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PZC Minutes 011690RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING JANUARY 16, 1990 The regular meeting of the Planning and Zoning Commission was held on January 16, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins, Jack Hunn, Clayton McRory, Denise Hill, Terri Jeppson Staff Present: Rick Pylman, Director of Community Development, Charlette Pascuzzi, Recording Secretary Chairman Doll noted during roll call that Denise Hill, Jack Hunn and Buz Reynolds were absent. Denise Hill arrived immediately after roll call, stating that Buz Reynolds had ask her to notify the Commission that he would be unable to attend. its per Lot Total 16 Units At the request of the applicant, this item was continued to the next regular meeting on February 6, 1990. Reading and Approval of P & Z Minutes of 12/19/89 Regu1ar Meeting Terri Jeppson moved to approve the minutes of the December 19, 1989 meeting. John Perkins seconded. The motion carried unanimously. Other Business Chairman Doll stated that at the joint meeting of the Council, Planning and Zoning Commission and EDAW on January 9th, Peter Jamar asked that comments not be made until the January 30th scheduled meeting. EDAW and Jamar presented the document at the meeting. Doll stated that at the January 9th meeting there were only three P & Z members present, Jack Planning and Zoning Commission Meeting Minutes January 16, 1990 Page 2 of 6 Other Business (cont)_ Hunn, Buz Reynolds and himself. Doll urged the Commission members to make plans to attend the January 30th meeting. Chairman Doll asked to let the record show that Jack Hiinn arrived at 7:35 PM. All comments regarding the Master Plan document will be considered at the January 30th meeting. Following that, there will be another meeting with the Council and P & Z and the public, probably about the end of February. Also, sometime in the near future, there will probably be a worksession with the Council and the Commission. No date has been set. After the meeting with the public and any other meetings deemed necessary, the document will go to final. Once the document goes to final, the work for the Planning Commission really starts. It will be up the the Commission to recommend zone changes, if any, to recommend construction projects, etc. He stressed that it will be important that all P & Z members attend all the meetings and worksessions that will be forthcoming once this document is finalized. Doll stated that the Council does expect the P & Z members to be here, in force, from now on and if any member has a problem that will prevent him/her from participating then they should talk to Bill James or the Council regarding that problem. Chairman Doll stated that Rick Pylman has some comments to make regarding the document and then each member will have ten minutes to comment, either regarding the document or any other concerns about the Town of Avon. Rick Pylman suggested that before the members read the document, they should think about what they want the document to accomplish, what it should do for the Town, what it should do for the Planning Commission, what your vision of the community is in five to ten years. Then read the document and see if it accomplished those goals. Read it for content and see if it takes care of land use problems, transportation, recreation, etc. See if it really has the guidance that will be needed in the next few years. He stated that he wants the Commission to feel comfortable with the final document. Doll agreed that the Commision should, at this time, discuss what they would like to see the document accomplish, as suggested by Rick Pylman. Planning and Zoning January 16, 1990 Page 3 of 6 Commission Meeting Minutes Other Business (cont) Chairman Doll asked Jack Hunn to comment. Mr. Hunn stated the document seems that it could apply to any town and what the Commission needs to do is use the structure within the document to focus it more to Avon and the Town's particular problems. He stated that he is interested to see how the image of Avon develops out of this process. one of the disappointments is that there really hasn't been a lot of discussion on what should the architectural design of Avon be. A more specific tool is needed to be used in reviewing projects than what this document provides at this time. He stated that the enforcement mechanism is probably the key to the success of the whole process. He voiced concern about projects that will come before the Commission before this document is adopted. He also stated he was disappointed, as a Wildridge resident, that more attention wasn't given to Wildridge/Wildwood and the unique problems that exist there. Chairman Doll then asked Clayton McRory to comment. Mr. McRory stated that there is a realistic end to doing the goals as put forth in the document and that is where the money is going to come from to do this. The projects need to be prioritized. He asked that the members not lose sight of this in looking at the document. Chairman Doll and Jack Hunn agreed and Doll sugested that this be brought up to the Council prior to the finalization of the plan. Discussion followed on the suggestion in the plan to make use of the Eagle River corridor and the requirement of a 50 foot easement. It was the consensus that things that are not within the realm of possibility should be deleted from the plan, i. e. on grade railroad crossings. Chairman Doll then asked Denise Hill to comment. Ms. Hill stated that her main concern is pedestrian access in the Town. She feels that this really needs to be addressed. She also feels the Town core needs an identity. She feels that the Town identity is becoming a service oriented type town. Pick Pylman clarified the confusions of Town core, Town center and Shopping center. Planning and Zoning Commission Meeting Minutes January 16, 1990 Page 4 of 6 Other Business (cont) Further discussion followed on getting the document to focus on the specific problems of Avon. Chairman Doll then asked Terri Jeppson to comment. Ms. Jeppson stated that most of her concerns related to environmental problems. She stated that she would like to see the requirement that all fireplaces installed be EPA approved. Another concern is the water issue. She would like to see vegetation required that would not need as much water, like dogwoods, lilacs, etc. do. She stated that she was also disappointed in the fact that not much attention was given to Wildridge. She stated that her concerns are more toward family and community rather than resort. She would rather see a family oriented place, not a service oriented place or a place like Vail. There needs to be a middle ground. Discussion followed on the problem of this being a family oriented town when there are no schools or churches, etc. here. It was felt that there is an opportunity here to be all three, a family oriented town, a service oriented town and a resort area. Chairman Doll then asked John Perkins to comment. Mr. Perkins stated that this is an inexact science and a difficult science and there were some deficits at the start. He thinks that we are now on the right foot. He feels that the generality of the plan can be overcome. He stated that the Commission should look at the diagrams and determine how the core can be ringed by residential and/or bed base type development. There are not enough people at this time, therefore there is a struggle with identity. He feels that whatever is proposed on the airport property should consider residential development there. Also, along the river. People make a place. He feels architectural guidelines need to be included in the plan. Affordable housing needs to be carefully considered. Further discussion followed on the various comments made by Commission members. Chairman Doll reviewed some past history on the Planning Commission. He stated that the Commission must find some middle ground on approving or disapproving projects that come before the Commission. He stated that he would like the Commission to keep in mind Planning and January 16, Page 5 of 6 ,A­� Zoning Commission Meeting Minutes 1990 Other Business (cont) that the people that come in here and do fit the zoning and design guidelines that are written by the Town should be given consideration for their project. Suggestions on landscaping etc can be given, but comments on where the windows, beams, etc are should not be part of the review. Chairman Doll stated that he thinks applications have dropped off because the developers are waiting to see what is going to be done with the master plan. Chairman Doll stated that he thinks that the Commission needs to tighten up a bit. The members need to be on time. They need to acceed to the secretary's request not to be rattling papers around while someone is talking because of the difficulty in transcribing the minutes. The Commission needs to not interrupt each other. One person will have the floor and that will be the person the Chair recognizes. The Commission needs to present a very professional atmosphere to the applicants. He asked the members not to take t;ie comments personally, but to take them home and think about them. Jack Hunn suggested that if the applications are complete and clear, it will be easier for the Commission. One suggestion is that models be required. Maybe not for every duplex or single family home, but certainly for the more significant projects. Chairman Doll stated that he feels that the material submitted will be a lot more complete in the future since Rick is now handling it and he will, in the near future, have a planner. John Perkins stated he also felt that the requirement of a model would help. Rick Pylman stated that he will be working on the master plan until the 30th and if the Commission has comments or questions that they want to make before the 30th, call him and he will discuss them. Mr. Pylman stated also, that he has talked to Bill James and to the Council and they want to put together a sub -committee to work on some of the issues in Wildridge and try to solve some of them. He needs two volunteers from the Planning Commission to work with a couple people from the Council and legal counsel. Denise Hill and Jack Hunn volunteered and the Chairman officially appointed them to work on the Wildridge Planning and Zoning Commission Meeting Minutes January 16, 1990 Page 6 of 6 Other Business (cont) committee. John Perkins moved to adjourn. Jack Hunn seconded seconded. The meeting was adjourned at 9 PM. Re-Fectfully submitted, Charlette Pascuzzi Recording Secretary