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11.15.22 HR Meeting Minutes-FINALHEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 15, 2022 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 1 | 5 1. ROLL CALL Present- Committee Members: Committee Chair Kevin Hyatt, Committee Vice Chair Pat Nolan and Committee Members, Kathy Ryan, Lisa Post, and Jose Chavez. Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, and Recreation Services Superintendent Jerrica Miller. Town Council: Councilor Scott Prince (virtual) Absent- Committee Member: Nancy Tashman, Pam Warren Town Council: Mayor Sarah Smith Hymes, Councilor Lindsay Hardy Recreation Director Michael Labagh opened the meeting at 10:12 a.m. 2. APPROVAL OF THE AGENDA Committee Member Kathy Ryan made a motion to approve the agenda for the November 15, 2022 meeting and Committee Chair Kevin Hyatt seconded the motion and Recreation Director Labagh declared the agenda approved. 3. APPROVAL OF THE SEPTEMBER 2022 MEETING MINUTES Committee Vice Chair Pat Nolan made a motion to approve the minutes from the September 13, 2022 meeting and Committee Member Jose Chavez seconded the motion and Recreation Director Labagh declared the minutes approved. 4. PUBLIC COMMENT No public comments were made. 5. BUSINESS ITEMS 5.1 Recreation Department Update 5.1.1 Facility Updates Recreation Director Michael Labagh reviewed the Health & Recreation Committee PowerPoint Presentation available in the packet materials at avon.org/packets. Data was presented showing the average daily visits, total monthly visits and admissions revenue separated by month through October of 2022. Admissions revenue data was included from October 2021 when the pools and locker rooms were closed for renovations to show that during a similar month-long closure in October 2022, revenue was significantly higher. Recreation Director Labagh reported that during this October maintenance closure, the waterslide was refurbished, a new diving board stand installed, lobby furniture replaced, mirrors replaced, and the pool shells and deck were thoroughly deep cleaned. Information regarding adjusted pool hours was also included in the presentation. Recreation Director Labagh explained that the sauna remodel is delayed due to availability of materials and the steam room generator will be fully replaced. The Committee commented/inquired: A. Committee Member Kathy Ryan inquired if Michael Labagh is the Recreation Director now, not interim? B. Committee Member Kathy Ryan inquired if the Jacuzzi jets are fixed yet? HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 15, 2022 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 2 | 5 Recreation Director Labagh answered yes, he is the Recreation Director as of January 2022 and the Jacuzzi is staying at a hot temperature and not leaking, but repairs to the jets are scheduled to be fixed in 2024 at the time the pool deck concrete and channel drains will be repaired. C. Committee Member Lisa Post inquired if the Steam Room was operational while we wait on new equipment to arrive? Recreation Director Michael Labagh stated responded that the current steam generator was too expensive to repair so the decision was made to replace the equipment. 5.1.2 Programming Updates Recreation Director Labagh provided an overview of the Recreation Department’s Fall programming including Afterschool & School’s Out Camps, Swim Lessons, Swim Team, Colorado Parks & Recreation Association Conference, and the Colorado Lottery Starburst Award. An overview of Winter programming was provided and Recreation Director Labagh went on to explain that ice skating on Nottingham Lake is weather dependent. He gave an overview of upcoming Afterschool care & School’s Out Camps, drop-in sports and sports tournaments, group swim lessons, swim team, winter sports conditioning classes, and seasonal membership sales. The seasonal membership sales include the Black Friday seasonal membership at $225 and the 27th Anniversary Punch Card Sale on December 8th, will offer up to 40% off regular pricing. Recreation Director Labagh anticipates the availability of online purchasing will help keep the lobby less busy during these sales and generate more revenue. The Committee did not have any comments or inquiries. 5.2 2023 Department and Committee Goals Recreation Director Michael Labagh presented the Recreation Department’s 2023 Goals including La Zona Recreation expansion, implementing a Volunteer Program, expanding wellness benefits for Town employees, updates to pocket parks, trailhead signage, river park signage, review a potential dismount zone in Harry A. Nottingham Park, expanding youth and adult programming, rebuilding summer camps, analyzing cost recovery, create program subsidy plan, and pursue reciprocity and/or discounts for Avon residents at Eagle -Vail Facilities. He then opened the floor to discussion and feedback, specifically about the dismount zone and off-leash dog area in Harry A. Nottingham Park. The Committee commented/inquired: A. Committee Member Kathy Ryan stated that there have been many changes of leadership and the off-leash dog area used to extend to the performance pavilion. B. Committee Member Lisa Post asked what the off-leash dog area refers to? C. Committee Chair Kevin Hyatt commented that the hours available for the off -leash dog area does not fit the schedule for all working folks, especially those that work a late-night schedule such as restaurant workers. D. Committee Member Lisa Post commented there does not seem to be much enforcement for the off-leash dog area. E. Committee Member Jose Chavez inquired about the Rodeo lot availability as an off-leash dog area. F. Committee Member Kathy Ryan stated that police presence in the park last summer was nonexistent. She inquired if enforcement in the park is a priority of the Police Department? Do they assign trainees to the park? HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 15, 2022 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 3 | 5 G. Committee Member Kathy Ryan stated that the community monitored itself. H. Committee Vice Chair Pat Nolan stated that she is always looking for possibilities for seniors, so will you look at outdoor equipment for seniors, even if just a few of them? We are also looking for a new home for the senior center. Recreation Director Michael Labagh explained the designated area for dogs to be allowed off leash in Harry A. Nottingham Park is near the fishing dock and allowed 6:00 a.m. and 9:00 a.m. He mentioned that the committee will help analyze this policy, address code enforcement concerns and look to possibly add a fence and/or expand or remove the area. He responded to the question about the Rodeo lot stating he does not believe that lot is Town property. He reminded the Committee of the fenced in off-leash dog area in the O’Neal Spur Pocket Park in Wildridge and the rules regarding off-leash dogs in the West Avon Preserve. He also explained that enforcement is a separate issue due to short staffing issues, but the Community Response Officers have been stationed in the park in the past. Recreation Director Labagh mentioned the outdoor fitness area in Harry A. Nottingham Park is somewhat utilized, but the addition of more outdoor exercise equipment for seniors can be investigated further. 5.3 La Zona Planning Project Update Recreation Director Michael Labagh provided background on the La Zona Planning Project that started in July 2022. The Recreation Department staff are working with Norris Design and BRS Architecture to conduct a “fit test” of desired improvements. Staff can look forward to diagrams, cost estimates and community engagement in January and February 2023. He presented the Committee the aerial photos and diagrams of the existing layout of the Avon Recreation Center. Some of the ideas include expanding the existing footprint without losing parking and being mindful of the goals that surround the pedestrian mall, old fire station and connection to Harry A. Nottingham Park. The Committee commented/inquired: A. Committee Member Kathy Ryan stated she is in strong approval of using existing facilities instead of buying new ones. We should not spend a million dollars to build a gym when we have Avon Elementary School. B. Committee Chair Kevin Hyatt asked about the timeline for La Zona? C. Committee Member Kathy Ryan requested an indoor walking track be included in the plans to address senior needs, especially with the icy walking paths in Avon. Recreation Director Michael Labagh thanked Committee Member Kathy Ryan for her feedback and replied to Committee Chair Kevin Hyatt’s question by letting the Committee know the earliest opportunity for the public to vote on La Zona will be November 2024. The plan will include what footprint limitations exist, then phases will be defined. He expressed staff will have to look at what projects can be done in house with capital improvement project funding, what grants can be used to support these projects, and potentially lastly propose a general obligation bond for consideration of the Avon voters. 5.4 Long-Range Planning; Parks Inventory HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 15, 2022 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 4 | 5 Recreation Director Michael Labagh thanked those Committee Members who joined him for a parks tour prior to the Health and Recreation Committee meeting. The inventory includes Harry A. Nottingham Park, three pocket parks, regional paved trail, the whitewater park, Wildridge dog park, West Avon Preserve and the Pedestrian Mall . He explained that the future of Avon includes potential new developments including lodging an d emphasized the role Parks and Recreation can have to ensure adequate services and connections to n ew developments. Director Labagh stated that with new hotels being built, it is important to have new bus stops, bike shares, and accessibility to parks and open space. Labagh continued to explain that if, and when, winters are shorter, Parks and Recreation can help keep Avon a wonderful place to visit. The Committee commented/inquired: A. Committee Member Kathy Ryan stated that two potential high-rise hotels should not be the responsibility of local taxpayers to provide guests with recreation opportunities. It should be a stipulation imposed on the private enterprises. I would like to see local money go somewhere the taxpayers can enjoy, not create something for guests. Recreation Director Michael Labagh clarified the work the Town of Avon’s Community Development Department does and explained that it is often a partnership with developers that is embraced by the Town. Director Labagh continued to explain that private enterprises have also donated land to the Town to be developed for open space and passive park use and there are new lodging taxes and more people coming into town because of many improvements. Director Labagh concluded that the Community Development Team is working hard to consider all the variables that impact the community. 5.5 Proposed 2023 Committee Meeting Schedule Recreation Director Michael Labagh presented the 2023 schedule for Health & Recreation Committee meetings to be held every other month on the third Tuesday, except for September and November meetings that will be on the second Tuesday. A. Committee Member Kathy Ryan said thank you very much for the landscaping around the north shore of the lake, however the entry way for people with boards is slippery and the liner is showing. B. Committee Member Kathy Ryan also asked if the swim area will be expanded. Recreation Director Michael Labagh said sand will be added to the shoreline to cover the liner and membrane. He explained that the contractor has been asked to build up a jetty to hold the sand, but sand replacement is anticipated. He also commented that the slope has also been elongated so it will not be as steep and that there is not currently a plan to expand the swim area. HEALTH AND RECREATION COMMITTEE MEETING MINUTES TUESDAY, NOVEMBER 15, 2022 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 5 | 5 6. ADJOURNMENT Recreation Director Michael Labagh declared the meeting adjourned at 10:55 a.m. Respectfully Submitted by Kacy Carmichael Aquatics Superintendent