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TC Minutes 07-22-2025AVON REGULAR MEETING MINUTES n TUESDAY JULY 22, 2025 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO AVON TOWN COUNCIL EXECUTIVE SESSION Mayor Tamra N. Underwood requested a motion from her fellow Councilors to proceed into Executive Session. Councilor Stanley motioned to retire into Executive Session for the purpose of considering a real property transaction pursuant to CRS Section 24-6-402(4)(a), for the instructing negotiators pursuant to CRS Section 24-06-402(e)(1) and for the purpose of receiving legal advice pursuant to CRS Section 24-06-402(b) related to the 15 Sun Road lot. Councilor Hyatt seconded the motion. The motion carried unanimously with a 6-0 vote of those present. The time was 4:00 p.m. At the time of roll call, Councilors present in person were Ruth Stanley, Gary Brooks, Kevin Hyatt, Lindsay Hardy, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Chico Thuon was absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Nina Williams, Chief Financial Officer Paul Redmond, and Chief Administrative Officer Ineke de Jong. The Executive Session concluded at 4:47 p.m. 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. MayorTamra N. Underwood called the July 22, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Ruth Stanley, Gary Brooks, Kevin Hyatt, Lindsay Hardy, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Chico Thuon was absent. They were joined by Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Avon Police Chief Greg Daly, Recreation Director Michael Labagh, Engineering Director Eva Wilson, Chief Cultural Officer Danita Dempsey, Chief Financial Officer Paul Redmond, Community Development Director Matt Pielsticker, Chief Information Officer Robert McKenner, Chief Administrative Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 01:20 Mayor Underwood initiated the meeting with the Agenda approval process. Mayor Pro Tern Carroll motioned to approve the agenda, as presented. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 01:45 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 1 AVON REGULAR MEETING MINUTES TUESDAYJULY 22, 2025 ,von HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O 4. PUBLIC COMMENT Video Start Time: 05:10 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via Zoom's video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the agenda, and participation by members of the public will be limited to 3 minutes, with an additional minute that may be granted at Council's discretion. She added that members of the public should address Council directly and should not expect a response as it is only intended as an opportunity and space for the public to provide input to Council. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in if they so choose to upon taking the podium. Charlene Koegel, resident of Eagle -Vail, took the podium in person to speak of EV Charging stations around Avon, requesting added parking enforcement of non EV's in EV station spots. Tim McMahon, resident of Avon, took the podium in person to give a shoutout for Salute to the USA and Walking Mountains Staff for sorting through trash and diverting it from the landfill with a smile. He suggested the Town research how many new workers are required for every 1,000 new housing units so Staff better determines how many community housing units Avon need. He inquired about the roadwork calendar and date of completion of repaving by the Sunridge apartments. He suggested fire safety awareness training for visitors, adding fire danger -related signage is necessary. He closed his remarks highlighting the speed limit sign on 1-70 is still missing. No other comments were made in person nor virtually via Zoom. 5. CONSENT AGENDA Video Start Time: 13:15 Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1. ACTION: Approval of June 24, 2025 Regular Council Meeting Minutes (Deputy Town Clerk Brenda Torres) 5.2. ACTION: Intergovernmental Agreement for Fleet in -Ground Lift Replacement Grant (Mobility Manager Jim Shoun) 5.3. ACTION: Intergovernmental Agreement for Bus Charging Equipment Grant (Mobility Manager Jim Shoun) 5.4. ACTION: Intergovernmental Agreement for Good Deeds Partnership with Eagle County (Housing Planner Patti Liermann) 5.5. ACTION: Approval of Intergovernmental Agreement with Eagle River Fire Protection District for Impact Fees (Town Manager Eric Heil) 5.6. RESOLUTION 25-14: Updating RETT Exemption Application Fee (Finance Manager Joel McCracken) 5.7. ACTION: Public Improvements Agreement for Hidden Valley Estates (Planning Manager Jena Skinner) 2 AVON REGULAR MEETING MINUTES A TUESDAY JULY 22, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Councilor Stanley motioned to approve the Consent Agenda, as presented. Councilor Hardy seconded the motion. The motion was approved unanimously with a 6-0 vote of those present. 6. BUSINESS ITEMS 6.1. ACTION: AVON DOWNTOWN DEVELOPMENT AUTHORITY INTERVIEWS & APPOINTMENTS (CHIEF ADMINISTRATIVE OFFICER INEKE DE JONG) Video Start Time: 14:25 Chief Administrative Officer Ineke de Jong (CAO de Jong) steered the Avon Downtown Development Authority (DDA) process of interviews and appointments and advised Council of only two applicants re -applying for two open seats. The first applicant interviewed in person was Gregg Cooper who indicated he has enjoyed the learning curve of his first year in service and would like to continue for another longer term. The second applicant, Tony Emrick, who previously chaired the DDA, could not attend his interview in person and CAO de Jong read a statement on his behalf into the record. Mayor Pro Tern Carroll commented that both applicants have served well, and he would like to see them get reappointed, which received support from other Councilors. Mayor Pro Tern Carroll motioned to appoint to the Avon Downtown Development Authority Board of Directors Messrs. Gregg Cooper and Tony Emrick for a period to end on June 30, 2029. Councilor Hardy seconded the motion. The motion passed unanimously with a 6 to 0 vote of those present. 6.2. PRESENTATION: ACCEPTANCE OF 2025 ANNUAL COMPREHENSIVE FINANCIAL REPORT (CHIEF FINANCIAL OFFICER PAUL REDMOND) Video Start Time: 20:10 Chief Financial Officer Paul Redmond delivered a presentation related to the acceptance of the 2024 ACFR (Annual Comprehensive Financial Report), including highlights of the audit findings. He was joined virtually by Paul Backus with McMahon and Associates who confirmed Paul's presentation was consistent with their findings and accurate. Mr. Backus added this document is still in draft version, which will hopefully be finalized soon. As this was a presentation to Council, no public comment was received. Councilor Brooks motioned to accept the 2024 Annual Comprehensive Financial Report. Councilor Hyatt seconded the motion. The motion passed unanimously with a 6 to 0 vote of those present. 6.3. PRESENTATION: GENERAL GOVERNMENT DEPARTMENT PROGRAM & SERVICES (DEPUTY TOWN MANAGER PATTY MCKENNY, CHIEF FINANCIAL OFFICER PAUL REDMOND, CHIEF INFORMATION OFFICER ROBERT MCKENNER AND CHIEF ADMINISTRATIVE OFFICER INEKE DE JONG) Video Start Time: 31:00 Deputy Town Manager Patty McKenny delivered the presentation on the General Government Department's Program and Services. She was joined by a representative from each of the divisions, including Ineke de Jong, Paul Redmond and Robert McKenner. They each presented information to Council on their programs and services for their 3 AVON REGULAR MEETING MINUTES TUESDAY JULY 22, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO respective divisions. As this was a presentation to Council, no public comment was received, and no motion was requested. 6.4. PRESENTATION: MOBILITY DEPARTMENT PROGRAM & SERVICES (MOBILITY MANAGER JIM SHOUN) Video Start Time: 01:05:25 Mobility Manager Jim Shoun delivered his presentation on the Mobility Department's Program and Services. As this was a presentation to Council, no public comment was received, and no motion was requested. 6.5. WORK SESSION: WEST BEAVER CREEK BLVD PARKING (TOWN MANAGER ERIC HEIL) Video Start Time: 1:26:15 Town Manager Eric Heil introduced the work session related to the West Beaver Creek Blvd Parking (WBCB) and reminded Council it was their request to bring this back for their discussion with staff. He indicated the materials from the 2021 discussions are in the packet for historical reference, and Staff is prepared to take updated Council direction. Recreation Director Michael Labagh confirmed the boat rental operations in May and June were like those from last year, but from anecdotal Staff observation, the park usage seems a little lower than usual. Councilors Stanley and Hyatt both expressed they are in favor of parking May -Oct on WBCB. Councilors Hardy and Brooks felt we are halfway through the summer and there may not be a problem to fix. Mayor Underwood expressed interest in exploring a temporary summer solution within some parameters. Mayor Pro Tern Carroll agreed to maybe do something limited with some parameters for the rest of the summer and asked Staff to think of a way to get across the WBCB street safely and avoid private property. Councilor Brooks changed his mind and said he could support a temporary solution since the old Town Hall parking options will only come back online until Memorial Day of 2026 once the restroom project is completed. Chief Daly suggested placing "no trespassing signs" for the private homeowners along that WBCB corridor. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Five of the six Councilors offered a thumbs up for Staff to execute a temporary parking plan on WBCB and come up with the parameters to address past concerns, with Councilor Hardy abstaining from voting. 6.6 PUBLIC HEARING: ORDINANCE 25-12, SECOND READING: LIMITED SHORT TERM RENTAL CODE THANKSJIM THANK YOU SO MUCH AMENDMENT (COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER) Video Start Time: 01:48:45 Community Development Director Matt Pielsticker delivered a presentation related to the second reading of Ordinance 25-12. He highlighted there is a redline with blue color strikethrough for changes between first and second reading. Council thanked Matt for the 4 AVON REGULAR MEETING MINUTES A TUESDAYJULY 22, 2025 . vo n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O cumulative redline and added Community Development is setting the standard. Mayor Underwood opened the floor to public hearing, and no public comment was received in person nor virtually. Councilor Hardy motioned to approve the second reading of Ordinance 25-12 Amending Section 5.04.050 Of the Avon Municipal Code to Defina Limited Short Term Rental License. Councilor Brooks seconded the motion. The motion passed with a 5-0 vote of those present. Councilor Stanley had stepped out of the room during the vote and so abstained. 6.7. PUBLIC HEARING: ORDINANCE 25-13, SECOND READING: NATURAL MEDICINE REGULATION (TOWN ATTORNEY NINA WILLIAMS AND COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER) Video Start Time: 01:53:10 Town Attorney Nina Williams and Community Development Director Matt Pielsticker delivered a presentation to Council related to the second reading of Ordinance 25-13. After Mayor Underwood provided a suggested edit, she opened the floor to public hearing, and no public comment was received in person nor virtually. Mayor Pro Tern Carroll motioned to approve Ordinance 25-13 Adopting a New Chapter 8.27 Regarding Local Regulation of Natural Medicine and Amending Section 7.24.040 Regarding Table of Allowed Uses as set forth in Attachment B to this Agenda Item with the amendments set forth in Attachment E to this Agenda Item, the underlined odor language set forth in the Council Action Form for this Agenda Item, and adding the word "licensed", as requested by Mayor Underwood. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote. 6.8. RESOLUTION 25-13 APPROVING THE 15 SUN ROAD LOT PURCHASE AGREEMENT (TOWN MANAGER ERIC HEIL) Video Start Time: 02:06:50 Town Manager Eric Heil introduced the resolution approving the Purchase Agreement for the 15 Sun Rd Lot (Walgreens). He detailed the timeline for closing, adding the closing date is set for September 16. Council asked Town Manager Heil to walk Council through the special provisions added in the purchase agreement. Mayor Underwood opened the floor to public comment, and no public comment was received in person nor virtually. Councilor Stanley motioned to approve Resolution 25-13 Approving 15 Sun Road Purchase Agreement. Councilor Hardy seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 6.9. ORDINANCE 25-14, FIRST READING: APPROVING FINANCING TO PURCHASE 15 SUN ROAD LOT (TOWN MANAGER ERIC HEIL) Video Start Time: 02:22:50 Town Manager Eric Heil and Chief Financial Officer Paul Redmond delivered a presentation related to the First Reading of Ordinance 25-14 and were joined at the podium by Kim Crawford with Buttler Snow Attorneys, and Robyn Moore with the law firm of Piper Sandler. CFO Redmond indicated this was presented to the Finance Committee and they AVON REGULAR MEETING MINUTES TUESDAY JULY 22, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO supported the passing of the Ordinance. Mayor Underwood opened the floor to the public hearing, and no public comment was received in person nor virtually. Councilor Hardy motioned to approve Ordinance 25-14 authorizing the leasing of certain leased property to a Trustee subject to the parameters set forth in the Ordinance, including approval of the forms of a Site Lease Agreement, Lease Purchase Agreement, Continuing Disclosure Undertaking and Preliminary Official Statement, and other related documents. Councilor Stanley seconded the motion. The motion passed unanimously with a 6-0 vote of those present. 7. WRITTEN REPORTS 7.1. June 23rd Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.2. July 71h Planning & Zoning Commission Abstract (Development Coordinator Emily Block) 7.3. July 7th Draft Finance Committee Meeting Minutes (Chief Administrative Officer Ineke de Jong) 7.4. Monthly Financials (Senior Accountant Dean Stockdale) 7.5. Quarterly Update on 2025 Department Goals (Town Manager Eric Heil) 7.6. Biannual Investment Update (Chief Financial Officer Paul Redmond) 7.7. West Avon Preserve Management Plan Updates (Community Development Director Matt Pielsticker) 7.8. Signed Letters of Support Summary (Chief Administrative Officer Ineke de Jong) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:58:55 Mayor Pro Tern Carroll shared there was a monthly CORE Transit Meeting on July 91h, and a 10- year plan was presented. Secondly, he stated he attended Sinfonica de Mineria in Avon and it was incredible. He thanked staff for organizing this event. Mayor Underwood indicated there are issues with the digital sign on the Railroad which has an illuminated green rectangle that is blinking and asked if staff could cut electricity to it. 9. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 8:01 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. AVON REGULAR MEETING MINUTES A. TUESDAY JULY 22, 2025 . v o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO RESPECTFULLY SUBMITTED: Miguel Jauregui Casoueva/Town Clerk APPROVED: z" Mayor Underwood Rich Carroll Ruth Stanley Lindsay Hardy G_ h+E6 Kevin Hyatt Gary Brooks