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PZC Minutes 091890e a RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING SEPTEMBER 18, 1590 W40 The regular meeting of the Planning and Zoning Commission was held on September 18, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. to Members Present: Frank Doll, Sue Railton, Jack Hunn, Clayton McRory, Buz Reynolds Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Chairman Doll stated that all members were present except John Perkins and Terri Jeppson. Lot 23 75 [Tract B), Community Shopping Center, Common Thread. Natures. Provide.rs_,_Cajun_ Boiler Sion_Var lance Jim Curnutte stated that Donna Baskins of Common Thread, Tony Jordan of Natures Providers, and Linda Scofield of Cajun Boiler are requesting a variance from that portion of the Avon Sign Code that deals with temporary signs. Curnutte stated that the applicants have some temporary banners up. The sign code for the building doesn't adequately address temporary signage and the Town's sign code only allows temporary signs to be up for one week at a time. He stated that the applicants have indicated that, due to the significant cost of the required signs, they must pay for the signs in installments and wish to use the temporary signs until the permanent signs arrive. Curnutte reviewed the sign code allowances. He also reviewed the wording in the sign program for the Shopping Center. Curnutte stated that staff feels- the sign program itself needs to be revised to better cover this matter. He stated that a letter has been received from the owner stating that permission for the signs are being applied for by the tenants and those permits should be issued shortly. PLANNING AND -ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 2 of 14 Curnutte then reviewed the criteria for considering a variance. He reviewed the sizes of the proposed temporary signs. He stated that Natures Providers expects his permanant sign to be up in the next two wec=.!<s. Cajun Boilers sign should be up within the next three weeks. Common Thread has not even started the process for their permanent sign. Curnutte stated the Commission must include the findings provided in their action. He stated the staff recommendation is that it would appear that the strict provisions of the sign code would result in a practical difficulty for these businesses and would result in an unnecessary hardship being imposed upon them. The wording in the Comprehensive Sign Program is too vague as it relates to the governing of temporary signs. Staff recommends approval with the following conditions: 1. The Comprehensive Sign Program for the building should be amended by the owner to include allowances for temporary signs with specific time and cuality criteria; 2. That Natures Providers and Cajun Boilers banners must be attached more securely to the building; 3. The temporary signs be allowed until November 15, 1990. Linda Scofield of Cajun Boilers stated that Jim Curnutte had covered everything that she would say and she would be happy to answer any questions. She stated that, it will be approximately three weeks before her sign would be ready and she stated that she had spoken with Donna Baskins of Common Thread and that she felt that she would probably have a sign up in about three weeks. Discussion followed on the use of banners for temporary signs. It was suggested that maybe plywood signs painted to match the permanent signs would work better. Also discussed was the time frame for allowing the temporary signs. Considerable discussion followed on both matters. Buz Reynolds moved to approve this temporary sign variance for Lot 23/75 (Tract B) Community Shopping Center, citing the finding that the variance is warranted because the strict or literal interpretation and enforcement of the regulation would result in practical difficulty or unnecessary physical hardship incorsistent with the objectives of this title, and with the following recommendations: 1. The Comprehensive Sign Program for the building should be amended by the owner to include allowances for temporary signs with specific time and quality criteria; ^. An1 PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 3 of 14 ty_Shopgi_ng__Center_,_. Common_ Thread,_ Boiler, Sign Var1ance (contV 2. The Natures Providers and Cajun Boiler banners must, be attached more securely to the building; 3. The temporary signs be removed by November 15, 1990. 4. Staff contact the owners about the temporary s gnage problem. 5. This approval applies to the above described businesses only. No additional businesses will be included in this variance. 6. The owner be notified that it is required in the Comprehensive Sign Program that any signage of a former tenant must be removed by the previous tenant, or owner, but not at the expense of the new tenant. Clayton McRory seconded. The motion carried unanimously. rankiin Residence, Sue Railton stepped down as a voting member of the Commission due to a conflict of interest. Rick Pylman stated that the Commission has looked at this project on a conceptual basis about a month ago. He stated that the architecture has been detailed out, but other than that there is very little change from the conceptual review. Pylman state.i that it is a fairly large duplex lot. He described where the house would be sited stating that Mr. FranKlin hopes to build the second duplex unit at a future date. He described the location for the second unit. He described the drive and parking areas. He stated that it is a steep gable roof form with shiplap cedar siding with a heavy trim. A bit of stucco has been used on some of the walls and chimney as an accent element. Colors have been provided, there is a landscape plan that is good, irrigation is specified for it. Building height conforms. Building area ratio meets the zoning. Pylman stated he had one question regarding the retaining wall around the asphalt, that encroaches into the setback and into the utility easement. He asked how much of a retaining wall that would be. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 4 of 14 Lot 52, Block 4. Wildridge Subdivisions_ Franklin Resi_dence_,_ Final Design Review_ cont_ John Railton stated than it is really more of a border than a structural retaining wall. Pylman stated that he had no problem with that, however a letter of authorization would be needed from the utlities for the encroachment into the easement. Pylman then reviewed the criteri<•. for approval, stating that on the landscape plan materials were specified as one to two inch caliper. Staff recommends a 2 inch caliper. Staff recommendation is for approval with the conditions regarding the increase in caliper of trees and that more detaii on the timbers lining the parking area be provided. He feels this last one has been explained. John Railton stated that there have not been many changes made since the conceptual review. He stated that the applicant will try to obtain a letter from the utility companies and if they can't get the letter then they would change the parking area. They would like to have it as proposed, as it makes it easier for parking. He stated that they would change the aspen trees to 2" caliper. Railton described the colors, the areas of stucco, the white clad windows, the roof material. The basic color will be tan with the white as trim and on the clad windows. The stucco will be white also. The roof will be a machine cut cedar. Discussion followed on the regrading to be done and whar would be done with the excess soils. Jack Hunn moved to grant final approval to Lot 52, Block 4, Wildridge Subdivision, with the following conditions: 1. The caliper of the aspen trees be a minimum of two inches. 2. The proposed encroachment into the easement receive the approval of the utility companies. 3. Any excess soil from the construction be hauled off the site. e. No disturbance during construction below the 9130 contour or on the site of the future unit. Clayton McRory seconded. The motion carried unanimously. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 5 of 14 Lot 8. Filing 1. Eaglebend Subdivis,ion_,__ Seibert -Residence,- Final Residence,_Final Design Review Sue Railton also stepped down on this item due to a conflict of interest. Rick Pylman stated that Tony Seibert is requesting final design approval for a single family residence on a duplex lot. He stated this is not a duplex, but does include a caretakers unit above the garage and is part of the approval. The lot shares a driveway with the driveway with the duplex on the adjacent lot. It also serves as an access to the diversion structure for Metc :lf Ditch. Pylman described the driveway and the access to the diversion structure. Pylman stated that he recommends 2" caliper trees on this lot also. He stated thatthere are quite a bit of improvements shown in the easement for the diversion structure and permission from the owner will be required for any disturbance or construction to take place there. The redwood deck is the main concern. Pylman stated that other than this concern the architecture is suitable. Pylman reviewed the criteria and stated that this project is in conformance with the zoning code and that the project is compatible with the neighborhood and with the design guidelines. Pylman stated that recommendation is for approval with the condition of the caliper of the aspen trees and the requirement of approval for the encroachment into the easement. John Railton stated that apparently Tony Seibert has spoken with the auti„rity about being able to put a redwood deck over the concrete structure and they were receptive to the idea, but it still has to be formalized. The deck would have to be built in panels so that they could be removed for any maintenance to the concrete work. ?t would also have to have lift -out or hinged panels for the access ways. Railton stated that the colors are a pale gray, opaque stain siding for the basic color with a darker gray, opaque stain for the trim. The windows are a white clad window and the stone is a reconstructed stone. Discussion followed on the driveway that will be partially gravel and partially asphalt. Discussion followed on the landscaping on this side of the house and that there needs to be some to screen between the two houses. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 6 of 14 Lot 8 Filing 1 EagIebend Subdivision. _Seibert _Residence, Final Design Review (cont) Clayton McRory moved to grant final design review to Lot 8, Filing 1, Eaglebend, with the following conditions: 1. The minimum size for the aspen trees be 2 caliper. 2. No improvements be made within the Metcalf Ditch easement without written permission. 3. Detailed drawings of tie deck area over the Metcalf Ditch easement be completed, showing how the dismantling of the deck will be accomplished. 4. Additional landscaping be added to the east side of the house. Jack Hunn seconded. The motion carried unanimously. Sue Railton returned as a voting member of the Commission. amity__ Final Jim Curnutte stated that the Town Council has approved the Wildridge Acres Preliminary Plan and SPA Amendment. The applicant is in the process of submitting the Final Plat for the subdivision. The applicant would like to start construction as soon as the final plat and subdivision improvements agreement is signed, therefore he is submitting this final design review and also one for Lot 8. He reviewed the size and building area ratios, building height, etc. He stated that there is an overall landscape plan for the entire subdivison. The building is a two story wood frame structure, with gable roof. Cedar siding will be used with stucco and Woodruff shingles. The driveway will be asphalt and will be done in conjunction with street paving. Curnutte then reviewed the criteria to be considered and staff comments regarding each criteria. Staff recommendation is for apporval with the following PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 7 of 14 Lot 7 Wildridge Acres Subdivision,__Single--- Family, _ F_inal_ Design Review (cont) conditions: 1. No building permit will be issued until the Final Plat for Wildridge Acres Subdivision and the Subdivision Improvements Agreement have been s'gned. 2. Final staff review and approval of proposed drainage and driveway/road intersection plans. Steve Riden, representing Bob Kedrowski, stated that most of the homes will be, not identical, but similar in their texture and form. However, the matters within the form will be varied. The colors will vary. Olympic 900 and 901 have bFen picked for the siding colors. Stucco will be a rolled texture off-white or arsper� white or a color to match 900 or 901 Olympic stain. The contrasting element will be a 920 Olympic stain for the fascia and triru. The windows will be a highlighted white clad window. Riden stated that there will be plenty places that will need fill, so they will be stockpiling on site. Considerable discussion followed on th plans being so similar. The Commission was concerned with having a tract homes look. It was suggested that each time the applicant submits a new design review, he also provide what has also been approved on the adjacent properties, so that the Commission can be aware of any drastic similarity. It was suggested that more than two colors be used, a variety be used on the windows, etc. It was suggested the applicant look at some different roof forms, etc., or run the siding a different way. There needs to be a balance in the 12 houses, however. Riden stated that the houses would vary in form. Further discussion followed on all these matters. Discussion followed on the landscaping. Jack Hunr stated he would like to see an overall landscape plan for the subdivision and then a site specific landscape plan for each house. He feels the current landscape plan is pretty sparse. Considerable discussion followed on landscaping that would be compatible in the area. It was suggested that the applicant introduce some shrubs into the landscaping plan. Discussion followed on the locations of the trees on the plan. Discussion followed on the windows on the west elevation design and maybe a better way to make them work. The applicant showed the Commission another idea they had and PLANNING AND September 4, Page 8 of 14 bg ZONING COMMISSION MEETING MINUTES 1990 Lot 7, Wildridge Acres Subdivision, Single Family, Final Design Review (cont) the Commission agreed it looked much better. It was suggested that the landscape architect find some way to deal with the drip line. Discussion followed on the time schedule of the final plat approval. The applicant stated that in order to submit the final plat the surveyor has to set the pins and in order for the surveyor to do this some grading needs to be done. Rick Pylman stated that staff ha:: been working with the applicant on this matter. A road cut permit will be applied for. The applicant will provide a letter of credit, or etc., and then the applicant can do the grading and the Town will have the security so that if necessary the Town can go in and restore it. This security would be given back at the time of final plat and subdivision improvement agreement approval. Jack Hunn moved to grant final design approval to Lot 7, Wildridge Acres Subdivision with the following conditions: 1. The applicant reconsider the palette of materials and colors and the design of the subsequent homes to provide a variety of architectural design within the context of these materials and colors. 2. The applicant reconsider the landscape plan and specifically consider the introduction of shrubs as well as additional plant materials between houses and some technique to manage the drip line. 3. The applicant reconsider and add fenestration to the north elevation. 4. The applicant modify the window design on the west elevation and provide an alternative design for that elevation. Clayton McRory seconded. Discussion followed on the chimney detail and the other vents. The motion carried unanimously. • PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 9 of 14 Lot 8 Wildridge Acres_ Subdivision,__Sinn le_ Fami-ly, _Flna� Design Review Jim Curnutte stated that one of the differences between this project and Lot 7 is that the driveway on this project is currently shown as about 12 % and Staff recommends that it not exceed 10%. The deck on this project does encroach 5' into the rear setback, which was approved during the SPA prpcess. He stated that the stairway also encroaches into the setback. Staff recommends approva' with the following conditions: 1. No building permit will be issued until the Final Plat for Wildridge Acres Subdivision and the Subdivision Improvements Agreement rave been signed. 2. Final staff review and approval of proposed urainage and driveway/road intersection plans. The driveway should not exceed 10%. 3. More detailed information of the proposed driveway retaining wall should be provided prior to the issuance of a building permit. Discussion followed on the different,)s of this applicatior and the previous design review, architecturally. Clayton McRory moved to grant final design approval to Lot 8, Wildridge Acres Subdivision with the following conditions: 1. The applicant reconsider the palette of materials and colors and the design of the subsequent homes to provide a variety of architectural design within the context of these materials and colors. 2. The applicant reconsider the landscape plan and specifically consider the introduction of shrubs as well as additional plant materials between houses and some technique to manage the drip line. 3. No building permit will be issued until the Final Plat for Wildridge Acres Subdivision and the Subdivision Improvements Agreement have been signed. 4. More detailed information of the proposed driveway retaining wall should be provided prior to the issuance of a building permit. Sue Railton seconded. The motion carried unanimously. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 10 of 14 Lot 2 Block 5 Wildridge Subdivision, 4 Unit Com lex, Final Design Review Jim Curnutte stated that this is for a four unit residential complex, being two duplexes. He described the sizes and area ratios. He stated that a landscape plan has been submitted, however staff has some concerns since there are no quantities, sizes or discussion of irrigation shown on the plan. The applicant has indicated that the landscape materials will be manually watered. The buildings are two story wood frame buildings with gable roofs. Exterior materials are T-1-11 wood siding and Woodruff shingles. The siding will be stained with a semi -transparent stain. The applicant would like to leave the driveway and the parking areas gravel for a period of up to one year to allow for compaction, then cover it with asphalt. Regarding the conformance with the zoning code, the type and quality of the proposed buildings and landscape materials are in conformance, the siting and landscaping of the buildings is sympathetic to the adjacent residential property. The buildings are sited in the most logical building area of the lot. The property slopes toward the west/southwest at an average of 35%. There is a fairly level bench area on the property which would accommodate the proposed nuildings. Approximately 1/2 of the basement level will be below finished grade. Insufficient information has been provided to adequately determine visual impacts of the development for the following reasons: - The landscape plan does not provide the size or quantity of materials. - The gradings and drainage plan is not accurately drawn. Cross sections through the lot would be helpful. The grading plan does not appear to match the elevation drawings very well. - Insufficient retaining wall detail provided. Apparently a 12' foot high retaining wall is proposed. AV walls over 4' high must be structurally designed. - No trash or snow storage areas are shown on either site plan. - No windows or landscape materials have been provided along the south sides of the buildings. - Desigr guidelines suggest that overhangs, where they occur, shall be at least one and one-half feet" I '00� /1 PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 11 of 14 ex,_ Final and one foot overhangs have been shown. - Design guidelines discourages mirror duplexes. Staff recommends the Commission review this project and provide the applicant with a detailed list of information necessary to receive final approval at the October 2, 1990, regular meeting. Al Connell stated that he is trying to build affordable type housing. He would like to build the units next month. He stated that he would be willing to mix in stucco to break up some of the hard lines. Discussion followed on the use of T-1-11 siding. Discussion followed on the plain design of the buildings and the matter of the mirror images and the fact that just changing colors etc. would not change the mirror image. The Commission expressed concern regarding the height of the retaining walls. Also of a concern was the snow storage. The gravel drive, even for a year, on a project of this size would be a problem. Also of concern was the lack of an irrigation system for a project of this size. It was suggested that a landscape architect be employed to recommend what plant materials would be successful in the area and develop a landscape plan. Further discussion followed on ways to use the same floor plan, but get away fron the mirror image duplex, especially since there are not only one mirror image building, but two. It was suggested that the applicant also use some horizontal elements to make the building look shorter. There seems to be problems with the roofs. There is snow shedding to qarage doors, decks and entries. Discussion followed on how to make the roof come down a bit. The Commission feels that there is a need for the affordable housing, but there are minimum standards to be met also. Buz Reynolds moved to table the application for Lot 2, Block 5, Wildridge Subdivision, ur,til such time the applitAnt wishes to return with a revised application. Jack Hunn seconded. The motion carried unanimously. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 12 of 14 Lot 38 Block 2. Wildri_dae Ackerman.Residence�_ Subdivision Sketch Plan Chairman Doll stated that this peice of property has been discussed for some time. One of the suggestions made to the applicant was to subdivide this lot when he was talking about doing a detached duplex. Rick Pylman stated that the lot is a large lot and would be adequate for two lots. He stated that the applicants stated intention is to keep the driveway easement across the first lot to access the second. Pylman stated that the trend at this time is to come down in sizes. He stated that there are 267 duplex lots in Wildridge and 9 single family lots. This could bring in many more requests of this type. He stated he would be more comfortable with this if there was a minimum lot size and a minimum buildable area established. Staff recommendation is for approval. Discussion followed on getting criteria in place as soon as possible for future requests of this sort. Chairman Doll suggested a motion to approve this sketch plan as submitted be made. Buz Reynolds seconded. The motion carried unanimously. Chairman Doll stated that the Commission did do a site visit regarding the signs that are now in place. Discussion followed on the window signs at Casa Bella. Curnutte reviewed the allowances in the sign code, which states that 25% of the window is allowed. Discussion followed on the definition of a window sign. Discussion followed on the allowances in the Comprehensive Sign Program. It was suggested that they go with the 34 square feet allowance and grandfather all the rest of the signs that are there and any more signs will conform with the signs that are there now. This would include any new businesses that come in later. PLANNING AND ZONING COMMISSION MEETING MINUTES September 18, 1990 Page 13 of 14 Discussion followed on having Casa Bella bring her signs down to ground level. A section shall be added to the Comprehensive Sign Program which states: Window signs for the west end of the building shall not exceed 34 square feet, and shall be at pedestrian level height (8 feet from finished floor elevation). All existing signs will be granufathered in. Buz Reynolds so moved. Clayton McRory seconded. The motion carried unanimously. Reading and Approval of Planning_ and Zoning_ Commission Minutes for September 4. 1990 Jack Hunn moved to approve the minutes of the Septemoer 4, 1990 meeting as submitted. Sue Railton seconded. The motion carried unanimously. Other Business Jack Hunn inquired if the names of the street names had been changed on the Kedrowski plans. Jim Curnutte stated that they had been changed. Discussion followed on some of the lighted signs along Nottingham Road and how bright those lights are. Jack Hunn moved to adjourned. Clayton IAcRory seconded. The meeting was then adjourned at 11:00 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary trl C W. r� a L ILM