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PZC Minutes 080492r RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 i The regular meeting of the Planning and Zoning Commission was held o:i August 4, 1992, at 7:30 PM in the Town Council Chambers, Avon • Town Municipal Building, 400 Benchmark Rd., Avon, Colorado. The meeting was called to order by Chairman John Perkins. Members Present: John Perkins, Patti Dixon Sue Railton, Jack Hunn Rhoda Schneiderman Staff Present: Jim Curnutte, Town Planner Rick Pylman, Director of Community Development, Charlette Pascuzzi, Recording Secretary All members were present except Jack Hunn, Henry Vest and Buz Revnolds. Mr. Hunn arrived at 7:37 PM. Lot 48 Block 1 . Benchmark at Beaver Creek_ Subd _v_ison _.__ Gary _Cox and Chris Galloway, Home Occupation, Soecial_Review Use Public Jim Curnutte stated that Gary Cox and Chris Galloway would like to run a business out of their home, which is located nn Lot 48. Specifically, it is a computer aided drafting and design service. The applicants have indicated in their application and verbally that all customer orders will be placed either over the phone or off-site, and once the work was done would be delivered off-site. There are no employees involved in this business. The applicants do reside in the home, which is one of the important factors to take into account, along with the fact that there will be no customers coming and going. Mr. Curnutte reviewed the definition of a home occupation as follows: The use of the residence has to be primarily for residential purposes and secondarily as a home occupation; Does not alter the exterior of the property or affect the residential character of the neighborhood; and Does not require or allow employees to work on the property. Staff feels that the applicants meet this definition. This addresses the first criteria for considering a special review use for home occupation. Regarding the second criteria, whether the proposed use is in PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 2 of 10 Lot 48, Block 1, Benchmark at_Beaver_Creek Subdivision, Gary Cox and Chris Galloway, HomeOccupation,-_-,Speci_alReview_Use,___ Public Hearing(con_1j conformance with the Comprehensive Plan, Curnutte stated that Goai #A-1, ensuring that all land uses are located in appropriate locations with appropriate controls and secondly, encourage opportunities for development of service oriented commercial and light industrial uses, with proper controls to ensure compatibility, are applicable to this application. He stated that Staff feels that the proposed home occupation is an affirmative step to further the above listed goal and objective. Staff feels that the proposed home occupation, as presented, would be very compatible with adjacent uses. The applicants have indicated that they are not interested in putt,ng up any signage, have no employees and no customers will be coming and going from the property. The character of the builo,ng will not change at all. Curnutte stated that all property owners within 300' were notified and three letters were received: one from William Abraham, President of the River Rock Townhomes Association: one from Robert & Rosaline Jonick, Unit E, Rushmere Townhomes; one from Pam and Max Schnell of Rushmere Townhomes, all three opposing the granting of this special review use. A letter was also received from the agent of the owner of Unit D (home occupation site) stating that they are aware of this request. Curnutte stated that he was just handed two more letters, one from Craig Arnold, who owns Unit C, opposing this request; and one from Walter and Erika Ammann, also opposing this request. Curnutte stated that Staff is recommending approval of the request with the condition that the building retain it's residental character by not installing any signs on the property. Chris Galloway stated that, basically, what this comr,s down to is like anyone else taking work home and using their- own home computer. Mr. Galloway stated that he works for George Roberts of Vail Construction Management and any client meetings will be neld in his office. Chairman Perkins then opened the public hearing. Eleana Krebs. the owner of Unit B, Phase 1, Rushmere Townhouse, stated that she was very much opposed to this request and urged the Commission to deny the application. Chaiman Perkins then closed the public hearing. Discussion followed on the type of business, and the matter of additional traffic possible. The applicants stated that the only traffic would be their own personal cars, which consists of three PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 3 of 10 Lot 48, Block 1. Benchmark at Beaver Creek_ Subdivision, Gar 4n d Chris Gallowav Home Occupation, Social Review Use. Pu Hearing. cent_ cars. Discussion followed on the portion of the residence that would be used. The applicants stated that they would be using one bedroom as their office. The applicants stated that it they expand their business they will then have other office space. Discussion followed on having all meetings held off-site. The applicants stated that there will be no address on their letterhead, onl,, a P. O. Box. The applicants even suggested that the Commission allow this on a trial basis, with a time period stipulated. Rhoda Schneiderman moved to approve the Special Review Use for Lot 48, Block 1, Benchmark at Beaver Creek, for the home occupation, based on the three criteria A, B, and C, and with the contingency that there be no physical address of the property placed on the business correspondence and no client visitations to the property. Patty Dixon seconded. Jack Hunn asked if this is limitless? Rick Pylman stated that it is good for this use and this user. If they moved to another residence, this permit would not apply. Rhoda Schneiderman amended her motion to include this fact. Patti Dixon seconded the amendment. Jack Hunn stated that he felt that criteria B did not apply. He also suggested that a trial period of three months be included. Rhoda Schneiderman amended her motion to include a trial period of three months adding that if at the end of said trial period, there have been no problems, the special review review use would be granted on a permanent basis. Patti Dixon seconded the second amendment. The motion carried with a four to one vote, Jack Hunn voting nay. Lot 34, Block 1 Benchmark at Beaver Creek Subdivision Eagle River Auto Body, Special Review Use,_Pub_lic Hearinn Jim Curnutte stated that this request has to do with an automotive repair shop on Lot 34. The property is zoned Industrial/Commercial. Light industrial uses are allowed uses in this zone district. Automotive repair is allowed with a special review use permit. Curnutte described the various tenants of the three buildings on this site. Curnutte reviewed the criteria for a special review use. He stated that the brsiness is currently in violation of certain building, fire and electrical codes, in that they never got a PLANNING AND ZONING August 4, 1992 Page 4 of 10 COMMISSION MEETING MINUTES Lot 34, Block 1. Benchmark at Beaver Creek Subdivision.,_ Eagle River Auto Bodv. Special _Review Use, _Publichearing, -qontI proper inspection on remodel work he did, but that is a building code issue. Curnutte stated that all adjacent property owners were notified, and no response has been received. Curnutte stated that Staff has concerns regarding the applicant meeting the previous>ly mentioned code requirements. No permit has ever been issued and no inspections made. Staff feels that the use itself is an acceptable use, provided that guarantee is given that those code requirements are being met. Assuming that the applicant will meet code requirements, Staff recommends approval of the special review use permit with the following conditions: Immediately upon receiving approval of the special review use permit, the applicant make contact with the Building Official, and representatives from the Fire Department and schedule an on site inspection of the property. Any comments that are made by either one of those individuals, the work is brought up to code within 30 days, in all respects, otherwise the special review use would become null and void. Discussion followed on the parking. Tim Sargent, owner of Eagle River Auto Body, stated that, regarding the parking, everyone seems to be able to work with each other. He stated that he does not take a car in until he has all the parts for repair. He stated that they park six to eight cars there. Further discussion followed on the parking. Discu�:sion followed on the code violations and what has been done. Chairman Perkins then opened the public hearing. With no public input forthcoming, Chairman Perkins closed the public hearing. Chairman Perkins asked Staff to check into having the owner clean up this property a bit, especially enclosing the dumpster. The applicant stated that he had talked with the manager of the property and they are planning to do some work in the near future, i.e. painting the buildings. The Commission asked the applicant to inform the manager that he would have to come before the Commission before making any changes. Discussion followed on the signs on the buildings. Rick Pylman stated that he did not believe the property had a sign. program. Sue Railton moved to approve the special review use for Eagle River Auto Body on Lot 34, Bloclr 1, Benchmark at Beaver Creek, citing criteria in Section 17.48.040, A, B, and C and including Staff conditicn #1. Immediately upon approval of this Special PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 5 of 10 Lot 34, Block 1. Benchmark atBeav_er_,Creek Subdl_v_i_sion,,___Eag.le River Auto E.odY Special Review Use, Public Hearing. (cont Review Use permit the applicant shall submit a building permit application to cover the remodel work already performed. The applicant shall then make himself available for a joint inspection of his operation with the Avon Building official and a member of the Fire Department. The inspection will identify any code violations relating to matters such as access/fire lanes, hazardous material storage, waste oil disposal, ventilation, etc. The applicant shall be given 30 days, after the inspection, to bring his operation into complete compliance with all applicable codes or this Special Review Use shall become null and void and the business shut down. Rhoda Schroiderman seconded, and the motion carried unanimously. Lot 68, Block I Wildridge Subdivision. Peel/Press-l__Duplex Final_ Design Review Jim Curnutte stated that the lot itself is slightly under an acre in size. It is a two story building, 27' building height, hip roofs, approximately 1700 square feet of living area, not including the two car garages of each unit. Exterior building materials include horizontal cedar lap siding, stucco, composition shingles, clad windows, metal insulated doors, etc. The driveway will be asphal+, and the walkways concrete. No fireplaces are shown at this time. The application shows all colors to be used. A grading and drainage plan and a landscape plan has been provided. A 4' - 6' boulder retaining wall is shown along the east side of the driveway. Drainage is handled by a Swale on each side of the building. All stripped areas will be planted with a native grass; seed mix and various trees and shrubs. All plant material will be watered by hand. Curnutte reviewed the criteria for considering a final design review. Curnutte stated that staff recommends approval of the final design review with the following three conditions: Review and approval of proposed roof material. 2. Additional trees should be added to the north and south sides of the building and in front of the retaining wall. 3. The proposed retaining wall must be engineer designed. Dave Peel, provided some photos showing the views from the lot. He provided samples of the proposed colors and p.-ovided photos of PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 6 of 10 Lot 68, Block 1 WildridgeSubdivi_si�n1 Pee�Pressl�_Duplex__Finai Design Review. (cont) the colors on an existing residence. Mr. Peel provided a sample of the Timberline shingle to be used. The applicant was advised that it had to be a minimum of 300 lbs per square. The applicant was urged to use the heaviest possible for texture. Discussion followed on the proposed landscaping. It was suggested that more trees and larger trees be used. Discussion followed on the locations of trees. The applicant was asked to work with the staff on upgrading the landscape plan. The applicant suggested he submit a revised landscape plan to staff. The Commission agreed. Sue Railton moved to approve the final design review for Lot 68, Block. 1, Wildridge Subdivision, with the condition that the applicant provide a revised landscape plan to Staff. Rhoda Schneiderman asked about, chimneys. The chimneys would be in center if they do have gas fireplaces and would be stucco. The other roof vents will be painted match adjacent materials. Rhoda Schneiderman seconded the motion. Chairman Perkins stated the colors will be LaHabra X17 Misty for the stucco, the fascia is a dark grey Cabot Semi-solid 0147, window trims are DeVoe white or equal. Jack Hunn asked if the condition of an engineered retaining wall shouldn't be included in the motion. Sue Railton amended her motion to include this condition, Rhoda Schneiderman seconded the amendment, and the motion carried unanimously. Lot 69 Block 2. Benchmark at Beaver Creek__subdivision_,. Ventureout, Inc. Sign Program Amendment,, Design_Review Jim Curnutte provided a brief review of the history of the sign program for this building. Curnutte stated that the applicant came in to get a permit for his new business and discovered that his sign did not meet the sign program, in that it included a logo and the sign program does not allow logos. He stated that in addition to adding a provision to allow logos as a part of total sign area, the following amendments should be added to improve the sign program for the future: - Tenant space #1 will be allowed to split their 20 square foot area between the two available frontages. - The colors used on the sign will be blues and greens compatible PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 7 of 10 Lot 69 Block 2. Benchmark at Beaver Creek Subdivision, Ventureout Inc Sian Program Amendment, Design Reviews CconU with building colors. - Temporary signs will be allowed to be placed on the building for 30 days while the permanent sign is being made. Curnutte then reviewed the criteria for approval of sign programs. He stated that Staff recommendation is for approval of the proposed sign program amendment with the folowing conditions: 1. The Commission may want to consider limiting the range of materials allowed for permanent signs. 2. The Commission may want to consider limiting the size , color, material and quantity of temporary signs. 3. The third sentence in the program should include the logo as well as the letters. Rick Jones, of Ventureout, Inc., stated that the purpose of this request is to make it easier for the tenants to put up signs. Discussion followed on the range of materials to be included and the allowance for logos. Discussion followed on the size, colors and background of the temporary signs. Discussion followed on the lighting. Rhoda Schneiderman moved to approve the sign program amendment for Lot 69, Block 2, Benchmark at Beaver Creek Subdivision, to continue to limit square footage to current size; approve the use of logos as part of the sign; permanent sign materials will be limited to wood, metal or plastic; temporay signs will be limited to 1 sign per business, 20 sq. ft. in size and shall be blue or green letters on a white background. Temporary signs shall be hung in the same general location as the permanent signs. Sue Railton seconded and the motion carried unanimously. Lot 76, Block 1. Wildridge Subdivision, _ Mountain Shadows Townhomes, Building Color Change L Design Ne_vi_ew Jim Curnutte stated that Mountain Shadows is currently stained with a semi -transparent medium brown stain. The Association would like to change the siding color and the stucco color only. the trim will remain the oxford brown. The new siding color will be a taupe, applied as a solid body stain. The pure white stucco will be changed to a more of an oyster white or off white. Tom Gillespie, Vice President of the Association, provided color PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 8 of 10 Lot 76 Block 1 Wildridge Subdivisio nMountan_._S_hadows Townhomes. Building Color Chan a Design Review, cont)- samples. ont samples. The colors will be DeVoe #64 Oyster White for the stucco color; Siding color will be an Olympic Taupe color. Patti Dixon moved to approve the color change for Lot 76, Block 1, Wildridge Subdivision as submitted. Jack Hunn seconded and the motion carried unanimously. Lot 50, Block 4 Wildridge_ Subdivision. Lundell Residence Conceptual Design Review Jim Curnutte stated that the lot is a little over a half acre and slopes toward the south at about 27%. The proposal shows two driveways onto the lot. One enters from the northwest corner of the lot and terminates at the garage which is on level two of the building and the second driveway approaches the house directly from the north off of the road and terminates on a concrete pad on top of the garage. A preliminary grading/drainage plan and landscape plan have been provided for review. The building has three levels, with the lower level partially below grade. The entryway is on the upper most level. The shape of the building is essentially rectangular. There is a small metal gable roof that runs down the center of the house above the first level and the remainder of the roof is kind of a balast material. There are stucco parapet walls on the north and south ends of the gable roof form. The floor area is approximate!y 2800 sq. ft. and there is a large deck on the second level. The upper level and patio at the lower level is connected by a metal circular stairway that is exterior. The proposed material is split faced concrete block in a native sandstone color, with stucco accents, a metal standing seam roof which is grey, clad casement windows which is white, two panel fir doors, wood decks, metal gas fireplace flues painted grey. As this is a conceptual review, no criteria will be presented, however, Staff would point out that the finished grade shown on the preliminary grading and drainage plan on ;.he north and south sides of the westernmost drive way exceed the 50% allowable without some sort of retainage. Both driveways appear to exceed the Town's maximum recommended 10%. The design guidelines do allow for concrete block to be used only with the specific approval of the Commission. Metal roofs have not previously been approved in Wildridge. Staff feels that the flat patio and sod area seems to be forced on to the site and out of character with the natural topography of the lot. The parking space turnaround appears to be provided in the public right-of-way. Robert Lundell described his reasoning for using the concrete PLANNING AND ZONING August 4, 1992 Page 9 of 10 COMMISSION MEEIING MINUTES Lot 50, Block 4. Wildridge _.Subdi_v_is ion,___ Lunde ll__Res_Idence, Conceptual Design Review cont block and mecal roof, and also described the views from various areas of the building. He provided samples of the concrete block. He stated that the grading concerns would be worked out during working drawings. He described the reasoning of the sod area. He stated that the reason for the two drives is so the garage doors do not face the front. Considerable discussion followed on the design, ano proposed building materials. Discussion followed on the retaining wall at the sod area Discussion followed on the landscaping. As this was conceptual design review, no forme, action was taken at this time, however the majority of the Commission members present at this meeting seemed to feel that this project would be appropriate. Lot 4 Block 1 Wildridge Subdivision._ Richard Wahi_,_ Ridgeli_ne, Condos. Revised Design Review Rick Pylman stated that this item has been withdrawn as the changes have been reduced to the point that they did not need to come back for Commission review. ng Jack Hunn moved to approve the minutes of the July 21, 1992 meeting as submitted. Rhoda Schneiderman seconded and the motion carried unanimously. Other Business Jack Hunn mentioned that Lot 18, Block 1, Wildridge was full of thistles and wondered if anything was going to be done about it. Rick Pylman stated that Public Works was working on getting all we -ads, etc., cleaned up. Mrs Krebs asked if there was a copy of the power of attorney for the agent, regarding the special review use on Lot 48, Block 1, Benchmark at Beaver Creek, and requested that a copy be made part of the record. Rick Pylman stated that he had received a copy of the plans for the post office and would like the Commission to take a look at them. The Commission then studiei the plans, making comments regarding the parking, entrances, the design, building materials, building siting, lighting, and landscaping. �+1 PLANNING AND ZONING COMMISSION MEETING MINUTES August 4, 1992 Page 10 of 10 Other Business (cont) John Perkins then reviewed how the new retaining walls at the Christie Lodge would be constructed and asked the commission if it met with their approval. The Commission agreed with the proposed construction. Patti Dixon asked the Staff to look into the new sign at the former Reader's Feast store. She stated that the holes caused by the removal of the old sign have not been filled. Staff agreed to look into the matter. Rhoda Schneiderman moved to adjourn, Patti Dixon seconded and the meeting was adjourned at 10:15 PM. Respectfully su tted. Charlette Pascuzzi Recording Secretary Commission Approval��- J. Perkins S. Railton R. Schneide A. Reynolds P. Dixon `, - \ _l `, H. Vest J. Hunn