Loading...
TC Minutes 02-25-2025AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the February 25, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Lindsay Hardy, Kevin Hyatt, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Gary Brooks was present virtually. They were joined in person by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Chief Administrative Officer Ineke de Jong, Deputy Town Attorney Betsy L. Stewart, Town Clerk Miguel Jauregui Casanueva, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Long Range Housing Planner Patti Liermann, Chief Financial Officer Paul Redmond, Senior Accountant Chase Simmons, Chief Cultural Officer Danita Dempsey, Sustainability Manager Charlotte Lin, Sustainability Coordinator Sarah Smith Hymes, Building Official Derek Place, Development Coordinator Emily Block, REC Director Michael Labagh, and Deputy Chief Coby Cosper. 2. APPROVAL OF AGENDA Video Start Time: 00:00:57 Mayor Underwood initiated the meeting with the Agenda approval process. Mayor Pro Tern Carroll requested that Written Report Item 7.3. (Monthly Financials) be added to the Agenda for discussion under Business Item 6.8. Mayor Pro Tern Carroll motioned to approve the Agenda, as amended. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:28 Mayor Underwood asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:48 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in upon taking the podium. Evgheny Cojocari, owner of Colorado Booting LLC and resident of Avon at Sunridge, took the podium in person to speak of the State's new regulations banning booting on private property, highlighting the severe impact of this ban on his business. No other public comment was received in person nor virtually. 1 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O Town Manager Eric Heil provided additional context to Council related to local regulations on booting on private property. He suggested that Mayor Underwood reach out to Senator Dylan Roberts on the issue, with a focus on requesting that there should be an allowance for home rule municipalities to opt -out of the booting ban. S. CONSENT AGENDA Video Start Time: 00:10:20 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1 Approval of February 11, 2025 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2 Action Item: Intergovernmental Agreement CDOT 5311 Operations Grant (Mobility Manager Jim Shoun) 5.3 Resolution 25-06 Approving 2025 Special Events for Administrative Approval (Chief Cultural Officer Danita Dempsey) 5.4 Resolution 25-07: Updating Optional Premises License for the Storage and Sale of Alcohol (Chief Cultural Officer Danita Dempsey) Councilor Stanley motioned to approve the Consent Agenda. Councilor Thuon seconded the motion. The motion carried unanimously with a 7-0 vote. 6. BUSINESS ITEMS 6.1.Work Session: Proposed Energy Assessor's Training Program (Sustainability Coordinator Sarah Smith Hymes) Video Start Time: 00:11:45 Sustainability Coordinator Sarah Smith Hymes delivered a presentation related to the Proposed Energy Assessor's Training Program, requesting that Council approve underwriting the cost of training Energy Assessors, with the requirement for them to complete 6 assessments in the Town of Avon with Town -owned equipment, and thereafter be able to contract with Walking Mountains to complete other assessments in the County. The cost of this training project was estimated at approximately $24,000. Councilor Stanley asked Nikki Maline with Walking Mountains to join Sustainability Coordinator Smith Hymes at the podium to speak about the 23 assessments she completed last year, and Ms. Maline added that demand for Energy Assessors exceeded supply in the Valley, and they did not have enough analysts to complete these assessments that take 3-4 hours to complete. As this was a work session with Council, no public comment was received, and no motion was requested. Staff received a unanimous thumbs -up from Council to move forward with the project. 6.2.Resolution 25-05 Adopting the Regional Net Zero Roadmap and Committing to Collaborative Action to Achieve Net Zero by 2030 (Climate Action Collaborative Manager Gina McCrackin) Video Start Time: 00:22:47 Climate Action Collaborative Manager Gina McCrackin, Climate Action Collaborative Manager Kimberly Schlaepfer, and Town of Avon Building Official Derek Place, took the podium in person 2 AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO to deliver a presentation related to the adoption of the Regional Net Zero Roadmap and Committing to Collaborative Action to Achieve Net Zero by 2030. Building Official Place spoke in support of the adoption. Mayor Pro Tern Carroll asked for Ms. Schlaepfer to expand on the differences between EV Ready and EV Preferred, and explain what enforcement and compliance meetings would entail as related to the 2021 International Energy Conservation Code. Mayor Underwood asked Town Manager Heil to speak of the language included in the Resolution, to make it clear that Town of Avon is committed to participating in the process but will wait and see before committing to climate action goals that are still being developed. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Councilor Hardy stated she agrees with the plan which aligns with the Town's environmental goals, and she is in favor of the adoption. Mayor Pro Tern Carroll thanked everyone involved in these efforts and stated he is in favor overall but, when possible, he would like to understand the costs of maintenance and energy use under the proposed technologies. Councilor Thuon wondered about the cost of these new technologies for the average household. Councilor Thuon motioned to approve Resolution 25-05. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.3.Action Item: Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel (Housing Planner Patti Liermann) Video Start Time: 00:54:55 Housing Planner Patti Liermann delivered a presentation related to the Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel. Kevin Knapp and Sarah Rockwell with Ulysses Development took the podium virtually to speak with Councilors about the Agreement and their commitment to develop community housing in Avon. Town Manager Heil also delivered a presentation which included a redline of the amendments to the recitals and terms of this Agreement. Mayor Underwood opened the floor to public comment and no public comment was received in person nor virtually. Mayor Underwood thanked Councilors Stanley and Hardy for their work on this Committee and this project, and Councilor Hardy stated she would like to continue working on this project. Councilor Stanley stated she is willing to stay on this Committee if no other Councilor wants to take over her seat, and Councilor Brooks raised his hand virtually to state that with his 30 years of civil engineering experience, he would be willing to take over her seat. Councilor Stanley agreed in turn to become Councilor Brook's substitute on this Committee. As this was an action item, Councilor Thuon motioned to allow Town Staff to enter into the Developer Services Agreement with Ulysses for Development of Community Housing on the Slopeside Parcel, with the proposed amendments identified by Town Manager Heil, and to appoint Councilors Hardy and Brooks to the Committee with Councilor Stanley as their substitute. Councilor Hyatt seconded the motion. The motion carried unanimously with a 7-0 vote. 3 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM c O L O R A D O 6.4.CASE Committee Interviews & Appointments for the Culture, Arts & Special Events Committee (Chief Cultural Officer Danita Dempsey) Video Start Time: 01:18:23 Chief Cultural Officer Danita Dempsey delivered a presentation related to the process of conducting interviews and voting on the appointment of candidates to fill vacant seats on the Culture, Arts & Special Events (CASE) Committee. Councilor Hardy asked if Staff would consider increasing the total number of members that compose the CASE Committee. Town Clerk Jauregui advised that the composition of the CASE Committee is regulated under Resolution 19-12 and after displaying it, Town Manager Heil advised that this Resolution could be amended to allow for ex-officio members, substitute members or increase the total number of members of the CASE Committee, depending on the preference of Council. After discussion, Council agreed to add two alternate seats to the CASE Committee, for appointees to fill in during the absences of other CASE Committee members and directed staff to amend Resolution 19-12 to that effect. Council interviewed the applicants in the order applications were received as follows: Justin Chesney, Lynn Feiger, Alejandro Cerda, Ian Grask, Amy Lewis, Oriana Anderson, Kristen Dudding, and Charles (Chuck) Yang. Applicant Gregg Cooper was absent but had emailed Council prior to advocate for his nomination, and Applicants Danielle McNair and Tara Novak were unable to be present at the meeting, and a statement advocating for their candidacy received by Chief Cultural Officer Dempsey was read into the record. Mayor Underwood opened the floor to public comment and no public comment was received in person nor virtually. After the interviews, each Councilor cast a vote for their top 4 pics as follows: • Councilor Thuon: Justin Chesney, Ian Grask, Tara Novak, and Kristen Dudding. • Mayor Pro Tern Carroll: Justin Chesney, Lynn Feiger, Danielle McNair, and Amy Lewis. • Mayor Underwood: Justin Chesney, Alejandro Cerda, Danielle McNair, and Ian Grask. • Councilor Brooks: Justin Chesney, Danielle McNair, Ian Grask, and Kristen Dudding. • Councilor Stanley: Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding. • Councilor Hardy: Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding. • Councilor Hyatt: Justin Chesney, Alejandro Cerda, Ian Grask, and Charles (Chuck) Yang. After the tally of votes, the applicants received the following tally of votes in their favor: Justin Chesney (7 votes), Gregg Cooper (0 votes), Lynn Feiger (1 vote), Alejandro Cerda (4 votes), Danielle McNair (3 votes), Ian Grask (6 votes), Amy Lewis (1 vote), Oriana Anderson (0 votes), Tara Novak (1 vote), Kristen Dudding (4 votes), and Charles (Chuck) Yang (1 vote). 4 AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO The top four candidates with most votes were Justin Chasney, Ian Grask, Alejandro Cerda, and Kristen Dudding. The following two candidates with most votes appointed to fill the newly created alternate seats were Danielle McNair, and a four-way tie between Lynn Feiger, Amy Lewis, Tara Novak, and Charles (Chuck) Yang, which caused Council to have a run-off vote as follows: • Councilor Thuon: Amy Lewis. • Mayor Pro Tern Carroll: Tara Novak. • Mayor Underwood: Amy Lewis. • Councilor Brooks: Lynn Feiger • Councilor Stanley: Charles (Chuck) Yang. • Councilor Hardy: Amy Lewis. • Councilor Hyatt: Charles (Chuck) Yang. After a tally of the run-off vote, Lynn Feiger received 1 vote, Amy Lewis received 3 votes, Tara Novak received 1 vote, and Charles (Chuck) Yang received 2 votes. Councilor Stanley motioned to appoint Justin Chesney, Alejandro Cerda, Ian Grask, and Kristen Dudding to a two-year term on the CASE Committee, and Danielle McNair and Amy Lewis to become alternates to fill in for any absent member, pending an update to Resolution 19-12 to allow for two alternate seats. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.5. PUBLIC HEARING: Second Reading of Ordinance 25-01 to adopt by reference the 2024 Model Traffic Code (Deputy Chief Coby Cosper) Video Start Time: 02:23:10 Deputy Chief Coby Cosper delivered a presentation related to the Second Reading of Ordinance 25-01: to adopt by reference the 2024 Model Traffic Code. Mayor Underwood opened the floor to public hearing, and no public comment was received in person nor virtually. After brief deliberations, Councilor Stanley motioned to approve the second reading of Ordinance 25-01. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.6. PUBLIC HEARING: Second Reading of Ordinance 25-04 Adoption of Sun Road Redevelopment Plan (Planning Manager Jena Skinner and Town Manager Eric Heil) Video Start Time: 02:28:08 Planning Manager Jena Skinner and Town Manager Eric Heil delivered a presentation related to the Second Reading of Ordinance 25-04 Adoption of Sun Road Redevelopment Plan. Mayor Underwood reopened the floor to the public hearing, as continued from the February 11, 2025, Regular Council Meeting, and no public comment was received in person nor virtually. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O After reviewing a redline of the changes to the Sun Road Redevelopment Plan, staff noted additional minor revisions as provided by Mayor Pro Tern Carroll and Mayor Underwood, which staff advised would be incorporated to the final version of the Sun Road Redevelopment Plan. Mayor Underwood also noted prior public comments received by email. After deliberations, Councilor Thuon motioned to approve the second reading of Ordinance 25-04, with the corrections and minor revisions given to staff during the meeting. Councilor Hardy seconded the motion. The motion carried unanimously with a 7-0 vote. 6.7.PUBLIC HEARING: Emergency Ordinance 25-07: Temporary Moratorium — Natural Medicine Healing Centers and Businesses (Deputy Town Attorney Betsy L. Stewart on behalf of Town Attorney Nina Williams) Video Start Time: 02:47:28 Deputy Town Attorney Betsy L. Stewart delivered a presentation on behalf of Town Attorney Nina P. Williams, related to the Second Reading of Ordinance 25-07: Imposing a Temporary Moratorium on Natural Medicine Healing Centers and Businesses. Mayor Underwood opened the floor to public hearing, and no public comment was received in person nor virtually. Councilor Thuon asked what prompted this emergency ordinance, and he was advised it was through work with the Town Attorney's Office who was actively monitoring Proposition 122 that was designed to create regulated access to natural psychedelic medicines. CouncilorThuon motioned to approve Emergency Ordinance 25-07. Councilor Hyatt seconded the motion. The motion carried unanimously with a 7-0 vote. 6.8.[Formerly, Written Report Item 7.3.] Work Session: Monthly Financials (Senior Accountant Dean Stockdale) Video Start Time: 02:57:05 Chief Financial Officer Paul Redmond delivered a presentation on behalf of Senior Accountant Dean Stockdale related to the Monthly Financials for the Town of Avon. Mayor Pro Tern Carroll asked if there are any deficits that Council should be concerned about, and CFO Redmond indicated that the Town's financial health is good and there is no reason for concern. Town Manager Heil explained the difference between debt and deficit as part of the discussion while highlighting that conservative budgeting has kept the Town in the black and financially healthy in 2024 and so far in 2025. He added that he and CFO Redmond are already thinking of sustainable strategies for a successful balanced budget in 2026. As this was originally a written report and discussed as a work session, no public comment was received, and no motion was requested. 7. WRITTEN REPORTS 7.1.January 27th Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.2. Bi-Monthly Sustainability Update (Sustainability Manager Charlotte Lin) 7.3. AAl„thly FiRaREials (SeRiO. A,,,.„„„t.,„t Dean Steekdal„) [Agenda Amended to discuss Written Report Item 7.3. as Business Item 6.8.] AVON REGULAR MEETING MINUTES A TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 7.4.Monthly Public Operations Report (Public Operations Manager Gary Padilla) 7.5.Quarterly RETT Reports (Financial Analyst Chase Simmons) ** Indicates topic will be discussed at future agenda's 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:06:41 Councilor Thuon advised Deputy Chief Cosper and Town Manager Heil that he was pulled over Sunday morning, February 23rd, 2025, by an Officer with the Avon Police Department while moving his car that had been parked on the street in violation of posted signage. He noted that when he got out of his truck, he was met by a 6'4" tall Code Enforcement Officer that was being trained by an Avon Police Officer. He added that the Code Enforcement Officer wasn't wearing a bullet proof vest, and he wondered if the Avon Police Department should assign a bullet proof vest to Code Enforcement Officers whose uniforms look like those of Avon Police Officers. Mayor Pro Tern Carroll mentioned that on Sunday, February 16, 2025, he spoke to Vail Boy Scout Troop 231 about being an elected official, and he appreciated that outreach opportunity with local youths. He added that CORE Transit also held its monthly meeting on February 121n 2025, and the big takeaway was that they are going cashless starting March 17, 2025. He encouraged the public to watch CORE Transit public meetings on High Five Media online. Councilor Hardy spoke of van lifers and the unsheltered by reading into the record what Summit County is doing. She invited her fellow Councilors and the public to visit www.unsheiteredsummit.org for additional information. She also spoke of the Summit County Safe Parking Program which provides safe overnight parking for employed individuals in Summit County who use their vehicles as their homes. She completed her remarks by speaking about the importance of citizen engagement at Town Council meetings and invited the public to participate. She provided the email council@avon.org for additional outreach opportunities. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 8:15 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.hiqhflvemedia.org. 7 AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO RESPECTFULLY SUBMITTED: Miguel Jauregui APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy Chico Thuon Kevin Hyatt Gary Brooks ueva, Town Clerk