CASE Committee Packet Materials 3.18.21
970-748-4065 ddempsey@avon.org
TO: CASE Committee FROM: Danita Dempsey, CASE Manager
RE: Staff Update & Art Projects in Avon
DATE: March 10, 2021
OPENING COMMENTS: Congratulations and welcome to returning CASE Committee members Lisa Mattis
and Ruth Stanley. And, a warm welcome to our newest members Justin Chesney and Thomas Walsh.
Join me in thanking each of them for their service!
Additionally, this is a good time to offer a refresh on the Committee Adopted Rules of Order, and Brand
Ambassador Responsibilities – see Attachments A and B.
SUMMARY: By way of Attachment C 7.8 – FINAL Special Events Milestones report to Town Council this
report provides an overview of (1) both the Town produced, and third party produced events that are
moving forward this year; (2) the anticipated Public Health Order (“PHO”) restrictions related to outdoor
events this summer. Additionally, an update is provided on three (3) temporary/permanent art installation
projects to include:
1. Avon Recreation Center Mural Project
2. Art Around Avon Program
3. Storm Drain Educational Decals
CURRENT ACTIVITY:
1. Avon Recreation Center Mural Project:
a. There was a total of 31 applications submitted through the web-based platform CAFÉ by
the entry deadline on February 23rd. And, one application submitted via email.
b. The first round of jurying began on February 24th and was complete on March 2nd; and,
advanced six (6) applicants to second round and moved 25 applicants to not invited status.
c. The second round of jurying began on March 3rd and was complete on March 9th; and
advanced two (2) applicants to finalists and moved four (4) to not invited status.
d. The two applicants advanced to finalists will be invited to refine their proposed design
concepts by way of Jury Panel feedback by March 23rd with a final Jury Panel review and
discussion tentatively scheduled for March 26th.
e. Town Council will be provided a written update with the two final concepts on April 13th.
Currently, we are on target for a final design in mid-May and installation in early June.
2. Art Around Avon Program: The entry deadline is March 15th after which the Jury Panel begins
round one of jurying process scheduled for review and discussion on March 23rd.
3. Storm Drain Educational Art Installation:
a. There was a total of six (6) responses to the Request for Qualifications and all six (6) were
eligible and qualified.
b. The loosely organized Jury Panel advanced two (2) artists; both have been sent an
Independent Contractor Agreement.
970-748-4065 ddempsey@avon.org
Currently, we are on target for a final design in mid-May and installation in early June.
PLANNING:
1. Community Survey - The Town will be releasing a Community Survey through Engage Avon in
early May to gather information from our residents on many topics, including special events. We
are in the process of drafting final questions and would like to open this to discussion with CASE.
2. CASE Voting for Chairperson and Vice-Chairperson – This is done by nomination of fellow
members of CASE. Only voting members of CASE can be nominated and vote for the Chairperson
and Vice-Chairperson. We will plan for this during the April meeting.
3. CASE Meeting Schedule – April, May, September, October, and December. The October meeting
will be a Council / CASE Committee Work Session. Due to the heavy event season, there will not
be a meeting in June, July, and August. Written updates will be provided as needed. Also, there
will not be a meeting in November as staff attention is directed to final budgeting for the coming
year.
Thank you, Danita
ATTACHMENTS
ATTACHMENT A – Adopted Rules of Order
ATTACHMENT B – CASE Committee Brand Ambassador Responsibilities
ATTACHMENT C - 7.8 FINAL – Special Event Milestones
Page 1 of 4
Cultural, Arts and Special Events Committee
Rules of Order
These Rules of Order establish rules and procedures for Cultural, Arts and Special Events
(“CASE”) Committee meetings. The intent is to set forth rules which are readily accessible and
usable by the CASE Committee members and understandable by the general public.
I. STANDARDS OF CONDUCT FOR CASE COMMITTEE MEETINGS: The CASE
Committee finds that the foundation of municipal democracy rests on open, respectful and
informed discussion and debate balanced with the necessary efficiency required to take action in
the public interest. Reasonable persons will often disagree on many public matters which arise
before appointed officials. The process of discussion and debate is essential to the ability of
appointed officials to render the best decisions possible for the Avon community. The following
standards of conduct are considered the minimum standards for members of the CASE Committee.
A. CASE Committee members shall conduct themselves in a mature manner that is becoming of
public officials, shall respect one another and shall respect members of the public.
B. CASE Committee members shall refrain from profanity, rude behavior or personal attacks and
shall promptly apologize to both the board and the recipient of any such behavior in the event
of a temporary lapse of appropriate behavior.
C. The CASE Committee Chair shall be responsible for maintaining civility, decorum and order
throughout the meeting.
D. Members of the CASE Committee shall not communicate between or amongst themselves by
text message, e-mails or other forms of electronic communication during a CASE Committee
meeting.
E. Members of the CASE Committee shall promptly disclose and announce the sending or receipt
by a CASE Committee member of a text message, e-mail or other form of electronic
communication during a CASE Committee meeting, to or from any person, for any such
communication that concerns a matter on the CASE Committee agenda for that meeting.
II.CHAIR: Every meeting of the CASE Committee shall be presided over by the Chair. If
the Chair is absent the Vice Chair shall preside over the meeting. If the Chair has a conflict of
interest on a matter, then the Vice Chair shall preside over the meeting for such matter. If the Chair
and Vice Chair are absent, or if they both have a conflict of interest on a matter, then a quorum of
CASE Committee members shall appoint an Acting Chair, by motion and vote, who shall then
preside over the meeting or shall preside over such matter for which the Chair and Vice Chair have
a conflict of interest. The Chair shall strive to moderate CASE Committee meetings with
impartiality, shall strive to allow input from all other CASE Committee members on matters before
expressing his or her opinion, and shall refrain from making a motion or seconding a motion until
it is apparent that no other member of the CASE Committee member will do so.
III.AGENDAS: The following rules and procedures shall apply to agendas:
A. The Chair shall determine the agenda in consultation with the CASE Manager. The CASE
Committee may direct items to be included on an agenda. Individual CASE Committee
members may contact the Chair to request inclusion of a matter on an agenda. The Chair
shall consult with the CASE Manager and exercise discretion to determine if the matter
should be included on the agenda as a discussion item or an action item.
ATTACHMENT A
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B. After roll call, the CASE Committee shall approve the agenda, by motion, by a majority of
the quorum present with any additions or deletions the CASE Committee deems appropriate.
C. The CASE Committee may take action by motion at any time during a meeting to schedule
discussion or action items on a future agenda which shall be scheduled by the CASE Manager.
IV. MOTIONS: All official CASE Committee actions are initiated by motion. These
following rules and procedures apply to motions. There are two basic motions: action motions and
procedural motions. Only one action motion may be on the floor at a time. A procedural motion
may be proposed, discussed and acted upon when an action motion is on the floor or at any other
time.
A. Basic Motion: The basic motion to take action is stated as, “I move to . . . .” Every motion
requires a second. Once a motion is made no further discussion can continue until a second
is made to support the motion.
B. Discussion: All CASE Committee members have the right to discuss the motion on the floor.
Discussion cannot be concluded unless (1) all CASE Committee members present consent
or (2) a majority of CASE Committee members present approve a procedural motion to “Call
the Question” and end debate.
C. Withdraw a Motion: The maker of a motion may choose to withdraw the motion at any
time prior to the vote on the motion and may interrupt a speaker to withdraw the motion and
consent of the CASE Committee member who seconded the motion is not required. The
motion is immediately withdrawn; however, the Chair may then ask the CASE Committee
member who seconded the withdrawn motion and any other CASE Committee member if
such CASE Committee member wishes to make the motion.
D. Amendment to Motion: Any CASE Committee member may request an amendment to a
pending motion. The maker of the pending motion and CASE Committee member who
seconded the motion must consent to the proposed amendment. Any CASE Committee
member may also propose a substitute motion to a pending motion which also requires
consent of the maker of the pending motion and the CASE Committee member who seconded
the pending motion.
E. Procedural Motion: A procedural motion may be made at any time and may impose or
modify any procedural rule provided that such procedure is not in conflict with the Avon
Home Rule Charter, any ordinance adopted by the Town, or any applicable state law.
Procedural motions require a majority vote of the quorum present.
F. Motion to Call the Question or End the Discussion: A motion to “call the question” (also
known as a motion to end the discussion) is a procedural motion to end debate and discussion.
A motion to call the question cannot be made until each CASE Committee member has had
at least one reasonable opportunity to ask questions and express his or her opinion on the
matter. Once a motion to call the question is made and seconded, it shall be the Chair’s
discretion to allow any further discussion on such procedural motion for the purpose of
clarifying any technical, procedural or legal issue related to the procedural motion. A motion
to call the question requires a majority vote of the quorum present. Once a motion to call the
question is approved, the pending action motion on the floor must be voted upon promptly
or, if no action motion is pending, the Chair shall proceed to the next agenda item.
G. Motion to Continue: A motion to continue an agenda item must include a specific future
CASE Committee meeting date, time and place for the continued matter to be considered
again without re-noticing a required public hearing.
Page 3 of 4
H. Motion to Table: A motion to table places the agenda item on hold and does not require a
specific time for the return of the agenda item.
I. Motion to Suspend Rules: A motion to suspend rules may allow suspension of any rule in
these Rules of Order. Such motion may be made and requires a supermajority vote of a
majority of the quorum present plus one for approval. A motion to suspend rules may not
supersede the procedural requirements of the Avon Home Rule Charter, any ordinance
adopted by the Town, or any applicable state law.
J. A Motion to Reconsider: A Motion to Reconsider allows the CASE Committee to
reconsider a vote on a matter. A Motion to Reconsider may only be made and considered by
a member of the CASE Committee who voted in the majority on the motion which is
proposed for reconsideration.
V. MEETING CONDUCT
A. Point of Privilege: A CASE Committee member may interrupt the speaker to raise a matter
related to the comfort of the meeting, such as room temperature, distractions, or ability to
hear speaker.
B. Point of Order: A CASE Committee member may raise a Point of Order at any time that
the Chair permits meeting conduct which does not follow these Rules of Order or otherwise
fails to maintain civility and decorum by the CASE Committee and the general public.
C. Appeal: A CASE Committee member may move to appeal the ruling of the Chair on any
procedural matter or other decision related to the conduct of the meeting. If the motion is
seconded and, after debate, if such motion passes by a simple majority vote of the quorum
present, then the ruling or conduct of the Chair shall be overruled and reversed.
D. Call for Orders of the Day: A CASE Committee member may call for Orders of the Day
when such CASE Committee member believes that CASE Committee discussion has strayed
from the agenda. No second or vote is required. If the Chair does not return to the agenda,
then such ruling may be appealed.
E. Adjournment: The Chair may announce the meeting adjourned when there are no further
items on the agenda which have not been addressed. The CASE Committee may adjourn a
meeting at any time by motion, second and approval by a majority of the quorum present.
VI. PUBLIC COMMENTS: CASE Committee agendas shall include a general item labeled
“Public Comment” near the beginning of all CASE Committee meetings. Members of the public
who wish to provide comments to the CASE Committee greater than three minutes are encouraged
to schedule time in advance on the agenda and to provide written comments and other appropriate
materials to the CASE Committee in advance of the CASE Committee meeting. The Chair shall
permit public comments during any agenda item and may limit public comment to three minutes
per individual, which limitation may be waived or increased by a majority of the quorum present.
VII. REMOTE TELEPHONE/VIDEO MEETING ATTENDANCE: A member of the
CASE Committee may participate in a CASE Committee meeting by Remote Attendance only in
accordance with this section. Remote Attendance shall be made available and shall be limited as
follows:
A. A CASE Committee member may participate by Remote Attendance only when such
member’s absence would otherwise constitute an excused absence. An excused absence
shall include but not be limited to the inability to physically attend due to unavoidable travel
Page 4 of 4
schedule conflicts which are communicated to the CASE Manager in advance of a meeting
and unanticipated emergencies or accidents which render physical attendance not possible.
B. CASE Committee must approve by a majority vote of the CASE Committee members
physically present to allow a CASE Committee member to participate by Remote
Attendance.
C. The communication equipment and connections must be sufficient to allow clear,
uninterrupted two-way communication between the Remote Attendee and all participants
physically present at a CASE Committee meeting.
D. Multiple CASE Committee members may participate by Remote Attendance if the
communication equipment is sufficient to allow clear, uninterrupted two-way
communication.
E. The CASE Committee may discontinue Remote Attendance at a meeting when a majority
of the CASE Committee members physically present find that communication equipment
or connection is inadequate and results in noise, poor sound quality, delay or lost
connections.
F. Remote Attendance shall constitute physical attendance for purposes of establishing a
quorum. Meeting minutes shall acknowledge any Remote Attendance. Motions, votes and
other actions of a remote attendee shall be the same as if CASE Committee member
physically attended the meeting.
G. Non-CASE Committee members may participate by Remote Attendance when the
majority of the CASE Committee members determine that Remote Attendance is
necessary for the consideration of business presented to the Town, such Remote
Attendance would not violate the policies set forth above, the public interest would be
harmed, threatened or diminished by continuation of the business item, and good cause
exists for the inability of the non-CASE Committee member Remote Attendee to
physically attend.
H. The Town shall provide reasonable accommodation and shall waive or modify this policy
to provide handicapped CASE Committee members full and equal access to CASE
Committee meetings.
CASE COMMITTEE
BRAND AMBASSADOR
Brand Ambassador for Avon’s Culture, Arts & Special Events Page 1
Updated: April 2020
POSITION TITLE: BRAND AMBASSADOR
DIVISION: CULTURE, ARTS & SPECIAL EVENTS
DEPARTMENT: GENERAL GOVERNMENT
POSITION TYPE: VOLUNTEER
MONTH AND YEAR: APRIL 2020
GENERAL STATEMENT
Avon is requesting the CASE Committee act as ambassadors representing our brand at Town produced
and third-party produced culture, art, special events and activations. Ambassadors ideally will have
flexibility in their availability to attend multiple events during their two-year term.
You play an important role at Avon’s events and belong to a team that makes a positive difference in our
community, the success of our events and our ability to meet our strategic goals. Your ability to build and
sustain loyal, long-term relationships within our business, residential and visitor community is paramount.
You are the "Bridge between our municipal staff and our community."
KEY CHARACTERISTICS OF A SUCCESSFUL EVENT AMBASSADOR:
o Friendly, approachable and outgoing
o Knowledgeable about our community - 'Be Invited In'
o Knowledgeable about Avon’s event and it’s event policies & resources
o Highly personable and engaging
o Ability to build relationships
o Dynamic leadership skills
o Passionate for Avon
o Influential
RESPONSIBILITIES AND DUTIES:
Key responsibility is to further the success of our events by engaging with community members through
personal and genuine interactions.
o Attend multiple events and activations during two-year term as requested by the committee and/or
events team.
o Approach and welcome attendees during the event/activation.
o Bring the CASE Committee vision, culture, and values to life in every interaction by sharing expertise
and enthusiasm for Avon’s events.
o Develop relationships with our community members and visitors and encourage them to return to
experience other events.
o Maximize event attendance by driving awareness of events through your resources and/or channels
o Stay up to date on Town initiatives, programming and services.
o Share feedback, experiences and ideas with the CASE Manager via email and with the CASE
Committee during scheduled public meetings.
o Follow all policies, processes, and relevant government regulations
o Perform other related duties as assigned and required by the committee and/or events team
ATTACHMENT B
970-748-4065 ddempsey@avon.org
TO: Honorable Mayor Smith Hymes and Council Members FROM: Danita Dempsey, Culture, Arts & Special Events Manager
RE: 2021 Events Update
DATE: March 2, 2021
SUMMARY: This written report provides an overview of (1) both the Town produced, and third party
produced events that are moving forward this year; (2) the anticipated Public Health Order (“PHO”)
restrictions related to outdoor events this summer; and, (3) prepare Council for a discussion at the March
23rd regularly scheduled Avon Town Council meeting regarding Event Milestone Dates and Budget.
BACKGROUND: The adopted 2021 Budget approved the following Town produced and Third-Party
events. The last three on the Third-Party Produced list have since been cancelled.
Town Produced:
1.Town Clean Up
2. SunsetLIVE! (14)
3.AvonLIVE! (11)
4.Pop Up Music (11)
5.Lakeside Cinema (9)
Third-Party Produced:
1.Vail Lacrosse Tournament
2.Possibilities in Avon: Weekly Art Expo
3.Vail Valley Brew Fest
4.XTERRA Mountain Championship
5.Avon Arts Celebration
6.Dancing in the Park
7.Avon Festival of the Arts
8.Circus Bella
9.Avon Art Festival
10.Vail Valley Soccer Tournament
11.Man of the Cliff
12.Beaver Creek Rodeo
13.Triple Bypass
14.Colorado Classic
The Special Events Calendar attached as Exhibit A provides a calendar view of all events, Recreation
Department programming such as Open Water Swim, Dunk-n-Dash, etc., and proposed field maintenance
days. The Event Type Legend at the top of the calendar provides a visual key as to the type of event
(music, arts, athletic, etc.) and the Venue Legend at the bottom provides the venue location of the event
(UF = Upper Field, P = Pavilion, T = Terrace, NL = Nottingham Lake, etc.) Additionally, there are many
instances where we have multiple events and/or venues activated at the same time. In which case, there
are two or more colors with overlapping triangles of colors. An example of which is June 23rd with
AvonLIVE! (music = green), Weekly Art Expo (blue triangle = arts; pink = MSM) and Vail Valley Lacrosse
Tournament (orange triangle = athletic). It is important to note that this calendar is for internal scheduling
purposes and will not be publicly distributed.
ATTACHMENT C
Page 2 of 3
ANTICIPATED PUBLIC HEALTH ORDER UPDATE: As of the writing of this report, there is new thinking,
outlooks, and indicators at the State level that restriction related to capacity at outdoor events (venues) may
follow the timeline and restrictions below:
• April 50% Capacity | Social Distancing Still Required (6ft.)
• May 60% Capacity | Social Distancing Still Required (6ft.)
• July Onward 75% - 80% Capacity | Social Distancing Still Required Reevaluated Due to Mass
Vaccinations (3ft. or None)
• 12ft distancing from performer to audience, county makes final decision.
• Masks mandate, county makes final decision.
• Timeline has possibility to be moved up based on vaccine distribution but won’t move backward.
• If cases continue to decline new capacity limits will be raised every month y 5-10%. If cases raise
capacity limits will either stay stable or become more restrictive.
The Town was successful in producing events last year and we are confident we can do this again within
the current PHO restrictions should they remain the same. However, this new outlook and timeline are
positive indicators that capacities will increase, and we can allow more than one group of 175 people. If the
capacities do not increase, we intend to apply for a variance with Eagle County to allow up to 800 persons
total on the main athletic field. Of course, we will remain flexible and continue to monitor progress of
vaccinations, consumer confidence, PHO, etc.
MILESTONE DATES & BUDGET: To prepare Council for discussion regarding events during the March
23rd regularly scheduled meeting of the Avon Town Council, I am providing the Event Milestone Dates &
Budget below. The “Go | No-Go Date” represents (1) Go = the date planning needs to begin in earnest;
and, (2) No-Go = the date the Town will no longer be able to recover funds (i.e. third-party producer
deposits, vendor, and artist deposits, etc.). As the Event Milestone Dates indicate, Town produced events
will begin the planning process this month. Third-party events are moving forward and actively planning.
Circus Bella requires a deposit of $17,500 on April 1st. If we cancel prior to May15th $500 is non-
refundable; and, if we cancel after May 15th, we forfeit the entire $17,500 deposit.
MANAGER’S COMMENTS: Danita and I are monitoring changes in the outdoor event industry and
potential relaxation of public health order restrictions. It may be possible to go to 80% capacity for outdoor
venues by July. Right now, it is not clear how that translates or applies to Nottingham Park, and especially
the Salute to the USA Event. However, we anticipate that Council and the Avon Community (including the
Avon business community) will want the Town to proceed with larger scale events and talent with greater
draw if allowed this summer. If (or when) this is possible, we will propose increases to the Special Events
budget to add such events, including increased talent expenditure for AvonLIVE!, potentially Salute to the
USA, and potentially an additional free concert in mid to late September.
Page 3 of 3
Thank you, Danita
ATTACHMENTS:
Exhibit A – 2021 Special Events Calendar
2021 APPROVED
EVENT BUDGET:$282,810.00
PLANNED TO MOVE
FORWARD:$191,310.00
REMAINING FUNDS
AVAILABLE:$91,500.00
Event: Town
Produced Event Venue
Event/Series Begin
Date Go | No-Go Date
Total Approved
Budget
In-Kind
Funding
Support
Town Clean Up Town Core 5-Jun April 1 | May 17 $2,100.00 $-
SunsetLive! (14)
Performance Pavlion /
Terrace 6-Jun March 15 | May 21 $11,900.00 $-
AvonLIVE! (11)
Performance Pavlion /
Upper Athletic Field 23-Jun March 15 | May 1 $50,340.00 $-
Pop Up Music (11) Main Street Mall 26-Jun April 15 | June 18 $8,800.00
Lakeside Cinema (9)
Performance Pavlion /
Upper Athletic Field 9-Jul March 1 | June 18 $11,170.00 $-
SUB-TOTAL: $ 84,310.00 $ -
Event: Third-Party
Producer Event Venue
Event/Series Begin
Date Go | No-Go Date
Total Approved
Budget
In-Kind
Funding
Support
Vail Lacrosse
Tournament
Upper/Lower Athletic
Fields June 21-23 Going | N/A $- $ 800.00
Possibilities in Avon:
Weekly Art Expo Main Street Mall 23-Jun Going | N/A $- $ 2,000.00
Vail Valley Brew Fest
Performance Pavlion /
Upper Athletic Field 21-Aug.Going | May 31 $32,000.00 $ 5,000.00
XTERRA Mountain
Championship
Upper Athletic Field /
Lake July 16-18 Going | N/A $- $-
Avon Arts Celebration Upper Athletic Field July 23-25 Going | N/A $- $ 2,000.00
Dancing in the Park Upper Athletic Field 5-Aug Going | June 1 $30,000.00 $ 1,000.00
Avon Festival of the Arts
Performance Pavlion /
Upper Athletic Field Aug. 7-8 Going | N/A -$ -$
Circus Bella Upper Athletic Field Aug. 9-16 April 1 | May 15 $35,000.00 $ 700.00
Avon Art Festival
Upper/Lower Athletic
Fields Sept. 4-6 Going | Aug. 1 $- $ 2,500.00
Vail Valley Soccer
Tournament Upper Athletic Field Oct. 2-3 TBD $- $ 2,000.00
Man of the Cliff Upper Athletic Field Oct. 9-10 Going | June 1 $10,000.00 $ 3,500.00
SUB-TOTAL: $ 107,000.00 $ 19,500.00
TOTAL: $ 191,310.00
EVENT MILESTONE DATES & BUDGET
2021 Events Calendar Option A
January February March Legend
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa Music Education
1 2 1 2 3 4 5 6 1 2 3 4 5 6 Recreation Arts & Culinary
3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 MSM Activation
10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 Participatory & Athletic Field Maintenance
17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 Salute
24 25 26 27 28 29 30 28 28 29 30 31 Private Rental / APP
31
Notes
April M May June MAY
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa May 29 | Town Clean Up Day May 30 | SunsetLIVE!
1 2 3 1 1 2 3 4 5 JUNE
4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 June 3,10,17,24 | OW Swim June 6,13,20,27 | SunsetLIVE!
11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 June 20 | Daddy Daughter Tutu 2K June 21,28 | Dunk-N-Dash
18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 June 21-23 | Lacrosse** June 23,30 | AvonLIVE! & Weekly Art Expo**
25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 June 26 | Vail Valley Brewfest** June 26 | Pop Up Music
30 31 JULY
July 1,8,15,22,29 | OW Swim July 3,10,17,24,31 | Pop Up Music
July August S September
July 7,14,21,28 | AvonLIVE! & Weekly Art Expo** July 9,16,23,30 | LS Cinema
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa July 9-11 Triple Bypass** July 11,18,25 | SunsetLIVE!
1 2 3 1 2 3 4 5 6 7 1 2 3 4 July 12,19,26 | Dunk-N-Dash July 16-18 | Xtrerra**
4 5 6 7 8 9 10 8 9 10 11 12 13 14 5 6 7 8 9 10 11 July 23-25 | Avon Arts Celebration
11 12 13 14 15 16 17 15 16 17 18 19 20 21 12 13 14 15 16 17 18 AUGUST
18 19 20 21 22 23 24 22 23 24 25 26 27 28 19 20 21 22 23 24 25 August 1,8,15,22,29 | SunsetLIVE! August 2 | Dunk-N-Dash
25 26 27 28 29 30 31 29 30 26 27 28 29 30 August 2 or 5 | Dancing in Park** August 4,11,18,35 | AvonLIVE! & Weekly Art Expo**
August 5,12 | OW Swim August 6,13,20,274 | LS Cinema
August 7&8 | OW Swim Champ’ship August 7,14,21,28 | Pop Up Music
October November December August 9-16 | Circus** August 27 | Colorado Classic**
Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa SEPTEMBER
1 2 1 2 3 4 5 6 1 2 3 4 September 1 | AvonLIVE! September 1 | Weekly Art Expo**
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 September 3 | LS Cinema September 4 | Pop Up Music
10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 September 4-5 | Avon Arts Festival September 5 | SunsetLIVE!
17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 October
24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 October 2-3 | Vail Valley Soccer** October 8-10 | Man of the Cliff**
31
Event Type Legend
Music Education
Recreation Private Rental / APP
Arts & Culinary MSM Activation
Participatory & Athletic Field Maintenance
Salute 2+ colors for multiple Events/Venues
Event: Dates, Names & Venue Details
MAY
May 30 | SunsetLIVE! T
JUNE
June 3,10,17,24 | OW Swim NL, NB June 4 | Art Around Avon Walk A
June 5 | Town Clean Up Day A June 6,13,20,27 | SunsetLIVE! T
June 12 | Pride in the Park UF June 21,28 | Dunk-N-Dash NL, NB, TR
June 20 | Daddy Daughter Tutu 2K TR June 21-23 | Lacrosse** UF, LF
June 23,30 | Weekly Art Expo** MSM June 23,30 | AvonLIVE! P
June 26 | Pop Up Music MSM
JULY
July 1,8,15,22,29 | OW Swim NL, NB July 3,10,17,24,31 | Pop Up Music MSM
July 7,14,21,28 | AvonLIVE! P July 7,14,21,28 | Weekly Art Expo** MSM
July 9,16 ,30 | LS Cinema P, UF July 10 | Colorado Disc Dogs UF
July 11,18,25 | SunsetLIVE T July 12,19,26 | Dunk-N-Dash NL, NB, TR
July 16-18 | Xtrerra** TR July 23-25 | Avon Arts Celebration UF
AUGUST
August 1,8,15,22,29 | SunsetLIVE! T August 2 | Dunk-N-Dash NL, NB, TR
August 4,11,18,25 | AvonLIVE! P August 4,11,18,25 | Weekly Art Expo**
MSM
August 5 | Dancing in the Park** P August 5,12 | OW Swim NL, NB
August 7-8 | Avon Festival of the Arts UF August 7,14,21,28 | Pop Up Music MSM
August 9-16 | Circus** UF August 14-15 | OW Swim
Champ’shipNL, NB
August 20,27 | LS Cinema P, UF August 21 | Vail Valley Brewfest**UF
August 21 | VVCF Sandcastle ** NB
SEPTEMBER
September 1 | AvonLIVE! P September 1 | Weekly Art Expo** MSM
September 3 | LS Cinema P, UF September 4 | Pop Up Music MSM
September 4-6 | Avon Arts Festival UF September 5 | SunsetLIVE! T
September 6 | TBD Concert P September 9 | Community Picnic UF
September 16 | Community Picnic UF
OCTOBER
October 2-3 | Vail Valley Soccer** UP October 8-10 | Man of the Cliff** UF
** Third party produced event dates are subject to change
Venue Legend
Main Street Mall | MSM Pavilion | P Terrace | T All Town | A
Upper Rec Field | UF Lower Rec Field | LF Trails | TR
Nottingham Lake | NL Nottingham Beach | NB