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PZC Minutes 070590[• [• RECORD OF PROCEEDINGS � MINUTES OF PLANNING AND ZONING MEETING JULY 5, 1990 • The regular meeting of the Planning and Zoning Commission was held on July 5, 1990, at 7:30 PM in the Town Council Chambers • of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, Buz Reynolds Clayton McFory, John Perkins Sue Railton, Staff Present: Rick Pylman, Director of Community Development, Jim Curnutte, Planner Chairman Doll stated that all members were present except Jack Hunn and Terri Jeppson. Chairman Doll stated that the first item to be considered is the approval of the Planning and Zoning Commission Meeting Minutes from April 17, 1990; May 2, 1990; May 15, 1990; June 5, 1990; and June 19, 1990. John Perkins moved to approve all five sets of minutes as presented. Buz Reynolds seconded. The motion carried unanimously. Lot 23, Block 1, Benchmark at Beaver Creek, Wo Ift_Warehouse. Review of Special Review Use Conditions Rick Pylman stated that this all started July 1989 when the Planning Commission approved a Special Review Use to allow a residential unit within the Wolff Warehouse. The purpose of the unit was to house on-site management. The resolution contained five conditions. Condition #3 states that this Special Review Use be reviewed the first meeting of February, 1990. This item has been tabled several times. This review is to determine if the Special Review Use should be continued or revoked. First condition was that the use of the residential unit be restricted to the employee of the landlord and no subletting of that apartment is allowed. Condition two is that young children between the ages of 2 and 10 be prohibited from living on site because of the Proximity of the traffic and hazards. Condition four states that the employee of the landlord be in fact the on-site manager. Condition five stated that the clean-up of the site PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 2 of 11 Lot 23, Block 1. Benchmark at Beaver Creey Wolff Warehouse_ Review of Special Review Use, (contl begin on or before August 1, 1989, and be substantially completed prior to September 1, 1989. Pylman stated that he is not aware of any violations of these conditions. He stated that most of the problems have bernn associated with parking and in part was aggravated by the lack of strong on-site management. Staff recommends that this Special Review Use be continued and maintain conditions 1, 2, and 4. He also requested that the Commission discuss with the applicant increasing the utilization of the managers unit to eliminate the parking problems. Paul Wolff stated that most of the problems have been tenant problems. At the beginning of the year the tenant causing the most problems left. He stated that he is in the process of getting a new on-site manager and feels that there will be better management. Mr. Wolff stated that the parking problem has been rectified. Chairman Doll stated that if the parking problem is not solved, the Special Review Use will have to be revoked. Mr. Wolf stated that this is why he is in the process of obtaining a new on-site manager. Perkins asked for a list of the tenants of the building. Mr Wolff stated that in the lower part of the building, which is the south end, there is a moving and storage company; in the center section there is going to be a furniture storage and used furniture sales; in the above unit there is a lease with a limousine company, who illegaly leased to the rafting company. At this time the rafting company is in there but only contingent on the use of what is allotted to the limousine company for parking spaces and that they do not block the parking area. They are not allowed to store the rafts in the parking lot. Perkins asked what the arrangement with the new manager consists of. Wolff stated that he is trying to make arrangerients with the manage- of the moving and storage company to be the on-site managers. That way they would be there at all times. The current manager is to be out at the end of this month. Discussion followed on the usage by the moving and storage company. Wolff stated that the company only runs two trucks and at short periods of time there may be semi -trucks either PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 3 of 11 Lot 23, Block 1. Benchmark at Beaver Creek, Wolff Warehouse_, Review of Special Review Use. (contZ loading or unloading. Reynolds stated that he has no problem if there can be some parking restrictions on the trucks. Wolff stated that he has had no complaints regarding this particular company. Pylman stated that copies of the leases have been provided, showing what spaces are allocated to each business. He stated that he has discussed the problem with the manager of the moving and storage company and he is aware of the problems. Perkins moved to grant continuance of the Special Review Use for the Wolff Warehouse and that the five conditions remain in force and the appropriate dates be forwarded and that the on-site managers name and telephone number be on record with the Community Development Department and that he be notified that he would be subject to periodic reviews or notification of any problems on that property. Reynolds stated that he would like to see the approval be for six months. Perkins amended his motion to so state. Pylman stated that the fifth condition has been taken care of and need not be included. Perkins then amended his motion to state the first four conditions, adding that the manager's name and number be included. Reynolds seconded. The motion carried unanimously. ail Furniture Jim Curnutte stated that in 1985 the Planning and Zoning Commission approved a special review use permit for retail sales to the Blue Steel Gunshop. One of the conditions of the approval was that any change of that use or occupancy of the building come back for review of the parking requirements. Staff has determined that the number of spaces necessary for Mr. Shelton, Vail Furniture, would be seven spaces minimum. On June 19, 1990, the Commission tabled this application for lack of information regarding the assigned parking spaces at this location. Mr. Wollf, the owner of the building has provided this information to Staff. This information has PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 4 of 11 Lot 23 Block 1. Benchmark at Beaver Creek,. Vail Furniture_,, Parking Review, (cont) been reviewed by Staff and show that sufficient provisions are in place to assure compliance with the Town's parking requirements. Curnutte stated that Staff is recommending approval. Dan Shelton stated that there will be someone there from, 9 to 5:30 and if there are any parking problems he knows where to go. McRory moved to grant approval of the parking review for' the new retail business in the IC zone district, Lot 23, Block 1, Benchmark at Beaver Creek, Wolff Warehouse, with no conditions attached. Sue Railton seconded. The motion carried unanimously. Lot 7 Block 1, Wildridge Subo_vision_,_ Garton Duplex. Final_ Design Review Jim Curnutte stated that Dave Garton is proposing to construct a duplex on Lot 7. This application was tabled at the last meeting in order to give the applicant time to provide plans drawn to a greater level of detail (especially the elevations); A model of the building or at minimum a roof plan to be provided; The suggestion that the applicant look at a full two car garage instead of a one car garage; A more detailed landscape plan should be provided which shows additional landscaping adjacent to the building; and The applicant should look at ways to reduce the impact of the overhanging dick and provide for some screening of the structural members if necessary. The deck should be much closer to natural grade. Cirnutte stated that Michael Hazard has addressed every one of these concerns. Mr. Hazard stated that he hopefully has properly addressed all the concerns. He stated that they have provided three more elevations rendered with more shadows, as well as a roof plan. In terms of the deck and its relationsnip to grade, they have dropped the deck relative to grade to bring the profile down lower. They have indicated treatment to the underside of the deck and they have provided a photo of a similar condition that was done on the Vail Golf Course. They have addressed the concern for the amount of paving and the landscape treatment against the home. They have reduced PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 5 of 11 Lot 7 Block 1 Wild;idge Subdivision, Garton Duplex, Final Design Review, (cont) the area of paving. He pointed out the areas on the plans provided. He also pointed out the existing grade and the proposed grade and the elevations. He stated that the garage is now a two car garage. Further discussion followed on the elevations. Discussion followed on the colors to be used. A semi -transparent stain, Olympic 716, will be used. A white stucco, # 611, will be used. Discussion followed on the dedicated easement, however, due to several people talking this discussion is not clear. Perkins moved to grant final design approval to the Dave Garton residence at Lot 7, Block 1, Wildridge Subdivision, as presented. McRory seconded. The motion carried unanimously. Rick Pylman stated that at the last meeting approval was granted to the Porte cochere architecture and some other aspects of the building and the applicant was asked to come back after a color sample had been put on the building. This has been done. Pylman then turned the meeting over to Mark Donaldson to explain the thinking behind the color scheme. Donaldson stated that the idea is to paint the interior of the corridors along the north side of the interior faces of the balconies a much lighter color since they are always in shade or shadow. The exterior color is a single stucco color and the accent color is for the balcony caps and the parapet wall caps around the building. Chairman Doll stated that the Commission had been on a site visit and had gone up to Beaver Creek and viewed the project. The Commission was of the general consensus that the earth tone color was more suitable than the proposed colors. They suggested that perhaps a rust color for the trim would be better than the proposed trim color. Discussion followed on the reasoning for the proposed colors. Donaldson stated that this is what the owners want for colors. Discussion followed on the trim and caps areas. Perkins stated that they had to PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 6 of 11 Lot 63 Block 2. Benchmark at Beaver -Creek. Grand on Avon Design Review. Colors. (cont) be real careful about the colors used or the building will look worse than it looks now. He feels that the contrast should be played down, not accentuated. Donaldson stated that they are trying to turnaround a failed project. The owners feel that they have a color scheme that works for the year round as the landscape changes with the seasons. They want a unified single exterior color; they want to lighten up the interior balconies; and they want to accent the balcony rails. He needs a consensus of where they have to go to get approval from the Board. Further discussion followed on what should be a proper color scheme. The general consensus of the Commission was that the building color should be somewhat darker and the trim should not be so harsh. It was suggested that the applicant try some more samples, in earth tones, on the building for the Commission to view. Considerably more discussion followed. Perkins moved to continue the color selection approval for the Grand on Avon to such a time as the applicant has time to provide somemore recommended colors on the building and time for the members of the Commission to do a speedy review. Reynolds seconded. The motion carried unanimously. = Revisions Jim Curnutte stated that in Feburary, 1989, South Harbor received final design approval of a side by side duplex on Lot 7. Less than six months later a building permit was issued for that building and a foundation was poured. Work was stopped at that point. On March 6th, 1990, a new idea was proposed and approved for that foundation. This proposal was substantially different from the original approval. Most notably, it went from a side by side duplex to a an over/under duplex. This proposal is the third revision for the foundation. The idea is to go back to a side by side duplex on the foundation, very similar to the first approval, although incorporating some of the building design from the second approval. Some of the changes are: PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 7 of 11 Lot 7 Block 1 Filing 1 Eaglebend Subdivision South Harbor Development Final Desican Review - Revisions (cont) 1. The basement in the east unit has been eliminated and replaced with a crawl space. 2. The east and west units are side by side rather than staggered, as in the first proposal. 3. Several new windows and doors have been added. 4. Roof pitch has changed. 5. Chimney covers have been added. 6. Truss detail has been added. 7. Roofs over tKe dining room which were gable type roofs are now flat roofs, which also serve as walkout balconys for upper level bedrooms. 8. Additional landscaping has been provided. 9. The decks are much larger than the first two original approvals. 10. It appears that the basement level of the west side unit includes a third dwelling un -:t. Curnutte stated that it appears that most of the proposed changes do add interest and diversity to the buildi,g. Curnutte then reviewed the site plans of the previous two approvals. He stated that this proposal does have parking in the frontyard setback, closer than 10 feet to the property line. It would appear that the encroachment of the decks as they head toward the river would have the potential of erosion and disturbance of the natural habitat. Staff would like to see these pulled back from the edge of the bank. Also, the basement level third unit :ill have to go and should be removed from the plans completely. Also the words on the site plans "walkway to lower level apartment" should be removed. Tony Seibert first addressed the third dwelling unit, stating that this was a mistake on both his part and the architect's part. There was no intention of putting a third dwelling unit in. He had instructed the architect to take the PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 8 of 11 Lot 7 Block 1, Filing 1, Eaglebend Subdivis.ion,_.SoutiHarbor Development Final Design Reyiew_=_Revisions. (cont-_ approved landscape plan and the basement plan from the one set of plans and combine them with the other plan. He assumes that this is how the statement about the walkway got on this plan. He stated that the elevations, the fenestration, etc., of the new plans are much more architecturally and aesthetically pleasing. He is committed because the foundation is set. Regarding the parking, the parking on this proposal is what was approved in the last approval. They definitely need four parking spaces on that site. The other entry way falls inside a twenty foot easement that the water district is requiring because the easement gives them access to the water collector system. This infringes on Lot 7 by about 12 feet, therefore, he cannot use that space. Discussion followed on the double entry that will serve two lots. Chairman Doll stated that they should discuss the comment about pulling the decks back from the river. Tony Seibert stated that the west unit looks directly out at the water collector. This is not an attractive scene. Discussion fol.owed on what could be done to keep the decks from disturbing the area and still provide a view of the river. Further discussion followed on the parking situation. Perkins moved to grant final approval to Lot 7, Filing 1, Eaglebend Subdivision, with the staff recommendations as noted with the addition that on condition 1, that the applicant and staff would work out an acceptable access and parking arrangement trying to eliminate some if not all of the paving in the front 10 feet. McRory seconded. The motion carried unanimously. Jim Curnutte stated that the applicant is proposing to construct a single family residence on Lot 7, Block 2, Wildridge Subdivision. The lot is slightly under one and a quarter acres in size and is assigned two development rights. The building coverage is about 2,400 square feet. The floor area is about 2,700 square feet. The building does not exceed 30 feet over finished grade. The house is set back 25 feet from the front property line, although there is an encroachment of a building overhang as shown currently. A landscape plan has been provided. The building is a two PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 9 of 11 Lot 7 Block 2 Wildridge Subdivision__ Han_qartner Residence Conceptual Design Review, (cont)_ story, wood frame building. Materials are wood siding, stucco and red cedar shingles is the roofing material. Color samples will be discussed and probably be brought to the next meeting. The driveway will be covered with :asphalt. Curnutte stated that more detailed information is necessary to review proposed site drainage, grading and revegetation. He stated that since this is conceptual, no formal action will be taken, but the applicant would appreciate the Commission's comments. Curnutte stated that the applicant had contacted Norm Wood regarding the possibility of putting an individual septic system to service this lot. The reason for the request is that the finished floor elevation of the basement level of this unit is some 10 to 15 feet below the nearest sewer line. There are sewer lines out at the road and along the north property line, but as currently shown on the property, it would require a pump station, or exploring some other alternatives. One example is changing the location of the garage and the house, so that you are driving into the garage off the road and the house can get as close up into the corner as possible. They could get a flow if they were to do this. Stephen Richards, representing Mr. Hangartner, stated that they wanted to keep the house as low and tucked into the hillside as possibla, so it would not stick out, and also to protect it from the wind. The applicant is adverse to a lift station. Mr. Richards stated that the applicant is aware that there is no way to put in a septic system because of the size of the lot. If the house is raised, they would possibly be able to hit the manhole in the street, but this would put the lower level about seven feet out of the ground and from the downhill side you would see two decks. Discussion followed on the locations of the manholes and what would be needed, and where the taps would be. Discussion followed on the installation of a lift station, however, several conversations were being conducted at the same time, therefore, none of the discussions are clear. Discussion followed on changing the location of the house. The general consensus of the Commission is that they would prefer the use of a lift station rather than move the location of the house. The Commission felt that the way the PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 10 of 11 house sets as proposed is nice. Mr. Richards stated that he would relay the Commission's comments to the applicant. Other Business Chairman Doll reported that all the funding for the railroad crossing has been approved. The State of Colorado has approved 3.4 million dollars and 1.25 million dollars from the railroad, 40,000 dollars from Beaver Creek and 1.3 million dollars from the Town. The preliminary engineering plan has been presented to the Town once and will be presented again on Tuesday. The only decision to be made is to where the detour will go. West Beaver Creek was strongly recommended by Centennial Engineering. He described what will have to be done to utilize this detour. The Town is the main agency in this matter. The State Highway Department will be on hand and the railroad will do all their work prior to the beginning of the crossing and after it is finished. The preliminary engineering should be in the hands of the State for what they call field inspection review and then it goes back to Centennial for final. If the easements and rights-of-way are aquired, the grade for the railroad detour and the removal of the telegraph pole: line and the preparation of the railroad detour crossing will take place this fall. April 1, 1991 is the estimated start date. Rick Pylman stated that a worksession with the Council has been scheduled for Tuesday, July 10, to discuss the zoning changes and the Commission is welcome to attend. Buz Reynolds moved to adjourn. John Perkins seconded. The meeting was then adjourned. Respectfully submitted, Charlette Pascuzzi Recording Secretary PLANNING AND ZONING COMMISSION MEETING MINUTES JULY 5, 1990 Page 11 of 11 Commic6loi F. Doll T. Jeppson Perkins Railt C. L A. Reynolds Date % / U