. Although the Town of Avon was an early adopter of a previous version of the EEOP, mountain communities across Colorado have been updating their EEOP programs and fee calculators in recent years based on more accurate data sources and the allowance of more offset opportunities. The Climate Action Collaborative strongly encourages the Town of Avon to adopt the updated program and calculator to be most accurate and reflective of the actual cost to offset emissions from outdoor amenity loads. The Town of Avon has committed to achieving 50% emissions reduction by 2030, and 8o% emissions reduction by 2050. The Town of Avon must rely on programs like the EEOP, which discourage outdoor, energy -intensive amenity loads, in order to meet this goal. The Climate Action Collaborative supports all of the recommended updates to the EEOP calculator as presented by Town of Avon staff, namely adding credits for additional renewable energy sources, such as PV, heat pumps, and battery storage, as well as increasing the required offset of amenities to l00%. As we near our 2030 climate action goals, residents and visitors alike must understand the greenhouse gas implications of unnecessary, energy intensive amenities. Thank you in advance for your thoughtful consideration. Sincerely, Gina McCrackin Climate Action Collaborative Manager #BeBetteffogether dimateactioncollaborative.org �l`� ginam@walkingmountains.org ATTACHMENT C LOTUS Engineering & Sustainability 0 Letter of Support TO: Avon Town Council FROM: Kim Schlaepfer, Director Lotus Engineering & Sustainability DATE: 11/04/2024 SUBJECT: Support for Adoption of the Exterior Energy Offset Program Updates Dear Avon Town Council, I am writing today to express my strong support for the adoption of the update Exterior Energy Offset Program updates as presented by Avon staff. The Exterior Energy Offset Program (EEOP) is in place in mountain towns across the state (in some cases it's called REMP). The program resulted from the concern that new buildings were installing massive energy using systems to power amenities that in essence,'heat the outdoors'. This massive new energy end use has become a problem for any community in Colorado that cares about addressing climate change. These systems use significantly more energy than a typical home and are not required to maintain or protect the health and safety of building occupants. Put simply, they are amenity energy loads that release a lot of carbon dioxide through their use. Eagle, Minturn, Eagle County, Pitkin County, Basalt, Aspen, Carbondale, Breckenridge, Telluride, Crested Butte, Summit County, Gunnison County, and San Miguel County all have ESOP programs or other regulations in place to address exterior energy use. Avon will be joining a strong coalition of other local governments tackling this very challenging issue through your adoption of the updated EEOP standards. Exterior energy uses - snowmelt, pools, spas, and outdoor gas fireplaces - are one of the most highly climate polluting systems in our valley. These systems are the lowest hanging fruit as far as climate action the town can take. These systems, as stated above, are an amenity / luxury use. They do not provide health or safety or resiliency benefits for the town or for building occupants, like energy using systems in buildings do. Natural gas, or methane, is the primary source of power for snowmelt, pools and spas, and is the only fuel used in gas fireplaces. Natural gas when it leaks, leaks methane into the atmosphere as an Lotus Engineering & Sustainability 11627 Vine St I Denver, CO 80206 1 hello@lotussustainability.com ATTACHMENT C LOTUS Engineering & Sustainability incredibly powerful greenhouse gas, and when it's burned it releases CO2, a very well-known greenhouse gas. Gas fireplaces release this methane and CO2 directly into the atmosphere. Avon has a strong climate commitment to achieve a 50% reduction in carbon emissions by 2030. The adoption of the updated EEOP program will help address some of the lowest hanging fruit for carbon emissions in the town, setting the town on a pathway to achieving its 2030 goals. The purpose of the EEOP is to get new building owners to stop and rethink if they really need all of the amenity loads they've included in their design. Questions we want building owners and designers to ask include: • Do you need a gas fireplace for ambiance or could it be electric? • Do you need 15,000 sq ft of snowmelt or can you get the job done with 2,000 sq ft? • Can you redesign your side to better use passive solar for snowmelt? • Can you consider all -electric systems that could be offset with the onsite renewable energy required through the EEOP? The way the program is structured allows for folks who really do want these amenity loads in the building to do so, but if they do install those systems, they must offset that energy used with onsite renewable energy or pay a fee in lieu. When fees are collected for these highly polluting systems it is collected by the Town and used to further climate action across other areas in the Town, supporting energy audits and energy efficiency for local homeowners. When folks decide to offset with renewable energy instead, it helps further the Town's commitment to reducing carbon emissions 50% by 2030. The program is intentionally built with flexibility, but drives home the message that the Town is serious about the climate commitments you all have made. Other communities are realizing that EEOP is a great but small step in the right direction and have elected to go even further than Avon in regulating exterior energy use. We're already seeing incredible leadership in small mountain towns in Colorado going boldly further than Avon including: • Steamboat just passed an ordinance that said if you put in snowmelt it is required to be powered by renewable energy (no gas allowed). • Gunnison County banned snowmelt altogether. Lotus Engineering & Sustainability 11627 Vine St I Denver, CO 80206 1 hello@lotussustainability.com ATTACHMENT C LOTUS Engineering & Sustainability I share these to indicate that Avon is not alone in trying to halt and eliminate carbon emissions from exterior energy systems. The updated EEOP including the following elements will allow the town to take huge strides in regulating outdoor energy use and reducing carbon emissions from the building in the Town. In addition, adding battery storage as an incentive option demonstrates Avon's leadership in our community and support for Holy Cross Energy achieving 100% renewable energy on our local grid by 2030. • Increasing the offset percentage to 100% offset required for all snowmelt, pools, spas, and gas fireplaces. • Adding battery storage as an incentive to help lower EEOP fees. I applaud the council for adopting the EEOP program and enforcing it to date. Bold actions like this demonstrate Avon's leadership in our region to advance climate action. Thank you for your time and consideration. All the best, Kim Schlaepfer Lotus Engineering & Sustainability 11627 Vine St I Denver, CO 80206 1 hello@lotussustainability.com AVON PLANNING & ZONING COMMISSION MEETING ABSTRACT MONDAY, DECEMBER 9, 2024 PUBLIC MEETING BEGINS AT 5:30 PM 6N/OE) C 0 L 0 R A D O PUBLIC MEETING: 5:30 PM CALL TO ORDER AND ROLL CALL (CHAIRPERSON) MEETING COMMENCED AT 5:32PM. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS BRAD CHRISTIANSON, ANTHONY SEKINGER, KEVIN HYATT AND NICOLE MURAD WERE PRESENT. BRIAN SIPES WAS PRESENT VIA ZOOM, AND OLIVIA COOK WAS ABSENT. ALSO PRESENT WERE TOWN MANAGER, ERIC HEIL, COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER, AICP, PLANNING MANAGER ,IENA SKINNER, AICP, PLANNER II MAX MORGAN, AICP, DEVELOPMENT COORDINATOR, EMILY BLOCK. 2. APPROVAL OF AGENDA ACTION: COMMISSIONER HYATT MADE A MOTION TO APPROVE THE AGENDA. COMMISSIONER MURAD SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEMS THERE WERE NO CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION. 4. PUBLIC COMMENT -COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. THE SPEAKER MAY BE GIVEN ONE (1) ADDITIONAL MINUTE SUBJECT TO PLANNING AND ZONING COMMISSION APPROVAL. THERE WERE NO PUBLIC COMMENTS. 5. PUBLIC HEARINGS 5.1. CPA24001 -SUN ROAD REDEVELOPMENT PLAN (CONT'D) - JENA SKINNER, PLANNING MANAGER ACTION: COMMISSIONER SIPES MADE A MOTION TO APPROVE THE ADOPTION OF THE SUN ROAD REDEVELOPMENT PLAN AS AN EXTENSION OF THE COMPREHENSIVE PLAN, AS PRESENTED IN THE STAFF REPORT. COMMISSIONER CHRISTIANSON SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 6. CONSENT AGENDA 6.1. OCTOBER 21, 2024 PLANNING AND ZONING COMMISSION MEETING MINUTES ACTION: COMMISSIONER SEKINGER MADE A MOTION TO APPROVE THE CONSENT AGENDA. COMMISSIONER HYATT SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 7. FUTURE MEETINGS 7.1. JANUARY 13, 2024 (NM CANNOT ATTEND, BS IS A MAYBE 8. STAFF UPDATES 8.1. CITY MARKET GIFT CARDS 8.2. VAIL VALLEY FOUNDATION EARLY CHILDCARE CENTER - REFERRED PZC COMMENTS TO TOWN COUNCIL MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. 9. ADJOURN THE MEETING WAS ADJOURNED AT 6:11 PM THESE MEETING MINUTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT, PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN BE OBTAINED FROM THE TOWN CLERK'S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST. RESPECTFULLY, EMILY BLOCK MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. TO: Honorable Mayor Underwood and Council members A FROM: Paul Redmond, Finance Director Avo n RE: Use Tax on Construction Materials DATE: January 8, 2025 C o L Q H A D o SUMMARY: On November 5, 2024, the Avon voters approved a 4% use tax on construction and/or building materials. The ballot question included an exemption of $125,000 of the total building material value from the use tax and limits the exemption value over a three-year period. The Eagle County Clerk's office has finalized the calculations of the Use Tax on Construction Materials as part of the town's proposed ballot question. The Eagle County election results show approval of the tax measure (1,156 votes in favor; 1,019 votes opposed). IMPLEMENTATION: Staff updated the Town's website (www.avon.org) with information about the use tax on construction materials, including both Finance and Community Development webpages. Team members from both Finance and Community Development departments plan to hold a meeting in late winter or early spring to discuss the use tax implementation with contractors. Historically, a majority of the building permits are issued in April of each year. Staff plan to inform them about the filing process as well as listen to any questions from the contractors and verify they are able to find the appropriate information on the website including the forms and exemption rate. The Town wants to make sure the filing of use tax is a simple transition for the contractors. The Town's use tax will be collected when the building permit is issued. A contractor who is planning to build a single-family home or duplex may defer the payment of the use tax until the completion of construction, at which time payment in full shall become a condition of issuing a Certification of Occupancy. The initial use tax form has been set up on our SmartGov software. Upon payment of the use tax the contractor will be issued a Certificate of Use Tax Paid (Attachment A). After the completion of a project the contractor will be asked to file a Final Project Cost Reconciliation form (Attachment B). This form will reconcile the final construction cost with the tax paid. This will allow the contractor to receive a refund if the final materials cost is less than what was initially paid. Staff will continue to accept feedback from contractors regarding different ways to communicate the changes to the tax code. ATTACHMENTS: Attachment A: Certificate of Use Tax Paid Attachment B: Final Project Cost Reconciliation form Thank you, Paul (970) 748-4088 predmond@avon.org ATTACHMENT A Avon C O L O R A D O Community Development Department 100 Mikaela Way Avon, Colorado 81620 CERTIFICATE OF USE TAX PAID This document is certification of Use Tax Paid to the Town of Avon for building construction or use for the following: Project Valuation: Construction Use Tax Paid: Project Description: Contractor Name: Contractor Address: Permit Number(s): Issued Date: 220000.00 Addition / Remodel Permit Velocity Constructors, Inc 2107 W. College Ave RE23043 08/14/2024 NOTICE TO CONTRACTOR: The amount of use tax paid is based on an estimated project valuation and does not necessarily represent the correct amount owed. Should your project valuation and materials costs increase during the course of the project, you must file additional use taxes due to the Town of Avon. A Project Cost Reconciliation must be completed and returned within 90 days of date of issuance of a certificate of occupancy. Any additional use tax must also be paid at such time. Pursuant to Town of Avon code 3.09.130 you must maintain suitable records necessary to determine the amount of total use tax liability for a period of 3 years after the date of issuance of a certificate of occupancy. All projects are subject to audit by the Town of Avon within three years of the certificate of occupancy. NOTICE TO VENDOR: Vendors are responsible for collecting only County & State Sales tax. When Use Tax is paid, materials are generally exempt from local sales tax, as provided for in the Colorado Revised Statutes, Title 29. Colorado state statute prohibits local jurisdictions from collecting tax on materials for which a legally imposed tax has already been collected by another city or town. � "e Chief Building Official ATTACHMENT B n Avon C O L O R A D O Final Project Cost Reconciliation Use Tax Return / Claim for Refund Please Type or Print Clearly 1) Legal Name of Business or Individual Name (Last, First): Mailing Address: City: 10) Project Street Address: 11) Brief description of work performed: 5) State: Town of Avon Finance Department Building Permit No.: Zip: 19) Final Inspection Date: l L) tnier oU% ine total COST Of consiruci on materials usea on ine project. Include costs of materials used by all subcontractors. (Include a Job Cost Report as documentation of your material costs) 13) Enter the total cost of materials included in line 12 that were either 1) purchased in the Town of Avon and sales tax was collected by the seller or 2) purchased prior to January 1, 2025. (Include copies of all invoices as documentation for your deduction) Computation of 14) Total materials subject to use tax. Subtract line 13 from line 12. Use Tax Due 15) Total Use Tax. Multiply line 15 by 4.0% (.04). 16) Enter the use tax collected when the building permit was obtained. If line 16 equals line 15, no additional use tax is due. Sign and submit the report without payment. 17) If line 16 is greater than line 15, enter the difference. This is your overpayment amount. 18) If line 16 is less than line 15, enter the difference. This is the additional use tax due. DUE DATE FOR RETURN: 19) Penalty Due (10% of line 18, minimum $15): The additional use tax due computed on line 18 must be reported and paid within 15 days of the date of the 20) Interest Due (1.5% of line 18 per month): Final Inspection (line 9). Amounts paid after this grace period are subject to penalty and interest from the date 21) TOTAL DUE (total of lines 18 through 20): of the Final Inspection. Under penalties of perjury, I declare that I have examined this Final Project Cost Reconciliation Return and it is true and correct to the best of my knowledge & belief. Taxpayer 1W Signature Signature Date Printed Name Title Phone Number Instructions for Final Project Cost Reconciliation Return General Instructions Purpose of Form This form is used by taxpayers to calculate the actual use tax due from construction projects requiring Town building permits and reconcile such tax with the estimated prepayment remitted when the permit was obtained. Any underpayment must be remitted with this report within ninety (90) days of the date of a Final Inspection. This report will also serve as a Claim for Refund in the case of an overpayment. File a separate return for each project. Reminders Primary contractor is liable for use tax. The person who is responsible for obtaining a Town building permit shall remit use tax on construction materials used on that project. This includes all materials, including materials used by subcontractors, purchased from sources inside or outside the Town. Setoff of other taxes prohibited. Contractors must present a copy of the Town payment certificate when purchasing materials to avoid payment of municipal sales or use taxes. Contractors may not take credit against the Town of Avon use taxes for taxes paid to other jurisdictions. Supporting documentation required for refund claim. Contractors claiming an overpayment of use tax must submit with this report a copy of the Town building permit and a job cost report, along with any other documentation requested. If some work on the project was performed by subcontractors, project cost reports declaring their materials costs must also be submitted. Report does not preclude audit. Projects may be selected for further examination by the Accounts Receivable Department. If this project is selected, you will be contacted by an auditor to schedule a time to review additional documentation. Town Code requires that records be preserved for at least three years after the final Certificate of Occupancy is issued. Specific Instructions Lines 1 thru 6 — Taxpayer Information. Print the legal name, the trade or other name the taxpayer is known as, and the mailing address of the organization. For reports by natural persons, print the last name followed by the first name on line 1 and do not complete line 2. Line 7 — Account Number. If the taxpayer is licensed with the Town, list the Town of Avon taxpayer account number. Line 8 — Building Permit Number. List the Town of Avon building permit number. Line 9 — Final Inspection Date. List the date that the Final Inspection was completed for the project. Line 10 — Project Street Address. List the street address of the project. Line 11 — Brief Description of Work Performed. Give a brief account of the work performed. Details may include the tenant's or property owner's name, subcontractors, etc. Line 12 — Materials Cost. Enter the purchase price paid for all construction materials used in the project. Include all materials regardless of when they were purchased, whether they were purchased from sources inside or outside the Town, purchased by the contractor or the property owner, or used by the contractor, subcontractor, or other person performing work on the project. It is required to file a job cost report outlining the total value of the project, including labor and material costs. Line 13 — Deduction. Enter the purchase price paid for all construction materials included in line 12 on which Town of Avon sales tax was collected by the seller. Line 14 — Materials Subject to Use Tax. Subtract lines 13 from line 12. This is the total cost of materials subject to use tax. Line 15 — Total Use Tax. Compute the total use tax on the project by multiplying the amount on line 14 by 4.0% (the Town of Avon use tax rate). Line 16 — Pre -payment Amount. Enter the amount of use tax paid when the building permit was obtained. Line 17 — Overpayment Amount. If the amount on line 16 is greater than the amount on line 15, subtract line 15 from line 16 and enter the difference on this line 17. Do not complete the remaining lines except for the signature area. Attach the required supporting documentation and submit the report without any payment. Line 18 — Underpayment Amount. If the amount on line 16 is less than the amount on line 15, subtract the amount on line 16 from line 15 and enter the difference on this line 18. This is the additional amount of use tax due on this project. Line 19 — Late Filing Penalty. If this report is being filed more than ninety (90) days after the Final Inspection date (the date listed on line 9), and additional use tax is due, a late filing penalty must be added. Multiply the amount in line 18 by 10% and enter the greater of this amount or $15. Line 20 — Interest. If this report is being filed late (see instructions for line 19) and additional tax is due, interest must be added. Interest accrues only in whole -month increments from the date of the Final Inspection. Line 21 — Total Due. Add the amounts on lines 18, 19, and 20 together. This is the total amount due. Make the payment payable to the Town of Avon and remit it along with this signed report to: Town of Avon PO Box 975 Avon, CO 81620 or email to predmond@avon.org Signature — After reviewing the form for accuracy, sign and date the form. Print your name and title below your signature. TO: Honorable Mayor Underwood and Council members FROM: Patti Liermann, Housing Planner �� RE: Community Housing Programs Update DATE: January 14, 2025 C o L Q H A [J o SUMMARY: This report provides a 2024 Year End update on each of the available buy -down programs and the overall deed restricted inventory for our Community Housing programs. No Council direction is being sought and this report is for informational purposes. BACKGROUND: Price Capped Deed Restricted inventory began in 1991 with Wildwood Townhomes and steadily increased throughout the late 1990's and early 2000's with Grandview, Lodge at Brookside, Chapel Square, and Sheraton Mt Vista. Resident Occupied units were added starting in 2012 through Community Housing inclusionary zoning at Gandorf Townhomes, Riverfront, Frontgate, and McGrady Acres (now known as Kestrel). Buy -down programs were introduced in 2020 to help local residents achieve homeownership by providing a monetary contribution towards their purchase in exchange for recording a deed restriction on the property, permanently preserving that home for a member of the local workforce in the future. Mi Casa Avon provides a payment of up to 12% of the buyer's purchase price in exchange for a Resident Occupied deed restriction in the Town of Avon. The Good Deeds Program offers both a Resident Occupied and Price Capped deed restriction. In May 2024, Council approved a partnership with ECHDA to contribute equal funds towards a price capped Good Deeds purchase in both Avon and EagleVail, providing a buyer with a 30% payment towards their home purchase. This program is pending approval by the Board of County Commissioners and is expected to launch in early 2025. Funds will come from the existing Mi Casa Avon program. The Employee Home Ownership Program ("EHOP") offers Town of Avon employees a 30% payment in exchange for recording the EHOP Price Capped deed restriction and is available in both Avon and EagleVail. This program is offered only to Town employees. 970.748.4091 pliermann@avon.org REVIEW OF PROGRAM PERFORMANCE: RESIDENT OCCUPIED AND PRICE CAPPED RESALE ACTIVITY (excludes Buy -Down inventory) Leave of Absence Resident Occupied Units 0 0 Price Capped Units 2 0 MI CASA AVON Annual Funding and Total Contribution by Year: The Annual Budget is $1,874,558. There has been 1 closing by the close of Quarter 4 and 8 total closings by YE 2024. Funds remaining to date: $1,210,338. Rollover Funds 2023 $ 1,274,558 Total Funds 2024 $ 600,000 Total Funds 2024 $ 1,874,558 100% Funds Awarded 2024 $ 664,220 35% Funds pending transaction 2024 $ _ 0.0% Funds Remaining $ 1,210,338 64.6% Newly requested funds $ - 0.0% Total Funds Remaining $ 1,210,338 64.6% Unit Available Contribution Average Average Sales Count Contribution• -A& —contribution 2020 8 $ 650,000 $ 464,760 $ 58,095 $ 493,500 2021 13 $ 900,000 $ 847,222 $ 65,171 $ 547,142 2022 16 $1,200,000 $1,164,260 $ 72,766 $ 615,344 2023 3 $1,500,000 $ 199,200 $ 66,400 $ 563,333 2024 8 $1,874,558 $ 664,220 $ 83,028 $ 695,938 Total 48 $3,339,662 $ 69,576 $ 586,747 Community Housing Program Update 11312025 Page 2 of 6 Mi Casa Avon (Resident Occupied) 1400000 16 1200000 $1,164,260 13 1000000 $847 222 8 800000 $664,220 600000 $0 1 3 400000 $199,200 200000 58,095 $65,171 72,766 966,400 0 M = 2020 2021 2022 2023 2024 ■ Unit Count 8 13 16 3 8 ■ Total Contribuion $464,760 $847,222 $1,164,260 $199,200 $664,220 ■ Average Contribution $58,095 $65,171 $72,766 $66,400 $83,028 ■ Total Contribuion ■ Average Contribution Mi Casa Avon Program Performance by Unit Type and Bedroom Count: Condo 36 Studio 1 Townhome 11 1 Bedroom 5 Duplex 1 2 Bedroom L32 Single Family Home 0 3 Bedroom 9 Other 0 4 Bedroom + 1 Total 48 Total Bedrooms 101 Mi Casa Avon Resales, Listings, Rentals, and Leave of Absence Tracking: Resales 0 1 1 024 1 Listings 0 0 2 0 Rentals 0 0 1 (Leave of Absence 1 Leave of Absence 0 1 1 0 Financial Considerations: The initial funds of $650,000 were approved by Town Council in 2020 from the Avon Community Housing Fund. In 2021, Council approved $900,000 to continue the program. In 2022, Council approved funding in the amount of $1,200,000 which included a rollover balance from 2021 in the amount of $238,018. Total funds for 2023 were $1,583,558 including $378,158 in rollover funds from 2022. 2023 ended with three units and $199,200 in contributions spent. Town Council approved rollover funds of $1,274,558 plus an additional $600,000 for the 2024 Budget. Staff anticipates increased program participation with the ECHDA partnership, estimated to commence in late 2024. Community Housing Program Update 113/2025 Page 3 of 6 EMPLOYEE HOME OWNERSHIP PROGRAM ("EHOP") Annual Funding and Total Contribution by Year: The Annual Budget is $750,000. There has been 1 closing of a 4 bedroom Townhome in Wildridge as of Year End 2024. Funds remaining to date: $500,000. Total Funds 2024 $ 750,000 Total Funds 2024 $ 750,000 100% Funds Awarded 2024 $ 250,000 33% Funds pending transaction 2024 $ _ 0.0% Funds Remaining $ 500,000 66.7% Newly requested funds $ _ 0.0% Total Funds Remaining $ 500,000 66.7% Program Performance by Unit Type and Bedroom Count: �- Condo 0 :-I I. Studio 0 Townhome 1 1 Bedroom 0 Duplex 0 2 Bedroom 0 Single Family Home 0 3 Bedroom 0 Other 0 4 Bedroom + 1 Total 1 Total Bedrooms 4 FINANCIAL CONSIDERATIONS: The initial funds of $750,000 were approved by Town Council in 2024 from the RETT fund. Community Housing Program Update 113/2025 Page 4 of 6 Mi Casa Avon Inventory MEffir 1 NEIGHBORHOOD / SUBDIVISION METCALF / BARRANCAS Unit Type Condo Square Ft 935 Bedrooms 2 Contract Price $ 399,000 Price requested $ 47,880 % 12.0% $/Sq $427 2 WILDRIDGE Duplex 1987 4 $ 645,000 $ 75,000 11.6% $325 3 WILDRIDGE / SADDLERIDGE AT AVON Townhouse 2027 3 $ 630,000 $ 75,000 11.9% $311 4 NOTTINGHAM / BRISTOL PINES Townhouse 1337 3 $ 480,000 $ 57,600 12.0% $359 5 NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 $ 288,000 $ 34,560 12.0% $522 6 HURD / AVON CROSSING Condo 840 2 $ 431,000 $ 51,720 12.0% $513 7 WILDRIDGE / COYOTE CREEK TOWNHOMES Townhouse 2063 3 $ 675,000 $ 75,000 11.1% $327 8 WEST BEAVER CREEK BLVD / LIFNIEW Condo 768 2 $ 400,000 $ 48,000 12.0% $521 9 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 $ 430,000 $ 51,600 12.0% $560 10 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 $ 370,000 $ 44,400 12.0% $482 11 WILDRIDGE / ELK RUN TOWNHOMES Townhome 1770 3 $ 695,000 $ 83,400 12.0% $393 12 ADJ. TOWN CORE / GREENBRIER Condo 1019 2 $ 449,000 $ 53,880 12.0% $441 13 METCALF / BARRANCAS Condo 935 2 $ 498,000 $ 59,760 12.0% $533 14 NOTTINGHAM / BALAS TOWNHOUSE Condo 1647 2 $ 645,000 $ 77,400 12.0% $392 15 NOTTINGHAM / NIGHTSTAR Townhome 1228 2 $ 744,000 $ 88,560 12.0% $611 16 WILDWOOD / 1066 WILDWOOD TOWNHOMES Townhome 806 1 $ 515,000 $ 61,800 12.0% $639 17 WILDRIDGE / MOUNTAIN VIEW TOWNHOMES Townhome 1176 3 $ 616,100 $ 73,932 12.0% $524 18 WILDWOOD / WILDCAT RIDGE TOWNHOMES Townhome 2025 3 $ 880,000 $ 100,000 11.4% $435 19 METCALF / BARRANCAS Condo 935 2 $ 480,000 $ 57,600 12.0% $548 20 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 $ 420,750 $ 50,490 12.0% $513 21 NOTTINGHAM LAKE / BEAVER BENCH Studio 464 0 $ 370,000 $ 44,400 12.0% $797 22 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 $ 500,000 $ 60,000 12.0% $651 23 WEST BEAVER CREEK BLVD / LIFNIEW Condo 768 2 $ 540,000 $ 64,800 12.0% $703 24 WEST BEAVER CREEK BLVD / LIFNIEW Condo 768 2 $ 522,000 $ 62,640 12.0% $680 25 NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 $ 390,000 $ 46,800 12.0% $707 26 WILDRIDGE I ORCHARD Townhouse 1468 3 $ 995,000 $ - 0.0% $647 27 METCALF I BARRANCAS Condo 925 2 $ 520,000 $ 62,400 12.0% $562 28 METCALF / BARRANCAS Condo 935 2 $ 610,000 $ 73,200 12.0% $651 29 WEST BEAVER CREEK / LIFNIEW Condo 768 2 $ 600,000 $ 72,000 12.0% $781 30 METCALF I BARRANCAS Condo 935 2 $ 625,000 $ 75,000 12.0% $669 31 WILDRIDGE / SUNCREST Townhome 1824 3 $ 750,000 $ 90,000 12.0% $411 32 HURD / AVON CROSSING Condo 866 2 $ 700,000 $ 84,000 12.0% $808 33 WILDRIDGE / DRAW SPUR TOWNHOMES Townhome 1380 3 $ 860,000 $ 100,000 11.6% $623 34 NOTTINGHAM / NIGHTSTAR Condo 1228 2 $ 730,000 $ 87,600 12.0% $595 35 WEST BEAVER CREEK / BENCHMARK Condo 503 1 $ 363,500 $ 43,620 12.0% $723 36 WEST BEAVER CREEK I SUNRIDGE Condo 780 2 $ 615,000 $ 73,800 12.0% $789 37 METCALF I BARRANCAS Condo 935 2 $ 570,000 $ 68,400 12.0% $610 38 NOTTINGHAM / SONNEN HALIDE Condo 915 2 $ 430,000 $ 48,000 11.2% $470 39 WEST BEAVER CREEK I SUNRIDGE Condo 768 2 $ 575,000 $ 69,000 12.0% $749 40 WEST BEAVER CREEK I SUNRIDGE Condo 768 2 $ 685,000 $ 82,200 12.0% $892 41 WEST BEAVER CREEK / BRIDGEWATER TERR Condo 853 2 $ 850,000 $ 100,000 11.8% $996 42 ADJ. TOWN CORE / GREENBRIER Condo 861 2 $ 630,000 $ 75,600 12.0% $732 43 METCALF I BARRANCAS Condo 953 2 $ 685,000 $ 82,200 12.0% $719 44 NOTTINGHAM / SHERWOOD MEADOWS Condo 1056 2 $ 849,000 $ 100,000 11.8% $803 45 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 $ 699,000 $ 83,880 12.0% $910 46 METCALF I BARRANCAS Condo 935 2 $ 695,000 $ 83,400 12.0% $743 47 NOTTINGHAM / BALAS TOWNHOUSE Condo 764 1 $ 544,500 $ 65,340 12.0% $712 48 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 $ 615,000 $ 73,800 12.0% $801 Community Housing Program Update 1 /3/2025 Page 5 of 6 Thank you, Patti Liermann Community Housing Program Update 113/2025 Page 6 of 6 TO: Honorable Mayor Underwood and Council members FROM: Charlotte Lin, Sustainability Manager RE: Year -End Sustainability Updates (2024) DATE: December 31, 2024 A avo n C 0 L 0 H A [J0 SUMMARY: This report provides an update for all Sustainability and Climate Action initiatives in the Town of Avon in 2024. No action is required by Council. BACKGROUND: Following the highly productive implementation of Town of Avon's Climate Action & Sustainability programs in 2023, the Town continued into 2024 with 6 Sustainability Goals, 15 Sustainability Projects and 10 ongoing Sustainability Duties. The progress of these programs has been reported bi- monthly in the table below as appropriate with final updates for the year in November & December 2024 reflected below. It is important to acknowledge that the progress we have made is the result of the collaborative efforts of many TOA staff. SUSTAINABILITY UPDATES: Official Sustainability Department Goals Official What this goal Progress November to December 2024 Goals2024 1. Avon Develop options . The progress is the same as the Sept -Oct 2024 report. Staff Residential with identified costs still plan to bring a residential composting work session to Composting for a community Council in early 2025. If a pilot program goes well, Staff plans Research wide composting to apply to the US EPA SWIFR grant at the end of 2025 to program, or initial support the growth of a composting program in Avon, which pilot project, to be could include both residential and commercial practices. implemented in 2024. 2. GHG Inventory Utilize the 2019 and . The County net zero modeling and Avon's own Wedge Analysis Add -on: Avon Net 2022 GHG inventory were completed in December 2024. Staff are working on Zero Forecasting data to create a combining the two reports, as well as other net zero climate comprehensive net- action planning documents, for internal review. The final report zero forecast. is expected to be presented to Council in early 2025. 3. Climate Action Assist with • The 2024 progress consisted of modeling Avon's own climate Investment Matrix understanding program cost analysis after Ann Arbor and Aspen's approaches, return on as well as working on Goal #2 so we have a comprehensive and investment and solid list of climate goals towards net zero. In 2025, the Climate identify priority Action Investment Matrix will continue based on the net zero areas for Climate modeling work completed in December 2024. Action programs. 970-748-4083 clin@avon.org 4. Promote Weatherization and Electrification Program for the Aspens Leverage and promote Eagle County and NWCCOG's existing weatherization and electrification program to the Aspen community. • Major 2024 updates of this program were provided in the July- August report. For the rest of 2024, the program will focus on finishing the energy assessments and upgrades already planned for the year. . Planning for 2025 began in October 2024. See more details in Goal #6 below. 5. Recycling Collaborate with Avon . The necessary renovation for the recycling center was Center Upgrade Public Works completed in December, making the center ready to receive Department and and install the Foam Cycle densifier. However, a state Eagle County to electrical inspection became required for the Styrofoam elevate the Avon densifier, leading to an adjustment of the RREO funding plan Recycling Center, and additional delay in scheduling for inspection. The Foam enhancing safety and Cycle equipment is now expected to be delivered and installed user experience. in January, with the inspection planned for February. • Staff are planning a standard operating procedure, operation training, a ribbon -cutting ceremony, programming, and marketing to launch the new Styrofoam recycling program in Spring 2025. 6. Research New Research and . In October, Staff met with Energy Smart Colorado to begin Energy Rebates: prepare for the planning for 2025. The 2025 program will include battery and EVs, EVSE and additions new energy public -facing EV chargers. The Town is also working with Energy Battery Storage rebates to incentivize Smart to sponsor energy auditor training to increase the clean transportation workforce to overcome the bottleneck observed in the program and resilient energy implementation. This workforce development will also contribute storage solutions. to the continued implementation of Goal #4 above. • Staff are working with Energy Smart Colorado to present the 2025 plan to Council in early 2025. Other Sustainability Projects & Ongoinq Duties What this ProgressSustainability . October 2024 & programProjects Ongoing Duties accomplishes Monitoring Assist restaurants to . Since the monitoring and engagement progress made in August, Restaurant transition out of Staff have continued to monitor Styrofoam food container usage Polystyrene Ban polystyrene food in Avon restaurants. One case of non-compliance was observed containers per the in December and communication is in progress to address the requirement of issue. Ordinance 21-05. Page 2 of 6 Recycling Ordinance: Ongoing Support Recycling Ordinance: Waste Diversion Data Collection Zero Waste at all Town Events Building Net Zero Action Plan Cohort 2024 Energy Benchmarking of Municipal Buildings (Note: this is an official Public Works Goal with Sustainability as support) Net Zero Building Expo (Note: this is an official Community Development Goal with Sustainability as support) Continue supporting the Avon community to implement Ordinance 22-13 since it went into effect in November 2023 Collect waste diversion data from all of our haulers per the requirement of Ordinance 22-13. Implement high standards of waste management at all Town events across departments. Achieve the Climate Action Plan priority action "adopting net zero or all -electric construction code for new buildings" through a regional collaboration. A separate report on the 1-year update of the Recycling Ordinance was provided to Council on November 19. The annual Pumpkin Composting program ran from November 1 to December 5 in 2024. The dumpster was placed at 1 Lake Street, Nottingham Park this year due to the Recycling Center renovation. Street signs were produced to help guide residents to the new location. Overall, we ended up collecting about 8 cubic yards of pumpkins. • Staff has made progress in collecting Q3 data from all 3 waste haulers, as well as Q1-2 data from the compost hauler. The most recent waste data was shared in the November 19 Recycling Ordinance Update report. Q4 data will be collected within January and shared in the next report. Staff are updating the Town's external zero -waste vendor policy for internal application to ensure that all events, including both public and internal events such as staff parties, are consistent with our zero -waste guidelines. The new internal guideline will be shared with Town staff during the week of January 22. • The cohort has finished the Building Net Zero Action Plan. The first draft has been shared with Staff for review. Staff are also planning with Lotus and the CAC, along with the Town's Building and Sustainability staff to present this plan to the Council in 2025. Understand • Public Works has decided not to pursue the THG Energy Building software at the moment. Sustainability will re-evaluate energy Benchmarking benchmarking closely and evaluate potential directions in programs & 2025. establish Town of Avon's own program. Share expertise on • The next Net Zero Building Expo is scheduled for April Net Zero 18, 2025. development with • Speakers have been confirmed in December. the Eagle County . Marketing has stated and the first notice is going out in community. the January newsletter. Page 3 of 6 Transportation Regional Car Share Establish a regional . Vail has finished their focus group study and will bring the Program carshare program to results to Council on January 7. They expect Council support reduce vehicle GHG to move the program forward. emissions and . Avon's 2024 Community Survey did not result in high support for parking spaces. a car share program in Avon (43% probably will not use it; 30% definitely will not use it; 43% will rarely use it if the service is available). Staff will continue learning about this program, its suitability for Avon, and a potential collaboration with Vail to make further program recommendations Vehicle Idling Promote awareness . Staff worked on a design for a metal, outdoor sign on anti -idling Prevention and support to for Avon businesses to use in their parking lots. This is meant to Education minimize vehicle be a pilot program to engage businesses and promote anti -idling. idling More progress and insights will be reported in the next Sustainability report. • Social media posts will be made on this subject in the winter months. Employee Carpool Incentivize and • The reimbursement rate was increased to $0.67/mile in 2024 Program encourage (and $0.70/mile in 2025). sustainable . Sustainability continues to track and approve reimbursements for transportation participating employees. options for Town . Within 2024, a total of six carpooling teams avoided 26,599.4 employees miles altogether and applied for a reimbursement of $10,449.68 dollars. The avoided mileage is equivalent to the greenhouse gas emissions savings of 10.37 metric tons of CO2e. An infographic of the GHG savings equivalence is included in Attachment A. Monitoring Water Stay informed about . The CAC went through a re -prioritization of the work plan. Projects in other water projects and The water working group is now combined with Natural Departments and where Sustainability Climate Solutions as a "Resiliency" group. may shift to focus Region can assist on the GHG reduction potential of the water -energy nexus. • Beyond Lawn, the water -saving turf removal program reported great success in its first year. The program conducted 67 evaluations in the first year when initially expected to do 60 over 3 years. The premise of Beyond Lawn is to replace water -sucking turf grass and faulty irrigation systems with landscaping that matches the native ve etation in Eagle County. L County -wide Net Update the Eagle . Same updates as in Goal #2. GHG Inventory Add -on: Avon Zero Modeling & County Climate Net Zero Forecasting above. Climate Action Plan Action Plan's Update strategies to reflect the goal of net zero by 2050. Page 4 of 6 Sustainability Increase awareness, • A visitor -focused sustainability campaign has been planned for Education & support and 2025 official goals, aiming to promote all of our sustainability and Marketing implementation of climate efforts to Avon visitors. Sustainability • Staff have been planning a 2025 year-round marketing programs and campaign, involving social media, radio, physical posters, TV policies interviews, and other creative marketing strategies for a comprehensive list of sustainability topics. Graphic design for this marketing campaign has started in December and will continue into 2025. Continue Managing Establish a • The RREO (Recycling Resources Economic Opportunity) a Grants Program consistent and Program for a Styrofoam densifier unit officially kicked off in July. for Sustainability comprehensive Funding usage is ongoing according to the progress reported in and Climate grants program to Goal #5. Programs advance climate . Avon is awarded 40-hour consulting by NREL through the action across Department of Energy Waste -to -Energy Technical Assistance departments. program. The consulting is to help Avon design a biochar pilot program. This consulting has begun and the final deliverable is expected in February 2025. Staff will continue working on this as an official Sustainability goal for 2025. • Staff applied for the DOLA Climate Resilience Challenge to support the Photovoltaic + Battery system at the Swift Gulch campus, which will also serve as a resilience hub. • Staff is working on the Tourism Management Grant by the Colorado Office of Economic Development and International Trade (COEDIT) to support the sustainability marketing program. This is due January 28. Thank you, Charlotte Page 5 of 6 Attachment A This infographic shows the equivalence of GHG savings of10.37 metrics tons from the 2024 carpool reimbursement program. This is equivalent to greenhouse gas emissions avoided by: 11 ---,\ l- 3.7 tons of waste recycled instead of landfilled 0 rJOIR I I 0.523 garbage trucks of waste recycled instead of landfilled Q COIR 882 trash bags of waste recycled instead of landfilled 0 This is equivalent to carbon sequestered by: 171 tree seedlings grown for 10 years Q !A? 0.062 acres of U.S. forests preserved from conversion to cropland in one r. rear0 0.003 wind turbines running for a year Q A� 10.4 acres of U.S. forests in one year 0 4$ TO: Honorable Mayor Underwood and Council Members A FROM: Eva Wilson, Public Works Director Avon RE: Year -End Update - 2024 Capital Improvements Projects DATE: January 7, 2025 c 0 L 0 H A o 0 SUMMARY: This report provides Council with an update on the status of the 2024 Capital Improvements Projects ("CIP") Program. There were 78 projects/contributions in the 2024 CIP Program totaling approximately $40.13M. Twenty-six (26) projects were completed. Fourteen (14) Projects are still in construction, and eight (8) projects are in Design. Thirty (30) projects were deferred. CIP Projects are managed by the Engineering, Facilities, Mobility, Fleet, and Operations Staff. Communications and Technology projects are managed by the IT staff. BACKGROUND: CIP is primarily funded with the 2% real estate transfer tax (RETT). Avon attempts to avoid disruptive construction in the Town Core between Memorial Day to Labor Day. The cost of capital improvement projects is most effectively reduced with thorough planning and design prior to bidding for construction. Due to the construction season cycles and the high demand for construction work, an effective process to manage costs requires planning and design in the first year for a new project and then soliciting projects between Oct to Jan for construction the following year. CIP PROJECT SUMMARY: 2024 CIP By The Numbers: • 78 CIP Projects/Contributions ($40,130,000*) 0 26 Completed ($4,406,000) (two are contributions) 0 14 Projects in Construction ($13,078,000) 0 8 Projects in Design ($10,645,000) 0 30 Projects deferred ($12,000,000) • 12 Projects funded with Grants ($9,950,000)(Grant Funds Award — $5,261,905) * Budgeted Amount and Actual Amount If Known ** Team Effort: Engineering (1/2 staffed), Facilities, Mobility, Fleet and Operations *** In 2024, Public Works Staff managed 48 projects valued at $28,129,000 970-390-2014 Page 1 of 4 ewilson@avon.org 2024 Completed Projects: Capital ImprnVement Projects Budget Building Access Control 82.650 IT Office Expansion 30.000 Monument Signs for Pocket Parks 75.000 Fleet Maintenance - HVAC I AC 25.000 ARTF - Roof Repair 140.000 Fleet Compressor System 40.000 ARTF Furniture for Facilities 50.000 Pool area LED replacement 100.000 Rec Center additional 8 new cameras 25.000 Rec Center Furniture 15.000 Rec Center Building Key Card Access 62.650 Swim Area Anchors Nottingham (4) 40.000 Wildland Fire Mitigation' 160.000 Recreation Trail Path Recon. - Lower Athletic Field' 866.000 Hurd Lane - Recreation Trail Reconstruction' 205.000 Eagle Valley Trail - West Reconstruction' 325.000 EV Charging Station at PD' 100.000 Railing Repairs at VAA 35.000 Riverfront?Ped Mail Manhole Repairs 60.000 Retaining Wall Repairs - Nottingham Rd. 200.000 Swift Gulch Road - Buffalo Ridge Asphalt Overlay' 673.474 June Creek Emergency Access' 345.709 Annual Guard Rail Repair' 160.000 Nottingham Rd Basin 4 Erosion Control 400.000 Council Chambers AV Improvements 125.000 Rec Center AVIWIFI upgrades 65.000 4.405.483 970-390-2014 Page 2 of 4 ewilson@avon.org 2024 Projects In -Construction: Capital Improvement Projects Budget PD Cooling Tower Chemical loop pump 12,000 Fleet Vehicle Lifts Repair' 320,000 ARTF - HVAC Separation 312,000 Public Works Garage (Planning, Design, Mgt) 600,000 Public Works Garage (Construction) 4,290,000 Additional Production Lighting and Signage for Stage 150,000 H.A. Nottingham Park East Improvements" 5,700,000 Park Water Fountain Replacement' 75,000 Eaglebend Park Improvements' 800,000 Special Events Meridian Barriers 00,500 Post Blvd Irrigation Repair 150,000 Recycling Center Upgrade' 300,000 Power Line Undergrounding' (part East Park) 120,000 I omn ham Park Wi-Fi Access" 150,000 Taal 13,077,503 2024 Projects In -Design: Capital Improvement Projects Budget Recreation Center Aquatics Deck Repair 70,000 Pedestrian Mall Extension 3,200,000 Art Pedestal Repairs and Solar Light Install 75,000 Avon Road Safety Improvements' (RRFB-2025) 600,000 US Hwy 6 Safety and Mobility Improvements Project' 5,500,000 WBCB River Bridge Deck Repair & Railing Upgrade' 750,000 Tract A DC Fast Chargers (4) 350,000 Nottin ham Reservoir Repairs 100,000 Total 10,645,000 970-390-2014 Page 3 of 4 ewilson@avon.org 2024 Deferred Projects: Capital Improvement Project Budget Nottingham Park Rec Trail - North [WBCB to Lake Street] 560,000 Metcalf Road - Retaining Wall Stabilization' 80,000 WBCB - Concrete Repairs' 223,701 Old Trail Road Asphalt Overlay' 789,701 1-70 Off -ramp Streetlight Repair 50,000 Town Wide Retaining Nall Structures Analysis 80,000 Post Blvd. Asphalt Overlay 250,000 Swift Gulch Road - East Asphalt overlay 440,000 Avon Road Asphalt Overlay 1.558.955 Lake Street I Riyerfront Asphalt Overlay 890.000 Wildridge Road Asphalt Overlay 2.344.000 WBCB - Elementary School to Lake St Asphalt Overlay 650.000 Puder Ditch Headgate Repair (Design & Const) $100.000 Broadband (Connection to Thor and Avon PD)" 125.000 Irrigation System and Landscape Design' 80,000 H.A.N. Irrigation System Construction 750.000 330 Nottingham Road Drainage Improvements (design & Match) 575.000 400 WBCB Draina a Improvements (design & match 575,000 12,001,957 Thank you, Eva Attachment: 2024 CIP Projects Slide deck 970-390-2014 Page 4 of 4 ewilson@avon.org n Avon C O L O R A D O Capital Improvements Project Year -End Update A January 14, 2014 Avon C 0 L C R 4 D 0 Capital Improvements Project Year -End Update January 14, 2014 Avon Proieot Capital Improvement Proieots Budget 11029 Building Access Control 82.650 11033 IT Office Expansion 30,000 15042 Monument Signs for Pocket Parks 75,000 14020 Fleet Maintenance - HVAC I AC 25,000 14022 ARTF - Roof Repair 140.000 14027 Fleet Compressor System 40.000 14029 ARTF Furniture for Facilities 50,000 15035 Pool area LED replacement 100.000 15039 Rec Center additional 8 new cameras 25.000 15041 Rec Center Furniture 15,000 15038 Reo Center Building Ivey Card Access 62,650 15043 Swim Area Anchors Nottingham (4) 40.000 21054 Wildland Fire Mitigation' 160.000 34045 Recreation Trail Path Reoon. - Lower Athletic Field' 866.000 34046 Hurd Lane - Recreation Trail Reconstruction' 205.000 34047 Eagle Valley Trail - West Reconstruction' 325.000 12009 EV Charging Station at PD' 100.000 31032 Railing Repairs at VAA 35,000 31036 RiverfrontOPed Mall Manhole Repairs 60,000 32026 Retaining Wall Repairs - Nottingham Rd. 200.000 32044 Swift Gulch Road - Buffalo Ridge Asphalt Overlay' 673.474 34044 June Creek Emergency Access' 345.709 33220 Annual Guard Rail Repair' 160.000 61015 Nottingham Rd Basin 4 Erosion Control 400.000 11034 Council Chambers AV Improvements 125.000 81022 Rec Center AV?WIFI upgrades 65,000 4,405,483 Capital Improvements Project Year -End Update January 14, 2014 Avon Capital Improvement Projects PD Cooling Tower Chemical loop pump Fleck Vehicle Lifts Repair' ARTF - HVAC Separation Public Works Garage (Planning, Design, Mgt) Public Works Garage (Construction) Additional Production Lighting and Signage for Stage H.A. Nottingham Park East Improyemenks" Park Water Fountain Replacement' Eaglebend Farb Improvements' Special Eyenks Meridian Barriers Post BIyd Irrigation Repair Recycling Center Upgrade' Budget 12,000 320,000 312,000 600,000 4.290,000 150,000 5.700,000 75,000 800,000 98,503 150.000 300.000 Dower Line Undergrounding' (park East Farb) 120.000 Nottingham Park Wi-Fi Access" 150,000 Total 13.077,503 Capital Improvements Project Year -End Update January 14, 2014 Avon Capital IMPrOvemerrt Pro jests Budget Recreation Center Aquatics Deck Repair 70.000 Pedestrian Mail Extension 3.200.000 Art Pedestal Repairs and Solar Light Install 75.000 Avon Road Safety Improvements' (RRFB-2025) 600.000 US Hwy 0 Safety and Mobility Improvements Project' 5.500.000 WBCB fiver Bridge Deck Repair & Bailing Upgrade' 750.000 Tract A DC Fast Chargers (4) 350.000 Nottingham Reservoir Repairs 100.000 Total 10.645.000 Capital Improvements Project Year -End Update January 14, 2014 Avon Capital IMPrOvemeat Project Nottingham Bark Reo Trail - North (WBCB to Lake Street) Metcalf Road - Retaining Wall Stabilization' WBCB - Concrete Repairs' Old Trail Road Asphalt Overlay' 1-70 Off -ramp Streetlight Repair Town Wide Retaining Wall Structures Analysis Bost Blvd. Asphalt Overlay Swift Gulch Road - East Asphalt overlay Avon Road Asphalt Overlay Lake Street I Riverfronk Asphalt Overlay Wildridge Road Asphalt Overlay WBCB - Elementary School to Lake St Asphalt Overlay Puder Ditch Headgake Repair (Design & Consk) Broadband (Connection to Thor and Avon PD)) Budget 560,000 80,000 223,701 789,701 50,000 80,000 250.000 440.000 1.558.955 890.000 2.344.000 650,000 100,000 125,000 Irrigation System and Landscape Design' 80,000 H.A.N. Irrigation System Construction 750,000 330 Nottingham Road Drainage Improvements (design & Match) 575.000 400 WBCB Drainage Improvements (design & match) 575,000 12.001.957 Capital Improvements Project Year -End Update January 14, 2014 Avo n � „ . = r� ,. 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BEAVER CREEK BLVD BEAVER BENCH 330 NOTTINGHAM ROAD SONNEN HALDE Capital Improvements Project Year -End Update January 14, 2014 Avon Capital Improvements Project Year -End Update January 14, 2014 Avon C 0 L O R 4 0 Capital Improvements Project Year -End Update January 14, 2014 Avon Capital Improvements Project Year -End Update January 14, 2014 Avon Capital Improvements Project Year -End Update January 14, 2014 X Avon C 0 L C R 4 D 0 'orgy ^- • . N `-T"�14°�,� a....3a+'w�/+.1G.,_.,rr�yya100 � d I _� � E"Pow: �'"` CONCEPTUAL PLAN VIEW M G II VY►/YCa PR�a,a� ar�Y �� � F ��io TOWN OF AVON - NOTTINGHAM AND PURER DIVERSION Capital Improvements Project Year -End Update January 14, 2014 Avo n � „ . = r1 ,. Capital Improvements Project Year -End Update January 14, 2014 Avon ter' _. • - - _ - . n1 i' •. rJ, �.- � +� � .Ynr. � 7 •- . . n - r - . V�r` a }{ w ` �..� _ _ /ate ��'-�'���� .,,,.s �,.•:;: ,� Capital Improvements Project Year -End Update January 14, 2014 Avon • ",r Ott- % , V. 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