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PZC Minutes 0820914 RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING AUGUST 20, 1991 The regular meeting of the Planning and Zoning Commission was held on August 20, 1991, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman John Perkins. Members Present: John Perkins, Buz Reynolds, Clayton McRory Sue Railton, Patti Dixon, Derek Pysher Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Chairman Perkins stated all members were present except Buz Reynolds and Henry Vest. Buz Reynolds arrived at 7:35 PM. Lot 83, Block 1. Mountain View Townhomes._ Richard _Wahl _and Tad Deaen, Final Desian_Rev_iew Jim Curnutte stated that tha, applicants are requesting final design review for the Mountain View Townhouses. This project has been seen by the Commission on two other occasions for conceptual review. He stated that there is a fifty foot Holy Cross Electric easement across the northern portion of this lot. The lot is slightly under an acre. The buildable portion of the property slopes toward the southwest at approximately 7%. The proposed building is a fourplex, two story, building height is approximately 23 feet at its maximum distance from finished grade to the peak of the ridgeline. Each unit has a two car garage and a gas fireplace. Building materials are 8" cedar rustic siding, woodruf shingles, aluminum clad wood windows, insulated steel doo.s, asphalt and parking areas. Two guest parking areas are provided. The applicant has contracted with BFI for individual trash pickup. A grading and drainasa and a landscape plan have been provided. A treated timber tiered retaining wall is shown along the southwest side of the driveway. The landscape plan shows a good mixture of plant size and species. Formal sod areas PLANNING AND ZON":NG COMMISSION MEETING MINUTES August 20, 1991 Page 2 of 6 v i s ion,Mounta i_n_ _V 1_ew nal Desmon _Reyiew__(_c_ont)_ will be provided. The formal areas will be spray irrigated, with the trees outside of the formal area to be drip irrigated. Elevations of the proposed entry sign have been provided. Curnutte then reviewed the criteria for considering a final design review. He stated that the proposal is in conformance with Avon Zoning Code and other applicable rules and regulations with the exception that the culvert as shown on the site plan is not acceptable to the staff and will need tc be amended when the applicant comes in for a building permit. It shows an angle at this time and a straight culvert would work much better. Curnutte stated that the additior of low growing/hearty shrubs within the retaining wall area would enhance its overall appearance. Staff recommendation is for approval with the following conditions: 1. The landscape plan must be amended to include a reference to the proposed method of irrigation. The applicant consider adding small shrubs to the retaining wall terrace. 2. The grading and drainage plan must be amended prior to the submittal of a building permit application to show compliance with Town right-of-way standards (grade, culvert, etc.) Richard Wahl stated that they planned to use wildflowers in the terraced retaining wall. They would be willing to change that if the Commission so desires. Discussion followed on the construction of the units. The first floor (garages) will be built on site, the second floor will be factory built. Discussion followed on the colors. It was suggested that there be an accent color added to the doors and that this be approved by staff. Further discussion followed on the landscaping. Clayton McRory moved to grant final design review approval to Lot 83, Block 1, Wildridge Subdivision with the conditions that: 1. The landscape plan must be amended to include a reference to the proposed method of irrigation and the applicant consider adding small shrubs to the retaining wall 'IN ^� PLANNING AND ZONING COMMISSION MEETING MINUTES August 20, 1991 Page 3 of 6 Lot 83 Block 1. Wildridae Subdivision_,_ Mountain___ View Townhomes, Richard_ Wahl/Tad DeaenFinal Design Review cont terrace. 2. The grading and drainage plan must. be amended prior to the submittal of a building permit application to show compliance with Town right-of-way standards (grade, culvert, etc.) 3. Additional landscaping be added to the west side of the building. 4. Staff approve any accent colors to be used on the entry doors. Sue Railton seconded and the motion carried unanimously. iew Rick Pylman stated that two weeks ago the Commission reviewed this project as a conceptual review. He stated the lot is almost half an acre in size. It is sloped about 15% to the south. The building height is 30 feet. Lot coverage is 11% and 84% of the site is open space. The proposal meets all the zoning requirements. The house is a two story log home, with a two car garage. Ten inch round logs will be used, woodruf roof, and brown aluminum windows. At the conceptual review the Planning Commission had f)ve comments: 1. Exposed concrete foundation walls should be covered, and the use of stucco was suggested. The applicant has agreed to do this, with the exception of the small area along the walkway from the front door of the garage to the front door of the house, and this area will be covered with a synthetic stone called "Culture Rock". 2. The Commission recommended the use of logs for the railings. They are log railings. 3. The Commission felt that the applicant needed to increase the amounts of landscaping, comparable with the landscaping on Lot 38-B. The applicant has provided an improved landscape plan for the Commission's review. PLANNING AND ZONING COMMISSION MEETING MINUTES August 20, 1991 Page 4 of 6 Lot 38-A, Block 2,,_W_ildridge__Subdi,vi_snA ion,._Maroney-_Sile Family Residence Final Design Review 4. The Commission suggested the use of a log material for the supports for the exterior balcony. The applicant has agreed to do this. 5. The last comment was the applicant should increase the radius of the driveway curves. The applicant has responded to this request and the driveway is now more functional. Staff recommendation is for approval. Mr. Pat Maroney stated he d d not have any further comments other than to thank the Staff for their help in getting this application to this point. Discussion followed on the colors, which will be a natural color on the log and an oxford brown on the windows. Discussion then followed on the landscaping. The applicant stated that irrigation will be hand watering. Considerable discussion followed. Buz Reynolds moved to grant fi:ial approval to Lot 38-A, Block 2, Wildridge Subdivision, Mar.;iiey residence, as submitted. Patti Dixon seconded. The motion carried with Derek Pysher and John Perrins voting nay. Request To Amend Zoning Code _._Secti_on__ 17.24.020 (Cjj5(A), Public Hearing Rick Pylman stated that accompanying this item is a resolution and the Commission needs to act on the resolution, which is a recommendation to the Town Council. This will not be a final action tonight. He stated that Vail Mountain Medical P.C. has applied to change the text of the zoning code. The section to be considered is the parking requirements for medical offices. The requirement now requires 8 parking spaces per 1000 square feet of gross leasable area. Vail Mountain Medical is looking at opening an office in the Commercial Federal Bank building and had originally applied for a variance. Our parking requirements, with that building at 5000 square feet would require 40 parking spaces. The existing parking lot can park 26 cars. While looking at the variance application, the staff began to question the Town regulations. The staff did considerable research on parking requirements for medical PLANNING AND ZONING COMMISSION MEETING MINUTES August 20, 1991 Page 5 of f Request To Amend Zoning_ Code__ Section _17.24_020AC-J-5W.._, Public Hearing (cont) offices. Eight parKing spaces per 1000 square feet of leasable area translates to one parking space for every 125 square feet of office space. The staff conducted a phone survey, calling several local communities, and the American Planning Association for national standards. He then reviewed the list of communities contacted and the amount of parking required for medical offices. With the exceptions of St Clair Shores Michigan, which requires 1 space for each 100 square feet (+ 1 for each employee) and Bonner Springs, KS which requires 1 space for each 50 square feet, the most restrictive requirement was for 1 space for each 200 square feet. The results of the research convinced the staff that the Town's parking requirement for medical office use was not appropriate and the staff urged the applicant to change their application from a variance to a zoning code text amendment. The staff is recommending one space per 200 square feet, which would be 5 spaces per 1000 square feet of gross leasable area. The staff is very comfortable with going with this amendment. Pylman then reviewed the criteria for considering a zoning text change. Staff recommendation is to approve the resolution requesting the amendment of Section 17.24.020(C)5(A) from 8 parking spaces per 1000 square feet of gross leasable area, to 5 parking spaces per 1000 Square feet of gross leasable area for medical offices. Chairman Perkins then opened the public hearing and called for any public input. Jim Wear, attorney for the applicant, stated that the staff had done an excellent job researching this matter. He then introduced Bruce Savnik, consultant for the Rose Medical Center. Sue O'Neill provided two memorandums showing the results of some of the research work that they had made regarding parking requirements for medical offices in the Denver area. Sue O'Neill, administrator for Vail Mountain Medical, stated that the memo she provided shows the parking for their office for the month of March. They feel that the 5 parking spaces will be adequate. Discussion followed on the data provided. With no further public input, the Chairman then closed the public hearing. PLANNING AND ZONING COMMISSION MEETING August 20, 1991 Page 6 of 6 4_020_(c)5.LQ)., Public Sue Railton moved to approve Resolution 91-6, recommending to the Town Council that the zoning code Section 17.24.020(C)5(A) be amended, changing the parking spaces for medical offices from 8 per 1000 square feet to 5 per 1000 square feet. Clayton McRory seconded and the motion carried unanimously. Reading and Approval of Planning and Zoning___Commission Meeting of Auqust 6s_ 1_991 Buz Reynolds moved to approve the minutes of the August 6, 1991 minutes as submitted. Patti Dixon seconded and the motion carried unanimously. Other Business Ch«'rrman Perkins stated that Rick Pylman will make a presentation on the streetscape after the meeting is adjourned. Discussion on the problem with the trash dumpster that is shared by the Bruce Allen building and the Commercial Federal Building. It was felt that the medical offices should probably have their own trash dumpster. The meeting was adjourned at 8:30 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary / Commission a oval ✓ Date3 ""'L �- - J. Perkins _ S. Railto C. McRory A. Reynolds P. Dixon- �% 4 l H. Vest D. Pysher