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PZC Minutes 021688PLANNING AND ZONING COMMISSION WORK SESSION FEBRUARY 16, 1988 The Planning and Zoning Commission Work Session for February 16, 1988 was called to order at 6:30 PM. The first item to be discussed was the proposed sign code revisions. Under Section 15.28.020 Definitions: #1. "Building Front" was discussed, and the Commission decided that they needed to consider this definition further and discuss again at the next regular meeting. #5. "Lot Front" changes were discussed, and the Commission agreed on the proposed changes. #9. "Sign Area", the Commission stated that they had no problem with the proposed changes. Section 15.28.080 Sign Allowance: #A. "Individual Business Lot Sign" was discussed and the Commission stated that they had no problem with the proposed changes. #B. "Multiple Business Lot Signs" #1. Was discussed and the addition of "per lot front" was approved by the Commission. #2. The change from twelve square feet of sign area in vehicular oriented locations to twenty square feet was approved by the Commission. #3. The changes proposed in this section was approved by the Commission. The Commission decided that further study of the sections for temporary signs was needed and this section will be discussed at the next regular meeting. Wood then gave brief descriptions of the regular meeting agenda items. RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING FEBRUARY 16, 1986 The regular meeti^, of the Avon Planning and Zoning Commission was held on February 16, 1988, at 7:40 PM in the Town Council Chambers of the Town of Avon Municiple Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairwoman Pat Cuny. Members Present: Mark Donaldson, Frao.k Doll, Mike Blair, Pat Cuny, Tom Landauer, Charlie Gersbach Members Absent: Buz Reynolds Staff Present: Norm Wood, Director of Engineering and Community Development, Ray Wright, Engineering Technician, Charlette Pascuzzi, Recording Secretary Lot 21 Block 2 Benchmark at Beaver Creek, Avon Commercial Building Parking Variance Request - Continued from 2/2/88 Charlie Gersbach stepped down as a Commission member due to a conflict of interest regarding the above described agenda item. Wright stated that this item had been tabled at the last regular meeting to give the Applicant the opportunity to consider modifications to the design of the existing parking lot, includitg covering some of the spaces, or considering a variance to change the size of some of the parking spaces. Wright reminded tha Commission that action must be taken on an application within forty-five days of the date of the meeting at which the complete application and supporting material is first reviewed by the Commission. Staff recommends that the Commission continue the application to the next meeting, and direct Staff to prepare a Resolution for adoption by the Commission reflecting the decision and the reasons for approval or denial. Wood stated that Staff had received a letter from the Rio Grande Railroad after the last meeting requesting that the letter be incorporated into the proceedings. The letter stated that if approval is given that certain conditions be incorporated into the approval. Brian Pesch, President of 182 Avon Corporation, was present to discuss this item. A presentation of redesigning the parking lot was made, showing possibly moving the trash dumpster, possibly relandscaping some areas, etc. Another presentation was made showing changing the sizes of some of the parking spaces to compact car size. Mr. Pesch then reviewed their off-site parking options, none of which have been fruitful. Discussion followed on the method used to determine the total *l Planning and Zoning Meeting Minutes February 16, 19BO Page 2 of 7 Lut 21 Block 2 Benchmark at Beaver Creek Avon Commercial BuildinLParking Variance Request - Continued number of parking spaces needed. Pesch stated that their figuring shows that they need two spaces and the Staff figures show that three are needed. Cuny reviewed the comments received from the various adjacent property owners regarding this matter. Doll asked that the Staff comment on their opinion of a variance on smaller parking spaces. Wood stated that one of the reasons for limiting the compact spaces to covered areas is that spaces tend to disappear this time of year due to snow storage etc. Considerable discussion followed on the matter of compact spaces. Blair asked Staff if one more new space could be added to the lot and how many regular spaces would have to be converted to compact car spaces to give the total number of spaces needed? Wood stated that from what he has seen on the site and looking at the alternate plans, he didn't feel there are any additional spaces on the site that conforms with the current parking size and access requirements. Blair moved to deny the application for variance as submitted and direct applicant to resubmit the application for public notice and public hearing for a variance in the size of parking spaces for surface parking. Wood asked if Blair was asking the applicant to start over by submitting a new variance request. Blair stated he meant for this variance request to be amended to avoid having to start all over again. Doll seconded. After further discussion and consultation with the Staff, Blair withdrew his motion so it could be restated. Wood stated that all findings need to be reviewed. Blair stated that after review of the criteria and under the findings as required, that this would not be granting a special privilege that would not be considered for any other applicant. It would not be detrimental to the public safety and welfare. The variance is warranted because a strict and literal interpretation and enforcement of specified regulation would result in a practical difficulty. Blair moved that the Commission approve the variance on the condition that a number of parking spaces be designated for compact cars. Wood suggested that a limitation of no more than thirty percent of the spaces be designated for compact cars. He also stated that Blair needed to direct staf; to draft a resolution stating these findings. Blair so included these items in his motion. Donaldson seconded. Cuny stated that she felt that the granting of the variance is constituting a granting of a special privilege. The motion was defeated with Blair and Donaldson voting aye and Doll, Landauer and Cuny voting nay. Planning and Zoning Meeting Minutes February ib, 1988 Page 3 of 7 Lot 21 Block 2 Benchmark at Beaver Creek Avon Commercial Building Parking Variance Request - Continued Doll moved that the variance as presented in this application be denied on the basis that it grants a special privilege, inconsistent with the limitations on other properties in the same district. Landauer seconded. Wood suggested that the motion include direction to the Staff to draft a resolution to that effect. The motion parsed with Doll, Landauer and Cuny voting aye and Donaldson and Blair voting nay. Lot 19 Eaglebend Filing 1 Variance Reguest to Allow Carports in 20 Foot Setback - Resolution - Continued from 2/2/88 Cuny stated that if the Commissioners had read the resolution over and agree that it is whey was agreed upon at the February 2, 1988 meeting she would ask for a motion to accept the resolution. Donaldson moved to accept Resolution 8B-1, as submitted. Doll seconded. The motion passed unanimously. Lot 19 Eaglebend Filing No 1 Design Review._ Wright stated that John and Suzanne Railton have applied for Design Review of a residence they plan to construct on the east half of Lot 19, Eaglehend Filing No. 1. The property is zoned duplex and there is currently one residence on the lot. The proposed structure is planned to match the existing residence as far as color and materials go. Parking is being provided under carports between the buildings and the street. A site plan, elevations, and floor plans have been submitted for review. Wright provided these plans for Commission review and introduced John Railton to answer any question=_ the Commission might have. Railton stated that the existing house is at the west side of the lot. The proposed house is a slightly smaller house on the east side. The existing house is cedar siding painted grey with a darker grey trim and dark grey metal roof and the same color and material will be used for the proposed residence. Doll asked if they will be joined in any way? Railton stated that they will be joiner by a deck- Cuny asked if the carport roof would also be metal and Railton stated that it would be. Donaldson moved that the Commission approve the Railton Duplex Design as submitted. Doll seconded. The motion passed unanimously. do W M, Planning and Zoning Meeting Minutes February ib, 1988 Page 4 of 7 Lot 1 Block 1. Benchmark at Beaver Creed Derby Station Pester Marketing Design Review. Wright stated that the Applicant has requested to have this item continued to the next regular meeting due to the problem of the weather. Doll moved to continue this item to the next regular meeting. Landauer seconded. The motion passed unanimously. Lot 23, Block: 1, Benchmark: at Beaver Creek Eagle -Summit Moving and Storage Sign Design Review. Wright stated that Eagle -Summit Moving and Storage has requested approval for two business signs that they would like to place on the Wolff Warehouse. This business is located in the space formerly occupied by Beaver Track and Trail. One of t'ne signs is planned for the east face of the building and identifies the business. The other sign is planned for the south side of the building and indicates the business" association with North American Van Lines. The total square footage proposed is approximately 42 square feet. Pictures of the actual signs and sketches of the building showing sign location have been submitted for review. Cuny asked if they were lighted signs. Wright stated that it appears that the one over the door that says Eagle -Summit Moving is just a basic sign. The North American sign appears to be internally lit. Donaldson moved to approve the sign design review request as submitted based on the photographs the staff provided. Landauer seconded. The motion passed unanimously. Lot 23/75 Block: - Benchmark at Beaver Creek Wal-Mart Project Sign Wright stater' that Palmer Development, developer of the Community Shopping Center, has requested a modification to the sign program for the project as it relates to project identification signage. They originally requested a single -sided project ID sign of 32 square feet. Plans submitted for a sign permit show a double -sided, interior lit sign approximately 3.6 square feet per side. When the sig manufacturer was contacted they requested review and approval OF the new sign on the word from the developer that it was all approved. Wright stated it is basically the same sign as approved before, a couple square feet larger and of course with the second side. Color and placement of the sign was discussed. Blair stated that if the only difference is that it is two sided and they cannot both be seen from any one point, he has Planning and Zoning Meeting Minutes February 16, 1988 Page 5 of 7 Lot 23/75. Block 2 Benchmark at Beaver Creek, Wal-Mart Project Sion - Continued no objections to it. Doll moved that in the question of the sign program modification for the Community Shopping Center, that the Commission approve the request as written. Blair seconded.. The motion passed unanimously. Lot 1 Lodge at Avon Subdivision, Lots 1 and 2. Sunroad Subdivision, Temporary Parking for Special Events Vail Associates Wood stated that Vail Associates has applied for approval to extend previous approval for temporary parking on Lot 1, Lodge at Avon Subdivision and in addition they are requesting a similar approval for Lots 1 and 2 of the Sunroad Subdivision. This is the area between the bank and 4ynfield Inn. Previous approvals were limited to ski season uses, but this approval is for year round use so that it would be available for special events during the summer months. In the past criteria for such approvals have been adopted. Wood proceeded to review the criteria and the conditions to approval as recomisended by Staff. Jim Funk stated that they had received a lease agreement from the Lodge at Avon and were in the process of negotiating an agreement for Sunroad. The main intent for this particular lot is for the upcoming American Ski Classic and the 89 championships. Mr. Funk described the entrances and exits on the West Beaver Creek Blvd. side. There would be none from Avon Road. One entrance and staging area would be for buses and one for autos and the third would be the exit. Donaldson asked about the off-site impact of parking up to 300 cars in this area. He asked if the buses would be carrying most of the people away. Funks stated that the lot would be used only for special events, not on a daily basis. It will be barricaded off when there is no special event. Donaldson asked if Mr. Funk had presented this matter to the Department of Public Safety? Mr. Funk stated he had talked to Joe Olson and he didn't voice any objections. Direction signs would be used. Blair asked Wood if the lot at Lodge at Avon has worked well? Wood stated that it had worked well. Blair asked if Funk had any problems with any of the four conditions that Staff recommended. Funk stated that there were no problems. Cuny asked if they were asking for any particular length of time. Planning and Zoning Meeting Minutes February 16, 1988 Page 6 of 7 Lot 1. Lodge at Avon Subdivision, Lot 1 and 2 Sunroad Subdivision, Temporary Parking for Special Events, Vaal Associates,_lnc. - Continued Funk stated that it would be until development occurs or the owner sells the property. Landauer asked if they planned renting the lot to the Town for their special events? Funk stated that there would be no problem with the Town using the lot for their special events, but they should be coordinated with Vail Associates events so that there are no conflicts. Blair moved that the application be approved with the conditions as written by the Staff, specifically number one that the length of the approval for both the current lot on the Lodge at Avon and the Sunroad be for a period of three years or the length of time approved by the property owner, whichever is shorter and that the conditions two, three and four be included and that a fifth condition that an agreement with the Town of Avon be made for its use for special events of the lots. Doll seconded. The motion passed unanimously. Reading and Approval of P & Z Minutes of 2/2/88 Regular Meeting Donaldson moved to approve the P & Z Minutes of the February 2nd meeting as submitted. Doll seconded. Cuny asked that one correction be made to the minutes. On page 16, she requested that the statement "Cuny stated that she was disappointed that the Staff report had questions rather than comments for the Commission to go by" be changad to reflect "the Staff report for Ruby's/Del,uca's". Wright stated that on page 2, under Avon Commercial Building that the statement that Christy Sports wanted to expand 12 feet should state around 868 square feet or so. Since the actual statement on the tape is 12 feet it was decided to leave the minutes as submitted. Donaldson amended his motion to include the correction of the addition of Ruby's/DeLuca"s. The motion passed unanimously. Other Business It was decided that the Commission would study the portion of the Proposed Sign Code Revisions concerning temporary signs, and discuss them at the next meeting. Blair suggested that some consideration be given to the differences between a solid satellite dish vs. a mesh dish. Wood stated that the Commission should finish with the sign Planning and Zoning Meeting Minutes February 16, 1988 Page 7 of 7 other Business,- Continued code revisions and then go on to other changes that the Commission might want to make. Cuny suggested that the Commission members go through their copies of the sign code to determine if there were other areas that might need to be changed and be prepared to make these changes known at the next meeting. Doll moved to adjourn Donaldson seconded. The meeting was adjourned at 9:15 PM. /Respectfully submitted, Charlette Pascuzzi Recording Secretary Commission approval ex- Date M. Bl a: P. Gum T. Lan, M. Dan C. Ger A. Rey F. Dol