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CASE Committee Meeting Minutes 6-15-23 FINALCASE COMMITTEE MEETING MINUTES THURSDAY, JUNE 15, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY ON ZOOM CASE COMMITTEE MEETING MINUTES, 15 JUNE 2023 PAGE 1 | 4 1. ROLL CALL Present: Committee Member Danielle McNair, Thomas Walsh, Lisa Mattis, Committee Chair Doug Jimenez and Mayor Amy Phillips Staff: Culture, Arts & Special Events Manager Danita Dempsey, Town Planner +1 Max Morgan, Director Community Development Matt Pielsticker, Town Manager Eric Heil, and Special Events Coordinator Chelsea Van Winkle Absent: Town Council Member Lindsay Hardy and Ruth Stanley and Committee Member Pedro Campos, Justin Chesney, and Calyn Rieger The meeting was called to order at 2:09 p.m. 2. PUBLIC COMMENT No public comments were made. 3. STAFF UPDATE Town Manager Eric Heil, Director Community Development Matt Pielsticker, and Town Planner +1 Max Morgan presented draft plans of East Nottingham Park skate plaza and restrooms. Town Planner +1 Morgan presented the Skate Plaza Update and Feedback PowerPoint presentation. He began describing that the Old Town Hall site (1 Lake Street Avon, CO 81620) proposed improvements include bathrooms, event logistics and a skate plaza. He explained that the skate plaza not a skate park, can be used not only for skate boarding but recreation, socialization, art, music, landscaping, and events instead of just a skate park and that is why council and the Skate Park Coalition have changed to a skate plaza. He continued stating that bathrooms are crucial to this project e specially in this location. Town Planner +1 Morgan, then went into the background of the skate plaza, saying that the Skate Park Coalition came to Avon with a design grant and asked if Avon could find a site for a skate park. When La Zona project was also presented around the same time, the Town had some key pieces come together which got the skate plaza initiative off the ground. The design grant that the Skate Park Coalition received made them have a public session. This is where we were able to guide them and explain that if they wanted just a skate park to themselves then the space could not be in the park. If it were to be by the park, it is going to be a mixed space that the Town of Avon has control over. The Skate Park Coalition group said they would prefer a beginner oriented, mixed space next to the park and understood that the space would be designed for everyone in the community and may be blocked off at times for events or other activations. Town Planner +1 Morgan provided examples of skate plazas as well as a skate park next to a park and event space. Winter Park has integrated the park space, the pedestrian path, the playground, the stage, etc. with a skate park. When Winter Park was contacted, they provided some insight which included, “build a skate park, a little bit of buffering goes a long way, long cost development, we do close it for events, etc.” In addition to the Skate Park Coalition, a Capstone student provided a comprehensive report and identified what this skate plaza would do for the community. Town Planner +1 Morgan stated that we will share with the group, the report and that one of the things that stuck out to him was that it really does help with mental health in the community. CASE COMMITTEE MEETING MINUTES THURSDAY, JUNE 15, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY ON ZOOM CASE COMMITTEE MEETING MINUTES, 15 JUNE 2023 PAGE 2 | 4 Lastly, Town Planner +1 Morgan explained the next steps which are writing an RFP for a skate design build company to work with Zehren design group who is already involved in the project. THE RFP includes event logistics. Town Manager Heil explained that at a high level, the reason the Town is looking at moving the skate plaza from La Zona is there was discussion around the Old Fire Station space turning into a potential art space so we decided to pause and move the skate plaza and see if the Old Fire Station could be an opportunity for a space designed around art. The team (Town Manager, Mayor Phillips, CASE Members and CASE Staff) recently were at the Colorado Creative Summit and gained some inspiration on what could be done in that space. Town Manager Heil then clarified that the Old Fire Station will be getting to rn down and hopefully could become a community art space and that is why the skate plaza will potentially move to the East Nottingham Park site. The Committee commented/inquired: A. Need clarity on the skate plaza and the layout. B. It is hard for me to see the blend of all the components. Do the skate boarders want to “share” the space? C. In looking at the pictures of the examples, I need clarification on what this will look like. D. The population of the Town of Avon is X and is the percentage of young people who would participate going up or down? The data about the development of the town should be aligned with the decision to do it. I want to make sure that it is relevant to the data. E. As someone with a young family, I would love to see more young families welcome here. F. If you are building this flat or semi flat, it makes it easier to build from there if things change. G. I am struggling to get behind a skate plaza because is the freestyle community looking for an additional skate park in the county? I would love to see a beginner type park as a bowl can really change the space. H. If we build it, they will come. The kids in my neighborhood are out on two wheels and need a space. I have changed my mind now that we have seen the plans. I. Is this a component of the La Zona Project? J. 1,200 kids in Avon and the buses are their main form of transportation. This interests me because this is a place where they are being supervised and it is on a bus route. K. Is there a way we can help on the front end before the design options happen to pull what we think together? L. Are these bathrooms from old shipping containers? M. Does this mean the permanent structure for concessions and restrooms out of the picture? N. The design is thoughtful, I love how it is multi-use. I love what it brings to the park for families. O. Not my first choice but if it is implemented in the right way, I think it would work well. I think something I would like to see is similar to Vail Pavilion. I think there are enough skate options in our community. I like the skate plaza better but would like to avoid the bigger features. P. I appreciate you including the CASE Committee in these discussions. I think it would be a great space for art display. I am excited to see how it plays out. Q. How can we utilize that space in the winter? a. What about snow melt in the plaza or heat recovery? CASE COMMITTEE MEETING MINUTES THURSDAY, JUNE 15, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY ON ZOOM CASE COMMITTEE MEETING MINUTES, 15 JUNE 2023 PAGE 3 | 4 Town Manager Heil responded that he sees Silverthorne and Breckenridge that have the skate park, playground, and park all together and it gives high visibility and blends really well. He continued that having seen that personally, it seems like a skate plaza is a good natural fit in that location. Town Manager Heil explained that the next step is to hire a skate plaza designer to draw the plan and bring it back to committees and council. The concept designs would have input from all the groups, there will be that process, so no one needs to give those thoughts today. If everyone is happy with the concept, then we would move forward to construction drawings. He continued stating that what we learned at the Sustainability Fair and Town Clean Up, is the Old Town Hall East lot works well for that event and potentially other events. If we can do something that is similar to the urban skate park concepts, we could create a flat design space that is multipurpose so we can set up booths for events. He also stated that he would like to see trees and demonstration gardens potentially worked into the space and have trees in the skate park as just part of the design. Town Planner +1 Morgan showed some examples of interactive skate art that the Town would like to incorporate in this space. He said that the space is 16,000 square feet for the skate plaza and will have a range of features. Town Manager Heil said I don’t think we resolve it here, but we can put together the data of the growing population and percentage of population that would use the space . He continued with what we do know is the town is growing so whatever the population we have; I am confident we will have more. He continued saying unliked the other options for this space, this is a low investment so in ten years, if we change our minds, it does not lock us in. Sometimes we try and make things work for every possible interest and sometimes that does not work and provides confusion. Mayor Phillips pointed out the new shipping containers (box modular) restrooms in the presentation and explained that these would be ready to go, and we would make them look pretty and fit in the design. She also included that the Department of Local Affairs is releasing a grant at the end of June for placemaking, restrooms, etc. in parks and the Town will be applying. The bathrooms will be half the size from before with roughly 10 women’s stalls, 5 urinals and 3 men’s stalls with two ADA/Family bathrooms and it comes in at a quarter of the price previously quoted. She also said that when Old Town Hall got taken down it really opened the views to Beaver Creek so not building a large structure here keeps the amazing views of the mountains. Town Planner +1 Morgan gave details about the use of the skate plaza during the winter. He stated that a sculpture garden and/or interactive art being throughout the space, would allow for people to still walk through it in the winter. Although he agreed the seasonality of the space makes it tough but that this could make us lean into art or also could highlight history, future, art, heritage, etc. 4. CLOSING COMMENTS Town Manager Heil stated that the Town of Avon staff will keep the committee up to date on when the skate plaza and restrooms go to council for approval. We will also bring the Recreation, CASE and P&Z committed together on the 3 rd Tuesday in August to discuss the potential site. The RFP will go out by the end of July, then in September we will see the conceptual designs and come back to committees, etc. 5. ADJOURNMENT The meeting was adjourned at 3:15 p.m. CASE COMMITTEE MEETING MINUTES THURSDAY, JUNE 15, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY ON ZOOM CASE COMMITTEE MEETING MINUTES, 15 JUNE 2023 PAGE 4 | 4 Respectfully submitted by: Chelsea Van Winkle Special Events Coordinator