CASE Committee Meeting Packet Materials 2022.12.15
970-748-4065 ddempsey@avon.org
TO: CASE Committee FROM: Danita Dempsey, CASE Manager
Chelsea Van Winkle, Special Event Coordinator
RE: Staff Update
DATE: December 6, 2022
SUMMARY: This report provides an update on the (1) 2023 Approved Budget and Special Event Calendar
(2) Art Around Avon program and Knox Galleries (3) CASE Committee members terms and (4) Town
produced events post event recaps and emerging trends.
CURRENT / PLANNING ACTIVITY: The 2023 Proposed Budget should be adopted by the time we see
each other on December 15th. There is a net increase of $124,296.31 representing an 18.08% increase. A
detailed 2022 Approved Budget vs 2023 Proposed Budget Comparison is provided and attached as
Attachment A. The numbers provided in Attachment A do not include personnel costs, general
operations (cell phones, meeting expense, dues, and memberships, etc.) and capital outlay (computers,
furniture, etc.). The draft 2023 Special Event Calendar is attached and provided as Attachment B.
1. Special Events - Recent adjustments to the calendar include:
a. Addition of Fireworks in Avon: This event will take place on Saturday, January 15th
between the hours of 5:30 p.m. and 7:00 p.m. It includes free hot chocolate and peppermint
schnapps (21+ only) while supplies last beginning at 5:30 p.m., fireworks display at 6:00 p.m.
to approximately 6:30 p.m. after which the event ends and tear down begins. Both Avon.org
and Discoveravon.org have event pages published and the marketing collateral is near
completion.
b. Ultimate Après Avon moving to April 1st: Radiate Live Events selected an event date one
week earlier and off Easter holiday weekend and/or Beaver Creek closing weekend in hopes
of attracting more brewers and selling more tickets. The Staff is supportive of this decision.
c. Removal of Art Around Avon Walk on June 9th: After two years of this program, declining
artist and public participation, and through analysis of other communities who have public rt
programs, Staff decided to remove this event.
d. Place holder dates for two (2) Farm to Table Dinners on July 14th and August 4th or 8th: Staff
was approached by Ren Productions, a local producer who also produces the Vail Farmers &
Art Show, Farm to Table, Taste of Vail, etc. regarding our interest to host two (2) Farm to
Table style events. This is still in the development stages, and we will provide an update in
the coming months.
e. Place holder dates for Dancing in the Park on July 31st or August 3rd.
2. Art Around Avon Program: The RFP’s / Artist Call Out for the third annual program will be released
on December 9th or 12th. The roundabout #4 on Avon Road (Town Center) will be released separately
in hopes of attracting more qualified applicants and appropriate work for the size and scale of the
location. Once again, the desire is to attract Colorado based artists and fill all twenty-six (26)
locations. The RFP’s and supporting documents are provided as Attachment C.
970-748-4065 ddempsey@avon.org
3. Knox Galleries Bronze Sculptures: The Town offered to purchase one sculpture, Mother’s Pride,
which was declined. All Knox Galleries sculptures will be removed, however, there is not a timeline for
when this will take place.
4. CASE Committee Members and Terms: Kim Hannold has accepted a full-time position with the
Town of Avon in the Public Operations Department and therefore, she will no longer participate as a
member of the CASE Committee. Additionally, Ruth Stanley was recently elected for Avon Town
Council whose term on CASE ends on February 1, 2023. Please join us in congratulating them both!
The application for new CASE Committee members will be made available to the public in early
January 2023 to fill the five (5) open seats as outlined in Table 1. The Avon Town Council conducts
interviews of each applicant, votes and appoints members to the CASE Committee. This typically
takes place in late February or early March, at which time, the Council also appoints members of
Council to serve on other committees in an Ex-Officio capacity.
Table 1
5. Town Produced Event Recap Process and Emerging Trends: For the 2021 and 2022 event
seasons, Staff completed Post Event Debriefs for each Town Produced event. The process for the
Post Event Debriefs is as follows, (1) the CASE Manager and Special Events Coordinator complete a
detailed recap after each event which includes:
a. Areas that Functioned Well
b. Areas of Improvement/Adjustment c. Attendance
d. Weather
e. Operations & Logistics
f. Production & Talent
g. Security, Medical & Emergency Response
h. Sanitation & Resource Recovery
i. Marketing, Promotions & Communications
j. Transportation & Parking
k. Staffing
Member Term Start Date Term End Date
Thomas Walsh 1-Mar-21 1-Feb-23
Justin Chesney 1-Mar-21 1-Feb-23
Mattis, Lisa*1-Mar-21 1-Feb-23
Stanley, Ruth*1-Mar-21 1-Feb-23
Kim Hannold 8-Mar-22 5-Dec-22
Campos, Pedro*8-Mar-22 1-Feb-24
Doug Jimenez 8-Mar-22 1-Feb-24
* Denotes service on the sunset Ad Hoc Special Events Committee
970-748-4065 ddempsey@avon.org
(2) the Events Team, which includes members of Public Works, Buildings, Recreation, Volunteers
and Bar Staff provide feedback on how they believe the event ran which is added to the Debrief
and (3) the Special Events Coordinator compiles and finalizes the Post Event Debriefs.
Furthermore, an event-by-event Post Event Debrief Summary is generated which overtime will assist
Staff and the Committee in identifying trends and gathering data to guide our strategy and decision
making. The Post Event Debrief Summaries for 2021 and 2022 are provided as Attachments D and
E.
6. 2023 Proposed Meeting Schedule: Third Thursday of each month 12:30 p.m. to 2:00 p.m. except
June, July, and August when there is no meeting. And in May hold a longer meeting to ensure there
is a clear understanding of the events and calendar.
a. January 19, 2023 – Two-hour meeting for La Zona presentation and discussion from
Community Development
b. February 16
c. March 16
d. April 20
e. May 18 - Two-hour meeting
f. September 21
g. October 19
h. November 16
i. December 21
FUTURE AGENDA ITEMS:
1. La Zona Presentation and discussion
ATTACHMENTS:
Attachment A – 2022 vs 2023 Proposed Budget Comparison
Attachment B – Draft 2023 Special Event Calendar
Attachment C – RFP’s / Artist Call Out Art Around Avon
Attachment D – Post Event Debrief Summary 2021
Attachment E – Post Event Debrief Summary 2022
Thank you, Danita
Proposed 2023 $896,321.27 Proposed 2023 $84,568.00 Proposed 2023 $811,753.27
Adopted 2022: April 27, 2022 $767,131.96 Adopted 2022: April 27, 2022 $79,675.00 Adopted 2022: April 27, 2022 $687,456.96
Difference $129,189.31 Difference $4,893.00 Difference $124,296.31
18.08% net increase
TOWN PRODUCED EVENTS TOTALS TOWN PRODUCED EVENTS TOTALS Variance Percentage of Change
Winter Fireworks -$ Winter Fireworks 88,900.00$ 88,900.00$ 100% increase
Egg Hunt 15,275.00$ Egg Hunt 15,275.00$ -$
Town Clean Up 2,100.00$ Town Clean Up 1,700.00$ (400.00)$ 19% Decrease
Eagle County Battle of the Bands -$ Eagle County Battle of the Bands -$ -$
Best of the West -$ Best of the West -$ -$
AvonLIVE! (10)167,769.00$ AvonLIVE! (11)221,509.92$ 53,740.92$ 32.03% increase
SunsetLIVE! (14)22,850.00$ SunsetLIVE! (14)23,910.00$ 1,060.00$ 4.64% increase
Pop Up Music (11) $ 8,800.00 Pop Up Music (11) $ - (8,800.00)$ 100% Decrease
Salute to the USA 258,560.96$ Salute to the USA 293,633.00$ 35,072.04$ 13.56% increase
Lakeside Cinema (9)16,252.00$ Lakeside Cinema (9)18,821.00$ 2,569.00$ 15.80% increase
Paddle Battles 16,151.00$ Paddle Battlles 13,590.00$ (2,561.00)$ 15.85% Decrease
Sunset SUP Race (2)3,826.00$ Sunset SUP Race (2)3,639.00$ (187.00)$ 4.89% Decrease
Summer's End 37,549.00$ Summer's End 20,167.35$ (17,381.65)$ 46.29% Decrease
Community Picnic 14,000.00$ Community Picnic 20,909.00$ 6,909.00$ 49% increase
Heart & Soul Festival 68,040.00$ Heart & Soul Festival -$ (68,040.00)$ 100% Decrease
TOWN PRODUCED EVENTS TOTAL:$631,172.96 TOWN PRODUCED EVENTS TOTAL:$722,054.27 90,881.31$ 14% Overall Increase
THIRD PARTY PRODUCED TOTALS THIRD PARTY PRODUCED TOTALS Variance Percentage of Change
Ultimate Apres Avon 10,000.00$ Ultimate Apres Avon 10,000.00$ -$
Pride in the Park -$ Pride in the Park -$
Vail Valley Lacrosse -$ Vail Valley Lacrosse -$ -$
Vail Valley Brew-Au'32,000.00$ Vail Valley Brew-Au'32,000.00$ -$
Xterra USA Championships -$ Xterra USA Championships -$ -$
Dancing in the Park 30,000.00$ Dancing in the Park 30,000.00$ -$
Circus Colorado: Flynn Creek 6,959.00$ Circus Colorado: Flynn Creek -$ (6,959.00)$ 100% Decrease
Avon Art Celebration 3,000.00$ Avon Art Celebration 3,000.00$ -$
Vail Valley Soccer Cup -$ Vail Valley Soccer Cup -$ -$
Man of the Cliff 10,000.00$ Man of the Cliff 10,000.00$ -$
Contingency -$ Contingency 50,000.00$ 50,000.00$
TOTAL THIRD PARTY & CONTINGENCY:91,959.00$ TOTAL THIRD PARTY & CONTINGENCY:135,000.00$ 43,041.00$ 46.80% increase
ART INSTALLATIONS TOTALS ART INSTALLATIONS TOTALS Variance Percentage of Change
Temp. Art Installations 44,000.00$ Temp. Art Installations 39,267.00$ (4,733.00)$ 10.75% Decrease
Temp. and/or Permanent Art Installation -$ Temp. and/or Permanent Art Installation -$ -$
TOTAL ART INSTALLATIONS:44,000.00$ TOTAL ART INSTALLATIONS:39,267.00$ (4,733.00)$
GRAND TOTAL:$767,131.96 GRAND TOTAL:$896,321.27 129,189.31$ 16.84% Overall Increase
EVENT SPONSORSHIP TOTALS EVENT SPONSORSHIP TOTALS Variance Percentage of Change
Salute to the USA 16,000.00$ Salute to the USA 10,000.00$ (6,000.00)$
AvonLIVE! Series -$ AvonLIVE! Series -$ -$
Best of the West -$ Best of the West -$ -$
Summer's End -$ Summer's End -$ -$
Heart & Soul -$ Heart & Soul -$ -$
Sub -Total:16,000.00$ Sub -Total:10,000.00$ (6,000.00)$ 37.5% Decrease
EVENT CONCESSIONS EVENT CONCESSIONS Variance Percentage of Change
Gross AvonLIVE! 16,875.00$ Gross AvonLIVE! 25,828.00$ 8,953.00$ 53.05% increase
Gross Salute to the USA 28,000.00$ Gross Salute to the USA 28,000.00$ -$
Summer's End 4,500.00$ Summer's End 2,000.00$ (2,500.00)$ 55.55% Decrease
Heart & Soul -$ Heart & Soul -$ -$
Sub -Total:49,375.00$ Sub -Total:55,828.00$ 6,453.00$ 13.06% inrease
TURN-KEY PERMITS TURN-KEY PERMITS Variance Percentage of Change
Other TBD 900.00$ Other TBD 1,200.00$ 300.00$ 33% increase
-$
Sub-Total:900.00$ Sub-Total:1,200.00$ 300.00$ 33% increase
SPECIAL EVENT FEES SPECIAL EVENT FEES Variance Percentage of Change
Vendor Fees: Salute 4,600.00$ Vendor Fees: Salute 8,100.00$ 3,500.00$ 76.08% increase
Vendor Fees: Avon Live 2,000.00$ Vendor Fees: Avon Live 2,500.00$ 500.00$ 25% increase
Vendor Fees: Summer's End 300.00$ Vendor Fees: Summer's End 950.00$ 650.00$ 216% increase
Vendor Fees: Heart & Soul 300.00$ Vendor Fees: Heart & Soul -$ (300.00)$ 100% Decrease
Bridge Banner Fees -$ Bridge Banner Fees -$ -$
Sound Permits 100.00$ Sound Permits 100.00$ -$
Paddle Battle Registration Fees 400.00$ Paddle Battle Registration Fees 400.00$ -$
SunsetSUP Registration Fees 250.00$ SunsetSUP Registration Fees 250.00$ -$
Sub -Total:7,700.00$ Sub -Total:12,300.00$ 4,600.00$ 59.74% increase
SPECIAL EVENT ADMISSION FEES SPECIAL EVENT ADMISSION FEES Variance Percentage of Change
Ultimate Apres Avon 1,500.00$ Ultimate Apres Avon 800.00$ (700.00)$ 46.66% Decrease
Circus Colorado -$ Circus Colorado -$ -$
Vail Valley Brew Fest 2,200.00$ Vail Valley Brew Fest 2,200.00$ -$
Sub-Total:3,700.00$ Sub-Total:3,000.00$ (700.00)$ 46.66% Decrease
MOBILE VENDORS MOBILE VENDORS Variance Percentage of Change
-$ Food Truck Program 175.00$ 175.00$
Sub-Total:-$ Sub-Total:175.00$ 175.00$ 100% increase
PAVILION RENTAL $2,000 PAVILION RENTAL $2,000 Variance Percentage of Change
Sub-Total:$2,000 Sub-Total:$2,000 -$
FIELD RENTAL $0 FIELD RENTAL $240 Variance Percentage of Change
Sub-Total:$0 Sub-Total:$240 240.00$ 100% increase
TOTAL PROJECTED REVENUE:79,675.00$ TOTAL PROJECTED REVENUE:84,568.00$ 4,893.00$ 6.14% Increase
ATTACHMENT A
2023 BUDGET REVENUE: PROPOSED
2022 BUDGET REVENUE: ADOPTED APRIL
AMENDMENT
2022 VS 2023 PROPOSED BUDGET COMPARISION SUMMARY: 12.6.22
GROSS EXPENSE GROSS REVENUE NET
2022 VS 2023 PROPOSED BUDGET COMPARISON
2022 BUDGET EXPENSE: ADOPTED APRIL
AMENDMENT 2023 BUDGET EXPENSE: PROPOSED
ATTACHMENT B - 2023 Events Calendar
January February March
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25
29 30 31 26 27 28 26 27 28 29 30 31
April M May June
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 1 2 3 4 5 6 1 2 3
2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10
9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17
16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24
23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30
30
July August S September
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 1 2 3 4 5 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30
30 31
October November December
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 30 31 26 27 28 29 30 24 25 26 27 28 29 30
31
Event Type Legend
Music Education
Recreation Private Rental / APP
Arts, Culture & Culinary MSM Activation
Participatory & Athletic Field Maintenance
2+ colors for multiple Events/Venues
Event: Dates, Names & Venue Details
JANUARY
January 14 | Fireworks A
APRIL
April 1 | Ultimate Après Avon** LAKEST.
April 8 | Egg Hunt UF
MAY
May 20 | Town Clean Up A May 28 | SunsetLIVE! T
JUNE
June 3 | Pride in the Park** P, UF
June 4, 11, 18, 25 | SunsetLIVE! T
June 14 | AvonLIVE!: Battle Bands P, UF
June 19, 26 | Dunk-N-Dash NB, NL, TR
June 21, 28 | AvonLIVE! P, UF
June 3, 10, 17, 24 | Yoga in the Park T
June 8, 15, 22, 29 | OW Swim NB, NL
June 18 | Daddy-Daughter Tutu 2K TR
June 20, 21, 22 | Lacrosse* UF, LF
JULY
July 1, 8, 15, 22, 29| Yoga in the Park T
July 12, 19, 26 | AvonLIVE! P, UF
July 7, 21, 28 | LS Cinema P, UF
July 10, 17, 24,31 | Dunk-N-Dash NB, NL, TR
July 14 | SunsetSUP! NL
July 22 | Triple Bypass** UF, A
July 31 | Dancing in the Park** P
July 3 | Salute to the USA P, A, UF, LF, T
July 6, 13, 20, 27 | OW Swim NL, NB
July 9, 16, 23, 30 | SunsetLIVE! T
July 14 | Farm to Table Dinner** UF
July 15 | Colorado Disc Dogs** LF
July 28,29,30 | Avon Arts Celebration**UF
AUGUST
August 2 ,9, 16, 23, 30 | AvonLIVE! P, UF
August 3, 10 | OW Swim NL, NB
August 5, 12, 19, 26 | Yoga in the Park T
August 7, 14 | Dunk-N-Dash NB, NL
August 12, 13 | OW Swim Ch’ship NL, NB
August 25 | SunsetSUP! NL
August 3 | Dancing in the Park** P
August 4, 18 | Farm to Table Dinner UF
August 6, 13, 20, 27 | SunsetLIVE! T
August 11, 25 | LS Cinema P
August 12 | Vail Valley Brew-Au** P,UF
August 26, 27 | Xterra**UF, NL, P
SEPTEMBER
September 1 | LS Cinema P, UF
September 3 | Paddle Battles NB, NL
September 3 | SunsetLIVE! T
September 14 | Community Picnic UF
OCTOBER
October 7, 8 | Vail Valley Soccer** UF October 14,15 | Man of the Cliff** UF
October 28 | Polar Plunge NL, T
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB
2023 Public/Private Rentals Calendar
January February March
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25
29 30 31 26 27 28 26 27 28 29 30 31
April M May June
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 1 2 3 4 5 6 1 2 3
2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10
9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17
16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24
23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30
30
July August S September
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 1 2 3 4 5 1 2
2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30
30 31
October November December
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa
1 2 3 4 5 6 7 1 2 3 4 1 2
8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 30 31 26 27 28 29 30 24 25 26 27 28 29 30
31
Event: Dates, Names & Venue Details
MAY
May ____ | BCMS Continuation Ceremony P, UF
JUNE
June 2 | EFEC P, UF
June 17 | Wedding HOLDT
JULY
August
August 7 | National Children’s Chorus Rehearsal P
August 8 | National Children’s Chorus Rehearsal P
August 10 | National Children’s Chorus Rehearsal & Performance P, UF, T
September
September 23 | Wedding HOLDT
October
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB
Artist Call Out / Request for Proposal
Art Around Avon Project 2023 Page 1 of 3
CALL FOR SCULPTURE ARTISTS / REQUEST FOR PROPOSAL
TOWN OF AVON ART AROUND AVON PROGRAM for 2023 - 2025
The Town of Avon, Colorado, (“Town”) requests proposals from multiple artists for the Art Around Avon
Program to promote the display of visual art throughout the Town of Avon community for the benefit of
residents and visitors. This is a project of the Avon Town Council and the Cultural, Arts & Special Events
(“CASE”) Committee.
The enhancement of public places by integrating the creative work of artists improves the pedestrian
experience and promotes vibrancy, creativity, and livelihood in the community. The presence of and access to
public art enlivens public areas and their grounds and makes them more welcoming. It creates a deeper
interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a
community, and points to its aspirations for the future.
Overview: The Art Around Avon is a program with the goal of selecting up to twenty-five (25) visual art
pieces for installation in pre-determined outdoor spaces in early June 2023. Selected artists will be engaged
by the Town and paid a $900 stipend. The selected artist’s work will be on exhibition in an outdoor location
for up to twenty-four (24) months during which time the artist may make the work available for sale. The Town
shall produce and distribute materials regarding the work for marketing purposes, including photographs of
the work for publicity or study. The Town shall retain 20% of the gross sale price of the selected artist work
on exhibition in the Town through the Art Around Avon program. If an artist’s work is sold during the
exhibition period, the work shall be removed after the decommission date.
Project Intent: To further establish the Art Around Avon Program to become a well-known, two-year
exhibition showcasing outdoor sculptures in visible places around the Town.
Project Budget: Selected artists shall be paid a $900 stipend per piece of work. The artist shall perform all
services and furnish all supplies, material, and equipment as necessary for the design, execution and
fabrication of the work including transportation of the work to and from the installation site.
Site Description: Various visible outdoor locations in highly trafficked areas in the Town along main
roadways, Main Street Mall, Nottingham Park, and playgrounds.
The ground level base or platform, and/or raised pedestal for the work is provided by the Town and will be
either reinforced concrete or cut stone with or without a steel plate; and, based off location of the installation.
Installation & Decommission: The Town is not responsible for assembling or disassembling the work on-
site during installation or decommission. The Town will provide traffic control, assist in maneuvering and
anchoring the work to the base or platform.
Attachment A provides the type of material for the base/platform, pedestal, etc., space size, size restrictions
and/or requirements for work, and photos or links to photos.
ATTACHMENT C
Artist Call Out / Request for Proposal
Art Around Avon Project 2023 Page 2 of 3
Eligibility:
1. The Request for Proposals is open to all artists and artist teams residing and working in Colorado.
2. All applicants must be 18 years of age or older and have all necessary documentation and permits to
work in the United States at the time of submittal.
3. Applicants must be able to complete and transport work on June 8th, 2023.
4. Applicants must be able to pick up work May 29th, 2025.
5. Applicants must provide a statement regarding any conflicts of interest and listing of any litigation
involving the artist in the past five (5) years and lawsuit dismissal and/or termination outcomes.
Requirements of Work:
1. Safe for pedestrians.
2. Of appropriate scale for street display.
3. Able to withstand high winds and/or substantial temperature changes.
4. Easy to maintain in an outdoor mountain environment.
5. Freestanding but attachable to a steel mounting plate or reinforced concrete pedestal (provided by
the Town) for exhibit purposes.
Application & Selection Process: The Town uses the web-based service, CallforEntry.orgTM, also known
as CaFETM, to manage artist application and selection processes for the Art Around Avon program.
Application shall include:
1. Artist and/or Artist Team Contact: Upload complete and accurate contact information.
2. Proposal:
a. Artists may submit up to six (6) applications. One application per proposed piece of work.
b. Each application must include a minimum of two (2) and a maximum of five (5) digital images
for each piece of work being proposed.
c. Project statement describing your approach and intention for the work.
d. Special display and installation requirements for each piece of proposed work.
3. References Work: Three (3) relevant project references to include the following for each of the three
(3) referenced projects:
a. Main contact: Name, Organization, Email and Phone Number.
b. Scope and description of project.
c. Project location.
d. Each piece of reference work must include a minimum of one (1) digital image and maximum
of three (3) digital images for each referenced work.
e. Reference work imagery must be labeled to clearly identify the imagery as referenced work.
If not labeled reference work, it will be considered proposed work. For example:
i. Reference Work A Image #1; Reference Work A Image #2; Reference Work A
Image #3.
ii. Reference Work B Image #1, Reference Work B Image #2, etc.
Artist Call Out / Request for Proposal
Art Around Avon Project 2023 Page 3 of 3
4. All selected artists must execute a copy of the Art Around Avon Agreement – See Attachment B.
5. Anticipated Timeline:
• Artist Call for entry: December 9, 2022
• Deadline for entry: March 26, 2023
• Proposed selection notification: April 27, 2023
• Installation of work: June 8, 2023
• Exhibition period for work: June 9, 2023, through May 29, 2025
• Decommission and removal of work: May 29 through May 30, 2025
• Disposal deadline: June 6, 2025
The Town is not responsible for any expense for the preparation or submittal of the Request for Proposals.
The Town has no obligation to select or use the services of any consultant submitting a Request for
Proposals. The Town retains all rights to solicit and enter into agreements with consultants for services or
projects deemed necessary by the Town. Any questions may be directed to Danita Dempsey at
ddempsey@avon.org, (970) 748-4065.
Art Around Avon | Site Descriptions
December 9, 2022
Art Around Avon
Attachment A: Site Descriptions
December 9, 2022
Danita Dempsey | Cultural, Arts &
Special Events Manager
Art Around Avon: Site Descriptions
December 9, 2022
#3 Avon Road | RAB #3 NW Corner
Google Map Image
#2 Avon Road | RAB #3 SW Corner
Google Map Image
Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
2 Avon Road - RAB #3 SW Corner Cut stone pedestal w/ steel plate set on
brick pavers 12" Tall 35" D, 37" W
3 Avon Road -RAB #3B NW Corner Cut stone pedestal w/ steel plate set on
reinforced red sandstone 21" Tall 32" D, 41" W
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#4 Avon Road | RAB #4 SE Corner
Raised Platform
#5 E. Benchmark Road & Beaver
Creek Place NE Corner
#6 E. Benchmark Road City
Market Bus Stop
Google Map Image Google Map Image Google Map Image
Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
4 Avon Road - RAB #4 SE Corner
Raised Platform Reinforced concrete platform N/A N/A
5 E. Benchmark Road & Beaver
Creek Place / NE Corner
Cut stone pedestal w/ steel plate set on
brick pavers 8" Tall 53" D, 47" W
6 E. Benchmark Road @ City Market
Bus Stop Cut stone pedestal 12" Tall N/A
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#8 E. Benchmark Road | Bus Stop
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#9 Avon Road | RAB #4 NE Corner
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#7 Avon Road | RAB #4 SW Corner
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Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
7 Avon Road - RAB #4 SW Corner Cut stone pedestal w/ steel plate set on
brick pavers 10" Tall 36" D, 45" W
8 E. Benchmark Road / Bus Stop Cut stone pedestal w/ steel plate set on
brick pavers 10" Tall 64" D, 51" W
9 Avon Road - RAB #4 NE Corner Cut stone pedestal w/ steel plate set on
brick pavers 14" Tall 37" D, 50" W
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#11 W. Benchmark Road
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#12 W. Benchmark Road
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#10 W. Benchmark Road
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#13 W. Benchmark Road
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Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
10 W. Benchmark Rd. East End A -
Slifer Smith Frampton Building Circular concrete pedestal 40" Diameter, 26"
Tall Base Plate Pending
11 W. Benchmark Rd. East End B -
Slifer Smith Frampton Building Circular concrete pedestal 40" Diameter, 26"
Tall Base Plate Pending
12 W. Benchmark Rd. West End A -
Slifer Smith Frampton Building Circular concrete pedestal 40" Diameter, 26"
Tall Base Plate Pending
13 W. Benchmark Rd. West End B -
Slifer Smith Frampton Building Circular concrete pedestal 40" Diameter, 26"
Tall Base Plate Pending
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#15 Junction W.
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#16 Junction Lot
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#14 Junction N.
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#17 Christie Sports
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Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
14 Junction North - E. Beaver Creek
Blvd.Cut stone 40" Diameter 50" (h) x 30" (w) x 34" (h) x
41" (w) - see diagram
15 Junction West - E. Beaver Creek
Blvd.
Square stone veneer pedestal w/ nuetral
sandstone top
36" D X 32" W; 34"
Tall Base Plate Pending
16 Junction Parking Lot - E. Benchmark
Rd.
Circular stone veneer pedestal w/ red
sandstone top
60" Diameter; 42"
Tall 4' Diameter
17 Christie Sports West - Parking Lot Circular stone veneer pedestal w/ red
sandstone top
60" Diameter; 42"
Tall 4' Diameter
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#20 E. Benchmark
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#21 Chapel Square
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#19 E. Benchmark
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#18 Annex Lot
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Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
18 The Annex Parking Lot - E.
Benchmark Rd.
Square stone veneer pedestal w/ nuetral
sandstone top
35" D x 35" W; 32"
Tall 32" x 32"
19 Christie Sports East - E. Benchmark
Rd.
Circular stone veneer pedestal w/ red
sandstone top
60" Diameter; 42"
Tall 58" Diameter
20
The Annex Parking Lot - E.
Benchmark Rd./ Beaver Creek
Place
Square ground level concrete slab 40" Diameter 30" x 25"
21 Chapel Square Parking Lot - Center Square stone veneer pedestal w/ red
sandstone top
111" D x 111" W;
42" Tall N/A
Art Around Avon Program
Art Around Avon: Site Descriptions
December 9, 2022
#25 Chapel Square
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#24 Chapel Square
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#22 Chapel Square
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Location #
| Priority Location Description Base / Pedestal Material Base/Pedestal
Size
Steel Plate Size at
Widest Point
22 Chapel Square Parking Lot / Urgent
Care
Circular stone veneer pedestal w/ red
sandstone top
48" Diameter; 42"
Tall Base Plate Pending
23 Chapel Square Sidewalk / Nozawa Circular stone veneer pedestal w/ red
sandstone top
55" Diameter; 26"
Tall 4' Diameter
24 Chapel Square Sidewalk / Fiesta's Circular stone veneer pedestal w/ red
sandstone top
52" Diameter; 40"
Tall 50" Diameter
25 Chapel Square Sidewalk / CoHabit Cut stone 40" Diameter 25" (h) x 30" (w) x 29" (h) x
28" (w) - see diagram
Art Around Avon Program
Artist Call Out / Request for Proposal
Town Center Location Art Around Avon Project 2023 Page 1 of 3
CALL FOR SCULPTURE ARTISTS / REQUEST FOR PROPOSAL
TOWN OF AVON TOWN CENTER LOCATION
ART AROUND AVON PROGRAM for 2023 - 2025
The Town of Avon, Colorado, (“Town”) requests proposals from multiple artists for the Art Around Avon
Program to promote the display of visual art throughout the Town of Avon community for the benefit of
residents and visitors. This is a project of the Avon Town Council and the Cultural, Arts & Special Events
(“CASE”) Committee.
The enhancement of public places by integrating the creative work of artists improves the pedestrian
experience and promotes vibrancy, creativity, and livelihood in the community. The presence of and access to
public art enlivens public areas and their grounds and makes them more welcoming. It creates a deeper
interaction with the places where we live, work, and visit. Public art illuminates the diversity and history of a
community, and points to its aspirations for the future.
Overview: The Town Center location is the crowned jewel of the Art Around Avon program. This location is of
high significance and priority, an expansive space, centered location on Avon’s main thoroughfare, and has
mountain vistas as a backdrop, will demand a prominent work with the ability to be seen by pedestrians from
across Avon Road. The proposed work for this location must be a minimum of 12’ tall and a maximum of 20’
tall, be of substantial girth/circumference and fit on a concrete circular pedestal measuring 13’ in diameter.
The selected artist for the Town Center location will be engaged by the Town and paid a $2,000 stipend. The
selected artist’s work will be on exhibition in an outdoor location for up to twenty-four (24) months during
which time the artist may make the work available for sale. The Town shall produce and distribute materials
regarding the work for marketing purposes, including photographs of the work for publicity or study. The
Town shall retain 20% of the gross sale price of the selected artist work on exhibition in the Town through the
Art Around Avon program. If an artist’s work is sold during the exhibition period, the work shall be removed
after the decommission date. The Town Center location is part of the overall Art Around Avon program which
includes up to twenty-six (26) total visual art pieces for installation in pre-determined outdoor spaces in early
June 2023.
Project Intent: To further establish the Art Around Avon Program to become a well-known, two-year
exhibition showcasing outdoor sculptures in visible places around the Town.
Project Budget: Selected artist shall be paid a $2,000 stipend. The artist shall perform all services and
furnish all supplies, material, and equipment as necessary for the design, execution and fabrication of the
work including transportation of the work to and from the installation site.
Site Description: The easternly oriented picture below shows the 13’ in diameter reinforced circular pedestal
with a large bronze sculpture (no longer in this location) and includes the circular rock wall surrounding the
circular pedestal. The Town Center location is on Avon’s main thoroughfare, Avon Road, which contains five
(5) roundabouts. The selected work placement and Town Center location is roundabout number four. There
are also three flag poles in this roundabout which display the United States, Colorado State, and Town of
Avon flags.
Artist Call Out / Request for Proposal
Town Center Location Art Around Avon Project 2023 Page 2 of 3
Installation & Decommission: The Town is not responsible for assembling or disassembling the work on-
site during installation or decommission. The Town will provide traffic control and assist in maneuvering the
piece to the pedestal and anchoring the work to the base or platform.
Eligibility:
1. The Request for Proposals is open to all artists and artist teams residing and working in Colorado.
2. All applicants must be 18 years of age or older and have all necessary documentation and permits to
work in the United States at the time of submittal.
3. Applicants must be able to complete and transport work on June 8th, 2023.
4. Applicants must be able to pick up work May 29th, 2025.
5. Applicants must provide a statement regarding any conflicts of interest and listing of any litigation
involving the artist in the past five (5) years and lawsuit dismissal and/or termination outcomes.
Requirements of Work:
1. Of appropriate scale.
2. Able to withstand high winds and/or substantial temperature changes.
3. Easy to maintain in an outdoor mountain environment.
4. Freestanding but attachable to a reinforced concrete pedestal (provided by the Town) for exhibition
purposes.
Artist Call Out / Request for Proposal
Town Center Location Art Around Avon Project 2023 Page 3 of 3
Application & Selection Process: The Town uses the web-based service, CallforEntry.orgTM, also known
as CaFETM, to manage artist application and selection processes for the Art Around Avon program.
Application shall include:
1. Artist and/or Artist Team Contact: Upload complete and accurate contact information.
2. Proposal:
a. Artists may submit up to six (6) proposed pieces of work.
b. Each proposed piece must include a minimum of two (2) and a maximum of five (5) digital
images.
c. Project statement describing your approach and intention for the work.
d. Special display and installation requirements for each piece of proposed work.
3. References Work: Three (3) relevant project references to include the following for each of the three
(3) referenced projects:
a. Main contact: Name, Organization, Email and Phone Number.
b. Scope and description of project.
c. Project location.
d. Each piece of reference work must include a minimum of one (1) digital image and maximum
of three (3) digital images for each referenced work. e. Reference work imagery must be labeled to clearly identify the imagery as referenced work.
If not labeled reference work, it will be considered proposed work. For example:
i. Reference Work A Image #1; Reference Work A Image #2; Reference Work A
Image #3.
ii. Reference Work B Image #1, Reference Work B Image #2, etc.
4. All selected artists must execute a copy of the Art Around Avon Agreement – See Attachment A.
5. Anticipated Timeline:
• Artist Call for entry: December 9, 2022
• Deadline for entry: March 26, 2023
• Proposed selection notification: April 27, 2023
• Installation of work: June 8, 2023
• Exhibition period for work: June 9, 2023, through May 29, 2025
• Decommission and removal of work: May 29 through May 30, 2025
• Disposal deadline: June 6, 2025
The Town is not responsible for any expense for the preparation or submittal of the Request for Proposals.
The Town has no obligation to select or use the services of any consultant submitting a Request for
Proposals. The Town retains all rights to solicit and enter into agreements with consultants for services or
projects deemed necessary by the Town. Any questions may be directed to Danita Dempsey at
ddempsey@avon.org, (970) 748-4065.
Event Attendance Weather Talent or Movie Functioned Well Future Improvements TOA Bar Diversion
Rate Vendors Security Volunteers
AvonLIVE! 6.23.21 1054 81 degrees, cloudy, hazy and smokey
due to Sylvan Fire
The Runaway Grooms
(opener) and Los
Texmaniacs (headliner)
Volunteers, Set up timeline, Talent, Weather Dogs, Bar ice melted, Bikes, Technical Wrinkles
(POS), Organization
Gross: $3,235 //
Net: $2,092.43 94.90%5 4 security professionals 4 volunteers/ 4 hour shift
AvonLIVE! 7.7.21 646 91 degrees, partly cloudy Brother’s Keeper (opener)
and Blane Howard (headliner)
Volunteers, Venue setup, Event Signage placement,
Fixing wrinkles (Water Monsters, alcohol movement,
ice, etc.)
Security Gross: $2,876 //
Net: $1,751.57 83.50%5 4 security professionals 5 volunteers/ 4 hour shift
AvonLIVE! 7.14.21 N/A Cancelled due to heavy sustained rain
@ 5pm
Andy Frasco and the
U.N.(headliner) and Sugar
Moon (opener)
N/A N/A N/A N/A 5 4 security professionals 2 volunteers/ 4 hour shift
AvonLIVE! Special Edition
7.17.21 266 Rainy - delayed start by 1/2 hour
Frisco Funk Collective
(headliner) and Burnsville
Blues Band (opener)
Clearer signage, Set up timeline, Water Monsters
brought out by Parks
Security (encouraged to roam), Not enough food
options
Gross: $897 // Net:
$439.20 80.87%1 4 security professionals 0 volunteers - public works
team on site
AvonLIVE! 7.21.21 688 Rain threatened entire show, 92
degrees, cloudy, hot and humid
Buffalo Commons (opener)
and Devotchka (headliner)Volunteers, Venue setup, Set up timeline Not enough food options (Eagle Rodeo & Glenwood
Canyon issues caused cancellations)
Gross: $2,315 //
Net: $1,562.29 81.73%2 4 security professionals 2 volunteers / 4 hour shift
AvonLIVE! 7.28.21 688
Cancelled after opener (8pm) due to
rain, heavy lightning within .3 miles, 89
degrees
Tierro Band with Bridget Law
(opener) and Ozomatli
(headliner)
Security roaming, Venue setup, Set up timeline
(early in afternoon)
Not enough volunteers, Late start due to headliner
sound check, Green Room/log cabin not cleaned,
cancelled at 8pm
Gross: $1,399 //
Net: $669.10 89.55%4 4 security professionals 2 volunteers / 4 hour shift
AvonLIVE! 8.4.21 725 87 degrees, hot and hazy
March Fourth Band
(headliner) and Shovelin
Stone (opener)
Security - no issues, Venue setup, Set up timeline,
Strong attendance, weather
Not enough volunteers, Not enough food options -
need 5
Gross: $3,317 //
Net: $2,245.22 87.61%4 4 security professionals 1 volunteer / 4 hour shift
AvonLIVE! 8.18.21 81
79 degrees, cloudy, rain began at
6:10pm and caused opener to stop
playing
SuenaTron (headliner) and
The Johnny Schleper Band
(opener)
Experienced volunteer - setup early, Early start due
to rain
Security, Rain paused music between headliner and
opener, noise complaint at sound check
Gross: $410 // Net:
$137.32 56.65%3 4 security professionals 1 volunteer / 4 hour shift
AvonLIVE! 8.25.21 700 85 degrees, sunny
Opener Beau Thomas and
Headliner Roger Clyne and
the Peacemakers
Bar sales high (tequila - special roger Clyne tequila)More volunteers Gross: $3,313 //
Net: $2,097.89 80.90%4 4 security professionals 0 volunteers
AvonLIVE! 9.1.21 N/A Cancelled due to rain @ 4pm due to
heavy rain and soggy field / 61 degrees
Satellite 13 opener, and
Eminence Ensemble for the
headliner
N/A N/A N/A N/A N/A N/A N/A
3148
Lakeside Cinema 7.9.21 85 High of 98, low of 58, windy - got cold
at night for late film
Coco (1hr 45 Min) - Start
8:20pm / End 10:50pm
Volunteers, Professional setup (movie screen,
sound, etc.)
FunFlicks delayed by traffic, Windy (problems with
screen - 8 buckets), Sprinklers came on at
10:15pm, too many volunteers & not scheduled late
enough
No N/A N/A N/A 4 volunteers / 3 hour shift
Lakeside Cinema 7.16.21 125 High of 93, low of 67, warm & dry Onward (1hr 42Min) - Start
8:20pm / End 10:50pm
Enough volunteers, Professional setup, Prepared for
wind (doubled weights), Irrigation Turned Off, Public
works on call
FunFlicks delayed by traffic No N/A N/A N/A 1 Volunteer / 3 hour shift
Lakeside Cinema 7.30.21 N/A Event Cancelled Book of Life (1hr 35Min) N/A Received wrong movie from Swank/Criterion No N/A N/A N/A N/a
Lakeside Cinema 8.20.21 30 High of 75, low of 48 - dark skies and
smoke in the air
Stand and Deliver (1hr
43Min) - Start 7:50pm / End
9pm
Professional setup, public works on call, earlier
sunset better timing Not enough volunteers No N/A N/A N/A 0 Volunteers
Lakeside Cinema 8.27.21 60 78 degrees, 66 at 10pm, good weather Raya and the Last Dragon Professional setup, cute movie, good weather, well
attended Not enough volunteers- Danita ran entire event No N/A N/A N/A 0 Volunteers
Lakeside Cinema 9.3.21 25 High off 77, Low of 50, winds calmed
at 8pm
Selena (2hr 11Min) - Start
8pm / End 10:07pm Professional setup
Not enough volunteers - Danita set up and
breakdown, long movie - got very cold, extra long
day for staff
No N/A N/A N/A 1 Volunteer / 3 hour shift
325 Total volunteer hours: 322
Salute 7.3.21 8100
Due to drought, fireworks elements
were cancelled, 81 degrees, sunny,
chance of thunderstorm at 3pm
Tab Benoit (opener) and Karl
Denson’s Tiny Universe
(headliner)
Bar, Diversion Rate 83%, See Report For More
Details
More volunteers, more food vendor variety, See
Report For More Details
Gross: $28,424.22 //
Net: $14,414.38 82.97%10 6 volunteers / 8 hour shift
Summer's End Concert 2000 85 Degrees, sunny Opener Roka Hueka and
Headliner Los Lobos Vendors, ITP staff, Not enough volunteers, headliner played shorter
than expected
Gross: $5.735 //
Net: $3,026.21 84.73%4 4 security professionals 1 volunteer/4 hour shift
Summer's End Aquatics 58 competitors
registered 85 Degrees, sunny N/A Registration (active.com), Collaboration, Safety,
Prizes
Guests upset about lake closure, Awards
presentation process, communication No N/A N/A Rec Center Lifeguards on
duty N/A
SunsetLIVE! 5.30.21 N/A - park visitation
noticeably low
Cancelled due to rain - 48 degrees/36
degrees - cool, intermittent rain
showers, hail, lightning
Kevin Danzig (solo artist)N/A
Variable Colorado Weather, Talent was ready,
disappointed in last minute cancellation. Canceled
at 5:30pm
N/A N/A N/A N/A N/A
SunsetLIVE! 6.6.21 120 High 77 / Low 50, partly cloudy, light
rain before event Jubilingo Weather, Volunteers, Set up timeline
Too much signage, Dogs, Security, Bar setup
(comp coupons, wristbands, POL) , Weather delay
6:30pm, no internet to POS
Gross: $350 // Net: -
$38.44 N/A N/A 1 security professional 2 Volunteers/4 hour shift
SunsetLIVE! 6.13.21 255 89 degrees, hot & sunny - folks sat
under shaded areas
The Johnny Schleper Band
(trio)Venue Security, Late setup, Sanitization/ trash, outside
alcohol, bar operations
Gross: $710 // Net:
$380.57 N/A N/A 1 security professional - NO
SHOW 3 Volunteers/ 4 hour shift
SunsetLIVE! 6.20.21 360 84 degrees, partly cloudy & windy The Burnsville Blues Band
Event Team & volunteers, Set up timeline, signage
out early, Adirondack chairs. Band arrived & started
on time
Sanitization, self-sufficiency of volunteers Gross: $1,098 //
Net: $774.27 N/A N/A 1 security professional 3 Volunteers/ 4 hour shift
ATTACHMENT D - Post Events Debrief Summary 2021
1
Event Attendance Weather Talent or Movie Functioned Well Future Improvements TOA Bar Diversion
Rate Vendors Security Volunteers
ATTACHMENT D - Post Events Debrief Summary 2021
SunsetLIVE! 6.27.21 233
63 degrees, cloudy/light rains; moved
band to play off GR balcony and tented
for guests
The Fabulous Femmes Volunteers, Set up timeline, Talent (3 member band -
crowed engaged & dancing)Weather delayed setup Gross: $672 // Net:
$359.19 N/A N/A 1 security professional 1 Volunteer / 4 hour shift
SunsetLIVE! 7.11.21 216 86 degrees, partly cloudy, hazy due to
out of state fires The Evolution (9 Members)Set up timeline, talent, happy crowd Not enough volunteers, kids on stage
skateboarding
Gross: $604 // Net:
$314.04 N/A N/A 1 security professional 1 Volunteer / 4 hour shift
SunsetLIVE! 7.18.21 188 87 degrees, partly cloudy Buzz Driver (Trio)Set up timeline, talent - guests loved the band*** fun
cover songs, golf cart use
Security issues with guests, Discouraging BYOB,
hot outside - guests looking for shade
Gross: $342 // Net:
$286.94 N/A N/A 1 security professional 1 Volunteer / 4 hour shift
SunsetLIVE! 7.25.21 301
Hot and hazy with poor air quality from
western fires, AQI 93. Dark clouds
hovered but did not rain us out! High
92F. Chance of rain 50%. Localized
flooding possible.
Brent Gordon & Band (4
Members)Set up timeline, talent, guests enjoyed band Band hospitality (n/a options)Gross: $502 // Net:
$348.31 N/A N/A 1 security professional 0 Volunteers
SunsetLIVE! 8.1.21 28
Steady rain delayed the start, cold
evening. Temp in the mid 50’s, wet,
overcast throughout
Darth Crooks Set up timeline, talent Weather, lack of protocols Gross: $90 // Net:
$61.32 N/A N/A 1 security professional 2 Volunteers/ 4 hour shift
SunsetLIVE! 8.8.21 211 Smoke and haze from western state
wildfires, low 90's Mysterious Forces Live streaming for Vail Daily live Smoke/heat - unhealthy weather deterred crowd,
shade for terrace
Gross: $673 // Net:
$363.92 N/A N/A 1 security professional 2 Volunteers/ 4 hour shift
SunsetLIVE! 8.15.21 88 Strong rain and wind microburst around
5pm, cooler weather, mid 60’s. High Five Attendees came over from Circus 6pm
Attendees couldn't find venue - signage at front of
stage, no volunteers, cold, drizzly weather ended
for band to play
Gross: $211 // Net:
$66.76 N/A N/A 1 security professional 0 Volunteers
SunsetLIVE! 8.22.22 225 85 degrees, sunny They Vail Valley Band Talent - well received & dancing, quick strike,
beautiful weather brought crowd Heat - need shade, no volunteers Gross: $441 // Net:
$232.03 N/A N/A 1 security professional 0 Volunteers
SunsetLIVE! 8.29.21 233 Smoke and haze present from the
Western state wildfires, low 90’s Primal J& the Neanderthals
Unhealthy weather did not deter crowd, band
brought in lights and larger sound system -
atmosphere more energetic
Shade on terrace, no volunteers, deck looked
empty, people in grass
Gross: $437 // Net:
$236.87 N/A N/A 2 security professional 0 Volunteers
SunsetLIVE! 9.5.21 320 85 degrees, sunny
Turntable Revue (3pm - 5pm)
and Robby Peoples band
(5:30pm - 7:30pm)
Talent, help from Public Works & volunteers due to
events team at other event, fun having two bands at
event
Heat Gross: $957 // Net:
$549.46 N/A N/A 1 security professional 2 Volunteers/ 4 hour shift
2778
2
Event Approximate
Attendance Weather Talent or Movie Functioned Well Future Improvements
TOA Bar **Net
Does Not Include
Labor
Diversion
Rate Vendors Security Volunteers
Egg Hunt 4.16.22 1,000 Sunny in the morning with light
cloud coverage N/A Set up of field - egg hunt arena worked well - kids
activities
Lager 3 & Under Area and more Eggs - More face
painters/balloon No 64.68%N/A N/A 8 Volunteers- perfect amount
SunsetLIVE! 5.29.22 N/A Canceled due to Weather -
Thunderstorms throughout the day Rocket Parade N/A N/A No N/A N/A N/A 2 Volunteers
SunsetLIVE! 6.5.22 301 High 78 Low 46 | Weather was
perfect Gandy Dancers Very well attended, easy set up with new 10x20 tent Adirondack chairs hard to carry for older volunteers No N/A N/A N/A 2 Volunteers
SunsetLIVE! 6.12.22 237 High 90 Low 54 | Hot and Windy Robby Peoples Band Easy set up, new corn hole Shade for guests, BYOB Advertising No N/A N/A N/A 1 Volunteer
SunsetLIVE! 6.19.22 216 High 81 Low 53 |Cloud coverage
but cleared up for a great night Jubilingo Great, easy event N/A No N/A N/A N/A 2 Volunteers
SunsetLIVE! 6.26.22 62
High 78 Low 49
Storm rolled in but cleared up by
6:30pm, cold evening
Twang Box Rain delay plan made with band Weather and deciding on canceling or not is difficult No N/A N/A N/A 1 Volunteer
SunsetLIVE! 7.10.22 84 High 91 Low 53 The Evolution N/A N/A No N/A N/A N/A 2 Volunteers
SunsetLIVE! 7.17.22 237 High 95 Low 52 | Very hot and
sunny The Lone Chimney Band Great crowd and was a very nice evening PW set up with old weights on tent. Very hot on the
Terrace, a lot of guests sit up in the trees in the shade No N/A N/A N/A 1 Volunteer
SunsetLIVE! 7.24.22 154
High 74 Low 57
61 degrees when band started,
High winds when stormed rolled in
prior to show, calmed down at
6pm. Very cloudy and rained until
5:15pm
The Fabulous Femmes Held off making a call on canceling due to rain until
last minute and the band was still able to perform
Public Works used old weights again, figure out a
solution for not having to pull them from the fire station
The rain and weather make it very difficult to make a
call to cancel or not
No N/A N/A N/A 2 Volunteers
SunsetLIVE! 7.31.22 210
High 86 Low 54
Light wind & Rain during set up
and then settled down
Tree's Don't Move
The band was easy to work with, very polite and
respectful. Had a good sized crowd with a wide
demographic.
Volunteer were not interacting with guests No N/A N/A N/A 2 Volunteers
SunsetLIVE! 8.7.22 216 High 84 Low 56
Weather was very nice Sam & Sarah ft. Daniel Stiegleder
Had no issues at the event, everything ran very
smoothly.
Band was good and the weather was perfect
N/A No N/A N/A N/A 2 Volunteers
SunsetLIVE! 8.14.22 N/A Canceled due Talent - Illness Tyler Easton & Friends N/A N/A No N/A N/A N/A 2 Volunteers
SunsetLIVE! 8.21.22 N/A
Canceled due to Weather -
Thunderstorms throughout the day
and heavy rain
Al Maul & The Wanderers N/A N/A No N/A N/A N/A 1 Volunteer
SunsetLIVE! 8.28.22 186
High 77 Low 47
Looked stormy and rainy but
ended up passing and was sunny
Turntable Revue
No issues with the event, ran well and Turntable
Revue has a great following. A lot of folks came to see
them specially
It got dark by the end of the show, sunset around
7:50pm No N/A N/A N/A 2 Volunteers
SunsetLIVE! 9.4.22 189 High 84 Low 65
Sunny & hot
3pm: Rocket Parade / 5pm: Jen
Mack
There were no issues at the event, volunteers and
band were great. The sun set right at the perfect time
at the end of the show. Both bands were great
It was too hot most of the event to sit on the Terrace so
it was empty and everyone was packed under the
trees. This made the event feel less energetic and full.
Second artist was a little slower and more laid back,
didn’t energize the crowd
No N/A N/A N/A 1 Volunteer
2092 88.23%
AvonLIVE! 6.22.22 808 High 84 Low 44
Minimal Wind
Opener - Primal J and the
Neanderthals and Headliner - Hell's
Belles
Food vendors enjoyed the new layout. Great turnout
for the first one of the season
Need to dial in the venue with signage, volunteers and
food vendors
Gross: $3,186.00 // Net:
$2,185.08 87.23%6 Food Vendors 4 Security Guards 4 Volunteers
AvonLIVE! 7.6.22 495
High 83 Low 50
Heavy rain off and on during the
show. Poured for breakdown
Opener - The Runaway Grooms and
Headliner - Rocky Mountain Grateful
Dead Revue
Food vendors & bands well received Knowing the bands needs prior to sound check / talk
through rain plan with Peak Performance more
Gross: $3,151.00 // Net:
$2,602.43 89.68%6 Food Vendors 4 Security Guards 4 Volunteers
AvonLIVE! 7.13.22 702
Beautiful night, great temperature,
rained right after bands got off
stage
Opener - Turntable Revue and
Headliner - Brother's Keeper Great turn out and very easy crowd and night Security guards Gross: $2,812.00 // Net:
$1,831.29 84.66%6 Food Vendors 3 Security Guards - did not do a
good job, asked to not come back 3 Volunteers
AvonLIVE! 7.20.22 738
High 87 Low 56
High winds prior to the show
starting, calmed down as the
evening progressed, Heavy rain
storm came in during sound check
Opener – Tenth Mountain Division
and Headliner – Sierra Hull
New location for merch went well, dog friendly area
with signage is well received guests not upset about
fencing the entire venue
Add entrance & exit at Log Cabin, concert may no
longer look free to guests
Gross: $1,867.00 // Net: -
$103.65 86.56%6 Food Vendors 4 Security Guards - one arrived
late 3 Volunteers
AvonLIVE! 7.27.22 658 High 89 Low 51 | Weather was
perfect!
Opener – Buzz Drivers and
Headliner – Eminence Ensemble
3rd entrance at Log Cabin, stage crew & sound ran
smoothly, stage doors stayed open
Not all portlets were unlocked, due to rodeo we had 2
less food vendors
Gross: $2,607.00 // Net:
$$2,282.99 88.23%4 Food Vendors 4 Security Guards 3 Volunteers
AvonLIVE! 8.3.22 847
High 89 Low 57 | Weather was
nice, no rain or storms in the
afternoon
Opener - Beau Thomas Band
Headliner - Dragondeer
People liked both bands a lot, Dragondeer was very
well received
No trash and recycle at exits, Flavor Stops truck still
broken down
Gross: $3,345.60 // Net:
$2,001.99 89.23%5 Food Vendors 3 Security Guards - short one 3 Volunteers
AvonLIVE! 8.10.22 1140 High 95 Low 55 | Was warm in the
park but beautiful evening
Opener - Satellite13 Headliner - TK
& The Holy Know Nothings Production ran on time and had no issues with set up
Make sure security and volunteers are welcoming
guests and not just standing at gates. TK & The Holy
Know Nothings were a little slower than expected and
took a very long time to sound check
Gross: $1,955.00 // Net:
$679.75 87.70%5 Food Vendors
3 Security Guards - short one -
Todd stopped by but did not need
him
4 Volunteers
AvonLIVE! 8.17.22 826
High 85 Low 52 | no problems with
weather, nice the entire evening,
got cold later in the night
Opener - Hardscrabble Headliner -
The Jauntee
Venue was dialed in and the entire team ran very
smoothly with no issues
A lot of dogs outside of the area because folks said
they were service dogs, confused other guests and
created some small issues. The Jauntee was very jam
bandy, not bad but not a full crowd pleaser
Gross: $2,080.00 // Net:
$1,795.47 89.15%5 Food Vendors 3 Security Guards - short one 4 Volunteers
AvonLIVE! 8.24.22 846 High 85 Low 46 | very windy for
headliner but weather was nice
Opener - High Five and Headliner -
The Docksiders
So many comments from guests about how much they
loved the band. Great fit for Avon
Had trouble with sound, one band line during opener
and console got unplugged during headliner
Gross: $2,805.00 // Net:
$1,954.99 89.80%6 Food Vendors 3 Security Guards - short one 3 Volunteers
ATTACHMENT E - Post Events Debrief Summary 2022
1
Event Approximate
Attendance Weather Talent or Movie Functioned Well Future Improvements
TOA Bar **Net
Does Not Include
Labor
Diversion
Rate Vendors Security Volunteers
ATTACHMENT E - Post Events Debrief Summary 2022
AvonLIVE! 8.31.22 2,110 High 85 Low 50 | great weather Opener - Frisco Funk Collective
Headliner - The Motet
Huge turnout for The Motet. Great crowd. People loved
the band. Bar and food vendors did really well.
Last minute additions to bar & no bar manager created
some issues with bar set up. More food vendors
needed. Opening band timing.
Gross: $6,829.00 // Net:
$4,036.81 89.46%5 Food Vendors 4 Security Guards 3 Volunteers
9170
Salute 7.3.22 18,534
High 82 Low 58
Wind was minimal, Sprinkled rain
before doors
Weather was beautiful, great
temperature with some cloud
coverage
Opener: Cory Wong
Headliner: Galactic featuring
Anjelika 'Jelly' Joseph
Gross: $28,388.00 // Net:
$15,10.02 66.03%15 Vendors 32 Security Guards + Town of Avon
PD 13 Volunteers
Lakeside Cinema 7.8.22 203 80 Degrees // No Wind or Weather Sing 2
The Funflicks representative was easily reachable and
set up and tore down quickly. The movie played
without tech issues. Tent weights were used instead of
water tubs as the Public Works staff said it was easier
for them. Kids had a great time and said it was the
best day of their life!
The stage doors were open and the fencing wasn’t
taken down.. The movie couldn’t start until sunset at 9
pm but the website told people to show up at 8:15 so
people were sitting around a while. Suggested adding a
link to sunset times to the website. One volunteer was
too many, Lakeside Cinema will not use volunteers in
the future.
No N/A N/A N/A 1 Volunteer
Lakeside Cinema 7.15.22 N/A
Canceled due to weather - heavy
rain and thunderstorms throughout
the evening
Moana N/A N/A No N/A N/A N/A N/A
Lakeside Cinema 7.22.22 87 80 Degrees // No Wind or Weather Ferdinand
Stage doors were closed and fencing was taken down
before setup. Screen setup was easy and the movie
started a little earlier than the previous one
No tent weights were on the stage. The film seemed to
have a strange aspect ratio and the Funflicks
technician took a while to fit the projection to the screen
No N/A N/A N/A N/A
Lakeside Cinema 7.29.22 54
Canceled due to Heavy Winds -
had to cancel the movie after
guests had arrived
Luca N/A N/A No N/A N/A N/A N/A
Lakeside Cinema 8.5.22 31
82 High // 55 Low
9 mph wind gusts
Light rain earlier in the evening
Rio 2 Despite the bad weather, we were able to put on the
movie but had a very small crowd.
Stage doors were left open, Lights turned on in the
middle of the movie. Had issues with Funflicks on the
exact amount of weights needed per leg, Funflicks
technician asked for more than 300 lbs. per leg.
No N/A N/A N/A N/A
Lakeside Cinema 8.12.22 78
86 High // 55 Low
8 mph wind gusts
Rained in the middle of the movie
but only lightly, some guests left
Encanto
Set up and tear down was smooth, Added Spanish
subtitles. Strapping two front corners of the movie
screen to the stage
Lights turned on in the middle of the movie again //
Funflicks technician again changed his number on the
amount of weights needed per corner. Asked for 420 –
500 lbs. per leg. He made us bring up additional sand
bags of weights for the back corner.
No N/A N/A N/A N/A
Lakeside Cinema 8.19.22 42 78 High // 56 Low
Wind: 7 mph wind gusts Wall-E
Weights ready on stage (public operations). Doors
closed and stage fence down (buildings). Funflicks
staff arrived on time and took care of setup
Lights turned on in the middle of the mov No N/A N/A N/A N/A
Lakeside Cinema 8.26.22 38
78 High // 54 Low
Cold and cloudy prior to the show
but no rain
Clifford the Big Red Dog Funflicks new worker is very nice and made set up and
tear down easy. No problems this week with weights.
The weather was not nice in the afternoon and may
have affected attendance. No rain during the movie but
cloudy and a little cold.
Kids are back in school so also could do with the
attendance
No N/A N/A N/A N/A
Lakeside Cinema 9.2.22 122 88 High // 54 Low
Perfect evening, no wind UP Biggest turn out of the summer, weather was not too
cold and people really love the movie UP
Funflicks arrived late due to Labor Day traffic coming
up from Denver. Had to help set up and tear down. No N/A N/A N/A N/A
655
SunsetSUP 8.19 12 Spectators // 7
Participants
73 Degrees but wind and rain //
cold evening for paddling, no sun 7 Participants
Overall, the event went smoothly and contestants and
attendees had a great time. SupCO did a great job
announcing
The weather was cold and not ideal for a SUP race,
there were no people at the lake or walking around. No N/A N/A N/A 3 Volunteers - sent one home,
only needed 2
19
Paddle Battles 9.4.22 175
88 High // 49 Low
Beautiful, sunny day. Very warm
with no clouds
61 Participants
People had so much fun at this event. Is a great event
for families over Labor Day weekend. Overall such a
good event for the community and holiday weekend.
Need to get the word out better for this event. Better
advertise Lake Closure or figure out how to not close
the lake. Late sign up of participants
No N/A 2 - Resort Kids & Eagle
Climbing Wall N/A 3 Volunteers
Summer's End Concert 9.5.22 1167 90 High // 53 Low
Extremely hot, no cloud coverage
Arlo McKinley & Jeremy Pinnell //
Big Richard
People enjoyed the event and the kids activations.
Had plenty of food vendors. ITP staff helpful with set
up.
New layout with entrance & exit points did not work as
well as hoping. Low turn out. Very very hot weather, too
hot to sit out on the field. Bands were not as up beat as
needed. No Volunteers.
Gross: $2,142.00 // Net:
$2,007.46 85.33%8 11 Security 0 Volunteers
Community Picnic 600 Rained during the day, cold in the
evening but sun came out Split Window New caterer did a great job, venue set up looked really
good and inviting N/A N/A 1 - Kirby Cosmos 0 2 Volunteers
Heart & Soul 9.17.22 1,112 Very nice in the evening and got
cold later at night
Pato Banton & the Now Generation
// Hempress Sativa The lighting and production was fantastic Attendance due was low but event was a soft launch Gross: $3,643.58 // Net:
$1,638.74 5 11 Security 2 Volunteers
TOTALS: 34,524
See Full Event Recap
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