TC Minutes 11-19-2024AVON REGULAR MEETING MINUTES
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TUESDAY NOVEMBER 19, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via
Zoom.us. Mayor Amy Phillips called the November 19, 2024, Council regular meeting to order
at 5:00 p.m. A roll call was taken, and Councilors present in person were Rich Carroll, Lindsay
Hardy, Ruth Stanley, Mayor Pro Tern Tamra Underwood, and Mayor Amy Phillips. Councilors
Chico Thuon and RJ Andrade were absent. They were joined in person by Town Manager Eric
Heil, Chief Administration Officer Ineke de Jong, Town Clerk Miguel Jauregui Casanueva, Chief
Financial Officer Paul Redmond, Public Works Director Eva Wilson, Recreation Director Michael
Labagh, Recreation Program Supervisor Luke Herron, Community Development Director Matt
Pielsticker, Communications Manager Liz Wood, Planning Manager Jena Skinner, Long Term
Housing Planner Patti Liermann, Sustainability Coordinator Sarah Smith-Hymes, and Avon
Police Chief Greg Daly.
2. APPROVAL OF AGENDA
Video Start Time: 00:01:30
Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Pro Tern
Underwood motioned to approve the Agenda, as presented. Councilor Carroll seconded the
motion. It was approved unanimously with a 5-0 vote of those present.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:02:02
Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and Councilor
Hardy disclosed a conflict of interest related to Business Item 6.7, stating she works for the
General Contractor who is working on the project for the VVF Early Childhood Education Facility
Design and Construction. Mayor Pro Tern Underwood motioned to confirm Councilor Hardy's
conflict of interest. Councilor Carroll seconded the motion. It was approved unanimously with
a 4-0 vote of those present, with Councilor Hardy abstaining from voting. No other conflicts of
interest were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:03:40
Mayor Phillips explained that public comment can be made by participating in the meeting in
person, via zoom's video/audio, via telephone, orvia email. She added that the public comment
section is intended for items not listed in the Agenda, and participation by members of the
public is limited to 3 minutes. She asked if there was any public comment from those present
in the room or virtually and REC Director Michael Labagh and Programing Manager Luke Herron
took the podium in person to remind the public of the upcoming Turkey Trot to take place
Thursday, November 28th, 2024, from 8:30 a.m. to 11:00 a.m. They also spoke of REC
Department's black Friday punch pass sale. No other public comment was made in person nor
virtually.
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AVON REGULAR MEETING MINUTES"
TUESDAY NOVEMBER 19, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C 0 L o R A U o
5. CONSENT AGENDA
Video Start Time: 00:06:36
Mayor Phillips introduced the approval of the Consent Agenda to include the following:
5.1 Approval of November 12, 2024 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva)
5.2 Resolution 24-28 Supporting the Grant Application for a Grant from the Department of Local
Affairs' (DOLA) Energy and Mineral Impact Assistance Fund (EIAF) More Housing Now and Land
Use Initiative Planning funding and the completion of the Sun Road Planning Project (Town
Manager Eric Heil)
5.3 Resolution No. 24-29 Supporting the Grant Application for a Grant from the Department of
Local Affairs' (DOLA) Energy and Mineral Impact Assistance Fund (EIAF) Climate Resilience
Challenge funding for the completion of the Avon's Swift Gulch Public Works Compound
Resilience Project (Town Manager Eric Heil)
Councilor Carroll motioned to approve the Consent Agenda. Councilor Stanley seconded the
motion. It was approved unanimously with a 5-0 vote of those present.
6. BUSINESS ITEMS
6.1.Proclamation: Honoring Tsu Wolin -Brown for Her Years of Service (Mayor Amy Phillips)
Video Start Time: 00:06:59
After a brief introduction, Mayor Phi►lips read the proclamation honoring Tsu Wolin -Brown into
the record with unanimous support from her fellow Councilors. A photograph with Council
memorializing the proclamation was captured by staff.
6.2.Proclamation: Eagle County Gives Day (John Weiss, Executive Director, small Champions)
Video Start Time: 00:11:15
After a brief introduction, Mayor Phillips read the Eagle County Gives Day proclamation into
the record with unanimous support from her fellow Councilors. A photograph with Council
memorializing the proclamation was captured by staff.
With unanimous consensus from Council, Business Item 6.6 was discussed after Business Item 6.2.
to allow Beaver Creek Resort COO & VP Bobby Murphy to join the meeting in person to present
Business Item 6.3.
6.6. PUBLIC HEARING: Proposed 2025 Budget (Chief Financial Officer Paul Redmond)
Video Start Time: 00:18:00
Chief Financial Officer Paul Redmond delivered a presentation related to the proposed 2025
Budget. Mayor Pro Tern Underwood thanked each department for their efforts in tightening
their belt for the budget to stay balanced based on conservative estimates for 2025 tax
revenues, particularly the accommodations and short-term rental taxes. She asked for Town
Clerk Jauregui Casanueva to expand on the change in strategy for the Spanish lesson classes
budgeted for 2025, including the hourly raise for Spanish speakers. Additional deliberations
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AVON REGULAR MEETING MINUTES A
TUESDAY NOVEMBER 19, 2024 avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C O L O R A D O
included discussions on the 3-mile plan adjustment, the installation of feminine hygiene
products dispensers in public restrooms, a discussion on proposition 130 impacting fund
availability for Police Training, and a discussion on how the Use Tax exemption on construction
materials works for those eligible. Mayor Phillips opened the floor to the public hearing and no
public comment was made in person nor virtually. As this was a presentation to Council, no
motion was requested, and Staff took note of feedback given by Council.
6.3. Presentation: Beaver Creek Pre -Season Update Winter 2024-2025 (Beaver Creek Resort COO &
VP Bobby Murphy)
Video Start Time: 00:36:55
Beaver Creek Resort COO & VP Bobby Murphy delivered a presentation related to Beaver
Creek's Pre -Season 2024-2025 Winter Update. He indicated their goal to be the World's best
luxury family resort, with a focus on legendary attention to detail. He fielded questions from
Council, including those related to the women's race and the Birds of Prey race series, and
shuttle use and parking alternatives to access Beaver Creek. As this was a presentation to
Council, no public comment was received, and Council took note of the information provided
by Mr. Murphy.
6.4.Downtown Development Authority Candidate Interviews and Appointment to the DDA Board
(Town Clerk Miguel Jauregui Casanueva)
Video Start Time: 00:49:01
Town Clerk Miguel Jauregui Casanueva steered the process of selecting candidates to fill the three
vacant seats at the Avon DDA Board of Directors. Town Clerk Jauregui indicated that returning
applicant, Mr. Marcus Lindholm, would be unable to join the meeting virtually and be interviewed
by Council because of the recent birth of his newborn, and read into the record a statement on his
behalf which included his preference to be appointed to a board seat expiring on 2028. At the
request of Councilor Carroll, Town Clerk Jauregui reviewed the process of filling out the ballot to
appoint one candidate to the board seat expiring in 2026 and two candidates to the board seats
expiring in 2028. Council was advised that Ms. Lisa Mattis was unable to join the meeting virtually
to be interviewed by Council based on a competing meeting which she was attending and was
running longer than expected, and she did not have a preference between the 2026 and 2028 seats.
Councilors noted they are familiar with Ms. Mattis' background from her contributions to the CASE
Committee and they felt comfortable casting their votes without interviewing Ms. Mattis prior.
Council interviewed Mr. Rob Tartre virtually, who added he did not have a preference between the
2026 and 2028 board seats.
Council cast the following votes:
• Councilor Carroll: Lisa Mattis for the 2026 seat, Marcus Lindholm for the 2028 seat, and Rob
Tartre for the 2028 seat.
• Councilor Stanley: Lisa Mattis for the 2026 seat, Marcus Lindholm for the 2028 seat, and
Rob Tartre for the 2028 seat.
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AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 19, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C 0 L 0 n n D 0
• Councilor Hardy: Lisa Mattis for the 2026 seat, Marcus Lindholm for the 2028 seat, and Rob
Tartre for the 2028 seat.
• Mayor Phillips: Lisa Mattis for the 2026 seat, Marcus Lindholm for the 2028 seat, and Rob
Tartre for the 2028 seat.
• Mayor Pro Tern Underwood: Lisa Mattis for the 2026 seat, Marcus Lindholm for the 2028
seat, and Rob Tartre for the 2028 seat.
After a tally of votes, Ms. Lisa Mattis received 5 votes to be appointed to the 2026 seat, Mr. Marcus
Lindholm received 5 votes to be appointed to the 2028 seat, and Mr. Rob Tartre received 5 votes
to be appointed to the 2028 seat. Mayor Phillips opened the floor to public comment and no public
comment was made in person nor virtually.
After brief deliberations, Mayor Pro Tern Underwood motioned to appoint to the Avon DDA Board
of Directors Ms. Lisa Mattis for a period to end on June 30, 2026, and Messrs. Marcus Lindholm and
Rob Tartre for a period to end on June 30, 2028. Councilor Hardy seconded the motion. It was
approved unanimously with a 5-0 vote.
6.5.Presentation: Revisions to Avon Housing Policies (Housing Planner Patti Liermann)
Video Start Time: 01:06:04
Long Range Housing Planner Patti Liermann delivered a presentation related to the latest
revisions to the Avon Housing Policies. Questions from Council included those related to rental
limitations and rental caps in Community Housing. Mayor Pro Tern Underwood stated this is a
complex topic and its policies are hard for the lay person to understand, and she suggested
tabling the discussion of Resolution 24-31 to the January 28th, 2025, Council Meeting. Councilor
Stanley stated that buyers in this program should consult an attorney to understand the
limitations, and added she needed to read certain policies over and over to understand them
herself. She added it is a great process, and she is happy with the work product presented and
comfortable moving forward with the deliberations. Town Manager Eric Heil indicated the
intent of the presentation tonight is to ask questions and provide comments and direction to
Staff and revisit it in January for a vote. He added that an easier to read document should be
created to help the layperson understand the intricacies of these complex housing policies, akin
to a cover sheet.
Senior Planner Jena Skinner joined Ms. Liermann at the podium and spoke of creating a tryptic
that accompanies the housing policies that could be included in handouts. Councilor Stanley
spoke of Teton County, Wyoming's Housing Preservation Program and suggested staff explore
their materials and definitions within Avon's policies. She also inquired on the status of
restrictions to own multiple homes when participating in the Price Capped Deed Restriction
Program. Mayor Phillips indicated that Chapter 4 needs to be revamped and updated. Before
tabling the discussion to January, Council reviewed each Chapter, as needed, providing Ms.
Liermann with specific comments and revisions to the Avon Housing Policies.
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AVON REGULAR MEETING MINUTES A
TUESDAY NOVEMBER 19, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO
6.6.PUBLIC HEARING: Second Reading Ordinance 24-15 Extending Renewable Energy Tax Credit
(Chief Financial Officer Paul Redmond)
Video Start Time: 02:39:10
Before commencing the discussion, Council verified that there was no one available online or
in person at that time to provide any public comment related to the Proposed 2025 Budget
Public Hearing. Chief Financial Officer Paul Redmond delivered a presentation related to the
second reading of Ordinance 24-15. Mayor Phillips opened the floor of this Public Hearing to
public comments and no public comment was made in person nor virtually. Mayor Pro Tern
Underwood motioned to approve the second reading of Ordinance 24-15. Councilor Hardy
seconded the motion. It was approved unanimously with a 5-0 vote of those present.
6.7.Presentation: Update on VVF Early Childhood Education Facility Design (Community
Development Director Matt Pielsticker)
Video Start Time: 02:41:50
Community Development Director Matt Pielsticker delivered a presentation related to the VVF
Early Childhood Education Facility Design. Mayor Pro Tern Underwood brought up that she has
received specific community input over concerns of high-pressure gas lines that may be running
at that site, which Director Pielsticker stated Staff will provide Council with more detailed
information on gas lines with the next update on this facility's design but this type of
development next to gas lines is very typical. Director Pielsticker also received feedback from
Council on the design of the facility and took note of design suggestions provided by Mayor
Phillips. Additional deliberations included those related to RFPs to operate this facility as
received by the Foundation, which included 5 proposals under current review. Councilor
Stanley asked if the design would include photovoltaic panels and storage, and Town manager
Heil indicated that the conversation for final design contemplates that it will. As this was a
presentation to Council, Staff received feedback and no action was taken.
6.8.Presentation: Update Design Avondale Apartments (Community Development Director Matt
Pielsticker)
Video Start Time: 03:02:10
Community Development Director Matt Pielsticker delivered an update related to the design
of the Avondale Apartments and noted that there is a new 80-apartment design that also
includes an elevator. Councilor Hardy stated her concern for enclosed porches on the ground
level and suggested they get a lower screening for them. Mayor Phillips suggested the
community space accommodate a community garden for residents, which received support
from Councilor Hardy and Mayor Pro Tern Underwood. As this was a presentation to Council,
Staff received feedback and no action was taken.
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AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 19, 2024 avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C 0 L G' R A C 0
7. WRITTEN REPORTS
7.1. Monthly Financials (Senior Accountant Dean Stockdale)
7.2. November 4th Draft Avon DDA Meeting Abstract (Chief Administrative Officer Ineke de Jong)
7.3.Recycling Ordinance Update (Sustainability Manager Charlotte Lin and Sustainability
Coordinator Sarah Smith Hymes)
7.4. Monthly Public Operations Update (Operations Manager Gary Padilla)
7.5.Proterra Electric Bus Update (Mobility Manager James Shoun)
** Indicates topic will be discussed at future agenda's
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 03:19:10
Mayor Pro Tern Underwood complimented Public Works for the deployment of planters
which reuse tree cuttings and wished Avon's new Master Gardner Kathleen Powers a good
winter season.
Councilor Stanley wished everyone a happy thanksgiving.
Councilor Hardy wished everyone a happy opening day.
Mayor Pro Tern Underwood stated that the 2025 CORE Transit budget was approved during
her most recent board meeting, as they prepare for next year.
Chief Administration Officer Ineke de Jong reminded Council and the Public that during the
December 10, 2024, Regular Council Meeting, Councilors are invited to arrive at 4:40 p.m.
to be included in Council pictures that will be captured. She added that there will be no
council dinner prior to the meeting with the plan to host an outgoing and incoming Council
celebration after regular meeting. She asked for Councilors to please RSVP with her.
9. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the
regular meeting. The time was 8:23 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended
to be comprehensive or to include each statement, person speaking or to portray with
complete accuracy. The most accurate records of the meeting are the audio of the meeting,
which is housed in the Town Clerk's office, and the video of the meeting, which is available at
www.highfivemedia.org.
AVON REGULAR MEETING MINUTES
TUESDAY NOVEMBER 19, 2024
neon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO
RESPECTFULLY SUBMITTED:
Miguel Jauregui
APPROVED:
Mayor Amy Phillips
Tamra Underwood
Ruth Stanley
Lindsay Hardy
Rich Carroll
Ne.644
-
ueva, Town Clerk