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CASE Committee Packet Materials 4.16.2024 970-748-4065 ddempsey@avon.org TO: CASE Committee FROM: Danita Dempsey, CASE Manager RE: Staff Update DATE: April 15, 2024 SUMMARY: This report provides a status update on the (1) official stage sign and name as selected by Avon Town Council (2) 2024 Budget Amendment (3) Request for Proposals and/or Artist Call Outs, (4) Post Event Brief on Fireworks in Avon and Egg Hunt, and (5) updates on the 2024 Special Events Calendar. Also, three (3) CASE Committee members accompanied by two (2) Vail Valley Art Guild members and several members of Town staff completed our first of many peers’ community tours/visits this past Friday. The Town of Silverthorne was a gracious host providing tours of the Art Spot Silverthorne Makerspace Silverthorne Pavilion and the Theatre Silco. Staff is debriefing, gathering relevant information, and collecting pictures from our tour/visit and hoping to have prepared for the meeting on Thursday, however it may be delayed until the CASE meeting on May 16th. Additionally, at the March 21st CASE Committee meeting, the voting members voted Justin Chesney for Chair and Pedro Campos for Vice Chair. Please join me in celebrating both of these long-standing CASE Committee members and thanking them for their service. STAFF UPDATE: Avon Pavilion: At the April 9th Avon Town Council meeting, Council selected the official sign and name to be “Avon Pavilion”. The Avon logo custom font in the word “Avon” without the inverted “V” was selected by Council. Staff has begun advancing this project with hopes of installing it early this summer. Please see Image 1 below: Image 1 1. 2024 Budget Amendment April 9th: $6,060.75 in savings from the Winter Fireworks event was redistributed to support $5,060 in direct funding to support (creative materials, printing, and advertising) the Cars in the Park event, and $1,000 to support the creation of light pole banners for Pride in the Park. Table 1 below shows the event-by-event Approved Amendment 2024 Budget Expense: 970-748-4065 ddempsey@avon.org 2. Fireworks in Avon: The event was held on Saturday, January 13th between 5:30 and 7:30 p.m. and attracted approximately 1,500 guests. The total event budget was $68,196.25 and total spend was approximately $53,699.52. As stated above, the savings was redistributed. The Post Event Brief is provided as Attachment A. 3. Avon’s Egg Hunt: The event was held on Saturday, March 30th between 10:00 a.m. and 12:00 p.m. and attracted approximately 1,500 guests. Total event budget was $17,860.50 and total spend was approximately $17,027.05. The Post Event Brief is provided as Attachment B. 4. 2024 Special Event Calendar: Below is an update on adjustments to the Special Events Calendar since our last review. Attachment C provides the detailed calendar of events. a. Man of the Cliff - February 12th, Staff notified Town Council that after nearly 10-years in Avon, Man of the Cliff has decided to pause the event and will not be returning to Avon or other community, in 2024. The event producers/owners are passionate and who’s intention is to reimagine the event in the coming years to achieve success in the long term. The cancellation is related in part to the attendance trending lower in recent years which relates to the producer’s ability to cover costs and raise funds for the local non-profit benefactor / partner. Funds are raised through donations at point of entry, alcohol sales and competitor fees. Winter Fireworks 68,196.00$ Egg Hunt 17,860.00$ Town Clean Up + Sustainability -$ Best of the West 7,500.00$ Avon Live 282,071.00$ SunsetLIVE!35,343.00$ Salute to the USA 380,307.00$ Lakeside Cinema 29,133.00$ Cars in the Park 5,061.00$ Paddle Battles 14,452.00$ Community Picnic 23,177.00$ Heart & Soul Festival 7,500.00$ Arts 71,250.00$ Third-Party 85,000.00$ TOTAL:1,026,850.00$ Total By Event Table 1 970-748-4065 ddempsey@avon.org CURRENT ACTIVITY & PLANNING: 1. Request for Proposals & Artist Call Out: a. New Painted Benches Program – A Request for Proposal (RFP) / Artist Call Out for four (4) new designs for painted benches released on April 10th via email directly to the Vail Valley Art Guild (VVAG) member database. At the time of this report, Staff has received one (1) submission, and the RFP closes on Wednesday, May 1st. The link to the complete RFP is available here. b. Refurbished Painted Benches - Staff contracted with Custom Creations and owner Tara Novak to refurbish the six (6) benches originally painted in 2020. The benches will be completed two at a time beginning this month with completion and installation by no later than Monday, July 1st. c. Avon Elementary School Mural Project – A RFP / Artist Call Out was released on April 16th for Avon’s third large format mural project located on the east facing exterior Stucco wall of the Avon Elementary School and adjacent to the playground. The Artist Call Out was released through the web-based platform Café which will also be used for jury communications, scoring the submissions, and artist communications. The RFP closes on Monday, May 6th. Currently, the Jury Panel consists of the following individuals: i. Justin Chesney, CASE Committee Chair ii. Kerri Thelen, CASE Committee member iii. Ruth Stanley, Avon Town Council and CASE Committee member iv. Dana Harrison, Avon Elementary School Principal v. Mike Salomone, Avon Elementary School Teacher vi. Patti Dixon, Vail Valley Art Guild Board member vii. Town Staff: Danita Dempsey, Chelsea Van Winkle, and Mike Pasquerella d. Provided below is the (1) Mural Project Overview (2) Project Intent and (3) Design Theme for the Mural. The link to the complete RFP is available here. i. Overview - The Avon Elementary School Mural Project (“School Mural”) will help to establish a creative identity and spirit for the west end of Harry A. Nottingham Park, the crowned jewel of the Town. The community minded Mural will become a significant landmark visually connecting the treasured Avon Elementary School, numerous sport courts and the western gateway to Nottingham Park which inspires community, conversation, and connection. The enhancement of public places by integrating the creative work of artists improves the pedestrian experience and promotes vibrancy, creativity, and livelihood in the community. The presence of and access to public art enlivens public areas and their grounds and makes them more welcoming. It creates a deeper interaction with the places where we live, work, and visit. Public art 970-748-4065 ddempsey@avon.org illuminates the diversity and history of a community, and points to its aspirations for the future. ii. Project Intent - To create a significant landmark, visually connecting Avon Elementary School, sport courts and western gateway to Nottingham Park which inspires community, conversation, connection; and further identifies Avon as an art community. The selected artist is responsible for working with Town representatives on all aspects to include multiple iterations of design. iii. Design & Theme: The CASE Committee is seeking a design that will delight people with a unique and cheerful character representative of education, discovery, learning environments, and/or mountain lifestyle. The theme could speak to the future of the creative influences of our Latino cultural landscape (traditions, food, languages, dance, and colors); the beauty of the area’s natural resources (Eagle River, native wildlife and/or plant/floral life); the learning opportunities in our natural ecosystems and/or built environments (Walking Mountains Science Center, Avon Library, Avon Elementary School, Eagle River and Climate Action Initiatives); our cultural legacy (bronze sculpture collection, rotating art program, historical markers or Salute to the USA signature event), historical preservation (Metcalf Cabin, Nottingham Ranch, Lettuce Sheds, and water wheel). The design should not be landscape of mountain scenery nor demonstratively urban. e. 2025 AvonLIVE! Talent Acquisition and Stage Production RFP’s – Two (2) RFPs were released on April 9th inviting qualified event businesses, organizations, agencies and/or individuals to submit a proposal(s) for (1) Talent Acquisition & Management and (2) Stage Production & Management for Town’s beloved 11-week, free community concert series AvonLIVE!. Proposals are due July 15, 2024, before 5:00 p.m. MST. The link to the Talent Acquisition & Management is available here. And the link to the Stage Production & Management is available here. 2. CASE Committee Upcoming Travel: a. Grand Lake Creative District peer community tour/visit scheduled for Tuesday, April 30 from 11:30 a.m. to 6:30 p.m. b. Colorado Creative Industries Summit – Several Staff, one (1) Town Council person, four (4) CASE members and two (2) Vail Valley Art Guild Board members, will be traveling to and attending the CCI Summit in Pueblo May 8-9. Thank you, Danita ATTACHMENTS: 970-748-4065 ddempsey@avon.org Attachment A – Post Event Brief Fireworks in Avon Attachment B - Post Event Brief Egg Hunt Attachment C – 2024 Special Event Calendar ATTACHMENT A - POST-EVENT BRIEF: WINT ER FIREWORKS EVENT OVERVIEW EVENT NAME DAY/DATE AND TIMES PRODUCER Fireworks in Avon Saturday, January 13, 2024 Start Time: 5:30pm End Time: 6:30pm ☒Town Produced☐3rd party _______________ LOCATION ESTIMATED ATTENDANCE/FREE OR TICKETED WEATHER DURING EVENT Avon Performance Pavilion & Nottingham Park EST: 1,500 Temp: High 32 Low 23 Wind: Very windy during the day but died down for the event Rain/Snow: N/A Winter storm warning issued for the entire weekend BRIEF EVENT DESCRIPTION Bring out the whole family to enjoy free hot coca and peppermint schnapps (limited quantities available) while enjoying Avon’s famous fireworks extravaganza over Nottingham Lake on Saturday, January 13th, 2024. Bundle up, gather your friends and family and delight as the winter night skies light up Avon with the largest and most spectacular fireworks on the Western Slope! EVENT DETAILS CASH FUNDING IN-KIND FUNDING: ESTIMATED COST ALCOHOL SERVED BUDGET $68,196.25; ACTUAL $53,699.52 N/A ☒Yes, Town Served ☐Yes, BYOB ☐Yes, S.E. Permit ☐No STAFF OBSERVATI0NS/RECOMMENDATIONS Functioned Well: •Pre-planning (operations, marketing and promotions, pyro safety, sharing of information and communications, etc.) went well. •Free hot chocolate and peppermint schnapps. o Staff tending bar thought we ran depleted schnapps not realizing there was another case (3 total cases). o 500 gallons (10 Cambro’s) of hot chocolate from Yeti’s was sufficient. o Yeti coolers used to keep hot chocolate warm all night. •“Front row seat” guest experience on the Terrace/Stage. •Addition of soundtrack broadcast through park and Kaleidoscope providing a microphone to assist stage announcements. •Timing with fireworks and KZYR as well as radio partner on site to coordinate timing. •Addition of 3 fire pit rentals placed on pavers in front of stage. •Addition of Battle Mountain Drumline and the cold air enhanced the sound. •Addition of 1,000 cookies from Beaver Creek Resort Company. •Less wind than 2023 so we were able to capture drone images. •Closing ice skating for the evening made it easier to manage. •Transit Supervisor on-site at Lake Street stop to assists guests. •All staff working were extremely helpful. Areas for Improvement/Adjustment: •Better understanding of “lights out” procedures / locations. •The bar was busy even during fireworks, so they left their lights on. •Adjust the sound systems to better broadcast the music around southeastern edge of lake. •Snow/ice is still hazardous and needs more attention pre-event. •Bar lines longer than previous year and slowed by ID checking. •Consider allowing Drumline performers use of the Log Cabin pre-event for warmth. •Use of Meridian Barriers next year for crowd safety and two (2) patrol vehicles. •Again, consider opening the parks restroom building or adding more portable restrooms. Page 2 Operations & Logistics: • N/A Production & Talent: • Battle Mountain Drumline last minute confirmation. o On-site decision to play on stage did not provide time for Staff to remove stage fencing and encumbered photographing the performance and difficult for attendees to see. Security, Medical, & Emergency Response: • Nine (9) Citadel hired for pyro perimeter and on-site security needs. o Very cold and windy on Saturday, opened Green Room for security to use for restroom and to warm up. o Supervisor was great and professional. • One (1) Avon PD utilized for overnight pyro security. • Chief Daly added three (3) patrol vehicles at the entrances at the stage and at the SW and NW entrances from Lake street onto the paths either side of the soccer fields. • Patrol vehicles at Parks Garage and Pavilion. Sanitation & Resource Recovery: • Put out one (1) Zero Hero Tent near bar, most cups were composted. • Had one (1) portable restroom by the stage and directed people to the Rec Center. o Consider opening parks restrooms during the event as a few guests inquired and did not want to walk to the Rec. Center. Marketing, Promotions & Communications: • Six (6) specific event social media posts on Discover Avon Instagram and Facebook. • Facebook event 1.8K people responded they were interested or going to the event. • Vail Daily and Summit Daily print advertising • Vaildaily.com and Summit daily.com digital advertising • Posters were hung in Avon, Edwards, and Eagle-Vail • AMT and KZYR Radio Ads o KZYR Last DJ on Friday • TOA Websites • Press Release and Impact Notices sent and posted • Zach Mahone – Drone operator and photographer Transportation & Parking: • Transit provided two (2) buses available as backup for overflow; One (1) on Red and Blue Lines and 1 (1) for Beaver Creek guests (Restaurant Shuttle). • The regular Town Routes that services Lake St. was scheduled for 6:19 pm and the Restaurant Shuttle was scheduled to be at Lake Street at 6:18pm. o Due to heavy pedestrian and vehicle traffic, both arrived at approximately 6:25. • Staff held the Red Line at Avon Station to wait for any transfers from the Blue Line. o Approximately 40 people were waiting at the stop when the buses arrived. • If the schedules match up the same next year and crowd size is similar, Transit Supervisor suggests having someone at the bus stop to direct people to the proper bus, but extra buses are necessary. Staffing: • Four (4) Volunteers • One (1) event staff; Chelsea from 1:30pm – 8pm • Two (2) Public Works Staff Members • Two (2) Buildings Staff • Three (3) Bartenders plus (2) Additional Volunteers PICTURES AND/OR MARKETING MATERIAL Page 3 Page 4 ATTACHMENT B - POST-EVENT BRIEF: EGG HUNT EVENT OVERVIEW EVENT NAME DAY/DATE AND TIMES PRODUCER Egg Hunt Saturday, March 30th, 2024 Start Time: 10am End Time: 12pm ☒ Town Produced ☐ 3rd party _______________ LOCATION ESTIMATED ATTENDANCE/FREE OR TICKETED WEATHER DURING EVENT 1 Lake Street and West Rec Center Parking Lot Free Event ROUGHLY 1,500 Temp: Low 35, High 54 F Wind: Little to no wind Rain/Snow: No rain or snow during the event but snow and rain evening before and in AM BRIEF EVENT DESCRIPTION Get ready for an egg-stravaganza like never before! The Egg Hunt is back at Harry A. Nottingham Park in Avon, and it's set to make Saturday, March 30th, a morning of pure family fun. Dive into the excitement with a coloring contest, test your skills in the jellybean guessing game, conquer exhilarating inflatable features, and cozy up to adorable animals in the petting zoo – the fun never stops! But wait, there's more! Brace yourself for the ultimate egg hunt challenge, as a whopping 12,000 eggs are scattered around, each filled with delightful candy and small prizes. Bring your A-game and join us for an unforgettable day of laughter, surprises, and community joy! EVENT DETAILS CASH FUNDING IN-KIND FUNDING: ESTIMATED COST ALCOHOL SERVED $17,860 / ACTUAL + $16,528 N/A ☐ Yes, Town Served ☐ Yes, BYOB ☐ Yes, S.E. Permit ☒ No STAFF OBSERVATI0NS/RECOMMENDATIONS Egg Hunt ran very smoothly, was well attended by community, with great feedback from vendors and guests. Great community event that everyone loves and despite the location or weather, local families always attend. Functioned Well: • Number of volunteers. We scheduled seven and ended up having eight which is more than enough. • Layout on Lake Street was well received and help with spreading out guests while still feeling intimate. • Kids’ activities were well received, plentiful, and winners of contests loved the prizes and wrapping from Wishes. • Increased engagement at “The Hunt is On Signage” and Egg Hunt Photo Frame with the placement overlooking the park. • One entrance/exit to hunt area on Rec Center west field for both 3 & under and 4-9 egg hunts. • Had roughly 12,000 eggs and every last one was picked up. • Petting zoo worked well in the parking lot with easy load in and load out. • Resort Kids no longer requires waivers for bounce houses which simplified process. • Offering a recycle station for plastic eggs (4 large trash bags full), great initiative but need to figure out what to do with the eggs • Public Works was extremely helpful and on top of set up and tear down. o With change of location to Lake Street, they took Wednesday – Friday to clean up the area and make it look nice for the event o Staged barricade fencing on Friday o Crew arrived at 6am and was almost completely set up by 7am, very efficient and worked well together • New Meridian Barriers worked great for the street closure and made the event feel safe Areas for Improvement/Adjustment: • Communicating pre-event and on-site that there are TWO rounds of egg hunts for each age group. • 3 & Under area experienced parents and kids collecting a ton of eggs and did not share. o Ran out of over 3,200 eggs by 11am Page 2 o Need to rethink this area and how we do the “hunt” • Less kids in the second round for each age group but all eggs were still collecting. • The hill running up from the kid’s corral was a bit slippery and some kids slipped. • Long lines at face painters and/or balloon artists but Slippery Slope moved through them quickly with no problems. • Pre bought eggs saved a ton of staff time but ended up having a lot of plastic due to eggs being wrapped in plastic. Possibly bring back stuffing eggs now that we are fully staffed. Operations & Logistics: • Public Works set barricades out on Friday and prepped assets on Thursday. They loaded tables, chairs, and tents into truck to stage for early Saturday morning. • All logistics went smoothly with no hiccups. Production & Talent: • Kaleidoscope provided 4 speakers and audio engineer; it was enough to fill the space and not be overpowering. • Always do a great job and are very professional. • Provide microphone for Emcee. Security, Medical, & Emergency Response: • No security, medical or emergency response issues or incidents. Sanitation & Resource Recovery: • Blue Monster provided 8-standard and 1-ADA portlets and 1 H/W stations which was too much. Lower to only 4 standards and 1 ADA. • Walking Mountains provided three support staff, set up and tore down 4 ZH stations plus plastic eggs. o Walking Mountains was professional and always does a fantastic job o Had to bring compost to Town Hall. o Organized and cleaned up downstairs during the event to prepare for summer and did an amazing job. • Compost: 1.89 lbs. • Recycling: 9.19 lbs. o 33.6 lbs. of plastic eggs collected and donated to Project Funway to be upcycled. • Landfill: 7.4 lbs. • Diversion Rate of 85.79% Marketing, Promotions & Communications: • Advertising on Vail Daily print ads in English and Spanish; AMT Radio spots; 75 event posters, social posts through Town of Avon Facebook, Instagram and Avon.org and Discoveravon.org. • Press Release sent Mid-March • New Egg Hunt collateral was great and well received. • Social: o No Paid Ads o Six Social Posts: February 24th, March 9th, March 16th, March 19th, March 29th, March 30th - all posts had around 500 Reach each o Facebook Event: 172 Guests Replied Interested and 27 Replied Going • New poster and advertising design looked professional and matched Avon Brand • Kids love the coloring contest, and many pre-printed the new design prior o Had only about two – four kids cut out coloring contest from Vail Daily – rethink if we spend the dollars on posting this in the paper Transportation & Parking: • A Special Event Advisory Impact Notice was released on Friday, March 29th to advise the public that Lake Street would be closing. • The use of public transportation is encouraged as well as walking or riding a bike to the park at all events. • First event that has been effected by paid parking. Did not hear any complaints or issues from guests • Blocked off the small east Town Hall lot for vendors and lots of guests were ignoring the closure and parked in that lot. Ended up having to call code enforcement officer as cars had blocked in other cars • Code enforcement was at the event but did not seem to be patrolling parking during the event Page 3 • Placed No Event Parking Signage at Rec Center but still had many event guests parking at Recreation Center which caused congestion from 9:30am – 11am o If event is on Lake Street, need to provide volunteers at Rec Center to help control parking Staffing: • 2 Event Staff (7am – 1pm) • 8 Volunteers (8am – 1pm) • 3 Public Works Staff • 2 Buildings Staff Vendors: • Resort Kids: Petting Zoo and Inflatables o Petting Zoo was a lot smaller this year and kids were not allowed to go in and hold or pet animals – need to discuss with Hayley why this was different than years past o Brough new / bigger inflatables that were fun and engaging • Slippery Slope Productions: Provided one balloon sculptor, two face painters, and one “Avon Bunny” with handler. o As always, they had long lines but moved through them quickly • Crafty Chassis: provided sock bunny crafts for 300 kids o This was EXTREMELY popular, kids loved this craft and they were swarmed at 9:45am o Ran out prior to the end of event, increase budget to accommodate o Was unable to bring the truck due to weather PICTURES AND/OR MARKETING MATERIAL Page 4 Attachment C 2024 Events Calendar January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 79 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 April M May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July August S September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Event Type Legend Music Education Recreation Private Rental / APP Arts, Culture & Culinary MSM Activation Participatory & Athletic Field Maintenance 2+ colors for multiple Events/Venues Event: Dates, Names & Venue Details JANUARY January 13 | Fireworks in Avon A March March 30 | Egg Hunt UF. MAY May 22 | Town Clean Up & Sustainability Fair A May 26 | SunsetLIVE! T JUNE June 1 | Pride in the Park** P, UF June 13, 20, 27 | OW Swim NB, NL June 17, 24 | Dunk-N-Dash NB, NL, TR June 19, 26 | AvonLIVE! P, UF June 26 | Kickball League LF June 2, 9, 16, 23, 30 | SunsetLIVE! T June 12 | AvonLIVE!: Battle Bands P, UF June 15 | Super Dad 2K Run/Walk TR June 18 - 20 | Lacrosse* UF, LF JULY July 1, 8, 15, 22,29 | Dunk-N-Dash NB, NL, TR July 5, 12, 19, 26 | LS Cinema P, UF July 9, 16, 23, 30 | Sand Volleyball NB July 10, 17, 24, 31 | AvonLIVE! P, UF July 13 | Triple Bypass** UF, A July 3 | Salute to the USA P, A, UF, LF, T July 7, 14, 21, 28 | SunsetLIVE! T July 10, 17, 24, 31 | Kickball League LF July 11, 18, 25 | OW Swim NL, NB July 26 - 28 | Avon Arts Celebration**UF AUGUST August 1 | Dancing in the Park** P, UF August 2, 9, 16, 23, 30 | LS Cinema P August 4, 11, 18, 25 | SunsetLIVE! T August 6, 13, 20 | Sand Volleyball NB August 10 | Vail Valley Brew-Au** P,UF August 24 | Cars in the Park** UF, P August 1, 8 | OW Swim NL, NB August 3 | Kickball Playoffs LF August 5 | Dunk-N-Dash NB, NL August 7, 14, 21, 28 | AvonLIVE! P, UF August 12 | Dunk-N-Dash Champs NB, NL SEPTEMBER September 1 | Paddle Battles NB, NL September 12 | Community Picnic UF September 1 | SunsetLIVE! T OCTOBER October 5 – 6 | Vail Valley Soccer** UF October 26 | Polar Plunge NL, T October 19 | Pumpkin 2K Fun Run TR Venue Legend Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB 2024 Public/Private Rentals Calendar January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 79 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 April M May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July August S September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Event: Dates, Names & Venue Details APRIL MAY May 29 | BCMS Continuation Ceremony P, UF May 31 | EFEC P, UF JUNE June 25 | Davita Delphi Dinner P, GR, T JULY July 6 | US Air Force Academy Band P, UF July 18 | Colorado State Patrol Family Foundation P, UF, T July 20 | Colorado Disc Dogs UF July 20 | Bruce Pierce Private Rental T July 22, 23, 25, 26 | High Five Media – Summer Camp GR August August 6 - 31 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF August 8 | Town of Avon Staff Picnic P, UF, T August 17 | Wedding Private Rental T August 31 | Lynne & Adrian Rosenberg Private Rental T September September 1 - 30 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF September 8 | Paddling Skills Day T, NL September 14 | Leanna Jones Private Rental T, GR September 28 | Wedding Private Rental T, GR October October 1 - 31 (T, W, TH, SAT) | Vail Valley Soccer Practices & Games LF Venue Legend Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB 2024 Vail Valley Art Guild Calendar January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 79 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 April M May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July August S September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Event: Dates, Names & Venue Details Event Type Legend Artist Member Meeting Workshop Photography Group Meeting JUNE June 17 | Artist Member Meeting: “How to Hang Your Art” with Patti Dixon June 25 – 27 | Workshop: “Paint Yourself Free” with Joan Fullerton June 27 | Photography Group Meeting JULY July 15 | Artist Member Meeting: July 8 | Workshop: “Intro to Abstracts” with Chrisian Dore July 18 – 19 | Workshop: “Painting Movements in Clouds” with Kim Casebeer August August 2 – 3 | Workshop: “Bring Life to Your Landscape Painting” with Lorenzo Chavez August 24 | Artist Member Meeting: All Members Potluck **All Vail Valley Art Guild activities are located at the Avon Galley in the Season Building (137 Benchmark Road, C2)**