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HR Meeting Minutes - 05.21.2024 - FINALHEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 1 | 6 1. ROLL CALL Present- Committee Members: Committee Chairman Kevin Hyatt, Committee Vice Chairman Nancy Tashman and Committee Members Pat Nolan, Sonia Martinez, Kathy Ryan, and Courtney Walters Rawson Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, Recreation Services Superintendent Jerrica Miller, Swim Program Supervisor Meghan Hershey, and Programs Supervisor Luke Herron Town Council: Mayor Amy Phillips Absent- Committee Members: Lisa Post Committee Chairman Kevin Hyatt opened the meeting at 12:04 p.m. 2. APPROVAL OF THE AGENDA Committee Vice Chair Nancy Tashman made a motion to approve the agenda, Committee Member Pat Nolan seconded to approve the agenda. Committee Chairman Kevin Hyatt declared the agenda approved. 3. APPROVAL OF THE APRIL 2024 MEETING MINUTES Committee Member Kathy Ryan made a motion to approve the minutes from the April 9, 2024 meeting, Committee Member Pat Nolan seconded the motion and Committee Chairman Kevin Hyatt declared the minutes approved. 4. PUBLIC COMMENT No public comments were made. 5. BUSINESS ITEMS 5.1 Recreation Department Update Recreation Director Michael Labagh thanked everyone for coming and explained how the daily and monthly visitation numbers are accumulated. Then he provided a general update and details about the maintenance shutdown. The department hosted our first All Staff Meeting with about 45 staff in attendance, which is impressive when considering all the different time commitments our staff have. We collected Mission, Vision and Values input from the staff. The maintenance closure includes a new ADA swim lift, aquatics climbing wall replacement, waterslide stairs refurbished, partial replacement of the pool lights, painted the cardio fitness area, plumbing repairs and replacement, updated shower infrastructure such as mixing valves, weight room mirrors adjusted, removal of the bouldering wall that was underutilized and replaced with a TV, snack vending machine and furniture. The Committee and Attendees commented/inquired: A. Committee Member Pat Nolan stated excitement about the ADA chair. B. Mayor Amy Phillips asked how many hours was the All-Staff Training, did we feed them lunch and how much notice did we give the staff? HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 2 | 6 a. Recreation Direction Michael Labagh replied the training was held from 9:30am-3:30pm for all staff and the Aquatics staff stayed until 5:30pm for additional training. C. Mayor Amy Phillips inquired if the ADA swim lift comes all the way out of the water instead of blocking the swim lane? a. Aquatics Superintendent Kacy Carmichael confirmed, and Recreation Director Michael Labagh explained that this has been requested by patrons and a great upgrade. D. Committee Member Kathy Ryan inquired what code we are following for the pool area lights? a. Recreation Director Michael Labagh explained that the department follows the State of Colorado swimming pool regulations as well as industry standard recommendations that are included in the Model Aquatic Health Code (MAHC). E. Committee Member Kathy Ryan inquired if the big steel pipe in the cardio room was eliminated? a. Recreation Director Michael Labagh replied that silver pipe is the HVAC ventilation and it remains in place. F. Committee Member Nancy Tashman commented that the weight room benches look good, no more ripped leather. G. Mayor Amy Phillips inquired what snacks are offered in the vending machine? a. Recreation Director Michael Labagh explained that he has requested healthy snacks to be included. H. Committee Member Pat Nolan commented the Recreation Center looks amazing! I. Committee Member Kathy Ryan inquired about the status of the Jacuzzi? a. Recreation Director Michael Labagh explained that the hot tub will be revisited for repair and improvement in 2025 when the pool deck project is underway. J. Mayor Amy Phillips requested a timeline for the hot tub be posted near the hot tub. a. Recreation Director Michael Labagh explained all the places that this information is communicated. Recreation Director Michael Labagh provided an update on the spring and summer programming plans and Recreation Services Superintendent Jerrica Miller gave a brief update on summer day camp plans including purchasing a new 15 passenger van to take the kids on field trips. A. Mayor Amy Phillips inquired if the van would have all wheel drive? a. Recreation Services Superintendent Jerrica Miller responded yes. B. Committee Member Pat Nolan inquired if the vans are used year-round or just for the summer? a. Recreation Services Superintendent Jerrica Miller explained that the vans were used during the school year for the Afterschool and School’s Out Camps. C. Committee Member Sonia Martinez inquired what ages can attend day camp? a. Recreation Services Superintendent Jerrica Miller replied ages 5 -11years old. D. Committee Member Nancy Tashman inquired about the lobby furniture, are there any tables for playing games? a. Recreation Director Michael Labagh replied yes, there are a few tables and a chess table, but staff will monitor the usage to try and provide furniture that people want to use. Staff were not sure what was behind the wall or under the mat, so staff made some educated guesses on what furniture would work for the new area. Recreation Director Michael Labagh continued the Recreation Center update and explained the 3-part annual planning cycle; Winter/Spring, Summer and Fall/Winter. He then gave a tutorial on how to find program registration starting from the Avon.org website. A. Committee Member Nancy Tashman inquired if you could register and pay online for programs ? HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 3 | 6 i. Recreation Director Michael Labagh confirmed. B. Committee Member Sonia Martinez inquired if SmartRec is a different program from Amilia a. Recreation Director Michael Labagh replied that Amilia is the software company, but they are re-branding to be called SmartRec C. Committee Member Sonia Martinez inquired if families will have to start over to transition to SmartRec from Amilia a. Recreation Director Michael Labagh explained that no, it is the same software. The front desk staff are available to help people get registered. D. Committee Member Pat Nolan asked Luke Herron about the Vail Health Active Aging Expo and what he was there to promote? Will seniors be able to start playing Rummikub at the Recreation Center? a. Programs Supervisor Luke Herron explained which programs he was there to promote and said he has a few games he can set up for seniors to play. b. Recreation Services Superintendent Jerrica Miller offered to send Pat Nolan the dates and times so she can share the information with her network through Eagle County Healthy Aging. 5.2 Community Swim Program Review Swim Program Supervisor Meghan Hershey welcomed the committee to the month of May which is Water Safety Month and provided statistics about the number of drownings among children nationwide. Recreation Director Michael Labagh shared the website resources for these statistics as well including the American Red Cross water safety resources website. He shared information about Longfellow’s WHALE tales and explained that we will eventually reintroduce this curriculum to our afterschool program. Swim Program Supervisor Meghan Hershey provided more details about the daytime school swim lessons from Avon Elementary and Berry Creek Middle Schools. She then explained the structure for USA Swimming zones, sectionals and futures swim meets, and what accolades our swim team has accomplished. She also explained how these various levels of competitive swimming compare to the path to the Olympics. She shared that 170 children have received swim lessons in 2024 so far. The Committee and Attendees commented/inquired: A. The entire committee applauded the success of the team and their accomplishments. B. Mayor Amy Phillips inquired if Homestake Peak is one of the schools we would do swim lessons with? a. Recreation Director Michael Labagh explained they have had limitations with transportation, but we will revisit offering swim lessons to their school. C. Committee Member Pat Nolan inquired about Personal Floatation Devices (PFDs). a. Aquatics Superintendent Kacy Carmichael shared that there are US Coast Guard approved lifejackets (PFDs) in all sizes available and free to borrow in the pool area. D. Committee Member Kathy Ryan inquired where children are allowed in the pool if they are wearing a PFD? Are they allowed in the deep end and if so, why? a. Aquatics Superintendent Kacy Carmichael replied yes anyone in a PFD is permitted in deep water. b. Recreation Director Labagh explained that anyone wearing a PFD must be within arm’s reach of a parent or guardian. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 4 | 6 c. Aquatics Superintendent Kacy Carmichael clarified that PFDs are not permitted to be worn while using the waterslide. E. Committee Member Kathy Ryan inquired if the children’s Dunk-N-Dash race is a continuation of the same program? F. Committee Member Courtney Walters Rawson inquired how old people need to be to become lifeguards? a. Aquatics Superintendent Kacy Carmichael replied 15 years old. G. Committee Member Kathy Ryan inquired if 15-year-olds are making $20 per hour a. Recreation Director Labagh replied, yes, most part-time staff start at $20 per hour. H. Mayor Amy Phillips inquired what qualifies us as a “small team” a. Swim Program Supervisor Meghan Hershey explained that 70 kids on a team or less is considered a small team. I. Committee Vice Chair Nancy Tashman inquired if people move here for the swim team? a. Swim Program Supervisor Meghan Hershey explained that yes, some have and more have said they are interested in joining the team. J. Committee Vice Chair Nancy Tashman expressed she is impressed that our swim team is on par with teams from Boulder. K. Mayor Amy Phillips inquired how many participants are on the Vail Ski and Snowboard Academy (VSSA) team? a. Swim Program Supervisor Meghan Hershey replied, 14, and that sports teams are not allowed to actively recruit for the VSSA program due to school limitations. L. Mayor Amy Phillips commented that VSSA is an alternative school for athletes and it’s great we have these unique resources in the community. 5.3 Recreation Department Capital Improvement Project Review Recreation Director Michael Labagh shared the plan for assets and upgrades using the Capital Equipment Replacement Fund (CERF) and the Capital Improvement Project Plan (CIP). The Committee and Attendees commented/inquired: A. Committee Member Kathy Ryan inquired where the park falls into these funds? a. Recreation Director Michael Labagh explained that there is a maintenance plan for large replacement costs like new sand for the beach, roads, paths and curbs. B. Mayor Amy Phillips inquired if the sand at the beach will need to be replaced again. a. Recreation Director Michael Labagh replied that yes, sand needs to be replaced for sanitation purposes. C. Committee Vice Chair Nancy Tashman inquired if the liner for the lake is set up for replacement? a. Recreation Director Michael Labagh confirmed that yes, he believes it is on a 20-year replacement schedule. b. Mayor Amy Phillips offered that we must take care of the stuff we have before buying new stuff. Recreation Director Michael Labagh shared information about the Pool Deck project budgeted for $800 ,000. He shared that the timeline will be during the summer while there are other pools open in the community. A. Mayor Amy Phillips inquired if the Pool Deck project would lead to a hot tub with bubbles? a. Recreation Director Michael Labagh confirmed. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 5 | 6 Recreation Director Michael Labagh provided an overview of the Nottingham Lake Swim Area Anchor replacement project that took place May 20, 2024. Next, he shared information about the addition of new landmark monument signs for the pocket parks and recreation center. Then he took the Committee through the Skate Plaza and Park Restrooms project which has had some changes with funding sources originally coordinated by the Avon Skate Coalition. A. Committee Member Pat Nolan inquired about shade structures at the Skate Plaza . a. Mayor Amy Phillips explained that they are not that far into the planning process. b. Recreation Director Labagh stated that yes, the site will have some shade from the building and from the landscaping. B. Mayor Amy Phillips inquired if the restrooms for the park will be completed this year. a. Recreation Director Michael Labagh stated that the project is tentatively scheduled to begin construction in the fall but realistically will be completed in the spring. Recreation Director Michael Labagh continued his presentation and shared information about the redevelopment of the Eaglebend Pocket Park and the construction on the recreation trails in Harry A. Nottingham Park and the Eagle Valley regional trail. A. Committee Vice Chair Nancy Tashman inquired about construction on Herd Road in front of Canyon Run. What’s the plan? Some areas are just mulch with no landscaping. a. Recreation Director Michael Labagh offered to follow up with Committee Vice Chair Nanc y Tashman later after he inquires with the engineering department. Recreation Director Michael Labagh talked about the delay on replacing drinking fountains per lack of contractor interest and continued to provide an update about other funded projects including upgrades to Audio Visual/Wi-Fi infrastructure, building key card access, additional security cameras, loading ramp service access, Fitness Court removal/addition of a picnic shelter. The Committee and Attendees commented/inquired: A. Committee Member Kathy Ryan inquired what will happen to the fitness court equipment? a. Recreation Director Michael Labagh confirmed that the Town considered relocating the Fitness Court originally but he will likely look for another agency to acquire it. B. Committee Vice Chair Nancy Tashman inquired if the fitness court could be stored? a. Recreation Director Michael Labagh said maybe but there’s not a lot of storage available throughout Town. C. Committee Vice Chair Nancy Tashman inquired about shade for pickleball and increased parking for pickleball? a. Recreation Director Michael Labagh said that the shade elements were not prioritized in this year’s budget and that he’s working with the Avon Police Department to monitor parking at Avon Elementary School. D. Committee Vice Chair Nancy Tashman inquired about on-street parking on Beaver Creek Blvd. a. Recreation Director Labagh shared that adding parking to Beaver Creek Blvd. was discussed and HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, MAY 21, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, MAY 21, 2024 PAGE 6 | 6 the Town determined that due to safety concerns and area resident concerns, the addition of parking was not pursued further. b. Mayor Amy Phillips explained that there is nowhere to park on the street safely, there’s a bike lane, a bus stop, train tracks and a school slow zone in that area. E. Committee Member Kathy Ryan inquired what is managed parking and where is it implemented? a. Mayor Amy Phillips explained that managed parking is found throughout the town for 3 hours free. b. Recreation Services Superintendent Jerrica Miller explained that registering your car is required and can be done by scanning a QR code. F. Committee Vice Chair Nancy Tashman commented that the wayfinding survey was hard to navigate. a. Recreation Director Michael Labagh said that the Town collaborated on the survey with a capstone student from CU Denver and thanked Nancy for her feedback. 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS A. Committee Member Kathy Ryan inquired about the plan for bikes and motorized vehicles on the Harry A. Nottingham Park paved path? a. Recreation Director Michael Labagh explained that the summer dismount zone will be in effect again on the north park path. Class 1 and 2 electric bikes are allowed in the park, and other vehicles that fall within those parameters will also be allowed such as one wheels, scooters, etc. B. Committee Vice Chair Nancy Tashman inquired if the Town patrols the Eagle River Trail? a. Recreation Director Michael Labagh explained that the enforcement is challenging but the regional trail has the same rules for e-bikes as Nottingham Park. b. Mayor Amy Phillips said it’s been a discussion to add lines and signage to the Eagle River Trail to help with mixed use by cyclists and pedestrians. c. Committee Member Kathy Ryan suggested a gate or physical barrier to designate the start and end of the dismount zone. C. Committee Member Kathy Ryan inquired if the dog park could be extended to the stage area. a. Recreation Director Michael Labagh explained that the off -leash dog area is still the same size. 7. ADJOURNMENT Committee Chairman Kevin Hyatt asked if there was a motion to adjourn the meeting, and Committee Vice Chairman Nancy Tashman made the motion and Committee Member Kathy Ryan seconded the motion. Committee Chairman Kevin Hyatt declared the meeting adjourned at 1:34 p.m. Respectfully Submitted by Kacy Carmichael Aquatics Superintendent