CASE Committee Packet Materials 2025.01.13
970-748-4065 ddempsey@avon.org
TO: CASE Committee FROM: Danita Dempsey, Chief Cultural Officer
RE: Staff Update
DATE: January 10, 2025
SUMMARY: This report provides an update on the (1) 2025 Adopted Budget (2) Bravo! Vail addition to the
2025 Special Event Calendar (3) Art Around Avon program and (4) large new format mural on The
Seasons building. Additionally, we will begin discussions about continuing the longer-term work and pick
back up on touring other peer communities and their arts and culture centers and/or programs.
STAFF UPDATE:
1. APPROVED BUDGET: The 2025 budget was adopted by Town Council on December 10, 2024.
The CASE budget net decrease from 2024 to 2025 is 4.3%.
2. BRAVO!: Staff is thrilled to share with the Committee the addition of the Sinfónica de Minería
Orchestra performance with Bravo! taking place on Thursday, June 26th. The Sinfónica de Minería
stands as one of the most distinguished and acclaimed ensembles in Latin America. Their
live performances are celebrated for their vibrancy and commitment to delivering unforgettable
musical experiences to audiences. The full orchestra is one hundred musicians; however, we
anticipate between 35-50 musicians for Avon’s performance, which is similar to the 2024 Bravo!
Performance (50 musicians). The Town is providing cash support ($20,000) as well as in-kind.
a. The 2025 DRAFT Special Event Calendar is provided and attached as Attachment A.
Please note the calendar for anticipated Private Rentals is on the second page and the
calendar for the Rec. Department events/programming in the park is on the third page.
3. ART AROUND AVON: The fourth biennial Art Around Avon Request for Proposal (“RFP”) / Artist
Call was released on December 5th and announced via press release and direct communication
with prior/current artists in the program and the Art Guild at Avon member database. Once again,
the Artist Call will be managed (application submissions, Jury Panel review/scoring, artist
communication, etc.) via the on-line platform, CAFÉ. The Anticipated Timeline is provided below:
970-748-4065 ddempsey@avon.org
4. NEW LARGE FORMAT MURAL: Staff have begun the initial outreach and planning for the new
mural to be located on the west facing exterior wall of The Seasons at Avon building located on
Mikaela Way adjacent to the Avon Library and across from Avon Town Hall. The goal is to release
the RFP / Artist Call in the first quarter of the year with a targeted installation period during the
month of June. This Artist Call will differ from the other mural Calls (Enjoy Life! and Queen of the
Valley murals) in that it will be based on an artist’s portfolio of work instead of a design concept.
Staff will collaborate with the selected artists and the curated Jury Panel, on design concepts
based on the (1) Project Intent and (2) Design Theme.
CURRENT / PLANNING ACTIVITY: Staff continue the yearly and routine work of planning operations and
logistics, marketing and promotions, safety and security, vendor contracting, permit applications, etc. to
deliver an excellent portfolio of experiences to the community.
1. CASE COMMITTEE APPLICANTS: The application for new CASE Committee members was
made available on December 3, 2024, and will close January 17th to fill in the four (4) open seats.
At the time of this report, Staff has received five (5) applications, two from incumbent members (1)
Justin Chesney (2) Danielle McNair, and new applicants (3) Mr. Greg Cooper (4) Mrs. Lynn Fieger
and (5) Ms. Alejandro Cerda. Tentatively scheduled for February 25th, the Avon Town Council will
conduct interviews with each applicant, vote and appoint members to the CASE Committee. The
Council also appoints members of Council to serve on other committees in an Ex-Officio capacity.
Furthermore, at the first CASE Committee meeting after Council appointments, members shall vote
for a Chair and Vice Chair for the year.
2. 2025 CASE COMMITTEE REGULAR MEETING SCHEDULE: The CASE Committee agreed to
the following meeting schedule and calendar invites have been sent and updated once new
members are appointed.
a. January 16
b. February 20
c. March 20
d. March 25 – Potential Council / CASE Work Session (no invite sent)
e. April 8 – Potential Council / CASE Work Session (no invite sent)
f. April 17
g. May 15
h. June 19
i. August 21
j. Sept. 18
k. October 16
l. October 28 – Potential Council / CASE Work Session (no invite sent)
m. November 20
n. December 18
3. RESEARCH CULTURAL PLANS: The great work we started last year visiting peer communities
will continue this year and is identified in the 2025 Department Goals for Staff.
970-748-4065 ddempsey@avon.org
a. Culture and Arts Plan: Conduct an inclusive community stakeholder process to develop a
Culture and Arts Plan to present to Council for adoption. The community stakeholder
process will involve all existing non-profits and community groups which support culture
and arts in the Avon region. Utilize the grant award from the National Endowment for the
Arts to retain consulting services to assist with developing the Culture and Arts Plan.
Research similar culture and arts plans, programs, and facilities in other communities. The
CASE Committee will serve as the primary committee to review drafts of a Culture and Arts
Plan and will recommend a complete draft Culture and Arts Plan to Council.
Therefore, Staff updated the list of peer communities for members of CASE and/or Staff to tour,
research, gather information, images, etc., see Table 1 below. Staff will begin contacting these
organizations, scheduling meetings and tours and gathering related cultural plans. It is likely that
we will not visit all five and this task will flow into 2026. Additionally, if possible, we plan to visit
Buena Vista and Salida on the same excursion.
Table 1
Additionally, as we embark on the development of a Culture and Arts Plan, I wanted to provide the
Committee with example Plans for examining over the next several months. The Example
Strategic Plans link below provides access to a folder containing Plans from communities, some
like Avon such as Town of Silverthorne (update 2024), and Steamboat Springs and others unlike
Avon such as Golden, Grand Junction and Colorado Springs.
Example Strategic Plans
FUTURE AGENDA ITEMS:
ATTACHMENTS:
Attachment A – 2025 DRAFT Special Event Calendar 1.8.2025
Thank you, Danita.
Attachment A - 2025 Events Calendar
January February March
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
April M May June
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
July August S September
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
October November December
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Event Type Legend
Music Education
Hold Private Rental / APP
Arts, Culture & Culinary MSM Activation
Participatory & Athletic Field Maintenance
2+ colors for multiple Events/Venues
Event: Dates, Names & Venue Details
JANUARY
January 18 | Fireworks in Avon A
April
April 19 | Egg Hunt UF.
MAY
May 21 | Town Clean Up & Sustainability Fair A May 25 | SunsetLIVE! T
JUNE
June 1, 8, 15, 22, 29 | SunsetLIVE! T
June 14 | Pride in the Park** P, UF
June 26 | Bravo! **P, UF
June 11, 18, 25 | AvonLIVE! P, UF
June 17 - 19 | Lacrosse** LF
JULY
July 3 | Salute to the USA P, A, UF, LF, T
July 9, 16, 23, 30 | AvonLIVE! P, UF
July 12 | Triple Bypass** UF, A
July 24 - 27 | Avon Arts Celebration**UF
Load the 24th
July 6, 13, 20, 27 | SunsetLIVE! T
July 11, 18, 25 | LS Cinema P, UF
July 19 | CO Disc Dogs** UF
July 31 | Dancing in the Park** P, UF
AUGUST
August 1, 8, 15, 22, 29 | LS Cinema P
August 3, 10, 17, 24, 31 | SunsetLIVE! T
August 9 | Open Water Swim Champ NB, NL
August 31 | Paddle BattlesNB, NL
August 2, 9,16 | HOLD
August 6, 13, 20, 27 | AvonLIVE! P, UF
August 23 | Cars in the Park** UF, P
SEPTEMBER
September 6 or 7 | AVID Dance** UF, P, T, GR
HOLD
September 11 | Community Picnic UF
OCTOBER
October 3 -5 | Vail Valley Soccer Tournament** UF, LF
October 25 | Polar Plunge NL, T
NOVEMBER
November 27 | Turkey Trot TR, UF, P
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB
2025 Private Rentals Calendar
January February March
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
April M May June
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
July August S September
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
October November December
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Event: Dates, Names & Venue Details
MAY
May 28 | BCMS Continuation Ceremony P, UF
JUNE
June 5 | EFEC P, UF
JULY
July 19 | Colorado Disc Dogs UF
July 21, 22, 24, 25 | High Five Media – Summer Camp GR
August
August 5 - 30 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF
September
September 2 - 30 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF
September 3 | Town of Avon Staff Picnic P, UF, T
October
October 1 - 31 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB
2025 Recreation Events Calendar
January February March
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
April M May June
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
July August S September
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
October November December
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Event: Dates, Names & Venue Details
JUNE
June 9, 16, 23, 30 | Therapeutic Yoga in
the Park T
June 12, 19, 26 | OW Swim NB, NL
June 16, 23, 30 | Dunk-N-Dash NB, NL, TR
June 12, 19, 26 | Youth Yoga in the
Park T
June 14 | Super Dad 2K Run/Walk TR
June 21, 28 | Stiff People Yoga in the
Park RECLAWN
June 25 | Kickball League LF
JULY
July 5, 19, 26 | Stiff People Yoga in the
Park RECLAWN
July 7, 14, 21, 28 | Dunk-N-Dash NB, NL, TR
July 9, 16, 23, 30 | Kickball League LF
July 7, 14, 21, 28 | Therapeutic Yoga in the
Park T
July 8, 15, 22, 29 | Sand Volleyball NB
July 10, 17, 24, 31 | OW Swim NL, N
AUGUST
August 2 | Kickball Playoffs LF
August 4, 11, 18, 25 | Therapeutic Yoga in
the Park T
August 5, 12, 19 | Sand Volleyball NB
August 9 | Open Water Swim Champ NB, NL
August 2, 9, 16, 23, 30 | Stiff People
Yoga in the Park RECLAWN
August 4 | Dunk-N-Dash NB, NL
August 7 | OW Swim NL, NB
August 11 | Dunk-N-Dash Champs NB, NL
SEPTEMBER
OCTOBER
October 18 | Pumpkin 2K Fun Run TR
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB