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PZC Minutes 101888RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING OCTOBER 18, 1988 The regular meeting of the Planning and Zoning Commission was held on October 18, 1988, at 7:40 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairwoman Pat Cuny. Members Present: Tom Landauer, Frank Poll, Pat Cuny, Denise Hill, John Perkins, Buz Reynolds, Clayton McRory Staff Present: Lynn Fritzlen, Director of Community Development: Charlette Pascuzzi, Recording Secretary, Fritzlen introduced Kit Williams, who, on behalf of the Benchmark Condominium Association is requesting approval for a paint color change to the Benchmark Conodminium's exterior finishes. Cuny asked if it would be done now? Mr. Williams stated that they have a contractor coming up t3morrow, based on approval tonight, to start doing the prep Nork on the building. It will probably take a week to do the prep work on the first building. They will start with the "D" building which is closest to the Interstate. They will do one building at a time and as long as the weather holds they will continue right on through the project. If not they will break at a complete building and finish up in the spring. Discussion followed on possibly waiting until spring to start the project. Mr. Williams stated that they are anxious to get something done. If the weather holds the contractor thinks he can be finished within thirty days. Mr. Williams stated that, optimistically they hope to get at least two buildings done at this time. They need to get started soon because some of the stucco is deteriorating. Mr. Williams presented the colors for the buildings as being a bone color for the stucco and a grey color for the siding. Cuny stated that she had a concern regarding the roofing of the Benchmark Condominiums. She asked if they were aware that one of the buildings has a metal roof and three of them Planning and Zoning October 18, 1988 Page 2 of 6 Commission Meeting Minutes have shake roofs? The roof is supposed to be shake not metal and the project is in non-conformance. Mr. Williams stated that the next project that they will pursue is replacement of the roofs. They wish that the metal roof had never been installed as they have had more problems with it than the others with the shake. He stated that he would also search his files for any more information on how the metal roof came to be installed. Perkins moved to approve the Block 2, Benchmark at Beaver to finish the work in thirty Landauer seconded. colors as submitted for Lot 2, Creek, and urged the applicant days as stated. The motion carried unanimously. Review Cuny stated that the record should show that Tom Landauer stepped down due to a conflict of interest. Fritzlen stated that Tom Landauer, on behalf of L.A.L. Inc. is requesting final design review approval for an addition to the Benchmark Shopping Center building as shown on the drawing provided. The addition is approximately 206 square feet. It does not increase the site coverage because it is placed underneath the existing overhang for the shopping center. The addition is on the northeast side of the building. It does not increase the parking requirements since these are related to the number of seats and this addition is for storage. She stated that approval from Jim Cunningham had been received. She stated that one concern was that the Benchmark Shopping Center Building encroches into the 7.5 foot side setback. This building was built before the zoning was imposed on this area. She stated that there has been some discussion regarding interconnecting sidewalks between this building and the proposed building on the Otis property and this storage shed does call for a new sidewalk to go around it, but it does cut into the straight shot that was there before. David McIlvain, manager of the Hole -In -The -Wall Restaurant stated that this would be strictly for storage. Planning and Zoning Commission Meeting Minutes October 18, 1988 Page 3 of 6 Reynolds asked what would be stored in this addition. McIlvain stated that only dry goods will be stored. Perkins stated that maybe they ought to look at extending the sidewalk straight across, in line with the covered part that is out beyond the offset. He felt that this could a detriment to any kind of nice connection that could be ever be made to the adjacent property, but he thinks it could be solved if they were willing to put a sidewalk straight in line with the one on the offset and maybe do some landscaping between the sidewalk and the backdoors and storage area. McIlvain stated that they had no objection to doing a straight sidewalk. Further discussion followed on the placement of the sidewalk and possible landscaping. Landauer stated, that as tenants of the building, they do not have any jurisdiction over any area other than what has been approved by the owner and therefore they are not going to do anything in the other areas indicated by the Commission. Further discussion followed. Reynolds moved to approve the Hole -In -The -Wall Restaurant building addition with the addition to the application that the sidewalk go straight across the back. McRory seconded. Perkins stated that he felt there should be a little bit of landscaping between the walk and the building. Reynolds stated that since it is on the north side of the building it would be difficult to grow anything. Perkins stated he would like to see some evergreens along there. Landauer stated he would too if they could get Cunningham to do it. Cuny asked if Reynolds wished to amend the motion. Reynolds stated, no. The motion carried with Cuny and Perkins voting nay. Cuny informed Mr. McIlvain that they had an illegal sign over the door of the Hole -In -The -Wall Restaurant on the patio side. o. Y Planning and Zoning Commission Meeting Minutes October 18, 1988 Page 4 of 6 Residences, South Harbor Develooment,F, Fritzlen stated that Jacqueline Montgomery of South Harbor Development Corporation is seeking final design review approval on a proposed duplex on Lot 12, Block 1, Filing No. 1, Eaglebend Subdivision. She stated that this proposal received preliminary design review approval at the October 4, 1988 meeting of the Planning and Zoning Commission. Fritzlen stated that they have completed the application as requested. The landscape plan that they propose has two aprons of sod on either side of the building, along with other plants as shown on the drawings. Fritzlen stated that one other thing that had been requested was to provide a hammerhead or means by which exit from the garage would allow for straight on entry into the street. Fritzlen then described, for the benefit of the Commission members that were not present at the preliminary approval meeting, the location of the proposed project. Fritzlen stated that the Staff Report recommends approval with the submittal of a grading plan acceptable to the Town Engineer as there are some discrepancies between the subdivision plat topo and what is presented here, but it is fairly easily worked out. Tony Siebert stated that he was representing South Harbor Development. For the Commission members that were not present at the last meeting, Mr. Siebert reviewed the project, stating that they are trying to alleviate the mirror-image by creating as much movement as possible on the elevations. He stated that they were using an eight inch cedar channel lap siding, cedar shake roof, and a lot of dormors. The colors are essentially grey with a white trim. The concept on the landscaping is to try to create sod avenues and work them gracefully down towards the river and create a natural grass barrier between the duplex. The large trees on site will be kept. Reynolds had concerns about the building being the same elevation across. Siebert stated that the site is a little tough to build on because it does have a lot of slope. He stated that they could move one unit up one or two feet above the other, but the site is pretty level in that plane. Discussion followed on the pros and cons of doing this. Planning and Zoning October 12, 1988 Page 5 of 6 Commission Meeting Minutes Lot 12 Block 1 Filing No. 1. Eaglebend Subdivision. Fritzlen stated that the matter of mirror-image units had been discussed at the previous meeting and did not seem to be a problem in this particular area. Further discussion followed on what they have tried to do to take away from the mirror-image feeling. Doll moved, regarding Lot 12, Block 1, Filing 1, Eaglebend Subdivision, by the South Harbor Development Company, to approve the final design as presented. Landauer seconded. The motion carried with Perkins voting nay. Doll moved that the minutes of the last meeting be approved as submitted. Landauer seconded. The motion carried unanimously. Other Business Perkins asked if there was anything new on the Ekrem situation. Cuny stated that it was discussed in length at the last meeting. Joe McGrath was present at that meeting and Jeff Spanel, who has a contract on the lot next door was concerned about it. It does fall under "Home Occupation" and the consensus from Joe McGrath was that the only recourse was if it is found that they have employees, then they are in violation of the "Home Occupation" ordinance. Fritzlen stated that they are claiming there are unrelated individuals living there. She stated that she had discussed this with the Town Attorney and they do need to go through a Special Review Use hearing process. Discussion followed on the possible need to have the public hearing during the design review approval process. Discussion followed on the matter of them using the forge when a certificate of occupancy has not been issued. Planning and Zoning October 18, 1988 Page 6 of 6 Commission Meeting Minutes Other Business (cont.) Further discussion followed on the timing of the public hearing process. It was decided that a 6:30 worksession should be held at the next meeting to discuss the possible changes to be made. Cuny stated, for the benefit of the members that were not here last meeting, they would review the conceptual plan for Lot 65 and 66, Block 2, Benchmark at Beaver Creek. Fritzlen described what the Otis Company plans show for this property. Discussion followed on the proposed accesses and pedestrian flow, stacking of cars, etc. Fritzlen stated that the Council agreed that there should be an additional public thoroughfare in the shopping center area. She stated that she has been discussing the matter with both the representatives of Otis Company and Jim Cunningham. She described some of the access proposals that have been discussed and discussion followed on them. Reynolds moved to adjourn. Hill seconded The meeting was adjourned at 8:50 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary Commission approval. --1 , - P. Cuny T . Land; F. Doll J. Perk D. Hill C. McRo A. Reyn