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25.04.14 DDA MinutesDDA MEETING MINUTES MONDAY, APRIL 14, 2025 HYBRID MEETING, IN PERSON AND VIA MICROSOFT TEAMS AVON DDA MEETING MINUTES APRIL 14, 2025 PAGE 1 | 2 ROLL CALL Present in Person: Chair Tony Emrick, and Board Members Gregg Cooper, Brandt Marott & Wayne Hanson Present Virtually: Board Members Scott Tarbet, Rob Tartre, Councilor Chico Thuon (3:08 p.m.), Matthew Fitzgerald (3:24 p.m.). Absent: Board Members Lisa Mattis, Chris Neuswanger and Marcus Lindholm. Staff: Community Development Director Matt Pielsticker, Deputy Town Manager Patty McKenny, CFO Paul Redmond and CAO Ineke de Jong. The meeting was called to order at 3:06 p.m. DDA Board Chair Tony Emrick presided over the meeting. There was quorum with 6 Board Members present at the time. 2. APPROVAL OF AGENDA Board Member Gregg Cooper motioned to approve the agenda as presented. Board Member Tony Emrick seconded the motion. The motion was approved with a 6-0 vote of those present at that time. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Board Chair Emrick asked if there were any conflicts of interest, and none were disclosed. 4. PUBLIC COMMENT No public comments were made in person nor virtually. Councilor Chico Thuon joined virtually at 3:08 p.m. 5. BUSINESS ITEMS 5.1 Work Session: Overview of Avon’s Community Housing Efforts (Community Development Director Matt Pielsticker) Community Development Director Matt Pielsticker delivered his presentation on the high level / wide overview of Avon’s Community Housing efforts and every possible lot in Town. The DDA board members asked questions and made comments. Board member Matthew Fitzgerald joined virtually at 3:24 p.m. Staff reminded the board that this is a broad overview and reminder of all the ongoing efforts. Although there is no vertical development right now, there are a lot of ongoing efforts in progress. As this was a work session, no motion was made. 5.2 Work Session: Review of Draft RFP for Sun Road Conceptual Design Services (Community Development Director Matt Pielsticker) Community Development Director Matt Pielsticker delivered his presentation on the draft RFP for Sun Road Conceptual Design Services. He gave kudos to staff including Patty McKenny for writing and getting awarded a $200,000 DOLA grant for a design process for conceptual design planning. There are 3 draft RFPs in the packet and the services are broken into 3 segments: 1) Transit Planning RFP 2) Conceptual Design RFQ 3) Fiscal Analysis RFP DDA MEETING MINUTES MONDAY, APRIL 14, 2025 HYBRID MEETING, IN PERSON AND VIA MICROSOFT TEAMS AVON DDA MEETING MINUTES APRIL 14, 2025 PAGE 2 | 2 Matt Pielsticker expressed that we would like to get started with this process as soon as possible and welcome any feedback and comments that the DDA members may have. If anyone is interested, please let staff know. The DDA agreed that getting 3 different firms with expertise to look at the 3 different parts makes sense. Staff expressed we would like to get going with the transit part this month and then stagger the other 2 parts/RFP’s. The DDA board members provided input and comments. Gregg Cooper expressed his interest to be on the selection committee to assist Town staff with the selection process. If others are interested also, please email Matt Pielsticker. As this was a work session, no motion was made. 5.3 Work Session: Early Childhood Education Center Funding Agreement (Chief Finance Officer Paul Redmond) DDA Board Chair Tony Emrick asked CFO Paul Redmond to confirm the current DDA fund balance. Paul confirmed the 2024 year end balance is $45,690 with a projected ending fund balance for 2025 of $112,781. CFO Paul Redmond delivered his presentation on the Early Childhood Education Center Funding Agreement. VVF is confident that they will have 80% of the funding secured by May 31, 2025. There is a proposal for the Town to contribute $400K from the DDA fund in the next 3 years to help fund construction. If VVF is successful and secures 100% of the funding without needing the DDA’s help, the $400K would be contributed towards an endowment fund. The DDA Board discussed the $1,000/SF estimated building cost to build this facility and wondered if it’s really that high. Paul explained there is no action by the DDA Board at this meeting but staff will bring back a proposed agreement at the June board meeting for the DDA Board to review and approve. 6. MINUTES Board Member Gregg Cooper presented a motion to approve the Minutes from Avon DDA Board Meeting held February 3, 2025. Board Member Wayne Hanson seconded that motion. They were approved unanimously by those present at that time. 7. ADJOURNMENT DDA Board Chair Emrick adjourned the meeting at 3:56 p.m. Respectfully submitted by: Ineke de Jong Chief Administrative Officer These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office.