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22.12.27 IGA ECO TransitDocuSign Envelope ID: 8F58DC63-3FA8-471F-95BC-Bl5137A2734ED BoardDocs® Plus 4vvo EAGLE COUNTY Agenda Item Details Meeting )an 01, 2050 - *****Signature Workflow***** Category A. BoCC Signature Subject Ninth Amendment to Intergovernmental Agreement for Bus Storage & Service at the I-70 Regional Transportation Operations Facility Access Public Type Action (Consent) Preferred Date Nov 29, 2022 Absolute Date Dec 27, 2022 Fiscal Impact Yes Dollar Amount 73,929.12 Budgeted Yes Budget Source ECO Transit Recommended Action Approve Public Content Prepared By: Tanya Allen Department: ECO Transit Executive Summary: This is the annual rene�,.al of the IGA between Eagle County and Avon for use of the Swift Gulch Transit facility. ECO currently stages up to 9 vehicles out of the facility. Buses staged at the facility are subject to negotiated lease, maintenance, cleaning, and fueling costs as outlined in the attachments provided. Reviewing Attorney: Lane Sheldon Approved as DocuSlgned by: to form: E � �'�eQdsr� • BoCC signature?: Yes 665856088881445_. 2- Exhibit B Fleet Maintenance ECO 2023.pdf (108 KB) 1- Exhibit A Lease Calculation Payment.pdf (307 KB) 2022_11_10_FY 2023 IGA ECO - Avon RTOF Ninth Amendment.pdf (159 KB) ocuSlgnCe�dby: Administrative Content 1�r`fw�6DCCSC117464FB... • Vendor Authorized Signer Information- • Business Name: Town of Avon o Signer Name: Eric Heil and Brenda Torres https://go.boarddocs.com/co/eagleco/Board. nsf/Private?open&login# 1 /2 DocuSign Envelope ID: 8F58DC63-3FA8-471F-95BC-B15B7A2734ED NINTH AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR BUS STORAGE & SERVICE AT THE I-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY THIS NINTH AMENDMENT ("Ninth Amendment") is effective as of 11/29/2022 by and between the Board of County Commissioners of Eagle County a body corporate and politic, doing business as ECO Transit (hereinafter "ECO"), located at 3289 Cooley Mesa Road, Gypsum, Colorado, and the Town of Avon a Colorado home rule municipality (hereinafter "Avon"), located at One Lake Street, Avon, Colorado. ECO and Avon shall collectively be referred to as the "Parties." RECITALS WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for Bus Storage and Service at the I-70 Regional Transportation Operations Facility (the "Original Agreement"); and WHEREAS, by a First Amendment dated the 9th day of December, 2014, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Second Amendment dated the 22nd day of December, 2015, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Third Amendment dated the 15th day of November, 2016, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Fourth Amendment dated the 12th day of January, 2018, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Fifth Amendment dated the 13th day of November, 2018, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Sixth Amendment dated the 17th day of December, 2019, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Seventh Amendment dated the 12th day of January, 2021, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by an Eighth Amendment dated the 12th day of December, 2021, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, the Parties desire by this Ninth Amendment to further modify the scope of Services and compensation as set forth in the Original Agreement. DocuSign Envelope ID: 8F58DC63-3FA8-471F-95BC-B15B7A2734ED NINTH AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the Parties agree as follows: The Original Agreement shall be amended by the replacement in its entirety of Exhibit A (the Lease Payment Calculation), with the new Lease Payment Calculation attached hereto as Exhibit A-1, and incorporated herein by reference. 2. The Original Agreement shall be amended by the replacement in its entirety of Exhibit B (Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet attached hereto as Exhibit B-1, and incorporated herein by reference. 3. Capitalized terms in this Ninth Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Ninth Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this Ninth Amendment shall govern and control the rights and obligations of the parties. 4. Except as expressly altered, modified and changed in this Ninth Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof This Ninth Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. [Rest of page left intentionally blank] DocuSign Envelope ID: 8F58DC63-3FA8-471 F-95BC-Bl5137A2734ED IN WITNESS WHEREOF, the parties hereto have executed this Ninth Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS DocuSigned by: By: NW ! ucr.,c awha ueeney, Chair Attest: DocuSigned by: By: tlna 0-'I%UA, Regi riW64@lerk to the Board Town of Avon By: FDocuSigned by: q.-I 'Ene4fe*cTown Manager Attest: DocuSigned by: By: B QgD'f; DT'own Clerk DocuSign Envelope ID: 8F58DC63-3FA8-471F-95BC-Bl587A2734ED 1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY EXHIBIT A-1 LEASE PAYMENT CALCULATION LEASE RATES AND CHARGES Lease payment calculations consist of Capital, Operations and Maintenance ("O&M"), and Asset Management and will be charged as a budget neutral operation. Capital and Asset Management charges will remain fixed for the term of the Agreement. O&M costs will be audited each year and may be subject to change upon written notice by the Town of Avon no later than June 1 of any given year, which adjustment shall take effect no sooner than January 1 of the succeeding year. Operations and Maintenance Cost FY 2022 FY 2023 Comments Projected Costs Utilities $35,086 $42,961 $25,536.63 - Gas x 62% = $15,832.71 $34,566.185 — Electric x 62% = $21,431.03 $5,266.33 — Water & Sanitation x 62% = $3,265.12 Total: $15,832.71 + $21,431.03 + $3,265.12 + 6% inflation Snow Management $7' 442 $4,293 $6,750.00/year-all of Swift Gulch (60140 Transit/Fleet) = $4, 050 + 6% Pest Control $590 $893 Orkin $1440x 62% Security $4,247 $4,309 Security, Alarms & sprinklers $6,950x 62% Broad band/Internet/Wi-Fi $3,224 $3,224 $5,200x62% Janitorial $10,230 $13,082 contract and Avon Staff ($16,600.00 and $4,500) x 62% _ Coffee Service $1,000 $1,000 Computer and Printer $0 $0 Currently using Avon Computer and ECO Printer Telephone $3,549 $3,105 $5,007.84 x 62% (in support of security and alarms) Insurance Premium $10,225 $12,400 $18,867.75 x 62% + 6% Building Maintenance (Facilities) $61,281 $ 22,161.57 $3s,744.46x62% Total $136,873 $107,428 Per bus stall per month $475.25 $373.01 DocuSign Envelope ID: 8F58DC63-3FA8-471 F-95BC-Bl 5B7A2734ED SHARED CAPITAL INVESTMENT (Capital Portion) Local Match (credit $568,843 for residual value & for design contributions: ECO $238,000 & TOA $146,332 $1,289 489 funded via bonds by TOA Number of Indoor Stalls 24 interest rate 4.69% TOA's bond rate duration (years) 40 years # monthly payments 480 months equivalent monthly rate 0.39% Amortized capital, total $53,729 /month Amortized capital, per bus per month $248 /bus/month Amortized capital, per bus per season $2,978.35 /bus/year SHARED ASSET MANAGEMENT (AM portion) Target Asset Replacement Fund $550,000 HVAC, pavement, misc. repairs Replacement Frequency 25 years Linear set aside target $22,000 per year Local Match Needed 100% Local Match AM Set Aside $22,000 total per year Number of Stalls 24 $76 /bus/month $917 /bus/year LEASE PAYMENT SUMMARY BUSES LARGER THAN 32 FT. FY 2021 Capital portion $248 /bus/month O&M portion $373 /bus/month AM portion $76 /bus/month Total Monthly $697 /bus/month Total Seasonal $8,364 /bus/year BUSES SMALLER THAN 32 FT. $585 small bus/month (Four buses in a row instead of three) $7,017 Small bus/year Total Monthly for 8 Buses + 1 small bus $73,929.12 /year DocuSign Envelope ID: 8F58DC63-3FA8-471 F-95BC-Bl 5B7A2734ED BUS WASH COSTS Operation and Maintenance Costs 2022 2023 Comments Ultilities $ 2,414.57 $ 3,789.64 Gas $25,536.63 x 14% + 6% = $3,789.64 $ 4,818.91 $ 5,129.62 Electric $34,566.18 x 14% + 6% = $5,129.62 $ 8,728.44 $ 9,679.82 Water dedicated Line $9,131.91 + 6% = $9,679.82 Trash $ 1,200.00 1 $ 1,200.00 Some Modem $ - $ - Landline no longer needed R&M Building and Facilities $ 10,141.00 $ 10,141.00 HVAC Maint Garage Door Repair, Chem test Motor Repair R&M Other Specialized Equipment $ 21,939.00 $ 21,939.00 Equipment replacement Other Purchase/Contract Service $ 8,000.00 $ 8,000.00 Sludge removal -drain cleanout/Wash Maint Staff Time $ 11,129.80 $11,797.59 Bldg Maintenance Staff @ 8hrs/week + 6% Other Misc Operating Supplies $ 5,500.00 $ 3,000.00 Supplies, softener, soap, nozzles, pump, and motor replacement Total Yearly Expense $ 73,871.72 $ 74,676.67 Number of Vehicles Washed Bus Wash/Carriage Wash 3,053 2812 2020Actual Car Wash 641 504 2020Actual Total Equivilant washes 9,800 8940 Buses are 3 times cars Cost/equivilant washes $ 7.54 $ 8.35 Cost/Bus Wash $ 22.61 $ 25.06 Cost for Car to use Avon Bus Wash $ 7.50 $ 8.50 Fee for Avon Employee to download money $ 2.60 $ 2.76 5 min effort 3% increase Fee for Avon Employee to wash bus $ 27.00 $ 28.62 3% increase ECO Transit Bus Wash and Fueling $ 56.44 Per Bus Fee for Avon Employee to Clean Bus Only $ 30.34 Hand Clean Bus when wash is down Fee for Avon Employee to Fuel Bus Only $ 6.00 As requested by ECO Transit Drivers Fee for Avon Employee to download money Only $ 6.00 As requested by ECO Transit Drivers DocuSign Envelope ID: 8F58DC63-3FA8-471F-95BC-Bl567A2734ED EXHIBIT B-1 AVON FLEET MAINTENANCE SERVICE RATE SHEET 1. Contractor Services and Hourly Rate: At the verbal or written request of ECO Transit, Avon may provide repair and replacement work for ECO buses. For any such repair or replacement services, ECO will pay Avon a unit hourly shop rate of $115.00 per hour for light duty vehicles and equipment and $125.00 per hour for heavy duty vehicles and equipment. Materials and sublet work shall be charged at cost plus twenty-five percent (25%). 2. Fuel Rate: ECO Transit will pay Avon a unit fuel rate of cost plus $0.15/gallon. 3. Warranty: Contractor will perform all services in a prompt, efficient and workmanlike manner. Contractor shall promptly correct any defective work. This warranty shall be in lieu of all other warranties, express or implied. Contractor's sole liability hereunder, whether in tort or in contract, is expressly limited to the warranty provided for herein.