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TC Packet 01-14-2025_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, January 14, 2025 MEETING BEGINS AT 5:00 PM Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom Zoom registration is on the header at Avon.org AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given one (1) additional minute subject to Council approval. 5. CONSENT AGENDA 5.1. Approval of December 10, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 6. BUSINESS ITEMS 6.1. Interviews & Appointments to the Health & Recreation Committee (Recreation Director Michael Labagh) 6.2. Interviews & Appointments to the Finance Committee (Chief Financial Officer Paul Redmond) 6.3. Interview & Appointment to the Planning & Zoning Commission (Planning Manager Jena Skinner) 6.4. Appointments to Boards and Commissions (Chief Administrative Officer Ineke de Jong) 6.5. PUBLIC HEARING: Second Reading of Ordinance 24-16 Amending Chapter 27 of Title 15 the Avon Municipal Code to Update the Exterior Energy Offset Program (Building Official Derek Place and Development Coordinator Emily Block) 7. WRITTEN REPORTS 7.1. December 9th Planning & Zoning Commission Abstract (Planner II Max Morgan) 7.2. Use Tax Update (Chief Financial Officer Paul Redmond) 7.3. Year-end 2024 Community Housing Update (Housing Planner Patti Liermann) 7.4. Year-end 2024 Sustainability Update (Sustainability Manager Charotte Lin) 7.5. Year-end 2024 Capital Improvement Plan Update (Public Works Director Eva Wilson) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES 9. EXECUTIVE SESSION 9.1. For the purpose of purchase, acquisition, lease, transfer or sale of real estate pursuant to CRS Section 24-6-402(4)(a); for the purpose of conferencing with the Town Attorney to receive legal advice on specific legal questions under C.R.S Section 24-6-402(4)(b); and for the purpose of determining positions relative to matters that may be subject to negotiation, developing strategy for negotiations, and/or instructing negotiators under C.R.S. Section 24-6-402(4)(e); concerning the following specific matters: Buffalo Ridge Housing and Kayak Crossing Housing; a potential Avon Urban Renewal Authority project; and potential acquisition of residential unit for Town of Avon employee housing (Town Attorney Nina Williams and Town Manager Eric Heil) _____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. 10. BUSINESS ITEMS PART II 10.1. Avon Housing Authority: Potential action on acquisition of residential unit for Town of Avon Employee Housing depending upon direction from Executive Session (Town Manager Eric Heil) 11. ADJOURN Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Mayor Amy Phillips called the December 10, 2024, Council regular meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Rich Carroll, RJ Andrade Lindsay Hardy, Ruth Stanley, Mayor Pro Tem Tamra Underwood, and Mayor Amy Phillips. Also present in person were Messrs. Kevin Hyatt and Gary L. Brooks. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Nina P. Williams, Chief Administration Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Chief Financial Officer Paul Redmond, Public Works Director Eva Wilson, Recreation Director Michael Labagh, Community Development Director Matt Pielsticker, Senior Planner Jena Skinner, Long Term Planning Manager Patti Lierman, Communications Manager Liz Wood, Sustainability Manager Charlotte Lin, and Avon Police Chief Greg Daly. 2. APPROVAL OF AGENDA Video Start Time: 00:00:25 Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Pro Tem Underwood motioned to approve the Agenda, as presented. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:00:41 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:00:57 Mayor Phillips explained that public comment can be made by participating in the meeting in person, via zoom’s video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and Mr. Tim McMahon, resident of Avon, took the podium in person to thank Mayor Phillips and Councilor Andrade for their guidance in helping him better understand municipal governance. He asked for a picture of him with Council which was promptly captured. No other public comment was made in person nor virtually. After public comment, Town Manager Eric Heil recognized Craig Wilmers and the entire Town of Avon Fleets Team for receiving the Blue Seal of Excellence recognition from the National Institute for Automative Service Excellence. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 2 5. CONSENT AGENDA Video Start Time: 00:08:15 Mayor Phillips introduced the approval of the Consent Agenda to include the following: 5.1 Approval of November 19, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2 Council Action: Kestral Deed Restriction (Housing Planner Patti Liermann) 5.3 Council Action: Intergovernmental Agreement for the funding of the Eagle County Victim Services Unit (Chief of Police Greg Daly) Councilor Stanley motioned to approve the Consent Agenda. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. 6. BUSINESS ITEMS 6.1. Notice of Award: Eaglebend Pocket Park (Public Works Director Eva Wilson) Video Start Time: 00:08:40 Public Works Director Eva Wilson introduced the topic of Notice of Award for the Eaglebend Pocket Park. She asked Council to increase the budgeted amount of the project from $550,000 to $890,000. Councilor Carroll asked if there was a wide range in bids and was advised that there was and given context around the bids received. Mayor Pro Tem Underwood thanked Director Wilson for the sidewalk added to the project, and asked staff not to lose site on improving lighting at the park. She was advised lighting at the park is not in the Capital Improvements Budget, but lane striping will be added. As this was a Notice of Award, no public comment was received by Council. Councilor Thuon motioned to approve the Notice of Award for the construction of the Eaglebend Park Improvements to R&M General Contractors in the amount of $710,948 as approved in the Town of Avon 2024 Capital Improvement Projects Fund and increase the Eaglebend Park CIP project budget to $890,000. Mayor Pro Tem Underwood seconded the motion. It was approved unanimously with a 7-0 vote. 6.2. PUBLIC HEARING: for the Adoption of the 2024 Final Revised Budgets, 2025 Operating Budget, 2025 Capital Projects Fund Budget & Long-Range Capital Program and Tax Levies (Chief Financial Officer Paul Redmond) Video Start Time: 00:18:45 Resolution 24-31, Amending the 2024 Town of Avon Operating Funds Budgets Resolution 24-32, Amending the 2024 Town of Avon Capital Projects Fund Budget Resolution 24-33, Adopting the 2025 Town of Avon Operating Funds Budget Resolution 24-34, Adopting the Town of Avon Long-Range Capital Program and Simultaneously Adopt the 2025 Capital Projects Fund Budget Resolution 24-35, Levying General Property Taxes for the Town of Avon for the 2025 Budget Year Resolution 24-36, Levying General Property Taxes for the Avon General Improvement District No. 1 for the 2025 Budget Year AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 3 Chief Financial Officer Paul Redmond delivered a presentation related to the reading of Resolutions 24-31, 24-32, 24-33, 24-34, 24-35, and 24-36. He also spoke of the 2024 Final Budget Amendment, including brief deliberations around the mobility fund. Mayor Phillips opened the floor of this Public Hearing to public comments and no public comment was made in person nor virtually. Councilor Thuon motioned to approve Resolutions 24-31, 24-32, 24-33, 24-34, 24-35, and 24- 36. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. At 5:32 p.m., Council recessed briefly to Convene as the Avon Urvan Renewal Authority Board, and reconvened for the Regular Meeting at 5:35 p.m. 7. OUTGOING COUNCIL 7.1. Proclamations in Appreciation of Service Video Start Time: 00:36:15 • A Proclamation Thanking RJ Andrade for His Years of Service (Mayor Amy Phillips) With unanimous support from Council, Mayor Phillips read into the record Councilor Andrade’s Proclamation for Years of Service. Councilor Andrade offered outgoing remarks to thank his fellow Councilors for the proclamation. • A Proclamation Thanking Amy Phillips for Her Years of Service (Mayor Pro Tem Tamra Underwood) With unanimous support from Council, Mayor Pro Tem Underwood read into the record Councilor Andrade’s Proclamation for Years of Service. Mayor Phillips offered outgoing remarks and thanked her fellow Councilors for the proclamation. 7.2. Outgoing Council Comments Video Start Time: 00:45:05 Mayor Amy Phillips and Councilor RJ Andrade delivered their outgoing Council comments, and a video of Mayor Phillip’s trajectory was projected for Council and the public. 7.3. Resolution 24-30: Appointing Buck Allen as Municipal Judge for Town of Avon (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 00:53:30 Town Clerk Jauregui introduced the topic of Resolution 24-30. Judge Cyrus “Buck” Allen III offered remarks related to his reappointment. Mayor Phillips opened the floor to public comment and no public comment was made in person nor virtually. Councilor Andrade motioned to approve Resolution 24-30. Councilor Stanley seconded the motion. It was approved unanimously with a 7-0 vote. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 4 8. BUSINESS ITEMS PART II. 8.1. New Council Swearing In and Election of Officers Video Start Time: 00:55:30 A) Reading the Names of Newly Elected Council Members (Town Clerk Miguel Jauregui Casanueva) Town Clerk Jauregui invited incoming Councilors Ms. Lindsay L. Hardy, and Messrs. Kevin Hyatt and Gary L. Brooks to join Council at the dais. B) Swearing In and Seating of New Council members (Judge Buck Allen) Judge Cyrus “Buck” Allen III swore-in incoming Councilors Ms. Lindsay L. Hardy, and Messrs. Kevin Hyatt and Gary L. Brooks. C) Election of Mayor and Mayor Pro Tem 1. Roll Call of New Council Town Clerk Jauregui took a rollcall of the newly formed Council, and all Councilors were present and accounted for. 2. Nominate and Elect a Temporary Chairperson Councilor Underwood nominated Mayor Emeritus Amy Phillips as the Temporary Chairperson for the proceedings. Councilor Carroll seconded the motion, which passed unanimously with a 7-0 vote. 3. Nominate and Elect Mayor Councilor Hardy nominated Councilor Underwood for the position of Mayor, unopposed. Councilor Stanley seconded the motion, which passed unanimously with a 7-0 vote. 4. Nominate and Elect Mayor Pro Tem Councilor Thuon nominated Councilor Carroll for the position of Mayor Pro Tem, unopposed. Mayor Underwood seconded the motion, which passed unanimously with a 7-0 vote. 8.2. Adoption of the 2025 Council Meeting Schedule (Chief Administrative Officer Ineke de Jong) Video Start Time: 01:08:05 Chief Administrative Officer Ineke de Jong introduced the topic of adopting the 2025 Council Meeting Schedule. Mayor Underwood opened the floor to public comment and no public comment was made in person nor virtually. Councilor Stanley motioned to approve the 2025 Council Meeting Schedule. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote. AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5 9. WRITTEN REPORTS 9.1. Upper Eagle Regional Water Authority October 24, 2024 Meeting Summary (Mayor Pro Tem Tamra Underwood) 9.2. November 12th Health & Recreation Committee Draft Meeting Minutes (General Government Fellow Arnell Wade) 9.3. November 18th Planning & Zoning Commission Abstract (Planner II Max Morgan) 9.4. November 21st CASE Committee Draft Meeting Minutes (Special Events Coordinator Emily Dennis) 9.5. Disclosure of Gifts Received (Town Clerk Miguel Jauregui Casanueva) 9.6. Monthly Financials (Senior Accountant Dean Stockdale) 9.7. Signed Letters of Support Summary (Chief Administrative Officer Ineke de Jong) 9.8. Turkey Trot Post Event Update (Recreation Director Michael Labagh) 9.9. Biannual Investment Update (Chief Financial Officer Paul Redmond) 9.10. The Western Rail Coalition letter to Polis & CDOT (Mayor Amy Phillips) ** Indicates topic will be discussed at future agenda’s 10. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 01:09:55 Councilor Thuon congratulated Mayor Underwood and Mayor Pro Tem Carroll for their appointments, and mentioned President Trump’s remarks on rounding up immigrants, while offering compassion and love for the immigrants in the community who are worried. Councilor Stanley welcomed Councilors Gary Brooks and Kevin Hyatt to Council. Mayor Pro Tem Carroll invited the public to attend the CORE Transit Public Meeting to be hosted tomorrow, December 11, 2024, at Avon Town Hall Council Chambers, and welcomed Councilors Gary Brooks and Kevin Hyatt to Council. Mayor Underwood reminded the public that today is Colorado Gives Day and Eagle County Gives Day and invited the public to donate. She also invited the public to apply for a seat on the Planning and Zoning Commission; and the Cultural, Arts and Special Events Committee, based on existing openings. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] AVON REGULAR MEETING MINUTES TUESDAY DECEMBER 10, 2024 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6 11. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 6:12 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ________________________________ Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Underwood ___________________________________ Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks 970-748-4446 mlabagh@avon.org Page 1 of 2 TO: Honorable Mayor Underwood and Council members FROM: Michael Labagh, Recreation Director RE: Interviews and Appointments to Health and Recreation Committee DATE: January 6, 2025 SUMMARY: The Health and Recreation Committee has three (3) open seats to fill out of the nine (9) available. Since former committee member, Kevin Hyatt was elected to the Avon Town Council, staff are seeking to fill his vacancy through his three (3) year term which ends in March 2027. Additionally, there are two vacancies that are available for a “two-year” (26 month) term. I received two (2) applications for three (3) open seats on the committee. Applicant information is provided in Attachment A. BACKGROUND: An Ad Hoc Health and Recreation Committee was established by Resolution 19-16 in July 2019. In February 2022, Resolution 22-02 extended the Ad Hoc Health and Recreation Committee for two years, through January 31, 2024. On February 27, 2024, Council adopted Resolution 24-05, which established the Health and Recreation Committee as a permanent advisory board for the Town. The committee is advisory in nature, reviews, researches, and provides guidance on “healthy community” issues, community outreach and the design, programming and estimated cost of recreational facility improvements. Their role is more defined in Attachment B. The Health and Recreation Committee is comprised of five (5) to nine (9) voting members and two (2) non-voting members. A press release announcing that the Town was seeking community members to serve on the Health and Recreation Committee was sent out on December 12, 2024, through the Town website / database, electronic newsletter, and social channels. QUALIFICATIONS: Resolution 24-05 requires appointed, voting members of the Health and Recreation Committee be residents, property owners, or owners and employees of a business located in the Town of Avon. All applicants’ qualifications have been verified by Recreation Department staff. Appointments shall be made by Council in January 2025, or as soon as thereafter as possible, after posting notice to solicit interested persons. COMMITTEE COMPOSITION: Provided in the table below, is a summary of the current committee members along with their professions. Committee Voting Members Committee Member Profession Term Patricia Nolan Healthy Aging Program Coordinator, Eagle County March 2027 Kathy Ryan Retired Recreation Professional March 2026 Nancy Tashman Retired Health and Wellness Professional March 2027 Lisa Post Retired Internal Auditor/Analyst, Vail Resorts March 2026 Courtney Walters Rawson Eagle County Program Manager, SOS Outreach March 2026 Sonia Martinez Human Resources Generalist, Westin Riverfront Resort & Spa March 2026 970-748-4446 mlabagh@avon.org Page 2 of 2 Ex-Officio Non-Voting Members Vacant Avon Town Council N/A Vacant Avon Town Council N/A SELECTION PROCESS: The applicants will be brought into the Council meeting, one-by-one, in the order applications were received, as follows: 1. Amy Cramer Phillips – Real Estate Agent 2. Derek George – Manager/Owner, Fondue at Home After a brief introduction by each applicant and a summary of their interest to serve, Council will have time to ask each applicant questions prior to appointments. Up to 5 minutes per applicant is scheduled. After the two (2) applicants have had a chance to address the Council, there will be time for Council discussion. Staff will then request that each Council member mark their selected candidates on the provided voting card. These will be provided to Town Clerk, Miguel Jauregui-Casanueva for tallying. The results of each Council member will be read into the record, as well as the final selected candidates. Alternatively, Council can make a motion to appoint the two candidates since there are three (3) available seats. This proposed motion is below. RECOMMENDATION: I recommend the appointment of the two (2) applicants to serve a “two-year” (26 month) term as a member of the Health and Recreation Committee so that combined the committee can better represent the Avon community. Staff is reviewing the adopted Rules and Procedures for all boards and commissions including the Finance Committee. Staff will prepare a report to present updated Rules and Procedures for each commission and committee later this year, which will include designating terms. PROPOSED MOTION: “I move to appoint Amy Cramer Phillips and Derek George to a “two-year” (26 month) term on the Town of Avon Health and Recreation Committee to expire in March 2027.” Thank you, Michael ATTACHMENTS: Attachment A – Applicant Information Attachment B – Resolution 24-05 Establishing the Health and Recreation Committee as a Permanent Committee ATTACHMENT A ATTACHMENT B (970) 748-4088 predmond@avon.org TO: Honorable Mayor Tamra Underwood and Council members FROM: Paul M Redmond, Chief Finance Officer RE: Interviews and Appointments to Finance Committee DATE: January 2, 2025 SUMMARY: Resolution 24-27, adopted on November 12, 2024, permanently extended the Finance Committee. The past resolutions extended the Finance Committee to 2 years. Five of the six current members are planning to continue to serve on the committee and the other four (4) of the nine (9) seats are still vacant. Craig Ferraro has decided not to ask for re-appointment, his service and dedication to the Committee has been greatly appreciated. The Finance Committee is advisory in nature, reviews, research, and studies the Town’s tax and fee structure and sources of revenue, including but not limited to: (i) comparisons to both incorporated and unincorporated peer communities, (ii) potential volatility associated with various revenue sources, and (iii) determining the percentage of revenues attributable to residents, second homeowners, visitors and businesses. Their role is more defined in Resolution 19-15 adopted July 9, 2019, and amended in Resolution 22-14 on June 14, 2022. QUALIFICATIONS: Resolution 19-15 requires appointed members of the Finance Committee to be residents of the Town, property owners of the Town, or an owner or employee of a business in the Town, provided that he/she resides in Eagle County. Appointments shall be made by the Council. FINANCE COMMITTEE COMPOSITION: Provided in the table below is a summary of the current committee members along with their professions: Finance Committee Voting Members Committee Member Qualifications Profession John Widerman FirstBank Avon Assistant Vice President, FirstBank Avon. Steve Coyer Resident Degrees in economics & business administration. Experience and involvement with the Mountain Star HOA, YouthPower365, VVF and ERWSD. Markian Feduschak Walking Mountain President of Walking Mountains Science Center. Lisa Post Resident Former Internal Auditor, Senior Analyst, Vail Resorts. Clark Rogers Resident Retired Finance Professional The last two years Council has had two non-voting representatives on the committee. The representatives were Tamra Underwood and Rich Carrol. Staff has not received any new applications or interest from interested individuals. Staff will continue to look for additional applicants to fill the remaining 4 vacancies and ask for Council appointment in the future. REVIEW PROCESS: After a brief introduction by each of the re-applicants and a summary of their interest in serving, the Council will have time to ask each applicant questions prior to re-appointments. Recommended questions to ask the re-applicant may be: (970) 748-4088 predmond@avon.org 1. “What projects have you enjoyed working on with the Finance Committee?” 2. “What do you look forward to in working with the Finance Committee in 2025?” Up to 5 minutes per applicant is scheduled. After the five (5) applicants have had a chance to address the Council, there will be time for Council discussion. Staff will then request each Council member mark their selected candidates along with the 2-year or 4-year term on the provided voting card. These will be provided to the Town Clerk, Miguel Jauregui-Casanueva for tallying. The results of each Council member will be read into the record, as well as the final selected candidates. Council can make a motion to re-appoint all five candidates. This proposed motion is below. RECOMMENDATION: Currently, all Committee Members are to serve a two-year term per Resolution 19- 15 Ad Hoc Finance Committee. Staff recommends appointments of three (3) members to 4-year terms and three (2) members to 2-year terms. Staff is reviewing the adopted Rules and Procedures for all boards and commissions including the Finance Committee. Staff will prepare a report to present updated Rules and Procedures for each commission and committee later this year, which will include designating terms. PROPOSED MOTION: “I move to re-appoint the following 3 members [Steve Coyer, Markian Feduschak, Lisa Post, Clark Rogers and John Widerman] to a four-year term on the Avon Finance Committee and to re-appoint the following 2 members [Steve Coyer, Markian Feduschak, Lisa Post, Clark Rogers and John Widerman] to a two-year term on Avon Finance Committee. Thank you, Paul ATTACHMENTS: Attachment A – Resolution 24-27 Extending Resolution 19-15 Approving the Avon Finance Committee n Avon COLORADO RESOLUTION 24-27 ESTABLISHING THE FINANCE COMMITTEE AS A PERMANENT COMMITTEE WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and political subdivision of the State of Colorado organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Charter states that Council may create any boards or commissions including an advisory committee; and WHEREAS, the Town Council finds that the Ad Hoc Finance Committee provides valuable important review, research and advisory functions with regard to the financial understanting of the Avon community; and WHEREAS, the Town Council finds that the Ad Hoc Finance Committee has promoted citizen understanding and involvement in the Town financial matters and will thereby promote the health, safety and general welfare of the Avon community. Option A: NOW THEREFORE, the Town Council, hereby RESOLVES to modify the existing ad hoc committee into a permanent Finance Committee by amending Resolution 19-15, as follows: mom Option B: NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution 22-05 Extending Resolution No. 19-15 Approving an Ad Hoc Finance Committee until January 31, 2026, with the following amendments: Section 16. Expiration. The Finance Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 242-4 2026 unless terminated earlier by Town Council resolution or unless the expiration date is extended by Town Council by resolution. ADOPTED November 12, 2024 by the AVON TOWN COUNCIL By Attest: Miguel Jauregui Resolution 24-27 Establishing Finance Committee as a Permanent Committee November 12, 2024 Page 1 of 1 o INOFq' 5.L. ue a, Town rk' Avon C O L O R A D O RESOLUTION NO. 19-15 APPROVING AN AD HOC FINANCE COMMITTEE WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and political subdivision of the State of Colorado (the "State") organized and existing under a home rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Section 11.2 of the Town's Home Rule Charter authorizes the Town Council to create advisory boards and does not prohibit Town Council members from serving on non- permanent advisory boards as ex -officio members; and WHEREAS, the Town Council finds that an Ad Hoc Finance Committee will provide valuable important review, research and advisory functions with regard to the Town's financial structure and local economy; and WHEREAS, the Town Council finds that the establishment of an Ad Hoc Finance Committee will promote citizen understanding and involvement in the Town's financial structure, serve to grow trust with the Town's government, assure transparency, and will thereby promote the health, safety and general welfare of the Avon community. NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc Finance Committee, as follows: Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc Finance Committee ("Finance Committee") of the Town. The purposes and duties of Finance Committee are as follows: a) To review, research and study the Town's tax and fee structure and sources of revenue, including but not limited to: (i) comparisons to both incorporated and unincorporated peer communities, (ii) potential volatility associated with various revenue sources, and iii) determining the percentage of revenues attributable to residents, second home owners, visitors and businesses; b) To review, research and study the Town's economy as it relates to the Town's finances; c) To prepare reports as appropriate to assist the Town Council and the general public to better understand the Town's finances; d) To make recommendations to the Town Council consist with this Resolution; and, e) To perform such other tasks related to the Town's finances as the Town Council may request. Section 2. Membership. Finance Committee shall be composed of five (5) to nine (9) appointed by the Town Council and who shall shall be eligible to cast votes as voting members on the Finance Committee ("Voting Members") and two (2) ex -officio non-voting members of Council ("Ex -Officio Non -Voting Members") appointed by Town Council. Page 1 of 3 Section 3. Qualification of Voting Members. Residents of the Town, property owners in the Town, and owners and employees of a business located in the Town are eligible to be appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor - Pro Tem after posting notice of a vacancy for at least twelve (12) days. Section 4. Qualification of Ex -Officio Non -Voting Members. Council members shall be eligible for appointment to the two (2) Ex -Officio Non -Voting Members. Appointments shall be made by Town Council. The term of office for Ex -Officio Non -Voting Members shall coincide with each appointed Town Council member's term or the expiration of the Finance Committee, whichever is shorter. Ex -Officio Non -Voting Members shall have the equal right to participate at Finance Committee meetings and equal right to receive all Finance Committee materials and notices of Finance Committee meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of Finance Committee. Section 5. Quorum. Three (3) Voting Members of Finance Committee shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. Section 6. Term. The term of office for a Voting Member shall be temporary and indefinite for the duration of the Finance Committee. A Voting Member of Finance Committee who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Town Council to serve until the end of the appointed term, provided that the Finance Committee member continues to reside in Eagle County. Any member of Finance Committee may be removed by Town Council pursuant to Section 8 - Removal from Office, below. Section 7. Vacancies. A vacancy on Finance Committee shall occur whenever a member of Finance Committee is removed by the Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of Finance Committee and is not permitted by Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy of a Voting Member occurs, the Mayor and Mayor Pro Tem shall jointly appoint a successor to fill the vacancy who shall serve the remainder of the term of the former member after posting notice of such vacancy to solicit interest from qualified persons. Council shall appoint Council members to fill any vacancy in an Ex -Officio Non -Voting seat. Section 8. Removal from Office. Any member of Finance Committee may be removed for just cause at the pleasure of the Town Council by a majority vote of the entire Town Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Town Council shall conduct a hearing and shall provide written notice to the Finance Committee member stating the grounds for removal at least three (3) days prior to the hearing. Section 9. Officers. Finance Committee shall select its own Chairperson and Vice - Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. Page 2 of 3 Section 10, Compensation. All members of Finance Committee shall serve with compensation and benefits, if any, as may be established by the Town Council and shall be reimbursed for all authorized personal expenses incurred while performing duties as a Finance Committee member. Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of Finance Committee and shall provide for the service of a recording secretary who shall act in the capacity of secretary for Finance Committee. Section 12. Rules and Regulations. Finance Committee shall operate in accordance with its own rules of procedure; provided, however, that Finance Committee shall submit its proposed rules or any amendment to the rules to the Town Council, which by motion shall approve the rules or amendment and direct their adoption by Finance Committee or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be subject to public inspection. Finance Committee may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. Section 13. Meetings. Finance Committee shall meet in accordance with the rules of procedure governing Finance Committee and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. Section 14. Appropriation Authority. Finance Committee shall not have authority to appropriate or spend Town funds. Finance Committee may provide recommendations to the Town Manager and/or Town Council with regard to the annual budget for financial studies. Section 15. Council Amendments. Town Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of Finance Committee. Section 16. Expiration. The Finance Committee is a temporary, non -permanent advisory board and shall automatically expire on January 31, 2022 unless terminated earlier by Council resolution or unless the expiration date is extended by Council by resolution. ADOPTED July 9, 2019 by the AVON TOWN COUNCIL o OFA By: n Attest:-1%/a0iY1/S 1 Sarah Smith Hymes, ' ayor Brenda Torres, Town Cler Page 3 of 3 970-748-4446 jskinner@avon.org Page 1 of 2 TO: Honorable Mayor Underwood and Council members FROM: Jena Skinner, Planning Manager RE: Interview and Appointment to Planning and Zoning Commission DATE: January 6, 2025 SUMMARY: The Planning and Zoning Commission (“PZC”) has two (2) immediate open seats to fill out of the seven (7) required. Since former committee member, Kevin Hyatt was elected to the Avon Town Council, Staff is seeking to fill his vacancy through his two (2) year term which ends in May 2026. Additionally, there is one other vacancy to fill since Bill Glaner has moved out of state. Given that the PZC requires a certain number of “industry professionals” at this time, we are currently seeking only one seat to be filled at this time, based on the applications received. Please see the Applicant information, provided as Attachment A. QUALIFICATIONS: Section 7.12.040 Planning and Zoning Commission of the Avon Municipal Code requires that five (5) of the seven (7) voting members of the PZC be registered electors of the Town at the time of appointment. At this time, the PZC is deficient two (2) Avon electors. Additionally, it is highly recommended that the composition of PZC shall strive to achieve a balance in the membership between the lay community and industry professionals such as Architects, Landscape Architects, Designers, Real Estate Developers, contractors, or similar. It is also recommended that there be a minimum of two [2] to three (3) industry professionals always hold positions on the PZC and that two (2) of these professionals be architects, landscape architects or designers. Currently, the PZC is comprised of only one (1) architect; Bill Glaner was a Landscape Architect. The Proposed applicant being presented in this report is an architect, who lives in Avon and possesses in-depth knowledge of Avon and its community. COMMITTEE COMPOSITION: Provided in the table below, is a summary of the current committee members along with their professions. PZC Member Term Expires Avon Elector Industry Professional Status Anthony Sekinger May 2025 Yes Yes Construction Project Manager Up for renewal 2025 Olivia Cook May 2025 No Yes Planner / Housing Up for renewal 2025 Brad Christianson May 2025 Yes No Restaurant Employee Up for renewal 2025 William Glaner May 2026 Yes Yes* Landscape Architect Vacant Kevin Hyatt May 2026 Yes No Small Business Owner Vacant Nicole Murad May 2026 Yes No Immigration Attorney 1-year left Brian Sipes May 2026 No Yes* Architect 1-year left *Industry Professional AND architect, landscape designer, or designer RECOMMENDATION: I recommend the appointment for a new PZC member for one of the two (2) vacancies to finish out the remaining term expiring May 2025 with the applicant, Carly Hanson, as presented in this report. PZC Appointment 2025 Page 2 of 2 PROPOSED MOTION: “I move to appoint Carly Hanson to immediately fill out the vacancy of a term expiring May 2026, on the Town of Avon Planning and Zoning Commission.” Thank you, Jena ATTACHMENTS: Attachment A – Applicant Information Carly Hansen LEED Green Associate carly.hansen@gmail.com 678.777.3215 580 W Beaver Creek Blvd Avon, CO 81620 Letter of Interest I am writing this letter to express my interest in joining the Planning and Zoning Commission for the Town of Avon. After graduating from Georgia Tech with a degree in Architecture, I moved to Avon, Colorado in 2013 to pursue an architecture career with Zehren & Associates, with whom I am still employed. I have also been fortunate to call Avon my home for over a decade. In that time, I’ve seen much change and development within the Town and am eager to become a bigger part of the future of it. My experience with local projects in the Town of Avon has opened my eyes to what it takes to plan a project. As the next Commissioner on Avon’s Planning and Zoning, I look forward to contributing my knowledge from what I’ve learned and experienced in my years of practicing in the field of architecture while continuing to expand my knowledge along the way. Thank you for your time and consideration! ATTACHMENT A Carly Hansen LEED Green Associate carly.hansen@gmail.com 678.777.3215 580 W Beaver Creek Blvd Avon, CO 81620 Employment History Education Awards/ Scholarships Skills GEORGIA INSTITUTE OF TECHNOLOGY Atlanta, GA Bachelor of Science in Architecture with Highest Honor KENNESAW STATE UNIVERSITY Kennesaw, GA Art & Design GEORGIA STATE UNIVERSITY Atlanta, GA Art Study Abroad | Florence, Italy Skilled and creative designer with over 10 years of experience of designing and documenting various types of architectural projects. Passion for learning and problem-solving. Currently in the process of becoming a registered architect in the state of Colorado. HOPE Scholarship Recipient Dean’s List ACSA Haiti Ideas Challenge Soph. Class Competition Finalist James Bowden Addy Scholarship Recipient Alan Salzman Scholarship Recipient ZEHREN & ASSOCIATES Design Professional Selected Project Experience: •Riverfront Townhomes, Avon, CO •Riverfront Residences, Avon, CO •One Riverfront Townhomes, Avon, CO •East Nottingham Park Improvements, Avon, CO •Eagle River Valley Childcare Facility, Avon, CO PACIFIC SUNWEAR Kennesaw, GA Senior Sales Associate Revit AutoCAD Adobe Suite SketchUp Microsoft Works Windows/Mac OS Critical Thinking Hand Drawing Photography Rendering Attention to Detail Time Management Eagerness to Learn Training/Mentoring Team Player 2013- Current 2005-2012 2009-2012 2007-2009 2006-2007 Summer 2007 2006-2011 2009-2012 2011 References TIMOTHY LOSA Principal, Architect Zehren & Associates 970.949.0257 timl@zehren.com PEDRO CAMPOS Principal, Landscape Architect Zehren & Associates 970.949.0257 pedroc@zehren.com RACHEL MOGA Architectural Plan Reviewer Cordillera Design Review Board 970.855.2661 apr@cordillerapoa.com Hobbies Hiking Skiing Art Photography Cooking Learning 1) 2)What is your current 3) nity I (s) o appro 4) Please tell us 5) H 6) 7) e to sh 970.748.4013 idejong@avon.org TO: Honorable Mayor Tamra N. Underwood and Council FROM: Ineke de Jong, Chief Administrative Officer RE: Appointments to Boards & Commissions DATE: January 2, 2025 SUMMARY: This report presents to Council the list of Boards and Commissions for which Avon has a representative seat. Every 2 years the Town Council revisits the appointments to various committees, boards and authorities. Appointments are made by motion and vote. Current appointments are shown in Attachment A along with a column for 2025 appointments. COUNCIL APPOINTMENT PROCESS: Council is asked to review, discuss and approve the board, committee, authority and other agency appointments. There are several existing appointments where the existing appointee desires to continue. Council makes all appointments anew at this time. Typically, Council will discuss each Agency separately on the list, determine who is interested and make appointments. If there are multiple Council members interested in a specific appointment, then Council can take a roll call vote on that appointment. Otherwise, Council typically discusses through all the agencies and then makes one motion at the end to approve all appointments. Staff will take notes and will be available to recite Council direction on appointments prior to an actual motion and vote for the purposes of record keeping. RECOMMENDATIONS: The following suggestions and recommendations are provided for Council consideration: Climate Action Collaborative Board: Continue Town Manager’s appointment as an Alternate because the Town Manager has been serving a role to facilitate the organization of the CAC Board. CAST: Appointment is only for the limited purpose of voting when CAST voting matters arise. The primary function of CAST is for information sharing and networking with our peer mountain resort communities. All members of Council are welcome to attend CAST meetings regardless of appointment. CML Policy Committee: Town Attorney Nina Williams is an efficient choice because she is already tracking these issues on behalf of Avon and other client communities. Core Transit: With Amy Phillips transitioning out of Council, Mayor Pro Tem Rich Carroll was already appointed as the primary appointee last November so he could attend the December & January Board meetings. Looking to appoint an alternate. Eaglebend, Kayak Crossing & Buffalo Ridge: Continue Town Manager’s appointment as the Primary representative because these meetings are fairly technical on budget, financing, housing policies and general property management. EGE Air Alliance: Amy Phillips previously served on this board. Avon does not have a dedicated seat on the board but they would love to appoint someone from Avon (elected or staff) for consistency and because they value Avon’s long-time engagement, participation and support. Town Manager Eric Heil offered to represent Avon and would be an efficient choice as he is working on many regional efforts. Railroad Steering Committee: On November 13th, 2024 representatives from Western Rail Coalition discussed their proposal for consideration of commuter rail in the Eagle River Valley. The community leaders there requested to form a steering committee. At the December Mayors & Managers meeting, it was agreed to create a steering committee comprising representatives from each municipality in the Eagle River Valley, Core Transit, and Eagle County. That steering committee would appeal to the governor to fund a passenger rail feasibility study as 970.748.4013 idejong@avon.org proposed. The designee can be an elected official, staff, or community member. Town Manager Eric Heil offered to be Avon’s representative. Upper Eagle River Water Authority: Continue appointment of Mayor Underwood with Town Manager as an Alternate or due to the technical nature of the water rights and water supplies, pending projects (i.e. Bolts Lake Reservoir and proposed unification), pending water conservation efforts, and advocacy of current legal commitments to serve future water use in Avon. PROPOSED MOTION: “I move to approve the appointments to Boards and Commissions as discussed by Council this evening effective January 14, 2025.” Thank you, Ineke ATTACHMENTS: ATTACHMENT A: Board, Committee, Authority and Other Agency Appointments. Agency Description 2023-2024 Assignments 2025-2026 Assignments 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 1 Climate Action Collaborative The Town is a member of the Climate Action Collaborative and is one of about 30 local businesses, organizations, nonprofits and governments trying to address climate change by meeting the goals established in the Climate Action Plan for the Eagle County Community. Every Other Month Meetings, 2nd Friday at 10am for 90 minutes. Appointment: Primary must be Elected, Alternate can be Staff Primary: LINDSAY HARDY Alternate: ERIC HEIL Primary: ______________________ Alternate: ______________________ Colorado Association of Ski Towns (CAST) CAST members use the power of the coalition to seek support for legislation that will benefit and sustain the mountain communities. We support actions that keep our communities livable, protect our pristine environment, and promote community-based land use, mass transit, affordable housing, and sustainable tourism. Our goal is to foster growth that will ensure an exceptional quality of life for citizens and a positive experience for visitors. Voting representative on ski town consortium Quarterly Meeting Appointment: Must be Elected, appointment is only for purpose of casting vote and is not related to eligibility to attend CAST meetings Primary: AMY PHILLIPS Alternate: LINDSAY HARDY Primary: TAMRA UNDERWOOD Alternate: ______________________ Colorado Municipal League (CML) Policy Committee The CML Policy Committee is a standing committee that develops the League's legislative program. The membership is composed of representatives from each member municipality, CML sections, and district presidents. Voting representative on policy matters before the State Legislature Quarterly Meeting (Denver CML Offices) Appointment: Elected, Town Manager or Town Attorney Primary: NINA WILLIAMS Primary: NINA WILLIAMS ATTACHMENT ATTACHMENT A Agency Description 2023-2024 Assignments 2025-2026 Assignments 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 2 Core Transit / Eagle Valley Transportation Authority Eagle County Regional Transportation Authority & Eagle County Regional Trails (ECO) A nine-member board of elected officials from the incorporated towns was established to develop operating policy. This board has since been reduced to eight members who represent the towns of Red Cliff, Minturn, Vail, Avon, Eagle, Gypsum, Eagle County Government and Beaver Creek. The half-cent county sales tax is dedicated to funding regional transportation. One tenth of this tax goes toward funding the regional trails system. Town's voting representative on Eagle County's Transit & Trails Advisory Board. Monthly Meetings at 12:30 on 2nd Wednesday, 90-120 minutes Appointment: Elected Primary Representative: AMY PHILLIPS Alternate: RICH CARROLL Rich Carroll was already appointed primary in November 2024. Need to appoint alternate. Primary: RICH CARROLL Alternate: ______________________ Culture, Arts & Special Events (CASE) Committee The Culture, Arts & Special Events (“CASE”) Committee was adopted by Resolution 19-12 in May 2019, to formalize and establish a permanent citizen committee after two years of an initial Ad Hoc Special Events Committee. The CASE Committee is composed of seven voting members and two Ex-Officio Non-Voting Council members appointed by Town Council. Monthly Meeting (Avon) Start Time typically 12:30 PM for 90 Minutes Two ex-officio non-voting members: Ex-Officio 1: RUTH STANLEY Ex-Officio 2: LINDSAY HARDY Primary: ______________________ Alternate: ______________________ Downtown Development Authority (DDA) In August 2023 the voters approved the formation of the Avon DDA as a critical and visionary step to fund more community housing in Avon. A secondary purpose of the DDA is to provide additional funds for public improvements that benefit the health, vitality and success of the Avon commercial core. The DDA Board is composed of five (5) to eleven (11) board members including one (1) Council member appointed by Town Council. By statute one Council member must be on the DDA Board and that it is not an ex-officio position, rather it is a full participating and voting member of the DDA Board. Appointment: Elected Primary: RICH CARROLL Alternate: CHICO THUON The board composition includes 1 Councilor seat, there is no need to appoint an alternate. Primary: ______________________ Agency Description 2023-2024 Assignments 2025-2026 Assignments 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 3 Monthly Meetings, first Mondays at 3pm for 120 minutes. Eaglebend, Kayak Crossing & Buffalo Ridge Housing Corporations The management of the Corporation is accomplished through a Board of Directors (the "Board") which oversees administration, operations and maintenance of the Project. The board consists of 5 directors. The property is managed by Polar Star Properties under an agreement with the Corporation. The present members of the Board are Gerald E. Flynn, Craig Ferraro, Chris Romer, Jeff Spanel and Eric Heil. Quarterly Meetings (half day) Appointment: Elected or Appointed Town Council also must approve other board member appointments when a vacancy occurs. Primary: ERIC HEIL Alternate: RJ ANDRADE Primary: ______________________ Alternate: ______________________ EGE Air Alliance The EGE Air Alliance is a 501-c6 non-profit public-private partnership that provides the funding to make the Eagle County Regional Airport (EGE) a vital part of the Eagle County economy with a vibrant flight service program. Formed in 2002, the EGE Air Alliance partnership includes government entities and private business stakeholders in local towns within Eagle County. Serves as representative to discuss regional airport topics of concern. Quarterly Meetings Appointment: Primary: AMY PHILLIPS Alternate: RICH CARROLL Primary: RICH CARROLL Alternate: ______________________ Finance Committee The Finance Committee is a permanent advisory board, composed of five (5) to nine (9) voting members and two Ex-Officio Non-Voting Council members appointed by Town Council. Bi-Monthly meetings, first Monday, start time typically noon for 90 Minutes Two ex-officio non-voting members: Ex-Officio 1: RICH CARROLL Ex-Officio 2: TAMRA UNDERWOOD Primary: ______________________ Alternate: ______________________ Health & Recreation Committee The Health & Rec Committee is a permanent advisory board, composed of five (5) to nine (9) voting members and two rotating Ex-Officio Non-Voting Council members appointed by Town Council. Two ex-officio non-voting members (alternate): Ex-Officio 1: RJ ANDRADE Primary: ______________________ Alternate: Agency Description 2023-2024 Assignments 2025-2026 Assignments 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 4 Bi-Monthly meetings, third Tuesday, noon for 90 Minutes Ex-Officio 2: AMY PHILLIPS ______________________ Northwest Colorado Council of Governments (NWCCOG) The Town is a member of the NWCCOG, a voluntary association of county and municipal governments in a 5- county region in northwest Colorado. The NWCCOG Council, made up of representatives from each member jurisdiction, directs the activities of NWCCOG. The NWCCOG staff is responsible for carrying out the Council’s direction. The purpose of the NWCCOG is to be responsive to members’ needs and interests by providing guidance and assistance in problem solving, information sharing and partnership building, advocating members’ interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, effective, and efficient. Meetings are every other month (half day); virtual option Appointment: Elected or staff Primary: CHICO THUON Alternate: JENA SKINNER Primary: ______________________ Alternate: ______________________ Public Access TV: High Five Access Media Voting representative on the Board of the nonprofit organization that manages noncommercial public, educational and governmental programming; receives Town's PEG fees from COMCAST. Quarterly Meeting (Avon) Appointment: Elected Primary: RUTH STANLEY Alternate: AMY PHILLIPS Primary: ______________________ Alternate: ______________________ Railroad Steering Committee On November 13th, 2024 representatives from Western Rail Coalition discussed their proposal for consideration of commuter rail in the Eagle River Valley. The community leaders there requested to form a steering committee. At the December Mayors & Managers meeting, it was agreed to create a steering committee comprising representatives from each municipality in the Eagle River Valley, Core Transit, and Eagle County. That steering committee would appeal to the governor to fund a passenger rail feasibility New as of December 2024. Eric Heil offered to be Avon’s Representative. Primary: ERIC HEIL Alternate: ______________________ Agency Description 2023-2024 Assignments 2025-2026 Assignments 2. 2025 Appointments to Boards and Commissions DRAFT V3 Page 5 study as proposed. The designee can be an elected official, staff, or community member. Meeting as required. Upper Eagle Regional Water Authority (UERWA) Town's voting representative on the six-member board; responsible for all elements of delivering potable water to the Town and managing water rights Monthly Meetings – 4th Thursday except for November & December when they are held on the 3rd Thursday, 8:30 AM for full morning Appointment: Elected, Staff or other Primary: TAMRA UNDERWOOD Alternate: ERIC HEIL (1st Alternate) RICH CARROLL (2nd Alternate) Primary: TAMRA UNDERWOOD Alternate: ______________________ Vail Valley Art Guild (VVAG) The Vail Valley Art Guild ("VVAG), a 501(c)(3) is organized exclusively for educational and charitable purposes. The VVAG endeavors to create opportunities for the participation, promotion, and appreciation of the visual arts art by the community within Eagle County. The board is comprised of not more than 10 directors who have general management of the affairs, property, and business of the organization. Meetings are held at the new Avon location in The Seasons property. Monthly meeting, second Monday, 3:30 PM for 90 Minutes Appointment: Elected, Staff or other First Board Member: DANITA DEMPSEY Second Board Member: RUTH STANLEY ERIC HEIL (Alternate to Ruth) Primary: ______________________ Alternate: ______________________ VVP: Economic Development Leadership Council This Advisory Council is a resource and sounding board for the Partnership related to regional economic development efforts. The Advisory Council will provide advisement on issues at hand to ensure that local economic development activities undertaken by Vail Valley Economic Development are relevant to the needs of the business community and remain aligned to our core mission. The Vail Valley Partnership Board of Governors retains all official organizational decision-making powers over the activities undertaken by Vail Valley Economic Development. This group welcomes Avon to have a representative. Numerous Primary Representative: Elected or Appointed Primary: RJ ANDRADE Alternate: RICH CARROLL Primary: ______________________ Alternate: ______________________ Agency Description 2023-2024 Assignments 2025-2026 Assignments 2.2025 Appointments to Boards and Commissions DRAFT V3 Page 6 towns send representatives, but not all. It is a voluntary group. Quarterly Meetings (two hours each) 970.748.4011 dplace@avon.org TO: Honorable Mayor Underwood and Council members FROM: Derek Place, Chief Building Official Emily Block, Development Coordinator RE: PUBLIC HEARING: Second Reading of Ordinance 24-16 Updates to Exterior Energy Offset Program DATE: January 14, 2025 SUMMARY: This memo provides an overview of Ordinance 24-16 (“Attachment A”), drafted to approve updates to update Avon’s Exterior Energy Offset Program (“EEOP”), originally adopted in 2015. The amendments were developed in partnership with the Eagle County Codes Cohort (“Cohort”). The proposed amendments to the EEOP would implement a new calculator to determine EEOP fees and would increase the Exterior Energy Offset from 50% to 100%. REVISIONS TO REPORT AND OUTREACH UPDATES: Since the ordinance passed first reading on November 12, 2024, the Community Development Department has taken the necessary steps to ensure that our local construction community is aware of and prepared for these proposed changes. Outreach has included: - Individual communication to developers with upcoming and/or active applications that would be directly affected by these changes - Email notification sent to all contractors listed as “active” in our licensing software - Press release sent December 30, 2024 to 655 subscribers Additionally, the following items have been changed or added to the ordinance and calculator based upon outreach and discussion during first reading: - Added verbiage under 15.27.050 (f) that considers a credit for utilization of Avon’s Wastewater Heat Recovery System for new projects - Revised calculation for outdoor fire pit offset which more accurately reflects annual average usage of residential units. Previously this was based on annual usage of 364 hrs/year, however, after receiving feedback from our most utilized local contractor, staff has determined the average usage for a residential unit at 20-65 hrs/year is more appropriate. Based on this feedback, the calculator now reflects an average residential usage of 65hrs/year. - Adjusted payment in lieu calculations to more accurately reflect the cost of PV installation specific to Eagle County. The previous model was based on Aspen/Pitkin County pricing, and after surveying local installers the average cost was decreased from $3,500/kw to $3,250/kw. - Improved wording of 15.27.040 which speaks to utilization of EEOP funds BACKGROUND: In 2015 the Town adopted the EEOP provisions into the Building Code. These standards are designed to encourage sustainable and energy-efficient solutions for residential exterior energy uses such as snowmelt systems, pools, spas, etc. The program places a fee on new snowmelt, spa, hot tub, and pool projects based on square footage. Those fees are placed in a dedicated EEOP fund, which is to be used for purposes that further our renewable energy initiatives (as stated in Avon Municipal Code Section 15.27.030). Currently, there is a balance of approximately $204,699 in the EEOP fund. Historically, these expenditures have been given to Walking Mountains Science Center and a portion has put towards the Energy Smart Colorado rebates that they administer, funneling back into our community. The EEOP fund year balance is included for the past four years: EEOP – Ordinance 24-16 Page 2 of 9 Within the Cohort, Avon, Minturn, Eagle and Eagle County all have EEOP requirements in place. Eagle and Eagle County have both recently adopted the Renewable Energy Mitigation Program (“REMP”), which is what we are proposing to move towards. EEOP ADOPTION STATUS IN EAGLE COUNTY AND BEYOND: Below is a table with each community in Eagle County and its respective EEOP adoption status and/or proposed timeline for EEOP adoption. Eagle County: Town EEOP Adopted Offset Required Avon Yes, original calculator 50% Eagle Adopted REMP 50% (100% for firepits) Eagle County Adopted REMP 10.7.24 100% (firepits not included) Minturn Yes, original calculator 50% Vail Not adopted N/A Outside of Eagle County: Town EEOP Adopted Offset Required Aspen Updated REMP calculator 100% Basalt Updated REMP calculator 100% EEOP – Ordinance 24-16 Page 3 of 9 Breckenridge Updated REMP calculator 100% Carbondale Updated REMP calculator 100% Gunnison County Does not allow snowmelt at all, pools must be heated with heat pump, spas must be high- efficient N/A Pitkin County Updated REMP calculator 100% Summit County Updated REMP calculator 100% San Miguel County Updated REMP calculator (based on CO2 emission) 100% Telluride Updated REMP calculator (based on CO2 emission) 100% PROPOSED CHANGES TO CURRENT EEOP: The EEOP provisions enforced by Avon and Minturn have not changed since 2015, and still relies on older data. REMP, on the other hand, has been continually updated with better or more recent data and analysis tools, which are now used across the State in mountain communities who have adopted these exterior energy use regulations. Since the initiation of the ECO-Build/EEOP program, there have been changes in snowmelt design standards in accordance with the American Society of Heating, Refrigeration, and Air-Conditioning Engineers (“ASHRAE”), municipal and state emission reduction goals, and with advancements in the energy tech industry. These changes, along with the desire to align exterior energy use regulations with regional partners and industry standards, serve as the main impetus for the recommended changes to Eagle County’s EEOP, which were derived through a consensus-based process with the Eagle County Code Cohort. EXTERIOR ENERGY USE CALCULATOR: The Cohort recommends adopting an exterior energy use calculator developed by REG (Resource Engineering Group) as part of updating the EEOP. REG is an engineering firm based in Crested Butte, CO that focuses on new technology and best building practices high-performance, energy-efficient building. The proposed calculator can be accessed via this link. The EEOP calculator is currently in use for all other municipal exterior energy use programs, including the REMP programs outside of Eagle County. This calculator tool includes all of the updates recommended by the Cohort and has more sophisticated engineering calculations that will help the EEOP be more effective while providing robust backup or data to support its enforcement. The recommended changes from the Cohort, captured in the new calculator tool, include the following: 1. Update assumed energy use of the snowmelt system to align with REMP (Eagle County, Pitkin County, Basalt, Aspen, and more) and current ASHRAE standards. This update would change the EEOP – Ordinance 24-16 Page 4 of 9 assumed energy use for snowmelt from 34,425 BTUs / ft2 to 82,863 BTUs / ft2 for residential applications. 2. Rather than a fee-in-lieu based on cost of operation to run the system over the lifetime of the equipment, the fee-in-lieu should align with the local cost of installing solar as an offset and should be recalibrated every three years. 3. Gas fireplaces and firepits will be considered exterior energy uses. The Code Cohort has come to a consensus that energy use of these appliances must be offset 100%, but ultimately it is up to local municipalities to determine this percentage. 4. Air-source and ground-source heat pumps may be used as on-site credits similar to installing solar PV on the property. 5. Per our last presentation to Council earlier this spring, we have added additional credits for on-site battery storage. Currently, the calculator reflects a 75% credit for battery storage (photovoltaic is 100%, heat pumps are 25%). We kept the credit percentage slightly lower than 100% for battery storage in order to continue to incentivize homeowners to install PV. 6. Per Council direction earlier this spring and after looking at how other municipalities (both within and outside of Eagle County) have handled this program, we have updated the calculator to require homeowners to offset 100% of their exterior energy usage. We believe this makes sense considering what our neighboring communities are doing, and given the additional credit option of battery storage (which utilizing the programs offered by Holy Cross today, is essentially free for residential projects). EEOP FEE CALCULATIONS USING CURRENT VS REVISED CALCULATOR: Example 1: Single Family Home In the examples below, we utilize the residential EEOP calculator. The calculation below reflects the offset fee using our current EEOP calculator for a home with 2,035 square feet of snowmelt and a 79 square foot spa. The total fee due comes out to $32,000: EEOP – Ordinance 24-16 Page 5 of 9 The next calculation reflects the offset fee using the revised EEOP calculator, with the same square footage of each application. The fee is now $100,997.11: EEOP – Ordinance 24-16 Page 6 of 9 Since we are now adding outdoor fire pits under this program, this next example illustrates the revised calculator with the addition of a 150,000 Btu/hr fire pit. The fee has increased to $107,188.49: EEOP – Ordinance 24-16 Page 7 of 9 Example 2: Commercial Hotel The example below reflects the proposed Lot 3 development with the current EEOP fee structure which comes out to $297,880: EEOP – Ordinance 24-16 Page 8 of 9 And the proposed EEOP fee structure with a 100% offset and no credits (i.e. PV, heat pump, etc.), which is significantly higher at $1,682,915.69: EFFECTIVE DATE: The proposed effective date is February 13, 2025, or 30 days after adoption on second reading. Council may adopt a later effective date. RECOMMENDATION: I recommend that Council adopt Ordinance 24-16 on second and final reading. OPTIONS: • Approve Second Reading as drafted. • Approve Second Reading, with non-substantive amendments • Continue Public Hearing to a future meeting. PROPOSED MOTION: “I move to approve Ordinance 24-16 Amending Chapter 27 of Title 15 to Update Avon’s Exterior Energy Offset Program on Second and Final Reading.” Thank you, Derek EEOP – Ordinance 24-16 Page 9 of 9 ATTACHMENT A: Ordinance 24-16 ATTACHMENT B: Letter of Support from Climate Action Collaborative (CAC) ATTACHMENT C: Letter of Support from Lotus Engineering & Sustainability ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 1 of 8 ORDINANCE 24-16 AMENDING CHAPTER 27 OF TITLE 15 TO UPDATE AVON’S EXTERIOR ENERGY OFFSET PROGRAM WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule powers of the Town of Avon (“Avon”), the Avon Town Council (“Council”) has the power to make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the prosperity, and improve the morals, order, comfort, and convenience of its inhabitants; and WHEREAS, pursuant to such authority, the Town has previously adopted Title 15 of the Avon Municipal Code (“Code”), regarding Buildings and Construction and, more specifically, Chapter 27 of Title 15, concerning the Exterior Energy Offset Program (“EEOP”); and WHEREAS, Council adopted the Climate Action Plan 2020 Update with the stated priority goal of adopting building code standards that are consistent throughout the region; and WHEREAS, Council now wishes to amend Chapter 27 of Title 15 of the Code to update Avon’s EEOP, originally adopted in 2015, pursuant to Avon’s partnership with the Eagle County Codes Cohort (“Cohort”); and WHEREAS, these updates to Chapter 27 of Title 15 of the Code would implement a new calculator to determine EEOP fees; and WHEREAS, Avon wishes to remain a leader in Eagle County by adopting policies that support decarbonization and encouraging sustainable and energy-efficient solutions for energy usage; WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Council desires to comply with the requirement of Section 6.5(d) of the Avon Home Rule Charter by setting a public hearing in order to provide the public an opportunity to present testimony and evidence and that approval of this Ordinance on first reading does not constitute a representation that Council, or any member of Council, has determined to take final action on this Ordinance prior to concluding the public hearing on second reading. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Council. Section 2. Exterior Energy Offset Program (“EEOP”) Amendments. Council hereby amends Chapter 27 of Title 15 of Avon Municipal Code, to read as follows, with redline/strike- out indicating words to be deleted and underline indicating words to be added: ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 2 of 8 15.27.010 Intent and Purpose. The purpose of the Exterior Energy Offset Program ("EEOP") Chapter is to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. 15.27.020 Applicability. The standards in this Chapter apply to all new residential R3 (single family, duplex, townhouse) and all new non-residential, mixed use, and/or multi-family exterior energy uses including but not limited to snowmelt, spas, and pools. The completed EEOP form must be submitted along with the subject building permit application. Mobile Home units that are approved by Colorado Department of Housing are exempt. The standards in this Chapter apply to all new residential and commercial exterior energy use, as defined in the International Energy Conservation Code, including snowmelt, spas, pools, and outdoor fire pits/fireplaces. Credits may be applied for existing and new alternative energy use systems pursuant to Chapter 15.27.050. 15.27.030 Fees and EEOP Fund Created Scope. The scope of this Chapter relates to exterior energy uses and energy production to offset exterior energy use. Compliance with this section is documented via the applicable version of the Public Domain tool “EEOP Calculation Sheet” in effect at the time of permit application, which will be submitted by the applicant with the building permit application. This tool is available at the Community Development Office and on the Building page at the Town of Avon website. Projected energy use, associated energy offset required, fees, and credits are defined within this tool. (a) EEOP considers exterior energy uses over a nominal amount as identified below. Fees are based on average British Thermal Units (BTUs) required for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy system(s) pre- exist or are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations, and field inspection are required and must be verified by the Building Official. (b) The following EEOP fees shall apply at the time of Building Permit: (1) Snowmelt over 200 square feet: $16.00 per square foot (2) Spa/hot tub over 64 square feet: $176.00 per square foot (3) Exterior pool: $136.00 per square foot For example, if 500 square feet of snowmelt was proposed on a residential property, where 200 is exempt, 300 x $16 per square foot = $4,800. 15.27.040 – Severability Provision EEOP Fund Created. ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 3 of 8 (a) EEOP Fund Created (1) Fees are collected at the time of Building Permit issuance, and are placed in the Town of Avon EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. All EEOP fees shall be calculated through the “EEOP Calculation Sheet,” and shall apply as of the time of Building Permit issuance. No refund of fee payment shall be made to an applicant for installation of renewable energy production that exceeds the on-site renewable credits required pursuant to Chapter 15.27. An administrative reduction or waiver of EEOP fees may occur when reasonable alternatives are not available for ADA access. An applicant seeking such reduction or waiver of EEOP fees shall submit a written statement justifying their request at the same time they submit their affected Building Permit application. A written request for a reduction or waiver of EEOP fees related to ADA access shall be reviewed, approved, or denied by the Town Manager or their designee in writing and including the reasoning for such approval or denial. (2) The EEOP Fund will be utilized as follows: The Town of Avon EEOP Fund will be managed by the Town Manager or their designee and such designee may be determined by Resolution of the Town Council of Avon. Expenditures of EEOP funds shall be used for the following purposes: (a) To provide energy efficiency and green house gas reduction educational materials and outreach for Town of Avon residents, businesses, employees, and building owners including, but not necessarily limited to, printed guides, efficient building educational events, a webpage with available resources, links, and information. (b) Planning, design, and implementation of renewable energy generation projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d) Funding other resources and administrative costs associated with energy efficiency, renewable energy generation and green house gas reduction programs, projects and policies. green building and environmental sustainability oriented efforts. (e) Eligible expenditures which support Community Housing projects may be prioritized in Council’s discretion.Special consideration is given to projects that positively affect occupants of local affordable housing or low income residents in Town of Avon. 15.27.040 Severability Provision EEOP Fund Created. Should any provision of the EEOP be declared by a court of competent jurisdiction in any final judgment to be invalid, unlawful or unenforceable for any reason, such offending ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 4 of 8 provision shall be deemed deleted and the remaining provisions of such Code shall remain in full force and effect. 15.27.050 Exterior Energy Use Requirements and Credits. (a) Exterior Energy Uses. Residential, Commercial, and Governmental exterior energy uses (per list below) may be installed only if the building project meets the requirements of Section 15.27.050. The completed “EEOP Calculation Sheet” must be submitted along with the subject building permit application seeking installation of such exterior energy uses. Exception: Mobile Home units approved by the Colorado Department of Housing are exempt. 1. Snowmelt (i.e.: driveways, patios, walkways, or similar surfaces). Exception: i. Snowmelt systems 200 sq ft or less. 2. Exterior pools. 3. Exterior spas. Exception: i. Exterior spas 64 sq ft or less. 4. Outdoor fireplaces. (b) Snowmelt Systems. All snowmelt systems shall be installed in accordance with the following provisions. The first 200 square feet of snowmelt are exempt from the requirements of Section 15.27.050. 1. The maximum area of snowmelt is capped at 6,000 square feet per parcel. 2. R-15 insulation shall be installed under all areas to be snowmelted. 3. Automated controls that have the following capabilities: a. Limit operation to only when moisture is present;. b. Limit operation to when the outdoor air temperature is between 20 and 40 degrees F;. c. Be configured to shut the system off when the surface temperature is above 50 degrees F;. and d. Idling shall only be permitted for commercial applications where public safety is shown to be a factor. ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 5 of 8 4. Snowmelt heating appliances such as, but not limited to, condensing boilers shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (c) Exterior Pools. All exterior pools shall be installed in accordance with the following provisions. 1. Pool covers are required for all pools, with a minimum R-value of 2;.and 2. Pool heating appliances shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (d) Exterior Spas. All exterior spas shall be installed in accordance with the following provisions. The first 64 square feet of spa are exempt from the requirements of section 15.27.50. 1. Spa covers are required for all spas, with a minimum R-value of 12. 2. Spa heating appliances shall have a minimum efficiency of 92% AFUE. Electric resistance and heat pump heaters shall be permitted. Where condensing boilers are used, the boiler supply water temperature shall be a maximum of 130 degrees F to allow for efficient boiler operation. (e) Outdoor Fire Pits. Outdoor Fire Pits shall be on a timer that does not exceed 60 minutes. (f) Credits for Exterior Energy Use. Applicants may apply for a credit to reduce the exterior energy use offset by producing on-site renewable energy, using all-electric energy efficient technologies, and/or utilizing the Avon waste water treatment plan heat recovery system. Credits shall be calculated and applied per the “EEOP Calculation Sheet'' for energy generated and systems installed onsite. Renewable energy methods listed in the calculator include: solar photovoltaic panels, solar thermal arrays, battery storage, and hydroelectric and wind power. High efficiency heating systems listed in the calculator include: ground source heat pumps (GSHP) and air source heat pumps (ASHP). Provision for alternative method calculations, including off-site renewable energy methods, is also provided, and will require specific review and approval by the Building Official. 1. Solar Photovoltaic Systems. System designer/installer shall be certified by COSEIA ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 6 of 8 (Colorado Solar Energy Industries Association) NABCEP, (North American Board of Certified Energy Practitioners), or a licensed Professional Engineer in the State of Colorado. 2. Solar Hot Water. The size of solar hot water systems is limited to 500 square feet of collector area unless otherwise approved by the Building Official. Systems larger than this limit will be considered but will require documentation showing year- round utilization of this larger system. 3. Ground Source Heat Pump. In order to use a ground source heat pump (GSHP) for on-site renewable credit, the GSHP system must supply at least 20% of the peak load for heating the building and all the exterior energy uses. Each GSHP system shall be tested and balanced and the design engineer shall certify in writing that it meets or exceeds a design coefficient of performance of 3.0 inclusive of source pump power. Design conditions for determining COP will be: 30F ground loop temperature measured at the GSHP inlet and 110F GSHP load side outlet. The ground loop system must be designed by a CGD (Certified GeoExchange Designer) certified by the Association of Energy Engineers, a Professional Engineer licensed in the State of Colorado, or an IGSHPA (International Ground Source Heat Pump Association) certified designer. The mechanical system must be installed by a certified IGSHPA contractor. 4. Battery Storage. On-site battery storage can be used as a credit only in conjunction with use of a solar photovoltaic system of any size. 5. Avon Wastewater Heat Recovery System. Credits for utilization of Avon’s Wastewater Heat Recovery System shall be determined on a case-by-case basis. 15.27.5060 Severability Provision. Should any provision of the EEOP be declared by a court of competent jurisdiction in any final judgment to be invalid, unlawful or unenforceable for any reason, such offending provision shall be deemed deleted and the remaining provisions of such Code shall remain in full force and effect. Section 3. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of Avon. Section 4. Effective Date. This Ordinance shall take effect thirty days after the date of final passage in accordance with Section 6.4 of the Avon Home Rule Charter. The updated ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 7 of 8 requirements set forth in this Ordinance shall apply to all Building Permits submitted to Avon on or after February 13, 2025. Section 5. Safety Clause. The Town Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing which may have been incurred or obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall be treated and held as remaining in force for the purpose of sustaining any and all proper actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and held as remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before any court or administrative tribunal. Section 7. Codification of Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING by the Avon Town Council on November 12, 2024, and setting such public hearing for January 14, 2025 at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. ADOPTED ON SECOND AND FINAL READING by the Avon Town Council on January 14, 2025. SIGNATURE PAGE FOLLOWS ATTACHMENT A: ORDINANCE 24-16 Ord 24-16 Amending Exterior Energy Offset- 2nd and Final Reading Page 8 of 8 BY: ATTEST: ________________________________ _________________________________________ Tamra Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk APPROVED AS TO FORM: ____________________________ Nina Williams, Town Attorney November 1, 2024 Avon Town Council 100 Mikaela Way, Avon, CO, 81620 RE: The Climate Action Collaborative Supports the adoption of updates to the Exterior Energy Oset Program and Calculator Dear Avon Town Council, On behalf of the Climate Action Collaborative, I am writing to express my strong support for the adoption of updates to the Exterior Energy Oset Program (EEOP) and associated calculator. The Climate Action Collaborative facilitates the implementation of the Climate Action Plan for Eagle County communities and is a project of Walking Mountains. The EEOP is a program adopted widely by mountain communities across Colorado, and has proven ecacy in encouraging sustainable, energy ecient solutions to address greenhouse gas emissions from outdoor energy source amenities, such as snowmelt, pools and spas, and gas fireplaces. Although the Town of Avon was an early adopter of a previous version of the EEOP, mountain communities across Colorado have been updating their EEOP programs and fee calculators in recent years based on more accurate data sources and the allowance of more oset opportunities. The Climate Action Collaborative strongly encourages the Town of Avon to adopt the updated program and calculator to be most accurate and reflective of the actual cost to oset emissions from outdoor amenity loads. The Town of Avon has committed to achieving 50% emissions reduction by 2030, and 80% emissions reduction by 2050. The Town of Avon must rely on programs like the EEOP, which discourage outdoor, energy-intensive amenity loads, in order to meet this goal. The Climate Action Collaborative supports all of the recommended updates to the EEOP calculator as presented by Town of Avon sta, namely adding credits for additional renewable energy sources, such as PV, heat pumps, and battery storage, as well as increasing the required oset of amenities to 100%. As we near our 2030 climate action goals, residents and visitors alike must understand the greenhouse gas implications of unnecessary, energy intensive amenities. Thank you in advance for your thoughtful consideration. Sincerely, Gina McCrackin Climate Action Collaborative Manager #BeBetterTogether climateactioncollaborative.org ginam@walkingmountains.org ATTACHMENT B Letter of Support TO:Avon Town Council FROM:Kim Schlaepfer, Director Lotus Engineering & Sustainability DATE:11/04/2024 SUBJECT:Support for Adoption of the Exterior Energy Offset Program Updates Dear Avon Town Council, I am writing today to express my strong support for the adoption of the update Exterior Energy Offset Program updates as presented by Avon staff. The Exterior Energy Offset Program (EEOP) is in place in mountain towns across the state (in some cases it's called REMP). The program resulted from the concern that new buildings were installing massive energy using systems to power amenities that in essence, 'heat the outdoors'. This massive new energy end use has become a problem for any community in Colorado that cares about addressing climate change. These systems use significantly more energy than a typical home and are not required to maintain or protect the health and safety of building occupants. Put simply, they are amenity energy loads that release a lot of carbon dioxide through their use. Eagle, Minturn, Eagle County, Pitkin County, Basalt, Aspen, Carbondale, Breckenridge, Telluride, Crested Butte, Summit County, Gunnison County, and San Miguel County all have EEOP programs or other regulations in place to address exterior energy use.Avon will be joining a strong coalition of other local governments tackling this very challenging issue through your adoption of the updated EEOP standards. Exterior energy uses - snowmelt, pools, spas, and outdoor gas fireplaces - are one of the most highly climate polluting systems in our valley. These systems are the lowest hanging fruit as far as climate action the town can take. These systems, as stated above, are an amenity / luxury use. They do not provide health or safety or resiliency benefits for the town or for building occupants, like energy using systems in buildings do. Natural gas, or methane, is the primary source of power for snowmelt, pools and spas, and is the only fuel used in gas fireplaces. Natural gas when it leaks, leaks methane into the atmosphere as an Lotus Engineering & Sustainability | 1627 Vine St | Denver, CO 80206 | hello@lotussustainability.com ATTACHMENT C incredibly powerful greenhouse gas, and when it's burned it releases CO2, a very well-known greenhouse gas. Gas fireplaces release this methane and CO2 directly into the atmosphere. Avon has a strong climate commitment to achieve a 50% reduction in carbon emissions by 2030. The adoption of the updated EEOP program will help address some of the lowest hanging fruit for carbon emissions in the town, setting the town on a pathway to achieving its 2030 goals. The purpose of the EEOP is to get new building owners to stop and rethink if they really need all of the amenity loads they've included in their design. Questions we want building owners and designers to ask include: ●Do you need a gas fireplace for ambiance or could it be electric? ●Do you need 15,000 sq ft of snowmelt or can you get the job done with 2,000 sq ft? ●Can you redesign your side to better use passive solar for snowmelt? ●Can you consider all-electric systems that could be offset with the onsite renewable energy required through the EEOP? The way the program is structured allows for folks who really do want these amenity loads in the building to do so, but if they do install those systems, they must offset that energy used with onsite renewable energy or pay a fee in lieu. When fees are collected for these highly polluting systems it is collected by the Town and used to further climate action across other areas in the Town, supporting energy audits and energy efficiency for local homeowners. When folks decide to offset with renewable energy instead, it helps further the Town's commitment to reducing carbon emissions 50% by 2030. The program is intentionally built with flexibility, but drives home the message that the Town is serious about the climate commitments you all have made. Other communities are realizing that EEOP is a great but small step in the right direction and have elected to go even further than Avon in regulating exterior energy use. We're already seeing incredible leadership in small mountain towns in Colorado going boldly further than Avon including: ●Steamboat just passed an ordinance that said if you put in snowmelt it is required to be powered by renewable energy (no gas allowed). ●Gunnison County banned snowmelt altogether. Lotus Engineering & Sustainability | 1627 Vine St | Denver, CO 80206 | hello@lotussustainability.com ATTACHMENT C I share these to indicate that Avon is not alone in trying to halt and eliminate carbon emissions from exterior energy systems. The updated EEOP including the following elements will allow the town to take huge strides in regulating outdoor energy use and reducing carbon emissions from the building in the Town. In addition, adding battery storage as an incentive option demonstrates Avon’s leadership in our community and support for Holy Cross Energy achieving 100% renewable energy on our local grid by 2030. ●Increasing the offset percentage to 100% offset required for all snowmelt, pools, spas, and gas fireplaces. ●Adding battery storage as an incentive to help lower EEOP fees. I applaud the council for adopting the EEOP program and enforcing it to date. Bold actions like this demonstrate Avon’s leadership in our region to advance climate action. Thank you for your time and consideration. All the best, Kim Schlaepfer Lotus Engineering & Sustainability | 1627 Vine St | Denver, CO 80206 | hello@lotussustainability.com ATTACHMENT C _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON PLANNING & ZONING COMMISSION MEETING ABSTRACT MONDAY, DECEMBER 9, 2024 PUBLIC MEETING BEGINS AT 5:30 PM PUBLIC MEETING: 5:30 PM 1. CALL TO ORDER AND ROLL CALL (CHAIRPERSON) MEETING COMMENCED AT 5:32PM. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS BRAD CHRISTIANSON, ANTHONY SEKINGER, KEVIN HYATT AND NICOLE MURAD WERE PRESENT. BRIAN SIPES WAS PRESENT VIA ZOOM, AND OLIVIA COOK WAS ABSENT. ALSO PRESENT WERE TOWN MANAGER, ERIC HEIL, COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER, AICP, PLANNING MANAGER JENA SKINNER, AICP, PLANNER II MAX MORGAN, AICP, DEVELOPMENT COORDINATOR, EMILY BLOCK. 2. APPROVAL OF AGENDA ACTION: COMMISSIONER HYATT MADE A MOTION TO APPROVE THE AGENDA. COMMISSIONER MURAD SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEMS THERE WERE NO CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION. 4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. THE SPEAKER MAY BE GIVEN ONE (1) ADDITIONAL MINUTE SUBJECT TO PLANNING AND ZONING COMMISSION APPROVAL. THERE WERE NO PUBLIC COMMENTS. 5. PUBLIC HEARINGS 5.1. CPA24001 – SUN ROAD REDEVELOPMENT PLAN (CONT’D) – JENA SKINNER, PLANNING MANAGER ACTION: COMMISSIONER SIPES MADE A MOTION TO APPROVE THE ADOPTION OF THE SUN ROAD REDEVELOPMENT PLAN AS AN EXTENSION OF THE COMPREHENSIVE PLAN, AS PRESENTED IN THE STAFF REPORT. COMMISSIONER CHRISTIANSON SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 6. CONSENT AGENDA 6.1. OCTOBER 21, 2024 PLANNING AND ZONING COMMISSION MEETING MINUTES ACTION: COMMISSIONER SEKINGER MADE A MOTION TO APPROVE THE CONSENT AGENDA. COMMISSIONER HYATT SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 5-0. 7. FUTURE MEETINGS 7.1. JANUARY 13, 2024 (NM CANNOT ATTEND, BS IS A MAYBE) 8. STAFF UPDATES 8.1. CITY MARKET GIFT CARDS 8.2. VAIL VALLEY FOUNDATION EARLY CHILDCARE CENTER – REFERRED PZC COMMENTS TO TOWN COUNCIL _______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. 9. ADJOURN THE MEETING WAS ADJOURNED AT 6:11PM THESE MEETING MINUTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT, PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN BE OBTAINED FROM THE TOWN CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST.  RESPECTFULLY, EMILY BLOCK (970)748-4088 predmond@avon.org TO: Honorable Mayor Underwood and Council members FROM: Paul Redmond, Finance Director RE: Use Tax on Construction Materials DATE: January 8, 2025 SUMMARY: On November 5, 2024, the Avon voters approved a 4% use tax on construction and/or building materials. The ballot question included an exemption of $125,000 of the total building material value from the use tax and limits the exemption value over a three-year period. The Eagle County Clerk’s office has finalized the calculations of the Use Tax on Construction Materials as part of the town’s proposed ballot question. The Eagle County election results show approval of the tax measure (1,156 votes in favor; 1,019 votes opposed). IMPLEMENTATION: Staff updated the Town’s website (www.avon.org) with information about the use tax on construction materials, including both Finance and Community Development webpages. Team members from both Finance and Community Development departments plan to hold a meeting in late winter or early spring to discuss the use tax implementation with contractors. Historically, a majority of the building permits are issued in April of each year. Staff plan to inform them about the filing process as well as listen to any questions from the contractors and verify they are able to find the appropriate information on the website including the forms and exemption rate. The Town wants to make sure the filing of use tax is a simple transition for the contractors. The Town’s use tax will be collected when the building permit is issued. A contractor who is planning to build a single-family home or duplex may defer the payment of the use tax until the completion of construction, at which time payment in full shall become a condition of issuing a Certification of Occupancy. The initial use tax form has been set up on our SmartGov software. Upon payment of the use tax the contractor will be issued a Certificate of Use Tax Paid (Attachment A). After the completion of a project the contractor will be asked to file a Final Project Cost Reconciliation form (Attachment B). This form will reconcile the final construction cost with the tax paid. This will allow the contractor to receive a refund if the final materials cost is less than what was initially paid. Staff will continue to accept feedback from contractors regarding different ways to communicate the changes to the tax code. ATTACHMENTS: Attachment A: Certificate of Use Tax Paid Attachment B: Final Project Cost Reconciliation form Thank you, Paul Community Development Department 100 Mikaela Way Avon, Colorado 81620 CERTIFICATE OF USE TAX PAID This document is certification of Use Tax Paid to the Town of Avon for building construction or use for the following: Project Valuation:220000.00 Construction Use Tax Paid: Project Description:Addition / Remodel Permit Contractor Name:Velocity Constructors, Inc Contractor Address:2107 W. College Ave Permit Number(s):RE23043 Issued Date:08/14/2024 NOTICE TO CONTRACTOR: The amount of use tax paid is based on an estimated project valuation and does not necessarily represent the correct amount owed. Should your project valuation and materials costs increase during the course of the project, you must file additional use taxes due to the Town of Avon. A Project Cost Reconciliation must be completed and returned within 90 days of date of issuance of a certificate of occupancy. Any additional use tax must also be paid at such time. Pursuant to Town of Avon code 3.09.130 you must maintain suitable records necessary to determine the amount of total use tax liability for a period of 3 years after the date of issuance of a certificate of occupancy. All projects are subject to audit by the Town of Avon within three years of the certificate of occupancy. NOTICE TO VENDOR: Vendors are responsible for collecting only County & State Sales tax. When Use Tax is paid, materials are generally exempt from local sales tax, as provided for in the Colorado Revised Statutes, Title 29. Colorado state statute prohibits local jurisdictions from collecting tax on materials for which a legally imposed tax has already been collected by another city or town. Chief Building Official ATTACHMENT A 5) State: 6) Zip: Signature Date Printed Name Title Phone Number Final Project Cost Reconciliation Use Tax Return / Claim for Refund Please Type or Print Clearly Town of Avon Finance Department 1) Legal Name of Business or Individual Name (Last, First): 2) Trade Name of Business (if any):7) Account No. (if applicable): 3) Mailing Address:8) Building Permit No.: 4) City:9) Final Inspection Date: 10) Project Street Address: 11) Brief description of work performed: Computation of Use Tax Due 12)Enter 50% the total cost of construction materials used on the project. Include costs of materials used by all subcontractors. 13)Enter the total cost of materials included in line 12 that were either 1) purchased in the Town of Avon and sales tax was collected by the seller or 2) purchased prior to January 1, 2025. If line 16 equals line 15, no additional use tax is due. Sign and submit the report without payment. (Include a Job Cost Report as documentation of your material costs) 17)If line 16 is greater than line 15, enter the difference. This is your overpayment amount. 18)If line 16 is less than line 15, enter the difference. This is the additional use tax due. (Include copies of all invoices as documentation for your deduction) 14)Total materials subject to use tax. Subtract line 13 from line 12. 15)Total Use Tax. Multiply line 15 by 4.0% (.04). 16)Enter the use tax collected when the building permit was obtained. 19)Penalty Due (10% of line 18, minimum $15): 20)Interest Due (1.5% of line 18 per month): 21)TOTAL DUE (total of lines 18 through 20): Taxpayer Signature Under penalties of perjury, I declare that I have examined this Final Project Cost Reconciliation Return and it is true and correct to the best of my knowledge & belief. DUE DATE FOR RETURN: The additional use tax due computed on line 18 must be reported and paid within 15 days of the date of the Final Inspection (line 9). Amounts paid after this grace period are subject to penalty and interest from the date of the Final Inspection. ATTACHMENT B Instructions for Final Project Cost Reconciliation Return General Instructions Purpose of Form This form is used by taxpayers to calculate the actual use tax due from construction projects requiring Town building permits and reconcile such tax with the estimated prepayment remitted when the permit was obtained. Any underpayment must be remitted with this report within ninety (90) days of the date of a Final Inspection. This report will also serve as a Claim for Refund in the case of an overpayment. File a separate return for each project. Reminders Primary contractor is liable for use tax. The person who is responsible for obtaining a Town building permit shall remit use tax on construction materials used on that project. This includes all materials, including materials used by subcontractors, purchased from sources inside or outside the Town. Setoff of other taxes prohibited. Contractors must present a copy of the Town payment certificate when purchasing materials to avoid payment of municipal sales or use taxes. Contractors may not take credit against the Town of Avon use taxes for taxes paid to other jurisdictions. Supporting documentation required for refund claim. Contractors claiming an overpayment of use tax must submit with this report a copy of the Town building permit and a job cost report, along with any other documentation requested. If some work on the project was performed by subcontractors, project cost reports declaring their materials costs must also be submitted. Report does not preclude audit. Projects may be selected for further examination by the Accounts Receivable Department. If this project is selected, you will be contacted by an auditor to schedule a time to review additional documentation. Town Code requires that records be preserved for at least three years after the final Certificate of Occupancy is issued. Specific Instructions Lines 1 thru 6 – Taxpayer Information. Print the legal name, the trade or other name the taxpayer is known as, and the mailing address of the organization. For reports by natural persons, print the last name followed by the first name on line 1 and do not complete line 2. Line 7 – Account Number. If the taxpayer is licensed with the Town, list the Town of Avon taxpayer account number. Line 8 – Building Permit Number. List the Town of Avon building permit number. Line 9 – Final Inspection Date. List the date that the Final Inspection was completed for the project. Line 10 – Project Street Address. List the street address of the project. Line 11 – Brief Description of Work Performed. Give a brief account of the work performed. Details may include the tenant’s or property owner’s name, subcontractors, etc. Line 12 – Materials Cost. Enter the purchase price paid for all construction materials used in the project. Include all materials regardless of when they were purchased, whether they were purchased from sources inside or outside the Town, purchased by the contractor or the property owner, or used by the contractor, subcontractor, or other person performing work on the project. It is required to file a job cost report outlining the total value of the project, including labor and material costs. Line 13 – Deduction. Enter the purchase price paid for all construction materials included in line 12 on which Town of Avon sales tax was collected by the seller. Line 14 – Materials Subject to Use Tax. Subtract lines 13 from line 12. This is the total cost of materials subject to use tax. Line 15 – Total Use Tax. Compute the total use tax on the project by multiplying the amount on line 14 by 4.0% (the Town of Avon use tax rate). Line 16 – Pre-payment Amount. Enter the amount of use tax paid when the building permit was obtained. Line 17 – Overpayment Amount. If the amount on line 16 is greater than the amount on line 15, subtract line 15 from line 16 and enter the difference on this line 17. Do not complete the remaining lines except for the signature area. Attach the required supporting documentation and submit the report without any payment. Line 18 – Underpayment Amount. If the amount on line 16 is less than the amount on line 15, subtract the amount on line 16 from line 15 and enter the difference on this line 18. This is the additional amount of use tax due on this project. Line 19 – Late Filing Penalty. If this report is being filed more than ninety (90) days after the Final Inspection date (the date listed on line 9), and additional use tax is due, a late filing penalty must be added. Multiply the amount in line 18 by 10% and enter the greater of this amount or $15. Line 20 – Interest. If this report is being filed late (see instructions for line 19) and additional tax is due, interest must be added. Interest accrues only in whole-month increments from the date of the Final Inspection. Line 21 – Total Due. Add the amounts on lines 18, 19, and 20 together. This is the total amount due. Make the payment payable to the Town of Avon and remit it along with this signed report to: Town of Avon PO Box 975 Avon, CO 81620 or email to predmond@avon.org Signature – After reviewing the form for accuracy, sign and date the form. Print your name and title below your signature. 970.748.4091 pliermann@avon.org TO: Honorable Mayor Underwood and Council members FROM: Patti Liermann, Housing Planner RE: Community Housing Programs Update DATE: January 14, 2025 SUMMARY: This report provides a 2024 Year End update on each of the available buy-down programs and the overall deed restricted inventory for our Community Housing programs. No Council direction is being sought and this report is for informational purposes. BACKGROUND: Price Capped Deed Restricted inventory began in 1991 with Wildwood Townhomes and steadily increased throughout the late 1990’s and early 2000’s with Grandview, Lodge at Brookside, Chapel Square, and Sheraton Mt Vista. Resident Occupied units were added starting in 2012 through Community Housing inclusionary zoning at Gandorf Townhomes, Riverfront, Frontgate, and McGrady Acres (now known as Kestrel). Buy-down programs were introduced in 2020 to help local residents achieve homeownership by providing a monetary contribution towards their purchase in exchange for recording a deed restriction on the property, permanently preserving that home for a member of the local workforce in the future. Mi Casa Avon provides a payment of up to 12% of the buyer’s purchase price in exchange for a Resident Occupied deed restriction in the Town of Avon. The Good Deeds Program offers both a Resident Occupied and Price Capped deed restriction. In May 2024, Council approved a partnership with ECHDA to contribute equal funds towards a price capped Good Deeds purchase in both Avon and EagleVail, providing a buyer with a 30% payment towards their home purchase. This program is pending approval by the Board of County Commissioners and is expected to launch in early 2025. Funds will come from the existing Mi Casa Avon program. The Employee Home Ownership Program (“EHOP”) offers Town of Avon employees a 30% payment in exchange for recording the EHOP Price Capped deed restriction and is available in both Avon and EagleVail. This program is offered only to Town employees. Community Housing Program Update 1/3/2025 Page 2 of 6 REVIEW OF PROGRAM PERFORMANCE: RESIDENT OCCUPIED AND PRICE CAPPED RESALE ACTIVITY (excludes Buy-Down inventory) 2024 Resale Leave of Absence Resident Occupied Units 0 0 Price Capped Units 2 0 MI CASA AVON Annual Funding and Total Contribution by Year: The Annual Budget is $1,874,558. There has been 1 closing by the close of Quarter 4 and 8 total closings by YE 2024. Funds remaining to date: $1,210,338. Rollover Funds 2023 $ 1,274,558 Total Funds 2024 $ 600,000 Total Funds 2024 $ 1,874,558 100% Funds Awarded 2024 $ 664,220 35% Funds pending transaction 2024 $ - 0.0% Funds Remaining $ 1,210,338 64.6% Newly requested funds $ - 0.0% Total Funds Remaining $ 1,210,338 64.6% Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2020 8 $ 650,000 $ 464,760 $ 58,095 $ 493,500 2021 13 $ 900,000 $ 847,222 $ 65,171 $ 547,142 2022 16 $1,200,000 $1,164,260 $ 72,766 $ 615,344 2023 3 $1,500,000 $ 199,200 $ 66,400 $ 563,333 2024 8 $1,874,558 $ 664,220 $ 83,028 $ 695,938 Total 48 $3,339,662 $ 69,576 $ 586,747 Community Housing Program Update 1/3/2025 Page 3 of 6 Mi Casa Avon Program Performance by Unit Type and Bedroom Count: Unit Type # Bedroom Count # Condo 36 Studio 1 Townhome 11 1 Bedroom 5 Duplex 1 2 Bedroom 32 Single Family Home 0 3 Bedroom 9 Other 0 4 Bedroom + 1 Total 48 Total Bedrooms 101 Mi Casa Avon Resales, Listings, Rentals, and Leave of Absence Tracking: 2021 2022 2023 2024 Resales 0 1 1 1 Listings 0 0 2 0 Rentals 0 0 1 (Leave of Absence) 1 Leave of Absence 0 1 1 0 Financial Considerations: The initial funds of $650,000 were approved by Town Council in 2020 from the Avon Community Housing Fund. In 2021, Council approved $900,000 to continue the program. In 2022, Council approved funding in the amount of $1,200,000 which included a rollover balance from 2021 in the amount of $238,018. Total funds for 2023 were $1,583,558 including $378,158 in rollover funds from 2022. 2023 ended with three units and $199,200 in contributions spent. Town Council approved rollover funds of $1,274,558 plus an additional $600,000 for the 2024 Budget. Staff anticipates increased program participation with the ECHDA partnership, estimated to commence in late 2024. 2020 2021 2022 2023 2024 Unit Count 8 13 16 3 8 Total Contribuion $464,760 $847,222 $1,164,260 $199,200 $664,220 Average Contribution $58,095 $65,171 $72,766 $66,400 $83,028 $464,760 $847,222 $1,164,260 $199,200 $664,220 $58,095 $65,171 $72,766 $66,400 $83,028 0 200000 400000 600000 800000 1000000 1200000 1400000 Mi Casa Avon (Resident Occupied) Total Contribuion Average Contribution 8 13 16 3 8 Community Housing Program Update 1/3/2025 Page 4 of 6 EMPLOYEE HOME OWNERSHIP PROGRAM (“EHOP”) Annual Funding and Total Contribution by Year: The Annual Budget is $750,000. There has been 1 closing of a 4 bedroom Townhome in Wildridge as of Year End 2024. Funds remaining to date: $500,000. Total Funds 2024 $ 750,000 Total Funds 2024 $ 750,000 100% Funds Awarded 2024 $ 250,000 33% Funds pending transaction 2024 $ - 0.0% Funds Remaining $ 500,000 66.7% Newly requested funds $ - 0.0% Total Funds Remaining $ 500,000 66.7% Program Performance by Unit Type and Bedroom Count: Unit Type # Bedroom Count # Condo 0 Studio 0 Townhome 1 1 Bedroom 0 Duplex 0 2 Bedroom 0 Single Family Home 0 3 Bedroom 0 Other 0 4 Bedroom + 1 Total 1 Total Bedrooms 4 FINANCIAL CONSIDERATIONS: The initial funds of $750,000 were approved by Town Council in 2024 from the RETT fund. Unit Count Available Contribution Contribution Spent Average Contribution Average Sales Price 2024 1 $750,000 $ 250,000 $ 250,000 $ 849,000 Total 1 $ 250,000 $ 250,000 $ 849,000 Community Housing Program Update 1/3/2025 Page 5 of 6 Mi Casa Avon Inventory NEIGHBORHOOD / SUBDIVISION Unit Type Square Ft Bedrooms Contract Price Price requested %$/Sq Ft 1 METCALF / BARRANCAS Condo 935 2 399,000$ 47,880$ 12.0%$427 2 WILDRIDGE Duplex 1987 4 645,000$ 75,000$ 11.6%$325 3 WILDRIDGE / SADDLERIDGE AT AVON Townhouse 2027 3 630,000$ 75,000$ 11.9%$311 4 NOTTINGHAM / BRISTOL PINES Townhouse 1337 3 480,000$ 57,600$ 12.0%$359 5 NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 288,000$ 34,560$ 12.0%$522 6 HURD / AVON CROSSING Condo 840 2 431,000$ 51,720$ 12.0%$513 7 WILDRIDGE / COYOTE CREEK TOWNHOMES Townhouse 2063 3 675,000$ 75,000$ 11.1%$327 8 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 400,000$ 48,000$ 12.0%$521 9 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 430,000$ 51,600$ 12.0%$560 10 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 370,000$ 44,400$ 12.0%$482 11 WILDRIDGE / ELK RUN TOWNHOMES Townhome 1770 3 695,000$ 83,400$ 12.0%$393 12 ADJ. TOWN CORE / GREENBRIER Condo 1019 2 449,000$ 53,880$ 12.0%$441 13 METCALF / BARRANCAS Condo 935 2 498,000$ 59,760$ 12.0%$533 14 NOTTINGHAM / BALAS TOWNHOUSE Condo 1647 2 645,000$ 77,400$ 12.0%$392 15 NOTTINGHAM / NIGHTSTAR Townhome 1228 2 744,000$ 88,560$ 12.0%$611 16 WILDWOOD / 1066 WILDWOOD TOWNHOMES Townhome 806 1 515,000$ 61,800$ 12.0%$639 17 WILDRIDGE / MOUNTAIN VIEW TOWNHOMES Townhome 1176 3 616,100$ 73,932$ 12.0%$524 18 WILDWOOD / WILDCAT RIDGE TOWNHOMES Townhome 2025 3 880,000$ 100,000$ 11.4%$435 19 METCALF / BARRANCAS Condo 935 2 480,000$ 57,600$ 12.0%$548 20 WEST BEAVER CREEK BLVD / SUNRIDGE Condo 768 2 420,750$ 50,490$ 12.0%$513 21 NOTTINGHAM LAKE / BEAVER BENCH Studio 464 0 370,000$ 44,400$ 12.0%$797 22 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 500,000$ 60,000$ 12.0%$651 23 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 540,000$ 64,800$ 12.0%$703 24 WEST BEAVER CREEK BLVD / LIFTVIEW Condo 768 2 522,000$ 62,640$ 12.0%$680 25 NOTTINGHAM / SHERWOOD MEADOWS Condo 552 1 390,000$ 46,800$ 12.0%$707 26 WILDRIDGE / ORCHARD Townhouse 1468 3 995,000$ -$ 0.0%$647 27 METCALF / BARRANCAS Condo 925 2 520,000$ 62,400$ 12.0%$562 28 METCALF / BARRANCAS Condo 935 2 610,000$ 73,200$ 12.0%$651 29 WEST BEAVER CREEK / LIFTVIEW Condo 768 2 600,000$ 72,000$ 12.0%$781 30 METCALF / BARRANCAS Condo 935 2 625,000$ 75,000$ 12.0%$669 31 WILDRIDGE / SUNCREST Townhome 1824 3 750,000$ 90,000$ 12.0%$411 32 HURD / AVON CROSSING Condo 866 2 700,000$ 84,000$ 12.0%$808 33 WILDRIDGE / DRAW SPUR TOWNHOMES Townhome 1380 3 860,000$ 100,000$ 11.6%$623 34 NOTTINGHAM / NIGHTSTAR Condo 1228 2 730,000$ 87,600$ 12.0%$595 35 WEST BEAVER CREEK / BENCHMARK Condo 503 1 363,500$ 43,620$ 12.0%$723 36 WEST BEAVER CREEK / SUNRIDGE Condo 780 2 615,000$ 73,800$ 12.0%$789 37 METCALF / BARRANCAS Condo 935 2 570,000$ 68,400$ 12.0%$610 38 NOTTINGHAM / SONNEN HALDE Condo 915 2 430,000$ 48,000$ 11.2%$470 39 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 575,000$ 69,000$ 12.0%$749 40 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 685,000$ 82,200$ 12.0%$892 41 WEST BEAVER CREEK / BRIDGEWATER TERR Condo 853 2 850,000$ 100,000$ 11.8%$996 42 ADJ. TOWN CORE / GREENBRIER Condo 861 2 630,000$ 75,600$ 12.0%$732 43 METCALF / BARRANCAS Condo 953 2 685,000$ 82,200$ 12.0%$719 44 NOTTINGHAM / SHERWOOD MEADOWS Condo 1056 2 849,000$ 100,000$ 11.8%$803 45 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 699,000$ 83,880$ 12.0%$910 46 METCALF / BARRANCAS Condo 935 2 695,000$ 83,400$ 12.0%$743 47 NOTTINGHAM / BALAS TOWNHOUSE Condo 764 1 544,500$ 65,340$ 12.0%$712 48 WEST BEAVER CREEK / SUNRIDGE Condo 768 2 615,000$ 73,800$ 12.0%$801 AVERAGES 2020 - Present 1062 2 587,684$ 67,493$ 11.6%$583 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 Community Housing Program Update 1/3/2025 Page 6 of 6 EHOP Avon and EagleVail Inventory Thank you, Patti Liermann NEIGHBORHOOD / SUBDIVISION Unit Type Square Ft Bedrooms Contract Price Price requested %$/Sq Ft 1 WILDRIDGE Townhome 1709 4 849,000$ 250,000$ 29.4%$497 AVERAGES 2024 - Present 1709 4 849,000$ 250,000$ 29.4%$497 20 2 4 SUMMARY: This report provides an update for all Sustainability and Climate Action initiatives in the Town of Avon in 2024. No action is required by Council. BACKGROUND: Following the highly productive implementation of Town of Avon’s Climate Action & Sustainability programs in 2023, the Town continued into 2024 with 6 Sustainability Goals, 15 Sustainability Projects and 10 ongoing Sustainability Duties. The progress of these programs has been reported bi- monthly in the table below as appropriate with final updates for the year in November & December 2024 reflected below. It is important to acknowledge that the progress we have made is the result of the collaborative efforts of many TOA staff. SUSTAINABILITY UPDATES: Official Sustainability Department Goals 2024 Official Goals What this goal accomplishes Progress November to December 2024 1. Avon Residential Composting Research Develop options with identified costs for a community wide composting program, or initial pilot project, to be implemented in 2024. • The progress is the same as the Sept-Oct 2024 report. Staff still plan to bring a residential composting work session to Council in early 2025. If a pilot program goes well, Staff plans to apply to the US EPA SWIFR grant at the end of 2025 to support the growth of a composting program in Avon, which could include both residential and commercial practices. 2. GHG Inventory Add-on: Avon Net Zero Forecasting Utilize the 2019 and 2022 GHG inventory data to create a comprehensive net- zero forecast. • The County net zero modeling and Avon’s own Wedge Analysis were completed in December 2024. Staff are working on combining the two reports, as well as other net zero climate action planning documents, for internal review. The final report is expected to be presented to Council in early 2025. 3. Climate Action Investment Matrix Assist with understanding return on investment and identify priority areas for Climate Action programs. • The 2024 progress consisted of modeling Avon’s own climate program cost analysis after Ann Arbor and Aspen’s approaches , as well as working on Goal #2 so we have a comprehensive and solid list of climate goals towards net zero. In 2025, the Climate Action Investment Matrix will continue based on the net zero modeling work completed in December 2024. 970-748-4083 clin@avon.org TO: FROM: RE: DATE: Honorable Mayor Underwood and Council members Charlotte Lin, Sustainability Manager Year-End Sustainability Updates (2024) December 31, 2024 Page 2 of 6 4. Promote Weatherization and Electrification Program for the Aspens Leverage and promote Eagle County and NWCCOG’s existing weatherization and electrification program to the Aspen community. • Major 2024 updates of this program were provided in the July- August report. For the rest of 2024, the program will focus on finishing the energy assessments and upgrades already planned for the year. • Planning for 2025 began in October 2024. See more details in Goal #6 below. 5. Recycling Center Upgrade Collaborate with Avon Public Works Department and Eagle County to elevate the Avon Recycling Center, enhancing safety and user experience. • The necessary renovation for the recycling center was completed in December, making the center ready to receive and install the Foam Cycle densifier. However, a state electrical inspection became required for the Styrofoam densifier, leading to an adjustment of the RREO funding plan and additional delay in scheduling for inspection. The Foam Cycle equipment is now expected to be delivered and installed in January, with the inspection planned for February. • Staff are planning a standard operating procedure, operation training, a ribbon-cutting ceremony, programming, and marketing to launch the new Styrofoam recycling program in Spring 2025. 6. Research New Energy Rebates: EVs, EVSE and Battery Storage Research and prepare for the additions new energy rebates to incentivize clean transportation and resilient energy storage solutions. • In October, Staff met with Energy Smart Colorado to begin planning for 2025. The 2025 program will include battery and public-facing EV chargers. The Town is also working with Energy Smart to sponsor energy auditor training to increase the workforce to overcome the bottleneck observed in the program implementation. This workforce development will also contribute to the continued implementation of Goal #4 above. • Staff are working with Energy Smart Colorado to present the 2025 plan to Council in early 2025. Other Sustainability Projects & Ongoing Duties Sustainability Projects & Ongoing Duties What this program accomplishes Progress September to October 2024 Waste Reduction Monitoring Restaurant Polystyrene Ban Assist restaurants to transition out of polystyrene food containers per the requirement of Ordinance 21-05. • Since the monitoring and engagement progress made in August, Staff have continued to monitor Styrofoam food container usage in Avon restaurants. One case of non-compliance was observed in December and communication is in progress to address the issue. Page 3 of 6 Recycling Ordinance: Ongoing Support Continue supporting the Avon community to implement Ordinance 22-13 since it went into effect in November 2023. • A separate report on the 1-year update of the Recycling Ordinance was provided to Council on November 19. • The annual Pumpkin Composting program ran from November 1 to December 5 in 2024. The dumpster was placed at 1 Lake Street, Nottingham Park this year due to the Recycling Center renovation. Street signs were produced to help guide residents to the new location. Overall, we ended up collecting about 8 cubic yards of pumpkins. Recycling Ordinance: Waste Diversion Data Collection Collect waste diversion data from all of our haulers per the requirement of Ordinance 22-13. • Staff has made progress in collecting Q3 data from all 3 waste haulers, as well as Q1-2 data from the compost hauler. The most recent waste data was shared in the November 19 Recycling Ordinance Update report. Q4 data will be collected within January and shared in the next report. Zero Waste at all Town Events Implement high standards of waste management at all Town events across departments. • Staff are updating the Town’s external zero-waste vendor policy for internal application to ensure that all events, including both public and internal events such as staff parties, are consistent with our zero-waste guidelines. The new internal guideline will be shared with Town staff during the week of January 22. Energy Efficiency & Electrification Building Net Zero Action Plan Cohort 2024 Achieve the Climate Action Plan priority action “adopting net zero or all-electric construction code for new buildings” through a regional collaboration. • The cohort has finished the Building Net Zero Action Plan. The first draft has been shared with Staff for review. Staff are also planning with Lotus and the CAC, along with the Town’s Building and Sustainability staff to present this plan to the Council in 2025. Energy Benchmarking of Municipal Buildings (Note: this is an official Public Works Goal with Sustainability as support) Understand Building Benchmarking programs & establish Town of Avon’s own program. • Public Works has decided not to pursue the THG Energy software at the moment. Sustainability will re-evaluate energy benchmarking closely and evaluate potential directions in 2025. Net Zero Building Expo (Note: this is an official Community Development Goal with Sustainability as support) Share expertise on Net Zero development with the Eagle County community. • The next Net Zero Building Expo is scheduled for April 18, 2025. • Speakers have been confirmed in December. • Marketing has stated and the first notice is going out in the January newsletter. Page 4 of 6 Transportation Regional Car Share Program Establish a regional carshare program to reduce vehicle GHG emissions and parking spaces. • Vail has finished their focus group study and will bring the results to Council on January 7. They expect Council support to move the program forward. • Avon’s 2024 Community Survey did not result in high support for a car share program in Avon (43% probably will not use it; 30% definitely will not use it; 43% will rarely use it if the service is available). Staff will continue learning about this program, its suitability for Avon, and a potential collaboration with Vail to make further program recommendations Vehicle Idling Prevention Education Promote awareness and support to minimize vehicle idling • Staff worked on a design for a metal, outdoor sign on anti-idling for Avon businesses to use in their parking lots. This is meant to be a pilot program to engage businesses and promote anti-idling. More progress and insights will be reported in the next Sustainability report. • Social media posts will be made on this subject in the winter months. Employee Carpool Program Incentivize and encourage sustainable transportation options for Town employees • The reimbursement rate was increased to $0.67/mile in 2024 (and $0.70/mile in 2025). • Sustainability continues to track and approve reimbursements for participating employees. • Within 2024, a total of six carpooling teams avoided 26,599.4 miles altogether and applied for a reimbursement of $10,449.68 dollars. The avoided mileage is equivalent to the greenhouse gas emissions savings of 10.37 metric tons of CO2e. An infographic of the GHG savings equivalence is included in Attachment A. Water Conservation Monitoring Water Projects in other Departments and Region Stay informed about water projects and where Sustainability can assist • The CAC went through a re-prioritization of the work plan. The water working group is now combined with Natural Climate Solutions as a “Resiliency” group. may shift to focus on the GHG reduction potential of the water-energy nexus. • Beyond Lawn, the water-saving turf removal program reported great success in its first year. The program conducted 67 evaluations in the first year when initially expected to do 60 over 3 years. The premise of Beyond Lawn is to replace water-sucking turf grass and faulty irrigation systems with landscaping that matches the native vegetation in Eagle County. Climate Action Planning County-wide Net Zero Modeling & Climate Action Plan Update Update the Eagle County Climate Action Plan’s strategies to reflect the goal of net zero by 2050. • Same updates as in Goal #2. GHG Inventory Add-on: Avon Net Zero Forecasting above. Page 5 of 6 Education & Communication Sustainability Education & Marketing Increase awareness, support and implementation of Sustainability programs and policies • A visitor-focused sustainability campaign has been planned for 2025 official goals, aiming to promote all of our sustainability and climate efforts to Avon visitors. • Staff have been planning a 2025 year-round marketing campaign, involving social media, radio, physical posters, TV interviews, and other creative marketing strategies for a comprehensive list of sustainability topics. Graphic design for this marketing campaign has started in December and will continue into 2025. Sustainability Grants Continue Managing a Grants Program for Sustainability and Climate Programs Establish a consistent and comprehensive grants program to advance climate action across departments. • The RREO (Recycling Resources Economic Opportunity) Program for a Styrofoam densifier unit officially kicked off in July. Funding usage is ongoing according to the progress reported in Goal #5. • Avon is awarded 40-hour consulting by NREL through the Department of Energy Waste-to-Energy Technical Assistance program. The consulting is to help Avon design a biochar pilot program. This consulting has begun and the final deliverable is expected in February 2025. Staff will continue working on this as an official Sustainability goal for 2025. • Staff applied for the DOLA Climate Resilience Challenge to support the Photovoltaic + Battery system at the Swift Gulch campus, which will also serve as a resilience hub. • Staff is working on the Tourism Management Grant by the Colorado Office of Economic Development and International Trade (COEDIT) to support the sustainability marketing program. This is due January 28. Thank you, Charlotte Attachment A This infographic shows the equivalence of GHG savings of10.37 metrics tons from the 2024 carpool reimbursement program. 970-390-2014 Page 1 of 4 ewilson@avon.org TO: Honorable Mayor Underwood and Council Members FROM: Eva Wilson, Public Works Director RE: Year-End Update - 2024 Capital Improvements Projects DATE: January 7, 2025 SUMMARY: This report provides Council with an update on the status of the 2024 Capital Improvements Projects (“CIP”) Program. There were 78 projects/contributions in the 2024 CIP Program totaling approximately $40.13M. Twenty-six (26) projects were completed. Fourteen (14) Projects are still in construction, and eight (8) projects are in Design. Thirty (30) projects were deferred. CIP Projects are managed by the Engineering, Facilities, Mobility, Fleet, and Operations Staff. Communications and Technology projects are managed by the IT staff. BACKGROUND: CIP is primarily funded with the 2% real estate transfer tax (RETT). Avon attempts to avoid disruptive construction in the Town Core between Memorial Day to Labor Day. The cost of capital improvement projects is most effectively reduced with thorough planning and design prior to bidding for construction. Due to the construction season cycles and the high demand for construction work, an effective process to manage costs requires planning and design in the first year for a new project and then soliciting projects between Oct to Jan for construction the following year. CIP PROJECT SUMMARY: 2024 CIP By The Numbers: • 78 CIP Projects/Contributions ($40,130,000*) o 26 Completed ($4,406,000) (two are contributions) o 14 Projects in Construction ($13,078,000) o 8 Projects in Design ($10,645,000) o 30 Projects deferred ($12,000,000) • 12 Projects funded with Grants ($9,950,000)(Grant Funds Award – $5,261,905) * Budgeted Amount and Actual Amount If Known ** Team Effort: Engineering (1/2 staffed), Facilities, Mobility, Fleet and Operations *** In 2024, Public Works Staff managed 48 projects valued at $28,129,000 970-390-2014 Page 2 of 4 ewilson@avon.org 2024 Completed Projects: 970-390-2014 Page 3 of 4 ewilson@avon.org 2024 Projects In-Construction: 2024 Projects In-Design: 970-390-2014 Page 4 of 4 ewilson@avon.org 2024 Deferred Projects: Thank you, Eva Attachment: 2024 CIP Projects Slide deck 2024 Capital Improvements Project Year-End Update Eva Wilson, Public Works Director Capital Improvements Project Year-End Update January 14, 2014 2024 CIP By The Numbers: -78 CIP Projects/Contributions ($40,130,000) -26 Completed ($4,406,000) (two are contributions) -14 Projects in Construction ($13,078,000) -8 Projects in Design ($10,645,000) -30 Projects deferred ($12,000,000) -12 Projects funded with Grants ($9,950,000)(Grant Funds Awarded: $5,261,905) -Team Effort: Engineering (1/2 staffed), Facilities, Mobility, Fleet and Operations * Budgeted Amount and Actual Amount If Known Capital Improvements Project Year-End Update January 14, 2014 2024 Completed Projects Capital Improvements Project Year-End Update January 14, 2014 2024 Projects In-Construction Capital Improvements Project Year-End Update January 14, 2014 2024 Projects In-Design Capital Improvements Project Year-End Update January 14, 2014 2024 Deferred Projects Capital Improvements Project Year-End Update January 14, 2014 2024 Completed Projects Capital Improvements Project Year-End Update January 14, 2014 Scope: Rebuild recreation trail, add new recreation trail connection Red: Full replacement, 8’ wide trail path, light bollards, and landscaping Green: Construct new connector trail, 8’ wide trail path, light bollards, and landscaping Project Status: •Completed •Budget: $866,000 •Actuals: $810,332 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain recreational trail Scope: •Repair tree damaged asphalt trail •Overlay trail Budget: $205,000 Actuals: $62,273 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain recreational trail Scope: •Repair tree damaged asphalt trail •Overlay trail Budget: $325,000 Actuals: $324,801 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Scope: Debris Flow/Flooding Mitigation -Basin 4 improvements •Reshape Sedimentation Pond •Reshape Flow Channel •Install In-channel Weirs •Install Erosion Control Flexamats Budget: $400K Actuals: $389,677 Project Status: •Completed Capital Improvements Project Year-End Update January 14, 2014 Scope: Mill and Overlay Swift Gulch Road Budget: $800,000 Actuals: $659,796 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Scope: Enhance June Creek Trail to provide access for Emergency Responders and a 2nd egress. Budget: $352,325 Actuals: $348,404 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Scope: Chargers will support PD electric vehicles. Project will install two (2) level 2 EV Charger (serving 4 vehicles) Budget: $100,000 Actuals: $89,607 Project Status: Substantially Completed. EV Charger defective. Waiting on new EV Charger Capital Improvements Project Year-End Update January 14, 2014 Scope: Repair and Repaint Railing in the Village at Avon Budget: $35,000 Actuals: $33,974 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain Town Asset and ensure road safety Scope: Remove a roadway safety hazard by lowering manhole Budget: $45,000 Actuals: $45,525 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Scope: Install standardized monument signs for all Town parks Monument signs for the following Town parks 1.O’Neal Spur Park 2.Saddleridge Park 3.Eaglebend Park 4.Recreation Center Budget: $75,000 Actuals: $68,502 + Eaglebend Sign Status: All signs installed except Eaglebend Park (to be installed during park construction) Capital Improvements Project Year-End Update January 14, 2014 Purpose: Upgrade ARTF and Town Hall Access System Scope: Update cameras and door controllers. Access Readers. Device License for Camera Station v5. Interconnects, Hardware, and Mounting Equipment. Ethernet Surge Protection. Network switches. Budget: $82,650 Actuals: $82,650 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Expand Office Space to accommodate 3 IT staff Scope: Project will be partially completed in-house by Facilities Staff •Reposition Wall Panels •Replace old furniture •Add electrical outlets/cables Budget: $30,000 (estimate) Actuals: $16,621 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain Town Infrastructure Scope: Test and design HVAC replacement system for Fleet Maintenance Bldg. Budget: $25,000 Actuals: $25,000 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Repaired roof leaks at ARTF Scope: 2022 Replaced 1,800SF roof panels and repaired roof slope Transition. Added sealant, transition trims, and ridge caps. Leaked again in winter 2023/2024 Budget: $140,000 Actuals: $76,702 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Repair HVAC in the Fleet Maintenance Building Scope: Replace HVAC Compressor Budget: $40,000 Actuals: $33,808 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Modular Bldg. was demolished for the PW Garage. Relocate the Facilities Division to Bus Barn. Scope: Convert the Sign shop to house to Offices. Purchased Office Furniture for Facilities and Operations Budget: $50,000 Actuals: $57,800 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Support Sustainability Goals and Operational Efficiency Scope: Replace existing lighting with LEDs Budget: $100,000 (Estimate) Actuals: $96,000 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Provide security surveillance Scope: Install 8 additional cameras at Rec Center Budget: $25,000 Actuals: $22,901 Project Status: Substantially Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Improve Recreation Center Lobby Function, Expand Community Use Space, Remove Under Utilized Climbing Wall Scope: •Remove Climbing Wall •Purchase new furniture Budget: $15,000 Actuals: $14,884 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Enhance Safety Scope: •Anchors keep swim lane lines in position •Replace Ad hoc swim anchors with commercial Swim Anchors to reduce tie- down lines (entanglement danger) Budget: $10,000 (estimate) Actuals: $4,367.34 Project Status: Completed Ad hoc Swim Anchors Commercial Swim Anchors Capital Improvements Project Year-End Update January 14, 2014 Purpose: Support Special Events and Large Gatherings Scope: -Purchase Meridian Barriers Budget: $65,238 (2024); $31,520 (2025) Project Status: 4 Meridian Barriers and a trailer were purchased in 2024. Four more Meridian Barriers will be purchased in 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain Town Infrastructure Scope: Assess Town Retaining Walls for Stability and Repair and Maintenance Plan Budget: $200,000 Actuals: $80,422 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 Purpose: Improve hybrid meeting functionality of Avon Council Chambers Scope: •Replace/upgrade the audio-visual components/more flexible/user-friendly •Will support conference calls/ hybrid committee meetings independently, •Enable meetings without High Five Media Total 2024 Project Cost: $125,000 Actuals: $114,211 Project Status: Substantially Completed Video Conference Cameras Wired and wireless microphones 10.1 Touch screen control panel Capital Improvements Project Year-End Update January 14, 2014 Purpose: Upgrade Recreation Center Technology Scope: •Upgrade Audio-Visual Equipment •Provide WIFI to Patrons Budget: $65,000 Actuals: $64,963 Project Status: Completed Capital Improvements Project Year-End Update January 14, 2014 2024 Projects In Construction Capital Improvements Project Year-End Update January 14, 2014 Purpose: Provide a safe work environment for Winter Operation while protecting Town Assets Scope: Construct a 5-bay, 8,000 SF, all-electric Equipment Parking Garage. The fifth bay will provide a shop area for the Facilities Division. 2024 Budget: -Planning, Designing, Construction Observation Budget: $600,000. Actuals: TBD -Construction: $4,288,038 ARPA Funds: $1,600,000 Reserve Funds: $2,688,038 Project Status: In Construction Estimated Completion Time: June 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: Separate HVAC between 1st floor and 2nd floor Offices to prevent bus exhaust from entering the 2nd Floor Offices Avon Budget: $311,400 Project Status: In Construction •Completion –March 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Construct restrooms and supporting improvements for general park uses and special events Scope: •Utility Relocation •Modular Restrooms •Landscaping/Seating Wall •Skate Plaza (pending grant) Budget: $5.7M Grants: $1M DOLA Grant Application Project Status: Construction -Apr 1, 2025 to Oct 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: The Pool deck is in very poor condition. Concrete pool deck and trench drain replacement are needed Additionally, the HVAC ductwork located under the deck in the pool area has deteriorated from water exposure and will need to be replaced Budget: $800,000 (Estimate) Project Status: Preliminary Engineering Completed Phase 1: 2025 -Replacing Several Concrete Slabs to remove trip hazards ($70,000) Future Phases to be approved by Council Capital Improvements Project Year-End Update January 14, 2014 Scope: Repair and Replace two (2) Vehicle Lifts •Repair in-ground lift •Purchase mobile lifts Budget: $320,000 Fund: •CDOT Grant: $256,000 •CIP: $64,000 Project Status: •CDOT Contract Executed •Portable Lifts received •Construction for in-ground lift: April 2025In-ground Lift Sample Capital Improvements Project Year-End Update January 14, 2014 Purpose: Enhance Stage Lighting and Signage to improve Production Scope: •Add Avon sign on stage •Add Production lighting •Repair Green Room access door Budget: $150,000 (estimate) Actuals: $2,536 (Avon sign) Project Status: Avon sign has been installed. Production light design and installation will be scheduled for 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: Enhance Eaglebend Park Budget: $800,000 (GOCO Grant-$375,000) Project Status: -Contract Award –January 2025 -Field Construction –May 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: Post Blvd Irrigation was installed in 2003 and needs maintenance and repair Budget: $150,000 Expensed: $75,000 Project Status: In-progress 2024: Cleaned wet-well/valve boxes Rewired timing clock 2025: Continue progress Capital Improvements Project Year-End Update January 14, 2014 Scope: Upgrade recycling center •Efficiently layout recycling equipment; Repaving; Provide power the site, surveillance cameras Budget: $336,500 (pavement & electrical work) 50/50 Eagle County (EC)/Town of Avon (TOA) Agreement: •EC provide a cardboard compactor at $100K •Town of Avon received a grant for a polystyrene compactor ($112K CDHPE not included in 50/50 cost share) Project Status: Completion Feb 2025 •Total Est Project: $430,000; •50/50: TOA $215,000; EC cash = $115,000 + cardboard compaction. Capital Improvements Project Year-End Update January 14, 2014 Purpose: Repair Cooling Tower Pump at the Police Department Scope: Replace Cooling Tower Pump Budget: $12,000 Project Status: Design-Build Capital Improvements Project Year-End Update January 14, 2014 2024 Utilities –Harry A. Nottingham Park Wi-Fi Access September 10, 2024 Purpose: Enhance Park Experience Scope: Enable WiFi Access in Park Budget: $150,000 Project Status: -Phase I: Upper Field ($20K Completed) -Phase II: Beach Area (2025) -Phase III: Courts Area (2025) 2024 Projects In Design Capital Improvements Project Year-End Update January 14, 2014 Scope: Add nine (9) pairs of Pedestrian Flashing Beacons Budget: $550,000 Grants: $441,000 Project Status: In Design, -Curb Ramps are not ADA-compliant -Construction -June 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: Traffic Signal, Sidewalks, and Landscaped Median Islands Budget: $3,500,000 (Approved) •$3M Awarded CDOT Grant •$300K Avon CIP •$200K Eagle County Status: In Design •Median and Drainage Design •Advertise in Feb 2025 •Design: $1M •Construction Estimate: $4.5M •Anticipated shortfall: $2M •Pursuing additional grants Capital Improvements Project Year-End Update January 14, 2014 Scope: Project will repair potholes and spalls in deck and wearing surface, patch spalls and scaling in rail parapets, and upgrade existing guardrail structure. Budget: $775,000 Grant: $546,905 Project Status: •In Design –2024/2025 •Received Additional Grant Funds •Construction -2026 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Implement La Zona plans to improve and extend Main Street Pedestrian Mall Scope: Improve the paved portion of Main Street Pedestrian Mall and Extend to Harry A. Nottingham Park Budget: $200,000 (Design 2024/2025); $3,000,000 ( Construction 2026) Project Status: Conceptual Design Capital Improvements Project Year-End Update January 14, 2014 Purpose: Repair and maintain Nottingham Reservoir Scope: Investigate and Install flow meter to measure seepage flows Budget: $100,000 (estimate) Project Status: Phase 1: Emergency Action Plan –Completion Feb 2025 Phase 2: Design -2025 Phase 3: Construction -2026 Capital Improvements Project Year-End Update January 14, 2014 2024 Deferred Projects Capital Improvements Project Year-End Update January 14, 2014 Purpose: Enhance and Maintain Arts Program Scope: •Repair/stabilize Art Pedestals •Add uplighting Budget: $75,000 (estimate) Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Fix streets lights on west bound I-70 off ramp at Avon Road to enhance safety Scope: Rewire I-70 off-ramp lights Budget: $50,000 Fund: CIP Project Status: Deferred to 2025 NOTE: Maintenance of I-70 streetlights that are within municipalities are the responsibility of municipalities Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain Town Asset Scope: Overlay pavement, repair subsidence in pavement, replace streetlights, and repair curb and gutters Budget: $250,000 (2025 –Design) $2,500,000 (2026 –Const) Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope: Install four (4) additional DC Fast Chargers on Town owned parking lot (Tract A: parking adjacent to Christy Sports ). Budget: $775,000 (estimate) Grant Award: $560K Project Status: -Planning –Holy Cross Energy (upgrade Transformer) -ADA requirement delaying the project -Drainage and flooding in the area Capital Improvements Project Year-End Update January 14, 2014 Parks and Open Space –O’Neal Spur Park Parking Lot Rebuild –NON-DISCRETIONARY September 10, 2024 Purpose: Parking Area Pavement is in poor condition. Scope: Full depth replacement of asphalt pavement Budget: $100,000 Fund: CIP Project Status: Deferred to 2025 Purpose: Maintain Town Infrastructure Scope: Assess Town Retaining Walls for Stability and Repair and Maintenance Plan Budget: $80,000 Fund: CIP Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Scope -Debris Flow/Flooding Mitigation: •330 Nottingham Rd •400 WBCB Blvd •Berms •Box Culvert •Drainage/Sidewalk Improvements •Parking Lot Regrade Cost Estimate: $2M (Planning) •$1.4M (Pursuing FEMA Grant) •$600K (Local Match –Private & Gov’t) •2024 BRIC Grant –Rejected •2024 FMA Grant -Rejected Capital Improvements Project Year-End Update January 14, 2014 Purpose: Replace Roof on the Fleet Maintenance Bldg Scope: Replace Ethylene Propylene Diene Monomer (EPDM) rubber roof. Budget: $460,000 Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: The ARTF is 11 years old. Building Automation System is outdated and not efficient Scope: Upgrade ARTF Building Automation System Budget: $165,000 Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Planning for the relocation of the Metcalf Family Cabin. Scope: Investigate appropriate location options and relocation methods for the Metcalf Family Cabin Budget: $20,000 Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Replace Fit Court with a picnic shelter that will better meet community needs. Scope: Removal/Donation of Fit Court Equipment. Design a Picnic Shelter that matches the Avon Pavilion for family rentals and special events. Budget: $35,000 (Design) Project Status: Deferred to 2025 Dillon Picnic Shelter Capital Improvements Project Year-End Update January 14, 2014 Purpose: Enhance Safety and Security at the Recreation Center Scope: Bldg. Key Card Access and replace outdated surveillance cameras Budget: $50,000 Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Repair and maintain Town infrastructure Scope: Repair Diversion Wall Budget: $100,000 (Design –2025); $1,00,000 (Construction – 2026) Fund: CIP (Water Fund) Project Status: Deferred to 2025 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Enhance Safety/Operational Efficiency Scope: •Widen Driveway •Construct Retaining Wall •Add Railings Budget: $150,000 (Construction estimate) Project Status: Deferred to 2026 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Maintain Town Infrastructure Scope: Assess the stability and design retaining wall repair Budget: $80,000 Project Status: Deferred to 2026 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Add restrooms to serve West Courts in Harry A. Nottingham Park Scope: Construct Restrooms Budget: $700,000 Project Status: Deferred to 2027 Capital Improvements Project Year-End Update January 14, 2014 Purpose: Add restrooms to serve North side of Harry A. Nottingham Park Scope: Construct Restrooms Budget: $700,000 Project Status: Deferred to 2027 Capital Improvements Project Year-End Update January 14, 2014