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PZC Minutes 081589RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING AUGUST 15, 1989 The regular meeting of the Plannin;l and Zoning Commission was held on August 15, 1989, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins, Jack Hunn, Buz Reynolds, Denise Hill, Terri Jeppson, Clayton McRory Staff Present: Norm Wood, Director of Community Development; Jim Lamont, Acting Planner; Pat Doyle, Acting Recording Secretary Lot 7. Block 1 . BenchmarK at __ Beav_er_ CreeK -Balas West Condominium Association,_Change. Design Review Jim Lamont stated that the Balas West Condominium Association wants to change the predominant color of their multi -family building to the same color that presently exists on a neighboring buiilding of similar design. Regarding the staff comments: The proposal is consistent with the rules and regulations of the Town of Avon. Discussion folloewd on the color of the building. Hunn moved to approve the repainting -f the building at Lot 7, Block 1, Benchmark at Beaver Creek, Balas West Condominium, the color to match the adjacent building McRory seconded. The motion carried unanimously. Lot 54. Block 3_ W11gLC dge, Ptach Res idence1__Landscape_ PI n Design Review Buz Reynolds stepped down as a voting member of tPe Commission due to a conflict of interest. Mr. Ptach provided copies of the landscape plan for review b_: the Commission. n Planning and Zoning Commission Meeting Minutes August 15, 1989 Page 2 of 11 Lot 54 Block 3, Wildridae� Ptach Res_idence�__ Landscape Plan Design Review cont Lamont stated that this is a special landscape plan requested by the Commission, in addition to the original submittal. He stated that basically, the landscape design is similar to other site improvements and can be compatible with neighboring properties. The area or usable open space is not indicated, but the lot is such a size, and the grading is such that it will not be a particular problem. He stated that no use of landscape materials has been indicated to create snow fences, windbreaks, or visual screening. He stated that there was no sod indicated. Staff recommendation is for an indication of method of irrigation. He stated that this could be covered in terms of follow up letters. Hill asked how it would be irrigated. Ptach stated that at this time it will be hose irrigation. Perkins asked if they didn't want some sodded material around the house. Ptach stated that they did not at this time. They prefer the natural grasses, thining out some of the sage, and maybe at a later date put in some sod. He stated that over the next few summers they will evaluate what is appropriate there. Hill moved to approve the landscape plan for the Ptach residence. Lot 54, Block 3, Wildridge, with a letter that will be submitted to staff, upon recommendation. Jeppson seconded. The motion carried unanimously. Reynolds then returned as a voting member of the Commission. Lot 6 Filing 1, Eaglebend, South Harbor Devej�me_nt,._Duplex,, Final Design Review Lamont stated that there are no dimensions on the plot plan, so he can't verify the sizes. He stated that it is a disturbing plan, in that the 50% open space requirement is not there. It is about 49%. There is a little too much building for the buildable area. It is his interpretatio, that the site is being used too densely. He stated that there five parking spots, including the garage, and three or two to the side, north of the garage. By dropping one OT those surface parking spots, they still meet to parking requirements, and the building can slide back from the streamline. The building is pushed right up to the stream setback. He stated that he has made a strong recommendation that the building be pulled back so that any construction is Planning and Zoning Commission Meecing Minutes August 15, 1989 Page 3 of 11 Lot 6, Filing 1, Eaglebend. South Harbor_De_v_elogmentL_duplex,_ Final Design Review,_Lcont) not damaging the riparian thirty foot setback. That they be told that they cannot cut anymore on the riparian setback, because the Goals state that along the river the riparian vegetation and stream settack will not be altered. He stated that he needs more calculations and dimensions on the exact site coverage of the building. Discussion followed on the location of the lot. Discussion followed on the square footage of the footprint, which is 2530 sq. ft. The applicant was not present. McRory moved to table this item. Hunn seconded The motion carried unanimously. Lot 1. Nottingham Station_,,_ Screening_—Non-conforming _ Use, Design Review Lamont stated that the tenants of the parcel known as the "Stockyard', owned by Bill Nottingham, have submitted a landscape propsal that has been required by the Town of Avon, in fulfillment of applicable provisions of the Zoning Code. He stated that the applicant requests to construct a large landscape berm 8-10 feet high along the western boundary line of Nottingham Ranch, Lot 1. The applicant has provided assurances that the site will be maintained in as clean and organized manner as their trades will allow. Dick Gosiewski, one of the tenants, a landscaper by trade, stated that one of the other tenants has a snowplowing business and the other is a mason. He stated, that as of today, the debris on the lot has been cleaned up and reorganized and Bill Nottingham has contracted to have the old stockyards hauled off. This will be done as soon as possible. He stated that there is enough material there at this time to build a substantial berm. Perkins asked with what kind of material would the berm be finished. Gosiewski stated it would be finished with the material that is already there and they would seed it with a winter seed. There is no electricity so there is no way to irrigate it. The berm will be top dressed with top soil. Wood stated that the original berm was constructed without design review approval. He stated that they have been very cooperative. 00%, Planning and Zoning August 15, 1989 Page 4 of 11 Commission Meeting Minutes Lot 1. Mottingham Station. Screening Non-conformi�Uesy Design Review (cont) Discussion followed on what is stored on the lot, 1. e., a pile of top soil, a pile of gravel, a fleet of landscaping trucks, piles of straw, piles of re -bar, etc. Discussion followed on the mobile office facilities on the site. Wood stated that what we are dealing with is a non -conforming uae that existed at the time of the annexation. The mobile units that are there, basically, cannot be occupied because they have no sanitary facilities, no water, no electricity. rhey are basically being used for storage. Wood suggested the following conditions. 1. That the berm be covered with top soil and the finished product be much cleaner than it is at this time. 2. Regarding the time frame, it should be relatively short. 3. The old stockyard debris, if it is not removed within the time frame, at least be pulled it back so that it is screened by the berm until it can be removed. Hunn moved that the Commission approve the 'andscape screening berm, Lot 1, Nottingham Station, with the following conditions: 1. That the berm receive a minimum of 3 inches of top soil and that the berm be revegetated with appropriate seed mix, with the understanding that it is not irrigated. 2. That the finished product be free of debris and have a clean appearance. 3. That this improvement be completed by September 30, 1989. 4. That the stockyard materials are to be removed front the site or be relocated to a position where they are screened from the road right-of-way, also by September 30. 1989. Perkins seconded. The motion carried with Reynolds voting nay. Planning and Zoning Commission Meeting Minutes August 15, 1989 Page 5 of 11 Lot 41 Block 4. Wildrid�eSingle_F4mi,l_y_Reside_nce,. Terence Allen Final Design Review Lamont stated that Terence Allen wants to builu a single family residence on a duplex lot. According to the information on the application, the proposed structure is 3700 gross sq. ft. It is wood frame. Discussions on the provided plan followed between several of the individual Commission members. These discussions were not transcribable. Portions of Lamont's presentation were not transcribable due to other conversations going on at the same time. Lamont stated that the building, deck and driveway coverage is approximately 12 % of the site. The usable open space area is not indicated. The main drainage channel for the site is located in the driveway. The driveway, at its steepest is 14%. It is located at about the only puce it can go. It is on a blind corner. Drainage is adjacent to foundation on north side and the height of the garage door is designed to provide for indoor parking of motor home in the basement garage. Lamont stated that the staff recommendation is: An appropriate sized cuvlvert be located in drainage channel at the beginning of the driveway; Consolidation of fill dirt areas should be considered. Consolidation will reduce the disturbed area of the site; Snow storage area should be designated on the site plan; Heavy icing of drivewav will result from using the driveway as a primary drainage channel; (dis(:ussion followed on the location of the driveway). Once again, several conversations were conducted at once and none were transcribable. Huhn moved to table this item due to the lack of complete information. McRory seconded. The motion carried unanimously. With the arrival of Jackie Montgomery, representing South Harbor Development, and the matter of Lot 6, Filing 1, Eaglebend, which was tabled earlier, the item regarding the Christie Lodge Swimming Pool was deferred until further discussion on the Eaglebend project. Doll informed Ms. Montgomery that the main concern voiced by the staff relates the area between the house and the Planning and Zoning August 15, 1989 Page 6 of 11 Commission Meeting Minutes Lot 6 Filing 1 Eaglebend,-South Harbor_ Dev_elopment _Q_uP_le 1 Final Design,_,t_cont> riverbank and the disturbance of that area. Recommendation from the staff was to move the house forward away from the setback line. The Commission would like to see the natural riverbank left as undisturbed as possible. Lamont described his suggestion of deleting one of the parking spaces to alleviate this problem. Doll then stated that what they need now is floor plans. Discussion followed on this. Montgomery stated that they want to change the roof pitch from a 9:12 to a 7:12 to reduce the mass. The three dormers on the garage would be only two. probably the same size. On the other side they will be one larger dormer. Discussion followed on other changes to be made. The color will be a rich brown with a darker trim. They want to do the garage this fall and probably the foundations for the house and finish the house early spring. The Commission agreed, with all the changes proposed, they would like to see the revised plans and a floor plan, before giving approval. Doll suggested continuing this item until the first Tuesday in September. Reynolds moved to continue this item until the first meeting in September. Perkins seconded. The motion carried unanimously. Lot 25, Block 2. Benchmark at Beaver Creek, Christie Lodge Owners Association Lodge Poo land Enclosure Final_ Design Review John Perkins stepped down as a voting member of the Commission due to a conflict of interest. Lamont stated that this a more refined plan for the swimming pool and enclosure. He stated that the only comment staff has was that, in looking at the landscape plan, the tree species should be consistent with the cottonless cottonwoods on the back side or the evergreens. Perkins, representing the Christie Lodge, stated that their position on the landscaping is that they would like to not introduce any more landscaping around the pool, for two reasons: They do not want to restrict the sunlight, since they are somewhat in a marginal location for sunlight now; and also they would like to not have to deal with the leaves any further. IMN Planning and Zoning Commission Meeting Minutes August 15, 1989 Page 7 of 11 Lot 25 Block 2. Benchmark at -Beaver—Creek,- Christi Perkins stated that the building will have the spandrel panels that run around the perimeter. The structure has three intermediate girders that span the pool. On top of that will go a ten inch deep steel space frame. This system will be a box system. Over this system a tension membrane will be laced on to the system and the connections to the system will always be concealed. He then described this system and the side panels of clear vinyl, and heating plans. He stated that the steel will be black. He then described the exit doors. Discussion followed on the possibility of the clear vinyl yellowing. Perkins introduced Vern from Canvas Products to respond. He stated that this vinyl will stay clear. Jeppson stated that she was concerned that the clear vinyl will reflect like a metal roof. McRory stated he was concerned about what will happen to the products over the years. Vern replied that there is an eight year warranty on the products. Considerable discussion followed on the concerns of the Commission regarding the possibility of reflection and the lighting of the pool, and condensation collecting on the roof. Perkins stated that this will not be an airtight system, so there should not be any condensation. Hunn did not agree. The chlorine impact on the product is another concern. Another concern was dirt. The Commission members were concerned by the lack of additional landscaping with this being right at the entrance to the Town. Considerable discussion followed on all of the above concerns. Lynn Weas, of the Christie Lodge, detailed the reasoning for this type of enclosure. He said that this was never designed as a fully enclosed, airtight structure. The enclosure is just to make it possible to use the pool in the winter. Doll stated that the Commission is a little sceptical about the project because they have iot seen anything like it before. He stated that this will be almost like a big signboard as a person drives into town. He stated that they don't really know what it will look like. He felt that the problems inside the structure, with the water and moisture are the applicant's problem. He feels that this project is good for Christie Lodge and good for the Town. McRory moved to grant final design review to Lot 25, Block 2, Planning and Zoning August 15, 1989 Page 8 of 11 Commission Meeting Minutes Lot 25. Block 2, Benchmark _AtBeaver _CreeK,.__Christie Lod owners Association. Lodge _Poo l_ and. EncIos_urey.__Final Design Review cont the Christie Lodge, with the condition that they submit to the building department plans for some additional landscaping. The motion died for lack of secund. Hunn stated that he could support the pool in the location and the locker room facility, but he is not comfortable with the form or the materials proposed for the covering of the pool in terms of the image at the entrance of the Town. He feels it warrants additional landscaping and perhaps the fence that was originally proposed. Reynolds agreed. Hill was concerned about the north elevation appearance, and the possible yellowing of the vinyl. The appearance seems to be too overboard. It doesn't look like the model that was shown. Further discussion followed on other options. Hunn suggested a site visit. Lynn Weas stated that now time is a factor. Jeppson was concerned with the location being right at the entrance to the town. She feels that there needs to be further landscaping and she feels the air circulation has not been 'ully addressed and wili be a problem. McRory stated that by adding additional landscaping It would help the entrance to the Town and he would support the project. Wood suggested, with regard to the landscaping, as Lynn just said, that he has agreed to provide some irrigation where the Town has done some limited landscaping on the north side, IT the landscaping could be to improve that area. Maybe if they could upgrade what the Town has done, that would help address the concerns of the view from the north and also maintain the solar exposure from the west. Discussion followed on landscaping the state property. Perkins suggested putting the spandrels, etc., on the motel so that the Commission could see it better, and a site visit to help the Commission understand better. .. i 40 r Alp, Planning ano Zoning August 15, 1989 Page 9 of 11 Commission Meeting Minutes It was decided to do a site visit at 6:00 PM on Monday. August 21, and make a decision on-site. The Commission will meet in the lobby of the Christie Lodge. Reynolds moved to continue this application until 6:00 PM, August 21, 1989. Hill seconded. Reading and Approval of _PA_ Z Minutes of _ 81.1L89__ Regular Meeting Hunn moved to approve the minutes of the August 1, 1989 meeting. Hill seconded. The motion carried unanimously. Other Business Doll gave an update report on the railroad underpass. He gave a brief history on what has been done in the past. In June Bill James, Gloria McRory, John Dunn, and FranK Doll met with Dan Williams and railroad officials in Denver. They did not agree with what the Town proposed, but provided another plan for a separated railroad crossing, which they were ready to support. They indicated they would like to get started on this right away. They suggested strongly that Vail Associates be encourged to participate in the separated grade crossing, because of Beaver Creek. Since the meeting in Denver, the Committee has had a meeting with Eagle County. Doll stated that the County is part of an eight county system in northwestern Colorado, which comprises a State Highway District. Each year, in September, all the counties, include their projects into a five year plan. In the 1989 fiscal project the new road from Dowd Junction to Minturn will be built, so that takes care of Eagle County for this year. In 1990 the project is to finish the widening, etc., of Highway 82 in the vicinity of Basalt and El Jebel. So, the earliest that the separated grade crossing can be put on the list is for 1991. A couple weeks ago the Committee met with a railroad engineer and Bob Moston, who is a highway engineer and the two of them had considerable ideas on how the crossing can be built. The railroad needs this to be done. They intend to double the traffic that is going through here within the next 365 days. The State Highway Department has the final say on when this will happen in terms of money, and engineering. As of today the cost is 6.8 Planning and Zoning Commission Meeting Minutes August 15, 1989 Page 10 of 11 W40 Other Business (cont) �m milli -)n dollars. Discussion followed on the cost of pedestrian bridges. Doll stated that the next meeting in the near fur.ure will be to consider the six million dollar cost, and where all the participants stand on it. Discussion followed on the accesses on each side. Further discussion followed on funding. Discussion followed on having another grade crossing. Doll stated he will keep the Commission updated. Pat Doyle, reminded the Commission of the Public Meeting on Monday, August 21, 1989. Wood asked the Commission to review the Goals and Objectives prior to the meeting on Monday and urged the Commission members to invite people to attend. Hunn suggested that it is important to schedule site visits, i. e. the pool, to enable the ;-ommission to understand some of the projects better. He suggested requiring a model on projects. The Commission members agreed. Jeppson stated that she would like to see the packets ready by Thursday. Discussion followed on the problems with getting the packets done. Reynolds moved to adjourn. The meeting was adjourned at 10.20 PM. Respectfully submitted, at,, 414�7- Z�� Charlette Pascuzzi Recording Secretary Planning and Zoning Commission Meeting Minutes August 15, 1989 Page 11 of 11 Commission F. Doll _ T. Jeppson J. J Perkin D Hill _ C. `MgRDX-J' '� r A. Reynolds i t�JSBI o4 M a SUPPLEMENTAL TO PLANNING AND ZONING COMMISSION MEETING MINUTES OF AUGUST 15, 1989. Lot 25, Block 2, Benchmark at Beaver Creek Christie Lodqe Swimming rooi and Fnrinciira_ fnntinued from Auqust 15, 1989 to August 21, 1989. Director of Community Development, Norm Wood and Planning and Zoning Commission members Jack Hunn, Denise Hill, Clayton McRory, Terri Jeppson, Frank Doll, and Buz Reynolds, reconvened the meeting at 6:00 PM, August 21, 1989, at the Christie Lodge. Member John Perkins, representing Chribcie Lodge, stepped down as a voting member of the Commission. Lynn Weas and Jose ao?s of Christie Lodge were also present. Perkins presented a model and an isometric drawing for the Commission's review. McRory moved to grant final design review for the Christie Lodge swimming pool and enclosure, subject to additional landscaping being added at the northwest corner, per the modified drawing. Hunn seconded. The motion carried unanimously. Hunn moved to adjourn. Perkins seconded. The meeting was adjourned at 6:35 PM. Commissi F. Doll T. Jepps J/Hunn J. Pcrki D. Hi 11 C. MCRoy A. Reync The Commission denied the application for a single family residence on Lot 41 Block 4 Wildridge Subdivision citing the following Design Review Considerations: Section 6.12 The suitability of the improvement including type and quality of materials of which it is to be constructed and the site upon which it is to be located. Specifically, that all exterior materials have not been noted and that, as far as can be determined, exposed concrete block foundation is being used. More information on exterior materials is needed. Section 6.13 - The compatibiltiy of the design to minimize site impacts to adjacent properties. Specifically, the roadway/driveway. Section 6.14 - The compatibility of proposed improvements with site topography. Specifically, that the driveway solutions and the elevation of the basement on this house are not conducive to the particular site, causing a driveway that is an unacceptable percentage of grade. Section 6.15 The visual appearance of any proposed improvements as viewed from adjacent and neighboring properties and public ways. Specifically, the massing of the design of the structure needs serious consideration The bulk blockiness that may be a result of the siting of the building is inappropriate for the area. A recommendation to the applicant was made that a new design solution be pursued that is more compatible with this site.