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TC Packet 10-24-2023_____________________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING, CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS. AVON TOWN COUNCIL MEETING AGENDA TUESDAY, October 24, 2023 MEETING BEGINS AT 6:00 PM Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 6:00 PM 1.CALL TO ORDER AND ROLL CALL 2.APPROVAL OF AGENDA 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS 4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THEFOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be givenone (1) additional minute subject to Council approval.5.BUSINESS ITEMS 5.1. Swear-In Code Enforcement Officers (Chief of Polic Greg Daly) 5.2. Police National Night Out Community Partnership Awards (Chief of Police Greg Daly)5.3. Renewal of the IGA Eagle County Animal Services for Shelter Services (Chief of Police GregDaly) 5.4. Joint Work Session with CASE (CASE Manager Danita Dempsey) •Summer’s End Concert•Xterra USA Funding Request•Pre-Launch Prep for Best of the West and Heart and Soul•Mural Location 5.5. Public Hearing: Proposed 2024 Budget (Finance Director Paul Redmond) 5.6. Resolution 23-20: Approving the Addition Of Chapter 4.D. - Resale Lottery of The Avon Community Housing Policies Document (Senior Planner Jena Skinner) 6.MINUTES 6.1. Approval of October 10, 2023 Regular Council Meeting Minutes (Town Clerk Miguel JaureguiCasanueva) 7.WRITTEN REPORTS7.1. DOLA Grant Award for the Eagle County Regional Housing Action Plan (Town Manager EricHeil) 7.2. Regional Climate Solutions Overview (Sustainability Coordinator Charlotte Lin) 7.3. Monthly Financials (Senior Accountant Dean Stockdale) ** Indicates topic will be discussed at future agenda’s8.MAYOR AND COUNCIL COMMITTEES & MEETING UPDATES 9.ADJOURN Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05. (970) 748-4040 gdaly@avon.org TO: Honorable Mayor Philips and Avon Town Council members FROM: Chief Greg Daly RE: Swearing in and Badge Pinning Ceremony for Code Enforcement Officers Brittany McKee and Kyle Hammontree DATE: October 24, 2023 Swearing In and Badge Pinning Ceremony Tonight, we will join Code Enforcement Officers Brittany McKee and Kyle Hammontree and their families as they take their oaths as the new Avon Police Department Code Enforcement Officers and receive their badges. Code Enforcement Officer Brittany McKee hails from Arizona. Brittany completed a college golf scholarship as she pursued her passion for golf. She completed her bachelor’s degree in criminal justice. She has decided to explore a law enforcement career while still enjoying golf on her days off and we are lucky to have her. Code Enforcement Officers Kyle Hammontree hails from Louisiana and is very handy with his building and construction skills. He too has decided to pursue a career in law enforcement and is getting his feet wet with learning code enforcement skills. Kyles’ mother and father already live in Eagle County, and it was an easy decision to move here with his wife Heidi to pursue their collective career goals. It is a long-standing tradition in the Law Enforcement profession that a Badge Pinning Ceremony is held upon completion of the Police Academy or in this case the Avon Police Department Internal Code Enforcement Officer training program, and then upon subsequent promotions. The badges are the visible signs of his or her role, responsibilities, authority, and trust within our community. Mayor Philips will preside over the swearing-in. The Oath of Office will be administered by Town Clerk Miguel Jauregui Casanueva. Code Enforcement Officers Brittany McKee’s family friend, Master Sergeant Dammen, will pin her badge. Code Enforcement Officers Kyle Hammontree’s wife, Heidi Hammontree, will pin his badge. Congratulations to Code Enforcement Officers Brittany McKee and Kyle Hammontree Thank you, Chief Greg Daly ### (970) 748-4040 gdaly@avon.org TO: Honorable Mayor Philips and Avon Town Council members FROM: Chief Greg Daly RE: Recognition of Community Members/Organizations/ Businesses for Support of National Night Out DATE: October 24, 2023 SUMMARY: Honorable Mayor and Council, we are delighted to have the opportunity to present the Chiefs Community Partnership Award to community members, organizations, and businesses for their phenomenal support of our annual National Night Out activities in August. BACKGROUND: For the last seventeen (17) years, the Avon Police Department has participated annually (except for COVID) in National Night Out events with the Avon community on the first Tuesday of every August. This year, the department continued to host community parties in three neighborhoods: The Aspen’s Mobile Home Park, Eaglebend Apartments, and the O’Neil Spur Park in Wildridge. We had some much-needed rain, but we were able to adapt and overcome, moving inside to the community centers at Eagle Bend and at the Aspens. We had the shelter at O Neal Spur to lighten spirits. This event is significant in continuing to strengthen relationships between the Town of Avon, the Avon Police Department, and our community. It is also an opportunity to interact with neighbors, friends, and area first responders. National Night Out was developed with an emphasis on the vital importance of police-community partnerships and citizen involvement to reduce crime and improve neighborhood safety. The Avon Police Department has been successful in our National Night Out activities because of the generous giving of local businesses and community members. This year, Chief Daly and his team are honored to recognize several businesses and community members in front of the Avon Town Council for their continued support and/or significant giving over the last sixteen (17) years. Many other members of the community have supported National Night Out and our staff at the Avon Police Department wish to thank them as well. Tonight, we honor the following individuals and organizations. Not all the mentioned individuals or organizations can attend tonight but we will ensure that they receive an Avon Police Department Chiefs Community Partnership Award on behalf of the Town of Avon. The Staff at Blue Moose Pizza Brain Nolan and his Family R Farmers Market- Adam Rosario Walmart (food and a community grant) Walking Mountains Page 2 of 2 Menyi Juliana Erazo Ramirez (Volunteer) Mountain Youth Fernando Almanza with Eagle County Emergency Management Rose Martinez (former Avon PD Park Ranger) Antonio Perez (DJ) Jordan Lyles (DJ) Omar Loya (DJ) We also recognize all of the other businesses, organizations, and individuals for their support of this great community event: Eagle River Fire Engine 7, Aspen Bounce of House, Polar Star Properties, Aspen Mobile Home Park, and our Avon Police Department volunteers (Patty and Alan Peterson). Thank you, Chief Greg Daly ### (970) 748-4040 gdaly@avon.org TO: Honorable Mayor Phillips and Avon Town Council Members FROM: Chief Greg Daly RE: Intergovernmental Agreement between the County of Eagle and the Town of Avon for the provision of Animal Services (Renewal) DATE: October 24, 2023 SUMMARY: This report presents a renewal of an ongoing intergovernmental agreement (IGA) between the Town of Avon and Eagle County for the provision of domestic animal sheltering services. We do not avail ourselves of patrol services from Eagle County Animal Services (ECAS). This is handled by the Avon Police Department (APD). BACKGROUND: This IGA is the renewal of the current services agreement between Eagle County Animal Services (ECAS) and the Town of Avon. The proposed IGA is a three-year agreement to eliminate an annual renewal on an ongoing agreement. Eagle County is requesting all jurisdictions that they serve to renew on a three-year basis to reduce annual workload. During past negotiations on a previous IGA, Eagle County expanded the ECAS operation for both the patrol/control/ enforcement side and for the shelter services, resulting in a larger county budget need. As a result, the overall costs proposed to individual jurisdictions within Eagle County had increased (based on population). As APD has previously employed a seasonal community response officer who addressed dog off leash complaints particularly in Nottingham Park, we have not contracted with ECAS for patrol/control services since 2018. Our new Code Enforcement Officers will continue to patrol, educate, and to enforce dogs off leash and other domestic animal related complaints. We continue to contract with ECAS for shelter services only and emergency call out to the shelter if needed. ECAS provides shelter for lost or abandoned domestic animals. During the period 2020-2022, the Avon Police Department transported 83 animals to the shelter. 2023 YTD Avon PD transported 26 animals to the shelter. Karl Hanlon, Town Attorney, reviewed and approved the IGA. He has no issue with the term as we can terminate with 30 days’ notice. FINANCIAL CONSIDERATIONS: This IGA continues with the same monthly service payment for General Animal Shelter Services at $1,500 for 2024- 2026, with an emergency shelter call out fee of $100 per call (after business hours). The 2024 Avon PD proposed budget includes $20,000 for sheltering services. The agreement locks in the current annual contract rate. Note that the original ECAS proposal that included the patrol/ control/ enforcement services was $26,741 ($2,228 pm) for 2018 stepping up to $60,424 per year ($5,035) in 2020. RECOMMENDATION: I recommend approval of the intergovernmental agreement with Eagle County regarding the provision of domestic animal sheltering services. MANAGER’S COMMENTS: PROPOSED MOTION: “I move to approve the Intergovernmental Agreement between the County of Eagle and the Town of Avon for the provision of Animal Services” Page 2 of 2 ATTACHMENT A: Intergovernmental Agreement between Eagle County and the Town of Avon Thank you, Chief Greg Daly INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND THE TOWN OF AVON FOR THE PROVISION OF ANIMAL SERVICES This Agreement made ________________________, by and between the County of Eagle, State of Colorado, a body corporate and politic (the "County") and the Town of Avon, a municipal corporation (the "Town"). WITNESSETH WHEREAS, the Town desires to contract with the County for the performance of the hereinafter described Services on the terms and conditions hereinafter set forth; and WHEREAS, the County agrees to perform such Services on the terms and conditions hereinafter set forth; and WHEREAS, this Intergovernmental Agreement is authorized pursuant to Sections 29-1- 203 and 30-11-101, Colorado Revised Statutes, as amended, and Article XIV, Section 18, of the Colorado Constitution. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein, the parties hereto agree hereby as follows: SECTION 1. TERRITORY COVERED. The Services described herein will be provided within the municipal boundaries of the Town of Avon. SECTION 2. DEFINITIONS. “Eagle County Animal Services Officer” is defined as an employee of the County who performs tasks to provide services, among other tasks, described in this agreement. “Emergency On-Call Service” is defined as: times when Town of Avon law enforcement needs to transfer custody of a domestic animal from the Town to Eagle County Animal Services while the Shelter is closed. “Shelter” means the Eagle County Animal Shelter located at 1400 Fairgrounds Road, Eagle, Colorado, and any other shelter facility operated or designated by County. “Unclaimed” Day is defined as a calendar day or any part thereof during which an unclaimed animal is confined in Shelter on behalf of the Town. ATTACHMENT A 2 SECTION 3. SCOPE OF SERVICES. The County agrees to provide Services as follows: A. General Animal Services shall include: i. Animal sheltering services for animals attributable to the Town of the nature and quality customarily provided at the Shelter. Animals attributable to the Town are domestic animals taken into custody within the Town of Avon and domestic animals owned by persons dwelling permanently or temporarily in the Town of Avon. The Town is responsible for transporting such domestic animals to the Shelter or other mutually agreed upon location to take custody of a domestic animal. The County only provides sheltering services once the animal is transferred to the Shelter. ii. The County shall provide the Town with monthly reports and an annual report of services provided pursuant to this Agreement. Such reports shall include, by way of example only, number of animals sheltered and number of Unclaimed Days as they apply to the Town of Avon. B. Emergency On-Call Services shall include: i. Response by Eagle County Animal Services Officer to the Shelter or other mutually agreed upon location to take custody of a domestic animal outside of Shelter hours from the Town. SECTION 4. EQUIPMENT. The County shall furnish and supply, at its sole expense, all necessary labor, supervision, equipment, motor vehicles, office space, and operating and office supplies necessary to provide the services to be rendered hereunder. SECTION 5. COMPENSATION. A. The Town of Avon agrees to pay the County, monthly, the following amounts for General Animal Services: a. January 1, 2024 through December 31, 2026: $1,500.00/month B. Emergency On-Call Services shall be billed at: $100.00 per call. C. The Town of Avon agrees to pay the County on or before the fifteenth day of each month for all General Animal and Emergency On-Call Services rendered the previous month. D. All fees and expenses recovered at or for the Shelter will remain with the County. E. All court fines and costs will remain with the court of venue. 3 SECTION 6. PERSONNEL. A. The Eagle County Animal Services Officer shall have full cooperation from the Town of Avon, its public works, its police officers and/or their respective officers, agents, and employees, so as to facilitate the performance of this Agreement. B. The rendition of Services provided for herein, the standards of performance, the discipline of staff, and other matters incident to the performance of such services and the control of personnel so employed, shall remain within the County. C. All persons employed in the performance of such Services for the Town of Avon, pursuant to this agreement, shall be County employees. SECTION 7. LIABILITY AND INSURANCE. A. The County and the Town shall respectively provide its own general liability and public officials’ errors and omissions insurance coverage for claims arising from this Agreement. Further, the County and the Town, respectively as named insureds, shall include the other respective party, its officers, employees, and agents, as additional insureds under the named insured’s insurance policies. The named insured’s insurance shall be primary and non- contributory as respects any covered claim against an additional insured arising out of the premises or operations of the named insured. The parties agree that a claim arising out of the County’s enforcement of the Town’s ordinance in accordance with the terms of this Agreement shall constitute an operation of the Town for purposes of the County’s additional insured status under the Town’s insurance. A certificate of insurance consistent with the foregoing requirement is attached hereto as Exhibit A. This provision shall survive expiration or termination of this Agreement. B. Nothing in this Agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to either party, its officials, employees, contractors’ or agents, or any other person acting on behalf of either party and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the Colorado Revised Statutes. This paragraph shall survive termination of this Agreement. SECTION 8. TERM AND TERMINATION. A. This Agreement is effective January 1, 2024, and shall end at 11:59 p.m. on the 31st day of December, 2026. Either party shall have the right to terminate this agreement with or without cause at any time by giving the other party thirty (30) days' prior written notice of termination. Upon termination, the County shall be entitled to compensation for services performed prior to such termination (calculated by prorating the monthly rate for the 4 number of days the County performed General Animal Services and adding all charges for any additional services, including Emergency On Call Services, performed by the County during that time), and both parties shall thereafter be relieved of any and all duties and obligations under this Agreement. B. Obligations of the Town of Avon and the County, respectively, after the current fiscal year, are contingent upon funds for the purpose set forth in this Agreement being appropriated, budgeted and otherwise made available. SECTION 9. GENERAL PROVISIONS. A. Notices. All notices, requests, consents, approvals, written instructions, reports, or other communications by the Town and the County under this Agreement shall be in writing and shall be deemed to have been given or served if delivered or mailed by certified mail, postage prepaid or hand delivered to the parties as follows: Town of Avon: Chief of Police P.O. Box 975 Avon, CO 81620 County of Eagle: Eagle County Attorney P.O. Box 850 Eagle, CO 81631 Either party may change the address to which notices, requests, consents, approvals, written instructions, reports or other communications are to be given by a notice of change of address given in the manner set forth in this paragraph 9.A. B. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the Town or the County because of any breach hereof or because of any terms, covenants, agreements, or conditions contained herein. C. No modification or waiver of this Agreement or of any covenant, condition, or provision herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. 5 D. This written Agreement embodies the whole agreement between the parties hereto and there are no inducements, promises, terms, conditions, or obligations made or entered into either by the County or the Town other than those contained herein. E. This Agreement shall be binding upon the respective parties hereto and their successors or assigns and may not be assigned by anyone without the prior written consent of the other respective party hereto. F. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Agreement shall be interpreted as if such invalid Agreement or covenant were not contained herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: ______________________________ Kathy Chandler-Henry, Chair Attest: By: _________________________________ Regina O’Brien, Clerk to the Board TOWN OF AVON By: ______________________________ Amy Phillips, Mayor APPROVED AS TO FORM: __________________________________ Karl Hanlon, Town Attorney 6 EXHIBIT A CERTIFICATE OF INSURANCE 970-748-4065 ddempsey@avon.org TO: Honorable Mayor Phillips and Council members FROM: Danita Dempsey, Culture, Arts & Special Events Manager RE: CASE Committee Joint Work Session – 2023 Recap & 2024 Proposed Budget DATE: October 12, 2023 SUMMARY: This report highlights the 2023 special event biggest achievements, recaps the 2023 special event season, and provides a year-over-year comparison of the 2023 Adopted Budget and 2024 Proposed Budget for Council consideration. Staff requests direction on four items listed below with details on each provided in the Events Recap and/or Financial Consideration sections of this report. 1.SUMMER’S END CONCERT. There was a 47% decrease in attendance at the Monday Summer’sEnd concert this year compared to the previous year. This is the second year in a row that thisconcert did not meet goals or expectations for attendance. Staff views the success of this concertas challenging due to competition with October Fest events, the long work-end for many locals,and the lack of a band with name recognition. Options for Council consideration include (1)discontinue the concert element of the Summer’s End brand or (2) move the concert to Saturday ofLabor Day Weekend and increase the budget $61,500 to retain mid-level talent band like that ofLos Lobos in 2021.2.XTERRA USA. XTERRA Global is requesting $15,000 cash funding from the Town of Avon tosupport the XTERRA USA Championship.3.PRE-LAUNCH PREP FOR BEST OF WEST AND HEART AND SOUL: Staff is proposing toproceed with development of brand definition and creative elements for (1) Best of the West and(2) Heart & Soul Festival to successfully launch these events in 2025 and/or 2026. This work(developing new brands, creating marketing assets, securing / purchasing ad space, etc.) needs atleast a 12-month lead time. Launch of one or both of these new signature events is proposed forCouncil consideration to coincide with the completion of improvements to the Old Town Hall site.4.MURAL LOCATION. Staff has identified with CASE two (2) proposed locations for a new large-format mural. Council direction is requested on which location is preferred by Council. Staff will provide information and key data points for Town produced events, such as cost per attendee, number of events, attendees, website page views, etc. in a different format and referred to as Key Performance Indicators (KPI’s). Then, based on feedback received at the September 21, 2023, CASE Committee Meeting, Staff has provided robust reporting on the tactics and outcomes of our advertising, marketing, and promotions for special events. BACKGROUND: We had another successful and full event season and reporting indicates all attendance and revenue numbers have increased except the Summer’s End concert. Like last year, we provided a vibrant calendar of events which supported the community and tourism; elevated the Avon brand and exposure through quality content, design, and a purposeful advertising campaign; and reinforced Avon’s competitiveness amongst our peer communities. The 2023 event season brought new and reimagined events to the community with the addition of (1) the Fireworks in Avon (winter show) (2) inaugural Battle of the Bands at AvonLIVE! (3) the return of the Triple Bypass Finish Celebration and (4) the redefined and rebranded Town Cleanup & Sustainability Fair. These four events were successful, as were all Town Produced events this year, which had an increase in attendance and revenue growth. Page 2 of 17 PERFORMANCE INDICATORS: Consequential to our successes with increased attendance and revenue growth, not including accommodations and sales tax related to events, is the cost per attendee comparison. With few exceptions, the cost per attendee has consistently declined since 2021 representing an average decrease of -12%. This is illustrated with an event-by-event, year-by-year 2021 through 2023 analysis provided and attached as ATTACHMENT A. Noting the analysis only includes those Town Produced events with (1) an opportunity to generate larger crowds and/or revenue (2) an event series and/or (3) may be considered more appealing to visitors than other community-oriented events. Moreover, Staff researched what other communities used to measure event success and based on those findings, have added Key Performance Indicators (KPI’s) to our data reporting which is provided and attached as ATTACHMENT B. The KPI’s data illustrates not only the growth in attendance since 2019, but the (1) shift away from third-party produced events in 2019 to more Town produced events (2) popularity of Nottingham Park / Pavilion with a significant increase in private rentals (3) new social media followers and (4) newsletter subscribers. The ensuing event marketing information provided below is more revealing. EVENT MARKETING: Staff thought it would be helpful to provide information on (1) how we advertise, market, and promote Town produced events and (2) how these tactics performed. The goal of our community-oriented marketing campaign is to increase guest attendance and brand awareness. Increased guest attendance correspondingly increases concession sales, fosters a sense of place through memorable experiences, builds our community fabric, and boosts our brand awareness. Building brand awareness also includes but is not limited to creating recognizable experiences (i.e., signature events, AvonLIVE!, etc.), increasing traffic to our websites, gaining more social media followers and higher engagement from those followers. 1.The 2023 Approved Budget for advertising special events is $41,668 which is spread across manymediums and tactics. The mediums and tactics used to advertise, market, and promote Townproduced special events include but are not limited to:a.Avon.org and Discoveravon.org event landing pagesi.Total number of page views 61,131 (total number of times the content was viewed)ii.Total number of unique views 52,762 (views from different IP addresses)iii.Detail is provided and attached as ATTACHMENT Cb.Social Media – DiscoverAvon Instagram and DiscoverAvon Facebook ad boosti.New Followers = 880 | Increased 33.75%ii.Organic Reach = 226,347 | Increased 45.97%iii.Paid Reach = 138,819 | Increased 70.31%iv.Paid Impressions = 409,357 | Increased 43.15%v.Detail is provided and attached as ATTACHMENT C c.Community Calendars (i.e., visitvailvalley.com and vaildaily.com)d.Press Releases through Civic Plus – 35+ press releasese.Electronic Newsletter – Open Rate 50% (Standard open rate for government is 27%)f.Avon Road Banners – 20 light poles for 30-days, Salute to the USA onlyg.Avon Road Digital Sign – 124 daysh.Events Posters – 825+ posters distributedi.Radio Spots and DJ Mentions – 2,000 spots on five (5) stations, including Spanish radiofor Egg Hunt, AvonLIVE!, Lakeside Cinema and Summer’s End.i.Planned Spend = $8,418ii.Total Value = $16,648 Page 3 of 17 j.Bands in Town – Email campaign utilized for Salute to the USA.i.10,000 email recipients, 71.79% open rate, 1.88% Click Through Rate (CTR)k.Vail Daily and/or Summit Daily print, digital (vaildaily and summitdaily.com), FacebookDevice ID and Programmatic.i.Planned Spend = $33,978ii.Total Value = $41,479l.Print includes Vail Daily and Summit Daily for a total of 46 print ads.i.Summit Daily print advertising included Fireworks in Avon and Salute to the USAii.Spanish advertising included Egg Hunt, Town Cleanup & Sustainability Fair, andLakeside Cinema.m.Digital includes multiple ads and ad sizes, animated and/or static on Vaildaily andSummitdaily.comi.Purchased 40,000 impressions per month June – October and rotated creative assetsbased on calendar.n.Facebook Device ID is ads served via Facebook by device location (geofencing, not inreal time) such as Dillon Amphitheater and Red Rocks. This tactic was utilized for Salute tothe USA and AvonLIVE! only.o.Programmatic ads are placed on multiple websites and/or apps based on behavior,content, and demographics to reach our audience whenever or wherever. Behavior targetthe person such as those interested in New York Times and USA Today for example. Andcontent targets those interested in live music for example. This tactic was utilized forSalute to the USA and AvonLIVE! only.p.A summary of the Vail Daily digital, Facebook DID, and programmatic paid marketingperformance is provided below with a detailed event-by-event tactic performance providedas ATTACHMENTS D and E. According to our sales representative at the Vail Daily, theaverage CTR for campaign of this type is .05 to .08 and ours is 14%! BIG ACHIEVEMENTS: 1.Increased Attendance & Revenue Growth - Attendance at Town produced events was up 35%by more than 11,000 attendees and revenue is approximately 39% higher than projected in the2023 Approved Budget. Attendance by event and revenue is addressed later in this report. We successfully executed events over 85 days this summer and installed 18 new pieces in the Art Around Avon temporary installation program. All of which fit the Avon community, represent the brand well, and are designed to grow into solid “signature” events uniquely recognized and associated with the Town. Out of the 154 days between the Friday of Memorial Day Weekend and the end of October there were 85 days activated with a special event (live music, art or beer festival, Town clean up, movies, etc.). There were days where there were two or even three activations taking place, such as Fridays with SunsetSUP and Lakeside Cinema, and Labor Day Weekend Paddle Battles and SunsetLIVE! These days as well as the Private Pavilion Rental days are identified as “staff interactions.” The purpose of this is to not count the event days twice yet identify there is still a need for pre-event planning, administrative contracting and management, and on-site staffing. Table 1 below summarizes the number of event days by category defined as: TOTAL IMPRESSIONS 1,069,312 TOTAL CLICKS 1,328 AVERAGE CTR 14% Page 4 of 17 a.Town Produced – Fireworks in Avon, Egg Hunt, Town Clean Up & Sustainability Fair,AvonLIVE!, SunsetLIVE!, Salute to the USA, SunsetSUP, Community Picnic, LakesideCinema, Paddle Battles, and Summer’s End Concert.b.Third Party Funded – Cash, in-kind personnel and event assets provided to producers andexecuted through contract. These include Ultimate Après Avon, Pride in the Park, TripleBypass, XTERRA USA Championships, Avon Arts Celebration, Vail Lacrosse Tournament,Dancing in the Park, Vail Valley Brew-Au’, and Man of the Cliff.c.Non-Funded Special Events – No cash, and in general no in-kind services or event assetsprovided to producers and executed through a Special Event Permit process.d.Private Pavilion Rentals – No cash, in-kind or event assets provided and executed throughPrivate Rental Agreement.Table 1 Town Produced Events/Series: 11 Town Produced Event Days: 43Town Operated Concession Days: 14 Third Party Funded Producers: 10 Third Party Funded Produced Event Days: 16 Non-Funded Special Event Permits: 10 Non-Funded Special Event Days: 111Includes 100 days of soccer practice/games Private Pavilion Rentals: 13 Private Rental Days: 18 2.Alcohol Concessions: Our goals for 2023 were to (1) increase revenues and (2) identifyopportunities for efficiencies, we succeeded in both.a.Gross Revenue – Overall the gross revenue increased by 50.48% to $97,951 up from$65,093.60 in 2022. The increased sales are due to increased attendance and the menuprices increased by $1 to $2 at AvonLIVE! and Summer’s End; and $2 - $4 for Salute tothe USA. Water prices remained at $1.i.This year AvonLIVE! experienced great bands, amazing weather, and increasedattendance. AvonLIVE! is up from $30,637.60 in 2022 to $45,274 representing a 48%increase.ii.Salute to the USA performed very well! Up from $28,388 in 2022 to $51,465representing an 81% increase.iii.Summer’s End was negatively affected with low attendance and gross revenuedecreased from $2,142 in 2022 to $1,302 representing a 39% decrease. b.Expense – Overall there is a slight increase of 11.59% in expense related to equipmentpurchase, credit card fees and cost of water products.i.Staff purchased four (4) points of sale to support AvonLIVE! and Summer’s Endspecifically. Additionally, through a relationship with other event producers, Staff wasable to continue to secure additional points of sale at zero cost to support Salute to theUSA. The cost of the POS represents a 100% cost of equipment increase over lastyear.ii.Additionally, increased sales translate to increased credit card fees up 39.37% andsales tax up 50.62% Page 5 of 17 iii.Furthermore, the inventory of still water purchased in 2021 and the Waterloo Sparklingwater donated in 2022 was depleted. Therefore, Staff secured a buy-one-get-onesponsorship with Liquid Death Water for both still and sparkling water.iv.Staff also secured discount pricing in trade for sponsorship with Mountain Beverage(beer and seltzer), Breakthru Beverage (canned white wine) and Lifted Libations(canned cocktails). Therefore, cost of goods overall only increased $848 representing2.73% increase. Amazing considering the amount of sales generated! c.Net Revenue - The net revenue of Town operated concessions this year is $56,716.93representing a percentage of cost of 39.74%, down from 51.32% in 2022. A full summary of all revenue and concession associated expenses are provided in ATTACHMENT F with an event-by-event accounting provided and attached as ATTACHMENT G. The CASE Committee and Staff recommend continuing with Town operated concessions at AvonLIVE!, Salute to the USA, and Summer’s End. 3.Sustainability – In 2023, we continued to collaborate with our third-party producers to ensure theTowns sustainability policies including diversion reporting, were implemented. Also, Staff workedeven more closely with concession vendors this year in not allowing vendors to sell products insingle use vessels which played a vital role in our success.a.The Town and third party produced events realized an average diversion rate of 85.10%which is up from 82.97% in 2022. There were 4,528.69 lbs. of waste composted and3,177.37 lbs. recycled with a total weight of 7,706.06 lbs. diverted away from the landfill. Ayear-over-year event-by-event Landfill Diversion Report between 2017 through 2023 isprovided in ATTACHMENT H. b.This was accomplished by continuing our work alongside Walking Mountains ScienceCenter to educate guests, staff, and volunteers; on-site sorting and post-event reporting,restricting vessels and service ware at concession locations to only those products whichare compliant with our policy. 4.Art in Avon – In the most recent two weeks Staff coordinated with an art dealer hired by KnoxGalleries Estate to remove five (5) bronze sculptures from the Main Street Mall (MSM) where theyhave been on exhibit since 2014. Additionally, there are three (3) sculptures from the KnoxGalleries Estate (Lasso, Jennifer, and Enduring Navajo) remaining that Staff is working on havingremoved. Also, the addition of the light pole banners on Avon Road, Lake Street, and the MSM as well as thebrightly painted transformer box adjacent to Town Hall adds some cheerfulness to Avon’slandscape! This past winter, Staff work included Artist Call Out/Request For Proposals (RFP) for the thirdannual Art Around Avon program. To allow the community more time to view and enjoy the ArtAround Avon program, and with Council approval, the program was extended to a two-yearprogram instead of one-year program. Therefore, each sculpture installed this spring will remain Page 6 of 17 on exhibit through May 29, 2025. Furthermore, to highlight the keystone location at roundabout four on Avon Road, which is an expansive space, Staff released two (2) separate and distinct RFP’s. a. The Art Around Avon RFP requested sculptures for up to twenty-five (25) locations located in the Town core, excluding roundabout number four on Avon Road. The Art Around Avon is a program with the goal of selecting up to twenty-five (25) visual art pieces for installation in pre-determined outdoor spaces in early June 2023. Selected artists were engaged by the Town and paid a $900 stipend. The selected artist’s work will be on exhibition in an outdoor location for up to twenty-four (24) months during which time the artist may make the work available for sale. i. The Call for Artist / RFP was released through CAFÉ, an on-line artist application, selection, and jury process on December 9, 2022, and closed on March 26, 2023. i. Staff received thirty-two (32) qualified submissions from twenty (20) artists for the Art Around Avon program. ii. A selected group juried the Art Around Avon submissions through CAFÉ between March 27th and April 18th. iii. The Jury Panel selected eighteen (18) new pieces, retained three (3) pieces for another two years, and twelve (12) different artists. b. Art Around Avon Town Center Location specifically designed to attract sculptures that were more substantial and could fill the expansive space. The RFP included (1) a higher stipend ($2,000) paid to the selected artist and (2) additional size parameters for the proposed work. i. The Town Center location is the crowned jewel of the Art Around Avon program. This location is of high significance and priority, an expansive space, centered location on Avon’s main thoroughfare, and has mountain vistas as a backdrop, will demand a prominent work with the ability to be seen by pedestrians from across Avon Road. The proposed work for this location must be a minimum of 12’ tall and a maximum of 20’ tall, be of substantial girth/circumference and fit on a concrete circular pedestal measuring 13’ in diameter. ii. The Call for Artist / RFP was released through CAFÉ, an on-line artist application, selection, and jury process on December 9, 2022, and closed on March 26, 2023. iii. Staff received twelve (12) submissions for the Town Center Location of which only three (3) were qualified based on the size requirements listed above. iv. Due to the limited number of qualified submissions for the Art Around Avon Town Center Location the Jury Panel elected to re-install the Town owned bronze sculpture, Checkmate at roundabout four and install a cheerful new piece titled When It’s All Over Have I Done Enough in Possibilities Plaza. 2023 SPECIAL EVENTS RECAP: The type and frequency of activation produced this year is the right blend for the local community and enhances visitor experience with a few exceptions outlined below. That said, Staff feels the development and growth of our community focused event portfolio is nearing completion with the need to focus on events which (1) target the visitor community and tourism (2) increase accommodations and sales tax (3) are welcoming to the local community (4) create opportunities to elevate the Avon brand and (5) raises Avon’s competitiveness amongst our peer communities. This is addressed further in the Financial Considerations Best of the West / Heart & Soul section of this report. Page 7 of 17 1. Exceptions – As mentioned above, there are a few exceptions to the 2024 calendar vs. the 2023 calendar which include the removal of SunsetSUP. a. SunsetSUP - Currently not in the 2024 Proposed Budget = ($3,639). The SunsetSUP event concept is a great fit for our community, uses the resources of the lake and beach and is relatively low cost. However, Staff recommends we put a pause on this event / series until a later time which leverages the Recreation Department’s ability to increase family-oriented outdoor programming and activities. b. Background: i. This year we held two (2) races, on June 29th, and July 28th. Participation was 16 competitors and 7, respectively. ii. In 2022, we expanded to include to two (2) races one of which took place on the same weekend as XTERRA which in theory was a “perfect brand fit” to propel the series with XTERRA’s brand recognition and reach. Unfortunately, the race on XTERRA weekend (July 15) rained out and the second race on August 19th received minimal participation (7 competitors). iii. The SunsetSUP race event brand was launched in 2021 with one (1) race on August 6th which was rained out. 2. Fireworks in Avon – The winter fireworks event was held over the Martin Luther King holiday weekend, on Saturday, January 14, from 5:30 to 7:00 p.m. and included free hot chocolate, free peppermint schnapps and fireworks not launched on July 3, 2022. 3. Egg Hunt – The Egg Hunt is a community tradition in Avon and held on the Saturday of the Easter Holiday Weekend (April 8) between the hours of 10:00 a.m. and 12:00 p.m. 4. Town Clean Up & Sustainability Fair - Currently not in the CASE 2024 Proposed Budget but is on the 2024 special event calendar. The Town Clean Up event was reimaged and expanded include a Sustainability Fair component providing education and demonstrations (waterwise landscaping, energy conversation, recycling, etc.) with local sustainability experts (17 booths), free electronic waste drop-off for Avon residents and businesses, as well as free food and beer while supplies lasted. There were 5,917 lbs. of electronic waste recycled, was well received by the community, and will continue in 2024 with $10,000 in funding coming from the Disposable Paper Bag Fund (DPBF). The event aligns with multiple criteria for use of DPBF funds to include but not limited to: Saturday, January 14 | 5:30 to 7:30 p.m. Budgeted Expense: $88,900 | Savings of approximately $20,453 Approximate Attendance: 1,500 Saturday, April 8 | 10:00 a.m. to 12:00 p.m. Budgeted Expense: $15,275 Approximate Attendance: 1,500 Diversion Rate: 84.89% Page 8 of 17 a. “The paper bag fee is to be used exclusively for the following purposes: …(2) educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the environment; (3) creating public educational campaigns to raise awareness about waste reduction and recycling; …(6) funding community cleanup or collection events and other activities to reduce waste…” 5. SunsetLIVE! – There were approximately 3,874 in attendance this year compared to 2,092 in 2022 representing an 85% increase with no cancelations. 6. AvonLIVE! – The free community concert series began one week earlier this year and hosted the inaugural Battle of the Bands which featured four (4) Eagle County based bands battling to be named Eagle County Best Band and a chance to play Avon’s “big stage”. There were approximately 15,142 in attendance at the AvonLIVE! series this year compared to 9,170 in 2022 representing a 65% increase. Attendees were surveyed in-person and via QR code, the highlights from the Intercept Insights Survey are provided below and the full 2022 vs 2023 AvonLIVE! the Survey Report is attached as ATTACHMENT I. Based off feedback identified in the Survey, the top three areas for improvement are (1) more food and/or food options (2) better music, more mainstream bands, less jam bands, etc. and (3) better bathrooms. a. Total completed surveys – 339 | 270 In-person Intercepts | 59 QR Code Completions b. Sample size provides statistical validity with an error rate of 5.3% at a 95% confidence interval c. Estimated attendance – 15,142 d. Estimated revenue generated in the Town of Avon - $1.9M e. Net Promoter Score – 80 f. Overall Satisfaction Score – 95 g. 60% of the attendees came to Avon, CO specifically for AvonLIVE! h. 59% of the attendees attended AvonLIVE! in the past i. “Newspaper” and “Word-of-Mouth” were selected most when asked, “How did you hear about, and/or where did you see advertising for AvonLIVE!?” Thursday, May 24 | 4:30 to 7:30 p.m. Budgeted Expense: $1,700 Approximate Attendance: 148 E-Waste Collected: 5,931 lbs. Sundays May 28 to September 3 (14) | 6:00 to 8:30 p.m. Budgeted Expense: $23,910 Approximate Series Attendance: 3,874 Page 9 of 17 j. 87% of the attendees staying in paid lodging stayed in Avon, CO k. 90% are “Very” or “Extremely Likely” to return in the future l. Average nights stayed in paid lodging in Avon, CO – 5.9 m. Average group size of those lodging in Avon, CO – 3.8 n. Average age of respondents – 49.4 | Average age of children under 18 – 7.6 o. Estimated number of room nights generated in Avon – 2,213 p. Estimated average nightly rate in Avon - $293 7. Lakeside Cinema – This event series was comprised of nine (9) family friendly movies with only one weather cancelation. The featured movies include The Goonies (cancelled), Parent Trap, Frozen II, Dora and the Lost City of Gold, VIVO, The Princess Bride, A Bug’s Life, Brave and Soul. There were approximately 887 in attendance this year compared to 655 in 2022 representing a 36% increase. 8. Salute to the USA Fireworks – The return of Avon’s beloved fireworks show brought larger crowds who gathered for family-fun and tradition! There were approximately 22,000 to 24,000 in attendance this year compared to 18,534 in 2022 representing a 18.70% – 29.49% increase. The 2024 Proposed Budget and calendar currently include fireworks display for Salute to the USA. A Salute to the USA Post Event Report was provided to Town Council at the September 12, 2023, Avon Town Council Meeting. 9. SunsetSUP – As mentioned earlier in this report, this small event series is currently not in the 2024 Proposed Budget. Wednesdays June 14 to August 30 (11) | 5:30 to 9:00 p.m. Budgeted Expense: $221,509 Budget Revenue: $31,028 | $28,528 in concession | $2,500 in vendor fees Est. Act. Revenue: $49,274 | $45,274 in concession | $4,000 in vendor fees Approximate Series Attendance: 15,142 Diversion Rate: 93.19% Fridays July 7 through September 1 (9) Budgeted Expense: $18,821 Approximate Series Attendance: 887 Monday, July 3| 5:00 to 10:00 p.m. Budgeted Expense: $295,313 Budget Revenue: $46,100 | $10,000 sponsorship | $28,000 concessions | $8,100 vendor fees Est. Actual Revenue: $60,750 | $51,400 in concession | $9,350 in vendor fees Approximate Attendance: 22,000 to 24,000 Diversion Rate: 80.92% Page 10 of 17 10. Summer’s End – Returning for a third season, the Summer’s Event activities were held over Labor Day Weekend and comprised of the following: a. Lakeside Cinema – Friday, Sept. 1 beginning at dusk and featuring the movie “Soul”. b. Paddle Battles / Cardboard Regatta – Sunday, Sept. 3 between 10:30 a.m. and 4:00 p.m. and featured SUP Individual Races Adult categories for cash; Kids categories for prizes; and Team SUP Squatch Races and Cardboard Regatta for bragging rights. i. There were 68 participants registered this year and approximately 50 spectators, compared to 61 participants registered and approximately 175 total attendees in 2022. c. SunsetLIVE! – Sunday, Sept. 3 between 4:30 p.m. and 7:30 p.m. and featured two (2) bands and a later start time of 4:30 p.m. instead of 3:00 p.m. ii. The weather was rainy, cold, and windy during the first band’s performance at 4:30 to 5:30 p.m., which was High Five. Total of 20 attendees. iii. The second band, Split Window performed between 5:30 and 7:30 p.m. and experienced better weather and larger crowd. Total of 285 attendees. iv. Staff recommends only one band in 2024 at the later time slot which aligns more closely with the “regular” time for SunsetLIVE! throughout the summer. d. Labor Day Concert – Monday, Sept. 4th between 5:30 and 7:30 p.m. and featured one band, The Beau Thomas Band, who played two 90-minute sets. The concert element of the Summer’s End brand has slowed significantly since launching in 2021 and continues to lose momentum and decline in attendance. Per council direction, the 2023 Approved Budget was reduced from a final $42,080 in 2022, to $20,167 in 2023 to be more like an AvonLIVE! per show cost. As a result of the decrease in budget, Staff spent less on talent and stage production, advertising and promotions, printing, etc. That combined with the plethora of attractive activities offered locally and regionally on this popular holiday weekend, make it challenging to capture the attention of visitors and residents. Therefore, it is Staff’s recommendation to either (1) discontinue the concert element of the Summer’s End brand or (2) move the concert to Saturday of Labor Day Weekend and increase the budget significantly to retain a top-tier level talent like that of Los Lobos in 2021, increase stage production and advertising. This is considered further in the Financial Consideration section of this report. i. There was a 47% decrease in attendance (619 attendees) at the Monday concert this year and a 45% decrease in 2022 (1,167 attendees) compared to 2021 (2,000 attendees). ii. The Summer’s End brand was marketed and promoted, while also individually promoting Lakeside Cinema, Paddle Battles, and SunsetLIVE! brands and all Friday, June 30 & July 28 (2) | 6:00 to 8:00 p.m. Budgeted Expense: $3,639 Approximate Series Participation: 23 Page 11 of 17 elements of Summer’s End activities. This includes but is not limited to the following: iii. Vail Daily print ads (3) || Vaildaily.com and Summitdaily.com for 30 days generating 69,428 impressions, 68 clicks and a .10% CTR || Social media posts (9) || 252 Radio spots over four (4) stations. iv. As well as press release, posters, August electronic newsletter, websites, event landing pages and local on-line event calendars. Attendees were surveyed in-person and via QR code, the highlights from the Intercept Insights Survey are provided below and the full Summer’s End Survey Report is attached as ATTACHMENT J. Based off feedback identified in the Survey, the top three areas for improvement are (1) better music/bands (2) do not have it on Monday and (3) better event details and advertising. i. Total completed surveys – 62 | 62 In-person Intercepts | 0 QR Code Completions ii. Es�mated attendance – 629 iii. Sample size provides statistical validity with an error rate of 10.8% at a 95% confidence interval iv. Es�mated revenue generated in the Town of Avon - $38K v. Net Promoter Score – 82 vi. Overall Satisfaction Score – 97 vii. 70% of the attendees came to Avon, CO specifically for Summer's End viii. 40% of the attendees had attended Summer's End in the past ix. "Newspaper" and "Word-of-Mouth" were selected most when asked, “How did you hear about, and/or where did you see advertising for Summer's End" x. 94% are “Very” or “Extremely Likely” to return in the future xi. Average age of respondents – 48.4 | Average age of children under 18 – 7.4 xii. 75% of the attendees staying in paid lodging stayed in Avon, CO (***Caution small sample size) xiii. Average nights stayed in paid lodging in Avon, CO – 5.7 xiv. Average group size of those lodging in Avon, CO – 2.7 xv. Estimated number of room nights generated in Avon – 70 xvi. Estimated average nightly rate in Avon - $290 PROPOSED 2024 SPECIAL EVENTS CALENDAR - Supplied and attached as ATTACHMENT K, and providing a calendar view of proposed special events, Recreation Department programming such as Open Water Swim, Yoga in the Park, Dunk-n-Dash, etc.; and proposed main athletic field maintenance days. The Labor Day Weekend: September 1– September 4 Budgeted Expense: $33,757 | $13,590 (Paddle Battles) plus $20,167 (Concert) Budgeted Revenue: $2,950 | $2,000 in concessions | $950 in vendor fees Est. Actual Revenue: $ 1,302 in concessions | $300 in vendor fees Diversion Rate: 92.28% Page 12 of 17 legend at the top of the calendar provides a visual key as to the type of event (music, arts, athletics, etc.) and assumes the venue is Nottingham Park and/or Lake unless indicated otherwise. Additionally, there are instances where we have multiple events and/or venues activated at the same time. In which case, there are two or more colors with overlapping triangles of colors. An example of which is June 19 and 20 with the Vail Valley Lacrosse Tournament (athletic = orange), Open Water Swim (yellow triangle = Rec.) It is important to note that this calendar is for internal scheduling purposes and will not be publicly distributed. FINANCIAL CONSIDERATIONS: There is an overall net increase of $88,121.78 representing an 11% increase in the Proposed 2024 budget over the 2023 Approved Budget. Below is a summary with the event-by-event detail provided and attached as ATTACHMENT L. The numbers provided in ATTACHMENT L do not include personnel costs, general operations (cell phones, meeting expense, dues, and memberships, etc.) and capital outlay (computers, furniture, etc.). The increase in expenses are explained later in this report. 1. Expenses - The Proposed 2024 Budget includes an overall increase in expenses of $133,149.78 due to the following: a. Salute to the USA - 2024 Proposed Budget with an increase of $84,250 representing 29%. In summary, increased cost of fireworks production, stage production and general operations, logistics and activations. The most impactful increases include but are not limited to: i. Fireworks increased $25,000; from $45,000 to $70,000 for a 20-minute program. ii. Chain link fencing increased $12,000; from $23,000 to $35,000. iii. Audio Visual increased $11,050; from $18,450 to $29,500. iv. Family activities / entertainment increased $6,000; from $11,200 to $17,200. v. Portable facilities increased $5,700; from $15,640 to $21,340. vi. Security services increased $4,570; from $36,645 to $41,215. vii. Employee appreciation increases $4,500; from $0 to $4,500. viii. Background: Our 3-year contract term ended with Western Enterprises July 4, 2023, therefore, and per Town policy, Request for Proposal (“RFP”) for Pyrotechnic Design and Production was released August 8th with a deadline of August 25th. i. Proposal review took place on August 31st and a contract shall be awarded to Western Enterprises later this fall subject to budget appropriation. ii. It is important to note that (1) due to increased costs in the pyrotechnics industry (fireworks, shipping, and supply chain delays), the same level of expense in years 2021 – 2023 will not yield the same level of experience and (2) the agreement between Western Enterprises and the Town is not yet final. Adopted 2024: PROPOSED $1,031,152.47 Adopted 2024: PROPOSED $129,771.00 Adopted 2024: PROPOSED $901,381.47 Adopted 2023: ADOPTED $898,002.69 Adopted 2023: ADOPTED $84,743.00 Adopted 2023: ADOPTED $813,259.69 Difference $133,149.78 Difference $45,028.00 Difference $88,121.78 2023 VS 2024 PROPOSED BUDGET COMPARISION SUMMARY: 9.1.2023 GROSS EXPENSE GROSS REVENUE NET Page 13 of 17 iii. In year’s the Town does not launch fireworks on July 3rd, and as in years past, these fireworks must be launched prior to February 24th of the following year. In this case, the product will be used for the Fireworks in Avon, winter event over MLK weekend. b. SunsetLIVE! (15): 2024 Proposed Budget with an increase = $11,432.40 representing 48%. i. Most impactful increases include $11,000 in Purchased & Contracted Services (talent acquisition, photography, and creative services). ii. Proposing fifteen (15) concerts in 2024 due to (1) the potential addition of one FTE (2) Staff’s ability to execute a concert on Sunday, July 7th with 3-days separation between Salute, which takes place on a Wednesday in 2024 (3) the importance of activation over Independence Day holiday weekend (4) SunsetLIVE! has become a signature series and when possible, recommend not skipping the Sunday nearest the Independence Day holiday. c. AvonLIVE! (11) - 2024 Proposed Budget with an increase = $60,000 representing 27%. iii. Most impactful increases include $43,228 to Purchased & Contracted Services (talent, talent management, ground transport, lodging, live stream, photographer, and event survey). iv. The remaining $16,772 increases is spread through numerous accounts. v. Approximately $25,642 per show in 2024 Proposed Budget for 11 concerts. d. Lakeside Cinema (9) - 2024 Proposed Budget with an increase = $9,578 representing 51%. i. Most impactful increases include $4,525 in Purchased & Contracted Services (creative services, increased cost of films/equipment and photography). ii. Addition of advertising campaign at $2,800. iii. Addition of popcorn at $2,250 (free popcorn for first 50 attendees). e. Summer’s End Concert – Currently, the 2024 Proposed Budget includes a modest increase of $1,231.98 for a total cost of $21,399. The single day Summer’s End concert, like last year, was discussed at the September 21, 2023, CASE Committee meeting to determine if (1) it should be discontinued or (2) moved to Saturday of Labor Day Weekend with an increased budget. The CASE Committee recommends moving to Saturday and increasing the budget. Therefore, for Council discussion are funding recommendations representing $61,500 to increase attendance and build brand loyalty include the following: i. An increase of $50,000 for well-branded headlining and opening talent. ii. An increase of $15,000 for stage production to support higher level talent. iii. An increase of $4,000 for advertising, marketing, and promotions. iv. And less impactful increases for medical / security personnel, resource recovery, and temporary labor = $6,000. Page 14 of 17 f. Best of the West / Heart & Soul Festival – Over the past two years, Staff and the CASE Committee have curated the event concepts (1) Best of the West in mid-June and (2) Heart & Soul Festival in mid-September. Developing a new brand, creating marketing assets, securing / purchasing ad space, etc. need at least a 12-month lead time. Also, marketing to the visitor community in winter of 2024 and 2025 will require securing and purchasing ad space and sending creative files in late fall 2024 and/or early winter 2025. The full list of publications, websites, social media, etc. is not developed. However, early thoughts are print and web publications such as Mountain Town, Westward, and 5280 to name a few. Websites and social may include Bands in Town, Jambase, Pandora, and Spotify to name a few. To that end, the 2024 Proposed Budget reflects developing the Best of the West brand, refining the Heart & Soul Festival brand to begin “creating buzz” with advertising and promotions beginning in late fall/winter 2024 and early 2025. This will set us up for success to launch these two new event brands in 2025 and/or 2026. Additionally, Staff and the CASE Committee propose an early spring or summer 2024 CASE Council Work Session to further discuss the marketing, advertising, and promotions, event elements, financial forecasts, etc. for Best of the West and Heart & Soul Festival. Moreover, by this time there should be a better idea on design concepts, construction and completion dates for the skate plaza and public restrooms in East Nottingham Park. i. The anticipated and conservative costs associated with beginning development and design of the event logo and creative marketing materials such as website landing pages, event posters, social media graphics and/or images, digital promotional banners, etc. This at a proposed cost of $2,000 each for branding elements and $5,500 each for early marketing and advertising for a total proposed cost of $15,000. g. Third-Party Producers – The 2024 Proposed Budget reflects providing cash funding to producers that were granted funding in years 2020 – 2023. There is a net decrease of $60,000 in cash contributions to third-party producers / contingency reduced from $135,000 in 2023 to $75,000 in 2024. i. The contingency has been removed from the 2024 Proposed Budget. In 2023, a portion of the $50,000 in contingency funds were utilized to support the addition of (1) higher tier headline talent at AvonLIVE! and (2) other talent related expenses such as ground transport, lodging, hospitality, and backline. ii. 2024 financial support for third-party producers is proposed at $75,000 and includes (1) Vail Valley Brew-Au at $22,000 (2) Dancing in the Park at $40,000 which is a $10,000 increase over the last three years (3) Avon Arts Celebration at $3,000 and (4) Man of the Cliff at $10,000. iii. Furthermore, for Council discussion is the request to financially support the XTERRA USA Championships return to Avon for $15,000. Financial support is not currently reflected in the 2024 Proposed Budget. Page 15 of 17 iv. Background: The long standing XTERRA brand is a global lifestyle brand that champions the outdoor enthusiast in the relentless pursuit of adventure. They recently updated the tag line to “We Protect. We Play” which aligns with Avon’s brand quite well. The economic impact, demographics, broadcast and media exposure, and digital activity statics begin on page 10 of the Bid Overview provided and attached as ATTACHMENT M. In mid-August, Staff was sent a formal Bid Overview and Local Organizing Guide Requirements from XTERRA Global to formally respond. To that end, conversations with Steve Andrus, Americas Tour Manager, resulted in the Town potentially supporting with direct cash support of $10,000 and an additional $5,000 to co-produce a unique XTERRA Family Dinner / Community Table on the Thursday before. Staff and XTERRA believe this would engage the family members and friends to dine (as they do this anyway) with the athletes prior to them continuing preparations for race day. And we think this is something the athletes would enjoy, and it ties in with XTERAA branding as well. This is in addition to the in-kind which is valued at approximately $10,000. Historically the in-kind has been $6,200 this year, $4,500 in 2022 which was the first year of hosting the XTERRA USA Championships. h. Art Installations / Activations – The 2024 Proposed Budget includes a net increase of $32,383 representing an 82.4% increase. This is where it gets exciting and colorful! As mentioned earlier in this report, Staff and the CASE Committee feel the special events portfolio is nearing completion with the need to slightly shift focus to (1) gathering, analyzing, and discussing peer community research (2) benchmarking, and visiting communities who have established arts and culture facilities and programming (3) building capacity in local non-profit “arts” organizations. The long-term goal is to identify Avon’s cultural and desired arts, culture and heritage programming, activities, and installations. In step with the above work, Staff will execute a few art projects which are included in the 2024 Proposed Budget and outlined below: i. Art Around Artist stipend for second year of exhibition (22 pieces) = $22,050 ii. New one large mural = $23,000. Identified desirable locations include (1) one west facing exterior wall of the Avon Elementary School and adjacent to the playground and (2) west facing exterior wall of The Seasons building and across Mikaela Way from the Library. Council direction is requested on which of the two identified locations is most desirable. iii. Refurbish painted benches (6) and add four new benches = $8,400 iv. Digital / printed mapping services = $300 v. New radio and social advertising and promotions = $1,300 vi. Add two (2) Historical Markers = $6,600 vii. New Street Art Painting Project on Avon Road on roundabouts 3 and 4 = $10,000. (These funds and/or project shall be relabeled as contingency.) Page 16 of 17 2. Revenues – Overall there is a projected increase of $45,028 representing 53% increase inproposed revenues, which are again conservative. The alcohol sales projection is based on 2023actuals. The majority of the $129,771 in 2024 proposed budget revenue is generated throughalcohol sales representing approximately 74% of the total revenue; and approximately 7% ofrevenue generated is through sponsorship; and, the remaining 19% in other special event feesand/or rentals. Important to note that if there is not a single-day free concert during Summer’s End,the revenue generated from alcohol sales and vendor sales ($2,500) will be removed from theproposed budget. RECOMMENDATION: Staff believes we had another homerun this year and hit the bullseye with a community focused, full, and diverse calendar of events that utilizes our natural and built resources, was engaging, entertaining, and vibrant! We planned and executed a strategic line up which kept Avon competitive and recommend advancing the 2024 proposed calendar of arts and special events. 1.Staff recommends not producing Summer’s End concert unless Council is supportive of therecommended move to Saturday of Labor Day Weekend and budget increase of $61,500.2.Staff recommends providing cash support to XTERRA Global for the XTERRA USA Championshipof $10,000 and an additional $5,000 to co-produce a unique XTERRA Family Dinner on theThursday before. REQUESTED DIRECTION: Staff is requesting Council provide direction on any of the information provided in this report and specifically to the following: 1.Summer’s End concert (1) should be discontinued or (2) moved to Saturday of Labor DayWeekend with an increased budget of an additional $61,500. The CASE Committee recommendsmoving to Saturday and increasing the budget.2.Staff is requesting Council provide direction on the $15,000 cash funding support recommended forXTERRA Global for the XTERRA USA Championship.3.Staff is requesting Council provide direction on the branding and advertising preparation work for(1) Best of the West and (2) Heart & Soul Festival in the 2024 Proposed Budget to successfullylaunch in 2024 and/or 2025.4.Staff is requesting Council provide direction on which of the two (2) proposed locations for the newlarge-format mural is most desired with the caveat that either of the property owners may declinepermission of either preferred location. The locations are (1) Avon Elementary School andadjacent to the playground and (2) west facing exterior wall of The Seasons building and acrossMikaela Way from the Library. Thank you, Danita ATTACHMENTS: Attachment A – Year-Over-Year Cost Per Event & Attendee Analysis Attachment B – 2023 Key Performance Indicators Attachment C – Town of Avon Website & Social Analytics Attachment D – Vail Daily Event by Event Marketing Performance Page 17 of 17 Attachment E – Vail Daily Marketing Performance Summary Attachment F - All Concessions Summary & Comparison Attachment G - Event By Event Concessions Summary Attachment H – Yearly Landfill Diversion Report Attachment I – AvonLIVE! Events Survey Report 2022 vs 2023 Attachment J – Summer’s End Event Survey Report 2022 vs 2023 Attachment K – 2024 Proposed Special Event Calendar Attachment L – 2023 vs 2024 Budget Comparison Attachment M – XTERRA World Cup or Regional Bid Overview Attachment N – Final Special Event Complete Recap Event Number of Events Year Budget: Adopted, Final or Proposed Attendance Estimates Gross Cost Per Event Gross Cost Per Attendee Concessions Gross Revenue Vendor Booth Revenue Total Gross Revenue Net Cost Per Event Net Cost Per Attendee YOY % Increase Decrease Year: 2021 Year: 2022 Year: 2023 Salute to the USA1 1 2021 145,549$ 8,100-9,000 N/A 16.17$ 28,000$ 4,600$ 32,600$ 112,949$ 12.55$ 1 2022 230,334$ 15,600 - 18,534 N/A 12.43$ 28,424$ 8,100$ 36,524$ 193,810$ 10.46$ -17% 1 2023 295,313$ 22,000 - 24,000 N/A 12.30$ 51,400$ 9,350$ 60,750$ 234,563$ 9.77$ -7%AvonLIVE!9 2021 157,198$ 3,148 14,824$ 49.94$ 16,865$ 2,400$ 19,265$ 137,933$ 43.82$ 10 2022 167,769$ 9,170 15,878$ 18.30$ 30,637$ 2,500$ 33,137$ 134,632$ 14.68$ -66% 11 2023 221,509$ 15,142 20,137$ 14.63$ 45,274$ 4,000$ 49,274$ 172,235$ 11.37$ -29%SunsetLIVE!14 2021 19,761$ 2,778 1,840$ 7.11$ 2,400$ N/A 2,400$ 17,361$ 6.25$ 14 2022 22,850$ 2,092 1,632$ 10.92$ N/A N/A -$ 22,850$ 10.92$ 66%14 2023 23,910$ 3,874 1,708$ 6.17$ N/A N/A -$ 23,910$ 6.17$ -77%Lakeside Cinema 6 2021 11,646$ 325 1,395$ 35.83$ N/A N/A -$ 11,646$ 35.83$ 9 2022 16,252$ 655 1,817$ 24.81$ N/A N/A -$ 16,252$ 24.81$ -31%9 2023 18,821$ 887 2,091$ 21.22$ N/A N/A -$ 18,821$ 21.22$ -17%Summer's End 1 2021 45,645$ 2,000 N/A 22.82$ 5,735$ 300$ 6,035$ 39,610$ 19.81$ 1 2022 42,666$ 1,167 N/A 36.56$ 2,142$ 950$ 3,092$ 39,574$ 33.91$ 71% 1 2023 20,167$ 619 N/A 32.58$ 1,302$ 500$ 1,802$ 18,365$ 29.67$ -14%Overall Average -12% 1 Used higher attendance number for cost per attendee ATTACHMENT A 2021 - 2023 Cost Per Event & Attendee Analysis 2019 2020 2021 2022 2023 Number of Town Produced Event Days 14 11 52 53 43 Number Third-Party Event Days 24 10 29 19 16 Number of Non-Funded Event Days1 4 9 8 16 11 Number of Paid Private Rental Days 1 7 9 15 18 Total People Attending Events2 30,000 6,123 22,390 55,126 76,077 Number of Social Media Followers (Facebook)2,203 Number of Social Media Followers (Instagram)2,359 Newsletter Subscribers 2,110 2,248 Avon.org Event Pages Views (Jan-Oct.)3 59,355 54,319 Discoveravon.org Event Pages Views (Jan-Oct.)4,683 6,712 12022 - 2023 does not include soccer practice/games 2022 = 39 days of practice/games 2023 = 100 days of practice/games 2 2019-2020 are approx. numbers as not all events tracked attendees. Does not include private rental attendees 32022 not all event landing pages views tracked and date range isonly May-Oct. KEY PERFORMANCE INDICATORS ATTACHMENT B Not Available Not Available Event/Page # of Pageviews # of Unique Event/Page # of Pageviews # of Unique Fireworks in Avon 810 744 To Do/festivals 1,980 1,479 Egg Hunt 1,048 961 To Do 1,126 743 Town Clean Up & Sustainability Fair 792 734 To Do/this summer 1,246 1,044 Salute 18,839 16,414 Art & Culture 309 259 AvonLIVE!9,267 8,306 Fireworks in Avon 248 218 SunsetLIVE!3,753 3,348 Egg Hunt 4 2 Lakeside Cinema 854 791 Town Clean Up & Sustainability Fair 21 15 SunsetSUP 576 528 Salute 341 269 Paddle Battles 261 239 AvonLIVE!697 521 Summer's End 271 259 SunsetLIVE!502 391 SE Landing Page 8,052 7,112 Lakeside Cinema 173 152 Calendar 5,729 4,420 SunsetSUP 50 46 Events at a Glance 3,980 3,681 Paddle Battles 11 9 Arts at a Glance 87 73 Summer's End 4 4 SUB-TOTALS:54,319 47,610 SUB-TOTALS:6,712 5,152 COMBINED TOTAL PAGE VIEWS 61,031 COMBINED TOTAL UNIQUE VIEWS 52,762 Event/Page Organic Reach Page Visits New Likes/Follows Combined Paid Reach Combined Paid Impresson Instagram 102,887 3,861 538 Facebook 123,460 6,915 342 409,357 232,711 2023 ANALYTICS FOR AVON.ORG: 01/01 - 10/14/2023 ANALYTICS FOR DISCOVERAVON.ORG: 01/01 - 10/14/2023 ATTACHMENT C ANAYLTICS FOR DISCOVERAVON SOCIAL: 01/01 - 10/14/2023 Event Run Schedule Impressions Clicks Overall % CTR Fireworks in Avon 01/12 - 01/15 17,454 43 0.25 By Creative Size Marquee 01/12 - 01/15 7,511 14 0.19320x50 (copy)6,554 23 0.35320x503,389 6 0.18By Device Smartphone 8,835 27 0.31Desktop8,078 13 0.16Tablet54130.55Connected TV N/A N/A N/A Egg Hunt (Print only) Event Run Schedule Impressions Clicks Overall % CTR Town Clean Up & Sustainability Fair 4/14 - 5/24 30,603 37 0.12 By Creative Size 300x250 4/19 - 4/30 20,737 35 0.17 320x50 5/01 - 5/24 6,585 0728x905/01 - 5/24 3,281 2 0.06By DeviceSmartphone 16,530 31 0.19 Desktop 12,025 5 0.04 Tablet 2,047 1 0.05Connected TV 1 0 Event Run Schedule Impressions Clicks Overall % CTR AvonLIVE !6/01 - 8/31 182,470 187 0.10 By Creative Size 300x250 49,269 71 0.14 320x50 48,869 48 0.10300X60039,523 0 728x90 (copy)8,088 5 0.06 Vaildaily.com ATTACHMENT D2023 Events Digital & Programmatic Marketing Reportings: Vail Daily / Summit Daily Vaildaily.com Vaildaily.com / Summitdaily.com 2023 Events Digital & Programmatic Marketing Reportings: Vail Daily / Summit Daily 728x90 4,725 2 0.04 970x250 15,377 46 0.30 970x250 (update)3,822 13 0.34 600X300 9,167 0 970x90 3,630 2 0.06By DeviceSmartphone 117,616 110 0.09 Desktop 51,540 64 0.12 Tablet 13,310 13 0.10Feature Phone 3 0Connected TV 1 0Face Book DID 171,077 144 0.08 Programmatic 144,127 176 0.12 Event Run Schedule Impressions Clicks Overall % CTR SunsetLIVE!05/26 - 09/03 209,183 247 0.12 By Creative Size 300x250 60,058 86 0.14 320x50 86,746 82 0.09300X60014,508 0728x9017,042 4 0.02 970x250 19,163 70 0.37 600X300 1,788 0 970x90 9,878 5 0.05By DeviceSmartphone 135,777 159 0.12 Desktop 57,260 78 0.14 Tablet 16,131 10 0.06Connected TV 15 0 Event Run Schedule Impressions Clicks Overall % CTR Salute to the USA 06/01 - 07/03 30,427 55 0.18 By Creative Size 300x250 6,342 11 0.17320x5015,058 13 0.09728x902,213 3 0.14 970x250 6,590 28 0.42 600X300 224 0 By Device Vaildaily.com / Summitdaily.com Vaildaily.com / Summitdaily.com 2023 Events Digital & Programmatic Marketing Reportings: Vail Daily / Summit Daily Smartphone 18,917 23 0.12Desktop9,144 24 0.26Tablet280.34 Connected TV 0 0 0.00Face Book DID 5,921 78 0.34Programmatic9,489 99 0.14 Event Run Schedule Impressions Clicks Overall % CTR Lakeside Cinema 07/07 - 09/01 90,003 52 0.06 By Creative Size 300x250 28,291 15 0.05 320x50 36,492 22 0.06 728x90 25,220 15 0.06By Device Smartphone 41,319 28 0.07Desktop40,371 18 0.04 Tablet 8,316 6 0.07Feature phone??1 0 Event Run Schedule Impressions Clicks Overall % CTR SunsetSUP 06/01 - 07/30 65,300 54 0.08 By Creative Size 300x250 9,085 14 0.15 320x50 51,996 38 0.07 728x90 4,219 2 0.05 By Device Smartphone 56,155 50 0.09Desktop6,605 4 0.06 Tablet 2,540 0 Connected TV 0 0 Event Run Schedule Impressions Clicks Overall % CTR Paddle Battles 08/03 - 09/03 28,337 33 0.12 By Creative Size 300x250 8,322 14 0.17 320x50 10,117 6 0.06728x904,420 3 0.07970x2503,940 9 0.23 Vaildaily.com / Summitdaily.com Vaildaily.com Vaildaily.com / Summitdaily.com 2023 Events Digital & Programmatic Marketing Reportings: Vail Daily / Summit Daily 970x90 1,538 1 0.07By DeviceSmartphone 15,405 17 0.11 Desktop 10,637 14 0.13 Tablet 2,195 2 0.09Connected TV 0 Event Run Schedule Impressions Clicks Overall % CTR Summer's End 08/03 - 09/04 69,428 68 0.10 By Creative Size 300x250 11,582 10 0.09 320x50 47,595 52 0.11728x9010,251 6 0.06By Device Smartphone 54,029 62 0.11Desktop11,435 4 0.03 Tablet 3,963 2 0.05Connected TV 1 0 Vaildaily.com / Summitdaily.com Event Impressions Clicks % CTR Impressions Clicks % CTR Impressions Clicks % CTR Fireworks in Avon 17,454 43 0.25 Town Clean Up + Sustainability Fair 30,603 37 0.12 AvonLIVE !182,470 187 0.10 171,077 144 0.08 144,127 176 0.12SunsetLIVE!209,183 247 0.12 Summer's End 15,493 55 0.10 Salute to the USA 30,427 55 0.18 5,921 78 0.34 9,489 99 0.14 Lakeside Cinema 90,003 52 0.06 SunsetSUP 65,300 54 0.08 Paddle Battles 28,337 33 0.12Summer's End 69,428 68 0.10 SUB-TOTALS:738,698 831 176,998 222 0.13 153,616 275 0.18 TOTAL IMPRESSIONS 1,069,312 TOTAL CLICKS 1,328 AVERAGE CTR 14% 2023 Events Digital Marketing Summary: Vaildaily.com & Summitdaily.com Digital Facebook Device ID Programatic ATTACHMENT E VARIANCE 2022 to 2023 % INCREASE 2022 vs 2023 VARIANCE 2021 to 2022 % INCREASE 2021 vs 2022 Actual Cash Sales 26,991.00$ Actual Cash Sales 24,681.00$ Actual Cash Sales 31,290.00$ 6,609.00$ 26.78%(2,310.00)$ -8.56%Credit Card Sales 37,284.14$ Credit Card Sales 47,562.37$ Credit Card Sales 76,453.90$ 28,891.53$ 60.74%10,278.23$ 27.57% Less Credit Card Tips 5,506.92$ Less Credit Card Tips 7,149.77$ Less Credit Card Tips 9,792.90$ 2,643.13$ 36.97%1,642.85$ 29.83% Total Gross Sales $58,768.22 Total Gross Sales $65,093.60 Total Gross Sales 97,951.00$ 32,857.40$ 50.48%6,325.38$ 10.76%Avon Sales Tax 4%Avon Sales Tax 4%Avon Sales Tax 4%Less Sales Tax ($)2,260.32$ Less Sales Tax ($)2,503.60$ Less Sales Tax ($)2,940.53$ 436.93$ 17.45%243.28$ 10.76% Sales Tax (%)4.40%Sales Tax (%)4.40%Sales Tax (%)4.40% Less Sales Tax ($)2,476.82$ Less Sales Tax ($)2,743.41$ Less Sales Tax ($)4,132.00$ 1,388.59$ 50.62%266.59$ 10.76%Tax Adjusted Gross Sales $56,291.40 Tax Adjusted Gross Sales 62,350.19$ Tax Adjusted Gross Sales 93,909.00$ 31,558.81$ 50.62%6,058.79$ 10.76%Less Credit Card Fees ($)1,885.53$ Less Credit Card Fees ($)1,808.43$ Less Credit Card Fees ($)2,520.48$ 712.05$ 39.37%(77.10)$ -4.09%Final Adjusted Gross Sales $54,405.87 Final Adjusted Gross Sales 60,541.76$ Final Adjusted Gross Sales 91,388.52$ 30,846.76$ 50.95%6,135.89$ 11.28% Expenses: Cost of Goods Expenses: Cost of Goods Expenses: Cost of Goods Labor (Bar Manager + Servers)1 13,626.00$ Labor (Bar Manager + Servers)1 8,815.33$ Labor (Bar Manager + Servers)1 9,826.83$ 1,011.50$ 11.47%(4,810.67)$ -35.31%City Market (Ice)3,349.89$ City Market (Ice)3,348.94$ City Market (Ice)2,703.33$ (645.61)$ -19.28%(0.95)$ -0.03%RNDC (Canned Cocktails & Wine)7,715.00$ RNDC (Canned Cocktails & Wine)7,486.26$ RNDC (Canned Cocktails & Wine)4,091.37$ (3,394.89)$ -45.35%(228.74)$ -2.96% Mountain Beverage (Beer)8,543.02$ Mountain Beverage (Beer)8,543.02$ Mountain Beverage (Beer)10,947.30$ 2,404.28$ 28.14%-$ 0.00%Breakthru Beverage (Canned Cocktails & Wine)-$ Breakthru Beverage (Canned Cocktails & Wine)-$ Breakthru Beverage (Canned Cocktails & Wine)3,125.53$ 3,125.53$ 100.00%-$ New Age Beverage 306.00$ New Age Beverage -$ New Age Beverage -$ -$ (306.00)$ -100.00% Open Water (Bottled Water Product)2,130.66$ Open Water / Waterloo Sparkling -$ Liquid Death Water 1,224.00$ 1,224.00$ 100.00%(2,130.66)$ -100.00%Cost of Comp Product 1,396.51$ Cost of Comp Product 1,271.21$ Cost of Comp Product 1,291.00$ 19.79$ 1.56%(125.30)$ -8.97%Sub-Total Expenses: Cost of Goods 37,067.08$ Sub-Total Expenses: Cost of Goods 31,069.98$ Sub-Total Expenses: Cost of Goods 31,918.36$ 848.38$ 2.73%(5,997.10)$ -16.18% Expenses: Equipment Expenses: Equipment Expenses: Equipment Equipment Rental 3,994.49$ Equipment Rental -$ Equipment Purchase 2,261.53$ 2,261.53$ 100%(3,994.49)$ -100%Sub-Total Expenses: Equipment 3,994.49$ Sub-Total Expenses: Equipment -$ Sub-Total Expenses: Equipment 2,261.53$ 2,261.53$ (2,261.53)$ Final Adjusted Gross Sales 54,405.87$ Final Adjusted Gross Sales 60,541.76$ Final Adjusted Gross Sales 91,388.52$ 30,846.76$ 50.95%6,135.89$ 11.28% Expenses 41,061.57$ Expenses 31,069.98$ Expenses 34,671.59$ 3,601.61$ 11.59%(9,991.59)$ -24.33%Net Revenue 13,344.30$ Net Revenue 29,471.78$ Net Revenue 56,716.93$ 27,245.15$ 92.44%16,127.48$ 120.86%Percentage of Cost 75.47%Percentage of Cost 51.32%Percentage of Cost 37.94%-13.38%-24.15%1 Hourly wage; tips not included in all years. ATTACHMENT F YEAR OVER YEAR 2021-2023 ALCOHOL CONCESSIONS SUMMARY All Events All Events All Events ALCOHOL CONCESSIONS 2021 ALCOHOL CONCESSIONS 2022 ALCOHOL CONCESSIONS 2023 AvonLIVE! (11) Salute to the USA Summers End Actual Cash Sales 13,349.00$ 17,426.00$ 515.00$ Credit Card Sales 36,956.15$ 38,573.76$ 923.99$ Less Credit Card Tips 5,121.15$ 4,534.76$ 136.99$ Total Gross Sales 45,274.00$ 51,465.00$ 1,302.00$ Avon Sales Tax 4%4%4% Less Sales Tax ($)1,421.39$ 1,483.61$ 35.54$ Sales Tax (%) Eagle County / State 4.4%4.4%4.4% Less Sales Tax ($)1,908.10$ 2,169.02$ $54.87 Tax Adjusted Gross Sales 43,365.90$ 49,295.98$ 1,247.13$ Less Credit Card Fees ($)1,245.35$ 1,244.92$ $30.21 Final Adjusted Gross Sales 42,120.55$ 48,051.06$ 1,216.92$ Expenses: Cost of Goods1 Labor (Bar Manager + Servers)6,128.88$ 3,336.72$ 361.23$ Ice 736.51$ 1,895.00$ 71.82$ RNDC (Canned Cocktails & Wine)1,461.00$ 2,470.17$ 160.20$ Mountain Beverage (Beer)5,283.80$ 5,603.50$ 60.00$ Breakthru Beverage (Canned Cocktails & Wine)1,708.92$ 1,296.48$ 120.13$ Liquid Death Water 252.00$ 960.00$ 12.00$ Sub-Total Expenses: Cost of Goods 15,571.11$ 15,561.87$ 785.38$ Expenses: Equipment Equipment Purchase 2,261.53$ 245.85$ 245.85$ Sub-Total Expenses: Equipment 2,261.53$ 245.85$ 245.85$ Final Adjusted Gross Sales 42,120.55$ 48,051.06$ 1,216.92$ Expenses 17,832.64$ 15,807.72$ 1,031.23$ Net Revenue 24,287.91$ 32,243.34$ 185.69$ Percentage of Cost 42%33%85% ATTACHMENT G EVENT-BY-EVENT 2023 ALCOHOL CONCESSIONS SUMMARY 1 Hourly wage; tips not included; does not include comp product Event 2017 Diversion 2018 Diversion 2019 Diversion 2020 Diversion 2021 Diversion 2022 Diversion 2023 Diversion Average Diversion by Event Egg Hunt 84.89%84.89% AvonLIVE!94.05%81.66%82.92%83.77%85.11%89.46%93.19%87.17%Salute to the USA 36.12%36.12%59.40%-82.97%66.03%80.92%60.26%Summer's End Concert ----84.73%85.33%92.28%87.45%Community Picnic --89.00%-89.19%91.07%91.61%90.22%Colorado Classic --79.00%----79.00% Town Produced Events Not Tracked1 SunsetLIVE! --------Lakeside Cinema --------Town Clean Up & Sustainability Fair --------Paddle Battles / SunsetSUP --------Winter Fireworks -------- XTERRA -----76.54%88.96%82.75% Avon Arts Celebration -----52.16%70.40%61.28%Ultimate Après Avon -----90.86%85.69%88.28%Pride in the Park -----83.56%85.74%84.65%Vail Lacrosse Tournament -----83.50%-83.50%Purina Pro Dog Challenge --86.00%----86.00%Vail Valley Brew' Au ----64.23%84.32%82.44%77.00% Dancing in the Park --82.54%-87.50%75.67%78.61%81.08%Man of the Cliff 84.59%76.00%77.00%--82.42%86.79%81.36%Triple By-Pass -88.60%----80.03%84.32% ATTACHMENT H: ZERO WASTE EVENT DIVERSION RATES 2017-2023 THIRD PARTY PRODUCED EVENTS (1) Events that we do not actively recover resources or use zero waste services due to the lack of F&B provided, type of event and/or duration. TOWN PRODUCED EVENTS AvonLIVE! SURVEY RESULTS SUMMER 2023 Prepared for: Town of Avon Prepared by: Intercept Insight, LLC PO Box 2078 Avon, CO 81620 970.331.1086 www.interceptinsight.com ATTACHMENT I OBJECTIVES The Town of Avon invested in a third party research company, Intercept Insight, LLC, to conduct intercept surveys during AvonLIVE! to help quan fy decisions and increase performance related to the event. With this insight, the Town is able to evaluate economic contribu ons of the event, develop objec ves to increase the overall performance, market effec vely, and provide sponsors with valuable data regarding the event. The Town of Avon iden fied several objec ves for this study. Objec ves: v A*endee details (e.g. reason for visi ng Avon, prior a*endance, loyalty) v Intent to return to the event v Quan fy recommenda ons v Evaluate event performance v Es mate spending habits v Es mate revenue genera on v Understand media effec veness/awareness v Obtain demographical and geographical data v Determine accommoda ons, nights stayed, town stayed in, etc. v Town of residence/Neighborhood AvonLIVE! METHODOLOGY The Town of Avon and Intercept Insight designed a core set of ques ons intended to meet the objec ves of the study, including some event specific ques ons. Once the survey was approved the ques ons were programmed into a survey design tool and then uploaded to handhelds. The surveys were then conducted in-person using the handheds to collect the data. In-person intercepts were conducted during each AvonLIVE! concert. Surveyors were hired and trained to conduct the intercepts in a way so that a random representa ve sample of the popula on was being collected each day. Those surveyed must have been 18 years of age or older. A sample plan was designed, and a quota was met to ensure sta s cal validity. Once the quota were met, the data was downloaded using a sta s cal so6ware and prepared for analysis and repor ng. AvonLIVE! HIGHLIGHTS v Total completed surveys – 339 | 270 In-person Intercepts | 59 QR Code Comple ons v Sample size provides sta s cal validity with an error rate of 5.3% at a 95% confidence interval v Es mated a*endance – 15,142 v Es mated revenue generated to the Town of Avon - 1.9M v Net Promoter Score – 80 v Overall Sa sfac on Score – 95 v 60% of the a*endees came to Avon, CO specifically for AvonLIVE! v 59% of the a*endees had a*ended AvonLIVE! in the past v 90% are “Very” or “Extremely Likely” to return in the future v “Newspaper” and “Word-of-Mouth” were selected most when asked, “How did you hear about, and/or where did you see adver sing for AvonLIVE!?” v 87% of the a*endees staying in paid lodging stayed in Avon, CO v Average nights stayed in paid lodging in Avon, CO – 5.9 v Average group size of those lodging in Avon, CO – 3.8 v Es mated number of room nights generated in Avon – 2,213 v Es mated average nightly rate in Avon - $293 v Average age of respondents – 49.4 | Average age of children under 18 – 7.6 AvonLIVE! AvonLIVE! FILTERS 2022 2023 0K 5K 1.. 1.. 2.. 2.. 3.. . . . . . . . . . . . 15,142 9,170 $876,263 $1,860,030 Attendance and Revenue Generation Year All AvonLIVE! FILTERS 2022 2023 0% 20% 40% 60% 80% 100% 3%2%14%16% 80%79% 83%81% Net Promoter Score Year All Legend Promoters Net Promoter Score Passive Supporters Detractors Overall satisfaction Availability of food & beverages Quality of food & beverages Friendliness of staff Quality of the Entertainment 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0 20 40 60 80 100 9595 9390 9291 9696 9395 Attribute Satisfaction Ratings AvonLIVE! FILTERS Advertising Allow outside beer Better bands Better music Bigger bands. Bring own alcohol Bring stones in What can we do to increase your likelihood to recommend this event? Year All Allow outside drinks and more food trucks Better bathrooms. There's not even running cold water in the men's room Better food and music check with public about what bands they like Clean up around the park. Excitement fireworks dancer more kid friendly activities Hard cider choice and more Bluegrass. Maybe have a Bluegrass series and also a cover-band series on alternate weeks. Is there one thing we can do to enhance your experience in the future? AvonLIVE! FILTERS Came for event Heard about it after arrival 2022 2023 2022 2023 0% 20% 40% 60%60%60% 40%40% Reason for Visiting Avon Year All Not at all Likely Not Very Likely Somewhat Likely Very Likely Extremely Likely 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 60% 1%1%2%2% 7%8% 44% 35% 46% 54% Intention to Return AvonLIVE! FILTERS One Concert Two Concerts Three Concerts Four Concerts Five Concerts Six Concerts Seven Concerts Eight Concerts Nine Concerts Ten Concerts 11 Concerts 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2023 0% 10% 20% 30% 40% 31% 36% 13%13% 8% 16% 12%11%11%7%6%5% 2%1%3%4%2%0%2% 6%9% Concert Attendance Year All 2022 2023 0.0 1.0 2.0 3.0 3.2 2.7 Average Concerts Attended AvonLIVE! FILTERS First year 2 years 3 years 4 years 5+ years 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40%41%39% 17%15% 10%11% 5%4% 26% 31% Prior Attendance Year All Self Spouse or significant other Family (including children) Family (not including children) Friends and Family Friends Only Group 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 16%17% 39% 46% 16%13% 3%3% 12%9% 14%11% 2%1% With Whom Attended AvonLIVE! FILTERS Yes No 2022 2023 2022 2023 0% 50% 100% 92%91% 8%9% Are you with children < 18? Year All 1 Child 2 Children 3 Children 4 Children 5 Children More than five children 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2023 0% 20% 40% 60% 38% 26% 38% 56% 15% 8% 2% 8% 2%3%4% Number of Children < 18 2022 2023 0.0 2.0 4.0 6.0 8.0 7.6 6.9 Average Age of Children AvonLIVE! FILTERS Email Instagram Poster Concierge Radio Newspaper Friends/Family Town of Avon Website Discover Avon Website Google Search Band's Website Bands in Town Previous Attendance Facebook Other Website Other 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 2%2%1%2%2% 7% 14% 10% 4%3% 22% 33%34% 26% 8% 13% 7%4%4%3%0%1%3%4%5%7% Media/Awareness Year All Vail Daily (Print) vaildaily.com summitdaily.com Other None of these 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 50% 100% 74% 35% 1% Newpaper Advertising AvonLIVE! FILTERS Primary Residence Paid Lodging Friends/Family 2nd Home Timeshare VRBO/AirBnB Day Trip Camping Other RVing 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2023 2023 0% 20% 40% 60% 52%54% 9%12%8%6%9%11%15%11% 3%5%2%1%1%0%2%0% Accommodations Year All Avon Beaver Creek Eagle Vail Vail Breckenridge Eagle Keystone Arrowhead Edwards Gypsum Minturn Other Steamboat 2022 2023 2022 2023 2022 2023 2022 2023 2023 2022 2023 2023 2022 2022 2023 2022 2022 2023 2022 0% 10% 20% 30% 40% 50% 60% 70% 80% 72% 63% 5%10% 4%5%5%7%2%1%2%1%1% 11%8% 1%1%1%1% In what town are you staying? Click on the accommodation type to see in which town the respondent was staying AvonLIVE! FILTERS 1 - 2 3 - 5 6 - 7 8 - 10 11 - 14 15+ 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 5% 10% 23% 29% 45% 32% 13%12% 8%6%7% 11% Nights Stayed Categories (All Accommodations) Year All 2022 2023 0.0 2.0 4.0 6.0 5.9 4.8 Average Nights Stayed (Paid Lodging Guests in Avon) 2022 2023 0 2 4 6 3.8 2.3 Average Goup Size (Paid Lodging Guests in Avon) AvonLIVE! FILTERS Lodging Spend Dining Spend Vendor Spend Retail Spend Activities Spend 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 $0 $1,000 $2,000 $3,000 $2,875 $1,334 $132$130 $65$72 $96$39 $148$64 Average Household Spend in Avon by Category Year All 2022 2023 $0 $100 $200 $300 $293 $236 Average Nightly Rate Generated in Avon 2022 2023 0 500 1,000 1,500 2,000 2,500 2,213 1,662 Room Nights Generated in Avon AvonLIVE! FILTERS Wyoming 1200% Wisconsin 220 1% Washington27 0% Virginia 1010% Utah 1380% Texas 1,6997% South Dakota 73 0% South Carolina 1931% Pennsylvania 349 2% Oregon 46 0% Oklahoma 920% Ohio 202 1% North Dakota46 0% North Carolina 730% New York 3211% New Mexico55 0% New Jersey 101 0% Nebraska 460% Montana 460% Missouri 312 1% Mississippi 27 0% Minnesota120 0% Michigan 166 1%Massachusetts 46 0% Maryland 73 0% Louisiana55 0% Kentucky 730% Kansas220 1% Iowa 920%Indiana 1380% Illinois 6713% Idaho 270% Georgia46 0% Florida 799 3% Colorado 15,559 64%California 780 3% Arkansas166 1% Arizona836 3%Alabama 27 0% © 2023 Mapbox © OpenStreetMap Origin Year All 0%64% Percentage AvonLIVE! FILTERS Colorado Texas Florida 2022 2023 2022 2023 2022 2023 2022 0% 50% 64%64% 7%7%3%4% States of Origin Year All Local In-State Day In-State Overnight Out-of-State International 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 60% 52%54% 2%1% 11%10% 35%33% 0%1% Market Segment AvonLIVE! FILTERS Avon Edwards Vail Eagle Vail Gypsum Eagle Minturn Redcliff Other 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2023 2022 2023 0% 10% 20%20%19% 13% 9% 5% 7% 4% 7% 1%2%3% 5% 1%1%1% 3% 1% In which community do you live? Year All East Core (valley floor east of Avon Road – Chapel Square) Hurd Lane/Eaglebend Mountain Star Northside – Metcalf and Nottingham Roads Nottingham Park/Lake Area Other (please specify) Town Core Area (between Avon Road an Avon Rec Center) Village at Avon, Piedmont, Buffalo Ridge West Avon (valley floor west of Avon Elementary – Sunridge/Aspens/Liftview) Wildridge 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 5% 10% 15% 3%3%4% 1%1% 3% 6% 3% 10%9% 5% 3%4%5%4%3%4% 6% 11% 15% In which part of Avon do you live? AvonLIVE! FILTERS Married w/ children living at home Married w/ children not living at home Married w/o children Single w/ children living at home Single w/ children not living at home Single w/o children 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 22% 27% 32%33% 16%18% 2%2%5%4% 22% 16% Family Status Year All Own Rent 2022 2023 2022 2023 0% 50% 100% 77% 86% 23% 14% Own vs. Rent Primary Residence AvonLIVE! FILTERS Some High School High School Some College Associates Degree (2 year) Bachelor's Degree (4 Year) Post Graduate Degree 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 60% 0%7%4%8%8%7%9% 47%49% 31%30% Education Level Year All Student $0-$24,999 $25,000-$54,999 $55,000-$74,999 $75,000-$99,999 $100,000-$199,999 $200,000-$499,999 $500,000+ 2022 2023 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 0%0%1% 8% 5% 11% 7% 19% 14% 34%34% 18% 24% 8% 16% Income Categories AvonLIVE! FILTERS Female Male 2022 2023 2022 2023 0% 20% 40% 60% 45% 48% 55%52% Gender Year All 18 - 20 21 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+ 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 1%0% 3%1% 17% 7% 18%20%20% 22%23% 29% 19%20% Age Categories 2022 2023 0.0 10.0 20.0 30.0 40.0 50.0 49.447.1 Average Age AvonLIVE! FILTERS Outdoor Enthusiast (camping, hunting, fishing) Traveler Wine & Foodie Sports Enthusiast (hiking, biking, skiing) Health & Fitness Home Enthusiast (gardening, pet owner, avid reader) Tech Enthusiast Investment & Money Hobbies & Interests (collector, crafts, home shop) Craft Beer Enthusiast Arts Enthusiast (music, dance, Theatre) Live Music Enthusiast Other 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 47% 54% 40% 34% 28% 33% 43% 47% 29% 26% 16% 11% 4%3% 11% 16% 11% 17%18%20%21% 18% 45% 34% 4%4% Lifestyle Categories Year All AvonLIVE! FILTERS AvonLIVE! Salute to the USA Summer's End Paddle Battles Lakeside Cinema SunsetLIVE! Avon Arts Celebration Vail Valley Brew'Au XTERRA Festival Man of the Cliff Pride in the Park Community Picnic Sunset SUP Race Egg Hunt Town Clean Up + Sustainability Fair Dancing in the Park None of these 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 46% 24% 3% 7% 17% 36% 20% 7%7%8% 14%12% 3%3% 7%5% 22% Which other events IN AVON have you attended in the past? Year All AvonLIVE! FILTERS Yes No 2023 2023 0% 50% 100%95% 5% Overall, do you think Avon has enough events? Year All Yes No 2023 2023 0% 50% 100% 92% 8% Does Avon offer an adequate variety of events? 2023 Anything. Bands are great! Bigger bands:) and kids activities at events Can’t think of any Christian events Concerts Dance lessons etc Enjoy what you have when we r in town. Famous people Festivals, Food events A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. A. What other types of events would you like to see? SUMMER'S END SURVEY RESULTS Prepared for: Town of Avon Prepared by: Intercept Insight, LLC PO Box 2078 Avon, CO 81620 970.331.1086 www.interceptinsight.com ATTACHMENT J OBJECTIVES The Town of Avon invested in a third party research company, Intercept Insight, LLC, to conduct intercept surveys during Summer's End to help quan fy decisions and increase performance related to the event. With this insight, the Town is able to evaluate economic contribu ons of the event, develop objec ves to increase the overall performance, market effec vely, and provide sponsors with valuable data regarding the event. The Town of Avon iden fied several objec ves for this study. Objec ves: v A*endee details (e.g. reason for visi ng Avon, prior a*endance, loyalty) v Intent to return to the event v Quan fy recommenda ons v Evaluate event performance v Es mate spending habits v Es mate revenue genera on v Understand media effec veness/awareness v Obtain demographical and geographical data v Determine accommoda ons, nights stayed, town stayed in, etc. v Town of residence/Neighborhood SUMMER'S END METHODOLOGY The Town of Avon and Intercept Insight designed a core set of ques ons intended to meet the objec ves of the study, including some event specific ques ons. Once the survey was approved the ques ons were programmed into a survey design tool and then uploaded to tablets. The surveys were then conducted in-person using the tablets to collect the data. In-person intercepts were conducted during Summer's End. Surveyors were hired and trained to conduct the intercepts in a way so that a random representa ve sample of the popula on was being collected. Those surveyed must have been 18 years of age or older. A sample plan was designed, and a quota was met to ensure sta s cal validity. Once the quota were met, the data was downloaded using a sta s cal so5ware and prepared for analysis and repor ng. SUMMER'S END HIGHLIGHTS v Total completed surveys – 62 | 62 In-person Intercepts | 0 QR Code Comple ons v Es mated a*endance – 629 v Sample size provides sta s cal validity with an error rate of 11.8% at a 95% confidence interval v Es mated revenue generated to the Town of Avon - $38K v Net Promoter Score – 82 v Overall Sa sfac on Score – 97 v 60% of the a*endees came to Avon, CO specifically for Summer's End v 40% of the a*endees had a*ended Summer's End in the past v "Word-of-Mouth" and "Newspaper" were selected most when asked, “How did you hear about, and/or where did you see adver sing for Summer's End" v 94% are “Very” or “Extremely Likely” to return in the future v 75% of the a*endees staying in paid lodging stayed in Avon, CO (***Cau on small sample size) v Average nights stayed (all accommoda ons) – 5.7 v Es mated number of room nights generated in Avon – 70 v Es mated average nightly rate in Avon - $290 v Average group size – 2.7 v Average age of respondents – 43.3 | Average age of children under 18 – 4.8 SUMMER'S END SUMMER'S END FILTERS 2022 2023 0 5. 1. 1. 2. 2. 3. . . . . . . . . . . . 619 1,100 $76,456 $37,779 Attendance and Revenue Generation Year All SUMMER'S END FILTERS 2022 2023 0% 20% 40% 60% 80% 100% 2%12%15% 25% 82%51% 84% 63% Net Promoter Score Year All Legend Promoters Net Promoter Score Passive Supporters Detractors Overall satisfaction Availability of food & beverages Quality of food & beverages Friendliness of staff Quality of the Entertainment 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0 20 40 60 80 100 97 88 95 86 9389 99 88 98 84 Attribute Satisfaction Ratings SUMMER'S END FILTERS Beer Better bands better event details Better music and food vendors byob Can’t believe the end event barred pets. Really cut down attendance!! earlier start Have it the day before so we can drive home on Monday. I live far away, so my friends are not friendly to be here on Labor Day weekend make them earlier in the day More advertising More food trucks more shade More shade. Music Need better entertainment not sure Time What can we do to increase your likelihood to recommend this event? Year All SUMMER'S END FILTERS Beer Better bands better event details Better music and food vendors byob Can’t believe the end event barred pets. Really cut down attendance!! earlier start Have it the day before so we can drive home on Monday. I live far away, so my friends are not friendly to be here on Labor Day weekend make them earlier in the day More advertising More food trucks more shade More shade. Music Need better entertainment not sure Time What can we do to increase your likelihood to recommend this event? Year All SUMMER'S END FILTERS Came for event Heard about it after arrival 2022 2023 2022 2023 0% 20% 40% 60% 80% 60% 72% 40% 28% Reason for Visiting Avon Year All Not at all Likely Not Very Likely Somewhat Likely Very Likely Extremely Likely 2022 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 3%2%3%5% 12% 52% 46% 42% 37% Intention to Return SUMMER'S END FILTERS First year 2 years 3 years 2022 2023 2022 2023 2023 0% 20% 40% 60%60%62% 13% 38% 27% Prior Attendance Year All Self Spouse or significant other Family (including children)Family (not including children)Friends and Family Friends Only Group 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 18%16% 45% 38% 8% 22% 5%3% 6%4% 16%16% 2%1% With Whom Attended Lakeside Cinema - Friday Paddle Battles - Saturday SunsetLIVE! - Saturday None of these 2022 2023 2022 2023 2022 2023 2022 2023 0% 50% 100% 5% 13% 5%8% 16% 34% 77% 54% What other activities or events do you plan to attend during Summer's End? (please select all that apply) SUMMER'S END FILTERS Yes No 2022 2023 2022 2023 0% 20% 40% 60% 80% 60% 82% 40% 18% Are you with children < 18? Year All 1 Child 2 Children 4 Children 2022 2022 2023 2022 0% 50% 100% 29% 100% 64% 7% Number of Children < 18 2022 2023 0.0 2.0 4.0 6.0 8.0 4.8 7.4 Average Age of Children 2022 2023 0 2 4 6 8 10 2.72.7 Average Goup Size SUMMER'S END FILTERS Email Radio Newspaper Friends/Family Town of Avon Website Discover Avon Website Google Search Other Website Facebook Instagram Poster Concierge Other 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 2% 7% 2% 8% 24% 36% 27%28% 15% 8%8%7%5%7% 2%1% 5% 8% 3%4%5% 14% 3% 10%8% Media/Awareness Year All Close byFlyerheard itJust knewOn Avon.org email notificationsReader board over road showed upTrip advisorWalked inwandered overWatched it Media/Awareness "Other" Comments SUMMER'S END FILTERS Vail Daily (Print) vaildaily.com summitdaily.com Other None of these 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 73% 27% 0%0%0% Newspaper Advertising Year All SUMMER'S END FILTERS Primary Residence Paid Lodging Friends/Family 2nd Home Timeshare VRBO/AirBnB Other (Please specify) 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2023 0% 10% 20% 30% 40% 50% 60% 70% 80% 50% 70% 6%4%6%1% 11% 18%18% 4%3%3%5% Accommodations Year All Avon Beaver Creek Vail Arrowhead Edwards Frisco Minturn Other (please speci.. 2022 2023 2022 2023 2023 2022 2022 2023 2023 2022 2023 0% 20% 40% 60%63%67% 10%10%7%10%13% 5%3% 10% 3% In what town are you staying? Click on the accommodation type to see in which town the respondent was staying SUMMER'S END FILTERS 1 - 2 3 - 5 6 - 7 8 - 10 11 - 14 15+ 2022 2023 2022 2023 2022 2023 2023 2022 2023 2022 0% 10% 20% 30% 40% 50% 4% 17% 29% 44%46% 22% 17% 4% 11% 6% Nights Stayed Categories (All Accommodations) Year All 2022 2023 0.0 2.0 4.0 6.0 5.7 1.0 Average Nights Stayed (Paid Lodging Guests in Avon) SUMMER'S END FILTERS Lodging Spend Dining Spend Retails Spend Activities Spend 2022 2023 2022 2023 2022 2023 2022 2023 $0 $500 $1,000 $1,500 $1,400 $0 $52$54 $9$35 $4$41 Average Household Spend in Avon by Category Year All 2022 2023 $0 $100 $200 $300 $400 $500 $290 $483 Average Nightly Rate Generated in Avon 2022 2023 0.0 20.0 40.0 60.0 80.0 70.0 11.0 Room Nights Generated in Avon SUMMER'S END FILTERS Wisconsin 1% 14 Washington1% 10 Vermont 1% 10 Texas5% 74 Pennsylvania 1%24 Ohio 1% 14 New Jersey 1%14 Nebraska 1% 24 Minnesota 1% 24 Kentucky1% 24 Kansas 2% 30 Iowa1% 10 Hawaii1% 10 Florida 2% 39 District of Columbia 1%10 Colorado76% 1,326California 1% 24 Arizona 1% 14 Alabama1% 10 © 2023 Mapbox © OpenStreetMap Origin Year All 1%76% Percentage SUMMER'S END FILTERS Colorado Texas Florida Arizona Kansas Minnesota New Jersey Ohio Alabama California District of Columbia Hawaii Iowa Kentucky Nebraska Pennsylvania Vermont Washington Wisconsin 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2022 2023 2022 2023 2023 2023 2023 2022 2023 2022 2023 2022 2023 2023 2023 2022 0% 50% 66% 84% 10% 1%2%3%1%5%2%1%1%1%2%2%1%2%2%2%2%1%2%1%2%1%2%2%1% States of Origin Year All Local In-State Overnight Out-of-State 2022 2023 2022 2023 2022 2023 0% 20% 40% 60% 80% 50% 70% 16%16% 34% 14% Market Segment SUMMER'S END FILTERS Avon Edwards Vail Eagle Vail Gypsum Eagle Minturn Redcliff Other (please specify) 2022 2023 2022 2023 2022 2023 2022 2023 2022 2022 2023 2022 2022 2022 0% 20% 40% 60% 66% 38% 19% 26% 6%10% 3% 10% 4%6%6%2%2%2% In which community do you live? Year All East Core (valley floor east of Avon Road – Chapel Square) Northside – Metcalf and Nottingham Roads Nottingham Park/Lake Area Other (please specify) Town Core Area (between Avon Road an Avon Rec Center) Village at Avon, Piedmont, Buffalo Ridge West Avon (valley floor west of Avon Elementary – Sunridge/Aspens/Liftview) Wildridge 2022 2022 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 5% 16% 38% 11%10%11%10%11%5%11%14%16%24%21% In which part of Avon do you live? SUMMER'S END FILTERS Married w/ children living at home Married w/ children not living at home Married w/o children Single w/ children living at home Single w/ children not living at home Single w/o children Prefer not to answer 2022 2023 2022 2023 2022 2023 2022 2023 2022 2022 2023 2022 2023 0% 20% 40% 21%23% 39% 26% 13% 18% 2%3%3% 21%23% 3%5% Family Status Year All Own Rent 2022 2023 2022 2023 0% 20% 40% 60% 80%77%72% 23%28% Own vs. Rent Primary Residence SUMMER'S END FILTERS High School Some College Associates Degree (2 year) Bachelor's Degree (4 Year) Post Graduate Degree 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 60% 3%6%8%7%7%9% 47% 60% 34% 19% Education Level Year All Student $0-$24,999 $25,000-$54,999 $55,000-$74,999 $75,000-$99,999 $100,000-$199,999 $200,000-$499,999 $500,000+ 2022 2022 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 20% 40% 2%2% 6%4% 8% 13% 8% 15% 42% 29% 17%17%19%17% Income Categories SUMMER'S END FILTERS Female Male 2022 2023 2022 2023 0% 20% 40% 60% 80% 49% 30% 51% 70% Gender Year All 21 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+ 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 2% 4% 15%14% 21% 26% 15%14% 17% 24% 29% 17% Age Categories 2022 2023 0.0 10.0 20.0 30.0 40.0 50.0 43.3 48.4 Average Age SUMMER'S END FILTERS Outdoor Enthusiast (camping, hunting, fishing) Traveler Wine & Foodie Sports Enthusiast (hiking, biking, skiing) Health & Fitness Home Enthusiast (gardening, pet owner, avid reader) Tech Enthusiast Investment & Money Hobbies & Interests (collector, crafts, home shop) Craft Beer Enthusiast Arts Enthusiast (music, dance, Theatre) Live Music Enthusiast Other 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 2022 2023 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 54% 44% 39% 37% 26%25%25% 42% 26%25% 18% 4%3% 7% 11% 14% 5% 13% 18%15% 11% 14% 41% 38% 3% Lifestyle Categories Year All ATTACHMENT K: 2024 Events Calendar January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 79 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 April M May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July August S September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Event Type Legend Music Education Recreation Private Rental / APP Arts, Culture & Culinary MSM Activation Participatory & Athletic Field Maintenance 2+ colors for multiple Events/Venues Event: Dates, Names & Venue Details JANUARY January 14 | Fireworks A March March 30 | Egg Hunt UF. MAY May 22 | Town Clean Up & Sustainability Fair A May 26 | SunsetLIVE! T JUNE June 1 | Pride in the Park** P, UF June 12 | AvonLIVE!: Battle Bands P, UF June 15 | Super Dad 2K Run/Walk TR June 18 - 20 | Lacrosse* UF, LF June 21 | SunsetSUP! NL, NB June 2, 9, 16, 23, 30 | SunsetLIVE! T June 13, 20, 27 | OW Swim NB, NL June 17, 24 | Dunk-N-Dash NB, NL, TR June 19, 26 | AvonLIVE! P, UF JULY July 1, 8,15,22,29 | Dunk-N-Dash NB, NL, TR July 5, 12, 19, 26 | LS Cinema P, UF July 10, 17, 24, 31 | AvonLIVE! P, UF July 13 | Triple Bypass** UF, A July 26 | SunsetSUP! NL, NB July 29 OR 30 | Dancing in the Park** P July 3 | Salute to the USA P, A, UF, LF, T July 7, 14, 21, 28 | SunsetLIVE! T July 11, 18, 25 | OW Swim NL, NB July 19 - 21 | Xterra**UF, NL, P July 27-28 | Avon Arts Celebration**UF AUGUST August 1 | Dancing in the Park** P August 2, 9, 16, 23, 30 | LS Cinema P August 4, 11, 18, 25 | SunsetLIVE! T August 7, 14, 21, 28 | AvonLIVE! P, UF August 9 | OW Swim Clinic NL, NB August 1, 8 | OW Swim NL, NB August 3 OR 10 OR 17 | Vail Valley Brew-Au** P,UF August 5 | Dunk-N-Dash NB, NL August 10 | OW Swim Ch’ship NL, NB SEPTEMBER September 1 | Paddle Battles NB, NL September 2 | Summer’s End Concert UF, P September 1 | SunsetLIVE! T September 12 | Community Picnic UF OCTOBER October 5 – 6 | Vail Valley Soccer** UF Oct 19 | Pumpkin 2K Fun Run TR October 12 | Man of the Cliff** UF October 26 | Polar Plunge NL, T Venue Legend Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB 2024 Public/Private Rentals Calendar January February March Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9 14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16 21 22 23 24 25 26 27 18 19 20 21 22 23 24 79 18 19 20 21 22 23 28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30 31 April M May June Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 30 July August S September Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 30 31 29 30 October November December Su M T W T F Sa Su M T W T F Sa Su M T W T F Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 Event: Dates, Names & Venue Details APRIL April ________ | Vail Valley Soccer Spring Practices & Games LF MAY May _____ | Vail Valley Soccer Spring Practices & Games LF May 30 | BCMS Continuation Ceremony P, UF May 31 | EFEC P, UF JUNE June 10 | Private Event – Experience Agency June 22 | Car Show JULY July 20 | Colorado Disc Dogs LF August August ___ | Town of Avon Staff Picnic P, UF, T August ___ | Vail Valley Soccer Spring Practices & Games LF September September 1- 30 | Vail Valley Soccer Spring Practices & Games LF October October 1- 31 | Vail Valley Soccer Spring Practices & Games LF Venue Legend Main Street Mall | MSM Pavilion | P Terrace | T All-town | A Trails | TR Lower Rec Field | LF Upper Rec Field | UF Nottingham Lake | NL Nottingham Beach | NB Adopted 2024: PROPOSED $1,031,152.47 Adopted 2024: PROPOSED $129,771.00 Adopted 2024: PROPOSED $901,381.47 Adopted 2023: ADOPTED $898,002.69 Adopted 2023: ADOPTED $84,743.00 Adopted 2023: ADOPTED $813,259.69 Difference $133,149.78 Difference $45,028.00 Difference $88,121.78 11% net increase TOWN PRODUCED EVENTS TOTALS TOWN PRODUCED EVENTS TOTALS Variance Percentage of Change Winter Fireworks 88,900.00$ Winter Fireworks 72,663.00$ (16,237.00)$ 18% Decrease Egg Hunt 15,275.00$ Egg Hunt 16,192.00$ 917.00$ 6% Increase Town Clean Up & Sustainability Fair 1,700.00$ Town Clean Up & Sustainability Fair -$ (1,700.00)$ 100% Decrease Best of the West -$ Best of the West 7,500.00$ 7,500.00$ 100% Increase AvonLIVE! (11)221,509.92$ AvonLIVE! (11)282,070.66$ 60,560.74$ 27% Increase SunsetLIVE! (14)23,910.00$ SunsetLIVE! (14)35,342.50$ 11,432.50$ 48% Increase Salute to the USA 295,313.10$ Salute to the USA 379,563.75$ 84,250.65$ 29% Increase Lakeside Cinema (9)18,821.31$ Lakeside Cinema (9)28,399.50$ 9,578.19$ 51% Increase Paddle Battles 13,590.66$ Paddle Battlles 12,087.50$ (1,503.16)$ 11% Decrease Sunset SUP Race (2)3,639.00$ Sunset SUP Race (2)-$ (3,639.00)$ 100% Decrease Summer's End 20,167.35$ Summer's End 21,399.33$ 1,231.98$ 6% Increase Community Picnic 20,909.35$ Community Picnic 21,784.23$ 874.88$ 4% Increase Heart & Soul Festival -$ Heart & Soul Festival 7,500.00$ 7,500.00$ 100% Increase TOWN PRODUCED EVENTS TOTAL:$723,735.69 TOWN PRODUCED EVENTS TOTAL:$884,502.47 160,766.78$ 23.49% Overall Increase THIRD PARTY PRODUCED TOTALS THIRD PARTY PRODUCED TOTALS Variance Percentage of Change Ultimate Apres Avon 10,000.00$ Ultimate Apres Avon -$ (10,000.00)$ 100% Decrease Pride in the Park -$ Pride in the Park -$ Vail Valley Lacrosse -$ Vail Valley Lacrosse -$ -$ Vail Valley Brew-Au'32,000.00$ Vail Valley Brew-Au'22,000.00$ (10,000.00)$ 31% Decrease Xterra USA Championships -$ Xterra USA Championships -$ -$ Dancing in the Park 30,000.00$ Dancing in the Park 40,000.00$ 10,000.00$ 33% Increase Avon Art Celebration 3,000.00$ Avon Art Celebration 3,000.00$ -$ Vail Valley Soccer Cup -$ Vail Valley Soccer Cup -$ -$ Man of the Cliff 10,000.00$ Man of the Cliff 10,000.00$ -$ Contingency 50,000.00$ Contingency -$ (50,000.00)$ 100% Decrease TOTAL THIRD PARTY & CONTINGENCY:135,000.00$ TOTAL THIRD PARTY & CONTINGENCY:75,000.00$ (60,000.00)$ 44.44% Decrease ART INSTALLATIONS TOTALS ARTS & ACTIVITIES TOTALS Variance Percentage of Change Temp. Art Installations 39,267.00$ Temp. Art Installations 22,050.00$ (17,217.00)$ 44% Decrease Temp. and/or Permanent Art Installation -$ Temp. and/or Permanent Art Installation 49,600.00$ 49,600.00$ 100% IncreaseTOTAL ART INSTALLATIONS:39,267.00$ TOTAL ART INSTALLATIONS:71,650.00$ 32,383.00$ 82.4% Increase GRAND TOTAL:$898,002.69 GRAND TOTAL:$1,031,152.47 133,149.78$ 15% Overall Increase EVENT SPONSORSHIP TOTALS EVENT SPONSORSHIP TOTALS Variance Percentage of Change Salute to the USA 10,000.00$ Salute to the USA 10,000.00$ -$ AvonLIVE! Series -$ AvonLIVE! Series -$ -$ Best of the West -$ Best of the West -$ -$ Summer's End -$ Summer's End -$ -$ Heart & Soul -$ Heart & Soul -$ -$ Sub -Total:10,000.00$ Sub -Total:10,000.00$ -$ EVENT CONCESSIONS EVENT CONCESSIONS Variance Percentage of Change Gross AvonLIVE! 25,828.00$ Gross AvonLIVE! 43,131.00$ 17,303.00$ 67% Increase Gross Salute to the USA 28,000.00$ Gross Salute to the USA 51,000.00$ 23,000.00$ 82% Increase Summer's End 2,000.00$ Summer's End 2,000.00$ -$ Heart & Soul -$ Heart & Soul -$ -$ Sub -Total:55,828.00$ Sub -Total:96,131.00$ 40,303.00$ 72% Increase TURN-KEY PERMITS TURN-KEY PERMITS Variance Percentage of Change Other TBD 1,200.00$ Other TBD 1,500.00$ 300.00$ Sub-Total:1,200.00$ Sub-Total:1,500.00$ 300.00$ 25% Increase SPECIAL EVENT FEES SPECIAL EVENT FEES Variance Percentage of Change Vendor Fees: Salute 8,100.00$ Vendor Fees: Salute 9,350.00$ 1,250.00$ 15% Increase Vendor Fees: Avon Live 2,500.00$ Vendor Fees: Avon Live 4,000.00$ 1,500.00$ 60% Increase Vendor Fees: Summer's End 950.00$ Vendor Fees: Summer's End 500.00$ (450.00)$ 47% Decrease Vendor Fees: Heart & Soul -$ Vendor Fees: Heart & Soul -$ -$ Bridge Banner Fees -$ Bridge Banner Fees -$ -$ Sound Permits 100.00$ Sound Permits 150.00$ 50.00$ Paddle Battle Registration Fees 400.00$ Paddle Battle Registration Fees 400.00$ -$ 50% Increase SunsetSUP Registration Fees 250.00$ SunsetSUP Registration Fees -$ (250.00)$ 100% Decrease Sub -Total:12,300.00$ Sub -Total:14,400.00$ 2,100.00$ 17% Increase SPECIAL EVENT ADMISSION FEES SPECIAL EVENT ADMISSION FEES Variance Percentage of Change Ultimate Apres Avon 800.00$ Ultimate Apres Avon -$ (800.00)$ 100% Decrease Vail Valley Brew Fest 2,200.00$ Vail Valley Brew Fest 1,800.00$ (400.00)$ 18% Decrease Sub-Total:3,000.00$ Sub-Total:1,800.00$ (1,200.00)$ 40% Decrease MOBILE VENDORS MOBILE VENDORS Variance Percentage of Change Food Truck Program 175.00$ Food Truck Program 700.00$ 525.00$ Sub-Total:175.00$ Sub-Total:700.00$ 525.00$ 300% increase PAVILION RENTAL $2,000 PAVILION RENTAL $5,000 Variance Percentage of Change Sub-Total:$2,000 Sub-Total:$5,000 3,000.00$ 150% Increase FIELD RENTAL $240 FIELD RENTAL $240 Variance Percentage of Change Sub-Total:$240 Sub-Total:$240 -$ TOTAL PROJECTED REVENUE:84,743.00$ TOTAL PROJECTED REVENUE:129,771.00$ 45,028.00$ 53% Increase 2023 BUDGET EXPENSE: ADOPTED 2024 BUDGET EXPENSE: PROPOSED 2023 BUDGET REVENUE: ADOPTED 2024 BUDGET REVENUE: PROPOSED 2022 VS 2023 PROPOSED BUDGET COMPARISON ATTACHMENT L2023 VS 2024 PROPOSED BUDGET COMPARISION SUMMARY: 9.1.2023 GROSS EXPENSE GROSS REVENUE NET ATTACHMENT M | CONTENTS INTRODUCTION 3 WHAT IS XTERRA 4  XTERRA SERIES 5 XTERRA WORLD CUP 6 XTERRA REGIONAL CHAMPIONSHIP 7  HOST REGION OPPORTUNITIES 8 HOST REGION BENEFITS 9 ECONOMIC IMPACT ESTIMATION 10 WORLD CHAMPIONSHIP TOURIST IMPACT 11 XTERRA INVESTMENT AND SUPPORT SERVICES 12  BROADCAST & MEDIA 13 BROADCAST AND MEDIA EXPOSURE 14 DIGITAL ACTIVITY 15 XTERRA APAC CHAMPS - CASE STUDY 19  WEBSITE STATS 20 SNAPSHOT 21 HOST REGION BENEFITS 22 HOST REGION REQUIREMENTS 23 HOST REGION SELECTION CRITERIA 25  BID APPLICATION DOCUMENTS 26  BID SUBMISSION 27 APPLICATION TIMELINE 28 CONTACTS 29 EMEA (Europe, the Middle East & Africa) 29 THE AMERICAS (North & South) 29 ASIA-PACIFIC 29  2CONFIDENTIAL & PROPRIETARY 3CONFIDENTIAL & PROPRIETARY | WHAT IS XTERRA 4CONFIDENTIAL & PROPRIETARY X is for the unknown.  TERRA is for the earth.  XTERRA is a brand born to discover territories unknown. Ever since we first took to the ocean waters and mountain trails of Maui island over two decades ago, XTERRA has never stopped exploring. Inspiring a lifestyle of off-road adventure, we continue to connect people and nature, conquering one natural terrain after the next while growing an inclusive community of trail enthusiasts bound by a thirst for the outdoors. Together, we seek to find a flow with nature - placing sustainability at the very core of what XTERRA stands for. Through our trail festivals we strive to include local communities, celebrate and preserve the natural environment, and leave nothing but footprints behind. Through our content we aim to spread a message of awareness and respect. And in the future we’ll provide apparel that our community can wear with pride, knowing each item has been created with environmental sustainability as the ultimate goal.     We yearn to discover, yet we protect where we play, and we’ll never stop exploring what lies beyond the end of the trail.  | XTERRA SERIES 5CONFIDENTIAL & PROPRIETARY The XTERRA World Tour is the premium off-road triathlon series designed to give elite and amateur racers the opportunity to take on the toughest terrains across Europe, the Middle-East, Africa, the Americas and the Asia Pacific regions. It spans 25 countries across the globe and 43 races which give athletes the opportunity to earn a spot on the starting line of the XTERRA World Championship.  The XTERRA Trail Run World Series is an inclusive series that invites all trail enthusiasts to connect, explore, and discover new and existing trails the world over. Mixing community and adventure, the series is open to all runners, with over 30 races in 20+ countries across Europe, Americas, and Asia-Pacific regions offering qualification slots for the XTERRA Trail Run World Championship.  The XTERRA World Cup is a brand new series for professional off-road triathletes that ramps up the stakes to draw XTERRA’s fastest and strongest elites into a 7-stop, 12-race circuit that will produce some of the fiercest competition in off-road triathlon. The series will only be open to elites, offering a $340,000 prize purse and the chance to become the first-ever XTERRA World Cup Champion.  Short Track is the most intense, thrilling, fan-friendly race format of the XTERRA series. Designed to deliver pure action for racers and spectators, Short Track brings all the thrills and spills of the XTERRA triathlon directly into one fast-paced, full-gas, elite-only sprint directly in front of a live crowd. Over in under 40 minutes, the win is decided by a fraction of a second.  | XTERRA WORLD CUP 6CONFIDENTIAL & PROPRIETARY The XTERRA World Cup made its debut in 2023 as a new elite series that significantly heightened the stakes. By drawing XTERRA's fastest and strongest elite athletes into a global circuit spanning three regions, the competition has emerged as the fiercest in any global off-road triathlon elite series.   Differing from the XTERRA World Tour, which is open to all age group athletes and currently spans 51 races across 24 countries while offering qualifying slots for the XTERRA World Championship, the World Cup is an elite-only, points-based competition. All the action and prize money are condensed into a single series encompassing several Full Distance and Short Track races across the Americas, Europe, the Middle East and Africa, as well as the Asia-Pacific region. Similar to the UCI Mountain Bike World Cup, each stop has its winner, but the ultimate victory goes to the male and female athletes who finish the series with the highest scores.  Perhaps one of the most exciting aspects of the entire series is the livestream coverage of the eligible Full Distance and Short Track races, with a primary focus on the Short Track events. These livestreams include commentary from current and former pro athletes, industry professionals, and long-time XTERRA enthusiasts.  All livestreamed races are available for free on xterraplanet.com, along with multiple distribution channels that provide Local Organizing Committees (LOCs) with the opportunity to showcase their events and regions to an international audience.  | XTERRA REGIONAL CHAMPIONSHIP 7CONFIDENTIAL & PROPRIETARY An XTERRA Regional Championship stands as the premier event within each XTERRA region: EMEA, THE AMERICAS, and ASIA-PACIFIC. These championships unite athletes from countries around the world, creating a celebration of the human spirit, the power of nature, and the sense of community.  Each Regional Championship provides both elite and age group athletes with the opportunity to compete against the finest in their respective regions, vying for the title of Regional Champion.   These events hold a distinctive position within the XTERRA World Tour, elevating both the event and the region. With a guaranteed large participant field, Local Organizing Committees (LOCs) have a unique chance to make a positive impact on their local economies. The influx of participants and spectators can invigorate tourism and bolster local businesses, including hotels, restaurants, and shops, ultimately leading to increased opportunities for regional funding.  It's noteworthy that an XTERRA Regional Championship is automatically included in the XTERRA World Cup lineup.  8CONFIDENTIAL & PROPRIETARY | HOST REGION BENEFITS 9CONFIDENTIAL & PROPRIETARY Off-Road Triathlon is a dynamic sport that takes place in the outdoors, contrasting with the confinement of an arena or stadium. This enables a host region to showcase a wider range of the locality, with a focus on the natural environment and landscape as the race venue itself.    Host regions have a unique opportunity to host the XTERRA World Cup or Regional Championship on a multi-year basis. This long-term approach brings significant benefits, including a greater potential to attract sponsors, increased athlete and spectator participation, improved organizational structure, enhanced media profile, a more engaged community, and the opportunity to create local and national health initiatives.  Triathlon is among the fastest-growing mass participation sports in the world, and with XTERRA's focus on the outdoors and nature, host regions can benefit from significant sports and adventure tourism activations.    The XTERRA World Cup and Regional Championship can expect to reach an audience of millions of people worldwide through international distribution of live coverage, mainstream TV and print media distribution, as well as a comprehensive and extensive social media presence.  Hosting an XTERRA World Cup or Regional Championship provides regions with a unique opportunity to showcase their location to a wide and diverse audience through some of the most prestigious cross-triathlon event of each region.    An XTERRA World Cup or Regional Championship generates an economic boost for the region by attracting a substantial number of athletes, spectators, and officials from all over the world, both in the months leading up to the event and during the week of the championship.  €5,400,000 FOOD ACCOMODATION TOURISM RENTALS  | ECONOMIC IMPACT ESTIMATION 10CONFIDENTIAL & PROPRIETARY An estimate of the local expenditure during the event week reveals the direct income for the destination. *Excluding the value of prior scouting visits by staff and athletes, global awareness, future visits, and tourism.  | TOURISM IMPACTS 97% Participants/Family/Friends From Outside Region  6 Average Number of  Nights at Destination  Car Rental No. 1 Transport  While in Country  €2,250 Average Total Spend Per Travel Party Individual on: Food & Beverage, Transport, Lodging, Shopping & Tourist Attractions  30% Participants/Family/Friends Who Visited Neighboring Countries/States During Their Trip  50% Chose to Stay in Hotels/Resorts 30% Rented a House  60% Participants With a  Yearly Income Above €100,000  3 Average Number in Travel Party  4-Year College/ University Primary Education Level  €1,700 Average Spent on Airfare  7 Average Number of  Nights in Country  2 Average Number of  Rooms Per Travel Party  11CONFIDENTIAL & PROPRIETARY | XTERRA’S INVESTMENT AND SUPPORT SERVICES XTERRA dedicates a considerable amount of resources to ensuring the success of both the World Cup and Regional Championships on an international scale.  -XTERRA promotes the World Cup and Regional Championship as the very best Elite and Age Group competition for athletes in each XTERRA Region. -XTERRA employs staff who deliver international broadcast distribution and media services. -XTERRA sources and directs the livestream broadcasts. -XTERRA utilizes dedicated photographer and videographers.  -XTERRA ensures worldwide social media coverage across all various digital channels and platforms. -XTERRA ensures the provision of a dedicated event page on XTERRAplanet.com.  -XTERRA further promotes the event through internationally distributed content and written PR pieces that are hosted on the global website.  -XTERRA provides essential technical and operational support, guidelines and advice. -XTERRA manages Elite, Age-Group and youth athletes results and rankings. -XTERRA provides event design guidelines, sponsorship framework and commercial advice.  -XTERRA invests in media travel and accommodation assistance to bring international exposure to the venue.  12CONFIDENTIAL & PROPRIETARY 13CONFIDENTIAL & PROPRIETARY | BROADCAST AND MEDIA EXPOSURE Broadcast 8 14CONFIDENTIAL & PROPRIETARY XTERRA collaborates with several leading companies to provide specialized broadcast services available for World Cup and Regional Championships.     The in-house XTERRA team and trusted partners coordinate the broadcast production. Local equipment and crew are sourced and supplied by broadcast partners, who also provide 5-8 key personnel to oversee all aspects of the broadcast.    Costs and quotes are transparently shared with LOCs (Local Organizing Committees), offering custom setups and opportunities through LOC partners.  Broadcast graphics are provided by XTERRA and its broadcast partners.    XTERRA supplies resources related to race timing to facilitate integration between XTERRA and local race timing systems.    Video news feeds and footage can be made available upon request prior to the race.     Immediately after the XTERRA World Championship, an 8-10 minute video news feed is distributed to news agencies and made accessible to international broadcasters.  | GLOBAL DIGITAL ACTIVITY 156,466+ FACEBOOK FOLLOWERS 54,881+ INSTAGRAM FOLLOWERS 19,200+ TWITTER FOLLOWERS 12,694+ YOUTUBE SUBSCRIBERS SOCIAL MEDIA2022 NUMBERS 85,580,000 SOCIAL MEDIA IMPRESSIONS 66,830,000 SOCIAL MEDIA REACH 260,360 MEDIA SUBSCRIPTIONS 59,351 EMAIL SUBSCRIBERS 15CONFIDENTIAL & PROPRIETARY | GLOBAL DIGITAL ACTIVITY 16CONFIDENTIAL & PROPRIETARY XTERRA’s digital activity strategically uses an organic and paid, Global vs Regional approach to showcasing our values and race activities across livestreams, social media, stories, and email marketing. By leveraging these channels, we effectively engage with our audience on a local and global scale, creating a dynamic and impactful online presence.  IN THE LAST CALENDAR YEAR LIVESTREAM VIEWS: 77,700+ TOTAL REACH (SOCIALS): 86,218,785+ WEBSITE PAGEVIEWS: 2,258,178+ UNIQUE WEBSITE VISITORS: 649,668+ EMAIL OPENS: 2,336,629+ | EVENT DIGITAL ACTIVITY 2023 WORLD CUP/REGIONAL CHAMPS VIDEO VIEWS INSTAGRAM: 961,993  FACEBOOK: 35,736 YOUTUBE: 4,957  LIVESTREAM: 31,634  TOTAL: 1,034,320  2023 WORLD CUP/REGIONAL CHAMPS SOCIAL STATS  TOTAL REACH: 1,524,163 TOTAL IMPRESSIONS: 2,390,902 TOTAL ENGAGEMENTS: 64,462  TOTAL SHARES: 212 TOTAL LINK CLICKS: 18,619  4 EMAILS SENT TO AVG AUDIENCE OF 60K  150,000+ EMAIL OPENS  6 STORIES PUBLISHED TO WEBSITE  4 PR SENT TO 298 GLOBAL PUBLICATIONS  17 | EVENT DIGITAL ACTIVITY - CONTENT AND PR 18CONFIDENTIAL & PROPRIETARY | EVENT WEBSITE STATS WORLD CUP EVENT AND RACE PAGES AVERAGE DURING RACE MONTH (25 SEP - 1 OCT 2022): HOMEPAGE VIEWS: 187,614 WORLD CUP OVERVIEW PAGE: 1,159 WORLD CUP EVENT PAGE:14,975 WATCH LIVE BROADCAST PAGE: 3,529 19CONFIDENTIAL & PROPRIETARY Click to See   the Highlights  SNAPSHOT 20CONFIDENTIAL & PROPRIETARY | HOST REGION BENEFITS Unused rights will return to XTERRA to ensure worldwide coverage for all events, partners, and stakeholders.   XTERRA and its distribution partners will retain the international TV distribution rights for the event. The host region will retain revenues received from public and corporate funding, entry fees via the appointed XTERRA entry system, hotel commissions, catering, and sales of national TV distribution and sponsorship rights agreed upon with XTERRA.  21CONFIDENTIAL & PROPRIETARY The host region acquires all sponsorship rights for the event, excluding the current Global or Regional Partners of XTERRA.   XTERRA grants the exclusive right to solicit a naming (title) partner for the event, subject to approval.  The host region retains the domestic broadcast distribution rights and also has the right to distribute the live broadcasts for all other XTERRA events within its national territory.  | HOST REGION REQUIREMENTS 22CONFIDENTIAL & PROPRIETARY The license fee for an XTERRA World Cup or Regional Championship is €50,000, which covers XTERRA Global’s Technical and Marketing Support.  The estimated minimum operating costs for an XTERRA World Cup or Regional Championship is €250,000, which includes estimated costs listed below.   The host region must cover the Elite prize purse, ranging from €15,000 - €30,000.  The host region will allocate an average of €50,000 for live TV production during Elite races.  The host region must have support from the National Triathlon Federation.  The XTERRA World Cup and/or Regional Championship must include the following races:  ●XTERRA Full Distance ●*XTERRA Elite Short Track  ●XTERRA Sprint Distance ●XTERRA Kids Events *Eligibility to be determined by XTERRATechnical Team  The host region will provide accommodation for up to 10 XTERRA staff members for a duration of up to 7 days during the XTERRA World Cup and/or Regional Championship.  The host region will arrange transportation and accommodation for select Elite athletes to and from the closest international airport.  The host region will arrange transportation and accommodation for technical officials provided by the host region's National Federation.  The host region/LOC will be responsible for recruiting and managing all necessary volunteers for the event.  Flower and Champagne Award Ceremonies are required after each competition for all Elite categories.  | HOST REGION REQUIREMENTS 23CONFIDENTIAL & PROPRIETARY All payments to XTERRA should be done free of tax.  The host region must adhere to all requirements as stated in the following documents:  ●LOC Requirements for the XTERRA World Cup and/or Regional Championship ●Event Design and Branding Guidelines [Within the Event Organiser Portal] ●National Federation Competition Rules | SELECTION CRITERIA 19 24CONFIDENTIAL & PROPRIETARY Upon receipt of the letter of intent, XTERRA will send the contract to each bidder. The signed contract should be countersigned by each LOC/NF and sent to XTERRA along with the bid documentation. XTERRA will evaluate each bid based on a set of criteria and expects to receive all the required information in the bid package.  The following criteria are weighed equally:  ●Previous host of an XTERRA World Cup or RegionalChampionship Event. ●Letter of endorsement from the Host NationalFederation, including the required certified Technical Officials. ●Letter of support from the Host Region Council/Mayorand/or Government, accompanied by a signedguarantee of support. ●Written financial guarantee for the organization of the event. ●Event dates with some flexibility, including specific dayand start time requests. ●A proposed design for the event village, located in aprimary location. ●Proposed race courses in line with XTERRA's RaceOrganizers' guidelines. ●Plans to expand the scale of the event and incorporate additional festival activities to attract spectators. ●Information regarding hotels, including their locations and room rates. ●Proximity to an international airport capable of handlingthe bikes and equipment of each athlete. ●Number of World Triathlon certified Technical Officials from the National Federation. ●Proposal for a US$10 million event liability insurance. ●Draft budget proposal. | BID APPLICATION DOCUMENTS 25CONFIDENTIAL & PROPRIETARY ●The documents should be prepared in a simple format and at amodest cost. ●All documents must be submitted to XTERRA in English. ●Bids are evaluated based on substance and content. ●Maps and diagrams should be accurate and of good quality. ●Digital photos should be included. ●The bid documents and supporting materials may be submitted electronically to your regional contact. Bid Submission / Application Timeline and Schedule 26CONFIDENTIAL & PROPRIETARY Opening Bid Process Formal request via email submission with full disclosure on intent to bid and application due 12 Months in advance  Submission of Requirements  Due 1 month after intent is made and application submitted  | APPLICATION TIMELINE 1 2 3 27CONFIDENTIAL & PROPRIETARY Selection and Announcement of Host Country/Venue  There’s a 1-month review period during which all requirements listed within the bid document will be reviewed  Selection will be made 10 months out before prospective date  Announcement of Host Venue will be made 10 months in advance  Please feel free to ask for any further information.  Kostas Koumargialis XTERRA EMEA (Europe, the Middle East & Africa)  kostas.koumargialis@xterraplanet.com  Steve Andrus XTERRA AMERICAS (North & South)  steve.andrus@xterraplanet.com  Landry Benoit XTERRA Asia-Pacific  landry.benoit@xterraplanet.com  | CONTACT US 28CONFIDENTIAL & PROPRIETARY 29 2023 Special Events Recap October 12, 2023 ATTACHMENT N 1.Increased attendance 48.8% 2.46,077 at Town produced event attendance | 35.5%3.30,000 from third-party produced events | 42%4.Increased Revenue 39.7% 5.New Fireworks in Avon over MLK weekend6.Reimagined and rebranded Town Clean Up & Sustainability Fair 7.Added Battle of the Bands event to the AvonLIVE! series8.Salute the USA fireworks were back!9.Triple Bypass returned to finish in Avon 10.Sustainability - Diversion Rate 85.10%11.Art Around Avon Temporary Installations on exhibition through May 2025 Over 76,077 guests attended Avon events this summer! 2023 ADOPTED BUDGET1 Art, Culture & Special Event Expense: $859,035 Gross Revenue Projections: $84,743NET Expense: $774,292Total Days Activated: 85Total Staff Interactions: 188 •One Full Time CASE Manager | One Full Time Special Event Coordinator•Event Support from Recreation Staff for Lakeside Cinema and SunsetLIVE! •24 volunteers = 525 Volunteer Hours 1 Does not include personnel costs, general operations, travel, meals, memberships, computers, etc. Town Produced Events/Series: 11 Town Produced Event Days: 43 Town Operated Concession Days: 14 Third Party Funded Producers: 10 Third Party Funded Produced Event Days: 16 Non-Funded Special Event Permits: 10Non-Funded Special Event Days: 111 Includes 100 days of soccer practice/games Private Pavilion Rentals: 13Private Rental Days: 18 2023 EVENT MARKETING PERFORMANCE . Social Media New Followers 880 Increased 33.75% Organic Reach 226,347 Increased 45.97% Paid Reach 138,819 Increased 70.31% Paid Impressions 409,357 Increased 43.15% Vaildaily.com / Summitdaily.com Impressions 738,702 Increased 124% Clicks 893 Increased 12% Avg. CTR 12% Facebook DID + Programmatic Impressions 330,614 Decreased 10% 497 Clicks Avg. CTR 17% 14% Average CTR for Full Campaign! •Saturday, January 14th | 5:30 to 7:30 p.m. •Budgeted Expense: $88,900 | Savings of approximately $20,453 •Approximate Attendance: 1,500Fireworks in Avon New! | Exciting Winter Activation Kids Activities | Family Fun! Egg Hunt •Saturday, April 8th | 10:00 a.m. to 12:00 p.m. •Budgeted Expense: $15,275 •Approximate Attendance: 1,500 •12,000 Eggs Stuffed •Diversion Rate: 84.89% Engaging the Community to Keep Avon Beautiful! Town Clean Up & Sustainability Fair •Thursday, May 24th | 4:30 to 7:30 p.m. •Budgeted Expense: $1,700 •Approximate Attendance: 148 •E-Waste Collected: 5,931 lbs. SunsetLIVE!•Sundays May 28th to September 3rd (14) | 6:00 to 8:30 p.m. •Budgeted Expense: $23,910 •Approximate Series Attendance: 3,874 •No Cancelations! Fantastic Sunsets | Community Fabric! Signature | Placemaking! AvonLIVE! •Wednesdays June 14th to August 30th (11) | 5:30 to 9:00 p.m. •Budgeted Expense: $221,509 •Budget Revenue: $31,028 | $28,528 in concession | $2,500 in vendor fees •Est. Actual Revenue: $49,274 | $45,274 in concession | $4,000 in vendor fees •Approximate Series Attendance: 15,142 •No Cancelations! •Diversion Rate: 93.19% •Fridays July 7th through September 1st (9) •Budgeted Expense: $18,821 •Approximate Series Attendance: 887 •One Weather Cancellation Relaxing | Energy! Lakeside Cinema SunsetSUP!•Friday, June 30th & July 28th (2) | 6:00 to 8:00 p.m. •Budgeted Expense: $3,639 •Approximate Series Participation: 23 Community Fabric | Family Fun! •Monday, July 3rd | 5:00 to 10:00 p.m.•Budgeted Expense: $295,313 •Budget Revenue: $46,100 | $10,000 sponsorship | $28,000 concessions | $8,100 vendor fees •Est. Actual Revenue: $60,750 | $51,400 in concession | $9,350 in vendor fees •Approximate Attendance: 22,000 to 24,000•Diversion Rate: 80.92% Salute to the USA Signature | Celebrating! •Labor Day Weekend: September 1st – September 4th •Lakeside Cinema, Paddle Battles, Cardboard Regatta, Extended SunsetLIVE!, Summer’s End Concert •Budgeted Expense: $33,757 | $13,590 (Paddle Battles) plus $20,167 (Concert) •Budgeted Revenue: $2,950 | $2,000 in concessions | $950 in vendor fees•Est. Actual Revenue: $ 1,302 in concessions | $300 in vendor fees •Diversion Rate: 92.28% Summer’s End Labor Day Weekend | Welcoming! •Ten (10) Producers | Sixteen (16) Event Days•Budgeted Expense: $135,000 | $85,000 to Producers; $50,000 in Contingency1 •Budgeted Revenue: $3,000 | $800 Ultimate Après Avon | $2,200 Vail Valley Brew Au’ •Est. Actual Revenue: $1,851 | $591 Ultimate Après Avon | $1,260 Vail Valley Brew Au’ 3rd Party Funded Producers 1.Radiate Live Events | Ultimate Après Avon (1-day) 2.Mountain Pride | Pride in the Park (1-day)3.Vail Lacrosse | Vail Valley Lacrosse Tour. (3-days)4.Team Evergreen | Triple Bypass (1-day) 5.CCM Events | Avon Arts Celebration (2-days)6.Vail Valley Foundation | Dancing in the Park (1-day) 7.Happy Hour Ent. | Vail Valley Brew’ Au (1-day)8.XTERRA Global | USA Championships (2-days)9.Vail Valley Soccer | Vail Valley Soccer Tourn. (2-days) 10.10th Mountain Mgmt.| Man of the Cliff (1-day) •10 events, 10 event days •Expense: $ •Revenue: $ Art | Culinary | Sport | Culture! Non-Funded Special Event Permits (YTD) •Ten (10) Permits •One Hundred and Eight (111) Event Days Non-Funded Events & Private Rentals Over 60 inquiries this year! 1.Vail Valley Soccer Spring Practices & Games (30)2.Mountain Youth Yoga (1-day)3.SpeakUp ReachOut Event (1-day) 4.Colorado Disc Dogs Championship (1-day)5.Eagle Valley Outdoor Movement: DiversifyWhitewater (1-day)6.Shaeffer Hyde Cornhole Tournament (1-day)7.Mountain Youth Color Run (1-day) 8.Spark4 Company Team Building (1-day)9.Vail Valley Soccer Fall Practices & Games (70)10.Vail Valley Soccer Cup Tournament (3)11.Special Olympics Polar Plunge (1-day) •10 events, 10 event days •Expense: $ •Revenue: $ Gathering | Celebrating | Popular Place! 1.Berry Creek Middle School Continuation Ceremony (1-day)2.Education Foundation of Eagle County Teacher Appreciation Night (1-day)3.Graduation Party (1-day)4.Sekinger Wedding (1-day)5.Breck & Edwards Building Center Party (1-day)6.High Five Media Camp (4-days) 7.National Children’s Chorus: A Youth Opera (3-days)8.Town of Avon Employee Picnic (1-day)9.Retirement Party (1-day)10.Park Hyatt Beaver Creek Leadership Event (1-day)11.Wedding Ceremony & Reception (1-day) 12.Peruvian Private Party (1-day)13.Wedding Ceremony (1-day) Private Pavilion Rentals (YTD) •Thirteen (13) Rentals•Eighteen (18) Event Days Art In Avon •Temporary Installations: 22 Art Around Avon Sculptures •73-point Art In Avon digital and printed walking tour map •Budgeted Expense: $39,267 Art | Culture | Surprise & Delight! Thank you! ddempsey@avon.org 970.748.4088 predmond@avon.org TO: Honorable Mayor Amy Phillips and Council members FROM: Eric Heil, Town Manager Paul Redmond, Finance Director RE: Public Hearing - 2024 Budget DATE: October 20, 2023 SUMMARY: The draft 2024 proposed budget is presented to Town Council and the Avon community. Per Colorado Budget Law and Avon’s Town Charter, the Town Manager prepares and submits a recommended budget for the next fiscal year; the budget presented is a balanced budget where annual expenses do not exceed annual revenues. A public hearing is scheduled for consideration of the draft 2024 Budget and notice has been posted for this hearing date. The draft Town of Avon 2024 Budget has been reviewed at two Town Council retreats, September 19, and October 17. There has been a review of all Town funds including discussions about future projects such as the Avondale Apartments and Public Operations Garage. There have been a no changes made to the 2024 budget after the second budget retreat. The budget presented is conservative and considers the current economic uncertainty yet still allows for funding of council’s goals and priorities related to growth and development, more specifically in the areas of community housing, sustainability, long-range planning, recreation, operations, and police. The Town’s fund balances are projected to remain very healthy to support municipal operations in case of economic downturn and revenues and expenditures have been budgeted conservatively so that the Town’s financial picture remains solid and sustainable. Another public hearing is scheduled for November 14 and the final resolutions adopting the 2024 Budget by Fund will be presented at the December 12 meeting. Please see ATTACHMENT A for the 2024 proposed budget document. The community is invited to attend the public hearing in-person or virtually, registration and 2024 budget materials can be found on the town’s website: Budget | Avon, CO - Official Website. Town Council is invited to give further input and ask questions, however, there is no formal action required at this meeting, BUDGET HIGHLIGHTS: The 2024 Budget Document contains a great deal of information showing financial overviews, fund summaries, capital projects and departmental summaries. There are a few 2024 budget highlights below. GENERAL FUND: The General Fund includes a total reserve of $18,479,991 which includes the minimum reserve fund balance of 22% ($6,216,499), the required 3% TABOR emergency reserve ($847,704) and undesignated unreserved funds in the amount of $11,415,788. REVENUE PROJECTIONS: Revenue projections are modest and conservative. Not included in the revenue projections is the revenue generated if the ballot proposal imposing a Use Tax on Construction materials passed. If the voters approve the question this November, revenues would be adjusted accordingly. Sales and Accommodation tax revenues have been budgeted to increase by 3%. Other General Fund revenues, including other taxes, fees, and licenses, remain flat with 2023. Property Assessed Values have increased between 40% - 50% in 2023. This will provide an additional $878,511 for the General Fund. 970.748.4088 predmond@avon.org PERSONNEL: Town Council supported one new position for 2024 that would increase staff resources in the Culture, Arts and Events Division (General Government): Special Events Coordinator: Position will focus on benchmarking and peer community research ensuring we are staying on top of trends, long term CASE strategic planning and new brand development for art/cultural/heritage activations. URBAN RENEWABLE AUTHORITY FUND: The URA had a 51% increase in 2023 Assessed Values which will result in $944,887 in increased TIF revenue. Included in the Capital Projects Fund Long-range Plan are annual transfers-out from the Avon URA to the Capital Projects Fund. These transfers represent excess cash flow in the Avon URA over and above annual TIF revenues necessary to cover debt service. The transfer for 2024 is $1,750,000. These funds must be spent on projects within the Town Center West Urban Renewal Plan Area, which is bordered by Avon Road to the east, Beaver Creek Blvd. to the north and west, and the Eagle River on the south, and includes the Avon Mall, Municipal campus and Nottingham Park. Projects currently identified in the Capital Projects Fund Long Range Plan are as follows: •Recreation Center Aquatics Deck Repair - $750,000 •Recreation Center Pool area LED replacements - $100,000 •Improve Rear Access to the Recreation Center- $150,000 •H.A.N. Irrigation System Construction - $750,000 CAPITAL PROJECTS FUND: The Capital Projects Fund balance for the next three years is very healthy with at least $6 million. Avon’s policy is to keep at least $1 million in the CIP fund balance which leaves $4 million not yet designated for Capital Projects. The General Fund unrestricted reserves are also considered as sources of funds for payments on capital improvements. The Town’s need for capital improvements will include several new potential projects as well as an established and robust schedule for the maintenance of existing facilities and roads/streets infrastructure, transitioning fleet purchases from lease purchase arrangements to cash purchases, as well as improvements to town owned parks. Several potential capital projects are identified below but not included in the Capital Projects Fund 5 Year Plan. The list of projects would require Council and community input so the town would be able to strategically prioritize and determine appropriate funding resources to support such improvements. Potential Projects Estimated Costs Public Operations Garage $3.6 Million Community Housing (Avondale Apts.)* $30 Million + TOTAL $33.6 Million *Cost to the Town for the Avondale Apt. is expected to range between$7M and $15M depending on the number of units built. 970.748.4088 predmond@avon.org DEBT SERVICE FUND: Revenues for the Debt Service Fund are transferred in from the Capital Projects Fund. In 2024, the projected transfer will be $962,124. The debt payments are below. Certificates of Participation Payment Amount Series 2014B, COP (Street Improvements) $318,866 Series 2016, COP (Public Safety Facility) $447,475 Series 2020, Refunding COP $195,983 TOTAL $962,124 MOBILITY FUND: The Towns Mobility Fund receives funding from the Avon General Improvement District. The services this provides within and for the District include transportation and recreation services. The area of the Avon General Improvement District includes the property commonly known as the Ascent. The District levies a property tax to be used for transportation operations. The governing body of the District is substantively the same as the Town and there is a financial benefit between the District and the Town. Therefore, the financial reporting for the District is blended into the Town’s financial statements and is reported in the Mobility Enterprise Fund as a blended component unit. Separate budgets and financial statements of the District are not adopted or issued. In 2024, these property tax collections are $70,135. COMMUNITY HOUSING FUND: The Community Housing Fund receives revenue from the 2% short-term rental tax which has increased 3% or $30,900. The fund also receives an annual transfer of 10% of the real estate transfer tax from CIP Fund in the amount of $450,000. The 2024 Community Housing Fund expenditures for 2024 are as follows: - Eagle County Regional Housing Plan $224,000 - Slopeside Housing Project $200,000 - State Land Board Housing Project $140,000 - East Avon Parcel $20,000 - Mi Casa Deed Restriction Program $600,000 TOWN MANAGER RECOMMENDATION OR COMMENTS: Thank you, Eric and Paul ATTACHMENT A: 2024 Proposed Budget Document (presented at Oct. 17th Budget Retreat Meeting) ATTACHMENT B: Budget 2024 Slide Presentation TOWN OF AVON 2024 PROPOSED BUDGET Attachment A TOWN OF AVON, COLORADO 2024 PROPOSED BUDGET Town Council Amy Phillips, Mayor Tamra N. Underwood, Mayor Pro Tem Russell Andrade Rich Carroll Lindsay Hardy Ruthie Stanley Chico Thuon Management Team Eric Heil, Town Manager Greg Daly, Police Chief Ineke DeJong, General Govt. Manager Michael Labagh, Recreation Director Patty McKenny, Deputy Town Manager Matt Pielsticker, Planning Director Paul Redmond, Finance Director Karyne Spadi, Human Resources Director Eva Wilson, Public Works Director Town of Avon 2024 Proposed Budget Table of Contents I. Introduction Table of Contents II. Financial Overview and Fund Summaries Consolidated Financial Schedules and Graphs: 1 Financial Overview - Total All Funds 2-3 Financial Overview - Total By Fund - 2024 Proposed Budget 4-12 Various Charts and Graphs Fund Summaries: 13-20 General Fund 21-23 Avon Urban Renewal Authority Fund 24-25 Community Enhancement Fund 26-27 Water Fund 28-29 Community Housing Fund 30-31 Exterior Energy Offset Fund 32-33 Disposable Paper Bag Fee Fund 34-36 Debt Service Fund 37-39 Mobility Enterprise Fund 40-41 Fleet Maintenance Enterprise Service Fund 42-54 Equipment Replacement Internal Service Fund III. Capital Projects 55-56 Capital Projects Fund Summary 57-64 Capital Projects Fund 5-Year Plan 65 Graph - Capital Expenditures by Funding Source 66-95 Capital Project Descriptions IV. Department Summaries 96-98 General Government 99-100 Finance 101-103 Human Resources 104 IT 105 General Government Organizational Chart 106-108 Community Development 109-112 Police 113-114 Engineering 115-116 Public Operations 117 Facilities 118-120 Mobility 121-122 Fleet Maintenance Town of Avon 2024 Proposed Budget Table of Contents 123 Public Works Organizational Chart 124-127 Recreation V. Supplemental Information 128-248 Departmental Line Item Details 249-251 Number of Positions Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 REVENUES Taxes 29,228,285$ 27,214,639$ 29,218,666 34,512,596$ Licenses and Permits 1,636,380 403,450 403,450 438,175 Intergovernmental 3,390,328 4,540,455 6,015,200 4,227,455 Charges for Services 5,909,905 6,503,663 6,573,413 5,760,712 Fines and Forfeitures 28,191 38,700 38,700 38,700 Investment Earnings 415,982 870,000 900,000 1,920,000 Other Revenue 1,127,827 760,389 768,801 728,111 Total Operating Revenues 41,736,898 40,331,296 43,918,230 47,625,749 Other Sources Sales of Fixed Assets 134,662 140,000 140,000 - Transfers-In From Other Funds 5,817,445 6,743,506 7,112,259 7,081,151 Total Other Sources 5,952,107 6,883,506 7,252,259 7,081,151 TOTAL REVENUES 47,689,005 47,214,802 51,170,489 54,706,900 EXPENDITURES General Government and Finance 6,807,714 9,596,237 9,403,418 7,853,198 Community Development 653,294 1,141,608 1,141,608 1,230,621 Public Safety 5,044,825 5,177,982 5,177,982 6,461,402 Public Works, Engineering and Utilities 6,084,870 8,320,706 8,408,206 8,247,988 Transportation and Fleet Maintenance 5,997,667 6,719,027 6,897,514 6,055,665 Recreation 2,018,510 2,692,863 2,692,863 3,077,822 Total Operating Expenditures 26,606,880 33,648,423 33,721,591 32,926,696 Debt Service 1,766,395 1,768,798 1,768,798 1,767,554 Capital Improvements and Equipment Replacement 5,638,574 16,878,487 20,812,031 9,300,607 Other Uses Transfers-Out To Other Funds 5,817,445 6,743,506 7,112,259 7,081,151 TOTAL EXPENDITURES 39,829,294 59,039,214 63,414,679 51,076,008 NET SOURCE (USE) OF FUNDS 7,859,711 (11,824,412) (12,244,190) 3,630,892 FUND BALANCES, Beginning of Year 36,167,332 36,020,165 41,204,318 31,282,578 FUND BALANCES, End of Year 44,027,043$ 24,195,753$ 28,960,128$ 34,913,470$ TOTAL - ALL FUNDS TOWN OF AVONFinancial Overview 1 Urban Community Community General Renewal Enhancement Water Housing Fund Fund Fund Fund Fund REVENUE Taxes 22,096,752$ 2,784,809$ -$ -$ 1,060,900$ Licenses and Permits 413,175 - - - - Intergovernmental 1,285,455 - - - 216,000 Charges for Services 1,845,745 - - 514,000 79,614 Fines and Forfeitures 38,700 - - - - Investment Earnings 1,500,000 - - - - Other Revenue 458,500 - 90,000 - 9,000 Total Operating Revenues 27,638,327 2,784,809 90,000 514,000 1,365,514 Other Sources Sales of Fixed Assets - - - - - Transfers-In From Other Funds 618,487 - - - 450,000 TOTAL REVENUES 28,256,814 2,784,809 90,000 514,000 1,815,514 EXPENDITURES General Government, HR and Finance 7,749,758 58,000 - - - Community Development 1,190,621 - - - - Public Safety 6,461,402 - - - - Public Operations, Engineering, Facilities 8,122,211 - 20,000 105,777 - Mobility and Fleet Maintenance - - - - - Recreation 3,077,822 - - - - Total Operating Expenditures 26,601,814 58,000 20,000 105,777 - Debt Service - 749,710 - - - Capital Expenditures - - - - 1,871,000 Other Uses Transfers-Out To Other Funds 1,655,000 1,750,000 100,000 500,000 - TOTAL EXPENDITURES 28,256,814 2,557,710 120,000 605,777 1,871,000 NET SOURCE (USE) OF FUNDS - 227,099 (30,000) (91,777) (55,486) FUND BALANCES, Beginning of Year 18,479,991 210,835 319,774 463,069 1,169,299 FUND BALANCES, End of Year 18,479,991$ 437,934$ 289,774$ 371,292$ 1,113,813$ Special Revenue Funds TOTAL - BY FUND TOWN OF AVONFinancial Overview 2 Debt Service Internal Fund Service Exterior Disposable Capital Energy Offset Paper Bag Bond Projects Mobility Fleet Equipment Fund Fee Fund Redemption Fund Fund Maintenance Replacement Total -$ -$ -$ 8,500,000$ 70,135$ -$ -$ 34,512,596$ 25,000 - - - - - - 438,175 - - - 1,600,000 1,126,000 - - 4,227,455 - - - - 266,000 1,851,594 1,203,759 5,760,712 - - - - - - - 38,700 - - - 300,000 - - 120,000 1,920,000 - 25,000 - - 145,611 - - 728,111 25,000 25,000 - 10,400,000 1,607,746 1,851,594 1,323,759 47,625,749 - - - - - - - - - - 962,124 2,350,000 1,700,000 348,002 652,538 7,081,151 25,000 25,000 962,124 12,750,000 3,307,746 2,199,596 1,976,297 54,706,900 - 45,440 - - - - - 7,853,198 40,000 - - - - - - 1,230,621 - - - - - - - 6,461,402 - - - - - - - 8,247,988 - - - - 3,856,631 2,199,034 - 6,055,665 - - - - - - - 3,077,822 40,000 45,440 - - 3,856,631 2,199,034 - 32,926,696 - - 962,124 55,720 - - - 1,767,554 - - - 6,707,413 - - 722,194 9,300,607 - - - 3,076,151 - - - 7,081,151 40,000 45,440 962,124 9,839,284 3,856,631 2,199,034 722,194 51,076,008 (15,000) (20,440) - 2,910,716 (548,885) 562 1,254,103 3,630,892 196,282 82,602 35,942 4,908,422 649,832 508,846 4,257,684 31,282,578 181,282$ 62,162$ 35,942$ 7,819,138$ 100,947$ 509,408$ 5,511,787$ 34,913,470$ Enterprise Funds TOTAL - BY FUND Special Revenue Funds TOWN OF AVONFinancial Overview 3 REVENUES TOWN OF AVONFinancial Overview Taxes 72.47% Intergovernmental 8.88% Charges for Services 12.10% Investment Earnings 4.03%Licenses, Fines, Other 2.53% 2024 Total Operating Revenues By Major Source Taxes 66.53% Intergovernmental 13.70% Charges for Services 14.97% Investment Earnings 2.05%Licenses, Fines, Other 2.76% 2023 Total Operating Revenues By Major Source 4 Final Original Revised ProposedActual Budget Budget Budget2022 2023 2023 2024TAXESGeneral Property Tax 4,041,767$ 3,964,463$ 3,964,463$ 5,819,043$ Specific Ownership Tax 130,201 130,000 130,000 130,000 Real Estate Transfer Tax 5,943,400 4,500,000 4,500,000 8,500,000 Sales Tax 13,280,496 12,832,785 12,780,885 14,079,150 Cigarette, Tobacco, Utility and Other Taxes 736,086 695,000 695,000 825,000 Accomodations Tax 2,494,535 2,671,268 2,671,268 2,558,503 Short-term Rental Tax 1,122,696 1,030,000 1,030,000 1,060,900 VAA Retail Sales Fee 991,381 950,000 950,000 1,100,000 Franchise Fees 487,723 440,000 440,000 440,000 Total Taxes 29,228,285$ 27,213,516$ 27,161,616$ 34,512,596$ TAXES TOWN OF AVON Financial Overview The Town of Avon anticipates collecting approximately $34,512,596 or 67.48% of its operating revenues, through an assortment of taxes in 2024. The chart and table below depicts the amount and type of taxes projected for 2024. . The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects. General Property Tax 16.86% Specific Ownership Tax 0.38% Real Estate Transfer Tax 24.63% Sales Tax 40.79% Cigarette, Tobacco, Utility and Other Taxes 2.39% Accomodations Tax 7.41% Short‐term Rental Tax 3.07%VAA Retail Sales Fee 3.19% Franchise Fees 1.27% 5 PROPERTY TAX TOWN OF AVON Financial Overview Property TaxesFor 2024, the Town's property tax rate for the General Fund will remain at 8.956 mills. Total assessed values for taxes to be collected in 2024 are $330,694,500, a increase of $98,176,880 or 42% from the previous year. Total levied property tax revenues for the Town are budgeted at $2,961,699. The two charts below show the Town's historical property tax levies and assessed valuations for the past ten years. $‐ $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 $300,000,000 $350,000,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 Year Historical Assessed Values 0 500000 1000000 1500000 2000000 2500000 3000000 3500000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Year Property Tax Levy 6 AVON URBAN RENEWAL TAX INCREMENT REVENUES TOWN OF AVON Financial Overview Tax Increment RevenuesProperty tax increment revenues are the main source of funding for the Avon Urban Renewal Authority. The Authority has one tax increment plan area within the Town - the Town Center West Urban Renwal Plan Area. This plan area was created in July 2007 for a twenty-five year period and began receiving property tax increment revenues in 2008. The year 2032 will be the final year for receipt of these revenues. The graphs below show the change in the total plan area assessed valuation above its base and the total tax increment revenues collected. $‐ $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Year TIF District Tax Increment (Amount Above Base) Assessed Values $‐ $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Year TIF Increment Property Tax Revenues 7 *Total expenditures excluding operating transfers and contingencies EXPENDITURES TOWN OF AVONFinancial Overview General Government and Finance 16.70% Community Development 2.03% Public Safety 9.20% Public Works, Engineering and Utilities 14.93%Transportation and Fleet Maintenance 12.25% Recreation 4.78% Debt Service 3.14% Capital Improvements and Equipment Replacement 36.96% 2023 Total Expenditures By Major Function* General Government and Finance 17.91%Community Development 2.81% Public Safety 14.74% Public Works, Engineering and Utilities 18.81% Transportation and Fleet Maintenance 13.81% Recreation 7.02% Debt Service 4.03% Capital Improvements and Equipment Replacement 20.87% 2024 Total Expenditures By Major Function* 8 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 EXPENDITURES Governmental Funds: General Fund 21,319,613$ 25,552,248$ 25,552,248$ 28,256,814$ Special Revenue Funds 3,539,208 5,503,334 5,730,850 5,239,927 Debt Service Funds 961,103 963,142 963,142 962,124 Capital Projects Fund 7,515,493 17,909,312 21,757,937 9,839,284 Total 33,335,417 49,928,036 54,004,177 44,298,149 Proprietary Fund Types: Transit Fund 4,329,022 3,742,252 3,830,882 3,856,631 Fleet Maintenance Fund 1,668,645 2,976,775 3,066,632 2,199,034 Equipment Replacement Fund 496,210 2,392,151 2,512,988 722,194 Total 6,493,877 9,111,178 9,410,502 6,777,859 TOTAL EXPENDITURES 39,829,294$ 59,039,214$ 63,414,679$ 51,076,008$ EXPENDITURES TOWN OF AVONFinancial Overview General Fund 55.32% Special Revenue Funds 10.26% Debt Service Funds 1.88% Capital Projects Fund 19.26% Transit Fund 7.55% Fleet Maintenance Fund 4.31% Equipment Replacement Fund 1.41% 2024 Total Expenditures By Fund Type 9 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Fund Balances General Fund 20,311,855$ 16,641,027$ 16,641,027$ 18,479,991$ Debt Service 35,942 35,942 35,942 35,942 Capital Projects Fund 14,018,774 1,294,028 4,948,167 7,819,138 Equipment Replacement 4,257,684 3,636,553 3,734,453 5,511,787 Enterprise Funds 1,914,818 880,538 1,158,678 610,355 Special Revenue Funds 3,572,437 1,707,665 2,441,861 2,456,257 Total 44,111,510$ 24,195,753$ 28,960,128$ 34,913,470$ FUND BALANCES General Fund 52.93% Debt Service 0.10% Capital Projects Fund 22.40% Equipment Replacement 15.79% Enterprise Funds 1.75% Special Revenue Funds 7.04% 2024 Fund Balances By Fund TOWN OF AVON Financial Overview 10 Adopted ProposedActual Actual Actual Actual Budget Budget2019 2020 2021 2022 2023 2024 PERSONNEL COSTS Salaries and Wages: Full-time Employees 6,727,253$ 7,176,216$ 7,287,038$ 8,208,069$ 9,995,032$ 10,954,824$ PTS Employees 942,500 790,186 927,531 897,046 1,466,013 1,729,451 Overtime & Other Misc. Wages 462,065 346,755 597,613 618,303 699,265 786,733 Benefits: Insurance 2,279,273 2,427,521 2,376,915 2,627,225 3,191,075 3,528,930 Taxes 114,945 117,033 126,346 138,447 152,718 185,393 Retirement 784,251 792,989 827,538 918,605 1,146,146 1,224,649 Other Benefits 21,183 22,938 22,518 31,540 62,520 68,018 Total Personnel Costs 11,331,471$ 11,673,638$ 12,165,498$ 13,439,235$ 16,712,769$ 18,477,998$ EXPENDITURES TOWN OF AVONFinancial Overview Full‐time Employees 59.29%PTS Employees 9.36% Overtime & Other Misc. Wages 4.26% Insurance 19.10% Taxes 1.00% Retirement 6.63%Other Benefits 0.37% 2024 Personnel Expenditures Full‐time Employees 59.80%PTS Employees 8.77% Overtime & Other Misc. Wages 4.18% Insurance 19.09% Taxes 0.91% Retirement 6.86% Other Benefits 0.37% 2023 Personnel Expenditures 11 55.53% 58.04% 52.42% 56.42% 57.21% 54.10% 54.87% 53.81% 55.64% 58.54% 59.50% 61.71% 56.60% 51.24%51.22% 55.83% 40.00% 45.00% 50.00% 55.00% 60.00% 65.00% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Ratio of Personnel Costs to Total Operating Costs 12 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #12 Amendment #2 Budget 2022 2023 2023 2023 2024 REVENUES Taxes 20,200,558$ 19,802,741$ 19,802,741$ 19,802,741$ 22,096,752$ Licenses and Permits 1,506,396 378,450 378,450 378,450 413,175 Intergovernmental 1,336,939 1,254,455 1,277,425 1,288,246 1,285,455 Charges for Services 2,449,476 1,775,293 1,760,293 1,778,370 1,845,745 Fines and Forfeitures 28,191 38,700 38,700 38,700 38,700 Investment Earnings 429,856 480,000 480,000 480,000 1,500,000 Other Revenue 483,236 458,500 458,500 458,500 458,500 Total Operating Revenues 26,434,652 24,188,139 24,196,109 24,225,007 27,638,327 Other Sources Lease Proceeds 134,662 - - - - Transfer-In From Capital Projects Fund 494,593 600,473 600,473 600,473 618,487 Total Other Sources 629,255 600,473 600,473 600,473 618,487 TOTAL REVENUES 27,063,907$ 24,788,612$ 24,796,582$ 24,825,480$ 28,256,814$ EXPENDITURES General Government, HR and Finance 5,570,978$ 6,911,320$ 7,299,907$ 7,322,086$ 7,749,758$ Community Development 626,354 1,100,608 1,041,531 994,036 1,190,621 Public Safety 5,044,825 5,177,982 5,303,412 5,516,658 6,461,402 Public Works 5,923,946 8,169,475 8,357,185 8,556,003 8,122,211 Recreation 2,018,510 2,692,863 2,758,386 2,768,561 3,077,822 Total Operating Expenditures 19,184,613 24,052,248 24,760,421 25,157,344 26,601,814 Other Uses Transfers-Out to Capital Projects Fund 535,000 - - - - Transfers-Out to Mobility Fund 1,300,000 1,300,000 1,300,000 1,300,000 1,500,000 Transfers-Out to Fleet Maintenance Fund 300,000 200,000 200,000 200,000 155,000 Total Other Uses 2,135,000 1,500,000 1,500,000 1,500,000 1,655,000 TOTAL EXPENDITURES 21,319,613 25,552,248 26,260,421 26,657,344 28,256,814 NET SOURCE (USE) OF FUNDS 5,744,294 (763,636) (1,463,839) (1,831,864) - FUND BALANCES, Beginning of Year 14,567,561 17,404,663 20,311,855 20,311,855 18,479,991 FUND BALANCES, End of Year 20,311,855$ 16,641,027$ 18,848,016$ 18,479,991$ 18,479,991$ FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve 980,080$ 980,080$ 980,080$ 980,080$ 847,704$ Assigned For: Carryover of Fleet Purchases - - - - - Unassigned: 22% Minimum Reserve Balance - - - - 6,216,499 27% Minimum Reserve Balance 5,611,846 6,899,107 7,090,314 7,197,483 Undesignated, Unreserved 13,719,929 8,761,840 10,777,622 10,302,428 11,415,787 TOTAL FUND BALANCES 20,311,855$ 16,641,027$ 18,848,016$ 18,479,991$ 18,479,991$ Fund Summary MUNICIPAL SERVICESGeneral Fund #10 13 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #1 Amendment #2 Budget Description 2022 2023 2023 2023 2024 Taxes: General Property Tax 2,107,961$ 2,083,188$ 2,083,188$ 2,083,188$ 2,961,699$ General Property Tax - Delinquencies 8 500 500 500 500 General Property Tax - Interest 2,391 1,900 1,900 1,900 1,900 General Property Tax - Abatements (913) ---- Specific Ownership Tax 130,201 130,000 130,000 130,000 130,000 Sales Tax 13,186,931 12,730,885 12,730,885 12,730,885 14,079,150 Utility Tax 139,370 120,000 120,000 120,000 120,000 Accommodation Tax 2,494,535 2,671,268 2,671,268 2,671,268 2,558,503 Penalties and Interest 59,338 50,000 50,000 50,000 50,000 Sales Tax Audit Assessments 4,918 50,000 50,000 50,000 50,000 VAA Retail Sales Fee 991,380 950,000 950,000 950,000 1,100,000 Cigarette Excise Tax 247,799 245,000 245,000 245,000 245,000 Tobacco Add-on Sales Tax 348,917 330,000 330,000 330,000 360,000 Franchise Fees 487,722 440,000 440,000 440,000 440,000 Total Taxes 20,200,558 19,802,741 19,802,741 19,802,741 22,096,752 Licenses and Permits: Liquor Licenses 6,130 8,300 8,300 8,300 7,500 Business Licenses 177,400 150,000 150,000 150,000 185,000 Contractor's Licenses 21,270 18,625 18,625 18,625 18,625 Tobacco/Cigarette Licenses 1,250 1,750 1,750 1,750 1,750 Booting/Towing Licenses 300 600 600 600 600 Building Permits 1,234,979 190,000 190,000 190,000 190,000 Road Cut Permits 64,892 9,000 9,000 9,000 9,000 Mobile Vendor Cart Permits 175 175 175 175 700 Total Licenses and Permits 1,506,396 378,450 378,450 378,450 413,175 Intergovernmental: Federal Grants: Click It or Ticket -3,000 3,000 3,000 3,000 Ballistic Vests Grant 2,135 2,000 2,000 2,000 2,000 State Grants LEAF Grant 12,149 12,500 12,500 12,500 12,500 High Visibility Grant 19,820 20,000 20,000 20,000 20,000 POST I70 Training Grants 34,397 20,000 20,000 30,821 45,000 DOLA Grants 15,167 ---- Recreation Center Grants ----- Other State Grants 78,841 -22,970 22,970 - Local Government/Other Agency Other Local Grants 1,307 ---- Revenue Detail MUNICIPAL SERVICESGeneral Fund 14 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #1 Amendment #2 Budget Description 2022 2023 2023 2023 2024 Revenue Detail MUNICIPAL SERVICESGeneral Fund State/County Shared Revenue: Conservation Trust 78,579 80,000 80,000 80,000 80,000 Motor Vehicle Registration 26,063 26,000 26,000 26,000 26,000 Highway User's Tax 197,952 191,805 191,805 191,805 191,805 County Sales Tax 712,987 746,750 746,750 746,750 746,750 Road & Bridge Fund 155,135 150,000 150,000 150,000 150,000 State Severance Tax 2,407 2,400 2,400 2,400 2,400 Retail Delivery Fee ----6,000 Total Intergovernmental 1,336,939 1,254,455 1,277,425 1,288,246 1,285,455 Charges for Services: General Government: Photocopying Charges -100 100 100 100 License Hearing Fees -100 100 100 100 Other Fees and Charges 1,035 3,500 3,500 3,500 3,500 Credit Card and Paper Filing Fees 3,499 2,500 2,500 2,500 2,500 Community Development: Plan Check Fees 796,625 120,000 120,000 120,000 120,000 Design Review Fees 20,355 15,000 15,000 15,000 15,000 Animal Control Fees -150 150 150 150 Fire Impact Fee Administration Fees 10,428 1,500 1,500 1,500 1,500 Public Safety: Police Reports 798 1,000 1,000 1,000 1,000 Police Extra Duty 16,911 25,000 25,000 25,000 25,000 Fingerprinting Fees 930 500 500 500 500 VIN Inspection Fees 1,695 2,000 2,000 2,000 2,000 False Alarm Fees/Misc Police Dept Fees 25 75 75 75 75 National Night Out --- DUI Reimbursement 9,620 15,000 15,000 15,000 15,000 Avon Recreation Center: Admission Fees 1,159,000 1,100,000 1,100,000 1,100,000 1,140,000 Program Fees 23,638 30,000 30,000 30,000 30,000 Facility Rentals 18,904 4,000 4,000 4,000 18,000 Merchandise Sales 6,012 10,000 10,000 10,000 10,000 Other Recreation Services 8,802 8,600 8,600 8,600 8,800 Fitness Program Revenues 46,093 40,000 40,000 40,000 45,000 Swim Team Revenue 47,877 55,000 55,000 55,000 48,000 Private Lessons 14,943 30,000 30,000 30,000 30,000 Avon Rec CTR Gift Cards ----1,000 15 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #1 Amendment #2 Budget Description 2022 2023 2023 2023 2024 Revenue Detail MUNICIPAL SERVICESGeneral Fund General Recreation: Adult Program Revenues 10,950 11,000 11,000 11,000 14,000 Cabin Equipment Rentals 35,976 50,000 50,000 50,000 35,000 Athletic Field Rentals 500 240 240 240 240 Cabin Concessions -700 700 700 500 Youth Program Revenues 129,331 165,000 150,000 150,000 150,000 Special Events:- Consession Sales 65,092 55,828 55,828 78,828 96,130 Sponsorships -10,000 10,000 -10,000 Event Fees 13,780 13,500 13,500 15,800 15,850 Special Event Admission Fees 2,637 3,000 3,000 2,791 1,800 Pavillion Rentals 4,020 2,000 2,000 4,986 5,000 Total Charges for Services 2,449,476 1,775,293 1,760,293 1,778,370 1,845,745 Fines and Forfeitures: Court Fines - Traffic 21,531 23,000 23,000 23,000 23,000 Court Fines - Criminal 1,980 6,500 6,500 6,500 6,500 Court Fines - Parking 2,520 3,000 3,000 3,000 3,000 Court Costs 550 3,000 3,000 3,000 3,000 Jury Fees -100 100 100 100 Bond Forfeitures -100 100 100 100 Police Training Surcharge 1,610 3,000 3,000 3,000 3,000 Total Fines and Forfeitures 28,191 38,700 38,700 38,700 38,700 Investment Earnings:429,856 480,000 480,000 480,000 1,500,000 Other Revenues: Recreational Amenity Fees 335,325 330,000 330,000 330,000 330,000 Lease of Town-Owned Property 4,617 3,500 3,500 3,500 3,500 Miscellaneous Nonclassified Revenues 143,294 125,000 125,000 125,000 125,000 Total Other Revenues 483,236 458,500 458,500 458,500 458,500 TOTAL REVENUES 26,434,652$ 24,188,139$ 24,196,109$ 24,225,007$ 27,638,327$ 16 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #1 Amendment #2 Budget Description 2022 2023 2023 2023 2024 General Government: Mayor and Town Council $285,730 285,244$ 286,744$ 286,744$ 301,915$ Town Attorney 157,152 245,000 245,000 245,000 205,000 Town Clerk 32,795 162,701 168,801 168,801 200,483 Municipal Court 197,996 228,333 235,999 235,999 228,005 Administrative Services 693,984 831,640 853,536 833,694 944,019 Community Relations 265,490 349,766 355,857 355,857 360,859 Economic Development 159,981 282,170 433,770 465,770 307,170 Special Events 1,005,914 1,247,371 1,259,666 1,277,040 1,520,808 Community Grants 96,950 120,250 120,250 121,250 120,250 Sustainability 48 191,212 263,926 263,926 300,007 Subtotal General Government 2,896,040 3,943,687 4,223,549 4,254,081 4,488,516 Human Resources: Human Resources 736,673 596,534 660,988 660,988 860,574 Finance and Information Technology: Finance 996,007 1,213,846 1,242,371 1,242,371 1,134,591 Information Systems 519,605 612,770 627,244 659,918 848,307 Nondepartmental 422,653 544,483 545,755 504,728 417,770 Subtotal Finance and IT 1,938,265 2,371,099 2,415,370 2,407,017 2,400,668 Total General Government, HR and Finance 5,570,978 6,911,320 7,299,907 7,322,086 7,749,758 Community Development: Planning and Zoning Commission 11,220 17,093 17,093 17,093 26,172 Planning 389,985 580,727 511,643 511,643 831,762 Building Inspection 225,149 502,788 512,795 465,300 332,687 Total Community Development 626,354 1,100,608 1,041,531 994,036 1,190,621 ... Police Department: Administration 934,392 998,762 1,019,027 1,019,027 1,147,437 Patrol 3,789,079 3,865,033 3,963,413 4,024,522 4,435,845 Investigations 321,354 314,187 320,972 320,972 545,975 Code Enforcement ---152,137 332,145 Total Police Department 5,044,825 5,177,982 5,303,412 5,516,658 6,461,402 Department Expenditure Summaries MUNICIPAL SERVICESGeneral Fund 17 Supplemental Proposed Original Budget Budget Proposed Actual Budget Revision #1 Amendment #2 Budget Description 2022 2023 2023 2023 2024 Department Expenditure Summaries MUNICIPAL SERVICESGeneral Fund Public Operations: Administration 10,467 355,469 366,616 416,904 374,504 Engineering 426,382 758,538 772,917 872,667 793,738 Roads and Bridges 2,977,882 3,986,003 4,032,120 4,013,850 3,670,465 Parks 821,735 1,040,806 1,132,102 1,132,102 1,121,686 Buildings and Facilities 1,687,480 2,028,659 2,053,430 2,120,480 2,161,818 Total Public Works Department 5,923,946 8,169,475 8,357,185 8,556,003 8,122,211 Recreation Department: Administration 268,914 237,923 241,941 252,116 288,504 Adult Programs 28,379 63,249 64,640 64,640 87,305 Aquatics 629,877 905,307 927,437 927,437 1,011,505 Fitness 234,814 310,386 314,107 314,107 352,865 Guest Services 515,780 594,290 607,987 607,987 729,896 Youth Programs 136,042 358,698 374,486 374,486 348,384 Communtiy Swim Program 204,704 223,010 227,788 227,788 259,363 Total Recreation 2,018,510 2,692,863 2,758,386 2,768,561 3,077,822 TOTAL OPERATING EXPENDITURES 19,184,613$ 24,052,248$ 24,760,421$ 25,157,344$ 26,601,814$ 18 MUNICIPAL SERVICESGeneral Fund Taxes 79.95% Licenses and Permits 1.49% Intergovernmental 4.65% Charges for Services 6.68% Fines and Forfeitures 0.14% Investment Earnings 5.43%Other Revenue 1.66% 2024 Operating Revenues General Government, HR and Finance 29.13% Community Development 4.48% Public Safety 24.29% Public Works 30.53% Recreation 11.57% 2024 Operating Expenditures 19 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 TAXES General Property Tax 2,109,447$ 2,085,588$ 2,085,588$ 2,964,099$ Specific Ownership Tax 130,201 130,000 130,000 130,000 Sales Tax 13,186,931 12,730,885 12,730,885 14,079,150 Accommodation Tax 2,494,535 2,671,268 2,671,268 2,558,503 Cigarette and Tobacco Taxes 596,716 575,000 575,000 605,000 Utility and Other 203,626 220,000 220,000 220,000 VAA RSF 991,380 950,000 950,000 1,100,000 Franchise Fees 487,722 440,000 440,000 440,000 TOTAL TAXES 20,200,558$ 19,802,741$ 19,802,741$ 22,096,752$ Revenues MUNICIPAL SERVICESGeneral Fund General Property Tax 13.41% Specific Ownership Tax 0.59% Sales Tax 63.72% Accommodation Tax 11.58% Cigarette and Tobacco Taxes 2.74% Utility and Other 1.00% VAA RSF 4.98% Franchise Fees 1.99% 2024 Taxes 20 FinalOriginal Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 SEE FUND SUMMARY EXPENDITURES BY CATEGORY The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Property tax increment revenues for 2023 are based upon a preliminary increment of $44,473,690 and a mill rate of 62.617. BUDGET SUMMARY: AVON URBAN RENEWAL FUND ADMINISTRATION OF THE FUND The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director. FINANCIAL SUMMARY 21 Fund Summary Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 REVENUES Taxes 1,887,132$ 1,835,895$ 1,839,922$ 2,784,809$ Investment Earnings 767 - - - TOTAL REVENUES 1,887,899 1,835,895 1,839,922 2,784,809 EXPENDITURES Current: General Government - 1,000 1,000 1,000 Treasurer Fees 56,556 55,077 55,198 57,000 Debt Service: Principal 619,647 634,175 634,175 648,867 Interest 129,525 114,861 114,861 99,843 Fiscal Charges 400 900 900 1,000 Total Operating Expenditures 806,128 806,013 806,134 807,710 Other Uses Transfers Out - Capital Projects Fund 1,000,000 1,000,000 1,000,000 1,750,000 TOTAL EXPENDITURES 1,806,128 1,806,013 1,806,134 2,557,710 NET SOURCE (USE) OF FUNDS 81,771 29,882 33,788 227,099 FUND BALANCES, Beginning of Year 95,276 70,399 177,047 210,835 FUND BALANCES, End of Year 177,047$ 100,281$ 210,835$ 437,934$ AVON URBAN RENEWAL AUTHORITY #22Summary 22 Debt Service Summary FinalOriginal Revised Proposed Account Actual Budget Budget BudgetNumber Description 2022 2023 2023 2024 DEBT SERVICE 932 Series 2013, Tax Increment Revenue Bonds 65101 Principal -$ -$ -$ -$ 65102 Interest - - - - 65103 Fiscal Agent Fees - - - - 65108 Arbitrage Compliance Fees - - - - 933 Series 2017, Tax Increment Revenue Bonds 65101 Principal 186,647 192,175 192,175 197,867 65102 Interest 61,435 55,908 55,908 50,216 65103 Fiscal Agent Fees 400 400 400 500 65108 Arbitrage Compliance Fees - - - - 934 Series 2020, Tax Increment Revenue Bonds 65101 Principal 433,000 442,000 442,000 451,000 65102 Interest 68,090 58,953 58,953 49,627 65103 Fiscal Agent Fees - 500 500 500 65108 Arbitrage Compliance Fees - - - - 60000 TOTAL DEBT SERVICE 749,572$ 749,936$ 749,936$ 749,710$ AVON URBAN RENEWAL AUTHORITYDebt Service 23 Final Original Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 EXPENDITURES BY CATEGORY SEE FUND SUMMARY The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land and development, sponsorship of special community events, and undergrounding of overhead electric and other utility lines. Recently added to the list are distributed generation and alternative energy projects. The CEF generates approximately $90,000/year and at the end of 2024 there is estimated be $289,774 available in the CEF Fund Balance. For 2024 there is one $100,000 undergrounding project proposed to be funded by the CEF. BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND ADMINISTRATION OF THE FUND The Town Engineer administers the Community Enhancement Fund. FINANCIAL SUMMARY 24 Fund Summary FinalOriginal Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 REVENUES Other Revenue: Community Enhancement Fees 87,665$ 82,000$ 82,000$ 90,000$ Total Operating Revenues 87,665 82,000 82,000 90,000 Other Sources Transfers In - General Fund - - - - TOTAL REVENUES 87,665 82,000 82,000 90,000 EXPENDITURES Public Works: Community Enhancement 11,312 20,000 20,000 20,000 Total Operating Expenditures 11,312 20,000 20,000 20,000 Other Uses Transfers Out - Capital Projects Fund - 120,000 120,000 100,000 TOTAL EXPENDITURES 11,312 140,000 140,000 120,000 NET SOURCE (USE) OF FUNDS 76,353 (58,000) (58,000) (30,000) FUND BALANCES, Beginning of Year 301,421 361,421 377,774 319,774 FUND BALANCES, End of Year 377,774$ 303,421$ 319,774$ 289,774$ FUND BALANCES: Restricted For: Community Enhancement Projects 377,774$ 303,421$ 319,774$ 289,774$ TOTAL FUND BALANCES 377,774$ 303,421$ 319,774$ 289,774$ MUNICIPAL SERVICESCommunity Enhancement Fund #23 25 Final Original Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 Personnel Services 29,692$ 43,122$ 43,122$ 37,277$ Commodities - - - - Contract Services 75,534 56,000 71,000 36,000 Other Operating Costs 18,586 32,500 94,609 40,500 Capital Outlay 25,800 - - - Total 149,612$ 131,622$ 208,731$ 113,777$ Water Utilities 149,612$ 131,622$ 208,731$ 113,777$ Total 149,612$ 131,622$ 208,731$ 113,777$ EXPENDITURES BY PROGRAM PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND Management of Water Fund Capital Improvement Projects: Includes initial planning, engineering, design and construction of water-related improvements. Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water Authority as identified in the Strategic Plan. BUDGET SUMMARY: WATER FUND ADMINISTRATION OF THE FUND The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration time is charged to the Water Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-up and associated projects. 26 Fund Summary Supplemental FinalOriginal Revised Revised Proposed Actual Budget Budget #1 Budget Budget 2022 2023 2023 2023 2024 REVENUES Charges for Services: Water Surcharges 168,354$ 170,000$ 170,000$ 170,000$ 170,000$ Tap Fees 265,841 588,000 588,000 588,000 340,000 Tap Fees - Mountain Star 25,800 4,000 4,000 4,000 12,000 Total Charges for Services 459,995 762,000 762,000 762,000 522,000 Other Revenues Nonclassified Revenues --- -- TOTAL REVENUES 459,995$ 762,000$ 762,000$ 762,000$ 522,000$ EXPENDITURES Water Utilities 149,612 131,231 206,231 218,731 113,777 Total Operating Expenditures 149,612 131,231 206,231 218,731 113,777 Other Uses Transfers Out - Capital Projects Fund 23,512 756,250 1,089,085 1,089,085 500,000 TOTAL EXPENDITURES 173,124 887,481 1,295,316 1,307,816 613,777 NET SOURCE (USE) OF FUNDS 286,871 (125,481) (533,316) (545,816) (91,777) FUND BALANCES, Beginning of Year 722,014 714,706 1,008,885 1,008,885 463,069 FUND BALANCES, End of Year 1,008,885$ 589,225$ 475,569$ 463,069$ 371,292$ FUND BALANCES: Restricted For: Water Projects 1,008,885$ 589,225$ 475,569$ 463,069$ 371,292$ TOTAL FUND BALANCES 1,008,885$ 589,225$ 475,569$ 463,069$ 371,292$ MUNICIPAL SERVICESWater Fund #24 27 FinalOriginal Revised Proposed Actual Budget Budget Budget2022 2023 2023 2024 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: COMMUNITY HOUSING FUND The Community Housing Fund was originally established to receive housing funds from developers for employee housing impact fee and mitigation requirements. In 2020 $1.5 million was received as part of a reorganization of the equity partners of an affordable housing project, including the Town. Revenues also include leasing of three residential rental units owned by the Town. Beginning in 2020 the Town implemented a deed restriction program called Mi Casa in order to provide financial assistance for first- time homebuyers in Avon. This program continues to be funded in 2024 at the level of $600,000 per year. In the 2022 revised budget, the Town appropriated $195,000 for the study of possible community housing projects. In 2022 and 2023, the Town has budgeted a transfer 10% of its real estate transfer taxes from 2021 and 2022 into the Community Housing fund to further the Mi Casa program and continue investigating potential projects. In November 2021, Avon voters approved a 2% short-term rental tax earmarked solely for community housing projects to begin January 1, 2022. Tax revenues in 2023 are estimated to be $1.030 million and $1.060 million in 2024. Also beginning in 2022 was the transfer to Community Housing of up to 10% of real estate transfer taxes from the Capital Projects Fund. This was approved by the Town Council in their adoption of a Community Housing plan in 2020. In 2021 a feasibility study was began for an employee housing project above the site that houses the Town's Regional Transit Facility. This project has since been moved the Lot 5, near Home Depot. Final design and construction documents will continue into 2024 with a total project budget of $716,000. In addition, a planning and design employee housing project for the East Avon Parcels is included in the 2023/2024 budgets at $50,000. The Town also plans to review additional housing projects in Avon. ADMINISTRATION OF THE FUND FINANCIAL SUMMARY The Town Manager administers the Community Housing Fund. 28 Supplemental FinalOriginal Revised Revised Proposed Actual Budget Budget #1 Budget Budget 2022 2023 2023 2023 2024 REVENUES Taxes: Short-term Rental Tax 1,122,696$ 1,030,000$ 1,030,000$ 1,030,000$ 1,060,900$ Intergovernmental: State Grants 21,235 - - - 200,000 Other Local Grants - - - - 16,000 Charges for Services: Rental Revenues - Employees 65,513 57,569 57,569 57,569 79,614 Rental Revenues - Employees Investment Earnings - - - - - Other Revenue: Bond Issuance Fees 28,235 9,000 13,912 13,912 9,000 Loan Principal Repayment - - - - - Nonclassified Revenues - - - - - Total Operating Revenues 1,237,679 1,096,569 1,101,481 1,101,481 1,365,514 Other Sources Operating Transfers-In (RETT) 597,699 734,871 734,871 734,871 450,000 Total Other Sources 597,699 734,871 734,871 734,871 450,000 TOTAL REVENUES 1,835,378 1,831,440 1,836,352 1,836,352 1,815,514 EXPENDITURES General Government: Community Housing Capital Projects: Planning and Consulting 341,524 794,000 820,743 820,743 644,000 Facilities - - - - - Mi Casa Deed Restriction Program 1,164,260 1,200,000 1,473,750 1,473,750 600,000 Grant Consulting - - - - 26,000 Tract Y Contribution - 600,000 600,000 - 600,000 Community Housing Operating Expenditures 4,461 1,000 1,000 1,000 1,000 TOTAL EXPENDITURES 1,510,245 2,595,000 2,895,493 2,295,493 1,871,000 NET SOURCE (USE) OF FUNDS 325,133 (763,560) (1,059,141) (459,141) (55,486) FUND BALANCES, Beginning of Year 1,303,307 1,172,765 1,628,440 1,628,440 1,169,299 FUND BALANCES, End of Year 1,628,440$ 409,205$ 569,299$ 1,169,299$ 1,113,813$ Fund Summary MUNICIPAL SERVICESCommunity Housing Fund #25 29 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND The Exterior Energy Offset Fund (EEOP) was established to encourage sustainable, energy efficient, exterior heating solutions that conserve energy and natural resources. EEOP considers exterior energy uses over a nominal amount and establishes fees based on average British Thermal Units (BTUs) required for such amenities over a 20-year period in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to completion of the amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations, and field inspection are required and must be verified by the Town's Building Official. (b) The following EEOP fees shall apply at the time of Building Permit. Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP funds shall be used for: a) Provide educational materials and outreach for Town of Avon residents, businesses, employees and building owners including but not necessarily limited to printed guides, efficient building educational events, a webpage with available resources, links, and information. (b) Planning, design and implementation of renewable energy generation projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable energy generation projects. (d) Funding other resources and administrative costs associated with green building and environmental sustainability oriented efforts. (e) Special consideration is given to projects that positively affect occupants of local affordable housing or low income residents in Town of Avon ADMINISTRATION OF THE FUND The Town Manager administers the Exterior Energy Offset Fund. FINANCIAL SUMMARY 30 FinalOriginal Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 REVENUES Licenses and Permits: Exterior Energy Offset Fee 129,984$ 25,000$ 25,000$ 25,000$ Total Operating Revenues 129,984 25,000 25,000 25,000 TOTAL REVENUES 129,984 25,000 25,000 25,000 EXPENDITURES Community Development: Energy Efficiency Projects 26,940 41,000 41,000 40,000 Total Operating Expenditures 26,940 41,000 41,000 40,000 TOTAL EXPENDITURES 26,940 41,000 41,000 40,000 NET SOURCE (USE) OF FUNDS 103,044 (16,000) (16,000) (15,000) FUND BALANCES, Beginning of Year 109,238 198,222 212,282 196,282 FUND BALANCES, End of Year 212,282$ 182,222$ 196,282$ 181,282$ Fund Summary MUNICIPAL SERVICESExterior Energy Offset Fund #27 31 Final Original Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 SEE FUND SUMMARY EXPENDITURES BY CATEGORY BUDGET SUMMARY: DISPOSABLE PAPER BAG FEE FUND The Disposable Paper Bag Fee Fund was established in order to account for fees received by the Town from retailers who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail purchase. Effective May 1, 2018 it is unlawful for retailers to provide disposable plastic bags to customers at point of sale. The purpose of the program is to protect the public health, safety and welfare, to address the environmental problems associated with disposable bags, and to relive taxpayers of the costs imposed upon the Town associated with disposable bags. The intent is to encourage the use of reusable bags. The fee shall be used exclusively for the following purposes: (1) producing and providing reusable bags to Town residents and guests; (2) educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the environment; (3) creating public educational campaigns to raise awareness about waste reduction and recycling; (4) funding programs and infrastructure that allows the Avon community to reduce waste and recycle; (5) purchasing and installing equipment designed to minimize waste pollution, including recycling containers and waste receptacles; (6) funding community cleanup or collection events and other activities to reduce waste; (7) maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction efforts; (8) providing educational information to customers about the Disposable Paper Bag Fee; (9) training retailer staff in the implementation and administration of the Disposable Paper Bag Fee; (10) improving or altering infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable Paper Bag Fee; and (11) paying for the administration of the Disposable Paper Bag Fee Program. ADMINISTRATION OF THE FUND The Town Manager administers the Disposable Paper Bag Fee Fund. FINANCIAL SUMMARY 32 Supplemental FinalOriginal Revised Revised Proposed Actual Budget Budget #1 Budget Budget 2022 2023 2023 2023 2024 REVENUES Other Revenues Disposable Paper Bag Fee 72,317$ 55,000$ 55,000$ 55,000$ 25,000$ Total Operating Revenues 72,317 55,000 55,000 55,000 25,000 TOTAL REVENUES 72,317 55,000 55,000 55,000 25,000 EXPENDITURES General Government: Waste Reduction and Recycling 11,459 33,840 75,407 140,407 45,440 Total Operating Expenditures 11,459 33,840 75,407 140,407 45,440 TOTAL EXPENDITURES 11,459 33,840 75,407 140,407 45,440 NET SOURCE (USE) OF FUNDS 60,858 21,160 (20,407) (85,407) (20,440) FUND BALANCES, Beginning of Year 107,151 102,151 168,009 168,009 82,602 FUND BALANCES, End of Year 168,009$ 123,311$ 147,602$ 82,602$ 62,162$ Fund Summary MUNICIPAL SERVICESDisposable Paper Bag Fee Fund #28 33 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 SEE FUND SUMMARY The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on the Town's debt not accounted for in any other fund. Accounted for in this fund are the Series 2020 Refunding Certificates of Participation issued for the Regional Transportation Facility, the Series 2014B Certificates of Participation issued for street improvements, and the Series 2016 Certificates of Participation that were issued to finance the construction of a new public safety facility. BUDGET SUMMARY: DEBT SERVICE FUND ADMINISTRATION OF THE FUND The Finance Director administers the Debt Service Fund. FINANCIAL SUMMARY EXPENDITURES BY CATEGORY 34 Fund Summary FinalOriginal Revised ProposedAccountActual Budget Budget BudgetNumber Description 2022 2023 2023 2024 REVENUES57101 Investment Earnings 904$-$-$-$58999 Miscellaneous Nonclassifed Revenues ---- Other Sources:59201 Transfers-In from Capital Projects Fund 959,708 963,142 963,142 962,124 50000 TOTAL REVENUES 960,612 963,142 963,142 962,124 EXPENDITURESDebt Service:924 Series 2010, Certificates of Participation65101 Principal ----65102 Interest ----65103 Fiscal Agent Fees ----65108 Arbitrage Compliance Fees ----65109 Cash Management Fees ---- 926 Series 2014B, Certificates of Participation (Street Improvements)65101 Principal 250,000 260,000 260,000 265,000 65102 Interest 67,569 59,994 59,994 52,116 65103 Fiscal Agent Fees 1,500 1,500 1,500 1,500 65109 Cash Management Fees 13 50 50 50 927 Series 2016, Certificates of Participation (Public Safety Facility)65101 Principal 295,000 300,000 300,000 300,000 65102 Interest 151,075 145,175 145,175 145,175 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees ----65109 Cash Management Fees 17 50 50 50 928 Series 2020, Refunding Certificates of Participation (Series 2010 New Money)65101 Principal 170,000 174,000 174,000 178,000 65102 Interest 19,913 17,823 17,823 15,683 65103 Fiscal Agent Fees 2,250 2,250 2,250 2,250 65108 Arbitrage Compliance Fees 1,500 ---65109 Cash Management Fees 16 50 50 50 Total Debt Service Expenditures 961,103 963,142 963,142 962,124 NET SOURCE (USE) OF FUNDS (491)--- FUND BALANCES, Beginning of Year 36,433 35,942 35,942 35,942 FUND BALANCES, End of Year 35,942$ 35,942$ 35,942$ 35,942$ MUNICIPAL SERVICESDebt Service Fund #31 35 Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2024 355,000.00 31,684.80 451,000.00 49,627.20 197,867.12 50,215.50 305,000.00 136,175.00 265,000.00 52,116.00 2025 355,000.00 27,318.30 461,000.00 40,111.10 203,727.73 44,354.89 320,000.00 127,025.00 275,000.00 44,086.50 2026 363,000.00 22,951.80 470,000.00 30,384.00 209,761.93 38,320.69 325,000.00 120,625.00 280,000.00 35,754.00 2027 369,000.00 18,486.90 480,000.00 20,467.00 215,974.84 32,107.78 330,000.00 114,125.00 290,000.00 27,270.00 2028 374,000.00 13,948.20 490,000.00 10,339.00 222,371.78 25,710.84 345,000.00 100,925.00 300,000.00 18,483.00 2029 378,000.00 9,348.00 --228,958.19 19,124.43 355,000.00 87,125.00 310,000.00 9,393.00 2030 382,000.00 4,698.60 --235,739.68 12,342.94 370,000.00 72,925.00 -- 2031 ----242,721.93 5,360.69 385,000.00 58,125.00 --2032 ------ 395,000.00 48,018.76 -- 2033 ------ 405,000.00 37,650.00 -- 2034 ------ 420,000.00 25,500.00 --2035 ------ 430,000.00 12,900.00 -- Total 2,576,000.00$ 128,436.60$ 2,352,000.00$ 150,928.30$ 1,757,123.20$ 227,537.76$ 4,385,000.00$ 941,118.76$ 1,720,000.00$ 187,102.50$ Funding: Interest Dates: Date of Issue: Interest Rate: Issue Amount:$3,983,000 $4,111,000 $3,800,000 Series 2016Series 2017 2.00% - 4.00%2.90% $6,300,000$3,000,000 Real Estate Transfer Taxes, General Revenues of the Town Urban Renewal Fund Tax Increment Revenues June 1 and December 1June 1 and December 1 December 1, 2035December 1, 2031September 2, 2020 May 1, 2020 December 1, 2029 1.230%2.110%3.03% Real Estate Transfer Taxes, Fleet Maintenance Revenues Urban Renewal Fund Tax Increment Revenues Real Estate Transfer Taxes, General Revenues of the Town June 1 and December 1 June 1 and December 1 June 1 and December 1 Series 2020 Series 2020 Series 2014B Refunding Certificates of Participation Tax Increment Revenue Refunding Loan Certificates of ParticipationCertificates of ParticipationTax Increment Revenue Bonds TOWN OF AVONSelf-Supported Bonded Debt 36 Supplemental FinalOriginalAmended Revised ProposedActual Budget Budget #1 Budget Budget 2022 2023 2023 2023 2024 REVENUES Taxes 46,707$ 46,003$ 46,003$ 46,003$ 70,135$ Intergovernmental 2,008,389 1,086,000 1,086,000 1,086,000 1,126,000 Charges for Services 223,064 309,452 309,452 310,452 349,275 Fines and Forfeitures - - - - - Other Revenues 184,037 155,889 155,889 155,889 145,611 Total Operating Revenues 2,462,197 1,597,344 1,597,344 1,598,344 1,691,021 Other Sources Transfers In from General Fund 1,300,000 1,300,000 1,300,000 1,300,000 1,500,000 Transfers In from Capital Projects Fund 400,000 200,000 200,000 200,000 200,000 Total Other Sources 1,700,000 1,500,000 1,500,000 1,500,000 1,700,000 TOTAL REVENUES 4,162,197 3,097,344 3,097,344 3,098,344 3,391,021 EXPENDITURESAdministration 279,197 335,363 337,326 384,638 272,597 Transit Operations 3,399,773 2,799,132 2,825,060 2,825,060 2,755,426 Washbay 159,159 258,039 261,642 264,552 225,851 Mobility Programs 490,893 349,718 356,632 356,632 602,757 TOTAL EXPENDITURES 4,329,022 3,742,252 3,780,660 3,830,882 3,856,631 NET SOURCE (USE) OF FUNDS (166,825) (644,908) (683,316) (732,538) (465,610) FUND BALANCES, Beginning of Year 1,549,195 1,098,870 1,382,370 1,382,370 649,832 FUND BALANCES, End of Year 1,382,370$ 453,962$ 699,054$ 649,832$ 184,222$ Fund Summary MUNICIPAL SERVICESMobility Enterprise Fund #52 37 Supplemental Final Original Amended Revised Proposed Actual Budget Budget #1 Budget Budget Description 2022 2023 2023 2023 2024 Taxes: Property Taxes Property Tax/ Gates GID 46,707$ 46,003$ 46,003$ 46,003$ 70,135$ Current & Delinquent interest - - - - - Total Taxes 46,707 46,003 46,003 46,003 70,135 Intergovernmental: Federal Grants: FTA Formula Grant for Rural Areas - 5311 361,805 246,000 246,000 246,000 254,000 FTA Low or No-Emission Vehicle Program 1,646,584 - - - - FTA - CRRSAA - 5311 - - - - - State Grants: 2022 CDOT Planning Grant - - - - 96,000 2022 CDOT FASTER Grant - 840,000 840,000 840,000 776,000 2022 Regional Transit Authority Grant - - - - - 2021 DOLA Small Dollar Grant - - - - - Total Intergovernmental 2,008,389 1,086,000 1,086,000 1,086,000 1,126,000 Charges for Services: Transportation: Beaver Creek 128,743 150,000 150,000 150,000 155,000 Wash Bay Services- External 91,105 100,000 100,000 101,000 101,000 EV Bus Charging Reimbursements 3,216 15,000 15,000 15,000 10,000 Wash Bay Services- Internal - 44,452 44,452 44,452 83,275 Total Charges for Services 223,064 309,452 309,452 310,452 349,275 Other Revenues: Lease of Town-owned Property 142,164 123,936 123,936 123,936 85,158 Sale of Electricty 16,549 21,453 21,453 21,453 21,453 Chargepoint Sales 2,963 5,500 5,500 5,500 15,000 Bus Advertising Revenue 3,231 5,000 5,000 5,000 - Miscellaneous Reimbursement 19,130 - - - 24,000 Total Other Revenues 184,037 155,889 155,889 155,889 145,611 Revenue Detail MUNICIPAL SERVICES Mobility Enterprise Fund #52 38 Supplemental Final Original Amended Revised Proposed Actual Budget Budget #1 Budget Budget Description 2022 2023 2023 2023 2024 Revenue Detail MUNICIPAL SERVICES Mobility Enterprise Fund #52 Other Sources: Transfers In from General Fund 1,300,000 1,300,000 1,300,000 1,300,000 1,300,000 Transfers In from Capital Projects Fund 400,000 200,000 200,000 200,000 200,000 Total Other Sources 1,700,000 1,500,000 1,500,000 1,500,000 1,500,000 TOTAL REVENUES 4,162,197$ 3,097,344$ 3,097,344$ 3,098,344$ 3,191,021$ 39 Supplemental FinalOriginalRevisedRevised Proposed Actual Budget Budget #1 Budget Budget 2022 2023 2023 2023 2024 REVENUES Intergovernmental -$ 806,250$ 806,250$ 806,250$ -$ Charges for Services 1,514,525 1,569,264 1,569,264 1,638,014 1,851,594 Other Revenue 1,890 - - -- Total Operating Revenues 1,516,415 2,375,514 2,375,514 2,444,264 1,851,594 Other Sources Transfers-In from General Fund 300,000 200,000 200,000 200,000 155,000 Transfers-In from Capital Projects Fund 195,357 398,766 398,766 398,766 193,002 Total Other Sources 495,357 598,766 598,766 598,766 348,002 TOTAL REVENUES 2,011,772 2,974,280 2,974,280 3,043,030 2,199,596 EXPENDITURES Public Works: Fleet Maintenance 1,668,645 2,976,775 3,000,082 3,066,632 2,199,034 Total Operating Expenditures 1,668,645 2,976,775 3,000,082 3,066,632 2,199,034 NET SOURCE (USE) OF FUNDS 343,127 (2,495) (25,802) (23,602) 562 FUND BALANCES, Beginning of Year 189,321 429,071 532,448 532,448 508,846 FUND BALANCES, End of Year 532,448$ 426,576$ 506,646$ 508,846$ 509,408$ Fund Summary MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61 40 Supplemental FinalOriginalRevisedRevised ProposedAcct.Actual Budget Budget #1 Budget Budget Number Description 2022 2023 2023 2023 2024 Intergovernmental:53199 Other Federal Grants -$ 806,250$ 806,250$ 806,250$ -$ Charges for Services: 54806 3rd Party Fleet Maintenance Chrgs. 843,195 879,060 879,060 947,810 1,037,395 54901 Dept. Fleet Maintenance Chrgs. 651,330 670,204 670,204 670,204 790,920 54903 Sales of Fuel 20,000 20,000 20,000 20,000 23,280 54000 Total Charges for Services 1,514,525 1,569,264 1,569,264 1,638,014 1,851,594 Other Revenues: 58205 Insurance Reimbursements 1,440 - - - - 58217 Sales of Surplus Property 450 - - - - 58999 Miscellaneous Nonclassified Revenues - - - - - 58000 Total Other Revenues 1,890 - - - - Other Sources: 59201 Transfers-In from General Fund 300,000 200,000 200,000 200,000 - 59201 Transfers-In from Capital Projects Fund 195,357 398,766 398,766 398,766 193,022 59000 Total Other Sources 495,357 598,766 598,766 598,766 193,022 50000 TOTAL REVENUES 2,011,772$ 2,974,280$ 2,974,280$ 3,043,030$ 2,044,616$ Revenue Summary MUNICIPAL SERVICESFleet Maintenance Enterprise Fund #61 41 FinalOriginal Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 SEE FUND SUMMARY EXPENDITURES BY CATEGORY The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other departments for the accumulation of funds for future replacements. BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND ADMINISTRATION OF THE FUND The Equipment Replacement Fund is administered by the Finance Director with assistance from other department directors. FINANCIAL SUMMARY 42 FinalOriginal Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 REVENUES Charges for Services: Equipment Replacement Charges 1,131,957$ 1,223,835$ 1,223,835$ 1,203,759$ Interest Earnings 36,968 90,000 120,000 120,000 Other Revenue: Insurance Claim Reimbursements 28,407 - -- Total Operating Revenues 1,197,332 1,313,835 1,343,835 1,323,759 Other Sources Transfers-In from Capital Projects Fund - 470,004 505,922 652,538 Sales of Fixed Assets 75,000 140,000 140,000 - Total Other Sources 84,467 610,004 645,922 652,538 TOTAL REVENUES 1,281,799 1,923,839 1,989,757 1,976,297 EXPENDITURES Capital Outlay: Fleet and Heavy Equipment 231,042 1,866,831 1,975,668 302,265 Recreation Center Equipment 19,256 359,005 359,005 20,148 Computer and Office Equipment 234,336 78,815 78,815 307,164 Machinery and Equipment - -12,000 85,007 Heat Recovery - 87,500 87,500 7,610 Total Operating Expenditures 484,634 2,392,151 2,512,988 722,194 Other Uses: Transfer-Out to Capital Projects Fund 11,576 - -- TOTAL EXPENDITURES 496,210 2,392,151 2,512,988 722,194 NET SOURCE (USE) OF FUNDS 785,589 (468,312) (523,231) 1,254,103 FUND BALANCES, Beginning of Year 3,472,095 4,104,865 4,257,684 4,257,684 FUND BALANCES, End of Year 4,257,684$ 3,636,553$ 3,734,453$ 5,511,787$ Fund Summary MUNICIPAL SERVICESEquipment Replacement Internal Service Fund #63 43 Final Original Revised Proposed Account Actual Budget Budget Budget Number Description 2022 2023 2023 2024 Charges for Services: Equipment Rental Charges 54904 Nondepartmental 126,011$ 175,640$ 175,640$ 160,203 54905 Comm Dev - Building Inspection - - - - 54904 Police - Administration 42,138 27,222 27,222 27,222 54904 Police - Patrol 175,916 193,289 193,289 237,994 54904 Police - Investigations 17,615 15,705 15,705 15,705 54904 Engineering 1,809 1,324 1,324 1,324 54904 Public Works - Roads and Bridges 206,803 245,060 245,060 214,278 54904 Public Works - Parks 152,885 154,920 154,920 144,100 54904 Buildings and Facilities 122,480 59,883 59,883 96,264 54904 Mobility - Operations 15,259 17,314 17,314 18,370 54904 Mobility - Wash Bay 43,769 106,016 106,016 106,016 54904 Fleet Maintenance 15,977 19,966 19,966 20,337 54903 Recreation - Administration 11,473 19,532 19,532 19,532 54904 Recreation - Aquatics 27,629 17,149 17,149 17,149 54904 Recreation - Fitness 172,193 170,815 170,815 125,265 54000 Total Charges for Services 1,131,957 1,223,835 1,223,835 1,203,759 57000 Investment Earnings 57101 Investment Earnings 36,968 90,000 120,000 120,000 Other Revenue 58205 Insurance Claim Reimbursements 28,407 - - - Other Sources: 59201 Transfers-In from Capital Projects Fund - 470,004 505,922 - 59101 Sale of Fixed Assets 70,767 140,000 140,000 - 59000 Total Other Sources 70,767 610,004 645,922 - 50000 TOTAL REVENUES 1,231,131$ 1,833,839$ 1,869,757$ 1,203,759$ Revenue Detail MUNICIPAL SERVICESEquipment Replacement Internal Service Fund #63 44 TOWN OF AVON DETAILED BUDGET REQUESTS 2023 Proposed Budget Department: N/A Program: Fleet and Heavy Equipment #811 Account 2024 ProposedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Fleet and Heavy Equipment General Goverenment: Police Chevy Tahoe 56,634 Police Chevy Tahoe 56,577 Police Chevy Tahoe 56,577 Police Chevy Tahoe 56,577 Engineering Van 34,323 Public Works Chevrolet K2500 HD 41,578 66501 Automobiles and Light-duty Trucks 302,265 66502 Heavy Trucks and Moving Equipment - 66000 Total Capital Outlay 302,265$ 45 TOWN OF AVON DETAILED BUDGET REQUESTS 2022 Amended Budget Department: N/A Program: Fleet and Heavy Equipment #811 Account 2023 AmendedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Fleet and Heavy Equipment General Goverenment: Utility 4x4 EV: Carryover from 2022 C/O Replaces #401 47,495$ 48,695 Police: Ford Interceptor Utility Hybrid: Replaces #353 67,642 Replaces #355 67,642 Take Home Vehicles (6 Ford Interceptors)470,004 505,922 Public Works - Roads & Bridges: Carryover from 2022 Pickup w/ Plow - Replaces #210 47,000 Flatbed Pickup - Replaces #211 50,000 Public Works - Parks: Carryover from 2022 Pickup w/ Plow - Replaces #200 47,000 53,831 Pickup w/ Plow - Replaces #223 47,000 53,831 66501 Automobiles and Light-duty Trucks 894,563 Fleet Maintenance: Carryover from 2022 C/O Service Truck - Replaces #700 175,000 Public Works - Parks: Plow Truck - Replaces #205 392,000 Backhoe - Replaces #282 153,162 Carryover from 2022 C/O Bobcat Toolcat - Replaces #214 60,594 78,126 Carryover from 2021 C/O Lift Truck - Replaces #104 175,683 216,208 Carryover from 2021 C/O Tractor - Replaces #217 and #286 66,609 66502 Heavy Trucks and Moving Equipment 1,081,105 66000 Total Capital Outlay 1,975,668$ 46 TOWN OF AVON DETAILED BUDGET REQUESTS 2023 Proposed Budget Department: N/A Program: Recreation Equipment #812 2024AccountProposedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Recreation Center Aquatics Rock Wall 10,999$ 8 LCD Televisions (Fitness) 6,340 Olympic Bars 1500 lbs (8) 2,809 66407 Athletic and Recreational Equipment 20,148 66000 Total Capital Outlay 20,148$ 47 TOWN OF AVON DETAILED BUDGET REQUESTS 2022 Amended Budget Department: N/A Program: Recreation Equipment #812 2023AccountAmendedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Recreation Center Fitness: Upright Bikes (3) 22,617$ Recumbant Bikes (3) 23,667 Cybex Treadmills (8) 104,072 FreeMotion Treadmills (4) 50,796 Ellipticals (3) 33,180 Interactive Spin Bikes (6) 28,218 Stairmasters (2) 36,698 ARC Trainers 40,267 Misc. Fitness Equipment (Benches, etc.) 19,490 66407 Athletic and Recreational Equipment 359,005 66000 Total Capital Outlay 359,005$ 48 TOWN OF AVON DETAILED BUDGET REQUESTS 2023 Proposed Budget Department: N/A Program: Computers and Office Equipment #813 2024 Account ProposedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Computers and Office Equipment Information Technology: 2024: Switch Upgrade: Replaces #19113, #19114, #19115 226,357$ Audio Codes Voice Equip 12,881 Jabra Phone Equip 25,484 DC - VMHOST03 Server 16,677 BU-VMHOST server 16,677 - 66402 Computers and Peripherals 298,076 66403 Audio / Visual Recycle Center Camera 9,088 66404 Furniture and Fixtures Replacement Server Cabinent - 66000 Total Capital Outlay 307,164$ 49 TOWN OF AVON DETAILED BUDGET REQUESTS 2022 Amended Budget Department: N/A Program: Computers and Office Equipment #813 2023 Account AmendedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Computers and Office Equipment 39,746$ 30,028 1,826 66402 Computers and Peripherals 71,600 66403 Audio / Visual 2,660 66404 Furniture and Fixtures 4,555 66000 Total Capital Outlay 78,815$ 50 TOWN OF AVON DETAILED BUDGET REQUESTS 2023 Proposed Budget Department: N/A Program: Machinery and Equipment #814 2024 Account ProposedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Machinery and Equipment PARKS ToroGroundmastter Mower 69626 Club Car Carryall 15381 Fleet Cold Saw/Stand 8893 Lathe 7761 85,007$ 66499 Other Machinery and Equipment 85,007 66000 Total Capital Outlay 85,007$ 51 TOWN OF AVON DETAILED BUDGET REQUESTS 2022 Amended Budget Department: N/A Program: Machinery and Equipment #814 2023 Account AmendedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Machinery and Equipment Public Works - Parks: UHF Antenna 12,000$ 66499 Other Machinery and Equipment 12,000 66000 Total Capital Outlay 12,000$ 52 TOWN OF AVON DETAILED BUDGET REQUESTS 2023 Proposed Budget Department: N/A Program: Heat Recovery #815 2024 Account ProposedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Heat Recovery Buildings and Facilities: Heat Recovery Pump 7,610$ 66704 Heat Recovery 7,610 66000 Total Capital Outlay 7,610$ 53 TOWN OF AVON DETAILED BUDGET REQUESTS 2022 Amended Budget Department: N/A Program: Heat Recovery #815 2023 Account AmendedNumber Account Name Justification Budget EQUIPMENT REPLACEMENT:Heat Recovery Buildings and Facilities: 87,500 66704 Heat Recovery 87,500 66000 Total Capital Outlay 87,500$ 54 FinalOriginal Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 SEE CAPITAL PROJECTS FUND PROJECT DETAIL BUDGET SUMMARY: CAPITAL PROJECTS FUND The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues reflect historic collection trends and the best information available regarding the local real estate market. Certain other Town funds also occasionally contribute to capital infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital projects are selected based on several criteria including, but not limited to, the need for new streets, road and facility development, major maintenance of the Town’s existing facilities and infrastructure, investments in economic development, and projects identified that have high priorities in meeting adopted planning document objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails Master Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long-term planning of infrastructure development and maintenance is also prepared and adopted annually. ADMINISTRATION OF THE FUND The Capital Projects Fund is administered by the Town Engineer. The three engineers in the Engineering Department spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year Program. Proportional monies for the engineer's salary are transferred to the General Fund. FINANCIAL SUMMARY DEPARTMENT EXPENDITURES BY CATEGORY 55 Current Final Original Revised Revised Proposed Actual Budget Budget Budget Budget 2022 2023 2023 2023 2024 REVENUES Taxes 5,971,192$ 4,500,000$ 4,500,000$ 6,500,000$ 8,500,000$ Intergovernmental 45,000 2,200,000 3,635,000 3,635,000 1,600,000 Investment Earnings (15,545)300,000 300,000 300,000 300,000 Other Revenue 249,212 -3,500 3,500 - Total Operating Revenues 6,249,859 7,000,000 8,438,500 10,438,500 10,400,000 Other Sources: Operating Transfers-In 1,570,088 1,876,250 2,209,085 2,209,085 2,350,000 Total Other Sources 1,570,088 1,876,250 2,209,085 2,209,085 2,350,000 TOTAL REVENUES 7,819,947 8,876,250 10,647,585 12,647,585 12,750,000 EXPENDITURES Capital Improvements: Facilities 2,117,461 3,911,000 5,373,044 5,403,044 1,682,000 Parks and Open Space ----1,195,238 Streets and Parking ----2,070,175 Drainage ----1,575,000 Utility Projects 253,688 1,031,250 1,460,755 1,460,755 185,000 Land and Land Improvements 1,465,506 215,000 1,571,958 1,571,958 - Roads and Streets 848,579 8,924,748 10,414,147 9,169,147 - Utility Projects 31,544 175,000 318,456 318,456 - Planning and Consulting 95,638 229,338 375,683 375,683 - Communications and Technology ----- Debt Service: Capital Leases 55,720 55,720 55,720 55,720 55,720 Total Capital Improvements 4,868,136 14,542,056 19,569,763 18,354,763 6,763,133 Other Uses Operating Transfers-Out 2,647,357 3,367,256 3,403,174 3,403,174 3,076,151 Total Other Uses 2,647,357 3,367,256 3,403,174 3,403,174 3,076,151 TOTAL EXPENDITURES 7,515,493 17,909,312 22,972,937 21,757,937 9,839,284 NET SOURCE (USE) OF FUNDS 304,454 (9,033,062) (12,325,352) (9,110,352) 2,910,716 FUND BALANCE, Beginning of Year 13,714,320 10,327,090 14,018,774 14,018,774 4,908,422 FUND BALANCE, End of Year 14,018,774$ 1,294,028$ 1,693,422$ 4,908,422$ 7,819,138$ Fund Balances Restricted For: Asphalt Overlay 451,280$ 11,280$36,736$36,736$-$ Assigned For: Tract G/URA Projects 1,155,610 800,610 844,108 844,108 2,429,108 Unassigned: Unreserved 12,411,884 482,138 812,578 4,027,578 5,390,030 Total Fund Balances 14,018,774$ 1,294,028$ 1,693,422$ 4,908,422$ 7,819,138$ Fund Summary MUNICIPAL SERVICESCapital Projects Fund #41 56 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2022 2023 2023 2023 2024 2025 2026 2027 2028 REVENUES Real Estate Transfer Tax: Base Level 5,943,400$ 4,500,000$ 4,500,000$ 4,500,000$ 4,500,000$ 4,500,000$ 4,500,000$ 4,500,000$ 4,500,000$ Frontgate - - - 2,000,000 1,300,000 675,000 - - - One RiverFront - - - - 2,700,000 - - - - McGrady Acres - - - - - 270,000 - - - Penalties and Interest 27,792 - - - - - - - - Interest Earnings (15,545) 300,000 300,000 300,000 300,000 200,000 150,000 100,000 75,000 Intergovernmental: Federal/State/County: Colorado Water Conservation Board - - 60,000 60,000 - - - - - American Recovery Plan Act - - 1,600,000 - - - - DOLA Irrigation Grant - - - - - - - - - CDOT Transit Grant - - - - 256,000 - - - - GOCO Grant (Eaglebend Playground)- - 375,000 375,000 - - - - - 2024 Charge Ahead Grant Fast (EV Charging Station)45,000 - - - 20,000 - - - - Eagle County Contribution (Hwy 6 Roundabout)- - 200,000 200,000 - - - - - CDOT Revitalize Main Street Grant (Hwy 6 Roundabout)- - 2,000,000 2,000,000 - - - - - Colorado Parks and Wildlife Grant - - 39,745 39,745 CDOT Multimodal Options Fund Grant (Hwy 6 Roundabout)- 2,200,000 1,000,000 1,000,000 - - - - - Other Revenues: Contributed Infrastructure & Improvements (McGrady Acres Park) 248,507 - - - - - - - - Armored Rescue Vehicle (Community Contributions)- - - - 437,375 - - - - Nonclassified 705 - 3,500 3,500 - - - - - Total Operating Revenues 6,249,859 7,000,000 8,478,245 10,478,245 11,113,375 5,645,000 4,650,000 4,600,000 4,575,000 Other Sources: Transfers In - General Fund - Storage Facility 535,000 - - - - - - - - Transfers In - Avon URA - Tract G Projects 1,000,000 1,000,000 1,000,000 1,000,000 1,750,000 1,750,000 1,750,000 1,750,000 1,750,000 Transfers In - Community Enhancement Fund - Powerline Undergrounding/LED Rec Center - 120,000 120,000 120,000 100,000 - - - - Transfers In - Water Fund - Nottingham-Puder Ditch Piping 23,512 756,250 1,089,085 1,089,085 500,000 - - - - Transfers In - Equipment Replacement Fund - Water Slide 11,576 - - - - - - - - Total Other Sources 1,570,088 1,876,250 2,209,085 2,209,085 2,350,000 1,750,000 1,750,000 1,750,000 1,750,000 Total Revenues and Sources of Funds 7,819,947$ 8,876,250$ 10,687,330$ 12,687,330$ 13,463,375$ 7,395,000$ 6,400,000$ 6,350,000$ 6,325,000$ Projected 57 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2022 2023 2023 2023 2024 2025 2026 2027 2028 Projected EXPENDITURES Capital Improvements: Facilities 2,117,461 3,911,000 5,373,044 5,403,044 1,682,000 50,000 - 270,000 - Parks and Open Space - - - - 1,195,238 1,421,520 1,145,138 40,000 40,000 Streets and Parking - - - - 2,070,175 5,230,000 1,858,955 3,034,000 40,000 Drainage - - - - 1,575,000 600,000 - - - Utility Projects 253,688 1,031,250 1,460,755 1,460,755 185,000 - - - - Land and Land Improvements 1,465,506 215,000 1,571,958 1,571,958 - - - - - Roads and Streets 848,579 8,924,748 10,414,147 9,169,147 - - - - - Planning and Consulting 31,544 175,000 318,456 318,456 - - - - - Communications and Technology 95,638 229,338 375,683 375,683 - - - - - Debt Service: Capital Leases: - 2017 Commerce Bank, Plow Truck, Electrician Lift Truck 55,720 55,720 55,720 55,720 55,720 - - - - Total Expenditures 4,868,136 14,542,056 19,569,763 18,354,763 6,763,133 7,301,520 3,004,093 3,344,000 80,000 Other Uses: Transfers Out - General Fund: - Engineering Department Salary and Benefits 494,593 600,473 600,473 600,473 618,487 618,487 637,042 656,153 675,837 Transfers Out - Community Housing Fund: - Mi Casa Program 597,699 734,871 734,871 734,871 450,000 450,000 450,000 450,000 450,000 Transfers Out - Debt Service Fund: - 2014B COPS (Street Improvements)319,119 321,544 321,544 321,544 318,666 320,637 317,304 318,820 320,033 - 2016 COPS (Public Safety Bldg.)448,375 447,475 447,475 447,475 447,475 449,325 448,225 446,425 448,225 - 2020 Refunding COPs 192,214 194,123 194,123 194,123 195,983 190,793 192,640 193,437 194,200 Transfers Out - Mobility Fund: - Diesel Buses (2)- 200,000 200,000 200,000 200,000 - - - - - Electric Buses (2)400,000 - - - - - - - - Transfers Out - Fleet Maintenance Fund: - 2020 COPs (Fleet Maintenance Bldg.)195,357 197,204 197,204 197,204 193,002 193,825 195,612 196,348 196,048 - 80/20 Match on Grant for Lifts - 201,562 201,562 201,562 - - - - - Transfers Out - Equipment Replacement Fund: - Police Dept. Take-home Vehciles and Equipment - 470,004 505,922 505,922 - - - - - - Dump Truck/Road Widener/Roller 316,163 - Armored Rescue Vehicle - - - - 336,375 - - - - - Snow Plow - - - - - 425,000 - 450,000 - Total Other Uses 2,647,357 3,367,256 3,403,174 3,403,174 3,076,151 2,648,067 2,240,823 2,711,183 2,284,343 Total Expenditures and Uses of Funds 7,515,493 17,909,312 22,972,937 21,757,937 9,839,284 9,949,587 5,244,916 6,055,183 2,364,343 Net Source (Use) of Funds 304,454 (9,033,062) (12,285,607) (9,070,607) 3,624,091 (2,554,587) 1,155,084 294,817 3,960,657 58 CAPITAL PROJECTS FUND 5-YEAR PLAN SUMMARY Current Final Original Revised Revised Proposed Audited Budget Budget Budget Budget 2022 2023 2023 2023 2024 2025 2026 2027 2028 Projected Fund Balance, Beginning of Year 13,714,320 10,327,090 14,018,774 14,018,774 4,948,167 8,572,258 6,017,671 7,172,755 7,467,572 Fund Balance, End of Year 14,018,774$ 1,294,028$ 1,733,167$ 4,948,167$ 8,572,258$ 6,017,671$ 7,172,755$ 7,467,572$ 11,428,229$ Fund Balances Restricted For: Asphalt Overlay 451,280$ 11,280$ 36,736$ 36,736$ -$ -$ -$ -$ -$ Assigned For: Tract G/URA Projects 1,155,610 800,610 844,108 844,108 2,429,108 2,659,108 3,303,970 5,053,970 6,803,970 Unassigned:. Unreserved 12,411,884 482,138 852,323 4,067,323 6,143,150 3,358,563 3,868,785 2,413,602 4,624,259 Total Fund Balances 14,018,774$ 1,294,028$ 1,733,167$ 4,948,167$ 8,572,258$ 6,017,671$ 7,172,755$ 7,467,572$ 11,428,229$ 59 CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Current Final Estimated Total 2021 and Original Revised Revised Project Cost Proposed Project Prior Yr. Audited Budget Budget Budget To-Date Budget Project #Capital Improvement Projects Budget Actuals 2022 2023 2023 2023 2023 2024 2025 2026 2027 2028 Facilities: 2023 Carry-Over to 2024 11032 Building Door Replacements (Town Hall, Rec Center)105,000 - - 105,000 105,000 105,000 105,000 - - - - - 13014 Public Works Facilities Expansion Planning 600,000 - 14,774 500,000 585,226 585,226 600,000 - - - - 14010 Fleet Maintenance EPDM Roof Replacement 460,000 10,500 - 440,000 449,500 449,500 460,000 - - - - - 14020 Fleet Maintenance - HVAC / AC 25,000 - - - 25,000 25,000 25,000 - - - - - 14021 ARTF - Roof Improvements / Snow 50,000 - 44,860 - - - 44,860 - - - - - 14022 ARTF - Roof Repair 90,000 - 75,701 - 64,299 64,299 140,000 - - - - - 14023 ARFT - Overhead Door Replacement 105,000 - -105,000 105,000 105,000 105,000 - - - - - 14024 ARTF - BAS / HVAC PM 165,600 - -165,000 165,000 165,000 165,000 - - - - - 14025 ARTF - HVAC Separation 170,000 - -150,000 170,000 170,000 170,000 - - - - - 14026 ARTF - Bus Wash Exit 125,000 - -125,000 125,000 125,000 125,000 - - - - - 15029 Recreation Center Aquatics Deck Repair 800,000 - - 50,000 50,000 50,000 750,000 - - - - New Projects for 2024: Non Discretionary NEW IT Office Expansion 30,000 - - - - 30,000 30,000 - - - - - NEW PD Cooling Tower Chemical loop pump 12,000 - - - - - - 12,000 - - - - NEW Fleet Compressor System 40,000 - - - - - - 40,000 - - - - NEW Swim Area Anchors Nottingham Lake (4)10,000 - - - - - - 10,000 - - - - NEW Fleet Vehicle Lifts Repair*320,000 - - - - - - 320,000 - - - - NEW PSF HVAC BAS 75,000 - - - - - - - - - 75,000 - NEW PSF Security Systems 155,000 - - - - - - - - - 155,000 - NEW Public Works Annex Roof (Wildridge)40,000 - - - - - - - - - 40,000 - Discretionary NEW Additional Lighting and Signage for Stage 50,000 - - - - - - 50,000 - - - - NEW Pool area LED replacement 100,000 - - - - - - 100,000 - - - - NEW Fitness Court Removal Design 35,000 - - - - - - 35,000 - - - - NEW Improve Rear Access to Rec Center 150,000 - - - - - - 150,000 - - - - NEW Rec Center Building Key Card Access 50,000 - - - - - - 50,000 - - - - NEW Rec Center additional 8 new cameras 25,000 - - - - - - 25,000 - - - - NEW Metcalf Cabin/Parks Garage 50,000 - - - - - - - 50,000 - - - NEW Rec Cernter Furniture 15,000 - - - - - - 15,000 - - - - NEW ARTF Furniture for Facilities 50,000 - - - - - - 50,000 - - NEW Monument Signs for Pocket Parks 75,000 - - - - - - 75,000 - - - - Projected 60 CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Current Final Estimated Total 2021 and Original Revised Revised Project Cost Proposed Project Prior Yr. Audited Budget Budget Budget To-Date Budget Project #Capital Improvement Projects Budget Actuals 2022 2023 2023 2023 2023 2024 2025 2026 2027 2028 Projected Completed in 2023: 11023 New Town Hall 2nd and 3rd Floor Updates 130,000 36,758 53,750 - 11,491 11,491 101,999 - - - - - 11028 Office Furniture 153,184 27,184 68,435 50,000 107,565 107,565 203,184 - - - - - 11029 Building Access Control 70,000 - - - 70,000 70,000 70,000 - - - - - 11030 New Town Hall Front Entry ADA Access 25,000 - 13,225 - 11,775 11,775 25,000 - - - - - 11031 511 Metcalf Road #G20 535,000 - 537,519 - -- 537,519 - - - - - 14019 Bus Shelters 462,500 - 436,350 - 26,150 26,150 462,500 - - - - - 15019 Pavilion - Deck Railing and Floor Replacement 425,600 397,153 18,161 - - - 415,314 - - - - - 15021 Recreation Center Locker Replacement 330,439 303,412 27,027 - - - 330,439 - - - - - 15023 Recreation Center HVAC Upgrade 250,000 7,500 44,945 - 197,555 197,555 250,000 - - - - - 15024 Recreation Center ADA Parking 20,865 865 19,135 - -- 20,000 - - - - - 15028 Recreation Center Pool Replastering 205,000 202,980 1,160 - -- 204,140 - - - - - 15031 Water Slide Repair 45,788 - 33,070 - -- 33,070 - - - - - 15032 Steam Room / Sauna Remodel 75,000 - 7,867 - 99,897 99,897 107,764 - - - - - 15033 Public Art - "Mother's Pride"30,000 - -- 30,000 30,000 30,000 - - - - - 19008 EV Charging Stations (6)257,500 - 226,395 - - - 226,395 - - - - - 19009 2120 Saddle Ridge Loop Window Replacement 40,000 - -- 40,000 40,000 40,000 - - - - - 19010 Heat Recovery Controls Replacement 251,000 - -251,000 251,000 251,000 251,000 - - - - - 79115 Facility Reserve Study 50,000 - -- 75,000 75,000 75,000 - - - - - Parks and Open Space 2023 Carry-Over to 2024 11025 H.A. Nottingham Park East Improvements**2,850,000 58,556 261,311 2,000,000 2,530,570 2,530,570 2,850,437 - - - - - 21058 North Restrooms - Nottingham Lake Beach** 540,000 19,942 39,812 - 480,246 480,246 540,000 - - - - - 21063 Saddleridge Park Refresh*25,000 - - 25,000 25,000 25,000 25,000 - - - - 21064 Park Water Fountain Replacement*75,000 - - 75,000 75,000 75,000 75,000 - - - - - 21065 Irrigation System and Landscape Design*80,000 - - - 80,000 80,000 80,000 - - - - - 21066 Eaglebend Park Improvements*550,000 - - - 550,000 550,000 550,000 - - - - - 34041 Lee's Way Rebuild*50,000 - 600 - - - 600 - - - - - 34045 Recreation Trail Path Recon. - Lower Athletic Field*866,000 - 13,238 794,000 852,762 852,762 866,000 - - - - - 34046 Hurd Lane - Recreation Trail Reconstruction*205,000 - -205,000 205,000 205,000 205,000 - - - - - 34047 Eagle Valley Trail - West Reconstruction*325,000 - -325,000 325,000 325,000 325,000 - - - - - 21054 Wildland Fire Mitigation*40,000 - 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 21027 O'Neil Spur Park Improvements Design**25,000 - - - 20,000 20,000 20,000 - - - - - 21067 Wildridge Trail Contribution*58,245 - - - 58,245 58,245 58,245 61 CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Current Final Estimated Total 2021 and Original Revised Revised Project Cost Proposed Project Prior Yr. Audited Budget Budget Budget To-Date Budget Project #Capital Improvement Projects Budget Actuals 2022 2023 2023 2023 2023 2024 2025 2026 2027 2028 Projected New Projects for 2024: Non Discretionary NEW EV Charging Station at PD* 20,000 - - - - - - 20,000 - - - - NEW Art Pedestal Repairs and Solar Light Install 75,000 - - - - - - 75,000 - - - - NEW Recreation Trail Path Recon. - WBCB to Spillway 665,138 - - - - - - - 60,000 605,138 - - NEW H.A.N. Irrigation System Construction*1,500,000 - - - - - - 750,000 750,000 - - - NEW Railing Repairs at VAA 35,000 - - - - - - 35,000 - - - - NEW Post Blvd Irrigation Repair 150,000 150,000 - - - - NEW Nottingham Park Rec Trail - North 560,000 - - - - - - - 60,000 500,000 - - Discretionary NEW West Restrooms 540,000 - - - - - - 60,000 480,000 - - - NEW Special Events Meridian Barriers 100,000 - - - - - - 65,238 31,520 Completed in 2023: 21053 Nottingham Park West Courts Reconstruction 1,432,523 24,853 1,384,494 - - - 1,409,347 - - - - - Streets and Parking 2023 Carry-Over to 2024 21057 O'Neil Spur Park Parking Lot Rebuild*150,000 - - - - - - - - - - - 32026 Retaining Wall Repairs - Nottingham & Swift Gulch Rd.*200,000 6,179 1,263 50,000 192,558 192,558 200,000 - - - - - 32030 Avon Road Safety Improvements*750,000 - 69,196 150,000 150,000 150,000 219,196 150,000 150,000 - - - 32032 Hurd Lane Intersection Improvements*20,000 7,030 2,927 - - - 9,957 - - - - - 32035 Metcalf Road - Retaining Wall Stabilization*80,000 - - - 80,000 80,000 80,000 - - - - - 32037 W. B/C Blvd. - Concrete Repairs*200,000 - - - 223,701 223,701 223,701 - - - - - 32039 US Hwy 6 Safety and Mobility Improvements Project*3,500,000 - 369,712 4,200,000 4,230,288 3,130,288 3,500,000 - - - - - 32043 Upper Buck Creek Repairs / Asphalt Overlay*1,292,748 - - 1,292,748 1,292,748 1,292,748 1,292,748 - - - - - 32044 Swift Gulch Road - Buffalo Ridge Asphalt Overlay*673,474 - -60,000 60,000 60,000 60,000 613,474 - - - - 32045 Old Trail Road Asphalt Overlay*689,701 - -63,000 63,000 63,000 63,000 626,701 - - - - 32046 WBCB River Bridge Deck Repair Railing Upgrade*250,000 - -225,000 250,000 250,000 250,000 - - - - - 32047 Avon Road Pedestrian Crosswalk Repairs*50,000 - -50,000 50,000 50,000 50,000 - - - - - 33220 Annual Guard Rail Repair*40,000 45,703 6,230 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 34044 June Creek Emergency Access*110,000 7,127 1,791 - 101,082 101,082 110,000 - - - - - 79114 Schematic Design / Final Design - W. Main Street**275,000 - 31,544 175,000 243,456 243,456 275,000 - - - - - 62 CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Current Final Estimated Total 2021 and Original Revised Revised Project Cost Proposed Project Prior Yr. Audited Budget Budget Budget To-Date Budget Project #Capital Improvement Projects Budget Actuals 2022 2023 2023 2023 2023 2024 2025 2026 2027 2028 Projected New Projects for 2024: Non Discretionary NEW I-70 Off-ramp Streetlight Repair 50,000 - - - - - - 50,000 - - - - NEW Town Wide Retaining Wall Structures Analysis 80,000 - - - - - - 80,000 NEW Post Blvd. Asphalt Overlay 2,750,000 - - - - - - - 2,750,000 - - - NEW Swift Gulch Road - East Asphalt overlay 440,000 - - - - - - - - 400,000 - - NEW Avon Road Asphalt Overlay 1,558,955 - - - - - - - - 1,418,955 - - NEW Lake Street / Riverfront Asphalt Overlay 890,000 - - - - - - - 890,000 - - - NEW Wildridge Road Asphalt Overlay 2,344,000 - - - - - - - - - 2,344,000 - NEW Riverfront/Ped Mall Manhole Repairs 60,000 - - - - - - 60,000 - - - - NEW WBCB - Elementary School to Lake St Asphalt Overlay 650,000 - - - - - - - - - 650,000 - Discretionary NEW Tract A DC Fast Chargers (4)350,000 - - - - - - 350,000 - NEW W. Main Street Mall Improvements 1,500,000 - - - - - - 100,000 1,400,000 - - - Completed in 2023: 31030 Mall Activation Elements 40,000 16,701 9,878 - 13,421 13,421 40,000 - - - - - 33221 Asphalt Seal Coat Roadway & Parking Lots 100,000 - - 485,000 100,000 100,000 100,000 - - - - - 32033 WB B/C Blvd - US Hwy 6 to Avon Elem.1,350,043 - 29,470 830,000 1,320,043 1,320,043 1,349,513 - - - - - 32036 Fawcett Road Asphalt Overlay 440,000 - 25,456 440,000 414,544 414,544 440,000 - - - - - 32038 Metcalf Road Culvert Repair 493,820 41,610 2,210 - 450,000 450,000 493,820 - - - - - 32040 Metcalf Road Manhole Repair 14,000 - 15,055 - -- 15,055 - - - - - 32041 Millie's Lane Asphalt Overly 46,523 - 42,653 - -- 42,653 - - - - - 32042 East Beaver Creek Blvd. Repair Project 28,806 - 28,806 - -- 28,806 - - - - - 12006 PSF Parking Lot Canopy Design 20,000 14,153 5,847 - -- - - - - - - 12007 Wildridge Emergency Warning Siren 356,436 28,436 194,984 - 133,016 133,016 356,436 - - - - - 32034 Buck Creek Road Repairs 800,000 580,467 2,518 - - - 582,985 - - - - - 31031 Avon Rd./I70 Aesthetic Improvements 1,150,000 908,093 227,576 - - - 1,135,669 - - - - - Drainage 2023 Carry-Over to 2024 21029 GIS Implementation - Drainage Infrastructure Layers 125,000 - 52,176 125,000 - - 52,176 - - - - - 61011 Tract A Drainage Improvements 50,000 - -- 50,000 50,000 50,000 - - - - - 61013 330 Nottingham Road Drainage Improvements 575,000 - -75,000 75,000 75,000 75,000 500,000 - - - - 61014 400 WBCB Drainage Improvements 575,000 - -75,000 75,000 75,000 75,000 500,000 - - - - New Projects for 2024: Non Discretionary NEW Nottingham Rd Basin 4 Erosion Control 400,000 - - - - - - 400,000 - - - - NEW Puder Ditch Headgate Repair 675,000 - - - - - - 75,000 600,000 - - - NEW Nottingham Reservoir Repairs 100,000 - - - - - - 100,000 - - - - Completed in 2023: 21026 Nottingham Rd. Debris Flow Improvements and Water Qualit 600,810 376,140 178,000 - 46,670 46,670 600,810 - - - - - 61015 Nottingham / Wildridge Culvert Repairs 125,000 - - - 125,000 125,000 125,000 - - - - - 61012 Nottingham-Puder Ditch Piping 1,112,597 - 23,512 756,250 1,089,085 1,089,085 1,112,597 - - - - - Utilities 2023 Carry-Over to 2024 21055 Power Line Undergrounding*120,000 333 1,200 - 118,467 118,467 120,000 - - - - - 81011 Broadband (Connection to Thor and Avon PD)**125,000 44,598 - 60,000 80,402 80,402 125,000 - - - - - 81020 Surveillance NVR Server Consolidation/Replacement*32,000 22,201 - 32,000 32,000 54,201 - - - - - 81021 Nottingham Park Wi-Fi Access**150,000 - - 150,000 150,000 150,000 150,000 - - - - - 63 CAPITAL PROJECTS FUND 5-YEAR PLAN INVENTORY DETAIL Current Final Estimated Total 2021 and Original Revised Revised Project Cost Proposed Project Prior Yr. Audited Budget Budget Budget To-Date Budget Project #Capital Improvement Projects Budget Actuals 2022 2023 2023 2023 2023 2024 2025 2026 2027 2028 Projected New Projects for 2024: Discretionary NEW Council Chambers AV Improvements 10,000 - - - - - - 10,000 - - - - NEW Rec Center AV/WIFI upgrades 65,000 - - - - - - 65,000 - - - - NEW Recycling Center Upgrade*110,000 - - - - - - 110,000 - - - - Completed in 2023: 11019 Utility Upgrade 470,845$ 450,733$ 32,945$ -$ -$ -$ 483,678$ -$ -$ -$ -$ -$ 81015 Finance/Comm Dev./HR ERP & HRIS Systems 275,290 165,055 22,820 - 87,415 87,415 275,290 - - - - - 81016 Mini-split NTH Data Center 20,000 - 12,070 - -- 12,070 - - - - - 81019 Microsoft Teams Phone System Migration 64,413 38,547 19,338 25,866 25,866 64,413 - - - - - Total Capital Improvement Projects 47,675,843$ 3,782,061$ 4,812,416$ 14,771,336$ 19,514,043$ 18,299,043$ 26,781,587$ 6,707,413$ 7,301,520$ 3,004,093$ 3,344,000$ 80,000$ - - - 64 Capital Expenditures by Funding Source 2024 2024 2025 2026 2027 Total FUNDING SOURCES Real Estate Transfer Tax 8,500,000$ 5,445,000$ 4,500,000$ 4,500,000$ 4,500,000$ 27,445,000$ Interest Earnings 300,000 200,000 150,000 100,000 75,000 825,000 Intergovernmental and Other 1,620,000 - - - 1,620,000 Transfers In and Fund Balances 7,298,167 1,750,000 1,750,000 1,750,000 1,750,000 14,298,167 TOTAL 17,718,167$ 7,395,000$ 6,400,000$ 6,350,000$ 6,325,000$ 44,188,167$ CAPITAL COST BY CATEGORY Facilities 1,682,000$ 50,000$ -$ 270,000$ -$ 2,002,000$ Parks and Open Space 1,195,238 1,421,520 1,145,138 40,000 40,000 3,841,896$ Streets and Parking 2,070,175 5,230,000 1,858,955 3,034,000 40,000 12,233,130 Drainage 1,575,000 600,000 - - - 2,175,000 Utility Projects 185,000 - - - - 185,000 Tranfers Out 3,076,151 2,648,067 2,240,823 2,711,183 2,284,343 12,960,567 TOTAL 9,783,564$ 9,949,587$ 5,244,916$ 6,055,183$ 2,364,343$ 33,397,593$ Real Estate Transfer Tax62.11% Interest Earnings1.87% Intergovernmental and Other3.67% Transfers In and Fund Balances32.36% 2023‐2027 Funding Sources Facilities5.99% Parks and Open Space11.50% Streets and Parking36.63% Planning & Consulting6.51% Utility Projects0.55% Tranfers Out38.81% 2023‐2027 Capital Costs by Category 65 2023 COMPLETED CAPITAL IMPROVEMENT PROJECTS 1. Fawcett Road Street Improvements: Fawcett Road connects Post Blvd. and Yoder Ave. and is located between Traer Creek Plaza and Wal-Mart. The road surface was constructed in 2002 and is due to be resurfaced. The project includes the following:  Asphalt overlay  Sidewalk repairs  American with Disability Act Ramp replacement  Replacement of concrete at bus pullout  Removal of 25-FT of median near Walmart tire center  Fawcett Road Improvements 2. W. Beaver Creek Blvd, US6 to UPRR Railroad: The project includes the following:  Asphalt Mill and Overlay  Concrete replacement  Drainage Improvements  Water Quality Vaults 66 Page 2 of 15 West Beaver Creek Boulevard 3.Nottingham Puder Ditch Repair. The Nottingham Puder Ditch leaked approximately 2 cubic feet per second when operating, or 357 acre-feet per year, approximately the size of Benchmark Lake in Harry A.Nottingham Park. Project cleared out beaver dams, reshaped and lined the ditch with HDPE liner. Nottingham Puder Ditch - Repair Red Segment 67 Page 3 of 15 Lined Ditch 4.Heat Recovery and Rec Center HVAC Controls Replacement: The heat recovery system captures sewer effluent heat and transfers it to the Recreation Center pools and Town Hall HVAC system. Project replaced outdated controls with a modern system. Heat Recovery System 68 Page 4 of 15 5. Asphalt Seal-Coat Parking Lots: All asphalt parking lots were sealed to extend the life of the asphalt pavement. Sealcoat at Town Hall Parking Lot 6. Rec Center Sauna and Steamroom Repair: The Recreation Center Sauna and steam room were repaired. Repaired Steamroom 69 Page 5 of 15 Repaired Sauna 7. Microsoft Teams System Integration. The IT Manager completed the migration from Skype to Microsoft Teams for its telephone and video conferencing system. 8. Public Works Facilities Master Planning: The Public Works Department (Operations, Engineering, and Facilities divisions) needs to be relocated to make room for future transit expansion. This project developed space and staffing needs based on Town build-out and created a master plan for the site to accommodate these departments. Phase 1 of the project is to design and construct a Vehicle Storage Garage. Public Works Complex - Swift Gulch site 70 Page 6 of 15 9.Avon Road Safety Improvements: A multimodal safety and operational assessment was conducted toaddress concerns for pedestrian safety and mobility. This project analyzed, evaluated, andrecommended improvements for Avon Road. Improvement pavement markings were installed in theAvon Road Roundabout. In addition, the findings of the assessment helped garner a $366K grant toadd 6 additional Flashing Beacons at Avon Road pedestrian crossings. Updated Pavement Markings Garnered CDOT Grant to Install Additional Flashing Beacons 71 Page 7 of 15 ACTIVE AND ROLLOVER 2023 CAPITAL IMPROVEMENT PROJECTS The Engineering, Facilities, and Operations Team continues to manage the below projects. 1. US6 Safety and Mobility Improvements Project (US 6 Ped Crossings): The Safety and Mobility Improvements Project includes a roundabout at the Stonebridge and US6 intersection and 3 pedestrian crossings across US6. In Jan 2023, at 80-90% design, Colorado Department of Transportation (CDOT) identified several unacceptable design features due to their safety concerns (circulating roadway grade, proximity of a private fence, size of the roundabout, crosswalk location). After many months of coordination, collaboration, site visits, and redesign, CDOT proposed a traffic signal at Stonebridge/US6 to enable a pedestrian crossing. The other three crossings will be permitted to have refuge medians, but pedestrian pavement markings and flashing beacons will not be permitted at this time. Staff are working on a scope of work with the vision to create a boulevard feel on US6 that may slow the prevailing traveling speed to allow pavement markings and flashing beacons in the future. Four hundred and fifty thousand dollars ($450K) of the $3.5M budget (3,000,000 CDOT grant, $200,000 Eagle County Contribution, $300,000 Avon Contribution) have been expensed. Figure 1US6 Safety and Mobility Improvements - Ped Crossings and Stonebridge Roundabout 72 Page 8 of 15 2. Harry A. Nottingham Park Path Replacement. This project replaces the path on the west side of Harry A. Nottingham Park from the dam to the pickleball courts and extends a new path between the railroad tracks and the Avon Water Treatment Plant. The project is 90% design and scheduled to be solicited in Oct 2023 for construction in 2024. Figure 2Recreation Trail Replacement and Connector 3. Recreation Trail Reconstruction – Hurd Lane and Eagle Valley Trail West: The reconstruction of recreation trails project received no bids in a Spring 2023 solicitation. The scope of work was reduced to focus on the worst sections of the trail (tree root upheavals and wide cracks) and is being solicited for bids currently. We are hopeful improvements can be made this fall. Hurd Lane and Eagle Valley Trail West Recreation Trails 73 Page 9 of 15 4.Flood Mitigation Improvements: The steep hillside north of Nottingham Rd is prone to debris flowflooding. Mitigation strategies to reduce the impact of heavy rainfall events include: 1.Mapping and cataloging the Town’s drainage infrastructure will allow staff to assess the condition ofinfrastructure, track maintenance activities, and recommend future improvements. The systemmapping and cataloging is in progress. 2.Assessing the existing drainage pipe infrastructure and developing surface routes when feasible,rather than pipes, to reduce the risk of clogging and subsequent property damage. 3.Continue to develop regional mitigation measures along Nottingham Road, Swift Gulch Road, andWest Beaver Creek Blvd. to reduce future damage to private developments and public infrastructureincluding Avon Road. Additional drainage easements on private property will likely be requireddepending on final project designs. 4.Continue to pursue flood mitigation grants. Future projects include improved drainage facilities and flood mitigation measures located near 540 Nottingham Road, 330 Nottingham Road adjacent to Sonnen Halde condominiums, and 400 West Beaver Creek Blvd adjacent to Beaver Bench/Beaver Creek West condominiums. The 5-year Capital Program includes $500,000 for each project in 2024 to implement drainage improvements. This is a placeholder and will be further refined during the development of the projects and the grant application process. 74 Page 10 of 15  Basin 5: Erosion Controls were implemented in 2020. o Energy Diversion Wall and Erosion Control FlexaMats  Basin 7 and 8: o Public and Private Improvements needed o Pursuing FEMA Grant  Basin 4: 540 Nottingham Road o Detention Ponds o Weirs o Erosion Control FlexaMats  Basin 3: Design needed. Flood Mitigation Project Locations Unfortunately, the Sonnen Halde and Beaver Bench Flood Mitigation projects were not awarded FEMA grants for 2023. Staff are continuing to pursue grant opportunities; however, eligibility for federal funds is very limited for projects that benefit a small number of properties and structures. In 2024, $400K is requested to construct erosion control measures for the Basin 4 discharge point located at 540 Nottingham Road. 75 Page 11 of 15 Basin 4 Erosion Control Design 76 Page 12 of 15 5. Fleet Roof Replacement: The Fleet Roof is 26 years old and at the end of its useful life. The project will replace the roof membrane with a new membrane extending the life another 25 years. The installation of solar photovoltaic panels will be included in the project since the building is south-facing and has excellent solar exposure. The project budget is $340,000 for the membrane and $100,000 for the solar panels. Fleet Maintenance Facility Figure 3Proposed Solar Panels 77 Page 13 of 15 6. Nottingham Park Wi-Fi. The CASE and IT Manager researched and will complete the installation of equipment to provide Wi-Fi on the east side of Harry A. Nottingham Park for Town Operations and to support special events operations. The 2nd phase, providing Wi-Fi to the rest of the park, will be completed in 2024. 7. Avon Regional Transit Facility Maintenance Program: The Avon Regional Transit Facility is 10 years old and requires maintenance to ensure the building is operated efficiently. Proposed projects include reconstruction of the overhead doors, upgrade of the heating, ventilation, and air condition building automation system, and drainage improvements at the bus wash exit. The total budget for the three projects is $395,600. Asphalt Pavement Repair 78 Page 14 of 15 8. Saddleridge and Eaglebend Park Improvements: The Saddleridge and Eaglebend Parks are over 20 years old and are due to be renovated. a. Saddleridge Pocket Park: i. Built in the early ’90s; Playground and Basketball Court ii. Project budget is $25,000 in 2023 for design (Rollover) b. Eaglebend Park: The Town garnered $375.000 from Great Outdoors Colorado (GOCO). Design will begin soon. i. Built in 2000. New Playground Equipment ii. McGrady Acres is contributing $100,000 iii. Total Project Budget: $595,000 ($550,000 – CIP) 1. GOCO Grant: $375,000 2. Local Match – Town of Avon: $175,000 3. In-kind services/time - $45,000 Saddleridge Pocket Park 79 Page 15 of 15 Eaglebend Park 9.La Zona, formerly the Main Street Mall Extension: The La Zona project, formerly called the MainStreet Mall Extension, involves planning for redevelopment of the former fire station site, recreationcenter, and extension of the Main Street Mall to Lake Street. The budget includes $175,000 for planningand design in 2023. Main Street Mall 80 NEW CAPITAL IMPROVEMENT PROJECTS FACILITIES – NON-DISCRETIONARY 1.IT Office Expansion - $30,000 (moved to 2023 with Budget Amendment): The IT Department isexpanding from two staff to three staff. Currently, the two staff share an office room on the 2nd Flr. TheOffice Space needs to expand into the adjacent office and new furniture is needed. The existing ITfurniture was from the old Town Hall and is not sized and efficient for the modern design. Town Hall - 2nd Floor Plan 2.Nottingham Lake Swim Anchors - $30,000: Additional commercial concrete anchors (4) are neededfor the swim lane buoys. The existing ad hoc buoys are not safe. They are an entanglement dangerbecause multiple concrete buckets are needed at one spot to hold down the swim lane buoys. Ad Hoc Anchors Commercial Anchors 81 Page 2 of 15 3. Fleet Vehicle Lifts Repair - $400,000: The project will replace the Fleet’s scissor lift and add 4 Heavy Duty Portable Lifts. The current lifts are original to the building which was constructed in 1999 (24 years old) and has exceeded its service life. CDOT Transit grant was garnered to fund 80% of the project (CDOT- $256,000; Town local Match - $144,000. Out of Service Life and Broken Lifts Example of an Scissor Lift 82 Page 3 of 15 FACILITIES – DISCRETIONARY 1. Additional Lighting and Signage for Stage - $50,000: The Town desires to install additional lighting at the Stage. Additional Stage Lighting and Sign 2. Replace Pool area lights to LED - $100,000: The Recreation Center Natatorium lighting will be the last interior LED lighting conversion project for the Town Recreation Center Natatorium 83 Page 4 of 15 3.Fitness Court Removal Design - $35,000: The Town desires to remove the seldom-used Fitness Court and construct a Picnic Pavilion for the Community. Fitness Court 4.Improve Access/Rec Center rear entrance - $150,000: The Maintenance Staff use the rear entrance at the Rec Center. The rear entrance driveway is steep and does not provide a safe path back up a truck to the back door. The project will widen the driveway and add railings. Lower Mechanical Room Access and Upper Rear Door Access 84 Page 5 of 15 Steep Driveway 5. Recreation Center Building Key Card Access - $50,000: The Recreation Center is still using hard Keys for Access. A key card access system is more secure. Adding the Recreation Center to the Town’s Key Card Access system will enhance efficiency and security. 6. Recreation Center 8 additional new cameras - $25,000: The Recreation Center desires to add 8 additional new cameras to cover blind spots. The project will enhance security. 85 Page 6 of 15 7. Metcalf Cabin/Parks Garage - $50,000: There’s a desire for an evaluation of the use and layout of the West Parking Lot Area. This project will initiate a needs and usage assessment. Metcalf Cabin/Parks Garage 8. Rec Center Furniture - $15,000: The Rec Center desires to remove the seldom-use climbing wall and add additional furniture to create more gathering space. Rec Center Climbing Wall 86 Page 7 of 15 9.Monument Signs for Pocket Parks (3) - $75,000: The Town desires to standardize signage at Town Parks. Monument signs would be added to the O’Neal Spur Park, Saddleridge Pocket Park, and Eaglebend Pocket Park. PARKS AND OPEN SPACE – NON-DISCRETIONARY 1.EV Charging Station at PD - $20,000: With the addition of Electric Vehicles to the Police Fleet, an EVCharging Station should be located at the Public Safety Building for efficiency. Otherwise, they will haveto charge at the Town Hall, Swift Gulch, or at home. 2.Art Pedestal Repairs and Solar Light Install - $75,000: Art pedestal around town requiresmaintenance and repair. The addition of solar lights would enhance the art. Maintain Art Pedestal and add up lighting 87 Page 8 of 15 PARKS AND OPEN SPACE – DISCRETIONARY 1. Harry A. Nottingham Irrigation System Replacement - $1,500,000 (2024 - $750,000; 2025 - $750,000): The antiquated Irrigation system has had 11 mainline breaks in 2023. The design for the replacement will begin soon. This project will construct the new irrigation system in two phases. Figure 1 GIS Layer - Avon Irrigation System 2. West Avon Restrooms - $540,000 (2024 – $60,00;2025 - $480,00): The Town desires to construct Bathrooms by the Outdoor Sports Courts. Design may begin in 2024 with construction in 2025. West Restrooms - Play Courts 88 Page 9 of 15 3.Special Events Meridian Barriers - $100,000 ($65,238 – 2024; $31,520 – 2025): The Police Department and Special Events desire to purchase Meridian Barriers for security management at large events. The Town of Vail has successfully incorporated them into its Crowd Management Program.The proposal is to purchase four (4) barriers and the trailer in 2024 and purchase four (4) more barriers in 2025 Meridian Barriers STREETS AND PARKING – NON-DISCRETIONARY 1.I-70 off-ramp Streetlight Repair - $50,000: The maintenance and repair of the I-70 off-ramp streetlights is the responsibility of the Town of Avon. The streetlights are readily damaged. Instead ofrunning light to light, the repair will move the lights 20ft away from the road and run it from the junction box (blue dot) to the second junction box near RA1. Currently, it has 2 known defective wires that have been repaired. Staff would like to move the conduit 20ft from the road so that we avoid all CDOT signage. I-70 Off-Ramp Streetlight Repair 89 Page 10 of 15 1. Town-wide Retaining Wall Structures Analysis - $80,000: The Town’s many retaining walls are deteriorating. This project will assess the stability of the Town retaining walls and provide recommendations for repair and maintenance. Nottingham Rd Retaining Wall STREETS AND PARKING – DISCRETIONARY 1. Tract A DC Fast Chargers (4) - $350,000: In support of Avon’s Sustainability Goals, this project installs four DC Fast Charger at Tract A. Tract A - By Sun and Ski 90 Page 11 of 15 2. W. Main Street mall Improvements - $1,500,000 ($1M – 2024; $500K-2025): This Project will design and implement the recommendations from the La Zona Pedestrian Mall Study. La Zona Pedestrian Mall 91 Page 12 of 15 DRAINAGE – NON-DISCRETIONARY 1.Nottingham Rd Basin 4 Erosion Control - $400,000: Improvements are needed to mitigate debris flow flooding. Improvements include: Detention Ponds, Weirs, and Erosion Control FlexaMats Basin 4: Erosion Control Design 92 Page 13 of 15 2.Nottingham-Puder Ditch Headgate Repair - $675,000 (2024 - $75,000: 2025 - $600,000): During low flows in the Eagle River flows, the crumbling diversion wall does not direct sufficient water into theNottingham-Puder ditch to supply irrigation water. The project will repair the diversion wall. Headgate Diversion Structure Diversion Wall Repair 93 Page 14 of 15 3. Nottingham Reservoir Repairs - $100,000: From the Office of the State Engineer, the Dam Safety Inspection observed seepage at the toe of the dam in the area of the historic natural stream channel and recommended a permanent flow meter to be installed to collect and accurately measure seepage flows. Nottingham Reservoir Repairs 94 Page 15 of 15 UTILITIES – DISCRETIONARY 1. Council Chambers AV Improvements - $10,000: The COMDEV Department desires to improve the audio-visual system in the Council Chambers. The plug-n-play audio/visual setup will support hybrid meetings without using TV5 staff and equipment. 2. Rec Center AV/WIFI Upgrades - $65,000: The Rec Center desires to upgrade its audio-visual Equipment and provide WIFI to patrons. WIFI available has become an expected amenity for many community facilities such as Recreation Centers. 3. Recycling Center Upgrade - $110,000: The Sustainability department continues to pursue grants for a Styrofoam Condenser to be located at the Recycling Center. In addition, Eagle County will provide a cardboard compactor at the Recycling Center. This project will provide the power needed by the two new equipment. Recycling Center Upgrade 95 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 Personnel Services 1,455,041$ 1,876,284$ 1,946,955$ 2,209,132$ Commodities 61,344 68,293 84,338 107,254 Purchased & Contract Services 758,539 1,104,442 1,261,002 1,277,051 Other Operating Costs 602,662 879,150 923,648 880,180 Capital Outlay 18,454 15,518 38,138 14,900 Total 2,896,040$ 3,943,687$ 4,254,081$ 4,488,517$ Mayor and Town Council 285,730$ 285,244$ 286,744$ 301,915$ Town Attorney/Legal 157,152 245,000 245,000 205,000 Town Clerk 32,795 162,701 168,801 200,483 Municipal Court 197,996 228,333 235,999 228,005 Administrative Services 693,984 831,640 833,694 944,019 Community Relations 265,490 349,766 355,857 360,860 Economic Development 159,981 282,170 465,770 307,170 Special Events 1,005,914 1,247,371 1,277,040 1,520,808 Community Grants 96,950 120,250 121,250 120,250 Sustainability 48 191,212 263,926 300,007 Total 2,896,040$ 3,943,687$ 4,254,081$ 4,488,517$ BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT ADMINISTRATION OF THE DEPARTMENT The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not allocated proportionately among departments and funds. DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM The General Government Department includes the legislative, general administrative services, legal, municipal court, culture, arts, special events, communications and marketing, sustainability, and economic development functions of the Town. These functions are performed by the Council, Town Manager, Town Clerk, Town Attorney, Municipal Court Judge, and various Town Staff. SUMMARY OF CHANGES FROM PREVIOUS YEAR An additional full-time, year-round special events employee is proposed for 2024 to help meet the high level of service demanded in special events and further build out the culture & arts program. Other proposed changes include the rollout of agenda management software, website ADA compliance, an increase in partnerships & sponsorships and an increase in the culture, arts & special events budget. 96 FinalOriginal Revised ProposedActual Budget Budget Budget2022202320232024 Town Manager 1111 Deputy Town Manager 1111 Chief General Government Officer 0001 General Government Manager 1110 General Government Intern 1111 Communications Manager 1111 Town Clerk 1111 Court Administrator/Deputy Town Clerk 1.3 1.3 1.3 1 Cultural Arts & Special Events Manager 1111 Special Events Coordinator I-II 1112 Sustainability Coordinator 1111 Total 10.3 10.3 10.3 11 Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which are provided funding to other agencies, are approved by the Town Council. JUDICIAL Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel appointments. AUTHORIZED POSITIONS PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT LEGISLATIVE Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances. ADMINISTRATION Administrative Services: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Town Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for the Town. This program also contains the position of the Deputy Town Manager, General Government Manager and the General Government Intern. Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests. 97 Special Events Administration & Production: Responsible for the special event development operations of all special events in the Town of Avon, including Town-produced events, such as Salute to the USA, and events put on by outside producers. The staff provides administrative support to the Cultural, Arts and Special Events (CASE) Committee. The CASE Manager oversees two full- time employees, part-time staff including bar managers and bartenders and the Town's volunteers. Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which include economic development, art and cultural programs, regional environmental projects and health and human service needs. Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s various constituencies on activities, agendas and programs. Sustainability: This account includes expenses the Council approves for use by the 1.5 sustainability coordinators, which include waste diversion programs including recycling & composting, public education inititivates, memberships of sustainbility-related organizations and other sustainbility related needs. 98 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 Personnel Services 770,024$ 1,045,202$ 1,073,727$ 931,155$ Commodities 14,102 49,080 49,080 18,170 Purchased & Contract Services 197,254 151,851 153,123 172,790 Other Operating Costs 423,358 512,196 512,196 427,845 Capital Outlay 12,464 - - 2,400 Total 1,417,202$ 1,758,329$ 1,788,126$ 1,552,360$ Finance 996,006$ 1,213,846$ 1,242,371$ 1,134,591$ Nondepartmental 421,196 544,483 545,755 417,769 Total 1,417,202$ 1,758,329$ 1,788,126$ 1,552,360$ Chief Finance Officer 0001 Finance Director 1110 Deputy Finance Director 0010 Finance Manager 1111 Senior Accountant 1111 Financial Analyst 0001 Payroll Administrator 1100 Accountant I-II 3333 Total 7777 BUDGET SUMMARY: FINANCE DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY SUMMARY OF CHANGES FROM PREVIOUS YEAR The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. The Finance Department successfully went live with a new Enterprise Resource Planning system beginning in January, 2021 and a new purchasing card system in March, 2021. These changes have resulted in the improvement of many core Finance processes and increased efficiency and productivity. The Finance Department has replaced the existing timekeeping system in early 2023 to better integrate with the new ERP system and add additional efficiency. In 2024 we will look at purchasing a new ACFR software to help with drafting the audit. We will also be looking into a purchasing the operational and personal modules. The new budgeting modules will help Departments with forecasting and building the annual budgets more efficiently. The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The Department is also responsible for the Town's information technology systems. ADMINISTRATION OF THE DEPARTMENT 99 Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report. Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5- year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical information and analysis. Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management. Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement boards. FINANCE PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT NONDEPARTMENTAL Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or administratively burdensome to be reported in another program. Includes the budget for the Town's central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and liability insurance coverages, and the Town's telephony and internet connections. 100 FinalApproved Revised ProposedActual Budget Budget Budget2022202320232024 Personnel Services 487,692$ 383,268$ 435,022$ 569,096$ Commodities 56,611 53,187 53,187 79,386 Purchased and Contract Services 44,876 64,613 64,613 86,958 Other Operating Costs 143,343 95,466 105,466 125,133 Capital Outlay 4,151 - 2,700 Total 736,673$ 596,534$ 660,988$ 860,573$ Human Resources 736,673$ 596,534$ 660,988$ 860,573$ Total 736,673$ 596,534$ 660,988$ 860,573$ SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM In 2023, after the reduction in one full-time staff position, HR & Risk was approved for an additional Generalist I/II. For 2024, the Human Resources Manager will continue to provide the development, oversight, and administration for this program. The changes and focus for the 2024 budget year include an increased in employee recognition, new staff training and conferences, and increasing the Town's recruitment and moving expenses to assist in hiring personnel. Further, HR & Risk is expected to continue and complete implementation for Bamboo HR, a software which improves the employee onboarding process, the exiting process, as well as management and oversight of current employees. BUDGET SUMMARY: HUMAN RESOURCES AND RISK MANAGEMENT DEPARTMENT Essential functions of the Human Resources and Risk Management Department include recruitment, hiring, employee relations and performance management; managing and administering the compensation and benefits programs; oversight of the Town’s risk management and safety programs, policy development and compliance; establishing appropriate safety training and professional development plans, as well as creating an organizational culture that prioritizes performance according to Town of Avon values. ADMINISTRATION OF THE DEPARTMENT The Human Resources Department is overseen by the Human Resources Manager, who reports directly to the Deputy Town Manager, and is responsible for providing leadership in developing and implementing the Human Resources programs overseeing all administrative, legislative, and fiscal operations necessary to assure quality management of core human resources, safety, property and liability functions for the Town. 101 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024Chief Human Resource Officer 1001Human Resource Director 1000Human Resources Manager 0110Human Resources & Risk Mgmt Generalist I-III 2233 Total 4344 Conducts and reviews salary comparisons and market adjustment surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and administers the Town’s compensation structures and classification policies. Assist in the development and implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of plan elections, medical, dental, vision, disability coverages. PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES General Human Resources Supports the Town Leadership Team in providing highly relevant guidance and coaching on a wide array of people issues. Supports TOA employees by providing a robust series of services and benefits, seeking to make Town of Avon an attractive workplace. HR maintains currency on best HR practices in the municipal world, and in our geography, and works to keep all HR staff current on HR practices in general by providing continuing education opportunities. AUTHORIZED POSITIONS Compensation and Benefits Administration HR Technology, Innovation and Employee Records Organizational Culture and Employee Relations Policy Development and Compliance Recruitment and Selection Manages the Human Resources Information System (HRIS) and its related development; maintains townwide employee records and personnel actions, including the processing of unemployment claims; and develops and maintains the Town's Employee Intranet. Provides support to department directors to strengthen the employer-employee relationship through measuring job satisfaction, employee engagement and resolving workplace conflict. Executes a variety of employee events including Health Fair, Summer Employee Recognition, Holiday Party, Open Enrollment, and Wellness Initiatives. Reviews and makes recommendations for improvement of the Town's policies, procedures and practices on personnel and risk management matters. Responsible for monitoring local, state and federal employment laws and court rulings to ensure the Town remains fully compliant with all applicable laws and/or directions. Works closely with the departments to assist with assessments in relation to current staffing levels and advertising for vacant positions. Provides full lifecycle recruitment services including scheduling interviews and screening, selecting, hiring, and onboarding for all position types and job levels including executive, technical, administrative, seasonal, and other specialized job classifications. Develops compensation outlines for newly created positions. 102 Risk Management and Safety Oversees the administration of the Town's risk management and safety programs, including workers' compensation and property and liability insurance. Manages the Town's safety committee meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty and return-to-work programs, annual property tours, facility and equipment appraisal, annual risk management and safety insurance audits and renewals, and state workers compensation recertification program. Training and Development Develops, in collaboration with department directors, training and professional development programs that address employee training needs and improves teamwork, through initiatives including, but not limited to, new employee orientation, performance management training, leadership training and strengthening the Town's culture. Supports department heads when subject-specific training needs to be identified. 103 FinalOriginal Revised ProposedActual Budget Budget Budget2022 2023 2023 2024 Personnel Services 308,032$ 334,808$ 343,452$ 492,808$ Commodities 1,128 870 870 4,425 Purchased & Contract Services 201,520 263,462 269,292 327,279 Other Operating Costs 8,924 13,630 13,630 18,630 Capital Outlay - - - 5,165 Total 519,604$ 612,770$ 627,244$ 848,307$ Information Technology 519,604 612,770 627,244 848,307 Total 519,604$ 612,770$ 627,244$ 848,307$ IT Manager 1111 IT Administrator I-II 0011 Help Desk Technician 1111 Total 2233 BUDGET SUMMARY: IT DEPARTMENT AUTHORIZED POSITIONS DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY SUMMARY OF CHANGES FROM PREVIOUS YEAR The Information Technology division is managed by the Town's Information Technology Manager. The budget increases focus on key areas: New IT staff, enhancing network security, providing comprehensive employee training, facilitating moving upgrading applicatons for security reason, offering vulnerability training and testing for employees, and exploring cloud migration if it proves cost-effective. These measures aim to boost efficiency and security while keeping our organization competitive and adaptable. The I.T. Department is responsible for managing an organization's technology infrastructure. This includes overseeing computer systems, networks, and software, as well as ensuring data security and integrity. They install, troubleshoot, ADMINISTRATION OF THE DEPARTMENT IT Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery. Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training. Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient. PROGRAM ACTIVITIES AND OPERATIONS: IT 104 DEPUTY TOWN MANAGER DEPARTMENTS Finance Director 2024 GENERAL GOVERNMENT DEPARTMENT ORGANIZATIONAL CHART General Government HR & Risk Management Information Technology Finance General Gov’t Manager HR & Risk Mgt Manager IT Manager Software Administrator IT Helpdesk Admin HR Generalists I HR (2) Generalist II-III Finance Manager Financial Analyst Accounts Payable Accounts Receivable Payroll Senior Accountant Sustainability (2) Marketing & Communications General Gov’t Intern Bar Manager & Bartenders Special Events Prod. Asst. Special Events Coordinator CASE Manager Court Clerk Town Clerk 105 Final Original Revised Proposed Actual Budget Budget Budget2022 2023 2023 2024 Personnel Services 577,380$ 897,143$ 838,066$ 1,047,232$ Commodities 2,253 4,170 4,170 5,375 Purchased & Contract Services 27,766 78,275 78,275 106,790 Other Operating Costs 14,186 20,380 20,380 28,574 Capital Outlay 4,768 100,640 53,145 2,650 Total 626,353$ 1,100,608$ 994,036$ 1,190,621$ Planning & Zoning Commission 11,220$ 17,093$ 17,093$ 26,172$ Planning 389,985 580,727 511,643 831,762 Building Inspection 225,148 502,788 465,300 332,687 Total 626,353$ 1,100,608$ 994,036$ 1,190,621$ Community Development Director 0001 Planning Director 1110 Planning Manager 0001 Senior Planner 1110 Housing - Long Range Planner 0111 Planner I-II 1111 Building Official 1111 Building Inspector 1111 Building Permit Technician 0000 Planning & Permit Technician 1000 Planning Coordinator 0111 Total 6 7 7 7 ADMINISTRATION OF THE DEPARTMENT The Community Development Department is administered by the Planning Director, who spends approximately 70% of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Planning Director’s time is spent with hands-on project review and special project work. The Development Coordinator is typically the point of first contact for the Department, serving as Avon's development liason for planning and building permit processes. SUMMARY OF CHANGES FROM PREVIOUS YEAR BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning functions, including the growing housing initiatives. The Building Division provides start-to-finish permit and inspection services for all development in Avon. Electric Permits are handled by the State of Colorado, and elevator inspection by Northwest Colorado Council of Governments. In 2024 the Planning Division will be more actively involved with long range planning and housing projects. Sub area master planning and the development of a three-mile plan are included in the work plan. The Avondale apartments are expected to proceed into the construction phase. State Land Board due diligence and initial development phase are planned for 2024. 106 BUILDING PERMITS AND INSPECTIONS Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle River Fire Protection, Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled on a complaint driven basis with a gradual increase in activity year over year. PLANNING Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes pre-application, public process with PZC/Council and coordinating third party and legal reviews. Long-Term Planning: The Community Development Department is responsible for the development of long range planning for the Town of Avon. Implementation of capital projects from the Town's Long Range planning documents is on-going. Administration: Review all new applications and contractor registration applications, including assisting the general public with inquiries. Finance administration for permitting and planning applications, including escrow accounts. This includes administration of the department by the Planning Director and Development Coordinator. Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code regulations and leads long-range planning. Housing: The Town's housing program responsible for Deed Restriction compliance, maintenance, and updates to existing agreements. New housing construction and partnerships with other jurisdictions round out the program. PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT 107 COM DEV DIRECTOR DEPARTMENTS 2024 COMMUNITY DEVELOPMENT DEPARTMENT ORGANIZATIONAL CHART Housing Planner Senior Planner Planner 1+ Building Development Coordinator Building Official Building Inspector PLANNING DIRECTOR Planning Current/Long-Range 108 Final Original Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 3,420,984$ 3,458,946$ 3,844,104$ 4,348,726$ Commodities 244,922 187,178 206,701 307,993 Purchased & Contracted Services 84,892 94,203 181,792 166,913 Other Operating Costs 1,104,830 932,574 1,036,517 1,227,300 Capital Outlay 189,197 161,600 186,435 410,469 Total 5,044,825$ 4,834,501$ 5,455,549$ 6,461,401$ ADMINISTRATION OF THE DEPARTMENT The Police Department is led by the Police Chief, a Deputy Chief and six (6) Sergeants. The Police Chief spends 80% in general administration with 20% contributed to the oversight of community policing programs, including time on law enforcement committees and community organizations. The Deputy Chief provides general administration approximately 95% of time, including time on law enforcement committees and community organizations with the balance spent in the field. Each of the four Patrol Sergeant's oversees three (3) police officers (when at full staffing) while the Detective Sergeant supervises a detective and major programs. There is a part time (.75 FTE) master sergeant who assists with patrol firearms training, virtual simulator training, SWAT training, patrol coverage, special events, employment background investigations, reserve police academy, extra duty requests and other assigned projects. SUMMARY OF CHANGES FROM PREVIOUS YEAR BUDGET SUMMARY: POLICE DEPARTMENT The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town of Avon for over 40 years. Avon police employees strive to meet the Department’s Mission Statement of “We serve to better our community” and to fulfill our motto of "Count on Us!", employing community policing strategies on a day-to-day basis to ensure the safety and security of our residents and guests in Avon. Avon Police Staff are constantly evaluating strategies and technology to better "Protect and Serve" our community. DEPARTMENT EXPENDITURES BY CATEGORY The most significant changes to the 2024 budget relate to: $101k-23% of a countywide replacement armored rescue vehicle; overall cost of $440k to be divided between Eagle County Sheriff (34%), Vail PD (33%), Avon PD (23%) and Eagle PD (10%). We cannot use the current 1980’s armored vehicle (minimal armor and multiple breakdowns) for any type of drug search warrant because of the 2022 Presidential Order restricting the use of Federal 1033 military surplus equipment. $187k- Radio fleet replacement – replace the whole fleet of in car and officer handsets, with a future annual CERF contribution of $34k per year going forward for next 6 years. We cancelled the 2023 $43k order and we will incorporate the annual 2024 $30k order into the proposed $187k and we will sell our current radios for at least $27k for a total $100k of the requested $187k $110k- Difference in what’s currently accrued in CERF for replacement of last remaining 5 Tahoe’s to go to Hybrid Ford Interceptors for a 100% hybrid fleet (and a few holdovers) $9.5k per year over 5 years to purchase 18 AEDs to have a lifesaving AED in each of our police emergency response vehicles Put in gun cabinets in evidence vault, increased mental health support for officers (clinician counselling, peer counselling and annual wellness checks) to be housed in the Human Resources budget, replace SWAT vest/helmets (required every 5 years), increase in training funds from $40K to $52K, replace and update current handguns and optics 109 Final Original Revised Proposed Actual Budget Budget Budget2022202320232024 Administration 934,392$ 964,551$ 1,019,027$ 1,147,436$ Patrol 3,789,079 3,546,465 3,963,413 4,435,845 Investigation 321,354 323,485 320,972 545,975 Code Enforcement - - 152,137 332,145 Total 5,044,825$ 4,834,501$ 5,455,549$ 6,461,401$ Police Chief 1111 Deputy Police Chief 1111 Senior Admin Services Officer 1111 Administrative Services Officer 1.7 1.7 1.7 2 Sergeant 6.75 5.75 5.75 5.75 Detective 1111 Patrol Officer 12 12 12 12 Community Response Officer 0.6 0.6 2 2 Police Intern 0.5 0 0 0 Total 23.85 24.6 24.6 25.75 PROGRAM ACTIVITIES AND OPERATIONS: POLICE Administration: The Police Chief, Deputy Chief, Master Sergeant (.75 FTE), Supervisory Administrative Service Officer and two (2) Administrative Services Officers are responsible for the day-to-day operations of the police department and interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front desk, customer service, answering customer phone calls, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training tracking and support, and support for police operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations. Patrol Operations: When fully staffed, Patrol Operations is staffed by four (4) sergeants and twelve (12) patrol officers. One sergeant and three patrol officers are assigned to each of four squads covering 24/7/365. These squads are responsible for community policing, proactive bike patrol, foot and vehicle patrolling and responding to emergencies and calls for service. Officers are responsible for investigation of crimes to property and persons, traffic enforcement/education, traffic crash investigations and crime prevention/community outreach. AUTHORIZED POSITIONS Code Enforcement: The Code Enforcement Officers are responsible for parking management, enforcement when necessary, maintaining and managing parking management software. Code enforcement officers are also responsible for domestic animal complaints such as dogs off leash, are liaisons for community development complaint investigation, recycling ordinance complaints and issuance of municipal ordinance violation summonses when appropriate, noxious weed enforcement, trash ordinance complaints, Harry A. Nottingham Park patrol and deterrence of violations of public order and quality of life issues. DEPARTMENT EXPENDITURES BY PROGRAM Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives are responsible to support patrol operations, investigate major crimes, conduct employment background investigations, administer major programs like facial recognition/identification and de-escalation training, and provide administrative support to the Town Clerk for liquor licensing, towing/booting and local peddler license locals checks. 110 Community Programs/Outreach: Community Policing is the core philosophy of the Avon Police Department and each member is responsible to “Better our Community” during every contact and every shift. Approximately 5% of Avon Police Department time, approximatley 2,000 hours, is associated with community programs, community resort policing and outreach. These Community Programs include Citizens and Latino Academies, National Night Out, Neighborhood Watch, Kids, Hoops and Cops basketball program, School Resource Officer Program, Shop with a Cop, Public Safety/Community Committees, Mental Health Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community programs and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative staff. 111 ` CHIEF OF POLICE Supervisory Admin Services Officer 2024 POLICE DEPARTMENT ORGANIZATIONAL CHART Investigation Patrol Code Enforcement Admin Deputy Chief Admin Services Officers (2) Code Enforcement Officers (2) Master Sergeant Patrol Officers (3) Sergeant Patrol Officers (3) Detective Sergeant Detective DEPARTMENTS FTO Sergeant Patrol Officers (3) Sergeant Master Sergeant (PT) Officers in Training (2) Patrol Officers (3) 112 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 402,131$ 624,741$ 639,120$ 760,999$ Commodities 9,932 10,240 10,240 5,790 Purchased & Contract Services 2,783 11,800 11,800 1,872 Other Operating Costs 5,621 15,117 15,117 25,077 Capital Outlay 5,915 96,440 96,640 - Total 426,382$ 758,338$ 772,917$ 793,738$ Engineering 426,382$ 542,050$ 772,917$ 793,738$ Total 426,382$ 542,050$ 772,917$ 793,738$ Town Engineer 1100 Senion Project Engineer 0022 Project Engineer 2221 GIS Administrator 0111 Total 3 4 5 4 The Engineering program does not have any changes from the previous year. The Division budget is mainly staff salaries and benefits. The Engineering Division is not proposing staff changes in 2024. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY DEPARTMENT EXPENDITURES BY PROGRAM BUDGET SUMMARY: ENGINEERING DIVISION The Engineering Division provides technical expertise in the maintenance of Avon's public infrastructure, such as roads, drainage ways, and town facilities in a safe and sound manner. The Division's work includes managing capital projects, review of construction documents, subdivision and development review and assisting in the planning for future infrastructure. In addition, the Engineering Division oversees the Public Way and Grading Permit program for the Town. ADMINISTRATION OF THE DIVISION The Engineering Division is administered by the Public Works Director who spends approximately 15% managing the Water Fund,15% on Development Review and the assciated development of new infrastructure, 30% on the Capital Improvement Program and the remaining 40% managing the Public Works Department. Three Project Engineers spend the majority of their time managing capital projects. PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING ENGINEERING AND CAPITAL PLANNING Capital Improvement Program: The Engineering Divsion oversees the Capital Improvement Program by identifying and estimating costs for needed projects, procuring engineering and architecture firms to design identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through construction and warranty. AUTHORIZED POSITIONS 113 Subdivision and Development Review: Assisting the Community Development Department with the review of all development applications, the Engineering Division ensures conformance with the Town’s adopted design guidelines, codes and standards. 114 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 1,868,518$ 2,357,556$ 2,412,420$ 2,504,779$ Commodities 290,658 521,724 546,724 712,526 Purchased & Contracted Services 834,156 1,053,576 1,053,576 1,149,928 Other Operating Costs 770,413 776,760 776,760 705,509 Capital Outlay 46,339 672,662 741,358 93,911 Total 3,810,084$ 5,382,278$ 5,530,838$ 5,166,653$ Administration 10,467$ 355,469$ 366,616$ 374,504$ Roads and Bridges 2,977,882 3,986,003 4,032,120 3,670,465 Parks 821,735 1,040,806 1,132,102 1,121,684 Total 3,810,084$ 5,382,278$ 5,530,838$ 5,166,653$ BUDGET SUMMARY: PUBLIC OPERATIONS DEPARTMENT The Public Operations Department is responsible for operational management and maintenance of the Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water infrastructure. The Department is managed by the Operations Manager, with supervisory support from the Public Operations Supervisors. The Operations Department is overseen by the Public Works Director, who reports directly to the Town Manager. The Operations Manager reports directly to the Public Works Director and spends approximately 75% in general department administration, including developing work plans and work supervision. PubWorks Administration and snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in the field. The Operations Supervisors who reports directly to the Operations Manager, spend approximately 80% in general department administration and 20% managing work in the field. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DEPARTMENT The department has seen significant inflation in materials used for repairs and maintenance, level of service has increased and these price increases are reflected in the 2024 budget. DEPARTMENT EXPENDITURES BY PROGRAM 115 FinalOriginal Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 Public Works Director 1111 Administrative Coordinator 1111 Public Operations Manager 1111 Public Operations Assistant Manager 1100 Parks Supervisor 1111 Roads Supervisor 1111 Public Operations Operator II / Master Gardener 2222 Public Operations Operator I-II 12 12 13 13 Total 20 20 20 20 AUTHORIZED POSITIONS PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC OPERATIONS ADMINISTRATION Administration: The Operations Manager (under the oversight of the Public Works Director) manages all work of the department, including but not limited to development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, ditch maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes management of contract work, locate requests, ROW permit program, inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. In addition to the Manager, the Assistant Operations Manager contributes 75% of all hours to administration. Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, the beach area at Nottingham Park, multi-use fields, playground equipment, three tennis courts, two pickle ball courts, three basketball courts, two volleyball courts, two picnic shelters, 800+ trees, 83 trash receptacles, and 24 pet stations. Winter includes set-up and care of the outdoor ice rink at Nottingham Park. Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane. ROAD AND BRIDGE General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad overpasses, eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility locates, Special Event assistance, street sweeping, cinder pick-up, street striping, sign production and maintenance, banner placement, and weed control. Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges. Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and hauling of waste. PARKS 116 Final Original Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 637,886$ 795,653$ 813,824$ 854,298$ Commodities 98,101 130,904 130,904 250,519 Purchased & Contract Services 350,273 413,351 421,190 415,919 Other Operating Costs 592,850 553,533 557,733 637,382 Capital Outlay 8,370 135,218 126,179 3,700 Total 1,687,480$ 2,028,659$ 2,049,830$ 2,161,818$ Buildings and Facilities 1,687,480$ 2,028,659$ 2,049,830$ 2,161,818$ Total 1,687,480$ 2,028,659$ 2,049,830$ 2,161,818$ Facilities Manager 1011 Facilities Superintendent 0100 Town Electrician 1111 Lead Building Technician 1111 Building Technician I-II 3333 Building Attendant 1111 Total 7 7 7 7 Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical needs of town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance. The Department employs one Facility Manager, one Facilities Lead, three full-time Building Technicians, one Electrician and one custodial attendant. BUILDINGS AND FACILITIES The department has focused to transition into in-house based projects which requires creating and maintaining inventory for equipment R&M. Additionally, utility prices have increase and is reflected in the 2024 budget. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY AUTHORIZED POSITIONS BUDGET SUMMARY: FACILITIES DIVISION The Facilities Department maintains Town facilities to ensure safety and extending buiding and equipment life. Division work includes managing projects, reviewing of construction documents, and assisting in the planning for future infrastructure. The Buildings and Facilities division operates and maintains the six major buildings, pavilion, other facilities, and street electrical infrastructure. ADMINISTRATION OF THE DIVISION The Facilities Department is administered by the Facilities Manager with the assitance of the Lead Building Technician. Department is under direct supervision of the Public Works director. PROGRAM ACTIVITIES AND OPERATIONS: 117 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 1,131,497$ 1,199,978$ 1,231,676$ 1,232,020$ Commodities 172,658 192,564 192,360 191,040 Purchased & Contract Services 243,905 144,900 151,814 331,770 Other Operating Costs 1,368,965 930,558 980,780 1,014,646 Debt Service 4,944 41,755 41,755 41,755 Capital Outlay 4,197 1,232,497 1,232,497 1,027,400 Total 2,926,166$ 3,742,252$ 3,830,882$ 3,838,631$ Administration 242,386$ 335,363$ 384,638 272,597$ Operations 2,033,728 2,799,132 2,825,060 2,737,426 Wash Bay 159,159 258,039 264,552 225,851 Mobility Programs 490,893 349,718 356,632 602,757 Total 2,926,166$ 3,742,252$ 3,830,882$ 3,838,631$ The Mobility Division is responsible for multimodal (mobility) programs and transit operations. The Division also coordinates and collaborates with Regional Transportation and other Transit organizations. The Mobility Fund receives Town general taxes (accommodation taxes) and Federal and State grant funds to support fare-free transit operations. In addition, a joint funding agreement with the Beaver Creek Resort Company funds the fare-free Skier Express and Restaurant Shuttles. BUDGET SUMMARY: MOBILITY DIVISION 2024 ridership levels are expected to exceed pre-pandemic levels. As a result, we will expand our evening service, eliminating the Night Rider route. The Red and Blue Lines will run all day from 6:30 am-10:00 pm.. Our two new electric buses are fully operational and we will continue to make them a showcase for our town. Avon was awarded a grant for 2 new, clean diesel buses that we expect in time for our 2023-2024 ski season and will round out our Ski Shuttle fleet. We will continue to partner with stakeholders for a regional e-bike share program. A pilot micro transit program is in the planning phase and could begin as early as June 2024. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY PROGRAM DEPARTMENT EXPENDITURES BY CATEGORY ADMINISTRATION OF THE DIVISION The Mobility Division is administered by the Mobility Manager, with the assistance a Transit Supervisor. It is under the direct supervision of the Public Works director. DEPARTMENT FINANCIAL SUMMARY 118 FinalOriginal Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Mobility Manager 1111 Mobility (Transit) Operations Supervisor 2211 Mobility Operator 6566 Mobility Wash Bay Operator 1111 Total 10 9 9 9 Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification, performance metric(s), and day to day field operational supervision. Winter Service: Four (4) route operations occur during the winter months: The Blue and Red routes serve the Avon core and residential areas other than Wildridge; a Skier Shuttle(1-3 buses) and an evening Restaurant Shuttle is supported with a contribution from Beaver Creek. Service Hours and costs are summarized in the table below. The Town provides an in-kind bus service for the Birds of Prey World Cup, running additional buses. The Town also contributes funds for the operations of the Riverfront Gondola. Summer Service: Two (2) route operations occur during the summer months. The seven-day per week Blue and Red Routes operate from mid-April to mid-Nov. Hours and route frequency are summarized in the table below. 2023 Avon Transportation Proposed Routes PROGRAM ACTIVITIES AND OPERATIONS: MOBILITY ADMINISTRATION Administration: The Mobility Manager oversees the Town of Avon's multimodal transportation programs; including but not limited to providing day-to-day bus service routes, strategic planning, budget development and management, the establishment of performance goals and passenger feedback systems, designs and implements advertising and promotion, maintains ADA certification and compliance, transit vehicle procurement, coordination with Federal Highway Administration, Colorado Department of Transportation, I70 Coalition, and other regional transportation agencies, grant solicitation/management, and Intergovernmental Agreement/Third-Party contract execution. ROUTE OPERATIONS DEPARTMENT EXPENDITURES BY CATEGORY 119 WASH BAY Wash Bay: Located in the Mobility Center, the wash bay accommodates large buses, smaller vehicles, and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles. 120 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 867,201$ 966,346$ 989,683$ 1,061,321$ Commodities 645,839 625,702 625,702 690,625 Purchased & Contract Services 74,812 77,200 143,400 133,090 Other Operating Costs 252,193 102,511 102,511 115,596 Debt Service 122,065 197,204 197,204 193,003 Capital Outlay 9,949 1,007,812 1,007,812 5,400 Total 1,972,059$ 2,976,775$ 3,066,312$ 2,199,035$ Fleet Maintenance 1,972,059$ 2,976,775$ 3,066,632$ 2,199,035$ Total 1,972,059$ 2,976,775$ 3,066,632$ 2,199,035$ Fleet Manager 1111 Fleet Maintenance Foreman 1111 Mechanic I-III 4333 Fleet Purchasing Coordinator 1111 Fleet Parts Specialist 1111 Mechanic Helper 1222 Total 9999 The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and operated in a manner similar to private business enterprises, where the costs of providing services to the Town's departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Division is the only division in the Fund and provides equipment and vehicle management and maintenance and repair services. The Fleet Department has increased its Overtime budget form $10k to $15k in an effort to maintain our customers needs and provide them with the best customer service. Fleet also increased its Vehicle Sublet Repairs from $44k to $100k. In 2023 Fleet had to submit a budget amendment for double the original amount, to offset the increased amount of Sublet Repairs. Any sublet repairs are in turn billed out to our customers with a 25% markup, therefore increasing revenue. The last big increase was Furniture from $0 to $1000. This will allow us to replace all our old and unsafe office chairs, improving our ergonomics and job efficiency. All other changes were a 5% increase or less in an attempt to match inflation. BUDGET SUMMARY: FLEET MAINTENANCE DIVISION DEPARTMENT EXPENDITURES BY PROGRAM AUTHORIZED POSITIONS ADMINISTRATION OF THE DIVISION The Fleet Division is administered by the Fleet Manager who oversees the operations of the Division, the fueling systems, statutory compliance, procurement and disposition of vehicles and equipment, policy development/compliance, monthly billing, budget development and provides the Division with leadership and managerial support. Approximately 75% of time is spent on general division administration, and the balance on mechanic training and hands-on support. SUMMARY OF CHANGES FROM PREVIOUS YEAR DEPARTMENT EXPENDITURES BY CATEGORY 121 Third Party Customers and Agencies: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance, service, and repair. The department is allowed to contract with private clients up to 10% of revenues or shop hours. Provides vehicle tracking of maintenance/repairs and management for outside agencies as requested. Assist with procurement and product specifications and consulting as needed. Manage Town of Avon Fleet: Procure fuel efficient, low carbon emitting, cost effective vehicles and equipment that meets the needs of departments. Monitor use and sets standards for vehicles and equipment utility with life cycle cost analysis for greatest return of investment. Procures parts and fuel for Town and user agencies. Completes vehicle and equipment specifications for specialized purchasing and governmental contracts. Complies with and monitors statutory compliance for State and Federal requirements. Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data incorporated from a fleet management cost accounting system and fuel management program. PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department Strives to operate as an enterprise department of the Town, with a goal of operating in the Black on a yearly basis. 122 ` PUBLIC WORKS DIRECTOR Operations Manager 2024 PUBLIC WORKS DEPARTMENT ORGANIZATIONAL CHART Facilities Fleet Mobility Operations Facilities Manager Fleet Manager Mobility Manager Transit Supervisor Fleet Foreman Parks Supervisor Roads Supervisor Arborist/ Operator II Master Gardner / Operator II Operator II (2) Engineering Operator I (6) Operator II (1) Operator I (4) GIS Administrator Administrative Coordinator Senior Project Engineer Senior Project Engineer Project Engineer Transit Washer Transit Operators (5) PT Transit Operators (25+) Purchasing Coordinator Parts Specialist Mechanic II (2) Mechanic I (2) Mechanic Helper Facilities Lead Town Electrician Building Tech (3) Building Support 123 Final Original Revised Proposed Actual Budget Budget Budget 2022 2023 2023 2024 Personnel Services 1,484,939$ 2,112,914$ 2,163,717$ 2,410,622$ Commodities 78,413 120,254 121,524 140,365 Purchased & Contracted Services 44,117 41,205 53,455 93,029 Other Operating Costs 364,426 375,550 386,925 379,656 Capital Outlay 46,615 42,940 42,940 54,150 Total 2,018,510$ 2,692,863$ 2,768,561$ 3,077,822$ Administration 268,914$ 237,923$ 262,866$ 288,504$ Adult Programs 28,379 63,249 64,640 87,305 Aquatics 629,877 905,307 927,437 1,011,505 Fitness 234,814 310,387 314,108 352,865 Guest Services 515,780 594,289 610,486 729,896 Youth Programs 136,042 358,700 361,238 348,384 Community Swim Program 204,704 223,008 227,786 259,363 Total 2,018,510$ 2,692,863$ 2,768,561$ 3,077,822$ The Recreation Department has settled into a new operational dynamic with the addition of two full-time positions in 2023; a Recreation Programs Supervisor and an Aquatics Coordinator. These two new positions have helped the department maintain sustainable operations and expand overall programming. The Recreation Center and Harry A. Nottingham Park continue to see heavy use and increased demand for general use and programming. The 2024 operational budget reflects an increase in full-time staff wages, part-time staff wages, computer services for Comcast services, professional development, pool chemicals, fitness equipment and preventative maintenance plan, repair or replacement of facility equipment and general program supplies. BUDGET SUMMARY: RECREATION DEPARTMENT DEPARTMENT EXPENDITURES BY CATEGORY The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center, and youth and adult recreational programs, which are provided at the Recreation Center and Town parks. The Department is responsible for operational oversight and management of the Town's three Pocket Parks, Whitewater Park, Harry A. Nottingham Park, beach and lake recreational activities. SUMMARY OF CHANGES FROM THE PREVIOUS YEAR DEPARTMENT EXPENDITURES BY PROGRAM ADMINISTRATION OF THE DEPARTMENT The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, community relationships, risk management and the development and implementation of operating guidelines. The Director provides additional support to each division on an as needed basis depending on staffing levels. DEPARTMENT FINANCIAL SUMMARY 124 FinalOriginal Revised ProposedActual Budget Budget Budget 2022 2023 2023 2024 Recreation Director 1111 Aquatics Superintendent 1111 Aquatics Supervisor 1111 Aquatics Coordinator 2333 Recreation Programs Supervisor 0111 Recreation Programs Coordinator 1111 Recreation Services Superintendent 1111 Recreation Services Supervisor 1111 Recreation Services Coordinator 1111 Swim Program Supervisor 1111 Total 10 12 12 12 Community Swim Program: The Community Swim Program includes eight levels of Learn to Swim classes for youth ages 6 months-17 years old and two levels for adults ages 18 and up. The Learn to Swim progression of skills will prepare students to be proficient in basic swimming techniques. Youth swimmers wishing to go beyond the Learn to Swim progression may continue with our Recreational Swim Team, or our USA Swimming registered swim team. The Avon Narwhals Swim Club is our competitive travel team that competes at the state and regional level on a year-round swim meet schedule. The program also offers private and semi-private swim lessons for all ages, levels and abilities. AQUATICS Aquatics: This division offers aquatic programming for people of all ages and abilities including lifeguard training classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes, babysitter's training and First Aid/CPR/AED classes. During the summer months, the Aquatics division manages programs in the park and on the lake, sets up the swim beach and coordinates boat rentals through a third party. The Aquatics division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools. Guest Services: This division primarily provides admission to the recreation center, pass/punch card sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Service division also oversees ice skating out of the Metcalf Cabin in the Winter. The Guest Services division spends 65% of time with front desk operations, 25% on administrative duties and 10% on hiring and training. PROGRAM ACTIVITIES AND OPERATIONS: RECREATION GUEST SERVICES AUTHORIZED POSITIONS 125 RECREATION PROGRAMS Adult Programs: This division focuses on meeting the needs of adult recreation program participants ages 18 and up. New and innovative programming is being developed and tested to meet the needs of our ever-changing population. The Adult Programs division spends 80% of time on development and maintenance of existing program offerings and 20% on scheduling, marketing and researching new program offerings. Youth Programs: This division focuses on offering community based childcare for school-aged children throughout the year. In 2024 the Youth Programs division plans on continuing to grow its participation numbers by recruiting qualified staff and maintaining quality offerings. The Youth Program division spends 40% of time on Summer Camp operations, 30% on After School Program operations, 15% on Schools-Out Program operations, 10% on new program development and 5% on existing programming maintenance. Fitness: The Fitness division provides the community with instructor-led and on-demand group exercise classes to include a balanced offering of Yoga, Pilates, group cycling, dance, aerobics based and strength/conditioning-based classes, as well as personal training services, fitness assessments, fitness area orientation and body composition testing. The division offers seasonal programming and classes such as outdoor Yoga, outdoor boot camp, and Winter Sports Conditioning. The Fitness division oversees the management of the fitness floor. 85% of staffing time is applied to fitness classes and programs, with the balance of 15% on administrative responsibilities for hiring, training, scheduling and marketing. FITNESS 126 RECREATION DIRECTOR Aquatics DEPARTMENTS Guest Services Attendants II Recreation Services Recreation Services Supervisor Fitness Instructors & Personal Trainers Fitness Coordinator (PT) Recreation Services Coordinator Programs Coordinator After School, School’s Out & Summer Camp Counselors Guest Services Attendants I Drop-in Sports Attendants & Referees Swim Program Supervisor Recreation Services Superintendent Lifeguards II Lifeguards I Aquatics Coordinator - Programs Aquatics Supervisor Swim Instructors & Coaches 2024 RECREATION DEPARTMENT ORGANIZATIONAL CHART Aquatics Superintendent Programs Supervisor Aquatics Coordinator -Operations (2) 127 10/5/2023 3:15:50 PM Page 1 of 121 Budget Listing Avon, CO For Fiscal: 2024 Period Ending: 01/31/2024 2024 2024Account Number Account Name Program: 111 - MAYOR AND TOWN COUNCIL REGULAR PART-TIME SALARY 56,227.50100-111-61102 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 56,227.502024 PTS PENSION 2,108.53100-111-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,108.532024 FICA/MEDICARE 782.82100-111-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 782.822024 GROUP HEALTH & LIFE INSURANCE 132,241.20100-111-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 132,241.202024 DENTAL INSURANCE 8,706.00100-111-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 8,706.002024 WORKER'S COMPENSATION INSURANCE 50.00100-111-61509 UNEMPLOYMENT INSURANCE 112.46100-111-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 112.462024 PRINTING & REPRODUCTION 300.00100-111-63203 Budget Detail Description Units Price AmountBudget Code BUSINESS CARDS, NAME TAGS & NAME PLATES 0.00 0.00 300.002024 PHOTOGRAPHY SERVICES 2,000.00100-111-63303 Budget Detail Description Units Price AmountBudget Code COUNCIL PHOTOS & HEADSHOTS 0.00 0.00 2,000.002024 OTHER PURCHASED & CONTRACTED SERVICES 3,000.00100-111-63999 Budget Detail Description Units Price AmountBudget Code CONSULTING/TRAINING 0.00 0.00 3,000.002024 PROFESSIONAL DEVELOPMENT 18,000.00100-111-64101 Budget Detail Description Units Price AmountBudget Code CAST MEETINGS 4.00 1,000.00 4,000.002024 COUNCIL MISC CONFERENCES 7.00 2,000.00 14,000.002024 DUES, LICENSES & MEMBERSHIPS 61,087.00100-111-64102 128 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 2 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CAST 0.00 0.00 2,700.002024 CC4CA 0.00 0.00 5,000.002024 CLIMATE ACTION COLLABORATIVE 0.00 0.00 24,587.002024 CML 0.00 0.00 9,756.002024 COLLABORATIVE EFFORT 0.00 0.00 5,000.002024 I-70 COALITION 0.00 0.00 4,189.002024 NWCCOG 0.00 0.00 7,492.002024 QQ 0.00 0.00 2,363.002024 MEETING EXPENSES 11,900.00100-111-64104 Budget Detail Description Units Price AmountBudget Code MEETING COUNCIL MEMBERS / THIRD PARTY 6.00 200.00 1,200.002024 MEETINGS MAYOR / THIRD PARTY 1.00 1,600.00 1,600.002024 TOWN COUNCIL MEETINGS & RETREATS 26.00 350.00 9,100.002024 CELLULAR & PAGING 0.00100-111-64206 ELECTION AND REGISTRATION COSTS 0.00100-111-64305 COMPUTERS & PERIPHERALS 5,400.00100-111-66402 Budget Detail Description Units Price AmountBudget Code COUNCIL SURFACE PRO TABLETS OR LAPTOPS 3.00 1,800.00 5,400.002024 Budget Notes Subject DescriptionBudget Code WE WILL HAVE 1 TO 3 NEWLY ELECTED COUNCILORSI-PADS2024 Total Program: 111 - MAYOR AND TOWN COUNCIL:301,915.51 Program: 113 - TOWN ATTORNEY LEGAL SERVICES 205,000.00100-113-63101 Budget Detail Description Units Price AmountBudget Code OTHER LEGAL SERVICES 0.00 0.00 25,000.002024 TOWN ATTORNEY LEGAL 0.00 0.00 180,000.002024 MILEAGE REIMBURSEMENT & TRAVEL 0.00100-113-64103 Total Program: 113 - TOWN ATTORNEY:205,000.00 Program: 115 - TOWN CLERK REGULAR FULL-TIME SALARY 111,168.75100-115-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 111,168.752024 PAID OUT LEAVE 0.00100-115-61106 SPANISH FLUENCY STIPEND 0.00100-115-61157 FT PENSION 12,228.56100-115-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 12,228.562024 EMPLOYEE ASSISTANCE PROGRAM 24.00100-115-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 1,596.32100-115-61401 129 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 3 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,596.322024 GROUP HEALTH & LIFE INSURANCE 13,395.00100-115-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 13,395.002024 LONG-TERM DISABILITY INSURANCE 494.70100-115-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 494.702024 DENTAL INSURANCE 803.28100-115-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 803.282024 WORKER'S COMPENSATION INSURANCE 325.00100-115-61509 UNEMPLOYMENT INSURANCE 222.34100-115-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 222.342024 EMPLOYEE RECOGNITION EXPENSE 100.00100-115-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 1.00 100.00 100.002024 BOOKS & PERIODICALS 4,700.00100-115-62905 Budget Detail Description Units Price AmountBudget Code MUNICODE 0.00 0.00 4,700.002024 Budget Notes Subject DescriptionBudget Code Increased based on historical #Municode2024 OFFICE SUPPLIES & MATERIALS 250.00100-115-62999 Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 0.00 0.00 250.002024 COMPUTER SERVICES 23,870.00100-115-63304 Budget Detail Description Units Price AmountBudget Code CIVICCLERK AGENDA MANAGEMENT 0.00 0.00 17,345.002024 LASERFICHE CONSULTING 0.00 0.00 6,000.002024 MUNICIPAL CODE HOSTING 0.00 0.00 525.002024 Budget Notes Subject DescriptionBudget Code Miguel is waiting on quotes for Consulting ServicesLF Consulting2024 R&M-OFFICE EQUIP & COMPUTERS 900.00100-115-63504 Budget Detail Description Units Price AmountBudget Code XEROS BASE FEE 0.00 0.00 900.002024 RENTALS-OFFICE EQUIPMENT 2,400.00100-115-63603 130 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 4 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code XEROX 12.00 200.00 2,400.002024 OTHER PURCHASED & CONTRACTED SERVICES 7,750.00100-115-63999 Budget Detail Description Units Price AmountBudget Code CBI BACKGROUND CHECKS 0.00 0.00 250.002024 SPANISH TEACHER 0.00 0.00 7,500.002024 PROFESSIONAL DEVELOPMENT 6,500.00100-115-64101 Budget Detail Description Units Price AmountBudget Code CMCA CERT 0.00 0.00 800.002024 CMCA CONFERENCE 0.00 0.00 1,200.002024 CO CLERKS INSTITUTE 0.00 0.00 2,000.002024 LASERFISHE CONFERENCE 0.00 0.00 2,500.002024 DUES, LICENSES & MEMBERSHIPS 630.00100-115-64102 Budget Detail Description Units Price AmountBudget Code CMCA MEMBERSHIP 2.00 130.00 260.002024 IIMC MEMBERSHIP 2.00 185.00 370.002024 POSTAGE & DELIVERY COSTS 50.00100-115-64301 Budget Detail Description Units Price AmountBudget Code FEDEX AND UPS CHARGES 0.00 0.00 50.002024 RECORDING FEES 375.00100-115-64302 Budget Detail Description Units Price AmountBudget Code COUNTY RECORDING FEES 0.00 0.00 250.002024 ELECTRONIC RECORDING FEES 50.00 2.50 125.002024 ELECTION & REGISTRATION COSTS 11,500.00100-115-64305 Budget Detail Description Units Price AmountBudget Code 2024 COORDINATED ELECTION 0.00 0.00 11,500.002024 ADVERTISING/LEGAL NOTICES 1,200.00100-115-64901 Budget Detail Description Units Price AmountBudget Code CMNM PUBLIC NOTICES VAIL DAILY 0.00 0.00 1,200.002024 COMPUTERS & PERIPHERALS 0.00100-115-66402 Total Program: 115 - TOWN CLERK:200,482.95 Program: 121 - MUNICIPAL COURT REGULAR FULL-TIME SALARY 93,041.81100-121-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 93,041.812024 REGULAR PART-TIME SALARY 38,673.86100-121-61102 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 38,673.862024 131 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 5 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code $25.50/hr * 10hrs * 52 weeksPT WAGES2024 PAID OUT LEAVE 0.00100-121-61106 PTS WAGES 0.00100-121-61121 OVERTIME WAGES 0.00100-121-61151 SPANISH FLUENCY STIPEND 2,112.00100-121-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 FT PENSION 10,234.60100-121-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,234.602024 PTS PENSION 1,450.27100-121-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,450.272024 EMPLOYEE ASSISTANCE PROGRAM 24.00100-121-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 1,894.01100-121-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,894.012024 GROUP HEALTH & LIFE INSURANCE 38,587.44100-121-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 38,587.442024 LONG-TERM DISABILITY INSURANCE 414.04100-121-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 414.042024 DENTAL INSURANCE 2,724.48100-121-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,724.482024 WORKER'S COMPENSATION INSURANCE 131.00100-121-61509 UNEMPLOYMENT INSURANCE 267.66100-121-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 267.662024 EMPLOYEE RECOGNITION EXPENSE 100.00100-121-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 1.00 100.00 100.002024 OFFICE SUPPLIES & MATERIALS 200.00100-121-62999 132 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 6 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 0.00 0.00 200.002024 LEGAL SERVICES 24,000.00100-121-63101 Budget Detail Description Units Price AmountBudget Code MUNICIPAL COURT LEGAL 0.00 0.00 24,000.002024 OTHER PROFESSIONAL SERVICES 500.00100-121-63199 Budget Detail Description Units Price AmountBudget Code INDIGENT ATTORNEY FEES 0.00 0.00 500.002024 JUROR & WITNESS FEES 250.00100-121-63202 Budget Detail Description Units Price AmountBudget Code JURY TRIAL REQUESTS 0.00 0.00 250.002024 COMPUTER SERVICES 3,800.00100-121-63304 Budget Detail Description Units Price AmountBudget Code FULLCOURT ANNUAL SUPPORT & MAINTENANCE 0.00 0.00 3,800.002024 OTHER PURCHASED & CONTRACTED SERVICES 8,500.00100-121-63999 Budget Detail Description Units Price AmountBudget Code CESCO 0.00 0.00 1,500.002024 LC LANGUAGE CONNECTION 0.00 0.00 7,000.002024 PROFESSIONAL DEVELOPMENT 1,000.00100-121-64101 Budget Detail Description Units Price AmountBudget Code CAMCA CONFERENCES 2.00 500.00 1,000.002024 DUES, LICENSES & MEMBERSHIPS 100.00100-121-64102 Budget Detail Description Units Price AmountBudget Code CAMCA MEMBERSHIP 2.00 50.00 100.002024 COMPUTERS & PERIPHERALS 0.00100-121-66402 Total Program: 121 - MUNICIPAL COURT:228,005.17 Program: 131 - ADMINISTRATIVE SERVICES REGULAR FULL-TIME SALARY 583,805.25100-131-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 583,805.252024 PAID OUT LEAVE 0.00100-131-61106 PTS WAGES 0.00100-131-61121 OVERTIME WAGES 0.00100-131-61151 AUTOMOBILE ALLOWANCE 10,500.00100-131-61201 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,500.002024 HOUSING ALLOWANCE 18,000.00100-131-61203 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 18,000.002024 133 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 7 of 121 2024 2024Account Number Account Name FT PENSION 64,218.58100-131-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 64,218.582024 PTS PENSION 0.00100-131-61302 EMPLOYEE ASSISTANCE PROGRAM 96.00100-131-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 96.002024 FICA/MEDICARE 8,706.49100-131-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 8,706.492024 GROUP HEALTH & LIFE INSURANCE 144,078.24100-131-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 144,078.242024 LONG-TERM DISABILITY INSURANCE 2,490.00100-131-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,490.002024 DENTAL INSURANCE 9,745.20100-131-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 9,745.202024 WORKER'S COMPENSATION INSURANCE 377.00100-131-61509 UNEMPLOYMENT INSURANCE 1,169.91100-131-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,169.912024 EMPLOYEE RECOGNITION EXPENSE 400.00100-131-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 4.00 100.00 400.002024 FOOD & BEVERAGES 0.00100-131-62802 PROMOTIONAL, INFORMATIONAL & MARKETING …5,000.00100-131-62808 Budget Detail Description Units Price AmountBudget Code PROMOTIONAL SUPPLIES 0.00 0.00 5,000.002024 OFFICE SUPPLIES & MATERIALS 200.00100-131-62999 Budget Detail Description Units Price AmountBudget Code GENERAL SUPPLIES 0.00 0.00 200.002024 OTHER PROFESSIONAL SERVICES 0.00100-131-63199 PRINTING & REPRODUCTION 0.00100-131-63203 OTHER PURCHASED & CONTRACTED SERVICES 55,000.00100-131-63999 Budget Detail Description Units Price AmountBudget Code SUSTAINABLE STRATEGIES DC CONSULTING 0.00 0.00 55,000.002024 PROFESSIONAL DEVELOPMENT 15,000.00100-131-64101 134 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 8 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CAST MEETINGS 4.00 250.00 1,000.002024 CCCMA CONFERENCE, HOTEL & REG FEES 0.00 0.00 500.002024 CML CONFERENCE 2.00 1,250.00 2,500.002024 DTM MEETINGS & TRAININGS 0.00 0.00 2,000.002024 GG MGR MEETINGS & TRAININGS 0.00 0.00 2,000.002024 ICMA CONFERENCE OR WORKSHOP 2.00 1,500.00 3,000.002024 MISC MEETINGS & TRAININGS 0.00 0.00 1,500.002024 TM LEADERSHIP TRAINING 0.00 0.00 2,500.002024 DUES, LICENSES & MEMBERSHIPS 2,980.00100-131-64102 Budget Detail Description Units Price AmountBudget Code CCCMA 0.00 0.00 230.002024 CO BAR REGISTRATION ERIC HEIL 0.00 0.00 350.002024 ICMA 2.00 1,200.00 2,400.002024 MEETING EXPENSES 17,600.00100-131-64104 Budget Detail Description Units Price AmountBudget Code LOCAL GOVT GETTOGETHER 0.00 0.00 9,000.002024 QUARTERLY GG MEETINGS 4.00 150.00 600.002024 TOWN BUSINESS EXPENSES 0.00 0.00 8,000.002024 CELLULAR & PAGING 1,152.00100-131-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,152.002024 FIN DONATIONS & CONTRIBUTIONS 0.00100-131-64902 INSURANCE DEDUCTIBLES 0.00100-131-64906 COMPUTERS & PERIPHERALS 3,000.00100-131-66402 Budget Detail Description Units Price AmountBudget Code INTERN LAPTOP, HEADSET & ACCESORIES (IF HIRED)1.00 3,000.00 3,000.002024 AUDIO/VISUAL EQUIPMENT 500.00100-131-66403 Budget Detail Description Units Price AmountBudget Code SMALL AV SUPPLIES 0.00 0.00 500.002024 FURNITURE & FIXTURES 0.00100-131-66404 CONTINGENCY 0.00100-131-68101 Total Program: 131 - ADMINISTRATIVE SERVICES:944,018.67 Program: 132 - HUMAN RESOURCES REGULAR FULL-TIME SALARY 420,486.06100-132-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 420,486.062024 PAID OUT LEAVE 0.00100-132-61106 PTS WAGES 0.00100-132-61121 PTS BONUSES 0.00100-132-61122 OVERTIME WAGES 3,307.50100-132-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,307.502024 EMPLOYEE REFERRAL AWARDS 0.00100-132-61208 135 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 9 of 121 2024 2024Account Number Account Name FT PENSION 46,253.47100-132-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 46,253.472024 PTS PENSION 0.00100-132-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 0.002024 EMPLOYEE ASSISTANCE PROGRAM 96.00100-132-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 96.002024 FICA/MEDICARE 6,047.58100-132-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,047.582024 GROUP HEALTH & LIFE INSURANCE 85,115.88100-132-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 85,115.882024 LONG-TERM DISABILITY INSURANCE 1,871.17100-132-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,871.172024 DENTAL INSURANCE 4,715.28100-132-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,715.282024 WORKER'S COMPENSATION INSURANCE 354.00100-132-61509 UNEMPLOYMENT INSURANCE 848.75100-132-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 848.752024 BUS PASSES 0.00100-132-62408 EMPLOYEE RECOGNITION EXPENSE 74,160.00100-132-62801 Budget Detail Description Units Price AmountBudget Code AWARDS OF EXCELLENCE 0.00 0.00 1,350.002024 EE APPRECIATION MERCHANDISE FOR HOLIDAY PARTY 160.00 100.00 16,000.002024 EMPLOYEE & NEW HIRE PROMOTIONAL ITEMS 1.00 4,000.00 4,000.002024 EMPLOYEE HOLIDAY PARTY 1.00 25,000.00 25,000.002024 FALL TURKEY CERTIFICATES 134.00 75.00 10,050.002024 HR STAFF EMPLOYEE RECOGNITION 4.00 100.00 400.002024 RETIREMENT RECOGNITION 3.00 2,000.00 6,000.002024 SPRING EMPLOYEE APPRECIATION LUNCH 1.00 3,000.00 3,000.002024 SUMMER PICNIC 1.00 4,400.00 4,400.002024 YEARS OF SERVICE AWARDS 1.00 3,960.00 3,960.002024 Budget Notes Subject DescriptionBudget Code Extending Holiday Party to additional staff; should all get swag then we should budget 25-30 more and up to $16K (160*$100) EE APPRECIATION MERCHANDISE FOR HOLIDAY PARTY 2024 EE Recognition Trophies ($1,100.00; Plaque Engravings $300)EE RECOGNITION TROPHIES2024 136 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 10 of 121 2024 2024Account Number Account Name "For 2024 I suggest $25K for the party (menus keep going up and we’ll be inviting PZC and all committees) - Eric" EMPLOYEE HOLIDAY PARTY2024 FTE, TC, P&Z, TA, Jud, + Committee Members 134 CertificatesFALL TURKEY CERTIFICATES2024 Escape Room - 3 Game Pass ($456); approved for $100 / EEHR STAFF EMPLOYEE RECOGNITION2024 3 Potential EE Retirements in 2024 @ $2,000 / EERETIREMENT RECOGNITION2024 March is Employee Appreciation Month; it would be nice to get back to providing individual depts lunches (pizza, cupcakes, cake, etc.), instead of all employee lunch on one day at the end of the season. (150 Ees x $20/Ee = $3,000.00) SPRING EMPLOYEE APPRECIATION LUNCH2024 Increase Picnic Allowance by 5%; spent $3,900 in 2023; this would include sodas and giveaways, and axe throwing SUMMER PICNIC2024 "Gift Cards - Increase Allowance from $10 to $25 / yr of Service; 2024 TOA has 19 Ees on the list = $3,375 + $5.95 / card Frames for Certificates - 5 frames / pack = 20 @ $23.00 (frame + shipping and/or inflation) = $460" YEARS OF SERVICE AWARDS2024 FOOD & BEVERAGES 150.00100-132-62802 Budget Detail Description Units Price AmountBudget Code FOOD & BEBERAGES 6.00 25.00 150.002024 Budget Notes Subject DescriptionBudget Code Candy for staff visiting HR, requested by Joel and PaulCANDY FOR STAFF2024 CLOTHING & UNIFORMS 700.00100-132-62805 Budget Detail Description Units Price AmountBudget Code EMPLOYEE T-SHIRTS FOR SALUTE 1.00 700.00 700.002024 SAFETY MATERIALS & SUPPLIES 2,236.00100-132-62806 Budget Detail Description Units Price AmountBudget Code ICE CLEATS 24.00 25.00 600.002024 SAFETY COMMITTEE LANTERNS 12.00 28.00 336.002024 SAFETY HAZARD PROMOTIONAL & MISC ITEMS 1.00 300.00 300.002024 SAFETY INCENTIVE AWARDS 1.00 1,000.00 1,000.002024 Budget Notes Subject DescriptionBudget Code Amazon - Due North Ice Cleats $25 @ 24; various sizes for deptsICE CLEATS2024 Safety Committee Gifts - 12 x $28 = $336.00SAFETY COMMITTEE LANTERNS2024 Safety Incentives based on Safety Committee Recommendations ranging from $10 - $50 and based on determined criteria Money supplied will result from W/C & P&L Audit Refunds as available; no additional cost to the Town SAFETY INCENTIVE AWARDS2024 SOFTWARE 510.00100-132-62904 Budget Detail Description Units Price AmountBudget Code CANVA 1.00 120.00 120.002024 SOFTWARE 3.00 130.00 390.002024 Budget Notes Subject DescriptionBudget Code Ensure all HR Staff have the same updated version of the Adobe Writable VersionADOBE WRITABLE2024 Graphic design software to design brochures and flyers for jobs, events, announcements, etc.CANVA2024 BOOKS & PERIODICALS 500.00100-132-62905 137 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 11 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code HUMAN RESOURCES BOOKS & PERIODICALS 1.00 250.00 250.002024 SAFETY PUBLICATIONS & TRAINING MATERIALS 1.00 250.00 250.002024 OFFICE SUPPLIES & MATERIALS 1,130.00100-132-62999 Budget Detail Description Units Price AmountBudget Code EMPLOYEE ID - BADGES (HID 1386LGGMN)1.00 500.00 500.002024 EMPLOYEE ID - PRINTER RIBBON (ZEBRA CZ350)1.00 85.00 85.002024 ENVELOPES 1.00 100.00 100.002024 MISCELLANEOUS OFFICE SUPPLIES 1.00 200.00 200.002024 TYLER 1094-C ER FORMS 1.00 75.00 75.002024 TYLER 1095-C EE FORMS 1.00 170.00 170.002024 Budget Notes Subject DescriptionBudget Code These are ID Card for employeesEMPLOYEE ID - BADGES (HID 1386LGGMN)2024 Printer Ribbon to print EE ID CardsEMPLOYEE ID - PRINTER RIBBON (ZEBRA CZ350) 2024 Envelopes for Retirement Plan Fund Change(s) and Mailings - this is for non-active employeesENVELOPES2024 ACA ER Form - Based on 2022 Tax Forms Cost; 2022 Tax Year Forms = $70.00 (Transmittal forms, plus shipping); increase by 5% TYLER 1094-C ER FORMS2024 ACA required forms for EEs, Based on 2022 Tax Year Forms = $161.60 (300 EE forms, plus shipping); increase by 5% = $169.68 TYLER 1095-C EE FORMS2024 LEGAL SERVICES 0.00100-132-63101 PRINTING & REPRODUCTION 0.00100-132-63203 TEMPORARY EMPLOYMENT SERVICES 0.00100-132-63204 BACKGROUND CHECKS 13,500.00100-132-63205 Budget Detail Description Units Price AmountBudget Code BACKGROUND CHECKS 1.00 13,500.00 13,500.002024 Budget Notes Subject DescriptionBudget Code "As of last bill and payment, June 16th, (6 months) spend of $5238.44 = 873.07/mth; for 2024 budget increase to $10,500 for standard background checks For 2024 incorporate education verifications and workers' compensation claims, add an additional $3,000" BACKGROUND CHECKS2024 MEDICAL SERVICES & EXAMS 20,850.00100-132-63301 Budget Detail Description Units Price AmountBudget Code BASELINE PHYSICAL 10.00 75.00 750.002024 DOCTORS-ON-CALL - DOT PHYSICALS 1.00 2,500.00 2,500.002024 FMCSA CLEARING HOURS REPORT QUERIES 4.00 25.00 100.002024 MCCP SCREENING - RANDOM DRUG & ALCOHOL TESTINGS 1.00 15,000.00 15,000.002024 OCC HEALTH - PRE-EMPLOYMENT D&A 1.00 2,500.00 2,500.002024 Budget Notes Subject DescriptionBudget Code Incorporate new hire baseline testing for employees that work in physically demanding jobs (=$75 x 10 Ees = $750.00 BASELINE PHYSICAL2024 FMCSA quarterly reports required to run, $25.00 per report & quarterFMCSA CLEARING HOURS REPORT QUERIES2024 138 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 12 of 121 2024 2024Account Number Account Name "New hire pre-employment, random, post-accident and reasonable suspicion D&A testing and physicals. Based on Spend as of August 1st, / 7 months *12 months; MCCP Screening is increase fees by 5% in 2024" MEDICAL SERVICES & EXAMS2024 COMPUTER SERVICES 28,800.00100-132-63304 Budget Detail Description Units Price AmountBudget Code BAMBOOHR USER FEES 1.00 28,800.00 28,800.002024 Budget Notes Subject DescriptionBudget Code 2024 Fees to Increase by 5%; plus new and returning employee needing to add for 2023 and 2024 2023 budget was based on $2000/month; employees were deleted as terminated to bring down cost until implementation Actuals will vary monthly based on the number of active employees. BAMBOOHR USER FEES2024 R&M-OFFICE EQUIP & COMPUTERS 2,300.00100-132-63504 Budget Detail Description Units Price AmountBudget Code R&M-OFFICE EQUIP & COMPUTERS 1.00 2,300.00 2,300.002024 RENTALS-OFFICE EQUIPMENT 1,788.00100-132-63603 Budget Detail Description Units Price AmountBudget Code RENTALS-OFFICE EQUIPMENT 1.00 1,788.00 1,788.002024 OTHER PURCHASED & CONTRACTED SERVICES 19,720.00100-132-63999 Budget Detail Description Units Price AmountBudget Code CODE 4 - PD EAP 1.00 15,500.00 15,500.002024 FLU SHOTS & BIOMETRIC SCREENINGS 1.00 2,750.00 2,750.002024 TOWN MANAGER 360 EVALUATION 1.00 1,470.00 1,470.002024 Budget Notes Subject DescriptionBudget Code $100 / Visit, Unlimited Visits; 20 SPO x 6 Visits x $100 / VisitCODE 4 - PD EAP2024 2023 Cost = $1,396.00; 5% increase for 2024EMPLOYERS COUNCIL - TM 360 EVALUATION2024 $2,500 spent in 2022; 2024 will increase by 10%FLU SHOTS & BIOMETRIC SCREENINGS2024 2023 Admin Fees = $5,400 for 100 EesMOUNTAIN STRONG (EAP) ADMIN FEES2024 Increase in EE Utilzation from 2022 to 2023; spending $400 / M in 2023VHBH/MS EAP UTLIZATION FEES2024 PROFESSIONAL DEVELOPMENT 20,597.00100-132-64101 Budget Detail Description Units Price AmountBudget Code EC ANNUAL EMPLOYMENT LAW & COMPLIANCE UPDATE 1.00 300.00 300.002024 EMPLOYERS COUNCIL VIRTUAL TRAININGS 1.00 1,000.00 1,000.002024 HR GENERALIST I - III TRAINING 3.00 1,500.00 4,500.002024 HR MANAGER TRAINING 1.00 5,000.00 5,000.002024 SHRM CERTIFICATION EXAM & STUDY MATERIALS 1.00 1,397.00 1,397.002024 SHRM NATIONAL CONFERENCE 1.00 4,300.00 4,300.002024 SHRM STATE CONFERENCE 2.00 2,050.00 4,100.002024 Budget Notes Subject DescriptionBudget Code Employment Law & Compliance Updates ConferenceEC ANNUAL EMPLOYMENT LAW & COMPLIAN2024 Virtual Annual Training Pass $1,100.00EMPLOYERS COUNCIL VIRTUAL TRAININGS2024 139 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 13 of 121 2024 2024Account Number Account Name $1,500 x 3 Ees = $4,500.00; Employers Council, Safety & RiskHR GENERALIST I - II TRAINING2024 SHRM, PSHRN, ADA, and Leadership TrainingsHR MANAGER TRAINING2024 2023 Cost = 1 @ $410.00 + Study Materials $920.00; 5% IncreaseSHRM CERTIFICATION EXAM AND STUDY MATERIALS 2024 Conference - $1,795.00; Early Bird Rate Lodging - $350.00 x 4 nights = $1,400.00 Flights - $549.00 Luggage Check - $35*2 = $70.00 Transportation - $200.00 (Uber to & from Hotel & Airport) Meals - $50.00 x 4 days = $200.00" SHRM NATIONAL CONFERENCE2024 Conference - $1,200.00 x 2 = $2400.00 Lodging - $700.00 x 2 = $1,400.00 Meals - $50.00 x 3 x 2 = $300.00 " SHRM STATE CONFERENCE2024 DUES, LICENSES & MEMBERSHIPS 9,240.00100-132-64102 Budget Detail Description Units Price AmountBudget Code EMPLOYERS COUNCIL ANNUAL MEMBERSHIP 1.00 7,740.00 7,740.002024 HCHRA MEMBERSHIP 4.00 100.00 400.002024 PSHRA MEMBERSHIP 1.00 200.00 200.002024 SHRM MEMBERSHIP 3.00 300.00 900.002024 Budget Notes Subject DescriptionBudget Code Annual Membership Dues 9% increase 2022-2023 EMPLOYERS COUNCIL MEMBERSHIP2024 MEETING EXPENSES 3,220.00100-132-64104 Budget Detail Description Units Price AmountBudget Code BIOMETRIC SCREENINGS 1.00 200.00 200.002024 HR STAFF QUARTERLY MEETINGS 4.00 150.00 600.002024 LT RETREAT 2.00 415.00 830.002024 LT TRAININGS 1.00 500.00 500.002024 OPEN ENROLLMENT 6.00 40.00 240.002024 SAFETY TRAININGS AND MEETINGS 8.00 25.00 200.002024 TOWN-WIDE TRANINGS 1.00 650.00 650.002024 Budget Notes Subject DescriptionBudget Code Breakfast, snacks and drinksBIOMETRIC SCREENINGS2024 4 Qtrs x $150 = $600.00HR STAFF QUARTERLY MEETINGS2024 Food & drinks for Spring and Fall Retreats, $414.00 each (23 EE x $18 = $414 x 2 = $828.00)LT RETREAT2024 Food & drinks for LT trainingsLT TRAININGS2024 Breakfast, snacks and drinks for benefits fair Q&A; 6 sessionsOPEN ENROLLMENT2024 Food for 8 safety meetingsSAFETY TRAININGS AND MEETINGS2024 Food & drinks for town-wide trainingsTOWN-WIDE TRANINGS2024 TRAINING 28,000.00100-132-64105 Budget Detail Description Units Price AmountBudget Code AVON HABLA - TESTING - TOWN-WIDE 1.00 2,000.00 2,000.002024 CUSTOMER SERVICE TRAINING TOWN-WIDE 1.00 5,000.00 5,000.002024 140 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 14 of 121 2024 2024Account Number Account Name LEADERSHIP TEAM TRAINING 1.00 12,000.00 12,000.002024 SUPERVISOR REASONABLE SUSPICION D&A TRAINING 1.00 3,000.00 3,000.002024 SUPERVISOR TRAININGS 2.00 3,000.00 6,000.002024 Budget Notes Subject DescriptionBudget Code Phase II of Committee to Community CS Training with Zoe ConsultingCUSTOMER SERVICE TRAINING TOWN-WIDE2024 CELLULAR & PAGING 576.00100-132-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 576.002024 ADVERTISING/LEGAL NOTICES 46,500.00100-132-64901 Budget Detail Description Units Price AmountBudget Code ADVERTISEMENT POSITION/DEPARTMENT SPECIFIC 1.00 4,000.00 4,000.002024 COLORADO MOUNTAIN NEWS MEDIA 1.00 10,000.00 10,000.002024 MOUNTAIN CAREERS 1.00 2,500.00 2,500.002024 SWIFT COMMUNICATIONS 1.00 30,000.00 30,000.002024 INSURANCE DEDUCTIBLES 0.00100-132-64906 OTHER MISC OPERATING COSTS 17,000.00100-132-64999 Budget Detail Description Units Price AmountBudget Code DIRECTORS & MANAGERS RECRUITMENT EXPENSES 1.00 10,000.00 10,000.002024 JOB FAIR PROMOTIONAL ITEMS 1.00 1,000.00 1,000.002024 MOVING EXPENSES FOR OUT-OF-STATE NEW HIRES 1.00 6,000.00 6,000.002024 Budget Notes Subject DescriptionBudget Code Logo Table Cloth; TOA Promotional ItemsJOB FAIR PROMOTIONAL ITEMS2024 $2,000 - $3,000 depending on position and locationMOVING EXPENSES FOR OUT-OF-STATE NEW HIRES 2024 COMPUTERS & PERIPHERALS 0.00100-132-66402 FURNITURE & FIXTURES 0.00100-132-66404 Total Program: 132 - HUMAN RESOURCES:860,572.69 Program: 133 - COMMUNITY RELATIONS REGULAR FULL-TIME SALARY 101,720.94100-133-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 101,720.942024 PAID OUT LEAVE 0.00100-133-61106 PTS WAGES 0.00100-133-61121 SPANISH FLUENCY STIPEND 2,112.00100-133-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 FT PENSION 11,189.30100-133-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 11,189.302024 PTS PENSION 0.00100-133-61302 EMPLOYEE ASSISTANCE PROGRAM 24.00100-133-61304 141 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 15 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 1,459.09100-133-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,459.092024 GROUP HEALTH & LIFE INSURANCE 38,587.44100-133-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 38,587.442024 LONG-TERM DISABILITY INSURANCE 0.00100-133-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 0.002024 DENTAL INSURANCE 2,724.48100-133-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,724.482024 WORKER'S COMPENSATION INSURANCE 85.00100-133-61509 UNEMPLOYMENT INSURANCE 207.67100-133-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 207.672024 EMPLOYEE RECOGNITION EXPENSE 100.00100-133-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 1.00 100.00 100.002024 PROMOTIONAL, INFORMATIONAL, & MARKETING …3,000.00100-133-62808 Budget Detail Description Units Price AmountBudget Code BIKE TO WORK DAY PROMOTINOAL SUPPLIES 0.00 0.00 1,500.002024 SURVEY WINNER PROMOTIONAL SUPPLIES 0.00 0.00 1,500.002024 SOFTWARE 0.00100-133-62904 OFFICE SUPPLIES & MATERIALS 100.00100-133-62999 Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 0.00 0.00 100.002024 OTHER PROFESSIONAL SERVICES 11,000.00100-133-63199 Budget Detail Description Units Price AmountBudget Code ADOBE CREATIVE SUITE 0.00 0.00 600.002024 GRAPHIC DESIGN WORK 0.00 0.00 3,000.002024 MAILCHIMP 0.00 0.00 1,500.002024 SURVEY MONKEY 0.00 0.00 900.002024 TRANSLATION SERVICES 0.00 0.00 5,000.002024 PRINTING & REPRODUCTION 4,000.00100-133-63203 Budget Detail Description Units Price AmountBudget Code BUS AD PRINTING 0.00 0.00 1,000.002024 142 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 16 of 121 2024 2024Account Number Account Name COMMUNITY SURVEY MAILER 0.00 0.00 3,000.002024 PHOTOGRAPHY SERVICES 25,000.00100-133-63303 Budget Detail Description Units Price AmountBudget Code REC CENTER PHOTOGRAPHY 0.00 0.00 5,000.002024 SEASONAL PHOTOGRAPHY 0.00 0.00 10,000.002024 SEASONAL VIDEOGRAPHY 0.00 0.00 5,000.002024 YEAR IN REVIEW VIDEO 0.00 0.00 5,000.002024 COMPUTER SERVICES 0.00100-133-63304 OTHER PURCHASED & CONTRACTED SERVICES 44,100.00100-133-63999 Budget Detail Description Units Price AmountBudget Code ADA COMPLIANCE SOFTWARE 0.00 0.00 5,000.002024 ARCHIVE SOCIAL - PUBLIC RECORD FOR SOCIAL 0.00 0.00 5,000.002024 CIVIC PLUS 0.00 0.00 18,800.002024 DISCOVER AVON HOSTING 0.00 0.00 1,800.002024 HIGH FIVE FACEBOOKLIVE STREAMING 0.00 0.00 1,500.002024 ZENCITY 0.00 0.00 12,000.002024 PROFESSIONAL DEVELOPMENT 1,000.00100-133-64101 Budget Detail Description Units Price AmountBudget Code ESPIOC CONFERENCE 0.00 0.00 400.002024 OTHER PROFESSIONAL DEVELOPMENT 0.00 0.00 600.002024 CELLULAR & PAGING 450.00100-133-64206 Budget Detail Description Units Price AmountBudget Code COMREL VERIZON 0.00 0.00 450.002024 POSTAGE & DELIVERY COSTS 0.00100-133-64301 ADVERTISING/LEGAL NOTICES 70,000.00100-133-64901 Budget Detail Description Units Price AmountBudget Code AMT ADS - SPANISH LANGUAGE 0.00 0.00 10,000.002024 KZYR RADIO ADS - HEART OF THE VALLEY 0.00 0.00 6,000.002024 REC CENTER ADS 0.00 0.00 24,000.002024 VAIL DAILY ADS - PRINT AND DIGITAL 0.00 0.00 30,000.002024 OPERATING FEES & CHARGES 44,000.00100-133-64904 Budget Detail Description Units Price AmountBudget Code CHANNEL 5 2% FRANCHISE 0.00 0.00 44,000.002024 COMPUTERS & PERIPHERALS 0.00100-133-66402 Total Program: 133 - COMMUNITY RELATIONS:360,859.92 Program: 134 - ECONOMIC DEVELOPMENT OTHER PROFESSIONAL SERVICES 0.00100-134-63199 PRINTING AND REPRODUCTION 0.00100-134-63203 OTHER PURCHASED & CONTRACTED SERVICES 0.00100-134-63999 DUES, LICENSES & MEMBERSHIPS 17,700.00100-134-64102 Budget Detail Description Units Price AmountBudget Code VAIL BOARD OF REALTORS MEMBERSHIP 0.00 0.00 200.002024 VAIL VALLEY PARTNERSHIP 0.00 0.00 12,500.002024 VAIL VALLEY WORKS 0.00 0.00 5,000.002024 FIN DONATIONS & CONTRIBUTIONS 264,470.00100-134-64902 143 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 17 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code AVON ATHLETES 2.00 1,000.00 2,000.002024 EAGLE COUNTY TRAILS 0.00 0.00 100,000.002024 EAGLE VALLEY WILDLAND RESPONSE 0.00 0.00 40,000.002024 FRONT COUNTRY RANGER PROGRAM 0.00 0.00 17,470.002024 NIGHT OF EXCELLENCE - FIRST RESPONDERS 0.00 0.00 2,000.002024 VAIL VALLEY ART GUILD SEASONS RENT 12.00 1,500.00 18,000.002024 VAIL VALLEY FOUNDATION - BIRDS OF PREY 0.00 0.00 40,000.002024 VAIL VALLEY MOUNTAIN TRAILS ALLIANCE 0.00 0.00 10,000.002024 WALKING MOUNTAINS 0.00 0.00 35,000.002024 Budget Notes Subject DescriptionBudget Code COMMITTEED $200K SPREAD OVER 2 YEARSEAGLE VALLEY TRAIL2024 REMOVED EGE AIR ALLIANCEEGE2024 GENERAL REBATE PROGRAM 25,000.00100-134-64908 Budget Detail Description Units Price AmountBudget Code E-BIKE INCENTIVE PROGRAM 0.00 0.00 25,000.002024 Total Program: 134 - ECONOMIC DEVELOPMENT:307,170.00 Program: 135 - WASTE REDUCTION AND RECYCLING PROMOTIONAL & MARKETING MATERIALS 25,100.00280-135-62808 Budget Detail Description Units Price AmountBudget Code FLAGPOLE BANNER BAGS 0.00 0.00 10,000.002024 REUSABLE AVON BAGS 0.00 0.00 10,000.002024 SIGNS 0.00 0.00 100.002024 SPECIAL EVENT MATERIALS 0.00 0.00 5,000.002024 WASTE REDUCTION AND RECYCLING 0.00280-135-62899 MEETING EXPENSE 0.00280-135-64104 TRASH COLLECTION & RECYCLING 20,340.00280-135-64205 Budget Detail Description Units Price AmountBudget Code COMPOST BAGS 0.00 0.00 500.002024 COMPOST SERVICES 12.00 195.00 2,340.002024 E-WASTE RECYCLING AT TOWN CLEANUP 0.00 0.00 7,500.002024 TOWN CLEANUP & SUSTAINABILITY FAIR 0.00 0.00 10,000.002024 Budget Notes Subject DescriptionBudget Code ADD SPEV2050TOWN CLEANUP2024 FIN DONATIONS & CONTRIBUTIONS 0.00280-135-64902 Total Program: 135 - WASTE REDUCTION AND RECYCLING:45,440.00 Program: 136 - SPECIAL EVENTS REGULAR FULL-TIME SALARY 288,491.00100-136-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 288,491.002024 PAID OUT LEAVE 0.00100-136-61106 PTS WAGES 5,821.20100-136-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,821.202024 144 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 18 of 121 2024 2024Account Number Account Name OVERTIME WAGES 28,113.75100-136-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 28,113.752024 Budget Notes Subject DescriptionBudget Code PD = $15000 PUBOPS = $8000 SALUTE2024 $2500 TOTALWINTER FIREWORKS2024 FT PENSION 31,734.02100-136-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 31,734.022024 PTS PENSION 218.30100-136-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 218.302024 EMPLOYEE ASSISTANCE PROGRAM 72.00100-136-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 72.002024 FICA/MEDICARE 4,563.73100-136-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,563.732024 GROUP HEALTH & LIFE INSURANCE 95,266.08100-136-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 95,266.082024 LONG-TERM DISABILITY INSURANCE 1,283.79100-136-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,283.792024 DENTAL INSURANCE 5,868.00100-136-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,868.002024 WORKER'S COMPENSATION INSURANCE 320.00100-136-61509 UNEMPLOYMENT INSURANCE 644.85100-136-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 644.852024 GENERAL PROGRAM SUPPLIES 0.00100-136-62301 SPECIAL EVENT MATERIALS 14,950.00100-136-62302 Budget Detail Description Units Price AmountBudget Code ARTS 0.00 0.00 6,000.002024 AVONLIVE 0.00 0.00 350.002024 EGG HUNT 0.00 0.00 3,400.002024 GENERAL 0.00 0.00 800.002024 PADDLE BATTLES 0.00 0.00 1,750.002024 145 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 19 of 121 2024 2024Account Number Account Name SALUTE TO THE USA 0.00 0.00 1,900.002024 SUMMER'S END 0.00 0.00 100.002024 SUNSETLIVE 0.00 0.00 350.002024 WINER FIREWORKS 0.00 0.00 300.002024 CONCESSIONS 28,679.00100-136-62303 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 12,884.002024 COMMUNITY PICNIC 0.00 0.00 1,100.002024 SALUTE TO THE USA 0.00 0.00 13,395.002024 SUMMER'S END 0.00 0.00 1,300.002024 DIESEL FUEL 0.00100-136-62402 EMPLOYEE RECOGNITION EXPENSE 4,800.00100-136-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEE RECOGNITION 3.00 100.00 300.002024 SALUTE TO THE USA 0.00 0.00 4,500.002024 Budget Notes Subject DescriptionBudget Code 3 PEOPLE3 PPL2024 FOOD & BEVERAGES 33,840.00100-136-62802 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 2,345.002024 COMMUNITY PICNIC 0.00 0.00 14,000.002024 GENERAL 0.00 0.00 500.002024 LAKESIDE CINEMA 0.00 0.00 2,250.002024 PADDLE BATTLES 0.00 0.00 150.002024 SALUTE TO THE USA 0.00 0.00 11,470.002024 SUMMERS END 0.00 0.00 125.002024 WINTER FIREWORKS 0.00 0.00 3,000.002024 CLOTHING & UNIFORMS 1,870.00100-136-62805 Budget Detail Description Units Price AmountBudget Code BAR STAFF 0.00 0.00 500.002024 EVENT STAFF 0.00 0.00 870.002024 VOLUNTEERS 0.00 0.00 500.002024 SAFETY MATERIALS & SUPPLIES 0.00100-136-62806 PROMOTIONAL, INFORMATIONAL, & MARKETING …1,500.00100-136-62808 Budget Detail Description Units Price AmountBudget Code AVONLIVE PROMOTIONAL SUPPLIES 0.00 0.00 500.002024 VOLUNTEERS PROMOTIONAL SUPPLIES 0.00 0.00 1,000.002024 Budget Notes Subject DescriptionBudget Code PROMOTIONAL SUPPLIES FOR COMPETING BANDSBATTLE OF THE BANDS2024 PROMOTIONAL SUPPLIES FOR VOLUNTEERS, PURCHASE WITH OTHER GG NEEDSVOLUNTEERS2024 OTHER MISC OPERATING SUPPLIES 200.00100-136-62899 Budget Detail Description Units Price AmountBudget Code EVENT SUPPLIES 0.00 0.00 200.002024 146 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 20 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code GENERAL SUPPLIES NOT TIED TO ONE PARTICULAR EVENTEVENT SUPPLIES2024 SOFTWARE 360.00100-136-62904 Budget Detail Description Units Price AmountBudget Code ADOBE PRO 0.00 0.00 360.002024 Budget Notes Subject DescriptionBudget Code $360 PER FTE, 3 PPLADOBE PRO2024 OTHER PROFESSIONAL SERVICES 23,700.00100-136-63199 Budget Detail Description Units Price AmountBudget Code ARTS 0.00 0.00 750.002024 EGG HUNT 0.00 0.00 5,750.002024 SALUTE TO THE USA 0.00 0.00 17,200.002024 PRINTING & REPRODUCTION 7,699.00100-136-63203 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 1,350.002024 COMMUNITY PICNIC 0.00 0.00 142.002024 EGG HUNT 0.00 0.00 542.002024 GENERAL 0.00 0.00 1,000.002024 LAKESIDE CINEMA 0.00 0.00 143.002024 PADDLE BATTLES 0.00 0.00 193.002024 SALUTE TO THE USA 0.00 0.00 3,651.002024 SUMMERS END 0.00 0.00 192.002024 SUNSETLIVE 0.00 0.00 143.002024 WINTER FIREWORKS 0.00 0.00 343.002024 Budget Notes Subject DescriptionBudget Code HEART OF THE VALLEY BENNER REPRINTGENERAL2024 COMPUTER SERVICES 0.00100-136-63304 AUDIO/VISUAL SERVICES 84,825.00100-136-63305 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 38,000.002024 COMMUNITY PICNIC 0.00 0.00 2,500.002024 EGG HUNT 0.00 0.00 1,000.002024 PADDLE BATTLES 0.00 0.00 1,400.002024 SALUTE TO THE USA 0.00 0.00 29,500.002024 SUMMERS END 0.00 0.00 3,500.002024 SUNSETLIVE 0.00 0.00 1,200.002024 WINTER FIREWORKS 0.00 0.00 7,725.002024 SECURITY SERVICES 60,021.00100-136-63306 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 11,880.002024 SALUTE TO THE USA 0.00 0.00 41,215.002024 SUMMERS END 0.00 0.00 900.002024 WINTER FIREWORKS 0.00 0.00 6,026.002024 RENTALS-OFFICE EQUIPMENT 0.00100-136-63603 147 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 21 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code 2022 = BCRC Parking Lot rental for the Arts Festival (6) $2400, 2 days of rental for circus $800, 1 day of rental for MOTC $400, 1 to Brew-Au $400. 2023 = 3-Lacrosse, Salute, Triple, 2=Art Celebration, 1 MOTC = 8 total. 2023 = $4,000 used $3,200 GENERAL2024 CHAIN LINK FENCING = $35,000 LIGHT TOWERS = $3900 PARKING = 400 SALUTE TO THE USA2024 CHAIN LINK FENCINGWINTER FIREWORKS2024 RENTALS-TRAFFIC CONTROL EQUIP 63,300.00100-136-63606 Budget Detail Description Units Price AmountBudget Code GENERAL 0.00 0.00 4,000.002024 SALUTE TO THE USA 0.00 0.00 39,300.002024 WINER FIREWORKS 0.00 0.00 20,000.002024 Budget Notes Subject DescriptionBudget Code 2022 = BCRC Parking Lot rental for the Arts Festival (6) $2400, 2 days of rental for circus $800, 1 day of rental for MOTC $400, 1 to Brew-Au $400. 2023 = 3-Lacrosse, Salute, Triple, 2=Art Celebration, 1 MOTC = 8 total. 2023 = $4,000 used $3200 GENERAL2024 CAHIN LINK = $35,000 LIGHT TOWERS = $3,900 PARKING = $400 SALUTE TO THE USA2024 CHAINLINKWINTER FIREWORKS2024 RENTALS-PORTABLE FACILITY 46,865.00100-136-63607 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 6,825.002024 COMMUNITY PICNIC 0.00 0.00 492.002024 EGG HUNT 0.00 0.00 1,000.002024 GENERAL 0.00 0.00 9,431.002024 LAKESIDE CINEMA 0.00 0.00 5,325.002024 SALUTE TO THE USA 0.00 0.00 21,340.002024 SUMMERS END 0.00 0.00 952.002024 WINTER FIREWORKS 0.00 0.00 1,500.002024 Budget Notes Subject DescriptionBudget Code 2023 = Pride (1) $344, Triple (1) $344 XTERRA (1), Arts Celebration (2), Dancing (1), Brew-Au (1), MOTC (2) plus non funded 4; 2022 = Pride (1), XTERRA (1), Arts Celebration (6), Dancing (1), Brew-Au (1), MOTC (2) plus non funded 4. 2024 SAME COST OF PORTABLE RESTROOMS. WASTE MGMT AND EVERGREEN ZERO WASTE. JUNE THROUGH OCTOBER RENTALS GENERAL2024 OTHER MISCELLANEOUS RENTALS 3,150.00100-136-63699 Budget Detail Description Units Price AmountBudget Code SALUTE TO THE USA 0.00 0.00 3,150.002024 Budget Notes Subject DescriptionBudget Code POS RENTAL FEESSALUTE TO THE USA2024 ADMISSIONS FEE EXPENSE 10,000.00100-136-63998 Budget Detail Description Units Price AmountBudget Code EVENT ASSETS 0.00 0.00 10,000.002024 148 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 22 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code NEW 10 X 10 AND 10 X 20 TENTS CABLE RAMPS 6' AND 8' BANQUET TABLES REFRIDERATOR FOR BAR PRODUCTS EVENT SIGANGE FRAMES EVENT ASSETS2024 OTHER PURCHASED & CONTRACTED SERVICES 506,621.00100-136-63999 Budget Detail Description Units Price AmountBudget Code ARTS 0.00 0.00 63,700.002024 AVONLIVE 0.00 0.00 184,501.002024 BEST OF THE WEST 0.00 0.00 2,000.002024 COMMUNITY PICNIC 0.00 0.00 3,350.002024 EGG HUNT 0.00 0.00 1,550.002024 HEART AND SOUL 0.00 0.00 2,000.002024 LAKESIDE CINEMA 0.00 0.00 17,875.002024 PADDLE BATTLES 0.00 0.00 7,195.002024 SALUTE TO THE USA 0.00 0.00 161,750.002024 SUMMERS END 0.00 0.00 10,250.002024 SUNSETLIVE 0.00 0.00 23,250.002024 WINTER FIREWORKS 0.00 0.00 29,200.002024 Budget Notes Subject DescriptionBudget Code Artist Stipend: Town Owned Properties $10,100 Artist Stipend: Hoffman Owned Properties $10,800 Artist Stipend: Mural $12,000.00 Artist Stipend: Painted Benches $8,400.00 Historicla Markers (3) $6,600.00 Boom Lift Rental: Mural (1) $5,000.00 Design Services: Digital Map $300.00 Photograpy: Still $500.00 Street Art Project = $10,000 ARTS2024 Talent Management Fee $15,750.00 Live Streaming Services $1,300.00 Resource Recovery $3,876.16 Headlining Talent $120,000.00 Opening Talent $21,500.00 Talent Lodging: Headliner $6,000.00 Talent Lodging: Opener $2,500.00 Ground Transport $2,250.00 Creative Services $900.00 Event Survey $5,750.00 Photography: Still $4,675.00 AVONLIVE2024 Headlining Talent $3,000.00 Photography $350.00 COMMUNITY PICNIC2024 Fun Flicks $10,200.00 Criterion $1,275.00 Swank Motion Pictures $3,700.00 Photograpy: Still $900.00 Creative Services $1,800.00 LAKESIDE CINEMA2024 DJ Music $400.00 Kids Activation $2,045.00 Creative Services $1,000.00 Event Survey $3,750.00 PADDLE BATTLES2024 149 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 23 of 121 2024 2024Account Number Account Name Temporary Labor $8,000.00 Fireworks Contract $75,000.00 Resource Recovery $5,500.00 Headlining Talent $45,000.00 Talent Agency Fee $3,000.00 Opening Talent $15,000.00 Talent Lodging: Headliner $3,000.00 Talent Lodging: Opener $800.00 Lodging: PD $250.00 Creative Services $800.00 Photograpy: Still $2,100.00 Support Infastructure $3,000.00 Medical $1,050.00 Event Survey $4,250.00 SALUTE TO THE USA2024 Resource Recovery $800.00 Headlining Talent $3,500.00 Creative Services $1,000.00 Photograpy: Still $1,450.00 Event Survey $3,500.00 SUMMERS END2024 Talent Management Fee $- IN HOUSE Headlining Talent $21,000.00 Creative Services $750.00 Photograpy: Still $1,500.00 SUNSETLIVE2024 Temporary Labor $2,000.00 Fireworks Contract $25,000.00 Creative Services $1,000.00 Photograpy / Drone $1,200.00 WINTER FIREWORKS2024 PROFESSIONAL DEVELOPMENT 3,538.00100-136-64101 Budget Detail Description Units Price AmountBudget Code COLORADO CREATIVE SUMMIT 0.00 0.00 950.002024 EVENT SAFETY ALLIANCE 0.00 0.00 198.002024 IFEA CONFERENCE 0.00 0.00 1,490.002024 MANAGEMENT ESSENTIALS VVP 0.00 0.00 500.002024 TIPS TRAINING 0.00 0.00 400.002024 Budget Notes Subject DescriptionBudget Code TIPS Training $400.00 IFEA Conference $1,490.00 ESA Virtual Conference $198.00 Colorado Creative Summit $950.00 Event Management School $500.00 GENERAL2024 DUES, LICENSES & MEMBERSHIPS 2,185.00100-136-64102 Budget Detail Description Units Price AmountBudget Code CAFE 0.00 0.00 300.002024 COLORADO EVENT ALLIANCE 0.00 0.00 300.002024 EVENT SAFETY ALLIANCE 0.00 0.00 80.002024 IFEA MEMBERSHIP 0.00 0.00 955.002024 POLLSTAR 0.00 0.00 550.002024 Budget Notes Subject DescriptionBudget Code IFEA Membership Dues $955.00 CEA $300.00 Event Safety Alliance $80.00 Pollstar $550.00 CAFÉ $300.00 GENERAL2024 150 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 24 of 121 2024 2024Account Number Account Name MILEAGE REIMBURSEMENT & TRAVEL 6,450.00100-136-64103 Budget Detail Description Units Price AmountBudget Code GENERAL 0.00 0.00 6,450.002024 Budget Notes Subject DescriptionBudget Code Meal Expense While Traveling $1,500.00 Mileage Reimbursement $- Charge Point Fees $150.00 Lodging $3,500.00 Air Travel $600.00 Ground Travel $700.00 GENERAL2024 MEETING EXPENSES 1,527.00100-136-64104 Budget Detail Description Units Price AmountBudget Code GENERAL 0.00 0.00 1,527.002024 Budget Notes Subject DescriptionBudget Code CASE Meetings $1,287.00 Other $240.00 GENERAL2024 CELLULAR & PAGING 2,160.00100-136-64206 Budget Detail Description Units Price AmountBudget Code 3 EMPLOYEES @60/MONTH/12 MONTHS)3.00 720.00 2,160.002024 Budget Notes Subject DescriptionBudget Code Up Front Costs $60.00 One new cell phone for new position Monthy Costs $1,980.00 $55 per phone/month 3 phones GENERAL2024 POSTAGE & DELIVERY COSTS 0.00100-136-64301 PERMIT & LICENSING FEES 2,836.00100-136-64306 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 300.002024 EGG HUNT 0.00 0.00 200.002024 GENERAL 0.00 0.00 1,836.002024 SALUTE TO THE USA 0.00 0.00 300.002024 SUMMERS END 0.00 0.00 200.002024 Budget Notes Subject DescriptionBudget Code Optional Premise License Renewal: Local $210.00 Optional Premise License Renewal: State $656.00 ASCAP $80.00 SESAC $540.00 BMI $350.00 GENERAL2024 BANK SERVICES CHARGES & CC FEES 3,350.00100-136-64307 Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 1,800.002024 SALUTE TO THE USA 0.00 0.00 1,450.002024 SUMMERS END 0.00 0.00 100.002024 SALES TAX 8,800.00100-136-64308 151 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 25 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code AVONLIVE 0.00 0.00 4,200.002024 SALUTE TO THE USA 0.00 0.00 4,200.002024 SUMMERS END 0.00 0.00 400.002024 FLEET MAINTENANCE 0.00100-136-64401 ADVERTISING/LEGAL NOTICES 54,185.00100-136-64901 Budget Detail Description Units Price AmountBudget Code ARTS 0.00 0.00 800.002024 AVONLIVE 0.00 0.00 17,135.002024 BEST OF THE WEST 0.00 0.00 5,500.002024 COMMUNITY PICNIC 0.00 0.00 200.002024 EGG HUNT 0.00 0.00 2,750.002024 HEART AND SOUL 0.00 0.00 5,500.002024 LAKESIDE CINEMA 0.00 0.00 2,807.002024 PADDLE BATTLES 0.00 0.00 1,400.002024 SALUTE TO THE USA 0.00 0.00 2,243.002024 SUMMERS END 0.00 0.00 3,380.002024 SUNSETLIVE 0.00 0.00 10,400.002024 WINTER FIREWORKS 0.00 0.00 2,070.002024 Budget Notes Subject DescriptionBudget Code Facebook Boost $50.00 Instagram $50.00 Radio: KZYR $250.00 Radio: AMT $250.00 Café: email blasts $200.00 ARTS2024 Vail Daily - Print $3,496.50 Digital / Programmatic $6,635.00 Facebook DID - Programmatic $1,804.00 Facebook Boost $750.00 Instagram $750.00 Radio: KZYR $1,200.00 Radio: AMT $1,000.00 Bands Around Town $500.00 Jambase $1,000.00 AVONLIVE2024 AD PLACEMENT TBD = $5,500 PLACEHOLDER TO CREATE BUZZ IN WINTER 23/24, SPRING 2024 BEST OF THE WEST2024 Vail Daily $1,600.00 Digital / Programmatic / Facebook DID $500.00 Facebook $50.00 Instagram $50.00 Radio: KZYR $200.00 Radio: AMT $350.00 EGG HUNT2024 AD PLACEMENT TBD = $5,500 PLACEHOLDER TO CREATE BUZZ IN WINTER 23/24, SPRING 2024 HEART AND SOUL2024 Vail Daily: Print $777.00 Digital / Programmatic $1,080.00 Facebook Boost $100.00 Instagram $350.00 Radio: $250.00 Radio: $250.00 LAKESIDE CINEMA2024 Vail Daily Print $400.00 Digital / Programmatic / Facebook DID $400.00 Facebook Boost $50.00 Instagram $150.00 Radio: KZYR $200.00 Radio: AMT $200.00 PADDLE BATTLES2024 152 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 26 of 121 2024 2024Account Number Account Name Vail Daily Print $582.75 Digital / Programmatic / Facebook DID $1,060.00 Bands in Town $250.00 Radio: KZYR $350.00 SALUTE TO THE USA2024 Vail Daily: Print $800.00 Digital / Programmatic / Faacebook DID $930.00 Facebook Boost $50.00 Instagram $100.00 Radio: KZYR $500.00 Radio: AMT $500.00 Band in Town $500.00 SUMMERS END2024 Vail Daily Print $2,750.00 Digital / Programmatic $4,000.00 Facebook Boost $750.00 Instagram $500.00 Radio: $1,400.00 Radio: $1,000.00 SUNSETLIVE2024 Vail Daily & Summit Print $975.00 Digital / Programmatic $570.00 Radio: KZYR $525.00 WINTER FIREWORKS2024 FIN DONATIONS & CONTRIBUTIONS 75,000.00100-136-64902 Budget Detail Description Units Price AmountBudget Code AVON ARTS CELEBRATION 0.00 0.00 3,000.002024 DANCING IN THE PARK 0.00 0.00 40,000.002024 MAN OF THE CLIFF 0.00 0.00 10,000.002024 VAIL VALLEY BREW AU 0.00 0.00 22,000.002024 INSURANCE PREMIUMS 0.00100-136-64905 COMPUTERS & PERIPHERALS 4,800.00100-136-66402 Budget Detail Description Units Price AmountBudget Code BAR MANAGER CD-SPECIAL-20 REPLACEMENT 0.00 0.00 2,400.002024 NEW EMP: SPEV COORDINATOR 0.00 0.00 2,400.002024 Budget Notes Subject DescriptionBudget Code NEW FTE NEW LAPTOPGENERAL2024 FURNITURE & FIXTURES 1,200.00100-136-66404 Budget Detail Description Units Price AmountBudget Code GENERAL 0.00 0.00 1,200.002024 Budget Notes Subject DescriptionBudget Code PHOTOGRAPHY IN GREEN ROOM OR FRIDGE IN BASEMENTGENERAL2024 Total Program: 136 - SPECIAL EVENTS:1,520,807.72 Program: 137 - COMMUNITY GRANTS DUES, LICENSES & MEMBERSHIPS 250.00100-137-64102 Budget Detail Description Units Price AmountBudget Code EAGLE COUNTY HISTORICAL SOCIETY 0.00 0.00 250.002024 FIN DONATIONS & CONTRIBUTIONS 120,000.00100-137-64902 Budget Detail Description Units Price AmountBudget Code COMMUNITY GRANTS PROGRAM 0.00 0.00 120,000.002024 Total Program: 137 - COMMUNITY GRANTS:120,250.00 153 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 27 of 121 2024 2024Account Number Account Name Program: 138 - COVID-19 PRINTING & REPRODUCTION 0.00100-138-63203 JANITORIAL & CUSTODIAL SERVICES 0.00100-138-63552 ADVERTISING/LEGAL NOTICES 0.00100-138-64901 Total Program: 138 - COVID-19:0.00 Program: 139 - SUSTAINABILITY REGULAR FULL-TIME SALARY 93,406.25100-139-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 93,406.252024 REGULAR PART-TIME SALARY 47,297.25100-139-61102 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 47,297.252024 Budget Notes Subject DescriptionBudget Code $41.25/hr * 20hrs * 52 weeksPART-TIME COORDINATOR2024 PAID OUT LEAVE 0.00100-139-61106 PTS WAGES 0.00100-139-61121 OVERTIME WAGES 0.00100-139-61151 CARPOOL MILEAGE REIMBURSEMENT 30,000.00100-139-61209 Budget Detail Description Units Price AmountBudget Code CARPOOL MILEAGE REIMBURSEMENT PROGRAM 0.00 0.00 30,000.002024 FT PENSION 10,274.69100-139-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,274.692024 PTS PENSION 1,773.65100-139-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,773.652024 EMPLOYEE ASSISTANCE PROGRAM 24.00100-139-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 2,007.72100-139-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,007.722024 GROUP HEALTH & LIFE INSURANCE 28,276.32100-139-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 28,276.322024 LONG-TERM DISABILITY INSURANCE 415.66100-139-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 415.662024 DENTAL INSURANCE 1,571.76100-139-61507 154 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 28 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,571.762024 WORKER'S COMPENSATION 69.00100-139-61509 UNEMPLOYMENT INSURANCE 281.40100-139-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 281.402024 EMPLOYEE RECOGNITION 100.00100-139-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 1.00 100.00 100.002024 PROMOTIONAL & MARKETING MATERIALS 700.00100-139-62808 Budget Detail Description Units Price AmountBudget Code BRANDED TABLECLOTHS 0.00 0.00 200.002024 SUSTAINABILITY BOOTH PROMOTIONAL SUPPLIES 0.00 0.00 500.002024 OTHER MISC OPERATING SUPPLIES 5,000.00100-139-62899 Budget Detail Description Units Price AmountBudget Code CONTINGENCY COST FOR COMMERCIAL COMPOSTING 0.00 0.00 5,000.002024 BOOKS & PERIODICALS 500.00100-139-62905 Budget Detail Description Units Price AmountBudget Code BOOKS 0.00 0.00 500.002024 OFFICE SUPPLIES & MATERIALS 605.00100-139-62999 Budget Detail Description Units Price AmountBudget Code GORILLA STAND 0.00 0.00 50.002024 I-PHONE CASE & CHARGER 0.00 0.00 55.002024 OFFICE SUPPLIES 0.00 0.00 200.002024 RECORDING EQUIPMENT 0.00 0.00 300.002024 OTHER PROFESSIONAL SERVICES 1,500.00100-139-63199 Budget Detail Description Units Price AmountBudget Code SPANISH TRANSLATIONS 0.00 0.00 1,500.002024 PRINTING & REPRODUCTION 15,000.00100-139-63203 Budget Detail Description Units Price AmountBudget Code EDUCATIONAL SIGNS 0.00 0.00 7,500.002024 EDUCATIONAL STICKERS 0.00 0.00 2,500.002024 OTHER PRINTED EDUCATION MATERIALS 0.00 0.00 5,000.002024 PHOTOGRAPHY SERVICES 0.00100-139-63303 OTHER PURCHASED & CONTRACTED SERVICES 33,000.00100-139-63999 Budget Detail Description Units Price AmountBudget Code ARTIST DESIGNS (STORM DRAIN DECALS)0.00 0.00 2,000.002024 DATA PURCHASES 0.00 0.00 1,000.002024 GRAPHIC DESIGN 0.00 0.00 2,000.002024 ICLEI NET ZERO FORECASTING 0.00 0.00 9,000.002024 LOTUS CONSULTING 0.00 0.00 15,000.002024 ONLINE COURSE PLATFORM 0.00 0.00 500.002024 155 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 29 of 121 2024 2024Account Number Account Name VIDEO EDITING 0.00 0.00 3,500.002024 PROFESSIONAL DEVELOPMENT 6,625.00100-139-64101 Budget Detail Description Units Price AmountBudget Code BEHAVIOR, ENERGY & CLIMATE CHANGE CONFERENCE 2.00 2,100.00 4,200.002024 BREEAM TRAINING 0.00 0.00 425.002024 MT2030 CONFERENCE 2.00 1,000.00 2,000.002024 DUES, LICENSES & MEMBERSHIPS 4,920.00100-139-64102 Budget Detail Description Units Price AmountBudget Code ACTIVELY GREEN 0.00 0.00 1,500.002024 INTERN'L COUNCIL FOR LOCAL ENVIRONMENT (ICLEI)0.00 0.00 1,200.002024 RECYCLE COLORADO 0.00 0.00 350.002024 URBAN SUSTAINBILITY DIRECTORS NETWORK (USDN)0.00 0.00 1,870.002024 MEETING EXPENSES 4,000.00100-139-64104 Budget Detail Description Units Price AmountBudget Code SUSTAINABILITY OPEN HOUSE MEETINGS 4.00 1,000.00 4,000.002024 CELLULAR & PAGING 660.00100-139-64206 Budget Detail Description Units Price AmountBudget Code TOWN-OWNED CELLPHONE 12.00 55.00 660.002024 ADVERTISING/LEGAL NOTICES 12,000.00100-139-64901 Budget Detail Description Units Price AmountBudget Code DIGITAL ADVERTISING 0.00 0.00 6,000.002024 PRINT ADVERTISING 0.00 0.00 6,000.002024 FIN DONATIONS & CONTRIBUTIONS 0.00100-139-64902 COMPUTERS & PERIPHERALS 0.00100-139-66402 AUDIO/VISUAL EQUIPMENT 0.00100-139-66403 Total Program: 139 - SUSTAINABILITY:300,007.70 Program: 141 - FINANCE REGULAR FULL-TIME SALARY 685,509.14100-141-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 685,509.142024 PAID OUT LEAVE 0.00100-141-61106 PTS WAGES 0.00100-141-61121 PTS BONUSES 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Budget Code: 2ND REVISED 2024 0.00 0.00 9,872.152024 GROUP HEALTH & LIFE INSURANCE 135,478.71100-141-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 135,478.712024 LONG-TERM DISABILITY INSURANCE 3,050.51100-141-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,050.512024 DENTAL INSURANCE 11,002.32100-141-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 11,002.322024 WORKER'S COMPENSATION INSURANCE 552.00100-141-61509 UNEMPLOYMENT INSURANCE 1,389.63100-141-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,389.632024 EMPLOYEE RECOGNITION EXPENSE 1,200.00100-141-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEE RECOGNITION EXPENSE 0.00 0.00 1,200.002024 Budget Notes Subject DescriptionBudget Code 7 EMPLOYEES @$60/EMPEMPLOYEE RECOGNITION2024 SOFTWARE 1,210.00100-141-62904 Budget Detail Description Units Price AmountBudget Code ADOBE ACROBAT 0.00 0.00 300.002024 MISCELLANEOUS SOFTWARE 0.00 0.00 550.002024 ROBOFORM 7.00 30.00 210.002024 WEBROOT 0.00 0.00 150.002024 BOOKS & PERIODICALS 610.00100-141-62905 Budget Detail Description Units Price AmountBudget Code AICPA AUDIT GUIDE 0.00 0.00 160.002024 GRANTS MANAGEMENT GUIDE 0.00 0.00 250.002024 US MASTER TAX GUIDE 0.00 0.00 200.002024 OFFICE SUPPLIES & MATERIALS 1,750.00100-141-62999 157 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 31 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES - FINANCE 0.00 0.00 1,500.002024 STATIONARY 0.00 0.00 250.002024 AUDIT & ACCOUNTING SERVICES 39,000.00100-141-63102 Budget Detail Description Units Price AmountBudget Code 2023 ANNUAL AUDIT 0.00 0.00 25,000.002024 2023 AUDIT DRAFT CONSULTANT 0.00 0.00 10,000.002024 2023 SINGLE AUDIT 0.00 0.00 4,000.002024 OTHER PROFESSIONAL SERVICES 5,000.00100-141-63199 Budget Detail Description Units Price AmountBudget Code SALES TAX AUDIT PROGRAM 0.00 0.00 5,000.002024 PRINTING & REPRODUCTION 1,150.00100-141-63203 Budget Detail Description Units Price AmountBudget Code LASER CHECKS 0.00 0.00 250.002024 MISC PRINTING 0.00 0.00 500.002024 W2/1099 ENVELOPES 0.00 0.00 400.002024 COMPUTER SERVICES 121,210.00100-141-63304 Budget Detail Description Units Price AmountBudget Code CLEARGOV ANNUAL SUB 0.00 0.00 25,000.002024 DEBTBOOK ANNUAL SUB 0.00 0.00 7,000.002024 LODGINGREVS 0.00 0.00 12,000.002024 MUNIREVS 0.00 0.00 17,460.002024 MUNIREVS CHANGE ORDERS 0.00 0.00 7,000.002024 TIME & ATTENDANCE 0.00 0.00 8,000.002024 TYLER ACFR 0.00 0.00 11,000.002024 TYLER ANNUAL FEES 0.00 0.00 30,000.002024 TYLER CASHIERING MODULE 0.00 0.00 3,750.002024 R&M-OFFICE EQUIP & COMPUTERS 1,800.00100-141-63504 Budget Detail Description Units Price AmountBudget Code XEROX COPIER PRINT CHARGES 0.00 0.00 1,800.002024 RENTALS-OFFICE EQUIPMENT 2,250.00100-141-63603 Budget Detail Description Units Price AmountBudget Code XEROX COPIER LEASE 0.00 0.00 2,250.002024 PROFESSIONAL DEVELOPMENT 12,800.00100-141-64101 Budget Detail Description Units Price AmountBudget Code CERITIFIED PAYROLLL PROFESSIONAL 1.00 1,500.00 1,500.002024 CGFOA STAFF TRAINING 0.00 0.00 1,000.002024 CGFOA STATE CONFERENCE (3 EMPLOYEES)0.00 0.00 3,000.002024 GFOA NATIONAL CONFERENCE 0.00 0.00 2,800.002024 GRANT TRAINING 1.00 1,500.00 1,500.002024 TYLER CONFERENCE (2 EMPLOYEES)0.00 0.00 3,000.002024 DUES, LICENSES & MEMBERSHIPS 870.00100-141-64102 158 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 32 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CGFOA MEMBERSHIPS 7.00 70.00 490.002024 GFOA MEMBERSHIP 2.00 170.00 340.002024 NOTARY LICENSES 2.00 20.00 40.002024 MEETING EXPENSES 1,810.00100-141-64104 Budget Detail Description Units Price AmountBudget Code PAYROLL ASSOCIATION MEETINGS 2.00 150.00 300.002024 STAFF LUNCHES 4.00 240.00 960.002024 TAX COALITION MEETINGS 0.00 0.00 250.002024 WESTERN SLOPE COALITION MEETING 2.00 150.00 300.002024 TELEPHONE 0.00100-141-64201 CELLULAR & PAGING 576.00100-141-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 576.002024 POSTAGE & DELIVERY COSTS 100.00100-141-64301 Budget Detail Description Units Price AmountBudget Code FEDEX DELIVERY CHARGES 0.00 0.00 100.002024 BANK SERVICES CHARGES & CC FEES 6,200.00100-141-64307 Budget Detail Description Units Price AmountBudget Code 1ST BANK FEES 12.00 50.00 600.002024 SALES TAX ACCOUNT 12.00 450.00 5,400.002024 SUTS CC FEES 1.00 200.00 200.002024 OTHER ADMINISTRATIVE FEES 3,500.00100-141-64399 Budget Detail Description Units Price AmountBudget Code GFOA CERTIFICATE OF EXCELLENCE 0.00 0.00 500.002024 SIMPLEFILE/EAGLE COUNTY RECORDING 0.00 0.00 3,000.002024 ADVERTISING/LEGAL NOTICES 0.00100-141-64901 INSURANCE DEDUCTIBLES 0.00100-141-64906 COMPUTERS & PERIPHERALS 2,400.00100-141-66402 Budget Detail Description Units Price AmountBudget Code BUDGETLAP-20 FINANCE COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 Total Program: 141 - FINANCE:1,134,591.46 Program: 143 - INFORMATION SYSTEMS REGULAR FULL-TIME SALARY 358,786.75100-143-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 358,786.752024 PAID OUT LEAVE 0.00100-143-61106 OVERTIME WAGES 1,323.00100-143-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,323.002024 FT PENSION 39,466.55100-143-61301 159 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 33 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 39,466.552024 EMPLOYEE ASSISTANCE PROGRAM 72.00100-143-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 72.002024 FICA/MEDICARE 5,126.99100-143-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,126.992024 GROUP HEALTH & LIFE INSURANCE 80,411.76100-143-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 80,411.762024 LONG-TERM DISABILITY INSURANCE 1,596.60100-143-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,596.602024 DENTAL INSURANCE 5,099.52100-143-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,099.522024 WORKER'S COMPENSATION INSURANCE 205.00100-143-61509 UNEMPLOYMENT INSURANCE 720.23100-143-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 720.232024 GASOLINE 0.00100-143-62401 EMPLOYEE RECOGNITION EXPENSE 300.00100-143-62801 CONSUMABLE TOOLS/SMALL EQUIPMENT 2,900.00100-143-62807 Budget Detail Description Units Price AmountBudget Code FLUKE NETWORK TESTER 1.00 2,900.00 2,900.002024 DATA PROCESSING SUPPLIES 0.00100-143-62903 SOFTWARE 1,225.00100-143-62904 Budget Detail Description Units Price AmountBudget Code NEW EMPLOYEE ADOBE ACROBAT 1.00 360.00 360.002024 NEW EMPLOYEE SNAGIT 1.00 65.00 65.002024 UNFORSEEN SOFTWARE 1.00 800.00 800.002024 OFFICE SUPPLIES & MATERIALS 0.00100-143-62999 COMPUTER SERVICES 323,479.00100-143-63304 Budget Detail Description Units Price AmountBudget Code CLOUD SERVICE SENTINELONE MDR - EDR 1.00 17,784.00 17,784.002024 CLOUD SUB DOCUSIGN (NORMAL $12600)1.00 19,800.00 19,800.002024 CLOUD SUB PROOFPOINT SPAM FILTER 1YR 1.00 5,400.00 5,400.002024 CLOUD SUBSCRIPTION MS O365 1.00 83,000.00 83,000.002024 HW MAINT APPLIANCE WIRELESS ACCESS POINTS 13.00 147.00 1,911.002024 HW MAINT APPLIANCE WIRELESS CONTROLLER 1.00 1,335.00 1,335.002024 HW MAINT APPLIANCE: BARRACUDA BACKUP 1.00 13,170.00 13,170.002024 160 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 34 of 121 2024 2024Account Number Account Name HW MAINT APPLIANCE: BARRACUDA MESSAGE ARCHIVER 1.00 3,830.00 3,830.002024 HW MAINT APPLIANCE: FIREWALL ASA5516 1.00 1,265.00 1,265.002024 HW MAINT APPLIANCE: GUEST FIREWALL ASA5508 1.00 695.00 695.002024 HW MAINT APPLIANCES: WIRELESS ACCESS POINTS 4.00 93.00 372.002024 HW MAINT DCVMHOST01 WMP242600P0 1.00 916.00 916.002024 HW MAINT DCVMHOST02 WMP242600PN 1.00 916.00 916.002024 HW MAINT SW NTHFL2SW0 1FOC2417L8FC 1.00 798.00 798.002024 HW MAINT SW NTHFL3SW01 FOC26454PPC 1.00 918.00 918.002024 HW MAINT SW PSFCORE03 FJC263926N0 1.00 1,210.00 1,210.002024 HW MAINT SW SRVSW01 FOC2417L8BZ 1.00 798.00 798.002024 HW MAINT SW STAGESW01 FOC263551RD 1.00 780.00 780.002024 HW MAINT SW ARTFFLEETSW01 FOC263551R3 1.00 780.00 780.002024 HW MAINT SW NTHFL1SW01 FOC264129CR 1.00 918.00 918.002024 HW MAINT SW NTHFL2SERERSW02 FOC2047X118 1.00 1,506.00 1,506.002024 HW MAINT SW NTHFL2SERVERSW01 FOC2051S1YX 1.00 1,506.00 1,506.002024 HW MAINT SW NTHFL2SW02 FCW1937B1NV 1.00 800.00 800.002024 HW MAINT SW NTHFL3SW02 FOC2646CL20 1.00 918.00 918.002024 HW MAINT SW PSFCORE01 FJC2639265D 1.00 1,210.00 1,210.002024 HW MAINT SW PSFCORE02 FJC263926K0 1.00 1,210.00 1,210.002024 HW MAINT SW PSFFL1SW01 FOC263551PZ 1.00 780.00 780.002024 HW MAINT SW PUMPHOUSESW01 FOC263552V8 1.00 780.00 780.002024 HW MAINT SW RECFL1SW01 FOC26454LEY 1.00 918.00 918.002024 HW MAINT SW RECFL2SW01 FJC2328W0CW 1.00 798.00 798.002024 HW MAINT SW SRVSW02 FOC2417L8E9 1.00 798.00 798.002024 HW MAINT SW TOABB01 FJC24111267 1.00 798.00 798.002024 HW MAINT SW TOABB02 FJC2328W02D 1.00 798.00 798.002024 HW MAINT SW TOABB03 FJC2328W05L 1.00 798.00 798.002024 HW MAINT: BUVMHOST WZP23200U05 1.00 855.00 855.002024 NEW SOFTWARE IT SUPPORT TICKET SYSTEM 1.00 1,200.00 1,200.002024 NEW SUB: CYBER SECURITY TRAINING AND TEST 130.00 17.40 2,262.002024 NEW SUB: MS365 TRAINING SOLUTION 130.00 76.00 9,880.002024 NEW SUB: PEI LED TRAINING 12.00 470.00 5,640.002024 NEW SUB: PENETRATION TESTING 1.00 8,000.00 8,000.002024 NEW SUB: PRINT MANAGER SERVICES 19.00 150.00 2,850.002024 PROJECT: ASSES MOVE TO THE CLOUD 1.00 14,611.00 14,611.002024 PROJECT: FULL NETWORK SECURITY ASSES 1.00 12,000.00 12,000.002024 PROJECT: MFA FOR RDS & VPN 1.00 15,376.00 15,376.002024 PROJECT: MOVE FULLCOURT 1.00 2,000.00 2,000.002024 PROJECT: MOVE LASERFICHE 1.00 1,950.00 1,950.002024 PROJECT: PURVIEW EMAIL ENCRYPTION 1.00 3,096.00 3,096.002024 PROJECT: REFRESH REMOTE SERVER 1.00 15,205.00 15,205.002024 PROJECT: SYSTEM LOG SOLUTION 1.00 1.00 1.002024 SERVICE ELECTRONIC RECYCLING 1.00 450.00 450.002024 SERVICE PEI LABOR W/MANAGED SERVICES 1.00 7,350.00 7,350.002024 SERVICE PEI LICENSE MANAGEMENT 12.00 75.00 900.002024 SERVICE SUPPORT LASERFICHE 20 HOUR BLOCK 20.00 150.00 3,000.002024 SOFTWARE LICENSE ANY DESK 3.00 90.00 270.002024 SOFTWARE LICENSE JAM TREESIZE 1.00 60.00 60.002024 SOFTWARE LICENSE SNAGIT 54.00 3.00 162.002024 SOFTWARE LICENSE TOOL: JAM TREESIZE 1.00 60.00 60.002024 SOFTWARE LICENSE: ASA5508 JMX2552X0JW 1.00 2,050.00 2,050.002024 SOFTWARE LICENSE: ASA5516 FIREPOWER 1.00 2,380.00 2,380.002024 SOFTWARE LICENSE: SSL WILDCARD CERT 1.00 1,110.00 1,110.002024 SOFTWARE LICENSE: VMWARE 1.00 6,100.00 6,100.002024 SOFTWARE LICENSES: WIRELESS ACCESS AP 8.00 32.00 256.002024 SOFTWARE LICENSES: WIRELESS ACCESS POINT 1.00 174.00 174.002024 SOFTWARE LICENSES: WIRELESS CONTROLLER AP 14.00 31.00 434.002024 SOFTWARE LINCENCE: SSL UC CERT 1.00 960.00 960.002024 161 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 35 of 121 2024 2024Account Number Account Name SOFTWARE MAINT LASERFICHE 1.00 10,000.00 10,000.002024 SOFTWARE MAINT: EXCHANGE SERVER 40 CAL 1.00 750.00 750.002024 SOFTWARE MAINT: EXCHANGE SERVER SA 1.00 850.00 850.002024 SOFTWARE MAINT: MS SERVER DEVICE SA 2 2.00 6.50 13.002024 SOFTWARE MAINT: MS SQL CORE SA 80.00 23.00 1,840.002024 SOFTWARE MAINT: MS SQL STANDARD SA 5.00 187.00 935.002024 SOFTWARE MAINT: OFFICE PRO SA 5.00 123.00 615.002024 SOFTWARE MAINT: OFFICE STANDARD SA 20.00 90.00 1,800.002024 SOFTWARE MAINT: SERVER CAL SA 80.00 8.00 640.002024 SOFTWARE MAINT: SERVER DEVICE CAL SA 80.00 17.70 1,416.002024 SOFTWARE MAINT: SERVER STD CORE SA 8.00 31.50 252.002024 SOFTWARE MAINT: SQL CALS SA 20.00 44.00 880.002024 SOFTWARE MAINT: SQL STANDARD SA 2.00 940.00 1,880.002024 SOFTWARE MAINT:WINDOW ENT SA 7.00 61.00 427.002024 SOFTWARE SMART DEPLOY IMAGING SOLUTION 200.00 22.56 4,512.002024 SUBSCRIPTION PRIVATE DSL LINES R60 W60 P85 1.00 3,000.00 3,000.002024 SUBSCRIPTION: GUEST WIFI MANAGEMENT 12.00 100.00 1,200.002024 V-APPLIANCE MAINT: FIREPOWER PXKROX4CQRM 1.00 118.00 118.002024 V-APPLIANCE MAINT: KEMP LOADMASTER 1248302 1.00 1,000.00 1,000.002024 V-APPLIANCE: MAINT AUDIOCODES WA282F26D7F01DG6 1.00 495.00 495.002024 R&M-OFFICE EQUIP & COMPUTERS 3,800.00100-143-63504 Budget Detail Description Units Price AmountBudget Code PHONE HEADSET REPLACEMENTS REPLACED AS NEEDED 1.00 2,000.00 2,000.002024 REPLACEMENT OF BROKEN HARDWARE 0.00 0.00 1,800.002024 PROFESSIONAL DEVELOPMENT 17,200.00100-143-64101 Budget Detail Description Units Price AmountBudget Code 1 - LASERFICHE CONFERENCE 0.00 0.00 2,500.002024 1 - VMWORLD CONFERENCE 0.00 0.00 4,000.002024 2 EMP TO CGAIT CONFERENCE 2.00 850.00 1,700.002024 TRAINING CLASS ONE EACH EMP 3.00 3,000.00 9,000.002024 DUES, LICENSES & MEMBERSHIPS 330.00100-143-64102 Budget Detail Description Units Price AmountBudget Code CGAIT DUES 0.00 0.00 330.002024 CELLULAR & PAGING 1,100.00100-143-64206 Budget Detail Description Units Price AmountBudget Code 2EMPLOYEES @ ~45/MONTH/12MONTHS 2.00 550.00 1,100.002024 EQUIPMENT REPLACEMENT CHARGES 0.00100-143-64402 WASH BAY CHARGES 0.00100-143-64403 INSURANCE DEDUCTIBLES 0.00100-143-64906 COMPUTERS & PERIPHERALS 5,165.00100-143-66402 Budget Detail Description Units Price AmountBudget Code NEW EMPLOYEE LAPTOP SETUP 1.00 2,670.00 2,670.002024 NEW EMPLOYEE PHONE PERIPHERALS 1.00 80.00 80.002024 NEW EMPLOYEE WORKSTATION SETUP 1.00 2,415.00 2,415.002024 Total Program: 143 - INFORMATION SYSTEMS:848,307.40 Program: 148 - AVON URBAN RENEWAL AUTHORITY LEGAL SERVICES 1,000.00220-148-63101 PRINTING & REPRODUCTION 0.00220-148-63203 162 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 36 of 121 2024 2024Account Number Account Name TREASURER FEES 57,000.00220-148-64303 ADVERTISING/LEGAL NOTICES 0.00220-148-64901 OPERATING TRANSFERS OUT 1,750,000.00220-148-69101 Total Program: 148 - AVON URBAN RENEWAL AUTHORITY:1,808,000.00 Program: 149 - NONDEPARTMENTAL GASOLINE 0.00100-149-62401 DIESEL FUEL 0.00100-149-62402 FOOD & BEVERAGES 3,700.00100-149-62802 Budget Detail Description Units Price AmountBudget Code MONTHLY STAFF COFFEES 10.00 250.00 2,500.002024 TOWN HALL COFFEE 12.00 100.00 1,200.002024 JANITORIAL CLEANING SUPPLIES 0.00100-149-62803 OTHER MISC OPERATING SUPPLIES 0.00100-149-62899 AUDIO/VISUAL SUPPLIES 6,200.00100-149-62902 Budget Detail Description Units Price AmountBudget Code AV SYSTEM SUPPORT 1.00 6,200.00 6,200.002024 OFFICE SUPPLIES & MATERIALS 3,500.00100-149-62999 Budget Detail Description Units Price AmountBudget Code KITCHEN SUPPLIES 0.00 0.00 1,000.002024 PRINT PAPER & GENERAL TH OFFICE SUPPLIES 0.00 0.00 2,500.002024 PRINTING & REPRODUCTION 1,000.00100-149-63203 Budget Detail Description Units Price AmountBudget Code TOA LOGO'D ENVELOPES 0.00 0.00 1,000.002024 COMPUTER SERVICES 1,380.00100-149-63304 Budget Detail Description Units Price AmountBudget Code ZOOM SUBSCRIPTIONS 12.00 115.00 1,380.002024 AUDIO/VISUAL SERVICES 0.00100-149-63305 R&M-OFFICE EQUIP & COMPUTERS 0.00100-149-63504 RENTALS-OFFICE EQUIPMENT 0.00100-149-63603 SOFTWARE AS A SERVICE 0.00100-149-63702 OTHER PURCHASED & CONTRACTED SERVICES 0.00100-149-63999 TELEPHONE 29,500.00100-149-64201 Budget Detail Description Units Price AmountBudget Code FIBER ISP & BACKUP MICROWAVE 1.00 24,000.00 24,000.002024 LEVEL 3 SIP SERVICE 1.00 5,500.00 5,500.002024 POSTAGE & DELIVERY COSTS 0.00100-149-64301 TREASURER FEES 45,000.00100-149-64303 BANK SERVICES CHARGES & CC FEES 0.00100-149-64307 VAA RSF COLLECTION FEES 0.00100-149-64309 OTHER ADMINISTRATIVE FEES 0.00100-149-64399 FLEET MAINTENANCE 6,508.00100-149-64401 EQUIPMENT REPLACEMENT CHARGES 160,204.00100-149-64402 Budget Detail Description Units Price AmountBudget Code COMPUTERS AND OFFICE EQUIPMENT 0.00 0.00 153,587.002024 VEHICLES REPLACEMENT 0.00 0.00 6,617.002024 WASH BAY CHARGES 210.00100-149-64403 163 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 37 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code WASHBAY CHARGES 0.00 0.00 210.002024 INSURANCE PREMIUMS 160,567.00100-149-64905 Budget Detail Description Units Price AmountBudget Code 2024 PROPERTY/CASUALTY COVERAGE 0.00 0.00 145,015.002024 EXCESS CRIME 0.00 0.00 900.002024 EXCESS CYBER 0.00 0.00 9,000.002024 FIDUCIARY LIABILITY - RETIREMENT BOARDS 0.00 0.00 5,000.002024 TREASURER BOND - FINANCE DIRECTOR 0.00 0.00 420.002024 VAMP 0.00 0.00 232.002024 INSURANCE DEDUCTIBLES 0.00100-149-64906 OTHER MISC OPERATING COSTS 0.00100-149-64999 OFFICE EQUIPMENT 0.00100-149-66401 Total Program: 149 - NONDEPARTMENTAL:417,769.00 Program: 193 - COMMUNITY HOUSING PROGRAM PROMOTIONAL & MARKETING MATERIALS 0.00250-193-62808 ENGINEERING SERVICES 0.00250-193-63104 OTHER PROFESSIONAL SERVICES 0.00250-193-63199 PRINTING & REPRODUCTION 0.00250-193-63203 FEASIBILITY & CONCEPTUAL DESIGN 644,000.00250-193-63401 PRELIMINARY DESIGN 0.00250-193-63402 FINAL DESIGN/CONTRACT DOCUMENTS 0.00250-193-63403 CONSTRUCTION 0.00250-193-63405 OTHER PURCHASED & CONTRACTED SERVICES 26,000.00250-193-63999 Budget Detail Description Units Price AmountBudget Code S2 Consulting 0.00 0.00 26,000.002024 DEED RESTRICTION PAYMENTS 600,000.00250-193-64502 FIN DONATIONS & CONTRIBUTIONS 600,000.00250-193-64902 Budget Detail Description Units Price AmountBudget Code TRACK Y 0.00 0.00 600,000.002024 OTHER MISC OPERATING SUPPLIES 1,000.00250-193-64999 Total Program: 193 - COMMUNITY HOUSING PROGRAM:1,871,000.00 Program: 212 - PLANNING REGULAR FULL-TIME SALARY 535,023.82100-212-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 535,023.822024 PAID OUT LEAVE 0.00100-212-61106 OVERTIME WAGES 0.00100-212-61151 SPANISH FLUENCY STIPEND 0.00100-212-61157 FT PENSION 58,789.26100-212-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 58,789.262024 EMPLOYEE ASSISTANCE PROGRAM 120.00100-212-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 120.002024 164 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 38 of 121 2024 2024Account Number Account Name FICA/MEDICARE 7,637.66100-212-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,637.662024 GROUP HEALTH & LIFE INSURANCE 96,899.64100-212-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 96,899.642024 LONG-TERM DISABILITY INSURANCE 2,378.29100-212-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,378.292024 DENTAL INSURANCE 5,553.36100-212-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,553.362024 WORKER'S COMPENSATION INSURANCE 205.00100-212-61509 UNEMPLOYMENT INSURANCE 1,070.05100-212-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,070.052024 EMPLOYEE RECOGNITION EXPENSE 750.00100-212-62801 Budget Detail Description Units Price AmountBudget Code COM DEV OUTING 0.00 0.00 750.002024 SOFTWARE 1,725.00100-212-62904 Budget Detail Description Units Price AmountBudget Code ADOBE SUITE X2 0.00 0.00 1,200.002024 CTM ECONTRACTS 0.00 0.00 525.002024 OFFICE SUPPLIES & MATERIALS 350.00100-212-62999 Budget Detail Description Units Price AmountBudget Code GENERAL OFFICE SUPPLIES 0.00 0.00 350.002024 LEGAL SERVICES 20,000.00100-212-63101 Budget Detail Description Units Price AmountBudget Code LAND USE CASE REVIEW 0.00 0.00 5,000.002024 STATE LAND BOARD 0.00 0.00 15,000.002024 OTHER PROFESSIONAL SERVICES 64,500.00100-212-63199 Budget Detail Description Units Price AmountBudget Code DEED RESTRICTION COMPLIANCE MONITORING 0.00 0.00 2,000.002024 RECORDS RETENTION SCANNING 0.00 0.00 10,000.002024 REGIONAL PARK PLANNING CONSULT 0.00 0.00 27,500.002024 THIRD PARTY GIS SUPPORT 0.00 0.00 20,000.002024 VALLEY HOME STORE 0.00 0.00 5,000.002024 PRINTING & REPRODUCTION 500.00100-212-63203 165 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 39 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code COPY COPY CHARGES 0.00 0.00 500.002024 COMPUTER SERVICES 14,105.00100-212-63304 Budget Detail Description Units Price AmountBudget Code SMARTGOV CONNECTOR 0.00 0.00 770.002024 SMARTGOV YEARLY 0.00 0.00 13,335.002024 R&M-OFFICE EQUIP & COMPUTERS 1,000.00100-212-63504 Budget Detail Description Units Price AmountBudget Code XEROX PRINT CHARGES 0.00 0.00 1,000.002024 RENTALS-OFFICE EQUIPMENT 1,685.00100-212-63603 Budget Detail Description Units Price AmountBudget Code HP PLOTTER MAINTENANCE 0.00 0.00 935.002024 HP PLOTTER SUPPLIES 0.00 0.00 750.002024 PROFESSIONAL DEVELOPMENT 5,360.00100-212-64101 Budget Detail Description Units Price AmountBudget Code APA COLORADO 0.00 0.00 3,600.002024 GIS ESSENTIAL CLASS 0.00 0.00 510.002024 HOUSING CONFERENCE 0.00 0.00 1,250.002024 DUES, LICENSES & MEMBERSHIPS 6,160.00100-212-64102 Budget Detail Description Units Price AmountBudget Code APA COLORADO / AICP X 3 0.00 0.00 1,650.002024 BOARD OF REALTORS YEARLY 0.00 0.00 735.002024 HOUSING COLORADO INC 0.00 0.00 2,600.002024 MLS 0.00 0.00 775.002024 REAL ESTATE 0.00 0.00 400.002024 MEETING EXPENSES 1,250.00100-212-64104 Budget Detail Description Units Price AmountBudget Code DEPT MEETINGS 0.00 0.00 1,250.002024 POSTAGE & DELIVERY COSTS 2,500.00100-212-64301 Budget Detail Description Units Price AmountBudget Code STR / COMMUNITY HOUSING COMPLIANCE 0.00 0.00 2,500.002024 RECORDING FEES 800.00100-212-64302 Budget Detail Description Units Price AmountBudget Code EAGLE COUNTY RECORDED DOCS 0.00 0.00 500.002024 NEW DOCUMENT RECORDING 0.00 0.00 300.002024 ADVERTISING/LEGAL NOTICES 750.00100-212-64901 Budget Detail Description Units Price AmountBudget Code VAIL DAILY LEGAL ADS 0.00 0.00 750.002024 FIN DONATIONS & CONTRIBUTIONS 0.00100-212-64902 COMPUTERS & PERIPHERALS 2,650.00100-212-66402 166 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 40 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CD-FRONTDESK-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 TEAMS COMPATIBLE PHONE X 1 0.00 0.00 250.002024 FURNITURE & FIXTURES 0.00100-212-66404 Total Program: 212 - PLANNING:831,762.08 Program: 213 - BUILDING INSPECTION REGULAR FULL-TIME SALARY 242,465.13100-213-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 242,465.132024 PAID OUT LEAVE 0.00100-213-61106 PTS WAGES 0.00100-213-61121 PTS BONUSES 0.00100-213-61122 OVERTIME WAGES 0.00100-213-61151 FT PENSION 26,671.17100-213-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 26,671.172024 PTS PENSION 0.00100-213-61302 EMPLOYEE ASSISTANCE PROGRAM 48.00100-213-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 48.002024 FICA/MEDICARE 3,467.64100-213-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,467.642024 GROUP HEALTH & LIFE INSURANCE 41,671.32100-213-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 41,671.322024 LONG-TERM DISABILITY INSURANCE 1,078.97100-213-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,078.972024 DENTAL INSURANCE 2,375.04100-213-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,375.042024 WORKER'S COMPENSATION INSURANCE 1,721.00100-213-61509 UNEMPLOYMENT INSURANCE 484.93100-213-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 484.932024 GASOLINE 600.00100-213-62401 Budget Detail Description Units Price AmountBudget Code HYBRID 601 FUEL 0.00 0.00 600.002024 EMPLOYEE RECOGNITION EXPENSE 180.00100-213-62801 167 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 41 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code RECOGNITION 0.00 0.00 180.002024 CONSUMABLE TOOLS/SMALL EQUIP 350.00100-213-62807 Budget Detail Description Units Price AmountBudget Code FLASHLIGHTS/SAFETY EQUIPMENT 0.00 0.00 350.002024 SOFTWARE 720.00100-213-62904 Budget Detail Description Units Price AmountBudget Code ICC DIGITAL CODES 0.00 0.00 720.002024 BOOKS & PERIODICALS 700.00100-213-62905 Budget Detail Description Units Price AmountBudget Code CODE BOOKS FOR BUILDING INSPECTOR 0.00 0.00 700.002024 OTHER PROFESSIONAL SERVICES 5,000.00100-213-63199 Budget Detail Description Units Price AmountBudget Code THIRD PARTY INSPECTIONS 0.00 0.00 5,000.002024 PROFESSIONAL DEVELOPMENT 1,675.00100-213-64101 Budget Detail Description Units Price AmountBudget Code CO CODE CHAPTER MARCH INSTITUTE 0.00 0.00 1,675.002024 DUES, LICENSES & MEMBERSHIPS 160.00100-213-64102 Budget Detail Description Units Price AmountBudget Code ICC MEMBERSHIPS X 3 0.00 0.00 160.002024 CELLULAR & PAGING 2,068.00100-213-64206 Budget Detail Description Units Price AmountBudget Code 4 EMPLOYEES @~43/MONTH/12MONTHS 4.00 517.00 2,068.002024 FLEET MAINTENANCE 1,041.00100-213-64401 EQUIPMENT REPLACEMENT CHARGES 0.00100-213-64402 WASH BAY CHARGES 210.00100-213-64403 Budget Detail Description Units Price AmountBudget Code 2 VEHICLES 0.00 0.00 210.002024 COMPUTERS & PERIPHERALS 0.00100-213-66402 AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-213-66501 Total Program: 213 - BUILDING INSPECTION:332,687.20 Program: 214 - ECONOMIC DEVELOPMENT OFFICE SUPPLIES & MATERIALS 0.00100-214-62999 OTHER PROFESSIONAL SERVICES 0.00100-214-63199 COMPUTER SERVICES 0.00100-214-63304 Total Program: 214 - ECONOMIC DEVELOPMENT:0.00 168 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 42 of 121 2024 2024Account Number Account Name Program: 219 - ENERGY EFFICIENCY PROJECTS FIN DONATIONS & CONTRIBUTIONS 40,000.00270-219-64902 Budget Detail Description Units Price AmountBudget Code WALKING MOUNTAINS ENERGY PROGRAMS 0.00 0.00 40,000.002024 Total Program: 219 - ENERGY EFFICIENCY PROJECTS:40,000.00 Program: 220 - PLANNING AND ZONING COMMISSION PTS WAGES 18,522.00100-220-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 18,522.002024 PTS PENSION 694.58100-220-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 694.582024 FICA/MEDICARE 268.57100-220-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 268.572024 WORKER'S COMPENSATION INSURANCE 50.00100-220-61509 UNEMPLOYMENT INSURANCE 37.04100-220-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 37.042024 EMPLOYEE RECOGNITION EXPENSE 0.00100-220-62801 PROFESSIONAL DEVELOPMENT 3,600.00100-220-64101 Budget Detail Description Units Price AmountBudget Code APA COLORADO 0.00 0.00 3,600.002024 MEETING EXPENSES 3,000.00100-220-64104 Budget Detail Description Units Price AmountBudget Code MEETING DINNERS 0.00 0.00 3,000.002024 Total Program: 220 - PLANNING AND ZONING COMMISSION:26,172.19 Program: 311 - POLICE ADMINISTRATION REGULAR FULL-TIME SALARY 641,786.70100-311-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 641,786.702024 PAID OUT LEAVE 0.00100-311-61106 PTS WAGES 0.00100-311-61121 PTS BONUSES 0.00100-311-61122 OVERTIME WAGES 8,820.00100-311-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 8,820.002024 EXTRA DUTY PAY 0.00100-311-61156 SPANISH FLUENCY STIPEND 2,112.00100-311-61157 169 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 43 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 FT PENSION 70,596.54100-311-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 70,596.542024 PTS PENSION 0.00100-311-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 0.002024 EMPLOYEE ASSISTANCE PROGRAM 120.00100-311-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 120.002024 FICA/MEDICARE 9,278.46100-311-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 9,278.462024 GROUP HEALTH & LIFE INSURANCE 154,349.76100-311-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 154,349.762024 LONG-TERM DISABILITY INSURANCE 15,770.47100-311-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 15,770.472024 DENTAL INSURANCE 10,897.92100-311-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,897.922024 WORKER'S COMPENSATION INSURANCE 8,532.00100-311-61509 UNEMPLOYMENT INSURANCE 1,305.44100-311-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,305.442024 GASOLINE 7,685.00100-311-62401 Budget Detail Description Units Price AmountBudget Code GAS FOR ADMIN VEHICLES 0.00 0.00 7,685.002024 EMPLOYEE RECOGNITION EXPENSE 2,000.00100-311-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEE INCENTIVES, COMMENDATION AWARDS,PLAQUES 0.00 0.00 2,000.002024 FOOD & BEVERAGES 14,000.00100-311-62802 Budget Detail Description Units Price AmountBudget Code CITIZEN'S ACADEMY SNACKS 16 CLASSES X $100 16.00 100.00 1,600.002024 FAMILY NIGHT 0.00 0.00 1,400.002024 NATIONAL NIGHT OUT (PAID BY DONATIONS)0.00 0.00 5,000.002024 170 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 44 of 121 2024 2024Account Number Account Name SALUTE FOOD 0.00 0.00 1,000.002024 SHOP WITH A COP (PAID BY DONATIONS)0.00 0.00 5,000.002024 Budget Notes Subject DescriptionBudget Code CHIEF WOULD LIKE TO INVITE THE FAMILIES NEXT YEARINVITE FAMILIES2024 NATIONAL NIGHT OUT IS NOT LONGER SOLICIT BUSINESS MOVE TO PRIVATE DONATIONNO SOLICITING2024 CLOTHING & UNIFORMS 2,550.00100-311-62805 Budget Detail Description Units Price AmountBudget Code ADMIN UNIFORMS & VOLUNTEERS 5.00 150.00 750.002024 CHIEF & DC UNIFORMS 2.00 900.00 1,800.002024 CONSUMABLE TOOLS/SMALL EQUIP 800.00100-311-62807 Budget Detail Description Units Price AmountBudget Code MISCELLANEOUS EQUIPMENT 0.00 0.00 800.002024 PROMOTIONAL & MARKETING MATERIALS 5,920.00100-311-62808 Budget Detail Description Units Price AmountBudget Code APD SHIRTS 0.00 0.00 1,400.002024 CHALLENGE COINS 200.00 10.60 2,120.002024 PHOTOGRAPHS 0.00 0.00 1,600.002024 STICKERS, PENS, GIVEAWAY 0.00 0.00 800.002024 DUPLICATING SUPPLIES 1,000.00100-311-62901 Budget Detail Description Units Price AmountBudget Code COPIER, PAPER, TONER, MISC 0.00 0.00 1,000.002024 AUDIO/VISUAL SUPPLIES 1,000.00100-311-62902 Budget Detail Description Units Price AmountBudget Code AUDIO/VISUAL 0.00 0.00 1,000.002024 DATA PROCESSING SUPPLIES 0.00100-311-62903 SOFTWARE 13,821.00100-311-62904 Budget Detail Description Units Price AmountBudget Code 30 ROBOFORM BUSINESS LICENSE 0.00 0.00 2,022.002024 ADOBE ACROBAT FOR 6 DESKTOPS 6.00 360.00 2,160.002024 GUARDIAN IA SOFTWARE 0.00 0.00 5,267.002024 POWER DMS CALEA LICENSES 0.00 0.00 4,372.002024 Budget Notes Subject DescriptionBudget Code VECTOR SOLUTIONS/TARGET SOLUTION 25 TRAINING USERS @ $98.88 PER TRAINING PLATFORM MAINTENANCE FEE $435.00 GUARDIAN TRACKING 25 USERS @ $88.58 PER GUARDIAN'S FEES2024 3 YEAR SUBSCRIPTIONROBOFORM2024 BOOKS & PERIODICALS 1,300.00100-311-62905 Budget Detail Description Units Price AmountBudget Code CRS BOOKS 0.00 0.00 350.002024 ID MANUAL 0.00 0.00 150.002024 POCKET PRESS MINI LAW BOOKS 0.00 0.00 800.002024 171 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 45 of 121 2024 2024Account Number Account Name OFFICE SUPPLIES & MATERIALS 6,000.00100-311-62999 Budget Detail Description Units Price AmountBudget Code MISC SUPPLIES, PENS, NOTE PADS, CARDS, FOLDERS 0.00 0.00 3,000.002024 NOTARY STAMPS 0.00 0.00 500.002024 REPLACE SHREDDER MACHINE 0.00 0.00 2,500.002024 Budget Notes Subject DescriptionBudget Code ADMIN OFFICE AND PATROL ROOM FELLOWES POWERSHRED C-320C 2 SHREDDER2024 PRINTING & REPRODUCTION 3,000.00100-311-63203 Budget Detail Description Units Price AmountBudget Code BUSINESS CARD, STATIONARY, PAMPHKETS, ENVELOPES 0.00 0.00 3,000.002024 MEDICAL SERVICES & EXAMS 11,500.00100-311-63301 Budget Detail Description Units Price AmountBudget Code COUNSEL 0.00 0.00 5,000.002024 PEER SUPPORT MEDICAL SUPERVISION 0.00 0.00 3,500.002024 SPYCH EXAM & POLYGRAPHS 0.00 0.00 3,000.002024 LABORATORY SERVICES 0.00100-311-63302 R&M-OFFICE EQUIP & COMPUTERS 0.00100-311-63504 JANITORIAL & CUSTODIAL SERVICES 0.00100-311-63552 RENTALS-OFFICE EQUIPMENT 0.00100-311-63603 OTHER PURCHASED & CONTRACTED SERVICES 10,843.00100-311-63999 Budget Detail Description Units Price AmountBudget Code ABANDON VEHICLES 0.00 0.00 1,000.002024 CALEA ACCREDITATION FEE 0.00 0.00 4,065.002024 FLOOR MAT CLEANING 26.00 103.00 2,678.002024 VEHICLE TOWING 0.00 0.00 3,100.002024 Budget Notes Subject DescriptionBudget Code THE FLOOR MAT CLEANING COMPANY WILL INCREASE THE 4% ON 12-20-23PRICE2024 PROFESSIONAL DEVELOPMENT 26,900.00100-311-64101 Budget Detail Description Units Price AmountBudget Code CACP CONFERENCES 0.00 0.00 1,000.002024 CALEA CONFERENCE (ALABAMA OR NOTRH CAROLINA)0.00 0.00 9,000.002024 DC MEMORIAL WEEK 2.00 2,250.00 4,500.002024 EVIDENCE CERTIFICATION 0.00 0.00 500.002024 IACP CONFERENCE CHIEF AND DEPUTY CHIEF 0.00 0.00 4,000.002024 PROFESSIONAL 0.00 0.00 4,000.002024 PUBLIC SAFETY/ NIGHT OF EXCELLENCE 0.00 0.00 1,000.002024 RECORDS CERTIFICATIONS 0.00 0.00 400.002024 RMAN 0.00 0.00 1,500.002024 SWAT 0.00 0.00 1,000.002024 Budget Notes Subject DescriptionBudget Code FLIGHTS, HOTEL, FOOD FOR 3 OR 4 PEOPLECALEA2024 DUES, LICENSES & MEMBERSHIPS 3,148.00100-311-64102 172 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 46 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CACP MEMBERSHIP 2.00 425.00 850.002024 CANVA 0.00 0.00 150.002024 CCRN/ALERT SAM 0.00 0.00 103.002024 COLORADO CHIEFS 0.00 0.00 300.002024 CONSOLIDATED COMM NETWORK OF CO 0.00 0.00 100.002024 EAGLE RIVER YOUTH 0.00 0.00 250.002024 FBI DUES 0.00 0.00 240.002024 IACP MEMBERSHIPS DALY AND COSPER 0.00 0.00 380.002024 IAPE 0.00 0.00 50.002024 NTOA DALY 0.00 0.00 50.002024 RMTTA DALY 0.00 0.00 50.002024 ROCKY MTN ACCREDITATION NETWORK 0.00 0.00 175.002024 WHEN I WORK 0.00 0.00 450.002024 MEETING EXPENSES 3,300.00100-311-64104 Budget Detail Description Units Price AmountBudget Code FOOD FOR MEETINGS AND INERVIEWS 0.00 0.00 1,900.002024 TEAM MEALS $300X4, $200X1 0.00 0.00 1,400.002024 CELLULAR & PAGING 1,974.00100-311-64206 Budget Detail Description Units Price AmountBudget Code 2 EMPLOYEES @ ~82/MONTH/12 MONTHS 2.00 987.00 1,974.002024 Budget Notes Subject DescriptionBudget Code ADDING A LITLE EXTRA FOR CHIEF'S INTERNATIONAL PLAN.INTERNATIONAL PLAN2024 POSTAGE & DELIVERY COSTS 1,400.00100-311-64301 Budget Detail Description Units Price AmountBudget Code POSTAGE & DELIVERY COSTS OF EVIDENCE ITEMS 0.00 0.00 1,400.002024 OTHER ADMINISTRATIVE FEES 0.00100-311-64399 FLEET MAINTENANCE 15,000.00100-311-64401 EQUIPMENT REPLACEMENT CHARGES 27,222.00100-311-64402 Budget Detail Description Units Price AmountBudget Code VEHICLES REPLACEMENT 0.00 0.00 27,222.002024 WASH BAY CHARGES 0.00100-311-64403 INSURANCE PREMIUMS 55,204.00100-311-64905 INSURANCE DEDUCTIBLES 0.00100-311-64906 OTHER MISC OPERATING COSTS 0.00100-311-64999 COMPUTERS & PERIPHERALS 1,300.00100-311-66402 Budget Detail Description Units Price AmountBudget Code PD-CHIEF-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 FURNITURE & FIXTURES 7,000.00100-311-66404 Budget Detail Description Units Price AmountBudget Code SHELVES, CABINET 0.00 0.00 7,000.002024 173 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 47 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code REPLACE A CHAIR IN SGTS OFFICE, COBY'S AND KRISTA'S $3,000 SHELVES FOR EVIDENT ROOM, $6,000 REPLACE 3TV'S $5,000, AND A PIECE OF CABINET FOR TRAINING ROOM. $2,000 BREAK DOWN2024 Total Program: 311 - POLICE ADMINISTRATION:1,147,436.29 Program: 312 - PATROL REGULAR FULL-TIME SALARY 1,497,529.25100-312-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,497,529.252024 PAID OUT LEAVE 0.00100-312-61106 PTS WAGES 95,191.93100-312-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 95,191.932024 Budget Notes Subject DescriptionBudget Code INCREASE 5% FOR MSGT DAMMEN.INCREASE2024 PTS BONUSES 900.00100-312-61122 Budget Detail Description Units Price AmountBudget Code MSGT DAMMEN PART TIME BONUSES 0.00 0.00 900.002024 OVERTIME WAGES 300,323.30100-312-61151 Budget Detail Description Units Price AmountBudget Code CLICK IT OR TICKET - GRANT FUNDED 0.00 0.00 5,500.002024 ERYC - GRANT FUNDED 0.00 0.00 5,000.002024 GRANITE OVERTIME 0.00 0.00 25,000.002024 HI VIS/LEAF - GRANT FUNDED 0.00 0.00 20,000.002024 Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 336,813.752024 INVESTIGATION, COURT, REPORT WRITTING 0.00 0.00 244,823.302024 REVISED PB BUDGET 0.00 0.00 -336,813.752024 EXTRA DUTY PAY 25,000.00100-312-61156 Budget Detail Description Units Price AmountBudget Code EXTRA DUTY CONTRA/OFF SET BY REVENUE FROM GRANTS 0.00 0.00 25,000.002024 SPANISH FLUENCY STIPEND 4,224.00100-312-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,224.002024 OTHER WAGES 14,000.00100-312-61159 Budget Detail Description Units Price AmountBudget Code ACTING SGT $4.00/HR FTO INCREASE $4.00/HR 0.00 0.00 14,000.002024 FT PENSION 164,728.23100-312-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 164,728.232024 PTS PENSION 3,569.70100-312-61302 174 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 48 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,569.702024 EMPLOYEE ASSISTANCE PROGRAM 360.00100-312-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 360.002024 FICA/MEDICARE 27,503.30100-312-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 27,503.302024 GROUP HEALTH & LIFE INSURANCE 451,826.28100-312-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 451,826.282024 LONG-TERM DISABILITY INSURANCE 56,721.96100-312-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 56,721.962024 DENTAL INSURANCE 30,108.48100-312-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 30,108.482024 WORKER'S COMPENSATION INSURANCE 38,458.00100-312-61509 UNEMPLOYMENT INSURANCE 3,867.52100-312-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,867.522024 POLICE OPERATING & FIELD SUPPLIES 17,000.00100-312-62101 Budget Detail Description Units Price AmountBudget Code BRAZOS REPLACEMENT PRINTERS 3.00 1,000.00 3,000.002024 FIELD EQUIPMENT 0.00 0.00 10,000.002024 SMALL E-BIKE 0.00 0.00 2,500.002024 STOP STICKS 0.00 0.00 1,500.002024 FIREARMS & WEAPONS SUPPLIES 77,179.00100-312-62102 Budget Detail Description Units Price AmountBudget Code 4 DEF TECH 40MM LAUCHERS CINC 100 ROUNDS 0.00 0.00 8,000.002024 FIREARMS SUPPLIES/ AMMUNITION 0.00 0.00 23,000.002024 GLOCK 45 WEAPON REPLACEMNT 0.00 0.00 8,000.002024 SNIPER RIFLE 0.00 0.00 9,070.002024 SOU SIMS 0.00 0.00 10,000.002024 TASER 10- YEAR 1 OF 5 YEAR PLAN 0.00 0.00 19,109.002024 Budget Notes Subject DescriptionBudget Code OUR TASER 7 PLAN WILL EXPIRE IN 2024 AND THE DIFFERENCE IN PRICE FOR UPDATING TO TASER 10 IS ONLY 1,365.84 TASER 102024 GASOLINE 66,780.00100-312-62401 175 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 49 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code GASOLINE FOR (18) PATROL VEHICLES 0.00 0.00 66,780.002024 Budget Notes Subject DescriptionBudget Code INCREASING GASOLINE COST FOR 6 NEW VEHICLESADDING2024 TRAINING SUPPLIES 12,000.00100-312-62804 Budget Detail Description Units Price AmountBudget Code DEFENSIVE TACTICAL/ARREST CONTROL EQUIPMENT 0.00 0.00 2,000.002024 KRAV MATS 0.00 0.00 10,000.002024 CLOTHING & UNIFORMS 29,100.00100-312-62805 Budget Detail Description Units Price AmountBudget Code FLEX BADGES 0.00 0.00 2,500.002024 MISC UNIFORMS 0.00 0.00 8,000.002024 SOU UNIFORMS 0.00 0.00 1,500.002024 UNIFORMS (12 OFC, 1PTSGT,4 SGT, 2 CEO SEASONAL)19.00 900.00 17,100.002024 SAFETY MATERIALS & SUPPLIES 27,001.00100-312-62806 Budget Detail Description Units Price AmountBudget Code BALLISTIC VEST 0.00 0.00 6,000.002024 FLARES, CONES, SAFETY EQUIPMENT, WINER BOOTS 0.00 0.00 15,000.002024 NARCAN REPLACE IN 2025 0.00 0.00 1.002024 SHIELDS 0.00 0.00 6,000.002024 Budget Notes Subject DescriptionBudget Code 3 VEST 50% GRANT FUNDEDVEST2024 CONSUMABLE TOOLS/SMALL EQUIP 2,800.00100-312-62807 Budget Detail Description Units Price AmountBudget Code GLOVES, EVIDENCE BADS, GUN BOXES 0.00 0.00 1,500.002024 NARCOTICS TESTING NIK KITS SWABS 0.00 0.00 1,300.002024 MEDICAL & 1ST AID SUPPLY 0.00100-312-62809 AUDIO/VISUAL SUPPLIES 0.00100-312-62902 SOFTWARE 1,020.00100-312-62904 Budget Detail Description Units Price AmountBudget Code INPUT ACE 0.00 0.00 1,020.002024 LABORATORY SERVICES 1,100.00100-312-63302 Budget Detail Description Units Price AmountBudget Code BLOOD KITS 200.00 5.50 1,100.002024 COMPUTER SERVICES 117,270.00100-312-63304 Budget Detail Description Units Price AmountBudget Code AGENCY FTO PROGRAM 0.00 0.00 2,212.002024 AXON AIR DRONE ( YEAR 5 OF 5)0.00 0.00 900.002024 AXON BWC FEES, EVIDENCE COM & RESPOND (YEAR 3 OF5)0.00 0.00 29,888.002024 AXON IN CAR CAMERA SYSTEM (YEAR 3 OF 6)0.00 0.00 53,386.002024 AXON REDACTION ASSISTANT 0.00 0.00 2,592.002024 IT CONTRACT SERVICE 0.00 0.00 12,000.002024 176 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 50 of 121 2024 2024Account Number Account Name IT MISCELLANEOUS 0.00 0.00 3,000.002024 LIVESCAN FINGERPRINT SYSTEM MAINTENANCE 0.00 0.00 3,942.002024 PC FOR EVIDENCE INTAKE 0.00 0.00 2,000.002024 TYLER BRAZO'S E-CITATION SOFTWARE/DOR INTER.0.00 0.00 7,350.002024 Budget Notes Subject DescriptionBudget Code 6 NEW CAMERAS FOR THE NEW VEHICLES ALSOFLEET CAMERAS2024 R&M-OFFICE EQUIP & COMPUTERS 0.00100-312-63504 R&M-VEHICLES 0.00100-312-63505 R&M-OTHER SPECIALIZED EQUIP 0.00100-312-63549 RENTALS-OFFICE EQUIPMENT 0.00100-312-63603 PROFESSIONAL DEVELOPMENT 109,500.00100-312-64101 Budget Detail Description Units Price AmountBudget Code ACADEMY 0.00 0.00 12,000.002024 KRAV (POST I-70) GRANT 0.00 0.00 45,000.002024 MISC TRAINING BIKE PATROL COMMUNITY POLICING ETC 21.00 2,500.00 52,500.002024 Budget Notes Subject DescriptionBudget Code TRAINING COST 35,000 FOOD 2,000KRAV2024 DUES, LICENSES & MEMBERSHIPS 4,658.00100-312-64102 Budget Detail Description Units Price AmountBudget Code INT. HOMICIDE 0.00 0.00 50.002024 IPMBA 0.00 0.00 60.002024 LUMEN LICENSING 21.00 188.00 3,948.002024 NATIONAL ASSOCIATION SCHOOL RESOURCE OFFICER 0.00 0.00 100.002024 NTOA LOVINS, STAMP, DAMMEN ETC 0.00 0.00 250.002024 ROCKY MONTAIN TACTICAL TEAM 0.00 0.00 150.002024 ROCKY MOUNTAIN INFO NETWORK 0.00 0.00 100.002024 MILEAGE REIMBURSEMENT & TRAVEL 0.00100-312-64103 CELLULAR & PAGING 12,012.00100-312-64206 Budget Detail Description Units Price AmountBudget Code 22 EMPLOYEES @46/MONTH/12 MONTHS 22.00 546.00 12,012.002024 FLEET MAINTENANCE 128,400.00100-312-64401 EQUIPMENT REPLACEMENT CHARGES 237,994.00100-312-64402 Budget Detail Description Units Price AmountBudget Code COMPUTER AND OFFICE EQUIPMENT 0.00 0.00 37,762.002024 OTHER MACHINERY AND EQUIPMENT 0.00 0.00 47,227.002024 VEHICLE REPLACEMENT CHARGE 0.00 0.00 153,005.002024 WASH BAY CHARGES 1,995.00100-312-64403 Budget Detail Description Units Price AmountBudget Code DUTY WASH BAY CHARGES 0.00 0.00 1,995.002024 OPERATING FEES & CHARGES 554,855.00100-312-64904 Budget Detail Description Units Price AmountBudget Code 800 HMZ SYSTEM FEE 0.00 0.00 39,451.002024 AXON AED's 5YRS SERVICE AND MAINTENANCE 0.00 0.00 9,504.002024 BDA PM 0.00 0.00 1,350.002024 177 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 51 of 121 2024 2024Account Number Account Name BOARDING PRISONERS 0.00 0.00 750.002024 COMCAST INTERNET $159.00 TV CABLE $49.95 0.00 0.00 2,600.002024 CRIME STOPPER 0.00 0.00 500.002024 DOD FOOD/ GROOMING/ DVM VISITS 0.00 0.00 2,500.002024 EAGLE COUNTY ANIMAL SER. $1500x12+100 FOR EMERG 0.00 0.00 20,000.002024 EVIDENCE ON Q 375X12 12.00 375.00 4,500.002024 FLOCK SAFETY/ DUE 2025 0.00 0.00 20,000.002024 HOPE CENTER/CRISIS 0.00 0.00 19,500.002024 NSWC NIGHT VISION 0.00 0.00 1,500.002024 RIVER BRIDGE CHILD 0.00 0.00 5,000.002024 SOTAR SEX OFFENDER 0.00 0.00 1,500.002024 TRANSUNION FEE 12.00 175.00 2,100.002024 TREETOP CHILD FORENSIC 0.00 0.00 5,000.002024 VAIL DISPATCH SERVICES 0.00 0.00 419,000.002024 VOIANCE SIGN LANGUAGE APP 0.00 0.00 100.002024 Budget Notes Subject DescriptionBudget Code 18 AED'S $9,504.00 FOR 5 YRR. CONTRACT $47,520.00AXON AEDs IN 2024 x5 YEARS AGREEMENT2024 SUBSCRIPTION TERM: 36 MONTHS RENEWAL DUE 2025 FLOCK2024 INSURANCE DEDUCTIBLES 0.00100-312-64906 RIGHT-TO-USE CAPIAL ASSETS (OPERATING LEASES)0.00100-312-64998 COMPUTERS & PERIPHERALS 2,600.00100-312-66402 Budget Detail Description Units Price AmountBudget Code PD-PATROL2-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 PD-SGT3-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 AUDIO/VISUAL EQUIPMENT 0.00100-312-66403 RADIO & COMMUNICATIONS EQUIP 187,672.00100-312-66405 Budget Detail Description Units Price AmountBudget Code APX RADIOS AND EQUIPMENT FOR 5 YEARS 0.00 0.00 187,672.002024 PUBLIC SAFETY EQUIPMENT 57,250.00100-312-66406 Budget Detail Description Units Price AmountBudget Code BREACHING EQUIPMENT 0.00 0.00 11,000.002024 RADAS 0.00 0.00 10,000.002024 SOU EQUIPMENT 5 YEAR REPLACEMENT 0.00 0.00 36,250.002024 Budget Notes Subject DescriptionBudget Code REPLACEMENT OF THE FOLLOWING AFTER 5 YEAR (PER PERSON) SWAT VEST $4,500.00 PER VEST COMMS EAR PROTECTORS $1500 PER TAC HOLDERS $250 PER HELMETS $1000 PER $7,250 X 5= $36,250.00 5 OPERATORS EQUIP2024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 73,347.00100-312-66501 Budget Detail Description Units Price AmountBudget Code 5 HYBRID VEHICLES 0.00 0.00 73,347.002024 178 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 52 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code VEHICLE $55.00 EMERGENCY EQUIPMENT EQUIPMENT UP FIT CEO VEHICLE2024 Total Program: 312 - PATROL:4,435,844.95 Program: 313 - INVESTIGATIONS REGULAR FULL-TIME SALARY 334,772.82100-313-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 334,772.822024 PAID OUT LEAVE 0.00100-313-61106 OVERTIME WAGES 25,000.00100-313-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 27,562.502024 INVESTIGATION OVERTIME 0.00 0.00 25,000.002024 REVISED PB BUDGET 0.00 0.00 -27,562.502024 EXTRA DUTY PAY 0.00100-313-61156 SPANISH FLUENCY STIPEND 2,112.00100-313-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 OTHER WAGES 0.00100-313-61159 FT PENSION 36,825.01100-313-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 36,825.012024 EMPLOYEE ASSISTANCE PROGRAM 72.00100-313-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 72.002024 FICA/MEDICARE 5,220.76100-313-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,220.762024 GROUP HEALTH & LIFE INSURANCE 55,066.32100-313-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 55,066.322024 LONG-TERM DISABILITY INSURANCE 12,872.03100-313-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 12,872.032024 DENTAL INSURANCE 3,178.32100-313-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,178.322024 WORKER'S COMPENSATION INSURANCE 4,758.00100-313-61509 UNEMPLOYMENT INSURANCE 728.90100-313-61510 179 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 53 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 728.902024 POLICE OPERATING & FIELD SUPPLIES 1,500.00100-313-62101 Budget Detail Description Units Price AmountBudget Code GLOVES, EVIDENCE BAGS, GUN BOXES 0.00 0.00 1,500.002024 GASOLINE 10,137.00100-313-62401 Budget Detail Description Units Price AmountBudget Code GAS FOR INVESTIGATION VEHICLES 0.00 0.00 10,137.002024 Budget Notes Subject DescriptionBudget Code INCREASING 10%10%2024 CLOTHING & UNIFORMS 2,700.00100-313-62805 Budget Detail Description Units Price AmountBudget Code DETECTIVES UNIFORMS 3X900 3.00 900.00 2,700.002024 SAFETY MATERIALS & SUPPLIES 400.00100-313-62806 Budget Detail Description Units Price AmountBudget Code GLOVES AND PPE'S 0.00 0.00 400.002024 CONSUMABLE TOOLS/SMALL EQUIP 2,500.00100-313-62807 Budget Detail Description Units Price AmountBudget Code MISC SUPPLIES (CST)0.00 0.00 2,500.002024 MEDICAL SERVICES & EXAMS 4,200.00100-313-63301 Budget Detail Description Units Price AmountBudget Code SEX ASSAULT MEDICAL 7.00 600.00 4,200.002024 CELLULAR & PAGING 1,106.00100-313-64206 Budget Detail Description Units Price AmountBudget Code 2 EMPLOYEES @~46/MONTH/12MONTHS 2.00 553.00 1,106.002024 FLEET MAINTENANCE 25,821.00100-313-64401 EQUIPMENT REPLACEMENT CHARGES 15,705.00100-313-64402 Budget Detail Description Units Price AmountBudget Code VEHICLES 0.00 0.00 15,705.002024 WASH BAY CHARGES 0.00100-313-64403 COMPUTERS & PERIPHERALS 1,300.00100-313-66402 Budget Detail Description Units Price AmountBudget Code PD-DETECTIVE-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 Total Program: 313 - INVESTIGATIONS:545,975.16 180 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 54 of 121 2024 2024Account Number Account Name Program: 314 - CODE ENFORCEMENT REGULAR FULL-TIME SALARY 152,206.25100-314-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 152,206.252024 PAID OUT LEAVE 0.00100-314-61106 OVERTIME WAGES 20,000.00100-314-61151 Budget Detail Description Units Price AmountBudget Code EVENTS, TRAINING, ETC 0.00 0.00 20,000.002024 Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 22,050.002024 REVISED PB BUDGET 0.00 0.00 -22,050.002024 EXTRA DUTY PAY 0.00100-314-61156 FT PENSION 16,742.69100-314-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 16,742.692024 EMPLOYEE ASSISTANCE PROGRAM 48.00100-314-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 48.002024 FICA/MEDICARE 2,478.61100-314-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,478.612024 GROUP HEALTH & LIFE INSURANCE 33,042.96100-314-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 33,042.962024 LONG-TERM DISABLITY INS 677.32100-314-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 677.322024 DENTAL INSURANCE 2,375.04100-314-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,375.042024 WORKERS COMP INS 2,320.00100-314-61509 UNEMPLOYEMENT INSURANCE 348.51100-314-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 348.512024 CLOTHING & UNIFORMS 1,800.00100-314-62805 Budget Detail Description Units Price AmountBudget Code UNIFORMS X2 2.00 900.00 1,800.002024 SOFTWARE 0.00100-314-62904 OTHER PURCHASED & CONTRACTED SERVICES 19,000.00100-314-63999 181 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 55 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code T2 SYSTEM PARKING MANAGEMENT 0.00 0.00 19,000.002024 CELLULAR & PAGING 1,106.00100-314-64206 Budget Detail Description Units Price AmountBudget Code 2 EMPLOYEES @~46/MONTH/12MONTHS 2.00 553.00 1,106.002024 AUTOMOBILES & VEHICLES 80,000.00100-314-66501 Budget Detail Description Units Price AmountBudget Code CODE ENFORCEMENT FORD HYBRID 0.00 0.00 80,000.002024 Total Program: 314 - CODE ENFORCEMENT:332,145.38 Program: 411 - PW OPERATIONS ADMIN REGULAR FULL-TIME SALARY 240,791.48100-411-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 240,791.482024 PAID OUT LEAVE 0.00100-411-61106 OVERTIME WAGES 0.00100-411-61151 AUTOMOBILE ALLOWANCE 3,600.00100-411-61201 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,600.002024 FT PENSION 17,290.02100-411-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 17,290.022024 EMPLOYEE ASSISTANCE PROGRAM 44.47100-411-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 44.472024 FICA/MEDICARE 2,284.01100-411-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,284.012024 GROUP HEALTH & LIFE INSURANCE 61,186.54100-411-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 61,186.542024 LONG-TERM DISABILITY INSURANCE 699.46100-411-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 699.462024 DENTAL INSURANCE 3,895.39100-411-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,895.392024 WORKER'S COMPENSATION INSURANCE 150.00100-411-61509 UNEMPLOYMENT INSURANCE 483.79100-411-61510 182 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 56 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 483.792024 EMPLOYEE RECOGNITION EXPENSE 300.00100-411-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEE RECOGNITIONS 3.00 100.00 300.002024 FOOD & BEVERAGES 1,000.00100-411-62802 Budget Detail Description Units Price AmountBudget Code F&B FOR MEETINGS 0.00 0.00 1,000.002024 Budget Notes Subject DescriptionBudget Code $500 PLUG FOR FACILITIES IF FINANCE DOESN'T ADD THEIR BUDGET ACCOUNTFAC DEPT F&B2024 OTHER MISC OPERATING SUPPLIES 950.00100-411-62899 Budget Detail Description Units Price AmountBudget Code GIS DEPARTMENT HARDWARE & EQUIPMENT 0.00 0.00 500.002024 WORK BOOTS 3.00 150.00 450.002024 SOFTWARE 20,355.00100-411-62904 Budget Detail Description Units Price AmountBudget Code ADOBE ACROBAT STANDARD: GIS 1.00 374.00 374.002024 AUTOCAD CIVIL 3D 1 ANNUAL RENEWAL 1.00 2,680.00 2,680.002024 GIS FIELD LICENSES 5.00 360.00 1,800.002024 GIS LICENSES 11.00 620.00 6,820.002024 PUBWORKS 0.00 0.00 8,600.002024 ROBOFORM PASSWORD MANAGER 3.00 27.00 81.002024 Budget Notes Subject DescriptionBudget Code 2023 Cost breakdown: Operations $2,222 Facilities $2,222 Fleet Maintenance $3,417 Total $7,861 PubWorks breakdown2024 OFFICE SUPPLIES & MATERIALS 600.00100-411-62999 Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 0.00 0.00 600.002024 PRINTING & REPRODUCTION 0.00100-411-63203 COMPUTER SERVICES 0.00100-411-63304 OTHER PURCHASED & CONTRACT SERVICES 0.00100-411-63999 PROFESSIONAL DEVELOPMENT 3,600.00100-411-64101 Budget Detail Description Units Price AmountBudget Code GIS ADMINISTRATOR 1.00 1,500.00 1,500.002024 PW COORDINATOR 1.00 600.00 600.002024 PW DIRECTOR 1.00 1,500.00 1,500.002024 DUES, LICENSES, & MEMBERSHIPS 0.00100-411-64102 MEETING EXPENSES 275.00100-411-64104 183 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 57 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code ASCE FOR PW DIRECTOR 1.00 275.00 275.002024 TRAINING 2,000.00100-411-64105 Budget Detail Description Units Price AmountBudget Code GIS TRAINING & GWORKS TRAINING FOR OPS/FAC STAFF 0.00 0.00 2,000.002024 CELLULAR & PAGING 6,612.00100-411-64206 Budget Detail Description Units Price AmountBudget Code 3 EMPLOYEES @ ~$55/MONTH/12 MONTHS 3.00 652.00 1,956.002024 Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 576.002024 IPAD AND DATA PLAN 0.00 0.00 4,080.002024 FLEET MAINTENANCE 2,771.00100-411-64401 COMPUTERS & PERIPHERALS 5,616.00100-411-66402 Budget Detail Description Units Price AmountBudget Code TABLET X 2 1.00 3,516.00 3,516.002024 TRN-DIRECTOR-20 COMPUTER REPLACEMENT 0.00 0.00 2,100.002024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-411-66501 Total Program: 411 - PW OPERATIONS ADMIN:374,504.16 Program: 412 - ENGINEERING REGULAR FULL-TIME SALARY 515,484.38100-412-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 515,484.382024 REGULAR PART-TIME SALARY 38,800.83100-412-61102 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 38,800.832024 PAID OUT LEAVE 3,995.00100-412-61106 AUTOMOBILE ALLOWANCE 3,182.00100-412-61201 FT PENSION 56,703.28100-412-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 56,703.282024 PTS PENSION 1,455.03100-412-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,455.032024 EMPLOYEE ASSISTANCE PROGRAM 96.00100-412-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 96.002024 FICA/MEDICARE 7,896.05100-412-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,896.052024 GROUP HEALTH & LIFE INSURANCE 119,008.20100-412-61501 184 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 58 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 119,008.202024 LONG-TERM DISABILITY INSURANCE 2,293.90100-412-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,293.902024 DENTAL INSURANCE 7,824.00100-412-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,824.002024 WORKER'S COMPENSATION INSURANCE 3,152.00100-412-61509 Budget Detail Description Units Price AmountBudget Code 4% INCREASE 0.00 0.00 3,152.002024 UNEMPLOYMENT INSURANCE 1,108.57100-412-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,108.572024 GASOLINE 0.00100-412-62401 EMPLOYEE RECOGNITION EXPENSE 300.00100-412-62801 Budget Detail Description Units Price AmountBudget Code 3 STAFF 3.00 100.00 300.002024 FOOD & BEVERAGES 300.00100-412-62802 Budget Detail Description Units Price AmountBudget Code F&B FOR MEETINGS 20.00 15.00 300.002024 CONSUMABLE TOOLS/SMALL EQUIP 700.00100-412-62807 Budget Detail Description Units Price AmountBudget Code ENGINEERING TOOLS & EQUIPMENT 1.00 250.00 250.002024 WORK BOOTS 3.00 150.00 450.002024 DUPLICATING SUPPLIES 0.00100-412-62901 SOFTWARE 4,190.00100-412-62904 Budget Detail Description Units Price AmountBudget Code ADOBE PRO LICENSE 1.00 540.00 540.002024 AUTO CAD LT 2.00 485.00 970.002024 CAD CIVIL 3D LICENSE 1.00 2,680.00 2,680.002024 OFFICE SUPPLIES & MATERIALS 300.00100-412-62999 Budget Detail Description Units Price AmountBudget Code 3 STAFF 3.00 100.00 300.002024 OTHER PROFESSIONAL SERVICES 0.00100-412-63199 COMPUTER SERVICES 0.00100-412-63304 R&M-OFFICE EQUIP & COMPUTERS 0.00100-412-63504 RENTALS-OFFICE EQUIPMENT 1,872.00100-412-63603 185 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 59 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code XEROX AT ARTF SECOND FLOOR 12.00 156.00 1,872.002024 PROFESSIONAL DEVELOPMENT 2,500.00100-412-64101 Budget Detail Description Units Price AmountBudget Code PROJECT ENGINEER 1.00 500.00 500.002024 SR PROJECT ENGINEERS 2.00 1,000.00 2,000.002024 Budget Notes Subject DescriptionBudget Code CASFM CONFERENCE $520 REGISTRATION IN 2023CASFM CONFERENCE2024 DUES, LICENSES & MEMBERSHIPS 750.00100-412-64102 Budget Detail Description Units Price AmountBudget Code ASCE FOR ENGINEERS 2.00 275.00 550.002024 STATE ENGINEERING LICENSE 2.00 100.00 200.002024 MEETING EXPENSES 0.00100-412-64104 CELLULAR & PAGING 6,036.00100-412-64206 Budget Detail Description Units Price AmountBudget Code 3 EMPLOYEES @~$55/MONTH/12 MONTHS 3.00 652.00 1,956.002024 IPAD AND DATA PLAN 0.00 0.00 4,080.002024 POSTAGE & DELIVERY COSTS 0.00100-412-64301 FLEET MAINTENANCE 13,017.00100-412-64401 Budget Detail Description Units Price AmountBudget Code FLEET MAINTENANCE CHARGES 1.00 13,017.00 13,017.002024 EQUIPMENT REPLACEMENT CHARGES 1,324.00100-412-64402 Budget Detail Description Units Price AmountBudget Code COMPUTERS AND OFFICE EQUIPMENT 0.00 0.00 1,324.002024 WASH BAY CHARGES 700.00100-412-64403 Budget Detail Description Units Price AmountBudget Code WASH BAY CHARGES 0.00 0.00 700.002024 ADVERTISING/LEGAL NOTICES 750.00100-412-64901 Budget Detail Description Units Price AmountBudget Code LEGAL NOTICES FOR PROJECTS 1.00 750.00 750.002024 INSURANCE DEDUCTIBLES 0.00100-412-64906 COMPUTERS & PERIPHERALS 0.00100-412-66402 AUTOMOBILES AND LIGHT DUTY TRUCKS 0.00100-412-66501 Total Program: 412 - ENGINEERING:793,738.24 Program: 413 - ROADS AND BRIDGES REGULAR FULL-TIME SALARY 1,242,403.33100-413-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,242,403.332024 PAID OUT LEAVE 0.00100-413-61106 FT BONUSES 36,000.00100-413-61111 186 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 60 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Operations Bonus 15.00 2,400.00 36,000.002024 PTS WAGES 42,633.68100-413-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 42,633.682024 OVERTIME WAGES 131,067.00100-413-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 144,501.372024 Operations OT 0.00 0.00 131,067.002024 Revised Overtime 0.00 0.00 -144,501.372024 SPANISH FLUENCY STIPEND 2,112.00100-413-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 AUTOMOBILE ALLOWANCE 0.00100-413-61201 FT PENSION 136,664.38100-413-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 136,664.382024 PTS PENSION 1,598.76100-413-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,598.762024 EMPLOYEE ASSISTANCE PROGRAM 384.00100-413-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 384.002024 FICA/MEDICARE 20,195.84100-413-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 20,195.842024 GROUP HEALTH & LIFE INSURANCE 473,992.98100-413-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 473,992.982024 LONG-TERM DISABILITY INSURANCE 5,528.69100-413-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,528.692024 DENTAL INSURANCE 31,330.80100-413-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 31,330.802024 WORKER'S COMPENSATION INSURANCE 47,580.00100-413-61509 UNEMPLOYMENT INSURANCE 2,863.31100-413-61510 187 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 61 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,863.312024 STREET REPAIR & MAINT MATERIALS AND SUPPLIES 56,000.00100-413-62201 Budget Detail Description Units Price AmountBudget Code ASPHALT/COLD PATCH 0.00 0.00 12,000.002024 BRICK SEALER-CROSSWALKS 0.00 0.00 5,000.002024 GUARDRAIL MATERIALS 0.00 0.00 8,000.002024 PRE-MARK STRIPING (INCREASE IN SERVICE LEVEL)0.00 0.00 25,000.002024 STREET PAINT 0.00 0.00 6,000.002024 SAND & GRAVEL 91,750.00100-413-62202 Budget Detail Description Units Price AmountBudget Code CINDERS 0.00 0.00 51,750.002024 SAND FOR BRICK PAVER REPAIR 0.00 0.00 20,000.002024 SHOULDER MATERIAL 0.00 0.00 20,000.002024 STREET SIGN MATERIALS & SUPPLIES 35,750.00100-413-62203 Budget Detail Description Units Price AmountBudget Code BRACKET HARDWARE 0.00 0.00 1,000.002024 CONSTRUCTION SIGNS 0.00 0.00 1,000.002024 DELINEATORS/REFLECTORS 0.00 0.00 5,000.002024 REPLENISH CONES/BARRELS 0.00 0.00 5,000.002024 SIGNS 0.00 0.00 8,000.002024 STAINS/BRUSHES 0.00 0.00 750.002024 STEEL POSTS 0.00 0.00 15,000.002024 CHEMICALS 26,000.00100-413-62305 Budget Detail Description Units Price AmountBudget Code ICE SLICER 0.00 0.00 21,000.002024 NEUTRO WASH/LUBRA SEAL 0.00 0.00 5,000.002024 GASOLINE 10,972.00100-413-62401 Budget Detail Description Units Price AmountBudget Code HISTORICAL AVERAGE PLUS 4%0.00 0.00 10,972.002024 DIESEL FUEL 59,231.00100-413-62402 Budget Detail Description Units Price AmountBudget Code HISTORICAL AVERAGE PLUS 4 %0.00 0.00 59,231.002024 EMPLOYEE RECOGNITION EXPENSE 1,020.00100-413-62801 Budget Detail Description Units Price AmountBudget Code $100 X 18 EMPLOYEES 0.00 0.00 1,020.002024 FOOD & BEVERAGES 1,040.00100-413-62802 Budget Detail Description Units Price AmountBudget Code COFFEE SERVICES 0.00 0.00 1,040.002024 TRAINING SUPPLIES 0.00100-413-62804 CLOTHING & UNIFORMS 8,840.00100-413-62805 188 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 62 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code OUTER WEAR / UNIFORMS 0.00 0.00 2,600.002024 WORK CLOTHING/UNIFORMS 0.00 0.00 6,240.002024 SAFETY MATERIALS & SUPPLIES 8,704.00100-413-62806 Budget Detail Description Units Price AmountBudget Code GLOVES 0.00 0.00 1,000.002024 PERSONAL PROTECTIVE EQUIPMENT 0.00 0.00 2,704.002024 TYPE II CLOTHING 0.00 0.00 1,000.002024 WORK BOOTS 0.00 0.00 4,000.002024 CONSUMABLE TOOLS/SMALL EQUIP 9,804.00100-413-62807 Budget Detail Description Units Price AmountBudget Code AIR TOOLS 0.00 0.00 1,500.002024 HAND TOOLS 0.00 0.00 3,000.002024 SEPERATOR CYCLONE FOR GRINDER 0.00 0.00 1,560.002024 VACUUM FOR GRINDER 0.00 0.00 3,744.002024 OTHER MISC OPERATING SUPPLIES 47,000.00100-413-62899 Budget Detail Description Units Price AmountBudget Code BRACKET HARDWARE - STREET SIGNS 0.00 0.00 1,000.002024 BRICK PAVERS 0.00 0.00 25,000.002024 MISCELLANEOUS HARDWARE - NUTS, BOLTS, SCREWS ETC.0.00 0.00 1,000.002024 SHADOW CONDUIT/MATERIALS 0.00 0.00 20,000.002024 SOFTWARE 8,950.00100-413-62904 Budget Detail Description Units Price AmountBudget Code BOSS811 0.00 0.00 2,750.002024 FASTENAL 0.00 0.00 3,000.002024 ZONAR 0.00 0.00 3,200.002024 OFFICE SUPPLIES & MATERIALS 1,000.00100-413-62999 Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 0.00 0.00 1,000.002024 R&M-STREETS 221,400.00100-413-63502 Budget Detail Description Units Price AmountBudget Code BRICK REPAIR 0.00 0.00 60,000.002024 CRACKFILL MAINTENANCE 0.00 0.00 50,000.002024 GUARD RAIL REPAIR 0.00 0.00 10,400.002024 INFRARED PATCHING 0.00 0.00 30,000.002024 MISC PATCHING (POT HOLES, SINK HOLES)0.00 0.00 25,000.002024 PAINTING LIGHT POLES 0.00 0.00 20,000.002024 WALL REPAIR - ART WORK AREAS 0.00 0.00 26,000.002024 189 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 63 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code CRACK FILL MAINTENANCE, INCREASED COST IN PRODUCT AND INCREASE IN LEVEL SERVICE REPAIR RAIL AND PAINT AT VILLAGE AT AVON, HAS NOT BEEN IN THE BUDGET IN THE PAST, BUDGETING IN 2024 Gary, Do you have $42,220 in your budget to repair the Riverfront manhole his year? If not, Please add it to your 2024 budget. THIS IS PER EVA'S EMAIL CRACK SEAL2024 R&M-OFFICE EQUIP & COMPUTERS 1,248.00100-413-63504 Budget Detail Description Units Price AmountBudget Code COPIER PRINT CHARGES 0.00 0.00 1,040.002024 TONER CHARGES 0.00 0.00 208.002024 R&M-RADIO & COMMUNICATIONS EQUIP 16,040.00100-413-63506 Budget Detail Description Units Price AmountBudget Code 800 MHZ RADIO SERVICE WITH EAGLE COUNTY 0.00 0.00 15,000.002024 REPAIRS 0.00 0.00 1,040.002024 RENTALS-OFFICE EQUIPMENT 0.00100-413-63603 RENTALS-MACHINERY & EQUIP 22,800.00100-413-63608 Budget Detail Description Units Price AmountBudget Code MISC. EQUIPMENT RENTAL - BUSH HOG, ROLLER ETC.0.00 0.00 22,800.002024 OTHER PURCHASED & CONTRACTED SERVICES 373,744.00100-413-63999 Budget Detail Description Units Price AmountBudget Code CONCRETE REPAIRS 0.00 0.00 40,000.002024 DITCH MAINTENANCE (EMERGENCY REPAIR)0.00 0.00 20,000.002024 DUMPSTERS (MISC./TRASH CLEANUP)0.00 0.00 15,000.002024 HAULING 0.00 0.00 140,000.002024 MISCELLANEOUS PAINTING 0.00 0.00 15,000.002024 SNOW REMOVAL AVON ELEMENTARY 0.00 0.00 5,000.002024 SNOW REMOVAL HANDWORK 0.00 0.00 15,000.002024 STREET STRIPING 0.00 0.00 68,744.002024 VANDALISM 0.00 0.00 10,000.002024 WEED MITIGATION 0.00 0.00 45,000.002024 Budget Notes Subject DescriptionBudget Code STREET STRIPING - COST OF PAINT AND STRIPING ALL ROUNDABOUTS, (MORE LANE MILEAGE BEING STRIPED) DUMPSTER COST HAS GONE UP ADDED $40,000 TO HAULING TO REMOVE DIRT FROM LOT 5 SO THEY CAN START WORKING FOR THE HOUSING PROJECT. REASON FOR COST INCREASE2024 PROFESSIONAL DEVELOPMENT 28,600.00100-413-64101 Budget Detail Description Units Price AmountBudget Code COMERCIAL DRIVERS LICENSE (CDL) TESTING 0.00 0.00 6,500.002024 CONFERENCE - APWA TRAININGS, MANAGEMENT/SUPERVIOSR 0.00 0.00 3,000.002024 EQUIPMENT OPERATOR CERTIFICATION 0.00 0.00 8,100.002024 190 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 64 of 121 2024 2024Account Number Account Name LODGING 0.00 0.00 5,000.002024 MEAL ALLOWANCE (CONFERENCES, CLASSES)0.00 0.00 2,000.002024 TECHINCAL TRAININGS - LTAP 0.00 0.00 4,000.002024 DUES, LICENSES & MEMBERSHIPS 1,200.00100-413-64102 Budget Detail Description Units Price AmountBudget Code AMERICAN PUBLIC WORKS ASSOCIATION 0.00 0.00 700.002024 CO WEED ASSOCIATION 0.00 0.00 300.002024 CONSOLIDATED COMMUNICATION NETWORK 0.00 0.00 200.002024 MEETING EXPENSES 2,600.00100-413-64104 Budget Detail Description Units Price AmountBudget Code FOOD AND BEVERAGE 0.00 0.00 2,600.002024 TELEPHONE 0.00100-413-64201 ELECTRIC 0.00100-413-64203 TRASH COLLECTION & RECYCLING 12,000.00100-413-64205 Budget Detail Description Units Price AmountBudget Code TRASH, LANDFILL, TO INCLUDE CLEANUP WEEK 0.00 0.00 12,000.002024 CELLULAR & PAGING 4,707.00100-413-64206 Budget Detail Description Units Price AmountBudget Code 3 EMPLOYEES @~47/MONTH/12MONTHS 3.00 564.00 1,692.002024 6X$205 CELL PHONES 3.00 205.00 615.002024 TOWN REIMBURSEMENT CELLPHONE 4.00 600.00 2,400.002024 Budget Notes Subject DescriptionBudget Code 3 x $205 = $615 Cost for new phone 47 x 12 x 3 = $1692 Cost per month Total: $2307 Per Roibert's email Reimbursement 4 x 50 x 12 = $2400 Cell phones2024 POSTAGE & DELIVERY COSTS 200.00100-413-64301 Budget Detail Description Units Price AmountBudget Code POSTAGE 0.00 0.00 200.002024 FLEET MAINTENANCE 195,255.00100-413-64401 Budget Detail Description Units Price AmountBudget Code FLEET MAINTENANCE CHARGES 0.00 0.00 195,255.002024 EQUIPMENT REPLACEMENT CHARGES 214,278.00100-413-64402 Budget Detail Description Units Price AmountBudget Code HEAVY EQUIPMENT 0.00 0.00 179,597.002024 OTHER MACHINERY AND EQUIPMENT 0.00 0.00 9,198.002024 VEHICLES 0.00 0.00 25,483.002024 WASH BAY CHARGES 578.00100-413-64403 191 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 65 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code WASHBAY CHARGES 0.00 0.00 578.002024 FIN DONATIONS & CONTRIBUTIONS 0.00100-413-64902 INSURANCE DEDUCTIBLES 0.00100-413-64906 PAID CLAIMS 0.00100-413-64907 COMPUTERS & PERIPHERALS 7,400.00100-413-66402 Budget Detail Description Units Price AmountBudget Code PW-BBARN1-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 PW-BBARN2-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 PW-PARKSBOOK-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 PW-RDBRIDGE-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 OTHER MACHINERY & EQUIPMENT 28,000.00100-413-66499 Budget Detail Description Units Price AmountBudget Code 800 MHZ RADIOS 0.00 0.00 8,000.002024 RADIO CHARGERS FOR PLOW TRUCKS 5 X $4000 0.00 0.00 20,000.002024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-413-66501 Total Program: 413 - ROADS AND BRIDGES:3,670,465.77 Program: 415 - PARKS SAND & GRAVEL 38,000.00100-415-62202 Budget Detail Description Units Price AmountBudget Code ATHLETIC FIELD TOP DRESSING 0.00 0.00 10,000.002024 DECORATIVE ROCK - INCREASE IN SERVICE LEVEL 0.00 0.00 8,000.002024 SAND (BEACH, (INCREASE IN SERVICE LEVEL)0.00 0.00 20,000.002024 STREET SIGN MATERIALS & SUPPLIES 7,800.00100-415-62203 Budget Detail Description Units Price AmountBudget Code PARK SIGNAGE - HARRY A. NOTTINGHAM PARK 0.00 0.00 5,200.002024 POCKET PARKS SIGNAGE 0.00 0.00 2,600.002024 CONST MAINT & PERMANENT MATERIALS 43,000.00100-415-62204 Budget Detail Description Units Price AmountBudget Code ENGINEERED WOOD FIBER FOR PLAYGROUNDS 0.00 0.00 15,000.002024 HARDWARE 0.00 0.00 7,000.002024 MISC LUMBER - RAILINGS, LANDSCAPE EDGING ETC.0.00 0.00 20,000.002024 WEED BARRIER 0.00 0.00 1,000.002024 Budget Notes Subject DescriptionBudget Code INCREASE IN SERVICE LEVEL WOOD RAILINGS ALONG THE RIVER PATH, SPLIT RAIL FENCE, PLAYGROUNDS ETC. LUMBER2024 PLUMBING SUPPLIES 29,000.00100-415-62205 Budget Detail Description Units Price AmountBudget Code IRRIGATION CONTROLLER REPLACEMENT 0.00 0.00 3,000.002024 IRRIGATION ROTORS - SPRINKLER HEADS 0.00 0.00 4,000.002024 IRRIGATION ELECTRICAL 0.00 0.00 4,000.002024 IRRIGATION NOZZLES 0.00 0.00 1,000.002024 IRRIGATION VALVES 0.00 0.00 7,000.002024 MISC OTHER PLUMBING - SLIP FIXES ETC.0.00 0.00 6,000.002024 192 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 66 of 121 2024 2024Account Number Account Name PVC (PIPE)0.00 0.00 4,000.002024 LANDSCAPING & PLANT MATERIALS 50,000.00100-415-62206 Budget Detail Description Units Price AmountBudget Code GRASS SEED 0.00 0.00 1,000.002024 MISC OTHER ITEMS 0.00 0.00 4,000.002024 MULCH 0.00 0.00 4,000.002024 PERENNIALS 0.00 0.00 8,000.002024 RIPARIAN PLANTINGS 0.00 0.00 5,000.002024 SOD 0.00 0.00 3,000.002024 TOP SOIL/COMPOST 0.00 0.00 12,000.002024 TREE REPLACEMENT 0.00 0.00 13,000.002024 CHEMICALS 16,000.00100-415-62305 Budget Detail Description Units Price AmountBudget Code FERTILIZER 0.00 0.00 9,000.002024 GRAFFITiI REMOVER 0.00 0.00 1,000.002024 PESTICIDES 0.00 0.00 2,000.002024 SNOW MELT 0.00 0.00 4,000.002024 GASOLINE 14,518.00100-415-62401 Budget Detail Description Units Price AmountBudget Code GASOLINE 0.00 0.00 14,518.002024 DIESEL FUEL 2,500.00100-415-62402 Budget Detail Description Units Price AmountBudget Code DIESEL 0.00 0.00 2,500.002024 FOOD & BEVERAGES 0.00100-415-62802 JANITORIAL CLEANING SUPPLIES 11,750.00100-415-62803 Budget Detail Description Units Price AmountBudget Code COMPOST LINERS FOR SPECIAL EVENTS 0.00 0.00 400.002024 DOG WASTE BAGS 0.00 0.00 4,000.002024 MISC CLEANING SUPPLIES 0.00 0.00 750.002024 RECYCLE LINERS 0.00 0.00 2,600.002024 TRASH LINERS 0.00 0.00 4,000.002024 TRAINING SUPPLIES 0.00100-415-62804 CLOTHING & UNIFORMS 9,465.00100-415-62805 Budget Detail Description Units Price AmountBudget Code OUTER WEAR 0.00 0.00 3,000.002024 WORK CLOTHES 0.00 0.00 6,465.002024 SAFETY MATERIALS & SUPPLIES 8,877.00100-415-62806 Budget Detail Description Units Price AmountBudget Code GLOVES 0.00 0.00 1,070.002024 PERSONAL PROTECTIVE EQUIPMENT 0.00 0.00 2,729.002024 TYPE II CLOTHING 0.00 0.00 1,078.002024 WORK BOOTS 0.00 0.00 4,000.002024 CONSUMABLE TOOLS/SMALL EQUIP 7,500.00100-415-62807 193 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 67 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code AERIFIER TINES 0.00 0.00 2,000.002024 BACKPACK BLOWERS 0.00 0.00 800.002024 SMALL EQUIPMENT 0.00 0.00 1,200.002024 STRING TRIMMERS 0.00 0.00 800.002024 TOOLS 0.00 0.00 2,700.002024 MEDICAL & 1ST AID SUPPLY 0.00100-415-62809 OTHER MISC OPERATING SUPPLIES 84,850.00100-415-62899 Budget Detail Description Units Price AmountBudget Code BIKE RACKS 0.00 0.00 10,000.002024 FLAGS 0.00 0.00 3,000.002024 LED HOLIDAY LIGHTS - INCREASE IN SERVICE LEVEL 0.00 0.00 26,000.002024 MISC NUTS, BOLTS, WIRE, CHAINS ETC.0.00 0.00 14,250.002024 OUTDOOR PARK SUPPLIES 0.00 0.00 12,200.002024 PICNIC TABLES 0.00 0.00 15,000.002024 POND HOCKEY BOARDS 0.00 0.00 4,400.002024 SOFTWARE 0.00100-415-62904 OFFICE SUPPLIES & MATERIALS 0.00100-415-62999 R&M-PARKS & ATHLETIC FACILITIES 28,500.00100-415-63503 Budget Detail Description Units Price AmountBudget Code COURTS R&M 0.00 0.00 2,000.002024 ICE RINK 0.00 0.00 4,000.002024 LOWER FIELD R&M 0.00 0.00 7,000.002024 PLAYGROURND(S) R&M 0.00 0.00 6,500.002024 UPPER FIELD R&M 0.00 0.00 9,000.002024 R&M-OFFICE EQUIP & COMPUTERS 0.00100-415-63504 RENTALS-MACHINERY & EQUIP 27,000.00100-415-63608 Budget Detail Description Units Price AmountBudget Code COMPRESSOR RENTAL 0.00 0.00 10,000.002024 LIFT RENTAL 0.00 0.00 15,000.002024 MISC RENTAL 0.00 0.00 2,000.002024 OTHER PURCHASED & CONTRACTED SERVICES 459,196.00100-415-63999 Budget Detail Description Units Price AmountBudget Code ASPHALT MAINTENANCE 0.00 0.00 20,000.002024 BRICK PAVER REPAIR IN THE MALL (MANHOLE)0.00 0.00 15,000.002024 CONTRACT LANDSCAPE SERVICES 0.00 0.00 180,000.002024 GIS DEVELOPMENT 0.00 0.00 9,000.002024 HOLIDAY LIGHTS PROGRAM 0.00 0.00 10,000.002024 LANDSCAPE DEBRIS DUMPSTER 0.00 0.00 4,500.002024 NOTTINGHAM LAKE ICE MAINTENANCE 0.00 0.00 26,696.002024 NOXIOUS WEED SPRAYING 0.00 0.00 30,000.002024 PARKING LOT SNOW REMOVAL 0.00 0.00 54,000.002024 POL SERVICES 0.00 0.00 20,000.002024 RODENT CONTROL 0.00 0.00 30,000.002024 SEEDING 0.00 0.00 3,000.002024 STATUE MAINTENANCE 0.00 0.00 7,000.002024 TREE CARE SERVICE-INCREASE IN LEVEL OF SERVICE 0.00 0.00 30,000.002024 TURF WEED AND FEED - INCREASE IN SERVICE LEVEL 0.00 0.00 20,000.002024 194 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 68 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code 6 MONTHS X $9000 = $54,000PARKING LOT SNOW REMOVAL2024 PROFESSIONAL DEVELOPMENT 21,495.00100-415-64101 Budget Detail Description Units Price AmountBudget Code COMMERCIAL DRIVERS LICENSE (CDL) TESTING 0.00 0.00 6,500.002024 CONFERENCES 0.00 0.00 1,470.002024 LODGING 0.00 0.00 5,600.002024 MEAL ALLOWANCE 0.00 0.00 1,800.002024 TECHNICAL TRAININGS 0.00 0.00 6,125.002024 DUES, LICENSES & MEMBERSHIPS 6,750.00100-415-64102 Budget Detail Description Units Price AmountBudget Code LICENSES 0.00 0.00 3,000.002024 MEMBERSHIP DUES 0.00 0.00 1,750.002024 SUBSCRIPTIONS 0.00 0.00 2,000.002024 MEETING EXPENSES 1,650.00100-415-64104 Budget Detail Description Units Price AmountBudget Code MISC MEETINGS 0.00 0.00 1,650.002024 ELECTRIC 0.00100-415-64203 WATER & SANITATION 0.00100-415-64204 TRASH COLLECTION & RECYCLING 0.00100-415-64205 CELLULAR & PAGING 6,414.00100-415-64206 Budget Detail Description Units Price AmountBudget Code 6X$205 NEW CELLPHONE 6.00 205.00 1,230.002024 MONTHLY FEE FOR NEW CELL PHONES 0.00 0.00 3,384.002024 TOWN CELLPHONE REIMBURSEMENTS 3.00 600.00 1,800.002024 Budget Notes Subject DescriptionBudget Code 6 x $205 = $1230 purchase of new phone 47 x 12 x 6 = $3384 monthly fee Total: $4,614 Per Robert's email Reimberusemnt 3 X 50 x12 = 1800 New Cell phones2024 POSTAGE & DELIVERY COSTS 1,000.00100-415-64301 Budget Detail Description Units Price AmountBudget Code POSTAGE FOR NOXIOUS WEEDS 0.00 0.00 1,000.002024 FLEET MAINTENANCE 48,845.00100-415-64401 Budget Detail Description Units Price AmountBudget Code FLEET MAINTENANCE CHARGES 0.00 0.00 48,845.002024 EQUIPMENT REPLACEMENT CHARGES 144,101.00100-415-64402 Budget Detail Description Units Price AmountBudget Code HEAVY EQUIPMENT 0.00 0.00 63,515.002024 OTHER MACHINERY AND EQUIPMENT 0.00 0.00 35,505.002024 195 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 69 of 121 2024 2024Account Number Account Name RECREATION 0.00 0.00 7,446.002024 VEHICLES 0.00 0.00 37,635.002024 WASH BAY CHARGES 578.00100-415-64403 Budget Detail Description Units Price AmountBudget Code WASHBAY CHARGES 0.00 0.00 578.002024 INSURANCE DEDUCTIBLES 0.00100-415-64906 COMPUTERS & PERIPHERALS 0.00100-415-66402 FURNITURE & FIXTURES 0.00100-415-66404 OTHER MACHINERY & EQUIPMENT 52,895.00100-415-66499 Budget Detail Description Units Price AmountBudget Code CARRYALL 700 ELECTRICAL CARTS (2), NEW REQUEST 0.00 0.00 18,600.002024 DIAMOND C 22' EQUIPMENT TRAILER, NEW REQUEST 0.00 0.00 13,000.002024 ELECTRICAL SMALL EQUIPMENT 0.00 0.00 3,000.002024 GENERATORS 0.00 0.00 5,000.002024 PADDLE BOATS, 3 x $4,431.75 (NEW REQUEST)0.00 0.00 13,295.002024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-415-66501 Total Program: 415 - PARKS:1,121,684.00 Program: 416 - COMMUNITY ENHANCEMENT FUND TRAINING 20,000.00230-416-64105 Budget Detail Description Units Price AmountBudget Code NET ZERO BUILDING EXPO 0.00 0.00 20,000.002024 OPERATING TRANSFERS OUT 100,000.00230-416-69101 Total Program: 416 - COMMUNITY ENHANCEMENT FUND:120,000.00 Program: 418 - BUILDINGS AND FACILITIES REGULAR FULL-TIME SALARY 555,329.27100-418-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 555,329.272024 PAID OUT LEAVE 5,000.00100-418-61106 OVERTIME WAGES 10,000.00100-418-61151 SPANISH FLUENCY STIPEND 2,112.00100-418-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,112.002024 AUTOMOBILE ALLOWANCE 0.00100-418-61201 FT PENSION 61,086.21100-418-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 61,086.212024 EMPLOYEE ASSISTANCE PROGRAM 168.00100-418-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 168.002024 FICA/MEDICARE 7,861.22100-418-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,861.222024 GROUP HEALTH & LIFE INSURANCE 188,793.84100-418-61501 196 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 70 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 188,793.842024 LONG-TERM DISABILITY INSURANCE 2,471.21100-418-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,471.212024 DENTAL INSURANCE 11,770.80100-418-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 11,770.802024 WORKER'S COMPENSATION INSURANCE 8,591.00100-418-61509 UNEMPLOYMENT INSURANCE 1,114.89100-418-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,114.892024 CONST MAINT & PERMANENT MATERIALS 59,574.00100-418-62204 Budget Detail Description Units Price AmountBudget Code EXTERIOR BUILDING MATERIAL 0.00 0.00 2,000.002024 FACILITY REPAIRS 0.00 0.00 35,000.002024 HAND DRYER 4.00 700.00 2,800.002024 HARDWARE 0.00 0.00 1,500.002024 INTERIOR BUILDING MATERIAL 0.00 0.00 3,098.002024 LUMBER 0.00 0.00 2,000.002024 PAINT 0.00 0.00 1,900.002024 REC CENTER FAUCETS (HANDS FREE)6.00 700.00 4,200.002024 REC CENTER WATER FOUNTAIN 0.00 0.00 2,076.002024 REC COMMERCIAL WASHER & DRYER 0.00 0.00 3,000.002024 TRASH & COMPOST BINS REC CENTER 0.00 0.00 2,000.002024 PLUMBING SUPPLIES 8,600.00100-418-62205 Budget Detail Description Units Price AmountBudget Code BOILER & PUMP PARTS 0.00 0.00 3,150.002024 PLUMBING FITTINGS 0.00 0.00 2,300.002024 VALVES 0.00 0.00 3,150.002024 ELECTRICAL SUPPLIES 75,896.00100-418-62207 Budget Detail Description Units Price AmountBudget Code 16' POLES 3.00 2,328.00 6,984.002024 25' DOUBLE ARM W/BASE 2.00 9,676.00 19,352.002024 277V COBRA HEADS W/PHOTO EYES 4.00 353.50 1,414.002024 480V COBRA HEADS W/PHOTO EYES 4.00 1,334.00 5,336.002024 BOLLARD BASE 1.00 500.00 500.002024 BOLLARD LIGHT REPLACEMENTS 5.00 2,400.00 12,000.002024 DARK SKY COMPLIANT LED HEADS 6.00 1,985.00 11,910.002024 GENERAL SUPPLIES 0.00 0.00 10,000.002024 LIGHT BULBS 0.00 0.00 2,000.002024 REC BASEMENT LED REPLACEMENTS 0.00 0.00 1,400.002024 TOWN-WIDE EMERGENCY LIGHTING REPAIR & REPLACE 0.00 0.00 5,000.002024 MECHANICAL - HVAC 7,000.00100-418-62208 197 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 71 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code FILTERS, BELTS, GLYCOL 0.00 0.00 3,000.002024 FLEET AC CONDENSOR REPLACEMENT 0.00 0.00 4,000.002024 MECHANICAL - OTHER 18,400.00100-418-62209 Budget Detail Description Units Price AmountBudget Code CHILLER PARTS 0.00 0.00 1,000.002024 DUCT WORK 0.00 0.00 500.002024 FLEET HX REPLACEMENT 0.00 0.00 5,000.002024 MOTORS 0.00 0.00 1,000.002024 PUMPS 0.00 0.00 3,400.002024 REC CENTER PUMP REPLACEMENT 0.00 0.00 7,000.002024 SENSORS 0.00 0.00 500.002024 GASOLINE 2,420.00100-418-62401 Budget Detail Description Units Price AmountBudget Code FUEL FOR 3 VEHICLES 0.00 0.00 2,420.002024 DIESEL FUEL 2,210.00100-418-62402 Budget Detail Description Units Price AmountBudget Code FUEL FOR 2 VEHICLES 0.00 0.00 2,000.002024 PSF GENERATOR 0.00 0.00 210.002024 EMPLOYEE RECOGNITION EXPENSE 700.00100-418-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEES 7.00 100.00 700.002024 JANITORIAL CLEANING SUPPLIES 42,000.00100-418-62803 Budget Detail Description Units Price AmountBudget Code JANITORIAL CLEANING SUPPLIES 0.00 0.00 42,000.002024 CLOTHING & UNIFORMS 2,450.00100-418-62805 Budget Detail Description Units Price AmountBudget Code WORK CLOTHING 7.00 350.00 2,450.002024 SAFETY MATERIALS & SUPPLIES 1,505.00100-418-62806 Budget Detail Description Units Price AmountBudget Code ELECTRICIAN SAFETY GEAR 0.00 0.00 175.002024 PPE 7.00 40.00 280.002024 SAFETY FOOTWEAR 7.00 150.00 1,050.002024 CONSUMABLE TOOLS/SMALL EQUIP 12,502.00100-418-62807 Budget Detail Description Units Price AmountBudget Code SMALL EQUPMENT 0.00 0.00 1,100.002024 SMALL TOOLS 0.00 0.00 1,100.002024 UTILITY LOCATOR 0.00 0.00 10,302.002024 MEDICAL & 1ST AID SUPPLY 10,596.00100-418-62809 Budget Detail Description Units Price AmountBudget Code FLEET & ANNEX EYE WASH STATION 3.00 500.00 1,500.002024 FLEET & FACILITIES 12.00 107.00 1,284.002024 198 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 72 of 121 2024 2024Account Number Account Name MUNI 12.00 92.00 1,104.002024 PARKS 12.00 222.00 2,664.002024 PD 12.00 111.00 1,332.002024 REC 12.00 115.00 1,380.002024 TRANSIT 12.00 111.00 1,332.002024 OTHER MISC OPERATING SUPPLIES 2,266.00100-418-62899 Budget Detail Description Units Price AmountBudget Code HARDWAR(NUTS, BOLT,ETC)0.00 0.00 885.002024 LOCKER PARTS 0.00 0.00 765.002024 RF READER REPLACEMENT TOWN HALL 0.00 0.00 200.002024 SECURITY HARDWARE(DOOR)0.00 0.00 416.002024 SOFTWARE 4,250.00100-418-62904 Budget Detail Description Units Price AmountBudget Code BOSS 811 LOCATES 1.00 2,750.00 2,750.002024 THG ENERGY TRACKING SOFTWARE 0.00 0.00 1,500.002024 OFFICE SUPPLIES & MATERIALS 150.00100-418-62999 Budget Detail Description Units Price AmountBudget Code OFFICE SUPPLIES 1.00 150.00 150.002024 ENGINEERING SERVICES 0.00100-418-63104 COMPUTER SERVICES 0.00100-418-63304 SECURITY SERVICES 23,700.00100-418-63306 Budget Detail Description Units Price AmountBudget Code ANNUAL INSPECTION (FIRE/MONITOR)0.00 0.00 1,000.002024 ANNUAL MONITORING 0.00 0.00 18,000.002024 FIRE EXTINGUISHER MAINTENANCE 0.00 0.00 1,000.002024 MACHINERY REPAIR 0.00 0.00 1,700.002024 PANEL/SYSTEM REPAIR 0.00 0.00 2,000.002024 R&M-BUILDING & FACILITY 133,786.00100-418-63501 Budget Detail Description Units Price AmountBudget Code BOILER REPAIRS 0.00 0.00 5,000.002024 BULDING INSPECTIONS 0.00 0.00 2,500.002024 CHILLER HVAC MAINT 0.00 0.00 3,700.002024 CONTRACTED FACILITY REPAIRS 0.00 0.00 40,000.002024 ELEVATOR MAINT. CONT.4.00 1,900.00 7,600.002024 ELEVATOR YEARLY INSPECTIONS (NWCOG)4.00 250.00 1,000.002024 FITNESS CENTER PAINTING 0.00 0.00 10,000.002024 FLEET HVAC MAINT. CONT.0.00 0.00 3,100.002024 HEAT RECOV. HVAC MAINT. CONT 0.00 0.00 1,300.002024 HVAC REPAIRS 0.00 0.00 10,000.002024 OFFICE WINDOW TINTING 0.00 0.00 2,000.002024 PIPING REPAIRS 0.00 0.00 3,000.002024 PSF ELEVATOR CONT.0.00 0.00 3,436.002024 PSF HVAC MAINT. CONT 0.00 0.00 19,000.002024 PUBLIC SAFETY TRANSFER SWITCH PM 0.00 0.00 6,150.002024 REC CENTER HVAC MAINT. CONT.0.00 0.00 10,100.002024 REC ENTRY WAY SIGNAGE 0.00 0.00 1,000.002024 SECURITY LOCK SERVICES 0.00 0.00 2,000.002024 STAGE LIFT MAINT. CONT.4.00 200.00 800.002024 TOWN HALL HVAC MAINT. CONT.0.00 0.00 2,100.002024 199 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 73 of 121 2024 2024Account Number Account Name R&M-STREETS 0.00100-418-63502 R&M-OFFICE EQUIP & COMPUTERS 550.00100-418-63504 Budget Detail Description Units Price AmountBudget Code PER PAFE COPIER CHARGES 0.00 0.00 300.002024 PRINTER CARTRIDGES 0.00 0.00 250.002024 R&M-OTHER SPECIALIZED EQUIP 8,000.00100-418-63549 Budget Detail Description Units Price AmountBudget Code FITNESS AREA MIRRORS 0.00 0.00 5,000.002024 HEAT RECOVERY REPAIRS 0.00 0.00 3,000.002024 LAUNDRY & CLEANING SERVICES 12,700.00100-418-63551 Budget Detail Description Units Price AmountBudget Code CARPET CLEANING 0.00 0.00 8,000.002024 WINDOW CLEANING 0.00 0.00 4,700.002024 JANITORIAL & CUSTODIAL SERVICES 199,851.00100-418-63552 Budget Detail Description Units Price AmountBudget Code FT CUSTODIAN VACATION COVERAGE 0.00 0.00 2,915.002024 GREEN ROOM 0.00 0.00 1,055.002024 MOBILITY 0.00 0.00 15,700.002024 MODULAR 0.00 0.00 10,280.002024 POLICE DEPT 0.00 0.00 21,500.002024 REC CENTER 0.00 0.00 125,686.002024 TOWN HALL 0.00 0.00 22,715.002024 OTHER MAINTENANCE SERVICES 14,000.00100-418-63599 Budget Detail Description Units Price AmountBudget Code BUILDING PEST CONTROL 0.00 0.00 14,000.002024 RENTALS-OFFICE EQUIPMENT 456.00100-418-63603 Budget Detail Description Units Price AmountBudget Code XEROX PRINTER 0.00 0.00 456.002024 OTHER MISCELLANEOUS RENTALS 0.00100-418-63699 OTHER PURCHASED & CONTRACTED SERVICES 22,876.00100-418-63999 Budget Detail Description Units Price AmountBudget Code AED DEVICES, MAINTENANCE & WARRANTIES 0.00 0.00 5,631.002024 CONCRETE BASE REMOVAL 6.00 1,100.00 6,600.002024 HEAT RECOVERY CHEM TEST 0.00 0.00 1,100.002024 PAINT LIGHT POLES 0.00 0.00 2,500.002024 PSF HVAC CHEM TEST 0.00 0.00 470.002024 REC CENTER SNOW REMOVAL 0.00 0.00 5,575.002024 SIGNS 0.00 0.00 1,000.002024 PROFESSIONAL DEVELOPMENT 6,680.00100-418-64101 Budget Detail Description Units Price AmountBudget Code ELECTRICIAN TRAINING & LICENSE 2.00 600.00 1,200.002024 FACILITIES MANAGER PROFESSIONAL COURSE 2.00 1,990.00 3,980.002024 FACILITIES TECH TRAINING 0.00 0.00 1,500.002024 DUES, LICENSES & MEMBERSHIPS 11,340.00100-418-64102 200 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 74 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code IFMA MEMBERSHIP 2.00 150.00 300.002024 METCALF LOFTS HOA DUES 4.00 1,140.00 4,560.002024 SHERWOOD MEADOWS HOA DUES 12.00 540.00 6,480.002024 MEETING EXPENSES 1,200.00100-418-64104 TELEPHONE 0.00100-418-64201 GAS 212,000.00100-418-64202 Budget Detail Description Units Price AmountBudget Code GAS 0.00 0.00 212,000.002024 ELECTRIC 194,569.00100-418-64203 Budget Detail Description Units Price AmountBudget Code ELECTRIC 0.00 0.00 194,569.002024 WATER & SANITATION 70,724.00100-418-64204 Budget Detail Description Units Price AmountBudget Code WATER 0.00 0.00 70,724.002024 TRASH COLLECTION & RECYCLING 30,160.00100-418-64205 Budget Detail Description Units Price AmountBudget Code TRASH SERVICES 0.00 0.00 30,160.002024 CELLULAR & PAGING 2,725.00100-418-64206 Budget Detail Description Units Price AmountBudget Code 5 EMPLOYEES @45/MONTH/12 MONTHS 5.00 545.00 2,725.002024 POSTAGE & DELIVERY COSTS 0.00100-418-64301 FLEET MAINTENANCE 10,866.00100-418-64401 Budget Detail Description Units Price AmountBudget Code FLEET MAINTENANCE CHARGES 0.00 0.00 10,866.002024 EQUIPMENT REPLACEMENT CHARGES 96,265.00100-418-64402 Budget Detail Description Units Price AmountBudget Code HEAT RECOVERY 0.00 0.00 71,123.002024 RECREATION 0.00 0.00 7,665.002024 VEHICLES 0.00 0.00 17,477.002024 WASH BAY CHARGES 853.00100-418-64403 Budget Detail Description Units Price AmountBudget Code WASH BAY CHARGES 0.00 0.00 853.002024 INSURANCE DEDUCTIBLES 0.00100-418-64906 PAID CLAIMS 0.00100-418-64907 COMPUTERS & PERIPHERALS 3,700.00100-418-66402 Budget Detail Description Units Price AmountBudget Code ENG-BLDGS1-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 ENG-BLDGS2-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 AUDIO/VISUAL EQUIPMENT 0.00100-418-66403 OTHER MACHINERY & EQUIPMENT 0.00100-418-66499 201 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 75 of 121 2024 2024Account Number Account Name AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-418-66501 Total Program: 418 - BUILDINGS AND FACILITIES:2,161,818.44 Program: 424 - WATER UTILITIES REGULAR FULL-TIME SALARY 27,644.53240-424-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 27,644.532024 PAID OUT LEAVE 0.00240-424-61106 OVERTIME WAGES 0.00240-424-61151 SPANISH FLUENCY STIPEND 0.00240-424-61157 AUTOMOBILE ALLOWANCE 0.00240-424-61201 FT PENSION 2,982.64240-424-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,982.642024 EMPLOYEE ASSISTANCE PROGRAM 3.53240-424-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3.532024 FICA/MEDICARE 394.01240-424-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 394.012024 GROUP HEALTH & LIFE INSURANCE 5,677.22240-424-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,677.222024 LONG-TERM DISABILITY INSURANCE 120.66240-424-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 120.662024 DENTAL INSURANCE 400.85240-424-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 400.852024 WORKER'S COMPENSATION INSURANCE 0.00240-424-61509 UNEMPLOYMENT INSURANCE 54.23240-424-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 54.232024 LEGAL SERVICES 10,000.00240-424-63101 ENGINEERING SERVICES 6,000.00240-424-63104 Budget Detail Description Units Price AmountBudget Code DAM MAINT AND REPORTING SUPPORT 0.00 0.00 6,000.002024 OTHER PROFESSIONAL SERVICES 0.00240-424-63199 OTHER PURCHASED & CONTRACTED SERVICES 20,000.00240-424-63999 Budget Detail Description Units Price AmountBudget Code DITCH REPAIRS 0.00 0.00 20,000.002024 CELLULAR & PAGING 0.00240-424-64206 202 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 76 of 121 2024 2024Account Number Account Name FIN DONATIONS & CONTRIBUTIONS 28,500.00240-424-64902 Budget Detail Description Units Price AmountBudget Code 2024 SCW Conference Sponsorship 0.00 0.00 2,500.002024 EAGLE RIVER CLEAN UP 0.00 0.00 1,000.002024 STORMWATER EDUCATION 0.00 0.00 10,000.002024 WATER MONITORING SUPPORT 0.00 0.00 11,000.002024 WATERSHED COUNCIL 0.00 0.00 4,000.002024 WATER REBATE INCENTIVES 0.00240-424-64903 INSURANCE PREMIUMS 0.00240-424-64905 MOUNTAIN STAR TAP FEE REIMBURSEMENT 12,000.00240-424-66601 OPERATING TRANSFERS OUT 500,000.00240-424-69101 Budget Detail Description Units Price AmountBudget Code NAH RESERVOIR/EROSION CONTROL 0.00 0.00 500,000.002024 Total Program: 424 - WATER UTILITIES:613,777.67 Program: 431 - MOBILITY ADMINISTRATION REGULAR FULL-TIME SALARY 59,757.03520-431-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 59,757.032024 PAID OUT LEAVE 0.00520-431-61106 FT PENSION 6,573.27520-431-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,573.272024 EMPLOYEE ASSISTANCE PROGRAM 12.00520-431-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 12.002024 FICA/MEDICARE 858.66520-431-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 858.662024 GROUP HEALTH & LIFE INSURANCE 6,697.50520-431-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,697.502024 LONG-TERM DISABILITY INSURANCE 265.92520-431-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 265.922024 DENTAL INSURANCE 401.64520-431-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 401.642024 WORKER'S COMPENSATION INSURANCE 3,557.00520-431-61509 UNEMPLOYMENT INSURANCE 119.51520-431-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 119.512024 203 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 77 of 121 2024 2024Account Number Account Name MECHANICAL - HVAC 1,100.00520-431-62208 Budget Detail Description Units Price AmountBudget Code FILTERS AND BELTS 0.00 0.00 1,100.002024 EMPLOYEE RECOGNITION EXPENSE 200.00520-431-62801 Budget Detail Description Units Price AmountBudget Code 25 @ $60.00 EACH 2.00 100.00 200.002024 OTHER MISC OPERATING SUPPLIES 6,800.00520-431-62899 Budget Detail Description Units Price AmountBudget Code FACILITIES DEPARTMENT SUPPLIES 0.00 0.00 1,200.002024 LED CONVERSION 0.00 0.00 5,000.002024 TRANSIT OPERATING SUPPLIES 0.00 0.00 600.002024 DUPLICATING SUPPLIES 0.00520-431-62901 SOFTWARE 1,300.00520-431-62904 Budget Detail Description Units Price AmountBudget Code VALENCE E-BUS MANAGEMENT SOFTWARE 0.00 0.00 1,300.002024 BOOKS & PERIODICALS 0.00520-431-62905 OFFICE SUPPLIES & MATERIALS 1,500.00520-431-62999 Budget Detail Description Units Price AmountBudget Code GENERAL OFFICE SUPPLIES 0.00 0.00 500.002024 PAPER FOR SCHEDULES 0.00 0.00 1,000.002024 PRINTING & REPRODUCTION 500.00520-431-63203 SECURITY SERVICES 3,150.00520-431-63306 Budget Detail Description Units Price AmountBudget Code ALARM AND SPRINKLER 0.00 0.00 2,500.002024 FIRE EXTINGUISHER MAINTENANCE 0.00 0.00 650.002024 R&M-BUILDING & FACILITY 42,000.00520-431-63501 Budget Detail Description Units Price AmountBudget Code BOILER INSPECTION 0.00 0.00 2,250.002024 BUS BARN SAFETY MARKING 0.00 0.00 1,500.002024 ELEVATOR MAINTENANCE 0.00 0.00 5,750.002024 GARAGE DOOR MAINENANCE 0.00 0.00 14,000.002024 GENERAL MAINTENANCE 0.00 0.00 5,500.002024 HVAC MAINTENANCE AND TESTING 0.00 0.00 13,000.002024 R&M-OFFICE EQUIP & COMPUTERS 0.00520-431-63504 OTHER MAINTENANCE SERVICES 1,300.00520-431-63599 Budget Detail Description Units Price AmountBudget Code PEST CONTROL 0.00 0.00 1,300.002024 RENTALS-OFFICE EQUIPMENT 1,700.00520-431-63603 Budget Detail Description Units Price AmountBudget Code COPIER RENTAL 0.00 0.00 1,700.002024 OTHER PURCHASED & CONTRACTED SERVICES 0.00520-431-63999 PROFESSIONAL DEVELOPMENT 2,000.00520-431-64101 204 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 78 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code CONFERENCES 0.00 0.00 1,400.002024 TRAINING FOOD BUDGET 40.00 15.00 600.002024 MEETING EXPENSES 0.00520-431-64104 TRAINING 6,500.00520-431-64105 Budget Detail Description Units Price AmountBudget Code CDL DRIVER TRAINING 3.00 1,900.00 5,700.002024 CPR TRAINING 20.00 40.00 800.002024 TELEPHONE 0.00520-431-64201 GAS 40,000.00520-431-64202 ELECTRIC 38,500.00520-431-64203 Budget Detail Description Units Price AmountBudget Code HISTORICAL +4%0.00 0.00 38,500.002024 WATER & SANITATION 6,000.00520-431-64204 POSTAGE & DELIVERY COSTS 50.00520-431-64301 TREASURER FEES 0.00520-431-64303 FLEET MAINTENANCE 0.00520-431-64401 ADVERTISING/LEGAL NOTICES 0.00520-431-64901 INSURANCE PREMIUMS 0.00520-431-64905 INSURANCE DEDUCTIBLES 0.00520-431-64906 CAPITAL LEASE PAYMENTS 41,755.00520-431-65201 Budget Detail Description Units Price AmountBudget Code ARTF SOLAR PANELS 0.00 0.00 41,755.002024 COMPUTERS & PERIPHERALS 0.00520-431-66402 AUDIO/VISUAL EQUIPMENT 0.00520-431-66403 Total Program: 431 - MOBILITY ADMINISTRATION:272,597.53 Program: 432 - TRANSIT OPERATIONS REGULAR FULL-TIME SALARY 501,996.92520-432-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 501,996.922024 PAID OUT LEAVE 0.00520-432-61106 PTS WAGES 282,956.63520-432-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 282,956.632024 PTS BONUSES 18,000.00520-432-61122 Budget Detail Description Units Price AmountBudget Code PT DRIVERS 15.00 1,200.00 18,000.002024 OVERTIME WAGES 55,125.00520-432-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 55,125.002024 SPANISH FLUENCY STIPEND 4,224.00520-432-61157 205 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 79 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,224.002024 FT PENSION 52,988.59520-432-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 52,988.592024 PTS PENSION 10,610.88520-432-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,610.882024 EMPLOYEE ASSISTANCE PROGRAM 132.00520-432-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 132.002024 FICA/MEDICARE 12,094.73520-432-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 12,094.732024 GROUP HEALTH & LIFE INSURANCE 124,057.38520-432-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 124,057.382024 LONG-TERM DISABILITY INSURANCE 2,233.90520-432-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,233.902024 DENTAL INSURANCE 8,260.44520-432-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 8,260.442024 WORKER'S COMPENSATION INSURANCE 17,587.00520-432-61509 UNEMPLOYMENT INSURANCE 1,688.63520-432-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,688.632024 MECHANICAL - HVAC 0.00520-432-62208 GASOLINE 1,000.00520-432-62401 DIESEL FUEL 164,500.00520-432-62402 EMPLOYEE RECOGNITION EXPENSE 2,000.00520-432-62801 Budget Detail Description Units Price AmountBudget Code EMPLOYEE RECOGNITION 20.00 100.00 2,000.002024 FOOD & BEVERAGES 240.00520-432-62802 Budget Detail Description Units Price AmountBudget Code SALUTE FOOD AND BEV 12.00 20.00 240.002024 CLOTHING & UNIFORMS 3,500.00520-432-62805 206 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 80 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code DRIVER CLOTHING 0.00 0.00 3,500.002024 OTHER MISC OPERATING SUPPLIES 1,100.00520-432-62899 MEDICAL SERVICES & EXAMS 0.00520-432-63301 SECURITY SERVICES 0.00520-432-63306 R&M - VEHICLES 3,000.00520-432-63505 R&M-RADIO & COMMUNICATIONS EQUIP 11,000.00520-432-63506 Budget Detail Description Units Price AmountBudget Code 800 MHZ FEES 0.00 0.00 11,000.002024 OTHER MAINTENANCE SERVICES 0.00520-432-63599 OTHER PURCHASED & CONTRACTED SERVICES 22,800.00520-432-63999 Budget Detail Description Units Price AmountBudget Code ARTF CARPET CLEANING 2.00 900.00 1,800.002024 JANITORIAL SERVICES 0.00 0.00 17,000.002024 TRILLIUM GTFS 0.00 0.00 4,000.002024 DUES, LICENSES & MEMBERSHIPS 3,300.00520-432-64102 Budget Detail Description Units Price AmountBudget Code CASTA MEMBERSHIP 0.00 0.00 3,300.002024 TELEPHONE 0.00520-432-64201 ELECTRIC 25,000.00520-432-64203 Budget Detail Description Units Price AmountBudget Code E BUS CHARGING 0.00 0.00 25,000.002024 CELLULAR & PAGING 1,956.00520-432-64206 Budget Detail Description Units Price AmountBudget Code 3 EMPLOYEES @55/MONTH/12MONTHS 3.00 652.00 1,956.002024 FLEET MAINTENANCE 299,392.00520-432-64401 EQUIPMENT REPLACEMENT CHARGES 18,370.00520-432-64402 WASH BAY CHARGES 78,912.00520-432-64403 Budget Detail Description Units Price AmountBudget Code BUS WASHES 1,266.00 62.00 78,492.002024 MOBILITY LIGHT DUTY WASHES 0.00 0.00 420.002024 INSURANCE DEDUCTIBLES 0.00520-432-64906 DEPRECIATION EXPENSE 0.00520-432-64998 COMPUTERS & PERIPHERALS 2,400.00520-432-66402 Budget Detail Description Units Price AmountBudget Code DISPATCHBOOK-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 55,000.00520-432-66501 Budget Detail Description Units Price AmountBudget Code F150 LIGHTNING-REPLACES 208 0.00 0.00 55,000.002024 207 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 81 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code THIS IS A ROLLOVER FROM 2023 - VEHICLE NOT DELIVERED YET. I ADDED 10% FOR PRICE INCREASE AND MODEL YEAR CHANGE PER CRAIG F-150 LIGHTNING2024 BUSES & PEOPLE MOVING VEHICLES 970,000.00520-432-66503 Budget Detail Description Units Price AmountBudget Code GILLIG ALL ELECTRIC BUS-REPLACES 854 1.00 970,000.00 970,000.002024 Total Program: 432 - TRANSIT OPERATIONS:2,755,426.10 Program: 434 - FLEET MAINTENANCE OPERATIONS REGULAR FULL-TIME SALARY 713,654.83610-434-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 713,654.832024 PAID OUT LEAVE 0.00610-434-61106 OVERTIME WAGES 16,537.50610-434-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 16,537.502024 Budget Notes Subject DescriptionBudget Code RAISED THE OVERTIME BUDGET TO MATCH WHAT IT WAS IN 2021. WE ARE BUSIER WITH MORE WORK, SO OVERTIME IS REQUIRED TO MEET DEMAND AS WELL AS COVER SICK AND PTO TIME OFF. OVERTIME INCREASE2024 FT PENSION 78,502.03610-434-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 78,502.032024 EMPLOYEE ASSISTANCE PROGRAM 216.00610-434-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 216.002024 FICA/MEDICARE 10,334.87610-434-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,334.872024 GROUP HEALTH & LIFE INSURANCE 215,693.64610-434-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 215,693.642024 LONG-TERM DISABILITY INSURANCE 3,175.76610-434-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,175.762024 DENTAL INSURANCE 13,377.36610-434-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 13,377.362024 WORKER'S COMPENSATION INSURANCE 8,367.00610-434-61509 UNEMPLOYMENT INSURANCE 1,461.55610-434-61510 208 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 82 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,461.552024 GASOLINE 4,045.00610-434-62401 Budget Detail Description Units Price AmountBudget Code GASOLINE 0.00 0.00 4,045.002024 Budget Notes Subject DescriptionBudget Code UNLEADED FUEL, INCREASED 10% BASED ON OUR FUEL SUPPLIERS RECOMMENDATIONGASOLINE2024 DIESEL FUEL 1,935.00610-434-62402 Budget Detail Description Units Price AmountBudget Code DIESEL FUEL 0.00 0.00 935.002024 DIESEL FUEL FOR OUR NEW SERVICE TRUCK 1.00 1,000.00 1,000.002024 Budget Notes Subject DescriptionBudget Code DIESEL FUEL, INCREASED 10% BASED ON OUR FUEL SUPPLIERS RECOMMENDATIONDIESEL FUEL2024 PARTS - STOCK 634,900.00610-434-62404 Budget Detail Description Units Price AmountBudget Code PARTS - STOCK FOR THIRD PARTY VEHICLES 0.00 0.00 348,800.002024 PARTS - STOCK FOR TOA VEHICLES 0.00 0.00 286,100.002024 Budget Notes Subject DescriptionBudget Code INCREASED PARTS - STOCK 10% TO ACCOUNT FOR INFLATION AND GROWING AMOUNT OF CUSTOMERS AND WORK COMPLETED PARTS - STOCK2024 EMPLOYEE RECOGNITION EXPENSE 900.00610-434-62801 Budget Detail Description Units Price AmountBudget Code $60 TIMES 9 EMPLOYEES 9.00 100.00 900.002024 Budget Notes Subject DescriptionBudget Code EMPLOYEE RECOGNITION FOR 2024 IS $100 PER EMPLOYEE PER DEPUTY TOWN MANAGEREMPLOYEE RECOGNITION2024 FOOD & BEVERAGES 3,000.00610-434-62802 Budget Detail Description Units Price AmountBudget Code COFFEE AND OTHER FOOD SUPPLIES FOR FLEET STAFF 0.00 0.00 1,000.002024 MEETING EXPENSES 1.00 1,000.00 1,000.002024 PER DIEM FOR PROFESSIONAL DEVELOPMENT AND TRAINING 1.00 1,000.00 1,000.002024 Budget Notes Subject DescriptionBudget Code THIS COVERS PER DIEM FOR ALL TRAININGS ON TWO ANNUAL STAFF LUNCHESFOOD FOR FLEET STAFF2024 CLOTHING & UNIFORMS 1,475.00610-434-62805 Budget Detail Description Units Price AmountBudget Code BOOTS $150 X 9 9.00 150.00 1,350.002024 WINTER AND SUMMER GLOVES 0.00 0.00 125.002024 CONSUMABLE TOOLS/SMALL EQUIP 10,500.00610-434-62807 209 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 83 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code HAND TOOLS AND MISCELLANEOUS SPECIALTY TOOLS 0.00 0.00 10,500.002024 Budget Notes Subject DescriptionBudget Code THIS COVERS REPLACING AND UPDATING WORN OUT AND OLD TOOLS THAT THE SHOP SUPPLIES AS A NECESSITY FOR THE TECHNICIANS TO BE ABLE TO PERFORM THEIR DUTIES. HAND TOOLS AND SPECIALTY TOOLS2024 PROMOTIONAL & MARKETING MATERIALS 850.00610-434-62808 Budget Detail Description Units Price AmountBudget Code CUSTOMER APPRECIATION 0.00 0.00 750.002024 HOLIDAY CARDS TO CUSTOMERS 0.00 0.00 100.002024 MEDICAL & 1ST AID SUPPLY 0.00610-434-62809 OTHER MISC OPERATING SUPPLIES 31,970.00610-434-62899 Budget Detail Description Units Price AmountBudget Code CHEMICALS 0.00 0.00 5,600.002024 FILL WELDING GAS BOTTLES 0.00 0.00 520.002024 REPAIR RELATED HARWARE 0.00 0.00 5,600.002024 SHOP SUPPLIES 0.00 0.00 20,250.002024 Budget Notes Subject DescriptionBudget Code INCREASED CHEMICALS, RELATED HARDWARE REPAIRS, 4% TO ACCOUNT FOR INFLATION.INFLATION2024 INCREASED SHOP SUPPLIES 15% TO ACCOUNT FOR INFLATION AND THE INCREASE IN SHOP REPAIRS AND LABOR COSTS. SHOP SUPPLIES2024 SOFTWARE 0.00610-434-62904 OFFICE SUPPLIES & MATERIALS 1,050.00610-434-62999 Budget Detail Description Units Price AmountBudget Code FLEET SPECIFIC OFFICE SUPPLIES 0.00 0.00 1,050.002024 COMPUTER SERVICES 0.00610-434-63304 R&M-BUILDING & FACILITY 2,500.00610-434-63501 Budget Detail Description Units Price AmountBudget Code MISC BUILDING REPAIRS 0.00 0.00 2,500.002024 R&M-OFFICE EQUIP & COMPUTERS 240.00610-434-63504 Budget Detail Description Units Price AmountBudget Code FLEET XEROX MONTHLY PRINT CHARGES 12.00 20.00 240.002024 R&M-VEHICLES (SUBLET REPAIRS)100,000.00610-434-63505 Budget Detail Description Units Price AmountBudget Code 3RD PARTY SUBLET REPAIRS 0.00 0.00 100,000.002024 Budget Notes Subject DescriptionBudget Code THESE SUBLETTED REPAIRS SUCH AS WINDSHIELDS, DEALER REPAIRS, CUMMINS/ALLISON/DETRIOT SPECIFIC SERVICE CALLS ETC. THESE CHARGES ARE BILLED OUT TO OUR CUSTOMERS 100% WITH A MARK UP. SUBLET REPAIRS FROM 3RD PARTIES2024 R&M-RADIO & COMMUNICATIONS EQUIP 0.00610-434-63506 R&M-MACHINERY & EQUIPMENT 0.00610-434-63507 SHOP TOOLS & EQUIPMENT REPAIRS 12,000.00610-434-63549 210 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 84 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code R&M OTHER SPECIALIZED SHOP EQUIPMENT 0.00 0.00 12,000.002024 LAUNDRY & CLEANING SERVICES 2,800.00610-434-63551 Budget Detail Description Units Price AmountBudget Code LAUNDRY SERVICES 0.00 0.00 2,800.002024 OTHER MAINTENANCE SERVICES 6,550.00610-434-63599 Budget Detail Description Units Price AmountBudget Code PARTS WASHER SERVICE 0.00 0.00 5,000.002024 TIRE DISPOSAL FEES 0.00 0.00 550.002024 WASTE OIL FILTER DISPOSAL 0.00 0.00 1,000.002024 Budget Notes Subject DescriptionBudget Code INCREASED TIRE DISPOSAL FEE BY 10%. WE GAINED 3 MORE TIRE CUSTOMERS THIS YEARTIRE DISPOSAL2024 RENTALS-OFFICE EQUIPMENT 0.00610-434-63603 OTHER PURCHASED & CONTRACTED SERVICES 9,000.00610-434-63999 Budget Detail Description Units Price AmountBudget Code OTHER PURCHASED AND CONTRACTED SERVICES 0.00 0.00 9,000.002024 Budget Notes Subject DescriptionBudget Code THIS INCLUDES OUR COMPUTER AND SOFTWARE SUCH AS INSITE PRO, IDENTIFIX, AND OUR AUTEL SCANNER SERVICES2024 PROFESSIONAL DEVELOPMENT 14,490.00610-434-64101 Budget Detail Description Units Price AmountBudget Code AC CERTIFICATIONS 0.00 0.00 250.002024 ANNUAL FIRE MECHANICS ACADEMY 6.00 500.00 3,000.002024 ASE CERTIFICATIONS 16.00 80.00 1,280.002024 CAFM CERTIFICATIONS 2.00 500.00 1,000.002024 CDL TRAINING FOR NEW EMPLOYEE 0.00 0.00 1,000.002024 EVT CERTIFICATIONS 16.00 60.00 960.002024 HOTELS, OTHER TRAINING, FUEL ETC.0.00 0.00 7,000.002024 DUES, LICENSES & MEMBERSHIPS 875.00610-434-64102 Budget Detail Description Units Price AmountBudget Code ANNUAL CO FIRE MECHANICS ASSOCIATION 0.00 0.00 35.002024 ANNUAL MEMBERSHIP CMCA 0.00 0.00 600.002024 ANNUAL NFPA MEMBERSHIP 0.00 0.00 200.002024 PARKS FUEL TANK REGISTATION 0.00 0.00 40.002024 MEETING EXPENSES 0.00610-434-64104 TELEPHONE 0.00610-434-64201 GAS 36,575.00610-434-64202 Budget Detail Description Units Price AmountBudget Code BASED ON HISTORICAL 0.00 0.00 36,575.002024 Budget Notes Subject DescriptionBudget Code INCREASED GAS BY 10% PER FACILITIES SUGGESTION.GAS INCREASE2024 211 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 85 of 121 2024 2024Account Number Account Name ELECTRIC 21,325.00610-434-64203 Budget Detail Description Units Price AmountBudget Code BASED ON HISTORICAL PLUS 4%0.00 0.00 21,325.002024 Budget Notes Subject DescriptionBudget Code INCREASED GAS BY 4% PER FACILITIES SUGGESTION.ELECTRIC INCREASE2024 WATER & SANITATION 5,725.00610-434-64204 Budget Detail Description Units Price AmountBudget Code BASED ON HISTORICAL INCREASE 0.00 0.00 5,725.002024 Budget Notes Subject DescriptionBudget Code INCREASED GAS BY 4% PER FACILITIES SUGGESTION.WATER AND SANITATION2024 TRASH COLLECTION & RECYCLING 0.00610-434-64205 CELLULAR & PAGING 576.00610-434-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 576.002024 POSTAGE & DELIVERY COSTS 1,000.00610-434-64301 Budget Detail Description Units Price AmountBudget Code POSTAGE AND DELIVERY 0.00 0.00 1,000.002024 FLEET MAINTENANCE 3,905.00610-434-64401 Budget Detail Description Units Price AmountBudget Code R&M FOR FLEETS 3 VEHICLES AND 1 FORK LIFT 0.00 0.00 3,905.002024 EQUIPMENT REPLACEMENT CHARGES 20,337.00610-434-64402 Budget Detail Description Units Price AmountBudget Code Equipment Replacement 1.00 20,337.00 20,337.002024 WASH BAY CHARGES 300.00610-434-64403 Budget Detail Description Units Price AmountBudget Code WASHBAY SERVICES FOR THREE FLEET LIGHT VEHICLES 3.00 100.00 300.002024 Budget Notes Subject DescriptionBudget Code THIS IS FOR OUR TWO LIGHT DUTY VEHICLES AND OUR ONE SERVICE TRUCKFLEET VEHICLE WASHING2024 INSURANCE PREMIUMS 10,488.00610-434-64905 Budget Detail Description Units Price AmountBudget Code CIRSA 0.00 0.00 10,488.002024 INSURANCE DEDUCTIBLES 0.00610-434-64906 DEPRECIATION EXPENSE 0.00610-434-64998 PRINCIPAL - SERIES 2020 COPS 177,000.00610-434-65101 Budget Detail Description Units Price AmountBudget Code Series 2020 Refunding COP - Principal 0.00 0.00 177,000.002024 INTEREST - SERIES 2020 COPS 16,003.00610-434-65102 212 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 86 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Series 2020 Refunding COP - Interest 0.00 0.00 16,003.002024 COMPUTERS & PERIPHERALS 3,900.00610-434-66402 Budget Detail Description Units Price AmountBudget Code FLT-LIBRARY-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 FLT-TBOOK1-20 COMPUTER REPLACEMENT 0.00 0.00 2,600.002024 FURNITURE & FIXTURES 1,500.00610-434-66404 Budget Detail Description Units Price AmountBudget Code OFFICE FURNATURE NEEDS 0.00 0.00 1,500.002024 OTHER MACHINERY & EQUIPMENT 0.00610-434-66499 AUTOMOBILES AND LIGHT DUTY TRUCKS 0.00610-434-66501 Total Program: 434 - FLEET MAINTENANCE OPERATIONS:2,199,034.54 Program: 436 - WASHBAY REGULAR FULL-TIME SALARY 69,707.75520-436-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 69,707.752024 PAID OUT LEAVE 0.00520-436-61106 PTS WAGES 0.00520-436-61121 PTS BONUSES 0.00520-436-61122 OVERTIME WAGES 0.00520-436-61151 FT PENSION 7,667.85520-436-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,667.852024 PTS PENSION 0.00520-436-61302 EMPLOYEE ASSISTANCE PROGRAM 24.00520-436-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 1,010.76520-436-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,010.762024 GROUP HEALTH & LIFE INSURANCE 0.00520-436-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 0.002024 LONG-TERM DISABILITY INSURANCE 310.20520-436-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 310.202024 DENTAL INSURANCE 0.00520-436-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 0.002024 WORKER'S COMPENSATION INSURANCE 955.00520-436-61509 UNEMPLOYMENT INSURANCE 139.42520-436-61510 213 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 87 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 139.422024 MECHANICAL - HVAC 600.00520-436-62208 Budget Detail Description Units Price AmountBudget Code FILTERS AND BELTS 0.00 0.00 600.002024 OTHER MISC OPERATING SUPPLIES 7,200.00520-436-62899 Budget Detail Description Units Price AmountBudget Code BUS SOAP AND SUPPLIES (MOBILITY)0.00 0.00 2,300.002024 SALT FOR WATER SOFTENER 0.00 0.00 1,200.002024 SOAP NOZZLE R&R 0.00 0.00 500.002024 SUPPLIES & SOAP (FAC)-SWITCH TO BIODEGRADABLE 0.00 0.00 3,200.002024 R&M-BUILDING & FACILITY 7,570.00520-436-63501 Budget Detail Description Units Price AmountBudget Code AMS HVAC MAINTENANCE 0.00 0.00 1,850.002024 GARAGE DOOR REPAIR 0.00 0.00 5,200.002024 HVAC CHEM TEST 0.00 0.00 520.002024 R&M-OTHER SPECIALIZED EQUIP 4,000.00520-436-63549 Budget Detail Description Units Price AmountBudget Code PUMPAND MOTOR REPAIR 0.00 0.00 4,000.002024 OTHER PURCHASED & CONTRACTED SERVICES 7,000.00520-436-63999 Budget Detail Description Units Price AmountBudget Code SLUDGE PIT CLEANING 2.00 3,500.00 7,000.002024 TELEPHONE 2,650.00520-436-64201 WATER & SANITATION 11,000.00520-436-64204 Budget Detail Description Units Price AmountBudget Code WATER AND SANITATION 0.00 0.00 11,000.002024 TRASH COLLECTION & RECYCLING 0.00520-436-64205 EQUIPMENT REPLACEMENT CHARGES 106,016.00520-436-64402 Total Program: 436 - WASHBAY:225,850.98 Program: 437 - MOBILITY PROGRAMS REGULAR FULL-TIME SALARY 0.00520-437-61101 PAID OUT LEAVE 0.00520-437-61106 CARPOOL MILEAGE REIMBURSEMENT 0.00520-437-61209 FT PENSION 0.00520-437-61301 EMPLOYEE ASSISTANCE PROGRAM 0.00520-437-61304 FICA/MEDICARE 0.00520-437-61401 GROUP HEALTH & LIFE INSURANCE 0.00520-437-61501 LONG-TERM DISABILITY INSURANCE 0.00520-437-61505 DENTAL INSURANCE 0.00520-437-61507 WORKER'S COMPENSATION INSURANCE 0.00520-437-61509 UNEMPLOYMENT INSURANCE 0.00520-437-61510 OTHER PROFESSIONAL SERVICES 0.00520-437-63199 COMPUTER SERVICES & SUPPORT 12,757.00520-437-63304 Budget Detail Description Units Price AmountBudget Code CPOINT BENCHMARK DC 1 CLOUD RENEWAL - 3 YEARS 0.00 0.00 2,359.002024 214 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 88 of 121 2024 2024Account Number Account Name CPOINT BENCHMARK DC 1 WARRANTY- 3YRS 0.00 0.00 10,398.002024 OTHER PURCHASED & CONTRACTED SERVICES 215,000.00520-437-63999 Budget Detail Description Units Price AmountBudget Code MICRO TRANSIT TURNKEY PILOT 0.00 0.00 215,000.002024 ELECTRIC 30,000.00520-437-64203 Budget Detail Description Units Price AmountBudget Code DC 1 AND 2 ELECTRIC USE 0.00 0.00 30,000.002024 FIN DONATIONS & CONTRIBUTIONS 345,000.00520-437-64902 Budget Detail Description Units Price AmountBudget Code EAGLE VALLEY BIKE SHARE 0.00 0.00 104,000.002024 GONDOLA CONTRIBUTION 0.00 0.00 240,000.002024 SOLE POWER SPONSORSHIP 0.00 0.00 1,000.002024 Total Program: 437 - MOBILITY PROGRAMS:602,757.00 Program: 438 - PARKING MANAGEMENT REGULAR FULL-TIME SALARIES 0.00520-438-61101 FT PENSION 0.00520-438-61301 EMPLOYEE ASSISTANCE PROGRAM 0.00520-438-61304 MEDICARE 0.00520-438-61401 GROUP HEALTH & LIFE INSURANCE 0.00520-438-61501 LONG-TERM DISABILITY INSURANCE 0.00520-438-61505 DENTAL INSURANCE 0.00520-438-61507 UNEMPLOYMENT INSURANCE 0.00520-438-61510 STREET SIGN MATERIALS AND SUPPLIES 0.00520-438-62203 COMPUTERS AND PERIPHERALS 0.00520-438-66402 Total Program: 438 - PARKING MANAGEMENT:0.00 Program: 514 - RECREATION ADMINISTRATION REGULAR FULL-TIME SALARY 120,803.38100-514-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 120,803.382024 PAID OUT LEAVE 0.00100-514-61106 FT PENSION 13,288.37100-514-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 13,288.372024 EMPLOYEE ASSISTANCE PROGRAM 24.00100-514-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 1,719.17100-514-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,719.172024 GROUP HEALTH & LIFE INSURANCE 28,276.32100-514-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 28,276.322024 LONG-TERM DISABILITY INSURANCE 537.58100-514-61505 215 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 89 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 537.582024 DENTAL INSURANCE 1,571.76100-514-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,571.762024 WORKER'S COMPENSATION INSURANCE 1,301.00100-514-61509 UNEMPLOYMENT INSURANCE 241.61100-514-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 241.612024 GASOLINE 3,000.00100-514-62401 Budget Detail Description Units Price AmountBudget Code BASED ON HISTORICAL 1.00 3,000.00 3,000.002024 DIESEL FUEL 0.00100-514-62402 EMPLOYEE RECOGNITION EXPENSE 1,200.00100-514-62801 Budget Detail Description Units Price AmountBudget Code $100 X 12 EMPLOYEES 12.00 100.00 1,200.002024 FOOD & BEVERAGES 1,000.00100-514-62802 Budget Detail Description Units Price AmountBudget Code FOOD FOR MEETINGS, TRAININGS, HOLIDAYS 1.00 1,000.00 1,000.002024 CLOTHING & UNIFORMS 1,800.00100-514-62805 Budget Detail Description Units Price AmountBudget Code FT STAFF UNIFORMS 12.00 150.00 1,800.002024 OTHER MISC OPERATING SUPPLIES 4,000.00100-514-62899 Budget Detail Description Units Price AmountBudget Code OTHER SUPPLIES 1.00 3,000.00 3,000.002024 SPONSORSHIP MATERIALS 1.00 1,000.00 1,000.002024 DUPLICATING SUPPLIES 0.00100-514-62901 DATA PROCESSING SUPPLIES 0.00100-514-62903 SOFTWARE 3,174.00100-514-62904 Budget Detail Description Units Price AmountBudget Code ADOBE ACROBAT READER LICENSES 5.00 350.00 1,750.002024 CONSTANT CONTACT MARKETING SOFTWARE 1.00 1,100.00 1,100.002024 ROBOFORM PASSWORD MANAGER 12.00 27.00 324.002024 OFFICE SUPPLIES & MATERIALS 3,300.00100-514-62999 Budget Detail Description Units Price AmountBudget Code COPY PAPER 1.00 1,100.00 1,100.002024 OFFICE SUPPLIES 1.00 2,200.00 2,200.002024 OTHER PROFESSIONAL SERVICES 0.00100-514-63199 COMPUTER SERVICES 23,853.00100-514-63304 216 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 90 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code COMCAST CABLE MDTA SERVICE 1.00 8,500.00 8,500.002024 COMCAST INTERNET SERVICE 1.00 4,700.00 4,700.002024 REACH MEDIA PLAYER LICENSES 3.00 355.00 1,065.002024 SMART REC SOFTWARE FEES 12.00 799.00 9,588.002024 R&M-OFFICE EQUIP & COMPUTERS 2,300.00100-514-63504 Budget Detail Description Units Price AmountBudget Code PER PAGE PRINT CHARGES 1.00 1,800.00 1,800.002024 TONER CARTRIDGES 1.00 500.00 500.002024 RENTALS-OFFICE EQUIPMENT 2,510.00100-514-63603 Budget Detail Description Units Price AmountBudget Code COPIER LEASE 1.00 2,510.00 2,510.002024 OTHER PURCHASED & CONTRACTED SERVICES 5,000.00100-514-63999 Budget Detail Description Units Price AmountBudget Code FUTURIAN AV SERVICE & SUPPORT 1.00 5,000.00 5,000.002024 Budget Notes Subject DescriptionBudget Code 12 MONTHS X $299 = 3588 $1500 ADDITIONAL SITE VISITS FUTURIAN NOTES2024 PROFESSIONAL DEVELOPMENT 12,020.00100-514-64101 Budget Detail Description Units Price AmountBudget Code CERTIFIED PARKS & REC PROFESSIONAL COURSE 4.00 455.00 1,820.002024 CEUS & TRAININGS 1.00 1,000.00 1,000.002024 CO PARKS & REC ANNUAL CONFERENCE 6.00 600.00 3,600.002024 NATL PARKS & REC ANNUAL CONFERENCE 2.00 2,800.00 5,600.002024 DUES, LICENSES & MEMBERSHIPS 2,500.00100-514-64102 Budget Detail Description Units Price AmountBudget Code CO PARKS & REC ASSOC. AGENCY MEMBERSHIP 1.00 1,600.00 1,600.002024 NATL REC & PARKS ASSOC. AGENCY MEMBERSHIP 1.00 900.00 900.002024 Budget Notes Subject DescriptionBudget Code CPRA AGENCY MEMBERSHIPS INCLUDE UP TO 20 PEOPLE PER ORGANIZATIONCPRA2024 MEETING EXPENSES 1,080.00100-514-64104 Budget Detail Description Units Price AmountBudget Code HEALTH & REC COMMITTEE MEETINGS 6.00 180.00 1,080.002024 TELEPHONE 0.00100-514-64201 CELLULAR & PAGING 3,820.00100-514-64206 Budget Detail Description Units Price AmountBudget Code 4 EMPLOYEES @54/MONTH/12 MONTHS 4.00 640.00 2,560.002024 PAYMENT TERMINAL (1)1.00 420.00 420.002024 TABLET (2)2.00 420.00 840.002024 POSTAGE & DELIVERY COSTS 200.00100-514-64301 217 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 91 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code POSTAGE 1.00 200.00 200.002024 SALES TAX 500.00100-514-64308 Budget Detail Description Units Price AmountBudget Code SALES TAX ON RESALE ITEMS 1.00 500.00 500.002024 FLEET MAINTENANCE 6,509.00100-514-64401 Budget Detail Description Units Price AmountBudget Code FLEET MAINTENANCE CHARGES 0.00 0.00 6,509.002024 EQUIPMENT REPLACEMENT CHARGES 19,532.00100-514-64402 Budget Detail Description Units Price AmountBudget Code VEHICLES 0.00 0.00 19,532.002024 WASH BAY CHARGES 1,000.00100-514-64403 Budget Detail Description Units Price AmountBudget Code WASH BAY CHARGES 0.00 0.00 1,000.002024 ADVERTISING/LEGAL NOTICES 0.00100-514-64901 INSURANCE PREMIUMS 22,443.00100-514-64905 INSURANCE DEDUCTIBLES 0.00100-514-64906 COMPUTERS & PERIPHERALS 0.00100-514-66402 FURNITURE & FIXTURES 0.00100-514-66404 AUTOMOBILES AND LIGHT-DUTY TRUCKS 0.00100-514-66501 Total Program: 514 - RECREATION ADMINISTRATION:288,504.19 Program: 515 - ADULT PROGRAMS REGULAR FULL-TIME SALARY 32,654.12100-515-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 32,654.122024 PAID OUT LEAVE 0.00100-515-61106 PTS WAGES 38,878.56100-515-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 38,878.562024 Budget Notes Subject DescriptionBudget Code 26 WEEKS X 40 PER WEEK APRIL-SEPTEMBER, NEED SOMEONE TO HELP WITH SPRING/FALL SPORTS PROGRAMS/CLINICS, AND HELP MANAGE PICKLEBALL & TENNIS COURTS SPORTS PROGRAMMING ASSISTANT SEASONAL 2024 11.5 HOURS WEEKLY FOR 26 WEEKSSPORTS PROGRAMMING ASSISTANTS - WINTER 2024 6.5 HOURS WEEKLY X 10 WEEKSSPORTS PROGRAMMING ASSITANTS - SUMMER 2024 PTS BONUSES 900.00100-515-61122 Budget Detail Description Units Price AmountBudget Code SPORTS PROGRAMMING ASSITANT - SEASONAL POSITION 1.00 900.00 900.002024 OVERTIME WAGES 1,102.50100-515-61151 218 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 92 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,102.502024 SPANISH FLUENCY STIPEND 528.00100-515-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 528.002024 FT PENSION 2,008.06100-515-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,008.062024 PTS PENSION 1,457.95100-515-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,457.952024 EMPLOYEE ASSISTANCE PROGRAM 12.00100-515-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 12.002024 FICA/MEDICARE 848.18100-515-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 848.182024 GROUP HEALTH & LIFE INSURANCE 3,348.74100-515-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,348.742024 LONG-TERM DISABILITY INSURANCE 81.23100-515-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 81.232024 DENTAL INSURANCE 200.82100-515-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 200.822024 WORKER'S COMPENSATION INSURANCE 50.00100-515-61509 UNEMPLOYMENT INSURANCE 146.91100-515-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 146.912024 GENERAL PROGRAM SUPPLIES 4,500.00100-515-62301 Budget Detail Description Units Price AmountBudget Code ACTIVE ADULT PROGRAM SUPPLIES 1.00 1,000.00 1,000.002024 SPORTS EQUIPMENT 1.00 1,500.00 1,500.002024 TABLET FOR OFFSITE ACTIVITIES 1.00 1,000.00 1,000.002024 TOURNAMENT & LEAGUE PRIZES 1.00 1,000.00 1,000.002024 EMPLOYEE RECOGNITION EXPENSE 0.00100-515-62801 CLOTHING & UNIFORMS 300.00100-515-62805 219 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 93 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code SPORTS PROGRAMMMING ASSITANT UNIFORMS 1.00 300.00 300.002024 SOFTWARE 0.00100-515-62904 OTHER PROFESSIONAL SERVICES 0.00100-515-63199 CELLULAR & PAGING 288.00100-515-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 288.002024 Budget Notes Subject DescriptionBudget Code 25% COST OF JOSH AUTEN AND LUKE HERRON CELL PHONE REIMBURSEMENTCELL PHONE NOTES2024 INSURANCE DEDUCTIBLES 0.00100-515-64906 Total Program: 515 - ADULT PROGRAMS:87,305.07 Program: 516 - AQUATICS REGULAR FULL-TIME SALARY 336,600.69100-516-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 336,600.692024 PAID OUT LEAVE 0.00100-516-61106 PTS WAGES 380,940.21100-516-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 380,940.212024 Budget Notes Subject DescriptionBudget Code ADDITIONAL HOLIDAY GUARD MLK DAY - 8 HOURS X $24 PRESIDENT'S DAY - 8 HOURS X $24 SPRING BREAK - 40 HOURS X $24 MEMORIAL DAY - 8 HOURS X $24 INDEPENDENCE DAY - 8 HOURS X $24 FEBRUARY BREAK - 40 HOURS X $24 OCTOBER BREAK - 40 HOURS X $24 LABOR DAY - 8 HOURS X $24 THANKSGIVING BREAK - 40 X $24 CHRISTMAS WEEK - 48 X $24 NEW YEARS WEEK - 56 X $24 TOTAL HOURS 304 X $24/HR = $7,296 ADDITIONAL HOLIDAY GUARD2024 DUNK N DASH GUARDS DUNK N DASH 7 WEEKS, 1 DAY PER WEEK 5:15PM-7:30PM = 2.25 HRS 5 LIFEGUARDS X 2.25 HOURS = 11.25 HOURS 11.25 HOURS X 7 WEEKS = 78.75 HOURS 78.75 HOURS X $23/HR AVE = $1,811.25 DUNK N DASH GUARDS2024 220 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 94 of 121 2024 2024Account Number Account Name LIFEGUARD IN-SERVICE TRAININGS 20 Guards x 2 hours x 12 in-services = 480 Hours 480 x $23/hr = $11,040 LIFEGUARD CERTIFICATION RENEWALS 26 GUARDS X 8 HOURSX 1 PER YEAR = 208 HOURS 208 X $23/HR = $4,784 ADMINISTERING EMERGENCY OXYGEN RENEWALS 9 GUARDS X 2 HOURS X 1 PER YEAR = $414 WATERFRONT CERTIFICATION RENEWALS 18 GUARDS X 8 HOURS X 1 PER YEAR = $3,312 $11,040 + $4,784 + $414 + $3,312 = $19,550 LIFEGUARD IN-SERVICE TRAININGS2024 LIFEGUARD ONBOARDING 14 HOURS OF TRAINING X 20 NEW GUARDS = 280 HOURS 280 HOURS X $21/HR = $5,880 LIFEGUARD ONBOARDING2024 LIFEGUARD STATE COMPETITION 10 Lifeguards x 8 hours x $23/hr average pay = $1840 LIFEGUARD STATE COMPETITION2024 NOTTINGHAM LAKE EVENTS LAKE SET UP 10 HOURS X 2 GUARDS = 20 HOURS 20 HOURS X $24/HR = $480 LAKE TEAR DOWN 10 HOURS X 2 GUARDS = 20 HOURS 20 HOURS X $24/HR = $480 XTERRA 6:45AM-12PM = 5.25 HOURS 5.25 HOURS X 10 GUARDS = 52.50 HOURS 52.50 HOURS X $24/HR = $1260 SUNSET SUP 5PM-9PM = 4 HOURS 4 HOURS X 3 GUARDS = 12 HOURS 12 HOURS X $24/HR = $288 SUNSET SUP X 2 = $576 PADDLE BATTLES 5PM-9PM 4 HOURS 4 HOURS X 3 GUARDS = 12 HOURS 12 HOURS X $24/HR = $288 128.5 HOURS X $24/HR = $3,084 NOTTINGHAM LAKE EVENTS2024 OPEN WATER SWIM CHAMPIONSHIPS GUARDS 8:00AM-4:00PM = 8 HOURS 10 LIFEGUARS X 8 HOURS = 80 HOURS 80 HRS X $23/HR AVE = $1,840 OPEN WATER SWIM CHAMPIONSHIPS GUARDS 2024 221 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 95 of 121 2024 2024Account Number Account Name OPEN WATER SWIM GUARDS 9 WEEKS, 1 DAY PER WEEK 5:00PM-7:30PM = 2.5 HOURS 4 LIFEGUARDS X 2.5 HOURS = 10 HOURS 10 HOURS X 9 WEEKS = 90 HOURS 90 HOURS X $23/HR AVE = $2,070 OPEN WATER SWIM GUARDS2024 SPRING-FALL LG I - 15 weeks 71.25 hours per week x 15 weeks - 1068.75hours 1068.75 hours x $22/hr = $23,512.50 SPRING-FALL LG I - 15 weeks2024 SPRING-FALL LG II - 15 weeks 164.5 hours per week x 15 weeks = 2467.50 hours 2467.50 hours x $24/hr = $59,220.00 SPRING-FALL LG II - 15 weeks2024 WATER AEROBICS INSTRUCTION 5 DAYS/WEEK, YEAR ROUND 9:15AM-10:30AM = 1.25 HOURS 1.25 HOURS X 5 DAYS X 52 WEEKS = 325 HOURS 325 HOURS X $30/HR = $9,750 WATER AEROBICS INSTRUCTION2024 WATERSLIDE ATTENDANT - 52 weeks Schedule Fri 3:45pm-8:15pm Saturdays 9:30am-7:15pm Sundays 11:30am-7:15pm Total weekly hours = 22 52 weeks x 22 hours = 1144 1144hours x $17/hr = $19,448 WATERSLIDE ATTENDANT2024 WINTER-SUMMER LGI I - 37 weeks 52.5 hours per week x 37 weeks = 1942.5 hours 1942.5 hours x $22/hr = $42,735 WINTER-SUMMER LG I - 37 weeks2024 WINTER-SUMMER LG II - 37 weeks 166 Hours per week x 37 weeks = 6132.75 6132.75 x $24/hr = $147,186 WINTER-SUMMER LG II - 37 weeks2024 PTS BONUSES 6,300.00100-516-61122 Budget Detail Description Units Price AmountBudget Code WINTER SEASONAL BONUS 7.00 900.00 6,300.002024 Budget Notes Subject DescriptionBudget Code WINTER SEASONAL BONUS $900 x 7 EMPLOYEES= $6300 WINTER SEASONAL BONUS2024 OVERTIME WAGES 11,686.50100-516-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 11,686.502024 222 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 96 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code OVERTIME WAGESOVERTIME WAGES2024 SHIFT DIFFERENTIAL PAY 18,876.00100-516-61155 Budget Detail Description Units Price AmountBudget Code Lifeguard Shift Differential 6,292.00 3.00 18,876.002024 Budget Notes Subject DescriptionBudget Code Lifeguard Shift Differential Fridays 4:30pm-8:30pm ( 4 hours ) Saturdays 7:30am-8:30pm ( 13 hours ) Sundays 11:30am-7:30pm ( 8 hours ) Friday 4 hours x 4 guards = 16 hours Saturdays 13 hours x 5 guards = 65 hours Sundays 8 hours x 5 guards = 40 hours Total Hours per week = 121 121 x 52 weeks = 6,292 hours 6,922 Hours x $3/hr = $18,876 Lifeguard Shift Differential2024 SPANISH FLUENCY STIPEND 4,224.00100-516-61157 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,224.002024 Budget Notes Subject DescriptionBudget Code SPANISH FLUENCY STIPEND Zak Kornhauser - $936 Aaron Fernandez-Pena - $2288 SPANISH FLUENCY STIPEND2024 FT PENSION 16,545.71100-516-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 16,545.712024 PTS PENSION 14,285.26100-516-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 14,285.262024 EMPLOYEE ASSISTANCE PROGRAM 120.00100-516-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 120.002024 FICA/MEDICARE 7,870.05100-516-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 7,870.052024 GROUP HEALTH & LIFE INSURANCE 68,461.32100-516-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 68,461.322024 LONG-TERM DISABILITY INSURANCE 669.35100-516-61505 223 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 97 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 669.352024 DENTAL INSURANCE 4,784.88100-516-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 4,784.882024 WORKER'S COMPENSATION INSURANCE 3,458.00100-516-61509 UNEMPLOYMENT INSURANCE 1,471.50100-516-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,471.502024 GENERAL PROGRAM SUPPLIES 7,110.00100-516-62301 Budget Detail Description Units Price AmountBudget Code BUOYS FOR LAKE 2.00 762.00 1,524.002024 LAP SWIM EQUIPMENT 5.00 65.00 325.002024 LIFEJACKETS 10.00 28.00 280.002024 POOL FLOATS 100.00 35.00 3,500.002024 TRAINING COURSE MATERIALS 1.00 829.00 829.002024 WATER EXERCISE EQUIPMENT 1.00 652.00 652.002024 Budget Notes Subject DescriptionBudget Code LAKE BUOYS NO BOATS X 2 2 X $761.02 = $1522.04 PRICE FROM SEAMAR.COM SEATTLE MARINE & FISHING SUPPLY WEST MARINE PRICE $749/99 CHECK WALSH MARINE FOR SWIM AREA BUOYS LAKE BUOYS2024 LAP SWIM EQUIPMENT IF REPLACEMENTS ARE NEEDED SWIM OUTLET SPORTI KICKBOARD $11.95 EACH SPORTI PULL BUOYS $13 EACH SPORTI POWER SWIM PADDLES $13 EACH SPORTI FINS $26.50 EACH 5 OF EACH = $322.25 LAP SWIM EQUIPMENT2024 LIFEJACKETS 10 JACKETS X $27.96 = $279.60 LIFEJACKETS2024 224 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 98 of 121 2024 2024Account Number Account Name POOL FLOATS REC SUPPLY TUBE RPO WATERPARK 42" SINGLE CLEAR 1 = $40.02 EA 100 = $32/52 EA $32.52 X 7% INCREASE = $34.79 100 TUBES X $34.79 = $3,479.64 POOL FLOATS2024 TRAINING COURSE MATERIALS LIFEGUARD MANUALS = $34.99 EACH 10 X $34.99 = $349.00 LIFEGUARD INSTRUCTOR MANUALS = $34.99 EACH 6 X $34.99 = $209.94 WSI MANUALS = $44.99 EACH 6 X $44.99 = $269.94 TOTAL $828.88 TRAINING COURSE MATERIALS2024 WATER EXERCISE EQUIPMENT SPORTI DUMBBELLS $26.50 EACH 5 X $26.50 = $132.5 ANKLE WEIGHTS $30.50 EACH 5 X $30.50 = $152.50 SPORTI HEAVY RESISTANCE BYOYANCY AQUA CUFFS $44.50 EACH 5X $44.50 = $$222.50 SPORTI FITNESS NOODLES $29.00 EACH 5 X $29 = $145 WATER EXERCISE EQUIPMENT2024 CHEMICALS 34,397.00100-516-62305 Budget Detail Description Units Price AmountBudget Code CALCIUM HYPOCHLORITE 104.00 204.00 21,216.002024 CO2 1.00 4,561.00 4,561.002024 FLOCCULANT 1.00 400.00 400.002024 MURIATIC ACID 1.00 2,500.00 2,500.002024 OXIDIZER 1.00 2,970.00 2,970.002024 REAGENTS & TEST KITS 4.00 250.00 1,000.002024 SODA ASH 1.00 350.00 350.002024 SODIUM BICARBONATE 1.00 550.00 550.002024 THIOSULFATE 1.00 550.00 550.002024 TILE CLEANER 1.00 300.00 300.002024 Budget Notes Subject DescriptionBudget Code Calclum Hypochlorite $189 per 50lb bucket, anticipated 7.5% increase in price 7.5% increase = $14.18 $189 + $14.18 = $203.18 $203.175 x 104 buckets/year = $21,130.20 Calcium Hypochlorite2024 225 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 99 of 121 2024 2024Account Number Account Name CO2 2023 Jan-July actual ; $2171.86 $2171.86 x 2 = $4343.72 5% increase = $217.19 $217.19 + $4343.72 = $4560.90 CO22024 FLOCCULANT $22.62 FLOCCULANT2024 REAGENTS REC SUPPLY QUOTE 1 ORDER OF ALL REAGENTS IN BULK = $229.16 4 ORDERS PER YEAR X $229.16 = $916.64 ROUNDED UP TO $1000 REAGENTS2024 EMPLOYEE RECOGNITION EXPENSE 1,000.00100-516-62801 Budget Detail Description Units Price AmountBudget Code PART-TIME STAFF RECOGNITION 1.00 1,000.00 1,000.002024 CLOTHING & UNIFORMS 7,171.00100-516-62805 Budget Detail Description Units Price AmountBudget Code FT STAFF FOOTWEAR 5.00 100.00 500.002024 LIFEGUARD UNIFORM EQUIPMENT 1.00 1,016.00 1,016.002024 LIFEGUARD UNIFORM SHIRTS 1.00 2,580.00 2,580.002024 LIFEGUARD UNIFORM SWIM SUITS 1.00 3,075.00 3,075.002024 Budget Notes Subject DescriptionBudget Code FEMALE GUARD SHORTS $38 EACH X 25 GUARDS = $950 FEMALE GUARD SHORTS2024 FEMALE GUARD SWIMSUITS $40 EACH X 25 GUARDS = $1000 FEMALE GUARD SWIMSUITS2024 FT STAFF FOOTWEAR $100 PER FULL TIME EMPLOYEE TO PURCHASE SLIP RESISTANT AND WATER-FRIENDLY SHOES X 5 EMPLOYEES FT STAFF FOOTWEAR2024 GUARD UNIFORM SHIRTS LONG SLEEVES - $20 EACH X 25 GUARDS = $500 TANKS - $15 EACH X 65 GUARDS = $975 TSHIRTS - $17 EACH X 65 GUARDS = $1105 GUARD UNIFORM SHIRTS2024 HIP PACKS $23 PER 3 PACK X 22 ORDERS = $506 HIP PACKS2024 MENS SWIM SUIT GUARD SHORTS CHALLENGER SWIM TRUNKS THE LIFEGUARD STORE $22.79 EACH + 5% =$23.92 ROUNDED UP TO $25 EACH 45 LIFEGUARDS X $25 = $1,125 MENS UNIFORMS2024 SUNSCREEN 1 BOTTLE X $60 SUNSCREEN2024 226 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 100 of 121 2024 2024Account Number Account Name WHISTLES $250 WHISTLES2024 SAFETY MATERIALS & SUPPLIES 3,045.00100-516-62806 Budget Detail Description Units Price AmountBudget Code AIR HORNS 1.00 100.00 100.002024 CPR MANIKIN LUNGS 1.00 250.00 250.002024 EMERGENCY RESPONSE BAG 1.00 100.00 100.002024 PERSONAL PROTECTIVE EQUIPMENT 1.00 130.00 130.002024 RADIO BATTERIES 1.00 400.00 400.002024 RESCUE TUBES 1.00 875.00 875.002024 SPINAL RESCUE BACKBOARD 2.00 595.00 1,190.002024 Budget Notes Subject DescriptionBudget Code PERSONAL PROTECTIVE EQUIPMENT FULL FACE RESPIRATOR FILTER REPLACEMENTS ACID GAS FILTER = $16.89 ROUNDED UP TO $20 CHLORINE FILTER = $45.64 ROUNDED UP TO $50 CHEMICAL APRONS GRAINGER - ALPHATEC CHEM RESIST BIB, NITRILE RUBBER = $23.98 EACH PVC APRON = $5 EACH 2 X $5 = $10 2 X $24 = $48 ROUNDED UP TO $50 PERSONAL PROTECTIVE EQUIPMENT2024 RESCUE TUBES THE LIFEGUARD STORE = $42 FOR A 40" RED TUBE ROUNDED UP TO $45 5 X $45 = $225 5 X $50 = $250 RESCUE TUBE SLEEVE = $17.50 ROUNDED UP TO $20 EACH 10 SLEEVES X $20 = $200 $250 + $225 + $200 = $675 + ESTIMATED SHIPPING $200 = $875 RESCUE TUBES2024 SPINAL BACKBOARD REPLACEMENT QUOTE REC SUPPLY $495.25 X 2 = $990.5 SHIPPING ESTIMATE: $200 $990.5 + $200 = $1,190.5 SPINAL BACKBOARD2024 MEDICAL & 1ST AID SUPPLY 1,970.00100-516-62809 Budget Detail Description Units Price AmountBudget Code BANDAGES & GAUZE 1.00 300.00 300.002024 EMERGENCY OXYGEN SUPPLIES 1.00 200.00 200.002024 ICE PACKS 2.00 50.00 100.002024 227 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 101 of 121 2024 2024Account Number Account Name NITRILE GLOVES 1.00 1,000.00 1,000.002024 OTHER FIRST AID SUPPLIES 1.00 100.00 100.002024 RESUSCITATION MASKS 1.00 270.00 270.002024 Budget Notes Subject DescriptionBudget Code GUAZE & BANDAGES 12 CT BOX OF MEDICAL TAPE = $26 25 CT WOUND PADS - $4 100 CT 2" X 2" GUAZE PADS - $10 150 CT 4" X 4" GUAZE PADS - $25 100 CT GUAZE - $15 36 CT 3" ROLLER GUAZE - $12 180 CT 4 " ROLLER GUAZE - $40 100 CT 2 " ROLLER GUAZE - $22 60 CT VARIETY PACK OF ADHESIVE BANDAGES - $15 X 5 BOXES = $75 6 CT SELF ADHERENT MEDICAL TAPE - $11 X 2 BOXES = $22 15 CT GLUCOSE PACKS - $30 TOTAL: $281 ROUNDED UP TO $300 GUAZE & BANDAGES & OTHER2024 ICE PACKS AMAZON 125 COUNT CASE - $48.08 $50 X 2 CASES = $100 ICE PACKS2024 NITRILE GLOVES $50/CASE 2023 ORDERED ABOUT 11 CASES $50 X 20 = $1000 NITRILE GLOVES2024 RESUSCITATION MASKS 10 CT PACK OF ADULT AND PEDIATRIC RESUSCITATION MASKS = $90 X 3 ORDERS = $270 RESUSCITATION MASKS2024 OTHER MISC OPERATING SUPPLIES 1,000.00100-516-62899 Budget Detail Description Units Price AmountBudget Code POOL EQUIPMENT/TOOLS 1.00 1,000.00 1,000.002024 R&M-BUILDING & FACILITY 17,550.00100-516-63501 Budget Detail Description Units Price AmountBudget Code AREA SIGNAGE 1.00 1,000.00 1,000.002024 BUOYS & ROPES FOR LAKE 1.00 400.00 400.002024 CHANNEL GRATES 1.00 100.00 100.002024 CLEANING SUPPLIES 1.00 300.00 300.002024 POOL CLOSURE SUPPLIES 1.00 300.00 300.002024 POOL DECK FURNITURE 1.00 7,100.00 7,100.002024 POOL FILTER PARTS 1.00 500.00 500.002024 POOL FILTER SAND 120.00 55.00 6,600.002024 PULSAR CHLORINATOR REPAIR 1.00 250.00 250.002024 SOLENOID VALVES/TIMERS 1.00 1,000.00 1,000.002024 228 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 102 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code AREA SIGNAGE DUNK N DASH QUOTE $749.70 FOR 30 DIRECTIONAL SIGNS ROUNDED UP TO $800 $200 FOR OTHER MISCELLANEOUS SIGNAGE AREA SIGNAGE2024 POOL DECK FURNITURE REPLACEMENT ADIRONDACK CHAIRS $417 EACH X 15 NEW CHAIRS = $6,255 SHIPPING ESTIMATE = $845 $6255 + $845 = $7,100 POOL DECK FURNITURE2024 POOL FILTER PARTS TRITON FILTER CLEAR MANUAL AIR RELIEF ASSEMBLY $161 EACH 3 FILTERS X $161 = $483 POOL FILTER PARTS2024 POOL FILTER SAND COLORADO POOL AND SPA $55 PER 50 LB BAG 20 BAGS OF SAND PER FILTER 20 BAGS X 6 FILTERS = 120 BAGS 120 BAGS X $55 = $6,600 POOL FILTER SAND2024 SMALL BLUE SLIDE REPLACEMENT WAITING ON QUOTES - ESTIMATE $15000 WHITEWATER QUOTE - $70K...TOO HIGH SMALL BLUE SLIDE REPLACEMENT2024 R&M-OTHER SPECIALIZED EQUIP 19,536.00100-516-63549 Budget Detail Description Units Price AmountBudget Code FLOWMETERS 1.00 5,000.00 5,000.002024 LAKE SWIM AREA FLOATING DOCK 1.00 3,600.00 3,600.002024 LANE LINE REEL 1.00 2,500.00 2,500.002024 POOL CLIMBING WALL REPLACEMENT 1.00 1,100.00 1,100.002024 POOL VACUUM SERVICE & REPAIR 1.00 1,000.00 1,000.002024 REPLACEMENT SKIMMER PARTS 1.00 1,900.00 1,900.002024 RUBBER FLOOR MATS 3.00 382.00 1,146.002024 SPA WAND 1.00 160.00 160.002024 STENNER PUMP & PARTS 2.00 665.00 1,330.002024 STRAINER BASKETS 3.00 600.00 1,800.002024 Budget Notes Subject DescriptionBudget Code AQUA CLIMB REPLACEMENT CERF BUDGET IS $10,999 QUOTE ESTIMATE WAS AT $12083 DIFFERENCE IS $1084 ROUNDED UP TO $1100 AQUA CLIMB REPLACEMENT2024 229 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 103 of 121 2024 2024Account Number Account Name FLOWMETERS CEM QUOTES REPLACEMENT SIGNET RED HAT DISPLAY FOR JACUZZI $1,115 X 2 = $2,230 SIGNET POWER SUPPLY $259 X 2 (LEISURE AND SLIDE) = $518 REPLACEMENT SIGNET FLOW SENSOR = $765 X 2 = $1530 OR MAGMETER FLOWMETER - $2,055 EACH X 2 = $4,110 MAGMETER POWER SUPPLY - $275 X 2 = $550 FLOWMETERS2024 LAKE SWIM AREA FLOATING DOCK DOCK BLOCKS QUOTE = $115 PER BLOCK X 30 BLOCKS = $3,450 TOOL KIT = $136 $3,450 + $136 = $3,586 LAKE SWIM AREA FLOATING DOCK2024 LANE LINE REEL REPLACEMENT $2500 RECREONICS QUOTE - LANE LINE REEL2024 MORNING GLORY REPLACEMENT WAITING ON QUOTES FOR FEATURE OPTIONS FROM VORTEX HELIO N5 SUNSPRAY N1 UMBRELLA OR OTHER FEATURE MORNING GLORY REPLACEMENT2024 RUBBER FLOOR MATS GRAINGER - $381.93 EACH STANDARD DRAINAGE MATS 3 FT X 5 FT 2 WEB, VINYL,12MM THICK, BLACK RUBBER FLOOR MATS2024 SKIMMER BASKETS AMAMZON = $11.42 EACH ROUNDED UP TO $12 EACH ESTIMATE 32 SKIMMERS X $12 = $384 SKIMMER BASKETS2024 SKIMMER WEIRS SKIMMER WEIR INYO POOLS = $40.94 EACH ROUNDED UP TO $42 ESTIMATE 32 SKIMMERS X $42 = $1,344 SKIMMER WEIRS2024 SPA WAND POLARIS = $151.84 ROUNDED UP TO $160 SPA WAND2024 STRAINER BASKETS 3 HAIR/LINT STRAINERS X $600 = $1800 ROUGH ESTIMATE- WAITING ON QUOTE FROM MER MADE STRAINER BASKETS2024 PROFESSIONAL DEVELOPMENT 5,900.00100-516-64101 Budget Detail Description Units Price AmountBudget Code AQUATICS CONFERENCE 1.00 1,500.00 1,500.002024 230 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 104 of 121 2024 2024Account Number Account Name CERTIFIED POOL OPERATOR COURSE 1.00 400.00 400.002024 LIFEGUARD INSRUCTOR TRAINER ACADEMY 1.00 2,500.00 2,500.002024 TRAINING COURSES 1.00 1,500.00 1,500.002024 Budget Notes Subject DescriptionBudget Code AQUATICS CONFERENCE AOAP AQUATICS CONFERENCE2024 CERTIFIED POOL OPERATOR $350 8/3/23, LIKELY TO INCREASE $400 ESTIMATE CERTIFIED POOL OPERATOR2024 LIFEGUARDING INSTRUCTOR TRAINER ACADEMY ESTIMATES: $400 REGISTRATION $400 FLIGHT $180/NIGHT X 5 NIGHTS = $900 $60/DAY FOOD X 5 DAYS = $300 $100/DAY CAR RENTAL = $500 $400 + $400 + $900 + $300+$500 = $2500 LIFEGUARDING INSTRUCTOR TRAINER ACADEMY 2024 TRAINING COURSES CPRA AQUATICS SYMPOSIUM 2024 $100 PER PERSON FOR THE POOL TECHNICIAN WORKSHOP $200 PER PERSON FOR THE AQUATICS SYMPOSIUM X 3 FT STAFF = $900 $200/HOTEL ROOM X 2 ROOMS = $400 $100 MEALS TRAINING COURSES2024 DUES, LICENSES & MEMBERSHIPS 11,880.00100-516-64102 Budget Detail Description Units Price AmountBudget Code BABYSITTER'S TRAINING COURSE 1.00 400.00 400.002024 BACKGROUND CHECKS 1.00 200.00 200.002024 DIGIQUATICS MANAGEMENT SOFTWARE 1.00 1,600.00 1,600.002024 EMPLOYEE CPR TRAINING 110.00 38.00 4,180.002024 LIFEGUARD COURSE 1.00 2,000.00 2,000.002024 OXYGEN ADMIN COURSE 1.00 500.00 500.002024 PUBLIC CPR/FIRST AID COURSE 1.00 2,000.00 2,000.002024 RED CROSS ANNUAL FEES 1.00 600.00 600.002024 WATER SAFETY INSTRUCTOR COURSE 1.00 400.00 400.002024 CELLULAR & PAGING 2,304.00100-516-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,304.002024 OTHER ADMINISTRATIVE FEES 1,500.00100-516-64399 Budget Detail Description Units Price AmountBudget Code LAKE WATER TESTING 1.00 800.00 800.002024 WATERSLIDE REGISTRATION FEES 1.00 700.00 700.002024 231 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 105 of 121 2024 2024Account Number Account Name EQUIPMENT REPLACEMENT CHARGES 17,149.00100-516-64402 Budget Detail Description Units Price AmountBudget Code RECREATION 0.00 0.00 17,149.002024 OPERATING FEES & CHARGES 0.00100-516-64904 INSURANCE DEDUCTIBLES 0.00100-516-64906 COMPUTERS & PERIPHERALS 3,700.00100-516-66402 Budget Detail Description Units Price AmountBudget Code REC-DIRECTOR-20 COMPUTER REPLACEMENT 0.00 0.00 1,300.002024 REC-SWIMMING-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 Total Program: 516 - AQUATICS:1,011,505.47 Program: 518 - FITNESS PTS WAGES 172,203.89100-518-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 172,203.892024 Budget Notes Subject DescriptionBudget Code adding 18 hours, going from 10 hours in 2023 to 28 hours for 2024. For creation of schedule, maintenance issues and implementing TechnoGym software. Fitness Floor supervision Filling in to teach fitness classes, help over seeing fitness instructors and schedule Weekly/Monthly Preventative Maintenance Equipment ordering/restocking ML notes: $45,000 personal trainer revenue x .75 = 33,750 FITNESS COORDINATOR 28 hrs/wk x 52 wks = 1456 hours/year 1456 hours x $25.25 pay rate = $36,764 GROUP FITNESS CLASSES 35 classes/wk x 52 wks =1820 classes x 1.5 hrs/class = 2730 hours 2730 hours x $31/hour pay rate = $84,630 Fitness Coordinator2024 OVERTIME WAGES 0.00100-518-61151 PTS PENSION 6,457.65100-518-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,457.652024 FICA/MEDICARE 2,496.96100-518-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,496.962024 WORKER'S COMPENSATION INSURANCE 485.00100-518-61509 UNEMPLOYMENT INSURANCE 344.41100-518-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 344.412024 GENERAL PROGRAM SUPPLIES 3,500.00100-518-62301 Budget Detail Description Units Price AmountBudget Code FITNESS FLOOR SUPPLIES 0.00 0.00 1,000.002024 232 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 106 of 121 2024 2024Account Number Account Name GROUP FITNESS CLASS SUPPLIES 0.00 0.00 1,000.002024 YOGA SUPPLIES 0.00 0.00 1,500.002024 CLOTHING & UNIFORMS 1,300.00100-518-62805 Budget Detail Description Units Price AmountBudget Code PERSONAL TRAINING UNIFORMS 0.00 0.00 1,300.002024 OTHER MISC OPERATING SUPPLIES 1,000.00100-518-62899 Budget Detail Description Units Price AmountBudget Code FITNESS FLOOR REPAIRS 0.00 0.00 1,000.002024 COMPUTER SERVICES 0.00100-518-63304 R&M-OTHER SPECIALIZED EQUIP 11,300.00100-518-63549 Budget Detail Description Units Price AmountBudget Code CARDIO EQUIPMENT REPAIR & MAINTENANCE 1.00 8,500.00 8,500.002024 WEIGHT EQUIPMENT REPAIR & MAINTENANCE 1.00 2,800.00 2,800.002024 Budget Notes Subject DescriptionBudget Code THESE AMOUNTS WERE TRANSFERRED FROM 418 BUDGET PER BUDGET COMMITTEE REQUEST.EQUIPMENT MAINTENANCE2024 OTHER SUBSCRIPTIONS 7,780.00100-518-63799 Budget Detail Description Units Price AmountBudget Code CARDIO EQUIPMENT PREVENTATIVE MAINTENANCE PLAN 12.00 415.00 4,980.002024 WEIGHT EQUIPMENT PREVENTATIVE MAINTENANCE PLAN 4.00 700.00 2,800.002024 PROFESSIONAL DEVELOPMENT 3,275.00100-518-64101 Budget Detail Description Units Price AmountBudget Code FIRST AID/CPR/AED CERTIFICATION 15.00 45.00 675.002024 FITNESS CONFERENCES 2.00 700.00 1,400.002024 TRAINER/INSTRUCTOR RECERTIFICATION 8.00 150.00 1,200.002024 DUES, LICENSES & MEMBERSHIPS 3,708.00100-518-64102 Budget Detail Description Units Price AmountBudget Code WELLBEATS SUBSCRIPTION 12.00 309.00 3,708.002024 EQUIPMENT REPLACEMENT CHARGES 125,265.00100-518-64402 Budget Detail Description Units Price AmountBudget Code RECREATION 0.00 0.00 125,265.002024 ATHLETIC AND RECREATION EQUIPMENT 13,750.00100-518-66407 Budget Detail Description Units Price AmountBudget Code DUAL CABLE PULLEY MACHINE-FITNESS 1.00 8,000.00 8,000.002024 INBODY 270 SCALE - BODY COMP SCALE 1.00 5,750.00 5,750.002024 Budget Notes Subject DescriptionBudget Code SOFTWARE COMES WITH THE FIRST YEAR OF PURCHASE. WILL NEED TO BUDGET FOR SOFTWARE COST FOR 2025. BODY COMP SCALE2024 Total Program: 518 - FITNESS:352,865.91 233 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 107 of 121 2024 2024Account Number Account Name Program: 519 - GUEST SERVICES REGULAR FULL-TIME SALARY 218,331.32100-519-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 218,331.322024 PAID OUT LEAVE 0.00100-519-61106 PTS WAGES 274,369.25100-519-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 274,369.252024 Budget Notes Subject DescriptionBudget Code IN THE DOCUMENTS WE ARE LOOKING TO GO WITH OPTION D, OPEN 7 DAYS A WEEK FROM 4PM-8PM, STAFF SCHEDULE WOULD BE 3:30PM-8:30PM FOR SETUP & CLEAN UP. BASED OFF OUR PATRON COUNTS, THIS TIME FRAME IS WHEN THE ICE IS MOSTLY USED. THE MARJORITY OF DAYS IN 2023, ICE WOULD NOT BE READY UNTIL ALMOST 3PM. ICE RINK HOURS/STAFFING2024 NEED ABOUT $3,000 IF GUEST SERVICE STAFF HELP WITH SUNSET LIVE AND LAKESIDE CINEMA FOR SUMMER OF 2024 SPECIAL EVENTS STAFFING HELP2024 PTS BONUSES 7,200.00100-519-61122 Budget Detail Description Units Price AmountBudget Code PTS BONUSES 8.00 900.00 7,200.002024 Budget Notes Subject DescriptionBudget Code PER HR DIRECTION ANYONE WORKING 20 HOURS OR MORE A WEEK FOR THE TIME FRAME OF THE BONUS, WILL RECIEVE THE BONUS MONEY. PTS BONUSES2024 OVERTIME WAGES 2,205.00100-519-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,205.002024 Budget Notes Subject DescriptionBudget Code 25.15 (HOURLY) X 4% =26.14 X1.5 (OVERTIME) =$39.23 $39.23 X 4 HOURS PER MONTH (48 HRS PER YEAR) =$1,882.00 OVERTIME WAGES2024 SPANISH FLUENCY STIPEND 0.00100-519-61157 FT PENSION 17,900.29100-519-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 17,900.292024 PTS PENSION 10,288.85100-519-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,288.852024 EMPLOYEE ASSISTANCE PROGRAM 72.00100-519-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 72.002024 FICA/MEDICARE 6,290.93100-519-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,290.932024 234 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 108 of 121 2024 2024Account Number Account Name GROUP HEALTH & LIFE INSURANCE 80,258.76100-519-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 80,258.762024 LONG-TERM DISABILITY INSURANCE 724.15100-519-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 724.152024 DENTAL INSURANCE 5,099.52100-519-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,099.522024 WORKER'S COMPENSATION INSURANCE 2,785.00100-519-61509 UNEMPLOYMENT INSURANCE 993.27100-519-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 993.272024 GENERAL PROGRAM SUPPLIES 15,900.00100-519-62301 Budget Detail Description Units Price AmountBudget Code FRONT DESK SUPPLIES 1.00 1,500.00 1,500.002024 ICE SKATES & SHARPENING 1.00 2,000.00 2,000.002024 LOBBY ARTWORK 1.00 3,000.00 3,000.002024 MEMBERSHIP PASSES 1.00 3,500.00 3,500.002024 PARK & CABIN SUPPLIES 1.00 1,200.00 1,200.002024 SKATE HELPERS 6.00 200.00 1,200.002024 TOWELS 1.00 3,500.00 3,500.002024 Budget Notes Subject DescriptionBudget Code 6 SKATEHELPERS X $139 = $834 X $300 SHIPPING = $1,134, ROUNDED UP TO 1,200.SKATE HELPERS2024 MERCHANDISE FOR RESALE 11,250.00100-519-62304 Budget Detail Description Units Price AmountBudget Code LOCKS 1.00 250.00 250.002024 NOSE CLIPS 1.00 250.00 250.002024 SWIM CAPS 1.00 1,000.00 1,000.002024 SWIM DIAPERS 1.00 750.00 750.002024 SWIM GOGGLES 1.00 4,000.00 4,000.002024 TOWN APPAREL 1.00 5,000.00 5,000.002024 FOOD & BEVERAGES 500.00100-519-62802 Budget Detail Description Units Price AmountBudget Code QUARTERLY STAFF MEETING FOOD 4.00 125.00 500.002024 CLOTHING & UNIFORMS 3,000.00100-519-62805 Budget Detail Description Units Price AmountBudget Code STAFF UNIFORMS 1.00 3,000.00 3,000.002024 Budget Notes Subject DescriptionBudget Code INCREASE IN PRICING FOR SUMMER & WINTER SHIRTS FOR STAFF.STAFF UNIFORMS2024 OTHER MISC OPERATING SUPPLIES 500.00100-519-62899 235 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 109 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code OTHER MISC OPERATING SUPPLIES 1.00 500.00 500.002024 PROFESSIONAL DEVELOPMENT 1,600.00100-519-64101 Budget Detail Description Units Price AmountBudget Code PTS WORKSHOPS & TRAINING 1.00 1,600.00 1,600.002024 CELLULAR & PAGING 1,728.00100-519-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,728.002024 Budget Notes Subject DescriptionBudget Code PER WALT'S EMAIL, HE SUGGEST WE GET ONE SIM CARD SO THAT WHEN WIFI GOES DOWN YOU CAN STILL USE THE TERMINAL. ONGOING COST WILL BE CLOSE TO $40/MONTH PER TERMINAL. SIM CARD2024 BANK SERVICES CHARGES & CC FEES 66,500.00100-519-64307 Budget Detail Description Units Price AmountBudget Code CREDIT CARD PROCESSING FEES 1.00 66,500.00 66,500.002024 COMPUTERS & PERIPHERALS 2,400.00100-519-66402 Budget Detail Description Units Price AmountBudget Code REC-AQUATICS-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 Total Program: 519 - GUEST SERVICES:729,896.34 Program: 521 - YOUTH PROGRAMS REGULAR FULL-TIME SALARY 97,962.38100-521-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 97,962.382024 PAID OUT LEAVE 0.00100-521-61106 PTS WAGES 142,530.10100-521-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 142,530.102024 PTS BONUSES 4,800.00100-521-61122 Budget Detail Description Units Price AmountBudget Code SUMMER CAMP BONUS 8.00 600.00 4,800.002024 Budget Notes Subject DescriptionBudget Code WE HAD A GRANT TO HELP PAY FOR THE BONUS IN 2022 AND 2023. PROGRAMMING STAFF DON'T QUALIFY FOR THE WINTER BONUS AS THEY CURRENTLY CAN'T WORK MORE THAN 15 HOURS PER WEEK BASED ON THE SCHEDULE. WE WOULD LIKE TO CONTINUE OUR SUMMER BONUS TO HELP KEEP STAFF RETURNING BACK EACH SUMMER TO WORK. SUMMER CAMP BONUS2024 OVERTIME WAGES 3,505.95100-521-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 3,505.952024 SPANISH FLUENCY STIPEND 1,584.00100-521-61157 236 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 110 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 1,584.002024 FT PENSION 6,024.20100-521-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 6,024.202024 PTS PENSION 5,344.88100-521-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 5,344.882024 EMPLOYEE ASSISTANCE PROGRAM 36.00100-521-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 36.002024 FICA/MEDICARE 2,922.88100-521-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,922.882024 GROUP HEALTH & LIFE INSURANCE 10,046.26100-521-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 10,046.262024 LONG-TERM DISABILITY INSURANCE 243.71100-521-61505 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 243.712024 DENTAL INSURANCE 602.46100-521-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 602.462024 WORKER'S COMPENSATION INSURANCE 2,789.00100-521-61509 UNEMPLOYMENT INSURANCE 492.89100-521-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 492.892024 GENERAL PROGRAM SUPPLIES 9,500.00100-521-62301 Budget Detail Description Units Price AmountBudget Code AFTER-SCHOOL SUPPLIES 1.00 2,000.00 2,000.002024 FAMILY & PRESCHOOL PROGRAMMING SUPPLIES 1.00 1,500.00 1,500.002024 SCHOOL'S OUT CAMP SUPPLIES 1.00 2,000.00 2,000.002024 SUMMER CAMP SUPPLIES 1.00 2,500.00 2,500.002024 YOUTH & TEEN PROGRAM SUPPLIES 1.00 1,500.00 1,500.002024 Budget Notes Subject DescriptionBudget Code IMPROVING OUR FUN RUNS, ADDING INFANT TO TODDLER PROGRAMSFAMILY AND PRESCHOOL PROGRAMMING SUPPLIES 2024 INCREASED $500 DUE TO COST OF SUPPLIES, AND MORE KIDS JOINING CAMP OVER THE SCHOOL BREAKS. SCHOOL'S OUT CAMP SUPPLIES2024 237 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 111 of 121 2024 2024Account Number Account Name ADDING MORE SPORTS CLINICS, FLAG FOOTBALL, TEEN COLLABORATIONS WITH COMMUNITY GROUPS, YOUTH & TEEN PROGRAMS2024 FOOD & BEVERAGES 5,500.00100-521-62802 Budget Detail Description Units Price AmountBudget Code AFTER-SCHOOL SNACKS 1.00 2,000.00 2,000.002024 SCHOOL'S OUT CAMP SNACKS 1.00 1,000.00 1,000.002024 STAFF MEALS 1.00 500.00 500.002024 SUMMER CAMP SNACKS 1.00 2,000.00 2,000.002024 Budget Notes Subject DescriptionBudget Code INCREASING BY $300 TO OFFER CHILDREN HEALTHIER SNACKS. FOR EXAMPLE, FRESH FRUIT WOULD NEED TO BE PURCHASED WEEKLY. AFTER-SCHOOL SNACKS2024 INCREASED BY $200, LOOKING TO OFFER KIDS HEALTHIER SNACKS.SCHOOL'S OUT CAMP SNACKS2024 CLOTHING & UNIFORMS 5,500.00100-521-62805 Budget Detail Description Units Price AmountBudget Code PROGRAM PARTICIPANT SHIRTS 1.00 1,000.00 1,000.002024 STAFF SHIRTS 1.00 1,500.00 1,500.002024 SUMMER CAMP KIDS T-SHIRTS 1.00 3,000.00 3,000.002024 Budget Notes Subject DescriptionBudget Code WE WANT TO OFFER OUR YOUTH CLINICS AND YOUTH PROGRAMS A SHIRT FOR PARTICIPATION.PROGRAM PARTICIPANT SHIRTS2024 HIRING MORE STAFF, NEED MORE THAN 1 SHIRT WHEN WORKING MORE THAN 2 DAYS A WEEK, ESPECIALLY DURING SUMMER CAMP. STAFF SHIRTS2024 WE WANT KIDS TO HAVE T-SHIRTS TO WEAR ON FIELD TRIPS DAYS BUT ALSO AT CAMP. THERE ARE CURRENTLY 2 FIELD TRIPS A WEEK, SO EACH CHILD WOULD GET 2 T-SHIRTS. SUMMER CAMP KIDS T-SHIRTS2024 SAFETY MATERIALS & SUPPLIES 0.00100-521-62806 PROMOTIONAL & MARKETING MATERIALS 0.00100-521-62808 MEDICAL & 1ST AID SUPPLY 200.00100-521-62809 Budget Detail Description Units Price AmountBudget Code FIRST AID SUPPLIES 1.00 200.00 200.002024 OTHER MISC OPERATING SUPPLIES 500.00100-521-62899 Budget Detail Description Units Price AmountBudget Code OTHER MISC OPERATING SUPPLIES 1.00 500.00 500.002024 TRAINING FACILITATORS 3,200.00100-521-63103 Budget Detail Description Units Price AmountBudget Code EMPLOYEE FINGERPRINTS CBI/FBI 1.00 720.00 720.002024 FIRST AID/CPR TRAINING 1.00 400.00 400.002024 MED ADMIN CLASS 1.00 200.00 200.002024 MED ADMIN TRAINING DELEGATION 1.00 200.00 200.002024 OUT OF STATE BACKGROUND CHECKS 1.00 200.00 200.002024 STAFF TRAINING MEETINGS/TEAM BUILDING 1.00 1,000.00 1,000.002024 TRAILS BACKGROUND CHECK 1.00 480.00 480.002024 PRINTING & REPRODUCTION 0.00100-521-63203 R&M - BUILDINGS AND FACILITIES 0.00100-521-63501 PROFESSIONAL DEVELOPMENT 1,300.00100-521-64101 238 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 112 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code TRAVEL/HOTEL 1.00 1,000.00 1,000.002024 WORKSHOPS/TRAININGS 1.00 300.00 300.002024 DUES, LICENSES & MEMBERSHIPS 0.00100-521-64102 CELLULAR & PAGING 864.00100-521-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 864.002024 PERMIT & LICENSING FEES 535.00100-521-64306 Budget Detail Description Units Price AmountBudget Code CHILDCARE LICENSE INSPECTIONS 1.00 470.00 470.002024 HEALTH INSPECTIONS FOR CHILDCARE 1.00 65.00 65.002024 OTHER ADMINISTRATIVE FEES 10,500.00100-521-64399 Budget Detail Description Units Price AmountBudget Code SCHOOL'S OUT CAMP FIELD TRIPS 1.00 2,000.00 2,000.002024 SUMMER CAMP FIELD TRIPS 1.00 8,500.00 8,500.002024 Budget Notes Subject DescriptionBudget Code INCREASE DUE TO OFFSET FROM GRANT RECEIVED IN 2023.FIELD TRIPS2024 WE WANT CHILDREN ON THEIR SCHOOL BREAKS TO GO ON FIELD TRIPS WHEN WE CAN TO EXPERIENCE NEW ACTIVITIES AND ADVENTURES. SCHOOL'S OUT CAMP FIELD TRIPS2024 COMPUTERS & PERIPHERALS 2,400.00100-521-66402 Budget Detail Description Units Price AmountBudget Code REC-PROGRAMS-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 AUTOMOBILES AND LIGHT-DUTY TRUCKS 29,500.00100-521-66501 Budget Detail Description Units Price AmountBudget Code CHEVROLET EXPRESS VAN (REPLACES #501H) C/O 2022 1.00 29,500.00 29,500.002024 Budget Notes Subject DescriptionBudget Code CAN WE KEEP THE 501 VAN, BUT STILL PURCHASE A 4TH VAN? IF WE HAVE 4 VANS THEN WE WOULD BE ABLE TO HAVE 2 GROUPS OF 25 KIDS GOING ON 2 DIFFERENT FIELD TRIPS DURING SUMMER CAMP. MEANING MORE KIDS IN CAMP! CHEVROLET EXPRESS VAN2024 Total Program: 521 - YOUTH PROGRAMS:348,383.71 Program: 523 - COMMUNITY SWIM PROGRAM REGULAR FULL-TIME SALARY 81,503.19100-523-61101 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 81,503.192024 PAID OUT LEAVE 0.00100-523-61106 PTS WAGES 74,304.09100-523-61121 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 74,304.092024 239 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 113 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code ASSISTANT COACH AT SWIM MEETS 20 MEETS X 2 DAYS X 8 HOURS = 320 HOURS 320 HOURS (ALL YEAR) X $23/HR AVERAGE = $7,360 ASSISTANT COACH AT SWIM MEETS2024 IN-SERVICES SWIM INSTRUCTORS AND COACHES 4 IN-SERVICES X 2 HRS X 8 INSTRUCTORS/COACHES = 64 HOURS X $23/HR AVERAGE = $1472 IN-SERVICES2024 PRIVATE SWIM INSTRUCTORS ONE LESSON = .5 HOURS SUMMER 450 LESSONS = 225 HOURS 450 LESSONS X $35 PER LESSON = $15,750 $15,750 X .75 = $11,812.50 OR 225 HOURS X $52.50/HR = $11,812.50 FALL/WINTER/SPRING 60 LESSONS PER MONTH X 9 MONTHS = 540 LESSONS 540 LESSONS = 270 HOURS 540 LESSONS X $35 = $18,900 $18,900 X .75 = $14,175 OR 270 HOURS X $52.50/HR = $14,175 225 HOURS + 270 HOURS = 495 HOURS 495 HOURS X $52.50/HR = $25,987.50 ML notes: $30,000 revenue for private lessons x .75 = $22,500 PRIVATE SWIM INSTRUCTORS2024 SWIM COACHES JAN-APR SWIM COACHES JAN-MAR 12 HOURS PER WEEK X 11 WEEKS = 132 HOURS SWIM COACHES ARPIL 8 HOURS PER WEEK X 4 WEEKS = 32 HOURS 132 + 32 HOURS = 164 HOURS 164 HOURS X $23/HR AVERAGE = $3,772 SWIM COACHES JAN-APR2024 SWIM COACHES MAY-AUG 8 HOURS PER WEEK X 4 WEEKS = 32 HOURS 30 HOURS PER WEEK X 10 WEEKS = 300 HOURS 300 + 32 = 332 HOURS 332 HOURS X $23/HR AVERAGE = $7,636 SWIM COACHES MAY-AUG2024 SWIM COACHES SEPT-OCT SEPTEMBER-OCTOBER 10 HORUS PER WEEK X 8 WEEKS = 80 HOURS NOVEMBER-DECEMBER (ONCE VSSA STARTS) 12 HOURS PER WEEK X 9 WEEKS = 108 HOURS 188 HOURS X $23/HR AVERAGE = $4,324 SWIM COACHES SEPT-OCT2024 240 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 114 of 121 2024 2024Account Number Account Name SWIM INSTRUCTORS JANUARY - MAY 71 HOURS PER MONTH X 5 MONTHS X $23/HR = $8,165 JUNE-JULY 87 HOURS PER MONTH X 2 MONTHS X $23/HR = $4,002 AUGUST- DECEMBER 71 HOURS PER MONTH X 5 MONTHS X $23/HR = $8,165 71(5) + 87(2) + 71(5) = 884 HOURS 884 HOURS X $23/HR = $20,332 SWIM INSTRUCTORS2024 TOTAL SWIM COACH HOURS ASSISTANT COACH AT MEETS: 320 HOURS JAN-APR: 164 HOURS MAY-AUG : 332 HOURS SEP-OCT: 188 HOURS 320 + 164 + 332 + 188 = 1004 HOURS 1,004 HOURS X $23/HR AVERAGE = $23,092 TOTAL SWIM COACH HOURS2024 OVERTIME WAGES 11,025.00100-523-61151 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 11,025.002024 Budget Notes Subject DescriptionBudget Code OVERTIME WAGES 1 FULL TIME EMPLOYEE AT $10,000 OVERTIME WAGES2024 FT PENSION 8,965.35100-523-61301 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 8,965.352024 PTS PENSION 2,786.40100-523-61302 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,786.402024 EMPLOYEE ASSISTANCE PROGRAM 24.00100-523-61304 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 24.002024 FICA/MEDICARE 2,403.44100-523-61401 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 2,403.442024 GROUP HEALTH & LIFE INSURANCE 13,395.00100-523-61501 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 13,395.002024 LONG-TERM DISABILITY INSURANCE 362.69100-523-61505 241 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 115 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 362.692024 DENTAL INSURANCE 803.28100-523-61507 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 803.282024 WORKER'S COMPENSATION INSURANCE 1,050.00100-523-61509 UNEMPLOYMENT INSURANCE 334.82100-523-61510 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 334.822024 GENERAL PROGRAM SUPPLIES 2,025.00100-523-62301 Budget Detail Description Units Price AmountBudget Code SWIM LESSONS SUPPLIES 1.00 325.00 325.002024 SWIM TEAM SUPPLIES 1.00 1,700.00 1,700.002024 Budget Notes Subject DescriptionBudget Code BACKSTROKE FLAGS $300 $9.75/FLAG, ROUNDED UP TO $10/FLAG 15 FLAGS PER LINE X 2 LINES = 30 FLAGS $10/FLAG X 30 FLAGS = $300 BACKSTROKE FLAGS2024 SWIM LESSONS SUPPLIES 10 PAIRS SWIM FINS X $25 = $250 4 DIVE RING PACKS X $8 = $32 3 RUBBER DUCK PACKS X $10 = $30 SWIM LESSONS SUPPLIES2024 SWIM MEET SUPPLIES REC MEET LABELS - $20 STOPWATCHES (5) X $20 EACH = $100 BEVERAGES - $20 FINISH LINE - $10 SNACKS - $30 $20+$100+$20+$10+$30 = $180 SWIM MEET SUPPLIES2024 SWIM TEAM SUPPLIES AWARDS FOR OPEN WATER = $160 TEAM GIFT = $15 X 40 SWIMMERS X 1 TIME A YEAR = $600 SECTIONALS CAPS = $15 X 8 SWIMMERS = $120 ICE POD (2) = $300 TOTAL: $1,180 SWIM TEAM SUPPLIES2024 FOOD & BEVERAGES 300.00100-523-62802 Budget Detail Description Units Price AmountBudget Code FOOD FOR MEETINGS 1.00 300.00 300.002024 CLOTHING & UNIFORMS 1,923.00100-523-62805 242 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 116 of 121 2024 2024Account Number Account Name Budget Detail Description Units Price AmountBudget Code FT STAFF FOOTWEAR 1.00 100.00 100.002024 SWIM INSTRUCTOR/COACH UNIFORMS 1.00 1,823.00 1,823.002024 Budget Notes Subject DescriptionBudget Code COACHING SHIRTS T-SHIRTS FOR AVON SWIM CLUB 8 COACHES X 2 TIMES A YEAR X $20 = $320 COACHING SHIRTS2024 RASH GUARDS 30 X $42.75 = $1283 QUOTE FROM ORIGINAL WATERMEN RASH GUARDS2024 SHOES SLIP RESISTANT HOKA OR ON CLOUD SHOES $110 PER FT STAFF X 2 STAFF = $220 SHOES2024 OTHER PURCHASED & CONTRACTED SERVICES 0.00100-523-63999 PROFESSIONAL DEVELOPMENT 4,030.00100-523-64101 Budget Detail Description Units Price AmountBudget Code COACHING CLINIC 1.00 2,350.00 2,350.002024 NATIONAL SWIM COACH TRAINING 1.00 1,680.00 1,680.002024 Budget Notes Subject DescriptionBudget Code COACHING CLINIC MEGHAN GOES TO SHADOW ANOTHER HIGH LEVEL COACH FLIGHT = $400.00 4 NIGHTS X $160.00 = $640 6 DAYS OF FOOD X $60 = $360 TOTAL: $2350 COACHING CLINIC2024 2 PARTICIPANTS AT CPRA ($475) X 2 =$950CPRA CONFERENCE2024 NATIONAL SWIM COACH TRAINING 1 PERSON X $1680 NATIONAL SWIM COACH TRAINING2024 DUES, LICENSES & MEMBERSHIPS 4,250.00100-523-64102 Budget Detail Description Units Price AmountBudget Code MEET MANAGER SOFTWARE 1.00 500.00 500.002024 MEET MOBILE SUBSCRIPTION 1.00 50.00 50.002024 TEAM UNIFY SUBSCRIPTION 1.00 1,600.00 1,600.002024 USA COACHING MEMBERSHIP & CERTIFICATION 1.00 2,100.00 2,100.002024 Budget Notes Subject DescriptionBudget Code MEET MANAGER SOFTWARE $499 FOR NEW CUSTOMERS TO GET A HY-TEK MEET MANAGER LICENSE ROUNDED UP TO $500 MEET MANAGER SOFTWARE2024 MEET MOBILE $5/YEAR X 9 COACHES = $45 ROUNDED UP TO $50 MEET MOBILE2024 243 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 117 of 121 2024 2024Account Number Account Name TEAM UNIFY SUBSCREIPTION DUES $1500 X .05 = $1575 ROUNDED UP TO $1600 TEAM UNIFY SUBSCRIPTION DUES2024 USA COACHING MEMBERSHIPS AND CERTIFICATES USA COACH MEMBERSHIPS $90 X 9 COACHES = $810 USA COACHING 101 CERTIFICATES - $300 USA COACHING 201 CERTIFICATES - $300 USA TEAM MEMBERSHIP $450 ASCA MEMBERSHIP - 3 X $80 = $240 $240 +$450 + $300 + $300 + $810 = $2,100 USA COACHING MEMBERSHIPS AND CERTIFICATES 2024 MILEAGE REIMBURSEMENT & TRAVEL 27,050.00100-523-64103 Budget Detail Description Units Price AmountBudget Code FLIGHT RESERVATIONS 1.00 1,200.00 1,200.002024 GASOLINE 1.00 2,150.00 2,150.002024 HOTEL RESERVATIONS 1.00 17,100.00 17,100.002024 MEAL ALLOWANCE 1.00 6,600.00 6,600.002024 Budget Notes Subject DescriptionBudget Code FLIGHTS 6 ONE WAY FLIGHTS X $200 = $1,200 FLIGHTS2024 GAS 43 MEETS X $50 = $2,150 GAS2024 HOTEL RESERVATIONS Winter Meet Season 50 hotel nights x $180.00 = $9,000 Spring/Summer meet season 45 hotel nights x $180.00 = $8,100 Total = $17100 INCREASE RATIONALE - DIFFERENT GENDER COACHES NEED SEPARATE ROOMS, MORE ASSISTANT COACHES AT MEETS, MORE MEETS ATTENDED SIMULTANEOUSLY HOTEL RESERVATIONS2024 MEAL ALLOWANCE 110 DAYS X $60/DAY = $6600 MEAL ALLOWANCE2024 CELLULAR & PAGING 576.00100-523-64206 Budget Detail Description Units Price AmountBudget Code Imported from PB Budget Code: 2ND REVISED 2024 0.00 0.00 576.002024 Budget Notes Subject DescriptionBudget Code CELL PHONE ALLOWANCE $48/PAY PERIOD X 12 MONTHS = $576 $576/MONTH X 2 FT EMPLOYEES = $1152 CELL PHONE ALLOWANCE2024 OPERATING FEES & CHARGES 19,850.00100-523-64904 Budget Detail Description Units Price AmountBudget Code SWIM MEET FEES 1.00 19,500.00 19,500.002024 SWIM TEAM LEAGUE FEES 1.00 350.00 350.002024 244 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 118 of 121 2024 2024Account Number Account Name Budget Notes Subject DescriptionBudget Code LEAGUE FEES REC SUMMER LEAGUE FEE - $110 REC SUMMER MEET FEES - $180 WESTERN SLOPE LEAGUE FEE - $50 LEAGUE FEES2024 SWIM MEET FEES 30 MEETS X $650 = $19,500 SWIM MEET FEES2024 COMPUTERS & PERIPHERALS 2,400.00100-523-66402 Budget Detail Description Units Price AmountBudget Code REC-SWIMBOOK-20 COMPUTER REPLACEMENT 0.00 0.00 2,400.002024 Total Program: 523 - COMMUNITY SWIM PROGRAM:259,361.26 Program: 600 - OTHER USES OPERATING TRANSFERS OUT 1,655,000.00100-600-69101 Budget Detail Description Units Price AmountBudget Code TRNF FLEET 0.00 0.00 155,000.002024 TRNF MOBILITY 0.00 0.00 1,500,000.002024 INTRAFUND BANK TRANSFERS 0.00100-600-69103 INTRAFUND BANK TRANSFERS 0.00520-600-69103 Total Program: 600 - OTHER USES:1,655,000.00 Program: 800 - CAPITAL IMPROVEMENTS STREET SIGN MATERIALS & SUPPLIES 0.00410-800-62203 CONST MAINT & PERMANENT MATERIALS 0.00410-800-62204 ELECTRICAL SUPPLIES 0.00410-800-62207 FOOD & BEVERAGES 0.00410-800-62802 SOFTWARE 0.00410-800-62904 OFFICE SUPPLIES & MATERIALS 0.00410-800-62999 ENGINEERING SERVICES 0.00410-800-63104 OTHER PROFESSIONAL SERVICES 0.00410-800-63199 COMPUTER SERVICES 0.00410-800-63304 SECURITY SERVICES 0.00410-800-63306 FEASIBILITY & CONCEPTUAL DESIGN 0.00410-800-63401 PRELIMINARY DESIGN 0.00410-800-63402 FINAL DESIGN/CONTRACT DOCUMENTS 0.00410-800-63403 CONSTRUCTION ADMINISTRATION 0.00410-800-63404 CONSTRUCTION 10,067,909.00410-800-63405 UTILITY CONSTRUCTION COST 0.00410-800-63406 R&M-BUILDING & FACILITY 0.00410-800-63501 R&M-STREETS 0.00410-800-63502 RENTALS-MACHINERY & EQUIP 0.00410-800-63608 OTHER PURCHASED & CONTRACTED SERVICES 0.00410-800-63999 MEETING EXPENSES 0.00410-800-64104 POSTAGE & DELIVERY COSTS 0.00410-800-64301 RECORDING FEES 0.00410-800-64302 PERMIT & LICENSING FEES 0.00410-800-64306 ADVERTISING/LEGAL NOTICES 0.00410-800-64901 INSURANCE PREMIUMS 0.00410-800-64905 CAPITAL LEASE PAYMENTS 0.00410-800-65201 LAND ACQUISITION 0.00410-800-66101 BUILDING ACQUISITION 0.00410-800-66201 ART AQUISITIONS 0.00410-800-66301 COMPUTERS & PERIPHERALS 0.00410-800-66402 245 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 119 of 121 2024 2024Account Number Account Name AUDIO/VISUAL EQUIPMENT 0.00410-800-66403 FURNITURE & FIXTURES 0.00410-800-66404 PUBLIC SAFETY EQUIPMENT 0.00410-800-66406 ATHLETIC AND RECREATION EQUIPMENT 0.00410-800-66407 OTHER MACHINERY & EQUIPMENT 0.00410-800-66499 HEAT DISTRIBUTION SYSTEMS 0.00410-800-66704 RETT REBATES 0.00410-800-67301 OPERATING TRANSFERS OUT 0.00410-800-69101 Total Program: 800 - CAPITAL IMPROVEMENTS:10,067,909.00 Program: 811 - FLEET AND HEAVY EQUIPMENT DEPRECIATION EXPENSE 0.00630-811-64998 AUTOMOBILES AND LIGHT DUTY TRUCKS 0.00630-811-66501 HEAVY TRUCKS AND MOVING EQUIPMENT 0.00630-811-66502 Total Program: 811 - FLEET AND HEAVY EQUIPMENT:0.00 Program: 812 - RECREATION CENTER EQUIPMENT BUILDING IMPROVEMENTS 0.00630-812-66202 FURNITURE AND FIXTURES 0.00630-812-66404 ATHLETIC AND RECREATION EQUIPMENT 0.00630-812-66407 OTHER MACHINERY & EQUIPMENT 0.00630-812-66499 OPERATING TRANSFERS OUT 0.00630-812-69101 CAPITAL CONTRIBUTIONS OUT 0.00630-812-69102 Total Program: 812 - RECREATION CENTER EQUIPMENT:0.00 Program: 813 - COMPUTER AND OFFICE EQUIPMENT OFFICE EQUIPMENT 0.00630-813-66401 COMPUTERS & PERIPHERALS 0.00630-813-66402 AUDIO/VISUAL 0.00630-813-66403 FURNITURE & FIXTURES 0.00630-813-66404 Total Program: 813 - COMPUTER AND OFFICE EQUIPMENT:0.00 Program: 814 - MACHINERY AND EQUIPMENT OTHER MACHINERY & EQUIPMENT 0.00630-814-66499 Total Program: 814 - MACHINERY AND EQUIPMENT:0.00 Program: 815 - HEAT RECOVERY OFFICE EQUIPMENT 0.00630-815-66401 COMPUTERS & PERIPHERALS 0.00630-815-66402 HEAT DISTRIBUTION SYSTEMS 0.00630-815-66704 Total Program: 815 - HEAT RECOVERY:0.00 Program: 899 - OPERATING TRANSFERS-OUT OPERATING TRANSFERS-OUT 0.00630-899-69101 Total Program: 899 - OPERATING TRANSFERS-OUT:0.00 Program: 910 - FIXED ASSETS DEPRECIATION EXPENSE 0.00910-910-64998 Total Program: 910 - FIXED ASSETS:0.00 Program: 926 - SERIES 2014B COPS PRINCIPAL - SERIES 2014B COPS 265,000.00310-926-65101 Budget Detail Description Units Price AmountBudget Code 2014B COP 0.00 0.00 265,000.002024 INTEREST - SERIES 2014B COPS 52,116.00310-926-65102 Budget Detail Description Units Price AmountBudget Code 2014B COP INTEREST 0.00 0.00 52,116.002024 FISCAL CHARGES - SERIES 2014B COPS 1,550.00310-926-65103 246 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 120 of 121 2024 2024Account Number Account Name CASH MANAGEMENT FEES - SERIES 2014B COPS 0.00310-926-65109 Total Program: 926 - SERIES 2014B COPS:318,666.00 Program: 927 - SERIES 2016 COPS PRINCIPAL - SERIES 2016 COPS 300,000.00310-927-65101 Budget Detail Description Units Price AmountBudget Code 2016 COPS PRINCIPAL 0.00 0.00 300,000.002024 INTEREST - SERIES 2016 COPS 145,175.00310-927-65102 Budget Detail Description Units Price AmountBudget Code 2016 COP INTEREST 0.00 0.00 145,175.002024 FISCAL CHARGES - SERIES 2016 COPS 2,300.00310-927-65103 ARBITRAGE COMPLIANCE FEES - 2016 COPs 0.00310-927-65108 CASH MANAGEMENT FEES - SERIES 2016 COPS 0.00310-927-65109 Total Program: 927 - SERIES 2016 COPS:447,475.00 Program: 928 - SERIES 2020 COPS PRINCIPAL - SERIES 2020 COPS 178,000.00310-928-65101 Budget Detail Description Units Price AmountBudget Code Series 2020 Refunding COP - Principal 0.00 0.00 178,000.002024 INTEREST - SERIES 2020 COPS 15,683.00310-928-65102 Budget Detail Description Units Price AmountBudget Code Series 2020 Refunding COP - Interest 0.00 0.00 15,683.002024 FISCAL CHARGES - SERIES 2020 COPS 2,300.00310-928-65103 ARBITRAGE COMPLIANCE FEE 0.00310-928-65108 CASH MANAGEMENT FEES - SERIES 2020 COPS 0.00310-928-65109 Total Program: 928 - SERIES 2020 COPS:195,983.00 Program: 933 - SERIES 2017 URA TIF REVENUE BONDS PRINCIPAL - 2017 TIF BONDS 0.00220-933-65101 INTEREST - 2017 TIF BONDS 0.00220-933-65102 FISCAL CHARGES - 2017 TIF BONDS 0.00220-933-65103 Total Program: 933 - SERIES 2017 URA TIF REVENUE BONDS:0.00 Program: 934 - SERIES 2020 URA TIF REVENUE REFUNDING BONDS PRINCIPAL - 2020 TIF BONDS 648,867.00220-934-65101 Budget Detail Description Units Price AmountBudget Code SERIES 2017 0.00 0.00 197,867.002024 SERIES 2020 0.00 0.00 451,000.002024 INTEREST - 2020 TIF BONDS 99,843.00220-934-65102 Budget Detail Description Units Price AmountBudget Code SERIES 2017 0.00 0.00 50,216.002024 SERIES 2020 0.00 0.00 49,627.002024 FISCAL AGENT FEES - 2020 TIF BONDS 1,000.00220-934-65103 Budget Detail Description Units Price AmountBudget Code SERIES 2017 0.00 0.00 500.002024 SERIES 2020 500.00 1.00 500.002024 247 Budget Listing For Fiscal: 2024 Period Ending: 01/31/2024 10/5/2023 3:15:50 PM Page 121 of 121 2024 2024Account Number Account Name ARBITRAGE COMPLIANCE FEES - 2020 TIF BONDS 0.00220-934-65108 Total Program: 934 - SERIES 2020 URA TIF REVENUE REFUNDING BOND…749,710.00 Report Total:50,590,440.82 248 Personnel Schedule Full-time Employees 2021 2022 2023 2024 2024 Department/Position Actual Actual Actual Proposed Adopted Budget General Government: Town Manager 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager - 1.00 1.00 1.00 1.00 Chief General Government Officer - - - 1.00 1.00 General Government Manager 1.00 1.00 1.00 - - General Government Intern 1.00 1.00 1.00 1.00 1.00 Communications Manager 1.00 1.00 1.00 1.00 1.00 Town Clerk 1.00 1.00 1.00 1.00 1.00 Court Administrator/Deputy Town Clerk 1.00 1.30 1.30 1.00 1.00 Cultural Arts & Special Events Manager 1.00 1.00 1.00 1.00 1.00 Special Events Coordinator I-II - 1.00 1.00 2.00 2.00 Sustainability Coordinator - 1.00 1.00 1.00 1.00 Total General Government 7.00 10.30 10.30 11.00 11.00 Finance Chief Finance Officer - - - 1.00 1.00 Finance Director 1.00 1.00 1.00 - - Financial Analyst - - 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 - - - Accountant I-II 3.00 3.00 3.00 3.00 3.00 Total Finance 7.00 7.00 7.00 7.00 7.00 Human Resources: Chief Human Resources Officer - - - 1.00 1.00 Human Resources Director 1.00 1.00 - - - Human Resources Manager 1.00 1.00 1.00 - - Senior Human Resources & Risk Mgmt Generalist - - - - - Human Resources & Risk Mgmt Generalist I-III 1.70 2.00 3.00 3.00 3.00 Total Human Resources 3.70 4.00 4.00 4.00 4.00 Information Technology IT Manager 1.00 1.00 1.00 1.00 1.00 IT Administrator I-II - - 1.00 1.00 1.00 Help Desk Technician 1.00 1.00 1.00 1.00 1.00 Total Information Technology 2.00 2.00 3.00 3.00 3.00 Community Development: Community Development Director - - - 1.00 1.00 Planning Director 1.00 1.00 1.00 - - Planning Manager - - - 1.00 1.00 Senior Planner - 1.00 1.00 - - Housing - Long Range Planner - 1.00 1.00 1.00 Planner I-II 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 Building Inspector - 1.00 1.00 1.00 1.00 Building Permit Technician - - - - - Planning & Permit Technician 1.00 1.00 - - - Planning Coordinator - - 1.00 1.00 1.00 Total Community Development 4.00 6.00 7.00 7.00 7.00 Police Department: Police Chief 1.00 1.00 1.00 1.00 1.00 Deputy Police Chief 1.00 1.00 1.00 1.00 1.00 Senior Admin Services Officer 1.00 1.00 1.00 1.00 1.00 249 Personnel Schedule Full-time Employees 2021 2022 2023 2024 2024 Department/Position Actual Actual Actual Proposed Adopted Budget Administrative Services Officer 1.00 1.70 1.70 2.00 2.00 Sergeant 5.50 6.75 5.75 5.75 5.75 Detective 1.00 1.00 1.00 1.00 1.00 Patrol Officer 12.00 12.00 12.00 12.00 12.00 Community Response Officer 0.60 0.60 2.00 2.00 2.00 Police Intern - 0.50 - - - Total Police 23.10 25.55 25.45 25.75 25.75 Public Works Department: Public Works Director - 1.00 1.00 1.00 1.00 Administrative Coordinator - 1.00 1.00 1.00 1.00 Total Public Works Admin 0.00 2.00 2.00 2.00 2.00 Engineering: Town Engineer 1.00 1.00 - - - Senior Project Engineer - - 2.00 2.00 2.00 Project Engineer 2.00 2.00 2.00 1.00 1.00 GIS Administrator - - 1.00 1.00 1.00 Total Engineering 3.00 3.00 5.00 4.00 4.00 Facilities & Buildings: Facilities Manager - 1.00 1.00 1.00 1.00 Facilities Superintendent 1.00 - - - - Town Electrician 1.00 1.00 1.00 1.00 1.00 Lead Building Technician 1.00 1.00 1.00 1.00 1.00 Building Technician I-II 2.00 3.00 3.00 3.00 3.00 Building Attendant 1.00 1.00 1.00 1.00 1.00 Total Facilities & Buildings 6.00 7.00 7.00 7.00 7.00 Fleet Maintenance: Fleet Director 1.00 - - - - Fleet Manager - 1.00 1.00 1.00 1.00 Fleet Maintenance Foreman 2.00 1.00 1.00 1.00 1.00 Mechanic I-III 4.00 4.00 3.00 3.00 3.00 Fleet Purchasing Coordinator 1.00 1.00 1.00 1.00 1.00 Fleet Parts Specialist 1.00 1.00 1.00 1.00 Fleet Admin Assistant 0.30 - - - - Mechanic Helper 1.00 1.00 2.00 2.00 2.00 Total Fleet Maintenance 9.30 9.00 9.00 9.00 9.00 Mobility: Mobility Director 1.00 - - - - Mobility Manager - 1.00 1.00 1.00 1.00 Mobility Superintendent 1.00 - - - - Mobility (Transit) Operations Supervisor 1.00 2.00 1.00 1.00 1.00 Parking Management Supervisor - - - - Mobility Operator 5.00 6.00 6.00 6.00 6.00 Mobility Wash Bay Operator 1.00 1.00 1.00 1.00 1.00 Total Mobility 9.00 10.00 9.00 9.00 9.00 Public Operations: Public Operations Manager 1.00 1.00 1.00 1.00 1.00 Public Operations Assistant Manager 1.00 1.00 - - - Parks Supervisor 2.00 1.00 1.00 1.00 1.00 Roads Supervisor 1.00 1.00 1.00 1.00 Public Operations Operator II / Master Gardener 2.00 2.00 2.00 2.00 2.00 Public Operations Operator I-II 11.00 12.00 13.00 13.00 13.00 250 Personnel Schedule Full-time Employees 2021 2022 2023 2024 2024 Department/Position Actual Actual Actual Proposed Adopted Budget Total Public Operations 17.00 18.00 18.00 18.00 18.00 Total Public Works 44.30 49.00 50.00 49.00 49.00 Recreation Department: Recreation Director 1.00 1.00 1.00 1.00 1.00 Aquatics Superintendent - 1.00 1.00 1.00 1.00 Aquatics Supervisor - 1.00 1.00 1.00 1.00 Aquatics Coordinator - 2.00 3.00 3.00 3.00 Aquatics Coordinator - - - Aquatics Coordinator - - - Recreation Superintendent 2.00 - - - - Recreation Programs Supervisor 1.00 - 1.00 1.00 1.00 Recreation Programs Coordinator 2.00 1.00 1.00 1.00 1.00 Recreation Specialist 1.00 - - - - Recreation Services Superintendent - 1.00 1.00 1.00 1.00 Recreation Services Supervisor - 1.00 1.00 1.00 1.00 Recreation Services Coordinator 2.00 1.00 1.00 1.00 1.00 Swim Program Supervisor 1.00 1.00 1.00 1.00 1.00 Total Recreation 10.00 10.00 12.00 12.00 12.00 Total Full-time Employees 101.10 113.85 118.75 118.75 118.75 251 Public Hearing October 24, 2024 TOWN COUNCIL 2024 BUDGET October 24, 2023 Eric Heil Town Manager Paul Redmond Finance Director Budget Highlights •Conservative Revenue Projections •Invest in Community (Housing) •Plan for the Future •Maintain Program Service Levels •Enrich Sustainable Living Budget Public Hearing October 24, 2024 Budget Schedule •Town Manager presents Budget Annually (per Chapter XII of the Charter) •Includes Financial Plan for all Municipal Funds •Supports Updated Goals •Sept. 19 Town Council Budget Retreat (5:00 pm start time) •Oct. 15 Proposed Budget Posted to town’s website: avon.org Oct. 17 Town Council Budget Retreat (5:00 pm start time) •Oct. 24 and Nov. 14 Public Hearing on 2024 Proposed Budget •Dec. 12 Town Council Budget Approval The community is invited to attend any of the meetings listed above to provide feedback on the proposed budget. Notices will be posted. Budget Public Hearing October 24, 2024 Budget Retreat October 24, 2024 Budget Adoption Process Sept 19 Oct 17 Dec 12 Budget Retreat Outcomes -Council direction for revisions -Council requests for additional information, analysis or options -Public invited to give input Public Hearings -October 24, November 14 and December 12 -Any additional Council direction or discussion of budget items may occur -Public invited to give input Public Hearing and Adoption -Dec 12 (Must certify mill levy by Dec 15) -Adoption of Resolutions Adopting Budgets and Certifying Mill Levy -Public invited to give input Oct 24 Nov 15 Public HearingOctober 24, 2024 Sales Tax Summary 2024 Sales Taxes Budget– 3% Increase over 2023 Projections YTD through August tax up 7.04% or $557,709 Accommodation Tax Summary 2024 Accommodation Taxes Budget– 3% Increase over 2023 Projections YTD through August down 3.04% or $54,179 Property Taxes 2024 Property Taxes – Approximately 40% Increase in Assessed Values - $878,511 over 2023 Budget Strong revenues across-the-board in Charges for Services and Other Fees Revenue Projection Highlights Revenue Projection Highlights Budget Public Hearing October 24, 2024 Budget Retreat October 24, 2023 Department Budget Impacts General Gov New Special Events Coordinator Agenda Management Software Increase in Partnerships & Sponsorship Finance ACFR Software and Personal Budgeting Module Human Resources Increase in Employee Recognition Increases in Staff Training and Recruitment Community Dev Regional Park Planning Consultant Recreation Increase demand with Admissions and Programming Police Radio Fleet Replacement, Hybrid Fleet, Training Public Works Dump Truck, Road Widener, Electric Carts Mobility Micro Transit Pilot Fleet Increase in Sublet Repairs •Compensation Increases: (1) Salary Merit Pool $600,000; (2) Mid-Year Market Adjustment $600,000; (3) Benefits Increase 15% estimated •New Position: Special Events Coordinator (1) •Conduct Market surveys in 2024 (Peer Communities) •Monitor Compensation of Direct Competitors in Eagle County •Remain Competitive with Health & Benefits Plan •Offer Leadership Training - ICMA High Performance Leadership Academy •Engage Leadership Team - Annual Retreats Budget Public Hearing October 24, 2024 Personnel Highlights Budget Retreat October 24, 2023 General Fund • 2023 2024 Operating Revenue $24,225,007 $27,638,327 Transfer In (CIP) $ 600,473 $ 618,487 Total Revenue $24,825,480 $28,256,814 Expenditures $26,657,344 $28,256,814 Net Source (Use) of Funds ($1,831,864) $ 0 Fund Balance $18,479,991 $18,479,991 Budget Retreat October 24, 2023 General Fund Minimum Reserves Proposed budget policy change to reduce Operating Minimum Reserve Balance from 27% to 22%. This would increase the Undesignated Reserve by approximately $1 Million. A 22% Minimum Reserve Balance would amount to $6.2M, which is more than the 27% Minimum Reserve Balance in 2021. FUND BALANCES: Restricted For: 3% TABOR Emergency Reserve $ 847,704 $ 847,704 Unassigned: 22% Minimum Reserve Balance - 6,216,499 27% Minimum Reserve Balance 7,197,483 - Undesignated, Unreserved 10,434,804 11,415,788 TOTAL FUND BALANCES $ 18,479,991 $ 18,479,991 Budget Retreat October 24, 2023 Capital Projects Fund• 2023 2024 Operating Revenue $10,438,500 $10,400,000 Expenditures $18,354,763 $ 6,763,133 Net Source (Use) of Funds ($9,110,352) $ 2,910,716 Fund Balance $ 4,908,422 $ 7,819,138 •Revenues are received from the 2% Real Estate Transfer Tax. New development occurring in 2023 and 2024 includes One Riverfront ($135 million), Frontgate ($160 million), and McGrady Acres ($50 million), TOTAL $345 million in new real estate sales, or $6,900,000. •Some larger projects for 2024 include: 4 additional DC Fast Charger ($350K), Rec Center Aquatics Deck Repair ($750K) and Irrigation System for Nottingham Park ($750K) 2024 CAPITAL PROJECTS FUND RESERVE Capital Improvements Plan – Budget RetreatOctober 24, 2023 Real Estate Transfer Tax ($8.5M base level less $1,773,613 for debt service/staff) $6,726,387 Real Estate Transfer Tax interest earnings $300,000 American Recovery Act $1,600,000 CDOT Transit Grant $256,000 2023 EV Charging Grant $20,000 Other Revenues $437,375 Water Funds $500,000 Community Enhancement Funds $100,000 Avon Urban Renewal Authority $1,750,000 TOTAL Projected Revenues $11,689,762 Projected Fund Balance (12/31/2023, Unreserved) $4,067,323 TOTAL AVAILABLE FUNDS for 2024 $15,757,085 Potential CIP Expenditures in 2024 $6,707,413 CIP Expense and Balance Capital Improvements Plan Work Session October 24, 2023 Actual Original Budget Revised Budget Final Budget Proposed Proposed Proposed Proposed Proposed 2022 2023 2023 2023 2024 2025 2026 2027 2028 Total CIP Expenditures 4,868,136 14,542,056 19,569,763 18,354,763 6,763,133 7,301,520 3,004,093 3,344,000 80,000 Total Fund Balances $ 14,018,774 $ 1,294,028 $ 1,733,167 $ 4,948,167 $ 8,572,258 $ 6,017,671 $ 7,172,755 $ 7,467,572 $ 11,428,229 Budget Retreat October 24, 2023 Urban Renewal Authority Fund • 2023 2024 Revenue $1,839,922 $2,784,809 Debt Service $ 806,134 $ 807,710 Transfers Out $1,000,000 $1,750,000 Net Source (Use) of Funds $ 33,788 $ 227,099Fund Balance $ 210,835 $ 437,934 51% increase in Assessed Values - $944,887 increase in TIF revenue Debt service includes payments on 3 tax increment revenue bonds, both principal and interest (Series 2013, 2017 and 2020) Transfer $1,750,000 to CIP for URA projects. These projects include HAN Irrigation System ($750,000) and the Rec Center Deck Repairs and Updates ($1,000,000) Budget RetreatOctober 24, 2023 Water Fund • 2023 2024 Revenue $ 762,000 $522,000 Expenditures $ 218,731 $113,777 Transfer Out $1,089,085 $500,000 Use of Funds ($545,816) ($91,777)Fund Balance $ 463,069 $619,064 Revenues generated from tap fee and monthly fee Expenditures related to water related projects, fees, services, water rights and general expenses associated with program oversight Town Engineer (15%) compensation allocated Transfer Out to CIP for Nottingham-Puder Drainage Budget Retreat October 24, 2023 Community Enhancement Fund • 2023 2024 Revenue $ 82,000 $ 90,000 Expenditures $ 20,000 $ 20,000 Other Uses ($58,000) ($30,000) Fund Balance $319,774 $289,774 Revenue from Holy Cross is from 1% of electric bills per franchise agreement. Revenue is restricted to enhancement type projects, including: beautification, energy conservation, acquisition open space/parks, special community events. Revenue generates approximately $90K per year Funds for undergrounding project = $100K Budget Retreat October 24, 2023 Community Housing Fund • 2023 2024 Revenue $1,836,352 $1,815,514 Expenditures $2,295,493 $1,871,000 Fund Balance $1,169,299 $1,113,813 Revenue are from 2% short-term rental tax and annual transfer of 10% of real estate transfer tax from CIP Fund Expenditures include Eagle County Regional Housing Plan ($224K), Slopeside Housing ($200K), Early Childhood Center Housing ($140K), State Land Board Housing ($140K), East Avon Parcel ($20K) and Mi Casa Deed Restriction Program ($600K) Tract Y commitment estimated up to $600K to be a carryover to 2024 budget Budget Retreat October 24, 2023 Exterior Energy Offset Fund • 2023 2024 Revenue $25,000 $25,000 Expenditures $41,000 $40,000 Use of Funds ($16,000) ($15,000) Fund Balance $196,282 $181,282 Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to promote energy efficient projects elsewhere within the Town of Avon Expenditures used for education and outreach, planning of renewable projects, community grant programs for energy enhancements, support for green building and environmentally sustainable efforts Budget Retreat October 24, 2023 Paper Bag Fee Fund • 2023 2024 Revenue $ 55,000 $ 25,000 Expenditures $140,407 $ 45,440 Fund Balance $ 82,602 $ 62,162 Revenue from retailers for purchase of disposable paper bag ($0.10 each) to be used for public education and awareness campaigns, funding programs to reduce waste, funding community events to help reduce waste, maintain public website for educational information, training programs for local businesses. Ordinance adopted in 2021. Mobility Fund • 2023 2024 Revenue $1,598,344 $1,691,021 Transfers In $1,500,000 $1,700,000 Expenditures $3,830,882 $3,856,631 Fund Balance $649,832 $184,222 Revenues in 2024 include the Property Tax collected is $70,135. These revenues are fromAvon General Improvement District was created in 2007 with Res/Ord No. 07-07 Expenditures in a Micro Transit Pilot Program Budget Public Hearing October 24, 2024 Budget Retreat October 24, 2023 Debt Service Fund • 2023 2024 Revenue $963,124 $962,124 Expenditures $963,124 $962,124 Net Source (Use) of Funds $ 0 $ 0 Fund Balance $ 35,942 $ 35,942 Revenues are transferred in from the Capital Projects Fund. There are 3 payments (principal an interest) made on the following issuances: 1)Series 2020 Refunding Certificates of Participation issued for the Regional Transportation Facility 2)Series 2014B Certificates of Participation issued for street improvements 3)Series 2016 Certificates of Participation issued to finance the construction of a new public safety facility Town of Avon Debt Service Schedule 0.00 200,000.00 400,000.00 600,000.00 800,000.00 1,000,000.00 1,200,000.00 1,400,000.00 1,600,000.00 1,800,000.00 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Series 2016 Certificates of Participation Series 2014B Certificates of Participation Series 2017 Tax Increment Revenue Bonds (URA) Series 2020 Tax Increment Revenue Loan (URA) Series 2020 Refunding Certificates of Participation Budget Public Hearing October 24, 2024 Questions? Thank you! Budget Public Hearing October 24, 2024 970-748-4446 mlabagh@avon.org Page 1 of 4 TO: Honorable Mayor Amy Phillips and Council members FROM: Michael Labagh, Recreation Director RE: Recreation Center Admission Fees DATE: October 19, 2023 SUMMARY: Recreation Department staff conduct peer facility research on an annual basis to ensure Recreation Center admission fees remain comparable and competitive. Staff are proposing to adjust the pricing structure by increasing Recreation Center admission fees between 3% – 21% effective January 1, 2024. BACKGROUND: The Avon Recreation Center was built in 1995 and was funded by a general obligation bond by Avon residents. Any proposals to increase admission fees have typically been reviewed and approved by the Town Council. A brief history of pricing adjustments can be found below: January 1, 2023: Avon and Eagle County Resident rates were not adjusted. All Standard Rate admission fees were increased. Daily admission rates were increased by $3.00 and monthly memberships were increased by $8.00 per month. Punch pass policies were adjusted and all rates were increased to improve the general admissions pricing structure. The 5-visit punch pass increased by $1.00, the 10-visit punch pass increased by $11.00 and the 25-visit punch pass increased by $20.00. Beginning in 2023, all punch passes expire two years after the date of purchase. Punch passes previously did not have an expiration date. January 1, 2020: Avon Resident Adult monthly membership rate increased by $2.00 per month. Avon Resident Youth monthly membership rate increased by $1.00 per month. All Standard Rate daily admissions increased by $1.00. January 1, 2017: Avon Resident Adult monthly memberships increased by $7.00 per month. Avon Resident Youth monthly memberships increased by $6.00 per month. January 1, 2007: Standard Rate Adult monthly membership increased by $4.00 per month. Standard Rate Youth monthly membership increased by $3.00 per month. The 10-visit punch pass price increased by $4.00 and the 25-visit punch pass price increased by $10.00. The 5-visit punch pass was added as an option for purchase. Data prior to 2006 is not readily available to Staff. ANALYSIS: Staff have identified seven comparator facilities when analyzing admission fees for the Recreation Department. Comparator facilities include: •Gypsum Recreation Center •Glenwood Recreation Center •Silverthorne Recreation Center •Breckenridge Recreation Center •Old Town Hot Springs (Steamboat Springs) •Grand Park Community Recreation Center (Fraser/Winter Park) •Aspen Recreation Center Attachment C 970-748-4446 mlabagh@avon.org Page 2 of 4 Peer facility data is found in the tables below and is organized by Daily Rates, Monthly Memberships and Punch Passes. Current sales data is provided in Attachment A as a reference through the third quarter, January 1 – September 30, 2023. Two prices listed in a table indicate Resident/Non-Resident pricing. Analysis: Some of the daily rates are inconsistent with standard practices at comparator facilities. Avon is approximately 30% - 45% below the peer facility average for Resident rates. Senior rates are priced slightly higher than Youth rates at several other facilities. The Standard Senior rate is 10% lower than the peer facility average rate. 970-748-4446 mlabagh@avon.org Page 3 of 4 Analysis: All Resident rates are approximately 20-30% below the peer facility average. All Standard rates are (+ or -) within 10% of the group average. Standard Senior rates fall 6% below the peer facility average. Analysis: Our Punch Pass pricing is 17% below the peer facility average cost per visit. Punch Pass prices, packages and policies fluctuate per facility. Example: Expiration date, Resident/Non-Resident rates or Adult/Youth/Senior price breaks. Our punch passes expire two years from the date or purchase, are transferrable and are non-refundable. OPTIONS: Staff have prepared the following options for Council consideration: Option A: Maintain current admission fee pricing structure. 970-748-4446 mlabagh@avon.org Page 4 of 4 Option B: Increase the daily Senior rate by $1.00. The Standard rate would increase from $14.00 to $15.00 and the Resident rate would increase from $8.00 to $9.00. Increase the Adult Standard rate by $1.00 from $18.00 to $19.00. Increase the monthly membership rate by $2.00 per month for Adult Residents ($58.00 to $60.00), Youth Residents ($38.00 to $40.00) and the monthly Senior Standard rate ($54.00 to $56.00). Increase the monthly membership rate by $4.00 per month for Senior Residents ($38.00 to $42.00) With the proposed price adjustments, Staff project an increase of $17,000.00 in Admissions revenue. Option C: Increase the daily Senior rate by $2.00. The Standard rate would increase from $14.00 to $16.00 and the Resident rate would increase from $8.00 to $10.00. Increase the Adult Standard rate by $2.00 from $18.00 to $20.00. Increase the monthly membership rate by $4.00 per month for Adult Residents ($58.00 to $62.00), Youth Residents ($38.00 to $42.00) and the monthly Senior Standard rate ($54.00 to $56.00). Increase the monthly membership rate by $8.00 per month for Senior Residents ($38.00 to $46.00) With the proposed price adjustments, Staff project an increase of $26,000.00 in Admissions revenue. RECOMMENDATION: Based on our peer facility research and the history of admission price increases, I recommend Option C. Raising admission fees will help reestablish our pricing structure and maintain a comfortable level of cost recovery in the Recreation Department. Thank you, Michael ATTACHMENTS: Attachment A – Third Quarter Sales Report Attachment B – 2023 Recreation Center Admission Rates ATTACHMENT A Avon Recreation Center General Admissions Report January 1 – September 30, 2023 Daily Admissions Monthly Memberships Punch Passes Adult (18-59 yrs.) Youth & Older Adults (3-17/60+ yrs.) Family Buddy (price per person) 1-Month $84 / $58 $54 / $38 $189 / $121 $77 / $54 6-Month $456 / $300 $276 / $192 $990 / $582 $414 / $276 Annual $816 / $504 $456 / $312 $1,848 / $1,032 $732 / $456 Avon Recreation Center • 90 Lake Street • 970-748-4060 • www.avonrec.org Fˊˌ ˒ ˕ ˒ ˝ ˢ R ˊ˝ ˎ ˜ & U ˜ˎ F ˎˎ ˜ Dˊ˒˕ˢ Rˊ˝ˎ˜ Sගඉඖඌඉකඌ Rඉගඍ Eඉඏඔඍ C඗ඝඖගඡ Rඍඛඑඌඍඖගඛ Adults (18-59 yrs.) $18 $12 Youth/Older Adults (3-17/60+ yrs.) $14 $8 Shower/Shower & Towel $8 / $10 Twilight Entry (After 7pm) $8 P˞˗ˌˑ Cˊ˛ˍ˜ Vඑඛඑගඛ 5-Visits $55 ($11.00) 10-Visits $85 ($8.50) 25-Visits $175 ($7.00) Punch Cards are transferrable, expire after two years and are non-refundable. Mˎ˖ˋˎ˛˜ˑ˒˙ Rˊ˝ˎ˜ (Sගඉඖඌඉකඌ කඉගඍ/Aඞ඗ඖ Rඍඛඑඌඍඖගඛ) H˘˞˛˜ ˘ˏ O˙ˎ˛ˊ˝˒˘˗ Facility Hours Monday-Friday: 6:00am-9:00pm Saturday: 8:00am-9:00pm Sunday: 10:00am-8:00pm Pool Hours Monday-Friday: 6:00am-8:00pm Saturday: 10:00am-7:00pm Sunday: 12:00pm-7:00pm Water Slide opens at 10:00am, Monday-Saturday and 12:00pm on Sunday ‐FITNESS CLASSES INCLUDED IN MEMBERSHIP AND DAILY ENTRY ‐PROOF OF AVON RESIDENCY REQUIRED TO RECEIVE RATE ‐PERSONAL TRAINING AND PRIVATE SWIM LESSONS AVAILABLE Effective: 01/08/2023 ATTACHMENT B Recreation Center Rules Memberships are non-transferable and non-refundable. Punch cards are transferable, expire after two years and are non-refundable. Passes may be revoked or suspended if a violation of any Recreation Center Policy is determined. Smoking or tobacco use of any kind, alcoholic beverages, and chewing gum are not permitted within the Recreation Center. Food and drink are permitted only in designated areas. Children under 3 years old receive free entry to the facility. Children ages 4 and under must have an adult accompany them in the swimming pools Children ages 8 and under must be accompanied by a paying patron,13 years of age or older, who is actively supervising them. Children under the age of 5 are not permitted to use the Hot Tub. Children under the age of 13 must be supervised by an adult when using the Hot Tub. Children must be 48” tall while barefoot to ride the big slide. Final measurements to be taken by the aquatics staff. A non-swimming parent/guardian who wishing to accompany their child, will not be charged admission to enter into the aquatics area. Children 6 years of age and older must use the family change or gender appropriate locker room. The fitness area is available to anyone 15 years of age and older. Children ages 13-14 years old may be eligible to use the fitness area after they successfully complete a required fitness orientation. Infants and toddlers must wear swim diapers in the pool area. Bicycles, skateboards, inline skates, and ski boots are not permitted in the Recreation Center. Flyers and posters shall be displayed in designated areas only and only after staff approval. Pets are not allowed within the Recreation Center with the exception of Service Animals. General Information The Avon Recreation Center is approximately 40,000 square feet. The aquatics area is approximately 15,000 square feet and includes a 5 lane, 25 yard lap pool, a diving pool with a 2/3 meter diving board and Aqua-Climb climbing wall, a leisure pool with Spray features, a children’s slide, and a 140 long foot long water slide which empties into a splash down area which is surrounded by a jet-propelled lazy river. Also included is a co-ed steam room, sauna, and 16-person Hot Tub. The lap pool is heated to an average of 82°F, the leisure pools average 90°F and the Hot Tub averages 102-104°F. Lifeguards are on duty during all pool hours. All pools use chlorine for disinfection. Group Fitness programs are offered in our first floor multi-use studio with a state of the art sound system. Some group fitness classes require an additional fee but most are included with a daily fee, punch pass or membership. Fitness classes are first come first served and pre-registration may be required. Membership and daily fees include use of the recreation center facility including locker rooms, pool area, fitness area and most group fitness classes. Please see our weekly fitness schedule at the front desk or online at ඟඟඟ.ඉඞ඗ඖකඍඋ.඗කඏ for more details. Avon Residents: A person living or owning property within the corporate boundary of the Town of Avon. Beaver Creek, Eagle-Vail, and Arrowhead are not within the corporate boundaries of Avon. To receive the resident rate you must show proof of residency in the form of property tax receipt, voter registration, driver’s license, rental agreement, or utility bill. Avon PO Boxes are not considered proof of residency. Family memberships: Consists of a couple or an individual and their dependent children less than 21 years of age. Buddy memberships: Must be two adults paying together. F˒˝˗ˎ˜˜ C˕ˊ˜˜ˎ˜ Find your fit with a variety of 30+ classes per week E඙ඝඑ඘ඕඍඖග ඉඖඌ Mඉඋඐඑඖඍඛ I˗ˍ˘˘˛ P˘˘˕ Cool off or burn a few calories with a session in the pool B඗ඝඔඌඍකඑඖඏ Wඉඔඔ S඘එඖ Sගඝඌඑ඗ Pඍකඛ඗ඖඉඔ Tකඉඑඖඍකඛ Sගඉඖඌ U඘ Pඉඌඌඔඍ B඗ඉකඌඑඖඏ C඗ඖඞඍඖඑඍඖග L඗උඉගඑ඗ඖ N˘˝˝˒˗ːˑˊ˖ Pˊ˛˔ Explore the beauty of our swim beach and lake TO: Honorable Mayor Amy Phillips and Council members FROM: Michael Labagh, Recreation Director RE: Recreation Department Cost Recovery Plan DATE: October 19, 2023 SUMMARY: One of the Recreation Department’s 2023 goals is to analyze division cost recovery and create a program subsidy plan. This report provides information regarding the Recreation Department cost recovery levels and recommendations to adopt a formal policy. Staff are proposing a program-based cost recovery model (50% - 160% cost recovery per program) and maintaining a total cost recovery goal by department of 50% to 65%. BACKGROUND: Cost recovery refers to an organization’s ability to offset their expenditures with their revenue sources. Analyzing cost recovery is a common practice for controlling pricing decision making and is established within an agency’s missions and financial objectives. Staff provided a presentation to the Health and Recreation Committee and the Town Council in July 2023 regarding department updates, including an introduction to cost recovery efforts. Both the Health and Recreation Committee and the Town Council provided support for the effort and were open to pursuing an adjusted cost recovery goal. Traditionally the Recreation Department has used a minimum 100% cost recovery model as a goal for all programs and services. The only programs, which are community based, that do not currently exceed the 100% cost recovery goal include: Avon Elementary School community swim lessons, Teen Fitness Orientation, Father’s Day 2k Fun Run and Ice Rink operations. ANALYSIS: Cost Recovery by Department Staff conducted research and used two nationally recognized studies to analyze the department’s cost recovery: Recreation Management State of the Industry Report and National Recreation and Park Agency (NRPA) Agency Performance Review. Each report helped Staff compare the Avon Recreation Center to other public recreation centers with similar community populations. The Recreation Management State of the Industry Report included a cost recovery range for public recreation centers between 43.5% and 64%. The NRPA Agency Performance Review reported a cost recovery range between 26% and 51%. In the last five years, the Recreation Department’s cost recovery by department has ranged between 49% and 90%. Recreation Department Cost Recovery Cost Recovery by Program Staff have also found that a common practice among Recreation Departments is to employ a program- based subsidy plan rather than only referencing total cost recovery by department. The Recreation Department administrative team (Director and Superintendents) is planning to adopt a cost recovery model to help make strategic decisions about programming. This model calculates the net income of a program or activity by including direct costs, facility costs, and overhead costs. Direct Costs include expenditures specifically coded to the program and are easily viewed in the department’s budget. Indirect/Overhead Costs include expenses that support the services but cannot be directly or easily assigned to the program. The Recreation Department administrative team believe that the best way to move forward is to focus on direct costs for programmatic decision making. The administrative team believes that only using direct costs is a more accurate measure of the financial performance of a program or activity. Service Classifications for Programs Another important component of a program-based cost recovery model is service classification. Financial performance (cost recovery) goals are established for each category of services. This is then linked to the cost recovery recommendations and strategies for each program. For this effort, each program area is assigned a specific cost recovery target that aligns to these expectations. Classification and benefit descriptions are found in the figures below. Classification Benefit Level Minimum Recommended Cost Recovery Goal (by Tier) Essential Community Benefit 50% Mostly Essential Considerable Community Benefit 75% Important Balanced Community & Individual Benefit 100% Mostly Value Added Considerable Individual Benefit 130% Value Added Individual Benefit 160% A list of all Recreation Department programs and recommended cost recovery level is shown in Attachment A. OPTIONS: Option A: Adopt the program-based subsidy plan, maintaining all programs within 50% - 160% cost recovery and maintain a total cost recovery by department between 50% - 65%. Option B: Adopt the program-based subsidy plan as proposed, maintaining all program cost recovery between 50% - %160. Option C: Adopt a department-based subsidy plan as proposed, maintaining a total cost recovery between 50% - 65%. Option D: Request more information and reevaluate cost recovery goals at a later date. RECOMMENDATION: I recommend Option A, adopting the program-based subsidy plan as proposed in Attachment A. I also recommend adopting a range of cost recovery for the department, 50% to 65%. Staff feel comfortable that within the proposed cost recovery levels we will be able to comfortably operate the recreation center and all its programs without hindering the community’s access to affordable programs and services. The Recreation Department is committed to analyzing program and admission fees on an annual basis and maintaining program subsidy levels as proposed. Thank you, Michael ATTACHMENTS: Attachment A – Recreation Department Program-Based Cost Recovery Plan Town of Avon Recreation Department Program-Based Subsidy Plan All programs are subject to cost recovery review. If programs do not meet cost recovery goals, Staff will work with their supervisor to determine the next steps. Cost recovery is not intended to be a barrier to innovation but a strategy for pricing and staffing levels. The Recreation Department team is encouraged to be creative with program ideas and to brainstorm with co-workers to review logistics. *** The below charts are to be used as a guide to determine where the program lands on the level of benefit. Not every program has to meet or exceed 100% cost recovery, it just has to fit within the level of benefit assigned to the program area. ATTACHMENT A Classification Benefit Level Minimum Recommended Cost Recovery Goal (by Tier) Essential Community Benefit 50% Mostly Essential Considerable Community Benefit 75% Important Balanced Community & Individual Benefit 100% Mostly Value Added Considerable Individual Benefit 130% Value Added Individual Benefit 160% Benefit Level and Classification by Program/Service Sports Program/Service Benefit Level Classification Goal Adult Drop-In Sports Considerable Individual Benefit Mostly Value Added 130% Adult Sports Tournaments Considerable Individual Benefit Mostly Value Added 130% Adult Sports Leagues Considerable Individual Benefit Mostly Value Added 130% Ice Skating Essential Community Benefit 50% Aquatics Program/Service Benefit Level Classification Goal Learn to Swim - Group Balanced Community & Individual Benefit Important 100% Learn to Swim Private/Semi-Private Individual Benefit Value Added 160% Learn to Swim - Adaptive Essential Community Benefit 50% Swim Team Considerable Individual Benefit Mostly Value Added 130% Masters Swim Program Individual Benefit Value Added 160% Training/Certification Balanced Community & Individual Benefit Important 100% Dunk-N-Dash Duathlon Series Individual Benefit Value Added 160% Fitness Program/Service Benefit Level Classification Goal Fitness Programs – Older Adults Considerable Community Benefit Mostly Essential 75% Fitness Programs – Group Considerable Individual Benefit Mostly Value Added 130% Fitness Programs – Specialty Individual Benefit Value Added 160% Personal Training Individual Benefit Value Added 160% Body Mass Index Evaluation Considerable Individual Benefit Mostly Value Added 130% Licensed/Youth Programs Program/Service Benefit Level Classification Goal Youth Camps/Afterschool Care Balanced Community & Individual Benefit Important 100% Teen Programs Considerable Individual Benefit Mostly Value Added 130% Teen Special Events/Programs Balanced Community & Individual Benefit Important 100% Youth Sports Programs Balanced Community & Individual Benefit Important 100% Kid’s Swim Night Out Considerable Individual Benefit Mostly Value Added 130% Family Fun Runs Balanced Community & Individual Benefit Important 100% 970.748.4023 jskinner@avon.org Page 1 of 1 TO: Honorable Mayor Amy Phillips and Council members FROM: Jena Skinner, AICP Senior Town Planner RE: Resolution 23-11: Avon Community Housing Policies DATE: October 16, 2023 SUMMARY: This report updates current the Avon Community Housing Policies (“ACHP”) Chapter 4.D. The Town Council reviewed the request to repeal/update the old Avon Housing Guidelines on April 25, June 27, and July 25, 2023, and adopted/approved the revised Avon Community Housing Policies on September 12, 2023. During the final public meeting to approve ACHP, the direction was that Chapter 4.D. be Reserved, with Staff to return to Council with refined language regarding the resale procedures for price capped housing units in October. More precisely, 4.D. pertains to establishing a price capped deed restriction resale lottery in the event of multiple applications for this type of deed restriction. The new language for this section and a comparative analysis of what other mountain jurisdictions have for similar processes are attached as Attachment B to this report. The underlying mindset in responding to the direction of Council for the resale process of price capped deed restricted units was to keep things simple concerning the fairness for end users and transparency with the process. Additionally, acknowledging long-term community contributors like many in our workforce was a critical piece of this process to both Council and Staff. Staff feels the resulting process- which can be updated in the future if the market changes or further refinement is needed to the ACHP, is in alignment with the current administration of these types of sales of neighboring jurisdictions. Effectively, there is no “perfect” system or formula for these processes in an environment that is constantly changing, especially within the last few years. NEXT STEPS: 1.Staff is working on creating voluntary replacement of aged/existing price capped deed restricted units.2.Administrative details. Pending the adoption of these policies, Staff is moving forward in draftingadditional supporting documents for administration of Community Housing deed restrictions.Documents include a variety of application forms, resale transaction documents, and public educationalmaterials surrounding Community Housing programs beyond Mi Casa. RECOMMENDATION: Staff recommends that the Town Council approve Resolution 23-20, which incorporates the proposed language for Chapter 4.D. of the Avon Community Housing Policies. Thank you, Jena ATTACHMENTS: A – Proposed Resolution B – Proposed Language and Jurisdictional Comparisons C – Avon Community Housing Policies Res 23-20 ACHP Chapter 4.D. October 24, 2023 Page 1 of 1 RESOLUTION 23-20 APPROVING THE ADDITION OF CHAPTER 4.D. - RESALE LOTTERY OF THE AVON COMMUNITY HOUSING POLICIES DOCUMENT WHEREAS, The Avon Community Housing Policies were enacted on September 12, 2023, with Chapter 4.D. as Reserved, and WHEREAS, at the Town Council (“Council”) meeting on September 12, 2023, the Council considered all comments, testimony, evidence, and reports provided by the Town Staff prior to deciding on the request to enact the Policies with further discussion needed for any resale lottery provisions; and WHEREAS, as the Policies were enacted via Resolution 23-11, and this document is purposefully updatable and to be maintained as a living document via resolution; and WHEREAS, in approving the language for Chapter 4.D. in Resolution 23-20, the Policies will be updated accordingly, specific to this section; and WHEREAS, the Town of Avon Community Housing Policies document supports and conforms to Avon Municipal Code, Town of Avon Comprehensive Plan, the Avon Community Housing Plan, and other Community Housing programs and policies set forth by the Town of Avon. NOW THEREFORE, BE IT RESOLVED, BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO that the Town Council approves Chapter 4.D. of the Avon Community Housing Policies document that supports Community Housing programs and projects in the Town of Avon. ADOPTED this day of 2023. AVON TOWN COUNCIL By: ______________________________ Attest: _______________________________ Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk Exhibit A – Proposed Language and Jurisdictional Comparisons AVON COMMUNITY HOUSING POLICIES: CHAPTER 4 UPDATE The following is the suggested language for insertion into the ACHP document. D. RESALE PROCESS FOR PRICE-CAPPED COMMUNITY HOUSING UNITS: The following selection criteria applies to all resales of Price-Capped Community Housing Units: Upon owner notification of intention to sell, the resale timeline will be determined by the Program Administrator. In the event one (1) applicant applies for a Price Capped Community Housing Unit, no lottery is required. In the event there is more than one applicant in the same priority category, a selection process and (potentially), a lottery shall be held. 1.Priority. Applicants will be categorized in the following order: a.Household income - Priority order will align with income. First priority is for incomes that fall below 100%AMI, Second priority to those whose income falls below 120% AMI, Third priority to those who fall below140% AMI and so on. Preference will be for Applicant(s) who meet the lowest of the available incomecategories but will not be selected solely based on lowest income alone. If no applicants in the lowest orfirst category apply for the lottery, then the unit shall be offered to the second income category, and so on. b.Work History. Priority will be given to those who have worked full time within Eagle County for at least 5years, considered on a cumulative, calendar year basis. See Chapter 4.C. Lottery Entries Years Working Lottery Entries 1-5 1 6-10 2 11+ 3 2.Other. a.There will be no consideration for those who do not meet the definition of Eligible Household. b.The ability to purchase the unit with cash has no relevance to the selection process. 3. Lottery Process. The Program Administrator shall hold a drawing comprised of applicants who have equal qualifications, todetermine the winning Applicant. The drawing shall be held by the Program Administrator within five (5) to ten(10) business days from entry qualification determination. Drawing entries shall be randomized, and the lotteryshall occur during regular business hours. EXAMPLE OF LOTTERY INTENTION Exhibit A – Proposed Language and Jurisdictional Comparisons Resale Provisions, Other Jurisdictions Town of Vail “Resale Housing Lottery Procedures” The Town of Vail Housing Department will conduct a resale lottery drawing. The resale lottery drawing will be conducted within sixteen (16) business days of the Employee Housing Unit being advertised for sale. During this time period, the Town shall publicly announce the time, date and location of the lottery drawing and the maximum resale price of the unit. In addition, the Town will host a minimum of two (2) open houses to allow opportunity for potentially interested parties to view the unit available for resale. Resale Lottery Application Forms are due seven (7) business days prior to the date of the resale lottery drawing. Upon receipt of the Resale Lottery Application Forms, the town staff will verify basic eligibility of each applicant and publish a final list of Qualified Applicants two (2) business days prior to the resale lottery drawing date. A Qualified Applicant shall be defined as a person that meets the minimum lottery participation criteria. Minimum lottery participation criteria and basic eligibility includes: •Completed and signed a Resale Lottery Application Form •A pre-qualification letter from a mortgage lender demonstrating financial ability to purchase theEmployee Housing Unit, if selected •Verification of successful completion of a Town of Vail approved homebuyer education class withinthe previous five years prior to the resale lottery application deadline.Each Qualified Applicant shall receive a minimum of one lottery ticket for entry into the resale lottery drawing. Additional lottery tickets shall be awarded, up to a maximum of three (3) total, based upon the following criteria: LOCATION/ AUTHORITY/ JURISDICTION HOUSING RESALE PROVISIONS ONSET DATE OF PROCEDURES TYPE OF RESALE TYPE OF PROCESS PROCEDURE (In Doc) LINKS Town of Vail Yes 2022 Lottery Lottery Point System Town of Vail Housing Guidelines Eagle County Yes 2023 Weighted Point System / Lottery if Tie Eagle County Housing Guidelines Aspen Yes 2023 Lottery Lottery Point System APCHA Housing Regulations Park City Yes 2020/2021 Waitlist/First Come Waitlist Applicant gets Matched with Unit Park City Various Housing Docs Telluride Yes 2019 Lottery Lottery Point System Telluride Housing Guidelines Crested Butte Gunnison Valley Regional Housing Authority GVRHA Yes 2016 Lottery Lottery Point System Crested Butte Housing Guidelines Breckenridge Summit Combined Housing Authority SCHA Yes 2017 (Various updates since 2000. Some language in Code) Priority to Owner Occupied / Points for certain Deeds or Lottery When used: Random. Some newer Deeds Lottery Point System Town of Breckenridge Breck Housing Docs Summit Housing Guidelines Steamboat No Exhibit A – Proposed Language and Jurisdictional Comparisons •Submit a complete lottery application = 1 lottery ticket •Not owning non deed restricted real estate within the Town of Vail at the time of the lottery applicationsubmission = 1 lottery ticket •Unsuccessful participation in a Town of Vail housing lottery process within the previous 24 months =1 lottery ticket Maximum Total: 3 lottery tickets If the winner of the lottery does not proceed to contract within three (3) business days after notification, the next in line will be notified and so on, until the unit is under contract for purchase. Back-up contracts in the priority order set forth in the lottery will be accepted. Any misrepresentation by an applicant in submittal material shall disqualify the applicant from purchasing an Employee Housing Unit. PROS CONS Multiple opportunities in lottery New residents have a chance for housing Allows for movement within deed restriction programs Application process fairly easy for applicants Heavy administrative aspect Pre-qual letters too late in process High volume of applicants with full application review prior to lottery, delays lottery Advertising requirements delays process/timeline harmful to seller No reward for long-time contributions to community/workforce Multiple open houses unnecessary Eagle County “Application Process and Selection Criteria for Price Capped For Sale Housing” Once basic eligibility has been met, the applicant submitting the highest and best offer (not to exceed the Maximum Resale Price) will have the first right to negotiate for the purchase of the unit. If two or more equal offers are received, those offers will be prioritized for selection based on the highest score using the criteria listed below. The Program Administrator will notify the applicant if additional proof of any of the following items is necessary. The following selection criteria applies to all resales of Price Capped For Sale Housing units: 1.Two (2) points for each calendar year of full time employment in Eagle County. Partial years shall be awardedpoints on a pro-rata basis. a.Provide evidence of employment by a Qualified Employer as follows: 1) the two most recent pay stubs andthe W2(s) from your employer(s), and your most recent tax returns, or 2) employment contract or otherdocuments that the Program Administrator deems necessary to make a determination, or 3) affidavit fromemployer verifying employment plus other documents that the Program Administrator deems necessary tomake a determination. 2.One (1) point for each calendar year of residency in Eagle County up to a maximum of 20 points. Partial yearsshall be awarded points on a pro-rata basis. a.The applicant should provide evidence of Eagle County residency status as follows: 1) copy of lease or deedor property tax statement, or 2) utility statements from service provider, or 3) other documentation that theProgram Administrator deems necessary to make a determination, such as voter registration information,place of automobile registration, driver’s license address and income tax returns. Exhibit A – Proposed Language and Jurisdictional Comparisons 3.Five (5) points per Household for current owners of Affordable Housing units. 4.Five (5) points per Household member with special needs as defined by Americans with Disability Act. 5.Twenty five (25) points for Households earning 140% of AMI or less. a.Total Household AMI shall be calculated from two of the most recent pay stubs or tax returns of allincome earners. 6.Ten (10) points for applicants with a household size of three (3) or more members when applying for a unit withthree (3) or more bedrooms. 7.Points as mandated by all applicable intergovernmental and similar agreements. The following rules apply to the selection process described above: 1.The physical place of residency and employment is relevant; the applicant’s mailing address or companyheadquarters is not. For example, company or organization headquarters are located in “Town A”, but the EligibleHousehold member reports to another physical location in “Town B.” In this example, the physical location wherethe Eligible Household member reports to daily, in “Town B”, would be considered the physical place ofemployment. 2.If two individuals are applying jointly, their points will not be combined. 3.If two individuals are applying jointly, combined income will be considered for Households earning less than 140%AMI. 4.All claims may be verified by the Program Administrator. Claims of residency or employment that cannot be verifiedwill not be counted in determining length of employment or residency. 5.Eligible Households may have no more than two occupants per bedroom at any time. For example, a householdof five (5) people does not qualify for a two bedroom unit. 6.If there is a tie based upon the selection criteria above, the Program Administrator shall hold a lottery to determinethe winning applicant. The drawing shall be held by the Program Administrator during regular business hours andwitnessed by the applicants with equal point priority, if desired. PROS CONS One application used perpetually, can be edited/modified by applicant online Multiple ways to earn points Rewards community investment/longevity of residents Encourages movement within deed restricted programs/housing sizes Closes “loopholes” through applicant review Applications are encouraged in advance, spreading out admin work required by administrator, lenders, landlords, employers Timing of resale lottery benefits sellers Reasonable and general “household size” and “dependents” definitions to avoid issues with Fair Housing violations Advertising targets eligible buyers only Very heavy administrative aspect when reviewing all applications in the lottery (3 ppl scoring over 3 days for 40 applications). Administrator is reviewing all history of work and residency of the applicant, along with application HomeKeeper is not a perfect online software Heavy workload by the applicant to obtain historical information Timing of resale lottery may be difficult if buyer has not fully completed the application in advance of a listing No random chance for new residents/relocating workforce Confusing for applicants on “what” documents will be accepted for proof Exhibit A – Proposed Language and Jurisdictional Comparisons Pitkin County/Aspen “Priority Per Employment History & Occupancy” “Lottery Process” TABLE VII APCHA BID PRIORITY PER EMPLOYMENT HISTORY & OCCUPANCY Per Category and Household Size of Ownership Applicant The following are the priorities among competing bids for each type of unit in the APCHA inventory. **The requirement for years refers to consecutive years of full-time employment (as defined in these Regulations within Pitkin County immediately prior to application for all types of units noted below: Studio Units (refer to ** above for employment requirements) 1.Single qualified person household with at least 4 years of employment.2.Single qualified person household with 1 – 3 years of full-time employment.3.Single qualified person household with less than 1 year of full-time employment4.More than one qualified person with at least 4 years of employment5.Household of any size with 1 to 4 years of employment6.Household of any size with less than 1 year of employment One-bedroom Units (refer to ** above for employment requirements) 1.Single or more qualified persons with at least 4 years of employment2.Single or more qualified persons with at least 1 to 4 years of employment3.Single or more qualified persons with less than 1 year of employment Two-bedroom Units (refer to ** above for employment requirements) 1.Two qualified persons, or one qualified person and one dependent, with at least one qualified person with4 or more years of employment2.Two qualified persons, or one qualified person and one dependent, with at least one qualified person with1 to 4 years of employment3.Two qualified persons, or one qualified person and one dependent, with at least one qualified person withless than 1 year of employment4.One qualified person with 4 or more years of employment5.One qualified person with 1 to 4 years of employment6.One qualified person with less than 1 year of employment Three-bedroom Units (refer to ** above for employment requirements) 1.Two qualified persons and at least one dependent, or one qualified person with at least two dependents,with at least one qualified person with 4 or more consecutive years of employment2.Two qualified persons and at least one dependent, or one qualified person and at least two dependents,with at least one qualified person with 1 to 4 years of employment3.Two qualified persons and at least one dependent, or one qualified person and at least two dependents,where one qualified person with less than one year of employment4.Three qualified persons where at least one qualified person with 4 or more consecutive years ofemployment5.Three qualified persons where at least one qualified person with 1 to 4 years of employment6.Three qualified persons where at least one qualified person with less than one year of employment7.Two qualified persons, or one qualified person and at least one dependent, in which at least one qualified Exhibit A – Proposed Language and Jurisdictional Comparisons person has 4 or more years of employment 8.Two qualified persons, or one qualified person and one dependent, in which at least one qualified personhas worked 1 to 4 years of employment 9.Two qualified persons, or one qualified person and one dependent, in which at least one qualified personhas worked less than 1 year of employment10.One qualified person with four or more years of employment11.One qualified person with 1 to 4 years of employment12.One qualified person with less than one year of employment Four-bedroom Units (refer to ** above for employment requirements) 1.Two qualified persons and at least two dependents, or one qualified person with at least threedependents, in which at least one qualified person has 4 or more years of employment2.Two qualified persons and at least two dependents, or one qualified person and at least threedependents, in which at least one qualified person has worked 1 to 4 years of employment3.Two qualified persons and at least two dependents, or one qualified person and at least threedependents, in which at least one qualified person has worked less than 1 year of employment4.Two qualified persons and one dependent or one qualified person with two dependents, in which at leastone qualified person has 4 or more years of employment5.Two qualified persons and one dependent, or one qualified person and two dependents, in which at leastone qualified person has worked 1 to 4 years of employment6.Two qualified persons and one dependent, or one qualified person and two dependents, in which at leastone qualified person has worked less than 1 year of employment7.Three qualified persons where at least one qualified person with 4 or more consecutive years ofemployment8.Three qualified persons where at least one qualified person with 1 to 4 years of employment9.Three qualified persons where at least one qualified person with less than one year of employment10.Two qualified persons, or one qualified person and one dependent, in which at least one qualified personhas 4 or more years of employment11.Two qualified persons, or one qualified person and one dependent, in which at least one qualified personhas worked 1 to 4 years of employment12.Two qualified persons, or one qualified person and one dependent, in which at least one qualified personhas worked less than one year of employment13.One qualified person with 4 or more years of employment14.One qualified person with 1 to 4 years of employment15.One qualified person with less than one year of employment Lottery dates are specified in sale advertisements. Lotteries are usually scheduled to occur at noon on the Monday following the end of a bid period (unless Monday falls on a holiday). A. Lottery Chances Priority bids are assigned a number of lottery chances according to length of consecutive employment/work history. Should there be no first priority applicant, non-priority bids shall then be assigned chances according to length of employment. Each chance represents a single entry of the name in the lottery. In the event of equally qualified applicants, Table VIII, states the number of lottery chances assigned according to consecutive employment within Pitkin County/Aspen Exhibit A – Proposed Language and Jurisdictional Comparisons TABLE VIII NUMBER OF APCHA LOTTERY CHANCES FOR PRIORITY BIDS Years employed/worked in Pitkin County Number of lottery chances more than 4 years, less than 8 5 more than 8 years, less than 12 6 more than 12 years, less than 16 7 more than 16 years, less than 20 8 more than 20 years 9 1. Lottery Entry Verification All priority bids shall be entered into the lottery with the applicable number of lottery chances. To ensurethat no qualified priority bid is excluded, names of applicants with priority bids in the lottery shall be printedand verified by APCHA prior to running the lottery. APCHA will post the names of lottery entries online by5:00 PM on Friday. 2. Lottery Winners A lottery continues until the bids of persons included in the lottery are drawn once. The first place lotterywinner’s application, qualification and bid materials shall then be reviewed by APCHA for completion andverification before the winner is notified. APCHA shall have the authority to disqualify a winner if suchperson’s qualifications cannot be verified or if they are incomplete or inaccurate. If purchase by the first-place lottery winner does not occur for any reason, the second-place lottery winnershall be offered the opportunity to purchase the unit, and so on through the list. PROS CONS Priority points system with multiple entries to a random lottery Rewards community investment/longevity of residents Comprehensive eligibility requirements Lottery itself is not complicated; comes first Lottery timeline is quick. For ownership units all applicants are pre-qualified Applications are encouraged in advance, spreading out admin work required by administrator, lenders, landlords, employers Heavy administrative aspect when reviewing all applications in the lottery. Administrator is reviewing all history of work and residency of the applicant, along with application Heavy workload by the applicant to obtain historical information Timing of resale lottery may be difficult if winner/buyer has not been qualified in advance of a listing No random chance for new residents/relocating workforce Park City, UT “Selection Process” Housing Purchase Process A waitlist is utilized for the affordable sales program. Once on the waitlist, applicants will receive notice when units become available. The email will provide instructions for any interested applicants to pursue the opportunity to purchase a unit. Interested applicants who've submitted full, complete applications will be matched to the available unit in the order of their standing on the waitlist. In order to be put on the For Sale Housing Program waitlist, follow the process below: Submit Pre-Application. Pre-applications are accepted on a rolling basis. Pre-Applications Reviewed. Pre-applications are reviewed and placed in one of two groups: I. Affordable (Up to 80% of AMI for household size) and II. Attainable (between 80 and 150% of AMI for household size). Exhibit A – Proposed Language and Jurisdictional Comparisons Applicants Contacted via Email. All waitlist applicants are notified when units become available for purchase. For those applicants interested in pursuing a particular unit for sale, simply click the link within the email to begin the process of submitting a full application. Full applications will not be considered complete until all required financial documents, employment verification, and pre-approval from a qualified lender are included in the submission. Full Applications Reviewed. Full applications are reviewed thoroughly to verify qualifications. After review of full and complete applications, qualified applicants will be contacted in the order of their waitlist standing until a match is found for each unit for sale. Waitlist Maintained. Remaining applicants make up the waitlist and will be maintained in the order of their standing. On an annual basis, the City will request that applicant information be updated and confirm desire to remain on the waitlist. For applicants that do not reply to the request, will be removed on the assumption that they are no longer in need of or interested in the program. PROS CONS Simplified process Comprehensive eligibility requirements For ownership units all applicants are pre-qualified Qualified applicants are placed in waitlist que and unit then matched by income and restriction type with applicant First-come first serve rewards dedicated buyers on waitlist Allows new residents/relocating workforce to apply Waitlist can be long “Match making” may be tricky due to inventory Constant administration and management of waitlist, assumed Timing is unknown Income range is wide (80-150% AMI) Telluride, CO “Lottery Order” A. THA shall only accept lottery applications during the time period specified in the Legal Notice. Mailed applications shall be considered received in the proper time period if postmarked at least two (2) days prior to the last day of the application period and received within two (2) business days after the application period closes. THA shall not be responsible for delays in the delivery of mail beyond two (2) business days after the application period closes. Incomplete applications shall not be processed for qualification. B. All Applicants deemed Qualified Households shall automatically qualify for entry in the lottery. Any household not meeting one or more of the Qualification and Eligibility Criteria will be placed on a separate list for unqualified Applicants. C. Qualified Applicants shall qualify for additional entries in the lottery according to the criteria as outlined in Appendix D or according to criteria established by resolution of the Telluride Town Council for specific Housing Units. 1.The Lottery Point System may be modified as necessary by THA. 2.The Lottery Point System in effect at the time of Owner’s submission to THA of its intent to sell, or of aformal Notice of Violation from THA to an Owner initiating a forced sale of a Housing Unit, shall apply. D. Applicants not pursuing conventional loans (loans pursuant to Section 110.2) must receive an Exception. This Exception request will not, of itself, make the Applicants unqualified for the lottery. E. Applicants not meeting the minimum Household size pursuant to Section 103.3B must receive an Exception. This Exception request will not, of itself, make the Applicants unqualified for the lottery. F. Applicants not meeting the Employment Requirement pursuant to Section 103.2B.1, Section 103.2B.2. and/or Section 103.2C must receive an Exception. This Exception request will not, of itself, make the Applicants unqualified for the lottery. Exhibit A – Proposed Language and Jurisdictional Comparisons G. Lotteries are subject to the following guidelines: 1.A lottery must be conducted in a duly noticed public meeting of the THA Subcommittee. 2.An independent San Miguel County resident with no direct stake in the lottery outcome shall be invitedto draw the Applicant names. 3.Once an Applicant’s name is drawn, any further instances of that Applicant’s name drawn arerecorded but ignored in establishing the order of Applicants. 4.The results of the lottery shall be posted and certified by the resident drawing the names as soon aspractically possible after the drawing. 5.The order in which applicant names are drawn in the lottery shall determine the order in whichApplicants are contacted to purchase the Housing Units offered in the lottery (except for handicapped-accessible units as noted in Section 308.3H). 6.These procedures will also be followed to establish the order of the unqualified Applicants. UnqualifiedApplicants will not be offered a unit until all Qualified Applicants have been offered a unit to purchasebased on their preference list. In addition, prior to being offered a unit the Applicant must have beenprovided an Exception per Section 109.2. H. First priority for ADA handicapped accessible units shall be given to Mobility Disabled Households that submit a lottery application based on the lottery order of all Mobility Disabled Households. If there are no Mobility Disabled Households that submit a lottery application for an available handicapped accessible unit, the unit will be available for purchase based on the lottery order by all lottery Applicants who are Qualified Households. I. Any material misstatement of fact or deliberate fraud by the Household in connection with any information supplied by the Household to the Town of Telluride shall be cause for disqualification from lottery and the Household will be prohibited from reapplying for any future ownership lottery for one year. APPENDIX D: LOTTERY POINT SYSTEM Initial Lottery Entry: Completed lottery applications shall be processed for qualification of a Household. All lottery Applicants certified as Qualified Households shall be eligible for one entry into the lottery. Additional Lottery Entries: In an effort to weight Applicants based on criteria deemed to further the intent of the Town of Telluride’s Affordable Housing Programs, points toward additional lottery entries are given to Households meeting the criteria outlined below. One (1) additional entry is awarded to Households with five (5) to nine (9) points. Two (2) additional entries are awarded to Households with ten (10) or more points. The maximum number of entries allowed is three (3). Employment and Residency History: Additional entries in the lottery shall be awarded to Households that can demonstrate multiple years of employment and residency within the boundaries of the Telluride R-1 School District based on the following criteria: A. For a given year to count toward an additional lottery entry an individual must provide proof: 1.that they have worked a minimum of eight (8) of every twelve (12) months on a rolling twelve (12) monthbasis, and must have worked a minimum of forty (40) hours per month during the minimum eight (8) months 2.they have worked at least 1400 hours during that calendar year. The current calendar year may be countedif the individual has accumulated 1400 hours of employment to date for the current year. B. The years of employment do not have to be consecutive, but they must be within the timing shown in Table 1 below. Exhibit A – Proposed Language and Jurisdictional Comparisons C. If individual Household members have different lengths of employment, the Household shall be evaluated for eligibility for this additional entry in the lottery based on the individual with the greatest length of employment. TABLE 1 – Points Awarded for Years of Employment are granted as follows: Years of Employment History 3 to 5 Years of the previous 6 years 6 to 8 Years of the previous 10 year 9-10 Years of the previous 12 years Over 10 Years of the previous 15 years Additional Points Received 2 4 5 6 Additional Considerations •Local High School Graduates – Applicants who attended four (4) years and graduated from the TellurideHigh School or the Telluride Mountain School are awarded an additional two (2) points. •Essential Response Personnel – Applicants who are currently Essential Response Personnel for less thanfive (5) years are awarded two (2) points, and those with five (5) or more years receive four (4) points. •Current Owners of Housing Units – Qualified Owners of Housing Units in full compliance with the Guidelineswishing to downsize to a smaller home are awarded five (5) points. Owners of Housing Units wishing to moveto a larger Housing Unit are awarded three (3) points. •Military Service – Applicants who are United States active duty military or who have served at least 90 daysof aggregate active duty service in the United States military, naval, or air service and were released underconditions other than dishonorable, or their surviving spouse, are awarded two (2) points. (A survivingspouse who is remarried or in a domestic partnership does not qualify.) PROS CONS Weighted points system with multiple entries to a random lottery Rewards community investment/longevity of residents AMI limits reflect geographic area (up to 220% for certain unit eligibility maximums) Relies on additional processing (“Exceptions”) Accepts mailed applications; untimely Various resale programs due to variety of deed restrictions (other program include waitlist or other Complicated guidelines and eligibility requirements Lengthy lottery process Crested Butte, CO “Lottery Priorities” “Lottery Process” Lottery Priorities For Bidding To Purchase Initially-Offered Housing Units / Undeveloped Lots When necessary, the Town and the GVRHA will operate a lottery for the sale of initially-offered affordable housing properties. The qualified person(s) submitting the highest bid price, which does not exceed the maximum bid price, during the bid, period shall have the first right to negotiate the purchase of the unit. If two or more qualified bids are submitted at the highest bid price, they shall receive preference and be prioritized for selection as the top bidder in the order outlined below. NOTE: A person bidding to purchase a newly-built housing unit, may only enter the lottery process for a maximum of two properties in any one year. Exhibit A – Proposed Language and Jurisdictional Comparisons Households wanting to bid on and purchase a dwelling unit or undeveloped lot offered as part of its initial offering for sale must meet all aspects of the Qualification process outlined in Part III, Section 4 of these Housing Guidelines. NOTE: No bids will be accepted for a household that is in a higher income category than the dwelling unit or lot that is being offered for sale. Prioritization for the ‘Initial Offering’ lottery process are as follows for each specific unit size and household composition. STUDIO UNITS 1.A single person household with three (3) years or more of consecutive employment in Gunnison Countyimmediately prior to application for purchase.2.A single person household with less than three (3) years of consecutive employment in Gunnison County, butgreater than one (1) year of employment in Gunnison County immediately prior to application for purchase. ONE BEDROOM UNITS 1. A household of one or two qualified employees with three (3) or more consecutive years of employment inGunnison County immediately prior to application for purchase.2. A household of one or two qualified employees with less than three (3) consecutive years and greater than one(1) year of employment in Gunnison County immediately prior to application for purchase. TWO BEDROOM UNITS 1. A household of at least two qualified employees or one qualified employee and one dependent which saidemployee(s) has three (3) or more consecutive years of employment in Gunnison County immediately prior toapplication for purchase.2. A household of at least two qualified employees or one qualified employee and one dependent which saidemployee(s) has less than three (3) consecutive years but greater than one (1) year of employment in GunnisonCounty immediately prior to application for purchase. THREE BEDROOM UNITS 1.A household of at least two qualified employees and one dependent, or one qualified employee with twodependents which said employee(s) has three (3) or more consecutive years of employment in Gunnison Countyimmediately prior to application for purchase.2.A household of at least two qualified employees and one dependent, or one qualified employee with twodependents which said employee(s) has less than three (3) consecutive years and greater than one (1) year ofemployment in Gunnison County immediately prior to application for purchase. INITIAL LOT SALES 1.A household of at least one qualified employee which said employee has three (3) or more consecutive years ofemployment in Gunnison County immediately prior to application for purchase.2.A household of at least one qualified employee which said employee has less than three (3) consecutive yearsand greater than one (1) year of employment in Gunnison County immediately prior to application for purchase. Each household in the top priority level reflected above will receive the following number of chances. These chances relate only to those households who have worked in Gunnison County three (3) years or more. Any other applicant who has worked in Gunnison County less than three (3) years, will receive only one chance if a separate lottery is held. Working in Gunnison County greater than 3 years, less than 5 years 5 chances Working in Gunnison County greater than 5 years, less than 8 years 6 chances Working in Gunnison County greater than 8 years, less than 10 years 7 chances Working in Gunnison County greater than 10 years, less than 15 years 8 chances Working in Gunnison County greater than 15 years 9 chances Working in Gunnison County greater than 20 years 10 chances Exhibit A – Proposed Language and Jurisdictional Comparisons Priority for purchasing via the Housing Lottery is given to those persons who have worked in Gunnison County a minimum of three (3) consecutive years. An initial lottery is held for persons who have priority status. A subsequent lottery may be held if necessary. Any persons employed in Gunnison County and meeting the criteria are eligible to participate in the Housing Lottery, however, demand for housing is so great that it is unlikely in the foreseeable future that a non-priority lottery will need to be held. 1. The lottery is held the Tuesday after the listing period has ended, unless otherwise specified. Should there be anin-complex bid, the lottery will not be held. If there is more than one in-house bid, a lottery will be held for those in-complex households only. Should all in-complex people decline the unit or not get financing, the lottery will beheld for the households who entered the lottery prior to the deadline. 2. All top priority qualified households who have bid on the unit (or entered the lottery) are entered into the lottery. 3. The names are printed out and verified prior to running the lottery to ensure that a household has not beenexcluded. The names are verified by the bid sheets and by the receipts provided to each bidder. This list will beposted on the outside door of the Crested Butte Town Hall by Noon, the Friday before the lottery is held. 4. The lottery shall be run on the date specified in the advertisement. 5. Once the lottery has been run, the list is printed out and the names are, again, verified to ensure that allhouseholds were included in the lottery. If there is a problem, the problem is noted on the printout and explainedas to why the lottery has to be re-run. The lottery is then re-run with the correction(s) made. Objection Deadline:A lottery participant may file an objection to a particular lottery by NOON MST on the Monday immediately prior tothe lottery in which he/she is participating. 6. The file of the lottery winner is pulled and reviewed for completion. 7. Once the winner's information is verified, the winner is notified by the GVRHA and Town of Crested Butte and anappointment is scheduled. 8. The lottery is then classified as "official" and the names posted on the bulletin board in the GVRHA’s CrestedButte office and can then be found on the GVRHA website, www.gvrha.org. 9. If the winner of the lottery does not proceed to contact the GVRHA and sign the contract within five (5) businessdays, the next in line is notified and so on, until the unit is under contract for purchase. NOTE: The GVRHA has the right to disqualify a potential winner, if the winner's qualification information cannot be verified, is incomplete, or inaccurate at the time of contract. The GVRHA will allow assistance from the potential winner within the five-day grace period noted in Part IV, (9), above. PROS CONS Priority points system with multiple entries to a random lottery Rewards community investment/longevity of residents Comprehensive eligibility requirements Lottery itself is not complicated; comes first Lottery timeline is quick. Offers ownership opportunities on lots Applicants are qualified in advance, spreading out admin work required by administrator, lenders, landlords, employers Heavy administrative aspect when reviewing all applications in the lottery. Administrator is reviewing all history of work and residency of the applicant, along with application Heavy workload by the applicant to obtain historical information Timing of resale lottery may be difficult if winner/buyer has not been qualified in advance of a listing No random chance for new residents/relocating workforce; minimum 3-years before entering Exhibit A – Proposed Language and Jurisdictional Comparisons Breck (Summit Combined Housing Authority) “Resale/lottery notice of intent to sell” A. An Owner shall promptly notify the Town, or it's designee when they intend to sell any workforce housing unit in the form attached hereto as Exhibit D. B. The Town reserves the right to require that properties be sold via a lottery process and/or through the Summit Combined Housing Authority, with such process to be determined by the Town at the time of sale, in general conformance with these workforce housing regulations. The Town shall have ten (10) days after receiving the notice of the intent to sell to determine whether a lottery will be required. C. When the Town is selling Town-owned assets, including buy down units, the Town may utilize the SCHA to sell units, but the Town also has the right to sell units directly to Town employees and or utilize other Realtors to provide marketing services based on market conditions and employee recruitment/retention needs. When selling units the Town will prioritize hard to fill positions, full time employees, critical recruitments, duration of employment, etc. The Town has the right to set resale prices based on comparable units and market conditions. The Town also may utilize Town-owned assets, including buy downs as temporary transitional housing pursuant to policies established by the Town. Priority of Purchase Based on Area Needs Based upon the purpose and intent of each individual affordable workforce housing development, certain categories of applicants may be given priority in the purchase or rental of housing units within a particular development. Examples of categories of applicants that may be granted priority status include the following: •Area Employees: To facilitate reductions in traffic and automobile use throughout the County, personsemployed within a specific geographic area proximate to the proposed development. •Persons needed for the Town workforce or with longevity living or working in Summit County. •Lower income households within the approved income range for qualified buyers or renters. •If a development allows employer-owned units, priority may be given to persons who wish to purchase a unit,before opening up the sale to local employers and businesses. PROS CONS Priority for Employees Allows new residents/relocating workforce to apply Very heavy administration as most processes are specific to existing Deed Restrictions; inconsistent Owners may sell direct to other buyers Lottery determination, timing and processes are unknown New projects are generating 200+ applicants. Breck is looking at creating a new lottery process AVON COMMUNITY HOUSING POLICIES2023 Avon Community Housing Policies October 24, 2023 Page 1 Avon Community Housing Policies 2023 Avon Community Housing Policies October 24, 2023 Page 2 PURPOSE: The general purpose of the Avon Community Housing Policies is to establish policies which will help the Town of Avon acquire, develop, and manage housing which meets the needs of the Avon community. “Community Housing” is broader than workforce housing and contemplates providing housing for all segments of the Avon community which cannot otherwise afford free market rental and ownership prices. Community Housing includes housing for the workforce, seniors, retirees, aging in place, and disabled members of the community who may not be able to work. These Avon Community Housing Policies (also referred to as “Policies” in this document) are intended to promote predictability in the process of executing and enforcing Community Housing Deed Restrictions and uniformity in the establishment and administration of various Community Housing Deed Restrictions and describe the authorization to perform certain tasks and transactions administratively. These Policies may be updated from time to time as determined appropriate by the Avon Town Council. INTRODUCTION: These Policies address housing that is sponsored, operated, managed or partnered with the Town of Avon. Community Housing commitments include but are not limited to: Community Housing Deed Restrictions; project agreements with terms and conditions by state, federal and third party housing partners; and, housing obligations in various development agreements and Planned Unit Development approvals. These Policies replace the 1990/1991 Avon Housing Policies in its entirety and shall be used as the official policy document for administration and enforcement of all Community Housing Deed Restrictions held by the Town of Avon. This includes those deed restrictions created through the development entitlement process or created independent of a development process, like the іMi Casa Avon! or similar program. These provisions apply to both price-capped and resident occupied deed restrictions, for sale, or rental units. Avon Community Housing Policies October 24, 2023 Page 3 TABLE OF CONTENTS CHAPTER 1 ................................................................................................................................................................. 5 INTRODUCTION.......................................................................................................................................................... 5 A. Introduction ........................................................................................................................................................... 5 B. Adoption and amendments ................................................................................................................................... 5 C. Types of community housing deed restrictions: .................................................................................................... 5 D. Interpretation ......................................................................................................................................................... 5 E. Administration ....................................................................................................................................................... 5 F. Authorization: ........................................................................................................................................................ 5 G. Area medium income: ........................................................................................................................................... 5 H. Income limits ......................................................................................................................................................... 5 I. Council to approve form of deed restrictions: ....................................................................................................... 6 J. Employee housing mitigation: ............................................................................................................................... 6 K. Conversion of rental to for-sale restricted: ............................................................................................................ 6 L. Owners associations: ............................................................................................................................................ 6 M. Acronyms: ............................................................................................................................................................. 6 N. Definitions ............................................................................................................................................................. 7 CHAPTER 2 ............................................................................................................................................................... 12 PRICE CAPPED COMMUNITY HOUSING ............................................................................................................... 12 A. Initial Pricing of Priced Capped Community Housing: ......................................................................................... 12 B. Maximum Rental Rates for Rent Capped Community Housing: ......................................................................... 12 C. Form of Deed Restrictions: ................................................................................................................................. 12 CHAPTER 3 ............................................................................................................................................................... 12 NON-PRICE CAPPED COMMUNITY HOUSING ...................................................................................................... 12 A. Pricing of Non-Price Capped Community Housing: ............................................................................................ 12 B. Form of Deed Restriction: ................................................................................................................................... 12 CHAPTER 4 ............................................................................................................................................................... 12 REQUIREMENTS OF BUYERS, OWNERS OR RENTERS ...................................................................................... 12 A. Employment Qualification ................................................................................................................................... 12 B. Restriction on Owning Other Real Estate ........................................................................................................... 13 C. Application Process for Price Capped Community Housing Units: ..................................................................... 13 D. Selection Process For Price-Capped Community Housing Units: ...................................................................... 14 E. Rules For Selection Process For Price-Capped Community Housing Units: ...................................................... 14 F. Application Process For Purchasing Non-Price Capped Community Housing Units: ......................................... 15 E. Rental Of A Community Housing Unit By Qualified Employers For Employees: ................................................ 16 F. Maintaining Occupancy:...................................................................................................................................... 16 G. Compliance ......................................................................................................................................................... 16 I. Leave Of Absence – All Community Housing Units: ........................................................................................... 16 Avon Community Housing Policies October 24, 2023 Page 4 CHAPTER 5 ............................................................................................................................................................... 17 INFORMATION FOR PROPERTY MANAGERS OF RENTAL UNITS ..................................................................... 17 A. Application Process. ........................................................................................................................................... 17 B. Annual Verification .............................................................................................................................................. 17 CHAPTER 6 ............................................................................................................................................................... 17 ALL COMMUNITY HOUSING UNITS........................................................................................................................ 17 A. Trust Ownership: ................................................................................................................................................ 17 B. Short Term Rentals: ............................................................................................................................................ 18 C. Foreclosures: ...................................................................................................................................................... 18 D. Other Title Transfers: .......................................................................................................................................... 18 E. Tax Sale. ............................................................................................................................................................. 18 F. Previous Policies. ............................................................................................................................................... 18 CHAPTER 7 ............................................................................................................................................................... 19 SALE OF COMMUNITY HOUSING UNITS ............................................................................................................... 19 A. Sales Of Price-Capped Housing Units: ............................................................................................................... 19 B. Maximum Resale Price For Price-Capped Housing Units: ................................................................................. 20 C. Increases To Base Price And Permitted Capital Improvements For Price Capped Housing Units: .................... 20 CHAPTER 8 ............................................................................................................................................................... 22 COMPLIANCE AND ENFORCEMENT...................................................................................................................... 22 A. Required Documents .......................................................................................................................................... 22 B. Non-Qualified Transferee:................................................................................................................................... 22 C. Failure To Comply. ............................................................................................................................................. 22 D. Uncured Violations. ............................................................................................................................................. 22 E. Required Rental. ................................................................................................................................................. 23 F. Preservation Of Deed Restricted Unit ................................................................................................................. 23 APPEAL PROCEDURES .......................................................................................................................................... 23 CHAPTER 9 ............................................................................................................................................................... 23 APPENDIX A – DEED RESTRICTION TEMPLATES ............................................................................................... 25 Price Capped Community Housing Deed Restriction Rent Capped Community Housing Deed Restriction Owner Occupied Community Housing Unit (Mi Casa Avon Deed Restriction) Resident Occupied Community Housing Unit APPENDIX B – RECOMMENDED LANGUAGE FOR USE IN LEGAL DOCUMENTS Avon Community Housing Policies October 24, 2023 Page 5 AVON COMMUNITY HOUSING POLICIES A. INTRODUCTION: The Avon Community Housing Policies (“Policies” or “ACHP”) establish minimum requirements and procedures for developing, purchasing, owning, selling, and renting Community Housing and are to be read and applied in conjunction with the Avon Municipal Code and the various, established Deed Restrictions. These Policies should be updated periodically based on current real estate market, area median income, and the most recent affordable housing data, affecting the Avon community. B. ADOPTION AND AMENDMENTS: These Policies shall be adopted by the Avon Town Council by Resolution, after first conducting a public hearing, and may be amended by adoption of a Resolution after first conducting a public hearing. C. TYPES OF COMMUNITY HOUSING DEED RESTRICTIONS: There are five primary types of Community Housing Deed Restrictions used for Community Housing projects in Avon, which are described below. The Avon Town Council may approve other types of Community Housing Deed Restrictions or variations of the form of Community Housing Deed Restrictions included with these Policies in the sole discretion of the Avon Town Council. 1.Price Capped Community Housing 2.Rent Capped Community Housing 3.Owner Occupied Community Housing 4.Resident Occupied Community Housing D. INTERPRETATION: These Policies shall be liberally interpreted to achieve the purpose stated in this Policy. The Community Development Director has the authority to interpret these Policies. E. ADMINISTRATION: These Policies shall be administered by the Avon Community Development Department, or such other Department or personnel as the Town Manager may delegate and assign. F. AUTHORIZATION: The Town Manager, Town Clerk and Town Attorney, and respective designees, shall have the authority to execute all documents related to transactions contemplated in these Policies, including but not limited to Community Housing Deed Restrictions, documents related to closing on real estate (e.g., settlement statements, disclosure statements, etc.), and purchase and sales agreements. New Community Housing projects approved by the Avon Town Council should include an approval of the terms, conditions and any forms of Community Housing Deed Restrictions or other documents if different from the standard forms in these Policies, which may then be used and executed administratively. G. AREA MEDIUM INCOME: There are many references to Area Median Income or AMI throughout these Policies. The Town of Avon shall use county-wide AMI data as provided by the State of Colorado or federal government or may use an AMI based on Avon’s Zip Code or AMI based on another more localized geographic area in the discretion of the Town of Avon. H. INCOME LIMITS: When maximum household incomes limits are used, the “1 Person” limit shall be used for one person and the “4 Person” limit shall be used when there are two to four income earners in the household. CHAPTER 1 INTRODUCTION Avon Community Housing Policies October 24, 2023 Page 6 Households which are initially eligible for Price Capped Community Housing units based on Maximum Income Limits shall not become in-eligible, disqualified or non-compliant if the household income exceeds the Maximum Income Limit during occupancy of that specific Price Capped Community Housing unit. I. COUNCIL TO APPROVE FORM OF DEED RESTRICTIONS: All forms of Community Housing Deed Restrictions must be approved by the Avon Town Council prior to use. All forms of Community Housing Deed Restrictions must include these minimum terms and conditions: 1.Runs with the land and burdens future Buyers/Owners; 2.Expressly names the Town of Avon as a beneficiary of the Deed Restriction; 3.Any eligibility and primary residence requirements are verified annually by the Town of Avon; 4.Short-Term Rental use shall be prohibited; 5.Town must receive a minimum 60 days formal written notice of foreclosure prior to foreclosure; Town hasthe right to cure the foreclosure; Town has option to purchase prior to foreclosure and Town has a firstright of refusal post foreclosure; 6.Restriction on owning other improved residential property, which includes a procedure and timeframe forsale of existing residential property. J. EMPLOYEE HOUSING MITIGATION: New development is required to provide Employee Housing Mitigation. See AMC Section 7.20.100 K. CONVERSION OF RENTAL TO FOR-SALE RESTRICTED: No Rent Capped Community Housing or Resident Occupied Community Housing Unit shall be converted in the future to For-Sale Community Housing through subdivision, the cooperative form of ownership, condo conversion, or some similar form of ownership inconsistent with its rental purpose, unless approved in writing in advance by the Town of Avon. L. OWNERS ASSOCIATIONS: Any documents creating an owners’ association should require that association dues or assessments levied against Community Housing Units be prorated to a maximum of 75% of the association dues or assessments levied against market rate units for mixed use projects consisting of 75% or more unrestricted market rate residential (Short Term Rentals or second homes) or interval housing units (Timeshares) (e.g. The Westin or Frontgate properties). M. ACRONYMS: ACHP - Avon Community Housing Policies AMC – Avon Municipal Code AMI – Area Median Income CHU - Community Housing Unit EC – Eagle County ECAHGAP – Eagle County Affordable Housing Policies Administrative Procedures FHA – Federal Housing Administration. Avon Community Housing Policies October 24, 2023 Page 7 OO - Owner Occupied RO – Resident Occupied TOA – Town of Avon N. DEFINITIONS: Adjusted Gross Income – The total income derived from a business, employment, and from income producing property, less deductions for depreciation, taxes, and similar allowances related to the business or income producing property. Affordability Gap – The difference between the median home price in each Eagle County community (as defined by zip code) and the average buying power of a typical household in that community, as provided for in the Administrative Procedures. Applicant – A prospective renter, an owner of Real Property, the owner's representative, owner of an option to acquire the property or portion thereof, who is authorized to represent and/or act upon any application or submittal. Area Median Income (“AMI”) – The estimates of median household income compiled and released annually by the United States Department of Housing and Urban Development, which may be modified on a Zip Code basis or other geographic basis as determined by the Town of Avon. Attainable Housing – All Deed Restricted Housing Units regardless of price. Units include Price Capped For-Sale Housing, Price Capped Rental Housing, Resident Occupied For-Sale Housing, and Resident Occupied Rental Housing. Assets – Anything owned by an individual, which has commercial or exchange value. Assets consist of specific property or claims against others, in contrast to obligations due others. See also definition for Gross Assets and Net Assets. Avon – The Town of Avon home rule municipality located in Colorado. Avon Resident – Person living and/or working within the Town of Avon, or persons having a job commitment with a Town of Avon employer. Bedroom – That portion of a dwelling Unit intended to be used for sleeping purposes, which may contain closets, may have access to a bathroom and which meets Building Code requirements for egress, light, and ventilation. Capital Improvements – Any fixture erected as a permanent improvement to Real Property or that which adds to the value of the Real Property. Co-Signer – A joint signer of a promissory note who may not be listed on the deed of ownership on the housing unit unless required by the Program Administrator. Commercial Development – Any development that is not a Residential Development for which a Development Permit is required. Institutional uses such as government buildings, schools, hospitals, churches and other religious institutions, and facilities operated by non-profit service agencies are considered Commercial Development for purposes of these Policies. Commercial Mitigation – See AMC Section 7.20.100 Employee Housing Mitigation Avon Community Housing Policies October 24, 2023 Page 8 Community Housing – Residential housing which is subject to a deed restriction that limits use to long-term residential use as a primary residence by qualified persons and which deed restriction may impose other restrictions and limitations and may include terms deemed appropriate in the Council's sole discretion, including but not limited to controls on the resale price of such residential property, and which deed restriction is enforceable by the Town. See AMC Section 3.14.20 - Definitions Comprehensive Plan – As defined in Avon Municipal Code Chapter 7 Development Code, as may be amended from time to time. Consumer Price Index (C.P.I.) – The Consumer Price Index (C.P.I.) as published by the Bureau of Labor statistics in the U.S. Department of Labor, for All Urban Wage Earners and Clerical workers (CPI.W) U.S. average all items. Cost Burdened Household – A Household that is paying more than 30% of its income for housing costs. County Resident – Person living and or working within Eagle County. Debt/Income Ratio – The ratio of the monthly debt serviceable as a percentage of Gross Income. Development Permit – Any preliminary or final approval of an application for rezoning, Planned Unit Development, amendment of an existing Planned Unit Development, special use permit, subdivision, or similar application for new construction. Applications for a building permit where no previous condition of approval required housing mitigation. Disability – A physical or mental impairment that substantially limits one or more of the major life activities of such for an individual. Displaced Tenants – Any person who is removed from his/her residence due to conversion or reconstruction of a project. Eagle County Administrative Procedures – The Eagle County Affordable Housing Policies Administrative Procedures. Eagle County Employee – Eagle County Employee as defined in Section 3.12.020 Definitions. This section States: Eagle County employee means an employee working in Eagle County who works an average of at least thirty (30) hours per week on an annual basis or earns seventy-five percent (75%) of his or her income and earnings by working in Eagle County; or a retired individual, sixty (60) years or older, who has worked a minimum of five (5) years in Eagle County for an average of at least thirty (30) hours per week on an annual basis; or a person who derives income from self-employment whose business is situated in Eagle County; or a person who works for an employer outside Eagle County if that person can demonstrate that the residence for which such person seeks an exemption under this Chapter is the primary residence for that person. Eligible Household – A Household that includes an Eagle County Employee and meets qualifying criteria used in establishing occupancy. Emergency Worker – An employee or volunteer of a community-based organization that provides immediate response health and safety services, including, but not limited to the following: Fire Department Workers; Mountain Rescue; Sheriff's Deputies; Police Officers'; Hospital Emergency Room technicians; Social Service workers (mental health and abuse case workers); ambulance drivers and EMT's. Employee – Employee means a person employed in a building or on a property during normal periods of use. Avon Community Housing Policies October 24, 2023 Page 9 Employer – A business whose business address is located within Eagle County whose business employs employees (as defined herein) within Eagle County, and whose business taxes are paid in the Town of Avon and/or Eagle County. Employee Housing – That housing used exclusively for persons employed in Eagle County. Equity – That interest or value remaining in property after payment of all liens or charges on the property or the monetary interest the owner has over and above the mortgage indebtedness. Essential Worker – An employee who performs front-line work with public infrastructure or services, including but not limited to street maintenance, water, waste water, schools, day care, and Emergency Workers. Financial statement – A statement detailing all personal Assets, liabilities, and net worth (the difference between Assets and liabilities) as of a specific date. Gross Assets – Anything which has tangible or intangible value. Property of all kinds, real and Personal, tangible and intangible, including, inter alia, for certain purposes, patents and causes of action which belong to any person including a corporation and the estate of a decedent. The entire property of a person, association, corporation, or estate that is applicable or subject to the payment of their to its debts. Gross Household Income – Total amount of income a Household earns in one year from all sources before taxes. Gross Income – The total income derived from a business, employment and from income producing property, before deductions for expenses, depreciation, taxes and similar allowances. Household – All individuals who will occupy a Unit regardless of legal status or relation to the owner or lessee. Household Income Combined – Adjusted Gross Income of all individuals who will be occupying the Unit regardless of legal status. Housing Plan – A written plan submitted to the Town of Avon describing how an Applicant will satisfy the minimum recommendations of the Avon Municipal Code or as required through a Development Agreement as approved by Town Council. Inclusionary Housing – The provision of Affordable Housing in Residential Developments to ensure adequate housing stock for local residents and to maintain or increase the current ratio of primary to secondary home ownership. Initial Sales Price – The maximum price for which a Price Capped For-Sale Housing may be initially sold. Joint Tenancy – Title in real estate owned by two or persons with right of survivorship, which upon the death of one, vests in the remaining joint tenant or tenants. Drawing – A drawing of qualified households needed to select a winner from equal Applicants, who are tied for highest priority. Maxi-Bid Price – Calculation of purchase price multiplied by the appreciation (as identified in the Resale Agreement) plus capital improvement costs including labor, if professionally provided, and for which verification of the expenditure is provided. Avon Community Housing Policies October 24, 2023 Page 10 Maximum Rental Rate – The maximum monthly rent payment for a Price Capped Rental Housing Unit, as provided for in the Administrative Procedures. All ongoing fees required to be paid by the resident (including but not limited to utilities and mandatory parking fees) must be included within the Maximum Rental Rate. Maximum Resale Price – The maximum amount an owner can sell the Housing Unit for per the deed restriction requirements. Mi Casa Avon – ¡Mi Casa Avon! is a Deed Restriction program that assists Avon’s workforce in purchasing homes within the Town of Avon with the intention of preserving the Unit for full-time residents in perpetuity. Minimum Occupancy – One person (with a leasehold/ownership interest) per bedroom. A minor child or dependent shall be granted equal status. Net Assets – Gross Assets minus Liabilities. Non-Eligible Household – A Household that does not qualify as an Eligible Household. Occupancy and Resale Deed Restriction and Covenant – A contract entered into between Town and the purchaser at time of closing identifying conditions of occupancy resale. Owner – The Owner of record of the CHU according to the Clerk and Recorder of Eagle County during their period of ownership interest. Owner Occupied Community Housing – Housing subject to a Deed Restriction requiring that the Housing be owned and occupied by an Eligible Household as its Primary Residence as set forth in this document. Payment in Lieu – A payment made to the Town of Avon to satisfy a Project’s recommended Housing mitigation. Price Capped Community Housing – Collectively refers to For Sale Price Capped Community Housing and Rental Price Capped Community Housing. Price Capped Community Housing is subject to a Deed Restriction requiring that the Housing meet Initial Sales Prices, resale price appreciation limits, rental restrictions, quality, and other criteria set forth in this document. Primary Residence – The occupation and use of a residence as the primary residence, which shall be determined by the Town Manager by taking into account the following circumstances: voter registration in Avon, Colorado (or signing an affidavit stating that the Applicant is not registered to vote in any other place); stated address on Colorado driver's license or Colorado identification card; stated address on motor vehicle registration; ownership or use of other residences not situated in Avon, Colorado; stated residence for income and tax purposes; and such other circumstances as well as such processes for verification and investigation deemed appropriate by the Town Manager to determine that the buyer is continuously occupying and using the residence as a Primary Residence. Program Administrator – The Administrator of the Avon Community Housing Policies. The Program Administrator shall be the Community Development Director, or designee, or such person appointed by the Town Manager. Qualified Person – a person who has provided sufficient information for review and verification that such person meets the minimum requirements for a qualified buyer or qualified resident by the Program Administrator. Real Property – Property other than personal property as defined by the statutes of the State and does not include trailers or mobile homes, except trailers or mobile homes, which, by way of a foundation, have become attached as fixtures to the land on which they are located. Avon Community Housing Policies October 24, 2023 Page 11 Rent Capped Community Housing – Rental housing subject to a Deed Restriction requiring that the Housing meet Rental Rate Restrictions, quality, annual compliance and other criteria set forth in this document. Rental Rate Restrictions – The maximum Rental Rate for which a Rent Capped Community Housing unit may be leased, as provided for in this document or deed restriction. Retired Person or Older Person – a person at least 60 years of age or more at the time of initial occupancy. Resale Agreement – A contract entered into between the Town and the purchaser at the time of closing identifying the conditions of occupancy and resale. Short Term Rentals – Any room or rooms, apartment, condominium, boardinghouse, hotel room, guesthouse, lodge, campground site, recreational vehicle space, bed and breakfast, residence or similar accommodation generally used for sleeping and made available for a fee or other consideration to guests on an overnight basis for a period fewer than thirty (30) days, excluding any Unit classified as commercial property by the Eagle County Assessor. Tenancy-in-common – Ownership of property between two or more Persons who have an undivided interest in the whole property; no right of survivorship, when one of the owners dies, the interest passes to their heirs or beneficiaries and not to the surviving tenants in common. Transfer – Any grant, conveyance or alienation of Real Property, as evidenced by deed, instrument of conveyance or exchange, or any other writing wherein or whereby title to Real Property is granted, conveyed or alienated, or the conveyance of a possessory interest including any other indicia of ownership without the passing of legal title. Note: Some terms within this Section may be considered retired (outdated) and no used within these Policies but may be found within existing deed restriction language. Certain relevant definitions have also been updated within these Policies. The Town of Avon may replace certain terms using other modernized definitions within this Section when replacing or updating older documents. Avon Community Housing Policies October 24, 2023 Page 12 These policies are for Priced Capped Community Housing. The purpose of Price Capped Community Housing is to provide housing that is affordable for lower AMI households and to preserve the affordability of such housing while providing appropriate reimbursement of capital investments on resale. A. Initial Pricing of Priced Capped Community Housing: The Initial Sales Price of Price Capped Community Housing units shall be set no higher than at a price affordable to Households earning 140% of AMI, based on two persons per bedroom (e.g. pricing for a three bedroom unit shall be based on the income limits for six persons). B. Maximum Rental Rates for Rent Capped Community Housing: Maximum Rental Rates for Deed Restricted Rental Housing Units must be set at rates that are affordable for households with incomes no greater than 120% AMI, based on unit type. C. Form of Deed Restrictions: All Deed Restrictions for For-Sale Price Capped Community Housing units must use the form attached as EXHIBIT A.1 – PRICE CAPPED COMMUNITY HOUSING DEED RESTRICTION. All Deed Restrictions for Rental Price Capped Community Housing units must use the form attached as EXHIBIT A.2 –RENTAL CAPPED COMMUNITY HOUSING DEED RESTRICTION. These policies are for Occupied and Resident Occupied Community Housing. The purpose of Resident Occupied and Resident Occupied Community Housing is to provide housing for full-time primary residential use without limiting the price upon sale and resale and without limiting the rental rate. A. Pricing of Non-Price Capped Community Housing: The sale price and rental price for Non-Price Capped Community Housing is not restricted or limited and shall be determined by the Owner or Seller. B. Form of Deed Restriction: All Deed Restrictions for Resident Occupied Non-Price Capped Community Housing units must use the form attached as EXHIBIT A.3 – RESIDENT OCCUPIED COMMUNITY HOUSING DEED RESTRICTION. All Deed Restrictions for Owner Occupied Non-Price Capped Community Housing units must use the form attached as EXHIBIT A.4 – OWNER OCCUPIED COMMUNITY HOUSING DEED RESTRICTION. A. Employment Qualification: At least one primary member of a Household must meet one or more of the following criteria: 1.An Owner or Occupant meets the definition of Qualified Employee; or 2.A Retired Person or Older Person over the age of sixty (60) and had earned a living in the Town of Avon orwithin Eagle County, for no less than five (5) years prior to the date of their retirement; or CHAPTER 2 PRICE CAPPED COMMUNITY HOUSING CHAPTER 3 NON-PRICE CAPPED COMMUNITY HOUSING CHAPTER 4 REQUIREMENTS OF BUYERS, OWNERS OR RENTERS Avon Community Housing Policies October 24, 2023 Page 13 3.A Person with a Disability who had been a full-time employee in the Town of Avon or within Eagle Countyimmediately prior to their Disability or has been granted an exception to the minimum of 30 hours per weekto continue with a federal or state Disability benefit program, or as qualifying programs allow; or 4.Owners and Members of Households that reside in the Town of Avon or within Eagle County but work foremployers that are located outside of Eagle County (e.g., remote workers). These employees may beconsidered eligible if all other eligibility requirements are met and the Owner and or Member of theHousehold can prove Town of Avon or Eagle County residency for no less than one year before applicationsubmission, subject to the Program Administrator’s sole discretion or as otherwise stated in the applicabledeed restriction; or 5.Members of the Household cumulatively earning at least 75% of the Household’s Gross Household Incomein the Town of Avon or within Eagle County or Members of the Household that are considered qualifiedrenters by the Town of Avon or assigns. 6.At initial qualification of a purchase of a price capped unit, assets of the buyer cannot exceed 50% of thelist price for the unit. B. Restriction on Owning Other Real Estate: No Qualified Person or immediate household members, including, but not limited to, spouses, domestic partners and children under 18 years of age, may own other improved residential real estate anywhere as of the date of purchase or occupancy of the Community Housing Unit, unless such is under contract to sell such existing real estate and such person in fact conveys ownership of such existing real estate within six (6) months. The Program Administrator may provide an additional six (6) month period to convey such existing real estate for unforeseen circumstances. During ownership of a Community Housing Unit, no Qualified Person or immediate household member shall own or acquire any interest, alone or in conjunction with others, in any other improved residential real estate, including ownership via a corporation, limited liability company, trust, or other legal entity. C. Application Process for Price Capped Community Housing Units: Households interested in purchasing a Price Capped Community Housing unit must apply to the Program Administrator to certify eligibility prior to submitting an offer to purchase a unit. The application and any accompanying documentation will become the property of the Program Administrator and will not be returned to the Applicant. The Applicant must provide all of the following information and documentation: 1.Complete application. Applications can be obtained from the [website] or Program Administrator; 2.Evidence of employment by a Qualified Employer. 3.Evidence of residency in Eagle County, if applicable. 4.Affirmation on the application that your Household intends to live in the unit as your Primary Residence andthat no members of your Household own other improved residential real estate. 5.A prequalification letter from a mortgage lender for a mortgage with a fixed interest rate of at least 3 yearsduration or a statement of proof of funds and submit a copy to the Program Administrator. Reverseamortization mortgages are prohibited. 6.Provide proof of funds for a down payment equal to at least 3% of the purchase price or as otherwise statedin the applicable Deed Restriction. Avon Community Housing Policies October 24, 2023 Page 14 Once basic eligibility has been met, the Applicant submitting the highest and best offer (not to exceed the Maximum Resale Price) will have the first right to negotiate for the purchase of the unit. If two or more equal offers are received, those offers will be prioritized for selection based on the selection criteria listed below. The Program Administrator will notify the Applicant if additional proof of any of the following items is necessary. D. SELECTION PROCESS FOR PRICE-CAPPED COMMUNITY HOUSING UNITS: The following selection criteria applies to all resales of Price-Capped Community Housing Units: Upon owner notification of intention to sell, the resale timeline will be determined by the Program Administrator. In the event one (1) applicant applies for a Price Capped Community Housing Unit, no lottery is required. In the event there is more than one applicant in the same priority category, a selection process and (potentially), a lottery shall be held. 1.Priority. Applicants will be categorized in the following order: a.Household income - Priority order will align with income. First priority is for incomes that fallbelow 100% AMI, Second priority to those whose income falls below 120% AMI, Third priority tothose who fall below 140% AMI and so on. Preference will be for Applicant(s) who meet thelowest of the available income categories but will not be selected solely based on lowest incomealone. If no applicants in the lowest or first category apply for the lottery, then the unit shall beoffered to the second income category, and so on. b.Work History. Priority will be given to those who have worked full time within Eagle County for atleast 5 years, considered on a cumulative, calendar year basis. See Chapter 4.C. Lottery Entries Years Working Lottery Entries 1-5 1 6-10 2 11+ 3 b.Other. i.There will be no consideration for those who do not meet the definition of Eligible Household. ii.The ability to purchase the unit with cash has no relevance to the selection process. 3.Lottery Process. The Program Administrator shall hold a drawing comprised of applicants who have equalqualifications, to determine the winning Applicant. The drawing shall be held by the ProgramAdministrator within five (5) to ten (10) business days from entry qualification determination. Drawingentries shall be randomized, and the lottery shall occur during regular business hours. E. RULES FOR SELECTION PROCESS FOR PRICE-CAPPED COMMUNITY HOUSING UNITS: The following rules apply to the selection process for Price-Capped Community Housing Units: 1.The physical place of prior residency and local employment and/or employer is relevant. The Applicant’smailing address or company headquarters is not. For example, company or organization headquarters arelocated in “Town A”, but the Eligible Household member reports to another physical location in “Town B.” Inthis example, the physical location where the Eligible Household member reports to daily, in “Town B”, wouldbe considered the physical place of employment. Alternatively, the company or organization headquarters are Avon Community Housing Policies October 24, 2023 Page 15 located in “Town A” but work is completed at changing locations throughout the county (e.g., construction/landscaping). In this example, the location of the headquarters in “Town A” would be used. 2. Full time employment for an Eagle County Employee as defined in Section 3.12.020 of the Avon Municipal Code. 3. Joint Applicants must meet the criteria for an Eligible Household. Combined income will be considered in determining a max AMI%, with a combined income not to exceed the equivalent of a 4-person AMI%. 4. Income may be determined using the Applicant's most recent federal income tax return or if unavailable or if income has changed, by Applicant’s current paystubs, or other reasonable means as determined by the Program Administrator. 5. All claims shall be verified by the Program Administrator. Claims of residency or employment that cannot be verified will not be considered in determining length of employment or residency. 6. Eligible Households may have no more than two occupants per Bedroom at any time. For example, a household of five (5) people does not qualify for a two (2) Bedroom unit. 7. Home office or remote work (remote workers) will be required to provide acknowledgement of home office status from their employer. 8. Qualified Persons in existing CHUs located in the Town of Avon or Eagle County may receive higher priority by the Town of Avon when being considered for a different CHU elsewhere within the Town of Avon. F. APPLICATION PROCESS FOR PURCHASING NON-PRICE CAPPED COMMUNITY HOUSING UNITS: Qualified persons interested in purchasing an existing Non-Price Capped Community Housing units must submit an application to the Program Administrator to certify eligibility prior to submitting an offer to purchase a unit, unless otherwise outlined in the recorded deed restriction. The application and any accompanying documentation will become the property of the Town of Avon and/or the Program Administrator and will not be returned to the Applicant. The application steps are as follows: 1. Obtain an application from the Program Administrator. 2. Provide a verification of employment (“VOE”) by a Qualified Employer as follows: a. The two most recent pay stubs and, a W2 or VOE letter from employer(s), or b. An employment contract or other documents that the Program Administrator deems necessary to make this determination, or c. Affidavit from employer verifying employment plus other documents that the Program Administrator deems necessary for substantiation. 3. Most recent tax returns, if required by existing deed restriction 4. Affirm on the application that your Household intends to live in the unit as your Primary Residence and that, unless otherwise stated in the deed restriction, no members of your Household own other real estate in Eagle County. Avon Community Housing Policies October 24, 2023 Page 16 There are no selection criteria for resales of Resident Occupied For-Sale Housing units. E. RENTAL OF A COMMUNITY HOUSING UNIT BY QUALIFIED EMPLOYERS FOR EMPLOYEES: Qualified Employers may purchase a Community Housing Unit and lease to employees who are members of Eligible Households. Qualified Employers may not impose additional Deed Restrictions to renters within these Units without the written consent of the Program Administrator. F. MAINTAINING OCCUPANCY: The Owner of a Community Housing Unit shall continue to use the unit as its primary place of residence. The Owner of a Community Housing Unit will be deemed to have ceased to use the unit as its Primary Residence by accepting permanent employment outside of Eagle County, by residing in the unit for fewer than 9 months out of any 12 months, or by registering to vote outside of Eagle County. G. COMPLIANCE: Once a Community Housing Unit has been purchased, it must continue to be owned and occupied only by an Eligible Household. On an annual date set by the Program Administrator, the Owner of the Unit, shall submit the following information to the Program Administrator: 1. A completely filled out compliance verification form stating that the Owner continues to meet employment and residency requirements, as applicable; and 2. A statement that the Owner owns no other Real Property with the exceptions provided for herein. The Program Administrator will provide either a paper or electronic form to CHU Owners. Failure to provide information as required by the Program Administrator and any applicable deed restriction may result in forfeiture of appreciation, a sale mandated by the Program Administrator, or any other available remedy at law or equity. I. LEAVE OF ABSENCE – ALL COMMUNITY HOUSING UNITS: A leave of absence for the occupant of a Community Housing Unit may be granted at the sole discretion of the Program Administrator, subject to clear and convincing evidence that shows the reason for leaving and a commitment to return. Said evidence shall be in written form and presented to the Program Administrator for review and decision prior to the Owner leaving. The leave of absence shall be in accordance with the limitations as established in the subject Deed Restriction. In the case of an approved leave of absence, the Owner shall only rent to an Eligible Household. 1. Unless otherwise stated in the applicable deed restriction, any and all charges to rent a Deed Restricted Housing Unit during a leave of absence may not exceed the lesser of 1) Maximum Rental Rates for Rental Housing at 100% AMI* or 2) the Owner’s monthly housing expenses. *See the ECAHGAP for current Maximum Rental Rates. 2. Tenant(s) must submit a complete application and receive approval from the Program Administrator prior to occupancy. The Owner shall provide a copy of the executed lease agreement between the Owner and tenant to the Program Administrator. 3. If a Community Housing Unit is listed for sale and the Owner has relocated outside of Eagle County, the unit may, upon approval of the Program Administrator, be rented to an Eligible Household prior to completion of the sale. Avon Community Housing Policies October 24, 2023 Page 17 A. APPLICATION PROCESS: Only Eligible Households may rent Price Capped and Resident Occupied Community Housing Units, unless prohibited by other funding sources. Households must meet all other requirements of the Deed Restriction. The Property Manager must document how eligibility and income was confirmed and must keep a record of any documents supporting the eligibility determination. B. ANNUAL VERIFICATION: The Property Manager of Price Capped and/or Rent Capped Community Units must verify annually that the Owners and tenants follow the applicable Community Housing requirements. The Property Manager shall submit a written statement to Avon including the following information and certifying that such information is true and correct to the best of the Property Manager’s knowledge and belief. 1.A list of Owners or tenants who occupy the Community Housing Units in the prior calendar year and theevidence, to include income and employment documentation, submitted by such tenants to establish thattheir Households were Eligible Households; 2.A copy of the lease form currently used for tenants of the Community Housing Units; 3.Copies (which may be electronic) of all application information submitted by the Eligible Householdsoccupying the Community Housing Units including but not limited to a copy of a driver’s license, voterregistration, or vehicle registration information; Manager shall maintain Owner’s records with respect to the use and occupancy of the Community Housing Units available to Avon or its authorized agent for inspection upon request for audit to confirm compliance with the recorded deed restriction. A. TRUST OWNERSHIP: An Eligible Household may seek a variance to allow the title of a Community Housing Unit to be held in trust for the benefit of a natural person who also meets the definition of an Eligible Household member. Such ownership in trust may only occur in the circumstances provided herein, at the sole discretion of the Program Administrator, on a case-by-case basis. In order to request a variance from the strict application of these Policies, the Applicant shall submit a letter requesting a special review to the Program Administrator as follows: 1.Community Housing Units may be held in trust only for the benefit of a natural person who due to a physicalor mental impairment lacks the capacity to contract or is prevented by such impairment from acquiring titleto a unit in their own name. The letter shall include documentation of such impairment and the basis forownership in trust. It should be noted that the Applicant should submit any additional information reasonablyrequested by the Program Administrator to allow the Program Administrator to process this special request. 2.The beneficiary of the trust may not own other residential Real Property. 3.The beneficiary of the trust must be of the age of majority to qualify under this section. CHAPTER 5 INFORMATION FOR PROPERTY MANAGERS OF RENTAL UNITS CHAPTER 6 ALL COMMUNITY HOUSING UNITS Avon Community Housing Policies October 24, 2023 Page 18 4.The criteria set forth in these Policies may be met so long as the trust pre-qualifies for a loan. Further thetrust must prove an adequate means of ensuring that expenses associated with ownership, including, butnot limited to association dues and expenses are met. 5.Upon receipt of a request for a special review and any requested information and documentation, theProgram Administrator may grant the request with or without conditions, in a timely manner. B. SHORT TERM RENTALS: Short Term Rentals are not permitted in any Community Housing Unit regardless of type. A Short Term Rental is defined in AMC Section 3.29.020 - Definitions. C. FORECLOSURES: In the event of a foreclosure or of acceptance of a deed in lieu of foreclosure by the holder of a promissory note secured by a first deed of trust on a Community Housing Unit, Avon shall have the option to purchase the unit prior to public sale, which option shall be exercised as set forth in the deed restriction. The Owner has an obligation to notify the Program Administrator in writing once the Owner perceives a foreclosure difficulty. D. OTHER TITLE TRANSFERS: In the event that title to a Community Housing Unit transfers to a person or entity that is not an Eligible Household, the Non-Eligible Household must notify the Program Administrator of its intent as outlined below within 90 days of taking title to the unit. 1.The Non-Eligible Household may list the unit for sale, following the procedures outlined herein. 2.The Non-Eligible Household shall have one year to become an Eligible Household. In the event the Non-Eligible Household is unable to become an Eligible Household in one year then the unit shall be listed For-Sale as provided herein. 3.Non-Eligible Households shall not: a.Occupy the Community Housing Unit; b.Rent all or any part of the Community Housing Unit, except in strict compliance with these Policies; c.Engage in any other business activity on or in the Community Housing Unit; d.Sell or otherwise transfer the Community Housing Unit except in accordance with these Policies orapplicable Deed Restriction. e.The Program Administrator may require the Non-Eligible Household to rent or sell the CommunityHousing Unit in accordance with the provisions of these Administrative Procedures. E. TAX SALE. In the event of a tax sale the deed restriction shall remain in full force and effect, shall run with and burden the land, and shall constitute a condition of the subdivision and land use approval which shall survive and sale of the Community Housing Unit through a tax lien sale process. F. PREVIOUS POLICIES. Within the 1990-1991 Avon Housing Policies, income limitations were classified as a “Category”. Under these Policies, income limitations shall utilize AMI rates and levels, or whatever methodology in establishing income is employed by the Program Administrator. Avon Community Housing Policies October 24, 2023 Page 19 A. SALES OF PRICE-CAPPED HOUSING UNITS: 1.Listing Units. All Price Capped Community Housing Units must be listed for sale with the ProgramAdministrator, its designee, or as specified by the applicable deed restriction. An Owner who wishes to sell the Price Capped Community Housing Unit must follow these steps: a.Execute a standard Listing Contract on forms approved by the Program Administrator. b.Consult with the Program Administrator to review the Deed Restrictions recorded against the unit todetermine the Maximum Resale Price and other applicable provisions concerning a sale. c.The Program Administrator shall administer the sale in accordance with the requirements in effect atthe time of listing. d.The Owner may consult legal counsel regarding examination of title and all contracts, agreements andtitle documents. The retention of such counsel, licensed real estate brokers, or such related services(excluding all sales fees), will be at the Owner’s own expense and shall not be included in thecalculation of the Maximum Resale Price. 2.Inspection Prior to Sale. The Owner shall undertake a listing inspection by the Program Administrator orassigns before executing a listing contract to determine the condition of the unit. a.The Owner shall pay for the cost of the inspection at the time of inspection. b.The inspector shall furnish a written report to the Owner and the Program Administrator. c.This information shall be furnished to the purchaser as a part of the seller’s property disclosure once apurchase contract has been executed. d.The inspection will be valid for no more than 60 days. The Owner shall replace or repair any items that are identified as unsatisfactory in the report at market value or reduce the listing price accordingly. 3.Sales Fees. Unless otherwise set forth in the applicable Deed Restriction, at the closing of the sale, theOwner shall pay the Program Administrator or its designee a minimum sales fee of 2% (two percent) of thesale price. This fee offsets the administration and associated fees of selling a unit and does not act as adirect commission for a Town of Avon employee or third-party handling the transaction. a.The Owner must deposit 0.5% (one half percent) of the list price with the Program Administrator uponlisting the unit for sale, known as the listing deposit. b.If the Owner fails to perform under the listing contract, rejects all offers, or withdraws the listing afteradvertising has commenced, the Owner shall not be refunded the listing deposit. CHAPTER 7 SALE OF COMMUNITY HOUSING UNITS Avon Community Housing Policies October 24, 2023 Page 20 c. The listing deposit shall be considered a budgeted amount for advertising and administrative costs that will be incurred by the Program Administrator. If the Program Administrator incurs any additional costs, the Owner will be notified in advance by the Program Administrator and shall be responsible for those additional costs. d. Closing Costs. Sellers of Community Housing Units shall not permit any prospective buyer to assume any of the seller’s customary closing costs, including the fees set forth herein, nor accept any other consideration that would increase the purchase price above a Maximum Resale Price to induce the seller to sell to such prospective buyer. B. MAXIMUM RESALE PRICE FOR PRICE-CAPPED HOUSING UNITS: No Owner of Price Capped Community Housing shall sell the unit for an amount greater than the Maximum Resale Price for the unit. Maximum Resale Price will be calculated as follows: Base Price + Appreciation of Base Price + Permitted Capital Improvements – Depreciation of Capital Improvements + Sales Fee = Maximum Resale Price. There are no resale price limitations on Resident Occupied For-Sale Housing, unless such a provision is included within the pertinent deed restriction for that Unit. C. INCREASES TO BASE PRICE AND PERMITTED CAPITAL IMPROVEMENTS FOR PRICE CAPPED HOUSING UNITS: Certain capital improvements to a unit may be included in a Community Housing’s Maximum Resale Price. The following list outlines the costs that may be included in an Owner’s Base Price as "Permitted Capital Improvements" and provides a depreciation schedule for Permitted Capital Improvements. Base Price items are not counted against the Permitted Capital Improvement allowance. "Base Price": purchase price including garage, lot premium, or other developer inclusions The following improvements may be included in the Base Price with the written approval of the Program Administrator prior to the commencement of work: 1. Structural addition or addition of livable space including bathrooms, Bedrooms, exterior door, interior doors, baseboard, window casing, insulation, and plumbing (excluding fixtures) 2. Modifications or improvements to accommodate a person with a Disability as defined in the Americans with Disabilities Act of 1990. Permitted Capital Improvements depreciated on a 5-year schedule Replaced appliances Door locks (including smart) Gutters and downspouts Washer/Dryer Ceiling fans Heat Tape Water heaters Thermostats (including smart) Exterior paint Carpet/pad replacement Permanent fitted window blinds Storm doors Laminate flooring Health and safety protection Building permit fees New garage door openers Avon Community Housing Policies October 24, 2023 Page 21 Permitted Capital Improvements depreciated on a 20-year schedule Hardwood or tile flooring Permanent landscaping Solar panels Solid stone countertops Trees Roof replacement (not reserved) Light fixtures Permanent irrigation systems Furnace replacement Plumbing fixtures Outdoor decks A/C, swamp cooler, split units Cabinets and vanities New fencing Closet organization systems Windows Improvements that are NOT Permitted Capital Improvements Jacuzzi, saunas, hot tubs, steam showers, etc. Work done without issuance of a building permit Maintenance, cleaning, painting, or improvements to existing mechanical systems, fixtures, appliances Decorative items including window coverings, lamps and lighting not affixed to walls or ceilings, bathroom towels bars, hooks, etc. Gas or electric fireplaces Cost of tools Removable items not attached to the unit Equipment rental Security and smart home systems Unless otherwise identified in the recorded deed restriction, the actual costs of Permitted Capital Improvements made to a unit shall not exceed 10% of the Initial Sales Price for a five-year term, regardless of changes in ownership. For every subsequent five-year period, an additional 10% of the value of the unit at the beginning of that five-year period may be added into the value as Permitted Capital Improvements. The five-year period for Permitted Capital Improvements shall not reset merely upon resale. No costs incurred in one five-year term may be rolled into a different five-year term. For an Owner to request Base Price Improvements and/or Permitted Capital Improvements be added to the Maximum Resale Price, Owners must retain original receipts and invoices. Additionally: 1. Upon completion of the work the following must be submitted to the Program Administrator: a. Legible copies of receipts for materials and or invoices for purchases. b. Proof of payment by a third party and itemized invoice receipt for work performed. 2. In calculating the costs allowed as Permitted Capital Improvements, only the Owner’s actual out of pocket costs and expenses shall be eligible for inclusion. Such an amount shall not include an amount attributable to the Owner's labor, or that of their employees or business, or to any appreciation in the value of these improvements. 3. If an Owner pays cash for improvements, the Owner must provide third party documentation of payment. An Owner must have an invoice for improvements, but if no such documentation of proof of cash payment can be produced, the Program Administrator can inspect the improvement completed in the unit. Up to 75% of documented invoice value may be included after an inspection, subject to depreciation, at the Program Administrator’s sole discretion. Avon Community Housing Policies October 24, 2023 Page 22 4.Work that requires and is performed without the issuance of all required building permits or property owners’association approval will not be included as a Base Price or Permitted Capital Improvement. 5.The value of the Permitted Capital Improvements will be added to the appreciated value of the unit at thetime of sale. No appreciation is allowed on Permitted Capital Improvements. 6.Other improvements to the Affordable Housing unit are allowed, but adjustments to the Maximum ResalePrice will only be given for Base Price and Permitted Capital Improvements. If a Base Price Improvement and/or Permitted Capital Improvements or an improvement included in the Base Price of the unit is removed or is no longer operational, the actual cost of the improvement shall be deducted from the Base Price or Permitted Capital Improvement schedule. No other categories or types of expenditures may qualify as Permitted Capital Improvements unless pre-approved in writing by the Program Administrator. A. REQUIRED DOCUMENTS: The Program Administrator may request any and all documents and information necessary to establish continued compliance with any restriction and with the HPGAP as amended from time to time. The Owner of a Deed Restriction will provide documents that may include but are not limited to: Federal and State Income Tax Returns, W2’s, 1099’s, bank statements, vehicle and license information, pay stubs and invoices for utility payments. All information will maintain the confidentiality of financial information as provided by law. B. NON-QUALIFIED TRANSFEREE: In the event that title to a Community Housing Unit vests in any individual or entity that is not a Qualified by descent, by foreclosure and/or redemption by any lien or mortgage holder (except any holder of a HUD-insured First Mortgage), or by operation of law or any other event, the Town may elect to notify the Non- Qualified individual or entity that it must sell the Community Housing Unit in accordance with this Guide. A Non-Qualified individual or entity shall not: (i) occupy a Community Housing Unit; (ii) rent all or any part of a Unit, except in strict compliance with the corresponding deed restriction and as approved in writing by the Avon; (iii) engage in any business activity on or in a Community Housing Unit; (iv) sell or otherwise transfer a Unit except in accordance with the applicable procedures; or (v) sell or otherwise transfer a Community Housing Unit for use in trade or business. C. FAILURE TO COMPLY: In the event an Owner fails to comply with any of the restrictions, Avon may, but is not required to, provide notice to the owner of the Community Housing unit in violation and provide an opportunity for the owner to cease and desist or cure. In the event a Community Housing Unit is occupied, transferred or leased in violation of a deed restriction, Avon may, at its sole discretion, notify an Owner that it must immediately list the Community Housing Unit for sale. D. UNCURED VIOLATION: In the case of such an uncured violation, if required by Avon, the Owner shall: (i) consent to any sale, conveyance or transfer of such Unit to a Qualified Owner; (ii) execute any and all documents necessary to do so; and (iii) otherwise reasonably cooperate with Avon to take actions needed to accomplish such sale, conveyance or transfer of such Community Housing Unit. For this purpose, Owner constitutes and appoints Avon or the Program Administer as the Owner’s true and lawful attorney-in-fact with full power of substitution to complete or undertake any and all actions required or as set forth elsewhere in the corresponding deed restriction. It is further understood and agreed that this power of attorney, which shall be deemed to be a power coupled with an interest, cannot be revoked. Owner specifically agrees that all power granted to Avon under this Covenant may be assigned by it to its successors or assigns. CHAPTER 8 COMPLIANCE AND ENFORCEMENT Avon Community Housing Policies October 24, 2023 Page 23 E. REQUIRED RENTAL: In all situations where the provisions of this section apply, Avon may alternatively require the Owner to promptly rent their Unit to a lessee that is deemed a Qualified Occupant in accordance with the requirements of this Covenant and subject to the one (1) year limit while the Unit is listed for sale. F. PRESERVATION OF DEED RESTRICTED UNIT: In order to preserve the value of community housing, specifically, for persons of low to moderate income, and or to ensure the physical condition of the Community Housing Unit, Avon shall also have and is hereby granted the right and option to purchase a Community Housing Unit, exercisable within a period of fifteen (15) calendar days after notice is sent by Avon to the Owner that requires the Owner to sell the Unit due to a violation pursuant to this Section. Avon shall complete the purchase of such Unit within thirty (30) calendar days after exercising its option hereunder for a price equal to the lesser of the appraised market value of the Unit, as determined by the Program Administer in its reasonable, good faith judgment, or the Maximum Sale Price as may be limited by the underlying deed restriction. An appeal is a request by a Community Housing Unit Owner or potential purchaser (collectively referred to as “Owner”) to reconsider an interpretation, action or failure to act in accordance with the rights, duties, welfare, or status of these persons or entities under these Policies. Procedures for filing an appeal are as follows: 1.The Owner must submit a written appeal to the Program Administrator. It shall specify: a.The decision for which the Owner requests reconsideration; b.The grounds for the reconsideration of the decision; c.The specific decision that the Owner requests; and d.The name, address, telephone number, email address of the Owner filing the grievance and similarinformation about his/her representative, if any. 2.Within thirty (30) days of receipt of a written appeal the Program Administrator may issue a written decisionor may request addition information. The Program Administrator may request a meeting with the Owner atthe discretion of the Program Administrator. If the Program Administrator requests additional information,then the timeframe to provide a written decision shall be extended by thirty (30) days for the purpose ofreceiving or collecting additional information. The Program Administrator shall provide a written decision onthe appeal within ten (10) business days of meeting with the Owner. 3.If Owner’s appeal is not approved by the Program Administrator, the Owner may request a hearing beforethe Town Manager, in accordance with the following procedures: a.A written request for a hearing shall be submitted to the Program Administrator. b.The Town Manager shall schedule a hearing date within forty-five (45) days of receipt of the hearingrequest. c.The Owner requesting the Hearing and the Program Administrator may provide information to the TownManager, including the decision which is the subject of the appeal, the initial appeal request and the CHAPTER 9 APPEAL PROCEDURES Avon Community Housing Policies October 24, 2023 Page 24 appeal decision of the Program Administrator. All information received by the Town Manager shall be shared with both the Owner and the Program Administrator prior to the appeals hearing. d.The Town Manager may request additional information. e.Written notice of the date, time and place of the appeal hearing shall be provided to the Owner at leastfour (4) days in advance of the hearing, which timeframe may be waived by the Owner. f.The Owner and the Program Administrator may be present at the appeal hearing. g.The Town Manager shall consider all information provided prior to or during the appeal hearing,including testimony of the Owner, Program Administrator or other persons. The Town Manager shallprovide a written decision within ten (10) business days of the appeals hearing. Avon Community Housing Policies October 24, 2023 APPENDIX A – DEED RESTRICTION TEMPLATES Price Capped Community Housing Deed Restriction Rent Capped Community Housing Deed Restriction Owner Occupied Community Housing Unit (Mi Casa Avon Deed Restriction) Resident Occupied Community Housing Unit Price Capped Community Housing Deed Restriction Page 1 of 12 APPENDIX A.3. TOWN OF AVON PRICE CAPPED COMMUNITY HOUSING DEED RESTRICTION THIS PRICE CAPPED COMMUNITY HOUSING DEED RESTRICTION (“Deed Restriction”) is entered into on __________________ 20____ (the “Effective Date”) by and between the Town of Avon, Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975, Avon, Colorado 81620 (“Town”), and [DEVELOPMENT ENTITY], with an address of __________________________________ (“Declarant”) (each individually a “Party” and collectively the “Parties”). WHEREAS, Declarant owns the real property and the improvements situated thereon, located at _______________________, Avon, Colorado 81620, and more particularly described in Exhibit A hereto (“Property”); and WHEREAS, pursuant to the Avon Community Housing Policies (“ACHP”), as may be amended from time to time, Declarant has agreed to place certain restrictions on the ownership and sale of the Property for the benefit of the Town by requiring ownership and sale of the Property as set forth in this Deed Restriction; and WHEREAS, Declarant declares that the restrictive covenants set forth in this Deed Restriction are covenants running with the land and are binding upon all owners of the Property; and NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: COVENANTS 1.Restriction and Recording. The Property is hereby burdened with the covenants andrestrictions specified in this Deed Restriction. The ownership and sale of the Property shall be restricted as specified in this Deed Restriction. The Town shall record this Deed Restriction against the Property at Declarant’s expense. 2.Definitions. The following definitions shall apply to terms used in the Deed Restriction: a.Buyer means a prospective qualified Owner who purchases the Property. b.Eagle County Employee means an employee working in Eagle County who works an average of at least thirty (30) hours per week on an annual basis or earns seventy-five percent (75%) of his or her income and earnings by working in Eagle County; or aretired individual, sixty (60) years or older, who has worked a minimum of five (5)years in Eagle County for an average of at least thirty (30) hours per week on an annualbasis; or a person who derives income from self-employment whose business is situated Price Capped Community Housing Deed Restriction Page 2 of 12 in Eagle County; or a person who works for an employer outside Eagle County if that person can demonstrate that the residence is the primary residence for that person. c.Maximum Income Limit means the ________________________________________. d.Maximum Resale Price means the maximum price an Owner can sell the Property for. e.Non-Qualified Owner means any person who does not meet the definition of QualifiedOwner at the time of closing. f.Owner means the owner of record of the Property according to the Clerk and Recorder of Eagle County during their period of ownership. g.Primary Residence means the occupation and use of a residence as the primaryresidence, which shall be determined by the Town Manager by taking into account thefollowing circumstances: voter registration in Avon, Colorado (or signing an affidavitstating that the applicant is not registered to vote in any other place); stated address on Colorado driver’s license or Colorado identification card; stated address on motor vehicle registration; ownership or use of other residences not situated in Avon,Colorado; stated residence for income and tax purposes; and such other circumstancesas well as such processes for verification and investigation deemed appropriate by theTown Manager to determine that the occupants are continuously occupying and using the Property as a primary residence. h.Qualified Owner means an Eagle County Employee. i.Second Home means the status of the Property when used by any person who has aPrimary Residence that is not the Property. j.Short Term Rental means the rental or lease of the Property, in whole or in part, for a fee or other consideration to guests on an overnight basis for a period fewer than thirty (30) days. k.Town shall include employees of the Town of Avon or subcontractors retained by theTown who are tasked with enforcing Deed Restriction agreements. 3.Ownership and Use of the Property. a.Recording. Immediately upon execution of this Deed Restriction by the Town and Declarant, the Town shall cause this Deed Restriction to be recorded against theProperty in the real property records of Eagle County. b.Sale. Sale of the Property shall be limited to a Qualified Owner (who may take titlewith their spouse or civil union partner) at a cost not to exceed the Maximum Resale Price. c.Maximum Resale Price. The Maximum Resale Price for the Property shall be__________________________________________________________________. Price Capped Community Housing Deed Restriction Page 3 of 12 d. Lease. Any lease of the Property by the Owner shall be to an Eagle County Employee or Employees for use as a Primary Residence for periods of thirty (30) days or longer. Use or lease of the Property as a Second Home or for Short Term Rental is prohibited. Any use or lease of the Property which is not allowed or is prohibited by this Deed Restriction shall constitute a default and shall be subject to the enforcement provisions and remedies contained in this Deed Restriction. e. Exceptions. It shall not be deemed a violation of Section 3.d. above if: i. The resident Eagle County Employee becomes disabled and is no longer able to work as determined by the Town in its sole exclusive discretion; or ii. The resident Eagle County Employee has lost full-time employment and is actively seeking reemployment, not to exceed ninety (90) days after loss of employment; or iii. The Property is unoccupied and the Owner of the Property is actively seeking to sell or lease the Property to an Eagle County Employee, provided that the period of vacancy of the Property shall not exceed twelve (12) months. f. Owner covenants that the Owner shall not permit any sale or lease of the Property in violation of this Section 3. g. Owner covenants that any lease of the Property shall include a reference that such lease is subject to the terms and conditions of this Deed Restriction, including but not limited to restrictions on the use and occupancy of the Property and cooperation on providing required documentation for verification of Eagle County Employee and Primary Residence status. h. No later than February 1st of each year, the Owner of the Property shall submit to the Town a certification setting forth evidence establishing that the Property’s occupancy and use complies with this Deed Restriction on a form provided by the Town, which form shall be sent to the address of record of the Owner according to the Eagle County Assessor’s Office. 4. Re-Sale Controls. The Property may not be sold or otherwise transferred to any person other than a Qualified Owner in accordance with the procedures for prior verification contained in this Section 4. a. Owner shall deliver to the Town a written notice of intent to sell the Property. b. The Property must be listed for sale with the Town's designee. c. Owner shall consult with the Town to review this Deed Restriction and to determine the Maximum Resale Price and other applicable provisions concerning a sale. d. Buyer(s) shall submit an administrative fee in the amount of TWO HUNDRED AND FIFTY DOLLARS ($250.00) to the Town to pay for the cost of reviewing and Price Capped Community Housing Deed Restriction Page 4 of 12 rendering a determination as to whether a prospective Buyer(s) meets the definition of a Qualified Owner. The administrative fee may be increased by the Town Council over time by an amount equal to annual increases in the Consumer Price Index for All Urban Consumers for the Denver-Aurora-Lakewood, Colo., metropolitan area as defined by the United States Bureau of Labor Statistics (or such other Consumer Price Index as may be adopted by the United States Bureau of Labor Statistics for Colorado) to cover the Town’s costs associated with processing the application. e.Once the Town has received complete information concerning the prospective Buyers(s) and has received the administrative fee, the Town shall review theinformation and make a written determination as to whether the Buyer(s) meets thedefinition of a Qualified Owner within a reasonable time and not to exceed thirty (30)days. f.The Town may require the Buyer to reimburse the Town for any additional costs that are incurred in the review and determination of whether a Buyer(s) meets the definitionof a Qualified Owner, including but not limited to legal costs, title review costs, andinvestigation costs if reasonably required by the Town to complete its investigation. g.The Owner may sell and convey the Property to the Buyer(s) that is determined in writing by the Town to be a Qualified Owner. h.Upon sale and conveyance of the Property by Owner to a Buyer, the Buyer shall besubject to the same occupancy and use requirements set forth herein. 5.Default by Owner. If the Town has reasonable cause to believe that the occupancy oruse of the Property is in violation of any provision of this Deed Restriction, the Town may inspect the Property between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, after providing the Owner and occupants with at least twenty four (24) hours written notice. Notice to the occupants may be given by posting notice on the door to the residence on the Property. This Deed Restriction shall constitute permission to enter the Property during such times upon such notice without further consent. A default by an Owner shall include breach of the covenants set forth in this Deed Restriction, including without limitation any of the following: a.Transfer or conveyance of the Property to a person or entity that is not a QualifiedOwner. b.Acceptance of the Property by a person or entity that is not a Qualified Owner. c.Transfer or conveyance of the Property to a person who is a Qualified Owner prior to obtaining certification from the Town that such person is a Qualified Owner. d.Any ownership, use or occupancy of the Property in violation of Section 3 above,including, without limitation, any lease of the Property to a person or entity that is notan Eagle County Employee. e.Failure to submit an annual certification of occupancy and use as described in Section 3.h. above. Price Capped Community Housing Deed Restriction Page 5 of 12 f.Failure to make payments and comply with the terms of any deed of trust placed on theProperty after any period for notice and cure provided in said deed of trust. g.Any action by the Owner to encumber the Property in a manner that conflicts with the terms of this Deed Restriction or renders compliance with the terms of this DeedRestriction impossible or impractical. h.Permitting the use of the Property as a Short Term Rental or Second Home. 6.Notice and Cure. In the event a violation of this Deed Restriction is discovered, the Town shall send a written notice of default to the Owner detailing the nature of the default and providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing or any other term of this Deed Restriction, a default for lease or use of the Property as a Short Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state that the Owner may request an appeal of the violation finding in writing within ten (10) days of such notice, in which event the Town shall administratively review the finding and, if the violation finding is upheld, the Owner may request in writing within ten (10) days of such administrative decision a hearing before the Avon Town Council. A decision of the Avon Town Council may only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106. If no administrative or Town Council appeal is timely requested in writing and the violation is not cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be in violation of this Deed Restriction. If an administrative or Town Council appeal is requested, the decision of the Avon Town Council (or administrative decision if such decision is not timely appealed to the Town Council) shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon Town Council is judicially appealed, an order of the Court confirming the violation shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. In the event of any lease of the Property to a person who is not an Eagle County Employee or use of the Property as a Short Term Rental or Second Home, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as a material requirement of curing the notice of default. 7.Remedies. In the event of violation, non-performance, default or breach of any term of this Deed Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein by an action for any equitable remedy, including injunction or specific performance, as well as pursue an action to recover damages. In addition, any amount due and owing to the Town shall bear interest at the rate of one and one half percent (1.5%) per month (eighteen percent [18%] per annum, compounded annually) until paid in full. The Town shall be entitled to recover any costs related to enforcement of this Deed Restriction, including but not limited to attorney’s fees, court filing costs and county recording costs. In addition to any other remedy provided by law or equity, the Town may attach a lien for any amount due to the Town upon the Property and Price Capped Community Housing Deed Restriction Page 6 of 12 enforce the lien in the manner and according to the procedures set forth in Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any objection to the attachment of a lien for amounts due to the Town. In the event of a transfer or conveyance of the Property that violates the terms of this Deed Restrictions and constitutes a violation of this Deed Restriction, both the grantor and grantee shall be jointly and severally liable for any damages and costs due under this Deed Restriction. 8. Liquidated Damages. The parties acknowledge and agree that in the event of a violation of this Deed Restriction by the Owner, the determination of actual monetary damages would be difficult to ascertain. Therefore, the Town and Owner hereby agree that liquidated damages shall be calculated and applied in the amount of THREE HUNDRED DOLLARS ($300.00) per day for each day that the Owner is in violation of this Deed Restriction after having failed to timely cure the violation of this Deed Restriction. Liquidated damages shall be in addition to the Town’s ability to recover costs as stated in Section 7 above. Liquidated damages shall be in addition to the Town’s right to seek equitable remedies of injunction and/or specific performance. In the event of any lease or use of the Property as a Second Home or Short Term Rental, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as liquated damages as demanded by the Town (in lieu of the $300 daily liquidated damages), including such amounts collected or received by Owner prior to receipt of a Notice of Default and prior expiration of a sixty-five (65) day period to cure, and such amounts shall be in addition to the right of the Town to recover costs and seek equitable remedies. 9.Freddie Mac and Fannie Mae. Notwithstanding the foregoing, in the event that the Federal Home Loan Mortgage Corporation (“Freddie Mac”) or the Federal National Mortgage Association (“Fannie Mae”) holds or is assigned a deed of trust for the Property, the rights of the Town pursuant to the provisions of Sections 7 and 8 shall be subordinate to such deed of trust and such deed of trust shall unconditionally be and remain at all times a lien or charge on the Property, prior and superior to the lien or charge of the Town. Until repayment in full of the deed of trust, the Town shall not exercise any of its rights or remedies with respect to Sections 7 or 8. 10.Release of Deed Restriction in Event of Foreclosure or Deed in Lieu. a.An Owner shall notify the Town, in writing, of any notification received from a lenderof past due payments or defaults in payments or other obligations within five (5) daysof receipt of such notification. b.An Owner shall immediately notify the Town, in writing, of any notice of foreclosure under the first deed of trust or any other subordinate security interest in the Property, orwhen any payment on any indebtedness encumbering the Property is required to avoidforeclosure of the first deed of trust or other subordinate security interest in theProperty. c.Within sixty (60) days after receipt of any notice described herein, the Town may (but shall not be obligated to) proceed to make any payment required to avoid foreclosure.Upon making any such payment, the Town shall place a lien on the Property in the Price Capped Community Housing Deed Restriction Page 7 of 12 amount paid to cure the default and avoid foreclosure, including all fees and costs resulting from such foreclosure. d.Notwithstanding any other provision of this Deed Restriction (but subject to Section 10.f below), in the event of a foreclosure, acceptance of a deed-in-lieu of foreclosure, orassignment, this Deed Restriction shall remain in full force and effect, includingwithout limitation Section 4 hereof, restricting sale of the Property. e.The Town shall have thirty (30) days after issuance of the public trustee’s deed or the acceptance of a deed in lieu of foreclosure by the holder in which to purchase by tendering to the holder, in cash or certified funds, an amount equal to the bid price orthe redemption price paid by the holder, interest in the amount of eight (8) percent perannum from the date of the issuance of the public trustee’s deed or the recording of adeed in lieu of foreclosure through the date of the Town’s purchase. f.Notwithstanding Section 10.d above, in the event that the Property is encumbered by a mortgage or deed of trust insured by the U.S. Department of Housing and UrbanDevelopment (“HUD”) and representing a purchase money first priority mortgage ordeed of trust, this Deed Restriction shall automatically and permanently terminate uponforeclosure of such mortgage or deed of trust, upon acceptance of a deed in lieu of foreclosure of such mortgage or deed of trust, or upon assignment of such mortgage or deed of trust to HUD. 11.Option to Purchase. In the event of default by the Owner which is not cured, or uponreceipt of a Notice of Election and Demand, other notice of foreclosure or other notice of default provided by the holder of a deed of trust, lien or other encumbrance as provided in Section 10 above (whichever is earlier), the Town shall have the option to purchase (“Option to Purchase”) the Property in accordance with the procedures and terms set forth as follows: a.The Town shall have an Option to Purchase for sixty-five (65) days after receipt ofnotice as provided above (“Option Period”). b.The Town shall have right of entry onto and into the Property during the Option Period to inspect the Property. c.The Town shall have the right to purchase the Property for the amount due to theholders of any deeds of trust, liens or other encumbrances (together with interest, feesand costs expressly chargeable under deed of trust, lien or other encumbranceinstrument), which amounts shall be paid in order of priority of the holders of such deeds of trusts, liens or other encumbrances provided that this Deed Restriction shall remain in effect and burden the Property after acquisition by the Town and upon re-conveyance to a subsequent Owner. d.The Town shall have the right to assign the Town’s right to purchase the Property toany party provided that this Deed Restriction shall remain in effect and burden the Property. Price Capped Community Housing Deed Restriction Page 8 of 12 e.Upon payment by Town or assigns, Owner shall convey title to the Property by aspecial warranty deed in accordance with Colorado Revised Statute §38-30-115 and shall include the words, “and warrant title against all persons claiming under me.” f.Normal and customary closing costs shall be shared equally between the Owner andTown or Town’s assigns. The Town or assigns shall be responsible, at its cost, for anyand all title insurance fees, document fees, and recording fees of the deed. Taxes shallbe prorated based upon taxes for the calendar year immediately preceding closing. g.If the Town or assigns do not exercise the Option to Purchase during the Option Period, then the holder of a deed of trust shall nonetheless remain subject to this DeedRestriction as provided in Section 10.d above, subject, however, to Section 10.f above.In the event that Town’s Option to Purchase arises from a default by Owner and not anotice of foreclosure or notice of default submitted by the holder of a deed of trust to the Town, then the Town may unilaterally extend the Option Period until such time as Town, or assigns, exercise the Option to Purchase or the Owner cures any and alldefaults. 12. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force andeffect, shall run with and burden the land, and shall constitute a condition of the subdivision and land use approval which shall survive and sale of the Property through a tax lien sale process. 13.General Provisions. a.Severability. If any term, provision, covenant or condition of this Deed Restriction isheld by a court of competent jurisdiction to be invalid, void or unenforceable, theremaining provisions of this Deed Restriction shall continue and remain in full force and effect. b.Counting Days. If the final day of any notice, default or other event falls on aSaturday, Sunday, legal holiday recognized by the State of Colorado or day upon whichthe Avon Town Hall is closed for any reason, then the final day shall be deemed to bethe next day which is not a Saturday, Sunday, legal holiday or day that the Avon Town Hall is closed. c.Waiver. No waiver of one or more of the terms or provisions of this Deed Restrictionshall be effective unless provided in writing. No waiver of any term or provision of thisDeed Restriction in any instance shall constitute a waiver of such provision in any otherinstance. The Town Council may provide a waiver along with any conditions of the waiver with regard to any of the terms and provisions in this Deed Restriction where unusual or unforeseen circumstances exist and the Owner is diligently seeking to cure adefault and such waiver, with conditions if any, supports the purpose and intention ofthis Deed Restriction. d.Amendment. This Deed Restriction may only be amended in writing by the mutual agreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office of Eagle County, Colorado. Price Capped Community Housing Deed Restriction Page 9 of 12 e. Recording. The Owner shall record this Deed Restriction in the Property Records ofEagle County, Colorado and the original executed and record documents must be returned to the Town. f.Assignment. The Town may assign this Deed Restriction and all rights and obligations,without consent of the Owner, to any other public entity, non-profit corporation or otherentity which is organized and exists for the purpose to provide and promote affordablehousing for full time residents. g.No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intended to or shall create a contractual relationship with, cause of action in favor of, or claim forrelief for, any third party. h.Choice of Law. This Deed Restriction shall be governed and construed in accordancewith the laws of the State of Colorado. Venue for any legal action arising from this Deed Restriction shall be in Eagle County, Colorado. i.Deed Restriction Runs with the Land. Owner and any subsequent Owner of theProperty, and all other parties with an interest in title to the Property herebyacknowledge, or are deemed to acknowledge by virtue of recordation of the deed bywhich such Owner takes title to the Property, that this Deed Restriction shall constitute an irrevocable covenant running with title to the Property as a burden thereon for the benefit of the Town, or its assign, and shall be binding on the Owner of the Property,and on its heirs, personal representatives, assigns, lessees, licensees and any transfereeof the Owner of the Property. j.Successors. The provisions and covenants contained herein shall inure to and be binding upon the heirs, successors and assigns of any Owner of the Property, and the Town. k.Personal Liability. By taking title to the Property, the Owner agrees that he or sheshall be personally liable for compliance with the applicable terms and conditions ofthis Deed Restriction. l.Further Actions. Any Owner of the Property and the Town agree to execute such further documents and take such further actions as may be reasonably required to carryout the provisions and intent of this Deed Restriction or any agreement or documentrelating hereto or entered into in connection herewith. m.Perpetuities Savings Clause. If any of the terms, covenants, conditions, restrictions, uses, limitations, obligations or options created by this Deed Restriction or any of its Exhibits shall be unlawful or void for violation of: (a) the rule against perpetuities orsome similar statutory provision, (b) the rule restricting restraints on alienation, or (c)any other statutory or common law rules imposing like or similar time limits, then suchprovision shall continue only for the period of the lives of the then-current duly elected and seated Town Council, and the then-current Town of Avon employees, their now living descendants, if any, and the survivor of them, plus twenty-one (21) years. Price Capped Community Housing Deed Restriction Page 10 of 12 n. Section Headings. Paragraph or section headings within this Deed Restriction areinserted solely for convenience of reference and are not intended to and shall not govern, limit or aid in the construction of any terms or provisions contained herein. o.Gender and Number. Whenever the context so requires in this Deed Restriction, theneuter gender shall include any or all genders and vice versa and the use of the singularshall include the plural and vice versa. p.Notice. Any notice, consent or approval, which is required to be given hereunder, shall be given by either depositing in the U.S. Mail with first class postage pre-paid; mailing by certified mail with return receipt requested; sending by overnight delivery with anationally recognized courier service that delivers to the physical address of theProperty; or, by hand- delivering to the intended recipient. Notices shall be provided tothe Town of Avon at P.O. Box 975, 100 Mikaela Way, Avon, CO 81620. Notices shall be provided to Owner at the address provided by the Eagle County Assessor’s office. Price Capped Community Housing Deed Restriction Page 11 of 12 IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day and the year first written above. DECLARANT: [ ] By: Name: Its: STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) The foregoing instrument was subscribed, sworn to and acknowledged before me this __ day of __________________, 20____, by _____________________, as the owner of the real property described above. Witness my hand and official seal. My commission expires: ____________________________________ Notary Public TOWN OF AVON, COLORADO: By: _______________________________ Attest: ______________________________ Eric Heil, Town Manager Brenda Torres, Town Clerk Price Capped Community Housing Deed Restriction Page 12 of 12 Exhibit A [Insert Property Legal Description] Rent Capped Community Housing Deed Restriction Page 1 of 11 APPENDIX A.2. TOWN OF AVON RENT CAPPED COMMUNITY HOUSING DEED RESTRICTION THIS RENT CAPPED COMMUNITY HOUSING DEED RESTRICTION (“Deed Restriction”) is entered into on __________________ 20____ (the “Effective Date”) by and between the Town of Avon, Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975, Avon, Colorado 81620 (“Town”), and [DEVELOPMENT ENTITY], with an address of __________________________________ (“Declarant”) (each individually a “Party” and collectively the “Parties”). WHEREAS, Declarant owns the real property and the improvements situated thereon, located at _______________________, Avon, Colorado 81620, and more particularly described in Exhibit A hereto (“Property”); and WHEREAS, pursuant to the Avon Community Housing Policies (“ACHP”), as may be amended from time to time, Declarant has agreed to place certain restrictions on the lease and occupancy of the Property for the benefit of the Town by requiring lease and occupancy of the Property as set forth in this Deed Restriction; and WHEREAS, Declarant declares that the restrictive covenants set forth in this Deed Restriction are covenants running with the land and are binding upon all owners of the Property; and NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: COVENANTS 1.Restriction and Recording. The Property is hereby burdened with the covenants andrestrictions specified in this Deed Restriction. The lease and occupancy of the Property shall be restricted as specified in this Deed Restriction. The Town shall record this Deed Restriction against the Property at Declarant’s expense. 2.Definitions. The following definitions shall apply to terms used in the Deed Restriction: a.Eagle County Employee means an employee working in Eagle County who works anaverage of at least thirty (30) hours per week on an annual basis or earns seventy-five percent (75%) of his or her income and earnings by working in Eagle County; or a retired individual, sixty (60) years or older, who has worked a minimum of five (5)years in Eagle County for an average of at least thirty (30) hours per week on an annualbasis; or a person who derives income from self-employment whose business is situatedin Eagle County; or a person who works for an employer outside Eagle County if that person can demonstrate that the residence is the primary residence for that person. Rent Capped Community Housing Deed Restriction Page 2 of 11 b. Maximum Rental Rate means the maximum monthly rent payment for the Property. All ongoing fees required to be paid by the resident (including without limitation utilities and mandatory parking fees) must be included within the Maximum Rental Rate. c. Owner means the owner of record of the Property according to the Clerk and Recorder of Eagle County during their period of ownership. d. Primary Residence means the occupation and use of a residence as the primary residence, which shall be determined by the Town Manager by taking into account the following circumstances: voter registration in Avon, Colorado (or signing an affidavit stating that the applicant is not registered to vote in any other place); stated address on Colorado driver’s license or Colorado identification card; stated address on motor vehicle registration; ownership or use of other residences not situated in Avon, Colorado; stated residence for income and tax purposes; and such other circumstances as well as such processes for verification and investigation deemed appropriate by the Town Manager to determine that the occupants are continuously occupying and using the Property as a primary residence. e. Second Home means the status of the Property when used by any person who has a Primary Residence that is not the Property. f. Short Term Rental means the rental or lease of the Property, in whole or in part, for a fee or other consideration to guests on an overnight basis for a period fewer than thirty (30) days. g. Town shall include employees of the Town of Avon or subcontractors retained by the Town who are tasked with enforcing Deed Restriction agreements. 3. Ownership and Use of the Property. a. Recording. Immediately upon execution of this Deed Restriction by the Town and Declarant, the Town shall cause this Deed Restriction to be recorded against the Property in the real property records of Eagle County. b. Lease. Lease of the Property shall be limited to an Eagle County Employee (who may lease with their spouse or civil union partner) at a cost not to exceed the Monthly Rental Rate. c. Monthly Rental Rate. The Monthly Rental Rate for the Property shall be __________________________________________________________________. d. Occupancy and Use. Occupancy and use of the Property shall be limited to one or more Eagle County Employees for occupancy and use as a Primary Residence for periods of thirty (30) days or longer. Permitted occupancy and use shall include immediate family members of the Eagle County Employee or Employees and temporary invitees who do not provide compensation for temporary residence at the Property. Use or lease of the Property as a Second Home or for Short Term Rental is Rent Capped Community Housing Deed Restriction Page 3 of 11 prohibited. Any use or lease of the Property which is not allowed or is prohibited by this Deed Restriction shall constitute a default and shall be subject to the enforcement provisions and remedies contained in this Deed Restriction. e. Exceptions. It shall not be deemed a violation of Sections 3.b. or 3.d. above if: i. The resident Eagle County Employee becomes disabled and is no longer able to work as determined by the Town in its sole exclusive discretion; or ii. The resident Eagle County Employee has lost full-time employment and is actively seeking reemployment, not to exceed ninety (90) days after loss of employment; or iii. The Property is unoccupied and the Owner of the Property is actively seeking to sell or lease the Property to an Eagle County Employee, provided that the period of vacancy of the Property shall not exceed twelve (12) months. f. Owner covenants that the Owner shall not permit any occupancy, use or lease of the Property in violation of this Section 3. g. Owner covenants that any lease of the Property shall include a reference that such lease is subject to the terms and conditions of this Deed Restriction, including but not limited to restrictions on the use and occupancy of the Property and cooperation on providing required documentation for verification of Eagle County Employee and Primary Residence status. h. No later than February 1st of each year, the Owner of the Property shall submit to the Town a certification setting forth evidence establishing that the Property’s occupancy and use complies with this Deed Restriction on a form provided by the Town, which form shall be sent to the address of record of the Owner according to the Eagle County Assessor’s Office. 4. Default by Owner. If the Town has reasonable cause to believe that the occupancy or use of the Property is in violation of any provision of this Deed Restriction, the Town may inspect the Property between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, after providing the Owner and occupants with at least twenty four (24) hours written notice. Notice to the occupants may be given by posting notice on the door to the residence on the Property. This Deed Restriction shall constitute permission to enter the Property during such times upon such notice without further consent. A default by an Owner shall include breach of the covenants set forth in this Deed Restriction, including without limitation any of the following: a. Any ownership, use or occupancy of the Property in violation of Section 3 above, including, without limitation, any lease of the Property to a person or entity that is not an Eagle County Employee. b. Failure to submit an annual certification of occupancy and use as described in Section 3.h above. Rent Capped Community Housing Deed Restriction Page 4 of 11 c.Failure to make payments and comply with the terms of any deed of trust placed on theProperty after any period for notice and cure provided in said deed of trust. d.Any action by the Owner to encumber the Property in a manner that conflicts with the terms of this Deed Restriction or renders compliance with the terms of this DeedRestriction impossible or impractical. e.Permitting the use of the Property as a Short Term Rental or Second Home. 5.Notice and Cure. In the event a violation of this Deed Restriction is discovered, the Town shall send a written notice of default to the Owner detailing the nature of the default and providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing or any other term of this Deed Restriction, a default for lease or use of the Property as a Short Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state that the Owner may request an appeal of the violation finding in writing within ten (10) days of such notice, in which event the Town shall administratively review the finding and, if the violation finding is upheld, the Owner may request in writing within ten (10) days of such administrative decision a hearing before the Avon Town Council. A decision of the Avon Town Council may only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106. If no administrative or Town Council appeal is timely requested in writing and the violation is not cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be in violation of this Deed Restriction. If an administrative or Town Council appeal is requested, the decision of the Avon Town Council (or administrative decision if such decision is not timely appealed to the Town Council) shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon Town Council is judicially appealed, an order of the Court confirming the violation shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. In the event of any lease of the Property to a person who is not an Eagle County Employee or use of the Property as a Short Term Rental or Second Home, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as a material requirement of curing the notice of default. 6.Remedies. In the event of violation, non-performance, default or breach of any term of this Deed Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein by an action for any equitable remedy, including injunction or specific performance, as well as pursue an action to recover damages. In addition, any amount due and owing to the Town shall bear interest at the rate of one and one half percent (1.5%) per month (eighteen percent [18%] per annum, compounded annually) until paid in full. The Town shall be entitled to recover any costs related to enforcement of this Deed Restriction, including but not limited to attorney’s fees, court filing costs and county recording costs. In addition to any other remedy provided by law or equity, the Town may attach a lien for any amount due to the Town upon the Property and Rent Capped Community Housing Deed Restriction Page 5 of 11 enforce the lien in the manner and according to the procedures set forth in Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any objection to the attachment of a lien for amounts due to the Town. In the event of a transfer or conveyance of the Property that violates the terms of this Deed Restrictions and constitutes a violation of this Deed Restriction, both the grantor and grantee shall be jointly and severally liable for any damages and costs due under this Deed Restriction. 7. Liquidated Damages. The parties acknowledge and agree that in the event of a violation of this Deed Restriction by the Owner, the determination of actual monetary damages would be difficult to ascertain. Therefore, the Town and Owner hereby agree that liquidated damages shall be calculated and applied in the amount of THREE HUNDRED DOLLARS ($300.00) per day for each day that the Owner is in violation of this Deed Restriction after having failed to timely cure the violation of this Deed Restriction. Liquidated damages shall be in addition to the Town’s ability to recover costs as stated in Section 6 above. Liquidated damages shall be in addition to the Town’s right to seek equitable remedies of injunction and/or specific performance. In the event of any lease or use of the Property as a Second Home or Short Term Rental, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as liquated damages as demanded by the Town (in lieu of the $300 daily liquidated damages), including such amounts collected or received by Owner prior to receipt of a Notice of Default and prior expiration of a sixty-five (65) day period to cure, and such amounts shall be in addition to the right of the Town to recover costs and seek equitable remedies. 8.Freddie Mac and Fannie Mae. Notwithstanding the foregoing, in the event that the Federal Home Loan Mortgage Corporation (“Freddie Mac”) or the Federal National Mortgage Association (“Fannie Mae”) holds or is assigned a deed of trust for the Property, the rights of the Town pursuant to the provisions of Sections 6 and 7 shall be subordinate to such deed of trust and such deed of trust shall unconditionally be and remain at all times a lien or charge on the Property, prior and superior to the lien or charge of the Town. Until repayment in full of the deed of trust, the Town shall not exercise any of its rights or remedies with respect to Sections 6 or 7. 9.Release of Deed Restriction in Event of Foreclosure or Deed in Lieu. a.An Owner shall notify the Town, in writing, of any notification received from a lenderof past due payments or defaults in payments or other obligations within five (5) daysof receipt of such notification. b.An Owner shall immediately notify the Town, in writing, of any notice of foreclosure under the first deed of trust or any other subordinate security interest in the Property, orwhen any payment on any indebtedness encumbering the Property is required to avoidforeclosure of the first deed of trust or other subordinate security interest in theProperty. c.Within sixty (60) days after receipt of any notice described herein, the Town may (but shall not be obligated to) proceed to make any payment required to avoid foreclosure.Upon making any such payment, the Town shall place a lien on the Property in the Rent Capped Community Housing Deed Restriction Page 6 of 11 amount paid to cure the default and avoid foreclosure, including all fees and costs resulting from such foreclosure. d.Notwithstanding any other provision of this Deed Restriction (but subject to Section 9.f below), in the event of a foreclosure, acceptance of a deed-in-lieu of foreclosure, orassignment, this Deed Restriction shall remain in full force and effect. e.The Town shall have thirty (30) days after issuance of the public trustee’s deed or theacceptance of a deed in lieu of foreclosure by the holder in which to purchase by tendering to the holder, in cash or certified funds, an amount equal to the bid price or the redemption price paid by the holder, interest in the amount of eight (8) percent perannum from the date of the issuance of the public trustee’s deed or the recording of adeed in lieu of foreclosure through the date of the Town’s purchase. f.Notwithstanding Section 9.d above, in the event that the Property is encumbered by a mortgage or deed of trust insured by the U.S. Department of Housing and Urban Development (“HUD”) and representing a purchase money first priority mortgage ordeed of trust, this Deed Restriction shall automatically and permanently terminate uponforeclosure of such mortgage or deed of trust, upon acceptance of a deed in lieu offoreclosure of such mortgage or deed of trust, or upon assignment of such mortgage or deed of trust to HUD. 10.Option to Purchase. In the event of default by the Owner which is not cured, or uponreceipt of a Notice of Election and Demand, other notice of foreclosure or other notice of default provided by the holder of a deed of trust, lien or other encumbrance as provided in Section 9 above (whichever is earlier), the Town shall have the option to purchase (“Option to Purchase”) the Property in accordance with the procedures and terms set forth as follows: a.The Town shall have an Option to Purchase for sixty-five (65) days after receipt ofnotice as provided above (“Option Period”). b.The Town shall have right of entry onto and into the Property during the Option Periodto inspect the Property. c.The Town shall have the right to purchase the Property for the amount due to the holders of any deeds of trust, liens or other encumbrances (together with interest, feesand costs expressly chargeable under deed of trust, lien or other encumbranceinstrument), which amounts shall be paid in order of priority of the holders of suchdeeds of trusts, liens or other encumbrances provided that this Deed Restriction shall remain in effect and burden the Property after acquisition by the Town and upon re- conveyance to a subsequent Owner. d.The Town shall have the right to assign the Town’s right to purchase the Property toany party provided that this Deed Restriction shall remain in effect and burden theProperty. Rent Capped Community Housing Deed Restriction Page 7 of 11 e.Upon payment by Town or assigns, Owner shall convey title to the Property by aspecial warranty deed in accordance with Colorado Revised Statute §38-30-115 and shall include the words, “and warrant title against all persons claiming under me.” f.Normal and customary closing costs shall be shared equally between the Owner andTown or Town’s assigns. The Town or assigns shall be responsible, at its cost, for anyand all title insurance fees, document fees, and recording fees of the deed. Taxes shallbe prorated based upon taxes for the calendar year immediately preceding closing. g.If the Town or assigns do not exercise the Option to Purchase during the Option Period, then the holder of a deed of trust shall nonetheless remain subject to this DeedRestriction as provided in Section 9.d above, subject, however, to Section 9.f above. Inthe event that Town’s Option to Purchase arises from a default by Owner and not anotice of foreclosure or notice of default submitted by the holder of a deed of trust to the Town, then the Town may unilaterally extend the Option Period until such time as Town, or assigns, exercise the Option to Purchase or the Owner cures any and alldefaults. 11. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force andeffect, shall run with and burden the land, and shall constitute a condition of the subdivision and land use approval which shall survive and sale of the Property through a tax lien sale process. 12.General Provisions. a.Severability. If any term, provision, covenant or condition of this Deed Restriction isheld by a court of competent jurisdiction to be invalid, void or unenforceable, theremaining provisions of this Deed Restriction shall continue and remain in full force and effect. b.Counting Days. If the final day of any notice, default or other event falls on aSaturday, Sunday, legal holiday recognized by the State of Colorado or day upon whichthe Avon Town Hall is closed for any reason, then the final day shall be deemed to bethe next day which is not a Saturday, Sunday, legal holiday or day that the Avon Town Hall is closed. c.Waiver. No waiver of one or more of the terms or provisions of this Deed Restrictionshall be effective unless provided in writing. No waiver of any term or provision of thisDeed Restriction in any instance shall constitute a waiver of such provision in any otherinstance. The Town Council may provide a waiver along with any conditions of the waiver with regard to any of the terms and provisions in this Deed Restriction where unusual or unforeseen circumstances exist and the Owner is diligently seeking to cure adefault and such waiver, with conditions if any, supports the purpose and intention ofthis Deed Restriction. d.Amendment. This Deed Restriction may only be amended in writing by the mutual agreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office of Eagle County, Colorado. Rent Capped Community Housing Deed Restriction Page 8 of 11 e. Recording. The Owner shall record this Deed Restriction in the Property Records ofEagle County, Colorado and the original executed and record documents must be returned to the Town. f.Assignment. The Town may assign this Deed Restriction and all rights and obligations,without consent of the Owner, to any other public entity, non-profit corporation or otherentity which is organized and exists for the purpose to provide and promote affordablehousing for full time residents. g.No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intended to or shall create a contractual relationship with, cause of action in favor of, or claim forrelief for, any third party. h.Choice of Law. This Deed Restriction shall be governed and construed in accordancewith the laws of the State of Colorado. Venue for any legal action arising from this Deed Restriction shall be in Eagle County, Colorado. i.Deed Restriction Runs with the Land. Owner and any subsequent Owner of theProperty, and all other parties with an interest in title to the Property herebyacknowledge, or are deemed to acknowledge by virtue of recordation of the deed bywhich such Owner takes title to the Property, that this Deed Restriction shall constitute an irrevocable covenant running with title to the Property as a burden thereon for the benefit of the Town, or its assign, and shall be binding on the Owner of the Property,and on its heirs, personal representatives, assigns, lessees, licensees and any transfereeof the Owner of the Property. j.Successors. The provisions and covenants contained herein shall inure to and be binding upon the heirs, successors and assigns of any Owner of the Property, and the Town. k.Personal Liability. By taking title to the Property, the Owner agrees that he or sheshall be personally liable for compliance with the applicable terms and conditions ofthis Deed Restriction. l.Further Actions. Any Owner of the Property and the Town agree to execute such further documents and take such further actions as may be reasonably required to carryout the provisions and intent of this Deed Restriction or any agreement or documentrelating hereto or entered into in connection herewith. m.Perpetuities Savings Clause. If any of the terms, covenants, conditions, restrictions, uses, limitations, obligations or options created by this Deed Restriction or any of its Exhibits shall be unlawful or void for violation of: (a) the rule against perpetuities orsome similar statutory provision, (b) the rule restricting restraints on alienation, or (c)any other statutory or common law rules imposing like or similar time limits, then suchprovision shall continue only for the period of the lives of the then-current duly elected and seated Town Council, and the then-current Town of Avon employees, their now living descendants, if any, and the survivor of them, plus twenty-one (21) years. Rent Capped Community Housing Deed Restriction Page 9 of 11 n. Section Headings. Paragraph or section headings within this Deed Restriction areinserted solely for convenience of reference and are not intended to and shall not govern, limit or aid in the construction of any terms or provisions contained herein. o.Gender and Number. Whenever the context so requires in this Deed Restriction, theneuter gender shall include any or all genders and vice versa and the use of the singularshall include the plural and vice versa. p.Notice. Any notice, consent or approval, which is required to be given hereunder, shall be given by either depositing in the U.S. Mail with first class postage pre-paid; mailing by certified mail with return receipt requested; sending by overnight delivery with anationally recognized courier service that delivers to the physical address of theProperty; or, by hand- delivering to the intended recipient. Notices shall be provided tothe Town of Avon at P.O. Box 975, 100 Mikaela Way, Avon, CO 81620. Notices shall be provided to Owner at the address provided by the Eagle County Assessor’s office. Rent Capped Community Housing Deed Restriction Page 10 of 11 IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day and the year first written above. DECLARANT: [ ] By: Name: Its: STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) The foregoing instrument was subscribed, sworn to and acknowledged before me this __ day of __________________, 20____, by _____________________, as the owner of the real property described above. Witness my hand and official seal. My commission expires: ____________________________________ Notary Public TOWN OF AVON, COLORADO: By: _______________________________ Attest: ______________________________ Eric Heil, Town Manager Brenda Torres, Town Clerk Rent Capped Community Housing Deed Restriction Page 11 of 11 Exhibit A [Insert Property Legal Description] Owner Occupied Community Housing Deed Restriction Page 1 of 12 APPENDIX A.3. TOWN OF AVON OWNER OCCUPIED COMMUNITY HOUSING DEED RESTRICTION (NON-PRICE CAPPED) THIS OWNER OCCUPIED COMMUNITY HOUSING DEED RESTRICTION (“Deed Restriction”) is entered into on __________________ 20____ (the “Effective Date”) by and between the Town of Avon, Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975, Avon, Colorado 81620 (“Town”), and [DEVELOPMENT ENTITY], with an address of __________________________________ (“Declarant”) (each individually a “Party” and collectively the “Parties”). WHEREAS, Declarant owns the real property and the improvements situated thereon, located at _______________________, Avon, Colorado 81620, and more particularly described in Exhibit A hereto (“Property”); and WHEREAS, pursuant to the Avon Community Housing Policies (“ACHP”), as may be amended from time to time, Declarant has agreed to place certain restrictions on the use and occupancy of the Property for the benefit of the Town by requiring ownership and occupancy of the Property as set forth in this Deed Restriction; and WHEREAS, Declarant declares that the restrictive covenants set forth in this Deed Restriction are covenants running with the land and are binding upon all owners of the Property; and NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: COVENANTS 1. Restriction and Recording. The Property is hereby burdened with the covenants and restrictions specified in this Deed Restriction. The use and development of the Property shall be restricted solely and exclusively to residential development for Community Housing as specified in this Deed Restriction. The Town shall record this Deed Restriction against the Property at Declarant’s expense. 2. Definitions. The following definitions shall apply to terms used in the Deed Restriction: a. Buyer means a prospective Qualified Owner who purchases the Property from an Owner. b. Eagle County Employee means an employee working in Eagle County who works an average of at least thirty (30) hours per week on an annual basis or earns seventy-five percent (75%) of his or her income and earnings by working in Eagle County; or a retired individual, sixty (60) years or older, who has worked a minimum of five (5) Owner Occupied Community Housing Deed Restriction Page 2 of 12 years in Eagle County for an average of at least thirty (30) hours per week on an annual basis; or a person who derives income from self-employment whose business is situated in Eagle County; or a person who works for an employer outside Eagle County if that person can demonstrate that the residence is the primary residence for that person. c.Non-Qualified Owner means any person who does not meet the definition of QualifiedOwner including persons who originally qualified as a Qualified Owner but whosecircumstances change and who no longer meets the definition of Qualified Owner. d.Owner means the owner of record of the Property according to the Clerk and Recorder of Eagle County during their period of ownership. e.Primary Residence means the occupation and use of a residence as the primaryresidence, which shall be determined by the Town Manager by taking into account thefollowing circumstances: voter registration in Avon, Colorado (or signing an affidavit stating that the applicant is not registered to vote in any other place); stated address on Colorado driver’s license or Colorado identification card; stated address on motorvehicle registration; ownership or use of other residences not situated in Avon,Colorado; stated residence for income and tax purposes; and such other circumstancesas well as such processes for verification and investigation deemed appropriate by the Town Manager to determine that the occupants are continuously occupying and using the Property as a primary residence. f.Qualified Owner means an Eagle County Employee who occupies the Property as theirPrimary Residence. g.Second Home means the status of the Property when used by any person who has a Primary Residence that is not the Property. h.Short Term Rental means the rental or lease of the Property, in whole or in part, for afee or other consideration to guests on an overnight basis for a period fewer than thirty(30) days. i.Town shall include employees of the Town of Avon or subcontractors retained by the Town who are tasked with enforcing Deed Restriction agreements. 3.Ownership and Use of the Property. a.Recording. Immediately upon execution of this Deed Restriction by the Town andDeclarant, the Town shall cause this Deed Restriction to be recorded against theProperty in the real property records of Eagle County. b.Ownership. Ownership of the Property shall be limited to a Qualified Owner (who may take title with such Qualified Owner’s spouse or civil union partner). c.Occupancy and Use. During the first three (3) years of ownership by the Owner, theOwner shall occupy and use the Property as the Owner’s Primary Residence. On andafter the third anniversary of the Owner’s acquisition of the Property, occupancy and Owner Occupied Community Housing Deed Restriction Page 3 of 12 use of the Property may include, but shall be limited to, (1) the Qualified Owner for their occupancy and use as a Primary Residence or (2) one or more Eagle County Employees for occupancy and use as a Primary Residence. Permitted occupancy and use shall include immediate family members of the Qualified Owner or such Eagle County Employee or Employees and temporary invitees who do not provide compensation for temporary residence at the Property. Any lease of the Property by the Owner shall be to an Eagle County Employee or Employees for use as a Primary Residence for periods of thirty (30) days or longer. Use or lease of the Property as a Second Home or for Short Term Rental is prohibited. Any use or lease of the Property which is not allowed or is prohibited by this Deed Restriction shall constitute a default and shall be subject to the enforcement provisions and remedies contained in this Deed Restriction. d.Exceptions. It shall not be deemed a violation of Sections 3.b. or 3.c. above if: i.The resident Eagle County Employee becomes disabled and is no longer able towork as determined by the Town in its sole exclusive discretion; or ii.The resident Eagle County Employee has lost full-time employment and isactively seeking reemployment, not to exceed ninety (90) days after loss of employment; or iii.The Property is unoccupied and the Owner of the Property is actively seeking tosell or lease the Property to an Eagle County Employee, provided that the periodof vacancy of the Property shall not exceed twelve (12) months. e.Owner covenants that the Owner shall not permit any occupancy, use or lease of the Property in violation of this Section 3. f.Owner covenants that any lease of the Property shall include a reference that such leaseis subject to the terms and conditions of this Deed Restriction, including but not limitedto restrictions on the use and occupancy of the Property and cooperation on providingrequired documentation for verification of Eagle County Employee and Primary Residence status. g.No later than February 1st of each year, the Owner of the Property shall submit to theTown a certification setting forth evidence establishing that the Property’s occupancyand use complies with this Deed Restriction on a form provided by the Town, whichform shall be sent to the address of record of the Owner according to the Eagle County Assessor’s Office. 4.Re-Sale Controls. The Property may not be sold or otherwise transferred to any personother than a Qualified Owner in accordance with the procedures for prior verification contained in this Section 4. a.Owner shall deliver to the Town a written notice of intent to sell the Property which notice shall include the name(s) of the Buyer(s) and all information required to determine whether the Buyer(s) meets the definition of Qualified Owner. Owner Occupied Community Housing Deed Restriction Page 4 of 12 b.Buyer(s) shall submit an administrative fee in the amount of TWO HUNDRED ANDFIFTY DOLLARS ($250.00) to the Town to pay for the cost of reviewing and rendering a determination as to whether a prospective Buyer(s) meets the definition of a Qualified Owner. The administrative fee may be increased by the Town Council overtime by an amount equal to annual increases in the Consumer Price Index for All UrbanConsumers for the Denver-Aurora-Lakewood, Colo., metropolitan area as defined bythe United States Bureau of Labor Statistics (or such other Consumer Price Index as may be adopted by the United States Bureau of Labor Statistics for Colorado) to cover the Town’s costs associated with processing the application. c.Once the Town has received complete information concerning the prospectiveBuyers(s) and has received the administrative fee, the Town shall review theinformation and make a written determination as to whether the Buyer(s) meets the definition of a Qualified Owner within a reasonable time and not to exceed thirty (30) days. d.The Town may require the Buyer to reimburse the Town for any additional costs thatare incurred in the review and determination of whether a Buyer(s) meets the definitionof a Qualified Owner, including but not limited to legal costs, title review costs, and investigation costs if reasonably required by the Town to complete its investigation. e.The Owner may sell and convey the Property to the Buyer(s) that is determined inwriting by the Town to be a Qualified Owner. f.Upon sale and conveyance of the Property by Owner to a Buyer, the Buyer shall besubject to the same occupancy and use requirements set forth herein. 5.Default by Owner. If the Town has reasonable cause to believe that the occupancy or use of the Property is in violation of any provision of this Deed Restriction, the Town may inspect the Property between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, after providing the Owner and occupants with at least twenty four (24) hours written notice. Notice to the occupants may be given by posting notice on the door to the residence on the Property. This Deed Restriction shall constitute permission to enter the Property during such times upon such notice without further consent. A default by an Owner shall include breach of the covenants set forth in this Deed Restriction, including without limitation any of the following: a.Transfer or conveyance of the Property to a person or entity that is not a QualifiedOwner. b.Acceptance of the Property by a person or entity that is not a Qualified Owner. c.Transfer or conveyance of the Property to a person who is a Qualified Owner prior toobtaining certification from the Town that such person is a Qualified Owner. d.Any ownership, use or occupancy of the Property in violation of Section 3 above,including, without limitation, any lease of the Property to a person or entity that is not an Eagle County Employee. Owner Occupied Community Housing Deed Restriction Page 5 of 12 e.Failure to submit an annual certification of occupancy and use as described in Section3.g above. f.Failure to make payments and comply with the terms of any deed of trust placed on the Property after any period for notice and cure provided in said deed of trust. g.Any action by the Owner to encumber the Property in a manner that conflicts with theterms of this Deed Restriction or renders compliance with the terms of this DeedRestriction impossible or impractical. h.Permitting the use of the Property as a Short Term Rental or Second Home. 6.Notice and Cure. In the event a violation of this Deed Restriction is discovered, theTown shall send a written notice of default to the Owner detailing the nature of the default and providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing or any other term of this Deed Restriction, a default for lease or use of the Property as a Short Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state that the Owner may request an appeal of the violation finding in writing within ten (10) days of such notice, in which event the Town shall administratively review the finding and, if the violation finding is upheld, the Owner may request in writing within ten (10) days of such administrative decision a hearing before the Avon Town Council. A decision of the Avon Town Council may only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106. If no administrative or Town Council appeal is timely requested in writing and the violation is not cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be in violation of this Deed Restriction. If an administrative or Town Council appeal is requested, the decision of the Avon Town Council (or administrative decision if such decision is not timely appealed to the Town Council) shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon Town Council is judicially appealed, an order of the Court confirming the violation shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. In the event of any lease of the Property to a person who is not an Eagle County Employee or use of the Property as a Short Term Rental or Second Home, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as a material requirement of curing the notice of default. 7.Remedies. In the event of violation, non-performance, default or breach of any term ofthis Deed Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein by an action for any equitable remedy, including injunction or specific performance, as well as pursue an action to recover damages. In addition, any amount due and owing to the Town shall bear interest at the rate of one and one half percent (1.5%) per month (eighteen percent [18%] per annum, compounded annually) until paid in full. The Town shall be entitled to recover Owner Occupied Community Housing Deed Restriction Page 6 of 12 any costs related to enforcement of this Deed Restriction, including but not limited to attorney’s fees, court filing costs and county recording costs. In addition to any other remedy provided by law or equity, the Town may attach a lien for any amount due to the Town upon the Property and enforce the lien in the manner and according to the procedures set forth in Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any objection to the attachment of a lien for amounts due to the Town. In the event of a transfer or conveyance of the Property that violates the terms of this Deed Restrictions and constitutes a violation of this Deed Restriction, both the grantor and grantee shall be jointly and severally liable for any damages and costs due under this Deed Restriction. 8. Liquidated Damages. The parties acknowledge and agree that in the event of a violationof this Deed Restriction by the Owner, the determination of actual monetary damages would be difficult to ascertain. Therefore, the Town and Owner hereby agree that liquidated damages shall be calculated and applied in the amount of THREE HUNDRED DOLLARS ($300.00) per day for each day that the Owner is in violation of this Deed Restriction after having failed to timely cure the violation of this Deed Restriction. Liquidated damages shall be in addition to the Town’s ability to recover costs as stated in Section 7 above. Liquidated damages shall be in addition to the Town’s right to seek equitable remedies of injunction and/or specific performance. In the event of any lease or use of the Property as a Second Home or Short Term Rental, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as liquated damages as demanded by the Town (in lieu of the $300 daily liquidated damages), including such amounts collected or received by Owner prior to receipt of a Notice of Default and prior expiration of a sixty-five (65) day period to cure, and such amounts shall be in addition to the right of the Town to recover costs and seek equitable remedies. 9.Freddie Mac and Fannie Mae. Notwithstanding the foregoing, in the event that theFederal Home Loan Mortgage Corporation (“Freddie Mac”) or the Federal National Mortgage Association (“Fannie Mae”) holds or is assigned a deed of trust for the Property, the rights of the Town pursuant to the provisions of Sections 7 and 8 shall be subordinate to such deed of trust and such deed of trust shall unconditionally be and remain at all times a lien or charge on the Property, prior and superior to the lien or charge of the Town. Until repayment in full of the deed of trust, the Town shall not exercise any of its rights or remedies with respect to Sections 7 or 8. 10.Release of Deed Restriction in Event of Foreclosure or Deed in Lieu. a.An Owner shall notify the Town, in writing, of any notification received from a lender of past due payments or defaults in payments or other obligations within five (5) daysof receipt of such notification. b.An Owner shall immediately notify the Town, in writing, of any notice of foreclosureunder the first deed of trust or any other subordinate security interest in the Property, or when any payment on any indebtedness encumbering the Property is required to avoid foreclosure of the first deed of trust or other subordinate security interest in theProperty. Owner Occupied Community Housing Deed Restriction Page 7 of 12 c.Within sixty (60) days after receipt of any notice described herein, the Town may (butshall not be obligated to) proceed to make any payment required to avoid foreclosure. Upon making any such payment, the Town shall place a lien on the Property in the amount paid to cure the default and avoid foreclosure, including all fees and costsresulting from such foreclosure. d.Notwithstanding any other provision of this Deed Restriction (but subject to Section10.f below), in the event of a foreclosure, acceptance of a deed-in-lieu of foreclosure, or assignment, this Deed Restriction shall remain in full force and effect, including without limitation Section 4 hereof, restricting Transfer of the Property. e.The Town shall have thirty (30) days after issuance of the public trustee’s deed or theacceptance of a deed in lieu of foreclosure by the holder in which to purchase bytendering to the holder, in cash or certified funds, an amount equal to the bid price or the redemption price paid by the holder, interest in the amount of eight (8) percent per annum from the date of the issuance of the public trustee’s deed or the recording of adeed in lieu of foreclosure through the date of the Town’s purchase. f.Notwithstanding Section 10.d above, in the event that the Property is encumbered by amortgage or deed of trust insured by the U.S. Department of Housing and Urban Development (“HUD”) and representing a purchase money first priority mortgage or deed of trust, this Deed Restriction shall automatically and permanently terminate uponforeclosure of such mortgage or deed of trust, upon acceptance of a deed in lieu offoreclosure of such mortgage or deed of trust, or upon assignment of such mortgage ordeed of trust to HUD. 11.Option to Purchase. In the event of default by the Owner which is not cured, or upon receipt of a Notice of Election and Demand, other notice of foreclosure or other notice of default provided by the holder of a deed of trust, lien or other encumbrance as provided in Section 10 above (whichever is earlier), the Town shall have the option to purchase (“Option to Purchase”) the Property in accordance with the procedures and terms set forth as follows: a.The Town shall have an Option to Purchase for sixty-five (65) days after receipt of notice as provided above (“Option Period”). b.The Town shall have right of entry onto and into the Property during the Option Periodto inspect the Property. c.The Town shall have the right to purchase the Property for the amount due to the holders of any deeds of trust, liens or other encumbrances (together with interest, fees and costs expressly chargeable under deed of trust, lien or other encumbranceinstrument), which amounts shall be paid in order of priority of the holders of suchdeeds of trusts, liens or other encumbrances provided that this Deed Restriction shallremain in effect and burden the Property after acquisition by the Town and upon re- conveyance to a subsequent Owner. Owner Occupied Community Housing Deed Restriction Page 8 of 12 d.The Town shall have the right to assign the Town’s right to purchase the Property toany party provided that this Deed Restriction shall remain in effect and burden the Property. e.Upon payment by Town or assigns, Owner shall convey title to the Property by aspecial warranty deed in accordance with Colorado Revised Statute §38-30-115 andshall include the words, “and warrant title against all persons claiming under me.” f.Normal and customary closing costs shall be shared equally between the Owner and Town or Town’s assigns. The Town or assigns shall be responsible, at its cost, for any and all title insurance fees, document fees, and recording fees of the deed. Taxes shallbe prorated based upon taxes for the calendar year immediately preceding closing. g.If the Town or assigns do not exercise the Option to Purchase during the Option Period,then the holder of a deed of trust shall nonetheless remain subject to this Deed Restriction as provided in Section 10.d above, subject, however, to Section 10.f above. In the event that Town’s Option to Purchase arises from a default by Owner and not anotice of foreclosure or notice of default submitted by the holder of a deed of trust tothe Town, then the Town may unilaterally extend the Option Period until such time asTown, or assigns, exercise the Option to Purchase or the Owner cures any and all defaults. 12. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force andeffect, shall run with and burden the land, and shall constitute a condition of the subdivision and land use approval which shall survive and sale of the Property through a tax lien sale process. 13.General Provisions. a.Severability. If any term, provision, covenant or condition of this Deed Restriction is held by a court of competent jurisdiction to be invalid, void or unenforceable, theremaining provisions of this Deed Restriction shall continue and remain in full forceand effect. b.Counting Days. If the final day of any notice, default or other event falls on a Saturday, Sunday, legal holiday recognized by the State of Colorado or day upon which the Avon Town Hall is closed for any reason, then the final day shall be deemed to bethe next day which is not a Saturday, Sunday, legal holiday or day that the Avon TownHall is closed. c.Waiver. No waiver of one or more of the terms or provisions of this Deed Restriction shall be effective unless provided in writing. No waiver of any term or provision of this Deed Restriction in any instance shall constitute a waiver of such provision in any otherinstance. The Town Council may provide a waiver along with any conditions of thewaiver with regard to any of the terms and provisions in this Deed Restriction whereunusual or unforeseen circumstances exist and the Owner is diligently seeking to cure a default and such waiver, with conditions if any, supports the purpose and intention of this Deed Restriction. Owner Occupied Community Housing Deed Restriction Page 9 of 12 d.Amendment. This Deed Restriction may only be amended in writing by the mutualagreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office of Eagle County, Colorado. e. Recording. The Owner shall record this Deed Restriction in the Property Records ofEagle County, Colorado and the original executed and record documents must bereturned to the Town. f.Assignment. The Town may assign this Deed Restriction and all rights and obligations, without consent of the Owner, to any other public entity, non-profit corporation or other entity which is organized and exists for the purpose to provide and promote affordablehousing for full time residents. g.No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intendedto or shall create a contractual relationship with, cause of action in favor of, or claim for relief for, any third party. h.Choice of Law. This Deed Restriction shall be governed and construed in accordancewith the laws of the State of Colorado. Venue for any legal action arising from thisDeed Restriction shall be in Eagle County, Colorado. i.Deed Restriction Runs with the Land. Owner and any subsequent Owner of the Property, and all other parties with an interest in title to the Property hereby acknowledge, or are deemed to acknowledge by virtue of recordation of the deed bywhich such Owner takes title to the Property, that this Deed Restriction shall constitutean irrevocable covenant running with title to the Property as a burden thereon for thebenefit of the Town, or its assign, and shall be binding on the Owner of the Property, and on its heirs, personal representatives, assigns, lessees, licensees and any transferee of the Owner of the Property. j.Successors. The provisions and covenants contained herein shall inure to and bebinding upon the heirs, successors and assigns of any Owner of the Property, and theTown. k.Personal Liability. By taking title to the Property, the Owner agrees that he or she shall be personally liable for compliance with the applicable terms and conditions ofthis Deed Restriction. l.Further Actions. Any Owner of the Property and the Town agree to execute suchfurther documents and take such further actions as may be reasonably required to carry out the provisions and intent of this Deed Restriction or any agreement or document relating hereto or entered into in connection herewith. m.Perpetuities Savings Clause. If any of the terms, covenants, conditions, restrictions,uses, limitations, obligations or options created by this Deed Restriction or any of itsExhibits shall be unlawful or void for violation of: (a) the rule against perpetuities or some similar statutory provision, (b) the rule restricting restraints on alienation, or (c) any other statutory or common law rules imposing like or similar time limits, then such Owner Occupied Community Housing Deed Restriction Page 10 of 12 provision shall continue only for the period of the lives of the then-current duly elected and seated Town Council, and the then-current Town of Avon employees, their now living descendants, if any, and the survivor of them, plus twenty-one (21) years. n. Section Headings. Paragraph or section headings within this Deed Restriction areinserted solely for convenience of reference and are not intended to and shall notgovern, limit or aid in the construction of any terms or provisions contained herein. o.Gender and Number. Whenever the context so requires in this Deed Restriction, the neuter gender shall include any or all genders and vice versa and the use of the singular shall include the plural and vice versa. p.Notice. Any notice, consent or approval, which is required to be given hereunder, shallbe given by either depositing in the U.S. Mail with first class postage pre-paid; mailingby certified mail with return receipt requested; sending by overnight delivery with a nationally recognized courier service that delivers to the physical address of the Property; or, by hand- delivering to the intended recipient. Notices shall be provided tothe Town of Avon at P.O. Box 975, 100 Mikaela Way, Avon, CO 81620. Notices shallbe provided to Owner at the address provided by the Eagle County Assessor’s office. Owner Occupied Community Housing Deed Restriction Page 11 of 12 IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day and the year first written above. DECLARANT: [ ] By: Name: Its: STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) The foregoing instrument was subscribed, sworn to and acknowledged before me this __ day of __________________, 20____, by _____________________, as the owner of the real property described above. Witness my hand and official seal. My commission expires: ____________________________________ Notary Public TOWN OF AVON, COLORADO: By: _______________________________ Attest: ______________________________ Eric Heil, Town Manager Brenda Torres, Town Clerk Owner Occupied Community Housing Deed Restriction Page 12 of 12 Exhibit A [Insert Property Legal Description] Resident Occupied Community Housing Deed Restriction Page 1 of 11 APPENDIX A.4. TOWN OF AVON RESIDENT OCCUPIED COMMUNITY HOUSING DEED RESTRICTION (NON-PRICE CAPPED) THIS RESIDENT OCCUPIED COMMUNITY HOUSING DEED RESTRICTION (“Deed Restriction”) is entered into on __________________ 20____ (the “Effective Date”) by and between the Town of Avon, Colorado, a Colorado home rule municipality with an address of 100 Mikaela Way, P.O. Box 975, Avon, Colorado 81620 (“Town”), and [DEVELOPMENT ENTITY], with an address of ____________________________________ (“Declarant”) (each individually a “Party” and collectively the “Parties”). WHEREAS, Declarant owns the real property and the improvements situated thereon, located at _______________________, Avon, Colorado 81620, and more particularly described in Exhibit A hereto (“Property”); and WHEREAS, pursuant to the Avon Community Housing Policies (“ACHP”), as may be amended from time to time, Declarant has agreed to place certain restrictions on the use and occupancy of the Property for the benefit of the Town by requiring occupancy of the Property as set forth in this Deed Restriction; and WHEREAS, Declarant declares that the restrictive covenants set forth in this Deed Restriction are covenants running with the land and are binding upon all owners of the Property; and NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: COVENANTS 1.Restriction and Recording. The Property is hereby burdened with the covenants and restrictions specified in this Deed Restriction. The use and development of the Property shall be restricted solely and exclusively to residential development for Community Housing as specified in this Deed Restriction. The Town shall record this Deed Restriction against the Property at Declarant’s expense. 2.Definitions. The following definitions shall apply to terms used in the Deed Restriction: a.Eagle County Employee means an employee working in Eagle County who works an average of at least thirty (30) hours per week on an annual basis or earns seventy-fivepercent (75%) of his or her income and earnings by working in Eagle County; or aretired individual, sixty (60) years or older, who has worked a minimum of five (5)years in Eagle County for an average of at least thirty (30) hours per week on an annual basis; or a person who derives income from self-employment whose business is situated in Eagle County; or a person who works for an employer outside Eagle Resident Occupied Community Housing Deed Restriction Page 2 of 11 County if that person can demonstrate that the residence is the primary residence for that person. b.Non-Qualified Resident means any person who does not meet the definition of Qualified Resident, including persons who originally qualified as a QualifiedResident but whose circumstances change and who no longer meets the definition ofQualified Resident. c.Owner means the owner of record of the Property according to the Clerk and Recorder of Eagle County during their period of ownership. d.Primary Residence means the occupation and use of a residence as the primaryresidence, which shall be determined by the Town Manager by taking into accountthe following circumstances: voter registration in Avon, Colorado (or signing anaffidavit stating that the applicant is not registered to vote in any other place); stated address on Colorado driver’s license or Colorado identification card; stated address on motor vehicle registration; ownership or use of other residences not situated inAvon, Colorado; stated residence for income and tax purposes; and such othercircumstances as well as such processes for verification and investigation deemedappropriate by the Town Manager to determine that the occupants are continuously occupying and using the Property as a primary residence. e.Qualified Resident means an Eagle County Employee who occupies the Property astheir Primary Residence. f.Second Home means the status of the Property when used by any person who has aprimary residence that is other than the Property. g.Short Term Rental means the rental or lease of the Property, in whole or in part, for a fee or other consideration to guests on an overnight basis for a period fewer thanthirty (30) days. h.Town shall include employees of the Town of Avon or subcontractors retained by theTown who are tasked with enforcing Deed Restriction agreements. 3.Ownership and Use of the Property. a.Recording. Immediately upon execution of this Deed Restriction by the Town andDeclarant, the Town shall cause this Deed Restriction to be recorded against theProperty in the real property records of Eagle County. b.Occupancy and Use. The Property shall be occupied by at least one (1) Qualified Resident. Permitted occupancy and use shall include immediate family members of the Qualified Resident(s) and temporary invitees who do not provide compensationfor temporary residence at the Property. Any lease of the Property shall be forperiods of thirty (30) days or longer. Use or lease of the Property as a Second Homeor for Short Term Rental is prohibited. Any use or lease of the Property that is not allowed or is prohibited by this Deed Restriction shall constitute a default of this Resident Occupied Community Housing Deed Restriction Page 3 of 11 Deed Restriction and shall be subject to the enforcement provisions and remedies contained in this Deed Restriction against the Owner. c.Exceptions. It shall not be deemed a violation of Sections 3.a. or 3.b. above if: i.The occupant of the Property who was a Qualified Resident at the time theiroccupancy began becomes a Non-Qualified Resident because the occupantbecomes disabled and is no longer able to work as determined by the Town inits sole exclusive discretion; or ii.The occupant of the Property who was a Qualified Resident at the time their occupancy began becomes a Non-Qualified Resident because the occupant haslost full-time employment and is actively seeking reemployment, not to exceedninety (90) days after loss of employment; or iii.The Property is unoccupied and the Owner of the Property is actively seeking to sell or lease the Property to a Qualified Resident, provided that the period of vacancy of the Property shall not exceed twelve (12) months. d.Every Owner, by taking title to the Property, covenants that the Owner shall not permitany occupancy, use or lease of the Property in violation of this Section 3. e.Every Owner, by taking title to the Property, covenants that any lease of the Propety shall include a reference that such lease is subject to the terms and conditions of this Deed Restriction, including but not limited to restrictions on the use and occupancy ofthe Property and cooperation on providing required documentation for verification ofQualified Resident status. f.No later than February 1st of each year, the Owner shall submit to the Town a certification setting forth evidence establishing that the occupancy and use of the Property complies with this Deed Restriction on a form provided by the Town, whichform shall be sent to the address of record of the Owner according to the Eagle CountyAssessor’s Office. 4.Default by Owner. If the Town has reasonable cause to believe that the occupancy or use of the Property is in violation of any provision of this Deed Restriction, the Town may inspect the Property between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, after providing the Owner and occupants with at least twenty four (24) hours written notice. Notice to the occupants may be given by posting notice on the door to the residence on the Property. This Deed Restriction shall constitute permission to enter the Property during such times upon such notice without further consent. A default by an Owner shall include breach of the covenants set forth in this Deed Restriction, including without limitation any of the following: a.Occupancy of the Property by a person who is a Qualified Resident prior to obtainingcertification from the Town that such person is a Qualified Resident. b.Any use or occupancy of the Property in violation of Section 3 above. Resident Occupied Community Housing Deed Restriction Page 4 of 11 c.Failure to submit an annual certification of occupancy and use as described in Section 3.fabove. d.Failure to make payments and comply with the terms of any deed of trust placed on the Property after any period for notice and cure provided in said deed of trust. e.Any action by the Owner to encumber the Property in a manner that conflicts with theterms of this Deed Restriction or renders compliance with the terms of this DeedRestriction impossible or impractical. f.Permitting the use of the Property as a Short Term Rental or Second Home. 5.Notice and Cure. In the event a violation of this Deed Restriction is discovered, theTown shall send a written notice of default to the Owner detailing the nature of the default and providing sixty-five (65) days for the Owner to cure such default. Notwithstanding the foregoing or any other term of this Deed Restriction, a default for lease or use of the Property as a Short Term Rental or a Second Home shall be cured by the Owner immediately. The notice shall state that the Owner may request an appeal of the violation finding in writing within ten (10) days of such notice, in which event the Town shall administratively review the finding and, if the violation finding is upheld, the Owner may request in writing within ten (10) days of such administrative decision a hearing before the Avon Town Council. A decision of the Avon Town Council may only be judicially appealed in the District Court of Eagle County pursuant to C.R.C.P. 106. If no administrative or Town Council appeal is timely requested in writing and the violation is not cured within sixty-five (65) days of mailing the notice of default, the Owner shall be deemed to be in violation of this Deed Restriction. If an administrative or Town Council appeal is requested, the decision of the Avon Town Council (or administrative decision if such decision is not timely appealed to the Town Council) shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. If a decision of the Avon Town Council is judicially appealed, an order of the Court confirming the violation shall be final for the purpose of determining if a violation has occurred and, if such violation is not cured within sixty-five (65) days of such final determination, the Owner shall be deemed to be violation of this Deed Restriction. In the event of any lease of the Property to a person who is not an Eagle County Employee or use of the Property as a Short Term Rental or Second Home, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as a material requirement of curing the notice of default. 6.Remedies. In the event of violation, non-performance, default or breach of any term ofthis Deed Restriction by the Owner, Town shall have the right to enforce Owner’s obligations herein by an action for any equitable remedy, including injunction or specific performance, as well as pursue an action to recover damages. In addition, any amount due and owing to the Town shall bear interest at the rate of one and one half percent (1.5%) per month (eighteen percent [18%] per annum, compounded annually) until paid in full. The Town shall be entitled to recover any costs related to enforcement of this Deed Restriction, including but not limited to Resident Occupied Community Housing Deed Restriction Page 5 of 11 attorney’s fees, court filing costs and county recording costs. In addition to any other remedy provided by law or equity, the Town may attach a lien for any amount due to the Town upon the Property and enforce the lien in the manner and according to the procedures set forth in Colorado Revised Statutes, Section 31-20-105, and the Owner expressly waives any objection to the attachment of a lien for amounts due to the Town. In the event of a transfer or conveyance of the Property that violates the terms of this Deed Restrictions and constitutes a violation of this Deed Restriction, both the grantor and grantee shall be jointly and severally liable for any damages and costs due under this Deed Restriction. 7.Liquidated Damages. The parties acknowledge and agree that in the event of a violationof this Deed Restriction by the Owner, the determination of actual monetary damages would be difficult to ascertain. Therefore, the Town and Owner hereby agree that liquidated damages shall be calculated and applied in the amount of THREE HUNDRED DOLLARS ($300.00) per day for each day that the Owner is in violation of this Deed Restriction after having failed to timely cure the violation of this Deed Restriction. Liquidated damages shall be in addition to the Town’s ability to recover costs as stated in Section 6 above. Liquidated damages shall be in addition to the Town’s right to seek equitable remedies of injunction and/or specific performance. In the event of any lease or use of the Property as a Second Home or Short Term Rental, any amounts collected or receipt of other things of value by the Owner or assigns under such leases shall be paid to the Town as liquated damages as demanded by the Town (in lieu of the $300 daily liquidated damages), including such amounts collected or received by Owner prior to receipt of a Notice of Default and prior expiration of a sixty-five (65) day period to cure, and such amounts shall be in addition to the right of the Town to recover costs and seek equitable remedies. 8.Freddie Mac and Fannie Mae. Notwithstanding the foregoing, in the event that the Federal Home Loan Mortgage Corporation (“Freddie Mac”) or the Federal National Mortgage Association (“Fannie Mae”) holds or is assigned a deed of trust for the Property, the rights of the Town pursuant to the provisions of Sections 6 and 7 shall be subordinate to such deed of trust and such deed of trust shall unconditionally be and remain at all times a lien or charge on the Property, prior and superior to the lien or charge of the Town. Until repayment in full of the deed of trust, the Town shall not exercise any of its rights or remedies with respect to Sections 6 or 7. 9.Release of Deed Restriction in Event of Foreclosure or Deed in Lieu. a.An Owner shall notify the Town, in writing, of any notification received from a lenderof past due payments or defaults in payments or other obligations within five (5) days of receipt of such notification. b.An Owner shall immediately notify the Town, in writing, of any notice of foreclosureunder the first deed of trust or any other subordinate security interest in the Property, orwhen any payment on any indebtedness encumbering the Property is required to avoidforeclosure of the first deed of trust or other subordinate security interest in the Property. c.Within sixty (60) days after receipt of any notice described herein, the Town may (butshall not be obligated to) proceed to make any payment required to avoid foreclosure.Upon making any such payment, the Town shall place a lien on the Property in the Resident Occupied Community Housing Deed Restriction Page 6 of 11 amount paid to cure the default and avoid foreclosure, including all fees and costs resulting from such foreclosure. d.Notwithstanding any other provision of this Deed Restriction (but subject to Section 9.f below), in the event of a foreclosure, acceptance of a deed-in-lieu of foreclosure, orassignment, this Deed Restriction shall remain in full force and effect, includingwithout limitation Section 4 hereof, restricting Transfer of the Property. e.The Town shall have thirty (30) days after issuance of the public trustee’s deed or the acceptance of a deed in lieu of foreclosure by the holder in which to purchase by tendering to the holder, in cash or certified funds, an amount equal to the bid price or theredemption price paid by the holder, interest in the amount of eight (8) percent perannum from the date of the issuance of the public trustee’s deed or the recording ofa deed in lieu of foreclosure through the date of the Town’s purchase. f.Notwithstanding Section 9.d above, in the event that the Property is encumbered by a mortgage or deed of trust insured by the U.S. Department of Housing and UrbanDevelopment (“HUD”) and representing a purchase money first priority mortgage ordeed of trust, this Deed Restriction shall automatically and permanently terminate uponforeclosure of such mortgage or deed of trust, upon acceptance of a deed in lieu of foreclosure of such mortgage or deed of trust, or upon assignment of such mortgage or deed of trust to HUD. 10.Option to Purchase. In the event of default by the Owner which is not cured, or uponreceipt of a Notice of Election and Demand, other notice of foreclosure or other notice of default provided by the holder of a deed of trust, lien or other encumbrance as provided in Section 9 above (whichever is earlier), the Town shall have the option to purchase (“Option to Purchase”) the Property in accordance with the procedures and terms set forth as follows: a.The Town shall have an Option to Purchase for sixty-five (65) days after receipt of noticeas provided above (“Option Period”). b.The Town shall have right of entry onto and into the Property during the Option Period to inspect the Property. c.The Town shall have the right to purchase the Property for the amount due to the holdersof any deeds of trust, liens or other encumbrances (together with interest, fees and costsexpressly chargeable under deed of trust, lien or other encumbrance instrument), whichamounts shall be paid in order of priority of the holders of such deeds of trusts, liens or other encumbrances provided that this Deed Restriction shall remain in effect and burden the Property after acquisition by the Town and upon re-conveyance to a subsequentOwner. d.The Town shall have the right to assign the Town’s right to purchase the Property to anyparty provided that this Deed Restriction shall remain in effect and burden the Property. Resident Occupied Community Housing Deed Restriction Page 7 of 11 e.Upon payment by Town or assigns, Owner shall convey title to the Property by a specialwarranty deed in accordance with Colorado Revised Statute §38-30-115 and shall include the words, “and warrant title against all persons claiming under me.” f.Normal and customary closing costs shall be shared equally between the Owner andTown or Town’s assigns. The Town or assigns shall be responsible, at its cost, for anyand all title insurance fees, document fees, and recording fees of the deed. Taxes shallbe prorated based upon taxes for the calendar year immediately preceding closing. g.If the Town or assigns do not exercise the Option to Purchase during the Option Period, then the holder of a deed of trust shall nonetheless remain subject to this Deed Restrictionas provided in Section 9.d above, subject, however, to Sections 9.e and 9.f above. In theevent that Town’s Option to Purchase arises from a default by Owner and not a notice offoreclosure or notice of default submitted by the holder of a deed of trust to the Town, then the Town may unilaterally extend the Option Period until such time as Town, or assigns, exercise the Option to Purchase or the Owner cures any and all defaults. 11. Tax Sale. In the event of a tax sale this Deed Restriction shall remain in full force andeffect, shall run with and burden the land, and shall constitute a condition of the subdivision and land use approval which shall survive and sale of the Property through a tax lien sale process. 12.General Provisions. a.Severability. If any term, provision, covenant or condition of this Deed Restriction isheld by a court of competent jurisdiction to be invalid, void or unenforceable, theremaining provisions of this Deed Restriction shall continue and remain in full forceand effect. b.Counting Days. If the final day of any notice, default or other event falls on a Saturday, Sunday, legal holiday recognized by the State of Colorado or day upon whichthe Avon Town Hall is closed for any reason, then the final day shall be deemed to bethe next day which is not a Saturday, Sunday, legal holiday or day that the Avon TownHall is closed. c.Waiver. No waiver of one or more of the terms or provisions of this Deed Restriction shall be effective unless provided in writing. No waiver of any term or provision of thisDeed Restriction in any instance shall constitute a waiver of such provision in any otherinstance. The Town Council may provide a waiver along with any conditions of thewaiver with regard to any of the terms and provisions in this Deed Restriction where unusual or unforeseen circumstances exist and the Owner is diligently seeking to cure a default and such waiver, with conditions if any, supports the purpose and intention ofthis Deed Restriction. d.Amendment. This Deed Restriction may only be amended in writing by the mutualagreement of the Owner and the Town and recorded with the Clerk and Recorder’s Office of Eagle County, Colorado. e. Recording. The Owner shall record this Deed Restriction in the Property Records of Resident Occupied Community Housing Deed Restriction Page 8 of 11 Eagle County, Colorado and the original executed and record documents must be returned to the Town. f.Assignment. The Town may assign this Deed Restriction and all rights and obligations, without consent of the Owner, to any other public entity, non-profitcorporation or other entity which is organized and exists for the purpose to provide andpromote affordable housing for full time residents. g.No Third-Party Beneficiaries. Nothing contained in this Deed Restriction is intended to or shall create a contractual relationship with, cause of action in favor of, or claim for relief for, any third party. h.Choice of Law. This Deed Restriction shall be governed and construed in accordancewith the laws of the State of Colorado. Venue for any legal action arising from thisDeed Restriction shall be in Eagle County, Colorado. i.Deed Restriction Runs with the Land. Owner and any subsequent Owner of the Property, and all other parties with an interest in title to the Property herebyacknowledge, or are deemed to acknowledge by virtue of recordation of the deed bywhich such Owner takes title to the Property, that this Deed Restriction shall constitutean irrevocable covenant running with title to the Property as a burden thereon for the benefit of the Town, or its assign, and shall be binding on the Owner of the Property, and on its heirs, personal representatives, assigns, lessees, licensees and any transfereeof the Owner of the Property. j.Successors. The provisions and covenants contained herein shall inure to and bebinding upon the heirs, successors and assigns of any Owner of the Property, and the Town. k.Personal Liability. By taking title to the Property, the Owner agrees that he or sheshall be personally liable for compliance with the applicable terms and conditions ofthis Deed Restriction. l.Further Actions. Any Owner of the Property and the Town agree to execute such further documents and take such further actions as may be reasonably required to carry out the provisions and intent of this Deed Restriction or any agreement or documentrelating hereto or entered into in connection herewith. m.Perpetuities Savings Clause. If any of the terms, covenants, conditions, restrictions,uses, limitations, obligations or options created by this Deed Restriction or any of its Exhibits shall be unlawful or void for violation of: (a) the rule against perpetuities or some similar statutory provision, (b) the rule restricting restraints on alienation, or (c)any other statutory or common law rules imposing like or similar time limits, then suchprovision shall continue only for the period of the lives of the then-current duly electedand seated Town Council, and the then-current Town of Avon employees, their now living descendants, if any, and the survivor of them, plus twenty-one (21) years. n.Section Headings. Paragraph or section headings within this Deed Restriction are Resident Occupied Community Housing Deed Restriction Page 9 of 11 inserted solely for convenience of reference and are not intended to and shall not govern, limit or aid in the construction of any terms or provisions contained herein. o.Gender and Number. Whenever the context so requires in this Deed Restriction, the neuter gender shall include any or all genders and vice versa and the use of the singularshall include the plural and vice versa. p.Notice. Any notice, consent or approval, which is required to be given hereunder, shallbe given by either depositing in the U.S. Mail with first class postage pre-paid; mailing by certified mail with return receipt requested; sending by overnight delivery with a nationally recognized courier service that delivers to the physical address of the Property;or, by hand- delivering to the intended recipient. Notices shall be provided to the Townof Avon at P.O. Box 975, 100 Mikaela Way, Avon, CO 81620. Notices shall beprovided to Owner at the address provided by the Eagle County Assessor’s office. [signature page follows] Resident Occupied Community Housing Deed Restriction Page 10 of 11 IN WITNESS WHEREOF, the Owner and Town have executed this instrument on the day and the year first written above. DECLARANT: [ ] By: Name: Its: STATE OF COLORADO ) ) ss. COUNTY OF EAGLE ) The foregoing instrument was subscribed, sworn to and acknowledged before me this __ day of __________________, 20____, by _____________________, as the owner of the real property described above. Witness my hand and official seal. My commission expires: ____________________________________ Notary Public TOWN OF AVON, COLORADO: By: _______________________________ Attest: ______________________________ Eric Heil, Town Manager Brenda Torres, Town Clerk Resident Occupied Community Housing Deed Restriction Page 11 of 11 Exhibit A [Insert Property Legal Description] Avon Community Housing Policies October 24, 2023 APPENDIX B – RECOMMENDED LANGUAGE FOR USE IN LEGAL DOCUMENTS E.g., Declarations and Covenants, Plat Notes, etc. COVENANTS The Town of Avon hereby reserves the right to participate as a voting member of the “(Home)Owner(s) Association” as an equity partner to the Owner listed on Title for any properties restricted as a Town of Avon Deed Restricted Housing Unit. The Town of Avon reserves the right to review any financial documents as approved by the “(Home)Owner(s) Association”. PLAT NOTES Using “Community Housing” as a Use: All properties within / Lots / Parcel Nos. are hereby restricted as Community Housing Units, subject to the requirements of the Avon Municipal Code Titles 3 and 7. Using Inclusionary Housing Requirements: Unit Nos. are hereby restricted as Community Housing Units (“CHU”), subject to the requirements of the Avon Municipal Code and Avon Community Housing Policies (“ACHP”), until or unless said restriction is released by the Town of Avon. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 1 1.CALL TO ORDER AND ROLL CALL The meeting was hosted in a hybrid format, in-person at Avon Town Hall and virtually, using Zoom.us. Mayor Amy Phillips called the October 10, 2023, Council regular meeting to order at 5:00 p.m. A roll call was taken, and present were Councilors Rich Carroll, RJ Andrade, Lindsay Hardy, Mayor Pro Tem Tamra Underwood, and Mayor Phillips. Present via Zoom was Councilor Ruth Stanley. Absent was Councilor Chico Thuon. Also present were Planning and Zoning Commissioners Olivia Cook, William Glaner, Brad Christianson, and Kevin Hyatt. Absent at roll call were Commissioners Thomas Schaefer and Anthony Sekinger. Commissioner Sekinger joined the meeting at 5:15 p.m. They were joined by Town Manager Eric Heil, Town Attorney Karl Hanlon, General Government Manager Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Police Chief Greg Daly, Human Resources Manager Karyne Spadi, Community Development Director Matt Pielsticker, and Senior Planner Jena Skinner. 2.APPROVAL OF AGENDA Video Start Time: 00:00:53 Mayor Phillips initiated the meeting with the Agenda approval process. There were no requested changes to the Agenda. Without further discussion, Mayor Pro Tem Underwood made a motion to approve the Agenda. Councilor Andrade seconded the motion. It was approved with a 6-0 vote of those present. 3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:38 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none were disclosed. 4.PUBLIC COMMENT Video Start Time: 00:01:56 Mayor Phillips explained that public comment can be made by participating in the meeting in person, via zoom’s video/audio, via telephone, or via email. She then clarified that the public comment section is intended for items not listed in the Agenda, and participation by members of the public is limited to 3 minutes. She asked if there was any public comment from those present in the room or on Zoom, and Ms. Chris Ekrem took the Podium. She stated she is a longtime resident of Avon at Eagle Bend Drive and spoke of the Eaglebend Pocket Park improvement project. She asked that instead of making improvements to the park itself, the Town consider adding public lighting and a sidewalk to get to the park, which she thinks is a more important priority. Ms. Ekrem stated the absence of lighting and the sidewalk make it dangerous for pedestrians who must walk on the street to get to the park. She then spoke of an article in the paper related to 700 new homes to be built on the east end of Avon and asked for maps of the project. Mayor Phillips indicated these maps will be discussed during Business Item 5.1. of this Council Meeting. No other comment was made in person nor on Zoom. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 2 5.BUSINESS ITEMS 5.1. Joint Work Session with PZC: Introduction of State Land Board Project (Planning Director Matt Pielsticker) Video Start Time: 00:07:26 After a roll call of PZC Commissioners in attendance, Planning Director Matt Pielsticker and Town Manager Eric Heil introduced Messrs. Greg Ochis and Pedro Campos with the State Land Board, who delivered a presentation on the State Land Board’s Project. Councilor Andrade asked if there have been any traffic studies for this Project and was advised by Mr. Campos that they are in the process of obtaining them. Commissioner Glaner asked if the Land Board has looked at incorporating the railroad railway and was advised no, the railroads do not want to give back their right of way. Councilor Hardy asked if plans include housing such as row houses, and suggested housing like that of Miller Ranch be favored, if possible, instead of just more apartment complexes. Councilor Carroll asked who will define the deed restrictions for the project and the design of the project itself. Town Manager Eric Heil answered that the Town will define the deed restrictions and the Town will want a mix of types of homes. He added the rezoning aspect will be the easier part of the process of this project. Mayor Pro Tem Underwood asked if the project could exceed two hundred units and was advised by Town Manager Heil that it cannot due to existing fire code regulations. Mayor Phillips shared her angst surrounding pedestrian walkways on U.S. Route 6 to access bus stops for the project. She suggested that the building design embrace the outdoors, have step backs, and have the deck face the river instead of the parking lot, all of which could enhance user experience. At the conclusion of the Land Board presentation, Town Manager Heil delivered his and Planning Director Pielsticker’s presentation to Councilors on the process of annexation. Commissioner Cook noted that she is an employee of the State and stated that the State of Colorado may have the ability to pay for some of the fees listed as waived under the Project. Public comment included a letter in support of the project and annexation sent to Councilors, PZC Commissioners, and State Land Board Commissioners by Mr. Craig Cohn, Chief Real Estate Development Officer & SVP of Vail Health who noted this will be a hugely beneficial project for the community and will support the housing needs they have as a large employer of the County. Mr. Steve Coyer, resident of Mountain Star, took the podium through Zoom and voiced his support for the annexation and the project. Ms. Alex Gove, a business owner in Eagle Vail, took the podium and asked if the project will impact or sever commercial leases early. She also asked for the timelines of the annexation. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 3 Mr. Ochis with the State Land Board said their intent is to let all existing leases run through their full terms without them getting them severed or terminated early. She also asked if there would be opportunities to give feedback on the project and was advised it is still too early but there will be opportunities later. Tim McGuire, representing Eagle Vail Metro District Board, took the podium and spoke in favor of the project but expressed concern on the building height proposed of up to 60 feet when existing limitations are 35 feet. He stated that 4 stories are probably more appropriate and in keeping with the existing area and surrounding construction. Mr. Jeff Shroll, Eagle County Manager, took the podium to speak in favor of the project. He noted the Board of County Commissioners also supports the annexation and looks forward to the details of the process. No other public comment was made in person nor on Zoom. Mayor Pro Tem Underwood shared her comments with Staff which included that this is an ambitious project, and the Town needs to race to catch up to where the rest of the group are with the State Land Board. She asked that Staff consider a new definition of residential high, mid, and low-density community housing designations to update the existing zoning code so that the project is not constrained by existing definitions. She asked her fellow Councilors and PZC to accelerate the Town of Avon 3 Mile Plan in place for 2024 so that the long-range vision is in place before approving the annexation. Councilor Hardy asked if PZC Commissioners are in favor of the annexation and plan. Consensus from the Commissioners was to support it as an overall concept, while noting the application will get reviewed by PZC in the future. She spoke in favor of this project and the Development Agreement’s review. She also expressed agreement with Mayor Pro Tem Underwood’s comments. Councilor Carroll asked for community engagement to keep the conversation flowing. He stated that it is important to get it done right, not just quickly under the proposed timeline. Councilor Stanley expressed concern about pedestrian access to Highway 6, and asked for constant communication with the Eagle Vail Metro District to make sure information is flowing in both directions. No action was requested or required, and feedback was noted by Town Staff for the preparation of the application for the annexation and project development approval with the State Land Board. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 4 At 6:52 p.m. Mayor Phillips declared a 5-minute recess to allow PZC Commissioners to exit the meeting. Council reconvened at 7:00 p.m. 5.2. Public Hearing: First Reading of Ordinance 23-06: Rezoning Slopeside to High Density Residential (Senior Planner Jena Skinner) Video Start Time: 01:52:24 Senior Planner Jena Skinner delivered her presentation of the First Reading of Ordinance 23-06 related to rezoning Benchmark Subdivision Tract to Residential High Density for the Slopeside Community Housing Project. Councilor Hardy asked if there is a possibility to sell the land or go into partnership with private entities. Town Manager Heil answered in the affirmative, but noted building-to-sell may not be ideal for this project. He stated he believes this is a better long-term asset to be managed under the Housing Authority. She asked if this site could be used for anything else other than housing, to which Heil responded by noting there is no other use yet identified by staff. Councilor Andrade asked if Staff is proposing to rezone it now to keep all options open or if it is possible to rezone later, once there is a development concept in place, and was advised rezoning is necessary to approach partners and apply for grants. Mayor Pro Tem Underwood expressed that she would like to get this Ordinance tabled to an undefined future date, and asked the Town Attorney to clarify if a public hearing was needed, which he advised it would not be based on this item getting tabled to an undefined future date. She agreed with Councilor Andrade that it is premature to rezone the parcel to high density now and she requested that Council slow this proposal heavily. She said high density zoning may be necessary in the future but not today. She requested an update to District 6’s plan since there is no contemplation that people would live in this parcel under the existing comprehensive plan. She highlighted this parcel is a gateway to the Town and there is an unnecessary risk that the rezoning could be misused in the future. Mayor Pro Tem Underwood made a motion to table Ordinance 23-06 on first reading to an undefined future date. Councilor Hardy seconded the motion. It was approved with a 6-0 vote of those present. No public hearing or public comment was received in person nor on Zoom based on the tabling of Ordinance 23-06 to an undefined future date. Town Manager Eric Heil noted that Council is asking staff to update the Comp Plan and add new definitions to the zoning code. He asked Council for a motion to direct staff to work toward that goal, including creating community housing zone district(s) to bring back to Council that could be more appropriate for this parcel and others such as the State Land Board’s. Mayor Phillips asked for transportation to be at the forethought of any new development, comp plan, transportation plan, and new zoning definitions. Mayor Pro Tem Underwood also asked staff to explore the use of mixed-use community housing, which received support from Mayor Phillips. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 5 Town Manager Eric Heil indicated that they would come back to Council with a menu of options from the long-range housing project that will include mixed-use, low, medium, and high-density community housing. He forecasted a conflict between maximizing density and lowering maximum height. He mentioned 25 units per acre as a healthy goal. He proposed a timeline to get together with PZC and work on these new definitions to get back to Council in January of 2024. Mayor Pro Tem Underwood also directed staff to explore if they can build density bonuses into these concepts. Mayor Pro Tem Underwood made a motion to direct staff to come back to Council, no later than January 24, 2024, with new zone districts proposals in the Development Code of the Town, with respect to housing, including commercial and residential mixed-use zoning, low, medium, and high-density community housing zoning, and further directing staff to propose amendments to the Comp Plan to address new housing areas to be rezoned. Councilor Carroll seconded the motion. It was approved with a 6-0 vote of those present. 5.3. Work Session: Council Direction to submit Rezoning Application for East Avon Preserve (Senior Planner Jena Skinner) Video Start Time: 02:35:20 Senior Planner Jena Skinner delivered her presentation related to the rezoning application for East Avon Preserve, to rezone an existing parcel of land owned by Avon from ‘Public Facilities’ to ‘Residential High Density’ zoning. She noted it is a work session to obtain feedback from Council. Town Manager Eric Heil added rezoning triggers the ability to request water allocations. He added this project exceeds capacity of the water pressure service line and will be dependent on the construction of an additional water storage tank and will need to have conversations with the State Land Board. He suggested Council amended the motion presented to include the new housing zone districts to be defined, and not include the definition of residential high density as presented in the motion on the packet. Mayor Pro Tem Underwood noted this is a small 4-acre plot. Senior Planner Skinner added that high density is especially important for this plot and project. Councilor Hardy said she is worried about too much high density throughout the town. She added that apartments aren’t ideal, and she wants to ensure there are a lot of different options made available to the community. No public comment was made in person nor on Zoom. As this was a work session, no action was taken by Council other than giving staff direction to delay rezoning until new zoning definitions are approved by Council. AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 6 5.4. Work Session: Avondale Apartments Cost Comparison (Planning Director Matt Pielsticker and Town Manager Eric Heil) Video Start Time: 02:48:45 Planning Director Matt Pielsticker and Town Manager Eric Heil delivered their presentation related to the Avondale Apartments cost comparison between modular construction and panelized site-built methods for delivering the project, noting that Staff preference is to proceed with modular construction for this project. Evan Walton with FCI Construction joined them at the podium to answer why he believes modular construction is more favorable for this project. He noted from a cost, quality, and scheduling standpoint, it makes more sense, adding that the pricing for stick-built construction was more economical in the past but in the past two years, the trend has changed, and it seems like it is comparable cost but modular has sometimes become more cost effective. Councilor Carroll asked why prefabricated construction costs have gone down and stick built costs gone up, and Mr. Walton advised it is because of the labor market costs that are rising. Councilor Andrade asked if there is a lead-time for prefab and was told 5 companies can respond in the timeframe required for this project. Councilor Andrade expressed concerns about the cash-up-front requirement of the prefabricated option. No public comment was made in person nor on Zoom. All six Councilors individually voiced their support for the Town to proceed with modular construction for this project. 5.5. Public Hearing: Second Reading of Ordinance 23-05: Amending the Avon Municipal Code to Adopt Parking Regulations (Chief of Police Greg Daly) Video Start Time: 03:10:01 Chief of Police Greg Daly introduced Mr. Clinton Sparks with T2 Systems who is the vendor selected to provide a parking management system at the Town of Avon. Mr. Sparks delivered a presentation to Council, including a demo of the T2 system. Councilor Hardy asked if signage would include Spanish instructions for the Spanish speakers of Avon. She asked if there can be a Spanish QR for a Spanish accessibility and asked that the language menu be made obvious. Councilor Carroll asked if a phone number could be placed on the sign, so it is easier for those who are less well versed with online processes. He asked whether the system would create analytics that can be reviewed, and Bric Fraser advised yes, and they indicated 70% of users prefer to text-to-pay over QR-to-pay. Mayor Phillips noted that there will be signs added and she suggested there be Spanish only signs considered by Staff upon implementation. Chief Daly fielded numerous questions from Mayor Pro Tem Underwood on the implementation of the T2 system and enforcement plans in place around Town. Chief Daly then delivered his presentation related to the Second Reading of Ordinance 23-05 Amending the Avon Municipal Code to Adopt Parking Regulations. Mayor Phillips opened the public hearing AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 7 portion of the meeting, and no public comment was made in person nor on Zoom. Councilor Hardy noted she thinks one dollar is too low of an hourly amount to pay for parking. After deliberations, Councilor Andrade made a motion to approve Ordinance 23-05, on second reading. Councilor Carroll seconded the motion. It was approved with a 6-0 vote of those present. 6. MINUTES 6.1. Approval of the September 26, 2023, Regular Council Meeting Minutes (Town Clerk Miguel Jauregui Casanueva) Video Start Time: 03:33:07 With no discussion or correction, Councilor Carroll moved to approve the Minutes from September 26, 2023, as presented. Councilor Hardy seconded the motion. They were approved with a 5-0 vote of those present, with Councilor Andrade abstaining from voting based on his absence at that Council Meeting. 7. WRITTEN REPORTS 7.1. Construction Updates (Development Coordinator Emily Block) ** Indicates topic will be discussed at future agenda’s 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:34:18 Councilor Carroll shared that Sunday October 1st, 2023, he went on a tour with the Wildridge Trail Coalition up Forest Road 779 and to other locations on June Creek, and he noted it was very educational. He stated it is unbelievable to see how many dead trees are there. Councilor Stanley added it is frightening to see the dead trees and she would like to engage the community on the idea of cutting down and removing those dead trees in the area. Mayor Pro Tem Underwood added she has been in conversations with Planning Director Matt Pielsticker about that issue and they have been in contact with the Forest Service who is aware and ready to partner with the community to address it. Councilor Carroll then asked for a reminder of how trail access is regulated to enter those trails in the wintertime, which Chief Daly responded by noting access is restricted during winter. Councilor Carroll added that the Avon DDA had its initial meeting on Monday, October 2, 2023. He detailed that Mr. Tony Emrick was voted Chairperson, Mr. Brandt Marrott was voted Vice-Chairperson, Mr. Chris Neuswanger was voted Secretary, and the next Avon DDA meetings have been scheduled at 3:00 PM on Monday, December 4th, 2023, and 3:00 PM on Monday, February 5th, 2024, both as hybrid meetings. Councilor Hardy pointed out that the Construction Reports from Town Staff are valuable, and she suggested the public catches up on Council Packets that are posted to review AVON REGULAR MEETING MINUTES TUESDAY OCTOBER 10, 2023 HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM 8 them. She asked if the construction update could also include Village at Avon. General Government Manager Ineke de Jong shared that access to the Construction Reports can be found on avon.org by clicking the word ‘Construction’ on the top blue banner. Mayor Phillips stated the Eagle Valley Transportation Authority which she chairs will meet tomorrow, October 11, 2023, at noon, 12:00 p.m. in Avon Council Chambers for their meeting, and she expects more public participation and is excited for that. 9. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 08:50 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: ________________________________ Miguel Jauregui Casanueva, Town Clerk APPROVED: Mayor Amy Phillips ___________________________________ Tamra Underwood Ruth Stanley Lindsay Hardy RJ Andrade Rich Carroll Chico Thuon 970-748-4004 eheil@avon.org TO: Honorable Mayor Phillips and Council members FROM: Eric Heil, Town Manager RE: DOLA Grant Award for Eagle County Regional Housing Action Plan Action Plan DATE: October 18, 2023 SUMMARY: The Town of Avon was notified via the attached letter dated October 5, 2023 (Attachment A), that the Colorado Department of Local Affairs (DOLA) has awarded grant monies in the amount of $200K to support the writing of the Eagle County Regional Housing Action Plan. The Town Manager’s Office applied the first of August with a proposal to develop a regional housing plan that would provide updates on housing needs and address development strategies for building workforce housing in the region. Avon, Vail and Eagle County will take the lead on behalf of the Eagle County Housing Partners (regional governments of Avon, Eagle, Eagle County, Edwards, Gypsum, Minturn, Redcliff, and Vail) to collaborate and prepare this plan for the region. The project timeline estimates a completion date within 9 to 12 months. This is submitted as a written report and no action by Council is requested. BACKGROUND: The lack of available workforce housing is at crisis levels. The Town has identified that creating more affordable workforce housing is a priority. Town staff continue to explore funding opportunities at both the federal and state levels. The State of Colorado offers a couple of housing grant programs to local governments; Town staff identified the program below as favorable to pursue: The “More Housing Now & Land Use Initiatives” Program under the umbrella of Colorado Department of Local Affairs (DOLA) has been established to support efforts by local governments to adopt land use and other strategies to increase opportunity for affordable housing development. A significant barrier to redevelopment is the cost to upgrade and upsize or otherwise provide needed infrastructure to incentivize affordable housing development. While these project types are already eligible under Energy & Mineral Impact Assistance (EIAF) program guidelines, this initiative helps address the significant demand for local government infrastructure to support affordable housing development. The Initiative supports a reduced local match and increased award opportunities. All applications in this Initiative will follow the regularly planned cycles of the EIAF program. EAGLE COUNTY HOUSING ACTION PLAN: The Plan will include five major components: 1. Updated Housing Needs Assessment2.Housing Goals Established for the Next 10 years3. Land Use Strategies4. Funding Strategies5. Analysis of existing and potential housing authorities and partnership to implement the housing strategies. Next steps include establishing the working group, setting regular meetings, releasing an RFP for consulting services, preparing a community survey, as well as releasing information to the communities that this work is underway. FINANCIAL CONSIDERATIONS: DOLA awarded $200K grant funding for the development of the Housing Plan. There was a required $24K match which will be split between the three government partners ($8K). The funding and expenses will be included in the last budget supplemental request for 2023. Thank you, Eric ATTACHMENT A: DOLA Letter Granting More Housing Now Funds to Town of Avon for Eagle County Regional Housing Plan Attachment A 970-748-4083 clin@avon.org TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Regional Climate Solutions Overview DATE: October 12, 2023 SUMMARY: A new climate collaborative group called the Regional Climate Solutions Group (“RCS”) started in January 2023 as an important collaborative effort to address climate action challenges in the Tri County region (Eagle County, Pitkin County and Garfield County). The RCS originated from a recognized need for consistent regional collaboration. The RCS has secured funding for 2 critical projects this year since its inception. Avon's active involvement in the RCS positions Avon to benefit substantially from these initiatives. As RCS continues to evolve, it will play a central role in advancing climate action goals and securing essential funding for climate action projects in our region. INTRODUCTION: Avon has participated in RCS since January 2023. This collaborative effort was born out of a pressing need identified during a regional meeting hosted by the Aspen International Mountain Foundation (AIMF), attended by key stakeholders including Vail Mayor Kim Langmaid. The main objective of RCS is to foster consistent regional collaboration in preparation for a significant influx of federal funding aimed at advancing climate action projects. This is particularly important for grants that may be too big for a single municipality, such as the Town of Avon, to apply for alone. This report details the origins, objectives, and achievements of RCS, highlighting its importance for the Town of Avon and the broader Tri County region. STANDING REGIONAL CLIMATE SOLUTIONS GROUP OBJECTIVES: These are the standing goals written by the Eagle County Climate Action Collaborative who facilitates the RCS meetings. 1.Reduce greenhouse gas emissions from the central Rocky Mountains of Colorado. 2.Develop collaborative working relationships with municipalities and organizations in the central Rocky Mountains region. 3.Well position the central Rocky Mountain region for increased funding for projects that reduce greenhouse gas emissions in a just and equitable manner. 4.Stay up to date with other regional organizations efforts to reduce greenhouse gas emissions. KEY COLLABORATORS: The RCS has attracted a diverse group of partners representing various regions and sectors. Partners include stakeholders and representatives from Walking Mountains Science Center, Aspen CORE, Pitkin County, CLEER, Colorado Energy Office, Schneider Electric, Energy SMART Colorado, Town of Eagle, Town of Vail, Town of Snowmass, City of Aspen, Holy Cross, High Country Conservation Center, Eagle County, CC4CA, NWCCOG, and notably, the Office of Senator Michael Bennett. Some participants from state-level organizations are experts in federal funding and grants, which help the group to collectively understand our opportunities. ACHIEVEMENTS: The RCS has secured funding for several projects this year. CORE, a key participant in RCS, successfully secured funding through the federal grant Energizing Rural Communities Prize. This prize aims to develop partnership and financing strategies to support efforts in rural or remote communities to improve their energy systems and advance clean energy demonstration projects. This funding will enable CORE to hire a contract employee dedicated to spearheading future collaboration on multifamily building retrofits in the region. Page 2 of 2 Furthermore, the RCS and CORE have facilitated the funding of a regional Green Workforce Study, a project vital to the Tri County region. CORE received funding from the Economic Development Administration (EDA) to conduct an in-depth study that will identify the existing skill gaps, assess the future labor requirements, and propose strategies to bridge these gaps effectively. The RCS also supports Energy Smart Colorado. Energy SMART Colorado has been actively pursuing the Energy Efficiency and Conservation Block Grant by the Department of Energy and the Buildings UP Prize by the Department of Energy to support electrification and retrofitting for deed-restricted homes. RCS participants from the Colorado Energy Office has shared updates on Energy Code Adoption & Enforcement Grant Program. This grant program encourages regional code cohorts, and the CEO is actively seeking ways to get smaller communities and nonprofits involved. Other ongoing projects that are being explored in the RCS include EPA’s Solar for All initiative and the Infrastructure Law: Resilient and Efficient Codes Implementation grant by the Department of Energy. The CEO took the lead to apply for the DOE code grant and the Avon was an official local government partner in the application. In addition, Avon has asked regional support on the USDOT’s Charging and Fueling Infrastructure Discretionary Grant Program in preparation for a 2024 application. BENEFITS FOR AVON: Avon will directly benefit from the funding secured for various initiatives. Examples include the Energizing Rural Communities Prize and the Green Workforce Study which will channel funds into Avon to support local initiatives and projects. Additionally, if Energy Smart Colorado's grant applications are successful, Avon will benefit from rebates and investments in existing building electrification and energy efficiency efforts. FINANCIAL CONSIDERATIONS: There is no immediate cost to participate in the RCS. However, if the Town decides to pursue any grant, there may be a need to provide matching or in-kind funding. In addition, it is also possible that the Town supports non-profit partners with matching funds. Thank you, Charlotte 970-748-4044 dstockdale@avon.org TO: Honorable Mayor Amy Philips and Council Members FROM: Dean Stockdale, Senior Accountant RE: Financial Report – August 2023 & September 2023 data DATE: October 18th, 2023 SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and short-term rental tax for August 2023 and the recreation fees and real estate transfer tax revenues for September 2023. BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for August and September revenues in 2023. Tax revenues are not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues. REVENUE ANALYSIS: Sales Tax: Revenues – August 2023: August sales tax revenues totaled $891,159. This is a decrease of $47,897 or 5.10% compared to August 2022 sales tax revenue of $939,057. Unfavorable Restaurants sales tax due to late payment of sales tax in prior year received in August along with down sales tax across most restaurant locations. Unfavorable Home/Garden sale tax due to overpayments in 2022, corrections to these returns were made in December. AUGUST 2022 v AUGUTS 2023 SALES TAX COMPARISON BY INDUSTRY August 2022 August 2023 Increase/Decrease Home/Garden $112,516.24 $86,653.54 ($25,862.70) Grocery/Specialty/Health $213,777.67 $222,536.12 $8,758.45 Sporting Goods Retail/Rental $53,148.93 $43,892.48 ($9,256.45) Miscellaneous Retail $26,722.15 $32,984.01 $6,261.86 Accommodations $165,134.13 $152,058.51 ($13,075.62) Restaurants/Bars $204,400.88 $182,984.10 ($21,416.78) Other $13,034.74 $7,042.41 ($5,992.33) Service Related $18,432.39 $16,453.81 ($1,665.35) Liquor Stores $17,493.43 $15,828.08 ($1,665.35) E‐Commerce Retail $51,378.09 $66,133.71 $14,755.62 Manufacturing/Wholesale $16,860.84 $9,808.56 ($7,052.28) Construction Related Services $37,595.46 $39,245.40 $1,649.94 Digital Media Suppliers/Sellers $6,582.30 $6,314.11 ($268.19) Commercial/Industrial Equipment $1,117.03 $796.48 ($320.55) Special Events $863.17 $8,428.65 $7,565.48 TOTAL $939,057.45 $89,159.97 ($47,897.48) Page 2 of 9 Sales Tax: August 2023 Budget v Actual Collections: August 2023 sales tax revenues totaled $891,159. This is a decrease of $46,431 over the August 2023 estimates of $937,591. This is 4.95% below the adopted 2023 budget (based on a 3-year average). AUGUST 2023 BUDGET v ACTUAL COLLECTIONS ‐ SALES TAX 2023 Budget 2023 Actual Dollar Variance Percentage Variance August $937,591.61 $891,159.97 ($46,431.64) (4.95%) 677,421.62 683,538.19 863,504.26 939,057.45 $891,159.97 0.90% 26.33% 8.75% ‐5.10% $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 2019 2020 2021 2022 2023 2019‐2023 August Sales Tax Revenue Trend Page 3 of 9 Accommodation Tax: Revenues – August 2023: Accommodation tax revenues totaled $157,269 for the month of August. This is a decrease of $18,108 or 10.33% compared to August 2022 accommodation tax revenues, which totaled $175,378. Accommodation tax collections by industry type for August 2023 compared to August 2022 reported a decrease for Hotels, Vacation Rentals and Timeshares. AUGUST 2022 v AUGUST 2023 ACCOMMODATION TAX COMPARISON BY INDUSTRY August 2022 August 2023 Increase/(Decrease) Timeshares $27,072.71 $22,966.48 ($4,106.23) Hotels $87,233.21 $73,463.93 ($13,769.28) Vacation Rentals $61,072.43 $60,838.99 ($233.44) TOTAL $175,378.35 $157,269.40 ($18,108.95) August 2023 Budget v Actual Collections: August 2023 accommodation tax revenues totaled $157,269. This is a decrease of $51,821 over the August 2023 estimates of $209,090. This is 24.78% below the adopted 2023 budget (based on a 3-year average). AUGUST 2023 BUDGET v ACTUAL COLLECTIONS ‐ ACCOMMODATIONS TAX 2023 Budget 2023 Actual Dollar Variance Percentage Variance August $209,090.88 $157,269.40 ($51,821.48) (24.78%) 110,203 101,458 186,774 175,378 157,269 ‐7.94% 84.09% ‐6.10% ‐10.33% $0 $50,000 $100,000 $150,000 $200,000 $250,000 2019 2020 2021 2022 2023 2019‐2023 August Accommodation Tax Revenue Trend Page 4 of 9 Short Term Rental Tax for CH: Revenues – August 2023: STR Tax for Community Housing totaled $68,622 for the month of August. This is a decrease of $7,275 or 9.46% compared to August 2022. The Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential. AUGUST 2022 v AUGUST 2023 STR TAX FOR CH COMPARISON BY INDUSTRY August 2022 August 2023 Increase/(Decrease) Timeshares $13,536.35 $11,483.24 ($2,053.11) Hotels $34,199.17 $27,936.47 ($6,262.70) Vacation Rentals $29,162.17 $30,202.80 $1,040.63 TOTAL $76,897.69 $69,622.51 ($7,275.18) Tobacco & Cigarette Tax: Revenues – August 2023: Tobacco tax revenues totaled $38,239 and cigarette tax revenues totaled $26,745 for August 2023. Compared to August 2022 revenues, this is an increase of $5,485 for tobacco tax revenues, which totaled $32,753.89 and an increase of $2,242 for cigarette tax revenues, which totaled $24,502. 15,381 28,132 26,253 32,754 38,240 82.90% ‐6.68% 24.76% 16.75% ‐ 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 2019 2020 2021 2022 2023 2019‐2023 August Tobacco Tax Revenue Trend Page 5 of 9 August 2023 Adopted Budget v Actual Collections: August 2023 tobacco and cigarette tax revenues totaled $38,239 and $26,745, respectively. This is an increase of $5,014, over the August 2023 budget for tobacco tax, which is $33,225 and an increase of $3,066 over the August 2023 budget for cigarette tax estimates, which is $23,678 which is based on a 3-year average. AUGUST 2023 BUDGET v ACTUAL COLLECTIONS ‐ TOBACCO AND CIGARETTE TAX REVENUES 2023 Budget 2023 Actual Dollar Variance Percentage Variance Tobacco $33,225.44 $38,239.86 $5,014.42 15.09% Cigarettes $23,678.05 $26,745.00 $3,066.95 12.95% Total $8,081.37 6,141 25,701 23,967 24,503 26,745 318.50% ‐6.75% 2.24% 9.15% ‐ 5,000 10,000 15,000 20,000 25,000 30,000 2019 2020 2021 2022 2023 2019‐2023 August Cigarette Excise Tax Revenue Trend Page 6 of 9 Real Estate Transfer Tax: Revenues – September 2023: September 2023 real estate transfer tax totaled $387,858. Compared to September 2022, which totaled $218,696, this is an increase of $169,162. This is an increase of $61,460 over the September 2023 budget which was based on a 3-year average. SEPTEMBER 2023 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES 2023 Budget 2023 Actual Dollar Variance Percentage Variance Real Estate Transfer Tax $326,398.16 $387,858.71 $61,460.55 18.83% $604,159 $732,112 $573,822 $218,696 $387,859 21.18% ‐21.62% ‐61.89% 77.35% $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 2019 2020 2021 2022 2023 Real Estate Transfer Tax September Revenue Trends Page 7 of 9 Recreation Center Fees: Revenues – September 2023 Admissions & Program Fees: Recreation admission revenues for September 2023 totaled $69,398 an increase of $1,857 compared to September 2022 which totaled $67,540.85. This is $7,609 below the adopted 2023 budget estimates of $77,007. Recreation program fee revenues for September 2023 totaled $31,210. This is a decrease of $6,984 compared to 2022, which totaled $38,195 This is $10,885 below the adopted 2023 budget estimates, which is $42,096 which is calculated based on a 3-year average. $34,705 $34,839 $28,029 $38,196 $31,211 0.39% ‐19.55% 36.27% ‐18.29% $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 2019 2020 2021 2022 2023 Recreation Program Fees September Revenue Trends 55,599 34,484 62,217 67,541 69,398 ‐37.98% 80.42% 8.56%2.75% ‐ 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 2019 2020 2021 2022 2023 Recreation Admissions September Revenue Trends Page 8 of 9 Tax Revenue Comparison – 2022 v 2023: All revenues except for RETT, Accommodations Tax, and STR Tax for CH are reporting an increase for 2023 compared to 2022. Below is a table which reflects the dollar change and percentage variance. Adopted Budget 2023 v Actual 2023: All revenues except for Accommodations Tax reflect a positive variance over the 2023 budget. Below is a table which reflects the dollar change and percentage variance. 2022 v 2023 Year‐to‐Date Revenue Comparison 2022 YTD 2023 YTD Dollar Variance Percentage Variance Sales Tax $8,320,287.69 $8,474,493.96 $154,206.27 1.85% Acc. Tax $1,766,528.24 $1,727,940.67 ($38,587.57) (2.18%) STR Tax for CH $797,041.10 $775,451.29 ($21,589.81) (2.71%) Tobacco Tax $231,714.49 $254,994.64 $23,280.15 10.05% Cigarette Tax $164,465.49 $166,834.50 $2,369.01 1.44% RETT $4,246,485.31 $3,421,531.03 ($824,954.28) (19.43%) Rec Admissions $767,725.82 $870,845.56 $103,119.74 13.43% Rec Program Fees $269,054.83 $337,628.70 $68,573.87 25.49% 2023 Revenue Comparison – Budget v Actual Budget Actual Dollar Variance Percentage Variance Sales Tax $7,916,784.73 $8,474,493.96 $557,709.23 7.04% Acc. Tax $1,782,119.97 $1,727,940.67 ($54,179.30) (3.04%) STR Tax for CH $731,257.09 $775,451.29 $44,194.20 6.04% Tobacco Tax $215,696.32 $254,994.64 $39,298.32 18.22% Cigarette Tax $162,045.21 $166,834.50 $4,789.29 2.96% RETT $3,222,492.45 $3,421,531.03 $199,038.58 6.18% Rec Admissions $710,046.16 $870,845.56 $160,799.40 22.65% Rec Program Fees $326,279.95 $337,628.70 $11,348.75 3.48% Page 9 of 9 EXPENDITURES: AUGUST 2023 General Fund YTD Actuals v 2023 Budget: General Fund expenditures through September 2023 total $16,415,0871.47 which is 65.65% of the total adopted budget. These expenditures include all wages, health benefits, events, computer services, operating cost, legal services, and utilities. Mobility Fund YTD Actuals v 2023 Budget: Mobility Fund expenditures through September 2023 total $1,596,228.79 which is 41.67% of the total adopted budget. These expenditures include the cost for wages, health benefits, consulting services, utilities, and bike share program. Fleet Maintenance YTD Actuals v 2023 Budget: Fleet Maintenance expenditures through September 2023 total $1,343,629.98 which is 43.81% of the total adopted budget. These expenditures include wages, health benefit, fuel, vehicle maintenance, utilities, equipment, and operating supplies. Capital Projects Fund YTD Actuals v 2023 Budget: The Capital Improvement expenditures through September 2023 total $3,105,684.86 which is 13.50% of the total adopted budget. These expenditures were made up of Metcalf culvert repair, sauna remodel and design fees. Thank you, Dean