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HR Meeting Minutes - 04.09.2024 - FINALHEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 1 | 5 1. ROLL CALL Present- Committee Members: Committee Chairman Kevin Hyatt, Committee Vice Chairman Pat Nolan and Committee Members Nancy Tashman, Sonia Martinez, Kathy Ryan, and Courtney Walters Rawson (virtual) Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, Recreation Services Superintendent Jerrica Miller, Recreation Services Supervisor Mike Atencio, Fitness Coordinator Emmanuel Torres- Lopez and Programs Supervisor Luke Herron Town Council: Mayor Amy Phillips Absent- Committee Members: Lisa Post Committee Chairman Kevin Hyatt opened the meeting at 12:10 p.m. 2. APPROVAL OF THE AGENDA Committee Member Kathy Ryan made a motion to approve the agenda, Committee Member Nancy Tashman seconded to approve the agenda. Committee Chairman Kevin Hyatt declared the agenda approved. 3. APPROVAL OF THE NOVEMBER 2023 MEETING MINUTES Committee Member Kathy Ryan made a motion to approve the minutes from the November 14, 2023 meeting, Committee Vice Chairman Pat Nolan seconded the motion and Recreation Director Labagh declared the minutes approved. 4. PUBLIC COMMENT No public comments were made. 5. BUSINESS ITEMS 5.1 Appoint Committee Chairman & Vice Chairman Recreation Director Labagh informed the committee of the new 2-year and 3-year terms for committee members and invited nominations for Chairman and Vice Chairman. The Committee and Attendees commented/inquired: A. Committee Member Nancy Tashman nominated Kevin Hyatt for Committee Chairman, and Committee Member Kathy Ryan seconded the motion. B. Committee Vice Chairman Pat Nolan nominated Nancy Tashman for Vice Chairman and Committee Chairman Kevin Hyatt seconded. C. All approved, no one opposed both nominations. Kevin Hyatt will remain Committee Chair man and Nancy Tashman is the new Committee Vice Chairman. Both will serve in those roles for a two-year term. 5.2 Health & Recreation Committee Update HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 2 | 5 Recreation Director Michael Labagh welcomed everyone and expressed excitement for the Health & Recreation Committee to now be a permanent advisory board for the Town of Avon. The Committee and Attendees commented/inquired: A. Committee Chairman Kevin Hyatt inquired about the process for new Health & Recreation Committee members. a. Recreation Director Michael Labagh explained the process and went through introductions of each person present. B. Mayor Amy Philips explained her intentions and goals for participating in the Health & Recreation Committee, stating that the Town Council does indeed want to be present and available for these meetings. C. Committee Member Sonia Martinez expressed her desire to represent the Hispanic community’s interests on this committee. D. Committee Member Courtney Walters Rawson introduced herself and is looking forward to getting more involved in the committee and recreation department. Recreation Director Michael Labagh shared the 2024 Recreation Department Goals with the committee. Next, he shared the committee meeting schedule explaining that the time has been moved to 12 :00 p.m. - 1:30 p.m. during lunch time. An additional meeting was added due to missed meetings in January and March. 5.3 Recreation Department Update Director Michael Labagh shared attendance statistics to show average daily visits by month and compared 2022 to 2023 attendance and revenue numbers. There is a general trend toward higher numbers year to year, the only change was that in 2023 the Punch Pass sale was offered at the same time as the Black Friday seasonal membership sale, moving that revenue from December to November. Then he shared historical data showing the best revenue years overall. Recreation Director Michael Labagh provided an update on winter programming, explaining the fluctuating temperatures made access to the lake a safety concern which led to a shorter ice-skating season. The Committee and Attendees commented/inquired: A. Committee Member Kathy Ryan reminded the committee that a piece of equipment has already fallen through the ice at Nottingham in the past. a. Program Supervisor Luke Herron provided an overview of Recreation Programming including Kid’s Night Out, stating Kid’s Swim Night Out was a crowd favorite. He also noted that most of the attendees were hotel guests even without advertising to hotels. B. Mayor Amy Philips inquired about capacity issues due to sold out Kid’s Night Out? Did we have to turn away local kids to serve hotel guests? a. Program Supervisor Luke Heron explained that no, these programs have pre-registration with a limit set ahead of time. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 3 | 5 Program Supervisor Luke Herron continued his overview of winter programming stating his overall goal is to eventually bring back pond hockey. Drop-in sports are a big part of the community and many nights have been sold out. C. Kathy Ryan shared her support for using the Avon Elementary School instead of trying to build a new facility. D. Mayor Amy Phillips inquired if staff see a lot of Eagle-Vail residents’ participation. a. Recreation Director Michael Labagh stated that specific data is not readily tracked. b. Recreation Services Superintendent Jerrica Miller shared that they choose opposite nights from other local organizations. E. Vice Chairman Nancy Tashman inquired if board game night would be good for seniors? a. Committee Member Pat Nolan explained that seniors expect certain games they are accustomed to like Rummikub. b. Recreation Services Superintendent Jerrica Miller asked Committee Member Pat Nolan if seniors would like an afternoon board game activity? c. Committee Member Pat Nolan replied saying, it’s a mixed bag but they do love games. d. Committee Member Kathy Ryan stated that if Rummikub is the new pickleball, why not hold a regular gathering? e. Committee Member Pat Nolan agreed that could work. f. Vice Chairman Nancy Tashman inquired if a weekly activity like Rummikub would help add to Committee Member Pat Nolan’s Eagle County Healthy Aging participation? g. Committee Member Pat Nolan said it might be worth it to try. Recreation Director Michael Labagh continued the Recreation Department update with facility updates including replacement hand dryers, fitness area fan replacement, barre installation, On -Demand fitness for the West Studio and a Dual Cable Cross fitness machine replacement. F. Nancy Tashman mentioned the LED lights in the fitness area are very bright when lying on the floor looking up. Recreation Director Michael Labagh provided an update on new personnel: Hanna Kusch and AC Christiansen, both Aquatics Coordinators and Emmanuel Torres-Lopez a new part-time Fitness Coordinator. He also stated there is promising recruitment for a full-time Youth Programs Coordinator. Next, Recreation Director Michael Labagh shared attendance data comparing 2023 to 2024 daily average visits and revenue. March 2024 was not as busy as years past. G. Mayor Amy Phillips and Committee Vice Chairman Nancy Tashman expressed their admiration for the new Camp Avon logo. Jerrica Miller provided an update on programs including MVPeeWees, summer camp, kickball league, and sand volleyball league. H. Committee Member Kathy Ryan inquired about transportation for camp children. I. Mayor Amy Phillips asked if there are 3 vans and what capacity they can hold. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 4 | 5 a. Jerrica explained children’s transportation parameters and stated a van can transport 13 children and two adults. J. Amy Phillps asked if the vans are hybrid? a. Recreation Director Michael Labagh explained that hybrid vans are not available yet, but we would like to upgrade to all wheel drive vans. Aquatics Superintendent Kacy Carmichael provided a brief update on swim program registrations, certification course offerings, personnel updates, Swimming State Championship, and the adult group lesson schedule. K. Committee Member Sonia Martinez expressed her interest in sharing Adult Group Swim Lesson information in her neighborhood. L. Mayor Amy Phillips stated that there are so many adults in the community who could benefit from learning to swim. M. Vice Chairman Nancy Tashman inquired about the Body Composition/Biometric Scale a. Recreation Services Supervisor Mike Atencio shared how the scale works and how to access it Recreation Director Michael Labagh shared information about the spring facility shutdown in May. He spoke about the first all-staff training on Saturday, May 4, and then shared details about maintenance projects and facility upgrades. N. Committee Member Pat Nolan expressed interest in the ADA Swim Chair Lift replacement and inquired when that project would take place. a. Recreation Director Michael Labagh answered her question stating the project will take place during the maintenance shutdown in the first two weeks of May. 5.4 Eaglebend Pocket Park Redevelopment Project Update Recreation Director Michael Labagh shared an update on the Eaglebend Pocket Park Redevelopment Project. He shared that the Great Outdoors Colorado (GOCO) Grant will help fund the project, and a survey was conducted last September. Next, he shared a graphic to show the park design and discussed the details of the planned improvements. The design includes three zones, water wise landscaping, the boundary with the Kestrel development project, additional parking, and sidewalk access. There will be portable toilet enclosure, a monument sign like the ones in Harry A. Nottingham Park, a buffer between property owners and an open space to avoid underground utility lines . There will also be play features supported by the survey results, as well as seating, and walkways. The Committee and Attendees commented/inquired: A. Committee Member Pat Nolan inquired about heat in the summer, will the playground equipment get too hot to use? a. Recreation Director Michael Labagh stated that most features will be plastic, or powder coated metal with modern shade structures included with playground equipment. B. Vice Chairman Nancy Tashman inquired about the surface under the playground and if equipment is adapted for children with special needs? a. Recreation Director Michael Labagh shared the plan for ground level surfaces and explained that there will be improved accessibility including accessible swings and graded walkways. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, APRIL 9, 2024 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, APRIL 9, 2024 PAGE 5 | 5 b. Mayor Amy Phillips explained that of the three parking spots, one would be ADA accessible, and the other spots would be 1–2-hour parking. She shared the vision of a family hosting a birthday party at the picnic shelter. C. Vice Chairman Nancy Tashman inquired about reservations for the picnic shelter. a. Recreation Director Michael Labagh shared the reservation process for picnic shelters already in place and confirmed Eaglebend would use the same system. D. Mayor Amy Phillips noted that grills will not be allowed in the pocket parks and the walking lane should help folks with strollers, strider bikes and pedestrians to use the lane to get to the park. E. Committee Member Kathy Ryan brought up her concern about bicycles near pedestrians in Harry A. Nottingham Park. F. Vice Chairman Nancy Tashman inquired about the open area at the Eaglebend Pocket Park a. Recreation Director Michael Labagh responded that the area would be covered with grass and still meet water wise landscaping requirements. G. Mayor Amy Phillips expressed that the signage needs improvement. H. Committee Member Kathy Ryan inquired what kind of porta-potty would be provided and if they would be the same as at the Harry A. Nottingham Park courts? a. Recreation Director Michael Labagh confirmed they would be similar. I. Mayor Amy Phillips noted that the Eaglebend Pocket Park will be increasing in size by about 50%. J. Vice Chairman Nancy Tashman inquired about the day care and access to the Eaglebend Pocket Park. a. Mayor Amy Phillips explained that it’s not possible to add a railroad crossing but people can access the park via Post Boulevard and the public easement through the Kestrel development. 6. OTHER BUSINESS AND COMMITTEE MEMBER COMMENTS Committee Member Kathy Ryan inquired why boats are already on the lake? The boats get abused at night; people walk all over them. She also asked if there be a hot dog stand in the park? b. Recreation Director Michael Labagh explained that pedal boats may have been moved to the beach area early so Public Operations staff could clean up the existing storage area. He confirmed he would follow up with the staff and thanked Kathy for her feedback. Director Labagh confirmed that the hot dog stand would likely return to the park for the summer. Committee Member Kathy Ryan expressed that she believes the hot dog stand is inappropriate because there is nowhere for people to wash their hands before eating. c. Mayor Amy Phillips thanked Committee Member Kathy Ryan for her feedback. 7. ADJOURNMENT Committee Chairman Kevin Hyatt motioned to adjourn, and Committee Vice Chairman Nancy Tashman seconded the motion. Committee Chairman Kevin Hyatt declared the meeting adjourned at 1:29 p.m. Respectfully Submitted by Kacy Carmichael Aquatics Superintendent