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PZC Minutes 050791RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING MAY 7, 1991 The regular meeting of the Planning and Zoning Commission was held on May 7, 1991, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Vice Chairman Buz Reynolds. Members Present: Sue Railton, John Perkins, Henry Vest, Pat Dixon, Clayton McRory, Buz Reynolds Derek Pysher Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Vice Chairman Reynolds stated that all members were present. He then welcomed the -two new members Henry Vest and Derek Pysher. Election of Officers: Chairman Vice -Chairman. Secretary The first order of business was election of officers. Vice Chairman Reynolds called for nominations for Chairman. Sue Railton nominated John Perkins, Buz Reynolds seconded. Clayton McRory nominated Buz Reynolds, Derek Pusher seconded. Patti Dixon nomirated Clayton McRory, however this nomination died due to lack of a second. Nominations were then closed. A secret ballot was called, with John Perkins being elected by a margin of four (4) to three (3). Chairman Perkins then called for nominations for Vice -Chairman. Clayton McRory nominated B -az Reynolds, Derek Pysher seconded. Sue Railton nominated Clayton McRory, John Perkins seconded. Nominations were then closed. A secret ballot was called, with Clayton McRory being elected by a margin of five (5) to arq No PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991f Page 2 of 13 Election of Officers, (cont) two (2). Chairman Perkins then called for nominations for Secretary. Patti Dixon nominated Buz Reynolds, Derek Pysher seconded. Clayton McRory nominated Patti Dixon, Buz Reynolds seconded. Nominations were then closed. A secret ballot was called with Patti Dixon being elected by a margin of five (5) to two (2). Chairman Perkins, as his first action as Chairman commended Frank Doll for the leadership he gave the Commission during his time on the Board. Planning and Zoning Commission Zoning___Code_ _PProval_ Resolution Rick Pylman explained to the two new members that this is a rewrite of the complete zoning code as it exists today. The major changes are the elimination of fractionalization and the elimination of the transfer of development rights and the creation of a ground base zoning system. He reviewed some items that need to be discussed and amended. The first one is the zoning on Lot 3, Block 3, Benchmark at Beaver Creek. It is now zoned^.HDC, but has no development rights. Under the new zoning code density will be added, up to 25 uniJ;s and some type of c-)mmercial use will be allowed. The Staff is comfortable with this and if the Planning Commission is also, this parcel will be designated RHDC. The second item to be discussed is, in the Shopping Center and Neighborhood Commercial districts, adding the provision that they could do accessory apartments. This would be 7-1/2 units per acre of apartment use. Staff would like to clarify it as an accessory use. They are proposing a 2-1 square footage ratio. The third item is the concern on the level of the Planning Commission regarding the possibility that affordable housing could be constructed in the park district. The fourth item was the creation of ;he ability to do caretake units on duplex properties. Staff would like to change the wording from two per lot to one per unit. Discussion followed on all four topics. Clayton McRory moved to approve Planning and Zoning Commission Resolution 91-3 with the inclusion of the following additional amendments: PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 3 of 13 Code Approval 1. Accessory apartments be additionally limited by a 2-1 square footage ratio of residential to commercial development per lot. 2. Lot 3, Block 3, Subdivision be designated as Commercial. Benchmark at Beaver Creek Residential High Density 3. Amend wording in duplex zone district to allow one accessory apartment per dwelling unit. 4. Eliminate employee housing as a use by right in the Government, Park and Employee Housing Zone District (GPEH). Sue Railton seconded and the motion carried unanimously. ,Ian -and-Buil ding Jim Curnutte stated that the Commission had directed the applicant to provide a complete landscape plan and the colors for the above described project. He stated that a landscape plan has been received, however the applicant was unable to attend this meeting and therefore the colors had not been provided. Discussion followed on the landscape plan. Patti Dixon moved to approve the landscape plan on Lot 8, Filing 1, Eaglebend, with the condition that the applicant provide the colors at the next meeting. Derek Pysher seconded and the motion carried unanimously. Lot 63. Block 3. Wildridse Kelly Residence,__Rev_ised Landscape Plan Jim Curnutte stated that when Mr. Kelly brought in the revised building plans he had not revised the old landscape plan and was required by the Commission to provide this plan. Dave Irwin, representing the Kellys, described the changes to the landscape plan. Discussion followed on the watering system to be used. Discussion followed on the qua^tities of materials used and the sizes. PLANNING AND May 7, 1991 Page 4 of 13 ZONING COMMISSION MEETING MINUTES Lot 63, Block 3 Wildridge_Ke11y _R _Resi_dence�ev_ised_Landscape Plan Review, (cont) Clayton McRory moved to approve the revised landscape plan for Lot 83, Block 3, Wildridge, with no conditions attached. Henry Vest seconded. Tha motion carried unanimously. Lot 2. Block 1. Wi1dridse. The Claivin— Final_Landscape Plan_ Jim Curnutte stated that the Commission approved the project on December 4, 1990, but that approval did not include the landscape plan. He stated that the project signage should be discussed also. David Marshall described the landscape plan, i.e., seeded areas, natural areas, and the berm, the materials to be used, the entryway, etc. After considerable discussion, it was the general consensus of the Commission that this was not a complete enough plan. The Commission members provided the following suggestions to improving the plan: the site signage will be staff approved per the sign code; the fence that will be installed will be 4 feet; The berm will be an elevation of 66 feet, which would read approximately 8 feet on the road side and four feet on the development side; aspen trees or deciduous trees will be 1-1/2 to 2 inch caliper minimum; clumps of trees on the berm or wild daisies; shrubs, five gallon and introduce some ten gallon shrubs; larger shrubs at the entrance. Discussion followed on the planting areas around the houses and how the sprinkler system would be installed in these areas. It was suggested that this item be tabled until the applicant could revise the plan. The applicant was concerned that he will be needing TCO's before he will be able to get a revised plan in to the Commission. Buz Reynolds moved to table this application to the June 4, 1991 meeting. TCO's will be allowed upon the mutual agreement of Staff and Applicant on a bond amount for covering the landscaping. Patti Dixon seconded and the motion carried unanimously. Jim Curnutte reviewed the locations for the two projects. Lot 5 will consist of one 5 unit building and Lot 11 will consist of two six unit buildings. He described the design of the buildings, parking, and the materials to be used. PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 5 of 13 Final Curnutte then reviewed the criteria for design review. He stated that staff recommendations for these two projects was for approval with the following conditions: Lot 5 - Discussion of the need for additional site lighting, trash dumpster locations and project signage; Lot 11 - Discussion of the need for additional site lighting, trash dumpster locations and project signage, and a minimum of 24' of backup space must be provided behind all parking areas. Mark Donaldson stated the colors will be Ivory for the columns, attic vents, the window trim, the fascias, door trim. The E660 Pueblo Tan by Moorewood, a solid body stain will be for all the remaining siding materials. T!ie windows will be an almond color clad window. The dumpster enclosures will be of similar material and same color. There will be a roof enclosure over each of them. He described the locations of the dumpsters. He described the driveway locations and grading and fill for the driveways. He described the site lighting. Considerable discussion followed on this matter. Discussion followed on the retaining wall. Donaldson described the proposed masonite siding to be used. Discussion followed on the landscaping for the entrance to the projects. Discussion followed on the project signage. The signage will be incorporated in the entrance landscaping. It was sugested that dryscape be used. It was suggested that some sort of playground area be provided on each lot. Discussion followed on where these could be located. Drainage was discussed. Discussion followed on the backup space behind the parking. Discussion followed on the masonite product to be used. The applicant was asked to provide more information on this product. Discussion followed on this project possibly being factory built. Sue Railton moved to grant final .esign approval for Lot 5, Block 5, Wildridge and Lot 11, Block 5, Wildridge with the following conditions: 1. Entryways to both projects have dryscape treatment and the project signs be incorporated into the landscaping and be approved by staff. 2. Playground of approximately 400 square feet be added to Lot 11 and 200 square feet to Lot 5. 3. Type and final locations of the lighting for the driveways and entries be approved by staff. 4. Driveway on Lot 11 be widened to a minimum of 22 feet of backup space. PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 6 of 13 Lots 5 5. Sample of masonite siding and fastening technique be provided for review by staff. 6. Final drainage is to be approved by Town Engineer. Patti Dixon seconded and the motion carried unanimously. _Family Resi dence� Jim Curnutte reviewed the location of the project, the colors and materials to be used. He then reviewed the criteria for considering final design review. Staff recommendation is for approval with the following conditions: 1. Final staff review and approval of all improvements in the public right-of-way (culvert, driveway, stone retaining, etc.) 2. Written authorization must be provided from all utility companies concerning proposed encroachment prior to the issuance of a building permit. Phil Huckaby provided color chips and a sample of the cedar siding. The Commission felt that this was a very nice project. Bilz Reynolds moved to grant final design review approval to Lot 94, Block 1, Wildridge as submitted. Clayton McRory seconded and the motion carried unanimously. Chairman Perkins asked that the staff conditions 1 and 2 be included in the motion and landscaping be removed from the right-of-way.. Reynolds so amended his motion and McRory seconded tho amendment. The motion carried unanimously. Lot 3. Filing 1. Eaglebend. Kreuger Duplex_ Final_ Design Review Chairman Perkins stated he has a conflict of interest in this project and therefore, steps down and turns the meeting over to Vice -Chairman Clayton McRory. Jim Curnutte reviewed the size and height of the building. He stated that there is a complete landscape plan provided. He stated that the decks have been designed to cantilever out over the river. He described the materials to be used. He then reviewed the criteria for final design review. Staff PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 7 of 13 Lot 3 Filing 1 Eaalebend,___Kreuger Dup.1ex� _ Final. Design Review (cont) recommendation is for approval, with the following conditions: 1. Consideration should be given to minimize disturbance of the Eagle 4iver corridor. 2. The underside of the decks should be provided with some type of visual screening. 3. Final staff review of driveway/Eaglebend Drive intersection. 4. The final construction drawings should not reflect any regrading on Lot 2 to the east. John Perkins, representing Ben Kreuger, stated that they have moved the building slightly to bring it out of the front setback and that is the reason that it is slightly over the dash( -r, line that indicates the top of the bank. He feels that that line doesn't necessarily follow the last contour before the breaks in the contour make the radical drop. Considerable discussion followed on the encroachment of the deck over the top of the bank and the screening of the underside of the deck. The general consensus was that landscaping would be the best way to screen the underside of the deck. Sue Railton moved to grant final design approval to Lot 3, Filing 1, Eaglebend, with staff conditions 1, 2, 3 and 4 and final color scheme be presented to the Commission at the next meeting and fencing be applied to protect the river bank during construction. Pat Dixon seconded and the motion carried unanimously. Jim Curnutte reviewed the building location, size and height. He stated that the landscape plan complies with the landscape plan for the total project. He reviewed the building materials and building design. He stated that the driveway will be covered with asphalt in conjunction with the paving of the roads. Curnutte stated that there is an encroachment into the setback area. He stated that there was a discussion about allowing decks to encroach into the setback when the subdivision was originally approved. The final plat states "A deck may encroach 5' into any side or rear setback". As shown now, the deck encroaches into what is considered to be PLAT !G AND ZONING COMMISSIO0 MEETING MINUTES May 1991 Page i of 13 Lot 12 wildridae Acres, Frawley Residence,__Fia_al Design Review (cont) a front setback. A front setback is defined as that area between a front lot, line and the building and a front lot line is defined as the line dividing it from any public right-of-way or public street. This lot h?s three front lot lines. The encroachment is six and one half feet into the front setback ares. Curnutte stated that the proposed turnaround area could possibly be used as a parking area and it would be over the 10 foot limit from the front lot line. Curnutte stated that the design of this res Bence is such that the building overhangs touch the building setback lines on three of its four sides. He suggesteU caution be exercised when setting the foundation forms in order to assure that all portions of the building will be within the building setback lines. Staff recomrendation is for approval with the following conditions. 1. Removal of the deck encroachment into the front yard setback along O'Neil Spur. 2. Discussion of alternate car turnaround location. 3. Final Town Staff review of driveway/ked Spur intersection at the time a building permit application is filed. Steve Riden stated that the owner wishes to have his childrer play in the front of the house instead of the rear and this is one of the reasons the house is located in this position on the lot. Another is to keep the views. They would like to keep the deck where it is. They feel that this is basically the back of the house even though it is considered a front yard setback. He then described the reasoning on the turnaround and the location of the driveway. Considerable discussion followed on the matter of the deck and the turnaround. Discussion followed on the applicant doing an improvements survey before Batting the foundation. Buz Reynolds asked the staff at what point will the applicant be required to put down some road base for the units that are already built. Rick Pylman stated that there is no requirement from the Town that :ne put anything down until he constructs the roads. It was suggested that the applicant consider putting some road base down. PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 9 of 13 Lot 12. Wildridge Acres, Frawley. Residence,_ Final__Design Review, cont Clayton moved to grant final design approval with the following conditions: 1. Removal of the 6-1/2 foot deck encroachment into the front yard setback. 2. The alternate car turnaround be allowed. 3. Final staff review of driveway/intersection at time of building permit application. Patti Dixon seconded. It was suggested that the motion be amended to include requirement of an improvement certificate prior to setting foundation. The motion was so amended and was seconded by Patti Dixon. The motion carried unanimously. Lot 43. Block 2. Wildridge, Mark Harrison 4 Unit_C?mplex,_ Rick Pylman stated that this lot is zoned for four units. He described the size and slope of the lot, and thc• driveway grade. He stated that the first 40 feel, of the driveway exceeds 11% and this is a concern. The drainage appears to concentrate the water runoff down the center of the driveway and that combined with an 11% grade approaching the road has a potential to create a hazardous situation. The driveway of the southwest unit has a short stretch with a grade approaching 30% slope. This is not acceptable to the Town Engineer. There is a minor encroachment in the front setback, however this can be alleviated by removal of two of the guest parking spaces. Pylman described the building sizes, and m..terials to be used. They are horizontal lap siding, with cedar shake siding accents, cedar shake roofs and wood caserient windows. A small area of painted standing seam metal roof is utilized on each house. Pylman stated that the applicant assured him that this would be factory painted. A landscape plan entails revegetation of all disturbed areas with native grasses and mulch and includes 22 1-1/2" - 2" aspen trees and 5'-6' blue sprilce trees. A drip irrigation system will be installed for tree maintenance. Pylman stated that at conceptual review the Commission passed the following comments on to the applicant. 1. Cluster the units tightly on the site plan to maintain more of a multi -family cluster feel; as opposed to PLANNING AND May 7, 1991 Page 10 of 13 ZONING COMMISSION MEETING MINUTES creating the feeling of separate single family lots. 2. Bring in a good landscape plan. 3. Minimize cut and fill and overall amount of grading on the site. Pylman stated the site plan has been amended slightly, the units have been drawn closer together and the driveway layout has improved. Pylman stated that the landscape plan could use some improvement. The tree materials are below or at minimum size recommendations. Minimum size for aspens should be 2 inch in diameter and spruce should oe no smaller than 6 feet in height. A variety of tree sizes is suggested for better visual interest. Pylman stated that there are two small timber retaining walls on site, both less than 3 feet high. He stated that the cut and fill has been reduced, however, the overall grading of the lot is still inappropriate and needs revision. Pylman then reviewed the criteria for final design consideration. Pylman stated the applicant has requested final review although he is aware of staff concerr . As presented, the staff recommendation is for denial based upon all the concerns stated above. If the Commission wishes to approve this application, staff would recommend the following conditions: 1. A revised grading plan be reviewed and approved by both the Town Engineer and the Commission. the grading plan should address both access and drainage concerns. 2. The driveway be constructed to Town of Avon standards. 3. The landscape plan be amended to include formal sod planting and a variety of tree sizes. 4. The parking area in the front setback be removed. Walt Carucci, representing the owners, stated that they are requesting approval for four single family residences. He described the location of the lot and the locations of the units on the lot. He then described the four different designs of the units. They are victorian style. He stated that they would delete the two guest parking spaces. He stated that these units are provided for affordable housing. Mark Harrison stated that they will provide a more complete landscape plan at a later date that would incorporate Rick .N -N Pi_ANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 11 of 13 Lot 43 Block 3 Wildridge,_ Mark Harrison,__ 4 Unit Complex, Final Design Review, (cont) Pylman's recommendations. Considerable discussion followed on all the above described concerns. The general consensus of the Commission was that this project needs considerably more work on the grading and drainage, siting of units, landscaping and design and materials to be used, specifically the metal roof. This is riot allowed in Wildridge. It was suggested that the applicant consider placing three units on this lot instead of four, for better siting etc. The majority of the Commission felt that four would work if the grade is worked out. Buz Reynolds moved to table this item to the May 21, 1991 meeting. Clayton McRory seconded and the motion carried unanimously. Lot 5 Block 2 Wildridge Cooper Residence. Wildridd e. Conceptual Design Review Jim Curnutte stated that the applicant has asked that this item be tabled at this time. Buz Reynolds moved to table this item. Clayton McRory seconded aid the motion carried unanimously. Lot 47, Block 2. Wildridge, Koehn Residence, Conce-ptual Design Review. Jim Curnutt= described the lot size and slope, siting on the lot and materials to be used. He stated that as this is a conceptual design review, no formal staff recommendation will be made. Mark Bornschein, representing the owners, asked the Commission for their comments on this project. Discussion followed on the dormer placement, the forms of the house, site grading and drainage and landscape plan. As this was a conceptual design review no formal action was taken at this time. Lot 1. Block 1. Lodge at Avon Subdivision._Revised_ Site Plan, - Conceptual Design Review Rick Pylman stated that the Avon Towne Square project received final design approval for a retail/office complex with a 5,000 square foot freestanding restaurant. rhe P� PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 12 of 13 Lot I. Block 1, Lodge at Avon Subdivision, Revi_.sed Site_Plan Conceptual Design Review, (cont) restaurant design had not been finalized but the pad location was approved. The developers have made minor adjustments to the site plat; since -the final approvals and would now like to move the restaurant closer to Avon Road. This adjustment allows for a slightly improved parking and loading situation for the restaurant site. This proposal indicates an 18 foot encroachment into the Aeon Road setback, leaving 7 feet of landscape buffer between the building and the property line. The distance from the building to the edge of Avon Road is approximately 100 feet. The staff sees no problem with this request. Staff may even ask them to move it closer to Avon Road and away from Benchmark Road. Carson Wright stated that the purpose in moving the building forward is because of the site line of the first curve in Benchmark Road, and now with the big embankmert and the fact that they will landscape it well, it will distribute the landscaping more in the rear of the building. He stated that they will be coming in, in the near future, with the design for the restaurant building, which will blend in with the main building. The general consensus of the Commission was that this would probably improve the project. As this was a conceptual review, no formal action was taken at this time. Rending and Approval of Pl�nninq_ and Zoning. Commission Meeting of April.2 and April 16, 1991 Sue Railton moved to approve the minutes of the April 2, and the April 16, 1991 minutes as submitted. Patti Dixon seconded. The motion carried unanimously. Other Business With no other business to be discussed, the meeting was adjourned at 11:30 PM. Respectfully submitted, �o Charlette Pascuzzi Recording Secretary PLANNING AND ZONING COMMISSION MEETING MINUTES May 7, 1991 Page 13 of 13 commissiona r val 7i _ -_Date J. Perkins S. Rail n C. McRokX_ A. Reynolds r P. Dixon H. Vest._ --- D. Pysher O-Fzx�' ___