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PZC Minutes 040390RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING APRIL 3, 1990 The regular meeting of the Planning and Zoning Commission was held on April 3, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, Buz Reynolds Jack Hunn, Terri Jeppson Denise Hill, Clayton McRory Staff Present: Rick Pylman, Director of Community Development, Jim Curnutte, Planner Charlette Pascuzzi, Recording Secretary Chairman Doll, at roll call noted that all members, except John Perkins were present. Rick Pylman stated that before the Commission started on the agenda he would like to introduce the investment and management group for rezoning and special review use for the trailer park project. He then introduced Jeff Bowen, who stated that they are planning to have a hearing with the Commission in two weeks. He then introduced John Carrie, the architect, Mark Johnson, the planner, Don Par -ons, the engineer, and Jim Mulligan, the attorney that represents them. Mr. Bowen stated he has sent questionaires to all of the residents and started meetings with the residents to work out a relocation plan for them which would be satisfactory for them and solve some of the issues of relocation for them. The design work is also in process. Rick Pylman stated that final approval had been granted on the above project, contingent on the applicant submitting a revised landscape plan. He stated he had received the landscape plans and provided them for the Commission to review. Tony Seibert stated that based on the communications between his architect and Town Staff, the architect redesigned the Planning and Zoning Commission Meeting Minu_es April 3, 1990 Page 2 of 10 landscaping plan to add what he believed the Board wanted. Discussion followed on the request of the Commission that the existing spruce trees be preserved. Mr. Seibert assured the Commission that they would be protected. Terri Jeppson Moved to grant final design review approval for the landscape plan for Lot 3, Filing 1, Eaglebend Subdivision, South Harbor Development. Denise Hill seconded. The motion carried with Jack Hunn voting nay. Rick Pylman stated that this is the revised landscape plan as requested by the Commission and also the applicant has provided the revised color scheme for the house. Doll stated that they also wanted to know about the sidewalk going down to the secondary unit. Seibert stated that the risers will be 6" high and the steps will be a minimum of 12 inches deep. Seibert stated that the colors have been changed to Sherwin Williams Covered Bridge (Tan) for the body and Foliage (green) for the trim. Jack Huhn stated that he still did not feel that the landscaping of the berm was adequate. Discussion followed on this matter. Seibert stated that it will be a combination of sod, large boulders, shrubs and trees. Jack Huhn stated that he felt a couple or three aspen in one area and maybe a couple spruce should be added. Discussion followed on the previously approved landscape plan before the house plan was changed. Pylman stated that the landscape plan should be in harmony with the actual house plan, therefore the landscape plan for the duplex did not blend well with the single family plan. Considerable discussion followed on this matter. Jack Huhn moved to grant final landscape approval and approval for final colors for Lot 7, Filing 1, Eaglebend Subdivision, with the following conditions: That staff review a revised landscape plan indicating additional landscape material in the berm near the street and the suggestion that three aspen and two spruce be integrated into Planning and Zoning April 3, 1990 Page 3 of 10 Commission Meeting Minutes Lot 7. Filing 1, Eaalebend Subdivision.__Lan_dsc4pe Plan Design Review. Continued from 3/20199 y�contZ that area. Clayton McRory seconded. The motion carried unanimously. Commission member Denise Hill stated she must step down as a voting member on this matter as she has a conflict of interest. Rick Pylman stated that this is a final design review application for a single family residence. He stated that the lot is a little over an acre, 49,000 square feet and the building footprint is a little over 1200 square feet. The building area ratio is 2.5%, The building square footage is a little over 3,000 square feet for a floor area ratio of 6%. The building is 32 feet tall. The house is about 170 feet back from the street, is 45 feet from the property line to the west and 70 feet from the property line to the east. The site plan shows the landscaping plan, there is a revised drainage plan provided. Tree sizes and locations are specified on the landscape plan, as well as revegetation of the disturbed areas. There will be a drip irrigation system. It is essentially a two story gable roof form log house. The roof material is proposed to be an asphalt shingle. The applicants do have color samples for the chinking and roof samples as well. Pylman stated that this project is in conformance with the zoning code and other applicable Town of Avon regulations. The exterior materials log, peeled and stained with a clear preservative. Pylman stated that the covenants and design guidelines suggest that if a log home is built, it is built on a lot that is heavily treed. This lot does have some trees that come down through the gully. These covenants of course are not enforced by the Town. This project will be reviewed by the Avon Design Guidelines and he referred the Comission to Section 6.25 of the design guidelines, to refer to the materials that are allowed. Pylman stated that the house is sited 45 feet from the west property line, which is the closest built property and an even greater distance from the east side. They have designed a landscape cluster between the two houses. The house on the other lot is 20 feet from the property line so that the two houses are 65 feet apart. They are set back almost exactly "N r..N '"`, r. Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 4 of 10 Lot 22 Block 4, Wildridge Subdivision. Gosewskt_ Resid_encey Design Review, cont the same distance on the lots so that they are almost parallel to each other. He stated that the house works well with the topography. They have utilized a walkout basement and garage in the lower level to be able to work with the steep hillside. They have sited the house to avoid a hole thats in front and the steep drop off in back and the sides. Regarding the visual appearance, he Commission should discuss the materials, and whether the materials are appropriate. Regarding the objective that no improvement be so similar or dissimilar that values, monetary or aesthetic will be impaired, Staff sees no conflict with this criteria. Pylman stated that the proposal is a complete application with the exception of the color samples and roof materials which the applicant will present. Pylman stated that the applicant needs to explain how the drainage will be done and how the water will be handled under the driveways. Robert Gosiewski provided some pictures showing the color of the house, the roofing material, and the look of the rails. He stated they are considering the grey chinking color. He provided a color sample of this material. Discussion followed on this material. He also provided a picture of the shingle and a sample. He provided a sample of the stucco to be used. He described the location of the culvert for the drainage. He stated that the areas shown on the drawings as stone work will in fact be stucco, and the chimney area will also be stucco. The rocks seemed too busy. Reynolds asked how the rear of the building would be addressed. Dan Siepel described how he had handled the situation and that there will not be a retaining wall. This is shown on the revised drainage map. Further discussion followed on the grades and culvert location. McRory stated he had a problem with the asphalt shingles. He feels it takes away from the rustic look of the house. Gosiewski stated that the shake roof made it a lot of wood and also the consideration of durability was a factor. rle stated that the life of this shingle was 30 years. Another factor was the concern of fire in that dry area. Discussion followed on the location of the house on the lot. The shared easement was discussed. Discussion followed on the west elevation and that there is no elevation shown. 1-11 .14�\ '"` Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 5 of 10 Lot 22, Block 4, Wildridge Subdivision_ Gosiewski Residence,_ Design Review, (cont) Discussion followed on the gravel driveway and the Town requirement for paved driveways. Hunn stated that he felt that the asphalt roof proposal detracts from the house. He feels that asphalt shingles, in Wildridge in general and in particular next to a home that has wood shingles is so dissimilar that it will detract from the value of that home. Further discussion followed on shake shingles verses asphalt. Chairman stated that there are some people in the audience that have some comments regarding this project. He stated that he wanted to stress now that this is not a public hearing, there is no reason for a public hearing, but he will give anyone a couple minutes to make their comments. Celeste Nottingham address the Commission. Her concern was that this project would devalue the surrounding properties. She asked that the Commission proceed with caution. She also requested that the public forest land in that area be posted as public access. Dan Seipel stated that he had checked with the Forest Service regarding the access previously mentioned and it has been a closed access for numerous years and there is no intention to open it up in the near future. He spoke regarding log homes. He commented on the log homes now included in Beaver Creek and felt that if they were applicable for Beaver Creek, why not Wildridge. Frank Kirchner, a property owner in Wildridge stated that he and three or four others also plan to build logs homes in Wildridge, in the future. He feels that the rural and rustic appeal of Wildridge warrants a log home, tastefully done as this design would be appropriate. He also has no problems with the asphalt shingles. John Bergoch stated has hired him to help them through the building procedure. This will be a quality project. Terry Nottingham also spoke for this project. He stated that he preferred the rock work rather than the stucco. Chairman Doll reiterated the concerns of the Commission, including the siting of the building, the two houses being lined up together, the asphalt shingles, the concern of the graveled driveway. Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 6 of 10 Lot 22, Block 4, Wildridae Subdivision, _Gos_ewsk -Resi_dence_, Design Review (cont) Clayton McRory moved to grant final design review approval for Lot 22, Block 4, Wildridge Subdivision, with the conditions that a time limit, set by the Town Engineer be put on the paving of the driveway to meet regulations of the Town of Avon; that the drainage be approved by the Town Engineer; and that the colors have been approved by the Commission. Buz Reynolds seconded. The motion carried with McRory, Reynolds, and Doll voting aye and Jeppson and Hunn nay. Denise Hill then resumed her seat as a voting member of the Commission. Since once again there was no representation for the Wolff Warehouse, Jack Hunn moved to continue this item to the next regularly scheduled meeting of April 17, 1990. Terri Jeppson seconded and the motion carried unanimously. Lot 1 Block 1 Lodge at Avon Subdivision,—G tback_.Variance Request Public Hearing Pylman stated the applicant, BMB Properties, is requesting a variance to allow a ''juilding to encroach ten feet into the required 25' front setback for a distance of 100 fleet on the Lodge at Avon Subdivision. He pointed out the location of the variance request and the roadway easement on the plans. He stated the total proposed development of the site is about 44,600 square feet of retail, restaurant and office space. The main building ccntains 39,000 square feet of the total, leaving about 5,000 for the restaurant pad. There is required parking of 181 spaces which is being met on site. Just over 20% of the site is landscaped. Pylman stated that the proposed use of this property is commercial and this use is compatible with existing uses within the area. The property is zoned Town Center. It is the most urban district. This proposal is not that high of a density mixed use project, and they have not included covered parking. That is why the site development standards are so tight on this project. They just meF': the parking requirements and just meet the landscape requirements. They could do this project without putting the second building there and that would free up a little bit of the site, and Planning and Zoning April 3, 1990 Page 7 of 10 ,0-, Commission Meeting Minutes Lot 1 Block 1 Lodge at. Avon Subdivision, Front Setback Variance Request Public Hearing (cont) not need a setback variance and ease their parking and ease their landscape requirements a bit, however it is probably the restaurant pad that saves this project. That and the office uses are the only things that prevent it from being the basic strip center we already have across the street. Pylman stated that some of the constraints are self imposed to a degree. They do have two front setbacks. He stated that given over 1000 fee. of front setback, 100 feet is a relatively minor encroachment, therefor this would not be a grant of special privilege. Pylman asked the applicant and the Commission to look carefully at the corner where the road easement is. Pylman reminded the commission about the findings and stated that the staff recommendation is for approval. Carson Wright, representing BMB properties, stated that he has retained Glen Ellison for the landscaping. He stated that he likes to look at the variance request as a design consideration. He stated that they have taken the ten feet that they are asking for in the variance and put it in the center of the parking lot. He asked the Commission to look at the site plan at a qualitative level, rather than the quantity. He stated that they have also retained Inter -Mountain Engineering to work out the drainage and they are present to answer any questions. Chairman Doll then opened the public hearing. Dave Cole, a principal in Lot 56, the lot immediately to the north stated that he was in favor of this plan, but he has a concern that he would like the Commissioi to consider. His concern is that allowing the encroachment of the setback on Benchmark Rd. will change the visual character of a major east -west artery. With no further public comment, Chairman Doll closed the public hearing. The Commission stated that they would like to look at the landscape plan before acting on the variance. Discussion followed on the probability of the Town widening the road. Buz Reynolds asked if fhe buildiny could be shifted over to avoid the encroachment into the corner in question. Discussion followed on this concept. Stu Mills agreed that this could be done in a nominal amount. The Commission then proceeded to review the model provided by '1 „-� II&N VAa Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 8 of 10 Front Setback the applicants. Glen Ellison reviewed the landscape plan for the Commission. Considerable discussion followed. Also discussed was the parking and the concept of moving the building pad for the restaurant. Discussion followed on the building height of the restaurant building. Buz Reynolds moved to approve the front setback variance request for Lot 1, Bloch, 1, Lodge at Avon Subdivision, Planning and Zoning Commission Resoultion 90-4, with findings of 3-b. There are exceptional or extraordinary circumstances or conditions applicaole to the site of the variance that do not apply generally to other properties in the same zone, with the condition that the restrauant pad site, if needed, be moved to the east a maximum of ten feet if staff determines the need. Jack Hunn seconded. The motion carried unanimously. Rick Pylman stated that the applicant would like to continue with the conceptual design review on the Avon Towne Square, even though it is not on the agenda. Chairman Doll asked that the Commission follow through with the agenda and then return to the conceptual review. Loc 2 Block 5 Wildridae Subdivision. Conce tual Development Plan. Rick Pylman stated that David Lach was present to address the Commission on a conceptual level. He stated that this lot currently has six development rights and Mr. Lach would like to subdivide this lot into two single family lots. Pylman stated that this will require a subdivision and amendment to the SPA. Mr. Lach stated that there would be two separate single families with a common driveway, access and utility easement and he would like to transfer the remaining development rights to Lot 4, Block 1, Benchmark at Beaver Creek. Considerable discussion followed. The Commission stated that they had no problem with this concept and Mr. Lach should work with staff on the subdivision process. As this was conceptual review, no action was taken. Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 9 of 10 Lot 1, _Block 1 Lodge at Avon Subdivision Conceptual Review Pylman stated that the final landscape plan will be coming back, therefore at this time he would like to get through the building and site planning issues. Discussion followed on some of the building features, i.e. the flat roof/deck. Basically, the building is what was presented before. The building will be retail on the first floor and offices on the upper two floors, therefore, they have created a separate lobby. Discussion followed on the loading for the two buildings. Discussion followed on moving the restaurant pad and the landscaping and the need for s.me walls. Discussion followed on the trash collection situation. Discussion followed on the railroad issues. Pylman stated that some of the landscaping will not happen immediately because of the railroad crossing issue. The need for a sign program was discussed. The applicant will return with a sign program. Discussion followed on the parking and where employee parking would be. Snow storage ;s also discussed. The applicant would like to break ground around June 1st. The applicant stated that Vacation Properties will be the managers of this project and will have an office in the building, so Lhey will be F.ble to monito- the trash situation. Discussion followed on the need or lack of need of curt, and g.itter. Further discussion followed on snow storage and the plans of the applicant to have snowed hauled away. Further discussion followed on the landscaping materials to be used. Discussion followed on the look of the back of the building. The Commission felt that this was a very well planned and appropriate project for this site. The applicant will return in the near future for final design approval. Reading and Approval of P & Z Minutes of 3/20-90 Regular Meeting Denise Hill moved to approve the minutes of the P & Z Meeting of March 20, 1990 as submitted. Terri Jeppson seconded and the motion carried unanimously. Other Business Denise Hill stated that she felt the Commission made a bad decision in approving the log home in Wildridge. Considerable discussion followed on this matter. Jack Hunn stated that he felt '..hat the Town of Vail and the Town of Avon should voice pressure to get the Ea.gle River � ,ftek I-% Planning and Zoning Commission Meeting Minutes April 3, 1990 Page 10 of 10 Other Business (cont) cleaned up. He has a concern about how safe the drinking water is. Further discussion followed on this matter. Chairman Doll stated he would convey the Commission's concerns to the Mayor, and Town Manager. Reynolds moved to adjourn. Jeppson seconded. The meeting was adjourned at 10:30 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary Comi F. I T J. J. D. C. A.