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PZC Minutes 090490-%S RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING SEPTEMBER 4, 1990 The regular meeting of the Planning and Zoning Commission was held on September 4, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins Sue Railton, Jack Hunn, Buz Reynolds, Clayton McRory, Terri Jeppson Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Chairman Doll stated that all members were present except Jack Hunn. Jack Hunn arrived at 7:35 PM. Bargin Darn Sign _Desi_ n Review Jim Curnutte stated that Dan Shelton, on behalf of the Bargin Barn, is requesting approval of a new sign for or. the Wolff Warehouse. The sign would be 4 x 5 feet (20 squUre feet), located above the entry doors. The sign is proposed to be 3/4" sign board painted with enamel sign paint. A color version has been provided for the Commission to study. The sign will be covered with a clear sealer. Curnutte reviewed the history of signs on the building. He stated that since there is no approved sign program for the Wolff Warehouse, all sign proposals must be reviewed by the Planning and Zoning Commission for approval. Staff recommended that the proposal be reviewed in conjunction with the Sign Design Guidelines, A through H. He stated that they must make findings as shown in Section 15.28.070 - Design Review Criteria. Curnutte stated that the Guidelines encourage routed or sand -blasted signs, however, painted plywood signs may be RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING SEPTEMBER 4, 1990 The regular meeting of the Planning and Zoning Commission was Held on September 4, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins Sue Railton, Jack Hunn, Buz Reynolds, Clayton McRory, Terri Jeppson Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Chairman Doll stated that all members were present except Jack Hunn. Jack Hunn arrived at 7:35 PM. Lot 23, Block 1. Benchmark at -Beaver Creek. Dan Shelton for Bargin Barn Sign Design Review Jim Curnutte stated that Dan Shelton, on behalf of the Bargin Barn, is requesting approval of a new sign for on the Wolff Warehouse. The sign would be 4 x 5 feet (20 square feet), located above the entry doors. The sign is proposed to be 3/4" sign board painted with enamel sign paint. A color version has been provided for the Commission to si:udy. The sign will be covered with a clear sealer. Curnutte reviewed the history of signs on the building. He stated that since there is no approved sign program for the Wolff Warehouse, all sign proposals must be reviewed by the Planning and Zoning Commission for approval. Staff recommended that the proposal be reviewed in conjunction with the Sign Design Guidelines, A through H. He stated that they must make findings as shown in Section 15.28.070 - Design Review Criteria. Curnutte stated that the Guidelines encourage routed or sand -blasted signs, however, painted plywood signs may be PLANNING AND ZONING COMMISSION MEETING MINUTES September 4, 1990 Page 2 of 8 Itch for approved if the Commission determines that they are appropriate for the location. Curnutte then reviewed the signage in the vicinity. He stated, regarding the quality of the material being proposed, the quality appears to be acceptable. The visual impact does not appear to be substantially negative. It would not appear that the proposed signage would effect the value of surrounding properties. Curnutte stated with the possible exception of the proposed sign being painted plywood, the sign does generally comply with the Avon Sign Code. The 20 square feet is acceptable. This sign is primarily oriented to vehicular traffic. Staff recommends approval with the one condition that the Commission consider the appropriatness of the painted plywood sign. Dan Shelton stated that he would answer any questions the Comn,;ssion might have. Doll asked if the sign would be lit at night. Shelton stated that there are already lights there and he plans to use them. Discussion followed on the location of the sign. Considerable discussion followed on the use of plywood and what else could be used. It was suggested that the letters be raised. John Perkins moved to grant approval to Lot 23, Block 1, Benchmark at Beaver Creek, Dan Shelton for the Bargin Barn signage, with the condition that the letters on the sign be raised and attached to the sign, still painted as presented, and that a banding detail that would cover the edge of the perimeter of the plywood sign, be applied. Buz Reynolds seconded. The motion carried unanimously. Lot 63, Block 2, Benchmark at Beaver Creek_. _ grand o_n_ Avon. Landscape Plan. Rick Pylman stated that the Grand on Avon has retained Broken Branch Tree Farms to design and build the landscape plan. He stated that a materials list has been provided with the Staff Report and the plan is on the board. It is fully irrigated. All the species will work in this area. The plan '-` PLANNING AND September 4, Page 3 of 8 r"1 ZONING COMMISSION MEETING MINUTES 1990 Lot 63 Block 2. Benchmark at Beaver Creek _ Grand on Ayon,. Landscape Plan. (cont.) will be phased over a period of time, due to the Porte cochere and west parking lot construction. Some planting can be done this fall, some in the spring and again next fall. Lucky Smith, of Broken Branch Tree Farms, stated that the percentage of square feet of landscaping, compared to the size of structure, isn't very large. In developing the landscape plan they took into consideration the appearance of the plants in the winter, snow storage, etc. They also considered water conservation. Every plant will be drip irrigated. Considerable discussion followed on the plant varieties, irrigation and phasing. Discussion followed on the matter of the future plans for the north side of the building and why it was not included in this plan. Terri Jeppson moved to approve the Block 2, Benchmak at Beaver Creek Clayton McRory seconded. The motion carried unanimously. Hearing landscape plan for Lot 63, as submitted. V and Jim Curnutte stated that this item and the next, a SRU request, are related. If the parking variance is not granted, the SRU will be effected. He stated Deep Rock owns the building and is leasing a portion to Carpet, Paint and Interiors. Curnutte stated that it has always been Deep Rock's intention to lease part of the building. He reviewed the history leading up to the need for this parking variance and the requested SRU. He then reviewed the parking available for the building and the parking needed for the Special Review Use for retail sales. He sr,ated that there are 17 parking spaces available. Deep Rock was assigned six of these seventeen spaces, leaving eleven for the lessee. CPI has been using it mostly as a warehouse for stock, but also CPI would like this to be open to the public, to sort of browse through and make retail purchases. The parking requirements are rigid catagories. There is no provison for combination type uses. It does provide for calculations base on separate uses. CPI does not PLANNING AND ZONING COMMISSION MEETING MINUTES September 4, 1990 Page 4 of 8 Lot 24, Block 1, Benchmark at Beaver Creek -Carpe -t. -Faint -and Interiors. Variance from Minimum Parking Requirements Public Hearing (cont) wish to separate the retail area from the warehouse portion. The required parking for retail would ba 23 spaces. CPI contends that Avon's parking regulations do not adequately address the type of use proposed and this constitutes a hardship. CPI has provided a letter from Deep Rock stating that they only use three parking spaces and will never need the other three spaces assigned to them. However, our regulations state that these have to be designated to Deep Rock. Curnutte stated that there is a section in the requirements that states: .. If for any reason, some type of use comes up that there is no classification for, the zoning administrator, after recommendations from other departments, can determine the number of spaces that should be provided, based on other similar uses." Curnutte stated that the applicant has suggested that the requirement for warehouse and the requirement for retail sales be averaged out to arrive at a solution. If this is done the requirement would be one space for each 525 square feet. If this formula is used it would result in the requirement being eleven spaces needed. Curnutte then reviewed the approval criteria. He then reviewed the findings required. Staff recommendation is for approval of the parking variance request to allow CPI to calculate their parking requirements based on a formula of one parking space per 525 square feet of GLFA, with the condition that any change in the intensity of retail activity in the building, either by CPI or a future tenant, must be reviewed and approved by the Avon Planning and Zoning Commission. Richard Kaas, owner of CPI, stated that he has nothing to add, but will answer any questions. Chairman Doll opened the public hearing. Tom Backhus stated that Deep Rock did not intentionally lease to CPI as a retail business. With no phone calls or correspondence received, and no further public input, Chairman Doll closed the public hearing. Considerable discussion followed on the percentages of warehousing and retail sales done at this location and anticipated percentages. OR PLANNING AND September 4, Page a of 8 ZONING COMMISSION MEETING MINUTES 1990 Hearing (cont) It was suggested that the variance be granted for a specific time period and if no problems arise then the variance is granted for the duration of the occupation of the building by CPI. It was stressed that this variance would not apply to any other business that would occuoy the building if CPI left. Discussion followed on the signage that is already up. Further discussion followed on the duration of the approval. Discussion followed on the other businesses that are doing retail sales that are not approved. Discussion followed on the current and future parking problems in the Town of Avon. Discussion followed on the applicant's plans for having sales and what this would entail, i.e. merchandise placed outside. Buz Reynolds moved to approve Resolution 90-13 granting the variance permitting Carpet, Paint and Interior's minimum parking requirements to be calculated based on a formula of one parking space per 525 square feet of Gross Leasable Floor Area, citing the variance is warranted since the strict literal interpretation and enforcement of the specified regulations would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of that regulation. Clayton McRory seconded. The motion carried with John Perkins voting nay. Lot 24 Block 1. Benchmark at Beaver Creek L Carpet,._Paint and Tnteriors. Special Review Use. Public -Hearing Curnutte stated that this is a request for retail sales in and industrial/commercia-, zone district. He reviewed the allowed uses in this district. Retail sales outlet is listed as a Special Review Use and is appropriate. He then reviewed the building square footage and parking problems. Curnutte then reviewed the criteria for considering the special review use. He then reviewed Lne findings the Commission shall consider when reviewing a special review use. He stated that at this point the owners of the building are in violation of portions of the zoning code. The violations are as follows: The required t7 parking spaces have not been delineated with yellow striping as required by Section 17.24.020 of the Town Code; The trash dumpster, PLANNING AND September 4, Page 6 of 8 ^IN ZONING COMMISSION MEETING MINUTES 1990 Lot 24 Block 1. Benchmark at Beaver_C_reek,_ Carpet., Pai_n_t_and Interiors Special Review US e.Public Hearing, -(con instead of being stored inside as approved, is stored outside; Curnutte stated staff recommends approval of the proposed special review use application with the following conditions: The approval of the parking variance (which has been accomplished; completion of parking lot striping; relocation of the trash dumpster (inside the building) which is currently obstructing parking spaces; limitations on the frequency and impacts or merchandise "sales".; The special review use approval should be specific to CPI's expressed use of the building (warehouse with limited retail sa es) at this time. Any change in use from that specifically authorized by this approval should come back to the Planning and Zoning Commission for review and approval; This SRU may be reviewed and revoked by the Planning and Zoning Commission within one year of date of approval if, in the determination of the Commission, the parking impacts associated with retail sales are not being adequately handled on site. Richard Kaas stated that he will answer any questions the Commission might have. Chairman Doll opened the public hearing and asked if any comments had been received. The Secretary stated that there had been none. He then called for public input. With none forthcoming, he closed the public hearing. Discussion followed on the matter of placing the dumpster inside the building. Mr. Kaas stated that it is a very heavy dumpster and it would be difficult to roll it in and out of the building. He stated that the dumpster is now sitting in a landscape area, not blocking parking spaces. Discussion followed on the dumpster displacing some of the landscapi,'.g. Also discussed was the matter of a dumpster enclosure chat would have to be presented to the Commission for approval. Discussion followed on the matter of the zoning violations being resol.,ed as a condition of any special review use approval. Discussion followed on the concept of "sales". The Commission had considerable concerns regarding the impacts of sales at this particular site. Of considerable concern was the possiblility of merchandise displayed outside and blocking the parking that is already not adequate. Discussion followed on the use of banners for the sales. Curnutte cited the regulations from the sign code for the use of banners, etc. PLANNING AND September 4, Page 7 of 8 ZONING COMMISSION MEETING MINUTES 1990 rpet,__Pai_nt .and Further discussion followed on what possibly could be done about the dumpster. After considerable discussion, the Commission agreed that the applicant must conform to the approved plans and store the dumpster inside the building. Jack Hunn moved to adopt Planning and Zoning Commission Resolution 90-12, recommending to the Town Council approval of the Special Review Use for Lot 24, Block 1, Benchmark at Beaver Creek, allowing retail sales in the Industrial/Commercial Zone District, with the conditions listed by staff, but amending condition 2. to include the completion of the landscaping and drainage; and amending condition 4. to include "No outdoor displays are permitted." Sue Railton seconded. The motion carried v.ith Jahn Perkins voting nay. Lot 20 Block 2, B(>nchmark at Beaver Creek, Benchmark Plaza,_ Revised Comprehensive Sian_Program Jim Curnutte stated that this revision is a result of the requirement that the Commission attached to the approval of the Casa Bella awning and sign in June. He reviewed the changes that have been made to the sign program to bring all the various signs now existing on the building. Considerable discussion followed on the original sign program, and the signs that have been approved in the past that do not conform to that sign program. The Commission voiced concerns that the revised sign program would continue to allow the same variety of sign types that has caused such an unsatisfactory look to the building. Jack Hunn moved to table this item until a site visit could be conducted and some additional conversation with the landlord could be arranged and something can be worked out that would give the Commission an opportunity to upgrade the signs over a period of time, but would not impose any hardships on the existing tenants. The visit would be part of the site visit at the next regular meeting. The manager of the building will be asked to join the site visit. John Perkins seconded. The motion carried unanimously. a PLANNING AND ZONING COMMISSION MEETING September 4, 1990 Page 8 of 8 Reading and Approval of Plann ng and ZcninaCommission. Minutes for August 21, 1990 Jack Hunn moved to approve the minutes of the August 21st meeting as submitted. Terri Jeppson seconded. The motion carried unanimously. Other Business Rick Pylman stated that a Planning and Zoning Commission representative was need to replace Denise Hill on the Wildridge Committee. John Perkins nominated Buz Reynolds. Terri Jeppson seconded. The appointment was unanimous. The meeting was then adjourned at 10:00 PM. Respectfully sibmitted, Charlette Pascuzzi Recr,rding Secretary Commissi F. Doll T. Jepp: Hunn J. Perki S Rail l C. McRor A. Reync t52/1r_ /e..