FINAL CASE Meeting Minutes 7.11.19C.A.S.E. COMMITTEE MEETING MINUTES JULY 11, 2019
CHAIRPERSON: DANITA DEMPSEY, C.A.S.E MANAGER
1. Introductions made by Danita
2. Roll Call: Danita Dempsey, Mikaela Liewer TOA Staff
Jake Wolf, Amy Phillips Avon Town Council
Lisa Mattis, Chris Cofelice, Ruth Stanley, Kathy Ryan, Pedro Campos
Jason Denhart, Tim Haley– absent C.A.S.E. Committee
3. Review of the role of the C.A.S.E Committee roll
• Danita reviews the roll of the C.A.S.E Committee
• Ruth questions whether rating system mattered to Council
• Councilor Phillips indicated Council Valued input of Committee and rating system
specifically
• Pedro asked whether money should be a factor in rankings-Danita indicated there is a
balance between community, park interruption and type of event should be weighed
more heavily then financial contribution.
• Lisa Mattis emphasized she thought the Committee should be focused on strategy
rather than tactics.
• Councilor Phillips indicated strategy is important and Committee should be focused on
not be focused on funding or who is on stage.
• Lisa acknowledges that there were things that did not go well with last Committee:
▪ Three-person approval for talent within 24hours
▪ Community events needing to go though a funding process did not work.
▪ Staff felt tied between management and the Committee
• Councilor Phillips reminded everyone BYOB is now an option.
• Committee discussed mechanics of BYOB in terms of a public notice, boundaries and
enforcement.
• Chris wanted to explore how festival and other generators of revenue for business can be
pursued.
• Lisa, what is the definition of success?
▪ Councilman Wolf indicated it is unclear from Council and Council needs to decide
▪ Hitting one of the priorities (heads in beds, community involvement, revenue) is
good for a single event.
▪ Staff will work on putting together clearer guidance to CASE.
• Lisa, we need to spend time determining the next signature events rather than being
reactive.
▪ We need to spend time determining the next signature events rather than being
reactive.
• Committee discussed whether funding recommendations should be included in Committee
decision.
▪ Committee should focus on strategy not on funding.
▪ Committee would rather hear about an event and have Council worry about the
money.
• Still need to provide more discussion on the advisory role to Council. Will be discussed at
future meeting.
• Committee discussed meeting time
▪ Middays. First and/or Third Thursdays
• Lisa/Ruth moved/seconded adoption of rules or order for Committee
• Ruth/Kathy moved/seconded vote on Chair and Vice Chair delayed intel full Committee is
present.
• Danita states Colorado Classic needs roles filled by Committee members.
Respectfully submitted,
Mikaela Liewer
Special Events Coordinator