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PZC Minutes 030690RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING MARCH 6, 1990 The regular meeting of the Planning and Zoning Commission was held on March 6, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins, Jack Hunn, Terri Jeppson Denise Hill, Buz Reynolds Clayton McRory Staff Present: Rick Pylman, Director of Community Development, Charlette Pascuzzi, Recording Secretary Chairman Doll, at roll call noted that all members, except Buz Reynolds were present. Mr. Reynolds arrived immediately after roll call was taken. n.cr„ccinn - Rick Pylman stated that what is felt to be the final draft of the Master Plan has been completed. He stated that the changes that were discussed in previous joint Planning Commission/Council meetings, and public hearings have been included and it is felt that the Plan is now ready for adoption. He stated that it will serve as the guideline for growth decisions,and development decisions for the next ten to twenty years or so. Pylman then introduced Peter Jamar, who has worked on the Plan since the beginning. Mr. Jamar reviewed the changes made in the final draft: 1. The issue of fractionalization and development rights. This is the first thing that needs to be tackled in the implementation phase of the plan in terms of looking at the existing plan development regulations, the zoning and subdivision as they relate to a number of issues. 2. Wildridge and Wildwood: a couple pages of text -%� .Ipft. Planning and Zoning March 6, 1990 Page 2 of 15 Commission Meeting Minutes has been added that deal with goals and policies for these areas, and have included those on the overall map that designates the subareas. 3. Height limitations - The core area should basically be the highest in terms of building heights, basically in the four to eight story catagory ano then all the other areas surrounding that with lower heights, especially along the Eagle River. 4. Architectural Character - It was felt that an overall architectural theme or character needs to be developed for the Town. 5. Changes in Setbacks in River Corridor - the proposed 50' public access easement along the river should be 30'. 6. Map Revisions - Jamar described the changes to three areas on the map. Jamar stated that various other changes have been minor. He stated that the plan is not meant to be set in stone or inflexible. There is an amendment procedure that is outlined at the end of the Plan which states that two different types of amendments are possible; one that is done by the Community Development Department, and they are encouraging that this happen every three to five years; and two a private sector amendment where anybooy can come in and make an application to amend any portion of the plan if they feel it is in error. Chairman Doll stated that when the document is read, people have to realize that it is not a document that everything in it will. be implemented within the next five years or so. There are many items that are very expensive in the plan and at this time there are too many other projects. Doll stated that he felt that the plan is good for the Town of Avon. Chairman Doll also congratulated Mr. Jamar and his associates on the time and work put in on this Plan. Jack Hunn stated that he felt it would provide a good framework for the Town. He asked if there was any conflict with the river setback of thirty feet and the Corps of Engineers requirements. Jamar stated he knew of none. Denise Hill felt that the Plan would be a good tool for the Planning and Zoning March 6, 1990 Page 3 of 15 ^ 10� Commission Meeting Minutes Comprehensive Plan - Discussion - Planning and Zoning Resolution Recommending Adoption (cont) Town and she had no problems with it. John Perkins stated he disagrees with the thirty foot river setback, but that doesn't keep him from adopting the resolution. Terri Jeppson stated she is comfortable with the Plan. Buz Reynolds stated he feels it is a great guideline, but it will take a lot of work to make it work. Clayton McRory stated that it was a great job, but he is concerned about the amount of time spent talking to the Wildlife Division. Jamar stated that they had two different meetings with the Wildlife Division and they feel that the Plan is a good Plan. Discussion followed on the cost to develop a more comprehensive and detailed design guidelines. Perkins stated that since the Commission he's determined that the Comprehensive Plan is essential to conduct the designated duties of the Commission, he moves to approve Town of Avon Planning and Zoning Commission Resolution 90-3, Series of 1990, "A Resolution Recommending Adoption of the Town of Avon, Colorado, Comprehensive Plan" Hill seconded. The motion carried unanimously. Rick Pylman took this opportunity to thank the Commission members for their work and time spent on this Plan. Lot 23, Block 1 Benchmark at Beaver Creek. ---Wolff Warehouse,_ Review of Special Review Use. Rick Pylman stated that the applicant was not able to make it to the meeting and had asked that this be continued to the 3/20/90 meeting. Jack Hunn moved to continue this item to March 20, 1990. Buz Reynolds seconded. The motion carried unanimously. Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 4 of 15 Lot 3 Block 3. Benchmark at Beaver Creek, Conceptual Desi9_n Review Pylman described the location. of Lot 3, Block 3. He stated that the applicant is back with another conceptual review to show his response to the comments made by the Commission at the previous conceptual review. He stated that the project has been broken into phases, with phase one being the main building and phase two being the small convenience store that sits in the corner. Pylman then introduced the applicants Steve Riden and Jeff Gibson. Mr. Riden stated that they had reduced the size of the main building and limited the number of tenants. Since the number of tenants has been reduced, so has the resources to build out completely, therefore, they plan to phase the project. The convenience store and gas station will be built at a later date. Also, they have increased the turn in lane according to the highway department regulations and provided a secondary access to improve the circulation. In the meantime they will continue an access off Beaver Creek Blvd. He then described the possible tenants, Discussion followed on the landscaping to be used as a buffer area along Sunridge; the possible access through the Sunridge parking lot; the parking requirements, the revised architectural design and colors; and the access off highway 6. A more detailed description is not possible due to several individual conversations being conducted at the same time. Hunn suggested that, at the time for final design, the applicant provide a massing model and also a signage program. Chairman Doll reiterated that what needs to be discussed the next time they come in is parking, a model of both phases, and a sign program. Rick Pylman stated that this lot has an existing foundation on it. There was a building approved sometime ago and construction was started and then stopped and they have redesigned the house and would like to build on that foundation. The structure is more like a primary/secondary residence. There is a two bedroom unit located in the lower level and the main level and upper level of the unit consists of the primary residence. The lot is apporximately 16,000 square feet, the building footprint is about 3,300 square ,. 1_4N Planning and Zoning March 6, 1990 Page 5 of 15 Commission Meeting Minutes Lot 7 Filing 1, Eaglebend South Harbor Development. _Q -up -lex Design Review (cont) feet for a building area ratio of 20%, about 16% of the site is paved with parking or sidewalk, and the landscape area is approximately 63% of the site. This includes the riverbank and the part that drops down into the river. The building height is within the zoning regulations of 35 feet. Primary materials are a one by eight cedar lap siding, and cedar shake roof. The color scheme is a woodland green for the siding, a cypress moss for the trim and a cottonwood for the windows. Pylman stated that the applicant indicated that they wanted to utilize the landscape plan that had been approved with the existing foundation. Pylman stated that the project is in conformance with all regulations with the Town of Avon. The type and quality of building materials seem to be suitable. With the exception of the absence of the landscape plan, architecturally this house meets the criteria of compatibility to minimize site impacts to adjacent properties. Regarding the visual appearance as viewed from adjacent and neighboring properties, the architecture of this building meets that criteria. Pylman stated that this project is in conformance with all the goals of the Town of Avon. Pylman stated that architecturally the application is complete, However, he has a problem with using a landscape plan for a site when the building design has been radically changed. He feels that a landscape plan needs to work with an architectural design. He recommends that the applicant come in with a landscape plan that works with this specific design. Jackie Montgomery stated that they will be massing more landscaping around and she stated that she will bring a landscape plan that is more compatible for this house. Pylman described the entries to the secondary unit. He stated that there needs to be a walkway that comes around to the entry in the back. Jackie Montgomery stated that they have been working on this and there will be a walkway. She described on the plans where a glassed -in air -lock will be constructed. Discussion followed on this. It was suggested that when she brings in the landscape plan she also include a sketch of the proposed glassed -in air -lock. Hunn stated he was concerned with the amount of exposed foundation in the area that steps down the hill and several other areas. He suggested introducing a stucco finish to the Planning and March 6, 1990 Page 6 of 15 tIMIN 1-1 Zoning Commission Meeting Minutes Lot 7 Filing 1 Eaglebend. South Harbor Develo�ment,_uupelxy Design Review (cont) foundation. Ms. Montgomery stated they had discussed using stone for this instead of stucco. Also discussed was the matter of the awkward windo�q groupings, especially the kitchen window. Jack Hunn moved to grant final design review approval for Lot 7, Filing 1, Eaglebend, with the following conditions: 1. The applicant bring a. final landscaping design back to the Commission for approval. 2. Any modifications to secondary unit be brought back to the 3. The applicant study specifically the kitchen window in the 4. The applicant reconsider th next meeting. the entrance Board. the window main residence. the colors and them at e 5. No exposed foundation walls be ait.hpr stucco or stone be used to screen those. to the design, discuss present and Terri Jeppson seconded the motion. The motion carried unanimously. Lot 3 Filing 1 Eaglebend South Harbor Development. Single_ Family Design Review Rick Pylman stated that this is a 16,000 square foot lot, the building footprint is 1250 square foot, so the building area ratio is 8%. The building height is 32 feet and all the building setback requirements have been met. It is essentially a gable roof form, with an exposed truss system other South Harbor that has been seen on some of the buildings. T;?e primary building material is a cedar siding with stucco used as a minor accent element, and cedar shake roof. There is a landscape plan that is fairly complete and a color scheme has been provided. Pylman stated that the project is in conformance with all Town of Avon zoning regulations. The type and quality of both building and landscape materials are consistent with Town guidelines. He stated that with the aspen trees, he would like to see them specified with caliper width instead of height. The site is at the extreme eastern portion of Lot 3, so some particular attention i>hould be given to the east elevation. The reason for that siting is that this is part of the same complex of homes looked at at the last meeting on Lot 4. The applicant's final goal is to do some resubdividing and create three single family houses on the Planning and Zoning March 6, 1990 Page 7 of 15 Commission Meeting Minutes Lot 3 Filing 1. Eaglebend South Harbor Develoamen�t Single Family Residence Design Review (contZ two duplex lots. This is a single family home on a duplex lot and that is what was presented with Lot 4. The applicant should come through, if he intends on preceeding with the three single family home concept, for a subdivision. That, will need an amendment to the zone district. Regarding compatibility with site topography, with the exception of the proposed deck that extends out over the bank of the river, the structure itself is well sited into the topography. The visual appearance is compatible with the adjacent neighboring properties, again with the exception of the deck which will have a lot of underside exposure. There is no conflict with the improvement being so similar or dissimilar to others in the vicinity. Pylman stated he considered this a complete application. Chairman Doll echoed the comment made by Mr. Pylman regarding the subdivision of the two lots. This needs to be done before the applicant gets too much further along. Jackie Montgomery stated that they have made a change in the floor plan from the ones presented prior to this time. The west side will not have much fenestration, so they plan to do a lot of heavy landscaping on that side to break the building up. Most of the orientation is over the river and to the east. The lot is a short lot like Lot 2 and Lot 4, but the redesign is such that they did not have to come in and ask for a variance. There would be no problem in addressing the deck overhang with some sort of latticework. Doll suggested that the latticework be put up on Lot 2 also. John Perkins suggested a little more stucco other than ,lust in behind the truss elements might help the house some. He suggested a railing on the deck area. Reynolds stated he has a concern about the property lines when the subdivision is done. He likes the idea of the single family homes. Further discussion followed on the possible subdivision of the lots. Hunn stated that during the site visit they noticed three very large spruce trees in the back. He suggested that the trees be protected from construction activity. He stated that he agrees with the staff that the encroachment of the deck Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 8 of 15 Lot 3 Filing 1 Eaglebend, South Harbor Develppment,_____Single Family Residence Design Review (cont) off the bank seems to be in conflict with the topography and unless this is handled very carefully he would not be comfortable with it. Also, There are only two species of trees proposed and there are no shrubs proposed, the location of the sod is not indicated and neither is the native vegetation, and neither is irrigation shown. Jackie Montgomery stated that there is irrigation. He requested that the landscape plan be brought back to the Commission for approval. He suggested that the landscape designer try to screen the utility boxes, als.). Hunn also feels that the colors that are proposed appear to be a bit dark. Jackie Montgomery stated that they can go lighter on this house as it is not presold. Hunn moved to grant final approval to Lot 3, Filing 1, Eaglebend Subdivision, with the following conditions: 1. That the applicant reconsider the landscaping plan, taking into consideration the comments made at this meeting, and bringing the plan back for Commission approval. 2. The applicant reconsider the use of stucco as a second exterior finish material, and bring this back to the Board. 3. That the applicant agrees to install a railing on the exterior deck and provide a 'lattice system to screen the underside of the deck. 4. That the applicant understand that there is no endorsement at this time of any subdivision of this lot to allow the third unit. 5. The applicant, during construction, protect the existing spruce trees with whatever techniques recommended by staff. Denise Hill seconded. Perkins stated that the applicant needs to show more detail on landscape plans then what has been submitted, i. e. ground covers, walkways, and maybe a more variety of material. The motion carried unanimously. Chairman Doll suggested that the applicant may want to consider hiring a landscaper to do the landscape plans once the elevations etc on the house is done. Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 9 of 15 Lot 14 Block 3. Wildridge. Goddard Single Family Residence1 Design Review Rick Pylman pointed out the location of this project on the map. The lot is a little over 21,000 square feet, the building footprint is 3,200 square feet, for a building area ratio of 15%. The building height is varied, but at no point does it exceed the Town of Avon height regulations. The site plan includes a complete landscape plan, snow storage and usable open space. There is a color sample, the primary material is stucco, with wood accent trims. The project is in complete conformance with the zoning code. The type and quality of the materials are consistent with Town guidelines. The stepped roof forrai and profile will minimize impacts to adjacent properties. The building is compatible with the existing topography. The visual appearance of the proposed improvement should present a positive image from adjacent public and private properties. The improvement is not so similar or dissimilar to others it the vicinity. It is in conformance with our goals policies and programs. Staff feels that this is a complete application. Denise Hill stated she noted several fireplaces and asked if they are gas and if so is the applicant aware that there is no gas. Eric Vogelman, representing Kristen Goddard, stated that they plan on burying a tank and also there is a rumor that within a year or so there should be gas there. Discussion followed on the types of windows used, the colors of the trim of the windows and the color of the beams and garage door. Vogelman stated that the only color will be the trim on the windows and they will be some sort of muted Santa Fe type of blue, or green, or mix etc. The commission asked that a sample be provided. The garage will be a brownish or greyish wash. The roof material will be gravel. Discussion followed on the width of 'the driveway. Discussion followed on the landscaping plan. Vogelman stated that there will be an irrigation system. Hunn commented on the remote meter out near the street and suggested that it be screened. Vogelman stated that the solution is to stucco the vhole thing in and this is what they have in mind. Perkins moved to grant final design approval to the Goddard Residence, Lot 14, Block 3, Wildridge Subdivision, with the recommendation that the driveway width be considered and that the remote meter box be screened, and the trim color be presented to staff for approval. Planning and Zoning March 6, 1990 Page 10 of 15 commission Meeting Minutes Lot 14 Block 4 Wildridge Goddard Single Fami_1y- Residence Design Review (cont McRory seconded and the motion carried unanimously. Lot 71, Block 2. Benchmark at Beaver Creek Desi n Review Rick Pylman stated that at the conceptual review the commission had made some suggestions and the applicant is present to respond to those comments and for final design review if so warranted. Pylman stated that Allenbrook Enterprises Developers is the applicant and they are proposing a commercial building, a total of 10,730 square feet, counting both stories. The building has a footprint of a little over '7,600 square feet. It is an almost 25,000 square foot lot for a building ratio of 30%, parking and sidewalk area is approximately 50% of the site and the landscape area makes up the remaining 20%. There is 7,500 square feet of leasable retail space and 3,230 square feet of second story loft space. There are 32 parking spaces and a loading berth. Pylman stated that at the conceptual review the Commission identified four main areas of concern with the proposal. Those areas of concern were: Sidewalks across the site; Sidewalks from the prcierty line to the building front; parking configurations; and the design of the gable end on the west elevation. Pylman stated that the applicant has addressed those issL-es, they have changed the parking configuration, they have added sidewalks and the gable end has been modified. The staff does have some issues mainly oriented toward engineering issues. The si`.e plan has three access points on the site. The shared access point with the Buck Creek Plaza building, and two additional acceF. points. The Town Engineering Staff feels strongly that there a -e quite a few access points along this road already, that this is a fairly short frontage and there should be no more than two access points onto this site. Those access points should line up with the access points to the Annex building that are located across the street from this project. An additional concern is related to the design of the loading facility. Previously that was a drive through loading facility and now with the shared access being blocked from continuing on through Lot 71, there is a concern with the functional ability of that loading space. With the traffic counts on that road, Staff would not like to see a loading design that forced trucks to back out onto the road. An additional concern goes back to the construction of the Annex Building and a staff determination and Commission decision that was granted at that time regarding some loft space. The applicant is asking for a similar interpretation Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 11 of 15 Lot 71 Block 2. Benchmark at Beaver Creek, Design Review cont for this site. The Annex building incorporated some second story loft spaces into their building and those were approved with the condition that access by the public not be made available to those spaces. Those spaces could be used as an office for the particular retail business or for storage. With those conditions, there was no parking requirements for that footage. There is no parking provided for the loft space on this application. Staff interpretation on 'the Annex was that parking should be required for the loft areas, and to be consistent, Staff should take that same position here and say that space does create a parking demand and parking should be provided for that square footage. If Commission makes a decision that is consistent with what happened with the Annex, he requested that the same conditions that were put in place with the Annex, be applied to this project. One additional engineering concern was offsite drainage. At the present time there is located on the site plan a culvert that enters into a storm system that goes through the Annex property. He stated that in more detailed building plans we should see a drop structure that continues that storm sewer system. Pylman stated that the staff interpretation is, that with the loft spaces, this proposal would require 43 parking spaces, the site plan indicates 32 space. Other than that this proposal does meet Town regulations. The type and quality of both building and landscape materials is consistent with Town guidelines. Staff recommends that a type of ground cover be specified is some areas where larger species are indicated, but no ground cover. Staff has no concern with the impacts of this project on adjacent properties. Regarding the topography, the parking lot grade is shown at 5%, but that is within acceptable standards for a parking area. Pvlman suggested landscaping the back of the building to make it look more presentable. ith the exception of parking regulations and the access points, this proposal is in conformance with the Town Goals. Chairman Doll stated that he would recommend that this project be approved the same way the Annex building was approved, with the condition to the owner that every one of the spaces that is leased, include in the lease that the loft space will not be used for office space or any other commercial space that requires additional parking. Doll also addressed the matter of the entry ways. He stated that he will not recommend approval of anything that requires backing trucks off of or into the street from this parking area. Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 12 of 15 Lot 71 Block 2 Benchmark At Beaver Creek Design Review, cont Mark Donaldson, representing Allenbrook Enterprises, stated that they have dealt witFthe four issues mentioned at the conceptual design review. Donaldson stated that they do have a way to deal with the loading berth concern which includes modifying the site plan back to a way that was acceptable tc! the staff before. He stated that the largest issue is thf: third road cut. He stated that they do have on the south road cut, alignment with the adjacent property. He proceeded to describe the reasoning for the three access po-nts. I -e stated that the drainage design is something they are fully prepared to deal with. They are trying to get through preliminary or final design approval so that they can get the civil engineering and preliminary plating done at the same time. He stated that they have spoken with Norm Wood about his thoughts on the drainage and are fully prepared to deal with it. They will bury the culvert continuously, landscape it etc. Regarding the parking requirements, the spaces in the loft are only suitable for storage and they would like to have the same interpretation as far as the parking requirements as the Annex received. Regarding the ground cover, that will be the snow and summer cover. They have no problem increasing the caliper of the aspens and they feel the idea of putting landscape in the rear of the building is well founded. The darker color stucco will be #11113 of the Sto Color System and the lighter stucco color is #10710 Sto Color System. The metal roof will be a forest green. Jack Hunn inquired about the curb and gutters and snow storage. Donaldson stated that the snow storage will be the landscape areas and that the excess will be hauled off. Hunn also stated that he would be comfortable with the interpretation that the lofts do not contribute to the required parking as long as those standard conditions are imposed. Hunn questioned the concrete columns in the parking lot. Donaldson stated that they feel it is a protective measure. Discussion followed on the back elevation and the lack of doors. Discussion also followed on the possible solutions to the loading berth problem. Further discussion followed on the alignment of the access points. Discussion followed on the possible time frame of Beaver Creek Place becoming one way. More discussion followed on the colors. Reynolds stated that he too has problems with the snow storage and the loading berth. As to the road cuts he will leave that to the staff to determine. Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 13 of 15 Lot 71 Bock 2 Benchmark at Beaver Creek Design Review. cont McRory stated that he thinks that the architectural scheme is along the lines of the neighborhood, but he is concerned with trying to tie the colors in a little more gradual. That is why he has a problem with the roof. Jeppson stated that she likes the building and she is ok with the color, but she still has a problem with the parking in that she feels it is a lictle tight. Discussion followed on this matter. She also has a problem with the trucks that will be coming into this parking area. She also has a problem with the landscaping. She would like to see more mature landscaping and more evergreens so that in the winter it won't look so barren. Pylman stated that given past actions, the interpretation on the parking is appropriate and he would like to work with Mr. Donaldson on the loading and the access to try to get those matters addressed. Lighting was then discussed. Discussion followed on the matter of any conditions to be imposed and the fact that approval could probably be handled by staff. Pylman stated that he would like to bring back the site plan that shows the agreed upon access points. The other issues can be handled by Staff. Denise Hill asked if the applicant will be back with a sign program. Mr Donaldson stated that they would. Jack Hunn moved to grant final approval to Lot 71, Block 2, Benchmark at Beaver Creek, as presented, with the following conditions: 1. That a final site plan indicating solutions for loading, access and site drainage be brought back to this board. 2. That a final landscape plan, including site lighting be brought back to this board. 3. The applicant reconsider the colors selected and presented, based on the comments made tonight and come back with his final color proposal. 4. The sign program be brought back to the board at a later date. 5. That the Commission approve the applicant's request that lofts not require additional parking provided that lofts are restricted to storage or office use exclusively for the use of the tenant and that those loft areas may not be sublet by the tenant for any reason. Planning and Zoning March 6, 1990 Page 14 of 15 Commission Meeting Minutes Lot 71, Block 2, Benchmark at Beaver Creek Design Review, jcont McRory seconded. Further discussion followed on the colors. Chairman Doll then polled the Commisson and the motion carried four to three with Jeppson, Reynolds and McRory voting nay. Reading and Approval of P & Z Minutes of 2/20/90 Regular Meeting Denise Hill moved to of February 20, 1990 Perkins seconded and Other Business approve the minutes as submitted. the motion carried of the P & Z Meeting unanimously. Rick Pylman stated that at the last meeting, during the setback variance in Wildridge, there was some confusion. The plans he was given didn't show a roof overhang and when the applicant made the presentation he explained about the roof overhang, which meant that he needed a 14 foot variance instead of an 11 foot variance as the resolution 90-2 was written. Pylman asked for approval of the corrected resolution. Perkins moved to amend Resolution 90-2 to read a 14 foot variance rather than an 11 foot variance. Jeppson seconded and the motion carried unanimously. Denise Hill moved to adjourn. Perkins seconded. The meeting was adjourned at 10:05 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary r, Planning and Zoning Commission Meeting Minutes March 6, 1990 Page 15 of 15 V / Commissio vaZ Date 3 -do HLA F. Doll _ T. Jepp D. Hill IM — C. A. Reynolds