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23.10.02 DDA MinutesDDA MEETING MINUTES MONDAY, OCTOBER 2, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY VIA MS TEAMS AVON DDA MEETING MINUTES, OCTOBER 2, 2023 PAGE 1 | 2 1. ROLL CALL Present in Person: DDA Board Chair Tony Emrick, DDA Board Vice-Chair Brandt Marott, DDA Board Secretary Chris Neuswanger, and Board Members Rob Tartre, Doug Jimenez, Bill Glaner, Wayne Hanson, Matthew Fitzgerald, and Councilors Rich Carroll as Primary and Chico Thuon as Alternate. Present Virtually: Board Members Marcus Lindholm and Scott Tarbet. Staff: Town Manager Eric Heil and Town Clerk Miguel Jauregui Casanueva Absent: None The meeting was called to order at 5:00 p.m. Town Manager Eric Heil presided over the meeting until an Avon DDA Chair was elected. 2. APPROVAL OF AGENDA Board Member Jimenez made a motion to approve the Agenda, as presented. Board Member Neuswanger seconded the motion. The motion was approved unanimously with an 11-0 vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Town Manager Eric Heil explained the definition of conflict of interest to the newly elected Board Members, and no conflicts of interest were disclosed. 4. PUBLIC COMMENT No public comments were made in person nor virtually. 5. BUSINESS ITEMS 5.1 Overview of Avon Downtown Development Authority Town Manager Eric Heil delivered a presentation to the Board Members related to the Avon DDA, including a careful review of the Avon DDA Statute adopted in the Avon Municipal Code. 5.2 Adoption of Simplified Rules of Order Board Member Neuswanger made a motion to approve the simplified rules of order, as presented. Board Member Jimenez seconded the motion. The motion was approved unanimously with an 11-0 vote. 5.3 Appointment of Officers After a nomination process was followed by a vote, Board Member Glaner made a motion to appoint Tony Emrick as Avon DDA Chair and Brandt Marott as Avon DDA Vice-Chair. Board Member Marott seconded the motion. The motion was approved unanimously with an 11-0 vote. After a nomination process was followed by a vote, Board Member Tartre made a motion to appoint Chris Neuswanger as Avon DDA Secretary. Board Member Jimenez seconded the motion. It was unanimously approved with an 11-0 vote. Town Manager Eric Heil was designated Executive Director of the Avon DDA. 5.4 PUBLIC HEARING: Adoption of Avon Downtown Development Authority Plan Town Manager Eric Heil delivered a presentation of the Avon DDA Plan. He noted that it is necessary to add business survey results under Appendix C to the DDA plan, and carve out the Confluence Metro District, Avon Station Metro District, and Village Metro District from the bottom of Page 3 of the Avon DDA Plan. DDA MEETING MINUTES MONDAY, OCTOBER 2, 2023 HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIRTUALLY VIA MS TEAMS AVON DDA MEETING MINUTES, OCTOBER 2, 2023 PAGE 2 | 2 Board Member Lindholm asked that for the Village Metro District, there be an amendment to the plan to state that it may be extended beyond the December 31, 2053 deadline with the verbiage “…or such longer period if extended by statute or as otherwise negotiated.” Councilor Carroll noted that Section 6.1 of the Avon DDA Plan should also be amended to state “AT LEAST 50% of funding…”. Avon DDA Chair Emrick opened the floor to the public hearing, and no public comment was made in person nor virtually. At approximately 6:15 p.m., Board Member Tarbet left the meeting virtually. Board Member Jimenez made a motion to approve the Avon DDA Plan, as amended with the changes indicated above. Board Member Marott seconded the motion. The motion was approved unanimously with a 10-0 vote of those present. 5.5 Discussion of the Avon DDA Board Meeting Schedule Proposals from Staff and Councilor Carroll were to set a quarterly meeting schedule, while Secretary Neuswanger and Board Member Hanson suggested monthly meetings. After deliberations, DDA Board Chair Emrick noted consensus from Board Members in support of a quarterly meeting schedule starting 2024, and suggested that the next two meetings be held on December 4, 2023 at 3 p.m. and February 5, 2024 at 3 p.m. 6. ADJOURNMENT DDA Board Chair Emrick adjourned the meeting at 6:51 p.m. Respectfully submitted by: Miguel Jauregui Casanueva Avon Town Clerk These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office.