TC Minutes 07-23-2024AVON REGULAR MEETING MINUTES A
TUESDAY JULY 23, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in a hybrid format, in -person at Avon Town Hall and virtually via
Zoom.us. Mayor Amy Phillips called the July 23, 2024, Council regular meeting to order at 5:00
p.m. A roll call was taken, and Councilors present in person were Rich Carroll, Lindsay Hardy,
Ruth Stanley, RJ Andrade, Mayor Pro Tern Tamra Underwood, and Mayor Amy Phillips,
Councilor Chico Thuon was present virtually via Zoom. They were joined by Town Manager Eric
Heil, Deputy Town Manager Patty McKenny, General Government Manager Ineke de Jong,
Town Attorney Nina P. Williams, Town Clerk Miguel Jauregui Casanueva, Avon Rec Director
Michael Labagh, Chief Financial Officer Paul Redmond, Public Works Director Eva Wilson, Public
Works Executive Coordinator Kim Hannold, Sustainability Coordinate Charlote Lin,
Communication Manager Liz Wood, IT Administrator II Carlos Molina, General Government
Intern Arnell Wade, and Avon Police Chief Greg Daly.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:45
Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Phillips
mentioned that going forward, the consent agenda will be considered at the start of each
meeting, starting with tonight's meeting. She also reminded her fellow Councilors that they
may ask to pull staff reports for discussion during the Approval of the Agenda process. Councilor
Carroll asked Staff for an update on November elections to be added as new Business Item
before the Consent Agenda, with a focus on the dates applicable to nomination petitions.
Mayor Pro Tern Underwood motioned to approve the Agenda, as amended by Councilor
Carroll. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:03:03
Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none
were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:03:13
Mayor Phillips explained that public comment can be made by participating in the meeting in
person, via zoom's video/audio, via telephone, orvia email. She added that the public comment
section is intended for items not listed in the Agenda, and participation by members of the
public is limited to 3 minutes. She asked if there was any public comment from those present
in the room or virtually and no public comment was made in person nor virtually.
General Elections Update (Town Clerk Miguel Jauregui)
Video Start Time: 00:03:33
Town Clerk Miguel Jauregui Casanueva delivered a presentation related to a General Elections
Update. He indicated that Election Day is Tuesday, November 5, 2024, and the General Election
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AVON REGULAR MEETING MINUTES
TUESDAYJULY 23, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C 0 L o P A o 0
will be administered by the Eagle County Clerk and Recorder's Office as a Coordinated Mail
Ballot Election. He reminded Councilors and the public that the Town of Avon Website for
Election Information is available at www.avon.org by going to the Town Clerk Elections Landing
Page. He invited the public to visit coloradosos.gov to update their voter registration. He
summarized that the only revenue source under consideration is the use tax on new
construction, and it will be addressed in more detail at the first regular council meeting in
August. He highlighted that Business Item 6.1. will also include a presentation to address this
topic in more detail, including a presentation by Magellan Strategies on public polling. He
closed remarks by stating that the most important dates are:
• August 13: Governing Body Appoints Designated Election Official
• August 6 — 26: Nomination Petition Circulation Timeframe
• August 27: Coordinated Election IGA with Eagle County Clerks Office Due
• September 6: Certify Final Ballot to County Clerk
• October 4: County Clerk Mails Notice of Ballot Issues (Tabor notices)
• October 11: County Clerk Mails Ballots
• October 21: Voter Service and Polling Centers Open
• November 5: Election Day (ballots must be postmarked by 7 pm to be counted)
• November 27: Final Canvas and Official Election Results Due to Political Subdivisions and
Secretary of State
• December 10: Swear in New Members (tentative)
He fielded a question from Mayor Pro Tern Underwood and responded that 10 signatures from
eligible voters are needed to complete the Nomination Petition of a new candidate, all of which
must be eligible voters residing in Avon. Mayor Phillips opened the floor to public comment
and no public comment was made in person nor virtually. As this was a presentation, no motion
was requested.
S. CONSENT AGENDA
Video Start Time: 00:11:15
Mayor Phillips introduced the approval of the Consent Agenda to include the following:
5.1.Approval of July 9, 2024, Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva)
5.2.Approval of Amendment to the Town Manager Employment Agreement (Mayor Amy Phillips)
5.3.Approval of Easements with Holy Cross Energy for Relocation of Electric Transformer to
Accommodate New Trail Section connecting to West Beaver Creek Blvd (Town Engineer
Nicole Mosby)
5.4.Approval of Notice of Award: Fleet Bus Lift contract (Mobility Manager Jim Shoun)
5.5. First Amendment to IGA between Town of Avon and Eagle County for Avon Station Bus
Shelter (Town Attorney Nina Williams)
5.6.Assignment of the IGA, as amended for Avon Station Bus Shelter (Town Attorney Nina
Williams)
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AVON REGULAR MEETING MINUTES A
TUESDAY JULY 23, 2024 ,avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO
5.7.Assignment of the Walmart Bus Shelter IGA (Town Attorney Nina Williams)
Mayor Phillips opened the floor to public comment and no public comment was made in
person nor virtually. Without further deliberations, Councilor Stanley presented a motion
to approve the Consent Agenda. Councilor Carroll seconded the motion. It was approved
unanimously with a 7-0 vote.
6. BUSINESS ITEMS
6.1. Work Session: Use Tax Voter Opinion Results (Chief Financial Officer Paul Redmond and Town
Manager Eric Heil)
Video Start Time: 00:12:00
Chief Financial Officer Paul Redmond and Town Manager Eric Heil kicked off a Work Session
related to the construction Use tax. Ms. Courtney Sievers with Magellan Strategies joined them
virtually at the podium and delivered a presentation on use voter tax opinion results. Questions
from Council included survey participation numbers, incomplete surveys numbers, status of
informed voters, best strategy and most effective medium to educate voters, impact of federal
elections on informed voters, statistics on the use of the blue book by young voters, and impact
on small home improvements. Councilor Carroll asked Finance Director Redmond to explain
how the construction related municipal sales tax currently in conjunction with County and State
sales taxes, and how it would be replaced by the Construction Use Tax at a municipal level.
Deliberations from Council included the impact of the construction use tax on community
housing. Mayor Pro Tern Underwood and Councilor Carroll asked for an issues committee to
actively continue to push this initiative forward and highlighted that this is the 3rd attempt to
get it passed and it would have a significant impact on funding community housing. Mayor
Phillips summarized direction to Staff that: (i) 15t reading of the construction use tax ordinance
should be presented at the next Council meeting on August 13, 2024; (ii) the ordinance should
include a proposed exempted amount level, including the rationale behind it; (iii) staff should
increase education efforts for the public to better understand the construction use tax; and,
(iv) community housing should be included in the title to highlight that the it will be directly
benefitted by the construction use tax. Mayor Phillips opened the floor to public comment and
no public comment was made in person nor virtually. As this was a work session, staff received
feedback and no motion was requested.
6.2.Presentation and Acceptance of 2023 Annual Comprehensive Financial Report (Chief Financial
Officer Paul Redmond)
Video Start Time: 01:12:44
Chief Financial Officer Paul Redmond delivered a presentation on the acceptance of the 2023
Comprehensive Financial Report. He indicated that the first finding from auditors was on
segregation of duties for court deposits with 4 signatures, the need complete weekly court
deposits in lieu of every other week, and best practices related to stale checks from vendors.
He was joined at the podium by Paul J. Backes, C.P.A. of McMahan and Associates, L.L.C., who
delivered his presentation related to the 2023 Annual Comprehensive Financial Report and
AVON REGULAR MEETING MINUTES
TUESDAY JULY 23, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C Q L 0 R A 0 0
indicated the audit went very smoothly. Mayor Pro Tem Underwood asked for the two
following corrections: on Page 2, Mayor Pro Tem Underwood indicated there is a typo in 'May
Pro Tem', and asked that Ms. Ineke de Jong, Chief Administrative Officer, be added to the
Management List of the report. Councilor Carroll asked Finance Director Redmond to read the
first paragraph of the auditor's letter stating the comprehensive financial report qualifies for
the GFOA's Certificate of Achievement for Excellence in Financial Reporting. After
deliberations, Councilor Carroll motioned to accept the 2023 Annual Comprehensive Financial
Report. Councilor Hardy seconded the motion. It was approved unanimously with a 7-0 vote.
6.3.Work Session: Capital Improvement Plan Program Updates on Design & Construction (Public
Works Director Eva Wilson)
Video Start Time: 01:33:33
Public Works Director Eva Wilson presented the Construction landing page from the Town of
Avon website to Councilors, including where to find capital improvement projects, regional
road construction, active right of way permits, and Major Development Projects. She also
delivered a presentation related to the Capital Improvement Plan Program on Design and
Construction and received feedback from Councilors on those programs. Highlights included a
summary of 78 CIP Projects in 2024 in different stages involving engineering, facilities, mobility,
fleet and operations. Councilor Hardy noted that the slides included in the report only refer to
projects underway and asked that in the future, slides for completed projects also be included
to facilitate access to the layperson, given that it is what the public asks her about. Mayor
Phillips opened the floor to public comment and no public comment was made in person nor
virtually. As this was a work session, staff received feedback and no motion was requested.
First meeting in Sept for CIP Meeting.
6.4. Work Session: Review of the amended Town Council Handbook (Town Attorney Nina Williams)
Video Start Time: 02:22:44
Town Attorney Nina Williams, Deputy Town Manager Patty McKenny, and Chief Administrative
Officer Ineke de Jong delivered a presentation on the review of the amended Town Council
Handbook. Councilors and staff reviewed the contents of the handbook, section by section, and
staff received minor amendments from Councilors to selected sections. Councilor Thuon
suggested that staff develop a new Councilor onboarding process in addition to this handbook
so that when they first take office, they meet with a town official to get introduced to their
duties. Mayor Phillips opened the floor to public comment and no public comment was made
in person nor virtually. As this was a work session, staff received feedback and no motion was
requested.
6.5.PUBLIC HEARING: Second Reading Ordinance 24-08: Amendments to Town Code for Removal
of Council Members (Town Attorney Nina Williams)
Video Start Time: 02:58:40
Town Attorney Nina Williams delivered a presentation related to the second reading of
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AVON REGULAR MEETING MINUTES A
TUESDAY JULY 23, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM COLORADO
Ordinance 24-08. Mayor Phillips opened the floor to public hearing and no public comment was
made in person nor virtually. After brief deliberations, Councilor Stanley motioned to approve
the second reading of Ordinance 24-08. Councilor Hardy seconded the motion. It was approved
unanimously with a 7-0 vote.
7. WRITTEN REPORTS
7.1.Draft June 18 CASE Committee Meeting Minutes (Special Events Coordinator Mike Pasquarella)
7.2.July 8th Planning & Zoning commissions Meeting Abstract (Planner II Max Morgan)
7.3. Draft July 15 Finance Committee Meeting Minutes (Chief Administrative Officer Ineke de Jong)
7.4.Monthly Financials (Senior Accountant Dean Stockdale)
7.5.Quarterly RETT Report (Financial Analyst Chase Simmons)
7.6. Quarterly i Mi Casa Avon! Program Update (Housing — Long Range Planner Patti Liermann)
7.7.Second Quarter 2024 Department Goal Update (Town Manager Eric Heil)
7.8.Summary of Signed Letters of Support (Town Manager Eric Heil)
7.9.Digital Accessibility Compliance Update (Marketing & Communications Manager Elizabeth
Wood)
7.10. Transit Ridership Update (Mobility Manager Jim Shoun)
7.11. Upper Eagle Regional Water Authority June 27, 2024 Meeting Summary (Mayor Pro Tern
Tamra Underwood)
** Indicates topic will be discussed at future agenda's
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 03:06:04
Councilor Stanley indicated that the Avon Pavilion has a new sign on it and invited the
public to go see it. She also reminded the public that the Avon Art Celebration takes place
this weekend, from Friday, July 26th to Sunday, July 28th, 2024, from 10 am to 5 pm, at
Nottingham Park. She also invited the public to attend Avon Wastewater Treatment Plant
Open House tomorrow, July 24th, 2024, from 10 to 11:30 a.m. She closed remarks by
reminding the public that tomorrow is an Avon LIVE! Concert at Nottingham Park.
Councilor Andrade reminded the public that dogs must be on -leash at Nottingham Park,
and new signage has been deployed as an additional reminder. He mentioned it is
impossible for him to walk his dog after 9 am without it getting attacked by a dog off leash.
Mayor Pro Tern Underwood also reminded the public of the Avon Wastewater Treatment
Plant Open House tomorrow, July 24th, 2024, from 10 to 11:30 a.m.
Mayor Phillips announced that the Eagle Valley Transit Authority has rebranded itself as
CORE Transit and invited the public to see their new logo which will soon be on all buses.
AVON REGULAR MEETING MINUTES
TUESDAY JULY 23, 2024 Avon
HYBRID MEETING; IN -PERSON AT AVON TOWN HALL AND VIRTUALLY THROUGH ZOOM C 0 L 0 P �, D 0
9. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the
regular meeting. The time was 8:11 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended
to be comprehensive or to include each statement, person speaking or to portray with
complete accuracy. The most accurate records of the meeting are the audio of the meeting,
which is housed in the Town Clerk's office, and the video of the meeting, which is available at
www.highfivemedio.org.
APPROVED:
Mayor Amy Phillips
Tamra Underwood
Ruth Stanley
Lindsay Hardy
RJ Andrade
Rich Carroll
Chico Thuon
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RESPECTFULLY SUBMITTED:
Miguel Jauregui anueva, Town Clerk