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TC Minutes 06-10-2025AVON REGULAR MEETING MINUTES A TUESDAYJUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Business Item 6.6 was presented at 6:11 p.m. before item 6.3. At 7.53 p.m. Mayor Underwood went back to the public and Council to see if there were any other questions and deliberations for business item 6.6 and there were none. 7. WRITTEN REPORTS 7.1.Colorado Creative Industries 2025 Summit Recap (Special Events Coordinator Emily Dennis) 7.2.Grants Update (Deputy Town Manager Patty McKenny) 7.3. Health and Recreation Committee Meeting Minutes for May (Recreation Director Michael Labagh) 7.4.Cultural Arts & Special Events CASE Committee Meeting Minutes for May (Chief Cultural Officer Danita Dempsey) 7.5. Avon Downtown Development Authority Meeting Minutes for June (Town Clerk Miguel JaureguiCasanueva) 7.6.Fire Mitigation & Fire Evacuation Drill Update (Deputy Chief of Police Coby Cosper) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 2:50:04 Mayor Pro Tern Carroll gave appreciation to Deputy Town Clerk Brenda Torres, Marketing and Communications Manager Elizabeth Wood, and General Government Fellow Arnell Wade for stepping in to run the meeting tonight and announced CORE Transit Meeting is taking place tomorrow June 11th, 2025, at 12:30 p.m. at the Avon Town Hall's Council Chambers, and will also be available on Highfivemedia.org. Councilor Thuon announced that we are within a month from July 3,d, where we celebrate Salute to the USA! Councilor Stanley mentioned some town events taking place over the next couple of weeks, including Pride in the Park, and Avon's first AvonLIVE! of the year. Councilor Brooks commented he attended the NWCCOG meeting in Gypsum last week and shared that NWCCOG is viable and passed their audit. He mentioned they had a presentation there about Brownfield Funding, made by Dan Brown with Environmental Partners, and also a presentation about PLACER.AI and explained how Glenwood Springs uses this application to monitor foot traffic within their town. He closed his comments talking about the State Health Insurance Program (SHIP) and how they offer assistance to people for Medicare enrollment. Councilor Hyatt said he attended the Eagle Air Alliance meeting and said there are talks about getting a connection to Eagle airport this winter from Washington D.C. Mayor Underwood reiterated that the first AvonLIVE! event is taking place on June 11th with music starting at 6:00 p.m., SunsetLlVE! is on the terrace every Sunday night from 6:00 to 8:00 AVON REGULAR MEETING MINUTES n TUESDAYJUNE 10, 2025 AV/O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O method of coming up with these base price numbers is fair and generous. Mayor Pro Tem Carroll offered comments on the process, and said this process is fair and proper, and it is time for Council to decide. Mayor Underwood allowed Maria DeSimone one more question during Council deliberation. Mayor Pro Tern Carroll motioned to authorize the use of the replacement Wildwood Townhomes Price -Capped Replacement form attached to Staff's report. Councilor Brooks seconded the motion. The motion passed with a 5-1 vote. Councilor Thuon opposed. Mayor Underwood shared that the Council meeting will be in recess until 7.47 p.m. Recess started at 7:42 p.m. Mayor Underwood called the Council meeting back from recess at 7.47 p.m. and continued with the next item on the agenda, Business Item 6.4. 6.4. PUBLIC HEARING: SECOND READING OF ORDINANCE 25-11: UPDATES TO AVON MUNICIPAL CODE CHAPTER 5: CONTRACTOR LICENSING (DEVELOPMENT COORDINATOR EMILY BLOCK) Video Start Time: 2:42:15 Community Development Coordinator Emily Block gave Council a review of the proposed Ordinance 25-11, and updated Council on other requested actions made on the first reading on May 271h, 2025. Council showed appreciation for Emily regarding the red and blue lining document which clearly shows the differences between the first and second reading. Mayor Underwood opened the public hearing for public comments and explained the rules of engagement and no public comments were made. During Council deliberations, Mayor Pro Tern Carroll asked Town Attorney Nina Williams if she has reviewed this Ordinance and if she is confident in the legal status of the Ordinance, and she replied she is. Councilor Stanley motioned to approve the second reading of Ordinance 25-11 Amending Chapter 5.18 Contractor Licenses. Councilor Hyatt seconded the motion. The motion carried unanimously with a 6-0 vote of those present. Business Action Item 6.5. was removed from the agenda at the start of the council meeting with a unanimous vote of approval of 6-0. 7 AVON REGULAR MEETING MINUTES TUESDAYJUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO limiting concerns. Nancy Pruckno, a Wildwood Townhome homeowner, commented in person. She said they are not asking Council to remove the buyer lottery process completely, simply to honor the current owner's right to choose the next buyer then initiate the new policy. Genie Garnhart, a Wildwood Townhome homeowner, commented in person. She talked about the additional policies and provisions of concern and requested Council to address and clarify multiple issues, such as inheritance, retirement treatment, agreement terms, and liquidated damages. Dick Hoene, a Wildwood Townhome homeowner, commented in person. He explained his experience in this process and experience with his unit in Wildwood since the 1990's. He believes that these units are at the end of their life and this process needs to be switched to a closed market bid system and that he has not received any feedback on this recommendation from the last Council meeting in fall 2024. Denise Gallagher, a Wildwood Townhome homeowner, commented in person. She was concerned that the base price for her unit is good, but thinks it is still too low and asked if her family wanted her property, will they have that opportunity or first dibs to acquire it. Amy Phillips, Avon resident, commented in person. She said that she is here to represent the people who would like to afford a deed restricted home and expressed empathy for the residents which did not gain value from the free market. She stated that this is the third meeting regarding this topic since she has been on Council and a decision needs to be made tonight. She explained the organization of the need for deed restrictions and that this is not a contract between a buyer and seller, just an update to the deed restriction. No virtual comments were made. Mayor Underwood closed the public comment section. Staff answered questions from the public and Council regarding compound interest, base values/price points, the nature of price capped deed restrictions, annual reverification, compliance fees, retiree's homeownership treatment, right to privacy, liquidated damages, current deed restriction residency language, buyer lottery clarification, capital improvement clarification, special assessment participation, and HOA accountability. Mayor Pro Tern Carroll inquired about passing an optional deed restriction and asked who in the Town would oversee that process. Councilor Thuon inquired about passing a base price and reset values deed restriction based on circumstances in 1991 and expressed about being fair and not just about being right. Councilor Stanely reminded everyone that this is a first of a kind deed restriction in Colorado. Mayor Underwood expressed that the Awrw REGULAR MEETING MINUTES r.� TUESDAY JUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A O O Mayor Underwood opened the floor for business action item 6.3. Wildwood Townhomes deed restriction replacement and welcomed Avon's Community Development Director, Matt Pielsticker to present his agenda item. He gave a rundown of the course of action for this business item, before starting his presentation. Matt Pielsticker's presentation summarized the history of Council actions regarding the updates of Avon's Housing related documents since 2021 and Council's action spanning back to fall 2024 with regards to Wildwood Townhomes. Secondly, he explained that the additional changes to the deed restrictions are to achieve alignment with Avon's Housing Policies. Changes consisted of permitted capital improvements, the resale process and town revisions regarding breach, remedy and general provisions. Along with formal changes to resale prices. Finally, Matt gave Council a proposed recommendation and motion and asked for Council questions and feedback. Mayor Pro Tern Carroll asked Town Attorney Nina Williams of the legal confidence she has of this document, turned to Matt Pielsticker regarding the table on page 265 of the packet and asked Matt to explain the table for Council and the public. Councilor Brooks stated for clarification, that the homeowner special assessments are being included as positive gesture to the resale value of the property, and asked questions about when the 3% interest rate goes into effect. Both Town Attorney Nina Williams and Town Manager Eric Heil stated that this will go into effect when Council affirms the changes in these deed restrictions. Mayor Underwood asked Town Attorney Nina Williams to explain the process of incorporating, replacing, and terminating deed restrictions. Councilor Thuon expressed concerns about fairness towards the residents of Wildwood and encouraged Council to be very considerate about making a decision that is fair and right. Mayor Underwood opened the floor to public comment for this business action item and explained the rules of engagement for this part of the meeting. Maria DeSimone, a Wildwood Townhome homeowner, commented in person and requested an extra minute to read her speech. She expressed that in the fall of 2024 the goal was to find a better resale rate, which has not happened. Maribel Avila, a Wildwood Townhome homeowner, commented in person. She expressed her concern about how the Town has been sending compliance emails with recertification and how she was receiving these emails and felt that it was invoking privacy and income 5 AVON REGULAR MEETING MINUTES A TUESDAYJUNE 10, 2025 . vo n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO Foundation will have a community fair before the event and invited the public to check it out. No other public comments were made. Councilor Stanley made a motion to approve the outdoor use of amplified sound systems for Thursday, June 26 between the hours of 8:00 a.m. and 10:00 p.m. as requested by applicant, Jake Cacciatore of Bravo! Vail. Councilor Brooks seconded the motion. The motion carried unanimously with 6-0 vote of those present. Town Manager Eric Heil said we were ahead of schedule and requested Council to move up an Agenda Item before moving to Agenda Item 6.3. Council kindly asked Town Engineer Eva Wilson to present her Business Item 6.6 next in the agenda. The time was 6:11 p.m. 6.6. WORK SESSION: CAPITAL IMPROVEMENTS PROGRAM UPDATE TOWN ENGINEER EVA WILSON) Video Start Time: 31:55 Engineering Director Eva Wilson gave Council a detailed update via PowerPoint presentation of all CIP projects in town, including budget and timelines. Town Manager Eric Heil explained the solar panel and battery systems for the Public Works garage project. Mayor Underwood explained the Holy Cross's rates according to different schedules and how it would work for this facility. Town Manager Eric Heil stated that the Town has been working on the East Park Bathrooms for a long time as there were some delays with the design. This project is expected to be completed by May 2026. He expressed gratitude and appreciation to Eagle County and CDOT for their collaboration on the US6 Pedestrian Safety project. This project is anticipated to begin this summer and be completed by May 2026. He mentioned that the trail on the Village at Avon was not an immediate add on, and the maximum cost for Avon is $250,000. On the Vail Valley Foundation Early Childcare Center Bus Stop project, Town Manager Eric Heil elaborated on the collaboration with the Vail Valley Foundation. He said the Town offered to contribute, besides the land, to cover the cost of the solar and battery installation for the facility and waving the building permit and use tax fees. The construction of this project is to be coordinated with the Pre-school construction, scheduled to open in the fall of 2026. Councilor Thuon asked Engineering Director Eva Wilson to refresh the public where the Nottingham-Puder Ditch water goes and what it is used for. 6.3. ACTION: WILDWOOD TOWNHOMES DEED RESTRICTION REPLACEMENT (COMMUNITY DEVELOPMENT DIRECTOR MATT PIELSTICKER) Video Start Time: 1:04:00 4 AVON REGULAR MEETING MINUTES FAI TUESDAYJUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O questions for Cathy. Rick Sudekum III, present in person, was the last candidate to be interviewed. Rick introduced himself and expressed his interest in serving on the Avon Finance Committee. Mayor Pro Tern Carroll had a question for Rick regarding his experience on the Avon's Planning and Zoning Commission. Councilor Thuon engaged in a dialogue with Rick about his former profession in Texas. Mayor Underwood asked Council for final deliberations, then asked for a motion. Councilor Carroll thanked all the candidates for applying and serving. Councilor Hyatt made a motion to approve the appointments of Gregg Cooper, Cathy Krajicek, and Rick Sudekum III for a 2-year term on Avon's Finance Committee. Councilor Stanley seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 6.2. PUBLIC HEARING: OUTDOOR USED OF AMPLIFIED SOUND APPLICATION BRAVO VAIL SPECIAL EVENTS COORDINATOR EMILY DENNIS) Video Start Time: 18:20 Mayor Underwood opened the public hearing for business item 6.2, an application for amplified sound for Bravo Vail and welcomed Avon's Special Events Coordinator Emily Dennis to the podium. Emily introduced herself and presented her PowerPoint presentation, which included the sound map Bravo Vail will be using, key Council considerations, and a proposed motion for Council's approval. Mayor Underwood clarified that Council needed to approve this application due to hours of operations of the event, otherwise it would have been approved administratively. Emily then introduced Jake Cacciatore, a representative of Bravo Vail who was present virtually via Zoom, and let Council know he was here to answer any questions. Mayor Pro Tern Carroll asked Jake to talk about the event and if the event is ticketed, which Jake clarified it is reservation based, but no one will be turned away. Councilor Thuon inquired about how the public can get tickets or register to attend this event. Jake said by visiting BravoVail.org and click on the event's page. Mayor Underwood opened the public comment for this public hearing and explained the rules of engagement. Ian Grask, an Avon resident, offered public discourse in support of the approval of this application for this wonderful event and added that the Eagle Valley Community 3 AVON REGULAR MEETING MINUTES A TUESDAYJUNE 10, 2025 . vo n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO 5. CONSENT AGENDA Video Start Time: 5:10 Mayor Underwood expressed gratitude to Jim Shoun, Will Kearney, Nicole Mosby, Eva Wilson for all their hard work to get resources and projects to the Town. Councilor Stanley noted and reminded staff to add meeting minutes to the website. Mayor Underwood introduced the approval of the Consent Agenda to include the following: 5.1 Approval of May 13, 2025, Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) 5.2 Approval Amendment to Heil Employment Agreement (Mayor Tamra N Underwood) 5.3 Approval of $776,000 CDOT Grant Agreement for Purchase of Hybrid Bus (Mobility Manager Jim Shoun) 5.4 Approval of $1,085,280 CDOT/FASTER for 2 Electric Busses (Mobility Manager Jim Shoun) 5.5 Approval of $40,000 Transit Planning Grant (Mobility Manager Jim Shoun) 5.6 Resolution 25-10 Approving Conveyance of Tract H1 from Traer Creek Metropolitan District to the Town of Avon (Community Development Director Matt Pielsticker) 5.7 Assignment of Conceptual Design Agreement for Slopeside Housing (Community Development Director Matt Pielsticker) 5.8 Approval of Utility Easement to Eagle River Water & Sanitation District to Serve Eagle Bend Park (Senior Engineer Will Kearney) 5.9 Approval of Public Works Garage Change Order (Senior Engineer Nicole Mosby) 5.10 Notice of Award for US6 Pedestrian Safety Project (Engineering Director Eva Wilson) Councilor Stanley motioned to approve the Consent Agenda. Councilor Hyatt seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 6. BUSINESS ITEMS 6.1. ACTION: FINANCE COMMITTEE MEMBERS INTERVIEWS (CHIEF FINANCE OFFICER PAUL REDMOND) Video Start Time: 7:50 Finance Manager, Joel McCracken on behalf of Chief Finance Officer, Paul Redmond, introduced the three finance committee applicants and asked Council for their consideration for appointing them to Avon's Finance Committee for a two-year term. Gregg Cooper, present in person, was the first candidate to be interviewed. Gregg introduced himself and expressed his interest in serving on the Avon Finance Committee. Mayor Underwood asked him about his experience on the Avon's Downtown Development Authority and how that is coming along for him. Mayor Pro Tern Carroll asked him about the impact he will bring to Avon's Finance Committee. Cathy Krajicek, present via Zoom, interviewed second. Cathy introduced herself and expressed her interest in serving on the Avon Finance Committee. There were no Council 2 AVON REGULAR MEETING MINUTES TUESDAY DUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A O O 1. CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via Zoom.us. Mayor Tamra N. Underwood called the June 10, 2025, Council Regular Meeting to order at 5:00 p.m. A roll call was taken, and Councilors present in person were Chico Thuon, Ruth Stanley, Gary Brooks, Kevin Hyatt, Mayor Pro Tern Richard Carroll, and Mayor Tamra N. Underwood. Councilor Lindsay Hardy was absent. They were joined in person by Town Manager Eric Heil, Town Attorney Nina P. Williams, Avon Police Sergeant John Mackey, Recreation Director Michael Labagh, Community Development Director Matt Pielsticker, Planning Manager Jena Skinner, Engineering Director Eva Wilson, Marketing and Communications Manager Elizabeth Wood, General Government Fellow Arnell Wade, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 0:40 Town Manager Eric Heil requested to pull business item 6.5 from tonight's agenda. Mayor Underwood initiated the new meeting with the agenda approval process. Mayor Pro Tem Carroll motioned to approve the agenda, as amended. Councilor Thuon seconded the motion. The motion carried unanimously with a 6-0 vote of those present. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 1:31 Mayor Underwood asked if there were any conflicts of interest related to the agenda, and none were disclosed. 4. PUBLIC COMMENT Video Start Time: 1:46 Mayor Underwood explained that public comment can be made by participating in the meeting in person, via Zoom's video/audio, via telephone, or via email. She added that the public comment section is intended for items not listed in the agenda, and participation by members of the public will be limited to 3 minutes, with an additional minute that may be granted at Council's discretion. She added that members of the public should address Council directly and should not expect a response as it is only intended as an opportunity and space for the public to provide input to Council. She asked if there was any public comment from those present in the room or virtually and requested that they spell their name and mention the neighborhood they reside in if they so choose to upon taking the podium. Nicole Ochs, resident of Wildridge, talked about the Wildridge's playground. She expressed gratitude to the Town Council and staff and requested the Council to think about covering the playground with sunshades due to the metal being extremely hot due to prolonged sun exposure. 1 AVON REGULAR MEETING MINUTES A TUESDAYJUNE 10, 2025 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO p.m. She quoted a comment made by the lead singer of the Peace Jelly band: "This is a really nice place! Do people actually live here?" Mayor Underwood closed her comments saying that Pride in the Park is this Sunday June 14th with Yoga at noon, then music later in the evening, and that she is proud that Mountain Pride found its home in Avon. 9. EXECUTIVE SESSION 9.1. EXECUTIVE SESSION: For the purpose of considering a real property transaction pursuant to CRS Section 24-6-402(4)(a), for the instructing negotiators pursuant to CRS Section 24-06-402(e)(1) and for the purpose of receiving legal advice pursuant to CRS Section 24-06-402(b) related to real property in the Town Core. (Town Manager Eric Heil and Town Attorney Nina Williams). Mayor Underwood requested a motion to convene into Executive Session for the purpose outlined on the agenda. Mayor Pro Tern Carroll moved and Councilor Brooks seconded the motion. The motion carried unanimously with a 6-0 vote of those present. The time was 8:03 p.m. At the roll call, Councilors present were Mayor Underwood, Mayor Pro Tern Carroll, Council members Chico Thuon, Kevin Hyatt, Ruth Stanley, and Gary Brooks. Also present in person were Town Manager Eric Heil and Town Attorney Nina Williams. The Executive Session started at 8:12 p.m. The Executive Session ended at 8:41 p.m. 10. ADJOURN There being no further business before Council, Mayor Underwood moved to adjourn the regular meeting. The time was 8:41 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. 9 AVON REGULAR MEETING MINUTES A TUESDAY JUNE 10, 2025 avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO RESPECTFULLY SUBMITTED: APPROVED: Mayor Underwood Rich Carroll Ruth Stanley Chico Thuon Kevin Hyatt Gary Brooks 10 bycw"� Brenda Torres, Deputy Town Clerk