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PZC Minutes 082190RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING AUGUST 21, 1990 The regular meeting of the Planning and Zoning Commission was held on August 21, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chai-man Frank Doll. Members Present: Frank Doll, John Perrins Sue Railton, Jack Hunn, Clayton McRory, Terri Jeppson Staff Present: Rick Pylman, Director of Community Development; Jim Curnutte, Planner; Charlette Pascuzzi, Recording Secretary Chairman Doll stated that all members were present except Jack Hunn, John Perkins and Buz Reynolds. John Perkins arrived at 7:35 PM and Jack Hunn arrived at 7:45 PM. Rick Pylman reviewed the comprehensive sign program for the Grand on Avon, stating that the program consists of a couple different types of signs. There are three building identification signs. Two on the north side, one on each of the center towers. These are proposed to be 93 square feet each. They will be four foot letters. The plastic face will be a new material that shows black in day fight and when lighted at night will be white. There is one sign for the porte cochere consisting of 3 foot letters, for 50 square feet. There is an additional building identification sign that is freestanding and is about 6 feet high and 3 feet wide and will be located right at the entrance of the building. The tenant signs will be a metal box sign with a plexiglass face. They will each be 20 square feet for the lettering. There are 15 of these signs. Pylman stated that on the ends of the building the signs change in size. The applicant is requesting that 4 (2 on each end) of the signs be 63 square feet each. There are two additional signs for some larger PLANNING AND ZONING August 21, 1990 Page 2 of 15 COMMISSION MEETING MINUTES Lot 63. Block 2. Benchmark at Beaver Creek,____ Grand On Avon,, Comprehensive Sian Prgggramy_ cont lease spaces that are proposed to be 90 square feet each. The rest of the signs involved are a kiosk directory that will be near the entrances on the mall. Also, there are traffic control signs, which will be above the entrance and exit to the parking structure and will be individual letters mounted right on the wall. The colors of the letters will match the trim. Pylman stated that staff feels the south side signs are acceptable. Staff has concern with the two 93 square feet signs. Staff feels they may be too large. The tenant signs are fine. Staff feels the 90 square feet signs on each end are too large. The traffic control signs and directories are fine. Staff recommendation is if these concerns can be resolved, approval would be recommended. Mark Donaldson, representing Grand on Avon, stated that they believe that they need both tower signs, however thev would be willing to reduce those signs by about a third in size, (down to 60 square feet). Regarding the two pairs of end wall signs, they would like to see those come down to match the 20 square foot signs. Donaldson stated that, regarding the two large signs over the greenhouses, they would settle for forty square feet instead of the ninety. He stated that these are two large leases and they feel they need a larger sign. Discussion followed on the proposed sizes of all the signs. John Perkins moved to grant final approval to the Grand on Avon Comprehensive Sign Program, with the following conditions: 1. The tower mounted signs on the north elevation be reduced in area by approximately one third, not to exceed 60 square feet. 2. The signs on the smaller east and west elevations be reduced to not to exceed 20 square feet. 3. The two signs that are mounted on the larger exposed east and west elevations be reduced, not to exceed thirty square feet. Jack Hunn seconded. The motion carried unanimously. -N 04�\ PANNING AND ZONING August 21, 1990 Page 3 of 15 COMMISSION MEETING MINUTES Lot 1, Block 1, Benchmark_at Beaver Creek�_Coastal Mart -Front Yard Setback variance, Public Hea_ri_n_q Jim Curnutte stated that the applicant is asking for a variance to encroach into the required twenty-five foot front yard setback, along Nottingham Road. He stated that one Df the gas pumps is already in the setback. The canopy will be 80 feet long by 24 feet wide. They will have to encroach 20 feet into the front yard setback. Two of the columns will also be inside the setback. The total amount of the encroachment is 480 square feet. Curnutte reviewed the criteria for approving a variance. He stated that possibly a structure could be built, since 80 feet is the maximun building height in this area, that would be subjected to the top of the canopy. The top is not covered and the lattice work of the structural members would be visible. Curnutte stated that the applicant's request is the minimum necessary to a:complish what they have in mind, considering that the northern gas pump is already in the setback. chis was approved when the new Coastal Mart station was approved. This approval was granted due to the shape of the property. He stated that it would not appear that the variance, if granted, would have a negative effect on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities or public safety. The proposed canopy may actually serve to increase public safety. Curnutte stated that the Commission shall make the following written findings before granting a variance. 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations of other properties classified in the same district. 2. That the granting of the variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the variance is warranted for one or more of the reasons shown in the staff report. Staff recommendation is for approval of the front yard setback variance. Jack Scurlock, representing Coastal Mart, stated that their aim is to provide better servile to their customers. 4WI 40 C: PLANNING AND ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 4 of 15 Lot 1. Block 1. Benchmark at Beaver Creek,_ Coastal_ Marts Front Yard Setback Variance Reouest.Rublic Hearing, cont Ike stated that the variance is the only way that a canopy can be installed at this location. Chairman Doll then opened the public hearing. He asked if there had been any calls or letters received. The Secretary replied that there had been none. He asked if there was any public comments. Being none, he then closed the public hearing. Discussion followed on the proposed canopy. John Perkins stated that due to the layout of the existing facilities and the acute triangular shape of the lot, a hardship does exist, and he moved to grant approval of the variance request as stated in Resolution 90-10, with the findings that the granting of this variance will not constitute a grant of special privilege inconsistent with the limitations of other properties classified in the same district. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to the properties or improvements in the vicinity. That there are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone. Clayton McRory seconded The motion carried unanimously. Lot 1. Block 1, Benchmark at Beaver Creek Coastal Mart Final Design Review Jin Curnutte described the zoning, size and improvements now on property. He stated that the canopy is 24 x 80 feet in size and approximately 17 feet high. The three foot high fascia which will match the style of the building itself (red, black and white). There are two canopy columns per island. The trim around the top and bottom of the canopy is aluminum and will be silver color. The canopy columns will be painted light grey. The underside of the canopy will be 12 inch wide interlocking "c" panels of a white color to reflect light down. There will be 16 small box lights in the top of the canopy, directed downward. The existing light poles will be removed. The 16 down lights will be 400 watt non -glare lighting. The top of the canopy will be painted witn an oxidized rust resistant paint of a red iron color. Drainage patterns associated with the canopy needs to be discussed. a a PLANNING AND ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 5 of 15 ,_ Coastal_ Mart,_ C,irnutte stated that, since the variance request has been approved, this will be in conformance with the zoning code. The type and quality of the material3 is consistent with Town standards, with the exception of the recommendation against reflective materials (aluminum trim). The canopy wiil not have any negative impact on adjacent properties. Drainage patterns will be virtually identical. There is no conflict with the topography. The visual appearance of the proposed canopy as viewed from neighboring properties seems positive with the exception of the uncovered top portion of the canopy and the potential of the glare off the trim. Staff does recommend approval with the following conditions: 1. The treatment of the top of the canopy is discussed and resolved to the satisfaction of the Design Review Board. 2. More detailed drainage information must be shown on the drawings along with the building permit application. 3. No aluminum surfaces should be left unfinished. Jack Scurlock described the top of the canopy and stated that they would be glad to paint it a different color than the red iron. He suggested white. He stated that he will provide a drainage plan that will coincide with the drainage plan now existing. He stated that they would paint the aluminum trim black. Clayton McRory asked if there would be additional signage on the canopy. Mr. Scurlock stated that there would be none. McRory stated that he feels that the top of the canopy should be another color than red. Discussion followed on the drainage. It was suggested that it be brought down the columns, not off the edge of the canopy. Jack Hunn asked if this is designed to hold snow. Scurlock stated that it is. Discussion followed on the lighting. Mr. Scurlock showed a copy of the type of recessed lights that will be used. John Perkins moved to grant final design review approval to Lot 1, Block 1, Benchmark at Beaver Creek, Coastal Mart, Installation of a New Canopy over the Gas Pumps, with the ___% 10�) PLANNING AND ZONING August 21, 1990 Page 6 of 15 COMMISSION MEETING MINUTES following conditions: 1. That the treatment of the exposed roof material be painted an off-white color. 2. That an engineered drainage plan be presented to the Staff at time of permit. 3. That the cap and sill trim pieces be an anodized black aluminum finish. 4. All roof drainage be designed to track through the columns and be introduced at grade. 5. The lighting fixtures be of the recessed variety as presented by the applicant. Terri Jeppson seconded. The motion carried unanimously. Lot 1 Lodge at Avon Subdivision,Avon Towne Squaregn variance Rick Pylman stated that code allows development signs up to 16 square feet. The applicant is requesting a variance in size, to allow a 32 square foot sign. A sign of this size has been approved for the Sunroad property. Pylman stated that the width of the right-of-way from sign location to Avon Road is a hardship with this property. A development sign has to be ten feet from the property line, according to code. The distance from the property line to the asphalt ranges from 120 to 180 feet. Pylman then reviewed the comments and stated that the Commission must make findings before granting the variance. Staff recommendation is for approval, with the condition that the approval be valid for a one year period. Craig Bickel, representing Avon Towne Square Associates, stated that the decision to put up the sign had to do with the announced construction of the project. Jack Hunn asked if the sign would be lit? Bickel stated they have not decided on that yet. They are thinking of putting some sort of lighting on it. Discussion followed on the height of the sign. PLANNING AND ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 7 of 15 Lot 1 Lodge at Avon Subdiv_ision,_ Avon Towne_Square__Sign variance (conta Jack Hunn moved to grant approval to the request for a variance for the Avon Towne Square project, with the condition that the variance is for a period of one year, stating that there are exceptional or extraordinary circumstances or conditions applicable to the site that do not generally apply to other properties in the vicinity. Clayton McRory seconded. The motion carried unanimously. Lots 13 14 15 Block 2, WiIdridge_S_ubd_1_vi.sion_, WiIdridg_e Acres PreliminaryPlan. Public_Hearing Jim Curnutte stated that Robert and Barbara Kedrowski are requesting approval of a preliminary plan. He stated that the Commission did approve the sketch plan and the Town Council also approved it. The Commission and Council approvals contained 6 conditions. He stated that the six conditions are currently being complied with, or are no longer relevent. He stated that Mr. Kedrowski does own Lot 13 and is in the process of purchasing the other two. The Wildridge Acres preliminary plan consists of 12 single family lots ranging from 6,500+ square feet to 26, 000 _+ square feet. Curnutte stated he has shown the existing zoning and the proposed zoning in the staff report. He stated that the applicant does intend to vacate all the lot lines and easements associated with the old plan, with the exception of one,in the back, that will be amended slightly. There are two new roads proposed, Ked Lane and Shepherd Court. The building setback of 25 feet will be maintained along O'Neal Spur, however, the applicant is requesting that the front yard setbacks on the interior roads be 20 feet in order to provide larger building envelopes. The side and rear setbacks will be ten feet and there will be typical utility and drainage easements around all side and rear lot lines. The applicants have indicated that all homes will be built with the same exterior architectural theme in mind, and has submitted to the staff proposed covenants. The covenants include Architectural Specifications. Each homeowner will have their choice of 7 or 8 floor plans. Three of the homes has been designated to be two story homes, with 4 or 5 being garden level type homes, and the remainder being one story homes with a walkout basement. The houses will range from 1800 square feet in size to 2400 square feet. Each home will have a tw3 car garage. Exterior building material include wood siding, stucco, woodruff shingles. The color of the PLANNING AND ZONING COMMISSION MEETING MINUITES August 21, 1990 Page 8 of 15 Lots 13 14, 15, Block 2. Wildridd Subdi_vi_sion,__Wildri_dge Acres Preliminary Plan, Public Hearing, L ont_Z fascia will be the same on all 12 homes. No home will exceed 35 feet in height. Curnutte reviewed the criteria for reviewing the preliminary plan. He also reviewed the guidelines from the Avon Comprehensive Plan. Curnutte stated that although staff supports the concept of this plan, they have the following concerns: 1. The grading plan is not acceptable in its current form. A new version was received this morning and is better than what was previously provided, but there are still some minor discrepancies. 2. The sediment plan is inadequate. 3. Telephone and cable TV line locationG need to be shown on the utility plan. 4. The typical drainage and utility unit needs to be shown on the preliminary plan. There is no easement currently shown. 5. Shepherd Court alignment needs to be designed with a curve rather than a P.I. 6. Staff has some concerns with the architectural specifications. These need to be cleared up so the ordinance for the Town Council can be written. These are: 1. The building height is generally measured from finished grade to the top. In the specifications it says that the building height is to be measured from the garage slab to the top of the structure and that height shall be no more than 28 feet. 2. The specifications imply that the driveways may be allowed to remain gravel, or a buyer has a choice of concrete or asphalt. This is not acceptable in the Town and staff suggests the wording be removed and the driveways be concrete or asphalt. Applicant may request that they be ailowed to be left in gravel for a certain period of time for setiling. 3. The house and garage must be contained entirely within the building envelopes with the exception of decks. PLANNING AND ZONING August 21, 1990 Page 9 of 15 COMMISSION MEETING MINUTES Id r_i_dge There is no control on the decks. Apparently decks could come out to the property line in any direction. Curnutte stated that the Commission should consider all of these concerns. It might be acceptable to the Commission to allow encroachment into only the rear setbacks, etc. Staff recommends approval of the preliminary plan application with the following conditions: 1. Items 1 - 5 technical concerns be resoived prior to the signing of the final plat. 2. The items of the architectural specifications need to be discussed and resolved to the satisfaction of the Commission Rick Rosen, representing the Kedrowskis', stated that one of the goals of KED Development is to build a quality single family residence that will be affordable. Rosen stated that a new grading plan has been provided. He thinks they have addressed the majority of the new issues. He described what they were proposing to take care of the sediment problem. Regarding the telephone and Cable TV, they have been working with the various authorities and are just waiting for their information. He stated that they will try to curve Shepherd Court. He stated thatthey agree with Staff regarding the rewording of the architectural specifications in connection with the measuring of the height. Regarding the driveway issue, they would like to have permission to leave those driveways in a gravel state for no longer than two years. Regarding the concern about the deck placements, they would like to propose that they be allowed, if the homeowner wishes, to build the decks at a maximum encroachment of whatever the Commission would allow. It would then be the homeowners responsibility if the utility wanted to come in and do work. Chairman Doll opened the public hearing. There being no public input, the Chairman then closed the public hearing. Discussion followed on the soils on this project and the grade of the roads and the grading plans and drainage. Discussion followed on the differences of the proposed covenants for Wildridge Acres and the Town of Avon standards and Wildridge Covenants. Discussion followed on the names of PLANNING AND ZONING August 21, 1990 Page 10 of 15 COMMISSION MEETING MINUTES Lots 13 14 15, Bl-)ck 2,_ Wildrid_ge_Subdiv_isionWildridge Acres Preliminary Plan, Public Heariiq._(_contJ the roads. Jack Hunn would like to keep the same theme as is now used in Wildridge. Further discussion followed on the grading proposed. Discussion followed on the matter of leaving a driveway it gravel for two years. It was suggested that the driveway material be the same for all driveways, rather than have the option of concrete or asphalt, because of the close proximity of the drives. Considerable discussion followed on the landscaping of this project. Discussion followed on the matter of the decks encroaching into the setbacks. Rosen stated that the only ones there may be problems with are lots 10, 8, and possibly 6. Discussion followed on how to handle the matter i.e., a variance for each, or blanket approval of encroachments. Curnutte stated that one problem is the utilities were not informed that possibly decks would be encroaching into the easements. Discussion followed on the phases of the project. Rosen stated that they are trying to get five or six of them in by the first of the year. The foundations for those would go in as soon as all approvals can be obtained. Then just before cold weather they would like to do another three of the remaining six foundations. Rosen stated that they have six firm commitments at this time and have a waiting list for the others. Discussion followed on the amount of loose ends of this application, when a preliminary plan should be complete. The staff was urged to resolve all the loose ends promptly. It was suggested that asphalt be the only surface allowed for paving. More concern was voiced about the landscaping. Discussion followed on when the overall landscape plan would be presented. Staff stated that this would be presented at the time the first residence comes in for design review. Further discussion followed. Discussion followed on the matter of stating that a deck could encroach half way into a side and rear setback, due to the smaller sized lots. Discussion followed on the matter of the measuring of the height of the buildings. The applicant agreed to change the •1 • 1 • ■ PLANNING AND ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 11 of 15 wording to comply with Town standards. The applicant agreed to stipulate that asphalt will be the paving material. Discussion followed on the front setbacks being 20 feet along the interior roads. 1'ie front setbacks will be 25 along O'Neil Spur. Further discussion followed on the right-of-ways. Discussion followed on ditches or swales. The Commission felt that swales would be better and the drainage plan should be amended to reflect this. Jack Hunn moved to grant fianl approval to the preliminary plan for Lots 13, 14, 15, Block 2, Wildridge Subdivision, otherwise known as Wildridge Acres, subject to the following conditions: 1. The applicant comply with the staff recommendations. That the final plat for the subdivision will not be signed until staff concerns in the staff memo, 1-5 have been resolved. 2. The portions of the architectural specifications for the Wildridge Acres which differ from the Town's requirements be brought into compliance with the Town's standards. 3. The driveways be of one material, preferably asphalt. 4. Decks would be allowed to encroach into side and rear setbacks by 50% of the setback distance. 5. A revised grading plan be submitted to staff indicating all on and off site grading impacts of this project. 6. The names of the streets be changed to Shepherd Ridge and Ked Spur as suggested by the applicant. Clayton McRory seconded The motion carried unanimously. Clayton McRory excused himself, due to illness. Lots 13 14 15 Block 2 Wildridge Subdivision.Wildridye Acres, SPA Amendment/Zone Change, Public Hearing Jim Curnutte stated that this is a SPA Amendment/Zone Change to change the zoning which is surrently 4 units, 6 units and PLANNING AND ZONING August 21, 1990 Page 12 of 15 COMMISSION MEETING MINUTES i ldridge 2 units, to 12 single family lots. The homes will have a similar architectural theme. They will be 1800 to 2400 square feet in size, have two car garages and have a maximum building height of 35 feet. Deck encroachments will be allowed as discussed in preliminary plan. A reduction in the interior front yard setback was allowed, at 20 feet. Curnutte reviewed the suggested criteria for granting a SPA amendment: 1. That the proposed amendment is consistent with the efficient development and preservation of the entire SPA. Comment: The Wildridge Acres resubdivision would not affect the previously approved density. The buildinc, type, coverage and layout, open space, and circulation and parking patterns will be significantly different than that approved for the property currently. 2. The proposed amendment does not affect in a substantially adverse manner either the enjoyment of the land abutting upon or across the street from the SPA or the public interest. Comment: The proposed amendment should not adversely impact adjacent properties, private or public. The placement of building sites and proposed architecture of the buildings appears to be sympathetic to the view corridors of surrounding properties. The applicants have agreed to enter into a Subdivision Improvements Agreement to assure the proper installation of all public improvements (roads, water', and sewer lines) In addition all of the buildings will have to receive design review approval prior to issuance of a building permit. Curnutte stated that staff recommends approval of the SPA Amendment with the condition that the concerns identified in the preliminary plan are resolved. All of the items discussed will be included in the ordinance to be presented to the Council. Rick Rosen stated that his presentation was given at preliminary plan discussion and he is open to any questions from the Commission. Chairman Doli opened the public hearing. Being no public input, the Chairman then closed the public hearing. Discussion followed on the ownership of the lots. Rick Rosen stated that :he Kedrowskis own Lot 13. They were to close on Monday, however, the owners provided documents that were not notarized. Curnutte stated that he was in possession of letters from the owners authorizing the zone change of the property. PLANNING AND ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 13 of 15 7dge John Perkins moved to approve Resolution 90-11 recommending to the Town Council the granting the SPA Amendment/Zone Change to Lots 13, 14, 15, Block 2, Wildridge Subdivision. Jack Hunn seconded. The motion carried unanimously. Due to lack of a representative for this application, Chairman Doll suggested that this item be tabled until the next meeting. John Perkins moved to table this application until the September 4, 1990 meeting. Terri Jeppson seconded. The motion carried unanimously. Lot 89 Block 1 Wildridge Subdivision,. Review of Revised Plan Rick Pylman stated that Ken Sortland is back because of some conditions that the Commission had as final approval. These conditions were: 1. A request for revisions to the driveway of one unit; 2. A change in the chimneys; 3. The landscape plan be looked at again. Pylman provided revised plans and described what has been done regarding the driveway, by providing two turnarounds. He stated that the changes have caused a problem with the trash enclosure which encroached into the setback. Discussion followed on the need for two turnarounds. It was felt that only one is necessary. Discussion followed on the possible locations of the trash enclosure. The Commission stated that he should leave it in the original site. Discussion followed on the changes made to the chimneys. Pylman stated that regarding the landscaping, the Commission never really looked at the plan due to the lateness of the hour at that particular meeting. Discussion followed on the matter of irrigation. Sortland stated he is leaving that as an option for the owners. Discussion followed on the various landscaping to be used. There will be no sod. Sortland stated that he will use hydro -seed. Discussion followed on the need for some shrubs and foundation plantings. John Perkins moved to accept the presented driveway plan; PLANNING AND ZONING August 21, 1990 Page 14 of 15 COMMISSION MEETING MINUTES Lot 89 Block 1. WildridR4�k Subdivision,___Review,of__Rev_ised Plans (cont) that the trash enclosure remain in its original location; that the relocation of the chimneys be accepted; that the final approval of the landscaping be tabled subject to the submittal of a detailed plan designed by a landscape architect; that the tabling would not delay the issuance of a building permit; that final approval of the landscape plan be in place before a temporary certificate of occupancy will be issued. Jack Hunn seconded. The motion carried unanimou6ly. Lot 24 Block 1. Benchmark at Beaver_ Creek__Subdlvis_i_on,. Carpet Paint and Interior SRU. Pub lic Hearin Chairman Doll stated that the applicant has requested that this application be tabled until the September 4, 1990 meeting. John Perkins so moved. Jack Hunn seconded. The motion carried unanimously. Jack Hunn moved to approve the minutes of the August 7th meeting as submitted. Sue Railton seconded. The motion carried unanimously. Other Business Disnussion followed on the Town's process for changing colors of existing homes. The concern is about people using semitransparent stains years ago and now using solid body paints, which change the character of homes drastically. Discussion followed on the gravel driveways in Wildridge that are scheduled to be paved. Discussion followed on the remodel on Saddleridge Loop. PLANNING AND 'ZONING COMMISSION MEETING MINUTES August 21, 1990 Page 15 of 15 John Perkins moved to adjourn. The meeting was adjourned at 10:50 PM. Respectfully submit d, Charlette Pascuzzi Recording Secretary (?_ /1/- 9111)