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TC Packet 03-11-2025AVON TOWN COUNCIL MEETING AGENDA TUESDAY, March 11, 2025 MEETING BEGINS AT 5:00 PM Hybrid meeting; in -person at Avon Town Hall, 100 Mikaela Way or 4\ virtually through Zoom, Zoom registration is on the header at Avon.org o�/ co_oRAE)o AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4. PUBLIC COMMENT — COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker maybe given one (1) additional minute subject to Council approval. 5. CONSENT AGENDA 5.1. Approval of February 25, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 6. BUSINESS ITEMS 6.1. Resolution 25-08: Approving a Cultural, Arts and Special Events Committee (Town Manager Eric Heil) 6.2. Work Session: Recreation Center Refurbishment Costs (Recreation Director Michael Labagh) 6.3. Presentation: Net Zero Analysis (Sustainability Manager Charlotte Lin) 6.4. Work Session: Composting (Sustainability Manager Charlotte Lin) 6.5. Work Session: Tract S Arcadian (Community Development Director Matt Pielsticker) 6.6. Work Session: Vehicle Dwellers (Planner II Max Morgan) 7. WRITTEN REPORTS 7.1. January 23rd Upper Eagle Regional Water Authority Meeting Summary (Mayor Underwood) 7.2. February 24t" Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.3. February 20t" CASE Committee Meeting Minutes (Special Events Coordinator Emily Dennis) 7.4. March 3rd Finance Committee Meeting Minutes (Chief Finance Officer Paul Redmond) 7.5. Ice Rink End of Season Recap (Recreation Director Michael Labagh) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES 9. ADJOURN Public Comments: Council agendas shall include a general item labeled "Public Comment" near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI( ,AVON.ORG WITH YOUR REQUEST. REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the February 25, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Lindsay Hardy, Kevin Hyatt, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Gary Brooks was present virtually. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Deputy Town Attorney Betsy L. Stewart, Town Clerk Miguel Jauregui Casanueva, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Long Range Housing Planner Patti Liermann, Chief Financial Officer Paul Redmond, Senior Accountant Chase Simmons, Chief Cultural Officer Danita Dempsey, Sustainability Manager Charlotte Lin, Sustainability Coordinator Sarah Smith Hymes, Building Official Derek Place, Development Coordinator Emily Block, REC Director Michael Labagh, and Deputy Chief Coby Cosper. 2. APPROVAL OF AGENDA Video Start Time: 00:00:57 Mayor Underwood initiated the meeting with the Agenda approval process. Mayor Pro Tern Carroll requested that Written Report Item 7.3. (Monthly Financials) be added to the Agenda for discussion under Business Item 6.8. Mayor Pro Tern Carroll motioned to approve the Agenda, as amended. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:28 Mayor Underwood asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:48 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in upon taking the podium. Evgheny Cojocari, owner of Colorado Booting LLC and resident of Avon at Sunridge, took the podium in person to speak of the State's new regulations banning booting on private property, highlighting the severe impact of this ban on his business. No other public comment was received in person nor virtually. 1 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Town Manager Eric Heil provided additional context to Council related to local regulations on booting on private property. He suggested that Mayor Underwood reach out to Senator Dylan Roberts on the issue, with a focus on requesting that there should be an allowance for home rule municipalities to opt -out of the booting ban. 5. CONSENT AGENDA Video Start Time: 00:10:20 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1 Approval of February 11, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2 Action Item: Intergovernmental Agreement CDOT 5311 Operations Grant (Mobility Manager Jim Shoun) 5.3 Resolution 25-06 Approving 2025 Special Events for Administrative Approval (Chief Cultural Officer Danita Dempsey) 5.4 Resolution 25-07: Updating Optional Premises License for the Storage and Sale of Alcohol (Chief Cultural Officer Danita Dempsey) Councilor Stanley motioned to approve the Consent Agenda. Councilor Thuon seconded the motion. The motion carried unanimously with a 7-0 vote. 6. BUSINESS ITEMS 6.1.Work Session: Proposed Energy Assessor's Training Program (Sustainability Coordinator Sarah Smith Hymes) Video Start Time: 00:11:45 Sustainability Coordinator Sarah Smith Hymes delivered a presentation related to the Proposed Energy Assessor's Training Program, requesting that Council approve underwriting the cost of training Energy Assessors, with the requirement for them to complete 6 assessments in the Town of Avon with Town -owned equipment, and thereafter be able to contract with Walking Mountains to complete other assessments in the County. The cost of this training project was estimated at approximately $24,000. Councilor Stanley asked Nikki Maline with Walking Mountains to join Sustainability Coordinator Smith Hymes at the podium to speak about the 23 assessments she completed last year, and Ms. Maline added that demand for Energy Assessors exceeded supply in the Valley, and they did not have enough analysts to complete these assessments that take 3-4 hours to complete. As this was a work session with Council, no public comment was received, and no motion was requested. Staff received a unanimous thumbs -up from Council to move forward with the project. 6.2.Resolution 25-05 Adopting the Regional Net Zero Roadmap and Committing to Collaborative Action to Achieve Net Zero by 2030 (Climate Action Collaborative Manager Gina McCrackin) Video Start Time: 00:22:47 Climate Action Collaborative Manager Gina McCrackin, Climate Action Collaborative Manager Kimberly Schlaepfer, and Town of Avon Building Official Derek Place, tookthe podium in person AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO to deliver a presentation related to the adoption of the Regional Net Zero Roadmap and Committing to Collaborative Action to Achieve Net Zero by 2030. Building Official Place spoke in support of the adoption. Mayor Pro Tern Carroll asked for Ms. Schlaepfer to expand on the differences between EV Ready and EV Preferred, and explain what enforcement and compliance meetings would entail as related to the 2021 International Energy Conservation Code. Mayor Underwood asked Town Manager Heil to speak of the language included in the Resolution, to make it clear that Town of Avon is committed to participating in the process but will wait and see before committing to climate action goals that are still being developed. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Councilor Hardy stated she agrees with the plan which aligns with the Town's environmental goals, and she is in favor of the adoption. Mayor Pro Tern Carroll thanked everyone involved in these efforts and stated he is in favor overall but, when possible, he would like to understand the costs of maintenance and energy use under the proposed technologies. Councilor Thuon wondered about the cost of these new technologies for the average household. Councilor Thuon motioned to approve Resolution 25-05. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6-3-Action Item: Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel (Housing Planner Patti Liermann) Video Start Time: 00:54:55 Housing Planner Patti Liermann delivered a presentation related to the Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel. Kevin Knapp and Sarah Rockwell with Ulysses Development took the podium virtually to speak with Councilors about the Agreement and their commitment to develop community housing in Avon. Town Manager Heil also delivered a presentation which included a redline of the amendments to the recitals and terms of this Agreement. Mayor Underwood opened the floor to public comment and no public comment was received in person nor virtually. Mayor Underwood thanked Councilors Stanley and Hardy for their work on this Committee and this project, and Councilor Hardy stated she would like to continue working on this project. Councilor Stanley stated she is willing to stay on this Committee if no other Councilor wants to take over her seat, and Councilor Brooks raised his hand virtually to state that with his 30 years of civil engineering experience, he would be willing to take over her seat. Councilor Stanley agreed in turn to become Councilor Brook's substitute on this Committee. As this was an action item, Councilor Thuon motioned to allow Town Staff to enter into the Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel, with the proposed amendments identified by Town Manager Heil, and to appoint Councilors Hardy and Brooks to the Committee with Councilor Stanley as their substitute. Councilor Hyatt seconded the motion. The motion carried unanimously with a 7-0 vote. 3 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 6.4.CASE Committee Interviews & Appointments for the Culture, Arts & Special Events Committee (Chief Cultural Officer Danita Dempsey) Video Start Time: 01:18:23 Chief Cultural Officer Danita Dempsey delivered a presentation related to the process of conducting interviews and voting on the appointment of candidates to fill vacant seats on the Culture, Arts & Special Events (CASE) Committee. Councilor Hardy asked if Staff would consider increasing the total number of members that compose the CASE Committee. Town Clerk Jauregui advised that the composition of the CASE Committee is regulated under Resolution 19-12 and after displaying it, Town Manager Heil advised that this Resolution could be amended to allow for ex-officio members, substitute members or increase the total number of members of the CASE Committee, depending on the preference of Council. After discussion, Council agreed to add two alternate seats to the CASE Committee, for appointees to fill in during the absences of other CASE Committee members and directed staff to amend Resolution 19-12 to that effect. Council interviewed the applicants in the order applications were received as follows: Justin Chesney, Lynn Feiger, Alejandro Cerda, Ian Grask, Amy Lewis, Oriana Anderson, Kristen Dudding, and Charles (Chuck) Yang. Applicant Gregg Cooper was absent but had emailed Council prior to advocate for his nomination, and Applicants Danielle McNair and Tara Novak were unable to be present at the meeting, and a statement advocating for their candidacy received by Chief Cultural Officer Dempsey was read into the record. Mayor Underwood opened the floor to public comment and no public comment was received in person nor virtually. After the interviews, each Councilor cast a vote for their top 4 pics as follows: • Councilor Thuon: Justin Chesney, Ian Grask, Tara Novak, and Kristen Dudding. • Mayor Pro Tern Carroll: Justin Chesney, Lynn Feiger, Danielle McNair, and Amy Lewis. • Mayor Underwood: Justin Chesney, Alejandro Cerda, Danielle McNair, and Ian Grask. • Councilor Brooks: Justin Chesney, Danielle McNair, Ian Grask, and Kristen Dudding. • Councilor Stanley: Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding. • Councilor Hardy: Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding. • Councilor Hyatt: Justin Chesney, Alejandro Cerda, Ian Grask, and Charles (Chuck) Yang. After the tally of votes, the applicants received the following tally of votes in their favor: Justin Chesney (7 votes), Gregg Cooper (0 votes), Lynn Feiger (1 vote), Alejandro Cerda (4 votes), Danielle McNair (3 votes), Ian Grask (6 votes), Amy Lewis (1 vote), Oriana Anderson (0 votes), Tara Novak (1 vote), Kristen Dudding (4 votes), and Charles (Chuck) Yang (1 vote). 4 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO The top four candidates with most votes were Justin Chasney, Ian Grask, Alejandro Cerda, and Kristen Dudding. The following two candidates with most votes appointed to fill the newly created alternate seats were Danielle McNair, and a four-way tie between Lynn Feiger, Amy Lewis, Tara Novak, and Charles (Chuck) Yang, which caused Council to have a run-off vote as follows: • Councilor Thuon: Amy Lewis. • Mayor Pro Tern Carroll: Tara Novak. • Mayor Underwood: Amy Lewis. • Councilor Brooks: Lynn Feiger • Councilor Stanley: Charles (Chuck) Yang. • Councilor Hardy: Amy Lewis. • Councilor Hyatt: Charles (Chuck) Yang. After a tally of the run-off vote, Lynn Feiger received 1 vote, Amy Lewis received 3 votes, Tara Novak received 1 vote, and Charles (Chuck) Yang received 2 votes. Councilor Stanley motioned to appoint Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding to a two-year term on the CASE Committee, and Danielle McNair and Amy Lewis to become alternates to fill in for any absent member, pending an update to Resolution 19-12 to allow for two alternate seats. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.5.PUBLIC HEARING: Second Reading of Ordinance 25-01 to adopt by reference the 2024 Model Traffic Code (Deputy Chief Coby Cosper) Video Start Time: 02:23:10 Deputy Chief Coby Cosper delivered a presentation related to the Second Reading of Ordinance 25-01: to adopt by reference the 2024 Model Traffic Code. Mayor Underwood opened the floor to public hearing, and no public comment was received in person nor virtually. After brief deliberations, Councilor Stanley motioned to approve the second reading of Ordinance 25-01. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.6. PUBLIC HEARING: Second Reading of Ordinance 25-04 Adoption of Sun Road Redevelopment Plan (Planning Manager Jena Skinner and Town Manager Eric Heil) Video Start Time: 02:28:08 Planning Manager Jena Skinner and Town Manager Eric Heil delivered a presentation related to the Second Reading of Ordinance 25-04 Adoption of Sun Road Redevelopment Plan. Mayor Underwood reopened the floor to the public hearing, as continued from the February 11, 2025, Regular Council Meeting, and no public comment was received in person nor virtually. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO After reviewing a redline of the changes to the Sun Road Redevelopment Plan, staff noted additional minor revisions as provided by Mayor Pro Tern Carroll and Mayor Underwood, which staff advised would be incorporated to the final version of the Sun Road Redevelopment Plan. Mayor Underwood also noted prior public comments received by email. After deliberations, Councilor Thuon motioned to approve the second reading of Ordinance 25-04, with the corrections and minor revisions given to staff during the meeting. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.7.PUBLIC HEARING: Emergency Ordinance 25-07: Temporary Moratorium - Natural Medicine Healing Centers and Businesses (Deputy Town Attorney Betsy L. Stewart on behalf of Town Attorney Nina Williams) Video Start Time: 02:47:28 Deputy Town Attorney Betsy L. Stewart delivered a presentation on behalf of Town Attorney Nina P. Williams, related to the Second Reading of Ordinance 25-07: Imposing a Temporary Moratorium on Natural Medicine Healing Centers and Businesses. Mayor Underwood opened the floor to public hearing, and no public comment was received in person nor virtually. Councilor Thuon asked what prompted this emergency ordinance, and he was advised it was through work with the Town Attorney's Office who was actively monitoring Proposition 122 that was designed to create regulated access to natural psychedelic medicines. Councilor Thuon motioned to approve Emergency Ordinance 25-07. Councilor Hyatt seconded the motion. The motion carried unanimously with a 7-0 vote. 6.8.[Formerly, Written Report Item 7.3.] Work Session: Monthly Financials (Senior Accountant Dean Stockdale) Video Start Time: 02:57:05 Chief Financial Officer Paul Redmond delivered a presentation on behalf of Senior Accountant Dean Stockdale related to the Monthly Financials for the Town of Avon. Mayor Pro Tern Carroll asked if there are any deficits that Council should be concerned about, and CFO Redmond indicated that the Town's financial health is good and there is no reason for concern. Town Manager Heil explained the difference between debt and deficit as part of the discussion while highlighting that conservative budgeting has kept the Town in the black and financially healthy in 2024 and so far in 2025. He added that he and CFO Redmond are already thinking of sustainable strategies for a successful balanced budget in 2026. As this was originally a written report and discussed as a work session, no public comment was received, and no motion was requested. 7. WRITTEN REPORTS 7.1.January 27th Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.2. Bi-Monthly Sustainability Update (Sustainability Manager Charlotte Lin) 7.3-NA n+hl„ P;RaAEia15 (S na„r Aeee--- ntapt n an -Steel( dale) [Agenda Amended to discuss Written Report Item 7.3. as Business Item 6.8.] t: AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 7.4.Monthly Public Operations Report (Public Operations Manager Gary Padilla) 7.5.Quarterly RETT Reports (Financial Analyst Chase Simmons) * * Indicates topic will be discussed at future agenda's 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:06:41 Councilor Thuon advised Deputy Chief Cosper and Town Manager Heil that he was pulled over Sunday morning, February 23rd, 2025, by an Officer with the Avon Police Department while moving his car that had been parked on the street in violation of posted signage. He noted that when he got out of his truck, he was met by a 6'4" tall Code Enforcement Officer that was being trained by an Avon Police Officer. He added that the Code Enforcement Officer wasn't wearing a bullet proof vest, and he wondered if the Avon Police Department should assign a bullet proof vest to Code Enforcement Officers whose uniforms look like those of Avon Police Officers. Mayor Pro Tern Carroll mentioned that on Sunday, February 16, 2025, he spoke to Vail Boy Scout Troop 231 about being an elected official, and he appreciated that outreach opportunity with local youths. He added that CORE Transit also held its monthly meeting on February 12tn, 2025, and the big takeaway was that they are going cashless starting March 17, 2025. He encouraged the public to watch CORE Transit public meetings on High Five Media online. Councilor Hardy spoke of van lifers and the unsheltered by reading into the record what Summit County is doing. She invited her fellow Councilors and the public to visit www.unshelteredsummit.org for additional information. She also spoke of the Summit County Safe Parking Program which provides safe overnight parking for employed individuals in Summit County who use their vehicles as their homes. She completed her remarks by speaking about the importance of citizen engagement at Town Council meetings and invited the public to participate. She provided the email council@avon.org for additional outreach opportunities. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 8:15 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. 7 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks TO: Honorable Mayor Tamra N FROM: Eric Heil, Town Manager RE: Resolution 25-08 CASE DATE: March 7, 2025 Underwood and Council members Avon C: O I F, A. U C� SUMMARY: Resolution 25-08 is presented to Council to adopt amendments to the rules and procedures for the Culture, Arts and Special Events Committee. Council expressed a desire to appoint two alternate members to CASE at the February 25, 2025 Council meeting. The attached Resolution 25-08 presents two options, as follows: OPTION 1: Allows, but does not require, Council to appoint one or two Alternate Members and sets forth language governing the voting and participation of Alternate Members. OPTION 2: Allows Council to appoint seven to nine Voting Members. The Finance Committee and Health and Recreation Committee allow flexibility to appoint five to nine Voting Members. TOWN MANAGER RECOMMENDATION: Option 2 would be consistent with the other citizen committees that allow flexibility in the number of Voting Members that are appointed and allows equal participation of all appointed members; therefore, I recommend Council consider Option 2. APPOINTMENTS: Council should take action to appoint one or two persons as either Alternate Members if Option 1 is selected or Voting Members if Option 2 is selected. PROPOSED MOTIONS: "I move to approve Resolution 25-08 Approving a Culture, Arts and Special Events Committee, adopting [OPTION 1 or OPTION 2] as presented by the Town Manager." "I move to appoint and as [Alternate 1 and Alternate 2] [additional Voting Members] of CASE." Thank you, Eric ATTACHMENT A: Resolution 25-08 Approving a Culture, Arts and Special Events Committee 970.748.4004 eric@avon.org ATTACHMENT A: Res 25-08 A Avon COLORADO RESOLUTION 25-08 APPROVING A CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE WHEREAS, the Town of Avon, Colorado ("Avon") is a home rule municipality and political subdivision of the State of Colorado organized and existing under a home rule charter ("Charter") pursuant to Article XX of the Constitution of the State; and WHEREAS, Council finds that the Ad Hoc Special Events Committee has provided valuable and important review, research and advisory functions with regard to special event planning and programming for the Avon community and desires to create a permanent standing advisory committee to continue with these efforts; and WHEREAS, Section 11.2 of the Charter states that Council may create any boards or commissions including an advisory committee; and WHEREAS, Council finds that special events promote the local community and character of Avon as well as promote the local economy and that the establishment of a permanent Cultural, Arts and Special Events Committee will promote the health, safety and general welfare of the Avon community; and, WHEREAS, Council previously approved the Culture Arts and Special Events Committee as a permanent committee and now desires to amend the committee Authority and Procedures to [OPTION 1: allow Council to appoint one or two alternate members] [OPTION 2: allow Council to appoint seven to nine Voting Members. NOW THEREFORE, the Avon Town Council, hereby RESOLVES to re -adopt the CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE AUTHORITY AND PROCEDURES as amended and set forth in Exhibit A, attached hereto. ADOPTED March 11, 2025 by the AVON TOWN COUNCIL By: Attest: Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk OPTION 1 EXHIBIT A: CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE AUTHORITY AND PROCEDURES 1. Establishment, Purpose and Duties. There is hereby established the Cultural, Arts and Special Events Committee ("CASE") of the Town. The purposes and duties of CASE are as follows: (a) To provide advice concerning the Cultural Plan for the Town of Avon, as may be amended from time to time; (b) To review, research and provide guidance and advice on culture, arts and special event programming in the Town of Avon; (c) To review applications for Town funding allocated for special events and provide recommendations to the Avon Town Council, and to develop applications forms and procedures and review criteria related to such funding applications; (d) To conduct surveys and prepare reports related to special events as appropriate and as directed by Council; (e) To attend joint meetings with the Avon Town Council to review past, present and future special events, review and evaluate implementation of the Cultural Plan, review annual appropriations to support culture, arts and special events, and to review policies, procedures and practices for culture, arts and special events and CASE; and, (f) To perform such other tasks related to culture, arts and special events in or near Avon as the Avon Town Council may direct. 2. Membership. CASE shall be composed of seven (7) Voting Members and two (2) Ex-Officio Non - Voting Council members appointed by Council. Council may choose, but is not required, to appoint one or two Alternate Members. 3. Qualification of Voting Members. Eagle County residents shall be eligible for appointment as Voting Members, provided that at least four (4) Voting Members shall be registered electors of the Town or owners or representatives of an existing business with a physical location and address in the Town of Avon at the time of their appointment to CASE. Persons having experience with special events, event site planning and design, culture, arts or local business which is of particular value to CASE should be preferred over persons who do not. Appointments shall be made by Council in February, or as soon as thereafter as possible, after posting notice to solicit interested persons. Council shall appoint four (4) persons in odd numbered years and three (3) persons in even numbered years to fill CASE seats. 4. Alternate Members. Council may appoint one or two Alternate Members on odd or even numbered years. Alternate Members shall have the same qualifications for appointment as Voting Members. The first Alternate Member may serve as a Voting Member at any meeting in which one regular Voting Member is absent. The second Alternate Member may serve as a Voting Member at any meeting in which two Voting Members are absent. Alternate Members may fully participate in CASE Cultural, Arts and Special Events Committee Option 1: Adopted February 26, 2019 Amended March 11, 2025 Page 1 of 3 OPTION 1 meetings but may only vote in the absence of one or two Voting Members. Alternate Members may not serve any officer positions of CASE. All other rules concerning attendance, removal and other matters for Voting Member shall apply to Alternate Members 4.5. Qualification of Ex-Officio Non -Voting Members. Council members shall be eligible for appointment to the two (2) Ex-Officio Non -Voting seats. Appointments shall be made by Council in January of odd numbered years after the election and seating of Council members, or as soon thereafter as possible, and shall be made at the same time as appointments of Council members to other committees. The term of office for Ex-Officio Non -Voting Members shall be two (2) years until the bi-annual appointment of Council members to committees. Ex-Officio Non -Voting Members shall have the equal right to participate at CASE meetings and equal right to receive all CASE materials and notices of CASE meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of CASE. &.6. Quorum. Four (4) Voting Members of CASE shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. 6.7. Term. The term of office for a Voting Member shall be two (2) years on an overlapping tenure. A Voting Member of CASE who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Council to serve until the end of the appointed term, provided that the CASE member continues to reside in Eagle County. The term for Alternate Members shall be two (22) years. A member of CASE may be removed by Council pursuant to Section 89 Removal from Office, below. 7-.8. Vacancies. A vacancy on CASE shall occur whenever a member of CASE is removed by the Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of CASE and is not permitted by Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy occurs, the Council shall appoint a successor to fill the vacancy who shall serve the remainder of the term of the former member after posting notice of such vacancy to solicit interest from qualified persons. U. Removal from Office. Any member of CASE may be removed for just cause at the pleasure of the Town Council by a majority vote of the entire Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Council shall conduct a hearing and shall provide written notice to the CASE member stating the grounds for removal at least three (3) days prior to the hearing. 9.10. Officers. CASE shall select its own Chairperson and Vice -Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meetings. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. Cultural, Arts and Special Events Committee Option 1: Adopted February 26, 2019, Amended March 11, 2025 Page 2 of 3 OPTION 1 4&11. Compensation. All members of CASE shall serve with compensation and benefits, if any, as may be established by the Council and shall be reimbursed for all authorized personal expenses incurred while performing duties as a CASE member. 44-.12. Staff. The Town Manager shall designate Town staff to serve as the staff of CASE and shall provide for the service of a recording secretary who shall act in the capacity of secretary for CASE. 42-.13. Rules and Regulations. CASE shall operate in accordance with its own rules of procedure; provided, however, that CASE shall submit its proposed rules or any amendment to the rules to the Council, which by motion shall approve the rules or amendment and direct their adoption by CASE or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town of Avon. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be subject to public inspection. CASE may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. 43-.14. Meetings. CASE shall meet in accordance with the rules of procedure governing CASE and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. 44.15. Appropriation Authority. CASE shall not have authority to appropriate or spend Town of Avon funds. CASE may provide recommendations to the Events Manager, Town Manager and/or Avon Town Council with regard to any annual budget for special events, expenditures related to the annual applications in response to the special events request for proposal, Town staff support for special events and capital improvements related to events. 4-5-.16. Council Amendments. Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of CASE. Cultural, Arts and Special Events Committee Option 1: Adopted February 26, 2019 Amended March 11, 2025 Page 3 of 3 OPTION 2 EXHIBIT A: CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE AUTHORITY AND PROCEDURES 1. Establishment, Purpose and Duties. There is hereby established the Cultural, Arts and Special Events Committee ("CASE") of the Town. The purposes and duties of CASE are as follows: (a) To provide advice concerning the Cultural Plan for the Town of Avon, as may be amended from time to time; (b) To review, research and provide guidance and advice on culture, arts and special event programming in the Town of Avon; (c) To review applications for Town funding allocated for special events and provide recommendations to the Avon Town Council, and to develop applications forms and procedures and review criteria related to such funding applications; (d) To conduct surveys and prepare reports related to special events as appropriate and as directed by Council; (e) To attend joint meetings with the Avon Town Council to review past, present and future special events, review and evaluate implementation of the Cultural Plan, review annual appropriations to support culture, arts and special events, and to review policies, procedures and practices for culture, arts and special events and CASE; and, (f) To perform such other tasks related to culture, arts and special events in or near Avon as the Avon Town Council may direct. 2. Membership. CASE shall be composed of seven (7) to nine 9) Voting Members and two (2) Ex- Officio Non -Voting Council members appointed by Council. 3. Qualification of Voting Members. Eagle County residents shall be eligible for appointment as Voting Members, provided that at least four (4) Voting Members shall be registered electors of the Town or owners or representatives of an existing business with a physical location and address in the Town of Avon at the time of their appointment to CASE. Persons having experience with special events, event site planning and design, culture, arts or local business which is of particular value to CASE should be preferred over persons who do not. Appointments shall be made by Council in February, or as soon as thereafter as possible, after posting notice to solicit interested persons. Council shall appoint four (4) persons in odd numbered years and three (3) persons in even numbered years to fill CASE seats. 4. Qualification of Ex-Officio Non -Voting Members. Council members shall be eligible for appointment to the two (2) Ex-Officio Non -Voting seats. Appointments shall be made by Council in January of odd numbered years after the election and seating of Council members, or as soon thereafter as possible, and shall be made at the same time as appointments of Council members to other committees. The term of office for Ex-Officio Non -Voting Members shall be two (2) years until the bi-annual appointment of Council members to committees. Ex-Officio Non -Voting Members shall Cultural, Arts and Special Events Committee Option 2: March 7, 2025 Page 1 of 3 OPTION 2 have the equal right to participate at CASE meetings and equal right to receive all CASE materials and notices of CASE meetings, but shall not have any right to vote on recommendations, advisory matters, or other actions of CASE. 5. Quorum. Four (4)A majority of duly appoint Voting Members of CASE shall constitute a quorum for the transaction of business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later time or date. 6. Term. The term of office for a Voting Member shall be two (2) years on an overlapping tenure. A Voting Member of CASE who ceases to possess the qualifications for office that the Voting Member possessed at the time of appointment may be permitted by the Council to serve until the end of the appointed term, provided that the CASE member continues to reside in Eagle County. A member of CASE may be removed by Council pursuant to Section 8 Removal from Office, below. 7. Vacancies. A vacancy on CASE shall occur whenever a member of CASE is removed by the Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the qualifications of CASE and is not permitted by Council to serve until the end of the existing term or is convicted of a felony. In the event a vacancy occurs, the Council shall appoint a successor to fill the vacancy who shall serve the remainder of the term of the former member after posting notice of such vacancy to solicit interest from qualified persons. 8. Removal from Office. Any member of CASE may be removed for just cause at the pleasure of the Town Council by a majority vote of the entire Council in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2) unexcused absences within a twelve-month period. Prior to removal, Council shall conduct a hearing and shall provide written notice to the CASE member stating the grounds for removal at least three (3) days prior to the hearing. 9. Officers. CASE shall select its own Chairperson and Vice -Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding officer of its meetings. In the absence of both the Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting. 10. Compensation. All members of CASE shall serve with compensation and benefits, if any, as may be established by the Council and shall be reimbursed for all authorized personal expenses incurred while performing duties as a CASE member. 11. Staff. The Town Manager shall designate Town staff to serve as the staff of CASE and shall provide for the service of a recording secretary who shall act in the capacity of secretary for CASE. 12. Rules and Regulations. CASE shall operate in accordance with its own rules of procedure; provided, however, that CASE shall submit its proposed rules or any amendment to the rules to the Council, which by motion shall approve the rules or amendment and direct their adoption by CASE or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado Municipal Records Retention Schedule as such are adopted and implemented by the Town of Avon. The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be Cultural, Arts and Special Events Committee Option 2: March 7, 2025 Page 2 of 3 OPTION 2 subject to public inspection. CASE may provide for certain variances, exceptions and exemptions from the requirements of its rules and regulations. 13. Meetings. CASE shall meet in accordance with the rules of procedure governing CASE and otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice given to all interested parties. 14. Appropriation Authority. CASE shall not have authority to appropriate or spend Town of Avon funds. CASE may provide recommendations to the Events Manager, Town Manager and/or Avon Town Council with regard to any annual budget for special events, expenditures related to the annual applications in response to the special events request for proposal, Town staff support for special events and capital improvements related to events. 15. Council Amendments. Council reserves the right to amend, increase, reduce or change any or all of the powers, duties and procedures of CASE. Cultural, Arts and Special Events Committee Option 2: March 7, 2025 Page 3 of 3 TO: Honorable Mayor Underwood and Council members FROM: Michael Labagh, Recreation Director �� RE: Recreation Center Refurbishment and Expansion DATE: March 3, 2025 c o L Q H A [J o SUMMARY: This report presents to Council an overview of existing conditions of our 30-year-old recreation facility, options for refurbishment, and options for expansion to meet current and future demands. Patronage at the Recreation Center has steadily increased as Avon has grown and has increased dramatically over the last five years. The number of users is now exceeding capacity during peak times, which diminishes the quality of the experience and function. Included in this report is a history of the Recreation Center, overview of previous efforts to expand the facility, and a summary of the 2024 Town -wide Facility Condition Assessment. This report also includes an introduction to financing options for refurbishment and potential expansion. The costs for any options beyond the bare minimum to maintain the existing building would significantly impact the Capital Improvements Fund and/or the General Fund reserves. This initial work session is only intended to introduce the current status of the facility, information on facility capacity and demands, and potential options for financing refurbishment and expansion. Staff expects and recommends referral of this information to the Health and Recreation Committee and Finance Committee for their review and recommendations. Staff proposes to proceed with an open and inclusive process to review the Avon Recreation Center through late winter and spring to help Council evaluate options by this summer and to integrate any direction into the 2026 budget process. BACKGROUND: The Recreation Center sits within Tract G, which at its inception, was to be the focal point of the Town of Avon and was platted to be a mixture of functional greenspace surrounding a lake with various recreational and civic facilities. Harry A. Nottingham Park and the Civic Center area with the Town Hall, Recreation Center, Library and Fire Station were all planned and contemplated in the original plat before Avon was incorporated as a Town. The Recreation Center was built in 1995 and was constructed for a cost of $6 million. In 1993, the Town received voter approval to issue general obligation bonds or sales tax revenue bonds in the amount of $3,900,000 to construct the Recreation Center. The Town also used the 2% real estate transfer tax to fund this capital project. The Avon Recreation Center is a heavily used facility serving Avon's year-round and seasonal residents. The Recreation Center is approximately 40,000 square feet including a weight room, cardio area, functional training space, locker rooms, multi -use fitness studio, steam room, sauna, lobby, staff offices and aquatics area including a hot tub, 5-lane lap swimming pool, diving well with a climbing wall and diving board, leisure pools with spray features and waterslide. The Recreation Center also offers a variety of fitness, wellness and aquatic programs for all ages and user groups in the community. The Recreation Center has a year-round and seasonal regional impact, serving all of Eagle County full-time and part-time residents. For example, in 2024, 46% of Adult Memberships (Ages 21-59) sold, accounted for Non- Avon Residents. The Avon Recreation Center has been consistently nominated and a finalist in the Vail Daily's "Best of Vail Valley" in the categories for Workout Spot, Kids Party Venue and Family Entertainment. Although Avon's population has grown significantly since the facility opened in 1995, only minor facility renovations have been prioritized over the course of its 30 years in operation. 970.748.4446 mlabagh@avon.org History of notable Recreation Center facility improvements: • 1995: Recreation Center built and financed general obligation bond • 2008: Facility expansion to add lobby area, multi -use studio and office space • 2014: Locker room refresh with new paint and fixtures • 2015: Bouldering wall installation • 2019: Weight room and multi -use studio remodel • 2021: Locker room remodel and pool replastering • 2023: Steam Room and Sauna remodel, Building Automation System upgrade • 2024: Partial facility plumbing repairs, LED light conversion • 2025: Break room and office remodel to be completed in Spring or Fall Recent Recreation Center Facility Improvement Initiatives: • November 2013: Proposed mill -levy extension to support the expansion of the Recreation Center narrowly fails, 404 YES to 440 NO. • August 2014: Staff prepare Resolution 14-20 to refer a ballot question for Recreation Expansion & Refurbishment and associated Surface Parking. The Town Council was not in favor of the ballot question and no action was taken. • June 2019: Recreation Center Expansion presentation at Town Council Retreat • July 2019: Ad Hoc Health and Recreation Committee established by Resolution 19-16 for the partial purpose of researching recreation center remodel and/or expansion options. • May 2022 — August 2023: La Zona Design Concepts Initiative with Barker Rinker Seacat (BRS) Architecture • December 2022: Water Technology Inc. Aquatic Area Evaluation completed • September 2023: Recreation Center amended design concept option presented and effort paused • January 2024: Pool Deck and Plumbing repair approved as 2024 capital improvement project. Staff prioritize obtaining updated cost estimates for aquatic area updates to maximize the anticipated extended facility closure (projected at 12-16 weeks). • February 2024: Health and Recreation Committee established as a permanent Town advisory board by Resolution 24-05. • May - August 2024: Design -Build Project Scope and Budget Analysis conducted by Town Staff and contractor, A.D. Miller. • September 2024: Pool deck refurbishment project and other facility improvement efforts paused. Plan set to address Town Council in Quarter 1 of 2025. MINIMUM REFURBISHMENT: The minimum work that is needed to refurbish the facility is identified in Attachment A - Facility Condition Assessment (FCA) — Recreation Center Summary and Attachment B - A.D. Miller Design Proposal Scope and Budget Analysis. The recommendations made in the Facility Condition Assessment would return the Recreation Center to an acceptable condition while the proposal from A.D. Miller includes Aquatics area updates that meet best practices and/or industry standards. Work items in each report include: repair of facility roof, windows and building exterior, replacement of water slide flume and stair structure, pool deck concrete, pool deck drains, pool coping, plumbing, HVAC, pool mechanical electrical infrastructure, pool pumps and sanitation and filtration systems. Update leisure Page 2 of 9 and slide pools entries to ensure ADA compliance. Repair hot tub plumbing and pool shell once pool deck concrete is demolished. Estimated cost: $3 — $3.5 million AQUATICS UPGRADES: Options for Aquatics area upgrades include several items to optimize the existing space, improve water quality and enhance user experience. Options include: (1) Retrofit gutters to existing 5-lane lap swimming pool (est. $842,789), (2) addition of 6th lap swimming lane with retrofitted gutters (est. $1,714,387), (3) addition of water features for slide/lazy river and diving well (est. $150,000 - $200,000), (4) redesign of waterslide path and structure (Cost TBD) and (5) reconstruct hot tub in existing location ($600,000). Estimated cost: $2.5 — $3 million A conceptual drawing of the addition of lap pool gutters with a 6th lane is shown below in Figure A. Full concept details are shown in Attachment D. Figure A - i I Emmons H21Y CUMAING 1tl91J_4 4 ZIPW J NEV11�D�f25 ie,, — , FH.L INFLOOR _a0PE BACK TOTOffP. TO EOSTPIG I � 1 i� NEW WALLS (9L'JE}• I WALLS IREO DAM —..._ _ AMTONAL POOLAPEA FOR 9M LANE NttWLANEGM7ER i I — I ,ice.—:------------ � I �-'- LAP POOL 1RT 2.0 SF —EiasnwcsrARTnIceLGCKs I ! I I I J--.. _. ___— LAP POOL OPT]ON B 1!8" _ '1'_0" Page 3 of 9 AQUATICS EXPANSION: Options for an Aquatics area expansion includes several items to optimize the existing space and enhance user experience. Options include: (1) Enclose patio to expand pool deck area ($395,000 - $795,000), (2) expand pool deck to west and build garage doors opening to new patio area ($260,000), (3) build new hot tub ($2.3 million), (4) build 8-lane competition pool to the west ($20 million), shown in Figure B below. Construction of a competition pool would only occur with a mill levy/general obligation bond and significant donor funds. Estimated cost for new upgraded hot tubs: $2.3 million Estimated cost for 8 lane competition expansion: $20 million Figure 8 - 75� NEW MULTI -USE POOL & SUPPORT SPACES ADDITION ,# �. - _ &LANE k YD POOL J 1Mr9IA DIVING BUARp3 ROUATIG GLIMSING WALL ROPE 6lMNC - - �� ui +l DROP SLIDE LOGROLLING ! .t - EXPANDED MAIN LOBBY AREA - LOBBY AREA THAT CAN SERV>_ i ,.i.., EXISTING BUILDING OUTLINE AS A PARTY ROOM L I FEGUARD OFFICE POOL SUPPORT SPACES CIRCULATION I LOUNGE MULTI -USE FITNESS SPACES • W M i s NN„A v AQUATICS SPACES 1 + L0CKER51RE5TROOMS _ SPECIAL USE SPACES 5 � ROMIWSTRATIVE STORAGE I SUPPORT RECREATION CENTER CONCEPT DEVELOPMENT PROPOSED MAIN LEVEL IMPROVEMENTS PLAN - FULL BUILD OUT OPTION S Page 4 of 9 FITNESS AREA EXPANSION: From the La Zona Design Concepts initiative, staff proposed an amended Recreation Center expansion (shown in Figure C below) to increase the fitness areas in the facility. This option would move the weight room to the first floor and expand the cardio and functional training space on the second floor. The existing weight room and functional training room would be repurposed into a multi- use fitness studio. This option allows for future expansion to the west and does not impact existing parking or create the need to add more restrooms or adjust emergency egress requirements. Estimated cost: $7.7 million Figure C r ff=`� UNCTIONAL 1.1�SLEi4 � WE[GHLS ���GIRGUIT❑ED MIOCIRCULATION ! LOUNGE MULTIUSE FITNESS SPACES I-usEAQUATICS SPACES ❑ LOCKERS I RESTROOMS 'II�pII� srAiR srAw SPECIAL USE SPACES SP ADMINISTRATIVE STORAGEISUPPORT EJ SCALE: 1" = 40' MAIN LEVEL UPPER LEVEL a. 40• a0, PARKING STRUCTURE: The potential for a Recreation Center expansion, potential use(s) at the old Fire Station site, and future increases in park use and special events will bring more parking demand to the area. A parking structure adjacent to the Recreation Center was initially identified as a suitable location in 2006, planning to accommodate increased demands in the West Town Center area. The West Town Center plan anticipates a substantial increase in retail and commercial uses in addition to the existing lodging and municipal services. The police and fire departments moved from this area upon constructing the joint public safety facility on the Buck Creek property. In 2023, Staff engaged Walker Parking Consultants to examine the existing surface parking lot on the east side of the Recreation Center to establish the feasibility of an above -ground, multi -level structure. Two scenarios were studied, with both findings preserving Mikaela Way and existing access points. The more efficient parking arrangement of the two studies, Option 2, yields 306 parking spaces in the structure. This scenario is shown in Figure D and represents an increase of 170 total parking spaces and assumes that all existing surface -parking spots on the east side of the Recreation Center, the west side of the Recreation Center, and behind the Library would be lost in the future, as is identified in the La Zona design concepts. Staff plan to revisit options in this area and will explore a larger parking structure overlapping Mikaela Way and portion of Town Hall parking lot. Page 5 of 9 Estimated cost: $15-$20 million Option 2 - 306 Spaces (net 170) Figure D CAPACITY: The Recreation Center continues to see a significant increase in facility usage and program participation within the last few years. The Recreation Department saw near record high admissions revenue and facility visitation in 2024. The facility averaged 507 daily visitors in 2024 compared to a previous average visit records of 508 in 2023 and 454 in 2022. A chart showing average daily visitation to the recreation center is shown below in Figure F. Current Recreation Department programs/classes are conducted in limited, multi -use rooms, which limit the potential for new program opportunities. During peak use facility hours (6:00 — 8:00 a.m. and 5:00 — 9:00 p.m.), the fitness areas are often overcrowded, making it difficult for patrons to complete a workout. Staff are required to limit admission into the fitness and aquatic areas to ensure safe and comfortable capacities in each area. The Town sponsored Avon Swim Club, a USA Swimming competition team, has doubled in size in its eight - year tenure. The availability of the lap swimming lanes is limited for public use in the evening between 4:00 — 7:00 p.m. when the swim team and swim lesson programming occur. The Community Swim Program has outgrown the facility's 5-lane, 25-yard lap pool and is limited to the amount of growth that can be achieved. The Recreation Department continues to focus efforts on expanding operating hours, optimizing Page 6 of 9 existing facility space and program schedules but has essentially reached its maximum capacity in its facility and program offerings. Beginning in January 2023, the Recreation Center expanded its operating hours on Sundays from 12:00 to 7:00 p.m. to 10:00 a.m. to 8:00 p.m. Staff will propose further expansion of facility operating hours in the 2026 budget. Figure F AVON RECREATION CENTER AVERAGE DAILY VISITATION 700 6322 600 5 556677 550 3�� 500 6 4 9 4 . 400 37 1 A 300 3 228.33 241.2 240.8 2 2 6 4 200 192.33 203.53 .23 100 1 0 P ,a��atJ e�t�atJ SeQ� p �o� oec 2019 2020 2021 2022 2023 2024 2025 FUTURE GROWTH OF AVON: Tract G and the civic facilities (namely the Recreation Center) were planned at a time when the full buildout of the community was not fully realized. For example, the Wildridge, Mountain Star, and Riverfront subdivisions have matured. The Village (at Avon) Planned Unit Development includes entitlements for an additional 1,800 dwelling units and 470,000 square feet of commercial space, which can consist of hotel development. Low -density developments in West Avon and East Avon are planned and zoned for high -density mixed - use, which could result in as many as 1,800 residential units in the Town Core. Staff projects that the Town's fulltime population and accommodations bed base may increase by 40%-50% over the next 20-30 years. Increased demand and usage for parks and recreation would correlate with this expectation. FINANCIAL CONSIDERATIONS: Refurbishment and/or expansion of the Recreation Center will cause a significant impact to general operations and revenue. Staff expect to work with future contractors to create a phased plan for completion. Proper construction sequencing will allow partial facility access for public use and will ensure the Town continues to receive a percentage of its typical revenue generated from the Recreation Center's admissions, programs and facility rentals. Page 7 of 9 The Town will work with our grant team, Sustainable Strategies DC, to determine all grant funding that may be available for all or parts of the proposed efforts. Estimated Costs: cost Minimum Ref urbis hment 3 - $3.5 million IocWe.s replacemeat of waterside, pool deck, deck drait;s. H VA Q ele ctricai kt ta.s�Tucutre, pool p umps, sanitation & filtration sy.ste ms, A DA compliaa ae, ho t tub repair, roof, 'Nit? do w & exte , cr bu;ldhg rep arr Aquatics Area Upgrades $2.5.3 million RetrofitLap c0�'N t��tterS 5 , 7 Add 6t1, Lap Laae 'N/ Gu iers � ', 714,387 Water feature ada'it ons ,S 1 50, 000 - S200.000 Redesigned 'NatersYde TBD Recotistruct'atWb 500,000 Aquatics Area Expansion 1)- 6 million Patio eadosue S395, 000 - ,579.-5.000 vatic expat7 o+i ,5260,000 Build new Hot Tub ,52.3 Construct 8-lane competition pool S20 Fitness Area Expansion $7.7 million i+ic�Wdes'Ne Ctit roa�7�, cardb & unctionai trait lag expatis'oti wj'th redeve"aplag rr uk;-Use .space Parking Structure 15 - 1D million Rec center Rorth lot, Net 170 ,spaces Financing Option: Staff requested Piper Sandler to provide a Certificate of Participation (COP) scenario for generating $10 million in net proceeds to the Town and repaid over a 20-year financing period. Piper Sandler is a national leader in underwriting and distributing bonds for state and local governments. The scenario showed the average annual debt service would be $792,679 with an interest rate of 4.47%. This debt service payment would be paid by the Debt Service Fund and funded by the Capital Projects Fund (CIP) as a transfer out. Currently the Capital Projects Fund is funding $1,154,580 in debt service payments annually. The CIP Fund will start to see debt relief starting in 2030 when the Series 2014B is paid in full. Series 2014B averages $320,000 annually and were purchased for street improvements. In Page 8 of 9 2031, Series 2020 for the Fleet Maintenance and Regional Transit Facility will mature, thus saving $385,000 annually. Finally, in 2035, the Series 2016 for the joint Avon public safety facility will be paid down. The average annual payment for the Series 2016 is $445,000. The Town also has the option of asking the voters to approve a mill levy increase. The 2024 Net Assessed Value for the Town totals $323,774,170. An increase of 2 mills to Town's current 8.956 mill levy would generate an additional $647,548 per for the Recreation Centers refurbishment. NEXT STEPS: Staff intends to present this information to the Health and Recreation Committee, Finance Committee before returning to the Council for an additional work session. Additional discussion can be scheduled, per Council's direction. 1. Review facility improvements with Health and Recreation Committee —March 11, 2025 and May 20, 2025 2. Review financial considerations with Finance Committee — May 5, 2025 3. Work Session with Town Council — June 10, 2025 4. Review 2026 Proposed Budget and Capital Improvements Plan — Fall 2025 TOWN MANAGER COMMENTS: This is clearly a lot of information with very large expenses. First, Avon cannot afford the parking structure or the 8-lane competition pool, so $35M to $40M in estimate cost for these two improvements is NOT proposed at this time. Second, the estimated cost numbers are very rough. This work session is intended to introduce the cost estimates and some initial ideas on financing. Avon could afford to issue a bond for the Minimum Refurbishment of the aquatics area and expansion of the cardio/circuits/weights area, which I believe is the highest priority simply to continue the aquatics area and meet current demands for use of the recreation center. Additional improvements to the aquatics area should be considered due to the required closure for any construction and remodeling. I also recommend that consideration is provided that this refurbishment would be intended to upgrade and refresh the recreation center for the next 25-30 years. I am recommending that we at least progress to the point for the 2026 CIP budget that we are identifying the desired refurbishments, upgrades and expansion in order to budget for design work and determine better cost estimates for various work. Refurbishment and upgrades to the aquatics area could be phased separately from expansion of the cardio/circuit/weights area. Design work will likely be in the $300K to $1 M cost depending on the scope of designed refurbishments, upgrades and expansion. Lastly, there is potential to expand the concept design of the parking structure to overlay Mikaela Way and the Town Hall parking area in order to provide more parking spaces, which I recommend considering. Thank you, Michael ATTACHMENT A: Facility Condition Assessment — Recreation Center Summary — September 2024 ATTACHMENT B: La Zona Recreation Center Design Concept — August 2023 ATTACHMENT C: Water Technology, Inc. Aquatics Facility Evaluation — December 2022 ATTACHMENT D: A.D. Miller Design Proposal, Scope & Budget Analysis — August 2024 Page 9 of 9 Facility Condition Assessment Prepared For: Town of Avon Project No. F6236069 September 18, 2024 Terracon Consultants Inc. 10625 W 1-70 Frontage Rd N., Ste 3 Wheat Ridge, Colorado 80033 =499"Wl�10(0 Wrerracon Explore with us September 18, 2024 Mr. Luis Tapia Town of Avon 100 Mikaela Way Avon, Colorado 81620 Telephone E-mail: Dear Mr. Tapia: (970) 748-4058 LTapia@avon.org Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 RE: Facility Condition Assessment Town of Avon FCA Terracon Project No. F6236069 Terracon Consultants, Inc. (Terracon) appreciates the opportunity to present this report for the Facility Condition Assessment project. This work was performed in general accordance with the scope of services outlined in the Terracon Proposal number PF62236069 dated May 25, 2023. Terracon provides professional consulting services through our nationwide network of offices covering four related disciplines that include: Environmental, Facilities, Geotechnical and Materials. For more detailed information on all of Terracon's services please visit our web site at http://www.terracon.com. If you have any questions concerning this Report, or if we may be of further service, please contact us. Sincerely, Terracon Consultants Chloe L. Javaheri, PE Project Engineer Facilities Services Doug R. Baum, PE National Director of Facility Asset Management Facilities Services 2 1 P a g e lFrerracon Explore with us Table of Contents Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 1.0 Executive Summary ......................................................................................................4 1.1 Asset List: ................................................................................................................... 5 1.2 Requirement Costs by Year.......................................................................................... 6 1.3 Forecast Analysis........................................................................................................... 6 2.0 Findings & Recommendations...................................................................................7 2.1. Annual Requirement Estimates per Asset.................................................................. 7 2.2. Annual Requirement Estimate Summary Tables......................................................10 2.3. Budget Scenario Utilized for Forecasting Analysis..................................................13 3.0 Assessment Methodology........................................................................................14 4.0 Appendix....................................................................................................................19 APPENDIX CONTENTS A - Asset Location Map B - Assets Ranked by FCI C -Detailed Asset Report D - Asset Narratives Report E - Detailed Inventory Report F - Detailed Work Item Report G - Glossary of Terms 3 1 P a g e Wrerracon Town of Avon ■ Facility Condition Assessment Explore with us Terracon Project No. F6236069 1.0 Executive Summary Understanding the Portfolio Summary In this section reference the example below while reviewing the Portfolio Summary. This can be used to better understand the Portfolio Summary found on the next page of this report. 000,000 000,000 1 Requirements by Year �mrireyate ■ Yearol — vea.02 VearM - Vear04 - Yeas05 Vear06 rearal YCa�08 Vear09 rear 10 0 50000 100000 150000 200CM ■L!4-59e y EAcc Mbiity • MainLmence ■Energy ■ ii-1 1 Details - This section includes high level statistics for the data included in the scope portfolio or property. It includes the total number of both building and site assets, the total area of building assets in Gross Square Feet (GSF). In addition, there is a count of the total Inventory and Work Item records collected for the assets in the portfolio or property. The section includes the Total Replacement Value for all assets in the portfolio or property as well as the total Current Work Item Value for all estimated work. Finally, it includes a Portfolio Facility Condition Index (FCI) calculated by the Current Work Item Value - Total Replacement Value. The Portfolio FCI is calculated by dividing the Total Replacement Value by the Current Work Item Value. The FCI section includes an overall rating description of good, fair, or poor. This rating is based on the Portfolio FCI. General industry guidelines for overall condition based on FCI are -, 5.01 to 10% Fair, . • • - 2 Costs. - The Costs section of the summary details the total cost of all Work Items categorized by Preventative Maintenance, Work Items, and Energy & Component Renewal at ESL. The total of these three categories makes up the Current Work Item Value found in the Details section of the summary report. The Capital Renewal value is the inflated total to renew all forecasted capital renewals over the scope period. 3 Asset List - This section provides an overview of assets included in the Scope of work and pertinent asset information. 4 Requirements by Year - This section provides a chart displaying an annual breakdown of all costs by year for the scope period. 4 1 P a g e N rerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Area Inventory / Work Item Total Replacement Value Total Work Item FCI (2023) (2024) 160,793 1,126 / 52 $41,303,077 $2,025,624 0.049 • GSF (Record Counts) ($256.87/SF) ($12.60/SF) (Good) Deficiency Preventative Maintenance Repairs/Replacements Capital Renewal (ESL) Total (Work Items) $2,451,300 $2,025,624 $7,827,751 $12,304,675 • $15.25/ SF $12.60/SF $48.68/ SF 1.1 Asset List: # 11 Asset Name Site - 90 Lake Street Size 2.45 AC FloorsAsset NA Built 1994 Address 90 Lake Street Ownership Owned 111 Avon Recreation Center 37,596 SF 3 1994 90 Lake Street Owned 112 Recreation CUP 1,350 SF 1 2010 90 Lake Street Owned 12 Site - 100 Mikaela Way 1.19 AC NA 1994 100 Mikaela Way Owned 121 lAvon Town Hall 16,273 SF 3 2003 100 Mikaela Way Owned 13 Site - 500 Swift Gulch Rd 2.15 AC NA 2012 500 Swift Gulch Rd Owned 131 Avon Regional Transportation Center 43,052 SF 2 2012 500 Swift Gulch Rd Owned 14 Site - 502 Swift Gulch Rd 2.28 AC NA 1998 502 Swift Gulch Rd Owned 141 Fleet Maintenance Facility 23,803 SF 2 1998 502 Swift Gulch Rd Owned 15 Site - 60 Buck Creek Rd 1.20 AC NA 2016 60 Buck Creek Rd Owned 151 Public Safety Facility (Police Dept) 13,693 SF 3 2016 60 Buck Creek Rd Owned 16 Site - 200 Benchmark Rd 0.19 AC NA 1980 200 Benchmark Rd Owned 161 Public Operations Parks Garage 2,800 SF 1 1980 200 Benchmark Rd Owned 17 Site - 1 Lake Street 3.78 AC NA 1985 1 Lake Street Owned 171 Performance Pavilion 12,487 SF 2 2015 1 Lake Street Owned 172 Park Bathroom Structure 880 SIF 1 1985 1 Lake Street Owned 18 ISite - 950 West Beaver 0.04 AC NA 2010 950 West Beaver Creek Rd Owned 181 Wastewater Treatment CUP 912 SIF 1 2010 950 West Beaver Creek Rd Owned 19 Site - 371 Nottingham Rd 0.02 AC NA 1980 371 Nottingham Rd Unit 1A N/A 191 EHUs — Sherwood Meadows 1,352 SF 3 1980 371 Nottingham Rd Unit 1A Owned 20 Site - 511 Metcalf Rd 0.02 AC NA 2023 511 Metcalf Rd Unit N/A 201 JEHUs — Metcalf Lofts 935 SIF 1 2023 1511 Metcalf Rd Unit Owned 21 Site - 2110 Saddle Ridge Loop 0.17 AC NA 1982 2110 Saddle Ridge Loop Owned 211 EHUs — Wildridge Old Fire Station 3,360 SF 2 1982 2110 Saddle Ridge Loop Owned 22 Site - 1091 W Wildwood Rd 0.21 AC NA 1980 1091 W Wildwood Rd Owned 221 Public Operations Annex Bldg/Parking Garage 2,300 SF 1 1980 1091 W Wildwood Rd Owned 5 1 P a g e reirracon Explore with us 1.2 Requirement Costs by Year 2033 2032 2031 2030 2029 - 2028 2027 _ 2026 2025 2024 Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Requirements by Year $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 ■ Inventory Recap ■ Preventative Maintenance a Wod< Item 1.3 Forecast Analysis Forecast Analysis z,7o6,o-o-o- o-.U270 52,400,0011 - 0.0240 5Z,1o0,000 0.0210 $1,000,000 Lana $1,500,000 0.0150 -T7 n H 51,200,00fl 0.0120 s900,000 MGM 56n,000 - 0.0060 ,.300,000 0.0030 MGM so 2024 2024 2025 2025 2026 2026 2027 2027 2028 20H 2029 2029 2030 2030 2031 2031 2632 M2 2033 2033 2034 StartingBacWog 0 Requirements 0 spending EndingBaddog f FCI 6 1 P a g e w ferracon EK&n wish - Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 2.0 Findings & Recommendations 2.1 Annual Requirement Estimates per Asset: Information presented in the table below may represent different overall totals than the totals shown in tables in Section 2.2 due to rounding to the nearest whole number. Avon Recreation Center Year 1 $1,552,642 Year 2 $45,818 Year 3 $119,234 Year 4 $50,513 Year 5 $398,766 Year 6 $98,025 Year 7 $218,235 Year 8 $705,624 Year9 $818,504 Year 10 $128,056 $4,135,417 Inventory Recap $0 $0 $71,124 $0 $345,724 $42,332 $159,758 $644,224 $754,033 $60,361 $2,077,556 Preventative Maintenance $43,637 $45,818 $48,110 $50,513 $53,042 $55,693 $58,477 $61,400 $64,471 $67,695 $548,856 Work Item $1,509,005 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,509,005 n Regional Transportation Center Inventory Recap $0 $45,422 1 $0 185,641 $50,076 1 $0 $52,580 $0 $55,209 $0 $57,970 1 $0 $60,867 $0 82,897 $18,984 $1,743,616 $1,676,509 rr2,VJ $137,950 $1,833,443 Preventative Maintenance $43,258 $45,422 $47,691 $50,076 $52,580 $55,209 $57,970 $60,867 $63,913 $67,107 $544,093 Work Item $16,993 $0 $0 $0 $0 $0 $0 1 $0 $0 $0 $16,993 Avon Tc $13,366 $14,033 $14,735 $15,471 $16,245 $74,375 $238,401 $18,806 $70,276 $249,279 $72 Inventory Recap $0 $0 $0 $0 $0 $57,317 $220,491 $0 $50,530 $228,544 $556,882 Preventative Maintenance $13,366 $14,033 $14,735 $15,471 $16,245 $17,058 $17,910 $18,806 $19,746 $20,735 $168,105 Work Item $0 $0 $0 $0 $0 1 $0 $0 $0 $0 $0 $0 EHUs- Metcalf lA $5,610 670 701 n738 11IF75 814 $4,007 $896 $943 $8,583 $23,737 Inventory Recap $0 $0 $0 $0 $0 $0 $3,153 $0 $0 $7,595 $10,748 Preventative Maintenance $637 $670 $701 $738 $775 $814 $854 $896 $943 $988 $8,016 Work Item $4,973 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,973 EHUs- herwood Meadows $7,595 $921 $10,945 $1,015 $3,021 $ 8,474 $31,453 $1,295 $33,649 $93,497 Inventory Recap $0 $0 $9,979 $0 $1,956 $0 $7,300 $24,220 $0 $32,289 $75,744 Preventative Maintenance $876 $921 $966 $1,015 $1,065 $1,119 $1,174 $1,233 $1,295 $1,360 $11,024 Work Item $6,719 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,719 EHUs- Wildridge Old Fire Station $2,392 $29,593 $2,637 $6,341 $20,233 $3,053 $25,810 $49,454 $3,534 $111,337 $254,384 Inventory Recap $0 $27,081 1 $0 $3,572 1 $17,325 1 $0 J $22,605 $46,088 1 $0 $107,625 $224,296 Preventative Maintenance $2,392 $2,512 1 $2,637 $2,769 1 $2,908 1 $3,053 1 $3,205 $3,366 1 $3,534 $3,712 $30,088 i I r a g e Wferracon EK&W with - Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fleet Maintenance Facility $342,001 $30,366 $31,882 $33,477 $228,342 $38,859 $635,874 $790,529 $197,535 $44J64 $2,373,7 Inventory Recap $0 $0 $0 $0 $193,190 $1,950 $597,121 $749,837 $154,808 $0 $1,696,906 Preventative Maintenance $28,921 $30,366 $31,882 $33,477 $35,152 $36,909 $38,753 $40,692 $42,727 $44,864 $363,743 Work Item $313,080 $0 $0 $0 $0 $0 $0 $0 $0 $0 $313,080 k Bathroo 137 2,242 $2,612 2,474 $9,5 $2,727 $10,489 $115,775 $3,156 $24,106 $175,2 Inventory Recap $0 $0 $257 $0 $6,942 $0 $7,625 $112,770 $0 $20,792 $148,386 Preventative Maintenance $2,137 $2,242 $2,355 $2,474 $2,597 $2,727 $2,864 $3,005 $3,156 $3,314 $26,871 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 e Pavilio 5,213 $7,774 $9,248 $8,571 $9,000 $9, $9,923 $10,4 $1 $80,249 $17 Inventory Recap $0 $0 $1,085 $0 $0 $0 $0 $0 $0 $68,762 $69,847 Preventative Maintenance $7,405 $7,774 $8,163 $8,571 $9,000 $9,450 $9,923 $10,418 $10,940 $11,487 $93,131 Work Item $7,808 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,808 Public Operations Annex Bldg/Parking Garage $964 $1,011 ,017 $1,116 $10,506 $16,8 $25, 8 104 $1,423 6 Inventory Recap $0 $0 $2,955 $0 $9,335 $15,628 $24,587 $5,749 $0 $56,282 $114,536 Preventative Maintenance $964 $1,011 $1,062 $1,116 $1,171 $1,229 $1,291 $1,355 $1,423 $1,494 $12,116 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Public Operations Parks Garage M$51,647 $2,422 $6,850 $2,67 $13,868 $15,367 5 0 $31253 $78,434 $229, Inventory Recap $0 $0 $4,307 $0 $11,064 $12,422 $2,258 $28,007 $18,211 $74,856 $151,125 Preventative Maintenance $2,306 $2,422 $2,543 $2,670 $2,804 $2,945 $3,092 $3,246 $3,408 $3,578 $29,014 Work Item $49,341 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,341 e acility (Police Dept) Inventory Recap $2 , $0 $0 $19 $0 261 $0 4 $22,33 $0 $0 $52,320 $0 $47,533 $27,720 $127,573 Preventative Maintenance $15,875 $16,668 $17,501 $18,378 $19,296 $20,261 $21,274 $22,338 $23,454 $24,629 $199,674 Work Item $11,126 $0 $0 $0 $0 $0 $0 $0 $0 $0 $11,126 ecreation CUP Inventory Recap 30,348 $0 $5,101 $0 $7,091 $1,734 $5,625 $0 $5,906 $0 $6,201 $0 $0 $6,836 $0 $7,179 $0 $73,453 $65,916 $154,252 $67,650 Preventative Maintenance $4,859 $5,101 $5,357 $5,625 $5,906 $6,201Z$6,512 $6,512 $6,836 $7,179 $7,537 $61,113 Work Item $25,489 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,489 81 Pa 9e Wferracon EK&W with - Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Site -1 Lake Street $2,779 $2,918 $3,064 $3,217 $3,378 $3,547 $3,724 $3,911 $4,106 $4,312 $34,956' Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $2,779 $2,918 $3,064 $3,217 $3,378 $3,547 $3,724 $3,911 $4,106 $4,312 $34,956 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site -100 Mikaela Way $1,848 $1,940 $2,038 $2,139 $2,246 $2,359 $2,476 $2,600 $2,730 $2,866 $23,242 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $1,848 1 $1,940 $2,038 $2,139 $2,246 $2,359 $2,476 $2,600 $2,730 $2,866 $23,242 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 Site -1091 W Wildwood Rd Inventory Recap $ 1 $442 $0 $465 $0 $488 $0 $7,309 $6,544 $59 $0 $0 54 $0 56,365 $0 $6,544 Preventative Maintenance $421 $442 $465 $488 $565 $593 $623 $654 $5,301 Work Item $44,520 $0 $0 $0 $0 $0 $0 $0 $44,520 k Rd $145 $153 J$247$260 $6,575 $30, $194 $205 Inventory Recap $0 $0 $0 $0 $6,398 $9,858 $0 $0 $16,256 Preventative Maintenance $132 $138 $145 $153 $177 $185 $194 $205 $1,657 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 2110 Saddle Ridge Loop $3,904 -W14 $224 7$235 $3,546 $286 $301 $316 $9,533 Inventory Recap $0 $0 $0 $0 $3,273 $0 $0 $0 $3,273 Preventative Maintenance $203 $214 $224 $235 $247 $260 $273 $286 $301 $316 $2,559 Work Item $3,701 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,701 Site - 500 Swift Gulch Rd $6,284 $6,599 $6,929 $7,275 $7,637 $8,020 $8,421 $8,842 $9,285 $9,749 $79,041 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $6,284 $6,599 $6,929 $7,275 $7,637 $8,020 $8,421 $8,842 $9,285 $9,749 $79,041 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 502 Swift Gulch Rd $5,996 $6,296 $6,610 $6,940 $7,287 $7,652 $272,180 $9,715 :JJJL858 $9,301 $340,835 Inventory Recap $0 $0 $0 $0 $0 $0 $264,145 $1,278 $0 $0 $265,423 Preventative Maintenance $5,996 $6,296 $6,610 $6,940 $7,287 $7,652 $8,035 $8,437 $8,858 $9,301 $75,412 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 60 Buck Creek Rd $3,670 $3,854 $4,046 $4,249 $4,461 $4,684 $4,918 $5,165 $5,423 $5,694 $46,164 91 Pa9e Wferracon EK&W with - Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $3,670 $3,854 $4,046 $4,249 $4,461 $4,684 $4,918 $5,165 $5,423 $5,694 $46,164 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 90 lake Street Inventory Recap $35,841 $0 $3,121 $0 78 $0 442 $0 3,614 $0 79 $0 985 $0 $4,194 $0 4,393 $0 $4,613 $0 $70,266 $0 Preventative Maintenance $2,973 $3,121 $3,278 $3,442 $3,614 $3,795 $3,985 $4,184 $4,393 $4,613 $37,398 Work Item $32,868 $0 $0 $0 $0 1 $0 $0 $0 $0 $0 $32,868 Site -950 WestBeave Inventory Recap $97 $0 $102 1 $0 $107 $0 $112 1 $0 M $0 $0 $130 $0 $136 $0 111IF143 $0 $150 $0 $1,219 1 $0 Preventative Maintenance $97 $102 $107 $112 $118 $124 $130 $136 $143 $150 $1,219 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Wastewater Treatment CUP Inventory Recap $335,510 $331,653 $4,049 $5,381 $1,131 $4,464 $0 $4,699 $0 $4,922 $0 167 $0 $5,426 $0 698 $0 $54,752 $48,771 $430,057 $0 $381,555 Preventative Maintenance $3,857 $4,049 $4,250 $4,464 $4,688 $4,922 $5,167 $5,426 $5,698 $5,981 $48,502 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0• $2,802,963i• ,661 101 Pa ge w ferracon F &rewith- 2.2 Annual Requirement Estimates per Asset Annual Requirement Estimates Summarized by Building System Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Systerns A10-Foundations I Year I $200,810 Year 2 $0 Year 3 Year 4 2026 2027 $0 $0 ye� 2028 $0 Year 7 2029 2030 $0 $0 Year 8 2031 $0 Year 9 $0 YerH $0 Grand Total $200,810 1310-Superstructure $25,489 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,489 820-Exterior Enclosure $155,589 $31,408 $32,979 $34,628 $36,359 $38,177 $44,484 $42,090 $44,194 $204,787 $664,694 1330-Roofing $219,497 $9,349 $9,817 $10,308 $10,823 $84,309 $18,245 $55,413 $13,155 $13,813 $444,729 C10-Interior Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $67,691 $67,691 C20-Stairs $13,119 $0 $447 $0 $0 $0 $4,138 $0 $0 $22,687 $40,390 C30-Interior Finishes $10,935 $11,482 $214,008 $12,659 $119,686 $13,957 $203,468 $102,705 $16,156 $259,238 $964,295 D10-Conveying $10,112 $10,617 $54,820 $11,706 $129,815 $39,757 $215,849 $148,366 $14,940 $50,689 $686,671 D20-Plumbing $91,428 $42,658 $18,921 $17,174 $26,792 $18,934 $86,424 $599,300 $21,919 $94,945 $1,018,494 D30-HVAC $735,391 $44,524 $46,750 $52,660 $127,087 $83,971 $131,517 $630,014 $81,632 $922,460 $2,856,006 1340-Fire Protection $6,923 $7,270 $7,633 $8,015 $8,415 $8,836 $12,360 $121,404 $10,229 $15,723 $206,809 D50-Electrical $44,929 $35,730 $37,517 $39,393 $41,362 $43,430 $810,278 $132,135 $1,027,858 $58,052 $2,270,684 E10-Equipment $5,995 $6,295 $6,609 $6,940 $11,089 $7,651 $8,034 $8,435 $8,857 $984,678 $1,054,583 F10-Special Construction $928,920 $9,343 $39,231 $10,300 $284,330 $11,356 $11,924 $12,520 $13,146 $74,16 M 1395,230 G20-Site Improvements $100,549 $20,433 $21,454 $22,527 $23,653 $24,836 $60,434 $27,382 $28,751 $30,188 $360,207 G30-Site Mechanical Utilities $704 $740 $777 $816 $856 $899 $944 $13,996 $1,041 $1,093 $21,865 G40-Site Electrical Utilities $1,545 $1,622 $1,703 $1,788 $1,878 $1,971 $5,742 $2,174 $2,282 $2,396 $23,101 G90-0ther Site Construction $233 $244 1 $257 $269 $283 $297 $312 $327 $344 $361 $2,927 111 Page kferracon EK&n wish m Work Item Estimates Summarized by Priority Town of Avon ■ Facility Condition Assessment Work item costs are inflated from current costs to year 2024 and costs will differ from the costs shown in the Detailed Work Item Report (Appendix F). Priority 1-Currently Critical Year 1 2024 $0 2-Potentially Critical $9,027 3-Necessary, Not Yet Critical $417,770 4-Recommended $378,395 5-Appearance $1,209,396 6-Does not Meet Current Codes/Standards $0 7-Life Safety $11,035 Grand Total $2,025,623 Annual Requirement Estimates Summarized by Category Terracon Project No. F6236069 121 Pa ge w ferracon EKwrk with m 2.3 Budget Scenario Utilized for Forecasting Analysis Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Grouping Account Backlog (Start of Year) Deficiency Repairs/Replacements $2,025,623 $1,107,061 $0 $0 $0 $0 $0 $0 $0 $0 Requirements Component Renewal at ESL $331,653 $27,081 $617,345 $3,572 $585,539 $129,649 $1,352,982 $1,622,031 $996,564 $2,023,211 Preventative Maintenance $194,890 $204,634 $214,866 $225,609 $236,889 $248,734 $261,171 $274,229 $287,941 $302,338 Requirements Total $526,543 $231,715 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Backlog + Requirements $2,552,166 $1,338,776 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Budget Component Renewal at ESL $331,660 $27,090 $1,438,873 $3,575 $585,540 $129,650 $1,352,985 $1,625,035 $996,570 $2,024,639 Deficiency Repairs/Repla ements $973,400 $1,343,265 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $194,900 $204,645 $214,877 $225,622 $236,903 $248,747 $261,185 $274,244 $287,957 $302,354 Budget Total $1,499,960 $1,575,000 $1,653,750 $229,197 $822,443 $378,397 $1,614,170 $1,899,279 $1,284,527 $2,326,993 Spending Component Renewal at ESL $331,653 $27,081 $617,345 $3,572 $585,539 $129,649 $1,352,982 $1,622,031 $996,564 $2,023,211 Deficiency Repairs/Replacements $971,279 $1,107,061 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $194,890 $204,634 $214,866 $225,609 $236,889 $248,734 $261,171 $274,229 $287,941 $302,338 Spending Total $1,497,822 $1,338,776 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Variance (Budget minus Spending) Component Renewal at ESL $7 $9 $821,528 $3 $1 $1 $3 $3,004 $6 $1,428 Deficiency Repairs/Replacements $2,121 $236,204 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $10 $11 $11 $13 $13 $12 $14 $14 $15 $16 Variance (Budget minus Spending) Total $2,138 $236,224 $821,539 $16 $14 $14 $17 $3,018 $21 $1,444 Backlog (End of Year) Deficiency Repairs/Replacements $1,054,344 $0 $0 $0 $0 $0 $0 $0 $0 $0 0.0255 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Replacement Value $41,303,077 $43,368,231 $45,536,642 $47,813,475 $50,204,148 $52,714,356 $55,350,073 $58,117,577 $61,023,456 $64,074,629 Spending as % of TRV 4% 3% 2% 0% 2% 1% 3% 3% 2% 4% 131 Page Wrerracon Explore with us 3.0 Assessment Methodology Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Terracon provided labor and materials to collect, analyze, and report facility data related to the in -scope assets. These assets are listed in full in section 3.0 Asset Details. The table below Roles and Responsibilities contains the names of individuals responsible for the collection, analysis, and reporting of facility data. The table also includes which individuals were on -site and the dates on -site information was gathered. Roles and Responsibilities Name Chloe Javaheri Role Project Manager/Field Assessor ODates Au ust 28 - 30, 2023 Doug Baum Project Reviewer/Data Analyst Not on -site Bill Faesenmeier Data Quality Manager Not on -site Bryan Bennett Field Assessor August 28 - September 1, 2023 Richard Hatt Field Assessor August 28 - September 1, 2023 During data collection process individuals and escorts may have been consulted to provide clarification of observed condition and provide information that could not otherwise be visually accessible or readily apparent. Terracon reviewed client -provided drawings and reports relevant to the scope of work these documents to gain a better understanding of observed conditions. The Documents Reviewed table provides those documents referenced and used in the collection of data for this scope of work. Documents Reviewed Limited construction/space drawings Floor plan, site drawings Throughout Natatorium Report Prepared by Water Techno%cm Inc. December 8, 2022 Methodology Assessors utilized observational assessment, interviews, and review of provided documentation to collected asset system Inventory data as well as identified distresses and solutions called Work Items. Work Items were then estimated by Terracon from IRS Means Online data. Inventory. Inventory records were assigned to an assembly Classification developed and based on Uniformat II. These classifications have assigned Estimated Service Life (ESL) in years, as well as Unit Costs developed by Terracon from IRS Means Online data. These unit costs are multiplied by the size or quantity of the inventory record to develop a Current Replacement Value (CRV) for the inventory record. Additional information such as location, manufacturer, model number, serial number, year installed, description, and photos were also recorded by assessors when available. Each inventory record was also assigned a Direct Condition Rating (DCR) based on the table and definition of each rating detailed in the Direct Condition Rating Definition table below. The score associated with the DCR is multiplied by the ESL assigned to the system to calculate the Remaining Service Life (RSL) in years from the day the DCR is assigned. 141Page Wrerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 1 Entire component section or component section sample is free of observable or known distresses. Component is less than one year old. -- 0.90 No component section or sample serviceability or reliability reduction. Some, but not all, minor (non -critical) subcomponents may suffer from slight degradation or few major (critical) subcomponents may sufferfrom slight degradation. Component section greater than one year old. 0.70 Slight or no serviceability or reliability reduction overall to the component -section or sample. Some, but not all, minor (non -critical) subcomponents may suffer from minor degradation or more than on major (critical) subcomponent may suffer from slight degradation. - 0.55 Component -section or sample serviceability or reliability is degraded but adequate. A very few major (critical) subcomponents may suffer from moderate deterioration with perhaps a few minor (non -critical) subcomponents suffer from sever deterioration. - 0.45 Component -section or sample serviceability or reliability is impaired. Some but not a majority. Major (critical) subcomponents may suffer from moderate deterioration with erha s man minor (non -critical) subcomponents suffering from severe deterioration. • 0.35 Component -section or sample has significant serviceability or reliability loss. Most subcomponents may suffer from moderate degradation or a few major (critical) subcomponents may sufferfrom sever degradation. • 0.25 Significant serviceability or reliability reduction in component -section or sample. Most subcomponents are severely degraded and others many have varying degrees of degradation. • 0.10 Significant serviceability or reliability reduction in component -section or sample. Most subcomponents are severely degraded, and others may have varying degrees of degradation. • 0.01 Overall component -section on degradation is total. Few, if any subcomponents salvageable. Complete loss of co ponent-section or sample serviceability. Age Based (AGE) Age Component -section or sample could not be observed, and no documentation or information provided by knowledgeable persons was available or descriptive to determine exact condition. The system replacement is therefore based on the current calculated age since its original installment. Abandoned in Place (AIP) NA Component -section has been disconnected from the system and or power -source and is no longer in use. It has been abandoned in place. Standard best practice is removal of such com onents. Beyond Service Life (BSL) Score - 2 Component -section calculated age since its original installment is greater than the industry Estimated Service Life (ESL) forthe system. When the BSL designation is added to any rating the score is reduced by half. Example: IF- ESL = 15 (years) & DCR = Yellow + (Y+) with a score of 0.55 on January 1, 2020 THEN: 15x 0.55 = RSL of 8.25 (years). Added to the currentyear of2020 and the forecasted replacementyear of the inventory is 2028. Work Items: Following the collection and rating of asset Inventory records Terracon assigns Work Items to define and estimate solutions for addressing observed distress. Each Work Item is assigned to a single Inventory record. It defines not only the distresses observed in the Inventory but also the solution to addressing the distress. Each solution may range from a minor repair to a complete replacement of the associated Inventory. Following the definition of the solution an estimate is developed by Terracon to execute the tasks necessary for addressing the recommended solution. Financial Data: Financial data is used throughout the process. It is used to develop the CRV of each asset Inventory as well as estimate the cost of executing a proposed solution in a Work Item. This financial data comes from estimates developed by Terracon from IRS Means Online. This financial data is developed using bare estimates. Meaning no overhead or geographic factors are considered. 15 1 P a g e Wrerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Once Inventory unit costs and Work Item estimates are completed Terracon the applies what is referred to as a Burden Factor to each cost as well as an Inflation Factor. The burden factor is developed based on a percentage of the following key elements. The overall burden factor for the project was calculated with the below factors to be 1.62: ■ Geographical or Location Factor (1.00): This is a factor based on the geographical location of the asset the Inventory and Work Item records are assigned to. ■ Contractor's Markup (10%): This is a factor of local general or sub contractor's markup. ■ Contractors General and Administrative Overhead (7%): This is a factor of local general or sub contractor's overhead. ■ Contractor's Profit (10%): This is a factor of the local general or sub contractor's profit. ■ Owner's Planning & Design (7%): This is a factor for the Client's use of architectural and eng ineering firms in planning, design, and contract document preparation. ■ Owners Supervision, Inspection and Overhead (6%): This factor is for the Client's construction management costs either external or internal, in the execution of the planned work. ■ Owner's Contingency (8%): This factor accounts for the owner's planned contingency to account for the risk associated with design and construction unknowns. ■ Owner's Other (4%): This factor is to account for any additional costs not related to the previously defined factors. The Geographical or Location Factor is determined by published factors developed by the Department of Defense. All other factors can be adjusted based on the Client's understanding of the local market. A specific inflation value of 5% was requested by the client and is added to all estimates forecasted for future years in the scope period. The Inflation Rate used for all financial projections for this scope of work is in the table below. Priorityand Category of Work: Throughout the assessment process work and capital renewals are prioritized and categorized based on the following: Conditions in this priority include items that do not conform to existing codes but 1-Does not Meet Current are grandfathered in the current condition. No action is required at this time, but Codes/Standards should substantial work be undertaken in contiguous areas, certain existing conditions may require correction to comply with current code standards. 2-Appearance Conditions in this priority include finishes that have deteriorated and are required to maintain the required aesthetic standards. Conditions in this priority include items that represent a sensible improvement to 3-Recommended existing conditions. These are not required for the most basic function of the facilitv. All forecasted capital renewals will fall under this orioritv. 161Page Ifrerracon Explore with us 4-Necessary, Not Yet Critical 5-Potentially Critical 6-Currently Critical 7-Life Sa Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 Conditions in this priority require appropriate attention to preclude deterioration or potential downtime and the associated damage or higher cost if deferred further. Conditions with this priority, if not corrected expeditiously, could deteriorate to priority 1 within a year. Conditions with this priority require immediate action to correct a safety hazard, stop accelerated deterioration, return a facility or equipment to operational status. Conditions with this priority reauire immediate action to correct a safety hazard. The deficiencies were categorized as defined in the table below: 1-Security What a system requires replacement to do to a security risk or requirement. 2-Schedule Maintenance Maintenance that is planned and performed on a routine basis to preserve the condition. 3-Deferred Maintenance Maintenance that was not performed when it was scheduled or is past the useful lifetime of the item resulting in immediate repair or replacement. 4-Capital Renewal Planned replacement of building systems that have reached the end of useful life 5-Energy & Sustainability When the repair or replacement of equipment or systems are recommended to improve energy and sustainability performance Capital Renewals: Capital Renewals also known as requirements are forecasted years and estimated costs for replacing inventoried systems. The replacement year is determined based on the Remaining Service Life calculated from the Direct Condition Rating Score multiplied by the systems Estimated Service Life as described previously. The forecasted cost is determined by inflating the Inventory Current Replacement Value to the forecasted replacement year. Example: Inventory System assessed in 2020. The Current Replacement Value is $1, 000. The calculated RSL = 8.25 (years). The forecasted Replacement Year = 2028. The forecasted Cost at Replacement Year = 3 0 inflation compounded over 8years which is equal to $11267. Preventative Maintenance: Preventative Maintenance costs are calculated utilizing a preventative maintenance level 2 Uniformat breakdown where level 2 systems are prioritized between six maintenance levels: High, Medium, Low, Very Low, No Maintenance, No Maintenance Required. These six levels are assigned a PM Cost Factor percentage within Paragon that is utilized to calculate associated PM costs. These assignments are presented below: Laintenance - - High PM Level Factor 0.7 Medium 0.7 B20, B30, C30, D10, D20, D30, D40, D50, E10, F10, G20, G30, G40, G90 Low 0.7 Very Low 0.7 No Maintenance 0.0 A20 No Maintenance Req'd 0.0 A10, 1310, C10, C20, E20, F20, G10 171Page Wrerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 ForecastAna/ysis: A forecast analysis was conducted on the assets using an estimated budget supplied by the client of $1,500,000.00 and was inflated overten years using the 5% inflation rate. Costs were prioritized in the following order: preventative maintenance (priority 1), component renewal at ESL (priority II), and deficiency repairs/replacements (priority III). The current backlog of deferred maintenance can be funded in the first two years with the supplied budget scenario. A large recapitalization requirement in year 10 exceeded the inflated budget of $2.3M. The unfunded requirements in year 2033 were accelerated to year 2026 with available funding and were funded. A breakdown of the budget utilized to create the forecast analysis is included on Page 13. 18 1 P a g e Wrerracon Explore with us 4.oAppendix Appendix Contents Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 A - Asset Location Map: This appendix contains a map with relative locations of assets included in the scope of work B - Assets Ranked by FCI: This appendix contains a graph with the assets included in the scope of work and relative FCI scores C - Detailed Asset Report: This appendix contains detailed reports on all portfolio assets included in the scope of work D - Asset Narrative Report: This appendix contains detailed reports on all trade narratives of portfolio assets included in the scope of work sorted by Uniformat Level 2 E - Detailed Inventory Report: This appendix contains detailed reports on all system inventory records included in the scope of work F - Detailed Work Item Report: This appendix contains detailed reports on all system work item records included in the scope of work G - Glossary of Terms: This section includes a glossary of common terms and examples used throughout this report. 19 1 P a g e r rerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 201Page '� . `t • •.. '-�• � ' t • "� a ...... 1 Avon Recreation Center 2 Recreation CUP 3 Avon Town Hall 4 Avon Regl. Transportation Ctr. 5 Fleet Maintenance Facility 6 Public Safety Facility (Police Dept) 7 Public Operations Parks Garage 8 Performance Pavilion 9 Park Bathroom Structure 10 Wastewater Treatment CUP 11 EHUs— SherwoodMeadows 12 EHUs— Metcalf Lofts 13 EH Us— Wildridge Old Fire Station 14 Public Operations Annex Bldg/PG DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES •9Mkk V T Project Manager: Project No. Aerial Imagery Exhibit CLJ Drawn by: NA F6236069 scale: NTS _ 1� %rracon Town of Avon FICA Checked by: &PI *'itfi ua Al NA Approvedby: 10625 W I-70 Frontage Rd N, Wheat Rldge, Colorado DRB PH. 303 423-3300 FAX. 303 423-3353 r rerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 211Page 22 Site - 1091 W Wildwood Rd 0.2ACR $60,194 $44,519.88 [0.7396 111 Avon Recreation Center 37,596SF $9,574,173 $1,509,005.44 0.1576 21 Site - 2110 Saddle Ridge Loop 0.2 ACR $29,060 $3,701.07 0.1274 161 Public Operations Parks Garage 2,800SF $542,737 $49,340.84 0.0909 11 Site - 90 Lake Street 2.5 ACR $424,754 $32,868.54 0.0774 141 Fleet Maintenance Facility 23,803SF $5,921,277 $313,079.52 0.0529 201 EHUs -Metcalf Lofts 935SF $131,437 $4,972.92 0.0378 191 EHUs -Sherwood Meadows 1,352SF $207,172 $6,719.24 0.0324 112 Recreation CUP 1,350SF $857,421 $25,489.49 0.0297 171 Performance Pavilion 12,487SF $1,689,652 $7,808.11 0.0046 151 Public Safety Facility (Police Dept) 13,693 SF $3,771,325 $11,126.16 0.0030 131 Avon Regional Transportation Center 43,052 SF $9,030,258 $16,992.99 0.0019 12 Site - 100 Mikaela Way 1.2 ACR $263,967 $0.00 0.0000 13 Site - 500 Swift Gulch Rd 2.2 ACR $897,740 $0.00 0.0000 14 Site - 502 Swift Gulch Rd 2.3 ACR $1,139,738 $0.00 0.0000 15 Site - 60 Buck Creek Rd 1.2 ACR $524,316 $0.00 0.0000 16 Site - 200 Benchmark Rd 0.2 ACR $18,830 $0.00 0.0000 17 Site - 1 Lake Street 3.8ACR $397,039 $0.00 0.0000 18 Site - 950 West Beaver O.OACR $13,837 $0.00 0.0000 19 Site - 371 Nottingham Rd O.OACR $0 $0.00 0.0000 20 Site - 511 Metcalf Rd O.OACR $0 $0.00 0.0000 121 Avon Town Hall 16,273 SF $3,470,747 $0.00 0.0000 172 Park Bathroom Structure 880SF $655,437 $0.00 0.0000 181 Wastewater Treatment CUP 912 SF $669,525 $0.00 0.0000 211 EHUs- Wildridge Old Fire Station 3,360SF $623,102 $0.00 0.0000 221 Public Operations Annex Bldg/Parking Garage 2,300SF $389,339 $0.00 0.0000 Good Fair Poor 0 < 5% 5.01 % <_ 10% >10% Appendix B - Page 1 N rerracon Explore with us Town of Avon ■ Facility Condition Assessment Terracon Project No. F6236069 221Page Town of Avon 111 -Avon Recreation Center Location 90 Lake Street Avon, Colorado 81620 United States Asset Summary FAC Code and Description 7417-Recreation Center Year Built 1994 Asset Size/UOM 37596 Square Feet Floors Above Grade 2 Floors Below Grade 1 Detailed Replacement Value $9,574,172 FCI 0.1576 Good Se e e FCI (100-1) 84 ACI Priority 2-Moderate Active Work Items 22 Work Item Costs (incl.burden) $1,509,005 Geo Adj Region Gypsum Regional Cost Factor 1.06 Management Name Luis Tapia Name Eva Wilson, PE, PTOE, CFM Title/Role Facilities Manager Title/Role Public Works Director Company Town of Avon Company Town of Avon The building has a cast -in -place partial basement. The remainder of the building, including the natatorium and lobby, has a shallow concrete foundation. The building has metal and CMU exterior walls that support the metal raised floor structures above the partial basement and for Floor 02. The exterior of the building consists primarily of CMU, EIFS, and metal panel with limited section of stone veneer accents. The building has aluminum framed exterior windows and metal solid or glazed exterior doors set in metal frames. The roof systems consist of EPDM and standing seam metal panels. Some roof sections have roof hatches that allow initial access to the roofs. A small roof section above the second story gym has skylights installed. Roof drainage via internal and overflow roof drains. The building's interior wall construction primarily consists of finished gypsum and CMU interior walls. Interior stairs consist of cast -in -place treads with metal railings. Interior wall finishes consist of painted interior gypsum and unfinished CMU. Interior floor finishes consist of carpet, ceramic tile, vinyl, rubber gym flooring, and sealed concrete. Ceiling finishes include acoustical ceiling tile and painted gypsum. The building has copper domestic distribution piping and cast iron sanitary distribution piping. The gas -fired domestic water heater and a small circulation pump provides hot water to the building. Domestic hot water is stored in storage tanks in the basement. The building has several multi -person and single -user restrooms. The building is provided natural gas. Heating and cooling is provided to the building via gas -fired packaged roof -mounted units and an air handler with block heaters. The building is ventilated via roof -mounted exhaust fans. The pool is ventilated with a large exhaust air handler. Floors 01 and 02 and some areas of the basement are sprinklered with a wet -pipe fire suppression system. The building has an addressable fire alarm control panel. Fire pulls, exit signage, and fire alarm devices are located throughout the building. The building is supplied with a 277/400-volt, 1,200-amp service. The building has high -voltage panelboards, secondary dry -type transformers, and low -voltage panelboards. Asset History Original asset was constructed in 1994 with a reported remodel in 2008 with selective replacement of equipment. Additional Photos Asset Summary and History Report 09/18/2024 13 Town of Avon 111 -Avon Recreation Center FOUNDATIONS A10 0 The building foundation is assumed to be a continuous cast -in -place stem wall foundation with cast -in -place footings under columns and a concrete slab -on -grade floor system along the basement and various section of the ground floor including the including the natatorium and lobby. A20 0 The building has a partial basement with a slab -on -grade concrete floor, CMU and gypsum walls, and an exposed composite ceiling comprising of a metal fluted deck and concrete. B10 0 The buildings' super structure is composed of steel beams and girders connected to steel columns. The exterior walls are made up of CMU and cold formed steel while the roof is supported by metal joists and the decking included fluted metal over most of the building and wood plank over the pool area. The exterior of the building consists primarily of CMU, EIFS, and metal panel with limited section of stone veneer accents. The building has aluminum framed exterior windows and metal solid or glazed exterior doors set in metal frames. ' • • B30 0 The roof systems consisted of a 60-mil fully adhered EPDM membrane, Sarnafil PVC, and standing seam metal panels. Some roof sections have hatches that allow iaccess to the roofs. A small roof section above the second story gym has skylights installed. Roof drainage via internal and overflow roof drains. -•- • • C100 The building's interior wall construction primarily consists of finished gypsum and CMU interior walls. r*3T13.iVTW_.1 C20 0 Interior stairs consist of cast -in -place treads with metal railings. INTERIOR FINISHES C300 Interior wall finishes consist of painted interior gypsum and unfinished CMU. Interior floor finishes consist of carpet, ceramic tile, vinyl, rubber gym flooring, and sealed concrete. Ceiling finishes include acoustical ceiling tile and painted gypsum. D20 PLUMBING D200 The building has copper domestic distribution piping and cast iron sanitary distribution piping. The gas -fired domestic water heater and a small circulation pump provides hot water to the building. Domestic hot water is stored in storage tanks in the basement. The building has several multi -person and single -user restrooms. ' 7 D30 0 The building is provided natural gas. Heating and cooling is provided to the building via gas -fired packaged roof -mounted units and an air handler with block heaters. The building is ventilated via roof -mounted exhaust fans. The pool is ventilated with a large exhaust air handler. D - 0 FIRE PROTECTION D40 0 Floors 01 and 02 and some areas of the basement are sprinklered with a wet -pipe fire suppression system. D40_2 LIFE SAFETY The building has an addressable fire alarm control panel. Fire pulls, exit signage, and fire alarm devices are located throughout the building. Narrative Descriptions 09/18/2024 Town of Avon 111 -Avon Recreation Center D50 ELECTRICAL D50 0 The building is supplied with a 277/400-volt, 1,200-amp service. The building has high -voltage panelboards, secondary dry -type transformers, and low -voltage panelboards. Narrative Descriptions 09/18/2024 ATTACHMENT B OPTION A.41 MAIN LEVEL UPPER LEVEL ■ 1 1T- Al a 11 * I 11101 CIRCULATION / LOUNGE ❑ MULTI -USE FITNESS SPACES AQUATICS SPACES LOCKERS /RESTROOMS SPECIAL USE SPACES F-1 ADMINISTRATIVE F-1 STORAGE/SUPPORT SCALE: 1" = 40' 0' 40' 80' TOWN OF "ON AV o n L l �= r � .: BARKER RINKER SEACAT ARCHITECTURE ATTACHMENT A A BARKER RINKER Avon SEACAT C O L❑ H A D❑ ARCHITECTURE Recreation Center Improvements Summary - Option A.4 August 22, 2023 Building Construction Area / Cost Opinion Matrix Program Const. Cost Cost/SF Area GSF Opinion Option 1 - Fitness Addition & Multi -use Renovations Main Level Multi -use Room / Child Watch / Support Spaces 1,550 $ 667,000 $ 430 New Main Level Fitness Area Addition 2,600 $ 1,820,000 $ 700 New Upper Level Fitness Area Addition / Restroom / Support 2,600 $ 1,625,000 $ 625 Open Fitness Areas - Upper Level Renovation 3,300 $ 660,000 $ 200 North Fitness / Multi -use Room Renovation / New Storage 1,800 $ 402,000 $ 223 South Fitness / Multi -use Room Renovation 2,900 $ 648,000 $ 223 Main Level Admin Suite Renovation 560 $ 224,000 $ 400 Office / Staff Areas Renovations 700 $ 140,000 $ 200 Site Improvements - 5% of Building Costs $ 310,000 Additional Complexity/ Market Condition Contingency $ 260,000 Construction Sub -Totals 16,010 $ 6,756,000 $ 422 Soft Costs (30% of Construction) $ 2,027,000 Option 1 Cost Opinion Total $ 8,783,000 $ 549 Option 4 - New Spa Addition New Multi -Level Spa Addition / Mech Room 1,300 $ 1,430,000 $ 1,100 Site Improvements & Demolition - 20% of Building Costs $ 286,000 Additional Complexity/ Market Condition Contingency $ 69,000 Construction Sub -Totals 1,300 $ 1,785,000 $ 1,373 Soft Costs (30% of Construction) $ 536,000 Option 4 Cost Opinion Total $ 2,321,000 $ 1,785 Overall Improvement Area / Cost Opinion Values 17,310 1 $ 11,104,000 641 Mor F: E L? m N 0 L f? r. Y I ft 4:: ATTACHMENT C iffikmmki ikL-. Wind 10 .3 I Ob- lot r Avon Recreation Department, Avon CO, Aquatics Facility Evaluation Introduction Summary The Avon Recreation Department Aquatics Facility is a year-round indoor facility consisting of four pools: A 3,600-gallon indoor whirlpool A 24,000-gallon indoor combination current channel and splashdown pool A 25,000-gallon indoor leisure pool with spray features A 112,000-gallon indoor lap and recreation pool with deep water recreational dive well Total treated recreational water 164,600 gallons. Overall, the pools and related circulation systems appear to be in fair condition and generally well -maintained. However, the mechanical systems and areas of the facility are beginning to show age -related wear and tear in several areas. Therefore, this report focuses on pool shells, finishes, circulation systems, and surrounding areas. The pool's mechanical system is dated and would benefit from a renovation project to include new technology regarding filtration, chemical and non -chemical sanitation solutions, and more energy -efficient pumps and motors. In addition, the natatorium area needs a capital replacement plan to address age -related wear and tear issues and to correct undesirable conditions. Since this pool's original construction date, several updates have been enacted in pool codes and standard operating procedures. As a result, revisions or modifications for the pool may necessitate meeting current code requirements. Recommendations included in this report address the above concerns, including options for improvements. Suggestions range from limited repairs to comprehensive renovation. This is a complex and complicated decision -making process. Some projects may be considered stand-alone, while others would be best combined with a total renovation project. The Avon Recreation Department should consider this report in conjunction with other evaluations, including ADA, structural, and building evaluations. WTI recommends that the City of Avon undertakes an aquatic programming effort, studying the programming needs for recreational and competitive swimming programs, community aquatic recreation, wellness, and educational opportunities. A modern aquatics facility can offer programs benefiting the greater Avon valley community. These offerings could include Water Safety Instruction (WSI), Learn to Swim Programs, Aquatic Therapy Instruction, and competitive swimming and diving programs. The accompanying photo report will list items for the Recreation Department to consider. The report is arranged in two parts. 1. Section One will focus on the pools and natatorium area. Section Two will focus on the mechanical rooms. Water Technology thanks Michael Labagh, CPRP, Recreation Director, for his help and assistance in preparing this report. Respectfully Submitted, Cody Butcher, CPOI Commercial Waterpark Specialist, Water Technology Inc. ...... ... � WORLD LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING www.wtiworld.com City of Avon Colorado Aquatic Facility Evaluation Recommendations and Improvement Options ISSUE PRIORITY ACTION Pool deck and drainage ONE Replace the entire concrete deck and repairs. Numerous tripping repair drainage issues. Combine with hazards are present. This is a depth marking tiles. complex issue that could OPTIONAL Apply cementitious overlay product to require extensive address slipping issues. Will not remodeling. address drainage concerns. OPTIONAL Explore other flooring options like LifeFloor or PolySoft-type products The overhead lighting needs TWO Explore options to replace lighting with to be updated. energy -efficient LED Lighting. Would need a light study to determine the light levels required to meet codes. Restore plumbing and ONE Extensive plumbing repairs might be mechanical systems to needed underground to restore the current code -compliant filtration system to its original configuration. configuration. ADA Compliance Replace tile surround Install ultraviolet secondary disinfection system. Possible ADA enhancements are needed. The ramp entry may not meet current ADA codes. Rusting hardware at the basketball hoop area. Waterline tiles and depth markers are faded and worn. Set of stairs to unusable deck space, vortex pool, and abandoned bridge. ONE TWO TWO ONE THREE TWO Estimated costs $750,000 - $2,000,000 $20-35 per square foot $TBD — will not address unlevel decking $TBD is possible to explore rebate programs to offset capital costs. TBD $30,000-$350,000 A total renovation of this area would address many of the listed concerns. Install lift or transfer system. Install $3,500-$7,000 compliant handrails to handrails. Aesthetics improvement $5,00-$7,000 Will improve water quality $50,000-$65,000 Conduct an ADA study of this pool and $TBD follow the recommendations and remediation plan. It may be possible to state that this pool can only partially achieve compliance without extensive renovations. Develop an in-house rust mitigation plan Replace waterline tiles and depth marking tiles. OPTIONAL Total reconfiguration of this pool would be required. ..W& $500-$1,500 Depth Markers $1,000-$2,000 Waterline Tile $20,000-$30,000 $TBD WTI ........ r WORLD LEADERS IN AQUAr}(.43 ANNING, DESIGN AND ENGINEERING www.wtiworld.com City of Avon Colorado Aquatic Facility Evaluation Recommendations and Improvement Options Conduct a Non -Destructive ONE Develop a rust mitigation plan and $10,000-$12,500 for Testing survey for the slide follow engineering recommendations. Engineer Reports tower and supports. Safety Concern Facility enhancements could include a new slide configuration or an additional water slide offering. Zero -depth tiles are worn and unsightly Children's slide safety considerations. Depending on the extent of the damage, rehabilitate or replace slide columns or supports. ONE If possible, engage the original slide $TBD manufacturer to get recommendations to close the gap near the start tub area. Or obtain a variance from the slide manufacturer. OPTIONAL Waterslides range from mild to wild. $TBD THREE Replace tiles and regrout $25,000-$35,000 TWO Provide barriers at the kiddie slide $3,500-$7,500 Upgrade options to this pool OPTIONAL Total reconfiguration of this pool could $TBD could include new spray provide an attractive and safe area for features and toys. the youngest visitors. Inspect and troubleshoot the ONE The Lap Pool filtration system flow rate $5,000-$7,000 if pump flow rate for the filtration is displayed as 222 gallons per minute related. systems (GPM). The designed flow rate for this pool to achieve a 6-hour code required to turn over rate is 310 GPM The current configuration does not support a competitive lap swimming program, but it works well as designed for a recreational lap pool. The current Heat Recovery Unit is installed sub -level and will be challenging to repair when it reaches the end of its useful life. Price will vary depending on the results of the troubleshooting effort. THREE Replace existing sand filters with a $90,000-$150,000 Regenerative Media Filter system and recommission the filter pump to actual turnover rates. RM filtration provides excellent filtration while using far less water to backwash the filter, saving operational costs. (See Appendix A) OPTIONAL Extensive work would be required to $1,500,000 - $2,300,000 reconfigure the lap pool with a surge gutter system to contain pool water loss during lap swimming. Combine project with decking issue. Install new waterline tiles, depth markers, handrails, and ladders. ONE Conduct a comprehensive survey of $7,500- $15,000 for this system and develop a replacement reports plan. IF 14 Total replacement $750,000-$1,000,000 WTI ........ r WORLD LEADERS IN AQLJArIC44ANNING, DESIGN AND ENGINEERING www.wtiworld.com City of Avon Colorado Aquatic Facility Evaluation Recommendations and Improvement Options WTI suggests a total relocation of this unit to a more maintenance -friendly location. A properly sized modern HRU unit would be far more energy efficient than the currently installed unit. Improve overall air THREE Explore the installation of at least one $45,000-$80,000 for one movement and air quality. high -volume low, speed ceiling fan. fan Chlorine and acid systems THREE Restore chemical room "609" and $7,500-$15,000 share the same room relocate all acid to this room. If the exhaust system is functional TWO At a minimum, the barrels should be $1,500-$3,000 on secondary containment pallets to prevent spillage. The pump room currently THREE While these pumps are no longer being $TBD has 10 Aurora 341 series manufactured, there are still parts on pumps with various the market. horsepower. As these parts become more difficult to source, a pump replacement may be These pumps are now required. This also might require some obsolete and need to be plumbing reconfigurations. updated to 3800 series Pricing this option will be on a case -by - pumps when they expire. case basis. A total pump room modernization plan should include these pumps as a consideration. The pool heating system is ONE The city is currently replacing pool outdated and in need of boilers with a heat exchanger system. upgrading Develop a plan to phase out TWO Install Variable Frequency Drives on $501000-$85,000 the current MCC Electrical four filtration pumps. System If VFDs are tied to flow meters to regulate flow — add approximately $5,000. Possible rebates from energy providers to lower energy consumption. TWO Install approved motor control systems $50,000-$75,000 on feature and slide pumps No vacuum or pressure gauges are installed on any pumps. Replacement program for hardware, valves, and everyday wear items The swimming pool makeup water system is directly connected to incoming water. All pools are manually filled and do not have an auto -fill system. THREE Install compound gauges on all pumps Starting with filtration THREE Continue with replacement plans. ONE Engage with a State approved cross - connection specialist to determine actions needed if any. THREE Seek engineered drawings to create an auto -fill system for all four pools. $2,500-$5,000 Ongoing $TBD $5,000-$7,500 per pool WTI ........ r WORLD LEADERS IN AQLJArjc4kr ANNING, DESIGN AND ENGINEERING www.wtiworld.com City of Avon Colorado Aquatic Facility Evaluation Recommendations and Improvement Options Pool chemical controllers are THREE Provide four modern chemical not online or tied into a controller systems with internet building management capabilities. system. Other data points could include pool Modern pool pump rooms temperatures, flow rates, and system have many data points and status. allow the operators to view set points, alarms, and parameters remotely. No secondary disinfection OPTIONAL Install four adequately sized UV was installed on the four Systems on the filtration. filtration systems. Source and install four properly sized UV systems and associated plumbing, electrical, and permitting. (See Appendix B) $4,500-7,500 per system, depending on the options chosen Approximately $50,000-$65,000 per system WTI ........ r WORLD LEADERS IN AQLJArIc4P%ANNING, DESIGN AND ENGINEERING www.wtiworld.corn ATTACHMENT D PREPARED FOR Avon COLORADO merle -- pop- J �'Y'' � �rEi!�. •ter-.... ..-.__ � _ � � � - ` r r� _ trr rirrrrurr..� r :ir � �llirtrra�riu�rrcuari A. D, - + Ltm Building on Higher Ground Architecture I Interiors I Aquatics UNDERSTANDING THE TASKS IDENTIFIED IN THE SCOPE OF WORK: We have thoroughly assessed the requirements presented in Request for Qualifications - Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project. We acknowledge and accept those requirements and execution during the discharge of any subsequent contract. DESCRIPTION OF POSSIBLE ISSUES, ALONG WITH POTENTIAL SOLUTIONS: In the current construction market environment, supply chain issues and long lead times can lead to project delays. To mitigate this, A.D. Miller will proactively identify long lead items during the process of design and consultation. Materials with long lead times, high costs, or items that will require shop drawings/ submittals will be identified. Appropriate plans of action will be developed to minimize delay and financial risk. Upon approval / authorization to proceed by the Town of Avon, A.D. Miller will engage with the selected subcontractors to pre -order products and materials to reduce any risk of supply failures and delays. DESIGN APPROACH CURRENT PHASE Engage with Stakeholders • Town of Avon • Public Works Department • Recreation Department • Community Development Department • Building Division Establish Baselines Establish Program Develop Program in Detail Identify Wishlist Items Directives/Requirements Prioritization Establish Schedule Develop Overall CPM Schedule Maintain ongoing short -interval 3-week look -ahead schedule Project Phasing Options Establish Budget Challenges/Opportunities Iterative Approach to Design and Budget Identify all Soft Costs as well as Hard Costs Operational Cost Considerations and ongoing Maintenance Perform ongoing Value Engineering Utilize Open Book Approach Task 3 - Design Issues Code Compliance Life Safety Accessibility District Guidelines State and Municipal Building Codes Non -Code Concerns/Design Safety (Physical) Security (Societal) Separation (Environmental) Site Design Soils Considerations Utilities Connections Site Logistics Plan Parking and distribution to points of access PROJECT SCOPE Task 1: Project Management • ADM will pay project invoices monthly and include a brief project summary of tasks accomplished during the billing period, and milestone progress. • OLC will establish a design schedule in coordination with the contractor and Town of Avon. • The ADM+OLC team will hold weekly or bi-weekly meetings as necessary (virtual or in -person). Task 2: Investigation • Site Assessment • Review of Existing Documents • Survey • Pipe Inspection, Condition Analysis and Recommendations • Verify existing underground air handling runs • Pool Deck and Trenching Recommendations Task 3: Design Plans and Specifications • ADM+OLC will develop plans and specs to construct the project including: Existing Conditions Plan Removals/Demo Plan Floor Plan Concrete Deck Grading and Drainage Plan Concrete Deck Jointing, Joint Sealing, Concrete Ceiling Plan Plumbing Plan City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 14 HVAC Rehab Plan Electrical Infrastructure Plan Task 4: Construction Cost Development • ADM will provide a detailed cost at Preliminary Con- struction Set Submittal and continually monitor and revise throughout Design Task 5: Construction • We will provide a high quality Work Product. • We will complete the final plans set noted in Task 3 • We will coordinate with the TOA for a construction staging area. • We will coordinate pool closure with recreation department staff and Eagle River Water and Sanitation District. • We will develop a plan to handle pool water during construction and maintain water quality at the completion of the job. • We will complete the construction during the construction work timeframe: APRIL 2025 to SEPT 2025 • We will protect existing facilities and infrastructure that are to remain. • We will provide all materials, labor, and equipment necessary to efficiently complete the work. • We will dispose of removed materials. • We will maintain all project documentation including but not limited to, Test Reports, Information Sheets, Submittals, invoices, and etc. • We will provide a safe working environment. • We will minimize impacts to the remaining areas within the recreation center. Task 6: Submittals During Construction • Action Submittals • Information Submittals Task 7: Project Close-out • Project Record Drawings • As -Constructed Drawings • Substantial Completion and Final Inspection The ADM+OLC Team shall overall be responsible for the com- plete project delivery. These items are summarized, but not limited to, the following: • Review the design constraints and requirements provid- ed in the RFP Package • Review the conditions and constraints of the existing and proposed sites • Project management, planning, and scheduling of the design and construction of the work • Review and development of standards, specifications, criteria, etc. • Finalization of the detailed project design • Develop and submit concept, design, and construction documents for review and guidance • Obtain required permits and approvals for the project • Conduct and participate in all required meetings • Itemized cost estimation, schedule and project controls • Procurement and management of all design, engineering, and construction work • Providing all equipment, products, and materials • Procurement and management of all labor, subcontractors, vendors, and suppliers • Maintain health and safety guidelines and compliance • Ensure adherence to provide a safe work site for all project participants • Demolition, ppol deck preparation, and existing polumbing location and relocation • Electrical, plumbing, and mechanical • Providing temporary systems and field office • Handling, staging, management, and security of materials and equipment • Site access management, and security of the DB Teams work • Managing construction work to assure compliance with all equipment warranties • Coordinate and conduct start-up, commissioning, and training for all equipment • Provide and update the overall schedule of work • Quality assurance and quality control of the design and construction • Site inspections and materials testing • Budget tracking and adherence • Preparation, review, and recommendation of payments processing • Prepare and furnish complete and accurate record doc- uments of the finished project • Complete Punch List • Ensure Owner has final permit cards • Demobilization of all temporary facilities and temporary protection • Ensure any mechanical modifications are tested and operational City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 15 A. Do Building on Nigher Ground KEY PERSONNEL ADAM MILLER PRESIDENT/EXECUTIVE PROJECT MANAGER EDUCATION University of Denver B.S. in Finance B.S. in Management Information Systems M.S. in Construction Management University of Denver Adam D. Miller is an Executive Preconstruction Manager and Executive Project Manager with A.D. Miller Services, Inc. He began his career in Dallas, TX at a large Fortune 500 corporation. There he was Project Manager for Real Estate and Facility Ramp -up with projects all over the United States and Mexico. Adam moved back to Colorado to work at A.D. Miller to assist in the company's continued development. During this time he has worked in the estimating department, billing and contract administration and as a project engineer, and project manager. He has worked as a project manager on a number of multi -million dollar projects. Focus on utilizing technology to help improve the preconstruction and construction process. He prescribes to A.D. Miller's unique philosophy of direct and proactive involvement with the principles of the firm deeply engaged in all aspects of the construction management process. As Executive Project Manager, Adam will be ultimately responsible for the performance of the design/build team. He has worked on multiple projects with OLC and Donaldo Visani. Some relevant experience includes: • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO • Ken Caryl Ranch House Pool, Littleton, CO • Highland Heritage Regional Park Stage, Littleton, CO • Douglas County Administrative Building, Littleton, CO • RTD 711 Building, Denver, CO • Primrose Preschool, Sterling Ranch, CO • Most Precious Blood School and Church, Denver, CO • The Goddard School, Westminster, CO • St. Mark Coptic Orthodox Church, Centennial, CO itm Architecture I Inleriors I Aquatics KEY PERSONNEL DONALDO VISANI, AIA, NCARB SENIOR PRINCIPAL/PROJECT MANAGER EDUCATION Andrews University Bachelor of Architecture with Honors REGISTRATIONS/AFFILIATIONS Licensed Architect - AZ, CA, CO Donaldo has over 35 years of lead design experience in a wide variety of project types, including recreation, aquatics, sports centers, spas, hospital -based wellness, fitness, housing, and hotels. He has a keen sense for creative and cost-effective design solutions. One of Donaldo's greatest attributes is working hand - in -hand with boards, commissions, stakeholders and members to develop project goals and oversee the complex process of fine-tuning a design to completely meet everyone's needs. Donaldo's experience includes programming, planning, design, documentation and construction administration of projects from start to finish. Doni has worked on several projects with A.D. Miller including The Beach Club at the Aurora Highlands, Limon Pool and Woodmoor Country Club projects. Other relevant experience includes: • The Beach Club at the Aurora Highlands, Aurora, CO • Holland Community Aquatic Center, Holland, MI • Brighton Recreation Child Care Center, Brighton, CO • Carmody Indoor Pool, Lakewood, CO • Glennon Heights Pool and Bathhouse, Lakewood, CO • Glenwood Hot Springs Resort — Various Projects, Glenwood Springs, CO • Green Mountain Recreation Center Pool Renovation, Lakewood, CO • Green Valley Athletic Club, Henderson, NV • Hancock Wellness Center, New Palestine, IN • Holiday Park Resort, Polenovo, Russia* • Glenwood Hot Springs Lodge Renovation, Glenwood Springs, CO • Infinity Park at the Village of Glendale — Various Projects, Glendale, CO • International Center for Performance Health, Denver, CO • Jewish Community Center Addition, Denver, CO • Ken Caryl Ranch House Pool Renovation, Ken Caryl Ranch, CO • Newtown Athletic Club, Multiple Projects, Newtown, PA • Schlessman YMCA Wellness Center, Denver, CO • Spa of the Rockies at Hot Springs, Glenwood Springs, CO • The Country Club at Woodmoor, Monument, CO City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 18 AD Miller, Inc. General Contractor Eric Bakanowski Senior Estimator AD Miller, Inc. General Contractor Sean Leahey General Superintendent AD Miller, Inc. General Contractor Tom Weaver Asst. Superintendent Counsilman-Hunsaker Aquatics Consultant Connor Riley Project Manager Calibre Engineering Structural / Civil Ed Sabia, PE, LEED AP Structural Division Manager The Ballard Gruop Mechanical/Plumbing Peter Failla, PE Principal -in -Charge Mechanical Engineering The Ballard Gruop Mechanical/Plumbing Tim Harris, VP, LEED AP Principal -in -Charge Plumbing AE Design Group Electrical Jeff Mullikin, PE, LEED AP BD+C Principal -in -Charge AE Design Group Electrical Zach Clawson, PE Project Manager M.S., Operations Management and Project Management M.S. in Operations Management and Project Management OSHA 30 Certification Master Carpenter, CPR Colorado School of Mines B.S., Mechanical Engineering B.S., Civil Engineering MEng, Structural Engineering B.S., Mechanical Engineering B.S. in Construction Technology B.S., Architectural Engineering B.S., Architectural Engineering Eric works closely with ownership/ developer groups and representatives, project managers, site superintendents and subcontractors in the management of scheduling, estimating, cost budgeting and control, progress billings, contract administration and performing numerous tasks to assist the project flow and final completion. Sean has over 30 + years of expertise in commercial construction. He is a hands on construction and development professional with experience in all facets of the industry. Tom is excellent at project oversight and supervision of the total construction effort to ensure projects are constructed in accordance with design, budget and schedule. Connor will oversee the project from initial interview and contract negotiation to construction administration and everything in between. Ed has worked closely with OLC on dozens of recreation and aquatic centers across Colorado. A skilled project manager, Ed is known for his creativity, teamwork, and communication skills. Peter Failla serves as Principal -In -Charge of Mechanical Engineering, Project Manager & Lead HVAC Engineer. He has 20 years of engineering experience. Tim Harris serves as Principal In Charge of Plumbing, Fire Protection and Medical Gas Engineering. Tim has been with The Ballard Group, Inc. since 1981 and has a total of 42 years of engineering experience. Jeff has a great understanding of the coordination required to provide an effective electrical and lighting system design that intertwines with all of the complex systems that exist within a building. Zach brings a wealth of electrical expertise to every project. His attention to detail allows for his close coordination of multiple disciplines and results in clear, detailed drawing sets. In addition to interdisciplinary coordination, he serves as a great technical resource to his projects. • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO • Aurora Highlands Aerotropolis Aquatic Center • Estes Valley Community Center, Estes Park, CO • Margaret Carpenter Recreation Center, Thornton, CO • Silverthorne Recreation Center, Silverthorne, CO • George Meyers Pool, Arvada, CO • Slope Side Hall, Frisco, CO • Newtown Athletic Center, Newtown, PA • West River Community Center, Dickinson, ND • George Meyers Pool, Arvada, CO • Slope Side Hall, Frisco, CO • West River Community Center, Dickinson, ND • George Meyers Pool, Arvada, CO • Denver Indoor Pool, Denver, CO • University of South Dakota Pool, Vermillion, SD • Silverthorne Recreation Center Pool Upgrade, Silverthorne, CO • Limon Municipal Pool, Limon, CO • Northglenn City Hall, Northglenn, CO • Westwood Recreation Center, Denver, CO • Arvada Meyers Pool Replacement, Arvada, CO • Denver Indoor Pool, Denver, CO City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 19 elk Pool Reconstruction and Improvements Scope & Plan Exhibits City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 16 Mir I 1 I jl �- + e r� + W-V j it-V + •-V w-o" «-7 ra aw r. FLOORING/PIPING It r 1. DEMO II i A REMOVE EXISTING CONCRETE DEC SANITARY PIPING i---._..�_.._..._------- - r -' --- 7--' - -- +------ - �— �-- ' �--- - - �' -ice'.-' -` - •- " `"µme' K, DECK DRAINS, _ -- -fir "�°"+"°"' B. REMOVE EXISTING COPING TO TOP OF POOL WALLS T pn� �] C. REMOVE EXISTING LADDERS, RAILINGS, AND DECK MOUNTED ANCHORS UNDERGROUNDj y'~i� r D. REMOVE EXISTING SHOWER PEDESTAL 2. NEW --•--:;:----DU T 2 A. UNDERLAYMENT PREP (NEED SOILS REPORT) B. NEW SANITARY PIPING -- - _-_-__-_ ------ - ---- - --- ----- ---- - - - - , _ - Q _.---'-'-� - -'- fI- C. NEW DECK DRAINS -� f 'u j D. NEW DECK (OPTONS: BROOM AND SANDSCAPE FINISH) - I qr.'� _ E. NEW PRE CAST COPING F. NEW ANCHORS LADDERS AND RAILINGS EXISTING 68 ( METALS TO NEC REBA ANCHOR, { G. BONDING TO NEW AND E 0 (DECK D R, A R, EQUIPMENT) 'l DECK_ ( - H. REPAIR OR REPLACE EXISTING HOSE BIBBS OR PLACE ON NEW DECK 6,370 SF I. OPTIONS I� - _ J. DYE TEST FOR LEAK DETECTION K C EXISTING POOL PIPING WITH SCHEDULE 8 (NOT UNDER POOL REPLACE 0 N FLOOR) - - Rju- L. NEW DECK SHOWERS (3) AND SANITARY DRAINS. ` k- HVAC r E �.s SLIDE& LAZY RIVER POOL La POO k 1,890SF f 2, 40SF----I--------'- 1. DEMO 1L �. J A. REMOVE UNDERGROUND HVAC DUCT AND ENCASEMENT +� B. REMOVE COMPROMISED VERTICAL BRANCHES TO WAINSCOT -- 2. NEW r A. NEW UNDERGROUND DUCT AND REQUIRED BRANCHES LEISURE POOL - _ f' = B. NEW SUPPLY GRILLES THROUGHOUT SF C. ADD THREE (3) OH FANS I Il g"°° D. VERIFY EXISTING OVERHEAD HVAC CAPACITY E. PROVIDE A BALANCE REPORT (� OT TUB j _`:.. . 150 SF. _-_.: j = :I - CODE REQUIREMENTS 1. ADDRESS ALL NATATORIUM ADA ISSUES (SEE INDIVIDUAL OPTIONS) F- A DRAINAGE/SLOPES B ACCESS (POOLS, DECK, FEATURES) `1 2. UPDATE SIGNAGE/HARDWARE TO COMPLY WITH UPDATED EXITING PLAN °° I 3. IDENTIFY ITEMS THAT DO NOT MEET OTHER BUILDING CODES NATAORIUM FOOTPRINT = 14,100- /� _.'- - -'-__---'_,N. • 'I I I I�]l 71 § ! I :a rt•.v I ! - LOU- 5 ?S,;--'-�yr.J -- '- -- -�----•-•L - - - --.- ---- Rn 1. --- f'"� - -- - - - ----- .------ -- --_��--- I i I . I LJ i i I _ f I — I� -1 •F } FLOOR PLAN - EXISTING ---_@ AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting L .ice _•."-`--•I .._ .... ..... N — i 1 f+ c C. N Graphic Scale: 1 inch = 21 feet M V6%"M?mm� 0 21 ' 42' 1 FIRST FLOOR PLAN 3/64" = V-0" 7 Scale: 3/64" = T-O„ 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.01 FLOOR Mir wr j it-V •r � + w-n M•=7 rr as r.ORINGIPIPING 1. DEMO --- r_L..__= A REMOVE EXISTING CONCRETE DECK, DECK DRAINS, SANITARY PIPING B. REMOVE EXISTING COPING TO TOP OF POOL WALLS --- ._.. ., _��_..T. _._....--.. I � r I I -_=.;I �`,-• ilk C. REMOVE EXISTING LADDERS, RAILINGS, AND DECK MOUNTED ANCHORS D. REMOVE EXISTING SHOWER PEDESTAL I I I { UNDERGROUND DUCT2. NEW ;--. -- ---------- ------- ------ - -- - - -- -- --- --- - _ . _.. I._.. - -; F (NEED SOILS REPORT) .............__....:_......:._. ....! _: .�.. .!r 1..:.. _ -;!t Imo' --- - B. NEW SANITARY PIPING T - - r p - ®-_- M. ---- ----- -- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, _ C. NEW DECK DRAINS - — _ •I - r D. NEW DECK (OPTONS: BROOM AND SANDSCAPE FINISH) E. NEW PRE CAST COPING -- f • F. NEW ANCHORS LADDERS AND RAILINGS G. BONDING TO NEW AND EXISTING METALS TO NEC 680 (DECK REBAR, ANCHOR, r• - - I EQUIPMENT) % 7_1ii i H. REPAIR OR REPLACE EXISTING HOSE BIBBS OR PLACE ON NEW DECK — i I I. OPTIONS •„ I �� J. DYE TEST FOR LEAK DETECTION 2.s J K. REPLACE EXISTING POOL PIPING WITH SCHEDULE 80 (NOT UNDER POOL 01 -. r� - I _._:�. FLOOR { — - L. NEW DECK SHOWERS (3) AND SANITARY DRAINS. ! HVAC ---- _ _ 1. DEMO A. REMOVE UNDERGROUND HVAC DUCT AND ENCASEMENT -_ - B. REMOVE COMPROMISED VERTICAL BRANCHES TO WAINSCOT _j 2. NEW A. NEW UNDERGROUND DUCT AND REQUIRED BRANCHES - 0 ! - `�� - - - - - B. NEW SUPPLY GRILLES THROUGHOUT C. ADD THREE (3) OH FANS D. VERIFY EXISTING OVERHEAD HVAC CAPACITY E. PROVIDE A BALANCE REPORT CODE REQUIREMENTS soup DECK SHOWERS r A - 1. ADDRESS ALL NATATORIUM ADA ISSUES (SEE INDIVIDUAL OPTIONS) s'm:�; A. DRAINAGE/SLOPES ----- B. ACCESS (POOLS, DECK, FEATURES) -. - - 14; - ' 2. UPDATE SIGNAGE/HARDWARE TO COMPLY WITH UPDATED EXITING PLAN 3. IDENTIFY ITEMS THAT DO NOT MEET OTHER BUILDING CODES NATAORIUM FOOTPRINT = 14,100 SF r. - Q � _ _ --•P Rrb J __.-_-4___-.-_ Lrs� 1 .___._._._._._I_. _. {Tt I __. _ _ it _ _ _ - _._ _ ___._. � MEN L [KEA 77 'LAIN = PROPOSED- - ----- I - _ ---- - -_ _� _ . _ - � - - �'_ Scale: 3/64" - - - - - 1 --- ----- - - _ �,_0„ AVON RECREATION CENTER: Pool Renovation ^ L1 '"` 2000 LAWRENCE ST Date: 2024.08.29 �� - - - ,,.� DENVER, CO 80205 MN T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Add 90 L k St t A 81620 C ressm a e re 1 FIRST FLOOR PLAN 3/64" = V-0" Sheet #: 1.02 KEEP DOOR CLOSED FOR HVAC POOL MECHANICAL ROOM (PMR) SCOPE CHLORINE STORAGE °" ---•--- ------.............................................. STORAGE ROOM - - - - - - rj -71 ;, REVISED FILTER LAYOUT 3 BASEMENT - Pool Equipment - Revised U 3/64" = 1'-0" BASEMENT PLAN AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting Sam = =j [iFi G ima HVAC MECHANICAL NO WORK THIS AREA--- ........... .-....------------ __--------- L-------- _---------------- n BASEMENT PLAN -J 3/64" = 1'-0" r� -MCC AREA SEE REVISION '=9. ;T �= HVAC MECHANICAL W=3 i NO WORK THIS AREA -- BASEMENT - Pool Equipment U 3/64" = 1'-0" 1. POOL SYSTEM CIRCULATION A. NEW RECIRC AND FEATURE PUMPS (VFD FOR 7.5 HP PUMPS, OR INTEGRAL VFD FOR SMALLER PUMPS). B. REPLACE FLOW METERS, GAUGES. SIGNET 2551 MAGMETER ON RECIRC SYSTEMS (NOT FEATURE PUMPS) AND 2.5" DIA. 316 STAINLESS STEEL GAUGES ON ALL PUMPS. C. NEW AUTOFILL FOR EACH POOL SYSTEM (DECK WELL W/ ELECTRONIC LEVEL CONTROL (ELC-810) 2. POOL SYSTEMS SANITATION A. NEW CHEMICAL CONTROLLERS FOR EACH POOL (BECSYS5) B. ADD UV SANITATION (SECONDARY) TO EACH POOL SYSTEM. EVOQUA ETS MEDIUM PRESSURE UV UNITS OR SIMILAR FOR ALL POOLS/SPAS. OPTION TO ADD CLEARFLO (COST SAVINGS OVER LONG TERM) IF SAND FILTERS REMAIN. C. CHEMICAL SEPARATION D. REPLACE LIQUID MURATIC ACID WITH PULSAR ACIDPLUS. 3. POOL FILTRATION A. OPTION REPLACE EXISTING SAND FILTERS WITH REGENERATIVE MEDIA FILTER (EQUIPMENT AND PIPING MAYBE TOO TALL) B. OPTION RECOMMENDED: REPLACE EXISTING SAND FILTERS WITH SIMILAR. C. OPTION RECOMMENDED: REPLACE EXISTING MEDIA IN EXISTING SAND FILTERS WITH TRITON 4. 5. POOL HEATERS A. NO SCOPE IN BASE 5. HVAC A. VERIFY VENTILATION SYSTEM IN MECHANICAL ROOM TO MITIGATE CURRENT RUSTING, INCLUDING AIRFLOW, FRESH AIR INTAKE, GPM, ETC. B. RECOMMENDATIONS FOR PROTECTION OF EXISTING RUSTED METALS. C. VERIFY EXHAUST IN POOL CHEMICAL ROOMS. STORE CHEMICALS IN APPROPRIATE ROOMS AND CONTAINERS. 6. ELECTRICAL A. PMR MCC (VOLTAGE 480/3 PHASE). REPLACE WITH NEW PANEL WITH REMOTE START AND STOP PANEL (LIFEGUARD ROOM). RECIRC PUMPS ARE CONTROLLED AT VFD AND DO NOT REQUIRE MCC B. ADD EMERGENCY STOPS FOR ALL POOLS IN APPROPRIATE LOCATIONS PER ISPSC AND COLORADO C. ADD NECESSARY ELECTRICAL FOR ITEMS DESCRIBED IN BASE AND OPTIONS D. REPLACE CONDUIT IN PMR DUE TO RUST AND DENIGRATION. acm Scale: 3/64" = T-0„ 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.03 REPAIR (MAIN LINES), ONCE DECK IS REMOVED, NEW EQUIPMENT AS NEEDED) - HOT TUB NEW DECK '. \tl _HOT TUB • f' ' _15 SF: 4 i i P EXISTING U/G HVAC DUCT �LJ ---------- --- - - - - - - - - - 1 HOT TUB OPTION A 1/8 1 0, AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting STAND UP JET THERAPY ADDITIONAL HOT TUB SEATING REPLACE ENTIRE HOT TUB, INCLUDING SHELL, PIPING, AND MECHANICAL EQUIPMENT. JETS ALONG WALL SPACED 2'-0" O.C., TYP. ; r NEW STAIR AND RAILINGS HARTFORD LOOP ---------------- 2 HOT TUB OPTION B 1 /8" = 1'-0" NEW DECK HOT TUB 180 SF ` OF . J ADD ADA TRANSFER WALL BAR 5 JP EXISTING U/G HVAC DUCT Rtm Scale: 1/8" = V-0., 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet 9: 1.04 I fix. RAILING z y_pe RAMP DIN REWORK EXISTING ZERO -DEPTH ENTRY TO 3' W X 9' L RAMP W/ ` . .�'o•^ ��_r. _ i �� LANDING TO EXISTING WALL 2' DEPTH \.. c• `r_! -- V DEPTH � 1 e 2'-6 DEPTH -�� r REPLACE WATER FEATURES (4)� 9" FROM DECK TO WL w I /I -. ' � d r I c - I�140, Ilk a, n LEISURE POOL t 1/8" = 1'-0" LEISURE POOL AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting 1 'e 19. n II M� o a� 9 LEISURE POOL 1. BEACH ENTRY (NON-ADA) A. REPLACE EXISTING RAMP SURFACE. B. REMOVE EXISTING DECK SURFACE. PREP TO 1:12 SLOPE ON INSIDE. C. NEW 2"X2" DALTILE OR SIMILAR, D. ADD RAILING ON TWO SIDES TO ADA STANDARDS. USE 316L SS, ❑ E. REQUIRED: ADD ADA LIFT, MOTION TREK 400 BY SPECTRUM IN ADDITION TO REPAIR PER ABOVE. 2. REMOVE KIDDIE SLIDE AND CAP ALL PIPOING. REPLACE EXISTING SPRAY FEATURES AT SHALLOW (1'-0" DEEP AREA) WITH NEW, INCLUDING ENHANCED SPRAY FEATURES SUCH AS ASLIDE, PLAYGROUND, INTERACTIVE TABLE OR SIMILAR FOR AGE APPROPRIATE PLAY. 3. REPLACE OTHER VERTICAL SPRAYS 4. ADD EMERGENCY STOP TO POOL. 5. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. ABANDON SLIDE AND PIPING NEW ADA LIFT DEPTH OF WATER = 24" aim Scale: 1/8" = 11-01. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.05 PROVIDE NEW PORTABLE PLANK TO ACCESS ISLAND FOR MAINTAINENCE. REMOVE "BRIDGE" -- ADD NEW SPRAY FEATURE AT EXISTING WATER CONNECTION, VERIFY PIPING AND PUMP REPAIR RAMP (SEE NOTES) ej _ i � /sue •' � 1 �� D ❑ x• '+0 ,• •rya - - - o � 1 ` I J- 3 aIm mrm;—a i1■■■■l PLASH & SWIM CHANNEL POOL 1/8" = 1'-0" SPLASH & RIVER POOL AVON RECREATION CENTER: Pool Renovation SPLASH & RIVER POOL 1. RAMP A. REPAIR EXISTING RAMP SURFACE. (RAMP IS ALMOST BUT NOT COMPLETETELY ADA COMPLIANT BECAUSE OF RADIUS. FOR FULL COMPLIANCE ADD OPTION 2) B. REMOVE EXISTING RAILINGS, DECK SURFACE. PREP TO 1:12 SLOPE ON INSIDE. C. NEW 2"X2" DALTILE OR SIMILAR. D. ADD RAILING ON TWO SIDES TO ADA STANDARDS. USE 316L SS, E. RECOMMENDED OPTION: ADD ADA LIFT. MOTION TREK 400 BY SPECTRUM IN ADDITION TO REPAIR PER ABOVE. 2. REMOVE EXISTING BRIDGE TO ISLAND A. ADD WATER FEATURE AT EXISTING CONNECTION (VERIFY GPM, NEW ANCHOR) B. ADD REMOVABLE CUSTOM PLANK TO ACCESS ISLAND FOR MAINTENANCE 3. ADD EMERGENCY STOP TO SLIDE AND POOL. 4. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. 5. REPLACE VERTICAL SPRAYS 6. REPLACE EXISTING SPRAY FEATURES WITH NEW, INCLUDING ENHANCED V DEEP ZONE FEATURES, (SLIDE, PLAYGROUND, INTERACTIVE TABLE OR SIMILAR) acm Scale: 2000 LAWRENCE ST Date: DENVER, CO 80205 1/8" = 1'-0" 2024.08.29 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Address: 90 Lake Street, Avon, CO 81620 Rev'd by: DHV Issued: 2024.08.29 Sheet #: 1.06 Status: Budgeting L��ZI = �¢ .. - - • - I , --- -�?t - OPTION A: ADD CONCRETE GUTTER. 1. DEMO A. SAW CUT TO REQUIRED DEPTH, INCLUDING BOND BEAM # ? B. REMOVE ALL SKIMMERS, ABONDON LINE ' C. REMOVE LADDERS AND DECK ANCHORS D. DEMO BASKETBALL HOOP AND ANCHORS r 2. NEW -:--------=--------- --------1- - -- I -- --;- ;--------------- - I - -- ; A. DOWEL AND PREP CONCRETE ' 271_0� f , t ; B. ADD 210 LF OF GUTTER (WITH INTEGRAL SURGE I = CAPACITY) -4 _ C. DOWEL AND PREP CONCRETE D. WATERPROOF GUTTER FROM POOL TO DECK t o I DIVING BOARD ' E. ADD INLETS AS NEEDED FOR FLOW RATES. I t F. UPGRADE PIPING AND CONTROLS ' -' ! _ - - j x G. VERIFY FILTRATION, SANITATION, CIRCULATION, HEATING i r r H. INSTALL NEW LADDERS AND DECK ANCHORS — — I. ADD VOLLEYBALL ANCHORS+NET -- -- f �- -- _ f i J. ADD BASKETBALL HOOP AND ANCHORS r K. THREE (3) NEW STARTING BLOCKS TO MATCH EXISTING I I r L. NEW WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. I ! I ! i ! NEW STARTING BLOCKS (3) I I LAP POOL ! "-' I I 2,940 SF I EXISTING STARTING BLOCKS (2) I i I i I I f t t I I i r t r_ r ' i I r i i - NEW GUTTER i L —r— r I i I i i - - --- - - - - - Aj { - ----------�-- �- LAP POOL OPTION A 1 /811 = 1'-011 LAP POOL OPTION A AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Scale: 1/8" = 11_01. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Issued: 2024.08.29 Status: Budgeting Sheet #: 1.07 .i i i i NEW CLIMBING I WALLS I AQUA ZI P'N I - -- NEW LADDERS (4) L " I E FILL IN FLOOR TO 7' DEEP. SLOPE BACK TO EXISTING - - - NEW GUTTER' 1 I NEW WALLS (BLUE I 77-77" DEMO WALLS (RED DASH) --- ADDITIONAL POOL AREA FOR 6TH LANE. _- 1 --- NEW LANE DIVIDER NEW STARTING BLOCKS (4) I i i LAP POOL 3,270 SF i OPTION B: ADD CONCRETE GUTTERS AND ADD 6TH LANE. A. EXCAVATE FOR NEW LANE. PIPING REROUTING (IF SCHEDULE 40 TO REMAIN) I B. SAW CUT POOL SHELL AT LEFT EDGE I I C. REMOVE DIVING BOARD. D. REMOVE CLIMBING WALL - - ---! - 2. NEW - SAME AS OPTION A, PLUS: f? A. COMPACT SOIL UNDER SHELL. B. ADD 210 LF OF GUTTER (WITH INTEGRAL SURGE CAPACITY) ---� --- i---- C. BRING DIVE POOL DEPTH TO 7' D. ADD AQUA ZIP'N I E. ADD TWO (2), 2 PANEL X 4 PANEL HIGH CLIMBING WALL F. ADD LANE DIVIDER FOR SIXTH LANE TO MATCH EXISTING G. 4 NEW STARTING BLOCKS TO MATCH EXISTING H. NEW WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. I OPTION C: KEEP SKIMMERS AND ADD 6TH LANE - 1. SAME AS OPTION B, BUT DON'T REPLACE SKIMMERS WITH GUTTERS. - -` 2. ADD SKIMMERS AS NEEDED. 3. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. I kl G. cD——— ; - i i t EXISTING STARTING BLOCKS (2) i m --------- -------- ____. __ - T 1 1 1 1 I p I ; - LAP POOL OPTION B LAP POOL OPTION B+C AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting - NEW GUTTER aim Scale: 1/8" = 11-01. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.08 : I } 1 ' I .I I I � I I ; CLIMBING WALL- - - NEW LADDERS (4) I r L 1 --- -- -- ;---- ------ --- ---- •- - I -;- - - - 27 , - NEW GUTTER I ; sI oil 11 oil I I i I I 1111' I aT1I __._____.---- I1III II I s LA_ P 1�1llII POOL 3,270 SF I I I 'Tjf*71 1 C * y� 4-' OPTION D: ENTIRELY NEW POOL ! 1. SAME LAYOUT/ FEATURES AS OPTION B BUT AT COMPETITION 4+ - DEPTH/LENGTH 2. REMOVE EXISTING SHELL, PIPING AND ACCESSORIES -AQUAlZIP'N- I 3. ADD NEW POOL SHELL, DIAMOND-BRITE FINISH, TILE MARKERS/WATERLINE I 4. REPLACE ALL PIPING, NEW FILTRATION, SANITATION, ' t CIRCULATION. VERIFY HEATING NEW LIGHTING, LADDERS, ACCESSORIES ' I ' I IL i l 1 I i I I NEW STARTING BLOCKS (4) EXISTING STARTING BLOCKS (2) • I ! 1 I n LAP POOL OPTION D U 1 /8" = 11-011 LAP POOL OPTION D AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting 1 r ; r_ 1 � 1 I I - NEW GUTTER I I r I i I I I i 1 - I I 1 Scale: 1/8" = 11-01. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.09 REPLACE EXISTING GATE WITH NEW WITH PANIC HARDWARE AND SECURITY SCREENING REPLACE EXISTING FENCE AT EXISTING PATIO WITH NEW 6' HIGH ALUM FENCE, EXCEPT AT PLAN EAST. -- . ------------- ------- _ --^- .----^----r-----------------r-- ; i # r-- i--_---i---r 1 r --_- ---�-- ---------------------------------- --------------- ; ; 1`---------�--------- 4--------- L--------- --------- --------- r------ I -- - -- ---- -- } - ---- - --- - OUTDOOR DECK EXPANSION 1 /8" = 1'-0" EXISTING EDGE OF SIDEWALK INFILL WITH LANDSCAPING NEW FENCE 000,f I EXITING SECTION OF FENCE TO REMAIN NEW OUTDOOR DECK I I EXITING GATE TO REMAIN I I I --- --,-- ------�-- ---------- r- i rl Ifi 1fl I�I I A7.1 A7.1 III i l l I OUTDOOR DECK EXPANSION AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting EXIT GATE WITH PANIC HARDWARE AND SECURITY SCREEN ;� I I ----------; ------------ -- ----- ---------------- Iii,== ------- _____--------- --------- ---------- -------- ----------- - EXTERIOR OPENING - - ; OPTIONAL OPENINGS I G - ---- - - - -- _ POOL! DECK - ITH 4 Q" x 4 y III T RU EXTERIOR DECK EXPANSION 1. REMOVE SECTION OF EXISTING WALL AT PLAN NORTH SHOWN IN BLUE (1) 2. OPTIONAL REMOVE SECTIONS SHOWN IN RED (2) 3. AT OPENINGS, ADD OH DOOR 4. ADD OUTDOOR DECK 5. ADD 6' HIGH ALUMINUM PERIMETER FENCE WITH EXIT GATE 6. REPLACE LANDSCAPE AND IRRIGATION TO SIDEWALK. Kim Scale: 2000 LAWRENCE ST Date: DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.10 1/8" = 1'-01. 2024.08.29 NEW FENCE ACCESS GATE 1 l S 1 I f - --- - - - - - - - ----- -- --- -- - - - - ---------------- --- ---- ----------------- {{ r � - ------ �--^--iJ—I -�.._�..r..-'--`-- ..»__.__�..------- __..--..»�._-�..«r.--------•-` -`-------T --------�--------------•• - - I I -- i - --; r ----; - -: POOL iDECK I I I POOL iE ATIO w TH 41-01r x 4' J I i f CONCRETE SXING PATTERN ! EXIT GATE I r____-�-- 1! I 1p� -J----`-------------._G--------- t------ t--------- L-----' r ------- ----_. 1 r , , I 1 _ _ 1 I .- I __F 1 ' 1 _ 1 - i I I , I , I I � I , r , I i j I I � f 1 [C{ l-----L---------1•------------- ---211--------J----------�-- } A7.1 1 I - I 1 I I � i r � r f ! 1 � 1 I PATIO ENCLOSURE OPTION A 1 /811 = 11-011 PATIO ENCLOSURE OPTION A AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting -' C 1 I ; i CONT TRENCH DRAIN I --------• --------- 1 •'K"- \r - - - -- - . OPTION A 1. ADDS 420 SF OF ENCLOSED SPACE AND DECK UNDER EXISTING ROOF. 2. REMOVE EXTERIOR WALL AND DECK 3. ADD FOUNDATIONS ON TWO SIDES 4. ADD ENCLOSING WALL TO MATCH ON PLAN WEST 5. NEW WALL AT DECK SIDE REUSING EXISTING DOORS 6. NEW DECK AND DECK DRAINS 7. ADD VENTILATION AND FAN 8. NEW CEILING WITH INSULATION ABOVE 9. RELOCATE EXIT SIGNS 10. REPLACE EXISTING FENCE WITH 6' HIGH NEW FENCE AND ACCESS GATE TO PLAN NORTH 11. MAINTAIN EXIT PATH, REQUIRED WIDTHS AND ADD NEW EXIT GATE WITH PANIC HDWR AND SECURITY SCREENING Scale: 1/8" = 1,_0. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1 .11 , 1 l I } I f -------------- --^---------- - - - - - - - - - - - - - - - ---•------ {{ I r WR 1 LJ 5 -L o-- — ------ ---- I , _ • _-_------r--------- -- -- - - - ..---_ ___ -----------------------,--------- ,---------- ---`--- i ; I --- POE1L DECK ; --- , i � ----+ r i L_lp L_-______-J_____-_ 1_________4_._...- nt___-- ___-___ _____ POOL OATIO WTH 4'-Oi' X 4'-�' I CONCRETE SCgRING PITTERN ! 11lp' , I i r I ; I1 , I i 1 i ... L w — J — ... - - _ _ _ — — f 4 i 1 I 1 ; , , I ' _,if- 4 i� ._------L`--------- --- -- '------- k---------`L---------------L---------L---------L------ -------�-------- ---------r------ I r---^-^^-'- --'--- i . - -- - ® - ----- _.iC Q , f.....---- -- - -- _---- ;-- ----L— - -- I----�----- ----- -- -� --- -- '- - --- - ----------- -- - - - -- CaVTI TRENCH DRAIN -------- E ! I r _ I 1 n PATIO ENCLOSURE OPTION B 1 /8" = 1'-0" PATIO ENCLOSURE OPTION B AVON RECREATION CENTER: Pool Renovation Address: 90 Lake Street, Avon, CO 81620 Issued: 2024.08.29 Status: Budgeting OPTION 8 1. ADDS 1,050 SF OF ENCLOSED SPACE AND DECK 2. SAME AS OPTION A BUT ADDS AREA TO LEFT (PLAN WEST)OF CURRENT ROOFED PATIO. 3. SAME CONSTRUCTION AS ABOVE BUT ADDS NEW COLUMNS AND ROOF. Scale: 1/8" = 11_0. 2000 LAWRENCE ST Date: 2024.08.29 DENVER, CO 80205 T: 303.294.9244 Drawn by: OLC www.olcdesigns.com Rev'd by: DHV Sheet #: 1.12 Avon Recreation Center Pool Reconstruction and Improvements - Base Scope Budget Cost Estimates - Optional Scope Budget Cost Estimates City of Avon I CIP15029 Design -Build Recreation Center Pool Deck Reconstruction and Improvements Project 16 A. D. Building on Higher Ground BASE SCOPE ITEMS 9&" r#Eaet oe I JrOriors I Aquabos Town of Avon - Recreation Center Pool Improvements SUMMARY BUDGET COST ESTIMATES - BASE SCOPE ITEMS 8/30/2024 A 4..von COLORADO DESCRIPTION OF BASE SCOPE ITEMS BUDGET RANGE ' ' NOTES AND CLARIFICATIONS LOW HIGH 'imp,* 1. REPLACEMENT OF DECK, DRAINS AND COPING $ 1,163,609.10 $ 1,315,384.20 R Review/Secondary role (May require design in next phase) la. Add for Dye Tests and Upgrade/Replace all pool piping with Schedule 80 $ 539,159.10 $ 609,484.20 D Direction (Will require design in next phase) 1. DEMO a. Remove existing concrete deck, deck drains, sanitary piping. $ 123,337.50 ' $ 139,425.00 D b. Remove existing coping to top of pool walls $ 25,012.50 ' $ 28,275.00 D Not required at lap pool if it receives a SS gutter. c. Remove existing ladders, railings, and deck mounted anchors $ 6,779.25 $ 7,663.50 D This is recommended if pool deck is replaced. SUBTOTAL $ 155,129.251 $ 175,363.50 2. NEW a. Underlayment prep (need soils report) $ 44,792.50 $ 50,635.00 D R b. New Sanitary Piping Connection $ 43,700.00 $ 49,400.00 D c. New Deck Drains (Integral Sloping) $ 287,500.00 $ 325,000.00 D d. New Deck Broom Finish $ 209,643.85 $ 236,988.70 D Standard gray concrete with broom finish. Most economical approach d2. Sandscape Finish Add (Recommended) $ 40,250.00 $ 45,500.00 Recommend for highest slip resistance at pool deck and aesthetic d3. Add integral color to mix, for either sandscape or broom $ 17,250.00 $ 19,500.00 Add color to improve and enhance look/ define areas e. New pre -cast coping $ 92,701.50 $ 104,793.00 D New coping can be either CIP coping stone or pre -cast stone. f. New anchors ladders and railings $ 53,112.75 $ 60,040.50 D New anchors and ladders should be provided if the pool deck is being replaced. g. Install 5 new pool showers / relocate deck shower $ 39,675.00 $ 44,850.00 D h. Bonding to new and existing metals to NEC 680 (deck rebar, anchor, equipment) $ 24,725.00 $ 27,950.00 D All metals, new/existinganchors, and equipment must be bonded per NEC 680. SUBTOTAL $ 853,350.60 $ 964,657.20 3. OPTIONAL a. Dye Test for leak detection $ 11,362.00 $ 12,844.00 R b. Replace existing pool piping with Schedule 80 (not under pool floor) $ 527,797.10 $ 596,640.20 R If the pool decking is being removed, ADM/OLC recommends replacing all hackfilled SCH 40 nool nininpr with SCH RO. SCH RO nining should he hackfilled ner SUBTOTAL $ 539,159.10 $ 609,484.20 2. HVAC 2a. Natatorium Duct Replacement & Overhead Fans $ 432,342.50 $ 498,335.00 2b. Pool Mechanical Room Ventilation $ 70,725.00 ' $ 79,950.00 2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency $ 34,500.00 $ 135,000.00 2a. Natatorium Duct Replacement 1. DEMO a. Remove underground HVAC duct and encasement $ 21,217.50 $ 23,985.00 D b. Remove compromised vertical branches to wainscot $ 20,125.00 $ 22,750.00 D 2. NEW a. NEW underground duct and required branches ; $ 327,750.00 $ 370,500.00 R D b. New supply grilles -Option $ 17,250.00 $ 19,500.00 R D c. Add OH fans (determine if 1,2 or 3) $ 23,000.00 $ 35,600.00 R D D 3. Verify Existing OH HVAC $ 5,750.00 $ 6,500.00 D 4. Balance Report $ 17,250.00 $ 19,500.00 D SUBTOTAL $ 432,342.50 $ 498,335.00 2b. Pool Mechanical Room Ventilation 5. POOL MECHANICAL ROOM ' a. Verify and add ventilation system in mechanical room to mitigate current rusting, $ 51,750.00 ; $ 58,500.00 D D Dependent upon pool volume changes and potential pump HP variations. inrIi Dino nirflrnA/ frPch air intnka (,PM -tr b. Recommendations for protection of existing rusted metals. TBD TBD R D Required per ISPSC and Colorado Pool Code. Conduit routings can easily be c. Verify and add exhaust in Pool Chemical Room $ 18,975.00 $ 21,450.00 Major Safety and Operation Issue SUBTOTAL $ 70,725.00 $ 79,950.00 Page 1 of 5 BASE SCOPE ITEMS DESCRIPTION OF BASE SCOPE ITEMS BUDGET RANGE ' • ' NOTES AND CLARIFICATIONS LOW HIGH ' ' ''A IAd 2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency 6. Fix Heat Bypass in Pool Mechanical Area Serving Natatorium, etc. $ 34,500.00 $ 135,000.00 F9 Range of Cost- Pending Depth ofIssues and Needed Repairs. Allowance range held. 3. ELECTRICAL $ 878,255.00 $ 992,810.00 1. Pool Mechanical MCC (Voltage 480/3 Phase to 240/3 Phase?). Replace with new panel with remote R Suggest review scope and approach with client and Electrical FOR to work through start and stop panel (lifeguard room). Recirc pumps are controlled at VFD and do not require MCC $ 756,930.00 $ 855,660.00 most cost effective approach to size/configuration of new MCC, etc. Includes upgrades of conduits and feeders due to rust and degradation that will not pass insaection. 2. Add Emergency Stops for all pools inappropriate locations per ISPSC and Colorado $ 21,275.00 $ 24,050.00 R D 3. Add necessary electrical for items described in base scope of work $ 44,275.00 $ 50,050.00 R D Pending final scope and impacted electrical items. Range provided as anticipated. 4. Replace conduit in PMR due to rust and denigration. $ 55,775.00 $ 63,050.00 R D D 4. POOL MECHANICAL ROOM (PMR) 1. Pool System Circulation I a. New recirc and feature pumps (VFD for 7.5 HP pumps, or integral VFD for smaller pumps). $ 132,467.35 $ 149,745.70 D R Significant energy savings. If existing motors are re -used, Class F Insulationis b. Replace flow meters, gauges. Signet 2551 MagMeter on recirc systems (not feature pumps) and $ 29,882.75 $ 33,780.50 D R Signet2551 MagMeteron recirc systems and 2.5 " 316SS gauges on all pumps. 225" dia_ 316 Stainless Steel gauges on all numns_ c. New autofill for each pool system (deck well w/ Electronic Level Control (ELC-810) $ 45,821.75 $ 51,798.50 D R New static waterlines for these systems can only be installed if the deck is removed. SUBTOTAL $ 208,171.85 $ 235,324.70 2. Pool Systems Sanitation a. New chemical controllers for each pool (BECSys5) $ 27,761.00 $ 31,382.00 D Recommend minimum BECSys5 for communication with new VFDs. b. Add UV Sanitation (secondary) to each pool system. Evoqua ETS medium pressure UV units or D Recommend Evoqua ETS medium pressure UV units or similar for all pools/spas. similar for all pools/spas. Option to add Clea rFlo (cost savings over long term) if sand filters remain. ' $ 79,934.20 $ 90,360.40 b2. Clearflow option ' $ I 58,576.40 $ 66,216.80 c. Chemical Separation D Two separate rooms are existing and can be re -used. Ventilation needs to be a. Replace liquid Muriatic Acid with Pulsar AcidPlus. $ 13,742.50 $ 15,535.00 D SUBTOTAL $ I 180,014.10 $ 203,494.20 3. Pool Filtration I a. OPTION Replace existing sand filters with regenerative media filter (equipment and piping maybe $ 490,599.20 $ 554,590.40 D Confirm field dimensions - equipment and piping maybe too tall for space too tall) b. OPTION Recommended: Replace existing sand filters with similar. $ 137,137.50 $ 155,025.00 D c. OPTION Recommended: Replace existing media in existing sand filters with Triton $ 51,566.00 $ 58,292.00 D SUBTOTAL $ 679,302.70 $ 767,907.40 4. Pool Heaters N/A N/A a. Not in scope Current boilers are functional and with maintenance will continue to operate. Older systems which are much less efficient than new boilers if desired. 5. CODE $ 46,000.00 $ 52,000.00 1. Address all Natatorium ADA issues (see individual OPTIONS below) ' D R ADA lifts required at all pools. Options below a. Drainage/Slopes With Pool Deck Replacement With Pool Deck Replacement 2% per CO Pool Code and ADA. b. Access (pools, deck, features) TBD TBD Existingpool ramps cannot be made ADA compliant due to curves and cross slopes. 2. Exiting Plan implications (if any) ' $ 17,250.00 $ 19,500.00 D Allowance allocation 3. Identify items that do not meet other building codes $ 28,750.00 $ 32,500.00 D Allowance allocation Page 2 of 5 . Do Building on Higher -aund 9&" ArchdkLdWf1§ I Intatidrs I AgLjEkGi!:!-, Town of Avon - Recreation Center Pool Improvements SUMMARY BUDGET COST ESTIMATES - OPTIONS SCOPE ITEMS 8/30/2024 A neon COLORADO OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS BUDGET RANGE NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA 1. HOT TUB R Review/Secondary role (May require design in next phase) D Direction (Will require design in nextphase) A. OPTION: Repair I ' $ 250,000.00 $ 375,000.00 R D Range for repairs. Cost would be reduced greatly if piping (Schedule 80) replacement was performed. 1. Investigate once deck is removed. Give range to repair. Assumes best case scenario. I 2. Repair shell piping and connections ; If the pool decking is being removed, ADM recommends replacing all backfilled SCH 3. New equipment in PMR as needed ' ; I Match otherpool systems in PMR for operator ease. B. OPTION: Replace Entirely (158 SF Spa) I I $ 537,625.00 $ 607,750.00 R D ADM/OLC recommends this option given the potential cost of repairs. 1. Remove entirely 2. Replace with similar layout, features, finishes ; 3. New equipment in PMR ' Match other pool systems in PMR for operator ease. 4. Add emergency stop Required per ISPSC and Colorado Pool Code. Conduit routings can easily be 2. SPLASH AND SWIM CHANNEL POOL I 1. Repair existing ramp surface -Not in Compliance I I $ 90,401.50 $ 102,193.00 D R Ramp is almost but not completelyADA compliant because of radius. For full a. Remove existing railings, deck surface. Prep to 1:12 slope on inside. ; ' Existingpool ramps cannot be made ADA compliant due to curves and cross slopes. b. New 2"x2" Dal -Tile or similar. I ; ' Recommend 2'x2"Dal-Tile or similar. c. Add railing on two sides to ADA standards. Use 316E SS ; ; I Recommend new316L SS railing, but it will not be ADA compliant. 2. OPTION: Recommended: Add ADA lift. Motion Trek 400 by Spectrum Motion Trek BP300 is portable* I '; $ 22,568.75 $ 25,512.50 R D Motion Trek 400 by Spectrum or similar. 3. Bridge to Island D R a. Remove existing bridge $ 8,970.00 ' $ 10,140.00 b. Add water feature at existing connection (verify gpm, new anchor) $ 40,250.00 $ 45,500.00 D GPM will need to be verified with new plans. New anchor will be required in c. Add removable custom plank to access island for maintenance $ 9,200.00 $ 10,400.00 Defer to Arch and Operations Staff 4. Add emergency stop to slide and pool $ 18,975.00 $ 21,450.00 R D Required per ISPSC and Colorado Pool Code. Conduit routings can easily be 3. LEISURE POOL 1. Add ADA lift. Motion Trek 400 by Spectrum (See above) $ 22,568.75 $ 25,512.50 R D Spec/Recommendation - Motion Trek400 by Spectrum orsimilar. 2. Zero depth ramp and tile replacement per drawings $ 112,534.40 $ 127,212.80 D R May not be possible with area provided. 1:12 pool slope required per code. 9"Deck- 3. Remove Kiddie Slide and abandon (see explanation) $ 7,360.00 $ 8,320.00 R D Assumes reuse of water connection from slide to new play feature. Water depth is in for not conformance slide. 4. Replace Basketball Hoop and anchors with new. Add Volleyball anchors+net $ 15,542.25 $ 17,569.50 R D New anchors and bball/vball features should be provided if the pool deck is being 5. Replace existing spray features with new, including enhanced 1' deep (slide, playground, interactive $ 51,750.00 ; $ 58,500.00 R D 1_1u55u1u5 anu ►Iuw IaLus d1lu ux15u11�; N►iuu sIZus wuuiu nuuu lu uu uvaivaluu iu Page 3of5 OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS 4. LAP POOL A. OPTION: Add Concrete Gutter 1. DEMO a. Saw cut to required depth, including bond beam b. Remove all skimmers, abandon lines 6. Remove ladders and deck anchors 2. NEW a. Dowel and prep concrete b. Add 210 LF of Gutter (with integral surge capacity) c. Dowel and prep concrete d. Waterproof gutter from pool to deck e. Add inlets as needed for flow rates. f. Upgrade piping and controls g. Verify filtration, sanitation, circulation, heating h. install new ladders and deck anchors B. OPTION: Add Concrete gutters and add 6t" lane. 1. DEMO - same as above, PLUS: a. Excavate for new lane. Piping rerouting (if schedule 40 to remain) b. Saw cut pool shell at left edge c. Remove diving board. 2. NEW- same as above, PLUS: a. Compact soil under shell. b. Add 250 LF of Gutter (with integral surge capacity) 3. Bring Dive Pool depth to 7'. 4. Add Aqua Zip'n 5. Add 2 panel x 4 panel High Climbing Wall 6. Add Lane Divider for sixth lane to match existing 7. 4 new starting blocks to match existing 9. Rebuild steps to pool C. OPTION: Keep existing skimmers and add 6t" lane. Same as above, but don't replace skimmers with gutters D. OPTION: Entirely New Pool 1. Same layout/ features as OPTION B but at competition depth/ length 2. Remove existing shell, piping and accessories 3. Add new pool shell, diamond-brite finish, tile markers/waterline 4. Replace all piping, new filtration, sanitation, circulation. Verify heating 5. New lighting, ladders, accessories LOW BUDGET RANGE 842,789.00 $ 98,440.00 $ 709,849.00 $ 1,714,387.80 55,447.25 850,651.55 589,110.50 $ 2,475,087.50 $ HIGH 952,718.00 111,280.00 1,938,003.60 62,679.50 961,606.10 665,951.00 2,797,925.00 NOTES AND CLARIFICATIONS R D M . LAP POOL e. SS gutter with integral surge capacity, OR a surge tank will be required to be b. Create a concrete structural "shelf" for stainless steel gutter to be installed a. Saw cut and remove existing pool bond beam, pool coping, and skimmer c. Install stainless steel gutter and grating around entire perimeter. d. Core%ap/abandon all wall inlets, replace with pressure tube at stainless steel e. SS gutter with integral surge capacity, OR a surge tank will be required to be R D R R if. Abandon existing skimmer lines B. Add 6 th lane to existing pool, modify depths, add peninsula wall options g. Re -use main drain lines; pass through surge tank with a float valve a. While pool structure additions can potentially be done, ADM/OLC does notes b. Filling in for shallower water depth can be done successfully if desired. c. Need footings in the pool deck forAqua Zipn and Climbing Wall anchors. d. Peninsula wall can be added if desired. However C-H does not recommend due to pool water circulation and blind spot creation. C. Replace entire pool to 6-lanes wide option b. A small bump out for deep water activities can be made at the side of the pool. R D R R if. Abandon existing skimmer lines R D R R Page 4of5 OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS BUDGET RANGE - • ' NOTES AND CLARIFICATIONS LOW HIGH • 5. WATERLINE TILE A. Remove and Replace $ 188,640.25 $ 213,245.50 D Recommend Dal -Tile 2'x2" tile or similar for all pool/spa perimeters (except for Lap 1. Assume complete replacement with 2" x 2" the a. At Splash and Swim Channel Pool $ 60,725.75 $ 68,646.50 b. At Leisure Pool $ 55,717.50 $ 62,985.00 c. At Lap Pool OPTION C, remove and replace. All other Options are new. $ 72,197.00 $ 81,614.00 Not required if SS gutter is installed. Waterline tile goes away. 6. EXTERIOR DECK EXPANSION $ 261,970.00 $ 296,140.00 1. Remove section(s) of existing wall at Lap Pool end ' D R 2. Add OH door, sliding doors, man door? D D R 3. Add outdoor deck and fence D 7. PATIO ENCLOSURE A. OPTION -Fence Only ' $ 32,200.00 $ 36,400.00 1. Existing fence is not code compliant height. Replace with 6' high fence. D 2. Existing gate is not an exit. Replace with one with panic hdwr, security screen and path to public way. ' D B. OPTION $ 394,220.00 $ 450,640.00 1. Adds 350 SF of enclosed space and deck under existing roof. 2. Remove exterior wall and deck D D 3. Add foundations on two sides ' ' D D 4. Enclose left side ' ' D D 5. New wall at deck side reusing existing doors ' D D 6. New deck and deck drains D D D 7. Add ventilation and fan ' D D D D 8. New ceiling with insulation above D D 9. Relocate exit signs D D D 10. Maintain exit path, required widths and add new exit gate with hdwr. D D C. OPTION $ 791,200.00 '; $ 894,400.00 1. Adds 620 SF of enclosed space and deck 2. Same as above but adds area to left of current roofed patio. D D D D D 3. Same construction as above but adds new columns and roof. D D Page 5 of 5 iF 1 �Ir 11 % JL �wti ti i • -y M i R I P- - N, + T _ ■' 1� L rt ;� M ' 1 I r 1 Y r� ir qccm� f P-P mpr � ' do ■ R FF Ir L r Ak " �.l TO: Honorable Mayor Underwood and Council members A FROM: Charlotte Lin, Sustainability Manager Avon RE: Net Zero Analysis Presentation DATE: February 25, 2025 c o L o H A D o SUMMARY: This report presents the findings and recommendations from three key net zero analyses conducted in 2024: the Town's Wedge Analysis, Eagle County's Net Zero Modeling, and the Colorado Priority Climate Action Plan (PCAP) Comparison Analysis. Together, these analyses outline a comprehensive strategy to achieve a 90% reduction in greenhouse gas (GHG) emissions by 2050. The report emphasizes the importance of continued climate action while addressing rapid population growth in Avon. It also underscores the significance of public awareness campaigns, behavioral change education programs and climate adaptation in achieving our Net Zero goals. Council members are encouraged to engage in discussions and ask questions to further refine and support the implementation of these strategies. BACKGROUND: Net Zero is defined by the Intergovernmental Panel for Climate Change (IPCC) as: "When anthropogenic CO2 emissions are balanced globally by anthropogenic CO2 removals over a specified period." Simply put, at the global level, we need to balance the amount of emissions we put into the atmosphere with the amount we take out. To this goal, several net zero analyses have been conducted at the Town of Avon, Eagle County, and the State of Colorado level. Town Level: The Town finished its first GHG InventorV report in 2023, which was published and presented to Council in January 2024. Over 2024, the Town used the GHG inventory to continue a Wedge Analysis, resulting in 11 top strategies that would lead us to reduce 90% of GHG emissions by 2050 (ATTACHMENT A). County Level: During 2024, Avon also worked with the Town of Vail, Eagle County and the Climate Action Collaborative on a Net Zero Modeling work for the County (Slides as ATTACHMENT B). State Level: In March 2024, the Colorado Energy Office (CEO) released a PrioritV Climate Action Plan ("PCAP") as part of the EPA Climate Pollution Reduction Grants (CPRG) application. EPA awarded CEO a $129 million implementation grant in July 2024 to support implementation of the following emissions reduction measures: Methane Emissions Monitoring and Reduction Large Building Decarbonization Local Government Climate Action Accelerator Avon may receive potential funding through the Local Government Climate Action Accelerator based on the strategies outlined in the PCAP. This report includes an evaluation of Avon's status against the PCAP (PCAP-Avon Comparison Analysis) to see where we stand and to inform future directions (ATTACHMENT C). Outside of net zero analyses, Eagle County recently released its annual Energy Inventory and associated GHG levels of 2023 (Attachment D). A key finding from that report shows that the County's whole GHG level is leveling out, maintaining the same level as the previous year. This is a very encouraging sign that we have reached the point where emissions will start to decrease if we continue the work. 970-748-4083 clin@avon.org ANALYSIS: The three analyses combined — Wedge Analysis, Eagle County Net Zero Modeling, and the PCAP-Avon Comparison Analysis — create a robust set of Net Zero strategies that will direct Avon on our continued climate action efforts. Continuing to work on Avon's climate action based on the direction of these strategies is crucial. Overall, this whole set of analyses will be referred to as the Net Zero Analysis. The strategies outlined in the Net Zero Analysis are meant to be high-level, with the Colorado PCAP giving more detailed guidance on how to realize and implement the strategies. • • Wedge Analysis Eagle County Net Colorado Priority Climate Action Plan Zero Mode ling Commercial Expanding the -M Shifting travel to active transportation and transit (biking and Electrification: 75% by ReEnergize Program walking; buses and trains) 2050 - Natural Gas Electrify Vehicles Adopting and Zero emission and energy efficient vehicle adoption (through (Gasoline): 91 % ZEV implementing the reducing vehicle registration fees, EV ready codes, EV by 2050 Regional Net Zero charging permitting) Roadmap Residential Existing building Expanding high quality bicycle and pedestrian infrastructure Electrification: 75% by electrification 2050 - Natural Gas VMT Reduction Electrification of private Increased miles of new bicycle or pedestrian infrastructure (Gasoline): 40% by vehicles planned or funded 2050 Reduce Waste: 90% Electrification of public Adopted roadway design standards with active transportation by 2050 fleets requirements Electrify Vehicles Cumulative 2020 CAP Complete streets policies (Diesel): 80% ZEV by waste strategies 2050 ECO Transit: Electrify Dedicated local revenue for active transportation Transit Bus by 2030 - Diesel Retrofitting Existing Miles of routes with new transit priority infrastructure planned Commercial Buildings: or funded (transit priority signals, queue jumps) 100% by 2050 - Natural Gas Retrofitting Existing Establish transit priority plan with Bus Rapid Transit (BRT) - Residential Buildings: high quality bus stops, elevated platforms, off -board fare 100% by 2050 - collection Natural Gas VMT Reduction Local transportation demand management (TDM) policy (Diesel): 10% by 2050 adoption - employer parking cash out policy & employer provided transit passes Avon Mobility: Electrify Changes in single -occupancy vehicle trips & vehicle miles Transit Bus by 2030 - travelled Gasoline Decrease in parking spaces added to new developments & changes to parking space utilization (overlap with Land Use policies) Page 2 of 4 Transit ridership & transit pass utilization Reduce barriers to use transit, biking or walking E-bike program Carpooling incentives Reduce -Driving Education Programs Employee teleworking and flexible work schedule policies Increased percentages of new and used vehicle registrations that are EV or low -emission Registration of vehicles by fuel economy Adopt different vehicle fees based on vehicle size or efficiency Adopt state minimum building energy codes, including solar and EV ready codes Adopt building performance standards that exceed state requirements Adopt specific types of building energy code measures Number of incentives awarded for energy efficiency, building electrification, on -site renewable energy, the amount of incentives awarded in total, and estimated energy and emission reduction from these projects Land use code updates that allow additional ADU and middle housing development Provide ADU and middle housing incentives & the value awarded Implement land use code updates that allow additional multifamily and mixed use development incentives & the value awarded Implement policies that discourage greenfield development & the area of land where policies are put into place Implement a local parking reduction ordinance Reduce spaces added to new developments & changes to parking space utilization Collect on -street parking fees Make EV charging permitting process predictable, transparent, and objective Reduce average permitting time for EV charging projects Increase percentage of EV charging permit applications that are approved Update land use codes to provide more predictable, transparent, and objective permitting processes for renewable energy projects Decrease average permitting times for renewable energy projects Increase percentage of approved renewable energy project permit applications Require residential and commercial buildings to offer recycling and composting services Operate a single hauler policy or contract Page 3 of 4 Require diversion of construction and demolition waste Implement a pay -as -you -throw policy Fund or purchase ZEV refuse trucks and report numbers Adopt policies or set goals for ZEV refuse truck adoption For each strategy, specific Avon programs are either already in progress or will be developed accordingly. Moving forward, staff plans to continue strengthening our various climate programs, apply to necessary grants to support them, and finalize a Climate Action Investment Matrix (2025 Official Goal #12) based on this Net Zero Analysis. Altogether, these strategies roughly estimate an average of 90% reduction by 2050 from the 2014 baseline. Achieving a 90% reduction in GHG emissions is a significant milestone and should not be overlooked. The 90% estimate is realistic and responsible due to technological feasibility, economic factors, incremental progress and sectoral challenges present as of 2025. As we progress, solutions to achieve 100% reduction" include carbon capture, utilization, and storage (CCUS) technologies, synthetic fuels, advanced renewable energy, behavioral change, policy and regulation, and nature -based solutions. It is also vital to account for the rapid population growth in Avon and Eagle County as we plan for the detailed implementation of these strategies. Key strategies and solutions to address this concern include compact and dense development, mix -used zoning, public transit expansion, active transportation, vehicle electrification, stringent building energy codes, renewable energy projects, composting, diverting construction and demolition waste, and incentives for sustainability initiatives — all of which are included in this Net Zero Analysis. Finally, it is also important to note the importance of non-GHG-reducing strategies such as public awareness campaigns, culture/behavioral change education programs, and critical climate adaptation actions such as wildfire mitigation, as a part of a holistic effort towards Net Zero. Thank you, Charlotte ATTACHMENT A: Avon Wedge Analysis 2024 ATTACHMENT B: Eagle County Net Zero Modeling 2024 ATTACHMENT C: Colorado Priority Climate Action & Avon Comparison Analysis 2024 ATTACHMENT D: 2023 Eagle County Energy Inventory Page 4 of 4 ATTACHMENT A AVON, COLORADO FOREVER • 2024 Community Greenhouse Gas Emissions Reduction Strategy Analysis Prepared For: Avon, Colorado December 9, 2024 Produced By: ICLEI - Local Governments for Sustainability USA & Charlotte Lin, Sustainability Manager, Town of Avon Table of Contents 03 Introduction 03 Emissions Forecast 05 Strategy Overview 05 90% Reduction by 2050 05 VMT Reduction vs. EV Adoption 06 90% Reduction by 2050 - Continued 07 Building Electrification vs. Efficiency 09 I Additional Efforts 10 Conclusion Tables 04 Table 1: Overview of Avon community -wide GHG emissions from 2014 baseline, 2022 inventory and projected GHG emissions for 2030, and 2050 (MT CO2e) 07 Table 2: Reduction strategies with the corresponding net reduction (MT CO2e) and level of impact. Figures Og Figure 1: Reduction scenarios forecasted together ICLEI - Local Governments for Sustainability USA This template was updated by ICLEI USA in 2023. Avon, Colorado 2024 Reduction Strategy Analysis 02 Introduction This report presents forecasted business -as -usual community operations greenhouse gas turiu) emissions for Avon, Colorado, and presents a reduction scenario for community emissions that will achieve Avon's goals of 50% reduction from its 2014 baseline emissions and 90% reduction by 2050. Emissions were forecasted from Avon's 2022 GHG Inventory. This report was developed by ICLEI- Local Governments for Sustainability (ICLEI). ICLEI is the first and largest global network of local governments devoted to solving the world's most intractable sustainability challenges. Our standards, tools, and programs credibly, transparently, and robustly reduce GHG emissions, improve lives and livelihoods, and protect natural resources in the communities we serve. Emissions Forecast Avon's community -wide emissions were projected using the following variables: • Avon Projected Population Growth The population growth projections for Avon were sourced from Colorado's State Demography Office [1]. The Town population is estimated at 5,921 in 2022, and expected to grow to 7,019 in 2030 and 10,742 in 2050. The projections indicate an annual growth rate of 2.15% from 2020 to 2050. • Holy Cross Energy Reduction Plan The projection for change in electricity emissions factor is based on Holy Cross Energy Lab's 100x30 plan. Holy Cross's goals is "to increase the renewable electricity we provide to our members all the way to 100% by 2030." • On -Road Transportation Fuel Efficiency Standards (CAFE Standards) [2] Fuel efficiency standards are used to project the reduction of emissions intensity for each mile driven by gasoline on -road vehicles. Fuel efficiency standards decrease emissions due to federally mandated improvements in vehicle fuel economy. ICLEI developed variables from fuel efficiency projections provided by the Center for Climate and Energy Solutions (C2ES) [3]. Avon's 2022 emissions were estimated at 118,093 Metric Tons Carbon Dioxide Equivalent (MT CO2e). Based on the above growth rates and emissions intensity factors, 2030 emissions are projected to be 89,900 MT CO2e. Table 1 displays 2022 and projected 2030 emissions. [1] Colorado State Demography Population Projections. Data provided by the State Demography Office to the Town of Avon in 2023. [2]Holy Cross Energy 10000: https://www.holycross.com/100x3O/ [3] Default Fuel Efficiency Standards: https: docs.ggogle.com/document/d/lWwVVIpNBxY8vkbNlzVgv5J2JOtYld4CV/edit? [4] Center for Climate and Energy Solutions: Avon, Colorado 2024 Reduction Strategy Analysis 03 Table 1: Overview of Avon community -wide GHG emissions from 2014 baseline, 2022 inventory and projected GHG emissions for 2030, and 2050 (MT CO2e) Residential Energy 28,350 24,767 13,846 21,189 Commercial Energy 45,308 34,128 15,531 23,767 Transportation & 52,681 48,132 49,728 54,242 Mobile Sources Solid Waste 9,210 8,522 10,104 15,462 Water & Wastewater 1,688 1,734 2,056 3,146 Process & Fugitive 777 808 958 1,466 Total 138014 118,093 92,223 119,272 Avon, Colorado 2024 Reduction Strategy Analysis 04 Strategy Overview ICLEI USA analyzed Avon's greenhouse gas (GHG) inventory, the measurement of the sources and amounts of community -wide emissions, and its forecasted emissions to develop a list of strategies across the community that have a sufficient impact and a high likelihood of moving forward. 90% Reduction by 2050 Vehicle Miles Traveled (VMT) Reduction: o Objective: Gasoline VMT is reduced by 40% and diesel VMT is reduced by 10%. o Avon's leadership in developing the regional CORE transit system has led to Eagle County -wide free bus transit. With a 60% ridership increase already in 2024, this initiative is expected to significantly reduce private vehicle use in Avon and across the County. o Avon's commitment to affordable community housing will allow the local workforce to live closer to their places of employment in Avon, which will significantly reduce the higher -than -average commute distance in Eagle County. Zero -Emission Vehicle (ZEV) Adoption: o Objective: 91% of on -road gasoline vehicles are converted to ZEV. This matches the state of Colorado's plan for its fleet [4]. o Objective: 80% of on -road diesel vehicles are converted to ZEV. o Avon has installed # Level 2 and # DC Fast Chargers across ideal locations in Town, which have seen substantial usage over the last 3 years. The Town is further enhancing our EV charging infrastructure by building a DC fast charging plaza with a grant from CEO in 2025. o Avon will expand its energy rebate program in 2025 to include incentives for purchasing EVs and installing EV chargers. o Avon is committed to a 5-year plan from 2023 to 2028 to reach 81% hybrid and electric vehicle usage for its entire municipal fleet. Future goals will be evaluated closer to 2028. [4] GHG Pollution Reduction Roadmap 2.0: https://evad ption.com/ev-sales/ev-sales-forecasts/ [5] Benchmarking requires owners of buildings over a certain size threshold to track and report their energy use to the City. This tracking leads to energy savings through changes in building management and by helping owners identify cost effective opportunities for efficiency upgrades. Benchmarking and Energy Savings: httpsl www.energystar.gov buildings/tools-and-resources/datatrends-benchmarking-and-energy-savings (6] Technical potential from Google Environmental Insights Explorer, https: insigi ts.sustainability googLe Avon, Colorado 2024 Reduction Strategy Analysis 05 Strategy Overview ICLEI USA analyzed Avon's greenhouse gas (GHG) inventory, the measurement of the sources and amounts of community -wide emissions, and its forecasted emissions to develop a list of strategies across the community that have a sufficient impact and a high likelihood of moving forward. 90% Reduction by 2050 - Continued Heating Electrification: • Objective: 3% of all commercial and residential buildings are converted from natural gas to electric heating per year (starting 2025). o Avon's existing energy rebate program offers comprehensive coverage for the electrification of heating equipment for both residents and businesses. o A regional effort on workforce development is underway to build capacity for retrofitting existing buildings and help meet the growing electrification demand. • Retrofit for energy savings: o Objective: 4% of existing commercial and residential buildings per year, reaching 20% average estimated energy savings per retrofit. o Avon has conducted specific outreach in our Aspens mobile home park to connect residents with free State -level weatherization and electrification projects. In 2024, # homes are registered in the program. o Avon's energy rebate program includes free energy audits. (Add stats) o Partnership with Holy Cross to promote their PuRE program, which provides a cheaper access to renewable energy while supporting Holy Cross' 100% Renewable by 2030 goal. Electrify Transit o Avon is actively working on expanding our fleet of electric busses. With the first 2 acquired in 2024 with a CDOT grant, the Town was recently awarded another CDOT grant for # more electric busses. o As a leader in the regional CORE transit, Avon will continue to encourage the organization to electrify their existing fleet. Waste Reduction & Diversion • Objective: Divert 90% of waste, including organics, from landfills. • Continuing the out reach and education of Avon's recycling ordinance to raise overall recycling rate. o Avon is the first municipality in Colorado to establish a Styrofoam recycling program. o Promote the Construction & Demolition Waste Reduction Guide by Walking Mountains. o Avon currently offers a subscription -based residential composting dumpster at the town's recycling center, as well as seasonal programs like the pumpkin composting program in November, and yard - waste pick up in the spring and Christmas tree pick up in the winter, all of which divert significant amounts of organic waste. The residential composting program will be expanded in 2025 to increase participation and capacity for organic waste diversion. [4] GHG Pollution Reduction Roadmap 2.0: https://evad ption.com/ev-sales/ev-sales-forecasts/ [5] Benchmarking requires owners of buildings over a certain size threshold to track and report their energy use to the City. This tracking leads to energy savings through changes in building management and by helping owners identify cost effective opportunities for efficiency upgrades. Benchmarking and Energy Savings: httpsI www.energystar.gov buildings/tools-and-resources/datatrends-benchmarking-and-energy-savings [6] Technical potential from Google Environmental Insights Explorer, https: insigl ts.sustainability ggogle Avon, Colorado 2024 Reduction Strategy Analysis 06 Building Electrification vs. Efficiency Reducing building emissions can be discussed through two broad categories. The first category is efficiency. Increasing building efficiency means reducing the need of the building to use energy. This includes actions such as adding insulation, upgrading appliances, window improvements, or installing more passive heating and cooling systems. As more building efficiency improvements are made, the volume of energy use (kwh, MMBtu, therms, etc) goes down. Electrification refers to the replacement of appliances that burn fossil fuels with electric versions. Electrification does not necessarily mean that energy use is reduced (though most electric appliances are also more efficient than their fossil fuel competitors). Instead, electrification measures reduce emissions because the electric grid is cleaner and continues to get cleaner every year. Net Net Reduction in Reduction in Type Level of Impact 2030 2050 (MT CO2e) (MT CO2e) Commercial Electrification - 75% by 2050 - Natural 4,644 20,123 Very High Impact Gas Electrify Vehicles - Gasoline - 91 % ZEV by 2050 6,336 19,093 Very High Impact Residential Electrification of - 75% by 2050 - 4,140 17,940 Very High Impact Natural Gas VMT Reduction - 40% by 2050 - Gasoline 4,642 13,987 High Impact Reduce waste by 90% by 2050 3,351 13,961 High Impact Electrify Vehicles - Diesel - 80% ZEV by 2050 3,250 9,792 High Impact ECO Transit - Electrify Transit Bus by 2030 - Diesel 1,716 5,172 Medium Impact 100% of Existing Commercial Buildings Retrofitted 629 2,725 Medium Impact by 2050 - Natural Gas 100% of Existing Residential Buildings Retrofitted 560 2,430 Medium Impact by 2050 - Natural Gas VMT Reduction - 10% by 2050 - Diesel 496 1,102 Medium Impact Avon Mobility - Electrify Transit Bus by 2030 - 65 197 Low Impact Gasoline Is Total 29829 106522 Figure 1. shows how the following the reduction strategies outlined in Table 2 will allow Avon to achieve 50% reduction from its 2014 baseline emissions by 2030 and 90% reduction by 2050. 140000 120000 100000 00000 0 U E euo 60 ar N 0 U eoouo 20000 0 Avon Projected CO2e Values with Reductions Applied 2022-2050 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Commereral E nergy Resldentl a l Energy � iransponautln & M otMe 50orees Solid Waste Water & W atte0oaler � Notes & Fegil we Emlesione Origlna{Forecast E a&Ce0my CAP 2050 GPe{ — — Eagle Count CAP 2030 Gval Figure 1: Reduction scenarios forecasted together from 2022 to 2050 � O0Q This work is licensed under a Creative Commons Attribution-NonCommercial-No Derivatives 4.0 International License. It may not be used for any commercial purpose. Any non-commercial use of this material must provide attribution to ICLEI Local Governments for Sustainability USA. Avon, Colorado 2024 Reduction Strategy Analysis 08 Addition. Eflorts These near -term additions are planned to further strengthen and support each core strategy, helping Avon meet its long-term emission reduction goals. They represent additional actions that will be implemented to enhance the impact of the key strategies outlined in the Wedge Analysis. Vehicle Miles Traveled (VMT) Reduction • Continue building infrastructure to support walking and biking as alternatives to vehicle use. • Set a specific VMT reduction goal in 2025. Zero -Emission Vehicle (ZEV) Adoption • Expand efforts to educate residents and businesses on the benefits of ZEV adoption and the availability of rebates and incentives. • Build out EV charging infrastructure tailored to multifamily buildings, ensuring that all residents have access to convenient charging. • Continue conversations with private fleet operators to support and incentivize their transition to electric vehicles. Heating Electrification • Research and implement building benchmarking and performance standards to track energy usage and improve energy efficiency, laying the groundwork for widespread heating electrification. Retrofit for Energy Savings • Introduce additional incentives for building retrofits that achieve more than 20% energy savings, encouraging deeper and more impactful energy efficiency upgrades. • Implement low -interest financing to make retrofits more affordable and accessible. • Develop education campaigns and workshops for property owners, emphasizing the long-term financial and environmental benefits of energy retrofits. • Partner with local contractors to ensure sufficient workforce capacity for retrofits and provide training on the latest energy -efficient technologies. • Encourage the integration of smart building technologies, such as energy management systems, programmable thermostats, and smart lighting, during retrofits to optimize energy use. Electrify Transit • Explore the use of renewable diesel as a complementary solution to electrification for Avon's transit fleet, reducing emissions from any remaining non -electric vehicles. Waste Reduction & Diversion • Explore the expansion of Avon's composting program to include commercial composting services, further diverting organic waste from landfills. • Continue to pursue grants and external funding opportunities to support waste reduction initiatives, including composting expansion and infrastructure improvements. Avon, Colorado 2024 Reduction Strategy Analysis 09 Conclusion The scenario outlined in this analysis provides actionable pathways for Avon to achieve significant greenhouse gas (GHG) emission reductions by 2050, including a 90% reduction that aligns with long- term climate goals. Each strategy —spanning transportation, building electrification, waste diversion, and more —represents a critical piece of the broader effort to transition Avon to a low - carbon, resilient community. By implementing the strategies described, Avon can not only meet its reduction targets but also demonstrate regional leadership in sustainability and climate action. Key measures such as the CORE transit initiative, residential and commercial building electrification, and the expansion of renewable energy and EV infrastructure will require coordination across multiple stakeholders, from residents and businesses to regional and state -level partners. Avon's proactive approach, such as being the first municipality in Colorado to offer Styrofoam densification and its ongoing focus on workforce development, highlights the town's ability to innovate while ensuring community benefits are realized. The moderate and aggressive scenarios provide interim benchmarks for 2030, which are essential for maintaining momentum and accountability. These scenarios emphasize strategies such as vehicle miles traveled (VMT) reduction, zero -emission vehicle (ZEV) adoption, and waste diversion that will have measurable impacts in the near term. Similarly, the government operations scenario demonstrates the importance of leading by example through actions like fleet electrification and energy -efficient building retrofits. While each scenario highlights a pathway toward emission reductions, additional efforts will bolster Avon's progress. Initiatives such as renewable diesel exploration, commercial composting, and deep energy retrofits will provide the flexibility needed to adapt to evolving challenges and opportunities. Continued community engagement and policy alignment at the state and federal levels will also play a pivotal role in Avon's success. Based on the scenario and considering the feasibility of achieving each of these reduction strategies, further action will be needed to reach a 100% reduction in GHG emissions by 2050. Additional actions may include the following: • Working with Holy Cross Energy to have 100% clean energy by 2030. • Implementation of all -electric requirements for new buildings by 2030. • Monitoring and protection of existing local carbon sinks. • Carbon sequestration innovations. • The purchase of local, credible renewable energy credits (RECs) and carbon offsets. • ICLEI recommends that any purchase of RECs be bundled and attached to a power purchase agreement (PPA), which is connected to Avon's local electricity grid. • Note that the credibility of RECs and carbon offsets should be verified before purchasing and that ICLEI is currently creating guidance for these purchases. While each of these scenarios do not show a 100% reduction in GHG emissions, additional steps such as the ones outlined above may help Avon in achieving net -zero emissions by 2050. Avon, Colorado 2024 Reduction Strategy Analysis 10 Net Zero Modeling Study & CAP Update ATTACHMENT B CLIMATE ACTI=; =N COLLABORATIVE Key Features of the Model Interactive Excel workbook, allowing users to select values and see visual outcomes and data in real-time The model is County -wide, however users can see results of the modeled strategies at the jurisdiction level o Caveat that jurisdiction -level data is an estimate based on County -wide per capita data CLIMATE ACTI=; =N COLLABORATIVE Modeled Strategies 1. Expanding the ReEnergize Program Adopting and implementing the Regional Net Zero Roadmap Existing building electrification Electrification of private vehicles Electrification of public fleets Cumulative 2020 CAP waste strategies (from previous modeling) CLIMATE ACTI=; =N COLLABORATIVE 20 5 o Business -as -Usual Model for Eagle County 1,600,000 1,400,000 ❑ 600,000 G .Y 400,000 N 200,000 2014 Eagle County GFIG Emission Reduction Model + �� •. BIN redurli" from the + •+• 20M baseline. ■ ■• 2020 2025 Waste CAP Strategies Reductions 2030 2035 Adoption of regional net -zero code roadmap MResidential and commercial building electrification MmReEnergize Program iiiiii■Vehide electrification (including public fleets) — Business -As -Usual ... Remaining Emissions —Measured Emissions — State Net -Zero Trajectory 2040 2045 2050 205o Business -as -Usual Model for Eagle County - Remaining Emissions 1, 600,0 DO 1,400,000 ___ I { //" , r C 1,200,000 } 7Y 1,000,000 .2 D "C3 0 800,000 [a3 V W 600,000 C O 4 w 400,000 200,000 0 County -Wide Remaining Emissions Thh.chart omy­fle ts-c Vm wide remainingemissions and is not r porsi_n changes to the modeled jurisdiction. 2014 2020 2025 2030 2035 2040 2045 2050 On -Road M Buildings Aviation Waste — — Total —Measured Emissions Transportation 2050 State Roadmap Model for Eagle County Eagle County GHG Emission Reduction Model 1,600,000 1,400,000 ro • 1,200,000 ' a�i ••■� 96% edudi..fromthe 1,000,001) • ■ • 2014 haseiine. p o 800,000 LP ` •• o600,000 '■..••• U 400,000 �•••■.•��� N •'■••■• 200,000 •••'•■• 0 2014 2020 2025 2030 2035 2040 2045 2050 Waste CAP Strategies Reductions Adoption of regional net -zero code road map MResidential and commercial building electrification Jb-+ReEnergize Program Vehicle electrification (incdding public fleets) — Business -As -Usual ... Remaining Emissions —Measured Emissions — State Net -Zero Trajectory 2050 State Roadmap Model for Eagle County - Remaining Emissions 1, 600,000 1,400,000~� c 1,200,000 Z ar 1,000,000 .x a 4 800,000 is u w- 0 600,000 C O V 400,000 2 200,000 0 County -Wide Remaining Emissions This chart only reflects ca my -wide remaining emissions and is not responsive to changes to the modeled jurisdiction. 2014 2020 2025 2030 2035 2040 2045 2050 ,"'On -Road M Buildings - Aviation Waste — — Total —Measured Emissions Transportation Key Takeaways Implementation of the State of Colorado's GHG Pollution Reduction Roadmap will help Eagle County achieve climate goals Building and transportation electrification at the local level are must -do's As we make electrification progress, a focus on waste, aviation, and code noncompliance emissions will be critical Ca Y.Wm x—.6Em's— te00000 ,.eoo� /\ / i r MIS MM MIf Mp MIS MW .vN� l(q0 �inpw��ron �Bulenn �M�w�en w�ur - �aW—Me�vMt..�w.� CLIMATE ACTI =N COLLABORATIVE ATTACHMENT C Avon Colorado Priority Climate Action Plan - Avon Status In March 2024, the Colorado Energy Office published a Colorado Priority Climate Action Plan (PCAP) as a part of the application to the EPA Climate Pollution Reduction Grant (CRPG). The CEO was awarded $129 million dollars through the CPRG in July, 2024. This report provides an evaluation of Avon's status against the PCAP as of March 2025. This evaluation helps the Town understand where we stand and where to further develop our climate action initiatives in order to align with the State's funding priorities. Transportation Colorado PCAP Strategies Avon Status Shifting travel to active transportation and transit CORE transit & Avon Transit Zero emission and energy efficient vehicle adoption EV-ready code; waive fees for permit review; (reducing vehicle registration fees, EV ready codes, rebates for EV and Chargers. EV charging permitting) Expanding high quality bicycle and pedestrian 1-70 underpass work to increase bike/walkability; Eagle Valley Trail infrastructure support; Avon Road rapid fire beacon; Highway 6 pedestrian crossing Increased miles of new bicycle or pedestrian Avon Road, Village of Avon; improved bilingual signage infrastructure planned or funded Adopted roadway design standards with active Development code (adding multimodal mobility &connectivity) transportation requirements Complete streets policies In progress: multimodal transportation plan (w/ CAC); Avon (https://www.transportation.gov/mission/health/comp) redevelopment plans (Sun Road transit -oriented development) ete-streets-policies) Dedicated local revenue for active transportation Yes - General Fund Miles of routes with new transit priority Create a narrative and GIS map of what we do (GIS map for busses infrastrucuture planned or funded (transit priority and trails done; CORE Transit 10 year plan) signals, queue jumps) Establish transit priority plan with Bus Rapid Transit CORE Transit; Sun Road; CORE will model how (BRT) -high quality bus stops, elevated platforms, everything can be built out; CDOT expanded services off -board fare collection. O M-�� Avon Colorado Priority Climate Action Plan - Avon Status Transportation - Continued Colorado PCAP Strategies, Local transportation demand management (TDM) policy adoption - employer parking cash out policy CORE Transit, discounted EV charging for employees & employer provided transit passes Changes in single -occupancy vehicle trips & vehicle Shift Bikes; Expanded bus routes; Microtransit in Wildridge; miles travelled Potential car share program Decrease in parking spaces added to new Development bonus process to decrease parking in community developments &changes to parking space housing; more EV chargers; wildfire safety (coming up this year) utilization (overlap with Land Use policies) transit ridership &transit pass utilization (the latter CORE Transit and Avon mobility - 120% increase in does not apply to Avon due to free fare) winter season from Beaver Creek to Vail, evenly split between workers and visitors. Expanded bus schedule; adding bus stops & Reduce barriers to use transit, biking or walking Highway 6 pedestrian passings; improve ADA of bus stops; Walmart potential spot for park -and -ride E-bike program Rebates & Shift Bikes Carpooling incentives Avon's employee Sustainable Transportation Policy Reduce Driving Education Programs Break Up With Your Car Campaign by the CAC Employee teleworking and flexible work schedule 2 days/week remote work allowed. policies Future plan to document reduced VMT. Increased percentages of new and used vehicle Incentives EV/low-emissions; education; registrations that are EV or low -emission participation in Eagle County EV Infrastructure Plan M-�� Avon Colorado Priority Climate Action Plan - Avon Status Transportation - Continued Buildings Colorado PCAP Strategies Avon Status Adopt state minimum building energy codes, Included in Avon's Building Codes including solar and EV ready codes O Adopt building performance standards that exceed state requirements Researching Adopt specific types of building energy code Avon code is electric -preferred measures O Number of incentives awarded for energy efficiency, building electrification, on -site Energy rebates for retrofits, advanced building codes, renewable energy, the amount of incentives all -electric community housing ordinance awarded in total, and the estimated energy and emission reduction from these projects O A,!.� Avon Colorado Priority Climate Action Plan - Avon Status Land Use Colorado PCAP Strategies, Land use code updates that allow additional ADU and ADU allowed. State action required for further duplex zoning middle housing development O Provide ADU and middle housing incentives & the Doesn't apply to Avon well value awarded Implement land use code updates that allow This does not apply to Avon well; however, Avon allows zoning additional multifamily and mixed use development for multi -family, tax waiver for community housing, incentives & the value awarded mixed -use development Implement policies that discuorage greenfield development & the area of land where policies are Not applicable to Avon put into place Implement a local parking reduction ordinance No ordinance, but parking reduction is done on a case -to -case basis Reduce spaces added to new developments & Case by case changes to parking space utilization Collect on -street parking fees Yes O Make EV charging permitting process predictable, Yes transparent, and objective O Reduce average permitting time for EV charging Yes, plan to provide average time projects O Increase percentage of EV charging permit o Avon is at 100/o applications that are approved M. Avon Colorado Priority Climate Action Plan - Avon Status Land Use - Continued Waste Colorado PCAP Strategies Avon Status Require residential and commercial buildings to Yes for recycling; preparing for composting offer recycling and composting services Operate a single hauler policy or contract No, but considering based on peer communities' practices Implement a pay -as -you -throw policy Yes, as a part of the Recycling Ordinance Fund or purchase ZEV refuse trucks and report Researching numbers Adopt policies or set goals for ZEV refuse truck Researching adoption ATTACHMENT D Eagle County Energy Inventory 2023 data on energy use, costs and emissions ........................................................................ _ KEY FINDINGS EAGLE COUNTY Eagle County's greenhouse gas emissions in 2023 totaled 1.432 million metric tons of carbon dioxide equivalent (CO2e) - an increase of 6% from the 2014 baseline. That said, for the first time since 2017, GHG emissions have nearly leveled out, showing only a .12% increase over 2022. The majority of emissions come from buildings and ground transportation. So, while supporting reductions in all areas that emit greenhouse gases are important, focusing on these sectors will generate the greatest impacts. Looking at the built environment, electricity emissions show a 35% decrease since 2014. Holy Cross Energy (HCE) and Xcel Energy have been making strides toward cleaner electricity grids and have supported this reduction. In 2015, HCE had a 28.5% renewable grid. As of 2023, HCE reports a 50% renewable grid with a much higher projected percentage in 2024. Natural gas emissions increased by 17.5% compared to 2014. There is plenty of room for improvement through the adoption of updated building codes as well as funding or incentive programs to encourage weatherization and electrification of homes, businesses, and government buildings. Eagle County's transportation emissions are 10% higher compared to 2018 (the earliest year for which there are comparable data). However, transportation emissions declined by 2.4% from emissions in 2022. The County's per -capita transportation emissions continue to stand at roughly double the state average. This is largely due to population growth and lengthening commutes. The most effective tactics to reverse this trend will be to increase public transit ridership, electric vehicle adoption, and improvements to EV charging infrastructure. EVs now account for 1.8% of vehicle registrations in the County, slightly more than the statewide proportion. Solid waste emissions have decreased by nearly 2% compared to 2014. However, there was no significant change from 2022 due to an increase in landfilled waste and a decrease in diverted waste. Efforts to achieve further reductions can be highly visible, although it should be noted that waste makes up only 6% of the County's emissions. New this year, the 2023 inventory includes an analysis performed by Walking Mountains which quantifies the estimated emissions and removals from the Agriculture, Forestry and Other Land Use (AFOLU) sector. The analysis for this emerging topic estimated that from 2019 to 2021(the most recent data set), the AFOLU sector removed an estimated annual net total of 202,000 MT CO2e from the atmosphere. This data provides some insight into the impact of the AFOLU sector on total emissions for the County and the value of protecting and conserving natural assets. Section 1: Overview of Emissions 1. Total Emissions, 2014-2023 1,600,000 Eagle County set goals of reducing emissions 25% by 2025 and 50% by 1,200,000 2030, compared to 2014 levels. As of c 2023, emissions have maintained a 6% increase over 2014. Based on the trend ;, 800,000 so far, it is highly unlikely that the 2025 goal will be met. For the first time since o the 2014 baseline year, emissions 400,000 remained essentially flat, increasing a negligible 0.12%. 0 TREND LINE ryo,P ryoy ryoco ryoy ryoyro ryooi ryo�o ryory^i N�ryry ryOry^� 2 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions ........................................................................................... 2. Change in Emissions by Sector, 2014-2023 The built environment has seen a significant emissions decrease of 17% since 2014. Building energy use has been steadily increasing over the last four years, presumably due to population growth and development, but this has been more than offset by an increasingly clean electricity grid. Transportation saw its first decrease in emissions since 2019, showing a 2.4% decrease over 2022. Since 2014, however, transportation emissions have risen 55% due to a steady increase in vehicle miles traveled and increased accuracy in transportation reporting. Eagle Valley Transportation Authority's decision to make many of its routes fare -free in 2024 will likely cause a shift to public transit from other forms of ground transportation, with a potentially positive effect on emissions. 3. Total Emissions by End Use, 2023 This visualization breaks down the major emissions -producing sectors by end -use. Notably, commercial buildings account for slightly more emissions than residential buildings. The largest share of transportation emissions results from "transboundary" travel, presumably due to daily commuters and tourists traveling to and from Eagle County. (This is discussed in more detail in Section 4.) Public transit is shown to be a very small contributor to emissions as compared to other forms of ground transportation. 1,000,000 750,000 N 0 U 500,000 d E Q N 0 0 250,000 0 C�^ (7)O �y ryM Pn of O yrLM C1n 0iO yry n 0iO yry oy Oyoyory o`vQ1'V oy oy0yory & o`tio`ti oy oyoyory o`t oryo`ti oy oyoyory o`t oryp`Y ryryryryryryry ryryryryryryry ryryryryryryry ryryryryryryry SECTOR Buildings 692,698 Transportation 648,428 Waste 91,207 Buildings Ground Aviation Landfill Transportation ID USE sidential 5,825 mmercial 6,873 boundary 6,292 insboundary 5,212 blic transit M ation ,231 ndfill y1,207 Total emissions: 1,432,333 tons of CO2e Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions 3 ........................................................................................... Section 2: Utility Energy 4. Holy Cross Energy Electricity by Sources, 2015-2023 Holy Cross Energy (HCE) provides 99% of the 100% electricity consumed by Eagle County residents Coai and therefore has the greatest impact on emissions for the building sector. As of 2023, 75 o Gas /o the utility has upped its share of renewable ■ Market energy to 50% and is expected to increase it Mine significantly in the coming years. Wr Methane 50% HCE owns 2.7 MW of solar capacity and holds ■ wind power purchase agreements for several small Solar renewable sources located in or near its service territory, including 8 hydroelectric generators, 16 25% ■ Biomass commercial solar arrays, and a 12 MW biomass Hydro plant. For the remaining grid power, HCE has long-term power supply commitments through 0% contracts with Public Service Company of ti� ti� y ti� ti� N� by Nry ryM Colorado a subsidiary of Xcel Energy), do ryo no do do ryo ti� do do ( y gy), owns an 8% share in Unit 3 at the Comanche Generating Station located in Pueblo, and purchases hydropower from the Western Area Power Administration. "Market" energy is procured to offset any overages and the generation sources cannot be identified with a high level of certainty. Section 3: Emissions from Buildings 5. Built Environment Emissions by Community, 2014 vs. 2023 Since 2014, each major community in Eagle County has 2014 Commercial 2023 Commercial decreased its building emissions or at least held them level. As highlighted in Chart 5, the most significant 2014 Residential 2023 Residential reductions have been in commercial buildings, although 300,000 in nearly all situations residential emissions have reduced as well. Commercial buildings are those so designated by the utilities, and include hotels, multifamily complexes with a single meter, recreational facilities (e.g., lifts and 200,000 N snowmaking equipment), government buildings, schools, c retail, industrial and manufacturing facilities. 2 While Edwards is unincorporated, its emissions are C 100,000 separately trackable by analyzing data for the 81632 zip D I code area. That is not the case for all other unincorporated o parts of the County, including the communities of all Eagle -Vail, El Jebel, McCoy, Bond and Burns, which are 0 v gregated in " category. ageash e have morepopulation Together,these and housing units than any of the county's individual municipalities. The unincorporated category shows an extra increase in commercial emissions for 2023 because Black Hills Energy combined its Eagle commercial data with the unincorporated totals to comply with the 15/15 customer privacy rule (explained below). 4 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions ........................................................................................... 6. Buildings Emissions by Community, 2014-2023 Looking at the trend since 2014, we 1,000,000 can see that emissions were artificially low in 2020 due to the pandemic, and while all communities have seen a rebound over the last four years, 750,000 almost all are still below 2019 levels. The decrease and slowed growth in emissions is largely due to Holy Cross U Energy's decarbonization of its grid. 500,000 a� N \ U Continuing to focus on decarbonizing energy, improving weatherization and implementing energy management programs will significantly reduce building emissions. 250,000 V/'AH Minturn & Red Cliff 0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 7. Building Emissions by Fuel over Time, 2014-2023 Since 2014, the County has seen significant growth in its building stock. Despite the growth, changes in electric supply have resulted in cleaner electricity and thus reduced emissions. On the other hand, natural gas emissions have continued to rise with the growth. Continuing to focus on decarbonizing energy use in commercial and residential buildings can significantly mitigate the impacts of the built environment on emissions. Within both sectors, improving weatherization and implementing energy management programs will help adapt buildings, and the grid, to the rising electric demand that will result from electrification. N O U H Electricity emissions 600,000 400,000 200,000 2014 2016 2018 2020 2022 2023 400,000 300,000 a) N chi 200,000 100,000 Natural gas emissions 2022 2023 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions 5 ........................................................................................... 8. Building Natural Gas Emissions and Expenditures, 2014-22 One significant aspect of natural gas has been its rising cost. Eagle County experienced a 101% increase in the cost of natural gas since 2014, 73% of it in 2022. Due to changes in policy by Black Hills Energy, aggregated costs are no longer provided, and are only provided directly to customers. Therefore, the above analysis cannot be updated for 2023. While the rising costs are not directly related to emissions, past data is a valuable reference for future planning efforts. 9. Emissions per Capita, 2014-2023 Eagle County's per -capita greenhouse gas emissions significantly exceed the Colorado average. Contributing factors are transportation, as commuting emissions are over double the state average; second homes, which make up an estimated one-third of all housing stock; and lodging, which contributes emissions from visitors who are not counted in the permanent population. Understanding that Eagle County's emissions include resort visitors and year-round tourism, measuring per - capita emissions may not be relevant as a comparison to other communities, but is included to show changes over time relative to the state. 10. Housing Occupancy in Eagle County y 0 400,000 U N >_ aD N 0 200,000 0 30 25 0 20 U 15 E 0 0 10 U 6 2014 2017 2019 2020 2021 2022 COLORADO ei 1 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 The following data was analyzed for the 2022 inventory to understand the impacts that the County's demographic makeup has on emissions. It is again included in this inventory to help visualize the impact that occupancy behaviors and average home size have on the County's emissions. The West Vail Master Plan analysis performed by Economic & Planning Systems, Inc., in 2020 found that roughly one-third of the County's housing stock is second homes. Second homes inflate per -capita emissions because their owners are not counted as part of the County's permanent population. Per -capita emissions are further increased by the County's average household size of just 2.0 people (compared to the state average of 2.6), which causes housing emissions to be divided by a smaller number of people. Occupied hou $60m $40m O U Q $20m $0 Second homes Vacant housing 6 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions 11. Average House Size: Eagle County vs. Colorado vs. U.S. The average Eagle County home is 3,100 square feet, 26% larger than the average Colorado home and 54% larger than the average American home. A 2023 study performed by Pitkin County highlights the dramatic increase in emissions in relation to the square footage of a home. According to this study, the average home in Colorado produces 10.5 Ibs CO2e/sq ft, or 26,000 Ibs/CO2e/year, whereas the average Eagle County home produces 30% more emissions at 12 Ibs CO2e/sq ft, or 18.5 tons CO2e/year. As buildings become more efficient and use less energy, the emissions attributed to the building sector will also likely decrease. 12. Commercial Buildings in Eagle County Following the enactment of Colorado's "Energy Performance for Buildings" statute (HB21-1286) in 2023, owners of commercial, multifamily and public buildings 50,000 sq. ft. or larger are required to annually benchmark their whole - building energy use and meet set building performance targets. Of the 4,404 commercial buildings in Eagle County, 67 are subject to this requirement. This requirement affects hospitals, lodging, multifamily housing, schools, and large retail buildings. Benchmarking tracks energy use, which is then used to estimate emissions. As mentioned above, emissions increase exponentially as the square footage of a building increases, so reductions in the largest buildings will show the most noticeable results. 13. Total Commcercial Buildings by Square Footage Average CO house size 2,464 s.f. Average Eagle County house size 3.100 s.f. Average US house size 2,014 s.f. FootageBuilding Square >50,000 67 40,000-49,999 19 30,000-29,999 31 20,000-29,000 70 10,000-19,000 231 5,000-9,999 333 500-4,999 2,568 0-499 1,085 Total Commercial Buildings 4,404 -19,999 .3% 5,000-9,999 7.6% Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions 7 Section 4: Transportation Energy Use and Emissions 14. Transportation Emissions by Trip Type, 2018-2023 Transportation emissions declined by nearly 2% from 2022 to 2023. However, the longer -term trend shows an increase of 10% since 2018. Transportation data for 2018-2023 was collected using Google's Environmental Insights Explorer, which uses location services on individuals' electronic devices to estimate vehicle miles traveled and emissions in three categories: in -boundary (trips that start and end within Eagle County), inbound (trips into the county from elsewhere) and outbound (vice versa). This data became available in 2018 and is more accurate than the pre- 2018 data set (which was derived indirectly from CDOT trip data). Efforts to reduce transportation emissions will need to focus on increasing public transit ridership, electric vehicle adoption and EV charging infrastructure. The greatest portion of transportation emissions results from transboundary travel, much of which can be attributed to commuter trips and tourism. Addressing these sources might be attempted through tourism fees that support infrastructure upgrades or rebates, and in supporting mode share for commuters. 250,000 200,000 N 150,000 m 100,000 P N N 0 50,000 In -Boundary Inbound Outbound 15. Transportation Emissions by Trip Type, 2023 Efforts to reduce emissions will need to focus on increasing public transit ridership, electric vehicle adoption and electric vehicle charging infrastructure while decreasing transboundary travel. 8 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions ........................................................................................... 16. U.S. Transportation Sector Emissions by Source Rail 7% While a breakdown of transportation emissions by category is not available at the county level, the relative proportions for Eagle County are believed to be consistent with national figures compiled by the EPA. Notably, light -duty vehicles (including passenger cars and light -duty trucks) are the largest category. These, combined with medium- and heavy-duty trucks, account for 80% of transportation emissions nationally. The data set was last updated in 2022. 17. Types of Vehicles Registered in Colorado Biodiesel The State of Colorado published a data set from 2022 that breaks down the types of vehicles registered in the State. These percentages contribute to how transportation emissions are calculated in Eagle County. State and federal incentives are expected to increase the rate of EV adoption in the next few years. 18. EVs Registered Annually, 2014-2023, Eagle County vs. Colorado Electric vehicles (EVs) represented 1.8% of all registered vehicles in Eagle County in 2023 - comparable to the state figure of 1.7%. This data includes both plug-in hybrid vehicles and battery - electric vehicles. Similarly, the County's EV adoption rate has tracked very closely with the state's since 2014. Incentives for residents and organizations can be employed to achieve the 2% annual increase in EV adoption as detailed in the Eagle County Electric Vehicle Infrastructure Plan. With the addition of state and federal incentives, the rate of adoption could be much higher over the next couple of years. Maintaining the adoption rates after state incentives have waned will be the challenge as 2030 nears. Hybrid Electric 2.5% Plug -In Hybrid Electric 0.5% 2.0% cc 9 1.5% 2014 2016 2017 2020 2021 2022 2023 Eagle County Energy Inventory/ 2023 data on energy use, costs and emissions 9 ........................................................................................... Section 5: Solid Waste Emissions 19. Aggregated Eagle County Solid Waste by Category, 2014-2023 The Eagle County Landfill received 117,000 tons 180,000 of disposed waste in 2023, and emitted 91,207 tons of CO2e. The diversion rate in 2023 was 23%, which compares favorably to the statewide 160,000 average of 16%, but is 7% lower than the previous year. Methane produced from organic material 120,000 decomposing in the landfill is the primary source of 0 solid waste emissions. 90,000 to fC _ 60,000 Efforts should continue to focus on reducing organic waste (landscaping and food waste) and on increasing the diversion of other recyclables. 30,000 0 ryoN �L°N tioN tioN NON ti°N ti°ry N°ry N°ry n°ry M Muortarl Section 6: Natural Climate Solutions This 2023 inventory includes data from an analysis performed by Walking Mountains and the Climate Action Collaborative for Eagle County Communities, which quantifies the estimated emissions and removals from the Agriculture, Forestry and Other Land Use (AFOLU) sector. The analysis estimated that during the period 2019-2021 the sector emitted 339,000 MT CO2e, which came primarily from disturbances such as fire, timber harvesting and development. During the same time period, the AFOLU sector removed an estimated 541,500 MT CO2e through carbon sequestration. Carbon sequestration occurs when healthy forests and landscapes are maintained and undisturbed for long periods of time, and from reforestation of disturbed sites. The results show an estimated net total of 202,000 MT CO2e removed from the atmosphere through carbon sequestration. This data provides some insight into the impact of the AFOLU sector on total emissions for the County. While the net carbon sequestration performed by the County's natural systems can't be used as a kind of credit to offset human -caused emissions - it is, rather, a baseline condition that must be at least maintained - the figure shows that our natural lands play an important role in supporting the health of Eagle County's residents and natural systems. Strategies to maintain this health include encouraging regenerative farming practices such as no -till and cover crops, thinning dry brush and timber to reduce wildfire fuels, reusing existing developed land over disturbing green spaces for new development, and planning for density in growth rather than sprawl. 20. Eagle County Net Emissions Considering AFOLU Sequestration, 2019-2021 ca a) T N 0 U H E N 0 .N E w 0 z 0 nn a' 0 J lL a 400,000 200,000 C -200,000 -400,000 0 Carbon Emissions 339,124 Carbon Sequestration -541,470 Acknowledgments and Sources Data collection and analysis by Christina Matzl. Editing and layout by Diane Ernst and Dave Reed. Special thanks to Eagle County Commissioners Jeanne McQueeney, Kathy Chandler -Henry and Matt Scherr for their continued leadership on the role local governments can take to address climate change and for commissioning this emissions inventory to be used by the Climate Action Collaborative to measure progress toward its goals. ENERGY INVENTORY PROTOCOL The Eagle County Emissions Inventory quantifies total energy use, costs and carbon emissions by sector and by fuel and utility source, using 2014 as the baseline year, utilizing an improved transportation metric in 2018, and adding new data from 2023. The inventory's purpose is to understand how and where energy is used and emissions are generated. With this information, each energy -using sector can identify op- portunities to increase efficiency, reduce emissions and reduce costs. 15/ 15 RULE Per the Colorado Department of Regulatory Agencies, the 15/15 Rule is a privacy standard enacted to ensure customer anonymity when energy data is released to third parties. The rule requires that aggregated data include a minimum of 15 customers with no one customer's load exceeding 15 percent of the group's energy consumption. If this minimum cannot be met, the data will be removed from the information provided. In Eagle County, there were a total of 26 customers removed from the Xcel Energy data set. Black Hills AFOLU The AFOLU analysis was completed using ICLEI's Land Emissions and Removals Navigator (LEARN) tool and reviewed by Erin Glen and Angela Scafidi from World Resources Institute. Imagery used to generate this data came from the U.S. Geological Survey's National Land Cover Database. The following individuals provided data, insight, support and expertise for this report: John Gitchell and Kate Kirkman, Eagle County; Mike Steiner and Christina Conley, Holy Cross Energy; Mike Beyer, Yampa Valley Electricity Authority; Heather Baldwin, Black Hills Energy; Gina McCrackin, Will Barror and Amelia Kovacs, Walking Mountains. This inventory complies with the U.S. Community Protocol for Accounting and Reporting of GHG Emissions (USCP). At least five emission -generating activities must be included for an inventory to be USCP compliant. This inventory surveys five activities: residential energy, commercial energy, vehicles, aviation and the landfill. Note that the AFOLU data is not included in the primary emissions calculations but as a supplemental piece of information in the report. Energy initially removed 375 commercial accounts from the data set which included 66 unincorporated commercial customers in addition to the Town of Eagle's 309 commercial and government customers. The willingness of utility companies to share data is paramount in maintaining accurate emissions accounting. Though not as robust as previous data sets from BHE, CLEER was able to incorporate limited data regarding Town of Eagle's commercial buildings into the commercial unincorporated totals for this year's report. SOURCES Section 1.1 Holy Cross Energy, Xcel Energy, Black Hills Energy, Yampa Valley Electric Association, Eagle County Airport, Colorado Department of Transportation, Google Environmental Insights Explorer, and the 2023 Eagle County Diversion Report (Walking Mountains). Section 1.2 Colorado 2021 data from Colorado 2021 Greenhouse Gas Inventory Update With Historical Emissions from 2005 to 2021 and Projections to 2050, released September 2021, U.S. Energy Information Administration, EPA, EPA Annexes to the Inventory of U.S. GHG Emissions and Sinks. Section 1.3 Holy Cross Energy, Xcel Energy, Black Hills Energy, Yampa Valley Electric Association, Eagle County Airport, Colorado Department of Transportation, Google Environmental Insights Explorer and 2023 Eagle County Diversion Report. Section 2.4 Holy Cross Energy Power Supply Report. 2023 emissions data, direct from Holy Cross Staff Sections 3.5 - 3.13 Holy Cross Energy, Xcel Energy, Black Hills Energy and Yampa Valley Electric Association. Eagle County Assessor, West Vail Master Plan, Pitkin County 2023 GHG Analysis report, Rocky Mountain Institute. Sections 4.14 - 4.15 Google Environmental Insights Explorer. Section 4.16 U.S. Environmental Protection Agency: Fast Facts on Transportation Greenhouse Gas Emissions, Active Fuels Data Center, Vehicles registered in 2022. Sections 4.17 - 4.18 Eagle County, U.S. Environmental Protection Agency: Green Vehicle Guide, Electric Vehicle Myths, U.S. Depart- ment of Transportation, Atlas Public Policy, CODOT. Section 5.19 2023 Eagle County Diversion Report, Walking Mountains Science Center. Section 6.20 2016-2021 analysis of Eagle County AFOLU emissions and reductions analysis provided by Walking Mountains and the Climate Action Collaborative Report prepared by: CLEER: Clean Energy Economy for the Region P.O. Box 428 / 520 S. Third St., Suite 17 • Carbondale, CO 81623 (970) 704-9200 / Clean EnergyEconomy.net TO: Honorable Mayor Underwood and Council members A FROM: Charlotte Lin, Sustainability Manager Avo n RE: Work Session: Avon Composting Program DATE: February 25, 2025 C o L Q H A [J o SUMMARY: The Avon Composting Pilot Program aims to address the significant environmental impact of organic waste in our community. The program is designed to align with the Eagle County Climate Action Plan's goal of diverting 80% of organics from the landfill by 2030. The report below provides details on possible composting models, costs and staff recommendations. Council directions are needed on several key decisions to move the program forward: Determine whether the program should focus on residential, commercial, or both sectors simultaneously. Decide the size of the pilot program or move directly towards a full -Town implementation. Choose which model to adopt — curbside, drop sites, or a hybrid approach. Decide whether the composting service should be offered for free or subsidized. Consider whether to use a single hauler for the entire program. Determine whether composting should be integrated into the existing Recycling ordinance or if a new ordinance should be created to make it mandatory. BACKGROUND: Eagle County Climate Action Plan, which the Town adopted in 2016, has the goal to "divert 80% of organics currently landfilled by 2030". Eagle County as a whole has made great progress with this in recent years. The Climate Action Collaborative (CAC) reported a 72% increase in organic waste diverted from landfill as compared to 2021. In 2023, 10,510 tons of organic waste was diverted from the landfill, contributing to an overall 31.5% material solid waste recycling rate in Eagle County. There is still a lot more work to do, but the sharp increase in organics diversion is highly encouraging as a key motivator for Avon to further contribute to this climate action. The 2018 Northwest Colorado Waste Diversion Study (Figure 1) revealed that food waste constitutes the largest source of inbound waste at the Eagle County Landfill at 30.1 %, posing a threat to long-term landfill capacity and contributing to greenhouse gas emissions, particularly methane. According to the US Environmental Protection Agency ("EPA"), methane is more than 25 times as potent as carbon dioxide at trapping heat in the atmosphere. Figure 1. Aggregated Eagle County Trash Results For Top Ten Most Prevalent Materials Food Waste =30.1% Construction Debris 13.9% Cardboard/1i•aft Other Plastic ll� 6.9% F11m, Bags & Wrap 5.1% Yard Waste 4.2% Textiles � 3.9% Residue � 3.5% Other Organics ® 2.8% Motor Veh Waste = 2.8% 970-748-4083 clin@avon.org Avon's 2024 Wedge Analysis shows that reducing waste (including organics) by 90% by 2050 is a high impact strategy to reach Net Zero - yet another motivator for Avon to pursue composting. Currently, available composting services in Avon are offered by Vail Honeywagon and Evergreen Zerowaste. Both companies provide commercial services, and Vail Honeywagon also provides a subscription -based residential drop-off service at the Avon Recycling Center (Attachment A). Vail Valley Waste and the new waste hauler in Eagle County, Apex (who took over Waste Management's services in 2024), have also to planning to start composting collection services in 2025. The 2024 Avon Community Survey contained a specific composting question: "Decomposition of food waste in the Eagle County landfill generates methane, which is 28 times more potent than carbon dioxide. Reduction of food waste through composting is an important climate action strategy. Are you interested in participating in a Residential Composting Pilot Program?" The result shows that 33% are very interested, 24% are somewhat interested and 7% already compost, which altogether shows 64% of interest in composting (Attachment B). This is another key motivator for the Town to seriously pursue a pilot compost program for our residents and ideally extend this service to businesses too. Avon has long recognized the impact of composting and made steps towards it. Firstly, Avon has hosted 3 annual Pumpkin Composting Programs over Halloween and Thanksgiving so far, collecting an average of around 4000 Ibs of pumpkin every year. In 2023, Avon passed Resolution 23-09 applied to the USDA Compost and Food Waste Reduction (CFWR) Grant in collaboration with the Town of Vail (Attachment C). The grant application proposed to provide a turnkey composting solution for all restaurants in Avon and Vail. Although the application was unsuccessful at that time, continued development on composting via a pilot program would provide more hands-on experience and data to strengthen future grant applications on composting. Both the Town of Vail and the Town of Eagle have more extensive residential composting services — the details are provided in the comparative analysis table below. Their respective practices have informed Avon how to design our own residential composting program. In addition, the City of Aspen has an ordinance banning organics from trash in commercial properties. Their work is included in this analysis for insights into commercial practices. Page 2 of 9 ANALYSIS: Municipal Comparative Analysis The Comparative Analysis comparing composting practices in the Town of Vail, Town of Eagle and the City of Aspen are summarized in this table: Town of Vail Town of EagleCriteria Program West Vail Curbside Compost Curbside Trash, Recycling & Organic Waste Diversion Name Pilot Program Compost Services Ordinance Partnership Vail Honeywagon Vail Honeywagon Evergreen ZeroWaste, Mountain Waste and Recycling Start Date 2021 2023 February 2023 (Ordinance) $8/month for single family $42.54/month (including Weekly collection of a 2-yard, Cost to (the real cost is $16/month; trash, recycling, and bear -proof compost dumpster Residents Vail subsidizes 50 /%). VH composting including bins); would be $225 per month; sets prices with multi- additional bins cost extra. multiple businesses may split family. the cost. 50% for one year for SF; 5% up to $50/month or as City purchased containers and Subsidies budget allows for MF N/A materials for businesses (annual budget of ($200,000 starting cost) $15,000). Participation 90 households, 2 HOAs 1,446 households (42% active participation after 1.5 100 households + restaurants years) (Phase1) Accepted All food waste, yard waste, All food waste, yard waste, All food waste, yard waste, Materials compostable service ware compostable service ware compostable service ware Challenges es Low participation, wildlife Bin issues, space constraints, education Space constraints, wildlife, concerns needs, uptake by residents staff turnover Future Plans Expand to East Vail (potentially with drop sites), Focus on HOAs, word -of- Phased rollout to all residents more marketing mouth campaigns by 2028 Additional Financial support for Pass -through costs to Vail Training videos, stakeholder Support income -qualified residents Honeywagon engagement Page 3 of 9 Additional Details Town of Vail • The program is open to West Vail residents. The East Vail expansion was dependent on interest, but VH would not move forward with curbside, so the options are now limited to drop sites or a single hauler operation that includes composting. • Applicants need to be full-time residents with Vail address as primary residence to be eligible; year- round residents prioritized. • Additional financial support is available for income -qualified residents. • Another marketing boost would help to increase participation. • Commercial composting with a rebate format is available; however, only12 businesses have participated over the last 3 years due to capacity and marketing constraints. • Future considerations include potential move to 32-gallon locking carts; a single hauler contract that includes composting, and an interest in more restaurant participation via organics ordinance. Town of Eagle • The service coverage includes single-family houses and multi -family complexes of eight units or less. • 330 households opted out of composting as it was an option. • There's been feedback regarding the difficulty with bins (e.g., hard to open, top-heavy, freeze shut in winter, compost gets stuck and smells). • Some residents in Eagle Ranch struggle with space for three bins in their garages due to HOA guidelines. • Residents need clear guidance and more education on how and what to compost; compost pail giveaways were helpful. • Community engagement included Town hall meetings and lunch & learns; they were effective but had limited reach. • Future plans include focusing on word-of-mouth and positive social norming campaigns, working through HOAs for better engagement. City of Aspen • Aspen's Greenhouse Gas Inventory: 16% of emissions related to landfilling materials. The goals are to reduce landfill waste of organics by 25% by 2025 and 100% by 2050. • Municipal solid waste contains approximately 46% organic material. • The composting program contains 3 phases - Phase 1: October 15, 2023 — Retail Food License (+100); Phase 2: January 15, 2026 — Commercial & Multifamily Properties and Phase 3: January 15, 2028 — City of Aspen Occupants. • Stakeholder engagement included surveys, newspaper ads, and personal visits to gather feedback and prepare for the ordinance. • The City of Aspen invested over $200,000 in materials and supplies to support the ordinance. The biggest expense included wildlife -resistant steel containers with a paddle latch system to prevent bears from accessing the compost. • The program includes staff training at restaurants, with a focus on Spanish-speaking staff and provided additional supplies like green Slim Jims and signage. There are also 3-minute training videos in English and Spanish to help new employees understand composting requirements. Page 4 of 9 Avon Composting Pilot Program Proposal Model Comparison There are 3 main ways that Avon can introduce composting to our community: Curbside, Drop Sites, or a Hybrid Model. The table below shows the details, as well as the pros and cons of the 3 models. A map with proposed drop-off sites is included (ATTACHMENT D). High - Residents place Moderate - Residents High - Offers both curbside Convenience bins for curbside pickup bring compost to drop and drop site options sites Participation Typically higher due to Potentially lower due to Potentially highest due to Rates convenience inconvenience flexibility Operational Highest out of 3 options. Lower than curbside Moderate - Combination of Costs both Lower - Centralized drop Moderate - Requires bear - Wildlife Moderate - Requires sites are bear -resistant resistant bins and monitored Concerns bear -resistant bins and can be locked and sites monitored Space Some residents may have No space constraints for Flexible - Residents can Constraints limited space for bins residents choose the best option Initial Setup Require investment in Requires investment in Requires investment in both bins and pails drop site infrastructure bins and drop sites Contamination Moderate — require Low, with occasional risk Moderate - Education needed Rates proper education of trash dumping. for both methods Education also needed Can be scaled by adding Easily scalable by adding Scalable by adjusting both Scalability more drop sites, but ideal more routes sites may be limited. components Community Requires ongoing Requires ongoing Requires ongoing education Engagement education and outreach education and outreach and outreach Participation and volume Monitoring and Easy to track participation collection are also easy. Requires monitoring of both Evaluation and volume collected Requires regular curbside and drop sites monitoring of drop sites Less flexible — residents More flexible - Residents Flexibility need to make room and can drop off at their Most flexible - Offers multiple adjustments to adapt this options new practice at home convenience Page 5 of 9 Avon Composting Program Proposal: The following Avon Composting Program Proposal takes the phased -approach seen in other municipalities, over a 5-year period. Avon's proposal starts with the residential side; a separate commercial plan will be provided after this section. The Year 1 proposal should be the focus as it is the most important for establishing a strong foundation for this program. Please note that while the entire time frame is 5 years, the pilot part of the program is only in year 1-2. Phase 1: Pilot Program (Year 1-2) The objective of Phase 1 is to test the feasibility and efficiency of composting. 1. Model options: curbside, drop sites, or hybrid. 2. Target area: Begin with the Wildridge neighborhood for curbside collection and/or 4-5 strategic drop sites across Town. 3. Partnership: Collaborate with a local waste management company chosen from the RFP. 4. Cost to residents: Subsidized fee (e.g., $8/month for curbside, free for drop sites). 5. Materials provided: a. Curbside: 5-gallon locking buckets (for multifamily) or 32-gallon bins (for single family; they can start with 5-gallon as well), educational materials, guidelines, and weekly collection. b. Drop Sites: Bear -resistant containers, signage, and educational materials. 6. Marketing and outreach: a. Launch a robust marketing campaign to raise awareness. b. Host community meetings and workshops. c. Provide clear guidelines and training in multiple languages. 7. Evaluation: a. Monitor participation rates and feedback. b. Collect composting data to evaluate diversion success. c. Assess the effectiveness of each model and identify any challenges. Phase 2: Expansion (Years 3) The object of Phase 2 is to expand the program based on pilot results and community feedback. The program will continue with the chosen model, ideally having improved the model based on the lessons learned during the pilot program. We will monitor existing sites, expand existing collection capacity, acquire more materials, adjust fees based on pilot results, grant outcomes, and budget. We will also conduct outreach with more multifamily properties to increase participation. Phase 3: Full Implementation (Years 4-5) The objective of Phase 3 is to achieve town -wide participation and optimize the program. We will finalize on that most effective model, fee structure, material maintenance. Marketing and education should be stable at this point. We can provide regular updates and success stories to keep the community engaged. We will continue to conduct annual reviews to assess program success and areas for improvement and adjust the program as needed to ensure long-term sustainability. Commercial Plan: The residential plan above is the key focus of the pilot program. However, the Town acknowledges that developing the commercial side of composting is crucial as our restaurants and businesses generate an enormous amount of food waste, as addressed in the waste composition study and the CFWR grant application. The following proposal follows a similar phased approach as the Page 6 of 9 residential program above. Staff will actively pursue grants to support this cost -intensive expansion. Similar to the residential program, the pilot component of this 5-year proposal is only in year 1-2. Phase 1: Pilot Program (Year 1-2) The objective of Phase 1 is to test the feasibility and gather initial participation from commercial properties. Target Businesses: Focus first on restaurants, cafes, and other food -related businesses. Partnership: Collaborate with local waste management company (chosen from RFP) and composting facilities. Cost to Businesses: Offer subsidized rates (or 100% subsidy during Phase 1) for the pilot phase to encourage participation. Materials Provided: a. Bear -resistant compost containers (e.g., 32-gallon carts or a 3-yard dumpster for a complex). b. Indoor compost bins (e.g., green Slim Jims) for kitchen and food prep areas. c. Educational materials and guidelines. 5. Marketing and Outreach: a. Conduct stakeholder meetings and workshops to introduce the program. b. Provide training sessions in English and Spanish. c. Distribute clear signage and instructional materials. 6. Evaluation: a. Monitor participation rates and feedback. b. Assess the effectiveness of the pilot and identify any challenges. Phase 2: Expansion (Years 3) The objective of Phase 2 is to expand the program to include other selected commercial properties based on pilot results. We will continue to adjust fees based on pilot results and budget, provide materials, resources and support as needed. We will also regularly review participation rates, contamination issues, and feedback. Phase 3: Full Implementation (Years 4-5) Objective: Achieve town -wide participation from all commercial properties and continue to improve the program based on data and needs. Considerations and Best Practices for Both Residential and Commercial • Wildlife Concerns: Use bear -resistant containers and educate businesses on proper storage. • Space Constraints: Offer different container sizes and solutions for businesses with limited space. • Education and Training: Provide clear, multilingual guidelines and training materials. • Community Engagement: Engage with businesses through meetings, workshops, and surveys. • Financial Support: Offer subsidies and financial support for businesses during the initial phases. • Stakeholder Collaboration: Work closely with business associations, chambers of commerce, and waste management companies. • Continuous Improvement: Regularly review and adjust the program based on data and feedback. Page 7 of 9 Education and training Education is a central tenet of Avon's Sustainability Program. The Avon Composting Education and Outreach Plan for the Avon Composting Program will embody that spirit with the objectives of: • Raise awareness about the composting program. • Educate residents and businesses on how to participate. • Encourage proper composting practices to reduce contamination. • Foster community engagement and support for the program. Potential activities may include: Workshops and Training: Host joint sessions for both residents and businesses to maximize resources and foster a sense of community. Educational Materials: Create unified materials that address both residential and commercial composting needs. Community Events: Organize events that bring together residents and businesses to share experiences and learn from each other. Based on Council direction, the Town will release an RFP to find the best hauler to provide the composting service. FINANCIAL CONSIDERATIONS: Please note that these estimates can change as haulers respond to the RFP. Hauler estimated costs Vail Honeywagon: Drop Site Cans: $39/quarter per household (additional cans can be added if suitable locations are found). Curbside Subscription: $18/month per household. o Requires a minimum of 70 participants in a specific area (e.g., West Vail). o Avon would use a 32-gallon cart compared to the 5-gallon bucket used in the Vail pilot. Apex: • Bearproof Containers (Monthly Pricing, Service 1 time per week): 0 2-yard: $128 0 3-yard: $192 0 32-gallon: $18 0 64-gallon: $36 0 96-gallon: $54 • No minimum household requirement for curbside composting. • Service can be increased to 2 times per week (pricing x2) on Tuesdays and Thursdays. • Initial container delivery fees vary by location and container size. • Ancillary fees are minimal, with contamination and overage fees at $12/yard. Page 8 of 9 Evergreen Zero Waste: Weekly Collection of a 2-yard Bear -proof Compost Dumpster: $225/month. Hauler can provide outreach and extra educational materials on -site. Curbside Collection is possible but recommended starting with designated neighborhoods. o Requires approximately 50 homes in a concentrated neighborhood for weekly collections. o Approximate monthly rate: $27/month per household. o Includes a loaned bucket for food scraps and the ability to set one paper yard waste bag alongside the bucket at no additional cost. TOWN MANAGER COMMENTS: I recommend that the next step is to solicit community input and interest in composting, present the options, and determine the level of interest. Deploying seven 3-yard compost bins for collection with pick-up twice per week would amount to an estimated $35,000 in annual cost and would provide this service for free to Avon residents. This seems like a more reasonable first step to determine actual interest. Curb side pick-up would cost each resident who opts in $324 per year. I am cautious that the "take rate" will be low for weekly curbside pick-up. Thank you, Charlotte ATTACHMENT A: Current Composting Services in Avon (as of early 2025) ATTACHMENT B: Community Survey Results on Composting ATTACHMENT C: USDA CFWR Grant Application Resolution 23-09 & Report ATTACHMENT D: Proposed Compost Drop Site Locations in Avon Page 9 of 9 1w ATTACHMENT Al tj 9 Zen r• 11 AT,191 'elk ire 0 VAIL HONEYWAGON ' Rubbish & Recycling r- w CFW-- jk ILM Vail Honeywagon ' * 970 76-3511 L i ■ • Ah 01011010 A Evergreen ZeroWaste 970-930-7900 ATTACHMENT A2 •ail �� } 1101S+ lbWS Si r Frith Vail Honavwanon i i r T-T Tl $39/3 months .a free compost bucket get free compost = _ Avon 'qERECYCLE TOG THERE ATTACHMENT B Avon AVON COMMUNITY SURVEY COMPOSTING Decomposition of food waste in the Eagle County landfill generates methane, which is 28 times more potent than carbon dioxide. Reduction of food waste through composting is an important climate action strategy to meet greenhouse gas emission reduction goals. Are you interested in participating in a Residential Composting Pilot Program? • 0 c 24% 10% 0% 0 ATTACHMENT C TO: Honorable Mayor Phillips and Council members A FROM: Charlotte Lin, Sustainability Coordinator ,nvo n RE: Resolution 23-09: Supporting the USDA Composting and Food Waste Reduction (CFWR) Pilot Program Grant Application c o L Q H A D o DATE: May 16, 2023 SUMMARY: The purpose of Resolution 23-09 (ATTACHMENT A) is to seek support from the Avon Town Council for the USDA Composting and Food Waste Reduction (CFWR) Pilot Program grant application. The Town of Avon and Town of Vail aim to secure up to $400,000 in grant funding to launch a two-year regional commercial composting pilot program (ATTACHMENT B). The program aims to (1) divert organic waste from local restaurants, (2) generate high -quality compost, (3) reduce greenhouse gas emissions, (4) promote an environmentally sustainable regional economy, and (5) contribute to the Eagle County's Climate Action Plan goal of diverting 80% of organic materials currently sent to landfills by 2030. By addressing the largest source of waste in the area, the Avon -Vail Commercial Composting Pilot Program will not only alleviate landfill overfilling concerns and reduce methane emissions but also promote job creation, sustainable tourism, and public awareness of composting practices and benefits. BACKGROUND: Organic waste diversion is currently a top priority in the Eagle County Climate Action Plan. The Town of Avon can increase our own composting effort in order to meet the high priority Climate Action Plan objective of diverting 80% of organic waste from the Landfill by 2030. The 2017 Northwest Colorado Waste Diversion Study (FIGURE 1) revealed that food waste constitutes the largest source of inbound waste at the Eagle County Landfill, posing a threat to long-term landfill capacity and contributing to greenhouse gas emissions, particularly methane. According to the US Environmental Protection Agency ("EPA"), methane is more than 25 times as potent as carbon dioxide at trapping heat in the atmosphere. Figure 1. Aggregated Eagle County Trash Results For Top Ten Most Prevalent Materials Food Waste art 30.1°/a Construction Debris 13.9 Cardboard/Kraft 8.1% Other Plastic 6.9% Film, Bags & Wrap N=, 5.1% Yard Waste 4.2% Textiles � 3.9% Residue M 3.5% Other Organics = 2.8% Motor Veh Waste = 2.8% Other than methane reduction, the EPA also notes the following benefits of composting: • Improving soil quality: Compost is a valuable soil amendment that can improve soil structure, water -holding capacity, and nutrient content. Using compost in agriculture and landscaping can help reduce the need for synthetic fertilizers and pesticides and can support healthy plant growth. 970-748-4083 clinAavon.orq Reducing erosion and nutrient runoff: Compost can help reduce erosion by improving soil structure and increasing soil organic matter content. It can also help reduce nutrient runoff and pollution by improving soil water -holding capacity and reducing the need for chemical fertilizers. Offering economic benefits such as reducing waste disposal costs and creating jobs in the composting and related industries. Offering social benefits such as educating communities about waste reduction and promoting sustainable practices. The purpose of the USDA CFWR program is to enter into cooperative agreements with eligible entities to develop and test strategies for planning and implementing municipal compost plans and food waste reduction plans. The USDA CFWR funds planning and implementation activities that will: • Generate compost, • Increase access to compost, • Reduce reliance on fertilizer, • Improve soil quality, • Encourage waste management business development, • Increase rainwater absorption, • Reduce municipal food waste, • Divert food waste from landfills. ANALYSIS: The Avon -Vail Commercial Composting Program fulfills many of the objectives of the USDA CFWR program described above. By launching a two-year regional commercial composting pilot program, the towns of Avon and Vail aim to tackle the pressing issue of diverting our restaurants' food waste. The program's objective is to establish a long-term partnership between town staff, local restaurants, and waste haulers, focusing on diverting organic waste, creating high -quality compost, and reducing greenhouse gas emissions. The proposed pilot project intends to engage local hauling vendors and utilize the local composting infrastructure. Additionally, the program will provide ongoing training and education for restaurant staff, as well as launch promotional and marketing campaigns to raise awareness and encourage participation. Through the Avon -Vail Commercial Composting Pilot Program, the towns aim to not only reduce landfill methane concerns, alleviate environmental burdens on underserved communities near the Eagle County Landfill, and promote waste hauler and restaurant business development, but also foster the growth of sustainable tourism and leverage related sustainability investments. Ultimately, Avon and Vail, as leaders in the mountain tourism industry, are eager to collaborate with local stakeholders and sustainability organizations to achieve positive climate and economic outcomes. FINANCIAL CONSIDERATIONS: The Avon -Vail Commercial Composting Pilot Program is requesting the amount of $400K with a matching contribution of 25% contributed by Avon and Vail. A detailed budget has been created and is currently being reviewed by staff at both Avon and Vail, as well as our grant consultant, Sustainable Strategies. The project team will be evaluating the pilot program implementation in an effort to begin developing the components necessary to keep the program sustainable in the future. Page 2 of 3 RECOMMENDATION: I recommend that Council passes Resolution 23-09 to support the USDA CFWR Pilot Program grant application. PROPOSED MOTION: "I move to approve Resolution 23-09, authorizing and supporting a grant application to the United States Department of Agriculture for the Composting and Food Waste Reduction Pilot Program. Thank you, Charlotte ATTACHMENT A: Resolution 23-09 Authorizing and supporting a grant application to the United States Department of Agriculture (USDA) for the composting and food waste reduction pilot program (CFWR) ATTACHMENT B: Avon -Vail Commercial Composting Pilot Program briefing sheet Page 3 of 3 A Avon C O L❑ R A❑ O RESOLUTION 23-09 AUTHORIZING AND SUPPORTING A GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF AGRICULTURE (USDA) FOR THE COMPOSTING AND FOOD WASTE REDUCTION PILOT PROGRAM (CFWR) WHEREAS, the Town of Avon ("Town") is a political subdivision of the State of Colorado, and therefore an eligible applicant for a grant awarded by the United States Department of Agriculture; and WHEREAS, the Avon Town Council supports the submittal of an application for a Compost and Food Waste Reduction Pilot Program (CFWR) grant from the United States Department of Agriculture for the launching and establishment of the Avon -Vail Commercial Composting Pilot Program; and WHEREAS, the purpose of the Avon -Vail Commercial Composting Pilot Program is to divert organic waste from local restaurants, generate high -quality compost, reduce greenhouse gas emissions, promote an environmentally sustainable regional economy, and contribute to the Eagle County's Climate Action Plan goal of diverting 80% of organic materials currently sent to landfills by 2030; and WHEREAS, the Avon -Vail Commercial Composting Pilot Program's purpose is to meet objectives outlined by the CFWR program to enter into cooperative agreements with eligible entities to develop and test strategies for planning and implementing municipal compost plans and food waste reduction plans; and WHEREAS, the proposed pilot project intends to engage local hauling vendors and utilize the local composting infrastructure, provide ongoing training and education for restaurant staff, as well as launch promotional and marketing campaigns to raise awareness and encourage participation in composting in the region; and WHEREAS, the Town of Avon is requesting $400,000 from the USDA for the Compost and Food Reduction Pilot Program with an additional 25% matching monies to fund the Avon -Vail Commercial Composting Pilot Program; and WHEREAS, the Avon Town Council finds the Avon -Vail Commercial Composting Pilot Program will promote the health, safety and general welfare of the Avon community. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town Council hereby as follows: Section 1. The above recitals are hereby incorporated as findings by the Town. Resolution No. 23-09 May, 23 2023 Page 1 of 2 Section 2: The Avon Town Council strongly supports the application for a grant with the United States Department of Agriculture and strongly supports the fulfillment of the project. Section 3: If the grant is awarded, the Avon Town Council hereby authorizes the Mayor or Mayor Pro Tern to sign the grant agreement with the United States Department of Agriculture. Section 4: If the grant is awarded, the Avon Town Council authorizes the expenditure of funds necessary to meet the terms and obligations of the grant agreement, including the local match requirement. Section 5: This resolution to be in full force and effect from and after its passage and approval. ADOPTED May 23, 2023 by the AVON TOWN COUNCIL By: Amy Phillips, Mayor Resolution No. 23-09 May, 23 2023 Page 2 of 2 Attest: Miguel Jauregui Casanueva, Town Clerk A Avon kr C0L0FAO0 TOWN OF VAIL Avon -Vail Commercial Composting Pilot Program Colorado mountain resort communities' partner to launch a regional composting initiative. The Town of Avon and Vail, jointly seek up to $400,000 in USDA Compost and Food Waste Reduction Pilot Program (CFWR) grant funding with a 25% match, to launch a two- year regional commercial composting pilot program. With USDA funding assistance, Avon -Vail will establish a long- term partnership among town staff, area restaurants, and local waste haulers to divert organic waste, generate high - quality compost for local use, reduce GHG emissions, and continue to promote an environmentally sustainable regional economy. The towns will launch a joint composting project that will expand local composting infrastructure and capacity with the goal of reducing greenhouse gas emissions by 2177.85 tons a year. The pilot project will engage local hauling vendor/s and utilize an existing regional composting site. The program will also fund ongoing training and education for the staff of participating restaurants Avon and Vail which serve the region's 2+ million visitors and 60k residents estimated to be half of the restaurants. There are over 150 restaurants located in The projected pilot project participation is The scope of the pilot project includes: ■ Launch composting services for restaurants located in Avon and Vail. ■ Purchase and distribute composting supplies to participating restaurants. ■ Launch education and training program for restaurant personnel. ■ Launch promotional and marketing program for participants. ■ Monitor and collect data from the implementation of the program. Avon and Vail's Climate Action Plan includes a priority action of diverting 80% of organic materials currently landfilled by 2030. The region currently lacks an affordable industrial composting operation to pick up and compost organic waste from its 150+ restaurants that serve the region's 2+ million visitors and 60k residents. As a result, organic waste that could otherwise be easily composted is landfilled, threatening long-term landfill capacity, and driving anthropogenic climate change through methane and other greenhouse gas emissions. The 2017 Northwest Colorado Waste Diversion Study revealed that food waste (30.1 %) is by far the largest source of inbound waste at the Eagle County Landfill. In addition to the lack of composting infrastructure, a lack of knowledge about food waste diversion techniques among commercial food producers, as well as concentrated costs and diffuse benefits, hinder composting participation. Establishing the restaurant composting program would help Avon and Vail to tackle the biggest source of waste in Eagle County, thereby contributing significantly to the 80% organic waste diversion goal. The Avon -Vail Commercial Composting Pilot Program addresses a comprehensive infrastructure, education, and marketing initiative that enables regional partners to build a self-sustaining local composting system. The project will leverage other sustainability efforts already underway to further amplify the positive impacts of regional composting. Vail is a certified sustainable mountain resort destination as recognized by the Global Sustainable Tourism Council Page 1 5/18/2023 (GSTC). The accredited sustainable destination program sets forth global standards for sustainable travel and tourism and is offered to those who value stewardship of their communities. Avon enacted a ban on plastic grocery bags to reduce landfill waste, passed a new universal recycling ordinance going into effect November 2023, and is overhauling its municipal irrigation system to reduce water consumption and reliance on artificial fertilizers. Benefits of the project include boosting organic waste diversion, alleviating landfill overfilling concerns, reducing methane emissions, reducing waste hauling transportation emissions, reducing environmental burdens on underserved communities living near the Eagle County Landfill, promoting waste hauler and restaurant business development, fostering the growth of sustainable tourism, promoting public awareness of composting practices and benefits, supporting job creation at the Avon recycling center, and leveraging related sustainability investments. As leaders in the mountain tourism industry, Avon and Vail look forward to partnering with local restaurants, businesses associations, waste haulers, and sustainability organizations to boost climate and economic outcomes. For more information, please contact Charlotte Lin, Sustainability Coordinator at the Town of Avon, at 970-748-4083 or clin(a)avon.o% A*nL= .4von 'qW COMPOST TOGETHER ENV Page 2 5/18/2023 •1,T111• ?71 I"* 6� •1N!A l [• FOREVER TO: Honorable Mayor Underwood and Council members A FROM: Jena Skinner, Planning Manager Avon RE: Arcadian at Beaver Creek Tract S Open Space Parcel DATE: February 28, 2025 c 0 1 0 H A I) o SUMMARY: This report presents to Town Council ("Council") information regarding an opportunity to acquire open space. The Developers of the neighboring Arcadian at Beaver Creek subdivision located in unincorporated Eagle County behind the Mirabelle at the foot of Beaver Creek, has offered the Town of Avon Tract S, a dedicated open space parcel. This parcel is contiguous to the Ascent and is being offered at no cost to the Town. A more detailed map has been provided for Council, attached as Attachment A. BACKGROUND: 01 TAG Beaver Creek, LLC ("Developer") was approved on November 19, 2024, to subdivide approximately 13.796 acres of unplatted land located within the Beaver Creek Planned Unit Development ("BC PUD") as the Arcadian at Beaver Creek subdivision. Tract S was previously incorporated as part of a larger open space tract of Beaver Creek designated as Open Space Recreation - Greenbelt ("OSR-G"), and now is an independent platted parcel of approximately 11 acres. The uses and standards for development of this parcel are governed by Article/Section IV of the Beaver Creek PUD Guide. OSR-G zone district, per the BC PUD (Article IV.F.2.b) states: b. Uses by right in Open Space Recreation -Greenbelt (OSR Greenbelt): 970-748-4446 jskinner@avon.org Page 1 of 3 Pedestrian, hiking, equestrian and biking paths and trails; ski trails, ski -ways, snow- cat and similar vehicle accessways; skier platforms; snowmaking facilities and equipment; picnic tables and decks; utility installations and lines; roadways and bridges; and, additional uses similar to those listed above in this Article IV.F.2.b. Special uses shall not be permitted in OSR Greenbelt. Currently, the Vail Valley Mountain Trails Alliance ("VVMTA") has been working on obtaining easements to create a new trail from EagleVail through to the entrance to Beaver Creek. The final section of this trail is slated to be constructed within Tract S as shown on provided maps. This trail will also cross Frontgate open space, and the open space parcel granted to the Town of Avon as part of the Ascent development. As Avon has 2-other sections of this trail within their boundary, acquisition of Tract S by the Town would be useful in how this trail is accessed by the Avon community. DISCUSSION: The developer has confirmed with Staff that there are no particular conditions placed on Tract S as an outcome of the development applications; all conditions pertain to the residential component of the subdivision. The Town Attorney has also reviewed all of the recorded approvals for the Arcadian. The only remaining concern from the Attorney is regarding the need to have County approval prior to the transference of Tract S to the Town of Avon, pursuant to section 4.6 within the Subdivision Improvements Agreement. This language appears to be typical language that Staff is familiar with where it is related to the transfer of developable lots vs. non -developable lots, as a measure of "collateral'. Staff is waiting for final confirmation from the Eagle County Attorney to verify if any significant action outside of a consent of assignment is warranted prior to any conveyance of Tract S. The entitlement information/approvals are provided as Attachment B. FINANCIAL: Staff hypothesizes the following financial impacts would be associated in obtaining this property: • Cost to insure the property for liability (estimated to be a low cost by HR - to be confirmed) • Maintenance — Funds only for significant improvements every 5-10/20 years. General maintenance will be provided through the VVMTA • Other — Cost for minor improvements like benches, dog bag stands and or trash cans • Potential wildfire and noxious weed mitigation and best practices ANNEXATION: Since the zoning restricts the uses to Open Space and Recreation, it is not necessary to seek annexation. The benefit of annexation is to allow any Avon Ordinance to be applied to this property. E.g., any animal control restrictions, smoking, and noxious weeds. NEXT STEPS: Transaction/conveyance preparation/facilitation Execution of Transactional Agreements with developer (deeds), VA/BCMD, VVMTA, and Eagle County RECOMMENDATION: Staff recommends Council accept the dedication of Tract S and incorporate this parcel into our open space portfolio as a benefit to the Avon community. Thank you, Jena WS- Tract S — Arcadian at Beaver Creek DRAFT March 11, 2025 Page 2 of 3 ATTACHMENTS: Attachment A — Detailed Map Attachment B — Entitlement Documents WS- Tract S — Arcadian at Beaver Creek DRAFT March 11, 2025 Page 3 of 3 TRACT S OSR GREENBELT�m^ AVOn PARCEL, AVON/BC PUD C O L O R A D O y PARCEL NO. 210512315003 + �* OWNER: 01 TAG BEAVER CREEK LLC 9360 TEDDY LN STE 201 _,k. �t LONE TREE, CO 80124-2869�4" ACERAGE: 11.403 A C ADDRESS: 0156 BEAVER CREEK DR. Y r� a L4ap i �iE4 a r 6 s► yr• ULj - 1. N II ► `,I -A USES BY RIGHT PER BC PUD: Open Space Recretion-Greenbelt (OSR- Greenbelt): Pedestrian, hiking, equestrian and biking paths and trails, ski trails, ski -ways, snow -cat and similar vehicle accessways; skier platforms; snowmaking facilities and equipment; picnic tables and decks; utility installations and lines; roadways and bridges; and, additional uses similar to those listed above in this Article IV.F.2.b. Special uses shall not be permitted in OSRGreenbelt. ATTACHMENT A rs ♦:. P�� A nonexclusive easment for Access, Utility and Drainage purpose on, over, under, above, across and through those areas, not previously rccorded �i and designated hereon as "Access, Utility and Drainage Easement" for the purposes of a) vehicular and pedestrian acccss, ingress and egress from and through, b) the installation, construction, use, repair, replacement, improvement and maintenance of roadways, utilities of any kind whatsoever, including but not limited to underground utility equipment and facilities, waterlines and hydrants, sanitary sewerlines;and manholes, telephone lines, cable television y lines, gaslines, electric lines, fiberoptic lines, other communication lines and _ all related structures, together with a right of ingress and egress thereto ,�. I, and c) the purposes of storm drainage, drainage of water flowing from other lands along with the installation, use, repair, replacement, improvement and maintenance of drainage structures inclnding but not limited to swales, gutters, ditches. pipes, culverts, stormdrains,manholes and inlets, together with a right 4� ,', of ingress and egress thereto. A TRACT S - PROPOSED AVO n EAGLEVAIL TRAIL (VVMTA) . • -ri-ten ~ ��-.._.,`��i/. �. - NA 7, PZ4 v w • H'• �1� � .. yam,- � �. � �., . ,,` „� i .Y Legend Eagle Vail Trail Yr Extension i Eagle Vail Trail Q Town of Avon Parcels Eagle County Parcels°' • V �. � R"A� �fl i/ �w•l, • = `.r ,fie ATTACHMENT B - ARCADIAN ON BEAVER CREEK APPROVALS EC ENTITLEMENTS Docusign Envelope ID; C0566BB1-4404-4027-A8DD-2F88E4C9496A Eagle County, CO 202414270 Regina O'Brien 11/19/2024 Pgs: 14 04:41:00 PM REC: $0.00 HOC: $0.00 Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2024 - 092 RESOLUTION APPROVING A MINOR TYPE A SUBDIVISION FOR ARCADIAN ON BEAVER CREEK EAGLE COUNTY FILE NO. SMA-009408-2023 WHEREAS, on or about December 19, 2023, the County of Eagle, State of Colorado, accepted an application for a Minor Type A Subdivision (the "Application" or the "SMA") submitted by OI TAG Beaver Creek, LLC (the "Applicant") to subdivide approximately 13.796 acres of unplatted land located within the Beaver Creek Planned Unit Development (the "Beaver Creels PUD"); and WHEREAS, the Application proposes approval of a Minor Type A Subdivision to subdivide and plat Tract C and Tract S within the Beaver Creek PUD, also known as Assessor's Parcel # 2105-123-00-001, and legally described in Exhibit A (collectively, the "Property") into three (3) total lots; and WHEREAS, the Beaver Creek PUD was approved by the Eagle County Board of County Commissioners (the "Board" or "BOCC") in 1978 and is governed by the Amended and Restated Guide to the Beaver Creek Planned Unit Development (the "PUD Guide"), which was approved by the Board on January 24, 2017 and recorded on March 6, 2017 at Reception Number 201703833 in the Office of the Eagle County Clerk and Recorder; and WHEREAS, Section XIII of the PUD Guide provides that subdivision of land within the Beaver Creek PUD shall be in accordance with the current version of the Eagle County Land Use Regulations (the "ECLUR"); and WHEREAS, the Property is eligible for a Minor Type A Subdivision pursuant to ECLUR Section 5-290.13.1 - Type A Subdivisions, as the Application proposes to create three (3) lots within property that has not previously been platted; and WHEREAS, the PUD Guide designates Tract C of the Property as Residential Medium Density ("RMD") and Tract S of the Property as Open Space Recreation - Greenbelt ("OSR - Greenbelt"). The uses, densities and standards of development of those designations are governed by Section IV of the previously approved PUD Guide; and Iof14 Docusign Envelope R C0566861-1401-4027-A8DD-2F88E4C9496A WHEREAS, the Application proposes to divide Tract C into two lots, Lot I and Lot 2, for the purpose of development consistent with the PUD Guide. Proposed Lot I totals 2.163 acres and proposed Lot 2 totals 0.230 acres (or 9,991 square feet). Tract S is and will remain 11.403 acres of GSR - Greenbelt. Lot 1 and Lot 2 of Tract C and Tract S are depicted in Exhibit B; and WHEREAS, Section III.0 of the PUD Guide provides for the Allocation of Dwelling Units and Commercial Space between parcels as defined within the Dwelling Unit and Commercial Space Report ("Dwelling Unit Report"). The Updated January 11, 2024 Dwelling Unit Report, allocates 16 dwelIing units to Tract C and no Commercial Space square footage; and WHEREAS, the Application is accompanied by, and was concurrently processed with, a separate application for a Variance from Improvement Standards, File No. VIS-009469-2024 (the "Variance"); and WHEREAS, pursuant to ECLUR Section 5-210.E.1 -Notice in Newspaper, notice considering the subject matter of the Application and setting forth the date, time, and location for consideration of the Application by the Board was published in the Eagle Valley Enterprise and Dail Daily newspapers on August 1, 2024. Per ECLUR Section 5-210.E.2 - Mailed Notice, adjacent property owner notification was sent on August 2, 2024. Per ECLUR Section 5-210.E.3 -Posted Notice, the Applicant posted notice on the Property on or before July 28, 2024; and WHEREAS, at its hearing on August 20, 2024, the Board continued consideration of the Application to October 8, 2024; and WHEREAS, pursuant to ECLUR Section 5-210.E.1 - Notice in Newspaper, notice considering the subject matter of the Application and setting forth the date, time, and location for consideration of the Application by the Board was published in the Eagle Valley Enterprise and Dail Daily newspapers on September 19, 2024. Per ECLUR Section 5-210.E.2 - Mailed Notice, adjacent property owner notification was sent on September 20, 2024. Per ECLUR Section 5-210.E.3 - Posted Notice, the Applicant posted notice on the Property on or before September 17, 2024; and WHEREAS, the Board conducted a site visit on October 8, 2024, to view the Property and the surrounding topography and adjacent parcels; and WHEREAS, at its hearing on October 8, 2024, the Board considered the Application and associated plans and the statements and concerns of the Applicant, the Eagle County Community Development staff', members of the public, and other interested persons; and WHEREAS, based on the evidence, testimony, exhibits, and study of the Comprehensive Plan for the unincorporated areas of Eagle County, as well as comments of the Eagle County Community Development Department, comments of public officials and agencies, comments from members of the public, and comments from all interested parties, the Board finds as follows: THAT, proper publication and public notice was provided as required by law for the hearing before the Board. 2of14 20241 4270 Docuslgn Envelope ID: C0565BB1-4401-4027-A8DD-2F88E4C9498A THAT, pursuant to ECLUR Section 5-290.G.1 - Standards for the review of a Minor Type A Subdivision, all applicable standards have been met as required by the ECLUR as follows: a. Consistent with Comprehensive Plan. The Application is in substantial conformance with the -purposes, intents, goals, and policies of the Eagle County Comprehensive Plan, and any applicable ancillary County adopted documents pertaining to natural resource protection, affordable housing, or infrastructure management. Specifically, the Application is consistent with the 2005 Eagle County Comprehensive Plan with respect to Sections 3.2 - General Development and 3.2.3 - Growth, because, as part of the original Beaver Creek PUD, the Property has been thoroughly planned and extensively analyzed, and subdivision of the Property allows for development consistent with the PUD Guide to occur. The Application is consistent with Section 3.2.4 - Development because the Property is located within the Beaver Creek PUD, which has previously been extensively analyzed for potential impacts and mitigation measures have previously been established and implemented relating to infrastructure improvements, maintenance, and the payment of school land dedication fees. The Application is consistent with Section 3.3 - Economic Resources because the Application proposes development consistent with existing development within the Beaver Creek Resort, which is identified as a world class resort with a well defined and fostered character. The Application is consistent with Section 3.7 - Wildlife, because Tract S, through which Beaver Creek flows, has been designated as 4SR - Greenbelt in the PUD Guide and that designation has been carried over to the SMA plat. Additionally, Colorado Parks and Wildlife identifies the Property as fragmented and only potentially providing marginal, occasional habitat for large and small mammals, a variety of avian species, and other wildlife, and the Applicant has committed to implementing wildlife mitigation measures. The Application is consistent with Section 3.8 - Sensitive Lands, with the addition of Condition #1 described below, because no sensitive wildlife habitats have been identified on the Property, a 404 Wetlands Permit (NWP 29 SPA-2023-0055{) has been approved by the USACE to disturb and mitigate 0.41 acres of existing wetlands on Lot 1, and Condition #I requires the Applicant to mitigate hazards by implementing the recommendations contained in the Preliminary Subsoil Study prepared by Kumar & Associates, Inc. which identifies the potential for sinkholes and areas of localized subsidence hazards on the Property. Additionally, the Application is consistent with the 2005 Eagle County Comprehensive Plan Future Land Use Map as the Property has been identified as "Existing Approved Development" and the proposal conforms to the previously approved PUD Guide. The Property is not located within any defined boundaries of an area community plan. Affordable housing mitigation was previously required for approval of existing residential density and use within the Beaver Creek PUD and therefore the Eagle County Affordable Housing Guidelines are not applicable to the Application as the Application does not propose the development of previously unapproved residential density. b. Consistent with Land Use Regulations. Pursuant to ECLUR 5-290.G.I.b, and with the addition of Condition #2. and Condition #3 described below, the Application complies with applicable zoning standards of the PUD Guide, ECLUR Article 3 - Zone Districts, and ECLUR Article 4 - Site Development Standards. The Application complies with Section XIII of the PUD Guide by subdividing the Property pursuant to the ECLUR. Furthermore, the 3of14 20241 4270 Docusign Envetope ID: C0566BB14401-4027-A8DD-2F88E4C9496A Application proposes to subdivide and utilize Lot I and Lot 2 of Tract C in conformance with the Dwelling Unit Report, which allocates 16 dwelling units to Tract C. The Application includes conceptual development plans for Lot 1, which demonstrates that development of Lot 1 will meet the requirements of the PUD Guide as Section IV.C.2 of the PUD Guide as the RMD designation allows up to 12 dwelling units per acre that can be in the form of townhomes, condominiums, single-family, and duplex structures. The Application establishes that proposed development of Lot 1 can meet minimum setbacks, maximum heights, and parking requirements of the PUD Guide. ECLUR Section 3-340.C.6 - Stream Setbacks and Water Resource Protection is not applicable to Lot I and Lot 2 of Tract C created by the Application because the watercourse passing through Lot 1 and Lot 2 of Tract C does not meet the County's definition of a stream. ECLUR Article 2 - Definitions defines a stream as "a watercourse having a natural source and terminus, banks and channel, through which waters flow at least periodically. Stream includes creeks and other flowing waters that are tributary to a river. Man-made irrigation ditches are excluded from this definition." Pursuant to analysis from Spronk Water Engineers, Inc. and analysis provided by the Applicant, the watercourse passing through Lot 1 and Lot 2 of Tract C is similar to an irrigation ditch in that it is a man-made watercourse carrying both natural flows and irrigation runoff. The watercourse flows through man-made banks and channels. As a result, the watercourse does not fall within the ECLUR's definition of a stream and the watercourse does not require application of a stream setback. The Application has provided a ditch easement for the watercourse as required by ECLUR Section 4-640.D. - Irrigation Ditch Easements. Moreover, even if the watercourse did require a stream setback, the standard would be met by the Application as any stream setback would be determined by the PUD Guide rather than the ECLUR, and while a stream setback would restrict future development of the Property, the existence of a stream setback does not foreclose subdivision of the Property. In addition, the Application complies with site development standards with the imposition of Condition #2 and Condition #3 as: (1) necessary parking has been depicted on the conceptual site plans; (2) landscaping and illumination requirements will be reviewed with any related building permit; (3) the Applicant has committed to implementing environmental and wildlife mitigation measures as stated in the Application; (4) the Application identifies engineering designs which integrate building locations and foundation designs with retaining walls and slope stabilization methods to limit cuts and fills to the minimum necessary to accommodate the proposed density, which is less than the maximum density permitted under the PUD Guide; (5) there are no notable natural landforms on the property besides the steep slopes; (6) the vast majority of Tract S will be undisturbed; (7) commercial and industrial performance standards are not applicable to this Application; (8) Condition #2 requires a variance to improvement standards in order for the Application to conform to the road standards for Minimum Structural Section, Shoulder Type, Right -of -Way Width, Shoulder Width, Maximurn Grade, Minimum Vertical Curve K Factor, Required Sight Distance, and Paths; and (9) Condition #3 ensures that the Application will comply with the requirements for the payment of School Land Dedication Cash -In -Lieu fees. 4of14 2024'14270 Docusign Envelope ID: C0566BB1-0401-4027-A8DD-2F88E4C9496A c. Spatial Pattern Shall Be Efficient. The proposed subdivision is located and designed to avoid creating spatial patterns that cause inefficiencies in the delivery of public services, or require duplication or premature extension of public facilities, or result in a leapfrog pattern of development. The Application conforms with this standard because the overall spatial patterns within the Beaver Creek PUD were established by the Boards's approval of the Beaver Creek PUD in 1978 and subsequent approval of the PUD Guide and its amendments. The development of individual parcels within the PUD have been required to meet the requirements of the PUD Guide. In addition: (1) UtiIity and Road Extensions. Existing and proposed utilities and roads are adequate and sized appropriately to service the proposed and future anticipated development of the Property. The Application includes confirmation from the Eagle River Water and Sanitation District that the Property is within the Beaver Creek Metropolitan District, that they have the ability to serve the Property and infrastructure is in place to serve the proposal. In addition, utility providers, including Holy Cross Energy, Excel Energy, Lumen, and Forethought, have not identified any concerns relating to ability to serve the Property or adequacy of existing infrastructure needed to service the Property. (2) Service Ultimate Population. Utility lines are currently sized to serve the planned ultimate population of the service area in order to both avoid future land disruption, and the necessity of upgrading undersized lines. d. Suitability for Development. The Property proposed to be subdivided is suitable for development considering its topography, environmental resources, and natural or man-made hazards that may affect the potential development of the Property and existing and probable future improvements to the area. Suitability for Development was originally analyzed through approval of the PUD Guide, which authorizes development of Tract C. Only Lot 1 and Lot 2 of Tract C are proposed to be developed while Tract S, with its designation as OSR-Greenbelt, has very limited development permitted and is limited to passive recreation and utility infrastructure. With respect to topography, the Property is similar to many properties within the Beaver Creek PUD as it contains slopes ranging from 30% _ 70% over about 37% of its 2.163 acres. The Application's conceptual development plan illustrates how Lot I and Lot 2 of Tract C can be developed for residential development within the PUD Guide's RMD designation. With respect to Environmental Resources, the EIR describes the Beaver Creek riparian corridor, which traverses the length of Tract S, as the primary wildlife use/movement corridor and "a significant contribution to the local ecology." The Application does not propose development of Tract S. Existing wetlands within Lot I will be removed and mitigated per an approved 404 permit and the ditch, which passes through Lot I and Lot 2, will be developed into a landscape feature for the residences of Arcadian. With respect to Natural Hazards, the Property is subject to steep slopes, the potential for sinkholes, and areas of localized subsidence hazards identified in the Preliminary Subsoil Study by Kumar & Associates, Inc. Condition #1 ensures these hazards will be addressed prior to development. No man-made hazards have been identified on the Property. Future improvements for the Property are authorized and governed by the PUD Guide. 5of14 202414270 Docusign Envelope ID: C0568BB14401-4027-A8DD-2F88E4C9496A e. Compatible with Surrounding Uses. The Application is generally compatible with the existing and currently permissible future uses of adjacent land and other substantially impacted land, services, or infrastructure improvements. The Application does not propose to change any uses applicable to the Property. Uses applicable to the Property are governed by the PUD Guide for the Beaver Creek PUD. Uses governed by the PUD Guide were thoroughly reviewed for compatibility during approval and subsequent amendment of the PUD Guide. Lot I and Lot 2 of Tract C are similar in size to surrounding lots. Lot I and Lot 2 will be developed in conformity with the PUD Guide, which authorizes residential uses consistent with other surrounding uses and Tract S remains OSR - Greenbelt, which will not impact surrounding uses. Furthermore, Tract C is located between the higher density commercial uses permitted on Tract N to the north, the lower density single-family uses along Beaver Creels Drive to the south, the golf course maintenance facilities to the west, and the passive recreational uses of Tract S to the east, which makes it suitable for transitional residential land use as established in the PUD Guide. The Application is also compatible in that adequate services and infrastructure support development of the Property in conformance with uses authorized by the PUD Guide. f. Improvements Agreements. The proposed Subdivision Improvements Agreement includes improvements to roads, storm drainage systems, and utilities. The Agreement has been reviewed and approved by County staff and the Applicant. The final agreement will be reviewed and approved by the Board. g. Conformance with Final PIat Requirements. The submitted final plat conforms with the Final Plat requirements and other applicable regulations, policies, standards, and guidelines. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of the County of Eagle, State of Colorado: THAT the Application is approved, with the following conditions: I . Prior to the issuance of a grading or building permit, the Applicant shall demonstrate that the recommendations contained in the Preliminary Subsoil Study, Proposed Residential Development Lot 1, Arcadian on Beaver Creek Subdivision by Kumar & Associates, Inc., December 27, 2022, Revised February 5, 2024 have been implemented for any development on proposed Lot 1. 2. The Applicant shall obtain approval of the Variance from Improvement Standards application, File no. VIS-9469-2024, prior to the approval or approval with conditions of this SNIA Application in order to establish compliance with Section 5-290.G. I .b: Consistent with Land Use Regulations. 3. Pursuant to ECLUR 4-700.E. at the time of building permit issuance the Applicant shall pay the required School Land Dedication Cash -In -Lieu fee of $167, 290.26 to Eagle County. 4. Except as otherwise modified by this development permit, all material representations made by the Applicant in this application and in public meetings shall be adhered to and 6of14 20241 4270 Docusiga Envelope ID: C0566BBI-4401-4027A8DD-2F88E4C9496A considered conditions of approval. THAT, the Board directs the Planning Division to provide a copy of this Resolution to the Applicant. THAT, the Board hereby finds, determines and declares that this Resolution is necessary for the health, safety and welfare of the citizens of Eagle County. `Remainder of page left intentionally blank] 7of14 20241 4270 ❑ocusign Envelope ID: C0566BB1-4401-4027-AOD-2FUE4C9496A MOVED, READ -AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its:regular meeting held the 19th day of November, 2024, nunc pro tunc to the 8th day of October, 2024. Signed by: COUNTY OF EAGLE, STATE OF 1 COLORADO, By and Through Its �aNP� BOARD OF COUNTY COMMISSIONERS Signed by: signed by: . f�i tVL f� bViUA. 5� ATTEST: �F. . By: E Clerk to the.Board of Matt Scherr County Commissioners Chair . / Po�cu,Siiggned by: . Jeanne McQueeney Commissioner Signed by, - . .... .. 85A881FFEB84403... Kathy Chandler -Henry Commissioner Commissioner Chandler -Henry seconded adoption of the foregoing resolution. The roll having been called,. the vote was as follows: Commissioner Sherr AYe Commissioner McQueeneyy Aye Commissioner Chandler -Henry Aye This resolution passed by 3I0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 8of14 20241 427D Docusign Envelope ID: C05668814401-4027 ABDD-2F88E4C9496A 11 Exhibit A - Legal Description AN UNPLATTED PARCEL OF LAND, PART OF WHICH IS LYING SOUTH OF AND CONTIGUOUS WITH LOT 1 TRACT N OF BEAVER CREEK SUBDIVISION 6TH FILING ACCORDING TO THE PLAT RECORDED MARCH 2, I982 UNDER RECEPTION NO. 23348I, BEING A PORTION OF THAT PARCEL OF LAND DESCRIBED AS PARCEL 1 IN THE DEED RECORDED NOVEMBER 23, I993 UNDER RECEPTION NO. 521717, BOTH IN THE CLERK AND RECORDER'S OFFICE, COUNTY OF EAGLE, STATE OF COLORADO AND LYING IN THE SOUTHWEST QUARTER OF SECTION 12 AND NORTHWEST QUARTER OF SECTION 13, TOWNSHIP 5 SOUTH, RANGE 82 WEST OF THE SIXTH PRINCIPAL MERIDIAN, COUNTY OF EAGLE, STATE OF COLORADO. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT ON THE NORTH -SOUTH CENTERLINE OF SAID SECTION 12 FROM WHICH THE CENTER QUARTER CORNER OF SAID SECTION 12 BEARS N00°27'35"E 283.51 FEET; THENCE UPON SAID NORTH -SOUTH CENTERLINE S00°27'35"W 1040.63 FEET TO THE CENTER SOUTH II I6TH CORNER OF SAID SECTION 12; THENCE CONTINUING UPON SAID NORTH -SOUTH CENTERLINE S00627'38"W 1323.96 FEET TO THE SOUTH QUARTER CORNER OF SAID SECTION 12; THENCE UPON THE NORTH SOUTH CENTERLINE OF SAID SECTION 13 S00057'46"W 201.20 FEET TO THE INTERSECTION WITH THE EAST BOUNDARY OF LOT 4, BEAVER CREEK SUBDIVISION -SEVENTH FILING, TRACT I (BLOCK 2) ACCORDING TO THE PLAT THEREOF RECORDED JULY 7, I981 IN BOOK 325 AT PAGE 557 IN THE CLERK AND RECORDERS OFFICE, EAGLE COUNTY, COLORADO, FROM WHICH THE CENTER NORTH 1/I6TH CORNER OF SAID SECTION 13 BEARS S00°57`46"W 113 2.5 5 FEET, THENCE DEPARTING SAID NORTH -SOUTH CENTERLINE AND UPON THE EASTERN, AND NORTHERN BOUNDARY OF SAID BEAVER CREEK SUBDIVISION -SEVENTH FILING TRACT I (BLOCK 2), THE FOLLOWING 26 COURSES: 1) NI191'35"W 105.28; 2) N09°01'35"W 150.00 FEET; 3) N0603 F35"W 70.00 FEET; 4) N16°48'22W 124.95 FEET, 5) N56°08'30"W 74.77 FEET; 6) 113.42 FEET UPON A NON -TANGENTIAL CURVE TO THE LEFT HAVING A RADIUS OF 565.00 FEET THE CHORD OF WHICH BEARS N29025'5I"W 113.23 FEET WITH A CENTRAL ANGLE OF 11030'07 7) N350I O'54"W 40.25 FEET, 8) N00034'46"W 74.81 FEET; 9) N 14°34'08"W 275.07 FEET;10) NO I °59'29"E 62.38 FEET,11) N38007'08"W 113.77 FEET; 12) NO 016'07"E 55.11 FEET; 13) S8705447"E 60.I3 FEET; 14) N00°08'22"W 39.00 FEET; 15) N20-59-28"E 112.00 FEET; 16) N09°35`25"W 151.00 FEET; 17) N29053'47"E 58.00.FEET; 18) N30031'36"E 88.92 FEET; 19) N13°00'00"E 100.00 FEET; 20) N04010'30"W 23 9.2 7 FEET; 21) N60000'33"W 49.92 FEET; 22) S30021'42"W 190.07 FEET; 23) 73.05 FEET UPON A NON -TANGENTIAL CURVE TO THE LEFT HAVING A RADIUS OF 56.00 FEET THE CHORD OF WHICH BEARS S760I3`21 "W 67.98 FEET WITH A CENTRAL ANGLE OF74°44'08"; 24) N45°50'39"W 95.23 FEET, 25) N66°4845"W 60.83 FEET; 26) N48°21`55"W 1I2.90 FEET, THENCE DEPARTING SAID EASTERN AND NORTHERN BOUNDARY AND UPON THE EASTERN BOUNDARY OF BEAVER CREEK SUBDIVISION SIXTH FILING ACCORDING TO THE PLAT THEREOF RECORDED MARCH 02, I982 AS RECEPTION NO. 233481 IN THE OFFICE OF THE EAGLE COUNTY, CLERK AND RECORDER, THE FOLLOWING 2 COURSES. 1) NO2"06"24"E €17.16; 2) N 15'43' 13"E 186.41 FEET TO THE SOUTHWEST CORNER OF LOT I, TRACT N, SAID BEAVER CREEK SUBDIVISION SIXTH FILING; THENCE UPON THE SOUTH AND EAST BOUNDARY OF SAID BEAVER CREEK SIXTH FILING THE FOLLOWING 12 COURSES: 1) S70°34'31 "E 119.77 FEET; 2) N 12'20' I3"E 48.87 FEET; 3) S70°34'3L"E 134.23 FEET; 4) S07"22'55"W 19.52 FEET, 5) S14-30'07"W 149.80 FEET; 6) S73°05'29"E 146.10 FEET, 7) 33.83 FEET UPON A NON -TANGENTIAL CURVE TO THE RIGHT HAVING A RADIUS OF I30.00 FEET 9of14 20241 4270 Docusign Envelope ID: C0566BB1-4401-4027-A8DD-2F88E4C9496A THE CHORD OF WHICH BEARS N60002'40"E 33.73 FEET WITH A CENTRAL ANGLE OF I4°54'29"; 8) 63.05 FEET UPON A CURVE TO THE LEFT HAVING A RADIUS OF 75.00 FEET THE CHORD OF WHICH BEARS N43024'57"E 61.21 FEET WITH A CENTRAL ANGLE OF 48"09'54"; 9) N 19020'00"E 288.30 FEET; 10) 169.88 FEET UPON A CURVE TO THE LEFT HAVING A RADIUS OF 159.71 THE CHORD OF WHICH BEARS N10058'59"W 161.98 FEET WITH A CENTRAL ANGLE OF 60056'38"; 11) N48°32'42"E 50.00 FEET; 12) N49°I 1'32"E 94.30 FEET TO THE POINT OF BEGINNING. 10 of 14 20241 4270 `x��� yy �7 �.� r + s � � s•-f �f3�'�.°i 'ii 3•,��§ - ' = � s � E i pr 3 rggj �" asr•��ar-�i;�" dr,''.yn: p3�'.S =�='9ats; s;, = s.. 3g d i�f 33 �i i���'?!�'2�_'�3 •�fR .. F ��... � S 'rr i s'_�ppi �i� s � 2 a �• yji4. -'���=�c;'s' -5: a�cs��._�:i LY.:e aC �3. ;;fps! 5'%�: ifflsuf 4 p E 5 �di !_f... '� e'-i Z �{ �}n € I.3frT: •es :�� ; " �'5 �•� �� i Zz: rr' �•r ]; ,E $a 7- Y3. YF 'ai 9i('t': �I'i==Sr-: 7: frL-(EF.r is d �_((' � •Y -tlga?�`f g {i•r..:. ����� .. � 'f L�� 7 rr `�I,.-�'t I : ' �Jk_{S'�'1ea.i-•{r F7�_€l `5 -' i•±Z.�g i.,`�, �. =i- j%s== Tr'e _y 'FS 'f �•=6 .,_-.r^r� a•g�c FF i �3 Rill .. � =jfi I idd •���.� Yes�Ejye..f - . is=ri3ez � 3ry;,G - .. rSiY,_ e.r -_i���.. �;,•� - � i_ - 33a;z�ir�' Y3�s' - `a�• �ry..P�'� '�'? =3 4.F 'e?: s-�=•=gsji:sa?:=- - -` fFii:•x3=iTjT t�',:a�= �a � .1�;a d 4•. gg � {{fli3 �.; i. ski: 55 •; Ltl 'Ff f'e• ,. yy ' i;2 3'}g E[��CE 7 3ii$s.���.F- 'I:pi'?f�`a?s�� �.- "��'•r�'�'��-i �e-i��!i�x3==ri= -...-. � �: F6::3ii.: 4'•3i4willati DrFg s .. _c¢ a f-'?_ Vy 55 ':+�.ies" �!_'C; f !.j.si3}_153iz; 65-C PRaa cif 1. _j F p,s ��j: M i. + 3E r fr�• 'ii ,f����!�. 2� SF, sq v 'U.", P;S£- it i� .I �• `i1 9 ;Lt °- F . t�' a g '• - &_, �� i �Fi•�:i3�3eLi� f � iiO• 3gern z�� � �, •� ��:. i : .. l.0 -M sks Docusign Envelope Id: C0566$B14401-4027-A8DD-2F88E4C9495A ... 202414270 U Docusign Envelope ID: C0566B81-4401-4027-A8DD•-2F88E4C9496A Docusign Envelope ID: C0566BB1-0401-4027-A8DD-2F88> 4C9496A 14 of 14 202414270 Docusign Envelope ID: B23iO232-B815-4148-B8DA-388BI19AB948 Eagle County, ca 202414269 Regina O'Brien 11/19/2024 Pgs: 8 04:41:00 PM REC: $0.00 DOC: $0.00 Commissioner Mc¢ueeray moved adoption of the following Resolution: BOARD OF EAGLE COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO.2024 - 091 RESOLUTION APPROVING A VARIANCE FROM IMPROVEMENT STANDARDS FOR ARCADIAN ON BEAVER CREED Eagle County File No. VIS-009469-2024 WHEREAS, on or about August 15, 2024, the County of Eagle, State of Colorado, accepted an application ("Application") submitted by OI TAG Beaver Creels, LLC (the "Applicant") seeking a Variance From Improvement Standards ("VIS") in connection with internal access roads (the "Lower and Upper Roads") that serve an approximately 13.796 acre parcel consisting of Tract C and Tract S within the Beaver Creek Planned Unit Development and also known as Assessor's Parcel ## 2105-123-00-001 (the "Property"); and WHEREAS, the Applicant also desires to subdivide the Property into 3 lots and submitted an application for a Minor Type A Subdivision (the "SMA") via Eagle County File No. SMA-009408-2023; and WHEREAS, pursuant to the Eagle County Land Use Regulations (the "ECLUR") Section 5-290.C. Lc - Access, the SMA requires demonstration that all lots within the SMA have legal and physical access to a public street or rights -of -way by conventional. vehicle-, and WHEREAS, the Property has access to Highway 6, a public street or right-of-way, via the Upper and Lower Roads, Beaver Creek Drive, and Village Road, which are privately awned and maintained roads; and WHEREAS, under ECLUR Section 5-290.G.1.b - Consistent with Land Use Regulations, the SMA must comply with ECLUR Article 4 - Site Development Standards; and WHEREAS, ECLUR Article 4, Division 4-6 - Improvement Standards establishes the minimum design criteria and standards for infrastructure development in unincorporated Eagle County to protect and promote the public health, safety, and welfare of the residents and visitors of Eagle County and is applicable to all development within unincorporated Eagle County; and ❑ocusign Envelope la: 823FO232-8815-4148-68DA-38813I 19AB948 WHEREAS, ECLUR Section 4-620 - Roadway Standards requires access roads, such as the Lower and Upper Roads, serving developments of more than three residences to meet Eagle County Roadway Standards before the issuance of building or development permits; and WHEREAS, the Lower and Upper Roads, as proposed, do not comply with ECLUR Section 4-620 _ Roadway Standards; and WHEREAS, because Applicants desire to subdivide the Property via the SMA and utilize the Lower and Upper Roads for access to the Property, the Lower and Upper Roads must either comply with ECLUR Section 4-620 - Roadway Standards or receive a variance to improvement standards pursuant to ECLUR Section 5-260.G - Variance from Improvement Standards; and WHEREAS, under ECLUR Section 5-260.G - variance f orn Improvement Standards, the Applicant proposed and requested approval of a VIS by the Board of County Commissioners (the "Board") from ECLUR improvement standards relating to roadway standards, specifically, those standards relating to dual access and geometric standards for Suburban Residential Roads set forth in the ECLUR Section 4-620 - Roadway Standards, as detailed in the Application and the Staff Report previously submitted to the Board and as set forth in Exhibit A, which is attached hereto and incorporated by reference; and WHEREAS, in accordance with ECLUR Section 5-210.E - Notice of Public Hearings, notice concerning the subject matter of the Application and setting forth the dates and times of meetings for consideration by the Board was published in the Eagle Valley Enterprise and Vail Daily newspapers on September 19, 2024, mailed to all owners of property adjacent to the Property on September 20, 2024, and posted on the Property on or before September 17, 2024; and WHEREAS, the Board conducted a site visit on October 8, 2024, to view the Property and the Lower and Upper Roads and the surrounding topography and adjacent parcels; and WHEREAS, at its public hearing held on October S, 2024, the Board considered the Application and the Staff Report; a presentation from Eagle County Engineering Department staff, and statements and concerns from the Applicant and all other interested parties, including members of the public; and WHEREAS, at the conclusion of the hearing on October S, 2024, the Board unanimously voted to approve the VIS, concluding that the hardship to the Applicant from denial of the requested variances outweighed the adverse impact on the health, safety, and welfare of persons affected and the adverse impact on the land affected. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of .2 20241 4269 Docusign Envelope IQ: B23F0232-B815-4148-BS A-388B119AB948 the County of Eagle, State of Colorado: THAT, based on the evidence, testimony, exhibits, and study of the ECLUR and Comprehensive Plan for the unincorporated areas of Eagle County, as well as comments of Eagle County Engineering Department staff, the statements and concerns of Applicant, comments of public officials and agencies, and comments from all interested parties, including members of the public, the Board finds as follows: THAT, proper public notice was provided as required by law for the hearing before the Board. THAT, the Application complies with the requirements and standards set forth in ECLUR, Section 5-260.G - Variance From Improvement Standards, and further finds that the hardship to the Applicant of not granting the requested variances to ECLUR Section 4-620 - Roadway Standards, outweighs the adverse impact on the health, safety, and welfare of persons affected, and the adverse impact on the lands affected. THAT, the hardships to the Applicant of not granting the VIS include an inability to meet the standards of approval for an SMA in order to subdivide the Property, the need to obtain private easements for dual access, the extensive disturbance of native vegetation and steep terrain to rebuild the Lower and Upper Roads including sidewalks and curb and gutter, increasing stormwater drainage, and impacts to water resources and riparian areas on the Property. THAT, the hardships to the Applicant outweighs the adverse impact on the health, safety, and welfare of persons affected and the adverse impact on the lands affected because adverse impacts are minimal and any impacts will be minimized as set forth in the Application. Although the Lower and Upper Roads do not meet current roadway standards, the Lower and Upper Roads were constructed in conjunction with approval of the Beaver Creek Planned Unit Development and are currently suitable for vehicular access. Sidewalks currently do not exist on other properties adjacent to the Upper and Lower Roads, and the Property is served by an existing transit system and therefore a lack of sidewalks on the Property will not impact pedestrian connectivity. To the extent any adverse impact exists, these minimal adverse impacts will be further minimized by the Applicant's improvements to the Lower and Upper Roads, which will provide additional width. for two-way. traffic, provide an emergency vehicle turnaround that ensures adequate emergency service access, provide stormwater drainage with a proposed stormwater collection and detention plan that improves drainage for the area, allow pedestrians to share the roadway which is similar in design to residential roads within Beaver Creek that also lack curb and gutter and sidewalks, ensure the functionality of the Lower and Upper Roads consistent with ECLUR Section 4-610.A.2 - Standards Are Not Inflexible, which allows alternate designs where the alternate design can be shown to provide performance and/or environmental sensitivity which reflects community values equal to or better than the ECLUR's Roadway Standards. 3 2024'14269 Rocusign Envelope IQ: B23F0232-B815-4148-138DA-388B119AB948 THAT, the above -described Application for the VIS be and is hereby APPROVED as to each variance relating to Dual Access and Geometric Standards for. Suburban Residential Roads set forth in the ECLUR Section 4-620 - Roadway Standards and as identified in Exhibit A. THAT, the Board directs the Engineering Department to provide a copy of this Resolution to Applicants; and THAT, the Board hereby finds, determines, and declares that this Resolution is necessary for the health, safety, and welfare of the citizens of Eagle County. [Remainder of page left intentionally blank] M 202414269 Docusign Envelope ID: B23FQ232-8815-4148-MDA-388B119AB948 MOVED, READ, AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, on this 19th day of November, 2024, nunc pro tunc to the 8th day of October 2024. Signed by: COUNTY OF EAGLE, STATE OF COLORADO, By. and Through Its BOARD OF COUNTY COMMISSIONERS ATTEST: Sign ad by., M1 . .. signed by: By. a7E7a2a718E0478__ Clerk to the Board Matt Scherr County Commissioners Chair _ �x�Signed by�f . CA4AC728F8AAd7A--- Jeanne McQueeney Commissioner s'ad by: 88A687FFESS4403.-. Kathy Chandler -Henry Commissioner Commissioner Chandler --Henry. seconded adoption ofthe foregoing resolution. The roll having been called, the vote was as follows: Commissioner Scherr Aye Commissioner McQueeney Aye. Commissioner. Chandler -Henry, aye This resolution passed by 310vote of the Board of County Commissioners of the County of Eagle, State of Colorado 20241 4269 Doousign Envelope ID: B23F0232-B815-4148-B8DA-388B119AB948 Exhibit A - Variance Table 20241 4269 Docusign Envelope I.D. 823Fd232-B8i5-4148-BBDA-3888119AB948 . 262414269 .. . Exhibit A -Variance Table for VIS-9469 VIS for Arcadian Color' Key Non -Conforming is Shaded - I Suburban Residential Road Upper. Road Lower Road 4.62O.J J.h - Dual Access Required: No- Yes I' Comparison to Table 4-620.J-Summary of Environmental, Geometric, and Design Standards Suburban Residen#ial Road !Upper Road . . Lower Road Associated Average Daily Traffic <750 . 66 66 Lane Surface Type Pavement Pavement Pavement .. Minimum Structural Section 3"HBP on 8"ABC 4"HBP over 6'::::.: ABC ... . Existing:Unknown Shoulder Type Curb & Gutter Ex. Conc Pan/None Roadside DitchIStorm Sewer/None Terrain Classification .:: Mountainous Mountainous Mountainous Right�of Way Width - Minimum .. SD' Varies-30' to 59+ . 50' Lane Width 0 10, 10' ... Shoulder Width 24" Mountable C&G Ex. Conc Pan/None- Roadside Ditch/Storm.::... Sewer/None ....... inside Lana Pavement'Widening on Curves ...... Yes Case 111-B NIA WA Centerline of Road to Centerline, of Ditch NIA NIA NIA Design Speed (M.P H) 20 ..... 20..:!. 20. Maximum Superelevation Rate - e MAX (91a,} Normal Crown.... Normal Crown: Normal Crown Maximum Grade (%) 6%-8% 0.0918 ::. a 6 /o.Max. Minimum Vertical Curve K Factors For Above Design Speed ....... Sag Vertical Curve .. 20 Grade :. Break -Existing Existing Crest Vertical Curve . '10 Grade Break-Existin g ,. Existin g Minimum Centerline Radius For Above Design Speed and a Max or For Nature of.: Road 100` 1 30.': .. 50.0' . Minimum Switchback Radius ... 80' Maximum Grade throughSwitchback[°Io 4°Io N/A NIA Standard Length for State Design Speed and Minimum Centerline Radius NIA NIA NIA Minimum Length far Stated Design Speed and Minimum Centerline Radius . N/A NIA N/A: Docusign Envelope ID: B23F©232-B815-4148-MA-388BI19AB948 mple Curves Acceptable Yes Yes. Yes . Standard. Tangent Separation 130 ....... N/A.:.:... NIA Minimum Tangent Separation [Obstruction 85. NIA NIA tructure Clear Width from Centerline. 11.5': NIA . NIA . enterline of Raad to Face of Guardrail 11.5' N/A NIA ... Free Area From Centerline 15` 15' + 15' + Ditch Depth Below Finished Shoulder NIA NIA NIA Foreslope '(Ruri over Rise) : NIA NIA NIA Required sightDistance: From- intersection . Street and Driveways 200' 9 50.' ::. ....... . 400' Intersection Radii for 90P Connection to . Similar or Higher Type Road . 20' 20' 20'.. .. .... paths:..extensive Detached SidewaIk or paths Not Proposed Not Proposed::..: Bike Lanes Bikes Share Lanes Bikes Share Lanes Bikes Share Lanes Shoulder Width Beyond Attached. Bikeway N/A N/A NIA On Street Parking No No:No . . Transit Pull Out Stops As Appropriate:- As Appropriate As Appropriate Minimum Driveway Culvert Size " N/A N/A NIA Minimum Cross Culvert Size", 18" Dia Storm Sewer per Drainage Plan Storm Sewer per Drainage Plan- Fire Hydrant Locations 4` Behind B:oC Existing Existing .Power Service Box, a ep one ervlce Box, Cable TV Service Box, Gas Service Box.. and Water Service Box or Shut Off Locations Property- Line Property Line Property Line Ditch:and Slope Erosidh Protection Per CDOT Design Manual Yes. Yes: Slope Reclamation Techniques in addition to Topsoil; Seed, Fertilizer, and Mulch. Netting:over straw :mulch on Slopes steeper than 2:1 _ Yes Yes. - Use Reinforced Earth and Ret6iriing Structures to Reduced Cuts and Fills Very Desirable, Possibly required Yes Yes Docusign Envelope ID: 2CDCOOB7-DD38-4625-9568-A95A4266A5D1 Eagle County, CO 202414271 Regina O'Brien 11/19/2024 Pgs: 12 04:56:49 PM ATTACHMENT B REC: $0.00 i7OC:$0,00 SUBDIVISION AND OFF -SITE IMPROVEMENTS AGREEMENT ARCADIAN ON BEAVER CREEK SUBDIVISION FINAL PLAT File No. SMA-9408-2023 THIS SUBDIVISION AND OFF -SITE IMPROVEMENTS AGREEMENT ("Agreement") is made and entered into this 11/19/2024 , by and between OI Tag Beaver Creek, LLC (hereinafter the "Subdivider") and the County of Eagle, State of Colorado (hereinafter the "County"). WITNESSETH WHEREAS, the Subdivider, as a condition of approval of the Final Plat of the Arcadian on Beaver Creek Subdivision (hereinafter referred to as "Subdivision"), desires an Agreement as provided for by Section 5-290.C.I.i of the Eagle County Land Use Regulations (hereinafter referred to as "Land Use Regulations") and C.R.S. §30-28-137; and WHEREAS, pursuant to the same authority, the Subdivider is obligated to provide security or collateral sufficient in the judgment of the County to make reasonable provisions for completion of certain public improvements, including but not limited to off site- improvements, as referenced in the attached Exhibit A (hereinafter the "Subdivision Improvements"); and - WHEREAS, pursuant to Section 4-620 of the Land Use Regulations, when a proposed subdivision is Iocated in an area serviced by an existing County road and the County determines that the traffic generated by such development will result in safety hazards for vehicle drivers, pedestrians and/or adjacent residents, the County is empowered to determine the amount of work necessary to bring the affected County road to acceptable standards to provide adequate safe service to present owners, to the proposed subdivision and to other probable subdivisions, and to require the Subdivider to improve its equitable portion of such road to an acceptably safe condition; and WHEREAS, as a further condition of approval of the final plat of this Subdivision, the Subdivider is obligated to provide security and collateral sufficient in the judgment of the County to make reasonable provision for completion of the Subdivision Improvements, including but not limited to the off -site improvements, referred to herein; and WHEREAS, pursuant to Section 4-620.J.9 of the Land- Use Regulations and C.R.S. 43-2-147, the Subdivider shall provide access for all lots and parcels it creates to the state highway system in conformance with the State Highway Access Code. NOW, THEREFORE, in consideration of the promises and the covenants and agreements herein contained to be kept and performed by the parties hereto, it is hereby understood and agreed as follows: Docusign Envelope ID: 2CDC0087-DA38-4625-9568-A95A4266A5DI 1. SUBDIVISION IMPROVEMENTS. 1.1 Subdivision Improvements. Subdivision Improvements are deemed to include all public improvements, including but. not limited to off -site improvements as set forth in all documents, construction drawings for the Axcadian on Beaver Creek Subdivision signed and stamped on June3,2024, designs, snaps, specifications, sketches, cost estimates, and other materials submitted by the Subdivider prior to or at final plat approval and accepted by the County. Such subdivision improvements shall include roads, utilities, and other similar public improvements as set forth in Exhibit A 1.2 Scope of Work. The Subdivider hereby agrees, at its sole cast and expense, to furnish all necessary equipment and materials, and to complete all Subdivision Improvements as referenced in the attached Exhibit A and as set forth in all documents, construction drawings, designs, maps,, specifications, sketches, and other materials submitted by the Subdivider prior to or at final plat approval and accepted by the County, and in accordance with all laws of the United States of America, State of Colorado, County of Eagle, and their respective agencies and affected governmental entities. Such performance shall include the acquisition of all necessary rights -of -way and easements. 1.3 Duties of Subdivider. For those Subdivision Improvements required herein, including but not limited to the reconstruction and physical improvement of that portion of any road subject to this Agreement, the Subdivider shall retain an engineer whose duties shall include construction staking, observation of construction for conformance to the approved plans and specifications, and materials sampling, testing and inspection using the Colorado Department of Transportation 2024 Field Materials Manual as a guide for frequency of sampling and testing. 1.3.1 Construction Staking. Where applicable and by way of example only, the following is a highlighting of the construction staking that will be required of the Subdivider: a. Roadway - horizontal and vertical control every 50 feet or every 25 feet in critical areas, specifically including: -slope staking -points of curvature -points of tangency -fillet radius points -culverts -transition points for super -elevation -finished sub -grade -finished gravel b. Water, Sewer, and Other Utilities - horizontal and vertical control every 100 feet, or every 50 feet in critical areas. 1.3.2 Testing. Where applicable and by way of example only, the following is a highlighting of the acceptance testing that will be required of the Subdivider: 2 20241 4271 Docusign Envelope 1D: 2CDCOOB7-DD38-4625-95B8-A95A4266A5D1 a. Utility and drainage culvert trench backf ll under roadway prisms - one density test per 200 C.Y. of backfill or a minimum of one test per roadway crossing. This will require daily visits to the site by a testing laboratory when utilities or drainage culverts are being backfilled within the roadway prism. b. Embankments for roadways - one density test per 2,000 C.Y. of any additional embankment(s); and one density test per 500 C.Y. when within 100 feet of bridge approaches." c. Finished sub -grade - one density test per 250 lineal feet of roadway. d. Aggregate base course - one in -place density per 250 lineal feet of roadway, and gradation and Atterberg Limits test per 2000 tons of aggregate base course. e. Hot Bituminous Pavement - two asphalt content, gradation and in -place density tests per days production. f. Concrete - Curb and Gutter, Sidewalks and Bikepaths - tests for air content, slump and compressive strength per 50 C.Y. of concrete placed or minimum of one set of tests per day. 1.3.3 Notification/Road Construction. Subdivider or its Engineer shall notify the Eagle County Engineer for the purpose of arranging an on -site inspection no less than forty-eight (48) hours in advance of the following stages of road construction: (1) finished subgrade; (2) finished aggregate base course; (3) asphalt placement; and (4) concrete, curb and gutter, sidewalks and bikepaths. The County Engineer or his designee shall inake an on -site visit within the forty-eight (48) hours notification period for the purpose of observing proof rolls on items 1) and 2) above and for general observation of construction methods being employed at these stages. Said on -site inspection by the Eagle County Engineer or his designee shall in no way abrogate the duties of the Subdivider outlined elsewhere in this Agreement. The Subdivider shall provide the proof rolling by arranging for a loaded single -unit truck carrying 18,000 pounds per rear axle. 1.3.4 Witnessing of Water and Sewer Laterals. It is essential that the ends of these- laterals be witnessed by the Subdivider's engineer to a minimum of three divergent points and a permanent record made of the same. Copies of these records are required to be furnished to the Eagle County Engineer prior to acceptance of the Subdivision Improvements by the County. In addition to witnessing the horizontal location of these laterals, a vertical witness shall be required. Horizontal witnessing shall be to property corners, fire hydrants, manholes, and other "permanent" features. Vertical witnessing shall be based on depth below ground and elevation based on a datum, used for the subdivision. Benchmarks shall be shown on witness records. 1.3.5 Test Reports. All test reports shall be consecutively numbered, with copies furnished directly to the Eagle County Engineer from the laboratory as they are reported to the Subdivider or its engineer. 20241 427'1 Docusign Envelope ID: 2CDCOOB7-DD38-4625-95B8-A95A4266A5D1 1.3.6 As -Built Record Drawings of Subdivision Improvements. As -Built, record drawings, sealed, signed, and dated by a Registered Professional Engineer showing the as -constructed horizontal and vertical locations of Subdivision Improvements shall be submitted to the Eagle County Engineer prior to completion of the two-year warranty period and the final release of Collateral by the County. This shall include as -built drawings in an electronic form acceptable to the County Engineer. 1.3.7 Affidavit of Monumentation. An Affidavit of Monumentation sealed, signed, and dated by a Registered Professional Land Surveyor stating that the subdivision has been monumented in accordance with C.R.S. § 38-51-105, C.R.S and the Land Use Regulations shall be provided to the Eagle County Engineer prior to the acceptance of the Subdivision Improvements by the County. 1.4 Compliance with the Colorado Department of Transportation Access Code. Subdivider shall provide the County with designs in compliance with the Colorado Department of Transportation Access Code for all road improvements. 1.5 Date of Completion. Construction is anticipated to corm -hence in late 2024. Project completion is October 1, 2027. Improvements required by SIA will be completed prior to the issuance of the first certificate of occupancy for residential units located on the subdivided parcels. The roadway identified on the construction plans as the Golf Maintenance Access Drive, providing access to Units 8-12, shall be widened to the satisfaction of the County Engineer prior to the commencement of any construction of those dwelling units to allow for adequate access in accordance with the Eagle County Land Use Regulations. 1.6 Approval and Acceptance of Work. 1.6.1 Copies of all test results corresponding to work that is being inspected and any other information that may be necessary to establish the satisfactory completion of the work for which inspection is requested must be submitted prior to said inspection. All such information shall be accompanied by a letter from the Subdivider's engineer verifying the satisfactory completion of the work performed to date. 1.6.2 Notwithstanding Section 1.3.3 above, promptly after receiving a request for inspection and the required documentation, the County Engineer or his designee shall review the information presented and, if necessary, make an on -site inspection of the work completed. 1.6.3 All said work shall be done to the reasonable satisfaction of the County Engineer and/or the County Department of Community Development and shall not be deemed complete until approved and accepted as complete by the County. 1.7 Estimated Costs of Subdivision Improvements. The estimated . cost of the Subdivision Improvements is the sum of $231,20 , as set forth in Exhibit A. To secure and guarantee the performance of its obligations as set forth in this Section 1, including the completion of the required Subdivision Improvements, the Subdivider hereby agrees to provide security and collateral in the form and as set forth in Section 2 below. 4 20241 427'1 Docusign Envelope ID: 2CDCGOB7-DD38-4625-9588-A95A4266A5D1 1.8 Traffic Control Plan. Subdivider agrees to submit a traffic control plan to be approved by the Eagle County Engineering Department prior to any work commencing. 1.9 Maintenance of Subdivision Improvements. The Subdivider and/or future homeowners association shall be responsible for the maintenance, repair, and replacement of the Subdivision Improvements. 2. SECURITY AND COLLATERAL. 2.1 Subdivision Improvements Collateral. In order to ensure installation of the necessary Subdivision Improvements, including all public improvements planned to accommodate the development, the Subdivider shall provide no less than one hundred percent (100%) of the - current estimated cost of such Subdivision Improvements, as estimated by the County Engineer. The security and collateral for the Subdivision Improvements required in Section 1.7 herein, as security for the performance by Subdivider of its obligations under this Agreement, shall be in the total amount of $231,205 (the "Subdivision Improvements Collateral"). Upon execution of this Agreement, the Subdivider will provide the County the Subdivision Improvements Collateral in the form of an irrevocable Letter of Credit, in a form acceptable to the County Attorney. 2.2 Partial Release of Subdivision Improvements Collateral. Subdivider may apply to the County for the release of portions of the Subdivision Improvements Collateral based upon work completed in accordance with this Agreement. To make such releases, Subdivider shall request the County Engineer to inspect the work in order to verify satisfactory completion in accordance with plans and specifications in accordance with Section 1.6. 2.3 Final Release of Subdivision Improvements Collateral/Warranty. Within thirty (30) days after Subdivider has completed all of the work required by this Agreement and the work has been approved and accepted by the County, the entire .remaining amount of the Subdivision Improvements Collateral, less an amount equal to ten percent (10%) of the original Subdivision Improvements Collateral, shall be released. Subdivider shall be responsible for the condition of the Subdivision Improvements for a period of two years after completion; this shall be guaranteed either through the retention of 1 0% of the total Subdivision Improvements Collateral, as set forth above, or Subdivider may provide a substitute form of Subdivision Improvements Collateral as set forth in Section 2.4 below. 2.4 Substitution of Subdivision Improvements Collateral. The Subdivider may at any time substitute the Subdivision Improvements, Collateral originally deposited with the County herein, for another form of collateral acceptable to the County Attorney, to guarantee the faithful completion of the Subdivision -Improvements referred to herein and the performance of the terms of this Agreement. At the time of substitution of collateral, an inflationary and/or deflationary factor based upon the Denver -Boulder, Colorado Consumer Price Index for All Urban Consumers, All. Items (1967=100) published by the U.S. Bureau of Labor Statistics, 303-837-2467, or, alternatively, an approved construction cost index, shall be used to determine an adjusted estimated cost for all Subdivision Improvements as described herein, and collateral shall be submitted by the Subdivider in accordance therewith. M 20241 4271 Docusign Envelope ID: 2CDCOOB7-DD38-4625-95B8-A95A4266A5DI 2.5 Draws. Draws against the Subdivision Improvements Collateral shall only be made as directed by written Resolution of the County, stating that there has been an event of default under this Agreement and that a sum certain is required to remedy the default. Any amount drawn on the Subdivision Improvements Collateral must be applied for the purpose of completing the work required by this Agreement and related expenses and costs. 2.6 Events of Default. The following events shall be deemed "Events of Default," entitling the County to draw on the Subdivision Improvements Collateral: 2.6.1 If Subdivider has not completed the work required by this Agreement within thirty (30) days prior to the Date of Completion set forth herein, the County may, after ten (10) working days written notice to Subdivider, draw upon the Subdivision Improvements Collateral an amount sufficient to complete said work and compensate the County for its reasonable costs and expenses related to said draw, 2.6.2 If the original Subdivision Improvements Collateral presented to the County (or any extension thereof) is due to expire and the work is not yet completed, and Subdivider has not provided substitute collateral or the bank's written extension to the original collateral (as it may have been previously extended), the County shall draw on the Subdivision Improvements Collateral according to the provisions set forth in this Section 2. It is Subdividers responsibility, with or without notice, to ensure that the Subdivision Improvements Collateral is extended, or that substitute collateral is provided in a form acceptable to the County, at least ten days prior to its expiration. If Subdivision Improvements Collateral is neither extended nor substitute collateral provided, in a form acceptable to the County Attorney, at least ten days prior to its expiration, the developer shall pay the County an additional $500 (Five hundred dollars) for the additional administrative work required because of the failure to extend or substitute the Subdivision Improvements Collateral in a timely manner as required by this Agreement. 2.6.3 If the Subdivision Improvements Collateral is substituted, as otherwise provided herein, this Agreement may be amended or modified in order to set forth specific Events of Default deemed necessary, in the County`s sole discretion, commensurate with the type of collateral substituted. 2.7 Costs and Expenses. Subdivider agrees to pay any costs and expenses, including but not limited to legal fees, which the County may incur in determining to accept collateral, in drawing upon the Subdivision Improvements Collateral, or in accomplishing an extension of its expiration. 3. INSURANCE AND INDEMNIFICATION. 3.1 Indemnification. Subdivider shall defend, indemnify, and hold the County harmless from any and all claims made against the County by any contractor, subcontractor, materialmen, employee, independent contractor, agent, or representative involved in the work necessary to comply with this Agreement, or on account of any other claims against the County because of the activities conducted by or on behalf of the Subdivider in furtherance of the terms of this Agreement. This indemnification and hold harmless provision shall include any legal expenses or costs incurred by the County. 6 20241 427'1 Docusign Envelope ID: 2CDCOOH7-DD38-4625-95$8-A95A4266A5DI 3.2 Certificates of Insurance. The Subdivider shall secure from any contractor or subcontractor engaged in the work necessary to comply with this Agreement a Certificate of Insurance providing for liability protection in the minimum amount of $424,000 per individual and $1, 195,000 per occurrence, naming the County as an additionally named insured. The Subdivider, if it serves as the contractor for the Subdivision Improvements, shall provide insurance in the same form and amounts as required of the general contractor. Said limits shall be adjusted to comply with any changed limits in the Colorado Governmental Immunity Act, Title 24, Article 10, Colorado Revised Statutes. 3.3 County Incurs No Liability. The County shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss, or damage happening or occurring to the Subdivision and/or Subdivision Improvements specified in this Agreement prior to the completion and acceptance of the same; nor shall the County, nor any officer or employee thereof, be liable for any persons or property injured or damaged by reasons of the nature of said work on the Subdivision Improvements, but all of said liabilities shall be and are hereby assumed by the Subdivider. The Subdivider hereby agrees to defend, indemnify, and bold harmless the County and any of its officers, agents, and employees against any losses, claims, damages, or liabilities for which the County or any of its officers, agents, or employees may become subject to, insofar as any such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon any performance by the Subdivider hereunder; and the Subdivider shall reimburse the County for any and all legal and other expenses incurred by the County in connection with investigating or defending any such loss, claim, damage, liability, or action. This indemnity provision shall be in addition to any other liability which the Subdivider may have. Nothing in this Agreement shall constitute a waiver by the County of its governmental immunity under State or Federal common law or statute. 4. GENERAL PROVISIONS. The following shall apply to all Subdivision Improvements, including off -site improvements, set forth in this Agreement: 4.1 Compliance with Land Use Regulations. The Subdivider shall be required to obtain all necessary permifs and comply with the provisions of the Land Use Regulations, as well as any applicable regulations for construction within the public ways of Eagle County, as the same are in effect at the time of commencement of construction of the Subdivision Improvements referred to herein. 4.2 Subdivision Improvement Agreement Controls. In the event of any inconsistency or incongruity between the provisions of this Agreement and the Land Use Regulations, the provisions of this Agreement shall in all respects govern and control. 4.3 Warranties and Guarantees. There shall be a two-year correction period, or such longer period as may be prescribed by law, from the time of completion of the Subdivision Improvements during which time the Subdivider shall promptly correct or remove and replace, in accordance with the County's written instructions, defective work or materials and consequences thereof. Repair or replacement made under the two-year correction period shall bear an 20241 427'1 Docusign Envelope ID: 20DCOOB7-DD38-4625-95B8-A95A4266A5DI additional one-year- correction period from the acceptance of the repair or the replacement by the Eagle County Engineer. The work shall be collateralized during the correction period in an amount and type of collateral as shall be reasonably determined by the County. The work shall be inspected, at the request of the Subdivider, no less than sixty (60) days prior to expiration of the one-year additional correction period, and any deficiencies shall be noted to the Subdivider. 4.4 Approval of Final Plat. The County agrees to the approval of the final plat of this Subdivision, subject to the terms and conditions of this Agreement. 4.4.1 Final Plat Amendments. Where field changes or other circumstances have caused the road, utilities, or other subdivision improvements to be constructed in locations different from those shown on the approved plans, the locations of rights -of -way, easements, lot lines, building envelopes, setback lines, or other attributes shown on the Final Plat -shall be amended as necessary to comply with Final Plat requirements of the Land Use Regulations 4.5 Amendment and Modification. The parties hereto mutually agree that this Agreement may be amended. or modified from time to time, provided that such amendment or modification be in writing and signed by all parties hereto. 4.6 Assignability. This Agreement shall be enforceable against the Subdivider, provided, however, that in the event the Subdivider sells, transfers or assigns all or part of the subject Subdivision, the obligations of the Subdivider under this Agreement as to that portion of the subject Subdivision may be assumed in writing by the -purchaser of the parcel, and the Subdivider shall have no further obligations hereunder. It is agreed, however, that no such assumption of these obligations shall be effective unless the County gives its rn for written approval to such assumption following an investigation of the financial condition of the purchaser. The Subdivider shall not otherwise assign, transfer, convey, pledge, or otherwise dispose of this Agreement without prior written consent of the County, which consent shall not be unreasonably withheld. 4.7 Binding upon Successors. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their respective successors, and assigns. - 4.8 Sale Responsibility of Subdivider Prior to Coun , Acceptance. It is further agreed and understood that at all times prior to the completion and acceptance of the off site Subdivision Improvements set forth herein by the County, each of said improvements not accepted as complete shall be under the sole responsibility and charge of the Subdivider. When it is necessary to allow the general public to utilize the roadways under construction by the Subdivider, traffic control and warning devices shall be placed upon such roadways by the Subdivider in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways as prepared by the U.S. Department of Transportation, Federal Highway Administration. 4.9 No Rights to Third Parties_ . This Agreement does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the County or its officers, employees or agents because of any breach hereof or because of any terms, covenants, agreements or conditions contained herein. 8 20241 4271 Docusign Envelope ID: 2CDCOOB7-DD38-4625-95B8-A95A428SA5D1 4.10 Notice. Notice required pursuant to the terms of this Agreement shall be deemed given on the day that the same is placed in the United States Mails, postage prepaid, certified -or registered mail, return receipt requested. 4.11 Enforcement and Attorney Fees. The County may enforce the provisions. of this Agreement in the same manner and with the same remedies applicable to the enforcement of the Land Use Regulations, as they may be amended from. time to time, or as otherwise provided by law. Alternatively, the terms of this Agreement may be enforceable by the Board or its designee by any appropriate equitable or legal action, including but not limited to specific perfonnance, mandamus, abatement or injunction. The remedies explicitly provided herein are cumulative, and not exclusive, of all other remedies provided by law. The prevailing party in any action brought pertaining to this Agreement shall be, entitled to an award of costs and reasonable attorney fees. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 19th day of November , 2024. COUNTY OF EAGLE, STATE OF COLORADO, By and Through'Its ATTEST: BOARD OF COUNTY COMMISSIONERS Signed by: - . Signed by: . Cleric to the Board of M at 19 e err, air County Commissioners Address for giving notice: P.O. Box 850 Eagle, CO 81631 (970) 328-8685 W 20241 4271 Docusign Envelope ID: 2CDCOOB7-DD38-4625-9588-A95A4266A5D1 EXHIBIT A Estimated Cast of Subdivision Improvements 202414271 Docusign Envelope ID: 2CDC0087-0038-4625-95B8-A95A4266A5D1 Frhihit A . . The Arcadian at Beaver Creek Subdivision Improvement Agreement- Cost Estimate July, 9, 2024 ALPINE AA/01 ENGINEERING INC. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL SITE DEMO Mill existing asphalt drive SF 8616 $ 2.25 $ 19,386.00 Remove Concrete. Columns along Drive EA 8 $ 1,500.00 $ 12,000.00 TOTAL DEMO $ 31,386.00 SITE Asphalt widen- (4" deep) TN 38 $ 180.00 $ 6,840.00 Asphlat overlay- (7) TN 138 $ 160.00 $ 22,080.00 Basecourse TN 48 $ 48.00 $ 2,304.00 Boulder walls SF 290 $ 35.00 $ 10,150.00 Erosion log wattles LF 350 $ 2.00 $ 700.00 Revegetation LS 1 $ 4,000.00 $ 4,000.00 TOTAL SITE $ 46,074.00 UTILITY (allpflvate) STORM Concrete Headwall LS 1 $ 20,000.00 $ 20,600.00 4' dia. Concrete Manhole EA 2 $ 4,800.00 $ 9,600.00 36" Slide Gate EA 1 $ 3,000.00 $ 3,000.00 36" HDPE Flared End Section EA 1 $ 500.00 $ 500.00 36" HDPE Storm LF 274 $ 95.00 $ 26,030.00 36" Nyloplast inlet EA 1 $ 1,500.00 $ 1,500.00 ADS Stormceptor Infitration Chambers LF 66 $ 250.00 $ 16,500.00 12" HDPE Storm LF; 680 $ 60.00 $ 40,800.00 12" HDPE Flared End Sections EA 5 $ 500.00 $ 2,500.00 12" Nyloplast Storm inlets EA 15 $ 1,200.00 $ 18,000.00 6" PVC Storm LF 399 $ 35.00 $ 13,965.00 6' Nyloplast drop in grates EA 3 $ 150.00 $ 450.00 Riprap Blanket EA 1 $ 900.00 900.00 TOTAL STORM $ 1-53,745.00 is takeoW does not include engineering, Holy Gross Lnergy material ees; ce as material ees, uommunication material fees, tap fees, materials testing, Surveying, Construction Admin., Permit Fees, Town Fees, irrigation; off site utility upgrades, or other off -site improvements. The actual cost may vary significantly based upon final design, hauling and disposal of excess materials, amount of unsuitable material encountered, the cost and availability of Iabor a ui ment material and market conditions. .202414271 TO: Honorable Mayor Tamra N. Underwood and Avon Town Council FROM: Max Morgan, AICP, Planner II Q V O RE: Resources and Programs for Vehicle Dwellers in Colorado DATE: February 13, 2025 C O C A A 0 0 SUMMARY OF REQUEST: This report presents information to the Avon Town Council ("Council') related to resources and programs for individuals residing in vehicles in Colorado communities. This is in response to a request for information from Council during second reading of Ordinance 25-02 Repealing and Reenacting Section 9.20.060 and Section 9.20.070 of the Avon Municipal Code Regarding Camping Restrictions at the Council meeting February 11, 2025. A work session with Council is scheduled as part of the regular Council meeting March 11, 2025. No action is requested from Council. During the public hearing for Ordinance 25-02, members of the public posed questions about resources for individuals sleeping or living in their vehicles, or "vehicle dwellers." Council directed Staff to research existing programs and policies for vehicle dwellers in Colorado mountain communities, specifically Summit County. OVERVIEW: The needs of vehicle dwellers range from the immediate need to car -camp overnight to more long- term needs associated with an affordable housing solution. Whether designed for temporary or permanent dwelling, vehicle dwelling sites generally offer amenities similar to campgrounds including: • Parking spaces • Portalets • Lighting • Trash receptacles and enclosures A vehicle dwelling area can offer more advanced amenities like electrical outlets, showers, and on -site administration. Vehicle dwelling sites also need to balance safety and visibility with privacy for occupants, meaning that sites should be well -lit and visible in order to promote safety at the site, but also afford some privacy to the occupants and screen certain aspects of the site from public view. Vehicle dwelling sites may require an intake application and review from someone responsible for administering the site. Administrators would also need to develop rules and regulations, and policies for enforcement. There are no certifications or licensures required for a person to qualify to run a vehicle dwelling site, and no state or federal -level requirements for application review, amenities offered, design standards or site layout. Generally, vehicle dwelling sites are coordinated and administered by private entities, non -profits, churches and other faith -based organizations. Staff did not identify any example of a town or city in Colorado that operates a vehicle dwelling site independently however, local governments have created agency for sites by providing land for sites and facilitating changes to land use regulations that support the use. SUMMIT COUNTY VEHICLE -DWELLER SERVICES: The Summit Safe Parking Program ("SSPP") offers support services specifically for individuals who work in Summit County and choose to live in their vehicle. These individuals are often in pursuit of a cost-effective option to live close to their place of employment, or have no feasible housing alternative. The SSPP represents the efforts of Unsheltered in Summit, a faith -based nonprofit that operates, but does not own, space for vehicle -dwellers to park and sleep in vehicles legally. The SSPP provides "safe overnight parking for employed individuals in Summit County who use their vehicles as their homes" at the Frisco Marina Trailhead and the Colorado Workforce Center ("CWC") offices parking lot on nearby Galena Street, both owned by the Town of Frisco. Individuals who wish to secure a spot with SSPP must apply, interview, and pay a monthly fee to park in a space. Some spaces are available for a vehicle -dweller 24/7 while the CWC site only allows vehicle -camping in the parking lot between 6pm and 8am. A 2023 article in the Summit Daily reported "about thirty-three people consistently using the available spaces" and that Unsheltered in Summit expected to add eight additional spaces at the County Commons in Frisco, and "about fourteen spaces at the Summit County Justice Center." The Town of Breckenridge changed its ordinance to allow overnight parking at the Justice Center, but there is no indication that local governments help administer SSPP programs. Informal, online resources shed light on vehicle -camping options in the area as well. Crowd -sourcing websites reveal that vehicle -camping in the Frisco Walmart parking lot, as well as the Airport Road parking lot in Breckenridge, while likely illegal, has largely been tolerated by police and property owners (Town of Breckenridge) historically. DENVER-AREA VEHICLE -DWELLER SERVICES: The Colorado Safe Parking Initiative ("CSPI") was a Denver - based non-profit that coordinated SafeLots- areas for "safe, overnight parking for families or individuals experiencing homelessness and living in a passenger vehicle in the Denver Metro Area" according to the CSPI. The CSPI website shares resources for vehicle dwellers and property owners interested in establishing SafeLots however, the website also provides a letter from CSPI stating that they are no longer in operation as of December 31, 2024. The letter states that the "available government funding is no longer sufficient to support operations of the CSPI..." The CSPI included Unsheltered in Summit as one of their resources however, the relationship between the two entities appears informal. Staff contacted Unsheltered in Summit to see if or how the discontinuation of CSPI impacted operations, and voice recording indicated that the SSPP was still in operation and vehicle -dwelling sites were currently at capacity. VEHICLE DWELLING IN EAGLE COUNTY: Staff are not aware of any program like SSPP or CSPI in operation in Eagle County. Vehicle dwellers associated with recreational activity have several options to legally camp in the area. These options include the Riverdance RV Park in Gypsum, designated campgrounds in Gypsum and Wolcott Campgrounds (summer only), and disperse camping on land owned by the Bureau of Land Management ("BLM") or US Forest Service ("USFS") where camping is permitted. Camping is NOT permitted everywhere in BLM and USFS-owned land, including most trailheads. Staff spoke with representatives at BLM and Colorado Parks and Wildlife ("CPW"), who confirmed that both agency's time, energy and resources are spent weekly on "constant contacts" with illegal campers in pursuit of options to camp legally somewhere in the area. No one from the USFS was available to provide comment for this report. However, Staff has observed increased enforcement on USFS roads locally (e.g. Sandstone Road) where informal camp areas near towns have been closed off and signage installed in the past five (5) years. The Colorado Department of Transportation ("CDOT") states online that overnight camping at their Edwards Rest Stop is not allowed however, evidence of overnight camping is regularly apparent to visitors at the site. CDOT likely struggles to enforce overnight camping bans where "resting" is encouraged, or simply chooses not to enforce the ban. Additionally, Staff is aware that camping in the Avon Walmart parking lot is NOT tolerated by the property owner. VEHICLE DWELLING IN AVON: The Town does not allow for more than two nights of camping (tent, vehicle, mobile home, RV, etc.) on any property, including private property (AMC Section 9.20.070 Camping Restricted). The Avon Municipal Code ("AMC") has never allowed for car -camping on Town parking lots or rights -of -way. Town -owned property is limited and often not functional for temporary accommodations like car -camping. The Town owns several parking areas including the school parking areas (Attachment A — Town Owned Parking Areas Map) at Avon Elementary, Lot 16 on north side of the Park, 1 Lake Street ("Old Town Half'), the Avon Rec Center, Town Hall, Avon Public Library, trailhead parking on Swift Gulch Road between the ARTF and Buffalo Ridge Apartments, O'Neal Spur Park and Saddleridge Park, and Tract A ("Sun & Ski Lot") however, whether any of these sites can or should accommodate overnight car -camping and provide waste and trash services, and adequate lighting that also meets acceptable standards that limit light pollution and glare, is questionable. Several of the sites are proposed or approved for redevelopment (1 Lake Street and Avon Rec Center) and at least one site, Tract A, includes a parking covenant that does not allow overnight use that is enforceable by both Traer Creek LLC and Hoffman Commercial. The Town has offered some support for overnight parking of vehicles, including RVs. The Avon Police Department ("Avon PD"), and now specifically Code Enforcement, can provide a permit for overnight parking in the parking lot on the southeast corner of Harry A. Nottingham Park ("Park") if arranged with Avon PD prior to parking. This arrangement does not allow for camping in the vehicle, but rather for overnight vehicle storage. This use enables guests to the Westin, where RVs and oversized vehicles may not be allowed to park, to park their vehicle safely and conveniently, with permission from the Town. Previously, the Town allowed for the same to occur in the Town -owned Swift Gulch area behind the Avon Regional Transit Facility ("ARTF") but this use is no longer permitted because the area is in development for the new Swift Gulch Garage building. The parking permit application for oversized vehicles is available at www.avon.org/parking, which also includes the general online parking permit and rules for parking in town. CONCLUSION: The types of vehicle dwellers and their respective needs vary. Similarly, programs and policies for vehicle -camping differ depending on the administrator, mission and values. Resources and locations for vehicle - dwellers in Eagle County appear limited; it reasons that opportunities for overnight car -camping exist but are simply not advertised by the property owner. Any agency seeking to design a vehicle camping location and program needs to consider not only available space, but eligibility requirements, fees, essential services (waste and trash), lighting, privacy and safety, environmental impacts, impacts to adjacent properties, staffing and administration, and logistics related to when vehicles can camp and when they need to vacate premises. It would be atypical for a local government in Colorado to operate a property and provide services for any vehicle dweller group however, municipalities do offer support through ease of permitting and zoning updates that allow for sites appropriate for vehicle dwelling to support that use. Thank you, Max ATTACHMENT A — Town Owned Parking Areas Map Te �..f ATTACHMENT A - Map of Town ned Properties 7 * r• ' Or IF Pr v . 1 - F S'_ jF 5 i } ' y ' f �W N Public arking 1 - Avon Elementary - Rec Center - Old Town Hall - Town Hall 5 - Library i 6- Tract A 14, 7 - Swift Gulch Trailheac + 8 - O Neal Spur Park do dkL, addleridge Park ' WALKING MOUNTAINS' '= _ - - 1 SCIENCE CENTERy _ ASPENS MOBILE HC�.,.,; it . r '� COMMUNITY 000 r + �� t F _o - L r � ■ + '- r �5 1 s y++ �• f �.jRAEEEK +. r PWA �- A - "Er�- AS f 3 hr 6j- � Or-Town-Owned Public Parking Area A Avon C 0 L 0 R A D 0 UPPER EAGLE REGIONAL WATER AUTHORITY MEMORANDUM TO: Board of Directors FROM: Brian Thompson, Government Affairs Supervisor DATE: February 21, 2025 RE: Summary of Jan. 23, 2025, Board Meeting GOVERNED BY: The Metropolitan Districts of: Arrowhead Beaver Creek Berry Creek EagleVail Edwards The Town of Avon The following is a summary of items discussed at the Authority's Jan. 23, 2025, board meeting. Directors present and acting were Chair George Gregory, Secretary Kim Bell Williams, Treasurer Geoff Dreyer, Kevin Hillgren, Joanna Kerwin, and Tamra Underwood. Location of Public The board approved a Resolution that designates the ERWSD website as the Meeting Notices location to post notice and agendas for UERWA board meetings. Adopting Eagle The board approved a joint resolution of the Authority and District boards to adopt County Hazard the 2025 Eagle County Hazard Mitigation Plan, which is required for the Authority Mitigation Plan and District to be eligible for disaster mitigation funds from the Federal Emergency Management Agency (FEMA). Water Rights Report The board supported tabling work on the 2025 water rights report so staff and consultants can prioritize critical path items on the Bolts Lake project. 2025 Rates David Norris discussed the revised billing methodologies for Commercial, Mixed - Use, and Multi -Family accounts that transitioned from a square footage -based billing model to a standard meter size -based system, as well as efforts by staff to work with customers on understanding individualized impacts. 2024 Year -End Jim Cannava reported that 2024 fund balance contributions exceeded budget Financials projections and revenue remained stable. 2024 Safety and Tom Borawski and Michael Rae reported on the District's 2024 safety and risk Risk Review management metrics. Highlights included maintaining a positive Experience Modification Factor (EMOD) that contributes to lower insurance premiums. Wildfire and Jenna Beairsto and Brad Zachman discussed wildfire response; no public water Emergency system is designed to fight wildfire or simultaneous structure fires. Also, water Preparedness storage tank sizing must balance meeting domestic demands without excessive storage capacity due to water quality degradation. The District has developed a comprehensive plan to prepare and mitigate risks associated with wildfire. Bolts Lake Update Jason Cowles discussed progress on the Bolts Lake project, highlighting current work to reach the 30% design and permitting milestone. 2025 Legislative Diane Johnson provided a summary of relevant legislation. The federal Bolts Ditch Session Act did not pass in the 118th Congress and will need to be reintroduced. A state bill has been introduced to mitigate the 2024 change to the State Plumbing Code that affected backflow testers. Sen. Roberts also introduced a bill to expand turf limitations for new residential developments. Managed by Eagle River Water & Sanitation District 846 Forest Road Vail, Colorado 81657 Tel (970) 476-7480 erwsd org AVON PLANNING & ZONING COMMISSION MEETING MINUTES MONDAY, FEBRUARY 24, 2025 ININ/ O PUBLIC MEETING BEGINS AT 5:30 PM In, C 0 L 0 R A D O PUBLIC MEETING: 5:30 PM CALL TO ORDER AND ROLL CALL (CHAIRPERSON) MEETING COMMENCED AT 5:42PM. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS CARLY HANSEN, BRAD CHRISTIANSON, ANTHONY SEKINGER, OLIVIA COOK, NICOLE MURAD, NANCY TASHMAN AND BRIAN SIPES WERE PRESENT. ALSO PRESENT WERE TOWN MANAGER, ERIC HEIL, COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER, AICP, PLANNING MANAGER JENA SKINNER, AICP, AND DEVELOPMENT COORDINATOR, EMILY BLOCK. 2. APPROVAL OF AGENDA ACTION: COMMISSIONER SIPES MADE A MOTION TO APPROVE THE AGENDA. COMMISSIONER TASHMAN SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 7-0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEMS THERE WERE NO CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION. 4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA PUBLIC COMMENTS ARE LIMITED TO THREE (3) MINUTES. THE SPEAKER MAY BE GIVEN ONE (1) ADDITIONAL MINUTE SUBJECT TO PLANNING AND ZONING COMMISSION APPROVAL. THERE WERE NO PUBLIC COMMENTS. 5. WORK SESSION 5.1. MAIN STREET MALL CONCEPT PLAN REVIEW- PLANNER II, MAX MORGAN 6. CONSENT AGENDA 6.1. FEBRUARY 10, 2025 PLANNING AND ZONING COMMISSION MEETING MINUTES ACTION: COMMISSIONER SEKINGER MADE A MOTION TO APPROVE THE CONSENT AGENDA. COMMISSIONER COOK SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 7-0. 7. FUTURE MEETINGS 7.1. MARCH 10, 2025 7.2. MARCH 24, 2025 8. STAFF UPDATES 9. ADJOURN THE MEETING WAS ADJOURNED AT 7:08 PM MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. THESE MEETING MINUTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT, PERSON SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN BE OBTAINED FROM THE TOWN CLERK'S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST. RESPECTFULLY, EMILY BLOCK MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS. CASE COMMITTEE MEETING MINUTES THURSDAY, FEBRUARY 20, 2025 IN PERSON AT AVON TOWN HALL 1. ROLL CALL J Avon C O L O R A D O CASE Committee: Committee Chair Justin Chesney, Committee Members Thomas Walsh, Danielle McNair, Pedro Campos, and Town Council Member Ruth Stanley Health and Recreation Committee: Committee Chair Nancy Tashman, Committee Vice -Chair Lisa Post, Committee Members Amy Phillips, Kathy Ryan, and Derek George Staff: Chief Cultural Officer Danita Dempsey, Recreation Director Michael Labagh, Recreation Aquatics Superintendent Kacy Carmichael, Town Planner Max Morgan, Special Events Coordinator Emily Dennis Absent: CASE Committee Member Kerri Thelen, Health and Recreation Committee Members Courtney Walters Rawson, Patricia Nolan, and Sonia Martinez Public: Chuck Yang Town Manager Eric Heil joined virtually at 12:38 p.m. and Town Council Member Kevin Hyatt arrived in -person at 12:45 p.m. The meeting was called to order at 12:31 pm. 2. MINUTES CASE Committee Member Thomas Walsh motioned to approve the meeting minutes from January 16, 2025. Committee Member Campos seconded the motion, and it passed unanimously. 3. PUBLIC COMMENT No public comments were made. 4. CURRENT ACTIVITY Chief Cultural Officer Dempsey opened the floor to Town Planner Morgan to present the concept review for the pedestrian mall. Town Planner Morgan provided an introduction and overviewed the agenda items, stating that he would recap previous work sessions from other citizen committee meetings and review three preferred pathway options. Town Planner Morgan noted that the group will review a few additional elements, including a possible Mikaela Way closure, food truck courts, safety buffers, and the status of the skier statue. He also mentioned that there has been a lot of support for parking garage in the Avon Recreation Center lot and that he is proud of the work the citizens committees have completed thus far. Town Planner Morgan introduced the three pathway options, noting that the group is welcome to mix and match elements, based on their preferences. He introduced the first option of the Mikaela Way closure, noting that there would be a 225-foot segment from the edge of the entrance to the Avon Recreation Center lot to the edge of Avon Library parking. He noted that this plan would straighten the library parking and add an additional parking stall, and would require turnarounds for library patrons, while incorporating movable planters and bollards. Town Planner Morning stated that this would not be a permanent closure so the space could transform to allow vehicles to pass if needed. The Committee inquired/commented: CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 1 1 7 CASE COMMITTEE MEETING MINUTES J THURSDAY, FEBRUARY 20, 2025 Avon IN PERSON AT AVON TOWN HALL C C L C R A D O A. Can you review how the closure impacts the other side of Mikaela Way? Is the whole area supposed to be for pedestrians unless we have cause to transform it for vehicles? B. What are the safety implications of having Mikaela way closed? Are there other factors as to why we wouldn't want it open? I notice that it provides access to a lot of people from the bus terminal to the park. C. The Avon Recreation Center mural is a great photo op, and I see people standing in the road all the time. D. I'm afraid to cross that road when we are busy with out of towners, so I think opening the road during Salute and Triple Bypass defeats the purpose of safety and traveling across that street. What happens to bus traffic? We use Mikaela Way as an alternate route. E. I do not want it to take a lot of man hours to reopen the street. F. What about automatic lifters like other communities' use? G. I don't like the closure as there are already very few routes north and south for the Town. I'm more interested in a solution to safely cross the road while keeping the road open. H. I like the promotion of pedestrians. The amount of traffic using Mikaela Way has decreased, and it takes time for people to accept change. If we start with this small area, it might help push more pedestrian -friendly projects. I. Have we done any traffic studies on Mikaela Way? J. Could we get an "Avon" sign in front of the Recreation Center mural? Recreation Aquatics Superintendent Carmichael mentioned that the delivery ramp for the Recreation Center is too steep and that she is in favor of the Mikaela Way closure if it could lead to better ramp access. Town Planner Morgan stated that Mikaela Way would be open for Salute to the USA and Triple Bypass and any additional occasion deemed appropriate. He noted that some pros of the closure could include enhanced pedestrian safety, as they have already identified some blind spots on the road, and that it would bring the plaza area to life. He mentioned that they could include whatever safety mechanisms to close the road as they fit within the space, including bollards, boulders, natural landscaping — something that is function, enhances the ambiance of the space, and cost- effective. He also mentioned that there has not been a traffic study completed for Mikaela Way. The Committee inquired/commented: A. I like the idea of the closure, but what about the daycare? B. People using the Prater Lane drop-off would have to come off of West Beaver Creek Boulevard via Mikaela Way and access to parking would be on that side. We would not be able to go past the library. If we do close the road, we reduce access to the drop off spot. People from the Recreation Center would have limited access, which could increase traffic at the main roundabout. C. Wildridge residents use Beaver Creek Boulevard, so I'm not sure a closure is worth it. I want to understand where exactly we would close the road. D. I agree that the current situation is dangerous for crossing and I'm concerned about the hammerhead parking. It could be confusing for people who are already confused by roundabouts. I'm opposed to completely cutting off to traffic. It's a thoroughfare that should be open as we do not have many ways to get through town via car or bicycle. E. I'm interested in the solution of how you cross the road while managing vehicular traffic. We should be investing in the crosswalk without stopping traffic. F. I look to Avon Station with the 15-mile per hour zone, a raised crosswalk on either side. It has been treated as a pedestrian area with crosswalks. I like the idea of making the vehicle subordinate to the pedestrian and it's probably CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 2 1 7 CASE COMMITTEE MEETING MINUTES THURSDAY, FEBRUARY 20, 2025 IN PERSON AT AVON TOWN HALL J Avon C O L O R A D O keeping more options open for emergency services to use the road. Having hammerhead parking could be a life safety issue. Town Planner Morgan presented the group with pedestrian pathway option 2, noting that it is the straightest path that includes a mini plaza between the Avon Recreation Center and the Library. He also mentioned that option 2 does incorporate the Mikaela Way closure but it can be removed if the consensus is against the closure. He noted that the nothing east of Town Hall changes in this concept and the straightest path gets you south of the spruce tree which is being used as a focal point. He mentioned that there is modified parking on Lake Street and reminded the group that they can mix and match different elements of each concept. Town Planner Morgan stated this option could move south to the food truck court space rather than taking you all the way to the tree. He stated that this was a consideration because of the new restrooms going in and that there were a lot of people navigating to the north and south parts of the park. Town Planner Morgan presented the group with pedestrian pathway option 3, mentioning that this is an affordable and minimalist approach. He stated that the same path would be kept, it would still get treatment and be paved with pavers. He mentioned that this plan was done with consideration for Lot 351 and future development projects. Chief Cultural Officer Dempsey said that thinking about this third option allows us the time to decide what is going to happen with a potential Recreation Center expansion as well as the Old Fire Station (Lot 351). She mentioned that when you are passing through these areas as they are now, they seem to be a hodgepodge of things, and it is not the most welcoming experience. She noted that this is a good suggestion to consider the food truck courts as a good fit for the space, mentioning that we have received feedback that people want access to quick grab -and -go -style food. She stated that right now we have one option for a food truck and that we think three or four would be a nice addition to the space. Town Planner Morgan stated that we can circle -back to Mikaela Way and that all of these details are at play as we evaluate our options. He asked the group which one of these pathway options helps us to accomplish our goals. Recreation Direction Labagh asked Town Planner Morgan to clarify options 1 and 2 as they impact the parking lot at the Recreation Center. Town Planner Morgan stated that we do not have to get rid of the Recreation Center west lot parking, although the plans show that. He reminded the group that we can remove elements of various options if they do not like them. The Committee inquired/commented: A. When I ride my bike, I have no issues. However, people buzz by me when I'm riding. Have there been any thoughts on how to control the speed of cyclists? I'm not sure if the straight pathway option is the most viable for pedestrian safety. B. Looking at options 1 and 2, 1 am wondering if we are going to leave access to parking spots at the Recreation Center and Library and are we going to overlay a new pedestrian surface? C. I can see parking being reduced, but I don't know if we must eliminate it. It should be about making pedestrian connectivity the dominant issue and we can retain some parking. I'd like to see a pedestrian path through an active parking lot, like what we have done at Avon Station with the raised crosswalk. CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 3 1 7 CASE COMMITTEE MEETING MINUTES THURSDAY, FEBRUARY 20, 2025 IN PERSON AT AVON TOWN HALL J Avon C O L O R A D O D. There is a strong point of entry at the crosswalk with pavers near the Recreation Center that leads to the playground, and we have a good solution for pedestrian traffic headed north. I expected to see an option that had a walkway along the south side of the library that ended near the Old Fire Station. Whatever happens with the Old Fire Station could be another point of entry into the park. I also would like to see the plaza more to the south rather than in the middle of Lake Street. E. We should keep our options open for the fire station. Looking at the footprint of the Old Fire Station, it can be expanded. We would be creating a second focal point into the park. When you're going into the park, there is the slippery slope of grass. Do we look at getting the path down to turf level? Should that also be part of these options? July 3rd was crazy with people trying to get up that hill and it was getting very slippery. Could we add some tiers to the slope? F. Could we put more trees or landscaping to direct people to the south of the park? G. I love the idea of having food trucks, we need more food options, and it would help support small businesses. Do options 1 or 2 take away space from holding more food trucks? H. What is our 10-to-20-year vision for a gateway element? Do we want one grand entrance? Would the food truck program be year-round? I. We would not have one grand entrance to maintain our soccer field. Looking at how the Town is laid out, there is lots coming through Avon. The Downtown Development Authority (DDA) is working on having additional transportation on Lake Street and we should figure out how to connect to the park in a way that will not have to be redone in the next few years. Options 2 and 3 would make the pedestrian dominant to cars. We should make the southern access as natural as possible. I think it would be valuable to make the connection across Mikaela Way permanent so it's not subject to change in the future when we are ready for the Recreation Center expansion. Town Planner Morgan stated that we are not willing to go anything farther south on Lake Street with regards to the project so as not to impact any future planning for Lot 351. He also mentioned that we cannot touch the athletic field incline and that anything west of the large spruce tree is undevelopable. Chief Cultural Officer Dempsey mentioned that it may be more appropriate to discuss the slope of the field when Lot 351 is repurposed, but also that it may not be a key element of the repurposing project. She also noted that the gateway element is still an opportunity, but that it cannot encroach on the soccer field. Town Planner Morgan noted that there have been discussions about making the path more of a fanned design so there is no 90-degree angle from the pedestrian path when you enter the park. He stated that option 2 highlights the fan element in a bit more detail. He also mentioned that he is not aware of any concepts that would modify space constraints for the food trucks, noting that smaller elements like seating and benches could be minimally impacted. Chief Cultural Officer Dempsey stated that we currently have a food truck program that allows for one truck on Lake Street but there are power constraints that limit our options. She mentioned that the food truck program currently operates from Memorial Day through September and that it could potentially transition to a year-round program if we have the capacity to do so. The Committee inquired/commented: A. If we do not close Mikaela Way, the gathering area along the pedestrian mall is a very minimal area. I like option 2 but I do not want to take away from any Recreation Center Parking. By closing off Mikaela Way, there could be an CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 4 1 7 CASE COMMITTEE MEETING MINUTES J THURSDAY, FEBRUARY 20, 2025 Avon IN PERSON AT AVON TOWN HALL C C L C R A D O expansion of the plaza area. I'm in favor of it being permanently blocked off for pedestrians, including a food truck area, and having a thicker path continuing all the way to the park. Option 3 already looks like what we have now, and it is missing a big wow factor. I've also noticed that nobody dismounts their bicycles even in dismount zones, it'd be great to have dismount zones in the pedestrian mall, but would it make a big difference? B. I like option 1 if we can alleviate the issues of daycare access and I also like the pathway direction of option 3. 1 think a hybrid version of the two would be nice. C. At what point are we putting the carriage before the horse? Are we forcing a decision on the Old Fire Station right now? Are we going to dislike what we do? D. I like option 3. 1 think the other two options are too committal. I don't want to endorse those and find out later we should not have done something that far south. E. It's hard for me to get behind options that reduce parking, so I'm not for options 1 and 2. 1 like option 3 and think we should spend money on creating a safer crossing solution at Mikaela Way. I would also like to advocate for commuter style bike paths as people will be using the path more in the summertime. It would be great if we could look at an option to draw faster bike riders away from the pathway in option 3. F. I agree. My family and I choose not to drive our cars in the summer and so having an option to commute via bike paths would be helpful. I like the entrance of option 2 when thinking about the park, but option 3 makes more sense in the long term. If we do this because of the future of other projects, then it will change anyway. It would be nice if there was better entrance into the park with option 3. G. I'm wondering if we need to address the bike path portion through increased road signage so that when people are on their bikes, they are safer. We could have bike lanes painted on Benchmark Road. Lots of people come in via the Eagle Bike path and we should figure out how to get commuters better connectivity. It's not a very biker -friendly path with the two switchbacks on the trail and we do not have any great bike parking options. H. There were no great bike parking options at Salute. As a bike commuter, I ride the roads to avoid pedestrians, people walking their dogs, and people with strollers. We encourage people to be environmentally friendly by riding their bikes, so we should have better options. I. 1 would like to see this be a true pedestrian mall and direct bike traffic to Benchmark Road and West Beaver Creek Boulevard. I lean toward option 3 because we do not know what is happening with Lot 351 and I like the idea of having food trucks. J. The north shore is better developed for pedestrians with the beach and other activities. The south shore pathway is the best way to direct fast moving bike traffic. Town Planner Morgan asked the group which path option and concept they preferred. He mentioned that discussions policies and peripherals can come later. Town Council Member Stanley asked the group to vote on the three pathway options, with pathway option 3 receiving a majority of the vote. The Committee inquired/asked: A. I want the entrance to the park to be as close to the park as possible. The restroom project could impact which side of the park draws more people. B. I'm split on the Mikaela Way closure. CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 5 1 7 CASE COMMITTEE MEETING MINUTES THURSDAY, FEBRUARY 20, 2025 IN PERSON AT AVON TOWN HALL J Avon C O L O R A D O C. Why is a more permanent closure something we want? I have never personally had an issue with the crosswalk, but I know some people have. D. Why is raising the crosswalk expensive? Town Planner Morgan stated that the Mikaela Way closure could solve three initial challenges from the original concepts, including lowering the speed limit, modifying parking, and raising the crosswalk. He mentioned that the closure concept would mean there would be no change in speed limits, it saves money because we would not have the raise the crosswalk, and we would be able to easily add a space by straightening library parking. He also mentioned that this was a recommendation from almost 10 years ago. He stated that raising the crosswalk is more expensive than the alternative of closing the road. The Committee inquired/commented: A. I think it would be most successful if we raised the area and put signage. I'm having a hard time conceptualizing the cost -benefit analysis of closing the road. It is not obvious how to get to the park right now. I agree that pedestrian safety needs to be a high priority. Looking back at Avon Station, that has been successful at reducing traffic speeds. B. I would like to understand if it's better to raise the crosswalks or put in the flashing crosswalk signs. C. I've noticed that most people do not hit the button for the flashing crosswalk signs. At least the raised crosswalk is a permanent structure that a car must pay attention to. D. What about the volume of traffic as it relates to the flashing lights versus the raised crosswalks? E. What if we put in a speed bump? F. I like the idea of closing Mikaela Way. Chief Cultural Officer Dempsey asked the group to vote by raising hands on the Mikaela Way closure. There were 5 in favor and 4 against the closure with one abstained. The Committee inquired/commented: A. I think closing the road puts more traffic on Lake Street, which is more of an issue. B. I think we can find something that enhances the space without having to close it. Town Planner Morgan asked the group to briefly review safety buffer options, mentioning that these were a more recent addition to the design. He stated that we do not want people driving into the park. He then asked the group if their preferred safety buffers were boulders or bollards. By show of hands, boulders as safety buffers received a majority of the vote. Town Planner Morgan mentioned that there is large support for the space in front of Town Hall to be a civic plaza, stating that right now it is designed to be a half -circle, but that can be modified. He also showed the group possible relocation options for the skier statue that is currently in front of Town Hall. The Committee inquired/commented: A. I want this group to weigh in on whether we should have permanent post structures or not for seasonal shade structures in the pedestrian mall. CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 6 1 7 CASE COMMITTEE MEETING MINUTES THURSDAY, FEBRUARY 20, 2025 IN PERSON AT AVON TOWN HALL J Avon C O L O R A D O B. The group agreed that post structures would be helpful for seasonal shades and that the pedestrian mall gets very hot in the summer. C. I am interested in lighting, and I also think that we should have our plaza in a place where there are good views of the mountains to the south. I don't think in front of Town Hall is the best place for it. D. Could we add something to Possibilities Plaza? Does it have a good view? I'm thinking of times when we had musicians play on the mall, and they struggled in the heat. Pedestrians didn't want to stop and enjoy the music because it was so hot and there was not a lot of shade. E. How will the plaza be programmed? What time of day and year will this happen? There is a large shadow from The Seasons' building that is cast onto Town Hall. I like the idea of shade informing the location of a plaza. Town Planner Morgan thanked the group for their input, stating that we want to make sure we reach our conclusions with the input of our citizens' committees. He also mentioned that there is a Planning and Zoning Commission meeting on Monday, February 24 that is open to the public. 3. CURRENT ACTIVITY 4. PLANNING Chief Cultural Officer Dempsey reminded the CASE Committee members that CASE appointments will be made at next week's Town Council meeting on Tuesday, February 25. She also encouraged CASE Committee members to begin thinking about the Colorado Creative Industries Summit happening on May 1-2, 2025, in Grand Junction. ADJOURNMENT The meeting was adjourned at 2:02 p.m. Respectfully submitted by: Emily Dennis Special Events Coordinator CASE COMMITTEE MEETING MINUTES, 20 FEBRUARY 2025 PAGE 7 1 7 FINANCE COMMITTEE MEETING MONDAY, MARCH 3, 2025 . v O n HYBRID MEETING; IN -PERSON AND ON TEAMS C C L C R A D O ROLL CALL Present in Person: Committee members John Widerman, Lisa Post, Markian Fedeschuk, Steve Coyer and Councilor Kevin Hyatt. Absent: Councilor Lindsay Hardy, Committee Member Clark Rogers Staff: Town Manager Eric Heil (arrived a few minutes late), Deputy Town Manager Patty McKenny, Chief Financial Officer Paul Redmond, Finance Manager Joel McCracken, Financial Analyst Chase Simmons, as Secretary. The meeting was called to order at 12:00 p.m. 2. APPROVAL OF SEPTEMBER 16T", 2024 MINUTES Committee member Lisa Post moved to approve the minutes. Committee member Steve Coyer seconded that motion and it passed 4 to 0. 3. PUBLIC COMMENT There was no public comment. 4. APPOINTMENT OF COMMITTEE CHAIRPERSON (CFO PAUL REDMOND) Chief Financial Officer Paul Redmond asked for those Committee Members interested in serving as the Chairperson and Vice Chairperson for the Finance Committee. John Widerman will serve as Chairperson and Steve Coyer as Vice Chairperson. 5. DISCUSSION: ECONOMIC & PLANNING SYSTEMS, INC(EPS) — FISCAL ANALYSIS REPORT (CFO PAUL REDMOND) Chief Financial Officer Paul Redmond discussed the proposed scope of work for the 2025 Fiscal Analysis Report. The discussion centered around the Village at Avon and its projected growth in terms of providing the proper service levels. Town Manager Eric Heil and Chief Finance Officer will speak with EPS about a separate report regarding the costs and benefits of the Village at Avon compared to the Town of Avon. Paul Redmond also discussed the scope of work to analyze the spending at retail and restaurant establishments and what type of patrons contribute to this spending. This would help determine how the tax revenues that fund municipal services are related. 6. NEXT COMMITTEE MEETING DATE Monday, May 5t" at 12:00 p.m. The agenda will include the Recreation Center improvements and aspects of the multi -year budget. 7. ADJOURNMENT Committee Chair John Widerman moved to adjourn the meeting. Committee member Lisa Post seconded that motion and the meeting adjourned, the time was 1:50 p.m. Respectfully Submitted by: Paul Redmond, Chief Finance Officer. These minutes are action minutes and only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. Finance Committee Meeting, March 3, 2025 1 1 2 TO: Honorable Mayor Underwood and Council members A FROM: Michael Labagh, Recreation Director Avo n RE: Ice Skating Recap DATE: March 5, 2025 C o l o H A I] o SUMMARY: This report provides a review of the 2024-2025 ice skating operations on Harry A. Nottingham Lake. No action by Council is requested. BACKGROUND: After an extended hiatus, the Town reintroduced ice skating on Nottingham Lake during the winter of 2020-2021, providing 59 days of rink operation. Ice operations did not occur during the winter of 2021-2022 due to challenging weather and staff shortages. Ice skating returned to Nottingham Lake for 52 days of operation in the 2022-2023 season and for 17 days of operation in the 2023-2024 season. Recreation Department staff provide skate rentals and concessions housed out of the Metcalf Cabin and the Public Operations staff manage the maintenance of the ice rink. ANALYSIS: Each ice season, Staff are faced with challenging weather including heavy snow and fluctuating temperatures that can compromise the ice sheet. Recreation and Public Operations Staff work together to offer a safe and high -quality ice skating operation on Nottingham Lake. Maintenance: Public Operations staff were able to access the ice sheet on December 15, 2024 to begin performing maintenance. This season, staff reported an average ice depth of 17 inches across the rink area and at times up to 20 inches of black ice. Staff cleared snow from the ice sheet as soon as possible and flooded the rink at night frequently to maintain and improve the ice depth and surface. Operations: Staff were able to provide an expanded ice sheet that extended to the terrace. The west side of the rink included two "box hockey" goals while the east side of the rink was designated for general use. The ice rink was open daily from 4:00 - 8:00 p.m. and saw 37 days of operation between December 26, 2024 and February 13, 2025. On a few occasions, the ice rink had a delayed opening to allow the rink to refreeze after warm temperatures during the day created a softer surface. For the second year, the Recreation Department staff opted to adjust operating hours to seven days a week, Sunday through Saturday, 4:00 — 8:00 p.m. This change proved to be successful and allowed for improved maintenance of the ice along with a manageable staff schedule. Rink Usage: The ice rink recorded an average of 15 users per day and the total daily attendance fluctuated between 5 and 45 users. Several consistent users utilized their own equipment, but Recreation Department staff also sold 137 skate rentals throughout the season. All ice rink users are required to sign a liability waiver once per season. Staff continue to see success collecting liability waivers digitally. There were 113 digital waivers completed this season. Ice Drop -In Sports programs, including 3 vs. 3 hockey, broomball and tea kettle curling, were added to the ice rink offerings this year. Although participation was low, community excitement was noted for the first attempt at bringing these programs back into the Recreation Department's offerings. CONSIDERATIONS: The ice rink team is always looking to improve operations and enhance the community's experience. Staff have identified several opportunities to achieve this goal. Staffing: The Public Operations Division was fully staffed during this year's ice season which made a significant difference with maintaining the quality of the ice surface. Public Operations Staff schedules were also adjusted to optimize available resources for ice rink maintenance and other winter 970-748-4446 mlabagh@avon.org responsibilities. To assist with staffing, hiring or contracting a full-time seasonal Ice Rink Attendant may be beneficial. This would improve operational efficiency since during a snowstorm, all available Public Works Operators are plowing the roads and sidewalks prior to attending to the ice. The longer staff allow snow to sit on the ice, the worse the ice surface becomes. Staff will consider this as an option when planning for the 2026 budget. Programming: Programming the ice rink is challenging due to the variability with the weather and fluctuations in the condition of the ice. Staff will improve the program planning process and look to increase marketing efforts moving into the 2025-2026 ice season. Staff are also researching new equipment and supplies that will enhance ice programming and improve the overall user experience. Equipment: Staff will research options for an ice resurfacing machine and/or vehicle which will improve the safety and quality of the ice surface. Although the rink is flooded as often as possible, the natural ice surface remains rough and difficult for the average user to skate on. Thank you, Michael ATTACHMENT A — Ice Rink Photos ATTACHMENT B — Ice Rink Program Flyer Page 2 of 2 ATTACHMENT - .�r 'r � � a— di, L ""�1 - �� �� '- 1 n neon m Pond Hockey Thursdays Jan 9,16,23,30,Feb 6,13,20 Broomball Tuesdays Jan 14,28 and Feb 11 Tea Kettle Curling_ TuesdaysJan 21, Feb 4, 18 ATTACHMENT B