TC Packet 11-15-2022_______________________________________________________________________________ MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, November 15, 2022
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request one (1) additional minute subject to Council approval. 5. BUSINESS ITEMS 5.1. Proclamation Eagle County Gives Day 2022 (John Weiss, Eagle County Gives Collaborative) (10 Minutes) 5:05
5.2. Resolution 22-24 Support Submittal of the Benchmark Reservoir Conservation and Outreach Project Application for the Grant Program offered by the Colorado Water Conservation Board’s Colorado Water Plan Program (Town Manager Eric Heil) (15 Minutes) 5:15
5.3. Public Hearing: Proposed 2023 Budget (Finance Director Scott Wright and Town Engineer Justin Hildreth) (30 minutes) 5:30 5.4. Town of Avon Employee Housing Policy Discussion (Town Manager Eric Heil) (30 Minutes) 6:00 6. MINUTES
6.1. Approval of November 8, 2022 Regular Council Meeting Minutes (Deputy Town Clerk Brenda Torres) (5 Minutes) 6:30
7. WRITTEN REPORTS 7.1. Construction and Road Closure Update (Town Engineer Justin Hildreth) 7.2. Short Term Rental Re-Registration Update (Planner 1+ Max Morgan) ** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 6:35 9. ADJOURN 6:50
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05.
TO: Honorable Mayor Smith Hymes and Council Members FROM: Ineke de Jong, General Government Manager RE: Proclamation Honoring Colorado Gives Day DATE: November 10, 2022
SUMMARY: The Town Council is asked to consider adopting the attached Proclamation supporting Colorado Gives Day. According to its supporters, this is a statewide day of philanthropy where citizens are encouraged to “Give Where You Live” by logging onto www.coloradogives.org and investing in local charitable organizations. Colorado Gives Day takes place midnight to midnight on Tuesday, December 6, 2022. John Weiss with the Grassroots committee of the Eagle County Gives Collaborative will attend Tuesday’s meeting to present more information about Colorado Gives Day
ATTACHMENTS: Attachment A: Colorado Gives Day Proclamation Attachment B: Colorado Gives Day Poster
OFFICIAL PROCLAMATION
TOWN OF AVON, COLORADO
HONORING COLORADO GIVES DAY WHEREAS, charitable giving in Eagle County, Colorado is critical to providing support that local nonprofit organizations need to make our community a desirable place to live; and WHEREAS, research shows an increase in online giving both locally and nationally, and many believe it is the future of philanthropy; and WHEREAS, Community First Foundation and FirstBank have partnered in an effort to increase charitable giving in our community through the online giving initiative Colorado Gives Day; and WHEREAS, Colorado Gives Day in 2021 raised $55 million in a single 24-hour period via online donation and over $2 million to Eagle County nonprofits via 4,000 individual donations at eaglecogives.org, a website allowing donors to direct their contributions to one or more of the over 60 local, Eagle County charities featured on the site, making it an ideal resource for facilitating charitable giving to our locally-based nonprofit organizations. WHEREAS, Colorado Gives Day is Tuesday, December 6th this year, and all citizens are encouraged to participate because all donations, large or small, can make a difference to nonprofits in need. NOW, THEREFORE, LET IT BE KNOWN: The Town Council of the Town of Avon, Colorado, hereby proclaims Tuesday, December 6, 2022 as Colorado Gives Day in our community. TOWN OF AVON
BY: ATTEST:
________________________________ ____________________________________ Sarah Smith Hymes, Mayor Miguel Jauregui Casanueva, Town Clerk
Attachment B: Colorado Gives Day Poster
970.748.4021 pmckenny@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager, Patty McKenny Deputy Town Manager RE: Resolution 22-24 Authorizing CWCB Grant Application DATE: November 9, 2022
SUMMARY: Resolution No. 22-24 is presented as one of the documents necessary for completing the grant application for submittal to the Colorado Water Conservation Board (CWCB), which if awarded, would help fund the design component of the replacement of Avon’s current irrigation system. The CWCB grant opportunity is offered through the Conservation and Land Use program. Once constructed, the “Benchmark Reservoir Conservation and Outreach Project” will conserve 5 million gallons or 15.3-acre feet of water each year from the Benchmark Reservoir. The project will also include an outreach campaign for the community about water conservation in Avon with the installation of interpretative signage in Harry A. Nottingham Park to highlight the work and goals of the Colorado Basin Roundtable and Colorado Water Plan. The Town Council is asked to consider adopting Resolution No. 22-24 which authorizes and supports the application process for the Benchmark Reservoir Conservation and Outreach Project.
BACKGROUND: The Public Works Department identified the replacement of the irrigation system as one of its 2023 goals beginning with the design phase. Please note excerpt below:
Town Staff and Sustainable Strategies DC (grant administration consultants) have been preparing an application for submittal to CWCB by December 1, 2022. Application materials are submitted via the CWCB portal and include items such as a briefing summary, letters of support (Colorado Basin Roundtable; presentation from TOA on Nov. 28), detailed statement of work about design scope only for a new irrigation system, and a local government resolution supporting the application. Please note the Town commissioned a report provided by Brian Keighin, Irrigation Technologies, that assessed the current irrigation system and outlined issues and concerns with a number of different aspects and components to the system, i.e., control system, station wiring, sprinkler heads, etc. (Attachment C).
GRANT PROGRAM: The Colorado Water Conservation Board offers this grant through the Colorado Water Plan Grant Program and the purpose is to make “progress on the critical actions and measurable objectives identified in the Colorado Water Plan.” The grant program has seven different categories: Water Storage & Supply; Water Sharing Agreements, Conservation & Land Use Planning; Engagement & Innovation; Agricultural Products; and Watershed Health & Recreation Projects.
Sustainable Strategies DC, serving as the town’s advocacy consultant, recommends the Town of Avon pursue the Conservation & Land Use Planning program for grant funding of the design phase the Avon Benchmark Reservoir Conservation and Outreach Project. The Conservation & Land Use portion of the grant is for activities that implement long-term strategies for conservation, land use, water efficiency, and drought planning. Avon’s project aligns with some of the more specific water conservation projects which
970.748.4021 pmckenny@avon.org
include projects to reduce system water loss, water reuse, and drought management planning. The application will receive a thorough review to determine its relevancy to the Colorado Basin Implementation Plan (Colorado BIP). The project to update the irrigation system hopes to meet criteria related to “basin wide conservation” which helps to mitigate the current water losses and the impacts of climate change. And the outreach component for the public is also outlined in the Colorado BIP. This project includes education with the installation of signage in the park area that will highlight some of the issues and efforts of mitigation for the Colorado Basin, such as Avon’s Benchmark Reservoir Conservation and Outreach Project.
FINANCIAL CONSIDERATIONS: The Town will submit a Grant Application to CWBC outlining the design and engineering to replace and modernize the outdated irrigation system. Town staff estimate the cost of the design of the new system at $120K and notes the Town would agree to cover the 25% local match of that amount at $30K. The matching grant request from CWCB would be $90K. The Town has budgeted funds in the capital projects fund for 2022 ($50K will be forwarded to 2023) and 2023 ($75K) totaling $125K. The executed Resolution will reflect the final cost of the design work submitted by the vendor for submittal with the application materials. The Town suggests Phase II of the project would be the implementation of the design plan through construction. The Town will continue to seek out grant opportunities to assist in funding the construction of the new system.
TOWN MANAGER RECOMMENDATION OR COMMENTS: I recommend the Mayor sign the final Resolution 22-24 once the final cost is determined by Staff’s review of design proposal to be submitted by Irrigation Technologies and other vendors (water attorney and water engineer). The local match will not exceed $24,000 and is included in the 2023 budget. The final form of the resolution will be approved by the Manager and Town Attorney.
PROPOSED MOTION: “I move to approve Resolution 22-24, authorizing and supporting the application for a grant from the Colorado Water Conservation Board’s Colorado Water Plan grant program to plan and engineer the Benchmark Reservoir Conservation and Outreach Project.”
Thank you, Eric and Patty
ATTACHMENT A: Briefing Summary: Avon’s Benchmark Reservoir Conservation and Outreach Project
ATTACHMENT B: Resolution No. 22-24 Supporting Grant Funding Application
ATTACHMENT C: Town of Avon Park and Town Irrigation System Assessment
ATTACHMENT A
Town of Avon’s Benchmark Reservoir Conservation and Outreach Project Town to Design New Irrigation System to Conserve Water
An outdated irrigation system in Harry A. Nottingham Park is causing the loss of up to 5
million gallons of water each year in the Colorado River Basin.
The Town of Avon seeks $99,000 in Colorado Water Conservation Board’s (CWCB) Colorado Water Plan: Conservation & Land Use Grant Program with a $30,000 local match to design and engineer a new irrigation system for Harry A. Nottingham Park and its surrounding streetscape. The existing irrigation system was installed 30 years ago and has outlived its useful life. Leakage from the irrigation system is responsible for the loss of up to 4.3 million gallons of water each season
(mid-May through October). Replacing the irrigation system will advance the Colorado Water Plan goal to achieve 400,000 acre-feet of
municipal and industrial water conservation by 2050.
Nottingham Park is the largest public green space in the Town of Avon at 18 acres, with an additional three (3)
acres of surrounding streetscape. The Town hired Irrigation Technologies in 2022 to analyze how to address leaking in the existing system. The resulting Town of
Avon, Colorado Park and Town Center Irrigation System Assessment documents leaking in a multitude of places, inefficient watering practices due to outdated sprinklers in poor locations, constant pressure loss at the pump station, and the potential loss of 20 gallons of water per minute or up to 4,320,000 gallons from June to September each year. The irrigation system is also unsafe for Staff and the public due to poor wiring and inefficient for Town staff to manage since it requires manual
adjustment as the weather changes. The manual process can take up to two days to complete, rather than instantly through a remote system connected to a central computer. The Town will work with engineering consultants to design the new irrigation system according to current best management practices. The pipe will be high density polyethylene (HDPE) which is fused together
without joints to minimize leaks and has a 50–100-year life span. Town staff estimates that the replacement project will cost up to $3 million dollars. Staff estimates that watering Nottingham Park and the surrounding streetscape efficiently would only require 14 million gallons each season. The system is currently using 19
million gallons a year. Recovering current losses and further increasing efficiency could save up to 5 million gallons, or 15.3 acre-feet, per season. If replaced by 2025, by 2050 the Town of Avon would save 382.50 acre-feet of water. Staff will be able to remotely monitor and adjust water flows during droughts or water
emergencies, freeing up staff resources to maintain Nottingham Park. The Town of Avon is committed to resiliency and conserving water. The time is now for this critical water conservation project to move forward and save up to 5 million gallons of water each year. Contact Patty McKenny, Deputy Town Manager, Town of Avon, at 970 748- 4021 or pmckenny@avon.org for more information.
Loss in Gallons per Minute
15 20
Hour 900 1,200
Day 21,600 28,800
Week 151,200 201,600
Month 648,000 864,000
June to October 3,240,000 4,320,000
Page 1 of 1
RESOLUTION 22-24
AUTHORIZING AND SUPPORTING A GRANT APPLICATION TO THE
COLORADO WATER CONSERVATION BOARD
WHEREAS, the Town of Avon (“Town”) is a political subdivision of the State of Colorado, and therefore an eligible applicant for a grant awarded by the Colorado Water Conservation Board (“CWCB”); and
WHEREAS, the Town is highly committed to water conservation; and
WHEREAS, the Benchmark Reservoir Conservation and Outreach project is estimated to save
five million gallons or 15.3-acre feet of water each year in the Harry A. Nottingham Park and surrounding neighborhood due to a 30-year-old, leaking, inefficient irrigation system; and
WHEREAS, the Town will submit a Grant Application to undertake the design and engineering to replace and modernize the irrigation system, requesting a total award of $90,000 from the
Conservation & Land Use category of the Colorado Water Plan with a $30,000 local match; and
WHEREAS, the Benchmark Reservoir Conservation and Outreach Project will include extensive public outreach on water conservation and install interpretative signage celebrating the project within Harry A. Nottingham Park; and
WHEREAS, the Town supports the completion of the project if a grant for the design
component is awarded by the Colorado Water Conservation Board.
NOW, THEREFORE, IT IS RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, THAT:
Section 1. The above recitals are hereby incorporated as findings by the Town.
Section 2. The Town strongly supports the Grant Application and has appropriated matching
funds for a grant with the CWCB.
Section 3. The Town Council of the Town of Avon will authorize the expenditure of funds necessary to meet the terms and obligations of any grant awarded pursuant to a Grant Agreement with the CWCB.
Section 4. If a grant is awarded, the Town of Avon hereby authorizes the Mayor or Mayor Pro
Tem to sign a Grant Agreement with the CWCB.
ADOPTED NOVEMBER 15, 2022, BY THE AVON TOWN COUNCIL
By: Attest: _____________________________ _____ Sarah Smith Hymes, Mayor Miguel Jauregui Casanueva, Town Clerk
Prepared for:
Drew Isaacson
Parks Superintendent
Avon, Colorado
Study Completed by:
Town of Avon,
Colorado
Park and Town
Center Irrigation
System Assessment
July 29, 2022
10395 W. Ottawa Ave
Littleton, CO 80127
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Assessment
2 | Page
Contents
Irrigation System Background ................................................................................................................................................................... 3
Irrigation System Components................................................................................................................................................................... 4
Control System ...................................................................................................................................................................................... 4
Station Wiring ........................................................................................................................................................................................ 6
............................................................................................................................................................................................................... 6
............................................................................................................................................................................................................... 6
Sprinkler Heads ...................................................................................................................................................................................... 8
Piping Infrastructure .............................................................................................................................................................................. 9
Pressure and Flow Monitoring ............................................................................................................................................................. 10
Pump Station ........................................................................................................................................................................................ 13
Water Supply ....................................................................................................................................................................................... 14
Recommendation ................................................................................................................................................................................. 15
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Irrigation System Background
The landscape irrigation system is tasked with irrigating the largest public green space in town, Nottingham
Park, along with a significant amount of street scape areas. Constructed more than 30 years ago, the irrigation
system has been expanded to accommodate the growth of the area. The park encompasses about 18 acres of
irrigated area along with and additional 3 acres (?) of streetscape space. During peak season, the irrigation
system is operating from 10 pm to 8 am and impacts maintenance operations and park users. A typical
landscape irrigation water window will start around 10:00pm and end well in advance of maintenance
operations and park users, perhaps as early as 3:00am. Nottingham Park is unique in that during peak season,
events can last past 10:00pm and that further stretches the irrigation finish time. Limiters to irrigation water
windows are lack of adequate volume, plenty of volume with the 700 gallon per minute pump station,
inadequate mainline pipe size, definitely the case at this site, and lack of control, certainly the case at this
location.
This irrigation assessment examines the different aspects of the irrigation system and provides discussion of
each.
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Irrigation System Components
Picture 1. Typical field satellite Picture 2. Central computer at the maintenance facility
Control System
The irrigation system is controlled by a group of field controllers (picture 1). There are 9 controllers located
within Nottingham Park with an additional 10 controllers located outside of the park boundary. Typically, each
controller will activate 15‐20 sprinkler zones, with each zone having multiple sprinklers per zone. Zones can
include spray sprinklers, large radius stream rotor sprinklers or drip irrigation to flower beds/ trees. In the case
of this system, most controllers activate less than 10 zones, with several activating only 1‐2 zones. The reason
the controllers are not activating more zones is that much of the field wiring has been damaged. Each sprinkler
zone has a station wire originating at the controller that terminates at the zone valve. As the system has aged,
the control wire has been damaged so that the controller can no longer active the zone valve. To keep the
zone operating, crews have installed a remote device (node) the resides inside of the zone valve box. The node
(picture 4) is a battery‐operated switch that will turn on/off a zone valve at a user defined time. It is not easily
adjusted and does not have any sort of communication with other node devices, so as the weather changes,
staff must visit each node location to adjust the device.
The same holds true for the 19 irrigation controllers. Ideally, all controllers on the system are connected to a
central computer. The central computer (picture 2) communicates to each field controller. Staff can adjust
zone run times, start/stop the system with a few keystrokes. Irrigation scheduling adjustments should be
taking place every day since the weather is different every day. Currently staff is adjusting the irrigation
schedule about 3 times per season by visiting each of the controller or node locations.
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Picture 3. Field wiring inside a controller Picture 4. Node Device, operating 3 zone valves
The advantage of a field controller linked to a central computer is that it allows the operator the ability to
make adjustments system wide quickly and easily in a matter of minutes. To accomplish this same task would
require one staff person an entire day or more.
A state‐of‐the‐art irrigation system linked to central control will have each zone from each controller defined
as to location, type of irrigation (turf, flowerbed, native plants, drip….) number of sprinklers, zone flow,
application rate, and soil type. The central computer software can manage the flow to maximize the capacity
of the mainline and complete the irrigation cycle in the shortest amount of time. A properly flow managed
irrigation system will not exceed to amount of water that can be delivered by the pipe network. The current
operation does not take into account the amount of water available. Staff has staggered the operation times
of the sprinklers to help minimize exceeding the maximum flow available but looking at the data from the
Pressure and Flow Monitoring section there is a pressure problem.
The current central computer is not in use and would require significant upgrades to allow for partial
functionality of the tools available.
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Station Wiring
As mentioned in the Control System section, the station wiring is in poor condition. Several of the accepted
irrigation system construction standards have simply not been followed.
For example,
Small gauge wire (#22AWG) shown in picture 5 is being used as the zone wire from controller to zone
valve. The standard is #12 AWG for common and #14 for zone wire.
Picture 6, using white wire for station wire. White wire is used only as a common wire.
Picture 7, the outer insulation for the 120‐volt power to a controller is missing.
Picture 8, standard wire nuts in place on 120‐volt power located in a below ground valve box.
Picture 9, making sense of this wire bundle would be challenging.
Picture 10, new install on the north side of Avon Road. This is how it should look.
Picture 5. Small gauge wire used in residential system Picture 6. White wire used for stations
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Picture 7. 120 Volt wire missing outer insulation Picture 8. 120 Volt splices not weatherproof, in
underground box
Picture 9. Difficult to troubleshoot this web of wire Picture 10. New install, this is ideal.
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Two of these conditions are dangerous to staff and potentially the public. The other conditions make it
difficult to trouble shoot problems and will require extra time to repair. Picture 10, so simple and easy to
determine if the problem resides in the valve box.
Sprinkler Heads
There is a wide variety of sprinklers in use across the entire irrigation system. The larger areas such as
Nottingham Park have stream rotor sprinklers with varied spacing of up to 80’ between sprinklers. The 80’
spacing is not ideal and sprinkler performance / efficiency is well below industry standard. An initial site
review indicates that sprinkler spacing in the large turf areas, such as the event lawn and west athletic field
should be spaced at 60’. This tighter spacing maximizes sprinkler efficiency and applies the water in the
desired target area.
Picture 11. Trees with 30 years of growth with block/ knockdown sprinkler streams and cause dry spots
Given that much of this irrigation system is 30 years old and trees planted during the original construction
have dramatically increased in size, sprinkler streams are now blocked and do not irrigate as originally
designed. The fix for this problem is to remove the tree, or relocate the sprinkler to a location so the stream is
no longer blocked.
The system also includes spray heads and drip tubing / emitters. Areas irrigated with spray heads and drip
tubing / emitters usually do not have large plantings that would cause disruption of the irrigation device. It is
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important with all types of irrigation devices to monitor/observe the sprinkler to make sure it is irrigating the
target area and not over spraying into non‐target areas such as a sidewalk or street.
Piping Infrastructure
The current piping system is Poly Vinyl Chloride (PVC). It was the material of choice for landscape irrigation
systems when it was installed 30+ years ago. PVC pipe installed in a landscape irrigation scenario can be
expected to last 30years if properly sized, installed with adequate trench bedding material, use of high‐quality
fittings and quality isolation valves were used.
There have been several mainline repairs completed during the past few years and a variety of different pipe
materials have been discovered. PVC is available in different pressure classes. Typically, landscape irrigation
systems have used Class 200 PVC (CL200) pipe. During these repairs, CL200 has been found, Schedule 40
(SCH40), C900 (municipal water works pipe) and polyethylene pipe. With the exception of the Polyethylene
pipe, the different pipe types will work, it just adds to the difficulty of repair since the different pipe types can
have different outside diameters. Repair parts need to be available depending on the pipe type. Standard
polyethylene pipe is typically not used in mainline pipe applications.
Pipe breaks usually occur during the spring system startup and frequently on the upper field due to heavy
equipment and tent stakes damaging underground pipes during event setup.
There is a new pipe material that is being used on landscape irrigation systems. High Density Polyethylene
(HDPE) is now commonly used for golf course irrigation systems and beginning to be used on park sites. The
pipe is fused together and does not have any joints when properly installed. HDPE has a longer life cycle,
expected to last 50 to 100 years.
The next section, Pressure and Flow Monitoring, is closely related to the piping infrastructure. As noted in that
section, system pressure rises and falls about every three minutes. The pressure drop is great enough that the
pump station will start for a short time and rechange the system to 85 psi. All older irrigation systems
experience this type of pressure drop due to system leaks, valves not completely closing. The difference
between a 30‐year‐old system and a newer system is the frequency of the pump cycle. A three‐minute cycle is
very short and is an indicator that the mainline infrastructure has numerous leaks. Based on information
collected there is a constant 15 to 20 gallon per minute loss throughout the system. Graph 1 presents loss for
specific time frames.
Loss in Gallons per Minute
15 20
Hour 900 1,200
Day 21,600 28,800
Week 151,200 201,600
Month 4,536,000 6,048,000
June to September 18,144,000 24,192,000
Graph 1. Water loss through existing pipe leaks
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Pressure and Flow Monitoring
Pressure monitoring equipment was installed at (4) locations throughout the system during an overnight
irrigation cycle. The process included monitoring the pressure at the pump station and having three (3)
pressure devices located across the system. The collected data has been generated into a graph form to
identify several items.
1. Is the pressure constant during the irrigation cycle?
2. How often is the pump cycling during non‐irrigation periods? Look for a ‘sawtooth’ pattern in the
pressure graph. This information can help identify the integrity of the pipe infrastructure.
Graph 2. Pump station pressure data.
Results for the Pump Station – Graph 2
1. The pump station maintains a constant 85 psi during the irrigation cycle. There is a significant pressure
drop to just under 30 psi at the start of the 10:00pm irrigation cycle. A slight pressure drop can be
expected during initial pump start, but this is excessive.
2. During non‐irrigation, this pump station cycles on/off about every 3 minutes, indicated by the ‘saw
tooth’ pattern on the left side of the graph. The ‘saw tooth’ pattern indicates that there are leaks
throughout the system and is losing enough pressure to cause the pump station to recharge the
system. This is a typical pressure loss for a system of this age and an indicator that there are multiple
leaks throughout the system.
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Graph 3. Lower field pressure data.
Results for the Lower Field – Graph 3
1. The pressure at this location is poor, at a point where it is surprising that the grass is green. System
pressure varies from about 85 psi, before the start of the irrigation cycle to a low of less than 10 psi
during the irrigation cycle. Given the significant pressure drop, one or more isolation valves is closed.
Sprinklers will not efficiently apply water at this low a pressure. Spray heads sprinkler require a
minimum 30 psi and stream rotor sprinklers, like the type irrigating the lower field require 50 to 60psi,
depending on nozzle size and sprinkler spacing.
2. Similar ‘saw tooth’ pattern as the pump station. This will be present at each of the locations.
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Graph 4. South Avon Road pressure data.
Results for the South Avon Road – Graph 4
1. Big pressure drop at the start of the 10:00pm irrigation cycle.
2. Several other low‐pressure periods during the cycle.
3. Similar ‘saw tooth’ pattern as the pump station.
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Graph 5. North Avon Road pressure data.
Results for the North Avon Road – Graph 5
1. Amplified sawtooth pattern at this location.
2. As with all the other locations, there is a significant pressure variation throughout the irrigation cycle.
Pump Station
The pump station is in the building on the southeast corner of Nottingham Lake. The station was installed in
2016 and is a key component of the irrigation system. The station is configured with (2) 30 horsepower main
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pump and (1) 5 horsepower pressure maintenance (PM) pump. The pump station operates as designed, but
due to the shortcomings of the rest of the system, such as the start/stops every 3 minutes, the longevity of the
pump station will decrease.
Picture 12. Current pump station Picture 13. Pump station operation screen
The pump station does lack the ability to allow for remote monitoring. The ability for staff to monitor and
respond to the pump station would be helpful. The building does not have any outside ventilation. An exhaust
fan with automatic louvers would keep the building cooler during the operation of the station.
Water Supply
Irrigation water is supplied from the Eagle River and Buck Creek. After passing through a settling pond the
water moves into Nottingham Lake. There is ample water storage for the needs of the irrigation system and
there was little aquatic plant growth in the pond. A closer look at the settling pond identified aquatic plant
growth and it was quite shallow. The settling pond will need to be dredged soon.
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Recommendation
The current irrigation system is showing its age and replacement needs to be considered. There is a constant
loss of water as indicated by the frequent pump station cycling. The ability to make adjustments to the control
system can take at least one days’ time. The wiring of the system does not allow for easy trouble shooting and
is dangerous to staff and the public. As the system ages, additional labor and capital resources will be
required. The irrigation system is at a point where replacement needs to be strongly considered. The constant
mainline leaks will continue, simply due to the age of the pipe.
970.748.4045 jhildreth@avon.org 970.748.4055 swright@avon.org
TO: Honorable Mayor Smith Hymes and Council FROM: Town Engineer Justin Hildreth and Finance Director Scott Wright RE: 2023 Capital Improvements Projects DATE: November 9, 2022
SUMMARY: This report provides a summary of changes requested by Council at the first 5-year Capital Improvements Plan on August 23rd and additional changes recommended by Staff.
Please note that the affordable housing projects including apartments at Swift Gulch Public Works facility, or the East Parcel are not included in this discussion and will be funded from other sources. Staff will present updated information and potential alternative approaches for East Park Improvements Project and North Restroom Projects to Council in January.
MODIFICATIONS FOLLOWING COUNCIL DIRECTION: This is the follow-up presentation of the recommended five-year CIP Plan to Council. The following changes to the proposed 5-year CIP Plan based
on Council direction on August 23rd and Staff recommendations:
• Recreation Trails – Elevate maintenance of the existing recreational trails, particularly at Hurd Lane
and Eagle Valley Trail near Brookside. Town Staff has assessed the Recreation Trail’s network and is recommending $205,000 in 2023 for reconstruction of the Hurd Lane section, $325,000 in 2023
for reconstruction of the west segment of the Eagle Valley Trail near Brookside, $340,565 in 2026 for reconstruction of the north segment in Harry A. Nottingham Park near the beach and volleyball courts and $665,138 in 2026 for the western segment in Harry A. Nottingham Park near West
Beaver Creek Blvd and the Avon Elementary School.
• Park Garage Roof – Removed Parks Garage roof replacement planned for 2024 because the
potential relocation of the building.
• Art, Knox Gallery purchases – Removed purchasing existing bronze statues owned by Knox Gallery on loan to the Town from the 2023 budget. The purchase of any future art will be reviewed by the
Recreation and Special Events Committee.
• Pavilion Terrace Tent – Removed purchasing a tent for the pavilion terrace in the 2023 budget.
• Drainage, Flood Mitigation Projects – Separated design fees for the 330 Nottingham Road and 400 West Beaver Creek Blvd Flood mitigation projects from the Nottingham Road Debris Flow project.
$75,000 was added in 2023 for each project that will cover design and anticipated land acquisition costs for the projects.
• Eagle County Trail Funding Request – Eagle County has requested the Town contribute to funding
the completion of the Eagle Valley Trail. The Town’s funding match will be included in general fund budget. Staff is recommending $150,000.
• Asphalt Seal Coating – Creating an asphalt seal coat maintenance program for the roadways and
parking lots for $200,000 in 2023. If successful, this will become a yearly maintenance program in the CIP.
• Facilities Reserve Study – The reserve study will evaluate all the components of each building and
recommend a long-term maintenance program. The project budget is $50,000 in 2023.
• Avon Road Pedestrian Crossing Repairs. Several of the concrete and paver crossings along Avon Road need to be reconstructed, particularly at Benchmark Road. The recommended project budget is $50,000 in 2023.
• Avon Regional Transportation Facility HVAC Modifications – A recent analysis of the HVAC system at the ARTF recommends changes to the office area HVAC system to prevent air from the bus storage area contaminating the office area. The recommended project budget is $150,000 in 2023.
• Heat Recovery System Control Replacement. The Heat Recovery System in 12-years old and the controls system is past its useful life causing system downtime. The recommended project budget is $251,000 in 2023 and will be complete as part of the Recreation Center HVAC system
improvements.
• Office Furniture. The addition of employees in 2022 and 2023 requires the office furniture for their workspaces. The project budget is $50,000 in 2023.
• The Lake Street/Riverfront Lane, Swift Gulch Road East Segment, Avon Road asphalt overlay projects have been re-organized based on budget constraints and existing conditions.
Any Council questions or requests for more detailed information are welcome. Staff presentation will focus on changes to the 2023 CIP list. Staff will be prepared to discuss any project on the proposed 2023 5-year CIP Plan list. Ultimately, Staff is requesting Council direction to prioritize projects in the CIP Plan as part of the completing the 2023 Budget.
AVAILABLE REVENUE: Council has the following identified revenue sources that can be used for capital
improvement projects in 2023:
TABLE 1: 2023 CAPITAL PROJECTS FUND REVENUE
Real Estate Transfer Tax ($4.0M base level less $1,669,000 for debt service and
staff)
$2,331,000
Real Estate Transfer Tax interest earnings $150,000
Asphalt Overlay Account (Village at Avon Roads) $250,000
Water Fund $62,500
Community Enhancement Funds $120,000
Avon Urban Renewal Authority $1,000,000
TOTAL Projected Revenues $3,913,500
Projected Fund Balance (12/13/2022, Unreserved) $7,704,577
TOTAL AVAILABLE FUNDS for 2023 $11,618,077
Proposed CIP Expenditures in 2023 $12,306,799
CIP POLICIES AND RESTRICTIONS ON VARIOUS FUND SOURCES: The following policies have been used for the CIP fund:
• The Town strives to maintain a minimum $1,000,000 balance in the CIP fund for emergencies and unforeseen capital improvement expenditures.
• The projected RETT revenue base of $4.0 million is conservative. The projected revenue was increased from $3.3 million used in previous budgets. Revenues which exceed the annual budget projection carry-
over in the fund balance to the next budget year.
• The Avon Urban Renewal Area currently has $1,000,000 available for capital improvements within the
West Avon Investment Plan area (west of Avon Road, north of Eagle River, east of Avon Elementary School, and north to the Buck Creek Medical Plaza north of I-70. The West Avon Urban Renewal Plan broadly authorizes expenditure of URA funds on Town properties and Town public infrastructure in this area.
Capital Projects Scheduling: The cost of capital improvement projects is most effectively reduced with thorough planning and design prior to bidding for construction. Due to the construction season cycles and the high demand for construction work, an effective process to manage cost requires planning and design in the first year for a new project, and then bidding and construction the following year.
Capital Projects Prioritization: Staff recommends that maintenance and replacement of existing infrastructure is the first priority for capital improvements. A master list of projects is developed based on existing maintenance needs, requests from Staff and Council, and the Comprehensive Plan and sub-Plans. Projects are prioritized and recommended for inclusion in the Capital Projects Fund based on the following
criteria:
• Maintenance of Existing Street Network. The Town desires to keep its existing street network in excellent condition, including asphalt surface, bridges, guardrail, retaining walls, streetlights, drainage and pedestrian facilities.
• Maintenance of Existing Facilities. Ensuring the existing facilities are fully maintained and
operated efficiently.
• Public Safety. The protection of the public’s safety including flood mitigation, fire prevention and pedestrian safety.
• Climate Goals and Water Quality. The Town’s adopted Climate Action Plan recommends reducing the amount of carbon generated operating our facilities and improving the quality of water
in the Eagle River.
• Implementation of Town of Avon Comprehensive Plan. The Comprehensive Plan recommends improvements along the Main Street Mall and Harry A. Nottingham Park including extension of the Main Street Mall to Lake Street, and redevelopment of the former Town Hall and Fire Station Sites.
Year End Fund Balance: The year-end unreserved fund balance of the Capital Projects fund is budgeted
to stay above $1,000,000 to ensure a stable cash flow and ensure availability for unexpected projects. The
year end fund balances for the 5-year Capital Projects Fund are summarized below:
TABLE 2: CAPITAL PROJECTS FUND YEAR-END UNRESERVED FUND BALANCE
Year Year End Fund Balance
2023 $ 3,622,993
2024 $ 2,766,998
2025 $ 3,917,441
2026 $ 3,563,313
2027 $ 4,602,726
TOWN MANAGER COMMENTS: The proposed Capital Improvement Projects still need more work. Specific projects are more in flux this year due to dramatic increases in construction costs, shifting prioritization on certain repairs like recreation trail railing maintenance and deleting broadband improvements, uncertainty of timing and cost due to planning, design and cost estimating for some projects (Mainstreet Pedestrian Mall, Public Works Facility, Community Housing). My recommendation is to identify areas that require more attention and discussion and then continue the review with the new Council in early 2023.
RECOMMENDED 2023 PROJECTS: We recommend the following projects for the 2023 Capital Improvement Plan as shown in Tables 3 and 4. Street improvements budgets were developed based on the 2022 West Beaver Creek Blvd. Street Improvements Project bid and discussion with adjacent communities and contractors. Street Improvements costs increased approximately 20% from 2021 due to increased material costs, difficult labor market and competitive bidding environment. Other construction project budgets were increased 10% to accommodate the current inflationary environment.
The project lists are broken out based on non-discretionary and discretionary projects. Non-discretionary projects are required to maintain existing facilities, Council approved intergovernmental agreements, and have already started construction. Discretionary projects are for new facilities and improvements that expand existing facilities or programs.
TABLE 3: RECOMMENDED 2023 CAPITAL PROJECTS – NON DISCRETIONARY
Project Status Proposed 2023 Budget
Facilities
Building Door Replacement (Town Hall Front Doors,
Recreation Center, Pavilion Basement)
2023 Start $ 105,000
Fleet Roof 2023 Start $ 340,000
ARTF Doors (Reduced scope) 2023 Start $ 105,000
ARTF HVAC BAS In Design $ 165,617
ARTF Bus Wash Exit 2023 Start $ 125,000
Rec Center Sauna and Steam Room Remodel
(Partially funded from equipment replacement
fund)
2022 Start $ 75,000
Heat Recovery Controls Replacement Waiting Approval $ 251,000
Land and Land Improvements
Wildfire Mitigation Yearly $ 40,000
Nottingham Park – Irrigation System Replacement In-Design $ 75,000
Saddleridge Park Refresh
Added Eaglebend Park (2023 design/2024
construction)
2023 Start $ 175,000
Road and Streets
Retaining Wall Repairs – Nottingham Road In Design $ 50,000
W. Beaver Creek Blvd US6 – Elementary School Design Complete $ 830,000
Fawcett Road Asphalt Overlay (A.O. Account) Design Complete $440,000
Annual Guardrail Repair (Yearly) yearly $ 40,000
Upper Buck Creek Road Asphalt Overlay 2023 Start $ 1,292,748
Swift Gulch Road- Buffalo Ridge Asphalt Overlay 2023 Design $ 60,000
Old Trail Road Asphalt Overlay 2023 Design $ 63,000
WBCB Eagle River Bridge Deck Repair and Railing
Upgrade
2023 Design $ 225,000
Asphalt Seal Coat – Roadway and Parking Lots 2023 Start $ 200,000
Avon Road Pedestrian Crosswalks 2023 Start $ 50,000
Stonebridge Roundabout
Town’s Match $300,000
$ 2,200,000
Recreation Trail Reconstruction- Lower Athletic
Field
2023 Design $ 794,000
Recreation Trail Repair – Hurd Lane 2023 Start $ 205,000
Recreation Trail Repair - Eagle Valley Trail West
(Brookside)
2023 Start $ 325,000
Retaining Wall Repairs (Nottingham Rd and Swift
Gulch Rd)
Utility Projects
Nottingham Puder Ditch Repair In Design $ 756,250
330 Nottingham Road Flood Mitigation In Design $75,000
400 W. Beaver Creek Blvd Flood Mitigation In Design $ 75,000
TOTAL $ 9,137,615
TABLE 4: RECOMMENDED 2023 CAPITAL PROJECTS – DISCRETIONARY
Project Status Proposed 2023 Budget
Facilities
East Park Improvements (Place Holder) Design Complete $ 2,000,000
Office Furniture 2023 Purchase $ 50,000
Public Works Facilities Planning and Design In Design $ 500,000
Fleet PV Panels 2023 Purchase $ 100,000
Metcalf Cabin Feasibility 2023 Purchase $ 20,000
Land and Land Improvements
North Restrooms (Place Holder) Design Complete $ 500,000
Park Water Fountain Replacements 2023 Purchase $ 75,000
Road and Streets
Avon Road Safety Improvements (yearly) In Design $ 150,000
Utility Projects
GIS Yearly Program (eliminate with GIS Position) On-Going $ 125,000
Planning and Consulting
La Zona – Main Street Mall Extension In-Planning $ 175,000
Communications and Technology
Broadband (reduce to $50K) 2023 Purchase $ 60,000
Fiber – CDOT I709 to PSF (eliminate) 2023 Purchase $ 80,000
Nottingham Park Wi-Fi In-Planning $ 75,000
TOTAL $ 3,910,000
In order to maintain a healthy fund balance of over $1,000,000, numerous projects were not included in the 5-year program. The projects can be prioritized and included in the program as funds are available and
Council requests they be elevated as a priority.
REQUESTED DIRECTION: Council direction is requested on this list of Capital Improvements Projects and
requested changes will be incorporated.
Thank you, Justin and Scott
ATTACHMENT A: Project Descriptions
ATTACHMENT B: 5-Year Capital Improvements Project Inventory
2023 CAPITAL IMPROVEMENT PROJECT DESCRIPTIONS:
Projects Carried Forward from 2022
Harry. A. Nottingham Park East Improvements: Council has provided direction that additional public restrooms for Nottingham Park are desired to support events of 1,500 to 2,000 persons. The location of the new public restrooms would be on the former Town Hall site. This project also includes improvements to the existing patio on the east side of the old Town Hall and replacement and upgrade of the retaining/seating wall along the recreation path. The project was bid out in June and no bids were received at the bid opening in July. We will present future options for the project at an upcoming work session.
FIGURE: Harry A. Nottingham Park East Restrooms Site Location
Powerline Undergrounding: The power lines on the south side of Nottingham Park from Lake Street to the
Water Treatment Plant are planned to be buried as part of the East Park Improvement Project. This project will be funded from the Holy Cross Community Enhancement Funds and will occur in conjunction with the public restroom project.
Harry A. Nottingham Park North Restrooms: Public restrooms are proposed near the north parking lot, also known as Lot 16. The restroom location is recommended because of the proximity of water and sewer mains. Locations closer to the beach will significantly increase the cost since the utilities will have to be extended from the parking lot. $50,000 is proposed for design in 2021 and $450,000 for construction occurring in 2022. The project was bid out in June 2022 and no bids were received. Staff will present the updated project status in September after interviewing contractors and reviewing the current bidding environment.
PHOTO: Rendering of Harry A. Nottingham Park North Restrooms
PHOTO: General Location of Harry A. Nottingham Park North Restrooms
Fawcett Road Street Improvements: Fawcett Road connects Post Blvd. and Yoder Ave. and is located
between Traer Creek Plaza and Wal-Mart. The road surface was constructed in 2002 and is due to be
resurfaced. The project includes the following:
• Asphalt overlay
• Sidewalk repairs
• American with Disability Act Ramp replacement
• Replacement of concrete at bus pullout
• Removal of 25-FT of median near Wal-Mart tire center
The current project budget is $375,000 and construction is scheduled for spring 2023.
MAP: Fawcett Road Improvements
Flood Mitigation Improvements: We are working on the following mitigation strategies to reduce the impact of future large rainfall events:
1. The Town’s drainage infrastructure will be mapped this summer and catalogued using Geographic Information Systems software. This will allow staff to assess the condition of infrastructure, track maintenance activities and recommend future improvements. The system mapping is complete and is being “ground checked”. The data will be used to track the maintenance of the system and develop future improvement projects. 2. The large amount of mud and debris generated from rainfall clogs stormwater pipes during major events. Alden Research Laboratory, LLC is assessing the existing drainage pipe infrastructure and developing surface routes when feasible, rather than pipes, to reduce risk of clogging and subsequent property damage. 3. Develop regional mitigation measures along Nottingham Road, Swift Gulch Road and West Beaver Creek Blvd. to reduce future damage to private developments and public infrastructure including Avon Road. These projects will take several years to design and implement. Additional drainage easements on private property will likely be required depending on final project designs. 4. The federal grant applications are due on November 1st. The Town will apply for grants to construct regional mitigation measures. The existing project budget is $600,000 of which $177,000 is remaining and will be carried forward into 2023. Future projects include improved drainage facilities and flood mitigation measures located near 540 Nottingham Road, 330 Nottingham Road adjacent to Sonnen Halde condominiums, and 400 West Beaver Creek Blvd adjacent to Beaver Bench/Beaver Creek West condominiums. The 5-year Capital Program includes $500,000 for each project in 2024 to implement drainage improvements. This is a place holder and will be further refined during the development of the projects and the grant application process.
MAP: Flood Mitigation Project Locations
Page 11 of 22
Public Works Facilities Master Planning: Public Works Operations, Engineering and Facilities divisions need to be relocated in 375 Yoder Ave. to make room for future transit expansion. This project will develop space and staffing needs based on Town build-out and create a vision for the site to accommodate these departments. The Public Works Master Planning budget is $100,000 and will start in 2022.
MAP: 375 Yoder Ave., Town Owned Property Proposed for Future Public Works Operations
Page 12 of 22
Proposed 2023 Projects
Fleet Roof Replacement: The Fleet Roof is 26-years old and at the end of its useful life. The project will replace the membrane roof with new membrane extending the life another 25-years. The installation of solar photovoltaic panels will be included in the project since the building is south facing and has excellent solar exposure. The project budget is $340,000 for the membrane and $100,000 for the solar panels.
PHOTO: Fleet Maintenance Building
PHOTO: Proposed solar panels on Fleet Roof
Page 13 of 22
Avon Regional Transit Facility Maintenance Program: The Avon Regional Transit Facility is 10-years old and requires maintenance to ensure the building is operated efficiently. Proposed projects include reconstruction of the overhead doors, upgrade of the heating, ventilation and air condition building automation system and drainage improvements at the bus wash exit. The total budget for the three projects is $395,600.
PHOTO: Asphalt Surface Deterioration at Bus Wash Exit
Page 14 of 22
Recreation Center Sauna and Steam Room: The Recreation Center jacuzzi and steam room are due for a remodel because of the water intensive environment. The project will be partially funded from the Equipment Replacement fund. The project budget is $75,000.
PHOTO: Recreation Center Sauna
Page 15 of 22
Wildfire Mitigation: The Town has a yearly program to reduce fuel for future wildfires. The project budget is $40,000 per year.
Saddleridge and Eaglebend Park Improvements: The Saddleridge and Eaglebend Parks are over 20-years old and are due to be renovated. The project budget is $25,000 in 2023 for design and $175,000 in 2024 for construction for the Saddleridge Park. Staff intends to pursue grant funds from Great Outdoors Colorado for the Eaglebend Park improvements, which would be matched with the park improvement funds received from the McGrady Acres project.
Park Water Fountain Replacement: There are three water fountains in Nottingham Park what are difficult to maintain because they parts which are difficult to find and do not meet American with Disability Act requirements. In addition, Staff recommends that upgraded water fountains should have bottle fillers, which is standard specification for water fountains now. The project will replace the fountains and incorporate concrete pads that meet American with Disability Act requirements. The project budget is $75,000.
Avon Road Safety Improvements: Council approved $150,000 per year in the 5-year Capital Improvements Program to analyze the existing road and roundabout configurations and recommend safety improvements. The initial project report is scheduled to be completed in November 2022. The report will specify safety projects to be incorporated in the Capital Projects Program. This is a continuation of the program started in 2022.
Annual Guard Rail Repair: Council approved $40,000 per year for the repair and maintenance of guardrail throughout Town.
Page 16 of 22
Street Improvements: The Engineering Department accesses the condition of the Town’s Street network each year and recommends improvements for the 5-year Capital Project Plan. We recommend the
following streets be included in the 2023 Street Improvements Program:
• Fawcett Road Budget: $440,000
• W. Beaver Creek Blvd, US6 to Avon Elementary School Budget $ 1,030,000
• Swift Gulch Road from 500 Swift through Buffalo Ridge Budget: $1,292,748
• Buck Creek Road, Upper Section Budget: $557,704
Fawcett Road and Swift Gulch Road are located in the Village (at Avon) and are eligible to be paid from the remaining $455,210 in the Village (at Avon) asphalt overlay account.
MAP: 2023 Street Improvement Program
Page 17 of 22
West Beaver Creek Blvd Eagle River Bridge Project: The West Beaver Creek Blvd Bridge over the Eagle River is due for maintenance and resurfacing. -Council requested the bridge railing be reconstructed to improve pedestrian and bicyclist safety. The project budget is $250,000.
PHOTO: West Beaver Creek Blvd Bridge over the Eagle River
Page 18 of 22
Stonebridge and US 6 Roundabout. The Town received a $2,000,000 grant from the Colorado Department of Transportation for the construction of a roundabout at Stonebridge Drive and US 6. Eagle
County has agreed to contribute $200,000 to the project. The project will enhance pedestrian and vehicle safety at the intersection. The total project budget is $2,500,000 and construction is planned in 2023.
FIGURE: Stonebridge Drive and US6 Roundabout Location
Harry A. Nottingham Park Path Replacement. This project will replace the path in the west side of Harry A. Nottingham Park from the dam to the pickleball courts is due for a full replacement. Included with this upgrade is an investigation of the feasibility of extending a new path between the railroad tracks and Avon Water Treatment Plant. The project budget is $72,000 in 2022 for design and $794,000 for construction.
MAP: Recreation Trail Replacement and Trail Connector
Page 19 of 22
PHOTO: Recreation Path in Harry A. Nottingham Park due for Full Replacement.
Page 20 of 22
GIS Implementation: In 2021, the Town began implementing a Geographic Information System (GIS) to track and maintain infrastructure. The first components were the drainage network, irrigation system and streetlights. The 2023 program will include completion of the irrigation system, transit network and
Community Development data. The project budget is for $125,000 in 2023. [TOWN MANAGER NOTE: this expense will be eliminated or reduced if the 2023 Budget includes a full time GIS Manager]
PHOTO: View of GIS drainage data collected in 2022
Page 21 of 22
Nottingham Puder Ditch Repair. The Nottingham Puder Ditch diverts water from the Eagle River near the Eagle-Vail I70 interchange and terminates at Buck Creek near the Public Safety Facility. The ditch provides
irrigation water to Post Blvd, East Beaver Creek Blvd, the Public Safety Facility, as well as Nottingham Lake if needed. It will eventually provide water to park facilities in the Village (at Avon) development. The ditch is partially piped through developed portions of the Village (at Avon). The non-piped section from the head gate
to the Village (at Avon) leaks approximately 2 cubic feet per second when operating, or 357 acre-feet per year, approximately the size of Benchmark Lake in Harry A. Nottingham Park. The project budget includes
$62,500 for design in 2022 and $756,250 for construction in 2023.
MAP: Nottingham Puder Ditch. - Segment Due for Repairs is in Red
Page 22 of 22
La Zona, formally the Main Street Mall Extension: The La Zona project, formally called Main Street Mall extension, involves planning for redevelopment of the former fire station site, recreation center and extension of the Main Street Mall to Lake Street. The budget includes $175,000 for planning and design in 2023.
351 West Benchmark Road Building (Former Fire Station): Staff recommends that the 351 West Benchmark Road building be demolished. An asbestos and hazardous waste assessment was completed
and there are small amounts of asbestos in the structure. The building was formerly the Avon Water Treatment Plant in the 1980’s and as a result there is a large, 20-FT deep concrete vault below the building
that also must be removed. The building is currently used for storage of special event materials and large Public Works vehicles. The project is recommended to be deferred to 2026 and the project budget is $937,500.
PHOTO: 351 West Benchmark Road Building (Former Fire Station)
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager RE: Town of Avon Employee Housing DATE: November 11, 2022
SUMMARY: This report addresses plans and goals for Town of Avon Employee Housing. This report is in response to Council request on November 8, 2022 for an understanding of goals in relationship to the purchase of Metcalf Loft unit G20.
METCALF LOFT UNIT G20: The Town is under contract to purchase Metcalf Loft Unit G20 by the end of November. Department Directors were asked this week if they recommended retaining as a rental or offering to sell to Town of Avon (“TOA”) employees with a price cap on appreciation and a right to repurchase by the Town of Avon. All Directors were quick and unanimous to recommend that Town of Avon retain the property and offer as a rental unit.
Avon’s practice has been to offer an available residential unit to TOA all and then rank interested employees by years of service with Town and whether they have a family. This is a good opportunity to review our ranking policies before offering this TOA employees.
LEASE TERMS: Generally, we lease residential properties for three year terms. We conduct a market review of rental rates in the Avon area (Edwards to Minturn). Then I set a month lease rate at around 80-85% of market value so that a good deal but not substantially below market rates. The lease terms require employment with TOA. If employment ends for any reason, then the lease term ends in 60 days. Rent payments are deducted from employee payroll.
TOA EMPLOYEE HOUSING GOALS: Neither Council nor Staff has developed a formal policy for Town of Avon Employee Housing Goals other than a general awareness that TOA needs more. Employee housing has become a significant recruitment and retention asset. TOA has a small inventory of rental housing, including the two apartments in the old Wildridge Fire Station and a three bedroom Sherwood Meadows Unit. Other local governments have larger inventories of employee housing, including Town of Vail, Eagle River Water and Sanitation District and Eagle County.
Depending upon the timing and scale of the Swift Gulch apartment project, TOA may be able to add a significant amount of rental housing for TOA employees. Ideally, TOA would develop both rental and ownership housing opportunities that could serve a strong majority of TOA employees. At this point I would suggest that we add “Develop TOA Employee Housing Goals and Strategy” as a Department goal for 2023. This is a topic that will require involvement from each of the Departments.
Thank you, Eric
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:01
The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the Council regular
meeting to order at 5:00 p.m. A roll call was taken, and Council members virtually present were Tamra
Underwood, RJ Andrade, Lindsay Hardy, Amy Phillips, Scott Prince and Chico Thuon. Also virtually present
were Recreation Director Michael Labagh, Chief of Police Greg Daly, Town Attorney Karl Hanlon, Town
Manager Eric Heil, Deputy Town Manager/Town Clerk Patty McKenny, General Government Manager
Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, and Deputy Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:58
Mayor Smith Hymes initiated the meeting and agenda approval process by requesting that item 7.3
Climate Action Organizations become item 5.6 of the agenda.
Councilor Underwood moved to approve the agenda, as amended by Mayor Smith Hines. Mayor Pro
Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:02:01
No conflicts of interest were disclosed.
Mayor Smith Hymes introduced and welcomed the newly hired Town Clerk Miguel Jauregui Casanueva.
4. PUBLIC COMMENT
Video Start Time: 00:03:00
Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that
this public comment section is intended for items not listed in the agenda and participation is limited to
3 minutes.
No public comments were made.
5. BUSINESS ITEMS
5.1.PRESENTATION: EAGLE COUNTY COMMUNITY WILDLIFE ROUNDTABLE (PLANNER 1+ MAX MORGAN, LAYTON
STUTSMAN WITH COLORADO PARKS & WILDLIFE, JESSICA FOULIS WITH EAGLE VALLEY LAND TRUST)
Video Start Time: 00:03:55
Planner 1+ Max Morgan introduced the topic, Layton Stutsman introduced himself, and also
present in the audience were Devon DeCrausaz with Wildridge Trail Coalition, and Jessica Foulis
with Eagle Valley Land Trust who explained her group is tasked with protecting wildlife habitat.
Jessica Foulis then presented the PPT of the Eagle County Community Wildlife Roundtable,
which included their report on recent projects and initiatives completed by ECCWR. She added
there are approximately 40 members in her roundtable.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
5.2.PUBLIC HEARING: EMERGENCY ORDINANCE 22-18 APPROVING THE PURCHASE OF 511 METCALF ROAD UNIT G20
(TOWN MANAGER ERIC HEIL)
Video Start Time: 00:17:05
Town Manager Eric Heil presented and said this is an emergency ordinance for the purchase of
a 900 square foot 2-bedroom apartment, as part of Council direction to increase the Town’s
housing efforts. He explained the purchase is presented as an emergency ordinance for it to be
approved in one reading and enable the Town to meet the timeline for closing under the terms
of the purchase contract. He added the Town did get an appraisal and the purchase price is
under the value of said appraisal. He added Mayor Pro Tem Amy Phillips reviewed the purchase
agreement to ensure it was standard and market. He added a vote of at least 5 Council members
is necessary to approve an emergency ordinance.
Mayor Smith Hymes clarified a small correction to the ordinance was needed to remove language
related to the last “whereas” in page 10 of the document, as related to stock language that referred to
a first reading of the ordinance as this is an emergency ordinance and there will be not first or second
reading.
Council discussed the intended use of this unit. Councilor Andrade expressed concern that this
purchase may adversely affect housing availability for small business to acquire as employee housing.
Mayor Pro Tem Phillips added that there are existing and comparable properties on the market
available.
Mayor Smith Hymes asked for public comment and no public comments were made.
Consensus from Council resulted in the request to Town Manager Eric Heil that Town Directors
come back to Council on November 15th session with a proposal to determine future use of this
unit, as well as present what the vision of the Town is for purchasing properties like this in the
future.
After discussion, Mayor Pro Tem Phillips moved to approve Emergency Ordinance 22-18 for the
Purchase of 511 Metcalf Road, Unit G20, Avon, Colorado with the striking of the last “whereas”.
Councilor Underwood seconded the motion and the motion passed with a vote of 6 to 1.
Councilor Andrade voted no based on the concerns expressed above.
5.3. FIRST READING ORDINANCE 22-16: INTERNATIONAL BUILDING CODE TEXT AMENDMENTS (PLANNING
DIRECTOR MATT PIELSTICKER)
Video Start Time: 00:33:50
Planning Director Matt Pielsticker presented first reading of Ordinance 22-16 that had been
continued from the October 25th meeting and mentioned that Building Official Derek Place and Fire
Marshal Michael Woodworth were present to respond to any questions that may arise from Council.
The purpose of the ordinance was to adopt the 2021 international building codes. Updates provided
included were that the Village at Avon development did not have questions about the ordinance,
only timing of implementation, which would be 30 days after second reading approval of the
ordinance. He added cost of implementation of these systems is quite variable, depending on the
type and size of a construction project.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
Building Official Derek Place mentioned that everything in Vail is sprinkled, residential and
commercial properties. He added the size of supply lines is typically increased in size. He stated the
cost is $6-$12 dollars per square foot for sprinkler systems in residences activated by heat and not
smoke. Fire Marshal Michael Woodworth stated he would sprinkle all new construction if it were up
to him.
Discussion among Council included impact and benefits of sprinkler systems based on cost of
insurance, wildland fire recurrence, and unintended consequences that could impact cost of building
future housing for the community.
Mayor Smith Hymes called for public comments and Dave Dantas raised his hand to join the meeting
and stated that there are many hidden costs in these types of sprinkler systems, and that smoke
detectors and alarms get people out of their properties and are typically sufficient for single family
homes of smaller size. He stated there are 3 parts to the cost: sprinkler system, alarm system, and
water. He added water pressure is a significant issue that may require additional water storage in a
heated area of the home, additional power will be required and a booster pump which further
increases cost.
Councilor Underwood moved to approve First Reading of Ordinance 22-16 approving the 2021
International Building Codes, with local amendments, and setting forth a public hearing and second
reading for December 13, 2022. Mayor Pro Tem Phillips seconded the motion and the motion
passed with a vote of 6 to 1. Councilor Prince voted no. His concerns expressed in Council’s
discussion.
5.4. PUBLIC HEARING: SECOND READING ORDINANCE 22-17: SALES TAX UPDATE (FINANCE DIRECTOR SCOTT
WRIGHT)
Video Start Time: 01:37:50
Finance Director Scott Wright presented this second reading of Ordinance 22-17 and said no changes
have been made since the first reading.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Underwood moved to approve on Second Reading Ordinance 22-17 Repealing and
Reenacting Chapter 3.08 of the Municipal Code regarding application of sales tax provisions within the
Town of Avon. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously
with a vote of 7 to 0.
5.5. PUBLIC HEARING: PROPOSED 2023 BUDGET (FINANCE DIRECTOR SCOTT WRIGHT)
Video Start Time: 01:40:45
Finance Director Scott Wright presented the proposed 2023 budget and walked Council through
the budget changes that Council requested at the October 28th Budget retreat. Finance Director
Scott Wright mentioned changes to the budget were documented in the updated memo and
included revisions to the sales and accommodations taxes, among others.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
Council discussed many items, including the GIS Manager position and its merits. Councilor
Andrade expressed concern on how the GIS position could require and justify a full-time 40-
hour work week for 52 weeks for the next 10 years. Councilor Thuon supported those concerns.
Mayor Pro Tem Phillips asked a reminder of why the position was removed from Town budget
in the past and obtained clarification from Town Manager Eric Heil on the description of this
position. Town Manager Eric Heil requested the involvement of Public Works Director Eva
Wilson to join the discussion and answer Council questions related to the value and merit of a
full-time GIS position. She added that GIS Maps would be made available to the public with
additional information useful to them. At this time, Councilor Thuon expressed 100% support
for the GIS position.
At the suggestion of Town Manager Eric Heil, Council moved the discussion to winter fireworks
to be used in January. Councilors were reminded of past direction that if fireworks are not used
in the July summer production, they then be used in a January winter production. He explained
there is the option of paying a cancellation fee if there is no appetite to use them. He asked for
clarification on how to move forward, stating it was staff recommendation not to move forward
with a January event and pay the cancellation fee.
Councilor Andrade asked the reason for this staff recommendation, which was explained
primarily as strain on time and resources. For these reasons, Councilors Andrade and
Underwood supported the recommendation and suggested a cancellation fee be paid. Councilor
Hardy and Councilor Thuon stated they wanted fireworks to be used this winter, because winter
events are lacking in Avon and could bring positive attention to the Town, and the community
want them, and people love them, and it will make people happy. Councilor Prince suggested
they be used in a bare bones event with no major production, no music, minimal, 10–20-minute
event. Mayor Smith Hymes agreed with Councilor Prince’s suggestion of a simple event.
Mayor Pro Tem Phillips said putting an event together is not insignificant and moving forward,
this event should be planned every year to make it a signature event. She stated summer
fireworks may become less frequent and replacing them with winter fireworks in January would
be valuable. She noted there are approximately 60 days left to plan this event, which she
believed sufficient. Councilor Hardy expressed support for the creation of a new winter firework
signature recurring event. This discussion ended with an informal tally of 5 Councilors in favor
of the fireworks event, with Councilor Andrade and Councilor Underwood preferring to pay a
cancellation fee and not move forward with it. Town Manager Eric Heil asked Council for
discretion in planning the event based on the short timeframe. Councilors supported this
request.
Mayor Smith Hymes called for public comments and no public comments were made.
5.6. MOVED ITEM: 7.3. CLIMATE ACTION ORGANIZATIONS (SUSTAINABILITY COORDINATOR CHARLOTTE LIN)
Video Start Time: 02:21:48
Mayor Smith Hymes explained she pulled this item from the agenda because for her, there are
other organizations that could be supported, and she would like to discuss this further with
Sustainability Coordinator Charlotte Lin.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
6. MINUTES
6.1. APPROVAL OF OCTOBER 25, 2022, REGULAR COUNCIL MEETING MINUTES (DEPUTY TOWN CLERK BRENDA TORRES)
Video Start Time: 02:25:01
Councilor Underwood moved to approve the minutes from October 25, 2022, as presented.
Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0.
7. WRITTEN REPORTS
7.1. Construction and Road Closure Update (Town engineer Justin Hildreth)
7.2. Quarterly Mi Casa Program Update (Senior Planner Jena Skinner)
7.3. Climate Action Organizations (Sustainability Coordinator Charlotte Lin)
7.4. Colorado Lottery Starburst Award (Recreation Director Michael Labagh)
7.5. Culture, Arts & Special Events Committee Meeting Minutes October 20, 2022 (Special Events
Coordinator Chelsea Van Winkle)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:25:30
Councilor Hardy asked to address issues with the postal service. She said she heard and experienced
issues with receipt of ballots by mail, causing people to not be able to use vote-by-mail service. Mayor
Smith Hymes commented that she and Mayor Pro Tem Phillips are currently working on this issue and
have brought it up to state and federal authorities, including Representative Joe Neguse. Mayor Smith
Hynes added she has also been addressing it with the Colorado Association of Ski Towns and they are
exploring a class-action lawsuit. Mayor Pro Tem Phillips mentioned she too has spoken to Representative
Neguse and Senator Michael Bennet as recently as a couple of weeks ago, and they are aware and
Representative Neguse advised her that Avon and Edwards have climbed to become the biggest
problems and suggested sending a letter to representatives and senators or participating in a class-action
lawsuit. Town Attorney Karl Hanlon added his firm represents many ski towns and they are facing the
same issues and is exploring options. He proposed involving Avon in the legal strategies being formed for
these mountain communities. Councilor Underwood asked if Council could get an update on these
strategies and Town Attorney Karl Hanlon agreed to update Council in the December meeting.
Councilor Thuon commented that the Village at Avon is receiving bad internet service, and this requires
attention. Councilman Thuon said he felt compelled to call out Eagle County Democrats who hired the
Vail Daily to put a sample ballot without his name on it. He asked it reflected because municipal
government is supposed to remain non-partisan and he felt that action was partisan. He clarified the
tactic was not effective because he was re-elected to Council.
Councilor Hardy said the Avon Town Council is not partisan, that it does not abide by political lines, and
she sympathized that there were political lines drawn unnecessarily. Mayor Smith Hymes agreed with
the comments expressed by both and said any partisanship is inappropriate and they do not want
partisan politics in Avon. Councilor Underwood added there are different views on this issue not needed
to be discussed at this time. Mayor Pro Tem Amy Phillips said she empathized with the issue raised by
Councilor Thuon and Council should be non-partisan. Councilor Thuon said he felt supported, regardless
of political affiliation by the group.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 8, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO THE ELECTIONS IN AVON TOWN HALL
9. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 7:38 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s
office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Miguel Jauregui Casanueva, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
(970) 748-4045 JHildreth@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Justin Hildreth, Town Engineer
RE: Construction and Road Closure Update
DATE: November 10, 2022
SUMMARY: This written report provides updates to Council on active construction projects that will have road
closures or other potential impacts to the public. This written report will be included in future Council Packets.
DISCUSSION: The following table lists the active construction/work projects around Town to inform residents
and Council. The types of activity are listed under areas of Engineering/Capital Projects, Right of Way
Permits and Development Projects.
Council List of Active Construction/Work Projects and Road Closure Updates – November 15, 2022
Project Description Dates
Engineering / Capital Projects
Bus Shelters Installation Six new bus shelters (like the one at Comfort Inn) are
being installed at Canyon Run, Eagle Bend, Buffalo
Ridge, Westgate Plaza, ANB Bank and by Loaded Joe’s.
The reinforced concrete pads have been constructed and
a crane is scheduled to install the shelters beginning
Friday, 11/11. The bus stops will remain closed until
construction is completed.
Completion:
11/25/2022
Harry A Nottingham Park –
Sediment Pond Cleanout
Cleanout of the pond (west of children’s playground) that
collects incoming sediment will resume when
temperatures drop and sediment freezes to facilitate
removal and haul-off. The sediment pond is drained until
the project is completed.
Completion:
TBD
Harry A Nottingham Park –
Lake Slope Rock Protection
This project to repair erosion and protect the shoreline
from wave action along the northeast side of the lake has
been completed. Rocks were placed up to 5 feet below
the high-water level to stabilize the shore. The lake level
was lowered to accommodate the project and the lake is
currently being refilled.
Completed:
11/02/2022
Harry A Nottingham Park –
Former Town Hall Site
A landscaping contractor placed topsoil and planted
drought tolerant native grass seed. Parking lots remained
open to the public during the work.
Completed:
11/08/2022
Avon Road I-70 Underpass
The contractor is mostly complete and is finishing minor
punch list items. No sidewalk or road closures
anticipated.
Completion:
11/11/2022
Emergency Notification Sirens
Sirens were installed at Saddle Ridge Park, O’Neil Spur
Park, Wildwood Annex, MountainStar Water Tank, and
Wildridge Water Tank. Electrical installation in progress at
all locations.
Completion:
11/11/2022
Page 2 of 2
Project Description Dates
Metcalf Road Culvert Repair The culvert repair contractor was unable to obtain concrete
this year. Project is on hold until spring. The culvert will
be stabilized for the winter. No road closures are
scheduled.
Completion:
12/01/2022
(culvert
stabilization
)
Post Blvd / US6 Wall Repair Repair of the damaged wall and railing is in progress.
Daytime sidewalk closures and intermittent lane closures
to accommodate concrete truck.
11/25/2022
Right-Of-Way Permits
Stonebridge Drive Site Wise (Xcel’s contractor) attempted to bore under the
UPRR tracks for a gas line. Contractor is patching road
and demobilizing the week of 11/14. There will be daytime
lane closures in the area.
Completion:
Spring 2023
Old Trail Road Sage Telecommunications (Comcast) demobilized and will
return in April to complete the project.
Completion:
Spring 2023
Development
95 Post Blvd (McGrady Acres) Contractor started site work and will shut down for the
winter around December 1st. Eaglebend Pocket Park is
closed for the next 2 weeks for utility installation.
2023
1782 Swift Gulch Road A new hotel is under construction. Two road cuts are
complete and additional roadway work will resume in April
2023. No lane closures currently scheduled.
Spring 2023
COUNCIL ACTION: No Council action is required at this time.
Thank you, Justin
970.748.4014 mmorgan@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Max Morgan, Planner 1+
RE: Short Term Rental Re-Registration Update
DATE: November 10, 2022
SUMMARY: The purpose of this memo is to provide an update on the on-going Short Term Rental (”STR”)
re-registration process. No action is requested from Council.
BACKGROUND: In the summer of 2022, the Town of Avon passed Ordinances No. 22-08 and 22-09, which
jointly update STR policies and procedures. In order to administer changes to licensing types, management
requirements, and fee increases, the Community Development and Finance Departments initiated a re-
registration of all active STR licenses.
The initial steps of the re-registration process are relatively complete:
1. Redesign, test and publish the STR application and supplemental materials (FAQs page, Map, STR
Existing Licenses Report, etc.)
2. Communicate with license holders concerning changes to STR policies
3. Assign the new STR license application to active license holders in the MuniRevs application
platform
CURRENT STATUS: Currently, ComDev and Finance Staff are facilitating in-take for the new applications
designed for the re-registration process. This process includes the following steps once an applicant has
completed and submitted the new STR application:
1. ComDev Department reviews each application for completeness, records application information
(Parcel #, Management Contact, # of bedrooms, etc.) in a spreadsheet, and notifies Finance
Department of application’s initial approval
2. ComDev Staff notifies approved applicants via email that the application was approved and to
anticipate the next step: applicant reviews and signs the affidavit for management requirements and
license type.
3. Finance assigns relevant affidavits to each approved applicant
4. Applicant reviews and confirms that they/the property qualify for the license type for which they have
applied, and that the property meets management requirements:
• a responsible party is available to address emergencies at the property
• a fire extinguisher, smoke alarm, and carbon monoxide detector are all present and working
at the property
As of November 10, 2022, Town Staff has:
• Received 208 applications for registration (Out of 306 anticipated)
• Reviewed 168 applications
• Approved 163 applications and assigned relevant affidavit(s)
• Received signed affidavits for 83 applications
All 168 reviewed applications have received an update from Staff concerning the status of the application
and next steps via email. Applications received but not yet reviewed (40) are in the workflow and can expect
approval or additional follow-up before November 17, 2022.
970.748.4014 mmorgan@avon.org
Finance Staff is also actively reviewing the list of STRs being grandfathered in in the re-registration process,
and cross-referencing that list with data on properties that were recently sold. Those new property owners
are notified that the STR license assigned to that property is no longer valid (STR licenses are non-
transferrable), and that they are not eligible for grandfathering.
NEXT STEPS: Applicants who receive approval and sign the affidavits are currently awaiting the assignment
to pay the new licensing fees as a task in their MuniRevs account. These fees will be assigned by the
Finance Department the first week of December 2022, following the deadline to submit an application for
re-registration- December 1, 2022. The Finance Department will reimburse those who paid the $75 for
their current license following successful completion of new fee payment.
Additionally, the following steps in the registration process remain:
1. Outreach to STR property owners eligible for re-registration / grandfathering who have not submitted
a new application for STR licensing (Ongoing through November 30, 2022)
2. Cross reference of individual STR license applications vs. Front-Desk inventory STR license
applications (First week of December)
a. This ensures that the Town does not collect fees twice for the same property/license
3. Send licenses and supplemental materials (Good Neighbor Guidelines, etc.) to approved applicants
who have provided payment for licensing
4. Publication of STR Licenses by Property Report (First week of December)
a. This will include an inventory of licenses by property, license type, bedroom count, owner-
type, and alternative use of the property
5. Record a webinar with information about STR updates, and publish on Avon.org STR website
(Dec/Jan)
6. Develop a streamlined application for renewal and relevant communication plan (Spring 2023)
Thank you, Max