TC Packet 08-22-2023_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, Aug 22, 2023
MEETING BEGINS AT 5:00 PM
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given
one (1) additional minute subject to Council approval.
5. BUSINESS ITEMS
5.1. Proclamation Honoring Scott Wright for his years of Service (Town Manager Eric Heil) (15
Minutes)
5.2. Presentation: Eagle Valley Trail Update (Kevin Sharky, Eagle County Trails Manager) (15
Minutes)
5.3. Work Session: Cost Share Program for Commercial Outdoor Recycling Bins and Recycling Totes
for Multi-Family (Sustainability Coordinator Sarah Smith Hymes) (15 Minutes)
5.4. Presentation: Update on Avondale Apartments (Planning Director Matt Pielsticker) (30 Minutes)
5.5. Resolution 23-18: All Electric Net Zero Housing (Town Manager Eric Heil) (15 Minutes)
6. MINUTES
6.1. Approval of Aug 8, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva) (5 Minutes)
7. WRITTEN REPORTS
7.1. Monthly Financials (Senior Accountant Dean Stockdale)
7.2. Bi-Monthly Sustainability Update (Sustainability Coordinator Charlotte Lin)
7.3. Post-event Brief Open Water Swim Meet August 12thm 2023 (Megan Hershey)
** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES)
9. ADJOURN
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
OFFICIAL PROCLAMATION
TOWN OF AVON, COLORADO
HONORING SCOTT WRIGHT FOR HIS YEARS OF SERVICE
WHEREAS, Scott Wright, as the Town of Avon’s Finance Director has been committed to the highest levels of performance and customer service, and a respected and valuable employee since April 1, 1996, when he joined the Town as Avon’s first Finance Director; and
WHEREAS, Scott Wright received his Bachelor’s degree from the University of Northern Iowa, passed the Certified Public Accountant exam and received his CPA certificates for Iowa and Texas in 1981, has been a member of the AICPA since September 1983, and designated as a Certified Public Finance Officer (CPFO), only one of 500 active CPFOs in the country; and,
WHEREAS, Since 1996 under Scott Wright’s management the Town of Avon’s Comprehensive Annual Financial Report has met the criteria for an easily readable and efficiently organized document that satisfies both generally acceptable accounting principles and applicable legal requirements and therefore received 26 Certificate of Achievement for Excellence in Financial Reporting awards through 2021; and
WHEREAS, Scott’s embracement of technology and extensive knowledge of the Town’s budget software systems and his CPA and CPFO certifications allowed him to efficiently publish 27 annual budgets including thousands of budget revisions and issue over $107 million in bonds and capital lease financing; and
WHEREAS, during these twenty-seven years Scott’s commitment to providing prompt, consistent, and thorough information in a responsive, professional and genuinely friendly manner has resulted in positive relations and respect from his peers, the Town Council and Town vendors; and
WHEREAS, Scott Wright’s daily presence will be deeply missed by his co-workers in Finance who have benefited from his knowledge, his leadership and maybe most importantly his calmness in the face of all the challenges and changes that the Town of Avon’s government has endured over the past 27 years.
NOW, THEREFORE BE IT PROCLAIMED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, AS FOLLOWS:
By virtue of Scott Wright’s years of dedication and service to the Town of Avon and its citizens, we, the Avon Town Council, proclaim August 22, 2023, as “SCOTT WRIGHT DAY”, in the Town of Avon, Colorado, and urge all Avon citizens to congratulate and thank Scott for his public service.
PROCLAIMED THIS 22nd day of August 2023
TOWN OF AVON
BY: ATTEST:
________________________________ ____________________________________ Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk
MEMORANDUM
To:Avon Town Board
From:Kevin Sharkey
Date:August 18,2023
Re:Eagle Valley Trail
Thank you for allowing us to present you with an update on the Eagle Valley Trail project.We
recognize Avon is a great partner as we work towards completing the Eagle Valley Trail.Thank
you for your contribution to construction this year.We would like to discuss recognition of your
contribution on trail signs.
As we look forward to more trail construction in 2024,we would like to ask for your
consideration of a financial contribution towards our goal of completing the Eagle Valley Trail as
you begin work on your 2024 budget.We look forward to seeing you on August 22nd.
Meanwhile,please visit our website:eaglevalleytrail.org
ECO Trails:the communities of Gypsum,Eagle,Avon,Vail,Minturn,Red Cliff
and Eagle County working together to create a regional trail system
ECO Transit &Trails,3289 Cooley Mesa Road,PO Box 1070,Gypsum,CO 81637 tel:970/328-3523
Dotsero to Duck Pond Open Space1.7 miles
Horn Ranch to Edwards
7.5 miles
EagleVail to Dowd Junction 1.5 miles –Under Construction
Minturn Connection
1.3 miles –Construction Summer 2023
Remaining sections to be constructed
Fundraising Targets
$22 million from Eagle County / Certificates of Participation
$13 million from grants and other sources
$3 million from local support, private donations, funding foundations
Our purpose
Connect Our Community
Address Climate Change
Equity and Inclusivity
Economic Impact
Quality of Place
Sustainable Tourism
Construction
Trail Construction
happening this summer
Naming opportunities and signage
Naming Opportunities
Total To Date
INDIVIDUAL, FAMILY FOUNDATION AND DONOR ADVISED FUND DONATIONS
AND GRANTING FOUNDATION DONATIONS $ 267,000
GOVERNMENT CONTRIBUTIONS $ 5,000,000
TOWN AND METRO DISTRICT CONTRIBUTIONS $ 435,000
EAGLE COUNTY CONTRIBUTIONS $ 22,000,000
TOTAL FUNDS RECEIVED AND PLEDGED $ 27,702,000*
*73% to goal of $38,000,000
Towns, Metro Districts and
Homeowners Associations
Edwards Metro District $50,000
Berry Creek Metro
District $10,000
Town of Vail $100,000
Town of Minturn $50,000
Town of Avon $100,000
Town of Eagle $25,000
EagleVail Metro District $50,000
Arrowhead Metro District $50,000
2023 Total Received $435,000
How Can You Help?
•Financial contribution to complete the trail
•Letters of support for grant applications
•Discuss trail signage for your contribution
•Send EVT newsletter to your database
To donate
For more information
on the EVT
Thank you to our Fiscal Sponsor
www.EagleValleyTrail.org
TO: Honorable Mayor Phillips and Council Members FROM: Sarah Smith Hymes RE: Disposable Bag Fee Fund to Support Recycling Compliance DATE: August 17, 2023
SUMMARY: This is a work session to discuss the use of the Disposable Bag Fee Fund to support community compliance with Avon’s mandatory recycling ordinance which takes effect November 1, 2023. The intent of the ordinance is to reduce Avon’s greenhouse gas emissions through reduction of waste going to the landfill. Studies show that education, convenience, direct assistance to large generators, and standardized recycling labels dramatically improve both recycling and decontamination rates. Some of the staff’s initiatives that target these success indicators require funding beyond the Sustainability Department’s current budget.
The allowed uses (Attachment A) of the Disposable Bag Fee Fund 8.38.50 (D) fully align with the requested funding.
There will be a $129,350 fund balance in the bag fund after current expenditures are deducted. Staff requests
Council to consider allocation of up to $65,000 to support community compliance with the Recycling and Wildlife
Protection ordinances. Given the millions who generate waste in Avon annually (residents, overnight guests,
employees, day-trippers, special event attendees, I-70 travelers), diverting their recyclables from the waste stream is
critical to reaching the goal of 30% reduction in landfill waste by 2030. Compliance will also reduce code enforcement
staff time and contamination fees charged by haulers.
COMPLIANCE INITIATIVES with Funding Needs:
1. Avon-branded stickers, refrigerator magnets, info cards and door hangars in English and Spanish, widely
requested by property managers for distribution throughout their properties; door hangars will also be used
for small multi-families without an HOA.
2. 50/50 Cost Share with Avon properties with public-facing trash cans to purchase BearSaver dual wildlife-
proof waste/recycling bins for outdoor, public-facing use to comply with both Wildlife Protection and
Recycling ordinances.
3. Avon-branded 6-gallon recycling bins with handles provided free-of-charge for multi-family residents to
facilitate transfer of recycling from apartments to dumpsters without using plastic bags, one of the most
common sources of contamination.
4. Food for open houses, business, and multi-family resident trainings.
BACKGROUND: Avon’s mandatory Recycling Ordinance 22-13 requires that commercial establishments that provide trash containers for customer use must also provide recycling containers “of similar size and located in an equally convenient location.”
Avon’s Wildlife Protection Ordinance passed in 2010 requires that refuse containers receiving refuse and attractants from commercial establishments and restaurants be wildlife-proof or secured in a wildlife-resistant enclosure. Staff inventoried customer-facing trash receptacles outside Avon businesses in the Town Core and Village at Avon. The vast majority did not comply with the Wildlife Protection Ordinance: of 106 trash cans, only eight were wildlife-proof. Only two recycling containers were observed, neither labeled as recycling.
50/50 Cost Share of BearSaver Bins:
Both the Recycling and Wildlife Protection ordinances will be enforced. In October 2022, the Town purchased 25 BearSaver wildlife-proof dual recycle/trash bins with the standardized recycling labeling recommended by Recycle Across America.
The proposal is for the Town to pay 50% of the cost of bins identical to those purchased by the Town. The purpose is to accelerate recycling rates, reduce contamination, and improve the aesthetics and cleanliness of the commercial core. The town’s share would be approximately $750 per bin, depending on quantity ordered. The Town will not share the cost of any ongoing maintenance or servicing of the bins.
Using the bins as outdoor, public-facing within Avon will be a requirement of the cost share. The sidewalk footprint/area of the customer-facing trash cans inventoried is often smaller than the footprint/area of the dual BearSavers that we have proposed to cost share (the CE240-CH model, 53” x 36” x 26”), so this offer won’t be viable for all entities with outdoor public-facing trash cans.
6-Gallon Recycling Bins for Multi-Families with Dumpsters
The Polar Star property manager of Eaglebend, Buffalo Ridge I, and Kayak Crossing identified space limitations inside apartments and transfer of recycling from apartments to dumpsters as obstacles to resident compliance with the Recycling ordinance. One solution is to provide free of charge to each multi-family unit that participates in recycling training a small recycling bin with a handle to store and carry recycling to the dumpster. This 6-gallon bin, sold by the non-profit Recycling Rules!, can be customized with Avon’s branding. The cost is $7.49 per bin (delivered) for quantity of 1060. They are made in North America of a minimum 35% recycled content, 100% recyclable HDPE (plastic #2). These would be offered to residents who participate in recycling training who live in a multi-family in Avon with
communal recycling dumpsters, limit one per apartment, as long as supplies last.
FINANCIAL CONSIDERATIONS:
There is the potential for partial reimbursement through grant funding in 2024.
TOWN MANAGER RECOMMENDATION: I recommend that Council approve proceeding with the program as outlined, including the Town of Avon’s offer of 50% cost share on outdoor public-facing wildlife-proof trash/recycle containers, funding 100% of the 6-gallon bins for low-income residents of large multi-family properties with communal recycling dumpsters, and funding recycling training expenses. This is a very direct and appropriate use of the Bag Fee Fund to support increased recycling in the Town of Avon. The BearSaver bins work very well throughout the Town of Avon and are attractive (for trash cans!) It would be beneficial to expand these to other public facing areas throughout Town.
Thank you, Sarah
970-471-5370 shymes@avon.org
ATTACHMENT A: ALLOWED USES OF BAG FEES
Avon Municipal Code: 8.38.50 RETENTION AND ADMINISTRATION OF DISPOSABLE PAPER BAG FEE
(D.) The Disposable Paper Bag Fee shall be used exclusively for the following purposes:
1.Producing and providing reusable bags to Town residents and guests;
2.Educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health,
the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable
bags on the Town's waterways and the environment;
3.Creating public educational campaigns to raise awareness about waste reduction and recycling;
4.Funding programs and infrastructure that allows the Avon community to reduce waste and recycle;
5.Purchasing and installing equipment designed to minimize waste pollution, including recycling containers and
waste receptacles;
6.Funding community cleanup or collection events and other activities to reduce waste;
7.Maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction
efforts;
8.Providing educational information to customers about the Disposable Paper Bag Fee;
9.Training Retailer staff in the implementation and administration of the Disposable Paper Bag Fee;
10.Improving or altering infrastructure to allow for the administration, collection, implementation, and reporting of the
Disposable Paper Bag Fee; and
11.Paying for the administration of the Disposable Paper Bag Fee Program
Disposable Bag Fee Fund to Support Recycling Compliance
August 17, 2023
General Government Department
Sarah Smith Hymes,
Sustainability Coordinator
Programs that target the Implementation of Mandatory Recycling: Education1.English/Spanish signage2.Materials and food for open houses and on-site resident and employee trainings
3.Marketing collateral with links to town website (avon.org) offering extensive recycling education pages
Convenience, standardized recycling labels1.BearSaver wildlife-proof bins (dual trash/recycling): Town deployed identical ones around town in October 2022
2.Recycling Signage: create standardized signage to help with education and awareness
3.Recycling Totes (6-gallon tote with handle): offer to the community to help with transition to reduce plastic bag use at
multi-unit projects4.Avon-branded bins will elevate the Avon brand around high-density residential properties
Direct Assistance to Large Generators for Purchase of BearSaver Bins
1. Request to use Funds from Disposable Bag Fund for Purchase of Bins - commercial & multi-family residential properties are largest waste generators, so subsidizing the cost of bins will accelerate higher rates of compliance and reduction in waste-relation greenhouse gas generation, moving us closer to our climate action goals
Recycling Ordinance Programs
Disposable Bag Fee Fund Balance (June 2023) $129,350
Cost Share (50/50) for up to 60 BearSaver Bins @$750/bin @ $45,000
Avon-branded Bins with Handle (1060 x 6-gallon) @ $ 8,000
Public Education with Trainings & Open House/s @ $ 8,000
Production of Promotional Materials @ $ 4,000
(includes stickers, door hangars, refrigerator magnets, training materials)
Total Estimated Expenditures $65,000
Remaining Disposable Bag Fee Fund Balance $64,350
(not including revenue July – Dec 2023)
Proposed Budget
Disposable Bag Fee Fund to Support Recycling Compliance
August 17, 2023
Questions ?
Thank you!
970.748.4413 matt@avon.org
TO: Honorable Mayor Amy Phillips and Avon Town Council FROM: Matt Pielsticker, AICP, Planning Director RE: Avondale Apartments Update DATE: August 16, 2023
INTRODUCTION: Council provided direction this spring to proceed with due diligence and construction documentation for a Community Housing project on Lot 5, Village (at Avon) – located at 375 Yoder Avenue. This followed design of a project at Swift Gulch, which proved challenging due to steep topography, site constraints, and a higher construction price per unit. The purpose of this report and scheduling time for your August 22, 2023, meeting is to provide updates on progress and explain the anticipated process moving forward.
PROJECT DESCRIPTION: The site layout includes access off the Yoder Avenue cul-de-sac into open-air surface parking areas. Programming includes three buildings with repetitive design, bordering the southern property line. The final building design is partially dependent on construction method: frame in place, panelized, or modular. Four story construction, with 2 elevators connecting the three buildings is the current general building layout approach being developed. A total of 56 units are currently being planned, with a mix of 1-bedroom and 2-bedroom units.
Initial Avondale Apartment Character Studies
CONSTRUCTION MEANS AND METHODS: Staff and the design team have been evaluating construction approaches and weighing the procs/cons of each approach. The team traveled to Breckenridge to review the “Justice Center” project currently under construction using modular product from Fading West. Fading West is a company in Buena Vista, and the Breckenridge project is their first multi-family dwelling unit development. Current lead times offer availability for 2024 delivery of units with a 10% deposit. The team also toured the Fading West factory to learn more about the company and to see firsthand the level of finishes being offered.
Page 2 of 4
Fading West Pre-Fabrication Factory Tour
The core project team also toured the two Edwards housing projects currently under construction. Eagle County School’s teacher housing is a site-built project, and Colorado Mountain College’s project is for students. The CMC student housing project partnered with Eagle County Government for a portion of the second building. This project utilized panelized construction techniques.
Eagle County School District Tour – Stick Built
Page 3 of 4
Colorado Mountain College – Panelized Construction Technique
Modular/Prefabricated construction includes strict design criteria that must be followed. For example, windows/door design are limited to repetitive design patterns. The module size is defined per transportation requirements. Schedule savings and potential cost savings are clear benefits, in addition to a reduction in general site conditions from a tightened schedule. These construction methods expedite the framing and ‘dry-in’ phase of construction in advance of the 2024-2025 winter season. Once our Construction Manager/General Contractor (GMGC) is selected, the preferred construction method will be determined. Then our architects will be able to proceed with preparing construction drawings. Staff will bring the selected GMGC to the Council for approval of a Professional Service Agreement. PROCESS: The following updates are provided
• Site Survey [COMPLETE]
• Soil Investigation [COMPLETED DRILLING – AWAITING FINAL REPORT]
• Design Team Procurement [COMPLETE – FINAL CONTRACT TBD]
• Owners Representative Procurement [COMPLETE]
• Construction Manager/General Contractor Procurement [TBD - PROPOSALS DUE 8/24]
• Finalize Design/Construction Documentation [IN PROCESS - FALL 2023 COMPLETION]
• PUD Amendment Process [IN DRAFT – FALL 2023 COMPLETION]
• Financing/Partnerships [IN PROCESS] DESIGN BUDGET: The approved Community Housing Fund project budget (Years 2022 and 2023 combined) for project design services is $716,972. To date, $331,696 has been expended. Expenses include architectural, engineering, geotechnical, preliminary cost estimating, surveying, and landscape design services. We continue to work with the design team to finalize the scope to produce construction documents. This will be dependent on the construction method chosen by the team. Our expectation is that all design and preconstruction services will fit within the currently approved budget.
CONSTRUCTION FUNDING: The Town Manager is working with Incoming Financing Director Paul Redmond to analyze municipal bond financing and develop a financial model that seeks to establish a rental project whereby the rental income can cover the debt service, property management and utility
Page 4 of 4
expenses. At this point it is anticipated that the Town of Avon can afford to finance ½ of the project, or 28 of the 56 apartments, and will seek to partner with other local governments to invest in the remaining units either by a long-term lease or by a multi-year master lease.
TOWN MANAGER COMMENTS: I appreciate the time that Council members and Staff have allocated to visit housing sites. It is very helpful to get multiple eyes on project and a variety of input. At this point I will encourage strong consideration for modular construction because (1) the per square foot construction cost is less, (2) the construction time is significantly reduced, which reduces all other on-going monthly costs for a construction project, and (3) the sound isolation between units is superior. Upon viewing the Breckenridge project, the one bedroom and two bedroom units are very livable. I am also discussing property management logistics with housing staff at Town of Vail and Eagle County. Prior to determining the construction methodology approach Staff and our consultants will develop a pro-con list and estimated cost comparison with a recommendation to Council.
Thank you, Matt
970.748.4004 eric@avon.org
TO: Honorable Mayor Amy Phillips and Council members FROM: Eric Heil, Town Manager RE: Resolution 23-18 Net Zero Housing Policy DATE: August 18, 2023
SUMMARY: Resolution 23-18 Adopting an All Electric, Net Zero Energy Use Policy for Community Housing Projects is presented to Council. This Resolution would formally adopt the policy that the preference for “Community Housing” projects is that such projects are all electric and “net zero” with regard to greenhouse gas emissions. “Community Housing” is a defined term in the Avon Municipal Code which is defined as housing for full-time residential occupancy that is subject to a deed restriction that is approved by the Avon Town Council.
“Net Zero” construction is a loosely defined term that means the net greenhouse gas emissions from new construction is zero. This term is sometimes used to mean that 100% of required electric energy production is produced on site. Avon has the advantage and flexibility that Holy Cross Energy offers the PuRE sign-up whereby the subscriber can source all of its electric use with renewable energy. Holy Cross Energy is also on track to increase the renewable energy portion of its overall portfolio. The language in the Resolution states a preference for achieving Net Zero on-site to the extent economically practicable.
CLIMATE ACTION GOALS: Net Zero construction is one of the identified goals for the Town of Avon and the Eagle County Climate Action Collaborative. The Climate Action Collaborative identified a goal for 2023 for its members to adopt a policy to prioritize all electric and Net Zero construction for all public housing projects.
HOUSING GRANT FUNDING: The State of Colorado has significantly increased funding for housing projects and has stated a desire to coordinate housing development with transit and compact development patterns to reduce greenhouse gas production. Adoption of this policy should be viewed favorably when seeking state grant funding for our Community Housing projects.
FINANCIAL IMPACTS: Any direct financial impact is anticipated to be minimal because new construction is required to achieve a high energy conservation rating and new electric appliances, heating and cooling systems are comparable to gas appliances and equipment with regard to initial purchase and utility bills.
PROPOSED MOTION: “I move to approve Resolution 23-18 Adopting an All Electric, Net Zero Energy Use Policy for Community Housing Projects”
Thank you, Eric
ATTACHMENT A: Resolution 23-18
Resolution 23-18 Adopting Electric, Net Zero Policy August 22, 2023 Page 1 of 1
RESOLUTION 23-18
ADOPTING AN ALL ELECTRIC, NET ZERO ENERGY USE POLICY FOR COMMUNITY HOUSING PROJECTS
WHEREAS, Town of Avon adopted the Eagle County Climate Action Plan, as may be amended from time to time; and
WHEREAS, the Eagle County Climate Action Plan identifies Net Zero and all electric
construction requirements by 2030 as an Immediate Priority Action; and
WHEREAS, there is a significant need for additional workforce housing in Eagle County and the Town of Avon has adopted the definition of “Community Housing” in Section 3.14.020 of the Avon Municipal Code; and
WHEREAS, Town of Avon desires to promote all electric, net zero construction for
Community Housing projects that include financial investment by the Town of Avon; and
WHEREAS, the Avon Town Council finds that the adoption of this policy to promote all electric, net zero construction for Community Housing will promote the health, safety and general welfare of the Avon community.
NOW, THEREFORE, BE IT RESOLVED BY THE AVON TOWN COUNCIL as follows:
1.New construction of Community Housing projects that receive financial investment from the
Town of Avon, including by not limited to tax and fee waivers, should be all electric andshould not include natural gas service or any appliances or equipment which use natural gas;and
2.New construction of Community Housing should achieve Net Zero energy use, which is
preferred to be achieved on-site to the extent economically practicable and may be achieved
by enrolling in the Holy Cross Energy PuRE program purchase 100% renewable electricenergy or utilizing Holy Cross Energy’s renewable energy portfolio.
ADOPTED AUGUST 22, 2023 by the AVON TOWN COUNCIL
By: Attest:___________________________
Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk
Attachment A
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
1
1.CALL TO ORDER AND ROLL CALL
The meeting was hosted in a hybrid format, in-person at Avon Town Hall and using Zoom.us.
Mayor Amy Phillips called the August 8, 2023 Council regular meeting to order at 5:00 p.m. A
roll call was taken, and present were Councilors Chico Thuon, Rich Carroll, RJ Andrade, Lindsay
Hardy, Ruth Stanley, Mayor Pro Tem Tamra Underwood, and Mayor Phillips. Also present were
Town Manager Eric Heil, Deputy Town Manager Patty McKenny, Town Attorney Wilton E.
Anderson on behalf of Karl Hanlon, General Government Manager Ineke de Jong, Town Clerk
Miguel Jauregui Casanueva, Police Chief Greg Daly, Community Development Director Matt
Pielsticker, Finance Director Scott Wright and incoming Finance Director Paul Redmond, Public
Works Director Eva Wilson, and Special Events Manager Danita Dempsey.
2.APPROVAL OF AGENDA
Video Start Time: 00:01:08
Mayor Phillips initiated the meeting with the Agenda approval process. There were no
requested changes to the Agenda. Without further discussion, Mayor Pro Tem Underwood
made a motion to approve the Agenda. Councilor Hardy seconded the motion. It was approved
unanimously with a 6-0 vote of those present.
During the Agenda Approval process, Mayor Phillips asked for the record to show that
Councilor Andrade was present at the start of the Agenda approval process and stepped out
of the room briefly at approximately 5:02 p.m. while the vote to approve the Agenda occurred.
3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:01:32
Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none
were disclosed by those present.
4.PUBLIC COMMENT
Video Start Time: 00:01:54
Mayor Phillips explained that public comment can be made by participating in the meeting in
person, via zoom’s video/audio, via telephone, or via email. She then clarified that the public
comment section is intended for items not listed in the Agenda, and participation by members
of the public is limited to 3 minutes. She asked if there was any public comment from those
present in the room or on Zoom, and no public comment was made in person nor on Zoom.
Carlo Persichetti with the Lodge at Avon Center took the podium to state that the Lodge at
Avon Center has been working on an electrical infrastructure project to upsize the transformer
in front of their building in order to futureproof EV Charging, including the installation of a fast
charger. He asked Council to make projects such as that at the Lodge at Avon Center have
access to grant funding by the Town.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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Councilor Andrade returned to the meeting at approximately 5:07 pm while Mr. Persichetti was
speaking.
At Council request, Town Manager Eric Heil updated Council on grant plans for EV stations to
be added to public spaces and public property, and noted there are no plans at this time for
the Town to offer grants for EV stations to be added on private property. He noted there are
approximately 30 to 40 multifamily buildings such as the Lodge at Avon Center that will likely
look at adding EV Charging Stations soon and the Town will explore access to grants to satisfy
this type of need.
No other public comment was made in person nor on Zoom.
5. BUSINESS ITEMS
5.1. Public Hearing: Second Reading of Ordinance 23-04: Construction Materials Use Tax (Finance
Director Scott Wright and Town Manager Eric Heil)
Video Start Time: 00:11:36
Town Manager Eric Heil delivered the presentation related to the second reading of Ordinance
23-04 on behalf of Finance Director Scott Wright and himself. He noted that during first reading,
Council requested an accommodation for those building single-family homes or duplexes to be
able to defer payment of the tax until the certificate of occupancy is issued. He specified this
was added to the second reading of the Ordinance. Mayor Phillips opened the public hearing,
and no public comment was made in person nor on Zoom.
Mayor Pro Tem Underwood stated the Ordinance is well thought out and the amendment from
first to second reading on deferral for single family and duplexes is good. She added this
ordinance helps organize collection efforts for moneys the Town has been owed, making it
feasible to collect them. She added she hopes that voters will vote yes on the ballot once the
issue is referred to the November election. Mr. Heil noted that the Town will issue a pro-con
statement when the time comes for that election. Councilor Thuon made a motion to approve
the second reading of Ordinance 23-04. Councilor Stanley seconded the motion. It was
approved unanimously with a 7-0 vote.
5.2. Resolution 23-17 Approving a Tax and Fee Waiver for Community Housing at Walking
Mountains (Planning Director Matt Pielsticker)
Video Start Time: 00:17:15
Community Development Director Matt Pielsticker delivered his presentation related to
Resolution 23-17 and the approval of a fee waiver for community housing at Walking
Mountains. He introduced Markian Feduschak, president of the Walking Mountains Science
Center, who gave a detailed updated on the staff housing project and donor program.
Deliberations from Council included discussion of how many teachers these buildings can
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM
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house, assurances that deed restrictions are properly attached to all the buildings and a request
that a final memo should be produced by staff documenting monetary contributions to the
project by the Town, including how much staff time was dedicated to this project. The Town
Attorney noted that there were inconsistencies in lot descriptions in the Resolution and the
Deed which needed to be corrected. No public comment was made in person nor on Zoom.
Councilor Thuon made a motion to approve Resolution 23-17, subject to the amendment of
the lot description in its text to match the lot description on the deed restriction. Councilor
Stanley seconded the motion, as amended. It was approved unanimously with a 7-0 vote.
5.3. Intergovernmental Agreement with Eagle County Clerk for Coordinated Election (Town Clerk
Miguel Jauregui Casanueva)
Video Start Time: 00:30:15
Town Clerk Miguel Jauregui Casanueva delivered his presentation related to approving the
Intergovernmental Agreement with Eagle County Clerk for the November 7, 2023 Coordinated
Election. Mayor Pro Tem Underwood indicated that it is better to use the term of art Election
Season than Election Day given that there are so many stages to any election in addition to
Election Day. No public comment was made in person nor on Zoom. After deliberations,
Councilor Thuon made a motion to approve that the Town Clerk enter into the
Intergovernmental Agreement with Eagle County for the November 7, 2023 Coordinated
election. Mayor Pro Tem Underwood seconded the motion. It was approved unanimously with
a 7-0 vote.
5.4. Vail Valley Art Guild Seasons Rent Proposal (Town Manager Eric Heil)
Video Start Time: 00:35:04
Town Manager Eric Heil introduced the Vail Valley Art Guild Seasons Rent Proposal. He was
joined by Tara Novak with the Vail Valley Art Guild who walked council through a presentation
from the Vail Valley Art Guild on their Art Guild and the Seasons Rent Proposal.
Ample discussion was had among Councilors related to how the Art Guild solicits donations
from private donors in the Valley, if the lease comes with designated parking for staff and
guests during for special events, if support for the Rent Proposal is strategic for the Town to
accomplish its goals, if Councilors will have the ability to see the lease terms once they become
available, and an estimate of how many guests the space might receive on a daily basis
depending on classes and special events. Consensus from Council was for the Art Guild to
negotiate as aggressively as possible to secure ample parking. Council made note there is a typo
in the rent escalation percentage in the rent proposal that states 103.5% instead of 3.5% for 4
years. Council asked to have seat on the Art Guild Board based on this contribution, which Ms.
Novak spoke saw favorably, with additional requests to rebrand the Art Guild’s materials with
mentions of the Town of Avon in lieu of Eagle, as the Guild moves up the Valley.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
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4
During public comment, Christine Sena and Rick Spitzer took the podium and stated they are
Board Members of the Art Guild. They spoke of the Art Guild’s non-profit status and facilitated
pamphlets and materials related to the Guild’s operations to Councilors.
Melissa Nelson made public comment via Zoom, stating she is the President of the Art Guild
and highlighted her experience with non-profits for very many years. She noted her background
in finance and explained how she was drafted to become the President of the Art Guild. She
stated the Art Guild is in good hands in relation to budgeting and that she intends to apply for
grants and leverage the Art Guild’s Tax-Exempt status.
When asked, Town Manager Eric Heil stated he had ample direction from Council on how to
move forward in supporting the Art Guild with the Seasons Rent Proposal and noted he would
bring the topic back in greater detail for further discussion during the September 12, 2023
Council Meeting.
6. MINUTES
6.1. Approval of the June 27, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva)
Video Start Time: 01:20:30
With no discussion or correction, Councilor Carroll moved to approve the Minutes from
June 27, 2023, as presented. Mayor Pro Tem Underwood seconded the motion. They were
approved with a 6-0 vote, with Councilor Andrade abstaining due to his absence at that
Council Meeting.
6.2. Approval of the July 25, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva)
Video Start Time: 01:21:10
With no discussion or correction, Councilor Thuon moved to approve the Minutes from
July 25, 2023, as presented. Councilor Stanley seconded the motion. They were approved
unanimously with a 7-0 vote.
7. WRITTEN REPORTS
7.1. Upper Eagle Regional Water Authority June 22, 2023 Meeting Summary (Mayor Pro Tem Tamra
Underwood)
7.2. Planning & Zoning Commission August 1st Abstract (Planner 1+ Max Morgan)
7.3. CO Childcare Sustainability Bonus Grant (Recreation Director Michael Labagh)
** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 01:21:53
Mayor Pro Tem Underwood noted that Dancing in the Park was one of the summer’s
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
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5
outstanding events with a huge public turnout and thanked Council for funding it.
Councilor Stanley highlighted the free concert series and funk band playing at the park and
invited the community to please go.
Mayor Amy Phillips noted that the Eagle Valley Transportation Authority will hold its
meeting at Avon Council Chambers tomorrow, August 9, 2023 at 12:30. She also thanked
Public Works Staff for their support and help in resolving an incident that occurred while
she was attending Celebrate the Beat, where she and Mayor Pro Tem Underwood received
texts from the public of a fell tree by the Sunridge bike path and were able to have it
removed and the path cleared within the hour.
9. EXECUTIVE SESSION
9.1. An executive session pursuant to CRS 24-6-402(4)(b) and (e) for the purposes of receiving legal
advice from the Town Attorney on specific legal questions and for determining positions
relative to matters that may be subject to negotiations; developing strategy for negotiations;
and instructing negotiators more specifically related to: 1) Early Childhood Development on
Planning Area E; 2) State Land Board Annexation; and 3) Upper Eagle River Water Authority
Unallocated Water
Video Start Time: 01:24:20 pm
With no further discussion, at 6:25 p.m. Mayor Phillips moved to enter Council’s executive
session and relocate to the Holy Cross meeting room. Councilor Carroll seconded the motion.
It was approved unanimously with a 7-0 vote. The recording concluded with Mayor Phillips
advising the public that no further action will be taken after the executive session. In addition
to all Councilors present at roll call, present were Town Manager Eric Heil, Deputy Town
Manager Patty McKenny, Town Attorney Wilton E. Anderson on behalf of Karl Hanlon, and
General Government Manager Ineke de Jong. The session was held in the Holy Cross meeting
room beginning at 6:34 p.m. and ending at 8:32 p.m.
10. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the
regular meeting. The time was 08:32 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended
to be comprehensive or to include each statement, person speaking or to portray with
complete accuracy. The most accurate records of the meeting are the audio of the meeting,
which is housed in the Town Clerk' s office, and the video of the meeting, which is available at
www.highfivemedia.org.
AVON REGULAR MEETING MINUTES
TUESDAY AUGUST 8, 2023
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6
RESPECTFULLY SUBMITTED:
________________________________
Miguel Jauregui Casanueva, Town Clerk
APPROVED:
Mayor Amy Phillips ___________________________________
Tamra Underwood
Ruth Stanley
Lindsay Hardy
RJ Andrade
Rich Carroll
Chico Thuon
970-748-4044 dstockdale@avon.org
TO: Honorable Mayor Amy Philips and Council Members FROM: Dean Stockdale, Senior Accountant RE: Financial Report – June 2023 & July 2023 data DATE: August 14th, 2023
SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and short-term rental tax for June 2023 and the recreation fees and real estate transfer tax revenues for July 2023.
BACKGROUND: The percentage variance, or comparative change is reflected in the analysis portion of this report in respect to each individual section for June and July revenues in 2023. Tax revenues are not budgeted on a monthly basis; however, for purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues.
REVENUE ANALYSIS:
Sales Tax: Revenues – June 2023: June sales tax revenues totaled $1,336,733. This is an increase of
$219,977 or 19.70% compared to June 2022 sales tax revenue of $1,116,755.
JUNE 2022 v JUNE 2023 SALES TAX COMPARISON BY INDUSTRY
June 2022 June 2023 Increase/Decrease
Home/Garden $137,054.62 $156,867.11 $19,812.49
Grocery/Specialty/Health $179,280.79 $182,542.05 $3,261.26
Sporting Goods Retail/Rental $45,057.34 $45,712.28 $654.94
Miscellaneous Retail $75,593.42 $70,414.41 ($5,179.01)
Accommodations $133,388.45 $119,618.16 ($13,770.29)
Restaurants/Bars $164,220.55 $165,196.70 $976.15
Other $18,681.73 $102,223.53 $83,541.80
Service Related $58,974.17 $128,046.99 $69,072.82
Liquor Stores $24,644.65 $21,078.56 ($3,566.09)
E‐Commerce Retail $62,457.75 $64,313.63 $1,855.88
Manufacturing/Wholesale $76,994.40 $87,212.81 $10,218.41
Construction Related Services $88,115.85 $146,243.35 $58,127.50
Digital Media Suppliers/Sellers $24,851.10 $19,615.66 ($5,235.44)
Commercial/Industrial Equipment $26,967.63 $26,228.64 ($738.99)
Special Events $473.53 $1,419.74 $946.12
TOTAL $1,116,755.98 $1,336,733.62 $219,977.64
Sales Tax: June 2023 Budget v Actual Collections: June 2023 sales tax revenues totaled $1,336,733. This is an increase of $224,079 over the June 2023 estimates of $1,112,653. This is 20.14% above the adopted 2023 budget (based on a 3-year average).
Page 2 of 9
JUNE 2023 BUDGET v ACTUAL COLLECTIONS ‐ SALES TAX
2023 Budget 2023 Actual Dollar Variance Percentage Variance
June $1,112,653.73 $1,336,733.62 $224,079.89 20.14%
725,800.03 801,965.52 1,012,305.14 1,116,755.98 $1,336,733.62
10.49%
26.23%
10.32%
19.70%
$300,000
$500,000
$700,000
$900,000
$1,100,000
$1,300,000
$1,500,000
2019 2020 2021 2022 2023
2019‐2023 June Sales Tax Revenue Trend
Page 3 of 9
Accommodation Tax: Revenues – June 2023: Accommodation tax revenues totaled $128,340 for the month of June. This is a decrease of $14,337 or 10.05% compared to June 2022 accommodation tax revenues, which totaled $142,677. Accommodation tax collections by industry type for June 2023 compared to June 2022 reported a decrease for Hotels, Vacation Rentals and Timeshares.
JUNE 2022 v JUNE 2023 ACCOMMODATION TAX COMPARISON BY INDUSTRY
June 2022 June 2023 Increase/(Decrease)
Timeshares $28,018.97 $23,630.23 ($4,388.74)
Hotels $65,404.17 $55,839.83 ($9,564.34)
Vacation Rentals $49,254.12 $48,869.94 ($384.18)
TOTAL $142,677.26 $128,340.00 ($14,337.26)
June 2023 Budget v Actual Collections: June 2023 accommodation tax revenues totaled $128,340. This is a decrease of $30,617 over the June 2023 estimates of $158,957. This is 19.26% below the adopted 2023 budget (based on a 3-year average).
JUNE 2023 BUDGET v ACTUAL COLLECTIONS ‐ ACCOMMODATIONS TAX
2023 Budget 2023 Actual Dollar Variance Percentage Variance
June $158,957.79 $128,340.00 ($30,617.79) (19.26%)
92,412 51,187 158,588 142,677 128,340
‐44.61%
209.82%
‐10.03%
‐10.05%
$0
$50,000
$100,000
$150,000
2019 2020 2021 2022 2023
2019‐2023 June Accommodation Tax Revenue
Trend
Page 4 of 9
Short Term Rental Tax for CH: Revenues – June 2023: STR Tax for Community Housing totaled $55,285 for the month of June. This is a decrease of $5,996 or 9.78% compared to June 2022. The Westin Hotel is classified as a hotel in our MuniRevs system, although they are zoned as residential.
JUNE 2022 v JUNE 2023 STR TAX FOR CH COMPARISON BY INDUSTRY
June 2022 June 2023 Increase/(Decrease)
Timeshares $14,009.49 $11,815.10 ($2,194.39)
Hotels $24,208.27 $20,374.80 ($3,833.47)
Vacation Rentals $23,064.07 $23,095.88 $31.81
TOTAL $61,281.83 $55,285.78 ($5,996.05)
Tobacco & Cigarette Tax: Revenues – June 2023: Tobacco tax revenues totaled $31,876 and cigarette tax revenues totaled $20,604 for June 2023. Compared to June 2022 revenues, this is an increase of $4,091.59 for tobacco tax revenues, which totaled $27,785 and a decrease of $285 for cigarette tax revenues, which totaled $20,889.
11,088 15,707 22,965 27,785 31,877
41.65%
46.21%
20.99%
14.73%
‐
5,000
10,000
15,000
20,000
25,000
30,000
35,000
2019 2020 2021 2022 2023
2019‐2023 June Tobacco Tax Revenue Trend
Page 5 of 9
June 2023 Adopted Budget v Actual Collections: June 2023 tobacco and cigarette tax revenues totaled $31,876 and $20,604, respectively. This is an increase of $6,536, over the June 2023 budget for tobacco tax, which is $25,339 and a decrease of $1,280 over the June 2023 budget for cigarette tax estimates, which is $21,884 which is based on a 3-year average.
JUNE 2023 BUDGET v ACTUAL COLLECTIONS ‐ TOBACCO AND CIGARETTE TAX REVENUES
2023 Budget 2023 Actual Dollar Variance Percentage
Variance
Tobacco $25,339.67 $31,876.60 $6,536.93 25.80%
Cigarettes $21,884.60 $20,604.00 ($1,280.60) (5.85%)
Total $5,256.33
10,050 24,732 22,932 20,889 20,604
146.08%
‐7.28%‐8.91%‐1.36%
‐
5,000
10,000
15,000
20,000
25,000
30,000
2019 2020 2021 2022 2023
2019‐2023 June Cigarette Excise Tax Revenue
Trend
Page 6 of 9
Real Estate Transfer Tax: Revenues – July 2023: July 2023 real estate transfer tax totaled $268,804. Compared to July 2022, which totaled $453,490, this is a decrease of $184,686. This is a decrease of $76,655 over the July 2023 budget which was based on a 3-year average.
JULY 2023 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES
2023 Budget 2023 Actual Dollar Variance Percentage
Variance
Real Estate Transfer Tax $347,459.99 $268,804.45 ($78,655.54) (22.64%)
$86,756 $234,702 $463,720 $453,491 $268,804
170.53%
97.58%
‐2.21%
‐40.73%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2019 2020 2021 2022 2023
Real Estate Transfer Tax July Revenue Trends
Page 7 of 9
Recreation Center Fees: Revenues – July 2023 Admissions & Program Fees: Recreation admission revenues for July 2023 totaled $113,895 an increase of $34,660 compared to July 2022 which totaled $79,235. This is $23,097 above the adopted 2023 budget estimates of $90,797. Recreation program fee revenues for July 2023 totaled $44,854. This is an increase of $18,151 compared to 2022, which totaled $26,703 This is $2,620 below the adopted 2023 budget estimates, which is $47,475 which is calculated based on a 3-year average.
$43,608 $42,861 $44,413 $26,704 $44,855
‐1.71%
3.62%
‐39.87%
67.97%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
$50,000
2019 2020 2021 2022 2023
Recreation Program Fees July Revenue Trends
88,528 22,390 92,029 79,235 113,896
‐74.71%
311.03%
‐13.90%
43.74%
‐
20,000
40,000
60,000
80,000
100,000
120,000
2019 2020 2021 2022 2023
Recreation Admissions July Revenue Trends
Page 8 of 9
Tax Revenue Comparison – 2022 v 2023: All revenues except for RETT and STR Tax for CH are reporting an increase for 2023 compared to 2022. Below is a table which reflects the dollar change and percentage variance.
Adopted Budget 2023 v Actual 2023: All revenues except for RETT reflect a positive variance over the 2023 budget. Below is a table which reflects the dollar change and percentage variance.
2022 v 2023 Year‐to‐Date Revenue Comparison
2022 YTD 2023 YTD Dollar Variance Percentage
Variance
Sales Tax $6,347,240.36 $6,824,829.06 $477,588.70 7.52%
Acc. Tax $1,385,384.85 $1,374,907.32 ($10,477.53) (0.76%)
STR Tax for CH $629,656.98 $620,319.85 ($9,337.13) (1.48%)
Tobacco Tax $165,402.80 $180,304.46 $14,901.66 9.01%
Cigarette Tax $116,799.54 $117,211.50 $411.96 0.35%
RETT $3,818,268.88 $2,508,084.28 ($1,310,184.60) (34.31%)
Rec Admissions $578,679.63 $702,331.81 $123,652.18 21.37%
Rec Program Fees $176,407.60 $255,307.11 $78,899.51 44.73%
2023 Revenue Comparison – Budget v Actual
Budget Actual Dollar Variance Percentage
Variance
Sales Tax $5,970,716.07 $6,824,829.06 $854,112.99 14.31%
Acc. Tax $1,316,730.10 $1,374,907.32 $58,177.22 4.42%
STR Tax for CH $577,688.07 $620,319.85 $42,631.78 7.38%
Tobacco Tax $149,641.02 $180,304.46 $30,663.44 20.49%
Cigarette Tax $113,754.94 $117,211.50 $3,456.56 3.04%
RETT $2,704,165.55 $2,508,084.28 ($196,081.27) (7.25%)
Rec Admissions $528,930.18 $702,331.81 $173,401.63 32.78%
Rec Program Fees $208,373.88 $255,307.11 $46,933.23 22.52%
Page 9 of 9
EXPENDITURES: JULY 2023
General Fund YTD Actuals v 2023 Budget: General Fund expenditures through July 2023 total $12,105,477.15 which is 48.89% of the total adopted budget. These expenditures include all wages, health benefits, events, computer services, operating cost, legal services, and utilities.
Mobility Fund YTD Actuals v 2023 Budget: Mobility Fund expenditures through July 2023 total $1,291,139.27 which is 34.15% of the total adopted budget. These expenditures include cost for wages, health benefits, consulting services, utilities, and bike share program.
Fleet Maintenance YTD Actuals v 2023 Budget: Fleet Maintenance expenditures through July 2023 total $989,280.56 which is 32.98% of the total adopted budget. These expenditures include wages, health benefit, fuel, vehicle maintenance, utilities, equipment, and operating supplies.
Capital Projects Fund YTD Actuals v 2023 Budget: The Capital Improvement expenditures through July 2023 total $1,684,702.88 which is 7.50% of the total adopted budget. These expenditures were made up of Metcalf culvert repair, sauna remodel and design fees.
Thank you,
Dean
970-748-4083 clin@avon.org
TO: Honorable Mayor Phillips and Council members FROM: Charlotte Lin, Sustainability Coordinator RE: Bi-monthly Sustainability Updates DATE: August 16, 2023
SUMMARY: This report provides an update for all Sustainability and Climate Action initiatives at the Town of Avon within the timeframe of July to August 2023. No action is required by Council.
BACKGROUND: At the Budget Retreat on October 28, 2022, Council approved the 2023 Climate Action & Sustainability Programs (ATTACHMENT A) consisting of 15 official goals. Staff have been consistently working on these goals, as well as advancing other sustainability projects that are important parts of the Town of Avon’s overall sustainability effort. All of these goals and projects are listed in the table below with their respective progress updates. It is important to note that the progress we have made is the result of the collaborative efforts of many TOA staff.
SUSTAINABILITY UPDATES:
2023 Goals and Programs What this goal accomplishes Progress July - August 2023
1.BuildingBenchmarking Understand Building Benchmarking programs & establish Town of Avon’s own program.
•The Town of Avon’s current benchmarking progress meets theStates’ requirements and will be able to report to the Statewhenever needed.
•Staff have had further consultation with THG Energy and hasreceived a proposal and quote. Staff will consider including thisin 2024 budget.
•Staff will continue to further evaluate and identify trends in ourgas and electrical usage.
•The “Building Benchmarking” goal will continue on as aSustainability project in 2024, with a focus on identifying BuildingPerformance Standards (BPS) and implementing energyefficiency measures.
2.RecyclingOrdinance & accompanying educational campaign
Implement Ordinance 22-13 •The “Recycle Together” campaign continues with weekly socialmedia post and video series. The main theme of “Plastic FreeJuly” incorporated footage of AvonLive! events, which brough areal-life element into the education campaign.
•Since the June 29 Recycling Open House, Staff created atracking system to organize recycling trainings for businessesand multi-family complexes. So far, 18 properties haveexpressed interest and Staff is working with them to scheduletrainings.
•Spanish educational materials have been produced(ATTACHMENT B).
•Staff is working with haulers to make sure that the new Pay-as-You-Throw pricing structure update is on track. As of August 16,haulers have not reported pricing updates; the recommendeddeadline for providing pricing is September 1.
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• September and October are the last two months leading to the effective date of the Recycling Ordinance. Staff will continue public postings, provide final checklists to help people get ready for September and increase advertising for the final push.
• A work session on “Disposable Bag Fee Fund to Support Recycling Compliance” is schedule for the Aug 22 Council Meeting.
3. Sustainability Education & Marketing
Increase awareness, support and implementation of Sustainability programs and policies
• Staff are working on the content for all our sustainability and climate initiatives.
• This goal will continue in 2024 as a regular Sustainability duty with tasks to update content as needed and to promote sustainability with digital advertising.
4. Avon GHG inventory Identify the possible extent of Avon’s GHG baseline in order to measure GHG reduction and effectiveness of Climate Action programs and policies
• The 2019 GHG Inventory was officially completed on July 12, 2023. Data collection has begun for 2022. While not all data is available yet, Staff are confident that the 2022 inventory will be completed by the end of the year.
• The inventory data will be used to conduct a Net Zero forecasting project, also facilitated by ICLEI, in 2024. A Scope of Work is in development right now and more detail will be provided in the next update report.
5. Fleet Conversion to Electric and Hybrid Vehicles
Reduces GHG emissions from Avon’s fleet
• This goal was completed at the April 25 work session.
• There’s no update in July and August.
6. E-Bike Incentive Program
Promote increased use of e-bikes • This goal was completed.
• There’s no update in July and August.
7. Research Net Zero Communities
Understand the lifestyle, regulations, and investments of Net Zero Communities
• This goal was completed on February 14, 2023.
• There’s no update in July and August.
8. Climate Action Investment Matrix
Assists with understanding return on investment for Climate Action programs
• Staff continues to add climate action related expenses and tracking to our current Matrix.
• The Town has reviewed a proposal from Lotus Sustainability & Engineering regarding improving our current Matrix – this work will likely take place in 2024, after our GHG inventories have been completed.
9. Vehicle Idling Prevention Education
Promote awareness and support to minimize vehicle idling
• No further steps have taken within July & August 2023.
• This goal will continue as a regular Sustainability duty in 2024 with the same objectives to work with businesses with parking spaces to add signage to promote anti-idling.
Page 3 of 5
10. Develop a program to promote electrification and reduction of energy use of existing buildings
Break down the inventory of all buildings to make appropriate recommendations for electrification based on benchmarking data. This contributes to the Net Zero Housing goal.
• With progress made in Goal #1, Building Benchmarking, Staff aims to research electrification roadmap, project examples to proposal an electrification program for The Aspens mobile home in Avon.
• Staff is looking into a heat pump program with Xcel Energy to determine if it might be helpful for this goal. Heat pumps are good for smaller locations like the Aspens homes.
11. Double PuRE registration rate
Involve more Avon residents and businesses to use renewable energy, which contributes to the Net Zero Housing goal.
• This goal is being re-evaluated because of Holy Cross’ 100% renewable by 2030 goal, which will absolve itself by the time Holy Cross reaches 100% carbon-free energy provided to their members by 2030. There are still benefits to signing up for the PuRE program right now because it locks in the price and the customer can become carbon-free now rather than later. According to this development, Staff is revising this goal and designing a new promotional strategy.
12. Sustainability Marketing Program
Improve community wide awareness and support for sustainability goals and programs
• Staff continues to work on what was outlined in the June report.
13. Biochar Pilot Project
Create biochar material from organic wood waste in Avon and integrate as a soil amendment on a small pilot project scale. Research and propose options for expanding biochar production for 2024.
• This project was brought up for discussion for 2024 goals; however, it was decided that we will postpone this project indefinitely due to time and staff constraints.
14. Composting Program
Develop options with identified costs for a community wide composting program, or initial pilot project, to be implemented in 2024.
• The USDA Composting and Food Waste Reduction (CFWR) Pilot Project grant decision will be announced towards the end of August.
15. Long Range Planning for Micro-Transit
Identify alternatives to traditional transit that can serve communities not on existing transit lines and which reduces single
• There are no further updates in July & August.
• This goal will continue in 2024 through the Mobility Department.
Page 4 of 5
occupancy vehicle trips
Other Sustainability Projects & Updates
Sustainability Projects What this project accomplishes
Progress July-August 2023
1. Employee Carpool Program
Understand Building Benchmarking programs & establish Town of Avon’s own program.
• Staff continue to accept and track employee carpool reimbursement requests. There are no changes in July and August.
2. Sustainability for National Night Out and other PD events
Make sure that sustainability efforts and the Recycling Ordinance is implemented in all public-facing Avon activities.
• Sustainability and zero-waste practices were successfully deployed at the 2023 National Night Out events. With the process set in place, the rollout is expected to be easy next year.
• This task is completed.
3. Recycling curriculum for elementary school and summer camps
Make sure that the Recycling Ordinance is implemented in all public-facing Avon activities.
• A The Spanish translation done for other recycling education materials will be used towards the Elementary and Summar Camp materials too.
5. Sustainability grants program Establish a consistent and comprehensive grants program to advance climate action across departments.
• The result of the USDA CFWR grant is expected at the end of August.
6. Net Zero Building Expo Share expertise on Net Zero development with the Eagle County community.
• A kick-off meeting to plan for the 2024 expo has been scheduled on September 6, 2023.
Page 5 of 5
7. Recycling video for Avon events Promote recycling knowledge and awareness to all visitors and locals that attend Avon events.
• This task is completed.
8. Sustainability Fair Expand on the annual “Avon Town Clean Up” event with additional sustainability activities and vendor exhibitions.
• This task was completed on May 24, 2023.
9. Sustainability Booth at AvonLive! Leverage the outreach opportunity afforded by AvonLive! to promote multiple sustainability initiatives by the Town of Avon and our community partners.
• The Sustainability Booth and all participating vendors have been operating with no issues. However, the Town of Avon Sustainability Booth lacks professional event set up and materials; therefore, branded tablecloths and sustainability swags have been added to the 2024 budget in order to upgrade the visitor experience of the Sustainability Booth.
Thank you, Charlotte
ATTACHMENT A: Report - Budget Retreat: Climate Action & Sustainability Program
ATTACHMENT B: Recycling Ordinance: Spanish Materials
970-748-4083 clin@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Charlotte Lin, Sustainability Coordinator and Eric Heil, Town Manager RE: Budget Retreat: Climate Action & Sustainability Programs DATE: October 21, 2022
SUMMARY: This report presents the proposed budget for the Town of Avon sustainability goals and programs in 2023. Council provided direction in early 2022 that all Climate Action goals should be a Tier 1 priority for immediate focus. Town of Avon created the position Sustainability Coordinator in early 2022 to provide dedicated staffing to coordinate overall Climate Action goals and programs and to provide dedicated Staff focus on specific Sustainability goals and programs. The proposed Sustainability budget includes an increase from $20,300 in 2022 to $70,771 in 2023 to support the activities of the Sustainability Coordinator. Some existing expenses were moved into this Sustainability Budget. Many other expenses to Sustainability reside in other Departments (e.g. electric bus purchases in Mobility, debris flow hazard mitigation in Capital Improvements, etc.). The proposed 2023 Sustainability budget is a rough estimate of costs for certain activities. Many of these goals and programs are new, therefore, we expect actual costs to be refined as these programs are further developed. The expectation is that Staff will periodically update Council on all Sustainability goals and projects throughout the year.
BACKGROUND: Sustainability programs are considered as activities that include Climate Action, Water Quality and Water Conservation and Resiliency. “Climate Action” is specifically focused on reducing greenhouse gas (“GHG”) emissions. Resiliency includes hazard mitigation and improvements to infrastructure to better withstand natural hazard events. An overview of proposed Climate Action strategies is set forth in the table on the following pages. Many of these strategies are multi-year and inter-departmental. The goals and programs for sustainability will involve Staff time beyond the Sustainability Coordinator, including General Government, the General Government Intern, Community Development, Fleet, Mobility and Operations.
2023 Sustainability Budget
Books and Education $ 1,000
Feasibility Study for Composting $ 5,000
Printed Educational Materials (Recycling, Climate Action and other sustainability efforts) $15,000
Development of Marketing Content $12,500
Memberships (Actively Green, International Council for Local Environment, Recycle Colorado) $ 3,050
Events (PuRE Sign-Up, Sustainability Workshops) $10,000
Advertising $ 8,860
Eagle River Watershed Council $ 7,000
Video Production $ 6,600
Miscellaneous $ 1,761
TOTAL $70,771
Thank you, Charlotte and Eric
ATTACHMENT A
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2023 Goals and Programs What this goal accomplishes Simplified Work Plan in 2023 Financial Consideration
Building Benchmarking Understand Building Benchmarking programs
• Research and monitor State and municipal building benchmarking programs
• Report on lessons learned from initial implementation
• Determine goals and purpose for any local building benchmarking program
• Develop recommendations for Avon
Internal Staff work, no additional financial cost
Recycling Ordinance Implement Ordinance 22-13 • Create information materials and conduct community outreach on requirements of Ord 22-13 to achieve implementation and compliance by Nov 1, 2023
Internal Staff work, design and printing of educational materials
Sustainability Education & Marketing
Increase awareness, support and implementation of Sustainability programs and policies
• Develop and implement education materials and programs for Staff and for Avon community
• Establish a robust marketing and communication workflow for all sustainability education.
Staff to implement, cost of marketing included in sustainability marketing budget. More marketing budget ($5-10k; not in Attachment A) may be needed to reconstruct our websites.
Avon GHG inventory Identify the possible extent of Avon’s GHG baseline in order to measure GHG reduction and effectiveness of Climate Action programs and policies
• Engage consultant to develop Avon baseline. Budget proposed for consultant $10K – $15K (not included in Attachment A)
Fleet Conversion to Electric and Hybrid Vehicles
Reduces green house gas emissions from Avon’s fleet
• Continue to purchase electric and hybrid vehicles
Staff to implement, no additional financial cost other than electric vehicles may be more expensive than comparable fossil fuel and hybrid vehicles.
E-Bike Incentive Program Promote increased use of e-bikes • Application process and administration is already
Staff to support administration,
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established. Council direction on eligibility is required appropriation of funds for rebates
Research Net Zero Communities Understand the lifestyle, regulations, and investments of Net Zero Communities
• Research and compile information on Net Zero Communities, prepare presentation to Council
Staff to implement, no appropriation required
Climate Action Investment Matrix Assists with understanding return on investment for Climate Action programs
• Prepare and present Climate Action Investment Matrix in a format that can be regularly updated to reflect new investments
Staff to implement, no appropriation required
Vehicle Idling Prevention Education
Promote awareness and support to minimize vehicle idling
• Prepare and implement educational materials to reduce vehicle idling
Staff to implement, cost of marketing included in sustainability marketing budget.
Develop a program to promote electrification and reduction of energy use of existing buildings
Break down the inventory of all buildings in order to make appropriate recommendation for electrification based on benchmarking data. This contributes to the Net Zero Housing goal.
• Research programs in other communities to promote and implement energy reduction through electrification and building improvements
• Research potential grants for building electrification and energy reduction
• Development and propose program to promote electrification and energy reduction of existing buildings
Collaborative effort between Sustainability and Community Development
Grant Funding: Resilient and Efficient Codes Implementation (RECI)
Staff to implement; no extra cost in 2023.
Double PuRE registration rate Involve more Avon residents and businesses to use renewable energy, which contributes to the Net Zero Housing goal.
• Determine existing number of PuRE registrants in Avon and identify target for end of 2023.
• Design and launch a PuRE promotion campaign. Collaborate with Holy Cross on the promotion.
• Conduct PuRE sign-up events to promote awareness and participation
Sustainability Staff; assistance from Gen Gov Intern, $5,000 to support sign-up events
Sustainability Marketing Program
Improve community wide awareness and support for sustainability goals and programs
• Develop a consistent content plan for social media, monthly newsletters and local media outlets such as the Vail Daily and radio stations.
Staff to administer, costs included in marketing
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Biochar Pilot Project Create biochar material from organic wood waste in Avon and integrate as a soil amendment on a small pilot project scale. Research and propose options for expanding biochar production for 2024.
• Create 3-10 cubic yards of biochar as a pilot project, apply in 2-4 identified landscape areas
• Research labs that can analyze and evaluate biochar quality and how effective the biochar is working.
• Research long-term and Town-scale implementation of biochar.
Nominal cost for pilot project. Staff can execute in-house.
Composting Program Develop options with identified costs for a community wide composting program, or initial pilot project, to be implemented in 2024.
• Review local and peer community composting programs.
• Review service and potential programs with local waste haulers.
• Evaluate options for a local composting operation to serve Avon versus a regional composting operation.
• Prepare a concept composting program for Avon businesses with a focus on restaurants.
• Conduct community outreach with residential users, restaurants and other Avon businesses to identify support and barriers to a community wide composting program
Sustainability Staff, Gen Gov Intern. Feasibility study budgeted $5,000.
Long Range Planning for Micro-Transit
Identify alternatives to traditional transit that can serve communities not on existing transit lines and which reduces single occupancy vehicle trips
• Mobility will solicit and review proposals from micro-transit providers and assist with identifying areas that may be potentially served with micro-transit
Mobility Division will lead effort to research potential micro-transit service in Avon
RECICLAR ES UNA LEY EN AVON
GRACIAS POR RECICLAR
Reciclar es
parte de la
solución.
LA ORDENANZA DE RECICLAJE ENTRA EN VIGOR EL 1 DE NOVIEMBRE DE 2023
El cambio
climático nos
está afectando
a todos.
¡Reciclar es
fácil!
VOLTEE ESTA TARJETA PARA VER LA GUÍA DE RECICLAJE DE AVON
ATTACHMENT B
RECICLAJE EN LA ACERA BASURA COMPOST
RECICLAJE ESPECIALIZADO*
Desechablescompostables
CÓMO RECICLAR EN AVON
Mantenga su reciclaje LIMPIO, VACÍO, SECO, sin ALIMENTOS ni LÍQUIDOS.
*E S C AN E E EL C ÓD IGO Q R EN LA PA R T E S UPE RI O R P ARA L EE R M ÁS SO B RE T OD OS LO S MA T ER I A L ES C O N AS T E R I S C OS .
Botellas y recipientesde plástico
Latas de metal para
alimentos y bebidas
Papel
Cartón y cartóngrueso aplanados Botellas yenvases de vidrio
Vasos y recipientesde espuma Vasos de cafédesechables Envoltorios Productos de papelrevestidos de plásticoy de un solo uso
Restos de comida Papeles noreciclables
Plantas
pequeñas
Contenedorestipo almeja*
Envasesasépticos*Mangueras
Bolsas de plástico, plástico deburbujas y plásticos flexibles*Baterías y
bombillas
Aparatoselectrónicos yelectrodomésticospequeños
llantas,autopartes ychatarra
Concreto, madera yescombros deconstrucción
Plásticos grandes noreciclables Ropa y muebles
RE C I C L A R JUN
T
O
S
GU
Í
A
D
E RECICL A J E D E AVON
E L R E C I C L A J E ES UNA LEY EN AVON, COLORADO.
G
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A
CIA
S
P
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EL RECICLAJE ES UNA LEY EN AVON, COLORADO.GRACIAS POR RECICLAR.EL RECICLAJE E
S
U
N
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V
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N, COLORADO.GRACIAS POR RECICL A R.
ARTÍCULOS ACEPTABLES
Periódicos, revistas
Bolsas de papel
marrónCartón (cajas de
cereal y de pañuelos
de papel)
Cartón grueso(aplanado)
Papel de aluminio
(limpio y en forma
y papel mixto
de bola)
Botellas, vasijas,
jarras y recipientes
de plástico
Botellas de
detergente
Botellas y frascos
Latas y contenedores
de metal
Latas de aluminio
(SIN APLASTAR)
(incluidas las tapas)
de vidrio
RECICLAJE ESPECIALIZADO
Bolsas de plástico, plásticode burbujas y plásticosflexibles
Contenedorestipo almeja
Avon Walmart
Centro deReciclaje deAvon (Lot 5) oconsulte consutransportista
Envasesasépticos
Consultecon sutransportista
POST-EVENT BRIEF
EVENT OVERVIEW
EVENT NAME DAY/DATE AND TIMES PRODUCER
Colorado Swimming Inc. (CSI) Open Water
Swim Championship Meet
Saturday August 12, 2023
Start Time: 8:00am End Time: 2:30pm ☒ Town Produced ☐ 3rd party _______________
LOCATION ESTIMATED ATTENDANCE/FREE OR TICKETED WEATHER DURING EVENT
Harry A. Nottingham Park Beach and Lake 46 swimmers, 12 teams represented, 100 spectators Air Temp: 65-80 degrees Water Temp: 67.5-71.5 degrees
Sunny weather until about 12:30pm.
Inclement weather rolled in during the
last race but we were able to conclude
the event.
BRIEF EVENT DESCRIPTION The Recreation Department has hosted the USA Swimming sanctioned event, CSI Open Water Swim Championship Meet for the fourth
year in a row, 2020-2023. The Recreation Department held this as an exhibition swim meet in 2018 and 2019.
EVENT DETAILS
CASH FUNDING IN-KIND FUNDING: ESTIMATED COST ALCOHOL SERVED
$403.20 for food for the lifeguards, coaches
and officials.
$200.00 donations of food ☐ Yes, Town Served ☐ Yes, BYOB ☐ Yes, S.E. Permit ☒ No
STAFF OBSERVATI0NS/RECOMMENDATIONS
Functioned Well:
• 52 entries, 46 swimmers participated
• 12 different swim teams from Colorado
• Revenue collected: $1,795.00
• Fencing/barricades worked extremely well
• Partially keeping the beach open area for the public
• Combining events helped move the timeline up, and it allowed the beach to be reopened by 2:30 to the public.
• Combining days and running all the events on one day allowed us to operate at a lower cost with the proper amount of staff
needed.
• Coordination with USA/Colorado Swimming
• Pre-Race Zoom meetings for coaches, officials, and athletes
• Race packet pick-up Friday and Saturday before the events
• Announcer and Volunteer Coordinator proved effective for the event
• Use of town speaker system for music and announcements
• Colorado Swimming provided 1st, 2nd, and 3rd place award medals
Areas for Improvement/Adjustment
• Increase marketing and communication of event to Master level swimmers,
• Owning our own stopwatches, so that we no longer need to coordinate with Eagle-Vail to use their watches.
• In 2024, the event may be geared towards Master levels swimmers since the USA Swimming Meet schedule will be different due
to the Olympics and qualifying meet schedules.
Marketing Promotions & Communications
• Most of our communication was through Colorado Swimming and the affiliated teams in the state. We sent a mass email to the
local master level swimmers and advertised at our Dunk-N-Dash and Open Water Swim activities.
Staffing
• 6 lifeguards, 1 EMT, 1 Safety Monitors, 1 Race Director, 1 Volunteer Coordinator, 1 Volunteer Swim Meet Announcer.
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Event Maps & Photos
Page 3
Page 4
Thank you,
Meghan Hershey Swim Program Supervisor