TC Packet 08-26-2025 - WITH PUBLIC COMMENTS_____________________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY
ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST.
REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, August 26, 2025
MEETING BEGINS AT 5:00 PM
Hybrid meeting; in-person at Avon Town Hall, 100 Mikaela Way or
virtually through Zoom, Zoom registration is on the header at Avon.org
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given
one (1) additional minute subject to Council approval.
5. CONSENT AGENDA
5.1. Approval of August 12, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva)
5.2. ACTION: Intergovernmental Agreement with Eagle County 911 Authority Board (Deputy Chief of
Police Coby Cosper)
5.3. ACTION: Intergovernmental Agreement with Eagle River Fire Protection District for Wildland Fire
Mitigation in 2025 (Operations Manager Gary Padilla)
6. BUSINESS ITEMS
6.1. PRESENTATION: I-70 Coalition Update and New Director Introduction (Jonathan Godes,
Executive Director of I-70 Coalition)
6.2. PRESENTATION: Tree Top Updates (Tree Top Executive Director Amy Oliveira)
6.3. ORDINANCE 25-15, First Reading: Authorizing the Use of an Automated Vehicle Identification
System (AVIS) for Speed Enforcement in Avon (Police Chief Greg Daly)
6.4. PUBLIC HEARING: Outdoor Use of Amplified Sound Application SunsetLIVE! (Special Events
Coordinator Emily Dennis)
6.5. PUBLIC HEARING: EMERGENCY ORDINANCE 25-16, Approving Amendment to Ord. No. 25-
14 for Financing to Purchase 15 Sun Road (Chief Finance Officer Paul Redmond)
6.6. RESOLUTION 25-20: Finding Annexation Petition Complete (Community Development Director
Matt Pielsticker and Town Manager Eric Heil)
6.7. WORK SESSION: Commercial Composting Pilot Program (Sustainability Manager Charlotte Lin)
6.8. WORK SESSION: Rec Center Expansion and Refurbishment Options Update (Recreation
Director Michael Labagh)
7. WRITTEN REPORTS
7.1. Aug 4th DDA Board Meeting Draft Minutes (Town Clerk Miguel Jauregui Casanueva)
7.2. Aug 11th Planning & Zoning Commission Abstract (Development Coordinator Emily Block)
7.3. Audio Visual System Update (Chief Information Officer Robert McKenner)
7.4. Disclosure of Gifts Received (Town Clerk Miguel Jauregui Casanueva)
7.5. Monthly Financials (Senior Accountant Dean Stockdale)
7.6. Year-Round Food Truck Program (Senior Special Events Coordinator Chelsea Van Winkle)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
_____________________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO PARTICIPATE IN ALL PUBLIC MEETINGS SPONSORED BY THE TOWN OF AVON. IF YOU REQUIRE A DISABILITY
ACCOMMODATION, PLEASE CONTACT THE TOWN CLERK, MIGUEL JAUREGUI CASANUEVA, AT 970-748-4001 OR MJAUREGUI@AVON.ORG WITH YOUR REQUEST.
REQUESTS SHOULD BE MADE AS SOON AS POSSIBLE BUT NO LATER THAN 72 HOURS BEFORE THE SCHEDULED PUBLIC EVENT.
9. ADJOURN
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the
beginning of all Council meetings. Members of the public who wish to provide comments to Council greater
than three minutes are encouraged to schedule time in advance on the agenda and to provide written
comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall
permit public comments during any agenda item and may limit public comment to three minutes per individual,
which limitation may be waived or increased by a majority of the quorum present. The timer for public
comment shall begin promptly after the speaker states their name and place of residence. Article VIII. Public
Comments, Avon Town Council Simplified Rules of Order, Amended and Readopted by Resolution
No. 24-17.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
1
1.CALL TO ORDER AND ROLL CALL
The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually via Zoom.us. Mayor
Tamra N. Underwood called the August 12, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call
was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Gary Brooks, Kevin Hyatt,
Lindsay Hardy, Mayor Pro Tem Richard Carroll, and Mayor Tamra N. Underwood. They were joined by
Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Deputy Town Attorney Betsy L. Stewart,
Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Recreation Director
Michael Labagh, Chief Financial Officer Paul Redmond, Community Development Director Matt Pielsticker,
Housing Planner Patti Liermann, Financial Analyst Chase Simmons, Planning Manager Jena Skinner, and
Avon Police Chief Greg Daly.
2.APPROVAL OF AGENDA
Video Start Time: 00:00:48
Mayor Underwood initiated the meeting with the Agenda approval process and proposed that Written
Report 5.2 be added to the Agenda for discussion as Business Item 6.1.a. She also proposed that Written
Report 5.4 be pulled from the Agenda until next meeting on August 26, 2025. Councilor Hardy motioned to
approve the agenda, as amended. Councilor Stanley seconded the motion. The motion passed
unanimously with a 7-0 vote.
3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:03:20
Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were
disclosed.
4.PUBLIC COMMENT
Video Start Time: 00:03:35
Mayor Underwood explained that public comment can be made by participating in the meeting in person,
via Zoom’s video/audio, via telephone, or via email. She added that the public comment section is intended
for items not listed in the agenda, and participation by members of the public will be limited to 3 minutes,
with an additional minute that may be granted at Council’s discretion. She added that members of the public
should address Council directly and should not expect a response as it is only intended as an opportunity
and space for the public to provide input to Council. She asked if there was any public comment from those
present in the room or virtually and requested that they spell their name and mention the neighborhood
they reside in if they so choose to upon taking the podium.
John McBride, resident of Avon, took the podium in person to highlight parking issues on West Beaver
Creek Boulevard, adding that parking was voted down in the past not just due to safety reasons but also
trespassing issues. With parking now allowed temporarily, he spoke against the decision by Council to
allow it, and stated he disagrees with the crosswalk offered since it is not sufficient to address jaywalking
and trespassing.
Sarah Straub, resident of Avon, took the podium in person to speak against parking temporarily on West
Beaver Creek Boulevard, since she thinks it is dangerous, especially for children and families jaywalking.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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She added they are also not using the crosswalk. She indicated she is ashamed of the decision from
Council to facilitate this type of parking since it also causes people to walk onto private property to access
the lake at Nottingham Park.
Kathy Ryan, resident of Avon, took the podium in person to state she believes there is overdevelopment in
Avon, and allowing parking on West Beaver Creek Boulevard is prohibited by State and Federal Law which
the Town of Avon is actively ignoring. She said it affects bike lanes and puts cyclists at risk. She requested
that the Council indicate who is representing her interests in this decision.
Charlie Sherwood, resident of Avon, took the podium in person to speak of the fire highways in the
Wildridge neighborhood, which he believes could be mitigated by more mowing and adding firebreaks.
Charlene Koegel, resident of Eagle-Vail, took the podium in person to speak of EV Charging stations in
and around Avon, requesting added parking enforcement of non EV's parking in EV charging station spots.
Tim McMahon of Avon commended Salute to the USA and Walking Mountains Staff for their landfill
diversion efforts. He recommended researching worker needs per 1,000 new housing units to help
determine community housing requirements, asked about the Sunridge apartments roadwork schedule,
and proposed fire safety training and signage for visitors. He also noted a missing speed limit sign on I-70.
No additional comments were received in person nor virtually.
Mayor Underwood addressed the public, requested staff responses to concerns, and had a lively
discussion with Kathy Ryan.
5. CONSENT AGENDA
Video Start Time: 00:22:25
Mayor Underwood introduced the approval of the Consent Agenda to include the following:
5.1. ACTION: Approval of July 22, 2025 Regular Council Meeting Minutes (Deputy Town Clerk Brenda
Torres)
5.2. ACTION: RESOLUTION 25-11: Accepting the Arcadian Tract S Open Space Parcel (Planning
Manager Jena Skinner) - added to Business Item Agenda under Business Item number 6.1.a.
5.3. ACTION: Notice of Award for Avon Road Crosswalk Improvements (Senior Engineer Will Kearney)
5.4. ACTION: Intergovernmental Agreement with Eagle River Fire Protection District for Wildland Fire
Mitigation in 2025 (Operations Manager Gary Padilla) - Tabled from the Agenda for discussion
by Council in the next meeting on August 26, 2025.
5.5. ACTION: Amendment to Slopeside Conceptual Design Agreement (Housing Planner Patti
Liermann)
Councilor Thuon motioned to approve the Consent Agenda, as amended. Councilor Stanley seconded the
motion. The motion was approved unanimously with a 7-0 vote.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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6. BUSINESS ITEMS
6.1. PRESENTATION: SpeakUp ReachOut Update (SpeakUp ReachOut Program & Events Director
Laura Alvarez)
Video Start Time: 00:24:05
Laura Alvarez, Program & Events Director for SpeakUp ReachOut, updated the Council on recent
activities, expressed gratitude for their support, and responded to questions. Councilor Brooks noted
the high suicide rate among adult males. As this was a presentation, no motion was requested, and
no public comment was received in person nor virtually.
6.1.a ACTION: RESOLUTION 25-11: Accepting the Arcadian Tract S Open Space Parcel (Planning
Manager Jena Skinner)
Video Start Time: 00:37:20
Planning Manager Jena Skinner provided a presentation regarding Resolution 25-11 and the
acceptance of the Arcadian Tract S Open Space Parcel. Mayor Underwood inquired about easement
grants to the Town, to which Ms. Skinner confirmed that the Arcadian maintains its obligations to the
County. She also noted that minor erosion control measures are required, and that drainage
improvements owed by the County are anticipated to address these concerns.
Mr. Jim Clancy, Executive Director of the Beaver Creek Resort Company (BCRC), addressed the
Council to express his appreciation for the Town’s initiative in acquiring land in neighboring Beaver
Creek to establish a walking trail. He clarified that the trail has not yet received full approval from
BCRC, as certain issues remain unresolved, specifically the trail termination currently ending on
Village Road rather than Highway 6, a matter he considers straightforward to rectify. Mr. Clancy
indicated that the BCRC Board may consider approval at their meeting scheduled for September 28,
2025, and he is optimistic about approval following further internal discussions and educational
efforts with concerned homeowners, who are recognizing the limited impact of the trail on Beaver
Creek except with respect to the Arcadian property.
Additionally, Mr. Ernest Saeger, Executive Director of the Vail Valley Mountain Trails Alliance,
presented to the Council, reporting that the Trail has been flagged and reiterating that the only impact
to Beaver Creek pertains to the Arcadian. He expressed hope for approval after public input has
been gathered and submitted a fact sheet for inclusion as a supplement to the Council Packet.
Mayor Underwood opened the floor to public comment, and no public comment was received in
person nor virtually. Mayor Pro Tem Carroll motioned to approve Resolution 25-11. Councilor Stanley
seconded the motion. The motion passed unanimously with a 7 to 0 vote
6.2. PRESENTATION: Community Development Department Program and Services (Community
Development Director Matt Pielsticker)
Video Start Time: 01:07:30
Community Development Director Matt Pielsticker delivered a presentation related to Community
Development Department Program and Services. As this was a presentation, no motion was
requested, and no public comment was received in person nor virtually.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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6.3. ACTION: Approval of Contract for GPS for Regional Housing Authority (Town Manager Eric Heil)
Video Start Time: 01:20:50
Town Manager Eric Heil presented the GPS Contract for the Regional Housing Authority, explaining
that the Town pays initially, DOLA refunds the amount, and Deputy Town Manager Patty McKenny
oversees the process. No public comments were received. Councilor Hardy supported the initiative,
noting it would help coordinate housing policy and simplify regulations in the County. Councilor Hyatt
motioned to approve the Contract for GPS for a Regional Housing Authority. Councilor Stanley
seconded the motion. The motion passed unanimously with a 7 to 0 vote
6.4. PUBLIC HEARING: ORDINANCE 25-14, Second Reading: Approving Financing to Purchase 15
Sun Road Lot (Chief Financial Officer Paul Redmond)
Video Start Time: 01:34:10
Chief Financial Officer Paul Redmond provided a presentation regarding Ordinance 25-14,
accompanied by Maria Harwood and Robyn Moore from Piper Sandler, who additionally responded
to questions posed by the Council. Mayor Underwood opened the floor of the public hearing to public
comment, and no public comment was received in person nor virtually. Council expressed they feel
in good hands and are excited to purchase this lot. Councilor Hyatt motioned to approve Ordinance
25-14. Councilor Stanley seconded the motion. The motion passed unanimously with a 7 to 0 vote
6.5. PUBLIC HEARING: ORDINANCE 25-06, First Reading: CTA-24002 Code Text Amendments
(Planning Manager Jena Skinner)
Video Start Time: 01:55:40
Planning Manager Jena Skinner delivered a presentation regarding Ordinance 25-06. Mayor
Underwood highlighted that she liked the introductory paragraph and asked Planning Manager
Skinner to explain the equity component as part of the process. She added a request that there be
a second reading with encroachments and indicated that page 575 of the packet refers to dog
parks rezoning. Mayor Underwood asked Planning Manager Skinner to schedule the second
reading of the Ordinance in a month to allow for more public comment and directed it get
scheduled in the meeting of September 9, 2025. Ms. Skinner indicated public comment can be
emailed to her at jskinner@avon.org. Mayor Underwood opened the floor of the public hearing to
public comment, and no public comment was received in person nor virtually. Council thanked Ms.
Skinner for simplifying the language and appreciated her significant effort on the revamp of the
Code. Mayor Pro Tem Carroll motioned to approve Ordinance 25-06. Councilor Brooks seconded
the motion. The motion passed unanimously with a 7 to 0 vote
6.6 ORDINANCE 25-15, First Reading: Authorizing the Use of an Automated Vehicle Identification
System (AVIS) for Speed Enforcement in Avon (Police Chief Greg Daly)
Video Start Time: 02:19:10
Police Chief Greg Daly presented on Ordinance 25-15, addressing Council concerns about
speeding on Avon Road. Brandon Knox (AVIS) joined virtually to answer questions, but technical
issues prevented AVIS representatives from being heard. Mayor Underwood opened public
comment; resident Charlie Sherwood spoke against implementing AVIS. Due to ongoing technical
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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problems, the first reading was continued to the August 26, 2025, Council Meeting. Mayor Pro Tem
Carroll motioned to continue the first reading of Ordinance 25-15 to August 26, 2025. Councilor
Brooks Hyatt the motion. The motion passed unanimously with a 7 to 0 vote
6.7 WORK SESSION: Facility Department Use of 351 Benchmark Rd (Town Manager Eric Heil)
Video Start Time: 02:39:00
Town Manager Eric Heil discussed the Facility Department’s use of 351 Benchmark Rd, confirming
event staging options remain available and that relocation is planned for October. Councilor Hardy
proposed a sign for temporary use and possible fundraising, but Heil noted white knight donors are
rare and suggested other fundraising approaches; there will be signage indicating Facilities’
occupancy. Mayor Underwood asked staff to coordinate with the Fire Marshall for safety and
consider restricting second-floor access. Councilor Thuon questioned current and future storage
solutions for Facilities. No public comment was received in person nor virtually. After deliberations,
Council unanimously provided Staff direction to staff to move forward with Facility Department Use
of 351 Benchmark Rd.
6. WRITTEN REPORTS
7.1. June 26th Upper Eagle Regional Water Authority Summary (Mayor Underwood)
7.2. July 15th Health & Recreation Committee Meeting Draft Minutes (Recreation Director Michael
Labagh)
7.3. Quarterly RETT Reports (Financial Analyst Chase Simmons)
7.4. 2026 Community Grant Program Funding (Marketing & Communications Manager Elizabeth Wood)
7.5. Community Partners Program Update (Marketing & Communications Manager Elizabeth Wood)
7.6. Salute to the USA Post Event Recap (Senior Special Events Coordinator Chelsea Van Winkle)
7.7. Art Guild at Avon Update (Chief Cultural Officer Danita Dempsey)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:53:55
Councilor Stanley mentioned Special Events occurring in Avon, including Avon Live, Lakeside Cinema,
and Sunset Live.
Councilor Brooks reported attending the NWCOG event virtually and found it informative. He discussed the
Eagle County lodging tax proposal and Commissioner Tom Boyd’s thoughts on its potential passage and
mentioned Eagle River Coalition's work to restore Camp Hale. Town Manager Eric Heil indicated that he,
Deputy Town Manager Patty McKenny and Finance Director Paul Redmond are all keeping an eye on the
issue of the County’s proposed lodging tax.
Mayor Underwood asked if any Councilors objected to her working with Staff to sign a letter supporting
Holy Cross’s Environmental Assessment Alternative No. 4, preferred by the Forest Service for maximizing
underground grid routing, and she received unanimous support to sign it.
Councilor Hardy mentioned the Cars in the Park event, and invited the public to attend.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 12, 2025
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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Mayor Pro Tem Carroll mentioned that the CORE Transit Meeting is scheduled for the following day at
Avon Town Hall Council Chambers from 12 to 2 p.m.
9. ADJOURN
There being no further business before Council, Mayor Underwood moved to adjourn the regular
meeting. The time was 8:08 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s
office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
________________________________
Miguel Jauregui Casanueva, Town Clerk
APPROVED:
Mayor Underwood ___________________________________
Rich Carroll
Ruth Stanley
Lindsay Hardy
Chico Thuon
Kevin Hyatt
Gary Brooks
970-748-4018 ccosper@avon.org
TO: Honorable Mayor Underwood and Council members
FROM: Coby Cosper, Deputy Chief of Police
RE: Eagle County 911 Authority Boards IGA Third Amendment
DATE: August 18, 2025
SUMMARY: The third amendment to the Eagle County 911 Authority Board’s Intergovernmental
Agreement (“IGA”) is presented for Council consideration. The Town of Avon has partnered with the Eagle
County Emergency Telephone Authority Board, also known as the E911 Service Authority, which performs
its duties under Article 11 of Title 29 of the Colorado Revised Statutes since the original IGA was signed in
1991 (Attachment C). The Eagle County 911 Authority Board is currently updating their IGA documents
for the board.
The Mayor is asked to sign the third amendment to the IGA between the Town of Avon and the Eagle
County Emergency Telephone Authority Board (Attachment A).
BACKGROUND: The Eagle County Emergency Telephone Authority Board provided the background and
more information about the request for the third amendment in the letter that can be found in Attachment
B. Further background documents that you will find attached are the original IGA (Attachment C), the first
amendment to the IGA (Attachment D) and the second amendment to the IGA (Attachment E).
LEGAL REVIEW: The Town Attorney’s Office has reviewed the third amendment for legal compliance and
approval.
PROPOSED MOTION: “I move to approve the third amendment to the Intergovernmental Agreement
between Eagle County Emergency Telephone Authority Board and the Town of Avon Concerning he
Implementation of an “E911” Telephone Service”
Thank you, Coby
ATTACHMENT A: Third Amendment to the IGA Concerning the Implementation of an “E911”
Telephone Service
ATTACHMENT B: Letter from the Eagle County Emergency Telephone Authority Board explaining
the request for a third amendment
ATTACHMENT C: Original IGA Concerning the implementation of an “E911” Telephone Service
ATTACHMENT D: First Amendment to the IGA Concerning the implementation of an “E911”
Telephone Service
ATTACHMENT E: Second Amendment to the IGA Concerning the implementation of an “E911”
Telephone Service
Attachment A
Eagle County Emergency Telephone Authority Board/ “E911” Telephone Service Authority
PO Box 850
Eagle, CO 81631
911@eaglecounty.us
July 18th, 2025
Greetings Colleagues. As many of you may know, the Eagle County Emergency Telephone Authority Board, also
known as the E911 Service Authority, performs its duties under Article 11 of Title 29 of the Colorado Revised
Statutes. The E911 Authority Board is composed of 5 dedicated members who serve in an advisory capacity to the
Vail Public Safety Communications Center (VPSCC). County-appointed board members oversee the collection and
distribution of 911 telephone surcharge funds collected in and allocated to Eagle County. Surcharge collection and
expenditures are used to provide citizens and guests of Eagle County with access to the 911 or emergency telephone
system.
Along with surcharge fund management, the E911 Board acts as Eagle County’s addressing authority, working with
the county, local municipalities, and service providers to ensure that telephone numbers and location information is
passed to the communications center in a manner that aids in the most efficient and effective response from local
emergency service providers.
Board members decided to review and update the governing documents in 2024 to reflect an up-to-date participant
list, as well as make changes to various articles within the papers to bring the board's documentation up to date,
thereby enabling best practices.
The Eagle County Emergency Telephone Authority Board requests that each represented entity review the attached
Third Amendment to Eagle County Intergovernmental Agreement (IGA) Concerning the Implementation of E911
Telephone Service in Eagle County. We have attached all IGA documents for the board, recognizing the potential
and probable change in participant leadership. We are utilizing this opportunity as a form of “training or refresher
training” for those currently at the table.
Board members are available to answer any questions that may arise. You may reach our board chairman, Mark
Novak, at MNovak@vail.gov or Beth Dobransky, board secretary, at 911@eaglecounty.us.
Regards,
Eagle County Emergency Telephone Authority Board Members;
Mark Novak - Chair
Karen Murphy - Voting Member
Kevin Kromer - Voting Member
Coby Cosper - Voting Member
Brandon Daruna - Voting Member
/s/btd
Attachment B
Attachment C
Attachment D
Attachment E
970-748-4118 gpadilla@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Gary Padilla, Operations Manager
RE: Wildland Fire Mitigation IGA
DATE: August 12, 2025
SUMMARY: The 2025 Wildland Fire Mitigation IGA is presented for Council consideration. The Town of
Avon has partnered with the Eagle River Fire Protection District to conduct wildland fire mitigation for the
Wildridge, Wildwood and Mountain Star neighborhood for several years. The Eagle River Fire Protection
District is able to leverage the Town’s contribution to secure additional grant funding and thereby
accomplish even more wildfire mitigation than the Town of Avon’s contribution would support.
The Mayor is asked to sign the attached Intergovernmental Agreement (“IGA”) between the Town of Avon
and Eagle River Fire Protection District for providing Wildland Fire Mitigation. The IGA will provide $80,000
in funding for wildland fire mitigation, which is the same contribution as in 2024.
BACKGROUND: The Town of Avon and Eagle River Fire Protection District worked collectively to design
and implement fuel breaks for our Wildridge Residents to reduce the risk of catastrophic wildfires. In
collaboration with ERFPD, the following fire mitigation efforts have been implemented:
•2020
o 36 large piles of debris from 2019 were burnt.
•2022
o Fuel breaks were placed in Buck Creek, June Creek drainage and Beaver Creek Point
o The Town of Avon paid $40,000 and the ERFPD paid $12,500 using Eagle Valley Wildland
funds, in addition, Town of Avon contributed an additional $20,000 which paid for staff time
in Wildridge, and operational costs accrued to burn piles.
o For these efforts ERFPD successfully gained approval from the National Fire Protection
Association for Wildridge to become a FireWise Community
•2023
Funding
o The Town of Avon contributed $80,000 to the Wildland Fire Program
o Wildland Fire program received a grant for $243,500 from the Colorado State Forest
Service. The grant monies have been utilized to cover the following hillside areas:
Cordillera Valley Club to Mountain Star on the North side of I-70
o Other contributions were made by Berry Creek Metro, Eagle County, and federal partners
in total amount of $100,750.
o The work completed was focused on protecting the Metcalf evacuation route.
o A vegetation study on the West Avon Preserve was funded by ERFPD and EVW to better
understand the Mountain Penstemon and the treatment effects which cost $6000.
o The Town of Avon contributed $80,000 for mitigation efforts, this contribution will also
assist in getting funding from the United States Forest Service (USFS).
•2023-2024
o Eagle Valley Wildland burned over 200 piles in Unit 6.5
o Priority plans to burn in units 3,5 and 6 this fall.
From 2020 to 2025, the Operations team has picked up approximately 291 yards of branches and tree
stumps from residents of Wildridge and Wildwood. The Town of Avon will work closely with ERFPD with
the monthly chipping operations to help promote and create awareness from a general marketing
perspective and a sustainability standpoint.
`
970-748-4118 gpadilla@avon.org
PROPOSED MOTION: “I move to approve the Intergovernmental Agreement between Eagle River Fire
Protection District and the Town of Avon”
Thank you, Gary
ATTACHMENT A: August 12 Memo from Hugh Fairfield-Smith, Eagle Valley Wildland Division Chief
(FMO) regarding 2025 Financial Contribution to Wildland Program for Mitigation
and Operations
ATTACHMENT B: Intergovernmental Agreement
Post Office Box 2942 • 1050 Edwards Access Road • Edwards, Colorado 81632-2942
Phone: 970-748-9665 • Fax: 970-949-7965
Eagle River Fire Protection District
M E M O R A N D U M
August 12, 2025
To: Town of Avon Town Council
From: Hugh Fairfield-Smith, Eagle Valley Wildland Division Chief (FMO)
Through: Eric Heil, Town Manager
Re: 2025 Financial Contribution to Wildland Program for Mitigation and Operations
Dear Avon Town Council Members,
I am writing to update you on the 2025 financial contribution to our Wildland Program, which is
instrumental in advancing wildfire mitigation and operational efforts throughout the region.
Over the past three years, we have effectively treated just over 250 acres, largely benefiting the
Wildridge community, thanks to the support and contributions from the Town of Avon (TOA)
along with leveraged grant funding. This collaboration has been critical in enhancing our
community’s resilience against wildfire threats.
For 2025, we are pleased to announce that we have been awarded a CAFA grant totaling
$236,000.00. This grant is structured on a 50/50 basis, consistent with other grants in the area,
and will be used over the next two years to treat critical fire pathways identified in the West
Avon Preserve.
The 2025 contribution will also play a crucial role in funding the Harrington's Penstemon flower
study—the first of its kind—in collaboration with the Eagle Valley Land Trust. Additionally, the
funding will support mitigation efforts on federal land west of Wildridge, the 2025 Chipping
Program, pile burning operations, and necessary staff time.
We intend to award the operational work to Specialized Land Management through a
competitive RFP process. Specialized Land Management, being a local branch of Old Growth
Tree Service, brings expertise and a commitment to sustainable practices. As in previous years,
ERFPD will manage all contracting processes.
The mitigation work on TOA lands will focus particularly on the areas identified within the
orange and yellow polygons, maximizing the strategic impact of our efforts.
Thank you for your ongoing support and collaboration. We are confident that with the continued
partnership with TOA, we will advance our mission of protecting the community and enhancing
ecological resilience.
ATTACHMENT A
Post Office Box 2942 • 1050 Edwards Access Road • Edwards, Colorado 81632-2942
Phone: 970-748-9665 • Fax: 970-949-7965
Warm regards,
Hugh Fairfield-Smith
Division Chief, Wildland Fire Operations
Eagle River Fire Protection District
Intergovernmental Agreement Between
Eagle River Fire Protection District and
The Town of Avon
THIS AGREEMENT is made and entered into this ___ day of ______________, 2025, by and
between the Eagle River Fire Protection District (“Fire District”) and the Town of Avon
(“Avon”) (collectively, the “Parties”).
Agreement
Avon will provide $80,000.00 (the “Avon Contribution”) to Eagle River Fire Protection District
to support wildland fire mitigation in 2025, as described herein, within and in the areas
immediately surrounding Avon’s boundaries (the “Avon Area”).
Eagle River Fire Protection District, by and through Eagle Valley Wildland 1 shall use the Avon
Contribution only for the direct costs to support wildfire mitigation efforts in the Avon Area,
including salary costs for ERFPD and EVW staff. Eagle Valley Wildland will take on all
contractual needs, management, and oversight of the projects performed in the Avon Area during
the 2025 calendar year.
Eagle Valley Wildland will coordinate with Avon on all project locations, timing, and scope.
Eagle Valley Wildland will identify a designated staff contact and provide such information to
Avon no later than September 30, 2025.
On a yearly basis, and at Avon’s town council meeting, Eagle Valley Wildland will provide
Avon with financial reports and a financial report summary together with a description of the
expenditures and uses to date of the Avon Contribution, including a description of ongoing and
completed projects.
Avon will pay the Avon Contribution to Eagle River Fire Protection District on or before August
1, 2025. Eagle River Fire Protection, the fiscal agent for the Eagle Valley Wildland program,
will handle all the invoice needs for the ongoing and completed projects. Eagle River Fire
Protection District will deliver the Avon Contribution (or any portion thereof) to Eagle Valley
Wildland for expenditure as described herein. If, as of December 31, 2025, any portion of the
Avon Contribution has not been expended, the balance shall be returned to Avon will a final
accounting therefore no later than January 31, 2026.
The parties do not intend hereby to create a multiple-fiscal year direct or indirect debt or other
financial obligation whatsoever. The performance of those obligations of Avon and the Fire
District hereunder requiring budgeting and appropriation of funds are subject to annual
budgeting and appropriations.
Nothing in this Agreement or in any actions taken by the Parties pursuant to this Agreement shall
be deemed a waiver of either party’s sovereign immunity under the Colorado Governmental
1 Eagle Valley Wildland is a combined effort for wildland support and mitigation between Eagle
County, Gypsum Fire Protection District, Greater Eagle Fire Protection District, & Eagle River
Fire Protection District.
ATTACHMENT B
Immunity Act, Sections 24-10-101, et seq., C.R.S., as amended from time to time. The Parties
enter into this Agreement as separate, independent governmental entities and shall maintain such
status throughout the term of this Agreement.
This Agreement is intended to benefit only the parties hereto, and no other person or entity is
intended by the parties to be a third-party beneficiary of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day
and year first written above.
Eagle River Fire Protection District The Town of Avon
By: By:
Printed Name: Printed Name:
Signature: Signature:
Title: Title:
Date: Date:
Town of Avon Council
August 26, 2025
About Us
•Non-profit, membership organization
•Formed in 2004 in response to PEIS process
•Mission: Enhance mobility & accessibility
•Advocate for improvements
•Maintains state and federal attention on corridor
•Direct involvement in studies, plans & stakeholder process
Current Members
COUNTIES
•Clear Creek County
•Eagle County
•Summit County
MUNICIPALITIES
•City of Aspen
•City of Central
•City of Idaho Springs
•City of Golden
•City of Glenwood Springs
•Town of Avon
•Town of Breckenridge
•Town of Dillon
•Town of Eagle
•Town of Empire
•Town of Fraser
•Town of Frisco
•Town of Georgetown
•Town of Grand Lake
•Town of Minturn
•Town of Silver Plume
•Town of Silverthorne
•Town of Vail
•Town of Winter Park
PRIVATE SECTOR
•Arapahoe Basin Ski Area
•Climax Molybdenum Company
•Copper Mountain Resort
•Vail Resorts
•Winter Park Resort
•Highway capacity largely unchanged since 1979
•Colorado forecasted to grow by 3 million people by 2050
•Travel times estimated to triple by 2035 from Year 2000 volumes*
•Interest in outdoor recreation increasing
•21% increase in volumes from 2020 to 2025
The Problem:
I-70 Record of Decision
Based on consensus of 27 diverse local governments, environmental groups, nonprofit and private-sector interests throughout the corridor (the Collaborative Effort), FHWA and CDOT issued the I-70 ROD in 2011.
The plan is an innovative, multimodal solution that calls for
1.Specific highway improvements
2.High-speed transit
3.Non-Infrastructure improvements
All three are needed to meet the long-term needs of this critical corridor
1. Highway Improvements
Current Projects
•Floyd Hill
•Vail Pass
•Shoulder Express Lanes
Funding:
-SB 17-267, SB 21-260 & Federal Infrastructure Bill have helped
-Intermountain TPR regional planning program
-Larger, regionally-significant projects require advocacy, state, & federal support
•Eisenhower Johnson Memorial Tunnel
•Glenwood Canyon/Cottonwood Pass
2. High Speed Transit
Explore Feasibility of Advanced Guideway System (AGS) C470 to Eagle
Airport
2014 CDOT AGS Study
-Technically feasible
-Not financially feasible at this time
Watching Front Range Passenger Rail District
-Front Range system needed to support mountain system
-Advisory board seat
3. Non-Infrastructure Improvements
Robust TDM Program
Goal: Reduce Congestion/Improve Mobility
•Shift Travel Demand
•Support & Promote Carpooling
•Support & Promote Transit
Audience: Front Range Visitor (primary)
Out-of-State Visitor & Corridor Residents (secondary)
4. Legislative
The Coalition has supported legislation in recent years to reduce accidents
Chain/Traction Laws
•Numerous legislation has been proposed (and passed) over the last decade
“Pain points”
•Floyd Hill
•Eisenhower/Johnson Tunnels
•Vail Pass
•Dowd Junction
•Glenwood Canyon
Overview
Aims to increase transit
ridership between the Front
Range and the mountains
through increased awareness of
transit options.
I-70 Mountain Transit
14Airport Shuttles Winter Park Express
Local and Regional Transit Services
Summit Stage
•Provides free ride service for all of Summit County
Breck Free Ride
•Provides free ride service for Breckenridge
CORE Transit
•Services Eagle County
Vail Bus Service
•Provides free ride service for the Town of Vail
Roundabout
•Provides free ride serving Bergen Park, Idaho Springs,
Dumont, Lawson, Empire, Georgetown and Silver Plume
RFTA
•Provides ride service for Aspen/Pitkin County, Glenwood
Springs and Garfield County
•Avon Town & Skier Bus Service
•Free ride service along the town of
Av o n
•Beaver Creek Resort Shuttle
•Free shuttle service direct to Beaver
Creek Resort
•The Lift
•Free ride services for the Town of
Winter Park, Winter Park Resort and
the Fraser Valley
•Ride Glenwood Springs
•Free ride service throughout Glenwood
Springs
Questions?
Jonathan Godes, Director
I-70 Coalition
970-379-4248
jgodes@i70solutions.org
Child Advocacy Center of the 5th Judicial District
TREETOP CHILD
ADVOCACY
CENTER
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Research-supported
approach
CHILD ADVOCACY CENTER MODEL03
OUR MISSION + VISION
Supporting Child and
Community01
VALUES + HISTORY
T-R-E-E + CAC and Our Team02
TT STATISTICS + FINANCIALS
2024-2026 Projections04
STRATEGIC GOALS +
MORE
Looking Ahead + VOCA
Funding05
Our mission is to support child victims of abuse and their families
through intervention, advocacy and support services.
OUR MISSION
A community where all children and families feel supported, safe
and empowered to pursue justice after experiencing abuse.
OUR VISION
We serve children of Clear Creek, Eagle, Lake, and Summit Counties.
VALUES: Trust, Respect, Equity, + Education
OU
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Child Advocacy Centers operate in the US and in
more than 34 countries around the world.
TreeTop coordinates the response of agencies
like law enforcement, child protective services,
prosecutors’ offices, advocates, mental health
and medical professionals to ensure that when
a child discloses abuse, they are not
re-victimized by the very systems designed to
protect them.
District Attorney Bud Kramer
heard of a child victim who
had to tell their story six to
different agencies.
To create a system that better
serves abused children, he
created the first Child
Advocacy Center in Huntsville,
AL.
1985 2024 2018
TreeTop Child Advocacy
Center (CAC) was
established in 2018 as
the only non-profit
organization that
forensically interviews
child victims of violence
in the 5th Judicial
District in Colorado.
OU
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M
Amy Oliveira
Executive Director
M: 970-409-2111
amy@treetopcenter.org
Becca Largent
Operations Manager + Family
Victim Advocate
M: 970-409-2111
becca@treetopcenter.org
Mariana Wenzel
Bilingual Family Victim
Advocate
M: 970-409-2111
mariana@treetopcenter.org
By combining these three tools into one system,
CAC’s are able to increase the quality of the
investigation and work to ensure the rights of the
victim are prioritized.
DHS SANELaw
Enforcement
Advocates District
Attorney Mental
Health
MULTI DISCIPLINARY TEAM
THE CHILD
ADVOCACY
CENTER
MODEL
The Child Advocacy Center Model is a
research-supported approach that draws on
the following three components:
1.Forensic Interviews: Recorded conversations
between a trained interviewer and the child that
are child-centered.
2.Multidisciplinary Teams: Collaboration of
professionals who combine their efforts to
benefit the investigation and the families.
3.Victim Advocacy: Providing assistance to
families through trauma-informed support and
resources.
53 CHILDREN VICTIMS AND
87 SECONDARY VICTIMS WERE HELPED
TreeTop Statistics from 2024
IMPACTED COUNTIES IN 2024
SUMMIT
LAKE
EAGLE
36%
34%
9%
OTHER21%
TYPES OF ABUSE (%) IN 2024
53 CHILDREN VICTIMS SERVED
RACE IN PROGRAM
WHITE
NON-WHITE
35%
65%54%7%5%30%
RACE EXPANDED (%) IN 2024
RACE IN PROGRAM
WHITE
NON-WHITE
35%
65%
AGE + GENDER STATISTICS AGE IN PROGRAM
GENDER IN PROGRAM
FEMALE
MALE
53 CHILDREN VICTIMS
61%
39%
17%30%53%
TYPES OF OFFENDERS
53 CHILDREN VICTIMS SERVED
70%
17%
13%
20
2
5
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46 total interviews provided for the 5th Judicial District since Jan 1, 2025.
24 total interviews for sexual assault.
16 total interviews for witness to a crime.
6 total interviews for physical abuse.
As of Jan 1st, 2025 through today, we have completed
18 forensic interviews with families
located in Eagle County.
5 mobile interviews to support families in Eagle County.
Two interviews have been held at Bright future Foundation, the other three interviews were held at the police
department per family request.
ST
R
A
T
E
G
I
C
G
O
A
L
S
Achieve Operational
Excellence
Enhance Community
Awareness
Sustain Financial Stability
The Cost of Care: $5,000 Per Child
Each child’s healing journey includes:
●A forensic interview in a child-friendly setting
●Advocacy & crisis support for the entire family
●Access to trauma-informed mental health care
●Coordination with law enforcement & child welfare
●Bilingual services & medical care access
●Long-term follow-up for continued support
Your donation makes healing possible. 💙
At TreeTop Advocacy, every child’s journey to healing is unique, but one thing
remains constant—comprehensive, compassionate care is critical. On average, it
costs $5,000 to provide a child and their family with the full range of services
needed to navigate crisis and begin healing.
Milestones of 2024
●Child Advocacy & Support
○Every family received personalized support – legal, financial, & mental health resources.
○Ongoing advocacy ensured no family navigated recovery alone.
○New Bilingual Case Manager expanded services for Hispanic families.
●Community Collaboration
○Expanded partnerships with schools, MDTs, & organizations like Smart Bellies.
○Enhanced access to food security, education, & community resources.
○Strengthened outreach across the 5th Judicial District.
●Behavioral Health Partnerships
○Key partnerships provided critical therapy & counseling referrals.
○Targeted trauma support helped families heal & rebuild trust.
○Increased early intervention & child-focused therapy options.
●Forensic Interviews
○53 children received trauma-informed forensic interviews.
○Minimized re-traumatization by reducing repeated storytelling.
○Stronger agency collaboration improved investigative processes.
OU
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CREDITS: This presentation template was created by
Slidesgo, and includes icons by Flaticon, and
infographics & images by Freepik
Thank YOU
TreeTop Child Advocacy Center
130 Ski Hill Road, Suite 200
Breckenridge, CO 80424
Prevention is Key
We believe that every child deserves a
safe and nurturing environment.
Together, we can prevent child abuse
and neglect by staying informed, being
vigilant, and supporting one another.
Remember, it takes a community to
protect a child.
(970) 748-4040 gdaly@avon.org
TO: Honorable Mayor Underwood and Avon Town Council Members
FROM: Greg Daly, Chief of Police
RE: First Reading of Ordinance 25-15, Authorizing the Use of an Automated Vehicle
Identification System (AVIS) for Speed Enforcement in Avon
DATE: August 26, 2025
SUMMARY: This memo outlines Ordinance 25-15 (Attachment A), which proposes the use of Automated
Vehicle Identification Systems (AVIS)—commonly known as speed safety cameras—to address
persistent speeding issues in Avon. The goal is to enhance traffic safety, reduce collisions (particularly
involving pedestrians), and modernize our enforcement approach through technology.
In 2023, the Colorado General Assembly passed Colorado Revised Statute (“C.R.S”) 42-4-110.5,
permitting the use of AVIS in high-risk areas, including:
• School zones
• Residential neighborhoods
• Construction zones
• Areas near parks
• Other local corridors supported by speed and crash data
To utilize this technology, the Avon Town Council (“Council”) must pass an ordinance authorizing its use
and defining designated Automated Vehicle Identification (“AVI”) enforcement corridors. While school,
construction, and residential zones are pre-authorized, additional AVI corridors require supporting data,
proper signage, and permit approval for each individual camera.
This memo provides an overview of Ordinance 25-15 drafted to address concerns over speeding within the
Town Limits of Avon and adding an innovative way to slow drivers down, reduce both motor vehicle
collisions and vehicle versus pedestrian crashes. The attached PowerPoint Presentation from the
Colorado Department of Transportation (“CDOT”) (Attachment B) provides further clarification of C.R.S
42-4-110.5.
BACKGROUND: Speeding is a leading contributor to vehicle crashes in Avon. As traffic volumes
increase due to growth and development, proactive, technology-driven enforcement becomes vital. AVIS
provides 24/7 coverage in areas where officer availability/ deployment is limited.
Other municipalities—such as Aurora, Boulder, Denver, Longmont, and Fort Collins—have successfully
adopted AVIS. Nearby jurisdictions, Vail and Glenwood Springs are now in the process of implementation
using Dacra Tech, LLC, a vendor with a proven model for effective, equitable enforcement. Dacra Tech
LLC., is one of few vendors that utilize Light Detection and Ranging (“LIDAR”) technology and their
cameras take 16 screen shots per minute of the violator vehicle. The attached PowerPoint presentation
Page 2 of 5
from Dacra Tech LLC and Traffic Logix (ATTACHMENT C) provides additional details on this process.
AVIS aligns with the State’s emphasis on uniformity, as outlined in C.R.S. 42-4-110.5, and adheres to
nationally recognized best practices from the Federal Highway Administration (“FHWA”).
(https://highways.dot.gov/safety/proven-safety-countermeasures)
C.R.S. 42-4-110.5 identifies automated vehicle identification systems (AVIS) as a statewide concern and an
area where uniform state standards are necessary.
Definitions:
● AVIS is a Colorado legal term for automated speed photo enforcement that also is synonymous with
Speed Safety Cameras as used by the Federal Highway Administration (FHWA).
● An AVIS is, as defined by C.R.S. 42-4-110.5, an automated vehicle identification (AVI) system; a
machine used to automatically detect a violation of traffic regulations and simultaneously record a
photograph of the vehicle and the license plate of the vehicle.
● An AVIS is a temporary, mobile, or permanent system used to detect speeding violations within a
highway maintenance, repair, construction zone, school zone, next to a park, or within an AVI Corridor.
● An AVI Corridor is a designated street or portion of a street that a county or municipality, by ordinance or
by a resolution of its governing body, defines as an AVI Corridor on which an AVI system may be located to
detect violations of a county or municipal traffic regulation or a traffic violation under state law, specifically
for speed violations. Local agencies shall coordinate with CDOT to implement automated speed
enforcement as designated by local agency ordinance per the current Model Traffic Code for all areas
along state and US highways. Eligible areas for automated speed enforcement include:
● School zones;
● maintenance, repair or, work zones;
● by municipal parks; or
● within AVI corridors. AVI Corridors must be approved by CDOT and Colorado State Patrol (CSP) per
CRS 42-4-110.5.
AUTOMATED VEHICLE IDENTIFICATION SYSTEM:
Implementing AVIS will provide the following advantages:
• Consistent and impartial speed limit enforcement
• Reduced demands on officer time for manual enforcement
• Timely issuance of warnings and citations
• Data-driven insights to inform future traffic safety improvements
• Revenue reinvestment in public safety and traffic calming infrastructure
Page 3 of 5
Based on Dacra Tech’s 6-day speed study (Attachment D), Avon PD crash data, and community
concerns, the following sites are recommended as Automated Vehicle Identification enforcement
corridors:
1. Avon Rd. between roundabout 4 and roundabout 5, particularly addressing the pedestrians’
crossings at E. Hurd Ln. and Riverfront Ln.
(High pedestrian crosswalk use and history of vehicle-pedestrian collisions)
2. US Highway 6 within Avon Town Limits, between Frontgate and Riveroaks
(Fatal collision location and frequent pedestrian crossings)
3. W. Beaver Creek Blvd. 300 Black to 800 Block, adjacent to Harry A. Nottingham Park and
near to Avon Elementary/ Westlake Village Apartments
(Adjacent to school, park, and dense housing; frequent speed complaints)
4. Nottingham Rd., particularly between 200 and 700 blocks
(Heavy vehicle and pedestrian traffic; recurring reports of speeding)
Total accident data for the proposed four AVIS corridors (2020-2024)
Location Total Accidents (2020) Total Accidents (2021) Total Accidents (2022) Total Accidents (2023) Total Accidents (2024) Location Total
Avon Rd RA4 - RA5 18 11 11 20 14 74
Hwy 6 1 2 4 4 2 13
500-900 W Beaver
Creek Blvd 4 6 2 3 9 24
Nottingham Rd 4 11 10 11 9 45
Year Total 27 30 27 38 34
Total citation data for the proposed four AVIS corridors (2020-2024)
Location Total Citations (2020) Total Citations (2021) Total Citations (2022) Total Citations (2023) Total Citations (2024) Location Total
Avon Rd 33 25 27 26 56 167
Hwy 6 11 16 20 14 28 89
500-900 W Beaver Creek
Blvd 15 35 31 22 35 138
Nottingham Rd 31 28 24 19 39 141
Year Total 90 104 102 81 158
Total warnings data for the proposed four AVIS corridors (2020-2024)
Location Total Warnings (2020) Total Warnings (2021) Total Warnings (2022) Total Warnings (2023) Total Warnings (2024) Location Total
Avon Rd 175 180 139 149 231 874
Hwy 6 77 72 127 107 75 458
500-900 W Beaver
Creek Blvd 187 182 141 151 165 826
Nottingham Rd 123 96 85 149 125 578
Year Total 562 530 492 556 596
Page 4 of 5
LEGAL REQUIREMENTS UNDER C.R.S. 42-4-110.5
• Ordinance Required: Local authorization for AVIS use
• Permitted Locations: Schools, parks, residential/construction zones, and designated AVIS
corridors
• Location of Automated Speed Enforcement Cameras: Final location of one or more cameras is
dictated by speed study, Avon PD crash data, community concerns and council direction
• Signage: At least 300 ft. in advance of any enforcement location, per Manual on Uniform Traffic
Control Devices (“MUTCD”) standards
• Public Notification: 30-day website notice before launch, followed by 30-day warning-only period
• Citation Rules: Mailed within 30 days (in-state) or 60 days (out-of-state). Citation is generated by
camera and verified by Artificial Intelligence (“AI”) and then verified by human inspection at
company. Then an Avon PD employee will human verify the plate details before citation is issued.
• Civil penalty only: $40 citation; no points assessed, $28 retained by Avon; $12 to vendor for
installation of cameras, maintenance, processing of citations, owner lookup and referral to
municipal court if requested by registered owner of violator vehicle
• Vendor Terms: Compensation cannot be tied to citation volume
• State Highway Coordination: If Avon intends to install AVIS on state highways: notify CDOT and
coordinate (signage, right of way permits)
• Privacy Protections: Data is confidential, retained only for valid cases, and purged after 3 years
• Annual Reporting: Required disclosure of citation and revenue data
IMPLEMENTATION CHECKLIST FOR AVON PD & TOWN COUNCIL:
Task Requirement
1. Draft and pass AVIS ordinance Define corridors, penalties, data policies
2. Conduct crash/speed data study Identify corridors per requirement
3. Coordinate with CDOT (if state highways) Notifications & permits required
4. Prepare signage (MUTCD-compliant) 300 ft advance warning
5. Public notice & 30-day warning period Website/letter announcement and warnings
6. Setup AVIS equipment/vendor contract Value-based, non-volume pay structure, Dacra
Tech, LLC
7. Administer citations Send notice within 30/60 days
8. Maintain data retention/privacy rules Data purged 3 years after conclusion
9. Publish annual report Citations & revenue disclosure
Page 5 of 5
FINANCIAL:
• Camera Cost: $2,000/month lease per camera
• Offset: If there are 72 paid citations/month at $28 per citation equals $2,016—covers lease cost
• Vendor Share: $12 per citation for processing and collecting citation revenue.
• Estimated Payment Compliance Rate: 60 to 70% payment rate per Dacra Tech data
• “Decay” or compliance rate, estimated at a reduction of 30 to 40% after day 60. The compliance
rate is generally better on secondary, local traffic roads versus primary roads where the mixture of
traffic is local and visitors.
• Depending on the number of citations issued, the Avon Police Department may be required to hire
an additional administrative officer to conduct a second human verification of the license plate
details. As previously mentioned, Dacra Tech staff complete the first human verification after AI
initially confirms the license plate. This additional employee can be directly funded through citation
revenue per C.R.S. 42-4-110.5
RECOMMENDATION: I respectfully recommend the Council approve Ordinance 25-15 on First Reading to
begin implementation of automated speed enforcement in Avon.
TOWN MANAGER COMMMENTS/RECOMMENDATION:
PROPOSED MOTION: “I move to approve Ordinance 25-15 Enacting Chapter 10.50, Automated Vehicle
Identification System of the Avon Municipal Code Authorizing the Use of Automated Vehicle Identification
Systems on First Reading.”
Thank you, Chief Greg Daly
ATTACHMENT A: Ordinance 25-15
ATTACHMENT B: PowerPoint presentation Colorado Department of Transportation
ATTACHMENT C: PowerPoint presentation Dacra Tech LLC. and Traffic Logix
ATTACHMENT D: Avon CO - Dacra Tech Speed Study
ATTACHMENT E: Public Comments Received
# # #
Ord 25-15 – Adding Chapter 10.50, of Title 10
Page 1 of 9
ATTACHMENT A
ORDINANCE 25-15
ENACTING CHAPTER 10.50, “AUTOMATED VEHICLE IDENTIFICATION SYSTEMS”
OF THE AVON MUNICIPAL CODE AUTHORIZING THE USE OF AUTOMATED
VEHICLE IDENTIFICATION SYSTEMS
WHEREAS, the Town of Avon, Colorado (“Town”) has been duly organized and validly exists as
a Home Rule Town under Article XX, Section 6 of the Colorado Constitution and the Town
Charter; and
WHEREAS, pursuant to C.R.S. § 42-4-110.5, the Town is authorized to utilize automated vehicle
identifications systems (“AVIS”) to detect violations of traffic regulations adopted by the Town,
subject to certain conditions and limitations; and
WHEREAS, the Town of Avon Police Department desires to install AVIS to ensure more robust
enforcement of the Town’s traffic laws; and
WHEREAS, the Avon Town Council finds and determines that the authorization or use of AVIS
is necessary for the immediate preservation of public health, welfare, peace, and safety; and
WHEREAS, in furtherance of the above-recited compelling interests, the Town Council desires to
enact this ordinance, as authorized by C.R.S. § 42-4-110.5, to authorize the use of AVIS within
specified Town streets and roads; and
WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Town
Council desires to add Chapter 10.50 – Use of Automated Vehicle Identification Systems of the
Avon Municipal Code by setting a public hearing in order to provide the public an opportunity to
present testimony and evidence and that approval of this Ordinance on first reading does not
constitute a representation that the Town Council, or any member of the Town Council, has
determined to take final action on this Ordinance prior to concluding the public hearing on second
reading.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO the following:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein
by reference and adopted as findings and determinations of Council.
Section 2. Adding Chapter 10.50 of the Avon Municipal Code. Chapter 10.50, “Use of
Automated Vehicle Identification System” of the Avon Municipal Code is hereby added to read as
set forth in Exhibit A: Enacting Chapter 10.50, “Automated Vehicle Identification Systems”
of Title 10 , “Vehicles and Traffic” of the Avon Municipal Code, attached hereto.
Section 3. Severability. If any provision of this Ordinance, or the application of such
provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall
not affect other provisions or applications of this Ordinance which can be given effect without the
Ord 25-15 – Adding Chapter 10.50, of Title 10
Page 2 of 9
invalid provision or application, and to this end the provisions of this Ordinance are declared to be
severable. The Town Council hereby declares that it would have passed this Ordinance and each
provision thereof, even though any one of the provisions might be declared unconstitutional or
invalid. As used in this Section, the term “provision” means and includes any part, division,
subdivision, section, subsection, sentence, clause or phrase; the term “application” means and
includes an application of an ordinance or any part thereof, whether considered or construed alone
or together with another ordinance or ordinances, or part thereof, of the Town.
Section 4. Effective Date. This Ordinance shall take effect thirty days after the date of final
passage in accordance with Section 6.4 of the Avon Home Rule Charter.
Section 5. Safety Clause. Council hereby finds, determines and declares that this Ordinance
is promulgated under the general police power of the Town of Avon, that it is promulgated for the
health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of
health and safety and for the protection of public convenience and welfare. Council further
determines that the Ordinance bears a rational relation to the proper legislative objective sought to
be obtained.
Section 6. No Existing Violation Affected. Nothing in this Ordinance shall be construed to
release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or
affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability
incurred, or any cause or causes of action acquired or existing which may have been incurred or
obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any
such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall
be treated and held as remaining in force for the purpose of sustaining any and all proper actions,
suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and for
the purpose of sustaining any judgment, decree or order which can or may be rendered, entered, or
made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or declaring such
penalty or liability or enforcing such right, and shall be treated and held as remaining in force for
the purpose of sustaining any and all proceedings, actions, hearings, and appeals pending before
any court or administrative tribunal.
Section 7. Codification of Amendments. The codifier of the Town’s Municipal Code,
Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as
may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code.
The Town Clerk is authorized to correct, or approve the correction by the codifier, of any
typographical error in the enacted regulations, provided that such correction shall not substantively
change any provision of the regulations adopted in this Ordinance. Such corrections may include
spelling, reference, citation, enumeration, and grammatical errors.
Ord 25-15 – Enacting Chapter 10.50, of Title 10
Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance
with Chapter 1.16 of the Avon Municipal Code.
INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING by the Avon Town Council on August 12, 2025 and setting such public hearing for
____________ at the Council Chambers of the Avon Municipal Building, located at One
Hundred Mikaela Way, Avon, Colorado.
ATTEST:
___________________________________
BY:
____________________________
Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk
ADOPTED ON SECOND AND FINAL READING by the Avon Town Council on
______________.
ATTEST:
___________________________________
Miguel Jauregui Casanueva, Town Clerk
BY:
____________________________
Tamra N. Underwood, Mayor
APPROVED AS TO FORM:
____________________________
Nina Williams, Town Attorney
Ord 25-15 – Enacting Chapter 10.50, of Title 10
EXHIBIT A
ENACTING CHAPTER 10.50, “AUTOMATED VEHICLE IDENTIFICATION
SYSTEMS” OF TITLE 10, “VEHICLES AND TRAFFIC” OF THE AVON MUNICIPAL
CODE
Chapter 10.50 - Automated Vehicle Identification Systems.
10.50.010. – Definitions.
(a) As used within this Chapter the following words and terms shall have the following
meaning except where otherwise specified:
Automated vehicle identification system includes a system to detect traffic violations
imposed by traffic signals or traffic signs, and/or a system used to detect violations of a
bus lane or bicycle lane restrictions. The term includes a system whereby:
(1) A machine is used to automatically detect a violation of a traffic regulation
and simultaneously record a photograph of the vehicle and the license plate of the
vehicle; and
(2) A notice of violation or civil penalty assessment notice may be issued to the
registered owner of the motor vehicle.
Civil penalty assessment notice shall mean a notice mailed via first class mail or
personally served to a registered owner of a vehicle involved in any traffic violation that
has previously received a notice of violation.
Notice of violation shall mean a notice mailed via first class mail or personally served to
a registered owner of a vehicle involved in any traffic violation detected by
an automated vehicle identification system advising that the violation has been detected,
or a similar notice mailed to the operator of the vehicle identified by a registered owner
of said vehicle.
Residential neighborhood means any block on which a majority of the improvements
along both sides of the street are residential dwellings and the speed limit is thirty-five
(35) miles per hour or less.
10.50.020. - Notices of Violation in General
(a) If the Town detects any alleged violation of a County or municipal traffic regulation or
traffic violation under State law through the use of an automated vehicle identification
system, then the Town shall issue, or cause its vendor to issue, to the registered owner of
the motor vehicle involved in the alleged violation, by first class mail or personal service,
a notice of violation.
Ord 25-15 – Enacting Chapter 10.50, of Title 10
(b) The Town may only issue a notice of violation for violations that occur:
(1) Within a school zone as defined in C.R.S. § 42-4-615;
(2) Within a residential neighborhood;
(3) Within a maintenance, construction, or repair zone designated pursuant to
C.R.S. §42-4-614;
(4) Along a street that borders a Town park; or
(5) Along a street, or portions of a street, which the Town designated as an
automated vehicle identification system corridor as set forth in Section
10.50.040.
(c) The notice of violation shall be served:
(1) Within thirty (30) days after the alleged violation if the motor vehicle
involved in the alleged violation is registered in the State; or
(2) Within sixty (60) days after the alleged violation if the motor vehicle involved
in the alleged violation is registered out the State.
(d) The notice of violation shall contain:
(1) The name and address of the registered owner of the motor vehicle involved
in the alleged violation;
(2) The license plate number of the motor vehicle involved in the alleged
violation;
(3) The date, time, and location of the alleged violation;
(4) The amount of the civil penalty prescribed for the alleged violation;
(5) The deadline for payment of the prescribed civil penalty and for disrupting
the alleged violation; and
(6) Information on how the registered owner may either dispute the alleged
violation at a hearing or pay the prescribed penalty.
(e) To protest a notice of violation, the registered owner shall request, in writing, a hearing
Ord 25-15 – Enacting Chapter 10.50, of Title 10
to dispute the alleged violation. The deadline to request a hearing to dispute the notice of
violation shall be at least forty-five (45) days after the date of the notice of violation. At
the hearing, the Town may not require the registered owner to disclose the identity of the
driver of the vehicle who is detected through the use of the automated vehicle
identification system, but may require the registered owner to submit evidence that the
owner was not the driver at the time of the alleged violation.
10.50.030. - Speeding and Traffic Violations
(a) Speeding Violations
(1) For a speeding violation of less than ten (10) miles per hour over the reasonable
and prudent speed under a County or Town traffic regulation or under State law
through the use of an automated vehicle identification system, the violation may
be cited as follows:
a. For the registered owner’s first offense, a written warning with no
penalty or surcharge; and
b.For the registered owner’s second or subsequent offense, a notice of
violation.
(2) For a speeding violation of more than ten (10) miles per hour over the reasonable
and prudent speed under a County or Town traffic regulation or under State law
through the use of an automated vehicle identification system, the Town shall
issue the registered owner a notice of violation.
(b) Civil Penalty. The maximum civil penalty for a speeding violation or traffic control signal
violation under this Section, including any surcharge is forty dollars ($40) unless the
violation is in a school zone, in which case the maximum penalty shall be eighty dollars
($80) or within the maintenance, construction, or repair zone designated pursuant to
C.R.S. § 42-4-614, in which case the maximum penalty shall be eighty dollars ($80).
Notwithstanding the foregoing, the penalty for speeding shall not exceed any penalty
provided by the applicable provision of the Colorado Revised Statutes.
(c) Signage. The Town shall place an appropriate temporary or permanent sign in a
conspicuous place not fewer than three hundred (300) feet before the area in which
the automated vehicle identification system is to be used to notify the public that
an automated vehicle identification system is in use immediately ahead.
10.50.040. - Automated Vehicle Identification System Corridors.
(a) Pursuant to C.R.S. § 42-4-110.5(2)(g)(I), the Town identifies the following corridors
as automated vehicle identification system corridors:
(1) North and Southbound Avon Rd. between roundabout 4 and roundabout 5,
Ord 25-15 – Enacting Chapter 10.50, of Title 10
particularly addressing the pedestrians’ crossings at E. Hurd Ln. and Riverfront
Ln.
(2) East and Westbound US Highway 6 within Avon Town Limits, between
Frontgate and Riveroaks.
(3) East and Westbound W. Beaver Creek Blvd. 300 Block to 800 Block, adjacent to
Harry A. Nottingham Park and near to Avon Elementary/ Westlake Village
Apartments.
(4) East and Westbound Nottingham Rd., particularly between 200 and 700 blocks.
(b) Prior to using an automated vehicle identification system on an automated vehicle
identification system corridor, the Town shall post a permanent sign not fewer than three
hundred (300) feet before the beginning of such corridor and a permanent sign not fewer
than three hundred (300) feet before each camera within the corridor or a temporary sign
fewer than three hundred (300) feet before any mobile camera.
(c) The Town shall illustrate, through data collected within the past five (5) years, incidents
of crashes, speeding, reckless driving, or community complaints on the streets designated
as an automated vehicle identification system corridor.
(d) The Town will coordinate with the Department of Transportation and Colorado State
Patrol in designated corridors.
(e) The Town may publish a report on its website disclosing the number of citations and
revenue generated by the automated vehicle identification system corridor.
(f) The Town shall not locate an automated vehicle identification system corridor on any
highway that is part of the federal interstate highway system.
10.50.050. - Civil Penalty Assessment Notice.
(a) If the Town has not received the prescribed civil penalty or written notice requesting a
hearing to dispute the alleged violation by the deadline provided in the notice of hearing,
then the Town shall issue, or cause its vendor to issue, a civil penalty assessment notice
to be served on the registered owner either by first class mail or personal service.
(b) The civil penalty assessment notice shall contain:
(1) The name and address of the registered owner of the motor vehicle involved in
the alleged violation;
(2) The license plate of the motor vehicle involved in the alleged violation;
(3) The date, time, and location of the alleged violation;
Ord 25-15 – Enacting Chapter 10.50, of Title 10
(4) The amount of the civil penalty prescribed for the alleged violation;
(5) The deadline for payment of the prescribed civil penalty; and
(6) Information on how to pay the prescribed civil penalty.
(c) If the registered owner fails to pay the full prescribed civil penalty by the deadline stated
in the civil penalty assessment notice, a final order of liability shall be entered against
the registered owner of the vehicle. The final order shall be personally served to the
registered owner. Final orders of liability may be appealed as to matters of law and fact
to the Eagle County Court.
(d) The Town may initiate or pursue a collection action against the registered owner of a
motor vehicle for debt resulting from the final order of liability.
(e) The Town shall not report to the Department of Transportation any conviction or entry
of judgment against a defendant for a violation of a municipal traffic regulation or traffic
violation under State law, if the violation was detected through the use of
an automated vehicle identification system.
(f) If the registered owner fails to pay the full prescribed civil penalty, the Town shall not
attempt to enforce the penalty by immobilizing the registered vehicle owner’s vehicle.
10.50.060. - Vendors.
(a) No portion of any fine collected through the use of an automated vehicle identification
system may be paid to the manufacturer or vendor of the automatic vehicle identification
system equipment. The compensation to such vendor by the Town shall be based on the
value of such equipment and the value of any services provided and may not be based on
the number of traffic citations issued or the revenue generated by such equipment or
services.
10.50.070. - Data Retention.
(a) The Town shall:
(1) Program the automated vehicle identification system to retain data only when a
violation of a County or municipal traffic regulation or traffic violation under
State law occurs;
(2) Treat all photographs and video collected by the automated vehicle identification
system as confidential and exempt from disclosure and inspection pursuant to the
“Colorado Open Records Act” Part 2 of Article 72, Title 24, C.R.S.
(3) Not use, disclose, sell, or permit access to photographs, video, or personal
Ord 25-15 – Enacting Chapter 10.50, of Title 10
identifiable data collected by the automated vehicle identification system except
to the extent necessary to operate the program, including for purposes of
processing violations, for other law enforcement purposes, for transferring data
to a new vendor or operating system, or, pursuant to a court order, for use in
unrelated legal proceedings; and
(4) Destroy any photographs and video of a violation collected by
the automated vehicle identification system within three (3) years after the final
disposition of the violation, unless the photographs or video are maintained in a
separate system for other purposes allowed by law.
Speed Safety Cameras in Colorado
January 28th, 2025
ATTACHMENT B
2
Updates
•History and Background
•C.R.S. 42-4-110.5 (July 2024)
•CDOT’s Local Agency Procedure
•Best Practices and Recommendations
•Resources
3
History and Background
•Speed enforcement has been going on since the 1800s.
•President Grant was arrested three times for speeding,
twice before he was president and once during his
presidency in 1872.
•Speeding has been enforced since the horse and buggy
days. (First speeding ticket 1904 in the United States)
•First radar device used for traffic enforcement
deployed 1971.
•First mobile speed camera deployed in 1982.
•Speed Safety Cameras have been used in Colorado for
decades (1990s).
•Digital Cameras deployed in the late 1990s.
4
History and Background
•Speed enforcement with photos and video is used all over
the world and very popular for use in Europe.
•Red light cameras since early 2000s and deployed in 12
local agencies currently.
•Speed safety cameras used in various local agencies since
1998.
•Colorado has not had any specific speed safety camera
law until 2018.
•42-4-110.5 was passed in 2018 and modified in 2023 and
2024.
5
C.R.S. 42-4-110.5 (July 2024)
CRS 42-4-110.5 Overview: Terminology
•Speed Safety Cameras –AVIS is a Colorado legal term for automated speed photo
enforcement that also is synonymous with Speed Safety Cameras as used by the Federal
Highway Administration (FHWA).
•AVIS –Automated Vehicle Identification System -An AVIS is a temporary, mobile, or
permanent system used to detect speeding violations within a highway maintenance,
repair, construction zone, school zone, next to a park, or within an AVI Corridor.
•AVI Corridor –Automated Vehicle Identification Corridor -is a designated street or portion
of a street that a county or municipality, by ordinance or by a resolution of its governing
body, defines as an AVI Corridor on which an AVI system may be located to detect
violations of a county or municipal traffic regulation or a traffic violation under state law,
specifically for speed violations.
6
C.R.S. 42-4-110.5 (July 2024)
CRS 42-4-110.5 Overview
•Covers all sorts of automated vehicle identification system
include speed photo enforcement, red light enforcement,
and bus lane enforcement systems except toll lane systems.
•Prescriptive law specifically defines the processes the
state, municipalities, counties, and city and counties must
follow to issue valid violations.
•Defined locations where AVIS can be deployed:
❑Repair, maintenance, construction zones
❑School Zones
❑Adjacent to municipal parks
❑AVI Corridors (AVIS) by resolution or ordinance only.
Photo Credit: Denver Gazette 7/28/2024
7
CDOT’s Local Agency Procedure
•As of July 1st, 2024, Local agencies must receive
CDOT and Colorado State Patrol (CSP) approval to
establish an AVI corridor on state or United States
highways.
•Unless a formal maintenance or equivalent
agreement is in place, any permanent signs or
cameras require a region issued special use permit.
•Application goes to the appropriate Region Traffic
Engineer and routed to CDOT HQ and CSP.
•Nothing can begin until written approval is
complete, and the special use permit is issued.
8
Best Practices And Recommendations
•Do your homework!
•Read and re-read CRS 42-4-110.5.
•Establish an in-house subject matter expert.
•Manage public expectations and perceptions.
•Have realistic expectations about revenue and
violations.
•Contract and vendor management is key.
•Quality control/quality assessment is critical.
•Ensure valid and appropriate speed limits.
9
CDOT Resources
Region 1
Alazar Tesfaye, P.E.
2829 W Howard Pl., Denver, CO 80204
Ph: 303-365-7318
Email: Alazar.Tesfaye@state.co.us
Region 2:
Jason Nelson, P.E.
5615 Wills Blvd., Pueblo, CO 81008
Ph: 719-546-5411
Email: Jason.Nelson@state.co.us
Region 3:
Zane Znamenacek, P.E.
222 South 6th St., Room 100, Grand Junction, CO 81501
Ph: 970-683-6275
Email: Zane.Znamenacek@state.co.us
Region 4:
Katrina Kloberdanz, P.E.
10601 W. 10th St., Greeley, CO 80634
Ph: 970-302-6724
Email: Katrina.Kloberdanz@state.co.us
Region 5:
Jennifer Allison, P.E.
3803 N. Main Ave., Suite 100, Durango, CO 81301
Ph: 970-385-1449
Email: Jennifer.Allison@state.co.us
Resources:
FHWA-https://highways.dot.gov/safety/proven-safety-countermeasures/speed-safety-cameras
FHWA Ops Guide -https://highways.dot.gov/media/31901
NHTSA -https://www.nhtsa.gov/book/countermeasures-that-work/speeding-and-speed-
management/countermeasures/enforcement/speed -safety-camera-enforcement
GSHA -https://www.ghsa.org/resources/news -releases/automated-enforcement-report23
1
0
Q&A
Working Together To Protect Your Roadways
With Speed Enforcement Solutions
Montreal & New York Toronto & Chicago
ATTACHMENT C
▪Change dangerous driver behavior, thereby making roads safer.
▪Ensure the owners of speeding vehicles are held accountable.
▪Eliminate time, effort, and errors that stand in the way of citing speeders.
▪Create efficiency, reduce risk, and offset the costs of traffic enforcement.
▪Help communities move toward Vision Zero & eliminate traffic fatalities.
5 “Universal Characteristics” of Automated Speed Enforcement Programs
Violator Pays,
Appeals, Ignores
Analyze
Violation Data
Typical Automated Speed Enforcement Program Stages
Process Violation
Data
Capture Violation
Images
Establish & Launch
ASE Program
Process Web
Payments
Manage Collections
& Plate Denials
Manage Hearings
& Appeals
Process
Violations
Capture Speed
Violations
•Images of Speeder Captured
•Camera AI Processes Image
•Evidence Package Data Added
•Calibration Certificates
•Direct System Interfaces
•Officer Validates Violation
•Owner Info Confirmed
•Warning/Citation Sent
•Evidence Package Created
•Secure Mailing Services
•Citizen Portal Tools
•Easy Payment Process
•Accept Partial Payments
•Allow for Payment Plans
•Finance System Interfaces
•Citizen Portal Uploads
•Evidence/Case Management
•Online/In-Person Hearings
•1st & 2nd Level Appeals
•Dockets, Petitions, Orders
•Final Notices/Debt Due
•DMV/BMV/DOT Integration
•License Plate Denial Reports
•Collections integrations
•Boot/Tow integrations
•Program Management Staff
•Screening/Hearing Officers
•Finance/Auditing Staff
•In-Person Payment Clerk
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•Program Management Staff
•Finance/Auditing Staff
•Camera Manufacturer
•Installation/Support
AS
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•Violation Approval
•Program Management
Daily Management of an Automated Speed Enforcement Program
Schaumburg, IL Mount Pearl, NL Disney World, FL Hilton Head, SC
Key Camera Features
Mounts 10-14’ High AC or Solar Powered Operates in -40° to 140°Night Vision IR or Color
Key Camera Features
Web-Based Platform
Secure SSL Encryption
Evidence Package
Images w/“Databar”
16 Beam Simultaneous
Multi-Lane Violations
LIDAR Based
Time of Flight Tech
ASE Violation Processing Simplified
Step 1:
Confirm Violations
Step 2:
Take
Action
Step 3:
Send
Notices
Data Reporting & Analytics
Administer and Manage ProjectEstablish Legislation and Policy
State/Province
Permit Support
Software
ConfigurationProcure an ASE SystemEstablish
Local Ordinance
Community &
Public Hearings Hardware
Installation
Comply with
Statutes/O-Regs
Have they been
passed?
What rules &
regulations need
to be met?
Has it been
drafted?
When will it be
approved?
Has it already
passed?
Are they
required?
Have they been
held?
Were residents
in favor?
Cameras by group purchasing
such as Sourcewell/Canoe
-and-
Software via Sole Source
Secure contract via Bid Pricing
Purchase via traditional RFP
What permits are
required?
How are you
collecting your
traffic data?
How are you
drafting permits?
Site Survey
Completed?
Pole/Signs
Installed?
Cameras and
Power Supply
Installed?
Configured to
meet all regs?
Integrations
completed?
Onboarding &
Training?
Initial Launching of an Automated Speed Enforcement Program
Reduce the time, effort, and errors
that limit effective traffic enforcement
Change driver behavior to
make your roads safer
Move you to Vision Zero
& fewer traffic fatalities
& Partnering Together To …
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-20 194
917
5,816
27,501
9.9%
46.9%
21-25 723 21,686 37.0%
26-30 820
1,017
24,609
30,510
42.0%
52.0%
31-35 197 5,901 10.1%
36-40 19
20
561
604
1.0%
1.0% 41-45 1 43 0.1%
+45 0 0 0.0%
Total 1,954 1,954 58,616 58,616 100% 100%
ATTACHMENT D
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-20 279
1,411
8,383
42,334
13.7%
69.3%
21-25 1,132 33,951 55.6%
26-30 554
620
16,611
18,587
27.2%
30.4%
31-35 66 1,976 3.2%
36-40 4
5
129
137
0.2%
0.2% 41-45 0 9 0.0%
+45 0 0 0.0%
Total 2,035 2,035 61,059 61,059 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-20 62
735
1,851
22,050
0.7%
8.8%
21-25 673 20,199 8.0%
26-30 3,400
6,767
101,996
203,019
40.5%
80.7%
31-35 3,367 101,023 40.1%
36-40 782
887
23,464
26,601
9.3%
10.6% 41-45 89 2,657 1.1%
+45 16 480 0.2%
Total 8,389 8,389 251,670 251,670 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-20 34
507
1,020
15,214
0.4%
5.8%
21-25 473 14,194 5.4%
26-30 3,725
7,529
111,763
225,870
42.6%
86.0%
31-35 3,804 114,107 43.4%
36-40 655
719
19,646
21,561
7.5%
8.2% 41-45 51 1,526 0.6%
+45 13 390 0.1%
Total 8,755 8,755 262,646 262,646 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-25 85
568
2,554
17,031
3.1%
20.4%
26-30 483 14,477 17.3%
31-35 1,420
2,112
42,596
63,351
50.9%
75.7%
36-40 692 20,756 24.8%
41-45 101
110
3,034
3,291
3.6%
3.9% 46-50 8 227 0.3%
+50 1 30 0.0%
Total 2,789 2,789 83,674 83,674 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-25 87
633
2,610
19,003
3.1%
22.7%
26-30 546 16,393 19.6%
31-35 1,375
2,025
41,259
60,759
49.2%
72.5%
36-40 650 19,500 23.3%
41-45 119
135
3,557
4,050
4.2%
4.8% 46-50 14 433 0.5%
+50 2 60 0.1%
Total 2,794 2,794 83,811 83,811 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-30 451
2,324
13,539
69,711
8.4%
43.1%
31-35 1,872 56,173 34.7%
36-40 2,498
3,042
74,953
91,251
46.3%
56.4%
41-45 543 16,299 10.1%
46-50 29
30
861
900
0.5%
0.6% 51-55 1 39 0.0%
+55 0 0 0.0%
Total 5,395 5,395 161,863 161,863 100% 100%
Vehicle
Speed
Average Daily Traffic
(ADT)
Average Monthly
Traffic % of Vehicles
0-30 363
1,815
10,890
54,463
6.6%
33.2%
31-35 1,452 43,573 26.6%
36-40 2,487
3,491
74,601
104,739
45.5%
63.9%
41-45 1,005 30,137 18.4%
46-50 135
155
4,046
4,659
2.5%
2.8% 51-55 17 523 0.3%
+55 3 90 0.1%
Total 5,462 5,462 163,860 163,860 100% 100%
From:
To:Greg Daly; Council Everyone Group
Subject:town council meeting tonight
Date:Tuesday, August 12, 2025 3:53:39 PM
I will not be able to attend tonight's meeting, but at least wanted to share my thoughts. I met
with the chief during National Night Out, in which I was told he was thinking about adding
speeding cameras throughout avon and suggested I voice my opinon. I have emailed the chief
and officer churches for years now. I live across the street from Avon Elementary in which the
speed limit IS ALWAYS 20 MPH for the school zone. Living here over the years that speed limit
has never been respected by locals or tourists. I have seen speeding cars night after night and
to this day. Officer Churches can tell you a time I called him around 11pm after seeing
someone driving like a mad person doing at least 60 on west beaver blvd - he was actually
able to arrest and obtain the driver. I'm sure the crosswalk person at the school would have a
lot to say on this topic as well. To be short and clear our kids are our future and we can offer
them more by providing them safer streets. I am in vote of any speed enforcement that
respects the 20mph school zone in front of avon elementary. Just sit there in your car and you
will see folks doing 40 in a 20 all day long. Trust me I have seen it too many times and its an
accident just waiting to happen. So in short if it takes cameras and fines to maintain a safe
speed along west beaver creek and especially the school - I am all in favor. The chief is tired of
my emails. Lets do better. Lets do all we can to enforce and maintain a safe 20 mph school
zone. Our kids and community deserve it. Thank you for your time. I think we should also be
looking at the folks exiting i70 eastbound at the main avon exit still doing 70mph down our
main road and roundabouts till they hit hwy 6 - thats become another problem.
Thank you for your time
Jordan Lyles
Westlake owner
ATTACHMENT E
970-748-4037 edennis@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Emily Dennis, Special Events Coordinator
RE: Public Hearing for Outdoor Use of Amplified Sound Permit
DATE: August 14, 2025
SUMMARY: This report presents to Avon Town Council (“Council”) an application to extend the Outdoor
Use of Amplified Sound Permit for Avon’s SunsetLIVE! concert on Sunday, August 31, 2025, from 8:00
p.m. to as late as 10:00 p.m. The normal event hours are from 3:00 p.m. until 8:00 p.m. on Sunday
evenings. August 31, 2025 is the last SunsetLIVE! concert and is on Sunday of Labor Day weekend.
BACKGROUND: As outlined by Avon Municipal Code (“AMC”) 5.24.020, a public hearing is required on
the Outdoor Use of Amplified sound for events that will be using amplified sound systems in Nottingham
Park before 9:00 a.m. or after 8:00 p.m. on Sunday through Wednesday. Town Manager requests an
extension of the Amplified Sound Permit hours be approved for the timeframe of 3:00 p.m. until 10:00 p.m.
for the final SunsetLIVE! concert of the year. The band will use sound amplification equipment on The
Terrace at Avon Pavilion for the purposes of sound checking and to amplify the performance. There have
been no sound complaints at SunsetLIVE! concerts this year from guests or Avon residents.
REVIEW CRITERIA: Avon Municipal Code 5.24.050 sets forth the criteria for review of sound permits.
5. 24.050 Standards for Amplified Sound Permits. Amplified Sound Permit applications
shall be evaluated according to the following review criteria:
(a) Whether the proposed amplified sound, date, time, and associated event is compatible
with other uses and activities in the vicinity.
(b) Whether the potential adverse impacts of the sound and noise generated upon
community and surrounding neighborhood are unreasonable or if the negative impacts
exceed the potential benefits to the community of permitting the event.
(c) The approving person or body may prescribe any conditions, limitations, requirements
or mitigation deemed necessary to minimize the potential adverse impacts on the
community and /or surrounding neighborhood; which include but are not limited to: limiting
the time and /or duration of amplified sound, determining the direction of the amplified
sound, and requiring sound screening.
(d) Amplified Sound Permits may be granted for a specific event, which shall include
designation of the date or dates of the event, or may be granted for re- occurring events
provided that such approval shall not exceed a duration of one year.
OPTIONS: Council has authority to deny this extension of amplified sound request or may prescribe any
condition to minimize adverse effects upon the community or surrounding neighborhoods.
PROPOSED MOTION: “I move to approve the extended Outdoor Use of Amplified Sound Systems Permit
for the last SunsetLIVE! concert scheduled Sunday, August 31 to authorize amplified sound between the
hours of 3:00 p.m. and 10:00 p.m.”
Thank you, Emily
ATTACHMENT A: 2025 SunsetLIVE! Outdoor Use of Amplified Sound Permit Application
ATTACHMENT B: Letter from Town Manager
ATTACHMENT A
Avon Town Council
August 20, 2025
Re: Application to Extend Amplified Sound Permit for Last SunsetLIVE! Show
Dear Council members,
You are aware that I perform with the Frisco Funk Collective musical group based in
Summit County. Frisco Funk Collective is scheduled to play at the last SunsetLIVE! on
Sunday, August 31, 2025. I asked Staff to post a public hearing for you to consider whether
to extend the cut-off time for amplified sound from 8pm to 10pm. It is not appropriate for
me to ask Staff to provide an analysis or recommendation on this action because this
concerns a personal request by me. I am providing this letter to state my thoughts as the
applicant for this request.
I do not receive any compensation for performing at this event in accordance with the
Avon Town Code of Ethics. I have performed with Frisco Funk Collective in the Town of
Avon every year for the last six years and this has been the standard practice that I do not
receive compensation. Most of you have seen our band perform at these events.
I am requesting this extension because I would have to enforce 8pm as a hard cut-off for
ending the music per the current amplified sound approval. This last SunsetLIVE! concerts
is on a holiday week-end with the following Monday being Labor Day. Frisco Funk
Collective recently played a Breckenridge Airstream show that I learned had a hard cut-off
at 7pm. Even though there was a large crowd enjoying the show, the support staff were in
near panic when our last song went until 7:02 pm. Everyone in our band enjoys playing
and if there is a decent audience enjoying the show we would like to play past 8pm.
Some considerations I offer is that the sound system is pointing away from any
residences with the configuration on The Terrace; our sound system is modest in size; and
this last SunsetLIVE! show is on a holiday week-end. The other band members do not get
paid more for playing later, this is simply about continuing the fun past 8pm if there is a
decent audience that is enjoying the show.
This request is zero pressure. We are happy to stop at 8pm sharp if that is enough live
music fun for a Sunday in Harry A. Nottingham Park.
Respectfully submitted,
Eric Heil
ATTACHMENT B
970-748-4088 predmond@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Paul Redmond, Chief Finance Officer
RE: Public Hearing, Ordinance No. 25-16, Amendment to
Ordinance No. 25-14 for Financing to Purchase 15 Sun Road Lot
DATE: August 22, 2025
SUMMARY: This report outlines the need for Council’s consideration of Ordinance No. 25-16, an
amendment to Ordinance 25-16. During the Town’s Due Diligence call last week, Bond Council found an
error in the parameters of Ordinance No. 25-14. Council approved the second reading of Ordinance
No. 25-14 which allows for the financing to acquire 15 Sun Road for the purpose of supporting public
improvements and the related documents for certificate of participation financing to acquire the 15 Sun
Road property for economic development purposes. Ordinance No. 25-16 is an amendment to Ordinance
No. 25-14 allowing the parameters to change so the purchase price of the Certificates shall not be less than
97% of the aggregate principal amount of the Certificates. In order for the Town to stay on schedule for
closing on September 16, 2025, it is necessary that Ordinance No. 25-16 be approved as an emergency
ordinance to become effective on the same date as Ordinance No. 25-14 (September 11, 2025). Please
note this is a public hearing.
ORDINANCE AMENDMENT: Section 5 of Ordinance No. 25-16 set certain parameters and restrictions for
the purchase of 15 Sun Road. These parameters set the max purchase price, the site lease and lease term,
the redemption date, and the maximum interest rate. During the scheduled Due Diligence call, it was
determined Ordinance No. 25-14 needs to be amended to adjust the purchase price of the certificate’s
parameter. The purchase price overlooked the fact that the certificates were being sold as taxable, which
requires a lower price to reflect the underwriter’s discount.
Section 5(e) – Supplemental Act; Parameters is hereby amended as follows (strike through indicates
language removed, double underline indicates additional language):
(e) the purchase price of the Certificates shall not be less than 97% of the aggregate principal amount
of the Certificates; and
Below is an example diagram of how the purchase price is calculated:
FINANCING UPDATE: Staff is managing the timeline and remains on schedule to close on September 16,
2025. In the last couple of weeks, Staff met with Butler Snow and Piper Sandler to review the due diligence
questionnaire and participate in the rating call with S&P Global. The rating call was a success as S&P
Global raised its long-term rating of the Town of Avon from an A+ to an AA-. The upgrade reflects Avon’s
Page 2 of 2
strong key economic metric and sustained track record of above average reserves compared to our peer
community. The final S&P Global Rating Report is currently undergoing final edits and will be shared with
Council upon completion.
The next major milestone for Avon is posting the Preliminary Official Statement on August 28th. This
statement is posted ahead of the pre-pricing call to allow potential investors to learn about the Town and
the future project of the Sun Road Redevelopment. The closing date for the purchase of the property
continues to be on schedule for September 16, 2025.
PROPOSED MOTION: “I move to approve Ordinance No. 25-16 as an Emergency Ordinance amending
Ordinance No. 25-14 for Financing to Purchase 15 Sun Road Lot, and to reflect the purchase price of the
Certificates to purchase less than the underwriters discount.”
Thank you, Paul
ATTACHMENT A: Ordinance No. 25-16 Amending Ordinance No. 25-14
Ord 25-16: AMENDING ORDINANCE 25-14 RELATING TO FINANCING OF 15 SUN RD
08/26/2025
Page 1 of 3
ORDINANCE NO. 25-16
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF AVON
AMENDING ORDINANCE NO. 25-14 FINALLY ADOPTED AND
APPROVED ON AUGUST 12, 2025, RELATING TO FINANCING THE
ACQUISITION OF CERTAIN REAL PROPERTY FOR TOWN PURPOSES
AND THE SUPPORTING PUBLIC IMPROVEMENTS NEEDED IN
CONNECTION THEREWITH, AND APPROVING THE EXECUTION
AND DELIVERY BY THE TOWN OF A SITE LEASE AGREEMENT, A
LEASE PURCHASE AGREEMENT, AND RELATED DOCUMENTS, AND
DECLARING AN EMERGENCY.
WHEREAS, the Town of Avon, Eagle County, Colorado (the “Town”) is a duly organized and
existing home rule municipality of the State of Colorado, created and operating pursuant to Article
XX of the Constitution of the State of Colorado and the home rule charter of the Town (the
“Charter”); and
WHEREAS, pursuant to Chapter XIV of the Charter, the Town is authorized to enter into one or
more leases or lease-purchase agreements for land, buildings, equipment and other property for
governmental or proprietary purposes; and
WHEREAS, the Town is authorized by Article XX, Section 6 of the Colorado Constitution, its
Charter, and part 8 of Article 15 of title 31, Colorado Revised Statutes (“C.R.S.”), to enter into
rental or leasehold agreements in order to provide necessary land, buildings, equipment and other
property for governmental or proprietary purposes; and
WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly
elected, chosen and qualified; and
WHEREAS, on August 12, 2025, the Council adopted Ordinance No. 25-14 (the “Original
Ordinance”) approving the execution and delivery of a Site Lease (the “Site Lease”), a Lease
Purchase Agreement (the “Lease”), and other documents relating thereto in order to finance the
cost of the acquisition of certain real property and the building located thereon for Town purposes
(the “Project”); and
WHEREAS, in order to finance the Project, a Trustee, as defined in the Original Ordinance, would
execute and deliver certain Certificates of Participation (the “Certificates”), the proceeds of which
would be utilized by the Trustee to prepay its obligation to lease certain leased property of the
Town under the Site Lease, subject to certain parameters set forth in the Original Ordinance; and
WHEREAS, the Original Ordinance provided that Certificates would be sold to investors at a
purchase price of not less than 100% of the principal amount of the Certificates; and
WHEREAS, such purchase priced did not account for the Certificates being sold as taxable
certificates, which would necessitate a lesser purchase price to account for the Certificates being
Ord 25-16: AMENDING ORDINANCE 25-14 RELATING TO FINANCING OF 15 SUN RD
08/26/2025
Page 2 of 3
sold to investors for the principal amount of the Certificates, less an underwriter’s discount, with
no original issue premium; and
WHEREAS, the Town has determined that Section 5(e) of the Original Ordinance be amended;
and
WHEREAS, pursuant to Section 6.6 of the Charter, because of the urgent need for the financing
of the Project, the Council has determined that an emergency exists and that adoption of this
Ordinance as an emergency measure is necessary for the immediate preservation of the public
peace, health, safety and welfare. This Ordinance, which amends the Original Ordinance, shall be
effective on the same day as the Original Ordinance, which such Original Ordinance was not
approved as an emergency ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
AVON, COLORADO the following:
Section 1. Definitions. Unless otherwise defined herein, all terms used herein shall have the
same meaning as in the Original Ordinance.
Section 2. Amendments.
Section 5(e) – Supplemental Act; Parameters is hereby amended as follows (strike
through indicates language removed, double underline indicates additional language):
(e) the purchase price of the Certificates shall not be less than 100 97% of the
aggregate principal amount of the Certificates; and
Section 3. Ratification. All action heretofore taken (not inconsistent with the provisions of
this Ordinance) by the Council, the officers of the Town and otherwise taken by the Town directed
toward the Bonds or the amendment of the Original Ordinance, is hereby ratified, approved and
confirmed. Except as amended hereby, the provisions of the Original Ordinance are hereby
ratified, approved and confirmed.
Section 4. Repealer. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are hereby repealed to the extent only of such inconsistency. This repealer
shall not be construed to revive any such bylaw, order, resolution or ordinance, or part thereof,
heretofore repealed. All rules of the Council, if any, which might prevent the final passage and
adoption of this Ordinance as an emergency measure at this meeting of the Council be, and the
same hereby are, suspended.
Section 5. Severability. If any section, subsection, paragraph, clause or other provision of this
Ordinance for any reason is invalid or unenforceable, the invalidity or unenforceability of such
section, subsection, paragraph, clause or other provision shall not affect any of the remaining
provisions of this Ordinance.
Ord 25-16: AMENDING ORDINANCE 25-14 RELATING TO FINANCING OF 15 SUN RD
08/26/2025
Page 3 of 3
Section 6. Emergency Declaration. By reason of the Town’s need to complete the Project
to provide for the immediate preservation of public health, safety and welfare of its citizens, the
further need to acquire financing to complete the Project with the limited availability of the
property, the Council declares that this Ordinance is necessary for the immediate preservation of
the public peace, health and safety, and that this Ordinance shall be in full force and effect on the
same date as the Original Ordinance.
Section 7. Effective Date and Disposition. After its passage by the approval of five (5)
members of the Council, this Ordinance shall be recorded, published and posted and authenticated
by the signature of the Mayor and the Town Clerk as required by the Town Charter. This
Ordinance shall become effective at the same time as the Original Ordinance.
Section 8. Publication by Posting. The Town Clerk is ordered to publish this Ordinance in
accordance with Chapter 1.16 of the Avon Municipal Code.
INTRODUCED, APPROVED, PASSED AS AN EMERGENCY ORDINANCE, AND
ORDERED PUBLISHED IN FULL on August 26, 2025.
[SEAL]
BY: ATTEST:
____________________________ ___________________________________
Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk
APPROVED AS TO FORM:
____________________________
Nina Williams, Town Attorney
Ord 25-16: AMENDING ORDINANCE 25-14 RELATING TO FINANCING OF 15 SUN RD
08/26/2025
Page 1 of 2
STATE OF COLORADO )
)
COUNTY OF EAGLE ) SS.
)
TOWN OF AVON )
I, Miguel Jauregui Casanueva, the Town Clerk of the Town of Avon, Colorado (the
“Town”), do hereby certify:
I, the duly elected, qualified, and acting Town Clerk of the Town of Avon, Colorado (the
“Town”), do hereby certify that:
(1) The foregoing pages are a true, correct and complete copy of an ordinance (the
“Ordinance”) that was introduced, approved as an emergency on first reading and ordered
published in full in accordance with the Town Charter (the “Charter”) by the Town Council at a
regular meeting thereof held on August 26, 2025.
(2) The Ordinance was duly moved and seconded, and the Ordinance was approved on
first reading as an emergency, at the meeting of August 26, 2025, by an affirmative vote of five
(5) members of Town Council as follows:
Councilmember Voting “Yes” Voting “No” Absent Abstaining
Tamra Underwood
Rich Carroll
Chico Thuon
Lindsay Hardy
Ruth Stanley
Gary Brooks
Kevin Hyatt
(3) The members of the Town Council were present at such meetings and voted on the
passage of such Ordinance as set forth above.
(4) The Ordinance was authenticated by the signature of the Mayor, sealed with the
Town seal, attested by the Town Clerk, and recorded in the minutes of the Town Council.
(5) There are no bylaws, rules or regulations of the Town Council that might prohibit
the adoption of the Ordinance.
(6) Notice of the meeting of August 26, 2025, the form attached hereto as Exhibit A
was posted at the Town Hall, the Avon Recreation Center and the Avon Library not less than 24
hours prior to such meeting in accordance with law, which notice included the title of the ordinance
only and the time, date and place of the public hearing, and notified that the full text of the
ordinance is available for public inspection at Avon Town Hall during normal business hours and
on the Town of Avon official website.
Ord 25-16: AMENDING ORDINANCE 25-14 RELATING TO FINANCING OF 15 SUN RD
08/26/2025
Page 2 of 2
(7) On ________, 2025, the Ordinance was published by title in the Vail Daily, a
newspaper of general circulation in the Town, in accordance with the Charter and Chapter 1.16.010
of the Avon Municipal Code. Affidavit of publication is attached hereto as Exhibit B.
WITNESS my hand and the seal of the Town affixed on _______________, 2025.
[ S E A L ]
_______________________________________
Town Clerk
A-1
EXHIBIT A
(Attach Notice of Meeting of August 26, 2025)
NOTICE IS HEREBY GIVEN THAT THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO WILL CONSIDER A
PUBLIC HEARING FOR THE ADOPTION OF THE
FOLLOWING EMERGENCY ORDINANCE ON THE 26TH DAY
OF AUGUST 2025:
_
PUBLIC HEARING: ORDINANCE 25-16, AN EMERGENCY
ORDINANCE FOR THE TOWN COUNCIL OF THE TOWN OF AVON
AMENDING ORDINANCE NO. 25-14 FINALLY ADOPTED AND
APPROVED ON AUGUST 12, 2025, RELATING TO FINANCING THE
ACQUISITION OF CERTAIN REAL PROPERTY FOR TOWN
PURPOSES AND THE SUPPORTING PUBLIC IMPROVEMENTS
NEEDED IN CONNECTION THEREWITH, AND APPROVING THE
EXECUTION AND DELIVERY BY THE TOWN OF A SITE LEASE
AGREEMENT, A LEASE PURCHASE AGREEMENT, AND RELATED
DOCUMENTS, AND DECLARING AN EMERGENCY.
The full text of the ordinance is available for inspection at the office
of the Town Clerk in the Avon Town Hall during normal business hours
and can be viewed on the Town of Avon's official website,
www.avon.org.
TOWN OF AVON, COLORADO
BY: Brenda Torres
Deputy Town Clerk
POSTED AT THE FOLLOWING PUBLIC PLACES WITHIN THE TOWN OF AVON ON
AUGUST 22, 2025: AVON TOWN HALL, AVON RECREATION CENTER, AVON PUBLIC
LIBRARY, AVON ELEMENTARY SCHOOL, and www.avon.org
EXHIBIT A
A-2
EXHIBIT B
(Affidavit of Publication)
970.748.4004 eric@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Eric Heil, Town Manager
RE: State Land Board Petition for Annexation
Resolution 25-20
DATE: August 22, 2025
SUMMARY: This report presents to Council an official petition for annexation submitted by the State Land
Board. The original petition for annexation included 97 acres of land. This revised petition will include
35.093 acres. Due to the material change in the petition, a new hearing process is being initiated.
The official “receipt” of a petition for annexation is the official first step of the annexation process under the
Colorado Municipal Annexation Act of 1965. Council approval of Resolution 25-20 is only for the purpose
of setting a public hearing to determine IF the property is eligible for annexation. Approval of Resolution
25-20 is only a first step procedural action and is not a substantive review or approval of any aspect of the
annexation and proposed development.
MINIMUM PETITION REQUIREMENTS: The form of Petition must contain a number of statements and
information, which are listed in C.R.S. §31-12-107(1)(c). The Town Clerk has verified that the Petition
includes all these statements and information.
CONDITIONS OF PETITION: Paragraph 9 of the petition includes conditions which states and clarifies that
the petition (State Land Board) can withdraw the petition for annexation if the final zoning approval and
terms of development agreement are not acceptable to the State Land Board as the property owner. This
is a customary practice which the Town of Avon has utilized in past annexations, including the Base Camp
annexation.
PUBLIC HEARING: The Act requires the public hearing to be set no less than 30 days and no more than
60 days from the date of resolution setting the public hearing. Resolution 25-20 sets the public hearing for
October 14th, 2025. The notice of the public hearing must be published in the Vail Daily once a week for
four consecutive weeks prior to the hearing. Staff will also send the notice to Eagle County, Eagle County
Schools and Eagle-Vail Metropolitan District.
ANNEXATION IMPACT REPORT: C.R.S. §31-12-108.5 requires the Town to prepare an annexation
impact report and send the report to the Eagle County Board of County Commissioners at least 25 days
prior to the public hearing. Staff will revise the report prepared previously based upon the revised scope.
We will also forward to Eagle County School District and Eagle-Vail Metropolitan District.
PROPOSED MOTION: “I move to approve Resolution 25-20 Receiving the State Land Board Annexation
Petition, Initiating Annexation Proceedings and Setting a Public Hearing Date of October 14th, 2025.”
Thank you, Eric
ATTACHMENT A: Resolution 25-20 Receiving the Annexation Petition and Setting a Public Hearing
ATTACHMENT B: Cover Letter, Annexation Petition, Annexation Map
ATTACHMENT C: Select Sections of Colorado Municipal Annexation Act of 1965
Resolution 25-20 State Land Board Annexation Petition
August 26, 2025
Page 1 of 1
RESOLUTION 25-20
RECEIVING THE STATE LAND BOARD
ANNEXATION PETITION, INTIATING
ANNEXATION PROCEEDINGS AND SETTING
A PUBLIC HEARING DATE
WHEREAS, the State Land Board has submitted a petition for annexation to the Avon Town
Clerk in accordance with the Colorado Municipal Annexation Act of 1965 (“Act”); and,
WHEREAS, Council finds that the Petition meets the requirements of C.R.S. §31-12-107 and
is therefore in substantial compliance with C.R.S. §31-12-107(1).
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town
Council hereby sets a public hearing date on Tuesday, October 14, 2025, at 5:30 pm, or as soon
thereafter as possible, at the Avon Town Hall, 100 Mikaela Way, Avon, Colorado.
BE IT FURTHER RESOLVED that Council herby initiates annexation proceeding and directs
the Town Clerk and Staff to proceed with the procedures and posting of public hearing notices
to determine eligibility for annexation in accordance with the Act, including the preparation and
referral of an Annexation Impact Report.
ADOPTED AUGUST 26, 2025 by the AVON TOWN COUNCIL
By: Attest:___________________________
Tamra N. Underwood, Mayor Miguel Jauregui Casanueva, Town Clerk
ATTACHMENT A
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
ATTACHMENT B
Colo. Rev. Stat. § 31-12-107
Section 31-12-107 - Petitions for annexation and for annexation elections
(1) Petition for annexation in accordance with section 30 (1)(b) of article II of the state
constitution:
(a) Persons comprising more than fifty percent of the landowners in the area and owning
more than fifty percent of the area, excluding public streets and alleys and any land owned
by the annexing municipality, meeting the requirements of sections 31-12-104 and 31-12-
105 may petition the governing body of any municipality for the annexation of such
territory.
(b) The petition shall be filed with the clerk.
(c) The petition shall contain the following:
(I) An allegation that it is desirable and necessary that such area be annexed to the
municipality;
(II) An allegation that the requirements of sections 31-12-104 and 31-12-105 exist or
have been met;
(III) An allegation that the signers of the petition comprise more than fifty percent of
the landowners in the area and own more than fifty percent of the area proposed to be
annexed, excluding public streets and alleys and any land owned by the annexing
municipality;
(IV) A request that the annexing municipality approve the annexation of the area
proposed to be annexed;
(V) The signatures of such landowners;
(VI) The mailing address of each such signer;
(VII) The legal description of the land owned by such signer;
(VIII) The date of signing of each signature; and
(IX) The affidavit of each circulator of such petition, whether consisting of one or more
sheets, that each signature therein is the signature of the person whose name it purports
to be.
(d) Accompanying the petition shall be four copies of an annexation map containing the
following information:
(I) A written legal description of the boundaries of the area proposed to be annexed;
(II) A map showing the boundary of the area proposed to be annexed;
1
ATTACHMENT C
(III) Within the annexation boundary map, a showing of the location of each ownership
tract in unplatted land and, if part or all of the area is platted, the boundaries and the plat
numbers of plots or of lots and blocks;
(IV) Next to the boundary of the area proposed to be annexed, a drawing of the
contiguous boundary of the annexing municipality and the contiguous boundary of any
other municipality abutting the area proposed to be annexed.
(e) No signature on the petition is valid if it is dated more than one hundred eighty days
prior to the date of filing the petition for annexation with the clerk. All petitions which
substantially comply with the requirements set forth in paragraphs (b) to (d) of this
subsection (1) shall be deemed sufficient. No person signing a petition for annexation
shall be permitted to withdraw his signature from the petition after the petition has been
filed with the clerk, except as such right of withdrawal is otherwise set forth in the
petition.
(f) The clerk shall refer the petition to the governing body as a communication. The
governing body, without undue delay, shall then take appropriate steps to determine if the
petition so filed is substantially in compliance with this subsection (1).
(g) If the petition is found to be in substantial compliance with this subsection (1), the
procedure outlined in sections 31-12-108 to 31-12-110 shall then be followed. If it is not
in substantial compliance, no further action shall be taken.
(2) Petition for annexation election in accordance with section 30 (1)(a) of article II of the
state constitution:
(a) The registered electors may petition the governing body of any municipality to
commence proceedings for the holding of an annexation election in the area proposed to
be annexed. This petition shall meet the standards described in paragraphs (c) and (d) of
this subsection (2) and either:
(I) Shall be signed by at least seventy-five registered electors or ten percent of said
electors, whichever is less, if such area is located in a county of more than twenty-five
thousand inhabitants; or
(II) Shall be signed by at least forty registered electors or ten percent of said electors,
whichever is less, if such area is located in a county of twenty-five thousand inhabitants
or less.
(b) The petition shall be filed with the clerk.
(c) The petition for annexation election shall comply with the provisions of paragraph (c)
of subsection (1) of this section; except that:
(I) Rather than an allegation of any certain percentage of land owned, it shall contain an
allegation that the signers of the petition are qualified electors resident in and
landowners of the area proposed to be annexed; and
(II) The petition shall request the annexing municipality to commence proceedings for
the holding of an annexation election in accordance with section 30 (1)(a) of article II of
2
Section 31-12-107 ... Colo. Rev. Stat. § 31-12-107ATTACHMENT C
the state constitution.
(d) The requirements and procedures provided for in paragraphs (e) and (f) of subsection
(1) of this section shall be met and followed in a proceeding under this subsection (2).
(e) If the petition is found to be in substantial compliance with this subsection (2), the
procedure outlined in sections 31-12-108 to 31-12-110 shall then be followed, subject
thereafter to an annexation election to be held in accordance with section 31-12-112. If the
petition for an annexation election is not found to be in substantial compliance, no further
action shall be taken; except that the governing body shall make such determination by
resolution.
(3) Procedures alternative: The procedures set forth in subsections (1) and (2) of this section
are alternative to each other and to any procedure set forth in section 31-12-106; except that
a petition for annexation election filed pursuant to subsection (2) of this section shall take
precedence over an annexation petition involving the same territory and filed pursuant to
subsection (1) of this section if such petition for annexation election is filed at least ten days
prior to the hearing date set for the annexation petition filed pursuant to subsection (1) of
this section.
(4) Additional terms and conditions on the annexation: Additional terms and conditions
may be imposed by the governing body in accordance with section 31-12-112.
(5) If a petition is filed pursuant to subsection (1) or (2) of this section and the territory
sought to be annexed meets the specifications of section 31-12-106(1), the governing body
of the municipality with which the petition is filed shall thereupon initiate annexation
proceedings pursuant to the appropriate provisions of section 31-12-106(1). In the event that
any governing body fails to initiate such annexation proceedings within a period of one year
from the time that such petition is filed, annexation may be effected by an action in the
nature of mandamus to the district court of the county where the land to be annexed is
located, and the petitioner's court costs and attorney fees incident to such action shall be
borne by the municipality.
(6) No proceedings for annexation to a municipality may be initiated in any area which is
the same or substantially the same area in which an election for annexation to the same
municipality has been held within the preceding twelve months.
(7) For the purpose of determining the compliance with the petition requirements in this
section, a signature by any landowner shall be sufficient so long as any other owner in fee
of an undivided interest in the same area of land does not object in writing to the governing
body of the annexing municipality within fourteen days after the filing of the petition for
annexation or annexation election. The entire area of the land signed for shall be computed
as petitioning for annexation if such signing landowner has become liable for taxes in the
last preceding calendar year or is exempt by law from payment of taxes. One who is
purchasing land under a written contract duly recorded shall be deemed the owner of the
land which is subject to the contract if he has paid the taxes thereon for the next preceding
tax year. The signers for an area owned by a corporation, whether profit or nonprofit, shall
be the same persons as those authorized to convey land for such corporation.
(8) No power of attorney providing the consent of a landowner to be annexed by a
municipality pursuant to this section shall be valid for a term of more than five years, and
3
Section 31-12-107 ... Colo. Rev. Stat. § 31-12-107ATTACHMENT C
no such power of attorney executed before May 27, 1997, shall be valid for a term of more
than five years after May 27, 1997.
C.R.S. § 31-12-107
L. 75: Entire title R&RE, p. 1080, § 1, effective July 1; (1)(d)(IV) amended, p. 1452, § 12,
effective July 1. L. 87: (1)(e) and (1)(g) amended, p. 1219, § 3, effective May 28. L. 97: (5)
amended and (8) added, p. 995, § 3, effective May 27. L. 2010: IP(1), (1)(a), (1)(c)(III), (1)
(g), IP(2), (2)(a), (2)(c)(II), and (2)(e) amended, (HB 10-1259), ch. 211, p. 914, §5, effective
August 11.
This section is similar to former §§ 31-8-103 and 31-8-107 as they existed prior to 1975.
4
Section 31-12-107 ... Colo. Rev. Stat. § 31-12-107ATTACHMENT C
Colo. Rev. Stat. § 31-12-108
Section 31-12-108 - Setting hearing date - notice given
(1) As a part of the resolution initiating annexation proceedings by the municipality or of a
resolution finding substantial compliance of an annexation petition or of a petition for an
annexation election, the governing body of the annexing municipality shall establish a date,
time, and place that the governing body will hold a hearing to determine if the proposed
annexation complies with section 30 of article II of the state constitution and sections 31-
12-104 and 31-12-105 or such provisions thereof as may be required to establish eligibility
under the terms of this part 1. The hearing shall be held not less than thirty days nor more
than sixty days after the effective date of the resolution setting the hearing. This hearing
need not be held if the municipality has determined conclusively that the requirements of
section 30 of article II of the state constitution and sections 31-12-104 and 31-12-105 have
not been met.
(2) The clerk shall give notice as follows: A copy of the resolution or the petition as filed
(exclusive of the signatures) together with a notice that, on the given date and at the given
time and place set by the governing body, the governing body shall hold a hearing upon said
resolution of the annexing municipality or upon the petition for the purpose of determining
and finding whether the area proposed to be annexed meets the applicable requirements of
section 30 of article II of the state constitution and sections 31-12-104 and 31-12-105 and is
considered eligible for annexation. Said notice shall be published once a week for four
successive weeks in some newspaper of general circulation in the area proposed to be
annexed. The first publication of such notice shall be at least thirty days prior to the date of
the hearing. The proof of publication of the notice and resolution or petition, or the
summary thereof, shall be returned when the publication is completed, the certificate of the
owner, editor, or manager of the newspaper in which said notice is published shall be proof
thereof, and a hearing shall then be held as provided in said notice. A copy of the published
notice, together with a copy of the resolution and petition as filed, shall also be sent by
registered mail by the clerk to the board of county commissioners and to the county attorney
of the county wherein the territory is located and to any special district or school district
having territory within the area to be annexed at least twenty-five days prior to the date
fixed for such hearing. The notice required to be sent to the special district or school district
by this subsection (2) shall not confer any right of review in addition to those rights
provided for in section 31-12-116.
(3) The governing body of the annexing municipality, from time to time, may continue the
hearing to another date without additional notice if the volume of material to be received
cannot be presented within the available time for any given session; except that no session
of a hearing shall be so continued unless at least one hour of testimony has been heard.
C.R.S. § 31-12-108
L. 75: Entire title R&RE, p. 1083, § 1, effective July 1. L. 87: (2) amended, p. 1220, § 4,
effective May 28. L. 2010: (1) and (2) amended, (HB 10-1259), ch. 211, p. 916, §6,
effective August 11.
This section is similar to former § 31-8-108 as it existed prior to 1975.
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ATTACHMENT C
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Section 31-12-108 - Setting hearing date - notice given Colo. Rev. Stat. § 31-12-108ATTACHMENT C
Colo. Rev. Stat. § 31-12-108.5
Section 31-12-108.5 - Annexation impact report - requirements
(1) The municipality shall prepare an impact report concerning the proposed annexation at
least twenty-five days before the date of the hearing established pursuant to section 31-12-
108 and shall file one copy with the board of county commissioners governing the area
proposed to be annexed within five days thereafter. Such report shall not be required for
annexations of ten acres or less in total area or when the municipality and the board of
county commissioners governing the area proposed to be annexed agree that the report may
be waived. Such report shall include, as a minimum:
(a) A map or maps of the municipality and adjacent territory to show the following
information:
(I) The present and proposed boundaries of the municipality in the vicinity of the
proposed annexation;
(II) The present streets, major trunk water mains, sewer interceptors and outfalls, other
utility lines and ditches, and the proposed extension of such streets and utility lines in
the vicinity of the proposed annexation; and
(III) The existing and proposed land use pattern in the areas to be annexed;
(b) A copy of any draft or final preannexation agreement, if available;
(c) A statement setting forth the plans of the municipality for extending to or otherwise
providing for, within the area to be annexed, municipal services performed by or on
behalf of the municipality at the time of annexation;
(d) A statement setting forth the method under which the municipality plans to finance the
extension of the municipal services into the area to be annexed;
(e) A statement identifying existing districts within the area to be annexed; and
(f) A statement on the effect of annexation upon local-public school district systems,
including the estimated number of students generated and the capital construction
required to educate such students.
C.R.S. § 31-12-108.5
L. 87: Entire section added, p. 1220, § 5, effective May 28.
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ATTACHMENT C
970-748-4083 clin@avon.org
TO: Honorable Mayor Underwood and Council members
FROM: Charlotte Lin, Sustainability Manage &
Sarah Smith Hymes, Sustainability Coordinator
RE: Avon Commercial Composting Pilot
DATE: August 21, 2025
SUMMARY: This report presents the result of the commercial composting outreach and research effort
following the March 11 work session, including a proposal for a 12-month initial compost pilot program for
Avon restaurants and other food-serving businesses such as hotels, as well as suggested financial models
for free and subsidized pilot programs.
Establishing an Avon Composting Program is a 2025 Department Goal. The purpose of the pilot is to
determine whether diverting food waste from Avon’s restaurants is a viable, cost-effective way to help
achieve the community’s greenhouse gas (“GHG”) reduction goals. The pilot will include a limited number
of highly interested businesses that are willing to make immediate adjustments to their operations to
accommodate food waste diversion. Every restaurant is unique, so the pilot will enable practical data
collection to build case studies and precise financial models for ongoing operations.
Council direction is requested on the timing and funding level of the pilot. Options include:
AVON-FUNDED OPTION:
A. Allocate $40,000 to launch 12-month pilot, fully funded by Avon, for late 2025 launch.
B. Allocate $30,000 to launch a 12-month pilot with 25% restaurant match for late 2025 launch.
C. Allocate $20,000 to launch a 12-month pilot with 50% restaurant match for late 2025 launch.
Regardless of funding level, Staff will pursue the Colorado Department of Public Health and Environment’s
(“CDPHE”) Colorado Circular Communities (“C3”) grant to supplement these expenses. The C3 grant has
two levels that are suitable for our purpose: 6-month mini grants (up to $50K), and the 18-month impact
grant (up to $250K).
GRANT-ONLY OPTION:
D. Delay launch pending $50K mini grant funding through C3 2025 Application.
E. If grant application is unsuccessful in 2025, delay launch pending $50K mini grant funding through
C3 2026 Application.
F. Pursue the larger $250K impact grant funding through C3, which would allow for an extended pilot
of 18 months.
In addition to funding requests, Staff also requests Council direction to:
G. Approve an RFP for a single hauler for composting.
H. Provide feedback on additional suggestions.
BACKGROUND: Staff presented a detailed report (Attachment A) to Council in March 2025 meeting
which outlines:
The benefits of composting (methane reduction, soil health restoration for carbon sequestration).
Contribution to Avon’s GHG reduction goals (waste accounts for 7% of Avon’s GHG).
Analysis of current composting programs underway in Vail, Eagle, and Aspen.
Comparison of curbside, drop-off, and hybrid compost programs.
Proposal for 5-year roll out of residential and commercial composting.
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Composting programs in other communities demonstrate both feasibility and community value –
City of Aspen (Ordinance: Phase 1 – Retail Food License): Since the launch in October 2023,
Aspen has achieved 100% compliance with food-serving businesses and has seen an increase in
organics diversion by 70%. Hauler data pre and post implementation of the ordinance indicates
that at least 40% of the retail food licensee waste stream is being diverted to compost.
Town of Eagle (Residential Program):As of Q1 2025, 81% of households in the Town’s hauling
contract have compost bins, and 38% of all households are actively composting. Combined with
recycling, this has lifted Eagle’s overall diversion rate above 20%, with compost alone accounting
for 6–7% of total waste diversion.
Comparable Mountain and Resort Communities:
o Telluride (CO)offers a 30% rebate to businesses, HOAs, and schools that contract with a
local hauler, (grant funded)
o Teton County (WY) is piloting a one-year USDA-funded program that provides a 50%
discount on commercial compost pickup, with the goal of maintaining affordable pricing
after grant support ends.
o Other towns provide targeted support such as free indoor containers (Truckee), small
innovation grants (Frisco), free compost pails for sign-ups (Steamboat), signage and
training resources (Boulder), and shared enclosures for businesses (Breckenridge).
These examples highlight that both residential and commercial composting programs can succeed when
paired with the right mix of incentives, education, and logistical support. They also show that Avon’s
consideration of a pilot program is consistent with trends across mountain communities working toward
greenhouse gas reduction and circular economy goals.
In March, Council directed Staff to start with a commercial compost pilot. Staff interviewed 39 restaurant
operators as well as the property managers of the mixed-use buildings that house Avon restaurants. The
purpose of the interviews was to gauge interest in composting and identify obstacles and concerns. Staff
also contacted local haulers to determine their interest in expanding commercial compost service in Avon
and to get cost estimates and input on scheduling and logistics. Staff did not interview City Market because
it has already been composting with Evergreen Zero Waste for many years.
ANALYSIS: The response to composting from Avon restaurants was positive overall. A handful are highly
motivated, three have no interest at all, and most fall somewhere in the middle (i.e. willing to consider
composting if all concerns can be addressed and property managers approve). Property managers of
mixed-use buildings embed the cost for trash collection and common area maintenance in tenant rent.
Therefore, the decision to accommodate composting is in the hands of the property owners/managers, not
the restaurants. Decision-makers will require a detailed proposal including financial modeling to consider a
composting program. This report only provides a summary of the outreach results; a more detailed record
can be found in Exhibit A: Full Outreach Research & Program Recommendations (Attachment B).
STAKEHOLDER CONCERNS
Restaurants and property managers share many of the same concerns, primarily:
Space constraints for additional containers both indoors and out
Smell and “yuck factor” perceived to be worse than mixed trash, both indoors and out
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Need for more frequent hauler pick-up than mixed trash
Additional labor cost to manage the additional waste stream
High staff turnover and need for bilingual training
Workflow disruption and resistance to compliance
Wildlife-proof bins being expensive and difficult to handle
Additional cost associated with a new waste stream
Benefits of composting cancelled out by GHG emissions from hauler transport
OTHER CONSIDERATIONS
Contamination from non-compostables can undermine the value of compost. The risk is high
unless there are accountability and ongoing education. Aspen switched from shared dumpsters to
dedicated bins to hold each restaurant accountable for contamination.
Cost concerns of commercial composting will inhibit widespread adoption unless it is cost-neutral
for businesses; density in collection routes will keep costs reasonable, especially given the
restaurant requirement for frequent pick-up. We recommend an RFP for a single hauler contract
for competitive pricing and accurate forecasting. A single-hauler approach would also reduce on-
road traffic from hauling.
The full climate benefit of composting only happens if it is applied to the soil where it sequesters
carbon and improves water retention, so providing easy, free access to compost is an important
component of the program. Activities that are “restorative and regenerative” and “contribute to the
advancement of a circular economy in Colorado” are requirements of the Colorado Circular
Communities (“C3’) grants program.
Financial sustainability of the program after the pilot, whether supported by Town’s own budget
or by grants, needs to be considered. More grant information is provided in the “Financial
Consideration” section of this report.
Messaging the value of compost, to view discarded food as a natural resource, not waste, will
build community support for composting and lay the groundwork for program expansion.
FINANCIAL CONSIDERATIONS: Start-up and ongoing costs for composting will vary significantly
depending on the scale of operations, seasonality, type and number of containers, and hauling frequency
and logistics. Staff developed preliminary cost estimates to illustrate the range of expenses that
participating businesses may incur during a twelve-month pilot. These estimates highlight the diversity of
business needs and the importance of flexible program design.
ESTIMATED 12-MONTH COST BY BUSINESS TYPE:
Hotel (one example): Estimated at $10,800 to $17,000 for 12 months, based on the hotel’s
estimated volume of compost generation and corresponding pick-up frequency needed.
Small to Mid-size restaurants (four examples): Estimated at $11,500 to $17,600 for 12
months. Costs vary by container size and hauling and logistics.
Total estimates: $22,300 to $34,600 to support one hotel plus four restaurants.
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Grant Funding is available through Colorado Circular Communities (“C3”) program, which accepts
applications for mini and impact grants on a rolling basis. Staff recommends considering both the 6-month
mini grants (up to $50K), and the 18-month impact grant (up to $250K). The rolling-basis deadline means
application. All applicants are limited to one (1) Colorado Circular Communities Enterprise funding award
per calendar year. It is worth noting that hauling fees are frequently excluded from grants. From the C3
website:
To qualify for C3 funding opportunities, projects must promote a circular economy, which:
Uses a systems-focused approach that involves industrial processes and economic
activities that are restorative or regenerative by design;
Enables resources used in industrial processes and economic activities to maintain
their highest value for as long as possible, and;
Aims to eliminate waste through the superior design of materials, products, and
processes, including business models.
Circular economy projects include waste aversion and diversion efforts,
accomplished through sustainable design, remanufacturing, distribution/market
development, source reduction, reuse, repair, recovery, collection, recycling,
composting, anaerobic digestion, or biochar production.
RECOMMENDATION: Staff recommends launching a 12-month restaurant pilot program for the high-
interest businesses. The total estimates offered above show that $22,300 to $34,600 is needed to fully
support one hotel plus four restaurants for 12 months. To ensure flexibility and account for extra expenses
(e.g., more restaurants joining the pilot), a 15% contingency is recommended. This brings the maximum
projected cost to $39,790 and staff recommends allocating a budget not exceeding $40,000 from the Bag
Fee Fund for this purpose. If Council desires a larger pilot reach, additional funds could be considered from
the Paper Bag Fund. The starting fund balance for the Paper Bag fund on January 1, 2025 was $148,517.
Depending on Council direction, some expenses will occur in 2025 and some in 2026. Here are some
other budget options for different levels of business cost-sharing and Town subsidy:
AVON-FUNDED OPTION:
A. Allocate $40,000 to launch 12-month pilot in 2025, fully funded by Avon.
B. Allocate $30,000 to launch a 12-month pilot with 25% restaurant match for 2025 launch.
C. Allocate $20,000 to launch a 12-month pilot with 50% restaurant match for 2025 launch.
Options A to C will ensure the quickest launch within 2025. Regardless of the level of Town subsidy, Staff
will still pursue the CDPHE’s Colorado Circular Communities (“C3”) grant to supplement these expenses.
The C3 grant has two levels that are suitable for our purpose: 6-month mini grants (up to $50K), and the
18-month impact grant (up to $250K). Therefore, Staff also provides the following Grant-Only Options for
Council’s consideration; however, please note that grants often exclude hauling fees as an eligible item.
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GRANT-ONLY OPTIONS:
D.Delay launch pending $50K mini grant funding through C3 2025 Application.
E.If grant application is unsuccessful in 2025, delay launch pending $50 K mini grant funding through
C3 2026 Application.
F. Pursue the larger $250K impact grant funding through C3, which would allow for an extended pilot
of 18 months.
In addition to funding requests, Staff also requests Council direction to:
G.Approve an RFP for a single hauler for composting.
H. Provide feedback on additional suggestions.
Please note that hauling charges are one of the largest and most variable components of total cost. The
estimates above are based on preliminary quotes. Issuing an RFP will not only improve cost certainty but
could lower costs, expand participation, and strengthen competitive fairness.
Other program considerations are detailed in Attachment B.
Thank you, Charlotte and Sarah
ATTACHMENT A: March 2025 Council Report
ATTACHMENT B: Exhibit A: Full Outreach Research & Program Recommendations
ATTACHMENT C: Public Comments
970-748-4083 clin@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Charlotte Lin, Sustainability Manager
RE: Work Session: Avon Composting Program
DATE: February 25, 2025
SUMMARY: The Avon Composting Pilot Program aims to address the significant environmental impact of
organic waste in our community. The program is designed to align with the Eagle County Climate Action
Plan’s goal of diverting 80% of organics from the landfill by 2030. The report below provides details on
possible composting models, costs and staff recommendations. Council directions are needed on several
key decisions to move the program forward:
1. Determine whether the program should focus on residential, commercial, or both sectors simultaneously.
2. Decide the size of the pilot program or move directly towards a full-Town implementation.
3. Choose which model to adopt – curbside, drop sites, or a hybrid approach.
4. Decide whether the composting service should be offered for free or subsidized.
5. Consider whether to use a single hauler for the entire program.
6. Determine whether composting should be integrated into the existing Recycling ordinance or if a new
ordinance should be created to make it mandatory.
BACKGROUND: Eagle County Climate Action Plan, which the Town adopted in 2016, has the goal to
“divert 80% of organics currently landfilled by 2030”. Eagle County as a whole has made great progress
with this in recent years. The Climate Action Collaborative (CAC) reported a 72% increase in organic
waste diverted from landfill as compared to 2021. In 2023, 10,510 tons of organic waste was diverted from
the landfill, contributing to an overall 31.5% material solid waste recycling rate in Eagle County. There is
still a lot more work to do, but the sharp increase in organics diversion is highly encouraging as a key
motivator for Avon to further contribute to this climate action.
The 2018 Northwest Colorado Waste Diversion Study (Figure 1) revealed that food waste constitutes the
largest source of inbound waste at the Eagle County Landfill at 30.1%, posing a threat to long-term landfill
capacity and contributing to greenhouse gas emissions, particularly methane. According to the US
Environmental Protection Agency (“EPA”), methane is more than 25 times as potent as carbon dioxide at
trapping heat in the atmosphere.
Figure 1.
ATTACHMENT A
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Avon’s 2024 Wedge Analysis shows that reducing waste (including organics) by 90% by 2050 is a high
impact strategy to reach Net Zero - yet another motivator for Avon to pursue composting. Currently,
available composting services in Avon are offered by Vail Honeywagon and Evergreen Zerowaste. Both
companies provide commercial services, and Vail Honeywagon also provides a subscription-based
residential drop-off service at the Avon Recycling Center (Attachment A). Vail Valley Waste and the new
waste hauler in Eagle County, Apex (who took over Waste Management’s services in 2024), have also to
planning to start composting collection services in 2025.
The 2024 Avon Community Survey contained a specific composting question: “Decomposition of food
waste in the Eagle County landfill generates methane, which is 28 times more potent than carbon dioxide.
Reduction of food waste through composting is an important climate action strategy. Are you interested in
participating in a Residential Composting Pilot Program?” The result shows that 33% are very interested,
24% are somewhat interested and 7% already compost, which altogether shows 64% of interest in
composting (Attachment B). This is another key motivator for the Town to seriously pursue a pilot compost
program for our residents and ideally extend this service to businesses too.
Avon has long recognized the impact of composting and made steps towards it. Firstly, Avon has hosted 3
annual Pumpkin Composting Programs over Halloween and Thanksgiving so far, collecting an average
of around 4000 lbs of pumpkin every year. In 2023, Avon passed Resolution 23-09 applied to the USDA
Compost and Food Waste Reduction (CFWR) Grant in collaboration with the Town of Vail (Attachment C).
The grant application proposed to provide a turnkey composting solution for all restaurants in Avon and
Vail. Although the application was unsuccessful at that time, continued development on composting via a
pilot program would provide more hands-on experience and data to strengthen future grant applications on
composting.
Both the Town of Vail and the Town of Eagle have more extensive residential composting services – the
details are provided in the comparative analysis table below. Their respective practices have informed Avon
how to design our own residential composting program. In addition, the City of Aspen has an ordinance
banning organics from trash in commercial properties. Their work is included in this analysis for insights
into commercial practices.
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ANALYSIS:
Municipal Comparative Analysis
The Comparative Analysis comparing composting practices in the Town of Vail, Town of Eagle and the City
of Aspen are summarized in this table:
Criteria Town of Vail Town of Eagle City of Aspen
Program
Name West Vail Curbside Compost
Pilot Program
Curbside Trash, Recycling &
Compost Services
Organic Waste Diversion
Ordinance
Partnership Vail Honeywagon Vail Honeywagon Evergreen ZeroWaste,
Mountain Waste and Recycling
Start Date 2021 2023 February 2023 (Ordinance)
Cost to
Residents
$8/month for single family
(the real cost is $16/month;
Vail subsidizes 50%). VH
sets prices with multi-
family.
$42.54/month (including
trash, recycling, and
composting including bins);
additional bins cost extra.
Weekly collection of a 2-yard,
bear-proof compost dumpster
would be $225 per month;
multiple businesses may split
the cost.
Subsidies
50% for one year for SF;
5% up to $50/month or as
budget allows for MF
(annual budget of
$15,000).
N/A
City purchased containers and
materials for businesses
($200,000 starting cost)
Participation 90 households, 2 HOAs
1,446 households (42%
active participation after 1.5
years)
100 households + restaurants
(Phase 1)
Accepted
Materials All food waste, yard waste,
compostable service ware
All food waste, yard waste,
compostable service ware
All food waste, yard waste,
compostable service ware
Challenges Low participation, wildlife
concerns
Bin issues, space
constraints, education
needs, uptake by residents
Space constraints, wildlife,
staff turnover
Future Plans
Expand to East Vail
(potentially with drop sites),
more marketing
Focus on HOAs, word-of-
mouth campaigns
Phased rollout to all residents
by 2028
Additional
Support Financial support for
income-qualified residents
Pass-through costs to Vail
Honeywagon
Training videos, stakeholder
engagement
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Additional Details
Town of Vail
• The program is open to West Vail residents. The East Vail expansion was dependent on interest,
but VH would not move forward with curbside, so the options are now limited to drop sites or a
single hauler operation that includes composting.
• Applicants need to be full-time residents with Vail address as primary residence to be eligible; year-
round residents prioritized.
• Additional financial support is available for income-qualified residents.
• Another marketing boost would help to increase participation.
• Commercial composting with a rebate format is available; however, only12 businesses have
participated over the last 3 years due to capacity and marketing constraints.
• Future considerations include potential move to 32-gallon locking carts; a single hauler contract
that includes composting, and an interest in more restaurant participation via organics ordinance.
Town of Eagle
• The service coverage includes single-family houses and multi-family complexes of eight units or
less.
• 330 households opted out of composting as it was an option.
• There’s been feedback regarding the difficulty with bins (e.g., hard to open, top-heavy, freeze shut
in winter, compost gets stuck and smells).
• Some residents in Eagle Ranch struggle with space for three bins in their garages due to HOA
guidelines.
• Residents need clear guidance and more education on how and what to compost; compost pail
giveaways were helpful.
• Community engagement included Town hall meetings and lunch & learns; they were effective but
had limited reach.
• Future plans include focusing on word-of-mouth and positive social norming campaigns, working
through HOAs for better engagement.
City of Aspen
• Aspen’s Greenhouse Gas Inventory: 16% of emissions related to landfilling materials. The goals
are to reduce landfill waste of organics by 25% by 2025 and 100% by 2050.
• Municipal solid waste contains approximately 46% organic material.
• The composting program contains 3 phases - Phase 1: October 15, 2023 – Retail Food License
(+100); Phase 2: January 15, 2026 – Commercial & Multifamily Properties and Phase 3: January
15, 2028 – City of Aspen Occupants.
• Stakeholder engagement included surveys, newspaper ads, and personal visits to gather feedback
and prepare for the ordinance.
• The City of Aspen invested over $200,000 in materials and supplies to support the ordinance. The
biggest expense included wildlife-resistant steel containers with a paddle latch system to prevent
bears from accessing the compost.
• The program includes staff training at restaurants, with a focus on Spanish-speaking staff and
provided additional supplies like green Slim Jims and signage. There are also 3-minute training
videos in English and Spanish to help new employees understand composting requirements.
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Avon Composting Pilot Program Proposal
Model Comparison
There are 3 main ways that Avon can introduce composting to our community: Curbside, Drop Sites, or a
Hybrid Model. The table below shows the details, as well as the pros and cons of the 3 models. A map with
proposed drop-off sites is included (ATTACHMENT D).
Criteria Curbside Only Drop Site Only Hybrid
Convenience High - Residents place
bins for curbside pickup
Moderate - Residents
bring compost to drop
sites
High - Offers both curbside
and drop site options
Participation
Rates
Typically higher due to
convenience
Potentially lower due to
inconvenience
Potentially highest due to
flexibility
Operational
Costs Highest out of 3 options. Lower than curbside Moderate - Combination of
both
Wildlife
Concerns
Moderate - Requires
bear-resistant bins
Lower - Centralized drop
sites are bear-resistant
and can be locked and
monitored
Moderate - Requires bear-
resistant bins and monitored
sites
Space
Constraints
Some residents may have
limited space for bins
No space constraints for
residents
Flexible - Residents can
choose the best option
Initial Setup Require investment in
bins and pails
Requires investment in
drop site infrastructure
Requires investment in both
bins and drop sites
Contamination
Rates
Moderate – require
proper education
Low, with occasional risk
of trash dumping.
Education also needed
Moderate - Education needed
for both methods
Scalability Can be scaled by adding
more routes
Easily scalable by adding
more drop sites, but ideal
sites may be limited.
Scalable by adjusting both
components
Community
Engagement
Requires ongoing
education and outreach
Requires ongoing
education and outreach
Requires ongoing education
and outreach
Monitoring and
Evaluation
Easy to track participation
and volume collected
Participation and volume
collection are also easy.
Requires regular
monitoring of drop sites
Requires monitoring of both
curbside and drop sites
Flexibility
Less flexible – residents
need to make room and
adjustments to adapt this
new practice at home
More flexible - Residents
can drop off at their
convenience
Most flexible - Offers multiple
options
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Avon Composting Program Proposal: The following Avon Composting Program Proposal takes the
phased-approach seen in other municipalities, over a 5-year period. Avon’s proposal starts with the
residential side; a separate commercial plan will be provided after this section. The Year 1 proposal should
be the focus as it is the most important for establishing a strong foundation for this program. Please note
that while the entire time frame is 5 years, the pilot part of the program is only in year 1-2.
Phase 1: Pilot Program (Year 1-2)
The objective of Phase 1 is to test the feasibility and efficiency of composting.
1. Model options: curbside, drop sites, or hybrid.
2. Target area: Begin with the Wildridge neighborhood for curbside collection and/or 4-5 strategic
drop sites across Town.
3. Partnership: Collaborate with a local waste management company chosen from the RFP.
4. Cost to residents: Subsidized fee (e.g., $8/month for curbside, free for drop sites).
5. Materials provided:
a. Curbside: 5-gallon locking buckets (for multifamily) or 32-gallon bins (for single family; they
can start with 5-gallon as well), educational materials, guidelines, and weekly collection.
b. Drop Sites: Bear-resistant containers, signage, and educational materials.
6. Marketing and outreach:
a. Launch a robust marketing campaign to raise awareness.
b. Host community meetings and workshops.
c. Provide clear guidelines and training in multiple languages.
7. Evaluation:
a. Monitor participation rates and feedback.
b. Collect composting data to evaluate diversion success.
c. Assess the effectiveness of each model and identify any challenges.
Phase 2: Expansion (Years 3)
The object of Phase 2 is to expand the program based on pilot results and community feedback. The
program will continue with the chosen model, ideally having improved the model based on the lessons
learned during the pilot program. We will monitor existing sites, expand existing collection capacity, acquire
more materials, adjust fees based on pilot results, grant outcomes, and budget. We will also conduct
outreach with more multifamily properties to increase participation.
Phase 3: Full Implementation (Years 4-5)
The objective of Phase 3 is to achieve town-wide participation and optimize the program. We will finalize on
that most effective model, fee structure, material maintenance. Marketing and education should be stable at
this point. We can provide regular updates and success stories to keep the community engaged. We will
continue to conduct annual reviews to assess program success and areas for improvement and adjust the
program as needed to ensure long-term sustainability.
Commercial Plan: The residential plan above is the key focus of the pilot program. However, the Town
acknowledges that developing the commercial side of composting is crucial as our restaurants and
businesses generate an enormous amount of food waste, as addressed in the waste composition study
and the CFWR grant application. The following proposal follows a similar phased approach as the
Page 7 of 9
residential program above. Staff will actively pursue grants to support this cost-intensive expansion. Similar
to the residential program, the pilot component of this 5-year proposal is only in year 1-2.
Phase 1: Pilot Program (Year 1-2)
The objective of Phase 1 is to test the feasibility and gather initial participation from commercial properties.
1. Target Businesses: Focus first on restaurants, cafes, and other food-related businesses.
2. Partnership: Collaborate with local waste management company (chosen from RFP) and
composting facilities.
3. Cost to Businesses: Offer subsidized rates (or 100% subsidy during Phase 1) for the pilot phase to
encourage participation.
4. Materials Provided:
a. Bear-resistant compost containers (e.g., 32-gallon carts or a 3-yard dumpster for a
complex).
b. Indoor compost bins (e.g., green Slim Jims) for kitchen and food prep areas.
c. Educational materials and guidelines.
5. Marketing and Outreach:
a. Conduct stakeholder meetings and workshops to introduce the program.
b. Provide training sessions in English and Spanish.
c. Distribute clear signage and instructional materials.
6. Evaluation:
a. Monitor participation rates and feedback.
b. Assess the effectiveness of the pilot and identify any challenges.
Phase 2: Expansion (Years 3)
The objective of Phase 2 is to expand the program to include other selected commercial properties based
on pilot results. We will continue to adjust fees based on pilot results and budget, provide materials,
resources and support as needed. We will also regularly review participation rates, contamination issues,
and feedback.
Phase 3: Full Implementation (Years 4-5)
Objective: Achieve town-wide participation from all commercial properties and continue to improve the
program based on data and needs.
Key Considerations and Best Practices for Both Residential and Commercial Programs
• Wildlife Concerns: Use bear-resistant containers and educate businesses on proper storage.
• Space Constraints: Offer different container sizes and solutions for businesses with limited space.
• Education and Training: Provide clear, multilingual guidelines and training materials.
• Community Engagement: Engage with businesses through meetings, workshops, and surveys.
• Financial Support: Offer subsidies and financial support for businesses during the initial phases.
• Stakeholder Collaboration: Work closely with business associations, chambers of commerce, and
waste management companies.
• Continuous Improvement: Regularly review and adjust the program based on data and feedback.
Page 8 of 9
Education and training
Education is a central tenet of Avon’s Sustainability Program. The Avon Composting Education and
Outreach Plan for the Avon Composting Program will embody that spirit with the objectives of:
• Raise awareness about the composting program.
• Educate residents and businesses on how to participate.
• Encourage proper composting practices to reduce contamination.
• Foster community engagement and support for the program.
Potential activities may include:
• Workshops and Training: Host joint sessions for both residents and businesses to maximize
resources and foster a sense of community.
• Educational Materials: Create unified materials that address both residential and commercial
composting needs.
• Community Events: Organize events that bring together residents and businesses to share
experiences and learn from each other.
Based on Council direction, the Town will release an RFP to find the best hauler to provide the composting
service.
FINANCIAL CONSIDERATIONS:
Please note that these estimates can change as haulers respond to the RFP.
Hauler estimated costs
Vail Honeywagon:
• Drop Site Cans: $39/quarter per household (additional cans can be added if suitable locations are
found).
• Curbside Subscription: $18/month per household.
o Requires a minimum of 70 participants in a specific area (e.g., West Vail).
o Avon would use a 32-gallon cart compared to the 5-gallon bucket used in the Vail pilot.
Apex:
• Bearproof Containers (Monthly Pricing, Service 1 time per week):
o 2-yard: $128
o 3-yard: $192
o 32-gallon: $18
o 64-gallon: $36
o 96-gallon: $54
• No minimum household requirement for curbside composting.
• Service can be increased to 2 times per week (pricing x2) on Tuesdays and Thursdays.
• Initial container delivery fees vary by location and container size.
• Ancillary fees are minimal, with contamination and overage fees at $12/yard.
Page 9 of 9
Evergreen Zero Waste:
• Weekly Collection of a 2-yard Bear-proof Compost Dumpster: $225/month.
• Hauler can provide outreach and extra educational materials on-site.
• Curbside Collection is possible but recommended starting with designated neighborhoods.
o Requires approximately 50 homes in a concentrated neighborhood for weekly collections.
o Approximate monthly rate: $27/month per household.
o Includes a loaned bucket for food scraps and the ability to set one paper yard waste bag
alongside the bucket at no additional cost.
TOWN MANAGER COMMENTS: I recommend that the next step is to solicit community input and interest
in composting, present the options, and determine the level of interest. Deploying seven 3-yard compost
bins for collection with pick-up twice per week would amount to an estimated $35,000 in annual cost and
would provide this service for free to Avon residents. This seems like a more reasonable first step to
determine actual interest. Curb side pick-up would cost each resident who opts in $324 per year. I am
cautious that the “take rate” will be low for weekly curbside pick-up.
Thank you, Charlotte
ATTACHMENT A: Current Composting Services in Avon (as of early 2025)
ATTACHMENT B: Community Survey Results on Composting
ATTACHMENT C: USDA CFWR Grant Application Resolution 23-09 & Report
ATTACHMENT D: Proposed Compost Drop Site Locations in Avon
ATTACHMENT A1
ATTACHMENT A2
AVON COMMUNITY SURVEY
COMPOSTING
Decomposition of food waste in the Eagle County landfill generates methane, which is 28 times more potent than carbon dioxide. Reduction of
food waste through composting is an important climate action strategy to meet greenhouse gas emission reduction goals.
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Are you interested in participating in a Residential Composting Pilot Program?
ATTACHMENT B
970-748-4083 clin@avon.org
TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator
RE: Resolution 23-09: Supporting the USDA Composting and Food
Waste Reduction (CFWR) Pilot Program Grant Application
DATE: May 16, 2023
SUMMARY: The purpose of Resolution 23-09 (ATTACHMENT A) is to seek support from the Avon Town
Council for the USDA Composting and Food Waste Reduction (CFWR) Pilot Program grant application.
The Town of Avon and Town of Vail aim to secure up to $400,000 in grant funding to launch a two-year
regional commercial composting pilot program (ATTACHMENT B). The program aims to (1) divert organic
waste from local restaurants, (2) generate high-quality compost, (3) reduce greenhouse gas emissions, (4)
promote an environmentally sustainable regional economy, and (5) contribute to the Eagle County’s
Climate Action Plan goal of diverting 80% of organic materials currently sent to landfills by 2030. By
addressing the largest source of waste in the area, the Avon-Vail Commercial Composting Pilot Program
will not only alleviate landfill overfilling concerns and reduce methane emissions but also promote job
creation, sustainable tourism, and public awareness of composting practices and benefits.
BACKGROUND: Organic waste diversion is currently a top priority in the Eagle County Climate Action
Plan. The Town of Avon can increase our own composting effort in order to meet the high priority Climate
Action Plan objective of diverting 80% of organic waste from the Landfill by 2030. The 2017 Northwest
Colorado Waste Diversion Study (FIGURE 1) revealed that food waste constitutes the largest source of
inbound waste at the Eagle County Landfill, posing a threat to long-term landfill capacity and contributing to
greenhouse gas emissions, particularly methane. According to the US Environmental Protection Agency
(“EPA”), methane is more than 25 times as potent as carbon dioxide at trapping heat in the atmosphere.
Figure 1.
Other than methane reduction, the EPA also notes the following benefits of composting:
•Improving soil quality: Compost is a valuable soil amendment that can improve soil structure,
water-holding capacity, and nutrient content. Using compost in agriculture and landscaping can
help reduce the need for synthetic fertilizers and pesticides and can support healthy plant growth.
ATTACHMENT C
Page 2 of 3
• Reducing erosion and nutrient runoff: Compost can help reduce erosion by improving soil structure
and increasing soil organic matter content. It can also help reduce nutrient runoff and pollution by
improving soil water-holding capacity and reducing the need for chemical fertilizers.
• Offering economic benefits such as reducing waste disposal costs and creating jobs in the
composting and related industries.
• Offering social benefits such as educating communities about waste reduction and promoting
sustainable practices.
The purpose of the USDA CFWR program is to enter into cooperative agreements with eligible entities to
develop and test strategies for planning and implementing municipal compost plans and food waste
reduction plans. The USDA CFWR funds planning and implementation activities that will:
• Generate compost,
• Increase access to compost,
• Reduce reliance on fertilizer,
• Improve soil quality,
• Encourage waste management business development,
• Increase rainwater absorption,
• Reduce municipal food waste,
• Divert food waste from landfills.
ANALYSIS:
The Avon-Vail Commercial Composting Program fulfills many of the objectives of the USDA CFWR
program described above. By launching a two-year regional commercial composting pilot program, the
towns of Avon and Vail aim to tackle the pressing issue of diverting our restaurants’ food waste. The
program's objective is to establish a long-term partnership between town staff, local restaurants, and waste
haulers, focusing on diverting organic waste, creating high-quality compost, and reducing greenhouse gas
emissions. The proposed pilot project intends to engage local hauling vendors and utilize the local
composting infrastructure. Additionally, the program will provide ongoing training and education for
restaurant staff, as well as launch promotional and marketing campaigns to raise awareness and
encourage participation.
Through the Avon-Vail Commercial Composting Pilot Program, the towns aim to not only reduce landfill
methane concerns, alleviate environmental burdens on underserved communities near the Eagle County
Landfill, and promote waste hauler and restaurant business development, but also foster the growth of
sustainable tourism and leverage related sustainability investments. Ultimately, Avon and Vail, as leaders in
the mountain tourism industry, are eager to collaborate with local stakeholders and sustainability
organizations to achieve positive climate and economic outcomes.
FINANCIAL CONSIDERATIONS: The Avon-Vail Commercial Composting Pilot Program is requesting the
amount of $400K with a matching contribution of 25% contributed by Avon and Vail. A detailed budget has
been created and is currently being reviewed by staff at both Avon and Vail, as well as our grant consultant,
Sustainable Strategies. The project team will be evaluating the pilot program implementation in an effort to
begin developing the components necessary to keep the program sustainable in the future.
Page 3 of 3
RECOMMENDATION: I recommend that Council passes Resolution 23-09 to support the USDA CFWR
Pilot Program grant application.
PROPOSED MOTION: “I move to approve Resolution 23-09, authorizing and supporting a grant application
to the United States Department of Agriculture for the Composting and Food Waste Reduction Pilot
Program.
Thank you, Charlotte
ATTACHMENT A: Resolution 23-09 Authorizing and supporting a grant application to the United States
Department of Agriculture (USDA) for the composting and food waste reduction pilot program (CFWR)
ATTACHMENT B: Avon-Vail Commercial Composting Pilot Program briefing sheet
Resolution No. 23-09
May, 23 2023
Page 1 of 2
RESOLUTION 23-09
AUTHORIZING AND SUPPORTING A GRANT APPLICATION TO THE UNITED
STATES DEPARTMENT OF AGRICULTURE (USDA) FOR THE COMPOSTING
AND FOOD WASTE REDUCTION PILOT PROGRAM (CFWR)
WHEREAS, the Town of Avon (“Town”) is a political subdivision of the State of Colorado, and
therefore an eligible applicant for a grant awarded by the United States Department of
Agriculture; and
WHEREAS, the Avon Town Council supports the submittal of an application for a Compost
and Food Waste Reduction Pilot Program (CFWR) grant from the United States Department of
Agriculture for the launching and establishment of the Avon-Vail Commercial Composting Pilot
Program; and
WHEREAS, the purpose of the Avon-Vail Commercial Composting Pilot Program is to divert
organic waste from local restaurants, generate high-quality compost, reduce greenhouse gas
emissions, promote an environmentally sustainable regional economy, and contribute to the
Eagle County’s Climate Action Plan goal of diverting 80% of organic materials currently sent
to landfills by 2030; and
WHEREAS, the Avon-Vail Commercial Composting Pilot Program's purpose is to meet
objectives outlined by the CFWR program to enter into cooperative agreements with eligible
entities to develop and test strategies for planning and implementing municipal compost plans
and food waste reduction plans; and
WHEREAS, the proposed pilot project intends to engage local hauling vendors and utilize the
local composting infrastructure, provide ongoing training and education for restaurant staff, as
well as launch promotional and marketing campaigns to raise awareness and encourage
participation in composting in the region; and
WHEREAS, the Town of Avon is requesting $400,000 from the USDA for the Compost and
Food Reduction Pilot Program with an additional 25% matching monies to fund the Avon-Vail
Commercial Composting Pilot Program; and
WHEREAS, the Avon Town Council finds the Avon-Vail Commercial Composting Pilot
Program will promote the health, safety and general welfare of the Avon community.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF AVON that the Avon Town
Council hereby as follows:
Section 1. The above recitals are hereby incorporated as findings by the Town.
Resolution No. 23-09
May, 23 2023
Page 2 of 2
Section 2: The Avon Town Council strongly supports the application for a grant with the
United States Department of Agriculture and strongly supports the fulfillment of
the project.
Section 3: If the grant is awarded, the Avon Town Council hereby authorizes the Mayor or
Mayor Pro Tem to sign the grant agreement with the United States Department of
Agriculture.
Section 4: If the grant is awarded, the Avon Town Council authorizes the expenditure of
funds necessary to meet the terms and obligations of the grant agreement,
including the local match requirement.
Section 5: This resolution to be in full force and effect from and after its passage and
approval.
ADOPTED May 23, 2023 by the AVON TOWN COUNCIL
By: Attest:___________________________
Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk
Page 1
5/18/2023
Avon-Vail Commercial Composting Pilot Program
Colorado mountain resort communities’ partner to launch a regional composting initiative.
The Town of Avon and Vail, jointly seek up to $400,000 in
USDA Compost and Food Waste Reduction Pilot Program
(CFWR) grant funding with a 25% match, to launch a two-
year regional commercial composting pilot program. With
USDA funding assistance, Avon-Vail will establish a long-
term partnership among town staff, area restaurants, and
local waste haulers to divert organic waste, generate high-
quality compost for local use, reduce GHG emissions, and
continue to promote an environmentally sustainable
regional economy. The towns will launch a joint
composting project that will expand local composting
infrastructure and capacity with the goal of reducing
greenhouse gas emissions by 2177.85 tons a year. The
pilot project will engage local hauling vendor/s and utilize
an existing regional composting site. The program will also
fund ongoing training and education for the staff of participating restaurants. There are over 150 restaurants located in
Avon and Vail which serve the region’s 2+ million visitors and 60k residents. The projected pilot project participation is
estimated to be half of the restaurants.
The scope of the pilot project includes:
Launch composting services for restaurants located in Avon and Vail.
Purchase and distribute composting supplies to participating restaurants.
Launch education and training program for restaurant personnel.
Launch promotional and marketing program for participants.
Monitor and collect data from the implementation of the program.
Avon and Vail’s Climate Action Plan includes a priority action of diverting 80% of organic materials currently landfilled
by 2030. The region currently lacks an affordable industrial composting operation to pick up and compost organic waste
from its 150+ restaurants that serve the region’s 2+ million visitors and 60k residents. As a result, organic waste that
could otherwise be easily composted is landfilled, threatening long-term landfill capacity, and driving anthropogenic
climate change through methane and other greenhouse gas emissions.
The 2017 Northwest Colorado Waste Diversion Study revealed that food waste (30.1%) is by far the largest source of
inbound waste at the Eagle County Landfill. In addition to the lack of composting infrastructure, a lack of knowledge
about food waste diversion techniques among commercial food producers, as well as concentrated costs and diffuse
benefits, hinder composting participation. Establishing the restaurant composting program would help Avon and Vail
to tackle the biggest source of waste in Eagle County, thereby contributing significantly to the 80% organic waste
diversion goal.
The Avon-Vail Commercial Composting Pilot Program addresses a comprehensive infrastructure, education, and
marketing initiative that enables regional partners to build a self-sustaining local composting system. The project will
leverage other sustainability efforts already underway to further amplify the positive impacts of regional composting.
Vail is a certified sustainable mountain resort destination as recognized by the Global Sustainable Tourism Council
Page 2
5/18/2023
(GSTC). The accredited sustainable destination program sets forth global standards for sustainable travel and tourism
and is offered to those who value stewardship of their communities. Avon enacted a ban on plastic grocery bags to
reduce landfill waste, passed a new universal recycling ordinance going into effect November 2023, and is overhauling
its municipal irrigation system to reduce water consumption and reliance on artificial fertilizers.
Benefits of the project include boosting organic waste diversion, alleviating landfill overfilling concerns, reducing
methane emissions, reducing waste hauling transportation emissions, reducing environmental burdens on underserved
communities living near the Eagle County Landfill, promoting waste hauler and restaurant business development,
fostering the growth of sustainable tourism, promoting public awareness of composting practices and benefits,
supporting job creation at the Avon recycling center, and leveraging related sustainability investments.
As leaders in the mountain tourism industry, Avon and Vail look forward to partnering with local restaurants, businesses
associations, waste haulers, and sustainability organizations to boost climate and economic outcomes.
For more information, please contact Charlotte Lin, Sustainability Coordinator
at the Town of Avon, at 970-748-4083 or clin@avon.org.
1 2
3
4
5
6
7
1. O’Neil Spur Park
2. Saddleridge Park
3. Metcalf and Wildwood
4. Avon Elementary
Parking Lot
5. Avon Town Hall
6. Sun & Ski (North)
7. Avon Recycle Center
COMPOST BIN
LOCATIONS
ATTACHMENT D
Exhibit A: Full Outreach Research & Program Recommendations
This document contains additional commercial composting information based on the outreach efforts
conducted between March and August 2025.
Concerns
Below is a summary of key concerns we heard from various business stakeholders.
Categories Stakeholder Comments
Outdoor space •A property manager expressed reservations regarding spatial limitations. She
indicated that there is currently no available outdoor space at their waste enclosure
to accommodate additional dumpsters. However, she committed to discussing the
matter further with the building owner.
•Aesthetic considerations were also raised. The existing waste enclosures are at
capacity and are located near outdoor dining areas. Adding a new dumpster in this
space could negatively impact the visual appeal and customer experience.
Indoor space •Stakeholders noted the need for flexibility in container sizing to accommodate the
diverse layouts and constraints of their restaurants.
•Several stakeholders highlighted that kitchen and prep areas are already operating
at full capacity, leaving little room for additional bins or sorting stations. Introducing
new workflows is possible but would need assistance.
•Operational feasibility during peak service hours was a concern. Restaurant staff
may find it difficult to consistently separate food waste during busy periods,
potentially impacting the effectiveness of the program. However, they would be
willing to design a system that minimizes disruption to existing workflows.
Smell •Requires frequent and reliable pickup especially in the summer.
•There is a perception that food waste smells stronger than that of mixed trash.
•
• Lingering smell in the containers is a concern. Compostable liners and additional
cleaning may be needed.
•Ventilation strategies for indoor containers may be needed.
Wildlife •Stakeholders expressed concern that food waste could attract wildlife more than
mixed trash.
•There could also be extra cost associated with wildlife-resistant outdoor
dumpsters.
Food prep versus
leftover
•One restaurant expressed a willingness to separate food waste generated during
preparation (i.e., clean, pre-consumer waste), but voiced discomfort with handling
post-consumer waste such as customer leftovers. This concern was rooted in
hygiene, staff workload, and the perceived unpleasantness of managing uneaten
food.
Staff education •While some restaurant managers expressed openness to participating in the
program, they noted that restaurant owners, often the final operational decision
makers, may require additional education and engagement.
ATTACHMENT B
Pickup frequency
and time
• Several stakeholders indicated a preference for early morning waste collection to
minimize disruption during business hours. This timing would help avoid
interference with customer service and kitchen operations.
• More frequent pickups could allow for the use of smaller containers that are easier
to store indoors. These containers could be rolled out for early morning collection,
reducing both space and odor concerns while maintaining operational efficiency.
Final decision
maker
• While many restaurants are supportive of the program, final approval often
depends on property managers, who, in turn, defer to building owners. This multi-
layered approval process is complex and time-consuming.
Avon Staff Concerns
These additional concerns are not brought up by businesses, likely due to the lack of experience or knowledge about
composting. However, these concerns have surfaced via peer community research and are very important to
consider as well.
• Food waste contamination which must be kept at a minimum for composting success. Possible
contaminants include sauce packets, vegetable/fruit stickers, rubber bands, etc.
• Based on Aspen’s experience, minimizing contamination requires holding each restaurant accountable,
which means dedicated bins at each restaurant. If the food waste is contaminated, it can’t be composted
which undermines the entire undertaking. However, accountability only works if there is oversight, as there
is in Aspen. Avon would need to strengthen our own enforcement practices around waste contamination.
• Financial sustainability of the program after the pilot, whether supported by Town’s own budget or by grants.
More grant information and financial sustainability proposal is provided in the “Financial Recommendations”
section of this report.
• Ideally, since separating out food waste means a lighter trash load, the overall cost of including composting
in the overall package would hopefully be roughly the same as a trash & recycling only package. On the
other hand, it is reasonable to expect a higher cost with a higher pickup frequency for composting. The
breakeven point is also impacted by the landfill vs compost tipping fees, which vary based on location and
hauler.
• An RFP is recommended to ensure the best pricing package.
• An RFP to consider a single-hauler approach for composting is recommended as having 4 different haulers
doing frequent pickup in Town would be inefficient for cost and add significant GHG emissions. One hauler
is looking into electric trash trucks, but only at the exploration stage.
RECOMMENDATION: Recommendations are separated into three categories: (1) program, (2) finance, and (3)
Request for Proposal (“RFP”). Avon aims to function as a facilitator and incubator for businesses that are motivated
to compost but have hit obstacles they couldn't overcome individually (e.g. availability of affordable frequent pick-up,
lack of expertise, uncooperative building management, staff training, etc.). The pilot is similar to other studies Avon
has funded that provide data to inform future Council decisions. All costs for the pilot period would include bins,
consumable supplies, hauling and staff training.
Program Recommendations
To ensure a successful and scalable composting initiative, the following programmatic strategies are recommended:
• Launch with highest-interest participants in 2025
ο Begin with businesses that have already expressed strong interest and have initiated multiple
follow-ups with Town staff on this composting initiative. This will allow the Town to gather practical
insights, build case studies, and demonstrate early success. We have identified approximately 5
restaurants (including a hotel) that we can start with. These restaurants cover business types such
as hotels, plazas with multiple restaurants, and individual restaurants. Piloting with all of these
business types would help us gain valuable insights from each of them.
ο We set the criteria for participants to provide the data we need.
ο Ask businesses to submit a formal application to join the pilot program - outlining their interest,
current capabilities, budget, and specific needs they want Avon to support them with. This would
level the playing field and avoid any appearance of favoritism.
ο A draft application form is included in Attachment C.
• For other businesses – design and allow a partial participation model
ο Create a partial participation structure based on varying readiness levels. The key is progress not
perfection, which encourages businesses to participate where they are at, instead of not
participating at all.
ο Example of partial participation can include:
♣ a single compostable stream: prep-only waste, BPI-containers, pizza boxes;
♣ infrastructure-only preparation: efforts to redesign layout or service routine to
accommodate for composting, arrange for staff training with Avon Sustainability;
♣ volume-based participation: start with a test slim-jim only, before committing to a full 32
gallon or larger container.
♣ A single business from a complex participating, hence not being blocked by slower-
moving neighbor businesses.
• Support trash enclosure expansion
ο Consider assistance to businesses and HOAs to expand or modify trash enclosures. This need has
been consistently identified since the adoption of the Recycling Ordinance.
• Evaluate a phased organics disposal ban
ο Explore a 2026 organics ban for commercial and mixed-use buildings, contingent on the
development of a local organics processing facility. A town-wide mandate may be ideal to reach
our Climate Action Plan goal but may not currently be equitable.
• Develop a business case presentation for property owners
ο Develop a presentation that outlines the financial, operational, and environmental benefits of
composting, tailored to property owners and final decision-makers.
ο The pilot program can greatly improve the impact of this presentation.
• Offer a “Compost Coach” program within the Sustainability Division
The sustainability department can provide hands-on training similar to the recycling ordinance training
offered to businesses and multi-families
• Promote successes and progress with 2025 pilot participants
ο Publicize pilot successes with early adopters through signage, local media, and social platforms to
build momentum and community support.
• Mandatory use of compostable liners - mitigate odor and wildlife risks before the program begins
ο Compostable liners are available even for 96-gallon totes; a mandatory use of liners can
significantly mitigate odor and help control pickup frequency. The downside to this is that bags hide
contamination and inhibit decomposition at the compost facility. Compost facility operators request
that bags be left untied or they split bags open at the compost site to expose the oontents to
inspection and decomposition.
ο Incorporate best practices for containment, bearproofing, and ventilation into program design to
address stakeholder concerns about wildlife and smell.
• Design a monitoring and evaluation framework before the program begins
ο Establish an internal system to track participation rates, contamination levels, and cost-
effectiveness to inform future program phases and funding decisions.
From: >
Sent: Thursday, August 21, 2025 12:23 PM
To: Council Everyone Group <council@avon.org>
Cc: Sarah Smith Hymes <shymes@avon.org>
Subject: Composting program
Good afternoon Council,
As manager of the Avon Plaza Condo Association at 150 E Beaver Creek Blvd I would like to weigh in
on behalf of the Association in regards to your considerations of a composting program for local
restaurants. Avon Plaza is home to Sabor Mazatlan Mexican Restaurant and we also share our
dumpsters with 51 Beaver Creek Place which is home to the Farmers Market store and café. Avon
Plaza is also home to 16 other businesses.
In general the Association supports recycling; and note that we have 8-yard cardboard dumpster
and 2-rolling carts for mixed stream that are emptied 3X a week by Vail Valley Waste and have
participated in this ever since recycling became available.
But I would note that when the building was built about 1997 there was no recycling planned for in
the layout, only one dumpster shed for an 8-yard dumpster was planned for.
51 Beaver Creek Place was built in the 1980’s and doesn’t even have a place for a dumpster
without taking out parking and placing it directly in front of the building. For decades they shared
the dumpster at the ANB Bank location but ANB cut them off probably 10-years ago and in the
interest of helping a neighbor with a problem Avon Plaza agreed to a cost sharing agreement for
trash.
Currently we have a 2-8 yard dumpsters and a grease dumpster for Sabor Mazatlan on the property.
Only the recycle is in a shed, the trash dumpster was placed in part of what was intended as a
loading zone and the grease dumpster takes up a parking space.
We are chronically short of parking (I often have had to park on the street or at City Market mid day
during the winter) .
As such, we honestly do not have a square foot to spare to place any more composting carts. The
carts really need to be in a shed in the winter as well as they would be very difficult to deal with in
terms of removing snow around them (can’t just plow them out) and they are not exactly attractive.
Our shed is wall to wall full now.
ATTACHMENT C
As we are totally maxed out on parking spaces per the town code (and in person see it maxed out
alot) we cannot sacrifice any more space. We cannot expand our paved area as there is no place
to expand it to that would be accessible to a trash truck.
AS such Avon Plaza simply has no physical way to accommodate compost dumpsters.
While the Avon Plaza Board would encourage the Council to make such a program available on a
voluntary basis to those who wish to participate we remind you that mandatory participation would
place an impossible burden that we simply have no physical way of accommodating compliance
with.
We would also remind you that few restaurants in town own their own exterior areas and other
landlords or associations may face the same constraints, so please keep in mind that the decision
to participate is usually not entirely up to the restaurant and keep in mind that if a voluntary
program is agreeable to the restaurant the burden of accommodating it is gong to fall on whoever
owns the exterior areas of the building. Any ordinance should be crafted to define voluntary as ti
require consent from all parties involved.
Best
Chris Neuswanger, Manager
Avon Plaza Condo Assn.
970
____________________________________________________________________________________
From:>
Sent: Friday, August 22, 2025 9:57 AM
To: Sarah Smith Hymes <shymes@avon.org>; Ineke de Jong <idejong@avon.org>
Cc: Charlotte Lin <clin@avon.org>; Council Everyone Group <council@avon.org>
Subject: RE: Composting program
Good morning all,
I do realize the discussion is very preliminary at this point, but having been on a lot of boards over
the years and participating in many discussions about potential solutions I find that the broader the
thought process and more angles considered from the start is, shall we say, a good way to start.
Potential solutions to issues always come with potential conflicts, the earlier those are realized the
better the possibility of coming up with a winning solution the better.
I wish you well on coming up with a workable plan that will fit those who are willing and able to
participate.
Best
Chris
____________________________________________________________________________________
From: Brian Nolan >
Sent: Friday, August 22, 2025 11:00 AM
To: Council Everyone Group <council@avon.org>
Subject: Compost
Greetings
Wanted to chime in quickly related to the Town of Avon’s efforts on sustainability
as a whole and specifically the possible movement to a composting program.
Our company as a whole, through the efforts and energy of Will Nolan
specifically, have been working at some off our locations to be compost
compliant. Wil has been working with Walking Mountains and he (we) is hoping
we might be the first Restaurant to be Certified Green.
With that said we would be excited to participate in the role out in Avon and
look to be able to work together towards a successful program.
Blue Moose Vail | Blue Moose Beaver Creek | Mountain Fish House & Oyster Bar | Ein Prosit | Vail &
Lionshead Oktoberfest
NEW!! GROUP970 is now the operators of El Sabor in Lions Square Lodge Vail. Look HERE soon for new name
and opening dates.
137 Benchmark Road Unit D3
PO Box
Avon, CO 81620
(970)748-4446 mlabagh@avon.org
TO: Honorable Mayor Tamra N. Underwood and Council members FROM: Michael Labagh, Recreation Director
RE: Recreation Center Expansion and Refurbishment Update
DATE: August 15, 2025
SUMMARY: This report provides an update regarding the Recreation Center refurbishment and expansion
initiative. Project scope and cost estimates were updated based on feedback received from the Town
Council, Health and Recreation Committee and Finance Committee. Additional Council feedback is
requested to confirm project scope and timeline as Staff prepare the 2026 Budget.
BACKGROUND: Staff conducted a work session reviewing the need to refurbish and expand the
Recreation Center at the March 11, 2025 Town Council meeting (page 18 of the meeting’s packet). This
same information was also presented to the Health and Recreation Committee on March 11, 2025 and May
20, 2025, and to the Finance Committee on May 5, 2025. The feedback received from the Town Council
and each committee is summarized below.
Town Council – March 11, 2025: Council members expressed general support and understanding of the
need to address the minimum refurbishment of the Recreation Center. The Council commented/inquired
about the following items:
•Plan for full-time and part-time staff during an extended facility closure for construction
•Amenity availability during a partial facility closure (sauna, steam room, locker rooms, fitness
areas)
•Confirmation of revenue projections during construction closure desired
•Best practices for water slide design and operation
•Focus on implementing a comprehensive facility maintenance plan and life cycles for all equipment
•Repairing or reconstructing the hot tub is a top priority
•Interest in reviewing financing opportunities and how it affects other Town capital projects in the
queue
•Desire to review all Town capital project expenditures at once
•Confirmation of cost estimates once designs are fine tuned
•Potential for increased community opportunity and revenue for a patio expansion/enclosure
•Consider the opportunity to integrate a pool expansion into the Main Street Mall design
•A tour of the recreation center and aquatics area mechanical room would be beneficial
Health and Recreation Committee – March 11 and May 20, 2025: The committee commented/inquired
about the following items:
•Operational closures during construction
•Accuracy of cost estimates
•Hot tub repair/reconstruction timeline
•Funding opportunities – grants or private donors
•Square footage for current facility demand
•Future capacity issues even after a facility expansion
•Logistics for phasing in construction
•Support for expanded parking around the recreation center
•Support for minimum refurbishment/expansion and determining amenities with the community
Page 2 of 6
• Assessment process for determining necessary improvements
• Availability of current and future facility parts
• Focus on compliance with safety regulations
• Strategies for marketing and public engagement for this project
Finance Committee Feedback – May 5, 2025: The committee commented/inquired about the following
items:
• Is this expansion mainly to increase capacity? Just to keep up with a growing community? Will we
attract more people? Will we add additional programs & offerings?
• What is the breakdown of local versus visitors who use the rec center facility?
• What is the facility’s useful life after renovations? How far forward will it push the facility’s capacity?
• Should the rec center be relocated to the area near Walmart, planning area A where a park is
planned? And then we could repurpose the current building for something that needs to be in close
proximity to the park.
• Would admission prices be raised to balance supply & demand?
• Would a reservation system return to manage capacity better?
• Would a parking structure be included in the expansion plans? Parking is so expensive and
perhaps habits should change to “walk or bike to your workout.”
• The estimated cost of $7.7M does not seem accurate and reviewing and getting a more accurate
number to present would be helpful for everyone.
• Could there be a cost benefit to doing 3 levels in the addition, do a cost analysis of going down half
a level and then adding 2 levels on top.
• If we shut down the pool for 3 months, then we should probably go ahead and do all the required
pool maintenance for the next 10-20 years.
• Expect low voter appetite for mill levy to pay for this expansion.
After receiving feedback from the Town Council and Committees, Staff began engaging with contractor
A.D. Miller to update and refine the scope and budget analysis for their originally proposed options in the
aquatics area. Additionally, Staff enlisted their services to review items that were not initially included in
their scope of work. These items include 1) hot tub relocation, 2) waterslide replacement and leisure pool
redesign and 3) fitness area expansion to the north to expand the weight room, cardio and functional
training areas. The updated designs, scope and budget analysis are included in Attachment A.
OPTIONS: Initial facility refurbishment and expansion options were formed based on previous design
concepts and feedback from community surveys. Additional options were also evaluated in response to
Council and committee feedback, particularly considering the required facility closure associated with any
construction activities. Additional options may be considered as Staff engage with the community. Staff
anticipate a streamlined approach to constructing a fitness area expansion and plan to conduct extensive
community engagement to finalize designs for an aquatics area remodel.
Page 3 of 6
Fitness Area: The addition of a two-story fitness area to the north would house a larger weight room on
the first floor and expanded circuit and functional training space on the second floor. The weight room
relocation would see an increase of approximately 500 square feet of usable space. Circuit and functional
training space on the second floor would be expanded by 2000 square feet and would allow for the current
functional fitness space to be used for classes or small group training.
1st Floor:
2nd Floor:
Page 4 of 6
Aquatics Area:
Existing Pool Layout:
The existing pool layout, shown above, is comprised of four bodies of water: hot tub, slide/lazy river, leisure
pool and 5-lane lap pool with diving well.
Updated Pool Layout:
Page 5 of 6
The conceptual pool design, shown above, would include three bodies of water: hot tub, zero depth leisure
pool with lazy river and a 6-8 lane lap pool with depths ranging from 4 – 10 feet. This design also shows a
redesigned water slide, expanded pool deck space to house bleachers for swim meet spectators, and
options to expand outdoor patio space. The proposed aquatics area design provides programmable pool
space and expanded lap swimming lanes, while still providing an engaging and interactive experience for
recreational swimmers. Additional recreational amenities for a redesigned lap pool will be considered as
the design process continues.
FINANCIAL CONSIDERATIONS: Refurbishment and/or expansion of the Recreation Center pool area will
cause a significant impact to general operations and revenue. Expansion of the fitness area to the north
should not have as large an impact on general operations or revenue since most construction can be
isolated to the new addition location. Staff project a reduction in revenue by $300,000 during a pool area
closure and a reduction in revenue by $50,000 during a fitness area closure.
Staff plan to collaborate with A.D. Miller to develop a phased construction schedule, completing each
remodel in different calendar years to lessen the impact on operations and revenue. This approach will
allow partial public access to the facility during the project, helping the Town maintain a portion of its
regular revenue from admissions, programs, and facility rentals.
Updated cost estimates from contractor A.D. Miller are summarized in the table below.
Financing Option: Staff requested Piper Sandler to provide a Certificate of Participation (COP) scenario
for generating $10 million in net proceeds to the Town and repaid over a 20-year financing period. Piper
Page 6 of 6
Sandler is a national leader in underwriting and distributing bonds for state and local governments. The
scenario showed the average annual debt service would be $758,535 with an interest rate of 4.78%.
NEXT STEPS: Staff plan to present this information to the Finance Committee on Monday, September 8,
2025 and to the Health and Recreation Committee on Tuesday, September 9, 2025. Based on Council
feedback, Staff will plan to prioritize Recreation Center refurbishment and expansion efforts into the 2026
Proposed Budget and Capital Improvement Plan.
Thank you, Michael
ATTACHMENTS:
Attachment A: A.D. Miller Design, Scope and Budget Analysis – August 2025
BASE SCOPE ITEMS
DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
1. REPLACEMENT OF DECK, DRAINS AND SUBSURFACE PREP 1,694,634.25$ 1,915,673.50$ R Review/Secondary role (May require design in next phase)
D Direction (Will require design in next phase)
1. DEMO
a. Remove existing concrete deck, deck drains, sanitary piping.123,337.50$ 139,425.00$ D
b. Remove existing pools shells, piping, and components and haul off/trucking 232,875.00$ 263,250.00$ D
SUBTOTAL $356,212.50 $402,675.00
2. NEW Structural and Civil Engineering
a. Subgrade prep, aggregate base @ base and gravel around pools and backfill (gravel). New
Excavation for Pools (Lap, ZDE and Lazy River, etc.)305,080.05$ 344,873.10$ D R Pending Geotech Report - allowance for subgrade over-ex and compaction
b. New Sanitary Piping Connection 43,700.00$ 49,400.00$ D D
c. New Deck Drains (Integral Sloping)241,500.00$ 273,000.00$ D D Please note: Sealant included
d. New Deck Broom Finish 252,300.80$ 285,209.60$ D R Standard gray concrete with broom finish. Most economical approach
d2. Sandscape Finish Add (Recommended)47,306.40$ 53,476.80$ Recommend for highest slip resistance at pool deck and aesthetic
d3. Add integral color to mix; for either sandscape or broom 27,922.00$ 31,564.00$ Add color to improve and enhance look / define areas
e. Install 4 new pool showers / relocate deck shower 39,675.00$ 44,850.00$ D D
f. Bonding to new and existing metals to NEC 680 (deck rebar, anchor, equipment)24,725.00$ 27,950.00$ D D All metals, new/existing anchors, and equipment must be bonded per NEC 680.
SUBTOTAL $982,209.25 $1,110,323.50
2. HVAC
2a. Natatorium Duct Replacement & Overhead Fans 432,917.50$ 498,985.00$
2b. Pool Mechanical Room Ventilation 84,525.00$ 95,550.00$
2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency 55,200.00$ 216,000.00$
2a. Natatorium Duct Replacement
1. DEMO
a. Remove underground HVAC duct and encasement 21,217.50$ 23,985.00$ D
b. Remove compromised vertical branches to wainscot 20,125.00$ 22,750.00$ D
2. NEW
a. NEW underground duct and required branches 327,750.00$ 370,500.00$ R D
b. New supply grilles - Option 17,250.00$ 19,500.00$ R D
c. Add OH fans (determine if 1,2 or 3)23,000.00$ 35,600.00$ R D D
3. Verify Existing OH HVAC 6,325.00$ 7,150.00$ D
4. Balance Report 17,250.00$ 19,500.00$ D
SUBTOTAL $432,917.50 $498,985.00
2b. Pool Mechanical Room Ventilation
5. POOL MECHANICAL ROOM
a. Verify and add ventilation system in mechanical room to mitigate current rusting,
including airflow, fresh air intake, GPM, etc. Simple exhaust fan system.63,250.00$ 71,500.00$ D D Dependent upon pool volume changes and potential pump HP variations.
b. Recommendations for protection of existing rusted metals. TBD TBD R D Required per ISPSC and Colorado Pool Code. Conduit routings can easily be
provided if deck is replaced. c. Verify and add exhaust in Pool Chemical Room 21,275.00$ 24,050.00$ R D D Major Safety and Operation Issue
SUBTOTAL $84,525.00 $95,550.00
Town of Avon - Recreation Center Pool Improvements
SUMMARY BUDGET COST ESTIMATES - BASE SCOPE ITEMS
Updated 8/12/2025 (Rev 1 Dated: 7/23/2025)
BUDGET RANGE DESIGN & ENGINEERING SCOPE
Page 1 of 5
ATTACHMENT A
BASE SCOPE ITEMS
DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
BUDGET RANGE DESIGN & ENGINEERING SCOPE
2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency
6. Fix Heat Bypass in Pool Mechanical Area Serving Natatorium, etc. 55,200.00$ 216,000.00$ R D Range of Cost - Pending Depth of Issues and Needed Repairs. Allowance range held.
3. ELECTRICAL 816,316.00$ 922,792.00$
1. Pool Mechanical MCC (Voltage 480/3 Phase to 240/3 Phase). Replace with new panel with remote
start and stop panel (lifeguard room). Recirc pumps are controlled at VFD and do not require MCC 694,991.00$ 785,642.00$
R D D Suggest review scope and approach with client and Electrical EOR to work through
most cost effective approach to size/ configuration of new MCC, etc. Includes
upgrades of conduits and feeders due to rust and degradation that will not pass 2. Add Emergency Stops for all pools in appropriate locations per ISPSC and Colorado 21,275.00$ 24,050.00$ R D
3. Add necessary electrical for items described in base scope of work 44,275.00$ 50,050.00$ R D Pending final scope and impacted electrical items. Range provided as anticipated.
4. Replace conduit in PMR due to rust and denigration.55,775.00$ 63,050.00$ R D D
4. POOL MECHANICAL ROOM (PMR)1,013,422.65$ 1,144,934.30$
Breakout of new pool system equipment
1. Pool System Circulation
a. New recirc and feature pumps (VFD for 7.5 HP pumps, or integral VFD for smaller pumps).Included Included D R Significant energy savings. If existing motors are re-used, Class F Insulation is
required. a1. Paddock Brand ILO of Neptune Benson (no change) .No change No change D R Significant energy savings. If existing motors are re-used, Class F Insulation is
required. b. Replace flow meters, gauges. Signet 2551 MagMeter on recirc systems (not feature
pumps) and 2.5" dia. 316 Stainless Steel gauges on all pumps. Included Included D R Signet 2551 MagMeter on recirc systems and 2.5" 316SS gauges on all pumps.
b1. Reuse of Signet Magmeter flow meters - (requires verification of propoer operation
prior to use)(2,500.00)$ (3,500.00)$
c. New autofill for each pool system (deck well w/ Electronic Level Control (ELC-810)Included Included D R New static waterlines for these systems can only be installed if the deck is removed.
SUBTOTAL (2,500.00)$ (3,500.00)$
2. Pool Systems Sanitation
a. New chemical controllers for each pool (BECSys5)Included Included D Recommend minimum BECSys5 for communication with new VFDs.
b. Add UV Sanitation (secondary) to each pool system. Evoqua ETS medium pressure UV
units or similar for all pools/spas. Option to add ClearFlo (cost savings over long term) if sand
filters remain.
Included Included D Recommend Evoqua ETS medium pressure UV units or similar for all pools/spas.
b2. Clearflow option Included Included
c. Chemical Separation D
Note: Clear Flo Technology- References of other facilities utilizing Clear -Flo
Technology is available through Counsilman-Hunsaker
e. SS gutter with integral surge capacity, OR a surge tank will be required to be built.
Dropouts from SS gutter routed to surge tank.
a. Replace liquid Muriatic Acid with Pulsar AcidPlus.Included Included D
SUBTOTAL -$ -$
3. Pool Filtration
a. OPTION Replace existing sand filters with regenerative media filter (equipment and piping
maybe too tall)Included Included D
Note: Regenerative Media Filters - Attached additional information - Regenerative
Media Filters save water, reduce chemical use, and have large flow rate.
e. SS gutter with integral surge capacity, OR a surge tank will be required to be built.
Dropouts from SS gutter routed to surge tank.
Note: High Rate Sand Filter usage - Yes can use it is possible to use high rate sand
filters and add regenerative media filters later, however it is cost prohibitive, due to the
requirement of having to eliminate the sand filters and bring in new regenerative
media.
e. SS gutter with integral surge capacity, OR a surge tank will be required to be built.
Dropouts from SS gutter routed to surge tank.
c. OPTION Recommended: Replace existing media in existing sand filters with Triton Included Included D
SUBTOTAL -$ -$
4. Pool Heaters
Page 2 of 5
BASE SCOPE ITEMS
DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
BUDGET RANGE DESIGN & ENGINEERING SCOPE
a. Add new pool heaters/ boilers as part of scope option (boiler plus connection, etc.) $ 165,600.00 $ 187,200.00 Current boilers are functional and with maintenance will continue to operate. Older
systems which are much less efficient than new boilers if desired.
5. CODE 46,000.00$ 52,000.00$
1. Address all Natatorium ADA issues (see individual OPTIONS below)D R ADA lifts required at all pools. Options below
a. Drainage/Slopes With Pool Deck Replacement With Pool Deck Replacement 2% per CO Pool Code and ADA.
2. Exiting Plan implications (if any)17,250.00$ 19,500.00$ D Allowance allocation
3. Identify items that do not meet other building codes 28,750.00$ 32,500.00$ D Allowance allocation
DESCRIPTION OF NEW POOL AND BUILDING ADDITION SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
1. HOT TUB 563,075.65$ 636,520.30$ R Review/Secondary role (May require design in next phase)
D Direction (Will require design in next phase)
A. New Larger Hot Tub (274 SF New Spa) 534,325.65$ 604,020.30$ R D New elevated spa and equipment, piping, etc. CIP Walls with tile finish and stairs.
1. Remove entirely/demo existing $ 28,750.00 $ 32,500.00
2. New layout at different location, features, finishes- ADA transfer wall, CIP coping
3. New equipment in PMR included in new spa cost New system for hot tub
4. Add emergency stop included in new spa cost Required per ISPSC and Colorado Pool Code.
2. LAZY RIVER ZONE 1,413,468.75$ 1,597,512.50$
1. New Lazy River Zone 3'6" water depth throughout (1250 SF)1,341,187.50$ 1,516,125.00$
a. OPTION: Recommended: Add ADA lift. Motion Trek 400 by Spectrum Motion Trek BP300 is
portable*
22,568.75$ 25,512.50$ R D
b. OPTION: Add ADA lift. Aqua Creek Mighty400 (same cost), suggest Aqua Creek Scout Xcel lift as
cost savings option
(600.00)$ (1,000.00)$ R D Includes: Reuse of (1) Aqua Creek Chair Lift and (1) New Aqua Creek Scout Xcel lift
2. Bridge to Island D R
a. New bridge at pool for access 10,062.50$ 11,375.00$
b. Add water feature allowance 40,250.00$ 45,500.00$ D Allowance
3. LEISURE POOL-ZERO DEPTH ENTRY (1850 SF)1,784,941.45$ 2,017,759.90$
1. New Zero Entry Depth pool with ADA lift, 1,722,237.70$ 1,946,877.40$ R D Spec/ Recommendation - Motion Trek 400 by Spectrum or similar.
2. Connections and pumps for new and relocated play features Included Included D R Included
3. New Kiddie Slide in Zero Depth Entry Area
10,953.75$ 12,382.50$
R D New water connection from slide to new play feature. Water depth/ age appropriate
for new slide.
4. Replace Basketball Hoop and anchors with new. Included Included R D New anchors and bball will be provided if the pool deck is being replaced.
5. New play and spray features with new, including enhanced 1' deep (slide, playground, interactive
table or similar)51,750.00$ 58,500.00$ R D Allowance
6. OPTION F: ADA Ramp with stainless steel railings 83,501.50$ 94,393.00$ R D Alternate Option
BUDGET RANGE DESIGN & ENGINEERING SCOPE
Page 3 of 5
BASE SCOPE ITEMS
DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
BUDGET RANGE DESIGN & ENGINEERING SCOPE
4. LAP POOL 2,490,228.40$ 2,815,040.80$
OPTION A: 7 lanes, 6' wide 42"- priced in base bid See line 152
1. NEW Lap Pool Base bid (3108 SF) 4ft -11 ft deep See Conceptual Design and Pool Depths
a. New pool shell, plaster, tile, depth markers, pool lights, ladders, accessories 2,490,228.40$ 2,815,040.80$ R D R R New Lap Pool
2. Remove existing shell, piping and accessories in demo line item -$ -$ Included in Demo
3. Add new pool shell, diamond-brite finish, tile markers/waterline Included Included
4. Replace all piping, new filtration, sanitation, circulation. Included Included Verify heating if not new boiler system.
5. New pool lights, ladders, accessories Included Included
ADD OPTIONS on base scope R D R R
OPTION B: 7 lanes, 7' wide 49"- 3636 SF 371,146.40$ 419,556.80$ Add to base for this add option
OPTION C: 8 lanes, 6' wide +2" 50" 3700SF 423,181.60$ 478,379.20$ Add to base for this add option
ADD OPTIONS on base scope - Play Features
OPTION D: Aqua Zip'n Removed per request Removed per request R D R R
OPTION E: Climbing Wall (3 panels wx 4 panels high)Removed per request Removed per request
OPTION F: Overhead Doors (3) at Lap Pool. ( Includes: Demo, Concrete repair, Masonry, Steel , Sealants,
OH Doors, Finish, HVAC, Electric) $ 79,098.00 $ 90,962.70 D D
5. WATERLINE TILE- included in new pool pricing Included with new pools
6. EXTERIOR DECK EXPANSION 80,509.20$ 91,010.40$
1. Demo, prep and concrete 606 SF $ 65,550.00 $ 85,215.00 D R
2. Add double storefront man door $ 7,455.45 $ 9,692.09 D D R
3. Add outdoor fence with gate $ 7,503.75 $ 9,754.88 D
OPTION G- Additional 1170 SF new concrete, fence, Storefront door $ 75,382.50 $ 85,215.00
7. PATIO ENCLOSURE & ADDITION See Conceptual Design and Pool Depths
A. OPTION-Fence Only 32,200.00$ 36,400.00$
1. Existing fence is not code compliant height. Replace with 6' high fence.D
2. Existing gate is not an exit. Replace with one with panic hdwr, security screen and path to public
way.
D
B. OPTION H- ENCLOSE PATIO & ADD DECK AREA 694,312.50$ 789,875.00$
1. Adds 750 SF of enclosed space and deck under existing roof.
2. Remove exterior wall and deck D D
3. Add foundations on two sides D D
4. Enclose left side D D
5. New wall at deck side reusing existing doors D D
6. New deck and deck drains D D D
7. Add ventilation and fan D D D D
8. New ceiling with insulation above D D
9. Relocate exit signs D D D
Note Pool Equipment for the new pools is included in the equipment PMR
Section 4
Page 4 of 5
BASE SCOPE ITEMS
DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS
LOW HIGH ARCH AQUA STRC MECH PLBG ELEC
BUDGET RANGE DESIGN & ENGINEERING SCOPE
10. Maintain exit path, required widths and add new exit gate with hdwr.D D
C. OPTION H- RECONFIGURE VESTIBULE AND STOREFRONT FOR SPA LOCATION 270,250.00$ 305,500.00$ D D D D D
1. Repurpose and reconfigure vestibule for spa.
2. Demo stem walls, structural CMU, add support and new walls for spa elevation D D D D D
3. Relocate and new store front systems for doors and windows in impacted areas and egress @ pool D D
8. ADD NEW LIFEGUARD ROOM (160 SF)51,751.15$ 64,058.80$
1. OPTION K: Drywall pony wall with 1/2 Storefront windows and door, concrete floor 32,775.00$ 42,607.50$ D D D D New lifeguard room near new slide location.
a. Electrical power/light fixture 10,062.50$ 11,375.00$ D
b. Mechanical 8,913.65$ 10,076.30$ D
9. INTERIOR SLIDE with Open Flume - SLIDE OUTSIDE BUILDING 345,000.00$ 457,500.00$
1. Splashtacular SLD1-A , White Water SK 12 ( Interior only ) 300,000.00$ 390,000.00$ D D D See Design and Schematic - pending final design
Note: Shorter platform negligible effect on cost range of equipment
2. Splashtacular SLD1-A Removed Removed D D D See Design and Schematic - pending final design
3. Fencing around structure 5,000.00$ 7,500.00$ D Included foundations, piping and pumps
4. Structural Modification and Repairs 40,000.00$ 60,000.00$ D
10. FITNESS ADDITION (4740 SF) - Updated to reflect 2026 completion 4,683,498.63$ 5,323,656.00$
1. Main Level Fitness Area (2370 SF) addition with storage shelving 2,224,008.00$ 2,514,096.00$ D D D D D See conceptual design - costed as work in sequence with natatorium/ pool
2. Upper Level Fitness Area (2370 SF) with storage room 1,877,188.13$ 2,144,376.00$ D D D D D
3. Site Improvements, Civil and Repairs 325,565.00$ 371,904.00$
4. Conceptual Design Contingency 256,737.50$ 293,280.00$
B Option -Add 157 SF Office on 2nd floor 31,889.50$ 36,816.00$ D D D D
1. Add drywall, ACT/grid, electrical paint, door/frame, HVAC
Page 5 of 5
FITNESS ADDITION TO THE NORTH
FITNESS ADDITION TO THE NORTH
3/64" = 1'-0
NATAORIUM FOOTPRINT = 14,100 SF
Address:
Issued:
Status:
AVON RECREATION CENTER: Pool Renovation
FLOOR PLAN - PROPOSED
2024.08.29
Budgeting
90 Lake Street, Avon, CO 81620
UNDERGROUND DUCT
DECK SHOWERS
POOL RENOVATION - OPTION A
3/64" = 1'-0
NATAORIUM FOOTPRINT = 14,100 SF
Address:
Issued:
Status:
AVON RECREATION CENTER: Pool Renovation
FLOOR PLAN - PROPOSED
2024.08.29
Budgeting
90 Lake Street, Avon, CO 81620
UNDERGROUND DUCT
DECK SHOWERS
POOL RENOVATION - OPTION B
DDA MEETING MINUTES
MONDAY, AUGUST 4TH, 2025
HYBRID MEETING, IN PERSON AND VIRTUAL VIA MICROSOFT TEAMS
Page 1
1. ROLL CALL
The meeting was called to order at 3:00 p.m. Without objection from his fellow Board Members, former
DDA Board Chair Tony Emrick presided over the meeting. There was quorum with eight Board Members
present at the time.
Present in Person: Board Members Tony Emrick, Wayne Hanson, Chris Neuswanger, and Lisa
Mattis, who initially joined the meeting by phone at 3:00 and joined the meeting in person at 3:21 p.m.
Present Virtually: Councilor Chico Thuon, Board Members Matthew Fitzgerald, Rob Tartre, Marcus
Lindholm, and Gregg Cooper, who joined the meeting at 3:05 pm. Board Member Brandt Marott joined
the meeting at 3:33 p.m.
Absent: Board Member Scott Tarbet
Staff: Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Community Development
Director Matt Pielsticker, Chief Financial Officer Paul Redmond, Chief Administrative Officer Ineke de
Jong and Town Clerk Miguel Jauregui Casanueva.
2. APPROVAL OF AGENDA
Town Manager Eric Heil requested that the Board remove Item 5.6 from the Agenda. Board Member Rob
Tartre motioned to approve the agenda, as amended. Board Member Wayne Hanson seconded the
motion. The motion passed unanimously with a 9-0 vote of those present.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Board Chair Emrick asked if there were any conflicts of interest, and none were disclosed.
4. PUBLIC COMMENT
No public comments were made in person nor virtually.
5. BUSINESS ITEMS
5.1 ACTION: Swearing In of re-appointed Board Members (Deputy Town Clerk Brenda Torres)
Tony Emrick and Greg Cooper were sworn-in by Deputy Town Clerk Brenda Torres.
5.2 ACTION: Appointment of DDA Chairperson (Chief Administrative Officer Ineke de Jong)
Board Member Wayne Hanson motioned to nominate Tony Emrick to be reappointed as DDA
Board Chair. Gregg Cooper seconded the motion. The motion passed unanimously with a 9-0 vote
of those present.
5.3 PRESENTATION: Walgreens Purchase Update (Chief Finance Officer Paul Redmond)
Town Manager Eric Heil updated Board Members on the topic of the Town’s purchase of the
Walgreens property. Board Member Rob Tartre asked questions about the bond offering. It was
indicated that Council supports the purchase, with a partial payment from the Town’s reserves.
Board Member Chris Neuswanger asked questions regarding the rent schedule which is fixed.
DDA MEETING MINUTES
MONDAY, AUGUST 4TH, 2025
HYBRID MEETING, IN PERSON AND VIRTUAL VIA MICROSOFT TEAMS
Page 2
After all questions were answered by staff, the DDA Board unanimously supported the acquisition
and directed Staff to move forward with the acquisition.
5.4 PRESENTATION: Conceptual Planning for Sun Road Redevelopment Update (Town Manager
Eric Heil)
Town Manager Eric Heil updated the Board on the Conceptual planning of the Sun Road’s
redevelopment. There was discussion around the ideal mix of housing types, cost to build, and
grants available, noting this project aligns with the DDA and the Town’s goals for housing.
5.5 PRESENTATION: Wholefoods/Phase I Development Update (Town Manager Eric Heil)
Town Manager Eric Heil delivered a presentation and update regarding the Wholefoods Phase I
redevelopment. Board Member Marcus Lindholm joined Town Manager Heil in adding additional
information related to the development. Board Member Cooper expressed excitement over the
development and thanked Town Manager Heil and staff for their hard work.
5.6 WORK SESSION: Park Planning and Funding in Village (at Avon) (Town Manager Eric Heil)
5.7 WORK SESSION: Lot B Apartment Projects (Town Manager Eric Heil)
Town Manager Eric Heil introduced and moderated the Lot B Apartments work session.
6. MINUTES
Board Member Gregg Cooper motioned to approve the Minutes from Avon DDA Board Meeting
held June 2nd, 2025. Chris Neuswanger seconded the motion. The motion passed unanimously
with a 9-0 vote of those present.
Board Member Marcus Lindholm added that David S. O’Leary, Partner of Spencer Fane LLP would
reach out to discuss the documentation related to the Mill Levy for the Metro District that is
collected by the DDA and through an IGA is then sent to the Metro District.
8. ADJOURNMENT
DDA Board Chair Emrick adjourned the meeting at 4:26 p.m.
Respectfully submitted by:
Miguel Jauregui Casanueva
Town Clerk
DDA MEETING MINUTES
MONDAY, AUGUST 4TH, 2025
HYBRID MEETING, IN PERSON AND VIRTUAL VIA MICROSOFT TEAMS
Page 3
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or
to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the
meeting are the audio of the meeting, which is housed in the Town Clerk' s office.
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON PLANNING & ZONING COMMISSION
MEETING ABSTRACT
MONDAY AUGUST 11, 2025
PUBLIC MEETING BEGINS AT 5:30 PM
PUBLIC MEETING: 5:30 PM
1. CALL TO ORDER AND ROLL CALL (CHAIRPERSON)
MEETING COMMENCED AT 5:30PM. A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS CARLY HANSEN,
BRAD CHRISTIANSON, ELIZABETH WATERS, RICK SUDEKUM, NANCY TASHMAN, NICOLE MURAD AND BRIAN SIPES
WERE PRESENT. ALSO PRESENT WERE:
MEMBERS OF THE AVON TOWN COUNCIL LINDSAY HARDY AND GARY BROOKS
MEMBER OF EV STUDIO MATT SVOBODA
PLANNER II MAX MORGAN, DIRECTOR OF COMMUNITY DEVELOPMENT MATT PIELSTICKER, TOWN MANAGER ERIC
HEIL, HOUSING PLANNER PATTI LIERMANN, ACTING TOWN ATTORNEY BETSY STEWART AND DEVELOPMENT
COORDINATOR, EMILY BLOCK.
2. APPROVAL OF AGENDA
ACTION: COMMISSIONER SIPES APPROVED THE AGENDA. THERE WERE NO OBJECTIONS OR CHANGES.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION RELATED TO AGENDA ITEMS
THERE WERE NO CONFLICTS OF INTEREST OR EX PARTE COMMUNICATION. COMMISSIONER SIPES MENTIONED FOR
THE RECORD THAT THERE WAS A SITE VISIT AT THE SLOPESIDE DEVELOPMENT SITE PRIOR TO THE MEETING THAT
WAS OPEN TO THE PUBLIC.
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA PUBLIC COMMENTS
ARE LIMITED TO THREE (3) MINUTES. THE SPEAKER MAY BE GIVEN ONE (1) ADDITIONAL MINUTE SUBJECT TO PLANNING AND ZONING
COMMISSION APPROVAL.
THERE WERE NO PUBLIC COMMENTS.
5. JOINT WORK SESSION WITH AVON TOWN COUNCIL MEMBERS
5.1 SLOPESIDE COMMUNITY HOUSING: CONCEPTUAL DESIGN– PATTI LIERMANN, HOUSING PLANNER
6. WORK SESSION
6.1 PEDESTRIAN MALL UPDATES – MAX MORGAN, PLANNER II
7. CONSENT AGENDA
7.1. REFERRAL COMMENTS – REFR25002 VILLAGE AT AVON PARCEL 1, PLANNING AREA A
7.2. JULY 7, 2025 PLANNING AND ZONING COMMISSION MEETING MINUTES
ACTION: COMMISSIONER SUDEKUM MADE A MOTION TO APPROVE THE CONSENT AGENDA. COMMISSIONER TASHMAN
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, ONLINE AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL MATT PIELSTICKER AT 970-748-4413 OR EMAIL MATT@AVON.ORG WITH ANY SPECIAL REQUESTS.
SECONDED THE MOTION, AND THE MOTION PASSED UNANIMOUSLY, 7-0.
8. FUTURE MEETINGS
8.1. AUGUST 25, 2025
8.2. SEPTEMBER 8, 2025 – COMMISSIONERS TASHMAN AND HANSEN LIKELY UNAVAILABLE
9. STAFF UPDATES
10. ADJOURN
THE MEETING WAS ADJOURNED AT 7:41 PM.
THESE MEETING MINUTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY
ARE NOT INTENDED TO BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT, PERSON
SPEAKING OR TO PORTRAY WITH COMPLETE ACCURACY. THE MOST ACCURATE RECORDS OF THE
MEETING ARE THE AUDIO RECORDING OF THE MEETING, WHICH CAN BE OBTAINED FROM THE TOWN
CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST.
RESPECTFULLY,
EMILY BLOCK
970-748-4034 rmckenner@avon.org
TO: Honorable Mayor Underwood and Council members FROM: Robert McKenner, Chief Information Officer
RE: Audio Visual System Update
DATE: August 14, 2025
SUMMARY: This Report provides an update on the Council Chamber Audio Visual (“AV”) system, which
was replaced in December 2024 to support multi-purpose functionality. The new system was designed to
accommodate in-person and hybrid meetings, employee trainings, and virtual platforms such as Teams and
Zoom. This report outlines the issues encountered since installation, the resolutions implemented, and
options for future improvements.
This is submitted as a written report and no action by Council is requested.
BACKGROUND: The prior AV system was originally built to support in-person Council meetings and court
proceedings, with High Five Access Media broadcasting the meetings. Following the COVID-19 pandemic,
the system was modified to support hybrid meetings, but reliability issues persisted.
In December 2024, the Town replaced the AV system with a flexible, multi-functional solution that allows
employees and committees to use the room independently for hybrid meetings, trainings, and virtual
collaboration without requiring High Five Access Media’s assistance
DISCUSSION: Since the installation of the new Council Chamber Audio Visual (AV) system in December
2024, several operational issues have been identified and addressed. Most recently, on August 12, 2025,
a Zoom participant’s audio failed to broadcast through the overhead speakers. The root cause was traced
to a hardware issue on the High Five-managed computer. In response, the IT department assumed full
management of the AV hardware and implemented a protocol for pre-meeting system testing to ensure
reliability.
On July 9, 2025, a power outage occurred during a CORE Transit meeting due to a disruption from Holy
Cross Energy. Although the AV system was restored promptly, internet service lagged behind. It is
important to note that CORE Transit meetings are not hosted or managed by the Town. As CORE Transit
participants are not Town employees and do not use Town-managed computers, they do not have access
to the Town’s internal internet service and must rely on the guest wireless network. This limitation has
contributed to connectivity challenges during their meetings.
Internet reliability has been a recurring concern. A Comcast outage affecting CORE Transit operations
highlighted the absence of a backup internet service for the guest wireless network. While no immediate
resolution was available at the time, the Town is evaluating options for adding a secondary internet provider
to support guest access. This would be a separate service from the Town’s internal infrastructure and is
not related to the SDWAN implementation, which is strictly for Town-managed services. Additionally,
wireless network instability was resolved by providing a direct ethernet connection from the control
computer to the Comcast router.
In June 2025, users reported confusion regarding the meeting mode in use. This issue was resolved
through interface modifications that clarified operational status. April 2025 saw two distinct issues: robotic
audio distortion from the Mayor and dais microphones, which was corrected by disabling the overhead mic,
and a feed visibility problem for High Five Access Media, which was resolved by training staff to use the Q-
Sys switcher to direct the correct input to the Tricaster.
February 2025 was marked by several technical challenges. Audio from the Room PC was heard through
the speakers even when the PC was not selected as the source. This was addressed through
Page 2 of 2
programming and interface adjustments. The Quattropod device failed to produce audio and was
subsequently replaced. Microphone surging was resolved through programming changes, and system
freezing was eliminated by replacing the Q-Sys controller unit.
In January 2025, Council monitors failed to power on. The issue was resolved by replacing the HDMI
splitter.
Additionally, Council members have requested that microphones include indicator lights to assist with
meeting flow. The Town has placed an order for replacement microphones that include this feature and will
install them upon delivery on September 12th.
FINANCIAL CONSIDERATIONS: The Town maintains an ongoing maintenance agreement with the AV
system installer, which covers routine support, troubleshooting, and system updates. Most issues since
installation have been resolved either internally by IT staff or through this agreement, resulting in minimal
additional cost.
The guest wireless network currently does not have a backup internet service provider (ISP). This network
operates independently from the SDWAN implementation and is not covered by the redundancy
improvements underway. If Council wishes to pursue a secondary ISP for the guest network, estimated
monthly costs range from $300 to $1,000 depending on provider and service level.
In addition to ongoing support, the Town has ordered a replacement backup battery at a cost of $5,500 and
new wireless microphones totaling $15,050. A budget amendment for these hardware purchases will be
submitted to reflect the additional expense.
SYSTEM STABILITY AND SUPPORT COMMITMENT: Council members have expressed ongoing
concerns about the reliability of the Council Chamber AV system. While the system may appear
straightforward in operation, it is a complex and highly integrated platform. Since its installation, the system
has steadily improved in performance, and many of the initial bugs have been resolved.
Discussions with other municipalities, including the Town of Vail, confirm that it is common for AV systems
to require a lengthy adjustment period—some reported it took over a year to stabilize their systems. By
comparison, Avon is ahead of that curve. Our IT department, in coordination with our support vendor,
remains fully committed to making the system as reliable and user-friendly as possible.
To ensure continued reliability and support, an IT staff member will attend the full duration of both CORE
Transit and Council meetings for the foreseeable future.
Thank you, Robert
(970)748-4001 mjauregui@avon.org
TO: Honorable Mayor Tamra N. Underwood and Council FROM: Miguel Jauregui Casanueva, Town Clerk
RE: Gift Reporting and Disclosure
2025 Bravo! Vail Tickets
DATE: August 18, 2025
SUMMARY: The Town Code of Ethics requires disclosure of any gifts received which exceed $50 in value.
“Gifts” includes any present, or offer of future, individual gift, favor, loan, service or thing of value in excess
of $50.00 and such gift is offered due to such person’s status as a Town Officer then such Officer shall report
such gift and the estimated value to the Town Clerk. The Avon Municipal Code requires the Town Clerk to
disclose through a report any gifts offered to any Town Officer per Section 2.30.170 of the Town Code of
Ethics.
In accordance with §7, Article XXIX of the Colorado Constitution and Section 2.30.170, Chapter 2.30 Avon
Town Code of Ethics of the Avon Municipal Code, and any other applicable Avon Home Rule Charter
provision, ordinance or resolution adopted by the Town of Avon, I, Miguel Jauregui Casanueva, Town Clerk
for Town of Avon, submit the following list of such gifts reported to be received by officers of the Town of
Avon:
2025 Bravo! Vail Tickets – The tickets provided by Bravo! Vail, a 501(c)3 non-profit, Colorado corporation,
for the 2025 Bravo! Vail Concert Series, have a value of $35 for Lawn Tickets and $123 for Pavillion
tickets and were issued to:
Mayor Tamra N. Underwood: 2 Pavilion tickets;
Councilor Rich Carrol: 5 Pavilion tickets & 2 lawn passes
Councilor Lindsay Hardy: 2 lawn passes.
Town Council is not required to take any action; however, any Town Council member may request Council
deliberation of a gift report to determine whether such gift constitutes a conflict of interest. Council members
who are the recipient of a gift shall not vote on whether such gift constitutes a conflict of interest unless such
gift is offered to Council as a whole.
Thank you, Miguel
970-748-4044 dstockdale@avon.org
TO: Honorable Mayor Tamra N. Underwood and Council Members FROM: Dean Stockdale, Senior Accountant
RE: Financial Report – June 2025 & July 2025 data
DATE: August 15th, 2025
SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and
short-term rental tax for June 2025 and the recreation fees, real estate transfer tax, and use tax revenues
for July 2025.
BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of
this report in respect to each individual section for June revenues in 2025 and July 2025. Tax revenues are
not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based
on a 3-year average of actual revenues.
REVENUE SUMMARY:
Tax Revenue Comparison – 2024 v 2025: All taxes except the Cigarette Tax and Rec Admissions are
favorable for 2025 compared to 2024. Below is a table which reflects the dollar change and percentage
variance. Total revenue for 2025 is reflecting a favorable variance to 2024.
Adopted Budget 2025 v Actual 2025: All taxes except Sales Tax and STR Tax for CH reflect an
unfavorable variance over the 2025 budget. Rec Center revenue is favorable compared to the 2025
budget. Total revenue for 2025 is reflecting an unfavorable variance to the 2025 budget. Below is a table
which reflects the dollar change and percentage variance.
2024 v 2025 YTD REVENUE COMPARISON
2024 2025 Dollar Variance Percentage
Variance
Sales Tax $6,697,823.80 $6,752,040.65 $54,216.85 0.81%
Acc. Tax $1,216,137.65 $1,300,808.33 $84,670.68 6.96%
STR Tax for CH $553,891.91 $600,766.98 $46,875.07 8.46%
Tobacco Tax $161,885.07 $162,283.89 $398.82 0.25%
Cigarette Tax $116,175.00 $103,008.00 ($13,167.00) (11.33%)
Use Tax $0.00 $179,227.65 $179,227.65 N/A
Rec Admissions $750,609.25 $735,458.08 ($15,151.17) (2.02%)
Rec Program Fees $272,374.30 $284,980.35 $12,606.05 4.63%
TOTAL $9,768,896.98 $10,118,573.93 $349,676.95 3.58%
Page 2 of 11
REVENUE ANALYSIS:
Sales Tax: Revenues – June 2025: June sales tax revenues totaled $1,318,403. This is an increase of
$149,362 or 12.78% compared to June 2024 sales tax revenue of $1,169,041.
JUNE 2024 v JUNE 2025 SALES TAX COMPARISON BY INDUSTRY
June 2024 June 2025 Increase/Decrease
Home/Garden $152,752.72 $139,133.81 ($13,618.91)
Grocery/Specialty/Health $178,551.53 $185,884.17 $7,332.64
Sporting Goods Retail/Rental $49,397.26 $52,349.64 $2,952.38
Miscellaneous Retail $59,232.67 $74,981.46 $15,748.79
Accommodations $105,316.45 $119,990.61 $14,674.16
Restaurants/Bars $166,812.23 $166,076.28 ($735.95)
Other $23,177.30 $46,633.11 $23,455.81
Service Related $110,677.48 $74,392.56 ($36,284.92)
Liquor Stores $19,935.41 $19,639.04 ($296.37)
E-Commerce Retail $89,128.55 $112,570.31 $23,441.76
Manufacturing/Wholesale $66,985.20 $60,840.43 ($6,144.77)
Construction Related Services $95,191.21 $219,729.01 $124,537.80
Digital Media Suppliers/Sellers $27,534.13 $23,231.74 ($4,302.39)
Commercial/Industrial Equipment $22,242.38 $21,606.58 ($635.80)
Special Events $2,107.11 $1,344.95 ($762.16)
TOTAL $1,169,041.63 $1,318,403.70 $149,362.07
2025 REVENUE COMPARISON – BUDGET V ACTUAL
Budget Actual Dollar Variance Percentage
Variance
Sales Tax $6,637,348.39 $6,752,040.65 $114,692.26 1.73%
Acc. Tax $1,393,150.06 $1,300,808.33 ($92,341.73) (6.63%)
STR Tax for CH $571,296.69 $600,766.98 $29,470.29 5.40%
Tobacco Tax $176,095.89 $162,283.89 ($13,812.00) (7.84%)
Cigarette Tax $115,487.88 $103,008.00 ($12,479.88) (10.81%)
Use Tax $291,666.67 $179,227.65 ($112,439.02) (38.55%)
Rec Admissions $658,819.35 $735,458.08 $76,638.73 11.63%
Rec Program Fees $252,567.85 $284,980.35 $32,412.50 12.83%
TOTAL $10,096,432.78 $10,118,573.93 $22,141.15 0.22%
Page 3 of 11
Sales Tax: June 2025 Budget v Actual Collections: June 2025 sales tax revenues totaled $1,318,403.
This is an increase of $108,331 over the June 2025 estimate of $1,210,072. This is 8.95% above the
adopted 2025 budget (based on a 3-year average).
JUNE 2025 BUDGET v ACTUAL COLLECTIONS - SALES TAX
2025 Budget 2025 Actual Dollar Variance Percentage Variance
June $1,210,072.02 $1,318,403.70 $108,331.68 8.95%
Accommodation Tax: Revenues – June 2025: Accommodation tax revenues totaled $121,501 for the
month of June. This is an increase of $8,061 or 7.11% compared to June 2024 accommodation tax
revenues, which totaled $113,439. Accommodation tax collections by industry type for June 2025
compared to June 2024 reported an increase for Hotel and Vacation Rentals while Time Share was down.
JUNE 2024 v JUNE 2025 ACCOMMODATION TAX COMPARISON BY INDUSTRY
June 2024 June 2025 Increase/(Decrease)
Timeshares $21,228.03 $16,264.68 ($4,963.35)
Hotels $46,624.04 $57,818.03 $11,193.99
Vacation Rentals $45,587.90 $47,418.61 $1,830.71
TOTAL $113,439.97 $121,501.32 $8,061.35
1,012,305.14 1,116,755.98 1,336,733.62 1,169,041.63 $1,318,403.70
10.32%
19.70%
-12.54%
12.78%
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
$1,200,000
$1,300,000
$1,400,000
$1,500,000
2021 2022 2023 2024 2025
2021-2025 June Sales Tax Revenue Trend
Page 4 of 11
June 2025 Budget v Actual Collections: June 2025 accommodation tax revenues totaled $121,501. This
is a decrease of $13,194 over the June 2025 estimates of $134,695. This is 9.80% below the adopted
2025 budget (based on a 3-year average).
JUNE 2025 BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX
2025 Budget 2025 Actual Dollar Variance Percentage Variance
June $134,695.35 $121,501.32 ($13,194.03) (9.80%)
Short Term Rental Tax for CH: Revenues – June 2025: STR Tax for Community Housing totaled
$53,474 for the month of June. This is an increase of $5,783 or 12.13% compared to June 2024. The
Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential.
JUNE 2024 v JUNE 2025 STR TAX FOR CH COMPARISON BY INDUSTRY
June 2024 June 2025 Increase/(Decrease)
Timeshares $10,614.02 $8,132.34 ($2,481.68)
Hotels $15,986.55 $22,950.68 $6,964.13
Vacation Rentals $21,090.49 $22,391.81 $1,301.32
TOTAL $47,691.06 $53,474.83 $5,783.77
158,588 142,677 128,340 113,440 121,501
-10.03%
-10.05%
-11.61%
7.11%
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
2021 2022 2023 2024 2025
2021-2025 June Accommodation Tax Revenue
Trend
Page 5 of 11
Tobacco & Cigarette Tax: Revenues – June 2025: Tobacco tax revenues totaled $28,014 and cigarette
tax revenues totaled $17,940 for June 2025. Compared to June 2024 revenues, this is an increase of
$3,434 for tobacco tax revenues, which totaled $24,579 and a decrease of $2,253 for cigarette tax
revenues, which totaled $20,193.
22,965 27,785 31,877 24,580 28,015
20.99%
14.73%
-22.89%
13.97%
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
2021 2022 2023 2024 2025
2021-2025 June Tobacco Tax Revenue Trend
22,932 20,889 20,604 20,193 17,940
-8.91%-1.36%-1.99%
-11.16%
-
5,000
10,000
15,000
20,000
25,000
2021 2022 2023 2024 2025
2021-2025 June Cigarette Excise Tax Revenue
Trend
Page 6 of 11
June 2025 Adopted Budget v Actual Collections: June 2025 tobacco and cigarette tax revenues totaled
$28,014 and $17,940, respectively. This is a decrease of $1,210 over the June 2025 budget for tobacco
tax, which is $29,225 and a decrease of $2,403 over the June 2025 budget for cigarette tax estimates,
which is $20,343 which is based on a 3-year average.
JUNE 2025 BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES
2025 Budget 2025 Actual Dollar Variance Percentage
Variance
Tobacco $29,225.39 $28,014.74 ($1,210.65) (4.14%)
Cigarettes $20,343.43 $17,940.00 ($2,403.43) (11.81%)
Total ($3,614.08)
Use Tax for Community Housing: Revenues – July 2025: July 2025 use tax totaled $46,952.
Compared to July 2025 estimates, which totaled $41,667, this is an increase of $5,285.
JULY 2025 BUDGET v ACTUAL COLLECTIONS – USE TAX REVENUES
2025 Budget 2025 Actual Dollar Variance Percentage
Variance
Use Tax for CH $41,666.67 $46,952.05 $5,285.39 11.26%
Page 7 of 11
Real Estate Transfer Tax: Revenues – July 2025: July 2025 real estate transfer tax totaled $273,400.
Compared to July 2024, which totaled $282,466, this is a decrease of $9,065. This is an increase of
$15,636 over the July 2025 budget which was based on a 3-year average.
2025 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES
2025 Budget 2025 Actual Dollar Variance Percentage
Variance
Real Estate Transfer Tax $257,763.97 $273,400.68 $15,636.71 6.07%
$463,720 $453,491 $268,804 $282,467 $273,401
-2.21%
-40.73%
5.08%
-3.21%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2021 2022 2023 2024 2025
Real Estate Transfer Tax July Revenue Trends
Page 8 of 11
Recreation Center Fees: Revenues – July 2025 Admissions & Program Fees: Recreation admission
revenues for July 2025 totaled $116,241 is an increase of $1,584 compared to July 2024 which totaled
$114,656. This is $16,136 above the adopted 2025 budget estimates of $100,104. Recreation program fee
revenues for July 2025 totaled $45,547. This is a decrease of $4,332 compared to 2024, which totaled
$49,879. This is $1,668 above the adopted 2025 budget estimates of $43,878, which is calculated based
on a 3-year average.
92,029 79,235 114,966 114,656 116,241
-13.90%
45.09%
-0.27%
1.38%
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2021 2022 2023 2024 2025
Recreation Admissions July Revenue Trends
$44,413 $26,704 $45,925 $49,880 $45,547
-39.87%
71.98%
8.61%
-8.69%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2021 2022 2023 2024 2025
Recreation Program Fees July Revenue Trends
Page 9 of 11
Real Estate Transfer Tax: Revenues 2025
2025 BUDGET/PRIOR YEAR v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES
2025 Budget 2025 Actual Dollar Variance Percentage
Variance
Real Estate Transfer Tax $2,671,238.48 $2,340,456.63 ($330,781.85) (12.38%)
2024 Actual 2025 Actual Dollar Variance Percentage
Variance
Real Estate Transfer Tax $4,086,111.97 $2,340,456.63 ($1,745,655.34) (42.72%)
New and Renewed Business and STR Licenses – 2024 v 2025: The total number of 2025 business
licenses issued through July was 636. This was down 4 licenses or 0.6% for the year to date. The total
number of STR licenses issued through July was 128. Compared to 2024 the STR licenses were up 20
licenses or 18.5% for the year to date.
2024 v 2025 – BUSINESS AND STR LICENSES – YEAR TO DATE
2024 2025 License
Variance
Percentage
Variance
Business License - Vendor 456 464 3 0.8%
Business License – Fixed Location 116 119 1 1.0%
Business License – Home Occupation 41 30 (8) (23.5%)
Business License – Special Event 27 23 (2) (8.7%)
TOTAL BUSINESS LICENSES 640 636 (4) (0.6%)
STR License 128 108 20 18.5%
Page 10 of 11
-
100.00
200.00
300.00
400.00
500.00
600.00
Business License - Vendor Business License - Fixed
Location
Business License - Home
Occupation
Business License - Special
Event
Business Licenses Issued 1/1 -7/31
2023 2024 2025
-
100.00
200.00
300.00
400.00
500.00
600.00
Business License - Vendor Business License - Fixed
Location
Business License - Home
Occupation
Business License - Special
Event
Business Licenses Issued 1/1 -7/31
2023 2024 2025
Page 11 of 11
EXPENDITURES: JULY 2025
General Fund YTD Actuals v 2025 Budget: General Fund expenditures through July 2025 total
$13,857,638 which is 52.67% of the total adopted budget. These expenditures include all wages, health
benefits, events, computer services, operating cost, legal services, and utilities.
Mobility Fund YTD Actuals v 2025 Budget: Mobility Fund expenditures through July 2025 total
$1,509,212 which is 53.29% of the total adopted budget. These expenditures include the cost for wages,
health benefits, consulting services, and utilities.
Fleet Maintenance YTD Actuals v 2025 Budget: Fleet Maintenance expenditures through July 2025 total
$1,512,600 which is 67.10% of the total adopted budget. These expenditures include wages, health
benefits, fuel, vehicle maintenance, utilities, equipment, and operating supplies.
Capital Projects Fund YTD Actuals v 2025 Budget: The Capital Improvement expenditures through July
2025 total $3,591,169 which is 32.90% of the total adopted budget. These expenditures were made up of
primarily the Public Works garage and Recycling Center project.
Thank you,
Dean
Year-Round Food Truck Program Update
August 14, 2025
Page 1 of 2
TO: Honorable Mayor Tamra N. Underwood and Council members FROM: Chelsea Van Winkle, Senior Special Events Coordinator
RE: Year-Round Food Truck Program Update
DATE: August 14, 2025
SUMMARY: This report provides an overview of the Request for Proposal (“RFP”) process for the Avon
Year-Round Food Truck Program and presents the outcome of the vendor selection. Following a thorough
evaluation by the Town’s ad hoc committee and with direction from the Town Manager, Rocky Mountain
Taco has been selected as the preferred vendor for the designated location. This report outlines the
rationale behind the selection and details the committee’s findings. No Council action is required.
BACKGROUND: The Town of Avon released an RFP on April 25, 2025, seeking qualified vendors to
operate a food truck year-round at the location on W. Benchmark Road, between Avon Station and the
Westin Riverfront Resort & Spa, adjacent to the railroad tracks. The RFP was distributed via the Town’s
website, press release and direct outreach to known vendors. The goal of the program is to support small
business development and enhance the visitor and resident experience through diverse and high-quality
food offerings.
Currently, Rocky Mountain Taco has been in establishment at the location since 2016.
Three proposals were received:
1.Rocky Mountain Taco
2.Tacos Y Mariscos El Pariente
3.House of Vibes
All proposals were reviewed by an ad hoc committee composed of Town staff.
1.Facilities Manager, Luis Tapia
2.Mobility Manager, James Shoun
3.Senior Special Events Coordinator, Chelsea Van Winkle
4.Planner II, Max Morgan
5.Deputy Chief, Coby Cosper was invited to the committee but was unable to participate due to other
commitments.
ANAYLSIS: Evaluation criteria included responsiveness, operational readiness, menu diversity,
community engagement, and alignment with Town regulations. Rocky Mountain Taco was selected based
on its strong local reputation, consistent service, and proven success at the location. While their proposal
lacked completeness, their established presence, infrastructure investments, and popularity with both locals
and tourists made them the most suitable choice. Tacos Y Mariscos El Pariente submitted a highly
professional and complete proposal with competitive pricing, but their menu closely mirrored Rocky
Mountain Taco’s although it did not provide any breakfast items, and there were logistical concerns about
their truck size. House of Vibes offered a unique coffee-focused concept but was not recommended due to
limited menu appeal and hours of operation as well as no experience with a business in Avon.
The committee concluded that Rocky Mountain Taco best meets the goals of the program and provides
continuity and reliability for the community.
Year-Round Food Truck Program Update
August 14, 2025
Page 2 of 2
FINANCIAL CONSIDERATIONS: The selected vendor will be subject to the standard permit fees outlined
in the RFP.
1. A monthly fee of $150.00 is applied for electricity and incidentals. If paid upfront, a 10% discount
will be applied. The total fee is $1,800.00 without 10% discount applied.
2. In the years 2026 and 2027, the monthly electricity and incidental fees will increase to $155.00 in
November 2026 and $160.00 in November 2027.
3. Five Hundred Dollars ($500.00) security deposit.
4. Required business licenses and insurance.
RECOMMENDATION: Staff will proceed with finalizing the permit for Rocky Mountain Taco for the term
beginning November 16, 2025, through November 15, 2028. A performance review will be conducted after
the first year to ensure continued compliance and quality service.
Staff have also initiated discussions with Tacos Y Marisco El Pariente regarding potential placement at
alternative sites within the Food Truck Program, recognizing the strength of their application and their
potential to positively contribute to Avon’s culinary offerings.
Thank you, Chelsea
Attachment A: Year-Found Food Truck RFP
REQUEST FOR PROPOSALS (“RFP”)
YEAR-ROUND FOOD TRUCK LOCATION
INTRODUCTION:
The Town of Avon, Colorado (“Town”) is seeking proposals from qualified entrepreneurs and businesses (“Proposer”)
residing in Eagle County, Colorado, to operate an established Food Truck in a prime location. This location is on W.
Benchmark Road, between Avon Station and the Westin Riverfront Resort & Spa, adjacent to the railroad tracks—a
vibrant and high-traffic location for a reputable Food Truck since 2016.
The Town is offering a three-year permit for Food Truck operations, beginning November 16, 2025, and concluding
November 15, 2028. The selected vendor must commit to year-round operations for the full duration of the permit. Food
Truck operators are not permitted to sell alcohol.
Following the initial year of operation, the Town will conduct a performance review of the Food Truck’s service,
adherence to quality standards, and compliance with the Town’s Food Truck Regulations which are provided as
(ATTACHMENT A). Upon successful evaluation, the permit will remain valid through the end of the three-year term.
The primary goal of this program is to foster small business opportunities while enriching the overall experience for
residents and visitors alike. The Town seeks Food Truck operators that offer distinctive, fast, and convenient food and
non-alcoholic beverage options in the recreation, civic and cultural heart of Avon, Colorado.
DEADLINE & QUESTIONS:
Proposals are due no later than Friday, May 30th, 2025, at 5:00 p.m. MST. Late submittals will not be accepted. Please
submit one (1) digital copy in PDF format to:
Chelsea Van Winkle, Senior Special Events Coordinator
cvanwinkle@avon.org
970-748-4072
Danita Dempsey, Chief Cultural Officer
ddempsey@avon.org
970-748-4065
Questions must be submitted at least three (3) business days prior to the submission deadline. Responses to questions
submitted before the deadline will be shared to all entities known to be preparing a response to this RFP.
GENERAL BACKGROUND:
Avon is centrally located in the heart of the Vail Valley and is the entryway to world renowned Beaver Creek Resort. Eight
miles west of Vail on the I-70 corridor, Avon is an unpretentious, small-town that connects the shared values of both its
residents and visitors creating a one-of-a-kind place to visit, work, grow a business, raise a family, and play in a spectacular
outdoor setting. With 6,500 year-round residents, plus another 3,500 part-time residents, Avon offers those looking for
vibrant and inspiring Rocky Mountain experiences a comfortable community to recreate and enjoy the vast and rich cultural
offerings of the region.
LOCATION DESCRIPTION & SPECIFICATIONS:
The designated Food Truck Vendor space is located at Avon Station, a central transit hub and community gathering point
within the Town. The location is ideally positioned to attract foot traffic from transit users, pedestrians, Nottingham Park
and Rec. Center users, nearby residents, and visitors. It offers excellent visibility and accessibility, providing a unique
ATTACHMENT A
opportunity for a Food Truck Vendor to engage with a wide audience in a high-traffic public area.
1. LOCATION DESCRIPTION
a. The designated location is paved with stone pavers, offering a flat and stable surface suitable for Food
Truck operation. b. One (1) 208V, 50-amp receptacle is provided at the location to support the Food Truck’s power needs.
c. The designated space is appropriately sized to accommodate a standard Food Truck or Trailer with a
maximum length of 20ft. including hitch.
d. A location image is provided as ATTACHMENT B to assist in understanding location orientation, access,
and infrastructure placement. 2. PERMIT TERMS AND CONDITIONS
a. If selected, the Town shall provide a Food Truck Permit to the owner of the Food Truck which delineates
all the terms and conditions of the Permit. Initial permits will be active November 16th, 2025 – November
15th, 2028, at which time Food Truck operations shall cease.
b. At the end of this term, the location will be re-evaluated. 3. OPERATIONAL REQUIREMENTS
a. Food Truck service doors and/or windows must open and operate on the south and/or east facing side
of the Food Truck. This orientation supports optimal pedestrian service flow, minimal impacts to vehicle
and/or bus traffic, and visual harmony within the location. b. Guests and/or staff shall not in any way impede with Town snow removal and/or storage operations.
c. Guests and/or staff shall not in any way impede Town Transit operations, including blocking vehicular
traffic on W. Benchmark Road, adjacent sidewalks and/or bus dwelling areas, and Avon Station. d. The Food Truck Vendor will install approved signage at the bus pull-in area to prevent temporary guest
parking that may obstruct transit vehicle movement. e. All Food Truck Vendor structures must be approved by the Town prior to the commencement of
operation at any location within the Town. Any proposed modifications to the vendor structure
specification must be reviewed and approved in writing by the Town Manager. f. Vendor is responsible for all Food Truck Vendor structure maintenance. The Food Truck Vendor
structure must be clean, sanitary and in good working condition always to the satisfaction of the Town
in its sole discretion.
PROPOSAL CONTENT & REQUIREMENTS:
Entrepreneurs and businesses interested in applying must submit a complete proposal that clearly demonstrates the
ability to operate a high-quality Food Truck service in accordance with the Town’s expectations and regulations as
outlined in this RFP. The following information shall be organized in the order listed below to facilitate fair and equal
evaluation of the responses.
1. SITE VISIT
a. Attend the site visit for the purpose of assessing and planning, and scheduled for Tuesday, May 20th, 2025, at 3:30 p.m. at the Town offices located at 100 Mikaela Way, Avon, CO. An initial introduction
will be held in Town offices after which we will walk to the venue followed by an opportunity for questions.
2. COVER LETTER a. A cover letter explaining the business’s interest in the project, including the name, email address,
mailing address, and phone number of the person who will serve as the principal contact with the
Town.
b. Identify the form of your business (e.g., Sole Proprietorship, Partnership, Corporation, LLC, etc.). a. Included in the cover letter, a statement answering (1) Why should the Town reward this project to your
business?
b. Confirmation that the proposer has reviewed the Town ’s Food Vendor Regulations (ATTACHMENT A)
and this RFP in its entirety and is prepared to meet all requirements.
3. COMPANY HISTORY, & EXPERIENCE
a. Overview of company history including business background and qualifications, and brief biography of
owner, manager, and summarized resumes of other key personnel which may be involved. b. Description of the business’ customer service philosophy.
c. Provide at least two (2) references for whom you have operated a Food Truck or comparable
enterprise. References shall include: i. Name of the organization, name of the contact person, telephone number and email address.
ii. Brief description of the relationship. iii. Why do they recommend the Food Truck to the Town Food Truck Program.
d. Provide a detailed explanation of the company’s safety/incident record and insurance claims, if any.
Include any incidents in the past five years that have had any property or personal damage (regardless
of insurance claim).
e. Statement regarding any conflicts of interest and listing of any litigation involving the owner in the past
five (5) years and lawsuit dismissal and/or termination outcomes.
4. FOOD TRUCK PERMIT, FEES & REGULATIONS
a. Photographs or detailed schematics of the proposed Food Truck, including exterior/interior design,
signage, visual displays, dimensions (including hitch), and equipment.
b. Proposed menu with item descriptions. c. Proposed hours of operation and staffing plan. The Food Truck Program requires the Vendor to
maintain regular and consistent operating hours. The Town will work with the selected Vendor to
determine a reasonable Food Truck Vendor business schedule.
d. Submit the following required licenses and certifications:
i. Eagle County Retail Food License for Temporary or Vending from the Eagle County
Environmental Health Department.
ii. Fire FMAC Inspection Certification. iii. Colorado Sales Tax License.
iv. Town of Avon Business License.
e. Compliance statement agreeing to abide by the Town Vendor Sustainability Guidelines and
examples of services products being used.
f. Waste management plan outlining how trash, recycling, and compost will be managed and disposed
of responsibly generated by the business.
5. FEES:
a. A monthly fee of $150.00 is applied for electricity and incidentals. If paid upfront, a 10% discount will be
applied. The total fee is $1,800.00 without 10% discount applied.
b. In the years 2026 and 2027, the monthly electricity and incidental fees will increase as outlined below: i. $155.00 starting in November 2026 and $160.00 starting in November 2027.
c. Food Truck Vendor fee does not include the Town of Avon Business Licenses fee.
d. The selected Vendor shall be required to deposit with the Town the sum of Five Hundred Dollars
($500.00) as a security deposit. The deposit may be used to pay delinquent Food Truck Vendor Permit
Fees or for damage to public property attributable to the activity of the Vendor. The deposit will be
refunded, minus any attributable costs, at the end of the Permit term or applied towards the next Permit
Term.
6. INSURANCE & INDEMNIFICATION a. Vendor shall procure and maintain at Vendor’s own expense for the duration of the Food Truck Vendor
Permit, the following insurance against claims for injuries to persons or damages to property which
may arise from or in connection with the possession, occupancy, operation and use of the Food Truck
Vendor Permit Area by Vendor, Vendor’s agents, representatives, employees or subcontractors. i. Comprehensive/Commercial General Liability of not less than $1,000,000 per person and
$2,000,000 per incident.
ii. Workers’ Compensation and Employer’s Liability. iii. Property insurance against all of risks of loss to personal property at full replacement cost.
Insurance policies shall name the Town of Avon, its officers, employees, and agents as additional
insureds and shall provide that the insurance is primary, and that no other insurance maintained by the
Town will be called upon to contribute to a loss covered by the policy. The policy shall further provide
written notice to the Town prior to cancellation or material change. Evidence of such insurance is
required prior to the issuance of the Food Vendor Permit.
QUESTIONS & SELECTION PROCESS:
Should a proposer ask a question that is relevant to all potential proposers, that question and answer will be shared with
all proposers. An ad hoc committee will review all the proposals, select the most qualified proposers for interviews and
conduct phone interviews for the final selection of the successful proposer. The ad hoc committee shall evaluate each
submittal based upon what is deemed best for the Avon community and the additional following factors: 1. Responsiveness and clarity.
2. Experience with food and beverage service, including a reputation for professionalism and quality of service. 3. Incident Record.
4. Uniqueness and compatibility of proposed food to be sold.
5. Conformance with the Town of Avon Food Truck Program: Vendor Regulations (ATTACHMENT A). 6. Fiscal and managerial resources, which are adequate to ensure full and proper performance under the Town
of Avon Food Truck Regulations. 7. References.
The Selection Committee will give preference to:
1. Town of Avon business license holders who currently operate their business in a commercial, physical location
open to the public in the Town of Avon. 2. Proposals which offer creative, imaginative, and unique food items that enhance the experience of visitors and
residents. 3. At least one (1) years’ experience in operating a Food Truck or comparable enterprise.
The final selection will be made no later than Friday, August 15th, 2025.
The Town of Avon reserves the right to reject any and all proposals and to waive any irregularities or informalities. This
RFP does not commit the Town of Avon to award or contract, nor pay any costs incurred, in the preparation and
submission of proposals in the anticipation of a contract. The Town intends to select a business that is the most highly
qualified business as described in this RFP, based upon its demonstrated competence and qualifications and that
provides the best value and fit for the Town. The Town retains all rights to solicit and enter into agreements with
businesses for additional services or projects deemed necessary by the Town.
ATTACHMENTS:
ATTACHMENT A – Town of Avon Food Truck Program: Vendor Regulations
ATTACHMENT B – Food Vendor Map Location
1
FOOD TRUCK PROGRAM VENDOR PERMIT APPLICATION
1.Name of Applicant: ________________________________________________________
2. Business/Organization: ____________________________________________________
3.Mailing Address: ________________________________________________________________
4.Telephone Number: ___________________________________________
5.Email Address: ___________________________________________
6.Location Preference (Please list first choice after referring to Exhibit A):
A.________________ (access to 20-amps of power max)
B.________________ (cart location only, no power access)
C.________________ (cart location only, 50-amps of power max)
D.________________ (cart location only, 50-amps of power max)
E._________________NOT AVAILABLE AT THIS TIME
7.Structure type and size:
A.Truck: ________________
B.Trailer: ________________
C.Cart: __________________
8. Power: Please provide details on your power needs (only for locations A, C and D)
A.Total Amperage Requested (please give accurate power needs): _______________________
B.Do you have a specialty plug? ____________________________________________
i.What type of plug is it? ____________________________________________
ii.Will it need an adapter? _____________________________________
ATTACHMENT A
2
iii. Please Include a Picture of Your Plug with Your Application
9. Please provide a description of the food and/or beverage options you desire to serve or attach your desired menu
to this application.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
10. Environmental Health Permit – Please attach your approved Eagle County Retail Food License for Temporary
Vending from the Eagle County Environmental Health Department.
11. Refuse Plan – Please explain your plan for disposal of trash and recycling generated by the business and its
patrons.
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
12. Non-Discriminatory/Equal Opportunity:
☐ By checking this box, you agree to not discriminate against any individual because of race, color, religion,
national origin, ancestry, gender, sexual orientation, age, or disability in connection with the Food Truck permit.
13. Food Truck Program Vendor Regulations:
☐ By checking this box, you agree to the Town of Avon Food Truck Program Vendor Regulations provided and
attached as Exhibit B.
14. Do you currently have an active Avon Business License? If yes, please list the license number: _________
15. Fees & License Received (Internal Use Only)
☐ Food Truck Vendor Permit Application
☐ Security Deposit
☐ Insurance & Indemnification
__________________________________________________________________
Signature of Applicant Date
The permit application is approved by the Town of Avon as noted by the signature below. The applicant must comply
with all Town of Avon applicable municipal codes and Town of Avon Food Vendor Regulations, adopted on March 5,
2025.
_________________________________ ______________________________
TOWN OF AVON DATE
TOWN OF AVON
FOOD TRUCK PROGRAM
APPROVED LOCATIONS
LOCATIONS A-D = MAY 23 - SEPTEMBER 28, 2025
LOCATION E = YEAR ROUND AND OCCUPIED
THROUGH NOVEMBER 15, 2025
C
B
A
D
E
Food Truck Program Vendor Regulations
March 5, 2025 Page 1 of 6
EXHIBIT B
FOOD TRUCK PROGRAM: VENDOR REGULATIONS
I. INTRODUCTION. The objective of Avon’s Food Truck Vendor program is to support small business
opportunities, activity in Harry A. Nottingham Park (“Nottingham Park”), and to enhance the visitor and resident
experience. These regulations set forth criteria intended to promote high quality Food Truck Vendor operations,
maintenance, and design for operators under the Food Truck Vendor program. The Town of Avon (“Town”)
reserves the right to amend these regulations from time to time as deemed appropriate by the Town. A Food Truck
Vendor Permit does not grant access to vend during Town special events. All references to the Town
Manager shall include the Town Manager’s designee.
II. FOOD TRUCK VENDOR PERMIT, TERM & FEES. A Food Truck Vendor Permit may be issued to
businesses (“Vendor”) who will offer creative, imaginative, and unique food items that are compatible with the
ambience of the available vending sites and will also enhance the experience of residents and visitors. Permits will
be awarded to qualifying applicants subject to availability of appropriate locations and times.
A. Permit Description: Each Food Vendor Permit will identify the food and/or beverage genre and menu
items the Vendor is permitted to sell. The Town will endeavor to limit the number of vendors which carry
the same or similar types of food and/or beverage to offer distinct and diverse menu items.
B. Term of Permit: If selected for placement and operation of a Food Truck Vendor location, the Town shall
provide a Food Truck Vendor Permit to the owner of the based business which delineates all the terms
and conditions of the Food Truck Vendor Permit. Locations A through D permits will be active
approximately the Friday prior to Memorial Weekend through the end of September each year at which
time Food Truck Vendor operations shall cease. Location E is currently occupied through November 15,
2025. Location E is available year-round. A Request for Proposal (“RFP”) for this location will be
available no later than April 15, 2025, for interested organizations to apply.
C. Fees:
1. Locations A - A monthly fee of One Hundred Fifty Dollars ($150.00) is applied for
electricity and incidentals. If paid upfront, a 10% discount will be applied. Total fee is Six
Hundred Dollars ($600.00) without 10% discount applied.
2. Location B – A monthly fee of Seventy-Five Dollars ($75.00) is applied for incidentals. If
paid upfront, a 10% discount will be applied. Total fee is Three Hundred Dollars ($300.00)
without 10% discount applied.
3. Locations C and D - A monthly fee of Seventy-Five Dollars ($75.00) is applied for
electricity and incidentals. If paid upfront, a 10% discount will be applied. Total fee is
Three Hundred Dollars ($300.00) without 10% discount applied.
4. Location E – A monthly fee of One Hundred Fifty Dollars ($150.00) is applied for electricity
and incidentals. If paid upfront, a 10% discount will be applied. Total fee is One Thousand
Food Truck Program Vendor Regulations
March 5, 2025 Page 2 of 6
Eight Hundred Dollars ($1,800.00) without 10% discount applied.
5.In years 2026 and 2027 the monthly electricity and incidental fees will increase as outlined
below:
•One hundred Fifty-Five Dollars ($155.00) and One Hundred Sixty Dollars ($160.00)
respectively for Locations A and E.
•Eighty Dollars ($80.00) and Eighty-Five Dollars ($85.00) respectively for Locations B, C
and D.
•
6.Food Truck Vendor fee does not include the Town Business Licenses fee.
D.Security Deposit: The selected Vendor shall be required to deposit with the Town the sum of Five
Hundred Dollars ($500.00) as a security deposit. The deposit may be used to pay delinquent Food Truck
Vendor Permit Fees or for damage to public property attributable to the activity of the Vendor. The deposit
will be refunded, minus any attributable costs, at the end of the Permit term or applied towards the next
Permit Term.
III.ENVIRONMENTAL HEALTH PERMIT: Applicants must submit their approved Eagle County Retail Food
License for Temporary or Vending from the Eagle County Environmental Health Department.
A.If applicable – Public Health Order Compliance Plan: Applicants must submit a written plan detailing
how they will implement the applicable guidance under the most current Eagle County Public Health
Order concerning the coronavirus pandemic (“PHO Compliance Plan”). A PHO Compliance Plan should
include both cleaning protocols for employees and protocols for customers.
IV.PERMIT AREA & REFUSE PLAN
A.Permit Area: The Town Manager is authorized to identify Food Truck Vendor locations (“Permit Areas”)
near Nottingham Park, including but not limited to the sites mapped on Exhibit A. Food Truck Vendors
must be delivered to the Permit Area at the start of the business day and removed from the Permit Area
at the close of the business day, unless Permitted otherwise. Vendor’s vehicles and/or tents placed
and/or parked in a marked parking space must fit within the width and the length of the marked parking
space. Vendors shall not have any exclusive right to any location on Town property. The Town reserves
the right to relocate designated Permit Areas on a permanent or temporary basis as needed.
B.Sales Area: The sale of food shall only take place from within the Food Truck Vendor truck/tent/trailer.
Furnishings or fixtures shall not be installed in such a manner as to become permanently affixed to or a
part of the Permit Area.
C.Transporting Responsibility: Responsibility for transporting Food Truck Vendor trucks/tents/trailers to
and from the Permit Area shall be the sole responsibility and at the sole cost of the Vendor.
D.Refuse Plan: The Vendor should maintain both the Permit Area, the immediate area surrounding the
Permit Area and the display apparatus in a neat, clean, and hazard-free condition. Applicants must
provide a written plan for disposal of trash and recycling generated by the business.
V.DAYS & HOURS OF OPERATION. The Food Truck Program requires the Vendor to maintain regular
and consistent operating hours. The Town will work with the selected Vendor to determine a reasonable Food
Truck Vendor business schedule.
Food Truck Program Vendor Regulations
March 5, 2025 Page 3 of 6
VI.ADMINISTRATION
A.Permits and Licenses: Selected Vendors shall obtain all required permits or licenses from all applicable
governmental entities before a Food Truck Vendor Permit is issued, including but not limited to a State of
Colorado sales tax license, a Town sales tax license, Town vendor business license. In addition, a State
of Colorado Food Service License and an Eagle County Retail Food License for Temporary or Vending
from the Eagle County Environmental Health Department must be obtained. Should Vendor already hold
a Town sales tax license, Vendor must be current with any Town sales taxes due prior to the issuance of
a Food Truck Vendor Permit.
B.Display: The Vendor shall prominently display all required permits and licenses on the vending apparatus
or, if no such apparatus is used, shall make such permits available upon reasonable request by any
member of the public or official of the Town.
C.Compliance: The Vendor is responsible for compliance with the Town Food Truck Vendor Permit and
Food Truck Vendor Regulations.
D.Operator: No person shall operate the Food Truck Vendor structure except the Vendor and designated
employees.
VII.FOOD VENDOR DEFINITION & STRUCTURES
A.Vendor: Avon Municipal Codes 5.04.020 defines a as “Vendor means any person who sells or attempts to
sell, or offers to the public, any services, goods, wares or merchandise including, but not limited to food or
beverage, from any outdoor location from a or stationary cart, table, or vehicle regardless of whether a fee
is charged for such goods or services.”
B.Truck: A food truck is a food establishment in a motor vehicle licensed to operate by a department of motor
vehicles and designed to create a single vehicle exposure. The Vendor will be responsible at its sole cost
for the design, purchase and maintenance of a high quality and attractive food truck and all equipment
necessary to deliver the products and services in a clean, attractive, and safe manner.
C.Trailer: A food trailer is any vehicle without motive power that is designed to be drawn by a motor vehicle,
specifically designed or used for food and/or beverage vending operations; and is a typically kitchen plus a
vehicle.
D.Cart: A food cart is any vehicle without motive power or conveyance that is designed to be pushed or
pulled by human or animal, specifically designed or used for food and/ or beverage vending operations; and
is typically a kitchen plus a vehicle.
E.Location E – Requirements include (1) service door and/or window operations are on the south and/or
east facing side of the structure and (2) guests and/or staff shall not in any way impede with Town snow
removal and/or storage operations (3) guests and/or staff shall not in any way impede Town Transit
operations including blocking vehicular traffic on W. Benchmark Road, adjacent sidewalks and/or bus
dwelling areas, and Avon Station.
All vendor structures must be approved by the Town prior to the commencement of operation at any location
within the Town. Any proposed modifications to the vendor structure specification must be reviewed and
approved in writing by the Town Manager.
VIII.VENDOR MAINTENANCE STANDARDS & OPERATION
A.Vendor is responsible for all Food Truck Vendor structure maintenance. The Food Truck Vendor structure
Food Truck Program Vendor Regulations
March 5, 2025 Page 4 of 6
must be clean, sanitary and in good working condition always to the satisfaction of the Town in its sole
discretion.
B.The area around the Food Truck Vendor must be kept clean and free of trash. The Vendor must apply
materials under the Food Truck Vendor structure (e.g., plastic sheet, cardboard, etc.) in order to prevent
oil or other harmful substances from contacting Town right-of-way. If the Food Vendor causes damage to
the area surrounding, the Vendor will be responsible for cleaning and finding a solution to prevent future
damage. Applicants must provide a written plan for disposal of trash and recycling generated by the
business and its patrons.
C.All merchandise must be displayed on or within the Food Truck Vendor structure. The Vendor is
responsible for ensuring displays standards are maintained.
D.Acoustic and/or amplified sound, including music, is regulated by Town codes which must always be
adhered to.
E.Vendors using heaters (pre-approved by the Town and the Fire Marshall) during cold weather shall have
a fire extinguisher on or in the Food Vendor structure and shall set up and operate the heater in a safe
manner.
F.Vendor may not use electrical generator without prior permission by Town. Use of Town electricity or
electrical connection is by permission only in the Town’s sole discretion and may be subject to charge by
the Town.
In accordance with the Food Truck Vendor Permit, violations of rules and regulations set forth in these
regulations may result in the revocation of the Food Truck Vendor Permit.
IX.STORAGE. The Town provides no on-site or off-site storage area for Food Truck Vendors. Food Truck
Vendor Permit holders are not permitted to store any equipment, supplies or merchandise on Town property.
X.MERCHANDISING GUIDELINES. Vendors are required to adhere to the following merchandising guidelines
when creating Food Truck Vendor displays:
A.Display of merchandise shall be professionally designed and executed.
B.All displayed merchandise shall be visibly priced.
C.All fixtures, fabric, signage, chairs, and other decorations shall be maintained in good condition throughout
the operation.
D.Merchandise shall always be stored inside the Food Truck Vendor structure or presented on approved display
fixtures. No stored boxes, bags, or cloths are to be visible to the public.
E.Merchandise shall be of reputable quality and in good condition.
F.Food Truck Vendor structure should always be fully stocked with merchandise during business hours.
G.Merchandise shall be presented in approved display units.
H.Daily preparation of merchandise and display shall not create a visual nuisance to the public and surrounding
businesses.
I.The sale of counterfeit merchandise is not permitted. Counterfeit products refer to items that are either
imitations of genuine products or items made without permission of a trademark owner.
VII.SIGNAGE. Vendor is responsible for investing in a high-quality sign(s) identifying the name of the business.
Food Truck Program Vendor Regulations
March 5, 2025 Page 5 of 6
A.Business identification signs must be located on or near the Food Truck Vendor structure.
B.Business identification signs must be produced by a professional sign company.
C.Signs shall be produced to professional standards and shall be approved in writing by the Town Manager or
designee prior to placement on the Food Truck Vendor structure.
D.Price signs and items description shall be preprinted and mounted on approved material.
VIII.STAFFING. To guarantee Food Truck Vendor patrons excellent service, the following staffing standards are
required of all Vendors:
A.All Vendor employees shall always be neat and clean and shall wear some distinctive articles of apparel
that identifies them as Vendor employees.
B.Vendor employees shall be courteous to all guests and patrons.
C.Vendor employees should not while on duty use improper language, behave in a boisterous manner, emit
any unduly loud or unreasonable noise, engage in any horseplay, or unbecoming or otherwise illegal or
objectionable conduct or activities at an approved Permit Area.
D.Vendors should supervise the conduct of their employees.
E.Vendor should insure that their employees understand and comply with the Town of Avon Food Vendor
Regulations and special memos.
F.Vendor and staff shall be familiar with restroom locations, ATMs and special events on Harry A. Nottingham
Park’s event calendar.
G.Should staff problems arise, Vendor shall be available in case of emergencies. If the problem is not
resolved, the Town may exercise its discretion including closing or securing of Food Vendor or require
replacement of employee by the Vendor.
XII.INDEMNIFICATION & INSURANCE. Vendor shall procure and maintain at Vendor’s own expense for the
duration of the Food Truck Vendor Permit, the following insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the possession, occupancy, operation and use of the Food
Truck Vendor Permit Area by Vendor, Vendor’s agents, representatives, employees or subcontractors.
•Comprehensive/Commercial General Liability of not less than $1,000,000 per person and $2,000,000
per incident.
•Workers’ Compensation and Employer’s Liability.
•Property insurance against all of risks of loss to personal property at full replacement cost.
Insurance policies shall name the Town of Avon, its officers, employees, and agents as additional insureds and
shall provide that the insurance is primary, and that no other insurance maintained by the Town will be called upon
to contribute to a loss covered by the policy. The policy shall further provide written notice to the Town prior to
cancellation or material change. Evidence of such insurance is required prior to the issuance of the Food Vendor
Permit.
XIII.INDEPENDENT CONTRACTOR. Vendor in performance of the Food Vendor Permit will be acting in a wholly
independent capacity and not as an agent, employee, partner, or joint venture of the Town.
XIV. NON-DISCRIMINATORY/EQUAL OPPORTUNITY. The Food Vendor Permit will contain a Non-
Discrimination/Equal Opportunity provision that the Food Vendor shall not discriminate against any individual because
Food Truck Program Vendor Regulations
March 5, 2025 Page 6 of 6
of race, color, religion, national origin, ancestry, gender, sexual orientation, age, or disability in connection with the
Permit.
XV. REVOCATION OF FOOD TRUCK VENDOR PERMIT
A.Vendor will be in violation of the Town of Avon Food Truck Vendor Regulations if any of the following occurs:
1.Failure to comply with any condition of the Food Truck Vendor Permit.
2.Opening late or closing early or failing to open the Food Truck Vendor (without written
authorization by the Town).
3.Violation of Town sound regulations.
4.Leaving Food Truck Vendor unattended.
5.Allowing anyone other than a paid member of the Food Truck Vendor owner’s staff to attend
or operate Food Vendor.
6.Changing the approved Food Vendor structure design or products approved for sale without
prior Town approval.
7.Moving Food Truck Vendor structure in a rapid or unsafe manner. Any accidents with pedestrians
or damage to property shall be reported immediately to the Avon Police Department.
8.Failure to keep Food Truck Vendor and space around Food Truck Vendor in a clean and sanitary
condition.
9.Failure to comply with any requirements of the Food Truck Vendor Permit or putting the health,
safety and welfare of the public at risk.
10.Using electrical generator or Town electricity without prior permission by Town.
11.Failure to comply with Avon Municipal Code Section 5.04.080 Vendor Regulations.
B.Upon receipt of any evidence of violation of the Food Truck Vendor Permit or Town of Avon Food Truck
Vendor Regulations, the Town Manager may submit a written demand for compliance to the Food Truck
Vendor Permit holder, may summarily suspend the Food Truck Vendor Permit and/or may schedule a hearing
for consideration of revocation. Prior to revoking a Food Truck Vendor Permit, the Town Manager shall
provide at least three (3) days prior written notice to the Food Truck Vendor of the date and time of hearing
and such notice shall describe the violations of the Food Truck Vendor Permit. An action to revoke a Food
Truck Vendor Permit shall be in writing.
These Food Vendor Regulations are adopted on March 5, 2025, by the Town Manager in accordance
with Avon Municipal Code Section 5.04.080(e).
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ATTACHMENT B
Public Comments
Received
for the August 26th,
2025
Council meeting
From: 9erdoc@gmail.com <9erdoc@gmail.com>
Sent: Monday, August 25, 2025 7:19 PM
To: Miguel Jauregui Casanueva <mjauregui@avon.org>
Cc: Council Everyone Group <council@avon.org>
Subject: Pictures of parking
Miguel,
Here are the pictures I called about earlier. I’ll CC the TC so at least they will have them if you can’t
put them up on the monitor.
Thanks for your help
John McBride
Sent from my iPhone