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Finance Committee Website Packet May 5, 2025MARCH 3, 2025; FINANCE COMMITTEE MEETING AGENDA PAGE 1 FINANCE COMMITTEE MEETING AGENDA MONDAY, MAY 5, 2025 MEETING BEGINS AT 12:00 PM 100 MIKAELA WAY, AVON CO 81620 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MARCH 3,2025 MINUTES 3. PUBLIC COMMENT [Public comments are limited to three (3) minutes. The speaker may be given an additional one (1) minute, which may be approved by a majority of the Committee.] 4. WORK SESSION: RECREATION CENTER REFRESH (MICHAEL LABAGH, RECREATION DIRECTOR) 5. PRESENTATION: 1ST QUARTER GENERAL FUND REVIEW (PAUL REDMOND, CHIEF FINANCE OFFICER) 6. WORK SESSION: 2026 BUDGET PROCESS TIMELINE (PAUL REDMOND, CHIEF FINANCE OFFICER) 7. NEXT COMMITTEE MEETING DATE:  July 7, 2025 8. ADJOURNMENT FUTURE AGENDAS: MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS FINANCE COMMITTEE MEETING MONDAY, MARCH 3, 2025 HYBRID MEETING; IN-PERSON AND ON TEAMS Finance Committee Meeting, March 3, 2025 1 | 2 1. ROLL CALL Present in Person: Committee members John Widerman, Lisa Post, Markian Fedeschuk, Steve Coyer and Councilor Kevin Hyatt. Absent: Councilor Lindsay Hardy, Committee Member Clark Rogers Staff: Town Manager Eric Heil (arrived a few minutes late), Deputy Town Manager Patty McKenny, Chief Financial Officer Paul Redmond, Finance Manager Joel McCracken, Financial Analyst Chase Simmons, as Secretary. The meeting was called to order at 12:00 p.m. 2. APPROVAL OF SEPTEMBER 16TH, 2024 MINUTES Committee member Lisa Post moved to approve the minutes. Committee member Steve Coyer seconded that motion and it passed 4 to 0. 3. PUBLIC COMMENT There was no public comment. 4. APPOINTMENT OF COMMITTEE CHAIRPERSON (CFO PAUL REDMOND) Chief Financial Officer Paul Redmond asked for those Committee Members interested in serving as the Chairperson and Vice Chairperson for the Finance Committee. John Widerman will serve as Chairperson and Steve Coyer as Vice Chairperson. 5. DISCUSSION: ECONOMIC & PLANNING SYSTEMS, INC(EPS) – FISCAL ANALYSIS REPORT (CFO PAUL REDMOND) Chief Financial Officer Paul Redmond discussed the proposed scope of work for the 2025 Fiscal Analysis Report. The discussion centered around the Village at Avon and its projected growth in terms of providing the proper service levels. Town Manager Eric Heil and Chief Finance Officer will speak with EPS about a separate report regarding the costs and benefits of the Village at Avon compared to the Town of Avon. Paul Redmond also discussed the scope of work to analyze the spending at retail and restaurant establishments and what type of patrons contribute to this spending. This would help determine how the tax revenues that fund municipal services are related. 6. NEXT COMMITTEE MEETING DATE Monday, May 5th at 12:00 p.m. The agenda will include the Recreation Center improvements and aspects of the multi-year budget. 7. ADJOURNMENT Committee Chair John Widerman moved to adjourn the meeting. Committee member Lisa Post seconded that motion and the meeting adjourned, the time was 1:50 p.m. Respectfully Submitted by: Paul Redmond, Chief Finance Officer. These minutes are action minutes and only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. 970.748.4446 mlabagh@avon.org TO: Honorable Mayor Underwood and Council members FROM: Michael Labagh, Recreation Director RE: Recreation Center Refurbishment and Expansion DATE: March 3, 2025 SUMMARY: This report presents to Council an overview of existing conditions of our 30-year-old recreation facility, options for refurbishment, and options for expansion to meet current and future demands. Patronage at the Recreation Center has steadily increased as Avon has grown and has increased dramatically over the last five years. The number of users is now exceeding capacity during peak times, which diminishes the quality of the experience and function. Included in this report is a history of the Recreation Center, overview of previous efforts to expand the facility, and a summary of the 2024 Town-wide Facility Condition Assessment. This report also includes an introduction to financing options for refurbishment and potential expansion. The costs for any options beyond the bare minimum to maintain the existing building would significantly impact the Capital Improvements Fund and/or the General Fund reserves. This initial work session is only intended to introduce the current status of the facility, information on facility capacity and demands, and potential options for financing refurbishment and expansion. Staff expects and recommends referral of this information to the Health and Recreation Committee and Finance Committee for their review and recommendations. Staff proposes to proceed with an open and inclusive process to review the Avon Recreation Center through late winter and spring to help Council evaluate options by this summer and to integrate any direction into the 2026 budget process. BACKGROUND: The Recreation Center sits within Tract G, which at its inception, was to be the focal point of the Town of Avon and was platted to be a mixture of functional greenspace surrounding a lake with various recreational and civic facilities. Harry A. Nottingham Park and the Civic Center area with the Town Hall, Recreation Center, Library and Fire Station were all planned and contemplated in the original plat before Avon was incorporated as a Town. The Recreation Center was built in 1995 and was constructed for a cost of $6 million. In 1993, the Town received voter approval to issue general obligation bonds or sales tax revenue bonds in the amount of $3,900,000 to construct the Recreation Center. The Town also used the 2% real estate transfer tax to fund this capital project. The Avon Recreation Center is a heavily used facility serving Avon’s year-round and seasonal residents. The Recreation Center is approximately 40,000 square feet including a weight room, cardio area, functional training space, locker rooms, multi-use fitness studio, steam room, sauna, lobby, staff offices and aquatics area including a hot tub, 5-lane lap swimming pool, diving well with a climbing wall and diving board, leisure pools with spray features and waterslide. The Recreation Center also offers a variety of fitness, wellness and aquatic programs for all ages and user groups in the community. The Recreation Center has a year-round and seasonal regional impact, serving all of Eagle County full-time and part-time residents. For example, in 2024, 46% of Adult Memberships (Ages 21-59) sold, accounted for Non- Avon Residents. The Avon Recreation Center has been consistently nominated and a finalist in the Vail Daily’s “Best of Vail Valley” in the categories for Workout Spot, Kids Party Venue and Family Entertainment. Although Avon’s population has grown significantly since the facility opened in 1995, only minor facility renovations have been prioritized over the course of its 30 years in operation. Page 2 of 9 History of notable Recreation Center facility improvements: • 1995: Recreation Center built and financed general obligation bond • 2008: Facility expansion to add lobby area, multi-use studio and office space • 2014: Locker room refresh with new paint and fixtures • 2015: Bouldering wall installation • 2019: Weight room and multi-use studio remodel • 2021: Locker room remodel and pool replastering • 2023: Steam Room and Sauna remodel, Building Automation System upgrade • 2024: Partial facility plumbing repairs, LED light conversion • 2025: Break room and office remodel to be completed in Spring or Fall Recent Recreation Center Facility Improvement Initiatives: • November 2013: Proposed mill-levy extension to support the expansion of the Recreation Center narrowly fails, 404 YES to 440 NO. • August 2014: Staff prepare Resolution 14-20 to refer a ballot question for Recreation Expansion & Refurbishment and associated Surface Parking. The Town Council was not in favor of the ballot question and no action was taken. • June 2019: Recreation Center Expansion presentation at Town Council Retreat • July 2019: Ad Hoc Health and Recreation Committee established by Resolution 19-16 for the partial purpose of researching recreation center remodel and/or expansion options. • May 2022 – August 2023: La Zona Design Concepts Initiative with Barker Rinker Seacat (BRS) Architecture • December 2022: Water Technology Inc. Aquatic Area Evaluation completed • September 2023: Recreation Center amended design concept option presented and effort paused • January 2024: Pool Deck and Plumbing repair approved as 2024 capital improvement project. Staff prioritize obtaining updated cost estimates for aquatic area updates to maximize the anticipated extended facility closure (projected at 12-16 weeks). • February 2024: Health and Recreation Committee established as a permanent Town advisory board by Resolution 24-05. • May - August 2024: Design-Build Project Scope and Budget Analysis conducted by Town Staff and contractor, A.D. Miller. • September 2024: Pool deck refurbishment project and other facility improvement efforts paused. Plan set to address Town Council in Quarter 1 of 2025. MINIMUM REFURBISHMENT: The minimum work that is needed to refurbish the facility is identified in Attachment A - Facility Condition Assessment (FCA) – Recreation Center Summary and Attachment B - A.D. Miller Design Proposal Scope and Budget Analysis. The recommendations made in the Facility Condition Assessment would return the Recreation Center to an acceptable condition while the proposal from A.D. Miller includes Aquatics area updates that meet best practices and/or industry standards. Work items in each report include: repair of facility roof, windows and building exterior, replacement of water slide flume and stair structure, pool deck concrete, pool deck drains, pool coping, plumbing, HVAC, pool mechanical electrical infrastructure, pool pumps and sanitation and filtration systems. Update leisure Page 3 of 9 and slide pools entries to ensure ADA compliance. Repair hot tub plumbing and pool shell once pool deck concrete is demolished. Estimated cost: $3 – $3.5 million AQUATICS UPGRADES: Options for Aquatics area upgrades include several items to optimize the existing space, improve water quality and enhance user experience. Options include: (1) Retrofit gutters to existing 5-lane lap swimming pool (est. $842,789), (2) addition of 6th lap swimming lane with retrofitted gutters (est. $1,714,387), (3) addition of water features for slide/lazy river and diving well (est. $150,000 - $200,000), (4) redesign of waterslide path and structure (Cost TBD) and (5) reconstruct hot tub in existing location ($600,000). Estimated cost: $2.5 – $3 million A conceptual drawing of the addition of lap pool gutters with a 6th lane is shown below in Figure A. Full concept details are shown in Attachment D. Figure A Page 4 of 9 AQUATICS EXPANSION: Options for an Aquatics area expansion includes several items to optimize the existing space and enhance user experience. Options include: (1) Enclose patio to expand pool deck area ($395,000 - $795,000), (2) expand pool deck to west and build garage doors opening to new patio area ($260,000), (3) build new hot tub ($2.3 million), (4) build 8-lane competition pool to the west ($20 million), shown in Figure B below. Construction of a competition pool would only occur with a mill levy/general obligation bond and significant donor funds. Estimated cost for new upgraded hot tubs: $2.3 million Estimated cost for 8 lane competition expansion: $20 million Figure B Page 5 of 9 FITNESS AREA EXPANSION: From the La Zona Design Concepts initiative, staff proposed an amended Recreation Center expansion (shown in Figure C below) to increase the fitness areas in the facility. This option would move the weight room to the first floor and expand the cardio and functional training space on the second floor. The existing weight room and functional training room would be repurposed into a multi- use fitness studio. This option allows for future expansion to the west and does not impact existing parking or create the need to add more restrooms or adjust emergency egress requirements. Estimated cost: $7.7 million Figure C PARKING STRUCTURE: The potential for a Recreation Center expansion, potential use(s) at the old Fire Station site, and future increases in park use and special events will bring more parking demand to the area. A parking structure adjacent to the Recreation Center was initially identified as a suitable location in 2006, planning to accommodate increased demands in the West Town Center area. The West Town Center plan anticipates a substantial increase in retail and commercial uses in addition to the existing lodging and municipal services. The police and fire departments moved from this area upon constructing the joint public safety facility on the Buck Creek property. In 2023, Staff engaged Walker Parking Consultants to examine the existing surface parking lot on the east side of the Recreation Center to establish the feasibility of an above-ground, multi-level structure. Two scenarios were studied, with both findings preserving Mikaela Way and existing access points. The more efficient parking arrangement of the two studies, Option 2, yields 306 parking spaces in the structure. This scenario is shown in Figure D and represents an increase of 170 total parking spaces and assumes that all existing surface-parking spots on the east side of the Recreation Center, the west side of the Recreation Center, and behind the Library would be lost in the future, as is identified in the La Zona design concepts. Staff plan to revisit options in this area and will explore a larger parking structure overlapping Mikaela Way and portion of Town Hall parking lot. Page 6 of 9 Estimated cost: $15-$20 million Figure D CAPACITY: The Recreation Center continues to see a significant increase in facility usage and program participation within the last few years. The Recreation Department saw near record high admissions revenue and facility visitation in 2024. The facility averaged 507 daily visitors in 2024 compared to a previous average visit records of 508 in 2023 and 454 in 2022. A chart showing average daily visitation to the recreation center is shown below in Figure F. Current Recreation Department programs/classes are conducted in limited, multi-use rooms, which limit the potential for new program opportunities. During peak use facility hours (6:00 – 8:00 a.m. and 5:00 – 9:00 p.m.), the fitness areas are often overcrowded, making it difficult for patrons to complete a workout. Staff are required to limit admission into the fitness and aquatic areas to ensure safe and comfortable capacities in each area. The Town sponsored Avon Swim Club, a USA Swimming competition team, has doubled in size in its eight- year tenure. The availability of the lap swimming lanes is limited for public use in the evening between 4:00 – 7:00 p.m. when the swim team and swim lesson programming occur. The Community Swim Program has outgrown the facility’s 5-lane, 25-yard lap pool and is limited to the amount of growth that can be achieved. The Recreation Department continues to focus efforts on expanding operating hours, optimizing Page 7 of 9 existing facility space and program schedules but has essentially reached its maximum capacity in its facility and program offerings. Beginning in January 2023, the Recreation Center expanded its operating hours on Sundays from 12:00 to 7:00 p.m. to 10:00 a.m. to 8:00 p.m. Staff will propose further expansion of facility operating hours in the 2026 budget. Figure F FUTURE GROWTH OF AVON: Tract G and the civic facilities (namely the Recreation Center) were planned at a time when the full buildout of the community was not fully realized. For example, the Wildridge, Mountain Star, and Riverfront subdivisions have matured. The Village (at Avon) Planned Unit Development includes entitlements for an additional 1,800 dwelling units and 470,000 square feet of commercial space, which can consist of hotel development. Low-density developments in West Avon and East Avon are planned and zoned for high-density mixed- use, which could result in as many as 1,800 residential units in the Town Core. Staff projects that the Town’s fulltime population and accommodations bed base may increase by 40%-50% over the next 20-30 years. Increased demand and usage for parks and recreation would correlate with this expectation. FINANCIAL CONSIDERATIONS: Refurbishment and/or expansion of the Recreation Center will cause a significant impact to general operations and revenue. Staff expect to work with future contractors to create a phased plan for completion. Proper construction sequencing will allow partial facility access for public use and will ensure the Town continues to receive a percentage of its typical revenue generated from the Recreation Center’s admissions, programs and facility rentals. 374.46 411.56 400.53 384.1 275.4 310.53 346.96 292.86 289.46 292.73 321.36 355.8 424.93 469.36 397.75 0 0 108.9 185.6 154.4 203.53 175.5 193.56 206.23228.33 241.2 240.8 215.2 192.33 203.53 307.8 317.2 276.53 249.2 260.04 350.41 437 528 531 455 423 461 487 488 425 308 448 459 556 580 625 491 407 525 524 513 450 356 520 550 632 643 608 519 246 484 530 517 416 415 510 567 660 624 0 100 200 300 400 500 600 700 AVON RECREATION CENTER AVERAGE DAILY VISITATION 2019 2020 2021 2022 2023 2024 2025 Page 8 of 9 The Town will work with our grant team, Sustainable Strategies DC, to determine all grant funding that may be available for all or parts of the proposed efforts. Estimated Costs: Financing Option: Staff requested Piper Sandler to provide a Certificate of Participation (COP) scenario for generating $10 million in net proceeds to the Town and repaid over a 20-year financing period. Piper Sandler is a national leader in underwriting and distributing bonds for state and local governments. The scenario showed the average annual debt service would be $792,679 with an interest rate of 4.47%. This debt service payment would be paid by the Debt Service Fund and funded by the Capital Projects Fund (CIP) as a transfer out. Currently the Capital Projects Fund is funding $1,154,580 in debt service payments annually. The CIP Fund will start to see debt relief starting in 2030 when the Series 2014B is paid in full. Series 2014B averages $320,000 annually and were purchased for street improvements. In Page 9 of 9 2031, Series 2020 for the Fleet Maintenance and Regional Transit Facility will mature, thus saving $385,000 annually. Finally, in 2035, the Series 2016 for the joint Avon public safety facility will be paid down. The average annual payment for the Series 2016 is $445,000. The Town also has the option of asking the voters to approve a mill levy increase. The 2024 Net Assessed Value for the Town totals $323,774,170. An increase of 2 mills to Town’s current 8.956 mill levy would generate an additional $647,548 per for the Recreation Centers refurbishment. NEXT STEPS: Staff intends to present this information to the Health and Recreation Committee, Finance Committee before returning to the Council for an additional work session. Additional discussion can be scheduled, per Council’s direction. 1. Review facility improvements with Health and Recreation Committee – March 11, 2025 and May 20, 2025 2. Review financial considerations with Finance Committee – May 5, 2025 3. Work Session with Town Council – June 10, 2025 4. Review 2026 Proposed Budget and Capital Improvements Plan – Fall 2025 TOWN MANAGER COMMENTS: This is clearly a lot of information with very large expenses. First, Avon cannot afford the parking structure or the 8-lane competition pool, so $35M to $40M in estimate cost for these two improvements is NOT proposed at this time. Second, the estimated cost numbers are very rough. This work session is intended to introduce the cost estimates and some initial ideas on financing. Avon could afford to issue a bond for the Minimum Refurbishment of the aquatics area and expansion of the cardio/circuits/weights area, which I believe is the highest priority simply to continue the aquatics area and meet current demands for use of the recreation center. Additional improvements to the aquatics area should be considered due to the required closure for any construction and remodeling. I also recommend that consideration is provided that this refurbishment would be intended to upgrade and refresh the recreation center for the next 25-30 years. I am recommending that we at least progress to the point for the 2026 CIP budget that we are identifying the desired refurbishments, upgrades and expansion in order to budget for design work and determine better cost estimates for various work. Refurbishment and upgrades to the aquatics area could be phased separately from expansion of the cardio/circuit/weights area. Design work will likely be in the $300K to $1M cost depending on the scope of designed refurbishments, upgrades and expansion. Lastly, there is potential to expand the concept design of the parking structure to overlay Mikaela Way and the Town Hall parking area in order to provide more parking spaces, which I recommend considering. Thank you, Michael ATTACHMENT A: Facility Condition Assessment – Recreation Center Summary – September 2024 ATTACHMENT B: La Zona Recreation Center Design Concept – August 2023 ATTACHMENT C: Water Technology, Inc. Aquatics Facility Evaluation – December 2022 ATTACHMENT D: A.D. Miller Design Proposal, Scope & Budget Analysis – August 2024 Facility Condition Assessment Prepared For: Town of Avon Project No. F6236069 September 18, 2024 Terracon Consultants Inc. 10625 W I-70 Frontage Rd N., Ste 3 Wheat Ridge, Colorado 80033 ATTACHMENT A Town of Avon Facility Condition Assessment Terracon Project No. F6236069 2 | P a g e September 18, 2024 Dear Mr. Tapia: Terracon Consultants, Inc. (Terracon) appreciates the opportunity to present this report for the Facility Condition Assessment project. This work was performed in general accordance with the scope of services outlined in the Terracon Proposal number PF62236069 dated May 25, 2023. Terracon provides professional consulting services through our nationwide network of offices covering four related disciplines that include: Environmental, Facilities, Geotechnical and Materials . For more detailed please visit our web site at http://www.terracon.com. If you have any questions concerning this Report, or if we may be of further service, please contact us. Sincerely, Terracon Consultants Chloe L. Javaheri, PE Project Engineer Facilities Services Doug R. Baum, PE National Director of Facility Asset Management Facilities Services Mr. Luis Tapia Town of Avon 100 Mikaela Way Avon, Colorado 81620 Telephone: (970) 748-4058 E-mail: LTapia@avon.org RE: Facility Condition Assessment Town of Avon FCA Terracon Project No. F6236069 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 3 | P a g e Table of Contents 1.0 Executive Summary ...................................................................................................... 4 1.1 Asset List: ................................................................................................................... 5 1.2 Requirement Costs by Year .......................................................................................... 6 1.3 Forecast Analysis ........................................................................................................... 6 Findings & Recommendations ................................................................................... 7 2.1. Annual Requirement Estimates per Asset .................................................................. 7 2.2. Annual Requirement Estimate Summary Tables...................................................... 10 2.3. Budget Scenario Utilized for Forecasting Analysis.................................................. 13 3.0 Assessment Methodology ........................................................................................14 4.0 Appendix ....................................................................................................................19 APPENDIX CONTENTS A - Asset Location Map B - Assets Ranked by FCI C Detailed Asset Report D - Asset Narratives Report E - Detailed Inventory Report F - Detailed Work Item Report G - Glossary of Terms Town of Avon Facility Condition Assessment Terracon Project No. F6236069 4 | P a g e 1.0 Executive Summary Understanding the Portfolio Summary In this section reference the example below while reviewing the Portfolio Summary. This can be used to better understand the Portfolio Summary found on the next page of this report. 1 Details This section includes high level statistics for the data included in the scope portfolio or property. It includes the total number of both building and site assets, the total area of building assets in Gross Square Feet (GSF). In addition, there is a count of the total Inventory and Work Item records collected for the assets in the portfolio or property. The section includes the Total Replacement Value for all assets in the portfolio or property as well as the total Current Work Item Value for all estimated work. Finally, it includes a Portfolio Facility Condition Index (FCI) calculated by the Current Work Item Value ÷ Total Replacement Value. The Portfolio FCI is calculated by dividing the Total Replacement Value by the Current Work Item Value. The FCI section includes an overall rating description of good, fair, or poor. This rating is based on the Portfolio FCI. General industry guidelines for overall condition based on FCI are 0-5% Good, 5.01 to 10% Fair, and greater than 10% Poor. 2 Costs. The Costs section of the summary details the total cost of all Work Items categorized by Preventative Maintenance, Work Items, and Energy & Component Renewal at ESL. The total of these three categories makes up the Current Work Item Value found in the Details section of the summary report. The Capital Renewal value is the inflated total to renew all forecasted capital renewals over the scope period. 3 Asset List This section provides an overview of assets included in the Scope of work and pertinent asset information. 4 Requirements by Year This section provides a chart displaying an annual breakdown of all costs by year for the scope period. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 5 | P a g e Po r t f o l i o De t a i l s Area Inventory / Work Item Total Replacement Value (2023) Total Work Item (2024) FCI 160,793 GSF 1,126 / 52 (Record Counts) $41,303,077 ($256.87/SF) $2,025,624 ($12.60/SF) 0.049 (Good) Po r t f o l i o Co s t s (2 0 2 4 - 20 3 3 ) Preventative Maintenance Deficiency Repairs/Replacements (Work Items) Capital Renewal (ESL) Total $2,451,300 $2,025,624 $7,827,751 $12,304,675 $15.25/ SF $12.60/SF $48.68/ SF 1.1 Asset List: Asset # Asset Name Size Floors Yr. Built Address Ownership 11 Site - 90 Lake Street 2.45 AC NA 1994 90 Lake Street Owned 111 37,596 SF 3 1994 90 Lake Street Owned 112 1,350 SF 1 2010 90 Lake Street Owned 12 Site - 100 Mikaela Way 1.19 AC NA 1994 100 Mikaela Way Owned 121 Avon Town Hall 16,273 SF 3 2003 100 Mikaela Way Owned 13 Site - 500 Swift Gulch Rd 2.15 AC NA 2012 500 Swift Gulch Rd Owned 131 43,052 SF 2 2012 500 Swift Gulch Rd Owned 14 Site - 502 Swift Gulch Rd 2.28 AC NA 1998 502 Swift Gulch Rd Owned 141 23,803 SF 2 1998 502 Swift Gulch Rd Owned 15 Site - 60 Buck Creek Rd 1.20 AC NA 2016 60 Buck Creek Rd Owned 151 Public Safety Facility (Police Dept) 13,693 SF 3 2016 60 Buck Creek Rd Owned 16 Site - 200 Benchmark Rd 0.19 AC NA 1980 200 Benchmark Rd Owned 161 Public Operations Parks Garage 2,800 SF 1 1980 200 Benchmark Rd Owned 17 Site - 1 Lake Street 3.78 AC NA 1985 1 Lake Street Owned 171 Performance Pavilion 12,487 SF 2 2015 1 Lake Street Owned 172 Park Bathroom Structure 880 SF 1 1985 1 Lake Street Owned 18 Site - 950 West Beaver 0.04 AC NA 2010 950 West Beaver Creek Rd Owned 181 Wastewater Treatment CUP 912 SF 1 2010 950 West Beaver Creek Rd Owned 19 Site - 371 Nottingham Rd 0.02 AC NA 1980 371 Nottingham Rd Unit 1A N/A 191 EHUs Sherwood Meadows 1,352 SF 3 1980 371 Nottingham Rd Unit 1A Owned 20 Site - 511 Metcalf Rd 0.02 AC NA 2023 511 Metcalf Rd Unit N/A 201 EHUs Metcalf Lofts 935 SF 1 2023 511 Metcalf Rd Unit Owned 21 Site - 0.17 AC NA 1982 2110 Saddle Ridge Loop Owned 211 EHUs Wildridge Old Fire Station 3,360 SF 2 1982 2110 Saddle Ridge Loop Owned 22 Site - 1091 W Wildwood Rd 0.21 AC NA 1980 1091 W Wildwood Rd Owned 221 Public Operations Annex Bldg/Parking Garage 2,300 SF 1 1980 1091 W Wildwood Rd Owned Town of Avon Facility Condition Assessment Terracon Project No. F6236069 6 | P a g e 1.2 Requirement Costs by Year 1.3 Forecast Analysis Town of Avon Facility Condition Assessment Terracon Project No. F6236069 7 | P a g e Findings & Recommendations 2.1 Annual Requirement Estimates per Asset: Information presented in the table below may represent different overall totals than the totals shown in tables in Section 2.2 due to rounding to the nearest whole number. Sum of Cost At Requirement Year Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Grand Total 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Avon Recreation Center $1,552,642 $45,818 $119,234 $50,513 $398,766 $98,025 $218,235 $705,624 $818,504 $128,056 $4,135,417 Inventory Recap $0 $0 $71,124 $0 $345,724 $42,332 $159,758 $644,224 $754,033 $60,361 $2,077,556 Preventative Maintenance $43,637 $45,818 $48,110 $50,513 $53,042 $55,693 $58,477 $61,400 $64,471 $67,695 $548,856 Work Item $1,509,005 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,509,005 Avon Regional Transportation Center $60,251 $45,422 $185,641 $50,076 $52,580 $55,209 $57,970 $60,867 $82,897 $1,743,616 $2,394,529 Inventory Recap $0 $0 $137,950 $0 $0 $0 $0 $0 $18,984 $1,676,509 $1,833,443 Preventative Maintenance $43,258 $45,422 $47,691 $50,076 $52,580 $55,209 $57,970 $60,867 $63,913 $67,107 $544,093 Work Item $16,993 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,993 Avon Town Hall $13,366 $14,033 $14,735 $15,471 $16,245 $74,375 $238,401 $18,806 $70,276 $249,279 $724,987 Inventory Recap $0 $0 $0 $0 $0 $57,317 $220,491 $0 $50,530 $228,544 $556,882 Preventative Maintenance $13,366 $14,033 $14,735 $15,471 $16,245 $17,058 $17,910 $18,806 $19,746 $20,735 $168,105 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 EHUs Metcalf Lofts $5,610 $670 $701 $738 $775 $814 $4,007 $896 $943 $8,583 $23,737 Inventory Recap $0 $0 $0 $0 $0 $0 $3,153 $0 $0 $7,595 $10,748 Preventative Maintenance $637 $670 $701 $738 $775 $814 $854 $896 $943 $988 $8,016 Work Item $4,973 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,973 EHUs Sherwood Meadows $7,595 $921 $10,945 $1,015 $3,021 $1,119 $8,474 $25,453 $1,295 $33,649 $93,487 Inventory Recap $0 $0 $9,979 $0 $1,956 $0 $7,300 $24,220 $0 $32,289 $75,744 Preventative Maintenance $876 $921 $966 $1,015 $1,065 $1,119 $1,174 $1,233 $1,295 $1,360 $11,024 Work Item $6,719 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,719 EHUs Wildridge Old Fire Station $2,392 $29,593 $2,637 $6,341 $20,233 $3,053 $25,810 $49,454 $3,534 $111,337 $254,384 Inventory Recap $0 $27,081 $0 $3,572 $17,325 $0 $22,605 $46,088 $0 $107,625 $224,296 Preventative Maintenance $2,392 $2,512 $2,637 $2,769 $2,908 $3,053 $3,205 $3,366 $3,534 $3,712 $30,088 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 8 | P a g e Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fleet Maintenance Facility $342,001 $30,366 $31,882 $33,477 $228,342 $38,859 $635,874 $790,529 $197,535 $44,864 $2,373,729 Inventory Recap $0 $0 $0 $0 $193,190 $1,950 $597,121 $749,837 $154,808 $0 $1,696,906 Preventative Maintenance $28,921 $30,366 $31,882 $33,477 $35,152 $36,909 $38,753 $40,692 $42,727 $44,864 $363,743 Work Item $313,080 $0 $0 $0 $0 $0 $0 $0 $0 $0 $313,080 Park Bathroom Structure $2,137 $2,242 $2,612 $2,474 $9,539 $2,727 $10,489 $115,775 $3,156 $24,106 $175,257 Inventory Recap $0 $0 $257 $0 $6,942 $0 $7,625 $112,770 $0 $20,792 $148,386 Preventative Maintenance $2,137 $2,242 $2,355 $2,474 $2,597 $2,727 $2,864 $3,005 $3,156 $3,314 $26,871 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Performance Pavilion $15,213 $7,774 $9,248 $8,571 $9,000 $9,450 $9,923 $10,418 $10,940 $80,249 $170,786 Inventory Recap $0 $0 $1,085 $0 $0 $0 $0 $0 $0 $68,762 $69,847 Preventative Maintenance $7,405 $7,774 $8,163 $8,571 $9,000 $9,450 $9,923 $10,418 $10,940 $11,487 $93,131 Work Item $7,808 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,808 Public Operations Annex Bldg/Parking Garage $964 $1,011 $4,017 $1,116 $10,506 $16,857 $25,878 $7,104 $1,423 $57,776 $126,652 Inventory Recap $0 $0 $2,955 $0 $9,335 $15,628 $24,587 $5,749 $0 $56,282 $114,536 Preventative Maintenance $964 $1,011 $1,062 $1,116 $1,171 $1,229 $1,291 $1,355 $1,423 $1,494 $12,116 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Public Operations Parks Garage $51,647 $2,422 $6,850 $2,670 $13,868 $15,367 $5,350 $31,253 $21,619 $78,434 $229,480 Inventory Recap $0 $0 $4,307 $0 $11,064 $12,422 $2,258 $28,007 $18,211 $74,856 $151,125 Preventative Maintenance $2,306 $2,422 $2,543 $2,670 $2,804 $2,945 $3,092 $3,246 $3,408 $3,578 $29,014 Work Item $49,341 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,341 Public Safety Facility (Police Dept) $27,001 $16,668 $65,034 $18,378 $19,296 $20,261 $48,994 $22,338 $23,454 $76,949 $338,373 Inventory Recap $0 $0 $47,533 $0 $0 $0 $27,720 $0 $0 $52,320 $127,573 Preventative Maintenance $15,875 $16,668 $17,501 $18,378 $19,296 $20,261 $21,274 $22,338 $23,454 $24,629 $199,674 Work Item $11,126 $0 $0 $0 $0 $0 $0 $0 $0 $0 $11,126 Recreation CUP $30,348 $5,101 $7,091 $5,625 $5,906 $6,201 $6,512 $6,836 $7,179 $73,453 $154,252 Inventory Recap $0 $0 $1,734 $0 $0 $0 $0 $0 $0 $65,916 $67,650 Preventative Maintenance $4,859 $5,101 $5,357 $5,625 $5,906 $6,201 $6,512 $6,836 $7,179 $7,537 $61,113 Work Item $25,489 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,489 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 9 | P a g e Site - 1 Lake Street $2,779 $2,918 $3,064 $3,217 $3,378 $3,547 $3,724 $3,911 $4,106 $4,312 $34,956 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $2,779 $2,918 $3,064 $3,217 $3,378 $3,547 $3,724 $3,911 $4,106 $4,312 $34,956 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 100 Mikaela Way $1,848 $1,940 $2,038 $2,139 $2,246 $2,359 $2,476 $2,600 $2,730 $2,866 $23,242 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $1,848 $1,940 $2,038 $2,139 $2,246 $2,359 $2,476 $2,600 $2,730 $2,866 $23,242 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 1091 W Wildwood Rd $44,941 $442 $465 $488 $512 $538 $7,109 $593 $623 $654 $56,365 Inventory Recap $0 $0 $0 $0 $0 $0 $6,544 $0 $0 $0 $6,544 Preventative Maintenance $421 $442 $465 $488 $512 $538 $565 $593 $623 $654 $5,301 Work Item $44,520 $0 $0 $0 $0 $0 $0 $0 $0 $0 $44,520 Site - 200 Benchmark Rd $132 $138 $145 $153 $160 $168 $6,575 $10,043 $194 $205 $17,913 Inventory Recap $0 $0 $0 $0 $0 $0 $6,398 $9,858 $0 $0 $16,256 Preventative Maintenance $132 $138 $145 $153 $160 $168 $177 $185 $194 $205 $1,657 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 2110 Saddle Ridge Loop $3,904 $214 $224 $235 $247 $260 $3,546 $286 $301 $316 $9,533 Inventory Recap $0 $0 $0 $0 $0 $0 $3,273 $0 $0 $0 $3,273 Preventative Maintenance $203 $214 $224 $235 $247 $260 $273 $286 $301 $316 $2,559 Work Item $3,701 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,701 Site - 500 Swift Gulch Rd $6,284 $6,599 $6,929 $7,275 $7,637 $8,020 $8,421 $8,842 $9,285 $9,749 $79,041 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $6,284 $6,599 $6,929 $7,275 $7,637 $8,020 $8,421 $8,842 $9,285 $9,749 $79,041 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 502 Swift Gulch Rd $5,996 $6,296 $6,610 $6,940 $7,287 $7,652 $272,180 $9,715 $8,858 $9,301 $340,835 Inventory Recap $0 $0 $0 $0 $0 $0 $264,145 $1,278 $0 $0 $265,423 Preventative Maintenance $5,996 $6,296 $6,610 $6,940 $7,287 $7,652 $8,035 $8,437 $8,858 $9,301 $75,412 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 60 Buck Creek Rd $3,670 $3,854 $4,046 $4,249 $4,461 $4,684 $4,918 $5,165 $5,423 $5,694 $46,164 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 10 | P a g e Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $3,670 $3,854 $4,046 $4,249 $4,461 $4,684 $4,918 $5,165 $5,423 $5,694 $46,164 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Site - 90 Lake Street $35,841 $3,121 $3,278 $3,442 $3,614 $3,795 $3,985 $4,184 $4,393 $4,613 $70,266 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $2,973 $3,121 $3,278 $3,442 $3,614 $3,795 $3,985 $4,184 $4,393 $4,613 $37,398 Work Item $32,868 $0 $0 $0 $0 $0 $0 $0 $0 $0 $32,868 Site - 950 West Beaver $97 $102 $107 $112 $118 $124 $130 $136 $143 $150 $1,219 Inventory Recap $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $97 $102 $107 $112 $118 $124 $130 $136 $143 $150 $1,219 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Wastewater Treatment CUP $335,510 $4,049 $5,381 $4,464 $4,688 $4,922 $5,167 $5,426 $5,698 $54,752 $430,057 Inventory Recap $331,653 $0 $1,131 $0 $0 $0 $0 $0 $0 $48,771 $381,555 Preventative Maintenance $3,857 $4,049 $4,250 $4,464 $4,688 $4,922 $5,167 $5,426 $5,698 $5,981 $48,502 Work Item $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Grand Total $2,552,169 $231,714 $492,914 $229,179 $822,425 $378,386 $1,614,148 $1,896,254 $1,284,509 $2,802,963 $12,304,661 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 11 | P a g e 2.2 Annual Requirement Estimates per Asset Annual Requirement Estimates Summarized by Building System Systems Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Grand Total 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 A10-Foundations $200,810 $0 $0 $0 $0 $0 $0 $0 $0 $0 $200,810 B10-Superstructure $25,489 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,489 B20-Exterior Enclosure $155,589 $31,408 $32,979 $34,628 $36,359 $38,177 $44,484 $42,090 $44,194 $204,787 $664,694 B30-Roofing $219,497 $9,349 $9,817 $10,308 $10,823 $84,309 $18,245 $55,413 $13,155 $13,813 $444,729 C10-Interior Construction $0 $0 $0 $0 $0 $0 $0 $0 $0 $67,691 $67,691 C20-Stairs $13,119 $0 $447 $0 $0 $0 $4,138 $0 $0 $22,687 $40,390 C30-Interior Finishes $10,935 $11,482 $214,008 $12,659 $119,686 $13,957 $203,468 $102,705 $16,156 $259,238 $964,295 D10-Conveying $10,112 $10,617 $54,820 $11,706 $129,815 $39,757 $215,849 $148,366 $14,940 $50,689 $686,671 D20-Plumbing $91,428 $42,658 $18,921 $17,174 $26,792 $18,934 $86,424 $599,300 $21,919 $94,945 $1,018,494 D30-HVAC $735,391 $44,524 $46,750 $52,660 $127,087 $83,971 $131,517 $630,014 $81,632 $922,460 $2,856,006 D40-Fire Protection $6,923 $7,270 $7,633 $8,015 $8,415 $8,836 $12,360 $121,404 $10,229 $15,723 $206,809 D50-Electrical $44,929 $35,730 $37,517 $39,393 $41,362 $43,430 $810,278 $132,135 $1,027,858 $58,052 $2,270,684 E10-Equipment $5,995 $6,295 $6,609 $6,940 $11,089 $7,651 $8,034 $8,435 $8,857 $984,678 $1,054,583 F10-Special Construction $928,920 $9,343 $39,231 $10,300 $284,330 $11,356 $11,924 $12,520 $13,146 $74,161 $1,395,230 G20-Site Improvements $100,549 $20,433 $21,454 $22,527 $23,653 $24,836 $60,434 $27,382 $28,751 $30,188 $360,207 G30-Site Mechanical Utilities $704 $740 $777 $816 $856 $899 $944 $13,996 $1,041 $1,093 $21,865 G40-Site Electrical Utilities $1,545 $1,622 $1,703 $1,788 $1,878 $1,971 $5,742 $2,174 $2,282 $2,396 $23,101 G90-Other Site Construction $233 $244 $257 $269 $283 $297 $312 $327 $344 $361 $2,927 Grand Total $2,552,167 $231,715 $492,922 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,802,962 $12,304,675 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 12 | P a g e Work Item Estimates Summarized by Priority Work item costs are inflated from current costs to year 2024 and costs will differ from the costs shown in the Detailed Work Item Report (Appendix F). Priority Year 1 2024 1-Currently Critical $0 2-Potentially Critical $9,027 3-Necessary, Not Yet Critical $417,770 4-Recommended $378,395 5-Appearance $1,209,396 6-Does not Meet Current Codes/Standards $0 7-Life Safety $11,035 Grand Total $2,025,623 Annual Requirement Estimates Summarized by Category Account Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Grand Total 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Component Renewal at ESL $331,653 $27,081 $278,056 $3,572 $585,539 $129,649 $1,352,982 $1,622,031 $996,564 $2,500,625 $7,827,751 Deficiency Repairs/Replacements $2,025,624 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,025,624 Preventative Maintenance $194,890 $204,634 $214,866 $225,609 $236,889 $248,734 $261,171 $274,229 $287,941 $302,338 $2,451,300 Grand Total $2,552,167 $231,715 $492,922 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,802,962 $12,304,675 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 13 | P a g e 2.3 Budget Scenario Utilized for Forecasting Analysis Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Grouping Account 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Backlog (Start of Year) Deficiency Repairs/Replacements $2,025,623 $1,107,061 $0 $0 $0 $0 $0 $0 $0 $0 Requirements Component Renewal at ESL $331,653 $27,081 $617,345 $3,572 $585,539 $129,649 $1,352,982 $1,622,031 $996,564 $2,023,211 Preventative Maintenance $194,890 $204,634 $214,866 $225,609 $236,889 $248,734 $261,171 $274,229 $287,941 $302,338 Requirements Total $526,543 $231,715 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Backlog + Requirements $2,552,166 $1,338,776 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Budget Component Renewal at ESL $331,660 $27,090 $1,438,873 $3,575 $585,540 $129,650 $1,352,985 $1,625,035 $996,570 $2,024,639 Deficiency Repairs/Replacements $973,400 $1,343,265 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $194,900 $204,645 $214,877 $225,622 $236,903 $248,747 $261,185 $274,244 $287,957 $302,354 Budget Total $1,499,960 $1,575,000 $1,653,750 $229,197 $822,443 $378,397 $1,614,170 $1,899,279 $1,284,527 $2,326,993 Spending Component Renewal at ESL $331,653 $27,081 $617,345 $3,572 $585,539 $129,649 $1,352,982 $1,622,031 $996,564 $2,023,211 Deficiency Repairs/Replacements $971,279 $1,107,061 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $194,890 $204,634 $214,866 $225,609 $236,889 $248,734 $261,171 $274,229 $287,941 $302,338 Spending Total $1,497,822 $1,338,776 $832,211 $229,181 $822,428 $378,382 $1,614,153 $1,896,260 $1,284,505 $2,325,549 Variance (Budget minus Spending) Component Renewal at ESL $7 $9 $821,528 $3 $1 $1 $3 $3,004 $6 $1,428 Deficiency Repairs/Replacements $2,121 $236,204 $0 $0 $0 $0 $0 $0 $0 $0 Preventative Maintenance $10 $11 $11 $13 $13 $12 $14 $14 $15 $16 Variance (Budget minus Spending) Total $2,138 $236,224 $821,539 $16 $14 $14 $17 $3,018 $21 $1,444 Backlog (End of Year) Deficiency Repairs/Replacements $1,054,344 $0 $0 $0 $0 $0 $0 $0 $0 $0 FCI 0.0255 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Replacement Value $41,303,077 $43,368,231 $45,536,642 $47,813,475 $50,204,148 $52,714,356 $55,350,073 $58,117,577 $61,023,456 $64,074,629 Spending as % of TRV 4% 3% 2% 0% 2% 1% 3% 3% 2% 4% Town of Avon Facility Condition Assessment Terracon Project No. F6236069 14 | P a g e 3.0 Assessment Methodology Terracon provided labor and materials to collect, analyze, and report facility data related to the in-scope assets. These assets are listed in full in section 3.0 Asset Details. The table below Roles and Responsibilities contains the names of individuals responsible for the collection, analysis, and reporting of facility data. The table also includes which individuals were on-site and the dates on-site information was gathered. Roles and Responsibilities Name Role On-Site Dates Chloe Javaheri Project Manager/Field Assessor August 28 30, 2023 Doug Baum Project Reviewer/Data Analyst Not on-site Bill Faesenmeier Data Quality Manager Not on-site Bryan Bennett Field Assessor August 28 September 1, 2023 Richard Hatt Field Assessor August 28 September 1, 2023 During data collection process individuals and escorts may have been consulted to provide clarification of observed condition and provide information that could not otherwise be visually accessible or readily apparent. Terracon reviewed client-provided drawings and reports relevant to the scope of work these documents to gain a better understanding of observed conditions. The Documents Reviewed table provides those documents referenced and used in the collection of data for this scope of work. Documents Reviewed Document Name Description Year Limited construction/space drawings Floor plan, site drawings Throughout Natatorium Report Prepared by December 8, 2022 Methodology Assessors utilized observational assessment, interviews, and review of provided documentation to collected asset system Inventory data as well as identified distresses and solutions called Work Items. Work Items were then estimated by Terracon from RS Means Online data. : Inventory records were assigned to an assembly Classification developed and based on Uniformat II. These classifications have assigned Estimated Service Life (ESL) in years, as well as Unit Costs developed by Terracon from RS Means Online data. These unit costs are multiplied by the size or quantity of the inventory record to develop a Current Replacement Value (CRV) for the inventory record. Additional information such as location, manufacturer, model number, serial number, year installed, description, and photos were also recorded by assessors when available. Each inventory record was also assigned a Direct Condition Rating (DCR) based on the table and definition of each rating detailed in the Direct Condition Rating Definition table below. The score associated with the DCR is multiplied by the ESL assigned to the system to calculate the Remaining Service Life (RSL) in years from the day the DCR is assigned. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 15 | P a g e Rating Score Definition Green + (G+) 1 Entire component section or component section sample is free of observable or known distresses. Component is less than one year old. Green (G) 0.90 No component section or sample serviceability or reliability reduction. Some, but not all, minor (non-critical) subcomponents may suffer from slight degradation or few major (critical) subcomponents may suffer from slight degradation. Component section gre ater than one year old. Green (G-) 0.70 Slight or no serviceability or reliability reduction overall to the component-section or sample. Some, but not all, minor (non-critical) subcomponents may suffer from minor degradation or more than on major (criti cal) subcomponent may suffer from slight degradation. Yellow + (Y+) 0.55 Component-section or sample serviceability or reliability is degraded but adequate. A very few major (critical) subcomponents may suffer from moderate deterioration with perhaps a few minor (non-critical) subcomponents suffer from sever deterioration. Yellow (Y) 0.45 Component-section or sample serviceability or reliability is impaired. Some but not a majority. Major (critical) subcomponents may suffer from moderate deterioration with perhaps many minor (non-critical) subcomponents suffering from severe deterioration. Yellow (Y-) 0.35 Component-section or sample has significant serviceability or reliability loss. Most subcomponents may suffer from moderate degradation or a few major (critical) subcomponents may suffer from sever degradation. Red + (R+) 0.25 Significant serviceability or reliability reduction in component-section or sample. Most subcomponents are severely degraded and others many have varying degree s of degradation. Red (R) 0.10 Significant serviceability or reliability reduction in component-section or sample. Most subcomponents are severely degraded, and others may have varying degrees of degradation. Red (Red-) 0.01 Overall component-section on degradation is total. Few, if any subcomponents salvageable. Complete loss of component-section or sample serviceability. Age Based (AGE) Age Component-section or sample could not be observed, and no documentation or information provided by knowledgeable persons was available or descriptive to determine exact condition. The system replacement is therefore based on the current calculated age since its original installment. Abandoned in Place (AIP) NA Component-section has been disconnected from the system and or power-source and is no longer in use. It has been abandoned in place. Standard best practice is removal of such components. Beyond Service Life (BSL) Score ÷ 2 Component-section calculated age since its original installment is greater than the industry Estimated Service Life (ESL) for the system. When the BSL designation is added to any rating the score is reduced by half. Example: : Following the collection and rating of asset Inventory records Terracon assigns Work Items to define and estimate solutions for addressing observed distress. Each Work Item is assigned to a single Inventory record. It defines not only the distresses observed in the Inventory but also the solution to addressing the distress. Each solution may range from a minor repair to a complete replacement of the associated Inventory. Following the definition of the solution an estimate is developed by Terracon to execute the tasks necessary for addressing the recommended solution. : Financial data is used throughout the process. It is used to develop the CRV of each asset Inventory as well as estimate the cost of executing a proposed solution in a Work Item. This financial data comes from estimates developed by Terracon from RS Means Online. This financial data is developed using bare estimates. Meaning no overhead or geographic factors are considered. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 16 | P a g e Once Inventory unit costs and Work Item estimates are completed Terracon the applies what is referred to as a Burden Factor to each cost as well as an Inflation Factor. The burden factor is developed based on a percentage of the following key elements. The overall burden factor for the project was calculated with the below factors to be 1.62: Geographical or Location Factor (1.00): This is a factor based on the geographical location of the asset the Inventory and Work Item records are assigned to. (10%) Contractors General and Administrative Overhead (7%): This is a factor of local general or sub (10%) (7%)ineering firms in planning, design, and contract document preparation. Owners Supervision, Inspection and Overhead (6%) management costs either external or internal, in the execution of the planned work. s Contingency (8%) the risk associated with design and construction unknowns. (4%): This factor is to account for any additional costs not related to the previously defined factors. The Geographical or Location Factor is determined by published factors developed by the Department A specific inflation value of 5% was requested by the client and is added to all estimates forecasted for future years in the scope period. The Inflation Rate used for all financial projections for this scope of work is in the table below. Inflation Rate Type 5% Annual Throughout the assessment process work and capital renewals are prioritized and categorized based on the following: Priority Definition 1-Does not Meet Current Codes/Standards Conditions in this priority include items that d o not conform to existing codes but are grandfathered in the current condition. No action is required at this time, but should substantial work be undertaken in contiguous areas, certain existing conditions may require correction to comply with current code standards. 2-Appearance Conditions in this priority include finishes that have deteriorated and are required to maintain the required aesthetic standards. 3-Recommended Conditions in this priority include items that represent a sensible improvement to existing conditions. These are not required for the most basic function of the facility. All forecasted capital renewals will fall under this priority. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 17 | P a g e 4-Necessary, Not Yet Critical Conditions in this priority require appropriate attention to preclude deterioration or potential downtime and the associated damage or higher cost if deferred further. 5-Potentially Critical Conditions with this priority, if not corrected expeditiously, could deteriorate to priority 1 within a year. 6-Currently Critical Conditions with this priority require immediate action to correct a safety hazard, stop accelerated deterioration, return a facility or equipment to operational status. 7-Life Safety Conditions with this priority require immediate action to correct a safety hazard. The deficiencies were categorized as defined in the table below: Category Definition 1-Security What a system requires replacement to do to a security risk or requirement. 2-Schedule Maintenance Maintenance that is planned and performed on a routine basis to preserve the condition. 3-Deferred Maintenance Maintenance that was not performed when it was scheduled or is past the useful lifetime of the item resulting in immediate repair or replacement. 4-Capital Renewal Planned replacement of building systems that have reached the end of useful life 5-Energy & Sustainability When the repair or replacement of equipment or systems are recommended to improve energy and sustainability performance : Capital Renewals also known as requirements are forecasted years and estimated costs for replacing inventoried systems. The replacement year is determined based on the Remaining Service Life calculated from the Direct Condition Rating Score multiplied by the systems Estimated Service Life as described previously. The forecasted cost is determined by inflating the Inventory Current Replacement Value to the forecasted replacement year. Example: Preventative Maintenance costs are calculated utilizing a preventative maintenance level 2 Uniformat breakdown where level 2 systems are prioritized between six maintenance levels: High, Medium, Low, Very Low, No Maintenance, No Maintenance Required. These six levels are assigned a PM Cost Factor percentage within Paragon that is utilized to calculate associated PM costs. These assignments are presented below: Maintenance Level PM Cost Factor (%) Uniformat Group Level High 0.7 Medium 0.7 B20, B30, C30, D10, D20, D30, D40, D50, E10, F10, G20, G30, G40, G90 Low 0.7 Very Low 0.7 No Maintenance 0.0 A20 0.0 A10, B10, C10, C20, E20, F20, G10 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 18 | P a g e A forecast analysis was conducted on the assets using an estimated budget supplied by the client of $1,500,000.00 and was inflated over ten years using the 5% inflation rate. Costs were prioritized in the following order: preventative maintenance (priority I), component renewal at ESL (priority II), and deficiency repairs/replacements (priority III). The current backlog of deferred maintenance can be funded in the first two years with the supplied budget scenario. A large recapitalization requirement in year 10 exceeded the inflated budget of $2.3M. The unfunded requirements in year 2033 were accelerated to year 2026 with available funding and were funded. A breakdown of the budget utilized to create the forecast analysis is included on Page 13. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 19 | P a g e 4.0 Appendix Appendix Contents A Asset Location Map: This appendix contains a map with relative locations of assets included in the scope of work B Assets Ranked by FCI: This appendix contains a graph with the assets included in the scope of work and relative FCI scores C - Detailed Asset Report: This appendix contains detailed reports on all portfolio assets included in the scope of work D Asset Narrative Report: This appendix contains detailed reports on all trade narratives of portfolio assets included in the scope of work sorted by Uniformat Level 2 E - Detailed Inventory Report: This appendix contains detailed reports on all system inventory records included in the scope of work F Detailed Work Item Report: This appendix contains detailed reports on all system work item records included in the scope of work G - Glossary of Terms: This section includes a glossary of common terms and examples used throughout this report. Town of Avon Facility Condition Assessment Terracon Project No. F6236069 20 | P a g e Appendix A Asset Location Map Aerial Imagery Town of Avon FCA A1 10625 W I-70 Frontage Rd N, Wheat Ridge, Colorado PH. (303) 423-3300 FAX. (303) 423-3353 F6236069 DRB NTS Project Manager: Drawn by: Checked by: Approved by: Project No. Scale: Exhibit DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES NA NA CLJ N Figure 1 Key Asset Name 1 Avon Recreation Center 2 Recreation CUP 3 Avon Town Hall 4 Avon Regl. Transportation Ctr. 5 Fleet Maintenance Facility 6 Public Safety Facility (Police Dept) 7 Public Operations Parks Garage 8 Performance Pavilion 9 Park Bathroom Structure 10 Wastewater Treatment CUP 11 EHUs Sherwood Meadows 12 EHUs Metcalf Lofts 13 EHUs Wildridge Old Fire Station 14 Public Operations Annex Bldg/PG Town of Avon Facility Condition Assessment Terracon Project No. F6236069 21 | P a g e Appendix B Assets Ranked by FCI Good Fair Poor >10% Appendix B - Page 1 Asset Name Size/Qty Units Replacement Value Sustainment Cost FCI 22 Site - 1091 W Wildwood Rd 0.2ACR $60,194 $44,519.88 0.7396 111 Avon Recreation Center 37,596SF $9,574,173 $1,509,005.44 0.1576 21 Site - 2110 Saddle Ridge Loop 0.2ACR $29,060 $3,701.07 0.1274 161 Public Operations Parks Garage 2,800SF $542,737 $49,340.84 0.0909 11 Site - 90 Lake Street 2.5ACR $424,754 $32,868.54 0.0774 141 Fleet Maintenance Facility 23,803SF $5,921,277 $313,079.52 0.0529 201 EHUs Metcalf Lofts 935SF $131,437 $4,972.92 0.0378 191 EHUs Sherwood Meadows 1,352SF $207,172 $6,719.24 0.0324 112 Recreation CUP 1,350SF $857,421 $25,489.49 0.0297 171 Performance Pavilion 12,487SF $1,689,652 $7,808.11 0.0046 151 Public Safety Facility (Police Dept) 13,693SF $3,771,325 $11,126.16 0.0030 131 Avon Regional Transportation Center 43,052SF $9,030,258 $16,992.99 0.0019 12 Site - 100 Mikaela Way 1.2ACR $263,967 $0.00 0.0000 13 Site - 500 Swift Gulch Rd 2.2ACR $897,740 $0.00 0.0000 14 Site - 502 Swift Gulch Rd 2.3ACR $1,139,738 $0.00 0.0000 15 Site - 60 Buck Creek Rd 1.2ACR $524,316 $0.00 0.0000 16 Site - 200 Benchmark Rd 0.2ACR $18,830 $0.00 0.0000 17 Site - 1 Lake Street 3.8ACR $397,039 $0.00 0.0000 18 Site - 950 West Beaver 0.0ACR $13,837 $0.00 0.0000 19 Site - 371 Nottingham Rd 0.0ACR $0 $0.00 0.0000 20 Site - 511 Metcalf Rd 0.0ACR $0 $0.00 0.0000 121 Avon Town Hall 16,273SF $3,470,747 $0.00 0.0000 172 Park Bathroom Structure 880SF $655,437 $0.00 0.0000 181 Wastewater Treatment CUP 912SF $669,525 $0.00 0.0000 211 EHUs Wildridge Old Fire Station 3,360SF $623,102 $0.00 0.0000 221 Public Operations Annex Bldg/Parking Garage 2,300SF $389,339 $0.00 0.0000 Town of Avon Facility Condition Assessment Terracon Project No. F6236069 22 | P a g e Appendix C Detailed Asset Report TOWN OF AVON - LA ZONA SPA A B C D Open Conf Off E F G H I RECREATION CENTER CONCEPT DEVELOPMENT PROPOSED IMPROVEMENTS - MAIN & UPPER LEVELS M LKR RM W LKR RM NATATORIUM MULTI- USE / CHILD WATCH ME C H A N I C A L RA M P D N SCALE: 1" = 40' 0'40'80'MAIN LEVEL CIRCULATION / LOUNGE MULTI-USE FITNESS SPACES AQUATICS SPACES LOCKERS / RESTROOMS SPECIAL USE SPACES ADMINISTRATIVE STORAGE / SUPPORT February 2023AUGUST 22, 2023 STAIR OPTION A.4 WEIGHTS CARDIO MULTI-USE ROOF OPEN TO BELOW MULTI-USE STAIR FUNCTIONAL FITNESS CIRCUIT UPPER LEVEL ATTACHMENT B Recreation Center Improvements Summary - Option A.4 August 22, 2023 Building Construction Area / Cost Opinion Matrix Program Area GSF Const. Cost Opinion Cost/SF Option 1 - Fitness Addition & Multi-use Renovations Main Level Multi-use Room / Child Watch / Support Spaces 1,550 667,000$ 430$ New Main Level Fitness Area Addition 2,600 1,820,000$ 700$ New Upper Level Fitness Area Addition / Restroom / Support 2,600 1,625,000$ 625$ Open Fitness Areas - Upper Level Renovation 3,300 660,000$ 200$ North Fitness / Multi-use Room Renovation / New Storage 1,800 402,000$ 223$ South Fitness / Multi-use Room Renovation 2,900 648,000$ 223$ Main Level Admin Suite Renovation 560 224,000$ 400$ Office / Staff Areas Renovations 700 140,000$ 200$ Site Improvements - 5% of Building Costs 310,000$ Additional Complexity / Market Condition Contingency 260,000$ Construction Sub-Totals 16,010 6,756,000$ 422$ Soft Costs (30% of Construction)2,027,000$ Option 1 Cost Opinion Total 8,783,000$ 549$ Option 4 - New Spa Addition New Multi-Level Spa Addition / Mech Room 1,300 1,430,000$ 1,100$ Site Improvements & Demolition - 20% of Building Costs 286,000$ Additional Complexity / Market Condition Contingency 69,000$ Construction Sub-Totals 1,300 1,785,000$ 1,373$ Soft Costs (30% of Construction)536,000$ Option 4 Cost Opinion Total 2,321,000$ 1,785$ Overall Improvement Area / Cost Opinion Values 17,310 11,104,000$ 641 ATTACHMENT A ATTACHMENT C Avon Recreation Department, Avon CO, Aquatics Facility Evaluation Introduction Summary The Avon Recreation Department Aquatics Facility is a year-round indoor facility consisting of four pools: A 3,600-gallon indoor whirlpool A 24,000-gallon indoor combination current channel and splashdown pool A 25,000-gallon indoor leisure pool with spray features A 112,000-gallon indoor lap and recreation pool with deep water recreational dive well Total treated recreational water 164,600 gallons. Overall, the pools and related circulation systems appear to be in fair condition and generally well-maintained. However, the mechanical systems and areas of the facility are beginning to show age-related wear and tear in several areas. Therefore, this report focuses on pool shells, finishes, circulation systems, and surrounding areas. The pool’s mechanical system is dated and would benefit from a renovation project to include new technology regarding filtration, chemical and non-chemical sanitation solutions, and more energy-efficient pumps and motors. In addition, the natatorium area needs a capital replacement plan to address age-related wear and tear issues and to correct undesirable conditions. Since this pool's original construction date, several updates have been enacted in pool codes and standard operating procedures. As a result, revisions or modifications for the pool may necessitate meeting current code requirements. Recommendations included in this report address the above concerns, including options for improvements. Suggestions range from limited repairs to comprehensive renovation. This is a complex and complicated decision-making process. Some projects may be considered stand-alone, while others would be best combined with a total renovation project. The Avon Recreation Department should consider this report in conjunction with other evaluations, including ADA, structural, and building evaluations. WTI recommends that the City of Avon undertakes an aquatic programming effort, studying the programming needs for recreational and competitive swimming programs, community aquatic recreation, wellness, and educational opportunities. A modern aquatics facility can offer programs benefiting the greater Avon valley community. These offerings could include Water Safety Instruction (WSI), Learn to Swim Programs, Aquatic Therapy Instruction, and competitive swimming and diving programs. The accompanying photo report will list items for the Recreation Department to consider. The report is arranged in two parts. 1. Section One will focus on the pools and natatorium area. 2. Section Two will focus on the mechanical rooms. Water Technology thanks Michael Labagh, CPRP, Recreation Director, for his help and assistance in preparing this report. Respectfully Submitted, Cody Butcher, CPOI Commercial Waterpark Specialist, Water Technology Inc. RECOMMENDATIONS AND IMPROVEMENTS ARE DIVIDED INTO THREE CATEGORIES: 1. RECOMMENDATIONS TO MEET CODE OR SAFETY REQUIREMENTS OR TO ADDRESS ONGOING DETERIORATION. 2. RECOMMENDATIONS TO ADDRESS NEW-TERM ISSUES, IMPROVE OPERATIONS, OR RESTORE FACILITY CONDITIONS. 3. IMPROVEMENTS ARE RECOMMENDATIONS THAT WILL ENHANCE FACILITY OPERATIONS AND IMPROVE FACILITY APPEAL . AREA ISSUE PRIORITY ACTION Estimated costs NATATORIUM DECK Pool deck and drainage repairs. Numerous tripping hazards are present. This is a complex issue that could require extensive remodeling. ONE Replace the entire concrete deck and repair drainage issues. Combine with depth marking tiles. $750,000 - $2,000,000 OPTIONAL Apply cementitious overlay product to address slipping issues. Will not address drainage concerns. $20-35 per square foot OPTIONAL Explore other flooring options like LifeFloor or PolySoft-type products $TBD – will not address unlevel decking NATATORIUM LIGHTING The overhead lighting needs to be updated. TWO Explore options to replace lighting with energy-efficient LED Lighting. Would need a light study to determine the light levels required to meet codes. $TBD is possible to explore rebate programs to offset capital costs. INDOOR WHIRLPOOL Restore plumbing and mechanical systems to current code-compliant configuration. ONE Extensive plumbing repairs might be needed underground to restore the filtration system to its original configuration. A total renovation of this area would address many of the listed concerns. TBD $30,000-$350,000 ADA Compliance ONE Install lift or transfer system. Install compliant handrails to handrails. $3,500-$7,000 Replace tile surround TWO Aesthetics improvement $5,00-$7,000 Install ultraviolet secondary disinfection system. TWO Will improve water quality $50,000-$65,000 INDOOR CURRENT CHANNEL AND SPLASH POOL Possible ADA enhancements are needed. The ramp entry may not meet current ADA codes. ONE Conduct an ADA study of this pool and follow the recommendations and remediation plan. It may be possible to state that this pool can only partially achieve compliance without extensive renovations. $TBD Rusting hardware at the basketball hoop area. THREE Develop an in-house rust mitigation plan $500-$1,500 Waterline tiles and depth markers are faded and worn. TWO Replace waterline tiles and depth marking tiles. Depth Markers $1,000-$2,000 Waterline Tile $20,000-$30,000 Set of stairs to unusable deck space, vortex pool, and abandoned bridge. OPTIONAL Total reconfiguration of this pool would be required. $TBD 43 INDOOR WATERSLIDE Conduct a Non-Destructive Testing survey for the slide tower and supports. ONE Develop a rust mitigation plan and follow engineering recommendations. Depending on the extent of the damage, rehabilitate or replace slide columns or supports. $10,000-$12,500 for Engineer Reports Safety Concern ONE If possible, engage the original slide manufacturer to get recommendations to close the gap near the start tub area. Or obtain a variance from the slide manufacturer. $TBD Facility enhancements could include a new slide configuration or an additional water slide offering. OPTIONAL Waterslides range from mild to wild. $TBD INDOOR LEISURE POOL Zero-depth tiles are worn and unsightly THREE Replace tiles and regrout $25,000-$35,000 Children’s slide safety considerations. TWO Provide barriers at the kiddie slide $3,500-$7,500 Upgrade options to this pool could include new spray features and toys. OPTIONAL Total reconfiguration of this pool could provide an attractive and safe area for the youngest visitors. $TBD INDOOR LAP POOL Inspect and troubleshoot the flow rate for the filtration systems ONE The Lap Pool filtration system flow rate is displayed as 222 gallons per minute (GPM). The designed flow rate for this pool to achieve a 6-hour code required to turn over rate is 310 GPM Price will vary depending on the results of the troubleshooting effort. $5,000-$7,000 if pump related. THREE Replace existing sand filters with a Regenerative Media Filter system and recommission the filter pump to actual turnover rates. RM filtration provides excellent filtration while using far less water to backwash the filter, saving operational costs. (See Appendix A) $90,000-$150,000 The current configuration does not support a competitive lap swimming program, but it works well as designed for a recreational lap pool. OPTIONAL Extensive work would be required to reconfigure the lap pool with a surge gutter system to contain pool water loss during lap swimming. Combine project with decking issue. Install new waterline tiles, depth markers, handrails, and ladders. $1,500,000 - $2,300,000 NATATORIUM HVAC SYSTEM EVALUATION AND The current Heat Recovery Unit is installed sub-level and will be challenging to repair when it reaches the end of its useful life. ONE Conduct a comprehensive survey of this system and develop a replacement plan. $7,500- $15,000 for reports Total replacement $750,000-$1,000,000 44 REPLACEMENT PLAN WTI suggests a total relocation of this unit to a more maintenance-friendly location. A properly sized modern HRU unit would be far more energy efficient than the currently installed unit. Improve overall air movement and air quality. THREE Explore the installation of at least one high-volume low, speed ceiling fan. $45,000-$80,000 for one fan POOL MECHANICAL ROOM – CHEMICAL DELIVERY SYSTEM Chlorine and acid systems share the same room THREE Restore chemical room “B09” and relocate all acid to this room. $7,500-$15,000 If the exhaust system is functional TWO At a minimum, the barrels should be on secondary containment pallets to prevent spillage. $1,500-$3,000 POOL MECHANICAL ROOM – MODERNIZATION PLAN The pump room currently has 10 Aurora 341 series pumps with various horsepower. These pumps are now obsolete and need to be updated to 3800 series pumps when they expire. THREE While these pumps are no longer being manufactured, there are still parts on the market. As these parts become more difficult to source, a pump replacement may be required. This also might require some plumbing reconfigurations. Pricing this option will be on a case-by- case basis. A total pump room modernization plan should include these pumps as a consideration. $TBD The pool heating system is outdated and in need of upgrading ONE The city is currently replacing pool boilers with a heat exchanger system. Develop a plan to phase out the current MCC Electrical System TWO Install Variable Frequency Drives on four filtration pumps. If VFDs are tied to flow meters to regulate flow – add approximately $5,000. Possible rebates from energy providers to lower energy consumption. $50,000-$85,000 POOL MECHANICAL ROOM – MODERNIZATION PLAN TWO Install approved motor control systems on feature and slide pumps $50,000-$75,000 No vacuum or pressure gauges are installed on any pumps. THREE Install compound gauges on all pumps. Starting with filtration $2,500-$5,000 Replacement program for hardware, valves, and everyday wear items THREE Continue with replacement plans. Ongoing The swimming pool makeup water system is directly connected to incoming water. ONE Engage with a State approved cross- connection specialist to determine actions needed if any. $TBD All pools are manually filled and do not have an auto-fill system. THREE Seek engineered drawings to create an auto-fill system for all four pools. $5,000-$7,500 per pool 45 Pool chemical controllers are not online or tied into a building management system. Modern pool pump rooms have many data points and allow the operators to view set points, alarms, and parameters remotely. THREE Provide four modern chemical controller systems with internet capabilities. Other data points could include pool temperatures, flow rates, and system status. $4,500-7,500 per system, depending on the options chosen POOL MECHANICAL ROOM – SECONDARY DISINFECTION SYSTEMS No secondary disinfection was installed on the four filtration systems. OPTIONAL Install four adequately sized UV Systems on the filtration. Source and install four properly sized UV systems and associated plumbing, electrical, and permitting. (See Appendix B) Approximately $50,000-$65,000 per system 46 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project Bid NumberCIP15029 | November 27 2023 + Design-Build Recreation Center Pool Reconstruction and Improvements Scope and Budget Analysis - August 30, 2024 - PREPARED FOR ATTACHMENT D RFP-22- Meyer’s Pool Replacement A/E Services | 4City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project PROJECT UNDERSTANDING AND APPROACH2 UNDERSTANDING THE TASKS IDENTIFIED IN THE SCOPE OF WORK: We have thoroughly assessed the requirements presented in Request for Qualifications - Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project. We acknowledge and accept those requirements and execution during the discharge of any subsequent contract. DESCRIPTION OF POSSIBLE ISSUES, ALONG WITH POTENTIAL SOLUTIONS: In the current construction market environment, supply chain issues and long lead times can lead to project delays. To mitigate this, A.D. Miller will proactively identify long lead items during the process of design and consultation. Materials with long lead times, high costs, or items that will require shop drawings/ submittals will be identified. Appropriate plans of action will be developed to minimize delay and financial risk. Upon approval / authorization to proceed by the Town of Avon, A.D. Miller will engage with the selected subcontractors to pre-order products and materials to reduce any risk of supply failures and delays. DESIGN APPROACH Engage with Stakeholders • Town of Avon • Public Works Department • Recreation Department • Community Development Department • Building Division Establish Baselines Establish Program Develop Program in Detail Identify Wishlist Items Directives/Requirements Prioritization Establish Schedule Develop Overall CPM Schedule Maintain ongoing short-interval 3-week look-ahead schedule Project Phasing Options Establish Budget Challenges/Opportunities Iterative Approach to Design and Budget Identify all Soft Costs as well as Hard Costs Operational Cost Considerations and ongoing Maintenance Perform ongoing Value Engineering Utilize Open Book Approach Task 3 - Design Issues Code Compliance Life Safety Accessibility District Guidelines State and Municipal Building Codes Non-Code Concerns/Design Safety (Physical) Security (Societal) Separation (Environmental) Site Design Soils Considerations Utilities Connections Site Logistics Plan Parking and distribution to points of access PROJECT SCOPE Task 1: Project Management • ADM will pay project invoices monthly and include a brief project summary of tasks accomplished during the billing period, and milestone progress. • OLC will establish a design schedule in coordination with the contractor and Town of Avon. • The ADM+OLC team will hold weekly or bi-weekly meetings as necessary (virtual or in-person). Task 2: Investigation • Site Assessment • Review of Existing Documents • Survey • Pipe Inspection, Condition Analysis and Recommendations • Verify existing underground air handling runs • Pool Deck and Trenching Recommendations Task 3: Design Plans and Specifications • ADM+OLC will develop plans and specs to construct the project including: » Existing Conditions Plan » Removals/Demo Plan » Floor Plan » Concrete Deck Grading and Drainage Plan » Concrete Deck Jointing, Joint Sealing, Concrete Ceiling Plan » Plumbing Plan CURRENT PHASE RFP-22- Meyer’s Pool Replacement A/E Services | 5City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project » HVAC Rehab Plan » Electrical Infrastructure Plan Task 4: Construction Cost Development • ADM will provide a detailed cost at Preliminary Con- struction Set Submittal and continually monitor and revise throughout Design Task 5: Construction • We will provide a high quality Work Product. • We will complete the final plans set noted in Task 3 • We will coordinate with the TOA for a construction staging area. • We will coordinate pool closure with recreation department staff and Eagle River Water and Sanitation District. • We will develop a plan to handle pool water during construction and maintain water quality at the completion of the job. • We will complete the construction during the construction work timeframe: May 1 – Labor Day approximately 124 days. • We will protect existing facilities and infrastructure that are to remain. • We will provide all materials, labor, and equipment necessary to efficiently complete the work. • We will dispose of removed materials. • We will maintain all project documentation including but not limited to, Test Reports, Information Sheets, Submittals, invoices, and etc. • We will provide a safe working environment. • We will minimize impacts to the remaining areas within the recreation center. Task 6: Submittals During Construction • Action Submittals • Information Submittals Task 7: Project Close-out • Project Record Drawings • As-Constructed Drawings • Substantial Completion and Final Inspection The ADM+OLC Team shall overall be responsible for the com- plete project delivery. These items are summarized, but not limited to, the following: • Review the design constraints and requirements provid- ed in the RFP Package • Review the conditions and constraints of the existing and proposed sites • Project management, planning, and scheduling of the design and construction of the work • Review and development of standards, specifications, criteria, etc. • Finalization of the detailed project design • Develop and submit concept, design, and construction documents for review and guidance • Obtain required permits and approvals for the project • Conduct and participate in all required meetings • Itemized cost estimation, schedule and project controls • Procurement and management of all design, engineering, and construction work • Providing all equipment, products, and materials • Procurement and management of all labor, subcontractors, vendors, and suppliers • Maintain health and safety guidelines and compliance • Ensure adherence to provide a safe work site for all project participants • Demolition, ppol deck preparation, and existing polumbing location and relocation • Electrical, plumbing, and mechanical • Providing temporary systems and field office • Handling, staging, management, and security of materials and equipment • Site access management, and security of the DB Teams work • Managing construction work to assure compliance with all equipment warranties • Coordinate and conduct start-up, commissioning, and training for all equipment • Provide and update the overall schedule of work • Quality assurance and quality control of the design and construction • Site inspections and materials testing • Budget tracking and adherence • Preparation, review, and recommendation of payments processing • Prepare and furnish complete and accurate record doc- uments of the finished project • Complete Punch List • Ensure Owner has final permit cards • Demobilization of all temporary facilities and temporary protection • Ensure any mechanical modifications are tested and operational APRIL 2025 to SEPT 2025 RFP-22- Meyer’s Pool Replacement A/E Services | 8City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project PROJECT TEAM4 Donaldo has over 35 years of lead design experience in a wide variety of project types, including recreation, aquatics, sports centers, spas, hospital-based wellness, fitness, housing, and hotels. He has a keen sense for creative and cost-effective design solutions. One of Donaldo’s greatest attributes is working hand- in-hand with boards, commissions, stakeholders and members to develop project goals and oversee the complex process of fine-tuning a design to completely meet everyone’s needs. Donaldo’s experience includes programming, planning, design, documentation and construction administration of projects from start to finish. Doni has worked on several projects with A.D. Miller including The Beach Club at the Aurora Highlands, Limon Pool and Woodmoor Country Club projects. Other relevant experience includes: • The Beach Club at the Aurora Highlands, Aurora, CO • Holland Community Aquatic Center, Holland, MI • Brighton Recreation Child Care Center, Brighton, CO • Carmody Indoor Pool, Lakewood, CO • Glennon Heights Pool and Bathhouse, Lakewood, CO • Glenwood Hot Springs Resort – Various Projects, Glenwood Springs, CO • Green Mountain Recreation Center Pool Renovation, Lakewood, CO • Green Valley Athletic Club, Henderson, NV • Hancock Wellness Center, New Palestine, IN • Holiday Park Resort, Polenovo, Russia* • Glenwood Hot Springs Lodge Renovation, Glenwood Springs, CO • Infinity Park at the Village of Glendale – Various Projects, Glendale, CO • International Center for Performance Health, Denver, CO • Jewish Community Center Addition, Denver, CO • Ken Caryl Ranch House Pool Renovation, Ken Caryl Ranch, CO • Newtown Athletic Club, Multiple Projects, Newtown, PA • Schlessman YMCA Wellness Center, Denver, CO • Spa of the Rockies at Hot Springs, Glenwood Springs, CO • The Country Club at Woodmoor, Monument, CO EDUCATION Andrews University Bachelor of Architecture with Honors REGISTRATIONS/AFFILIATIONS Licensed Architect - AZ, CA, CO KEY PERSONNEL DONALDO VISANI, AIA, NCARB SENIOR PRINCIPAL/PROJECT MANAGER Adam D. Miller is an Executive Preconstruction Manager and Executive Project Manager with A.D. Miller Services, Inc. He began his career in Dallas, TX at a large Fortune 500 corporation. There he was Project Manager for Real Estate and Facility Ramp-up with projects all over the United States and Mexico. Adam moved back to Colorado to work at A.D. Miller to assist in the company’s continued development. During this time he has worked in the estimating department, billing and contract administration and as a project engineer, and project manager. He has worked as a project manager on a number of multi-million dollar projects. Focus on utilizing technology to help improve the preconstruction and construction process. He prescribes to A.D. Miller’s unique philosophy of direct and proactive involvement with the principles of the firm deeply engaged in all aspects of the construction management process. As Executive Project Manager, Adam will be ultimately responsible for the performance of the design/build team. He has worked on multiple projects with OLC and Donaldo Visani. Some relevant experience includes: • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO • Ken Caryl Ranch House Pool, Littleton, CO • Highland Heritage Regional Park Stage, Littleton, CO • Douglas County Administrative Building, Littleton, CO • RTD 711 Building, Denver, CO • Primrose Preschool, Sterling Ranch, CO • Most Precious Blood School and Church, Denver, CO • The Goddard School, Westminster, CO • St. Mark Coptic Orthodox Church, Centennial, CO EDUCATION University of Denver B.S. in Finance B.S. in Management Information Systems M.S. in Construction Management University of Denver KEY PERSONNEL ADAM MILLER PRESIDENT/EXECUTIVE PROJECT MANAGER RFP-22- Meyer’s Pool Replacement A/E Services | 9City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project Additional Team Members Education/ Registrations Bio Relevant Experience AD Miller, Inc. General Contractor Eric Bakanowski Senior Estimator M.S., Operations Management and Project Management Eric works closely with ownership/ developer groups and representatives, project managers, site superintendents and subcontractors in the management of scheduling, estimating, cost budgeting and control, progress billings, contract administration and performing numerous tasks to assist the project flow and final completion. • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO AD Miller, Inc. General Contractor Sean Leahey General Superintendent M.S. in Operations Management and Project Management Sean has over 30 + years of expertise in commercial construction. He is a hands on construction and development professional with experience in all facets of the industry. • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO AD Miller, Inc. General Contractor Tom Weaver Asst. Superintendent OSHA 30 Certification Master Carpenter, CPR Tom is excellent at project oversight and supervision of the total construction effort to ensure projects are constructed in accordance with design, budget and schedule. • The Beach Club at the Aurora Highlands, Aurora, CO • The Country Club at Woodmoor, Monument, CO • Limon Pool and Bath House, Limon, CO Counsilman-Hunsaker Aquatics Consultant Connor Riley Project Manager Colorado School of Mines B.S., Mechanical Engineering Connor will oversee the project from initial interview and contract negotiation to construction administration and everything in between. • Aurora Highlands Aerotropolis Aquatic Center Calibre Engineering Structural / Civil Ed Sabia, PE, LEED AP Structural Division Manager B.S., Civil Engineering MEng, Structural Engineering Ed has worked closely with OLC on dozens of recreation and aquatic centers across Colorado. A skilled project manager, Ed is known for his creativity, teamwork, and communication skills. • Estes Valley Community Center, Estes Park, CO • Margaret Carpenter Recreation Center, Thornton, CO • Silverthorne Recreation Center, Silverthorne, CO The Ballard Gruop Mechanical/Plumbing Peter Failla, PE Principal-in-Charge Mechanical Engineering B.S., Mechanical Engineering Peter Failla serves as Principal-In-Charge of Mechanical Engineering, Project Manager & Lead HVAC Engineer. He has 20 years of engineering experience. • George Meyers Pool, Arvada, CO • Slope Side Hall, Frisco, CO • Newtown Athletic Center, Newtown, PA • West River Community Center, Dickinson, ND The Ballard Gruop Mechanical/Plumbing Tim Harris, VP, LEED AP Principal-in-Charge Plumbing B.S. in Construction Technology Tim Harris serves as Principal In Charge of Plumbing, Fire Protection and Medical Gas Engineering. Tim has been with The Ballard Group, Inc. since 1981 and has a total of 42 years of engineering experience. • George Meyers Pool, Arvada, CO • Slope Side Hall, Frisco, CO • West River Community Center, Dickinson, ND AE Design Group Electrical Jeff Mullikin, PE, LEED AP BD+C Principal-in-Charge B.S., Architectural Engineering Jeff has a great understanding of the coordination required to provide an effective electrical and lighting system design that intertwines with all of the complex systems that exist within a building. • George Meyers Pool, Arvada, CO • Denver Indoor Pool, Denver, CO • University of South Dakota Pool, Vermillion, SD • Silverthorne Recreation Center Pool Upgrade, Silverthorne, CO • Limon Municipal Pool, Limon, CO AE Design Group Electrical Zach Clawson, PE Project Manager B.S., Architectural Engineering Zach brings a wealth of electrical expertise to every project. His attention to detail allows for his close coordination of multiple disciplines and results in clear, detailed drawing sets. In addition to interdisciplinary coordination, he serves as a great technical resource to his projects. • Northglenn City Hall, Northglenn, CO • Westwood Recreation Center, Denver, CO • Arvada Meyers Pool Replacement, Arvada, CO • Denver Indoor Pool, Denver, CO RFP-22- Meyer’s Pool Replacement A/E Services | 6City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project QUALIFICATIONS AND EXPERIENCE3 A.D. Miller Services Inc., is a boutique Commercial General Con- tractor that specializes in providing CM/GC services to private and public entities on select project types with construction costs of up to $25MM. A.D. Miller performs a critical analysis of every potential project to ensure the proper focus on the project and provide the utmost quality with outstanding results. A.D. Miller employs a targeted approach in reviewing potential projects by choosing to specialize in the following areas as evi- denced by our project mix listed: Pool and Aquatic Facilities - New Construction & Refresh • Last 5 years: 10 Projects with cumulative value $23M Recreation / Amenity Centers - New Construction & Remodel • Last 5 years: 2 Projects with cumulative value $13M Parks / Event Structures – New Construction & Refresh • Last 5 years: 4 Projects with cumulative value $4.5M Government/Municipal – New Construction & Remodel • Last 5 years: 12 Projects with cumulative value $33M Education (Pre-K thru 12) – New Construction & Remodel • Last 5 years: 24 Projects with cumulative value $38M Medical Facilities – New Construction and Tenant Improvement • Last 5 years: 10 Projects with cumulative value $5M ADM+OLC RELEVANT PROJECTS • Aurora Highland Aerotropolis Aquatic Center, Aurora, CO (OLC, Doni Visani) • Ken Caryl Ranch House Pool, Littleton, CO (OLC, Doni Visani) • Glennon Heights Pool, Lakewood, CO (OLC, Doni Visani) • Town of Limon Pool and Pool House, Limon, CO (OLC, Dan Potter) • Woodmoor Country Club Pool, Monument, CO (OLC, Doni Visani) • State of Colorado, Colorado School of Mines Early Childhood Education Center, $ 6.9M OLC Architecture, Interiors and Aquatics designs community spaces for health and play, often centered around aquatics. It’s a passion our founders dove into in 1961, and a space we’ve been playing in ever since. Based out of Denver, we’ve engaged with 600+ clients world-wide to create community spaces with competition pools, and outdoor water parks with elements like slides, splash pads, and lazy rivers to encourage play. We love to create and renovate spaces that foster connection through aquatics, recreation, fitness, and wellness because we care about the health of each community we collaborate with in the design process. Our design process is enriched by our collaborative spirit, creative commitment and client-centered attitude. We partner clients’ business goals and strategic insights with our aesthetic vision, deep experience, and problem solving skills to create superior outcomes and a successful design project. Everyone at OLC is committed to truly understanding each client’s unique needs and is dedicated to adding value through design by delivering maximum impact for each dollar invested. Value-conscious, client-centered, custom- fitted design is a strategic investment for every owner. We apply principles of smart design to honor that investment and to produce measurable returns. The secret to the design success experienced by our clients is easily explained. • Treat each new assignment as a fresh challenge. • Listen to our client’s agenda. • Respect their priorities. • Focus on enrichment of the member experience. • Stay abreast of thought leaders in the industry. • Most of all, believe in the power of design to change lives for the better. We look forward to the opportunity to work with the Town of Avon on the design/build of your new Recreation Center Pool Deck. We currently have the availability and staffing to manage your project well and guide it to a smooth completion. Over 35 Years in Business Colorado Pre-Construction and Construction Service Provider Pool Reconstruction and Improvements Scope & Plan Exhibits Scope & Plan Exhibits - Schematic Design 6,370 SF DECK 2,940 SF LAP POOL 2,070 SF LEISURE POOL 1,890 SF SLIDE& LAZY RIVER POOL 150 SF HOT TUB NATAORIUM FOOTPRINT = 14,100 SF 3/64" = 1'-0" Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 3/64" = 1'-0" DHV OLC 1.01 AVON RECREATION CENTER: Pool Renovation 2024.08.29 FLOOR PLAN - EXISTING 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 0 21'42' Graphic Scale: 1 inch = 21 feet FLOORING/PIPING 1. DEMO A. REMOVE EXISTING CONCRETE DECK, DECK DRAINS, SANITARY PIPING. B. REMOVE EXISTING COPING TO TOP OF POOL WALLS C. REMOVE EXISTING LADDERS, RAILINGS, AND DECK MOUNTED ANCHORS D. REMOVE EXISTING SHOWER PEDESTAL 2. NEW A. UNDERLAYMENT PREP (NEED SOILS REPORT) B. NEW SANITARY PIPING C. NEW DECK DRAINS D. NEW DECK (OPTONS: BROOM AND SANDSCAPE FINISH) E. NEW PRE-CAST COPING F. NEW ANCHORS LADDERS AND RAILINGS G. BONDING TO NEW AND EXISTING METALS TO NEC 680 (DECK REBAR, ANCHOR, EQUIPMENT) H. REPAIR OR REPLACE EXISTING HOSE BIBBS OR PLACE ON NEW DECK I. OPTIONS J. DYE TEST FOR LEAK DETECTION K. REPLACE EXISTING POOL PIPING WITH SCHEDULE 80 (NOT UNDER POOL FLOOR) L. NEW DECK SHOWERS (3) AND SANITARY DRAINS. HVAC 1. DEMO A. REMOVE UNDERGROUND HVAC DUCT AND ENCASEMENT B. REMOVE COMPROMISED VERTICAL BRANCHES TO WAINSCOT 2. NEW A. NEW UNDERGROUND DUCT AND REQUIRED BRANCHES B. NEW SUPPLY GRILLES THROUGHOUT C. ADD THREE (3) OH FANS D. VERIFY EXISTING OVERHEAD HVAC CAPACITY E. PROVIDE A BALANCE REPORT CODE REQUIREMENTS 1. ADDRESS ALL NATATORIUM ADA ISSUES (SEE INDIVIDUAL OPTIONS) A. DRAINAGE/SLOPES B. ACCESS (POOLS, DECK, FEATURES) 2. UPDATE SIGNAGE/HARDWARE TO COMPLY WITH UPDATED EXITING PLAN 3. IDENTIFY ITEMS THAT DO NOT MEET OTHER BUILDING CODES UNDERGROUND DUCT 3/64" = 1'-0" NATAORIUM FOOTPRINT = 14,100 SF Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 3/64" = 1'-0" DHV OLC 1.02 AVON RECREATION CENTER: Pool Renovation 2024.08.29 FLOOR PLAN - PROPOSED 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 UNDERGROUND DUCT FLOORING/PIPING 1. DEMO A. REMOVE EXISTING CONCRETE DECK, DECK DRAINS, SANITARY PIPING. B. REMOVE EXISTING COPING TO TOP OF POOL WALLS C. REMOVE EXISTING LADDERS, RAILINGS, AND DECK MOUNTED ANCHORS D. REMOVE EXISTING SHOWER PEDESTAL 2. NEW A. UNDERLAYMENT PREP (NEED SOILS REPORT) B. NEW SANITARY PIPING C. NEW DECK DRAINS D. NEW DECK (OPTONS: BROOM AND SANDSCAPE FINISH) E. NEW PRE-CAST COPING F. NEW ANCHORS LADDERS AND RAILINGS G. BONDING TO NEW AND EXISTING METALS TO NEC 680 (DECK REBAR, ANCHOR, EQUIPMENT) H. REPAIR OR REPLACE EXISTING HOSE BIBBS OR PLACE ON NEW DECK I. OPTIONS J. DYE TEST FOR LEAK DETECTION K. REPLACE EXISTING POOL PIPING WITH SCHEDULE 80 (NOT UNDER POOL FLOOR) L. NEW DECK SHOWERS (3) AND SANITARY DRAINS. HVAC 1. DEMO A. REMOVE UNDERGROUND HVAC DUCT AND ENCASEMENT B. REMOVE COMPROMISED VERTICAL BRANCHES TO WAINSCOT 2. NEW A. NEW UNDERGROUND DUCT AND REQUIRED BRANCHES B. NEW SUPPLY GRILLES THROUGHOUT C. ADD THREE (3) OH FANS D. VERIFY EXISTING OVERHEAD HVAC CAPACITY E. PROVIDE A BALANCE REPORT CODE REQUIREMENTS 1. ADDRESS ALL NATATORIUM ADA ISSUES (SEE INDIVIDUAL OPTIONS) A. DRAINAGE/SLOPES B. ACCESS (POOLS, DECK, FEATURES) 2. UPDATE SIGNAGE/HARDWARE TO COMPLY WITH UPDATED EXITING PLAN 3. IDENTIFY ITEMS THAT DO NOT MEET OTHER BUILDING CODES DECK SHOWERS Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 3/64" = 1'-0" DHV OLC 1.03 AVON RECREATION CENTER: Pool Renovation 2024.08.29 BASEMENT PLAN 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 POOL MECHANICAL ROOM (PMR) SCOPE 1. POOL SYSTEM CIRCULATION A. NEW RECIRC AND FEATURE PUMPS (VFD FOR 7.5 HP PUMPS, OR INTEGRAL VFD FOR SMALLER PUMPS). B. REPLACE FLOW METERS, GAUGES. SIGNET 2551 MAGMETER ON RECIRC SYSTEMS (NOT FEATURE PUMPS) AND 2.5" DIA. 316 STAINLESS STEEL GAUGES ON ALL PUMPS. C. NEW AUTOFILL FOR EACH POOL SYSTEM (DECK WELL W/ ELECTRONIC LEVEL CONTROL (ELC-810) 2. POOL SYSTEMS SANITATION A. NEW CHEMICAL CONTROLLERS FOR EACH POOL (BECSYS5) B. ADD UV SANITATION (SECONDARY) TO EACH POOL SYSTEM. EVOQUA ETS MEDIUM PRESSURE UV UNITS OR SIMILAR FOR ALL POOLS/SPAS. OPTION TO ADD CLEARFLO (COST SAVINGS OVER LONG TERM) IF SAND FILTERS REMAIN. C. CHEMICAL SEPARATION D. REPLACE LIQUID MURATIC ACID WITH PULSAR ACIDPLUS. 3. POOL FILTRATION A. OPTION REPLACE EXISTING SAND FILTERS WITH REGENERATIVE MEDIA FILTER (EQUIPMENT AND PIPING MAYBE TOO TALL) B. OPTION RECOMMENDED: REPLACE EXISTING SAND FILTERS WITH SIMILAR. C. OPTION RECOMMENDED: REPLACE EXISTING MEDIA IN EXISTING SAND FILTERS WITH TRITON 4. 5. POOL HEATERS A. NO SCOPE IN BASE 5. HVAC A. VERIFY VENTILATION SYSTEM IN MECHANICAL ROOM TO MITIGATE CURRENT RUSTING, INCLUDING AIRFLOW, FRESH AIR INTAKE, GPM, ETC. B. RECOMMENDATIONS FOR PROTECTION OF EXISTING RUSTED METALS. C. VERIFY EXHAUST IN POOL CHEMICAL ROOMS. STORE CHEMICALS IN APPROPRIATE ROOMS AND CONTAINERS. 6. ELECTRICAL A. PMR MCC (VOLTAGE 480/3 PHASE). REPLACE WITH NEW PANEL WITH REMOTE START AND STOP PANEL (LIFEGUARD ROOM). RECIRC PUMPS ARE CONTROLLED AT VFD AND DO NOT REQUIRE MCC B. ADD EMERGENCY STOPS FOR ALL POOLS IN APPROPRIATE LOCATIONS PER ISPSC AND COLORADO C. ADD NECESSARY ELECTRICAL FOR ITEMS DESCRIBED IN BASE AND OPTIONS D. REPLACE CONDUIT IN PMR DUE TO RUST AND DENIGRATION. 3/64" = 1'-0"1 BASEMENT PLAN 3/64" = 1'-0"2 BASEMENT - Pool Equipment HVAC MECHANICAL NO WORK THIS AREA HVAC MECHANICAL NO WORK THIS AREA STORAGE ROOM CHLORINE STORAGE KEEP DOOR CLOSED FOR HVAC MCC AREA 3/64" = 1'-0"3 BASEMENT - Pool Equipment - Revised REVISED FILTER LAYOUT SEE REVISION REPAIR (MAIN LINES), ONCE DECK IS REMOVED, NEW EQUIPMENT AS NEEDED) NEW DECK 150 SF HOT TUB EXISTING U/G HVAC DUCTVARIES180 SF HOT TUB REPLACE ENTIRE HOT TUB, INCLUDING SHELL, PIPING, AND MECHANICAL EQUIPMENT. ADD ADA TRANSFER WALL BAR NEW DECK STAND UP JET THERAPY JETS ALONG WALL SPACED 2'-0" O.C., TYP. ADDITIONAL HOT TUB SEATING NEW STAIR AND RAILINGS HARTFORD LOOP EXISTING U/G HVAC DUCTVARIESScale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.04 AVON RECREATION CENTER: Pool Renovation 2024.08.29 HOT TUB 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 HOT TUB OPTION A 1/8" = 1'-0"2 HOT TUB OPTION B REWORK EXISTING ZERO-DEPTH ENTRY TO 3' W X 9' L RAMP W/ LANDING TO EXISTING WALL 9" FROM DECK TO WL NEW ADA LIFT DEPTH OF WATER = 24" ABANDON SLIDE AND PIPING RAMP DN LEISURE POOL 1. BEACH ENTRY (NON-ADA) A. REPLACE EXISTING RAMP SURFACE. B. REMOVE EXISTING DECK SURFACE. PREP TO 1:12 SLOPE ON INSIDE. C. NEW 2"X2" DALTILE OR SIMILAR. D. ADD RAILING ON TWO SIDES TO ADA STANDARDS. USE 316L SS, E. REQUIRED: ADD ADA LIFT, MOTION TREK 400 BY SPECTRUM IN ADDITION TO REPAIR PER ABOVE. 2. REMOVE KIDDIE SLIDE AND CAP ALL PIPOING. REPLACE EXISTING SPRAY FEATURES AT SHALLOW (1'-0" DEEP AREA) WITH NEW, INCLUDING ENHANCED SPRAY FEATURES SUCH AS ASLIDE, PLAYGROUND, INTERACTIVE TABLE OR SIMILAR FOR AGE APPROPRIATE PLAY. 3. REPLACE OTHER VERTICAL SPRAYS 4. ADD EMERGENCY STOP TO POOL. 5. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. RAILING 1' DEPTH 2' DEPTH REPLACE WATER FEATURES (4) 2'-6 DEPTH Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.05 AVON RECREATION CENTER: Pool Renovation 2024.08.29 LEISURE POOL 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 LEISURE POOL PROVIDE NEW PORTABLE PLANK TO ACCESS ISLAND FOR MAINTAINENCE. SPLASH & RIVER POOL 1. RAMP A. REPAIR EXISTING RAMP SURFACE. (RAMP IS ALMOST BUT NOT COMPLETETELY ADA COMPLIANT BECAUSE OF RADIUS. FOR FULL COMPLIANCE ADD OPTION 2) B. REMOVE EXISTING RAILINGS, DECK SURFACE. PREP TO 1:12 SLOPE ON INSIDE. C. NEW 2"X2" DALTILE OR SIMILAR. D. ADD RAILING ON TWO SIDES TO ADA STANDARDS. USE 316L SS, E. RECOMMENDED OPTION: ADD ADA LIFT. MOTION TREK 400 BY SPECTRUM IN ADDITION TO REPAIR PER ABOVE. 2. REMOVE EXISTING BRIDGE TO ISLAND A. ADD WATER FEATURE AT EXISTING CONNECTION (VERIFY GPM, NEW ANCHOR) B. ADD REMOVABLE CUSTOM PLANK TO ACCESS ISLAND FOR MAINTENANCE 3. ADD EMERGENCY STOP TO SLIDE AND POOL. 4. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. 5. REPLACE VERTICAL SPRAYS 6. REPLACE EXISTING SPRAY FEATURES WITH NEW, INCLUDING ENHANCED 1' DEEP ZONE FEATURES, (SLIDE, PLAYGROUND, INTERACTIVE TABLE OR SIMILAR) REPAIR RAMP (SEE NOTES) REMOVE "BRIDGE" ADD NEW SPRAY FEATURE AT EXISTING WATER CONNECTION, VERIFY PIPING AND PUMP Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.06 AVON RECREATION CENTER: Pool Renovation 2024.08.29 SPLASH & RIVER POOL 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 SPLASH & SWIM CHANNEL POOL OPTION A: ADD CONCRETE GUTTER. 1. DEMO A. SAW CUT TO REQUIRED DEPTH, INCLUDING BOND BEAM B. REMOVE ALL SKIMMERS, ABONDON LINE C. REMOVE LADDERS AND DECK ANCHORS D. DEMO BASKETBALL HOOP AND ANCHORS 2. NEW A. DOWEL AND PREP CONCRETE B. ADD 210 LF OF GUTTER (WITH INTEGRAL SURGE CAPACITY) C. DOWEL AND PREP CONCRETE D. WATERPROOF GUTTER FROM POOL TO DECK E. ADD INLETS AS NEEDED FOR FLOW RATES. F. UPGRADE PIPING AND CONTROLS G. VERIFY FILTRATION, SANITATION, CIRCULATION, HEATING H. INSTALL NEW LADDERS AND DECK ANCHORS I. ADD VOLLEYBALL ANCHORS+NET J. ADD BASKETBALL HOOP AND ANCHORS K. THREE (3) NEW STARTING BLOCKS TO MATCH EXISTING L. NEW WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. 2,940 SF LAP POOL 31 ' - 0 " NEW GUTTER NEW STARTING BLOCKS (3) EXISTING STARTING BLOCKS (2) DIVING BOARD Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.07 AVON RECREATION CENTER: Pool Renovation 2024.08.29 LAP POOL OPTION A 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 LAP POOL OPTION A OPTION B: ADD CONCRETE GUTTERS AND ADD 6TH LANE. 1. DEMO -SAME AS OPTION A, PLUS: A. EXCAVATE FOR NEW LANE. PIPING REROUTING (IF SCHEDULE 40 TO REMAIN) B. SAW CUT POOL SHELL AT LEFT EDGE C. REMOVE DIVING BOARD. D. REMOVE CLIMBING WALL 2. NEW -SAME AS OPTION A, PLUS: A. COMPACT SOIL UNDER SHELL. B. ADD 210 LF OF GUTTER (WITH INTEGRAL SURGE CAPACITY) C. BRING DIVE POOL DEPTH TO 7’ D. ADD AQUA ZIP’N E. ADD TWO (2), 2 PANEL X 4 PANEL HIGH CLIMBING WALL F. ADD LANE DIVIDER FOR SIXTH LANE TO MATCH EXISTING G. 4 NEW STARTING BLOCKS TO MATCH EXISTING H. NEW WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. OPTION C: KEEP SKIMMERS AND ADD 6TH LANE 1. SAME AS OPTION B, BUT DON'T REPLACE SKIMMERS WITH GUTTERS. 2. ADD SKIMMERS AS NEEDED. 3. REPLACE WATERLINE TILE WITH 2"X2" DALTILE OR SIMILAR. AQUA ZIP'N NEW CLIMBING WALLS NEW GUTTER DEMO WALLS (RED DASH) NEW WALLS (BLUE) ADDITIONAL POOL AREA FOR 6TH LANE NEW GUTTER 3,270 SF LAP POOL NEW LANE DIVIDER NEW STARTING BLOCKS (4) EXISTING STARTING BLOCKS (2) NEW LADDERS (4) FILL IN FLOOR TO 7' DEEP. SLOPE BACK TO EXISTING Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.08 AVON RECREATION CENTER: Pool Renovation 2024.08.29 LAP POOL OPTION B+C 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 LAP POOL OPTION B OPTION D: ENTIRELY NEW POOL 1. SAME LAYOUT/ FEATURES AS OPTION B BUT AT COMPETITION DEPTH/ LENGTH 2. REMOVE EXISTING SHELL, PIPING AND ACCESSORIES 3. ADD NEW POOL SHELL, DIAMOND-BRITE FINISH, TILE MARKERS/WATERLINE 4. REPLACE ALL PIPING, NEW FILTRATION, SANITATION, CIRCULATION. VERIFY HEATING 5. NEW LIGHTING, LADDERS, ACCESSORIES CLIMBING WALL AQUA ZIP'N NEW GUTTER NEW STARTING BLOCKS (4) EXISTING STARTING BLOCKS (2) NEW GUTTER NEW LADDERS (4) 3,270 SF LAP POOL Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.09 AVON RECREATION CENTER: Pool Renovation 2024.08.29 LAP POOL OPTION D 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 LAP POOL OPTION D EXTERIOR DECK EXPANSION 1. REMOVE SECTION OF EXISTING WALL AT PLAN NORTH SHOWN IN BLUE (1) 2. OPTIONAL REMOVE SECTIONS SHOWN IN RED (2) 3. AT OPENINGS, ADD OH DOOR 4. ADD OUTDOOR DECK 5. ADD 6' HIGH ALUMINUM PERIMETER FENCE WITH EXIT GATE 6. REPLACE LANDSCAPE AND IRRIGATION TO SIDEWALK. OPTIONAL OPENINGS NEW FENCE REPLACE EXISTING FENCE AT EXISTING PATIO WITH NEW 6' HIGH ALUM FENCE, EXCEPT AT PLAN EAST. REPLACE EXISTING GATE WITH NEW WITH PANIC HARDWARE AND SECURITY SCREENING EXITING GATE TO REMAIN EXIT GATE WITH PANIC HARDWARE AND SECURITY SCREEN EXITING SECTION OF FENCE TO REMAIN EXTERIOR OPENING EXISTING EDGE OF SIDEWALK NEW OUTDOOR DECK INFILL WITH LANDSCAPING Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.10 AVON RECREATION CENTER: Pool Renovation 2024.08.29 OUTDOOR DECK EXPANSION 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 OUTDOOR DECK EXPANSION OPTION A 1. ADDS 420 SF OF ENCLOSED SPACE AND DECK UNDER EXISTING ROOF. 2. REMOVE EXTERIOR WALL AND DECK 3. ADD FOUNDATIONS ON TWO SIDES 4. ADD ENCLOSING WALL TO MATCH ON PLAN WEST 5. NEW WALL AT DECK SIDE REUSING EXISTING DOORS 6. NEW DECK AND DECK DRAINS 7. ADD VENTILATION AND FAN 8. NEW CEILING WITH INSULATION ABOVE 9. RELOCATE EXIT SIGNS 10. REPLACE EXISTING FENCE WITH 6' HIGH NEW FENCE AND ACCESS GATE TO PLAN NORTH 11. MAINTAIN EXIT PATH, REQUIRED WIDTHS AND ADD NEW EXIT GATE WITH PANIC HDWR AND SECURITY SCREENING 350 SF PATIO ENCLOSURE ACCESS GATE EXIT GATE NEW FENCE Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.11 AVON RECREATION CENTER: Pool Renovation 2024.08.29 PATIO ENCLOSURE OPTION A 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 PATIO ENCLOSURE OPTION A 350 SF PATIO ENCLOSURE 620 SF PARTY ROOM OPTION B 1. ADDS 1,050 SF OF ENCLOSED SPACE AND DECK 2. SAME AS OPTION A BUT ADDS AREA TO LEFT (PLAN WEST)OF CURRENT ROOFED PATIO. 3. SAME CONSTRUCTION AS ABOVE BUT ADDS NEW COLUMNS AND ROOF. Scale: Date: Drawn by: Rev'd by: Sheet #: 2000 LAWRENCE ST DENVER, CO 80205 T: 303.294.9244 www.olcdesigns.com Address: Issued: Status: 1/8" = 1'-0" DHV OLC 1.12 AVON RECREATION CENTER: Pool Renovation 2024.08.29 PATIO ENCLOSURE OPTION B 2024.08.29 Budgeting 90 Lake Street, Avon, CO 81620 1/8" = 1'-0"1 PATIO ENCLOSURE OPTION B RFP-22- Meyer’s Pool Replacement A/E Services | 6City of Avon | CIP15029 Design-Build Recreation Center Pool Deck Reconstruction and Improvements Project QUALIFICATIONS AND EXPERIENCE3 A.D. Miller Services Inc., is a boutique Commercial General Con- tractor that specializes in providing CM/GC services to private and public entities on select project types with construction costs of up to $25MM. A.D. Miller performs a critical analysis of every potential project to ensure the proper focus on the project and provide the utmost quality with outstanding results. A.D. Miller employs a targeted approach in reviewing potential projects by choosing to specialize in the following areas as evi- denced by our project mix listed: Pool and Aquatic Facilities - New Construction & Refresh • Last 5 years: 10 Projects with cumulative value $23M Recreation / Amenity Centers - New Construction & Remodel • Last 5 years: 2 Projects with cumulative value $13M Parks / Event Structures – New Construction & Refresh • Last 5 years: 4 Projects with cumulative value $4.5M Government/Municipal – New Construction & Remodel • Last 5 years: 12 Projects with cumulative value $33M Education (Pre-K thru 12) – New Construction & Remodel • Last 5 years: 24 Projects with cumulative value $38M Medical Facilities – New Construction and Tenant Improvement • Last 5 years: 10 Projects with cumulative value $5M ADM+OLC RELEVANT PROJECTS • Aurora Highland Aerotropolis Aquatic Center, Aurora, CO (OLC, Doni Visani) • Ken Caryl Ranch House Pool, Littleton, CO (OLC, Doni Visani) • Glennon Heights Pool, Lakewood, CO (OLC, Doni Visani) • Town of Limon Pool and Pool House, Limon, CO (OLC, Dan Potter) • Woodmoor Country Club Pool, Monument, CO (OLC, Doni Visani) • State of Colorado, Colorado School of Mines Early Childhood Education Center, $ 6.9M OLC Architecture, Interiors and Aquatics designs community spaces for health and play, often centered around aquatics. It’s a passion our founders dove into in 1961, and a space we’ve been playing in ever since. Based out of Denver, we’ve engaged with 600+ clients world-wide to create community spaces with competition pools, and outdoor water parks with elements like slides, splash pads, and lazy rivers to encourage play. We love to create and renovate spaces that foster connection through aquatics, recreation, fitness, and wellness because we care about the health of each community we collaborate with in the design process. Our design process is enriched by our collaborative spirit, creative commitment and client-centered attitude. We partner clients’ business goals and strategic insights with our aesthetic vision, deep experience, and problem solving skills to create superior outcomes and a successful design project. Everyone at OLC is committed to truly understanding each client’s unique needs and is dedicated to adding value through design by delivering maximum impact for each dollar invested. Value-conscious, client-centered, custom- fitted design is a strategic investment for every owner. We apply principles of smart design to honor that investment and to produce measurable returns. The secret to the design success experienced by our clients is easily explained. • Treat each new assignment as a fresh challenge. • Listen to our client’s agenda. • Respect their priorities. • Focus on enrichment of the member experience. • Stay abreast of thought leaders in the industry. • Most of all, believe in the power of design to change lives for the better. We look forward to the opportunity to work with the Town of Avon on the design/build of your new Recreation Center Pool Deck. We currently have the availability and staffing to manage your project well and guide it to a smooth completion. Over 35 Years in Business Colorado Pre-Construction and Construction Service Provider Avon Recreation Center Pool Reconstruction and Improvements - Base Scope Budget Cost Estimates - Optional Scope Budget Cost Estimates Summary Budget Cost Estimate BASE SCOPE ITEMS DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA STRC MECH PLBG ELEC 1. REPLACEMENT OF DECK, DRAINS AND COPING 1,163,609.10$ 1,315,384.20$ R Review/Secondary role (May require design in next phase) 1a. Add for Dye Tests and Upgrade/ Replace all pool piping with Schedule 80 539,159.10$ 609,484.20$ D Direction (Will require design in next phase) 1. DEMO a. Remove existing concrete deck, deck drains, sanitary piping.123,337.50$ 139,425.00$ D b. Remove existing coping to top of pool walls 25,012.50$ 28,275.00$ D Not required at lap pool if it receives a SS gutter. c. Remove existing ladders, railings, and deck mounted anchors 6,779.25$ 7,663.50$ D This is recommended if pool deck is replaced. SUBTOTAL $ 155,129.25 $ 175,363.50 2. NEW a. Underlayment prep (need soils report)44,792.50$ 50,635.00$ D R b. New Sanitary Piping Connection 43,700.00$ 49,400.00$ D c. New Deck Drains (Integral Sloping)287,500.00$ 325,000.00$ D d. New Deck Broom Finish 209,643.85$ 236,988.70$ D Standard gray concrete with broom finish. Most economical approach d2. Sandscape Finish Add (Recommended)40,250.00$ 45,500.00$ Recommend for highest slip resistance at pool deck and aesthetic d3. Add integral color to mix; for either sandscape or broom 17,250.00$ 19,500.00$ Add color to improve and enhance look / define areas e. New pre-cast coping 92,701.50$ 104,793.00$ D New coping can be either a CIP coping stone or a pre-cast stone. f. New anchors ladders and railings 53,112.75$ 60,040.50$ D New anchors and ladders should be provided if the pool deck is being replaced. g. Install 5 new pool showers / relocate deck shower 39,675.00$ 44,850.00$ D h. Bonding to new and existing metals to NEC 680 (deck rebar, anchor, equipment)24,725.00$ 27,950.00$ D All metals, new/existing anchors, and equipment must be bonded per NEC 680. SUBTOTAL $ 853,350.60 $ 964,657.20 3. OPTIONAL a. Dye Test for leak detection 11,362.00$ 12,844.00$ R b. Replace existing pool piping with Schedule 80 (not under pool floor)527,797.10$ 596,640.20$ R If the pool decking is being removed, ADM / OLC recommends replacing all backfilled SCH 40 pool piping with SCH 80. SCH 80 piping should be backfilled per SUBTOTAL $ 539,159.10 $ 609,484.20 2. HVAC 2a. Natatorium Duct Replacement & Overhead Fans 432,342.50$ 498,335.00$ 2b. Pool Mechanical Room Ventilation 70,725.00$ 79,950.00$ 2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency 34,500.00$ 135,000.00$ 2a. Natatorium Duct Replacement 1. DEMO a. Remove underground HVAC duct and encasement 21,217.50$ 23,985.00$ D b. Remove compromised vertical branches to wainscot 20,125.00$ 22,750.00$ D 2. NEW a. NEW underground duct and required branches 327,750.00$ 370,500.00$ R D b. New supply grilles - Option 17,250.00$ 19,500.00$ R D c. Add OH fans (determine if 1,2 or 3)23,000.00$ 35,600.00$ R D D 3. Verify Existing OH HVAC 5,750.00$ 6,500.00$ D 4. Balance Report 17,250.00$ 19,500.00$ D SUBTOTAL $ 432,342.50 $ 498,335.00 2b. Pool Mechanical Room Ventilation 5. POOL MECHANICAL ROOM a. Verify and add ventilation system in mechanical room to mitigate current rusting, including airflow, fresh air intake, GPM, etc.51,750.00$ 58,500.00$ D D Dependent upon pool volume changes and potential pump HP variations. b. Recommendations for protection of existing rusted metals. TBD TBD R D Required per ISPSC and Colorado Pool Code. Conduit routings can easily be provided if deck is replaced. c. Verify and add exhaust in Pool Chemical Room 18,975.00$ 21,450.00$ Major Safety and Operation Issue SUBTOTAL $ 70,725.00 $ 79,950.00 BUDGET RANGE DESIGN & ENGINEERING SCOPE Town of Avon - Recreation Center Pool Improvements SUMMARY BUDGET COST ESTIMATES - BASE SCOPE ITEMS 8/30/2024 Page 1 of 5 BASE SCOPE ITEMS DESCRIPTION OF BASE SCOPE ITEMS NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA STRC MECH PLBG ELEC BUDGET RANGE DESIGN & ENGINEERING SCOPE 2c. Option Add - Fix Heat Bypass Serving Natatorium for Energy Efficiency 6. Fix Heat Bypass in Pool Mechanical Area Serving Natatorium, etc. 34,500.00$ 135,000.00$ R D Range of Cost - Pending Depth of Issues and Needed Repairs. Allowance range held. 3. ELECTRICAL 878,255.00$ 992,810.00$ 1. Pool Mechanical MCC (Voltage 480/3 Phase to 240/3 Phase?). Replace with new panel with remote start and stop panel (lifeguard room). Recirc pumps are controlled at VFD and do not require MCC 756,930.00$ 855,660.00$ R D D Suggest review scope and approach with client and Electrical EOR to work through most cost effective approach to size/ configuration of new MCC, etc. Includes upgrades of conduits and feeders due to rust and degradation that will not pass inspection. 2. Add Emergency Stops for all pools in appropriate locations per ISPSC and Colorado 21,275.00$ 24,050.00$ R D 3. Add necessary electrical for items described in base scope of work 44,275.00$ 50,050.00$ R D Pending final scope and impacted electrical items. Range provided as anticipated. 4. Replace conduit in PMR due to rust and denigration.55,775.00$ 63,050.00$ R D D 4. POOL MECHANICAL ROOM (PMR) 1. Pool System Circulation a. New recirc and feature pumps (VFD for 7.5 HP pumps, or integral VFD for smaller pumps).132,467.35$ 149,745.70$ D R Significant energy savings. If existing motors are re-used, Class F Insulation is required. b. Replace flow meters, gauges. Signet 2551 MagMeter on recirc systems (not feature pumps) and 2.5" dia. 316 Stainless Steel gauges on all pumps. 29,882.75$ 33,780.50$ D R Signet 2551 MagMeter on recirc systems and 2.5" 316SS gauges on all pumps. c. New autofill for each pool system (deck well w/ Electronic Level Control (ELC-810)45,821.75$ 51,798.50$ D R New static waterlines for these systems can only be installed if the deck is removed. SUBTOTAL 208,171.85$ 235,324.70$ 2. Pool Systems Sanitation a. New chemical controllers for each pool (BECSys5)27,761.00$ 31,382.00$ D Recommend minimum BECSys5 for communication with new VFDs. b. Add UV Sanitation (secondary) to each pool system. Evoqua ETS medium pressure UV units or similar for all pools/spas. Option to add ClearFlo (cost savings over long term) if sand filters remain. 79,934.20$ 90,360.40$ D Recommend Evoqua ETS medium pressure UV units or similar for all pools/spas. b2. Clearflow option 58,576.40$ 66,216.80$ c. Chemical Separation D Two separate rooms are existing and can be re-used. Ventilation needs to be upgraded. Signage and cleanup.a. Replace liquid Muriatic Acid with Pulsar AcidPlus.13,742.50$ 15,535.00$ D SUBTOTAL 180,014.10$ 203,494.20$ 3. Pool Filtration a. OPTION Replace existing sand filters with regenerative media filter (equipment and piping maybe too tall)490,599.20$ 554,590.40$ D Confirm field dimensions - equipment and piping maybe too tall for space b. OPTION Recommended: Replace existing sand filters with similar.137,137.50$ 155,025.00$ D c. OPTION Recommended: Replace existing media in existing sand filters with Triton 51,566.00$ 58,292.00$ D SUBTOTAL 679,302.70$ 767,907.40$ 4. Pool Heaters N/A N/A a. Not in scope Current boilers are functional and with maintenance will continue to operate. Older systems which are much less efficient than new boilers if desired. 5. CODE 46,000.00$ 52,000.00$ 1. Address all Natatorium ADA issues (see individual OPTIONS below)D R ADA lifts required at all pools. Options below a. Drainage/Slopes With Pool Deck Replacement With Pool Deck Replacement 2% per CO Pool Code and ADA. b. Access (pools, deck, features) TBD TBD Existing pool ramps cannot be made ADA compliant due to curves and cross slopes. 2. Exiting Plan implications (if any)17,250.00$ 19,500.00$ D Allowance allocation 3. Identify items that do not meet other building codes 28,750.00$ 32,500.00$ D Allowance allocation Page 2 of 5 OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA STRC MECH PLBG ELEC 1. HOT TUB R Review/Secondary role (May require design in next phase) D Direction (Will require design in next phase) A. OPTION: Repair 250,000.00$ 375,000.00$ R D Range for repairs. Cost would be reduced greatly if piping (Schedule 80) replacement was performed. 1. Investigate once deck is removed. Give range to repair. Assumes best case scenario. 2. Repair shell piping and connections If the pool decking is being removed, ADM recommends replacing all backfilled SCH 40 pool piping with SCH 80. SCH 80 piping should be backfilled per Geotechnical 3. New equipment in PMR as needed Match other pool systems in PMR for operator ease. B. OPTION: Replace Entirely (158 SF Spa)537,625.00$ 607,750.00$ R D ADM / OLC recommends this option given the potential cost of repairs. 1. Remove entirely 2. Replace with similar layout, features, finishes 3. New equipment in PMR Match other pool systems in PMR for operator ease. 4. Add emergency stop Required per ISPSC and Colorado Pool Code. Conduit routings can easily be provided if deck is replaced. 2. SPLASH AND SWIM CHANNEL POOL 1. Repair existing ramp surface - Not in Compliance 90,401.50$ 102,193.00$ D R Ramp is almost but not completely ADA compliant because of radius. For full compliance add OPTION 2a. Remove existing railings, deck surface. Prep to 1:12 slope on inside.Existing pool ramps cannot be made ADA compliant due to curves and cross slopes. b. New 2"x2" Dal-Tile or similar.Recommend 2"x2" Dal-Tile or similar. c. Add railing on two sides to ADA standards. Use 316L SS Recommend new 316L SS railing, but it will not be ADA compliant. 2. OPTION: Recommended: Add ADA lift. Motion Trek 400 by Spectrum Motion Trek BP300 is portable*22,568.75$ 25,512.50$ R D Motion Trek 400 by Spectrum or similar. 3. Bridge to Island D R a. Remove existing bridge 8,970.00$ 10,140.00$ b. Add water feature at existing connection (verify gpm, new anchor)40,250.00$ 45,500.00$ D GPM will need to be verified with new plans. New anchor will be required in conjunction with deck replacement.c. Add removable custom plank to access island for maintenance 9,200.00$ 10,400.00$ Defer to Arch and Operations Staff 4. Add emergency stop to slide and pool 18,975.00$ 21,450.00$ R D Required per ISPSC and Colorado Pool Code. Conduit routings can easily be provided if deck is replaced. 3. LEISURE POOL 1. Add ADA lift. Motion Trek 400 by Spectrum (See above)22,568.75$ 25,512.50$ R D Spec/ Recommendation - Motion Trek 400 by Spectrum or similar. 2. Zero depth ramp and tile replacement per drawings 112,534.40$ 127,212.80$ D R May not be possible with area provided. 1:12 pool slope required per code. 9" Deck- to-water already requires 9ft. 3. Remove Kiddie Slide and abandon (see explanation)7,360.00$ 8,320.00$ R D Assumes reuse of water connection from slide to new play feature. Water depth is not in conformance for slide. 4. Replace Basketball Hoop and anchors with new. Add Volleyball anchors+net 15,542.25$ 17,569.50$ R D New anchors and bball/vball features should be provided if the pool deck is being replaced. 5. Replace existing spray features with new, including enhanced 1' deep (slide, playground, interactive table or similar) 51,750.00$ 58,500.00$ R D Pressures and flow rates and existing pipe sizes would need to be evaluated to determine feature availability. Town of Avon - Recreation Center Pool Improvements SUMMARY BUDGET COST ESTIMATES - OPTIONS SCOPE ITEMS 8/30/2024 BUDGET RANGE DESIGN & ENGINEERING SCOPE Page 3 of 5 OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA STRC MECH PLBG ELEC BUDGET RANGE DESIGN & ENGINEERING SCOPE 4. LAP POOL A. OPTION: Add Concrete Gutter 842,789.00$ 952,718.00$ R D R R LAP POOL 1. DEMO 98,440.00$ 111,280.00$ a. Saw cut to required depth, including bond beam b. Remove all skimmers, abandon lines 6. Remove ladders and deck anchors e. SS gutter with integral surge capacity, OR a surge tank will be required to be built. Dropouts from SS gutter routed to surge tank.2. NEW 709,849.00$ 802,438.00$ a. Dowel and prep concrete b. Add 210 LF of Gutter (with integral surge capacity) c. Dowel and prep concrete d. Waterproof gutter from pool to deck b. Create a concrete structural “shelf” for stainless steel gutter to be installed within.e. Add inlets as needed for flow rates.a. Saw cut and remove existing pool bond beam, pool coping, and skimmer f. Upgrade piping and controls c. Install stainless steel gutter and grating around entire perimeter. g. Verify filtration, sanitation, circulation, heating d. Core/cap/abandon all wall inlets, replace with pressure tube at stainless steel gutterh. install new ladders and deck anchors e. SS gutter with integral surge capacity, OR a surge tank will be required to be built. Dropouts from SS gutter routed to surge tank. B. OPTION: Add Concrete gutters and add 6th lane.1,714,387.80$ 1,938,003.60$ R D R R f. Abandon existing skimmer lines 1. DEMO - same as above, PLUS:55,447.25$ 62,679.50$ a. Excavate for new lane. Piping rerouting (if schedule 40 to remain) b. Saw cut pool shell at left edge c. Remove diving board.B. Add 6 th lane to existing pool, modify depths, add peninsula wall options 2. NEW - same as above, PLUS:850,651.55$ 961,606.10$ a. Compact soil under shell. b. Add 250 LF of Gutter (with integral surge capacity)g. Re-use main drain lines; pass through surge tank with a float valve 3. Bring Dive Pool depth to 7’.a. While pool structure additions can potentially be done, ADM/ OLC does notes some risks with this approach. 4. Add Aqua Zip’n b. Filling in for shallower water depth can be done successfully if desired. 5. Add 2 panel x 4 panel High Climbing Wall c. Need footings in the pool deck for Aqua Zipn and Climbing Wall anchors. 6. Add Lane Divider for sixth lane to match existing d. Peninsula wall can be added if desired. However C-H does not recommend due to pool water circulation and blind spot creation. 7. 4 new starting blocks to match existing C. Replace entire pool to 6-lanes wide option 9. Rebuild steps to pool b. A small bump out for deep water activities can be made at the side of the pool. Alternatively, climbing walls can be installed at the side walls of the pool at the deep C. OPTION: Keep existing skimmers and add 6 th lane.589,110.50$ 665,951.00$ R D R R f. Abandon existing skimmer lines Same as above, but don't replace skimmers with gutters D. OPTION: Entirely New Pool 2,475,087.50$ 2,797,925.00$ R D R R 1. Same layout/ features as OPTION B but at competition depth/ length 2. Remove existing shell, piping and accessories 3. Add new pool shell, diamond-brite finish, tile markers/waterline 4. Replace all piping, new filtration, sanitation, circulation. Verify heating 5. New lighting, ladders, accessories Page 4 of 5 OPTIONAL SCOPE ITEMS DESCRIPTION OF OPTIONS SCOPE ITEMS NOTES AND CLARIFICATIONS LOW HIGH ARCH AQUA STRC MECH PLBG ELEC BUDGET RANGE DESIGN & ENGINEERING SCOPE 5. WATERLINE TILE A. Remove and Replace 188,640.25$ 213,245.50$ D Recommend Dal-Tile 2"x2" tile or similar for all pool/spa perimeters (except for Lap Pool if SS gutter is installed)1. Assume complete replacement with 2" x 2" tile a. At Splash and Swim Channel Pool 60,725.75$ 68,646.50$ b. At Leisure Pool 55,717.50$ 62,985.00$ c. At Lap Pool OPTION C, remove and replace. All other Options are new.72,197.00$ 81,614.00$ Not required if SS gutter is installed. Waterline tile goes away. 6. EXTERIOR DECK EXPANSION 261,970.00$ 296,140.00$ 1. Remove section(s) of existing wall at Lap Pool end D R 2. Add OH door, sliding doors, man door?D D R 3. Add outdoor deck and fence D 7. PATIO ENCLOSURE A. OPTION-Fence Only 32,200.00$ 36,400.00$ 1. Existing fence is not code compliant height. Replace with 6' high fence.D 2. Existing gate is not an exit. Replace with one with panic hdwr, security screen and path to public way.D B. OPTION 394,220.00$ 450,640.00$ 1. Adds 350 SF of enclosed space and deck under existing roof. 2. Remove exterior wall and deck D D 3. Add foundations on two sides D D 4. Enclose left side D D 5. New wall at deck side reusing existing doors D D 6. New deck and deck drains D D D 7. Add ventilation and fan D D D D 8. New ceiling with insulation above D D 9. Relocate exit signs D D D 10. Maintain exit path, required widths and add new exit gate with hdwr.D D C. OPTION 791,200.00$ 894,400.00$ 1. Adds 620 SF of enclosed space and deck 2. Same as above but adds area to left of current roofed patio.D D D D D 3. Same construction as above but adds new columns and roof.D D Page 5 of 5 970-748-4044 dstockdale@avon.org TO: Finance Committee Members FROM: Dean Stockdale, Senior Accountant Paul Redmond, Chief Financial Officer RE: Financial Report – February 2025 & March 2025 data DATE: April 30th, 2025 SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and short-term rental tax for February 2025 and the recreation fees, real estate transfer tax, and use tax revenues for March 2025. Attachment A to this report is the first quarter 2025 expenditures by department for the General Fund. BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for February revenues in 2025 and March 2025. Tax revenues are not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues. REVENUE ANALYSIS: Sales Tax: Revenues – February 2025: February sales tax revenues totaled $1,222,882. This is an increase of $7,982 or 0.66% compared to February 2024 sales tax revenue of $1,214,899. FEBRUARY 2024 v FEBRUARY 2025 SALES TAX COMPARISON BY INDUSTRY February 2024 February 2025 Increase/Decrease Home/Garden $57,152.39 $68,555.63 $11,403.24 Grocery/Specialty/Health $242,461.61 $241,683.63 ($777.98) Sporting Goods Retail/Rental $144,160.73 $152,681.24 $8,520.51 Miscellaneous Retail $35,454.04 $26,802.91 ($8,651.13) Accommodations $320,843.14 $331,584.49 $10,741.35 Restaurants/Bars $214,829.00 $213,720.93 ($1,108.07) Other $9,474.87 $8,794.60 ($680.27) Service Related $19,059.08 $26,827.65 $7,768.57 Liquor Stores $33,582.55 $32,026.81 ($1,555.74) E-Commerce Retail $72,991.67 $78,076.33 $5,084.66 Manufacturing/Wholesale $10,441.81 $8,626.21 ($1,818.60) Construction Related Services $48,345.99 $25,087.44 ($23,258.55) Digital Media Suppliers/Sellers $5,595.90 $7,626.43 $2,030.53 Commercial/Industrial Equipment $388.94 $787.94 $399.00 Special Events $114.92 $0.00 ($114.92) TOTAL $1,214,899.64 $1,222,882.24 $7,982.60 Page 2 of 11 Sales Tax: February 2025 Budget v Actual Collections: February 2025 sales tax revenues totaled $1,222,882. This is a decrease of $26,884 over the February 2025 estimate of $1,249,766. This is 2.15% below the adopted 2025 budget (based on a 3-year average). FEBRUARY 2025 BUDGET v ACTUAL COLLECTIONS - SALES TAX 2025 Budget 2025 Actual Dollar Variance Percentage Variance February $1,249,766.83 $1,222,882.24 ($26,884.59) (2.15%) 820,617.44 883,363.76 1,242,766.09 1,214,899.64 $1,222,882.24 7.65% 40.69% -2.24% 0.66% $300,000 $500,000 $700,000 $900,000 $1,100,000 $1,300,000 $1,500,000 2021 2022 2023 2024 2025 2021-2025 February Sales Tax Revenue Trend Page 3 of 11 Accommodation Tax: Revenues – February 2025: Accommodation tax revenues totaled $346,012 for the month of February. This is an increase of $28,035 or 8.82% compared to February 2024 accommodation tax revenues, which totaled $317,977. Accommodation tax collections by industry type for February 2025 compared to February 2024 reported an increase for Timeshares and Vacation Rentals. FEBRUARY 2024 v FEBRUARY 2025 ACCOMMODATION TAX COMPARISON BY INDUSTRY February 2024 February 2025 Increase/(Decrease) Timeshares $26,551.19 $55,182.20 $28,631.01 Hotels $146,792.66 $127,654.78 ($19,137.88) Vacation Rentals $144,633.93 $163,175.95 $18,542.02 TOTAL $317,977.78 $346,012.93 $28,035.15 February 2025 Budget v Actual Collections: February 2025 accommodation tax revenues totaled $346,012. This is a decrease of $26,794 over the February 2024 estimates of $372,807. This is 7.19% below the adopted 2025 budget (based on a 3-year average). FEBRUARY 2025 BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX 2025 Budget 2025 Actual Dollar Variance Percentage Variance February $372,807.06 $346,012.93 ($26,794.13) (7.19%) 217,070 154,288 358,261 317,978 346,013 -28.92% 132.20% -11.24% 8.82% $0 $100,000 $200,000 $300,000 $400,000 2021 2022 2023 2024 2025 2021-2025 February Accommodation Tax Revenue Trend Page 4 of 11 Short Term Rental Tax for CH: Revenues – February 2025: STR Tax for Community Housing totaled $159,637 for the month of February. This is an increase of $16,993 or 11.91% compared to February 2024. The Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential. FEBRUARY 2024 v FEBRUARY 2025 STR TAX FOR CH COMPARISON BY INDUSTRY February 2024 February 2025 Increase/(Decrease) Timeshares $13,275.58 $27,591.11 $14,315.53 Hotels $60,594.37 $52,848.92 ($7,745.45) Vacation Rentals $68,774.00 $79,197.41 $10,423.41 TOTAL $142,643.95 $159,637.44 $16,993.49 Tobacco & Cigarette Tax: Revenues – February 2025: Tobacco tax revenues totaled $26,706 and cigarette tax revenues totaled $17,124 for February 2025. Compared to February 2024 revenues, this is a decrease of $2,849 for tobacco tax revenues, which totaled $29,555 and a decrease of $1,584 for cigarette tax revenues, which totaled $18,708. 12,213 25,322 27,344 29,556 26,706 107.34%7.99% 8.09% -9.64% - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2021 2022 2023 2024 2025 2021-2025 February Tobacco Tax Revenue Trend Page 5 of 11 February 2025 Adopted Budget v Actual Collections: February 2025 tobacco and cigarette tax revenues totaled $26,706 and $17,124, respectively. This is a decrease of $3,288 over the February 2025 budget for tobacco tax, which is $29,994 and a decrease of $1,018 over the February 2025 budget for cigarette tax estimates, which is $18,142 which is based on a 3-year average. FEBRUARY 2025 BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Tobacco $29,994.97 $26,706.14 ($3,288.83) (10.96%) Cigarettes $18,142.08 $17,124.00 ($1,018.08) (5.61%) Total ($4,306.91) Use Tax: Revenues – March 2025: March 2025 use tax totaled $0.00. Compared to March 2025 estimates, which totaled $41,666, this is a decrease of $41,666. MARCH 2025 BUDGET v ACTUAL COLLECTIONS – USE TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Use Tax $41,666.67 $0.00 ($41,666.67) (100.00%) 17,376 19,602 18,087 18,708 17,124 12.81% -7.73% 3.43% -8.47% 15,500 16,000 16,500 17,000 17,500 18,000 18,500 19,000 19,500 20,000 2021 2022 2023 2024 2025 2021-2025 February Cigarette Excise Tax Revenue Trend Page 6 of 11 Real Estate Transfer Tax: Revenues – March 2025: March 2025 real estate transfer tax totaled $371,898. Compared to March 2024, which totaled $917,908, this is a decrease of $546,010. This is a decrease of $50,417 over the March 2025 budget which was based on a 3-year average. MARCH 2025 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $422,315.61 $371,898.20 ($50,417.41) (11.94%) $497,158 $448,621 $279,653 $917,909 $371,898 -9.76% -37.66% 228.23% -59.48% $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2021 2022 2023 2024 2025 Real Estate Transfer Tax March Revenue Trends Page 7 of 11 Recreation Center Fees: Revenues – March 2025 Admissions & Program Fees: Recreation admission revenues for March 2025 totaled $127,975 is a decrease of $27,831 compared to March 2024 which totaled $155,806. This is $9,433 above the adopted 2025 budget estimates of $118,541. Recreation program fee revenues for March 2025 totaled $73,415. This is an increase of $14,122 compared to 2024, which totaled $59,292. This is $18,980 above the adopted 2025 budget estimates of $54,434, which is calculated based on a 3-year average. 180.67% 14.51% 39.03% -17.86% - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 2021 2022 2023 2024 2025 Recreation Admissions March Revenue Trends $15,320 $39,181 $53,506 $59,293 $73,416 155.74% 36.56% 10.81% 23.82% $0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 2021 2022 2023 2024 2025 Recreation Program Fees March Revenue Trends Page 8 of 11 Tax Revenue Comparison – 2024 v 2025: Sales tax, Tobacco/Cigarette tax and Rec Admissions are down for 2025 compared to 2024. Accommodations, STR tax for CH and Rec Program fee revenue is favorable compared to the prior year. Below is a table which reflects the dollar change and percentage variance. Total revenue for 2025 is reflecting a favorable variance to 2024. Adopted Budget 2025 v Actual 2025: All taxes except STR Tax for CH reflect an unfavorable variance over the 2025 budget. Rec Center revenue is favorable compared to the 2025 budget. Total revenue for 2025 is reflecting a favorable variance to the 2025 budget. Below is a table which reflects the dollar change and percentage variance. 2024 v 2025 YTD Revenue Comparison 2024 2025 Dollar Variance Percentage Variance Sales Tax $2,492,571.68 $2,444,016.62 ($48,555.06) (1.95%) Acc. Tax $601,237.52 $677,821.86 $76,584.34 12.74% STR Tax for CH $281,007.35 $313,994.78 $32,987.43 11.74% Tobacco Tax $65,018.98 $55,732.48 ($9,286.50) (14.28%) Cigarette Tax $38,895.00 $34,554.00 ($4,341.00) (11.16%) Use Tax $0.00 $23,500.00 $23,500.00 N/A Rec Admissions $387,955.47 $361,997.71 ($25,957.76) (6.69%) Rec Program Fees $114,123.75 $137,044.03 $22,920.28 20.08% TOTAL $3,980,809.75 $4,048,661.48 $67,851.73 1.70% 2025 Revenue Comparison – Budget v Actual Budget Actual Dollar Variance Percentage Variance Sales Tax $2,497,644.64 $2,444,016.62 ($53,628.02) (2.15%) Acc. Tax $707,019.45 $677,821.86 ($29,197.59) (4.13%) STR Tax for CH $295,088.74 $313,994.78 $18,906.04 6.41% Tobacco Tax $64,601.88 $55,732.48 ($8,869.40) (13.73%) Cigarette Tax $37,417.49 $34,554.00 ($2,863.49) (7.65%) Use Tax $125,000.00 $23,500.00 ($101,500.00) (81.20%) Rec Admissions $307,897.14 $361,997.71 $54,100.57 17.57% Rec Program Fees $109,502.13 $137,044.03 $27,541.90 25.15% TOTAL $4,144,171.47 $4,048,661.48 ($95,509.99) (2.30%) Page 9 of 11 Real Estate Transfer Tax: Revenues 2025 2025 BUDGET/PRIOR YEAR v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2025 Budget 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $1,266,521.60 $853,269.20 ($413,252.40) (32.63%) 2024 Actual 2025 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $2,539,698.86 $853,269.20 ($1,686,429.66) (66.40%) New and Renewed Business and STR Licenses – 2024 v 2025: The total number of 2025 business licenses issued through March was 241. This was down 9 licenses or 3.6% for the year to date. The total number of STR licenses issued through March was 72. Compared to 2024 the STR licenses were down 8 licenses or 10% for the year to date. 2025 v 2024 – Business and STR Licenses – Year to Date 2025 2024 License Variance Percentage Variance Business License - Vendor 179 181 (2) (1.1%) Business License – Fixed Location 52 56 (4) (7.1%) Business License – Home Occupation 10 13 (3) (23.1%) Business License – Special Event 0 0 0 0.0% TOTAL BUSINESS LICENSES 241 250 (9) (3.6%) STR License 72 80 (8) (10.0%) Page 10 of 11 - 50.00 100.00 150.00 200.00 250.00 Business License - Vendor Business License - Fixed Location Business License - Home Occupation Business License - Special Event Business Licenses Issued 1/1 -3/31 2023 2024 2025 0 20 40 60 80 100 120 STR License STR Licenses Issued 1/1 -3/31 2022 2023 2024 Page 11 of 11 EXPENDITURES: MARCH 2025 General Fund YTD Actuals v 2025 Budget: General Fund expenditures through March 2025 total $7,124,270 which is 26.04% of the total adopted budget. The Finance Staff has reviewed the expenditure line items for the 1st Quarter of 2025 with each Department and plans to meet with each Department quarterly review financial information. Mobility Fund YTD Actuals v 2025 Budget: Mobility Fund expenditures through March 2025 total $566,313 which is 20.27% of the total adopted budget. These expenditures include the cost for wages, health benefits, consulting services, and utilities. Fleet Maintenance YTD Actuals v 2025 Budget: Fleet Maintenance expenditures through March 2025 total $575,529 which is 25.53% of the total adopted budget. These expenditures include wages, health benefits, fuel, vehicle maintenance, utilities, equipment, and operating supplies. Thank you, Dean Supplement #1 Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase 2024 Actuals 2025 2025 (Decrease) REVENUES Taxes 20,718,659$ 6,767,803$ 21,040,289$ 21,040,289$ -$ Licenses and Permits 1,251,817 74,962 459,175 459,175 - Intergovernmental 1,395,586 130,156 1,532,455 1,532,455 - Charges for Services 2,666,094 494,261 2,090,036 2,081,896 (8,140) Fines and Forfeitures 86,854 26,127 52,200 52,200 - Investment Earnings 1,985,145 337,508 1,500,000 1,500,000 - Other Revenue 529,404 25,009 481,000 481,000 - Total Operating Revenues 28,633,560 7,855,825 27,155,155 27,147,015 (8,140) Other Sources Lease Proceeds - - - - - Transfer-In From Capital Projects Fund 600,473 - 657,747 657,747 - Total Other Sources 600,473 - 657,747 657,747 - TOTAL REVENUES 29,234,033$ 7,855,825$ 27,812,902$ 27,804,762$ (8,140)$ EXPENDITURES General Government, HR and Finance 7,514,780$ 1,960,908$ 7,564,478$ 7,571,595$ 7,117$ Community Development 1,202,610 289,893 996,414 997,914 1,500 Public Safety 6,341,900 2,036,575 6,421,938 6,429,022 7,084 Public Works 7,095,451 1,307,725 8,374,150 8,372,650 (1,500) Recreation 2,707,394 712,721 3,205,344 3,205,344 - Capital Expenditure from Unreserved Fund Ba 2,690,000 816,448 800,000 800,000 - Total Operating Expenditures 27,552,135 7,124,270 27,362,324 27,376,525 14,201 Other Uses Transfers-Out to Capital Projects Fund - - - - - Transfers-Out to Mobility Fund 1,300,000 - 1,500,000 1,500,000 - Transfers-Out to Fleet Maintenance Fund 200,000 - - - - Total Other Uses 1,500,000 - 1,500,000 1,500,000 - TOTAL EXPENDITURES 29,052,135 7,124,270 28,862,324 28,876,525 14,201 NET SOURCE (USE) OF FUNDS 181,898 731,555 (1,049,422) (1,071,763) (22,341) FUND BALANCES, Beginning of Year 21,941,899 22,123,797 19,210,754 22,123,797 2,913,043 FUND BALANCES, End of Year 22,123,797$ 22,855,352$ 18,161,332$ 21,052,034$ 2,890,702$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 871,564$ 213,728$ 865,870$ 841,172$ (24,698)$ Assigned For: Carryover of Fleet Purchases - - - - - Unassigned: 22% Minimum Reserve Balance 6,391,470 6,391,470 6,349,711 6,352,835 3,124$ Undesignated, Unreserved 14,860,763 16,250,154 10,945,751 13,858,026 2,912,275 TOTAL FUND BALANCES 22,123,797$ 22,855,352$ 18,161,332$ 21,052,034$ 2,890,702$ Fund Summary MUNICIPAL SERVICES General Fund #10 Proposed Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase Description 2024 Actuals 2025 2025 (Decrease) Taxes: General Property Tax 2,978,494$ 1,141,453 2,908,568$ 2,908,568$ -$ General Property Tax - Delinquencies - 500 500 - General Property Tax - Interest 3,616 1,900 1,900 - General Property Tax - Abatements (3,534) (298) - - - Specific Ownership Tax 161,888 27,799 130,000 130,000 - Sales Tax 13,021,937 4,155,225 13,145,818 13,145,818 - Utility Tax 113,191 17,983 130,000 130,000 - Accommodation Tax 2,230,500 1,055,521 2,458,503 2,458,503 - Penalties and Interest 73,580 5,426 50,000 50,000 - Sales Tax Audit Assessments 36,287 1,080 50,000 50,000 - VAA Retail Sales Fee 1,083,164 242,664 1,100,000 1,100,000 - Cigarette Excise Tax 239,593 34,554 245,000 245,000 - Tobacco Add-on Sales Tax 314,548 55,732 360,000 360,000 - Franchise Fees 465,395 30,664 460,000 460,000 - Total Taxes 20,718,659 6,767,803 21,040,289 21,040,289 - Licenses and Permits: Liquor Licenses 6,701 1,403 7,500 7,500 - Business Licenses 262,130 32,825 185,000 185,000 - Contractor's Licenses 29,105 1,120 18,625 18,625 - Tobacco/Cigarette Licenses 2,750 750 1,750 1,750 - Booting/Towing Licenses 450 - 600 600 - Building Permits 866,729 38,614 225,000 225,000 - Road Cut Permits 83,253 250 20,000 20,000 - Mobile Vendor Cart Permits 700 - 700 700 - Total Licenses and Permits 1,251,817 74,962 459,175 459,175 - Intergovernmental: Federal Grants: Click It or Ticket - - - - - Ballistic Vests Grant 2,166 - 2,000 2,000 - State Grants LEAF Grant - - 12,500 12,500 - High Visibility Grant 37,975 6,122 20,000 20,000 - POST I70 Training Grants 25,913 - 45,000 45,000 - DOLA Grants - - 100,000 100,000 - Recreation Center Grants - - 25,000 25,000 - Other State Grants 89,849 - 100,000 100,000 - Local Government/Other Agency Other Local Grants - - - - - Revenue Detail MUNICIPAL SERVICES General Fund Proposed Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase Description 2024 Actuals 2025 2025 (Decrease) Revenue Detail MUNICIPAL SERVICES General Fund State/County Shared Revenue: Conservation Trust 73,445 18,222 80,000 80,000 - Motor Vehicle Registration 24,597 3,755 26,000 26,000 - Highway User's Tax 223,046 34,956 191,805 191,805 - County Sales Tax 691,413 65,643 746,750 746,750 - Road & Bridge Fund 219,202 - 175,000 175,000 - State Severance Tax 509 - 2,400 2,400 - Retail Delivery Fee 7,472 1,458 6,000 6,000 - Total Intergovernmental 1,395,586 130,156 1,532,455 1,532,455 - Charges for Services: General Government: Photocopying Charges - - - - - License Hearing Fees - - - - - Other Fees and Charges 1,266 214 2,500 2,500 - Credit Card and Paper Filing Fees 3,827 292 2,500 2,500 - Community Development: Plan Check Fees 556,653 18,080 150,000 150,000 - Design Review Fees 20,584 2,450 45,000 45,000 - Animal Control Fees - - - - - Fire Impact Fee Administration Fees 8,100 1,827 2,500 2,500 - Public Safety:- Police Reports 616 89 1,000 1,000 - Police Extra Duty 33,676 3,795 27,500 27,500 - Fingerprinting Fees 650 400 750 750 - VIN Inspection Fees 2,625 637 2,000 2,000 - False Alarm Fees/Misc Police Dept Fees 20 - 75 75 - DUI Reimbursement 12,556 4,716 15,000 15,000 - Avon Recreation Center: Admission Fees 1,431,786 361,998 1,254,000 1,254,000 - Program Fees 31,900 7,915 33,000 33,000 - Facility Rentals 22,555 6,620 22,000 22,000 - Merchandise Sales 7,642 2,456 9,000 9,000 - Other Recreation Services 8,972 1,466 8,800 8,800 - Fitness Program Revenues 43,073 4,389 42,000 42,000 - Swim Team Revenue 52,299 7,978 52,800 52,800 - Private Lessons 23,345 1,054 27,500 27,500 - Avon Rec CTR Gift Cards - - 1,000 1,000 - Proposed Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase Description 2024 Actuals 2025 2025 (Decrease) Revenue Detail MUNICIPAL SERVICES General Fund General Recreation:- Adult Program Revenues 34,407 2,222 27,500 27,500 - Cabin Equipment Rentals 34,902 - 35,000 35,000 - Athletic Field Rentals 840 - 240 240 - Cabin Concessions 72 - 500 500 - Youth Program Revenues 199,903 52,413 180,000 180,000 - Special Events:- Consession Sales 92,941 - 94,131 94,131 - Sponsorships 9,000 13,250 10,000 10,000 - Event Fees 26,630 - 36,600 35,100 (1,500) Special Event Admission Fees 982 - 500 500 - Pavillion Rentals 4,272 - 6,640 - (6,640) Total Charges for Services 2,666,094 494,261 2,090,036 2,081,896 (8,140) Fines and Forfeitures: Court Fines - Traffic 41,084 15,955 23,000 23,000 - Court Fines - Criminal 32,950 6,742 20,000 20,000 - Court Fines - Parking 3,390 850 3,000 3,000 - Court Costs 4,955 1,350 3,000 3,000 - Jury Fees - - 100 100 - Bond Forfeitures - - 100 100 - Police Training Surcharge 4,475 1,230 3,000 3,000 - Total Fines and Forfeitures 86,854 26,127 52,200 52,200 - Investment Earnings:1,985,145 337,508 1,500,000 1,500,000 - Other Revenues: Recreational Amenity Fees 351,745 - 345,000 345,000 - Lease of Town-Owned Property 4,650 - 3,500 3,500 - Parking Revenue 10,474 - 7,500 7,500 Miscellaneous Nonclassified Revenues 162,535 25,009 125,000 125,000 - Total Other Revenues 529,404 25,009 481,000 481,000 - TOTAL REVENUES 28,633,560$ 7,855,825$ 27,155,155$ 27,147,015$ (8,140)$ Proposed Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase Description 2024 Actuals 2025 2025 (Decrease) General Government: Mayor and Town Council 280,782$ 125,521$ 280,813$ 280,813$ -$ Town Attorney 322,175 63,575 272,020 272,020 - Town Clerk 169,121 46,497 202,971 202,971 - Municipal Court 203,432 47,621 197,996 197,996 - Administrative Services 900,077 248,697 964,370 964,370 - Community Relations 374,510 70,403 363,493 363,493 - Economic Development 349,429 35,110 215,430 215,430 - Special Events 1,322,535 272,344 1,510,463 1,517,580 7,117 Community Grants 120,000 96,200 108,000 108,000 - Sustainability 212,603 60,488 268,272 268,272 - Subtotal General Government 4,254,664 1,066,456 4,383,828 4,390,945 7,117 Human Resources: Human Resources 800,936 154,781 770,739 770,739 - Finance and Information Technology: Finance 1,090,637 324,779 1,156,096 1,156,096 - Information Systems 844,995 174,787 835,354 835,354 - Nondepartmental 523,548 240,105 418,461 418,461 - Subtotal Finance and IT 2,459,180 739,671 2,409,911 2,409,911 - Total General Government, HR and Finance 7,514,780 1,960,908 7,564,478 7,571,595 7,117 Community Development: Planning and Zoning Commission 12,368 4,164 14,425 14,425 - Planning 860,329 202,620 639,767 641,267 1,500 Building Inspection 329,913 83,109 342,222 342,222 - Total Community Development 1,202,610 289,893 996,414 997,914 1,500 .... Police Department: Administration 1,195,159 331,397 1,289,337 1,289,337 - Patrol 4,259,558 1,474,056 4,259,000 4,266,084 7,084 Investigations 552,116 183,029 616,124 616,124 - Code Enforcement 335,067 48,093 257,477 257,477 - Total Police Department 6,341,900 2,036,575 6,421,938 6,429,022 7,084 Department Expenditure Summaries MUNICIPAL SERVICES General Fund Proposed Unaudited Original Amended Difference Actual 1st Quarter Budget Budget Increase Description 2024 Actuals 2025 2025 (Decrease) Department Expenditure Summaries MUNICIPAL SERVICES General Fund Public Operations: Administration 440,676 112,909 511,668 511,668 - Engineering 396,536 148,903 678,199 678,199 - Roads and Bridges 3,333,365 607,562 3,844,058 3,844,058 - Parks 826,326 32,517 1,034,211 1,032,711 (1,500) Buildings and Facilities 2,098,548 405,834 2,306,014 2,306,014 - Total Public Works Department 7,095,451 1,307,725 8,374,150 8,372,650 (1,500) Recreation Department: Administration 300,112 98,392 348,556 348,556 - Adult Programs 53,283 17,673 91,150 91,150 - Aquatics 1,002,906 264,424 1,044,788 1,044,788 - Fitness 274,446 42,642 361,592 361,592 - Guest Services 572,015 178,663 719,904 719,904 - Youth Programs 247,724 54,299 309,342 309,342 - Communtiy Swim Program 256,908 56,628 330,012 330,012 - Total Recreation 2,707,394 712,721 3,205,344 3,205,344 - TOTAL OPERATING EXPENDITURES 24,862,135$ 6,307,822$ 26,562,324$ 26,576,525$ 14,201$ 970.748.4088 predmond@avon.org TO: Finance Committee Members FROM: Paul Redmond, Chief Finance Officer RE: 2026 Budget Process Timeline DATE: April 30, 2025 SUMMARY: With the assistance of the Deputy Town Manager, the Finance Department has generated the 2026 Budget Timeline. As the mid-year mark approaches, it is crucial that we begin our preparations for the upcoming budget cycle. Our goal is to ensure that we have a comprehensive and well-structured budget that aligns with our strategic objectives and supports our continued growth. OVERVIEW: The 2026 Budget Timeline outlines key milestones and deadlines for the budget planning process. This timeline will help us stay on track and ensure timely completion of all necessary tasks. 1. Health Plan Review: Finance and Human Resources review the Health Plan claims and discuss potential options for the Towns 2026 benefits. 2. Departmental Presentations: Directors presented their department programs to the Town Council at council meetings. 3. Staffing Projections: Finance will meet with Directors to discuss staffing projections for the next 2-3 years and review potential 2026 staffing requests. 4. Budget Kickoff Meeting: Finance will hold a budget kickoff meeting to discuss the budget calendar and budget direction. 5. Capital Projects: Meetings to discuss the long-range plan for capital projects. 6. Community Grants: Staff discussion about the 2026 community grants. 7. Budget Reviews: Departmental meetings to review the proposed 2026 and final revised 2025 program budgets and revenues. 8. Payroll Budget Review: Meeting to review the payroll budget and position reconciliations. 9. Council Work Sessions: Finance will review the first draft of the capital project fund and long- range CIP. 10. Public Hearing: Public hearings for the 2026 budget will be in November. CONCLUSION: Following the 2026 Budget Timeline will allow time to reach deadlines and challenges which might arise. Thank you, Paul