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PZC Minutes 110789RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING NOVEMBER 7, 1989 The regular meeting of the Planning and Zoning Commission was held on November 7, 1989, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Vice Chairman Buz Reynolds. Members Present: John Perkins, Jack Hunn, Buz Reynolds, Clayton McRory, Denise Hill, Terri Jeppson Staff Present: Rick Pylman, Director of Community Development, Jim Lamont, Acting Planner, Norm Wood, Engineer Charlette Pascuzzi, Recording Secretary Lot 72 Block 2, Benchmark at Beaver_Cr_e_ek,._Buck.Creek Plaza Building, Parking Variance, Continued from_1_OJ17%89 Meeting Rick Pylman reported that the Avon Town Council has determined that the Buck Creek Plaza Building is a legal non -conforming structure and no increase in parking is necessary for the additional 1405 square feet. Therefore, the Council agreed to repeal the Special Review Use to allow the leasing of those spaces. Formal action will be completed at the November 14th Avon Town Council meeting. No action on the part of the Planning and Zoning Commission is necessary, therefore the application is being withdrawn. Lot 8 Block 1 Benchmark at Beaver Creek, Sonnen Halde Condominiums, Landscape Plan Jim Lamont stated that the applicant wishes to reque"t the approval of a supplementary landscape plan as was requested in the prior design reviev.. approval of the Sonnen Halde Condominium project. He also stated that the driveway access from Nottingham Road has been altered per Staff recommendations. Regarding the landscaping design, Lamont commented that the landscape design appears to be similar and is compatible with other site improvements and with landscape improvements on neighboring properties. Regarding the criteria that not less Planning and Zoning November 7, 1989 Page 2 of 9 Commission Meeting Minutes Lot 8 Block 1 Benchmark at Beaver_ Creek,_ SonnenHalde Condominiums Landscape Flan ReviewcontJ_ than 5o% of the useable open space area required, shall consist of pervious landscape areas and the remaining useable landscape requirements being satisfied by impervious patio or mall type areas, Lamont stated that the design is compatible with the requirement. He stated that the landscape materials and their location has been used to create snow fencing, visual screening and windbreaks. Lamont stated that the plant materials appear to be adaptable to the climatic conditions of the area. The selection and placement has taken into consideration the function and color coordination of each species. Identification of specific plant material and seed mix has been indicated as well as the means of irrigation. Staff recommendation is that wildflower seed should be considered as an augument to native grass mix and ground cover and flower plants should be indicated in larger planting areas surrounding or beneath tree species and in rock retaining wall areas. Lamont provided two drawings, one showing the change in the access/parking lot, and the other the landscape plan and irrigation. John Dunn described the various features of the plan, including the pet walk sections. Discussion followed on snow storage also. Discussion followed on the policing of the pet walk sections. Mr. Dunn stated that the management will be responsible for that duty. Discussion followed on the location and screening of the trash dumpster. Discussion followed on the schedule for the completion of the other half. Mr. Dunn stated that they are planning on starting again in early spring with completion in early July. They will backfill and fence the area at this time. Rick Pylman stated that they need more detail on the trash enclosure. Further discussion followed on the planting beds and the location of some of the plants. John Perkins moved to grant final approval to Lot 8, Block 1, Beaver Creek, Sonnen Halde Condominiums, with the recommendation that the shrubbery planted along the south property line be broken in as much of a manner as possible to break the continuous line and also that a feature tree be planted in the circular landscape feature at the entry to the Planning and Zoning Commission Meeting Minutes November 7, 1989 Page 3 of 9 Lot 8 Block 1. Benchmark At Beaver_Creek�_ Sonnen-Halde Condominiums Landscape Plan Review (cont) project and this approval be conditional on the staff approval of the detailing of the trash enclosure and the screening fence along the north side. Jack Hunn seconded. The motion carried unanimously. Lamont stated that the developer of Sonnen Halde on Lot 8, Block 1, Benchmark at Beaver Creek wished to change the color of asphalt roof shingles from the previously approved color resembling a dark grey or similar to weathered shake shingles to a light tan. Lamont then provided a sample of the proposed shingle and asked that the Commission members review the specifications provided. He stated that the color change appears to meet the applicable rules and regulations of the lown of Avon. The type and quality of materials are compatible with the site. Existing structures in the vicinity have roof color tones primarily in the gray to dark brown color spectrum. The proposed color does not affect site impacts, nor site topography, the improvement is aesthetic in nature and is nct so similar or dissimilar to others in the vicinity that values, monetary or aesthetic will be impaired. The proposal is in general conformance with adopted Goals, Policies and Programs for the Town of Avon. The color name is cedar blend. Discussion followed on the sample produced now and the one previously shown and the fact that the previous one was of a much heavier texture. Discussion followed on the specifications of the proposed shingle. The proposed shingle is fiberglass not asphalt. Franz Elsigan stated that if it was the desire of the Board, they could change back to the shake shingles. After considerable discussion, it was the general consensus of the Commission that shake shingles would be preferable. McRory moved to deny approval of the proposed asphalt (fiberglass?) shingle for Lot 8, Block 1, Sonnen Halde Condominiums, and replace with shake shingle that was originally submitted with the project and is so on record. Jeppson seconded. The motion carried unanimously. Planning and Zoning Commission Meeting Minutes November 7, 1989 Page 4 of 9 Lot 69. Block 2, Benchmark at Beaver Creek, 51_ BeaverCreek Place, Trash Enclosure, Design Review Rick Pylman stated that since the staff report was written, he has spoken with the owner of 51 Beaver Creek Place, Bruce Allen. Pylman stated that the owner had requested that he be able to postpone the building an enclosure for the trash dumpster until sometime next spring to allow him time to work out a joint use with the bank. Pylman stated that Mr. Allen has worked out an agreement with the bank and the dumpster has been removed. Pylman suggested continuing this until a letter is received from Mr. Allen stating that he will not keep a dumpster on the property. John Perkins moved to continue the Lot 69, Block 2, Benchmark at Beaver Creek, trash enclosure, until such time that the verification letter is received by the staff. Denise Hill seconded. The motion carried unanimously. Single Jim Lamont made some comments regarding some of the changes made to the plans from the previous plans. However, due to the noise of various conversations and papers rattling, those comments are not transcribable. Jim Lamont stated that Terence Allan wishes to construct a single family residence with a detached garage on Lot 41, Block 4, Wildridge Subdivision. According to information on the application, the proposed structure is 3700 gross square feet contained in a wood framed structure which is 31 feet high from the grade to the top of the ridge line. Average height is within estimated height limitations. The site plan indicates that disturbed areas of land will be revegetated with native grassers, sage and wildflowers. 2:1 slopes between house and garage are to be covered with spreading junipers. Approximately 25% of the site will be disturbed. Existing vegetation is native grasses and sage or low indigenous brush. The building, deck and driveway coverage of the site is approximately 10% of the site. The usable open space is not specifically indicated on site plan. However, sufficient site area is available to attain the 25% requirement. Main drainage channel for the site is located on the edge of the driveway. Driveway is at its steepest 7.6% grade. Lamont stated that the project appears to meet applicable rules and regulations of the Town of Avon. No unusual Planning and Zoning Commission Meeting Minutes November 7, 1989 Page 5 of 9 Lot 4' Block 4, Wiidridge Subdivision_L_Tere_nce A_I_l.an,_Single Family Residence Design Review—Ccontl conditions occur, except the location of the lot on a sloping corner turn of a thoroughfare. The type and quality of materials are compatible with the existing structure in the vicinity. The driveway entrance has been located at best location to observe traffic conditions. An alternative driveway location would increase the disturbed area on the site. A detached garage has been provided which reduces the danger from steep driveway in prior site plan layout. The alteration of topography and removal of vegetation is acceptable. Drainage is sufficient. Disturbed areas should be reduced and fill areas consolidated. The visual appearance of the residence does not appear to pose any deleterious effects from adjacent neighboring properties and public ways. The improvement is residential in nature and is not so similar or dissimilar to others in the vicinity that values, monetary or aesthetic will be impaired, and the proposal is in general conformance with adopted Goals, Policies and Programs for the Town of Avon. Staff recommendations are: Deck railing material be designated; Horizontal siding on garage; driveway should include backing area so as to diminish conflict with usual street traffic conditions; and the applicant has not indicated method of irrigation. Method of maintaining revegetated areas is not indicated, letter of maintenance commitment included and trash storage not shown. Lamont stated that a letter of commitment has been received regarding the maintenance, stating that it will to maintained for a period of three years. Terence Allan stated that he thinks he will put in sprinklers for the irrigation system. Mr. Allan clarified the maintenance letter stating that he will maintain it forever. Discussion followed on extending the driveway prevent backing into the street. Discussion followed on the roof over the garage and the fact that it will shed snow onto the driveway. It was suggested that the roof be turned the other way.Due to several conversations going on at the same time, actual discussions are not transcribable. Discussion followed on the use of a propane tank. Discussion followed on the difference in the fascia of the house and the garage. Terri Jeppson moved to approve the design review for Lot 41, Block 4, Wildridge Subdivision, Terence Allan, single family Planning and Zoning Commission Meeting Minutes November 7, 1989 ,4W Page 6 of 9 IC 7 M residence, with the conditions of the landscape design coming • for approval and the fascia on the house and garage be the same and an alternate dormer be used, and the garage door be 8 feet rather than 9 feet, and that an additional turnaround be provided to prevent backing into the street. Jack Hunn seconded, however he asked to clarify the matter of the garage roof, rather than add a dormer the roof should be turned 90 degrees. Jeppson so amended the motion. Hunn seconded the amendment. The motion carried unanimously. Lot 53 Block 3. Wildridge Subdivisign, Hans O_berlohr_Duplex Residence Design Review Lamont stated that Mr. Hans Oberlohr wishes to construct a duplex residence on Lot 53, Block 3, Wildridge Subdivision. According to information on the application the proposed structure has a footprint of 3890.05 square feet contained in a wood framed structure which is 32 feet high from the grade to the top of the ridgeline at the highest point. Average height is within height limitations. He stated that the site plan indicates that disturbed areas of land will be revegetated with native grasses, sage and wildflowers. Approximately 40% of the site will be disturbed. Existing vegetation is native grasses and sage or low indigenous brush. The building area ratio of the site is approximately 12.85%. The usable open space area is not specifically indicated on the site plan. Sufficient site area is available to attain the 25% useable open space requirement. Main drainage channel for the site is located on the edge of the driveway. Driveway is estimated to be an average 4.8%. Lamont stated the project appears to meet applicable rules and regulations of the Town of Avon. No unusual conditions occur, except side setback requirement. The building is currently sited within 8 ft. of the property line. The type and quality of materials are compatible with the existing structures in the vicinity. The driveway entrance has been located at best location to observe traffic conditions. An alternative driveway location would increase the disturbed area on the site. Retaining wall for driveway is at places seven to ten feet in height. Materials and finishes for retaining wall not indicated. The alteration of topography and removal of vegetation is acceptable. Drainage is Planning and Zoning Comm'ssion Meeting Minutes November 7, 1989 Page 7 of 9 Lot 53 Block 3 Wildridge Subdivision, Hans Oberlohr, Duplex Residence, Design Review, (cont) sufficient. Disturbed areas should be reduced and fill areas consolidated. The visual appearance of the residence does not appear to pose any deleterious effects from adjacent and neighboring properties and public ways. The improvement is residential in nature and is not so similar or dissimilar to others in the vicinity that values, monetary or aesthetic will be impaired. The proposal is in general conformance with adopted Goa's, Policies and Programs for the Town of Avon. Staff recommendations ar,��: Snow storage areas should be designated on the site plan; Front setback dimension not indicated, information should be provided; Side setbacks not consistent with provision of adopted plat, 10' minimum side setback; Color ano materials sample not available for review; Dimensions should be included on blueline drawings accepted for building, code review; Define specific species included in native grass m.:ture; Method of irrigation not indicated; Method of maintaining revegetatec areas is not indicated; Trash storage not shown; Legate existing utilities and service lines; Indicate exterior liglting; and Define usable open space. Mark Donaldson provided a letter ac ressing the staff recommendations as follows: A revised set of drawings reflecting the responses; The snow storage area has been designated; the front setback has now been indicated; the sideyard setback has been r vised to reflect 10 ft. dimension per the adopted plat; the colors are: stucco Kwal-Howells 5591 W Cauliflower,siding Olympic transparent 901 and the fascia will be Olympic solid color pewter stain; provided the dimensions on the revised floor plan drawings to supplement the floor plan dimensions provided in original application; specific species of native grasses will be: crested wheat 5.78%, smooth broam 39.32%, rye grass 16.39%, yellow blossom sweet clover 8.32%, western wheat 3.85% and timothy 4.14%, the native grass; mixture will be s!aed in 9 parts to 1 part of native wildflowar mix. The area designated as "lawn" on the site plan will be kentucky blue3rass; the formal landscaped areas indicated on the drawings will be irrigated with an automatic sprinkler system; the existing utilities are shown on the survey submitted with the original application. The utility service lines have now been noted on site plan; each duplex owner will store his trash in containers in their garages; the only exterior lighting being proposed are recessed can lights, 100 watt maximum at each front porch roof; and the backyard is labeled as "open space". Planning and Zoning November 7, 1989 Page 8 of 9 Commission Meeting Minutes Lot 53 Block 3 Wildridge Subdivision Hans Ooerlohr, Duplex Residence Design Review, (cont) Discussion followed on the definition of usable open space. Discussion followed on the building line and the problem of the way the sewer line comes into the lot. Discussion followed on the retaining walls for the drive and the drainage. Discusion followed on perhaps putting landscape material on the western side of the retaining wall. Donalsdon stated that they would rather leave it as planned so that the natural vegetation will come back. Discussion followed on the parking spaces provided. The retaining wall color will be the same as the stucco. Jack Hunn moved to grant final approval to Lot 53, Block 3, Wildridge Subdivision, Hans Oberlohr duplex residence, as presented. John Perkins seconded The motion carried unanimously. Reading and Approval of P & Z Minutes of 10/17/89 Re ug lar Meeting Jack Hunn moved to approve the minutes of 10/17/89, as written. Denise Hill seconded The motion carried unanimously, Other Business The Christie Lodge satellite dishes were discussed and the fact that they need screening. Clayton McRory stated that he has re-enlisted in the Army and `.n the spring he will have to be gone for further training for two months, and he asked Norm Wood what he should do about the time he will have to be gone. Wood stated that probably all that would be needed would be a letter asking for an excused absence, but he would check into it. Discussion then followed on the asphalt shingle problem and it was suggested that the Commission set some sort of a minimum standard if they are to be allowed. Discussion followed on the various types and weights of asphalt shingles. Buz Reynolds stated he coulo provide more information on this matter. Planning and Zoning November 7, 1989 Page 9 of 9 Commission Meeting Minutes John Perkins moved to adjourn. Terri Jeppson seconded. The meeting was adjourned at 9:20 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary to //-v?/-CMZ