COMMUNITY GRANT PROGRAM AGREEMENT - PROJECT GRADUATION BMHSLetter of Agreement Page 1
Letter of Agreement Between
Battle Mountain High School Project Graduation 2025 and Town of Avon, Colorado
Ms. Andrea Glass
Battle Mountain High School Project Graduation 2025
151 Miller Ranch Rd
Edwards, CO 81632
Dear Ms. Glass:
The Town of Avon is pleased to provide funding to Battle Mountain High School Project Graduation 2025 (BMHS
Project Graduation) in fiscal year 2025. The work of BMHS Project Graduation is important to the Avon community
and on behalf of Avon’s residents, the Avon Town Council would like to express its appreciation for your passion and
commitment to the program by awarding Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon’s
financial contribution.
Agency: Battle Mountain High School Project Graduation 2025
Project: Project Graduation 2025
Town of Avon Contribution:
Cash: One Thousand, Five Hundred dollars ($1,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by BMHS Project Graduation.
Funding for the program was approved by the Town Council in the 2025 Town of Avon General Fund Budget on
December 10, 2024.
Agreement Term: January 1, 2025 through December 31, 2025
Schedule for Use of Funds: January 1, 2025 through December 31, 2025
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project BMHS Project Graduation shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the
event on the local economy, vibrancy and needs of the community. The Report shall include the number of direct
Letter of Agreement Page 2
persons served and fees for services, at a minimum. BMHS Project Graduation is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing BMHS Project Graduation’s project administration. The Communications & Marketing Manager
should be contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood,
Communications & Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement.
The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an
invoice, unless agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Agreement shall constitute or BMHS Project Graduation or any of its employees as
employees of the Town of Avon, and thereby BMHS Project Graduation its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker’s compensation benefits or any benefit
contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Andrea Glass, Battle Mountain High School Project Graduation: I duly represent that I am authorized to
represent BMHS Project Graduation in reviewing, agreeing and signing this Agreement. My signature to this
Agreement constitutes acceptance of the terms of this Agreement, special conditions for use of the funds awarded,
if any, BMHS Project Graduation’s responsibilities as stated above.
SIGNATURE: _____________________________________________________
PRINTED NAME: __________________________________________________
TITLE: _________________________________________________________
DATE: __________________________________________________________
Town of Avon
SIGNATURE: ____________________
PRINTED NAME: ___________________________
TITLE: __________________________
DATE: ___________________________
Andrea Glass (Jan 16, 2025 18:43 MST)
Andrea Glass
Andrea Glass
Co-chairman, Project Graduation
Jan 16, 2025
1/20/25
Communications & Marketing Manager
Elizabeth Wood