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PZC Minutes 071889101S 001� RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING JULY 18, 1989 The regular meeting of the Planning and Zoning Commission was held on July 18, 1989, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, Clayton McHory. John Perkins, Buz Reynolds, Denise Hill, Jack Hunn Terri Jeppsen Staff Present: Norm wood, Director of Community Development; Charlette Pascuzzi, Recording Secretary Due to the lack of a quoi at the beginning of this meeting, with John Perkins declaring a conflict of interest on the first item, the Commission took item two, the Ptach residence des;.gn revisions, as the first agenda item. Members present at call to order were Frank Doll, Denise Hill, John Perkins Pnd Terri Jeppsen. Jack Hunn, Buz Reynolds and Clayton McRory arrived after the discussion on the Ptach Residence began, with Buz Reynolds and Jack Nunn declaring a conflict of interest regarding this item. Lot 54,__ Block 3. Wildridae,_..Tom Ptach__ Residences_ Design Review Modifications Norm Wood stated that at the June 6th meeting of the Planning and Zoning Commission, design review approval was granted for a single family residence on Lot 54, Block 3, Wildridge. The applicant is now requesting design review approval for some modifications to the design which was approved. In general the changes consist of: 1. A reduction in building size by approximately 300 sq. ft. 2. The elimination of the deck from the west elevation and adding a bay window. 3. The garage previously projected beyond the building and the revised plans call for moving the garage back so that it is entirely under the building. Planning and Zoning Commission Meeting Minutes July 18, 1989 Page 2 of 13 Lot 54, Block 3. Wildridt.e.___Tom Ptach_ Residencey._Uesign Review Modifications conte 4. There are some revisions to windows and window treatments. 5. A change in the fireplace from stone to stucco is proposed. 6. A change of the roofing materials from cedar shakes to asphalt shingles is proposed. Wood stated someti-ing that does not show or, the revised plans that has occurred with the construction, i:;, in constructing the driveway, the previous plans called for a native rock retaining walls to be built, but wher they began the excavation they ran into basically solid rock in that area. Therefore, they have a stable slope without having to go to the retaining walls. This change has not been reflected on the drawings, but should be considered as it may have some effect on the landscaping. The previous approval had two conditions included: 1. A more thoroughly developed landscape plan be submitted for staff review and approval, prior to issuance of a building permit; and 2. igineered drawings for the retainage be submitted with t ilding permit application. Wood stated that staff feels that condition number 2 is no longer applicable, due to the materials encountered on the site. It may have some impacts with the Commission's thoughts regarding the landscape plan. Wood stater] he had provided both sets of drawings :o comparisons can be made. Tom P',:ach stated that the changes indicated are results for financial reasons. The primary :savings result frcm the red-.jc�tion of the square footage and the moving of the garage to underneath the building. There is also substantial savings by removing the deck. He stated that the bay window was a bay window on the previous dr&wings, however it was just not as predominate with the deck. He stated they are proposing the cedar tone shingles, which will look like cedar shakes at a distance. Discussion followed on the length and width of the driveway. The drive is 200 ft. long and is 16 ft wide. It meets with Planning and Zoning July 18, 1989 Page 3 of 13 Commission Meeting Minutes Lot 54 Block 3. Wildridge Tom Ptach Residence _ Design Review Modifications, lcontZ all requirements for conformance. Hill asked if he was aware that asphalt shingles are nut allowed by the Wildridge covenants. He stated that he was, but that they are allowed in the Town of Avon. Hill asked for a sample of the shingle. Ptach provided a brochure on the type of shingle to be used. He stated that they would be a weathered cedar tone. McRory and Perkins voiced concerns with the backside of the cut for the driveway and possible erosion. Discussion followed on the window treatments. Perkins moved to approve the revised design to the Ptach residence. Lot 54, Block 3, Wildridge, with the comment that he monitor and watch the driveway for erosion and continue to address this matter, and with the staff recommended condition that a detailed landscape plan for Planning and Zoning Commission review and approval be submitted by August 1, 1989. Jeppsen seconded. The motion carried unanimously. Lot 25 Block 2. Benchmark at Beaver Creek,. Christie Lodge Owners Association, Variance Requests Public Hearing John Perkins stepped down as a voting member of the Commission due to a conflict of interest. Buz Reynolds and Jack Hunn resumed their positions as voting members. Wood stated that the Christie Lodge Owners Association has applied for a variance request from the front yard and side yard setbacks, for the purpose of adding a swimming pool to the Christie Lodge project. He stated that the proposed location is at the northwest corner of the site, basically at the intersection of Avon Road and I-70 at the east bound on ramp. He stated it would be an out000r pool that would have a canvas type enclosure that could be opened. He stated that the encroachments are 11.25 ft into the front lot setback along Avon Road, and 6.25 feet into the 7.5 setback along I-70. Schmatic drawings have been provided to help to evaluating the variance request. They are also asking for conceptual review on the proposed design for the enclosure. Planning and Zoning July 18, 1989 Page 4 of 13 Commission Meeting Minutes Lot 25, Block 2. Benchmark at Beaver_ Creek,___ Christie_Lod_ge Owners Association. Variance Request. Public Hear_in_g,_Ccontl Wood suggested a presentation be given by the applicant and then the public hearing opened. John Perkins, representing the Christie Lodge, stated that the Lodge has found that they really need a swimming pool. They have a lot of requests for a pool. This particular site is the only site where the pool makes sense. Perkins then described, on the schematic, where the project would be located. He stated that the pool would be a 45 by 17 foot pool. He stated he felt it was important to build a substantial structure around the pool, so that it reads as part of the building. He stated that the line of the fence, being at a different angle, makes a more interesting play on the angles. The pool enclosure will have a retractable canvas awning top that will roll up and will be stored, with a covering, in the summer. The vertical openings around the pool will have a canvas curtain type system that will have transparencies in the openings. They will fasten on the inside o� the frame. The materials will be wood siding on the framework and the fence may be the same as the building, an upgraded wood fence. Considerable discussion followed on the type of fence and also the location of the fence and the encroachment into the setbacks. Discussion followed on the proposed canvas roof. Perkins stated that he will provide samples at the final design review. Doll stated that design matters should be discussed at the design review, the concern now is for the variance. Doll then opened the public hearing for any comments. Jose Boza of the Christie Lodge described why this location for the pool was chosen and stated that this was a much needed amenity, and urged the Commission to approve the variance. Doll asked if any correspondence or calls had been received, The Recording Secretary stated that there had been none received. Doll then closed the public hearing. r� Planning and Zoning Commission Meeting Minutes July 18, 1989 Page 5 of 13 Lot 25, Block 2_. Benchmark at Beaver Creek,__ Christie__Lodge Owners Association, Variance Request, Public Hearing. (cont_ Doll noted that Resolution 89-11 had been provided, which includes the staff recommended conditions. Hunn moved to adopt Resolution 89-11 with the conditions, criteria and findings as stated. Hill seconded. The motion carried unanimously. McRory stated that he feels that the design and construction of the structure around the pool is very important. Perkins stated, again, that he will have samples at the design review. Further discussion followed regarding the design. Lot 24, Block 1, Benchmark at Beaver_ Creek,,____Deeg_Rock__Water Distribution Facility, Design Review Wood stated that a design review application has been received for an approximately 10,500 sq. ft. masorry building with a metal roof on Lot 24, Block 1, Benchmark at Beaver Creek. He stated that lot is near the west end of Nottingham Road, immediately adjacent to the Wolff Warehouse. There is a drainage easement along the west side of the property. The proposed uses include 10,000 sq. ft. of warehouse and 1350 so ft. of office space. Wood stated it is located in the Industrial Commercial zone district and the warehouse is an allowed use. General commercial offices are allowed only as a special review use, therefore it should be clarified in this application regarding the use of the office space, so it will not be interpreted as general office space. Wood stated that rather than go through the Staff comments at this time, the applicant should make his presentation and then the Staff comments should be addressed. Wood stated that the review was based on a limited amount of information. The applicant did not provide all the information needed for final design review. Mark Donaldson, representing Deep Rock Water Company, stated that he is asking for final approval tonight, rather than preliminary approval as suggested by staff in its report. Drawings have been revised and renderings are provided, and they feel that they have everything needed for final approval with the possibility of some grading details being worked out prior to building permit. 014 Planning and Zoning July 18, 1989 Page 6 of 13 Commission Meeting Minutes Lot 24 Block 1. Benchmark at Beaver Creek, _Deep_Rock_.Water Distribution Facility, Design Review�Ccontl They have selected Beck and Associates as General Contractor and Armco Steel Building Company to erect the steel portion of the building, shop drawings are underway and so they would appreciate the Commissio" considering this as a final design review. Donaldson then described the colors to be used as a dark blue for the accent color, a dark grey for the block and overhead doors and the other color of the building material is the antique white. Discussion followed on the areas for each color. Donaldson was asked where they would locate snow storage. He replied that most of it would be hauled off, there is very little opportunity to stack it on site. He also stated that trash dumpsters will be kept indoors. He stated that they are using the manufacturer's heated gutter system over the loading dock. Donaldson then described the lighting system. Donaldson then provided an updated plan. Discussion followed on the lighting. Jeppsen asked how many trucks would be going in and out during the day or spending the night. Donaldson stated that the trucks will be parked within the warehouse. No trucks will be parked outside. Considerable discussion followed on this matter. Chairman Doll then reviewed the staff conditions as follows: 1. Proposed development may require use of public street for maneuvering of larger trucks into building and loading dock areas. Donaldson reiterated that the semi -trucks will have to back into the building. He stated there is Just not enough room on site to turn a semi, even if you would cut the building in half. He stated, at Norm's request to deal with the possible tight radius of the drive, they nave now combined the two driveway cuts into one wider cut. He stated that there is now room to move there. They still plan on making the continuous culvert through there. Discussion followed on this being a low volume area for traffic. 2. Indicated driveway widths and radii may be inadequate for W Planning and Zoning July 18, 1989 Page 7 of 13 W Commission Meeting Minutes Lot 24 Block 1, Benchmark at Beaver Creek _Deep Rock_Water Distribution Facility, Desi_ n_Review,_ cont potential truck access. Hunn stated that, aesthetically, he prefered the two drive solution. He asked if 55 ft. was really necessary? Donaldson stated they could do it any way the :ommission wants it. Further discussion followed. The Commission members all seemed to concur that two accesses would be bast. 3. Access to some parking spaces does not appear to meet minimum requirement of 24 feet. Hunn stated that the requirements are for 17 parking spaces and on the revised plan there are only 16. Donaldson stated that they can accomodate the other parking space, however, the actual required spaces will depend on the actual size of the office space. Further discussion followed. The inclusion of curb and gutter was discussed. 4. Increased access for both trucks and automobiles may encroach into setbacks or reduce open space to below minimum. Donaldson stated that this is not the case, they still have in excess of 1000 extra feet of -een space with the wider access. :ill asked why Staff made this comment, if this was the case. Wood stated that the Staff Report comment was made on the previous plans submitted. 5. Trash storage should be addressed on site development plans. All trash storage will be required to be stored within the building. It was asked that this be shown on the drawings. Trash pickup was discussed. Donaldson explained how this would be accomplished. 6. Building colors should be specified on development plans. Donaldson stated the accent color will be 505D -Electric Blue, for the garage doors and masonry is 5473M, High Society (dark grey) and the roof and wall metal panels are antique white from Building Technologies Corp. ^*WAN Planning and Zoning July 18, 1989 Page 8 of 13 commission Meeting Minutes Lot 24 Block I, Benchmark_ t Beaver_ CreQ eek.�_De_Rock Water Distribution Facility Design Review ,contJ Discussion followed on the antique white color being a matt finish. The windows will be painted wood. 7. Exterior building, parking lot and driveway lighting should be indicated on development plan. The lighting will be the pink high pressure sodium lights. 4 located around the building. Discussion followed on dome shaped ones and flat shaped ones. The style of lighting was then discussed. Hunn asked how the two signs would be iluminated. Donaldson stated that they would be pan -channel, back -lit, with blue plex-glass lens in individual letters. If the tenant with a specific logo comes in then they would come back for approval. This is basically their sign program. Donaldson stated that the lighting will be poles, cut-offs and 100 watt. Further discussion followed on the lighting location:. 8. Proposed building roof line appears to be less than recommended 4:12 pitch. Donaldson stated that if they use a 4:12 pitch the building gets so out of proportion. Donaldson stated that the pitch is 1-1/4:12. Wood stated that this particular recommendation is part of the Design Guidelines and is basically dust to point it out and is not a recommendation. Further discusssion followed. 9. Proposed roof line appears to result in loading dock area being located in a snow drop area. Donaldson stated that there will be a heated gutter to protect the dock. Discussion followed on the design of the loading dock. Discussion followed on the drainage easement. Discussion followed on the possible use of the drainage ditch for snow storage. Discussion followed on the possibility of a roof for the loading dock. 10. Preliminary building code review indicates additional Planning and Zoning July 18, 1989 Page 9 of 13 Commission Meeting Minutes Lot 24 Block 1. Benchmark at Beaver Creek, Dem Rock Water Distribution Facility. Design Review, tcont� exit may be required due to size and configuration of building. Donaldson stated that the depth of the lease space is not beyond the required travel distance to the primary exit and the occupancy load does not require two exits. 11. Sign Program should include allowed size range, sign types and materials. Donaldson stated that the frame of the letters will be a metal frame, and the letters will be back -lit. 12. Site grading and drainage plan must address flows in drainage easement along westerly lot line, treatment of parking lot runoff and drainage along Nottingham Road. Drainage plans must address both piped storm water and surface drainage along Nottingham Road. Doll stated that this comment had already been covered. Regarding the staff recommendation of considering this as a preliminary design, the applicant asked that it be considered as a final design review. Doll stated that if the conditions listed by the staff has been satisfied, then there should be no problem condisering this application for final design review, with conditions. Hunn asked if the overhead Donaldson replied that it is. irrigation system to support stated that there is one. Further discussion followed culvert. door is a painted metal and Hunn then asked if there is an the landscaping. Donalason on the landscaping and the Doll asked if Wood had any more comments. Wood stated that most of the staff comments have been addressed, so the only question is does the Commission feel that they have an adequate record of what is being approved with the number of changes, etc. Further discussion followed on each condition from the staff report. Hunn moved to grant conditional final design review approval i� L] Planning and Zoning Commission Meeting Minutes July 18, 1989 Page 10 of 13 Lot 24 Block 1. Benchmark at Beaver Creek,_ Deep -Rock Water Distribution Facility Desi n Review Ccont1 to the Deep Rock project, with the following conditions. 1. Any future tenant sign conform to the sign program. 2. Any future conversion of the window in the tenant space to a garage door must come back to the Commission for approval. 3. A revised site plan showing two curb cuts and 17 parking spaces, together with curb and gutter. 4. The exterior lighting fixtures be amended to a horizontal cut-off style fixture, on poles or mounted on the building and the lighting at the entrance be a soffit fixture, rather than an exposed fixture. That wattage be 100 watts maximum. b. The applicant submit a grading and drainage plan as per Stiff comm9nt 12. 6. If the loading dock is covered with a roof, the applicant come back to the Commission for approval. 7. Trash storage be shown on drawings. 8. The applicant will look into the possibility of putting a snow fence on the roof over the loading dock. McRory seconded. Wood asked that it be noted that the motion is based upon the plans as presented at this meeting of July 18, 1989. Hunn amended his motion to include the reference of the site plan drawing with the revision date of July 18 and floor plan drawings dated July 7, 1989. McRory seconded the amendment. The motion carried unanimously. ew Revision. Wood stated that this project received final design approval on March 21, 1989. The applicant is requesting one change from cedar shakes to asphalt shingles. alk Planning and Zoning Commission Meeting Minutes �uly 18, 1989 age 11 of 13 Lot 8, Block 1, Benchmark at,.Beaver Creek,__Sonnen_Halde1_,._1.6 cont. Franz Elsigan stated that this is a very low priced project and they would like to keep the price down, but also it is better regarding insurance premimums. He provided samples of the propose shingles, stating that they are considering the charcoal color. Discussion followed on the colors available and the possibility of having a weathered grey that would resemble the wood shake. Discussion followed on allowing the use of asphalt shingles within the Town. McRory moved to grant the final design review revision for Lot 8, Block 1, Benchmark at Beaver Creek, to go from a wood shake shingle to an asphalt shingle, for reasons such mentioned. The color is to be a dark grey or similar to a weathered shake shingle, and the applicant bring a sample of the asphalt shingle he intends to apply back to the Commission prior to installation. Reynolds seconded. The motion carried with Hill, Perkins and Hunn voting nay. Doll stated that there is one more applicant that is not on the agenda, out needs some input from the Commission regarding his sign program. This is for Lot 65/66, Block 2, Benchmark at Beaver Creek, The Annex. Pat Barron stated that he is here in order to let the tenants get their signs ordered for a September I, 1989 opening. He provided color renderings. He stated that the tenant signs will be no higher than 18 inches and no more than 20 sq. ft. He also described the project sign. He stated that they would like to have one of these signs ar. each entrance location. They would be a 4 x 8 foot sign, with the addition of the peak to match the architectural style of the ouiiding. Considerable discussion followed on the allowable sizes, and the style of the monument signs requested. Tenant signs were then discussed. All signs will be white, even though they may be in script or box, etc. The materials of the signs was discussed. Planning and Zoning Commission Meeting Minutes July 18, 1989 Page 12 of 13 This is a conceptual review and the applicant will come back with a formal sign program. McRory suggested that the Commission do a walking tour of this project prior to the next meeting. He felt this would be beneficial to all Commission members. The Commission condurred. Monday, July 24th, at 4:30 PM was set as a date and time to do this. Commission members are asked to meet at the construction trailer. Reading and Approval_ of._the Minutes_of the __June __20,_.1.989 Regular Meeting Hill moved to approve the minutes of the June 20, 1989 meeting. Perkins seconded. The motion carried unanimously. Other Business Doll commented on the procedures for denying any projects. A discussion on this followed. Hunn asked about the procedure to revise the design review guidelines. Doll stated that it would be a process of worksessions and could take considerable time. Doll asked the Commission members to please make an effort to be here on time. Further discussion followed on the matter of shake shingles versus asphalt shingles. Wood reviewed the design guidelines for approval or denia of a project. Discussion followed on the possibility of incorporating some of the Wildridge Covenants into the Town of Avon Design Review Procedures, Rules and Regulations. A worksession was set for 6:30 PM on August 1, 1989, to discuss this matter. Jeppsen voiced concern that there is not a lot of community involvement regarding the master plan. It was the general consensus that it is still too early for this type of participation. 1 r Planning and Zoning Commission Meeting Minutes July 18, 1989 Page 13 of 13 Reynolds moved to adjourn. Perkins seconded. The meeting was adjourned at 10:20 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary Comi F. T. J. J. D. C. A. of • •