TC Resolution 24-17 Adopting the Simplified Rules of Order and Council Handbook,von
COLORADO
RESOLUTION 24-17
AMENDING THE SIMPLIFIED RULES OF ORDER
FOR AVON TOWN COUNCIL MEETINGS AND ADOPTING
AMENDED TOWN COUNCIL HANDBOOK
WHEREAS, Section 5.1 of the Town of Avon's Home Rule Charter ("Charter") states,
"[t]he Council shall determine the rules of procedure governing meetings;" and
WHEREAS, the Avon Town Council last amended and re -adopted its Simplified Rules of
Order for Avon Town Council Meetings on June 22, 2021 via Resolution 21-15; and
WHEREAS, Avon Town Council confirmed its desire to incorporate amendments to its
Simplified Rules of Order into an amended Town Council Handbook during its May 28, 2024
Town Council meeting; and
WHEREAS, such amendments will update existing policies and procedures and
implement new policies and procedures in order to provide consistency in application during its
term and for the benefit of future Town Councils; and
WHEREAS, the Avon Town Council finds that the incorporation of such amendments to
its Simplified Rules of Order and the Town Council Handbook will promote the health, safety, and
general welfare of the Avon Community by promoting efficiency, understanding, order, and
transparency of Council meetings for its members, staff, and the general public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL THE TOWN
OF AVON, COLORADO that the amendments to the Avon Town Council's Simplified Rules of
Order and Town Council Handbook are effective as of the date of adoption of this Resolution.
ADOPTED August 13, 2024 by the AVON TOWN COUNCIL
By: Attest:
Amy Phillips, Mayor
Avon Town Council
Simplified Rules of Order
These Simplified Rules of Order establish rules and procedures for Avon Town Council
meetings. The intent is to set forth simplified rules which are readily accessible and usable by
the Avon Town Council members and understandable by the general public. The provisions
of the Home Rule Charter, the Avon Municipal Code, or any ordinance adopted by the Avon
Town Council shall govern and apply in the event there is any conflict with these Simplified
Rules of Order. Unless otherwise indicated, any reference to the term "Mayor" shall also mean
"Mayor Pro-Tem" or "Acting Mayor" in the absence of the Mayor as set forth in the Avon
Home Rule Charter.
I. Standards of Conduct for Avon Town Meetings: The Avon Town Council finds that the
foundation of municipal democracy rests on open, respectful and informed discussion and
debate balanced with the necessary efficiency required to take action in the public interest.
Reasonable persons will often disagree on many public matters which arise before elected
and appointed officials. The process of discussion and debate is essential to the ability of
elected and appointed officials to render the best decisions possible for the Avon
community. The following standards of conduct are considered the minimum standards
for elected and appointed officials.
A. Elected and appointed officials shall conduct themselves in a mature manner that is
becoming of public officials, shall respect one another and shall respect members
of the public.
B. Elected and appointed officials shall refrain from profanity, rude behavior or personal
attacks and shall promptly apologize to both the board and the recipient of any such
behavior in the event of a temporary lapse of appropriate behavior.
C. The Mayor shall be responsible for maintaining civility, decorum and order throughout
the meeting.
D. Members of the Avon Town Council shall not communicate between or amongst
themselves by text message, a -mails or other forms of electronic communication
during a Council meeting.
E. Members of the Avon Town Council shall promptly disclose and announce the
sending or receipt by a Council member of a text message, e-mail or other form of
electronic communication during a Town Council meeting, to or from any person, for
any such communication that concerns a matter on the Town Council agenda for
that meeting.
II. Mayor: Every meeting of the Avon Town Council shall be presided over by the
Mayor. If the Mayor is absent the Mayor Pro -Tern shall preside over the meeting. If
the Mayor has a conflict of interest on a matter then the Mayor Pro-Tem shall preside
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 1 of 7
over the meeting for such matter. If the Mayor and Mayor Pro-Tem are absent, or if
they both have conflict of interest on a matter, then a quorum of Council members shall
appoint an Acting Mayor by motion who shall then preside over the meeting or shall
preside over such matter for which the Mayor and Mayor Pro -Tern have conflict of
interest. The Mayor shall strive to moderate Council meetings with impartiality, shall
strive to allow input from all other Council members on matters before expressing
his or her opinion, and shall refrain from making a motion or seconding a motion until
it is apparent that no other member of the Council will do so.
III. Agendas: The following rules and procedures shall apply to agendas:
A. The Mayor shall determine the agenda in consultation with the Town Manager. The
Town Council may direct items to be included on an agenda. Individual Council
members may contact the Mayor to request inclusion of a matter on an agenda. The
Mayor shall consult with the Town Manager and exercise discretion to determine if
the matter should be included on the agenda as a discussion item or an action item.
B. After roll call, the Council shall approve the agenda by motion by a majority of the
quorum present with any additions or deletions Council deems appropriate.
C. The Council may take action by motion at any time during a meeting to schedule
discussion or action items on a future agenda which shall be scheduled by Town
Staff.
D. Noticing for action items and public hearings shall be in accordance with
applicable law.
IV. General Attendance Policy: Effective, involved, and informed governance of the Town of
Avon necessitates the attendance of all elected and appointed council members at all Town
Council meetings and work sessions to the utmost extent possible.
If a council member is unable to attend a Council meeting or work session they must make
a reasonable effort to provide written notice via e-mail and/or text message to the Town
Clerk, the Town Manager, and the Mayor prior to the time in which the meeting or work
session is set to begin or as soon as practicable thereafter.
A ten (10) minute grace period shall be permitted for a Council member to arrive following
the commencement of a Council meeting or work session before such tardiness shall be
considered an absence.
In the event a council member accrues four (4) consecutive absences or six (6) total
absences from Council meetings or work sessions in a calendar year, the procedures set
forth in Avon Municipal Code Chapter 2.05 — Removal of Council Members — shall apply.
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 2 of 7
V. Remote Attendance Policy: The preference and expectation of all Council members
is to attend Council meetings in -person whenever possible in recognition of the
efficiency and effectiveness of in -person participation when conducting the public
business ofthe Town ofAvon. However, there may be occasional times when in -person
attendance is not possible by Council members. Council finds that remote attendance
by Council members is preferable to not permitting participation or delaying the conduct
of public business. Participation by remote attendance shall comply with this Section
V and any applicable laws. Notwithstanding any provision contained herein, no
member of Council is guaranteed the ability to participate in any meeting by remote
attendance. Council members shall not be permitted to attend more than four (4) total
Council Meetings remotely per calendar year, excluding virtual -only meetings.
A. Remote attendance means participation by video or audio means, such as Zoom,
Webex, Microsoft Teams or similar platform, which is clear, uninterrupted and
allows two-way communication for the participating Council member.
B. Council members may participate in a Council meeting by remote attendance when
travelling out-of-town, when ill, or when unusual or unforeseen circumstances do not
allow in -person attendance. Council members who are ill are encouraged and expected
to participate by remote attendance.
C. A Council member who desires to participate by remote attendance shall notify the
Town Clerk, the Town Manager, and the Mayor as early as possible in writing via e-mail
and/or text message. Upon receipt of such written request, the Town shall use its
best efforts to provide the technical means necessary to fulfill such request from
Town Hall; provided, however, it shall be incumbent upon the Council member
who desires to participate by remote attendance to provide the technical means
necessary to facilitate remote attendance from their remote location.
D. A Council member who is participating through remote attendance (1) shall be
entitled to participate in all Council matters in the same capacity as a Council
member in physical attendance, including participation quasi-judicial matters and
executive sessions; (2) shall be counted for purposes of establishing a quorum; (3)
shall have the opportunity to express comments during the meeting and participate
in the same capacity as those members physically present, subject to all general
meeting guidelines and adopted procedures; (4) shall be heard, considered, and
counted as to any vote taken; (5) shall be called during any vote taken and shall have
such Council member's vote counted and recorded by the Town Clerk and placed
in the minutes for the corresponding meeting; and, (6) may leave a meeting and
return as in the case of any member upon announcement of such leaving and
returning. When any member of Council is participating by remote attendance, all
votes taken shall be conducted by roll call vote.
E. The Mayor, Mayor -Pro Tern or other designated person who is presiding over the
meeting shall have the discretion to mute any Council member who is participating
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 3 of 7
through remote attendance when distracting and extraneous noise is occurring through
the remote attendance. The officer who is presiding over the meeting may delegate
to the ability to mute Council members to the meeting host with controls for the
meeting platform. The officer who is presiding over the meeting shall use best effo 1 is
to recognize and provide opportunity for Council members who are participating via
remote attendance contribute to the discussion and express comments. The officer
presiding during the meeting shall designate the individual who Council members
should contact during the meeting in the event of technical difficulties or in connection
with other matters related to items not appearing on the agenda for the meeting in which
the Council member is participating by remote attendance.
F. In the event that there is significant disruption in the connection or communication with
a Council member, or members, who are participating via remote attendance which
frustrates and disrupts the efficiency and effectiveness of the Council meeting, the
officer presiding over the meeting or a majority of Council members who are attending
a meeting in -person may choose to terminate the remote attendance of such Council
member or may choose to continue or table the Council meeting or agenda matter
to a later time.
G. Council members who are participating via remote attendance are expected to be
situated in a stationary location with adequate internet service with video camera on
and presenting in a professional manner similar to in -person Council meeting
attendance.
VI. Motions: All official Town Council actions are initiated by motion. These following rules
and procedures apply to motions. There are two basic motions: action motions and
procedural motions. Only one action motion may be on the floor at a time. A procedural
motion may be proposed, discussed and acted upon when an action motion is on the
floor or at any other time.
A. Basic Motion: The basic motion to take action is stated as, "I move to ...... Every
motion requires a second. Once a motion is made no further discussion can continue
until a second is made to support the motion.
B. Discussion: All Council members have the right to discuss the motion on the floor.
Discussion cannot be concluded unless (1) all Council members present consent or (2)
a majority of Council members present approve a procedural motion to "Call the
Question" and end debate.
C. Withdraw a Motion: The maker of a motion may choose to withdraw the motion
at any time prior to the vote on the motion and may interrupt a speaker to withdraw the
motion and consent of the Council member who seconded the motion is not required.
The motion is immediately withdrawn; however, the Mayor may then ask the Council
member who seconded the withdrawn motion and any other Council member if such
Council member wishes to make the motion.
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 4 of 7
D. Amendment to Motion: Any Council member may request an amendment to a
pending motion. The maker of the pending motion and Council member who
seconded the motion must consent to the proposed amendment. Any Council
member may also propose a substitute motion to a pending motion which also
requires consent of the maker of the pending motion and the Council member who
seconded the pending motion.
E. Procedural Motion: A procedural motion may be made at any time and may impose
or modify any procedural rule provided that such procedure is not in conflict with the
Avon Home Rule Charter, any ordinance adopted by the Town, or any applicable state
law. Procedural motions require a majority vote of the quorum present.
F. Motion to Call the Question or End the Discussion: A motion to "call the
question" (also known as a motion to end the discussion) is a procedural motion to
end debate and discussion. A motion to call the question cannot be made until each
Council member has had at least one reasonable opportunity to ask questions and
express his or her opinion on the matter. Once a motion to call the question is made
and seconded, it shall be the Mayor's discretion to allow any fin 1 her discussion on
such procedural motion for the purpose of clarifying any technical, procedural or
legal issue related to the procedural motion. A motion to call the question requires
a majority vote of the quorum present. Once a motion to call the question is
approved, the pending action motion on the floor must be voted upon promptly or,
if no action motion is pending, the Mayor shall proceed to the next agenda item.
G. Motion to Continue: A motion to continue an agenda item must include a specific
future Council meeting date, time and place for the continued matter to be considered
again without re -noticing a required public hearing.
H. Motion to Table: A motion to table places the agenda item on hold and does not
require a specific time for the return of the agenda item.
I. Motion to Suspend Rules: A motion to suspend rules may allow suspension of any
rule in this Simplified Rule of Order. Such motion may be made and requires a
supermajority vote of a majority of the quorum present plus one for approval. A
motion to suspend rules may not supersede the procedural requirements of the
Avon Home Rule Charter, any ordinance adopted by the Town, or any applicable
state law.
I A Motion to Reconsider: A Motion to Reconsider allows the Council to reconsider
a vote on a matter. A Motion to Reconsider may only be made and considered if
made and acted upon less than twenty-eight (28) days after the date of the Council
action to be reconsidered and may be made only by a member of Council who voted
in the majority on the motion which is proposed for reconsideration.
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 5 of 7
VII. Meeting Conduct
A. Point of Privilege: A Council member may interrupt the speaker to raise a matter
related to the comfort of the meeting, such as room temperature, distractions, or
ability to hear speaker.
B. Point of Order: A Council member may raise a Point of Order at any time that the
Mayor permits meeting conduct which does not follow these Simplified Rules of Order
or otherwise fails to maintain civility and decorum by the Council and the general
public.
C. Appeal: A Council member may move to appeal the ruling of the Mayor on any
procedural matter or other decision related to the conduct of the meeting. If the motion
is seconded and, after debate, it such motion passes by a simple majority vote of the
quorum present, then the ruling or conduct of the Mayor shall be overruled and
reversed.
D. Call for Orders of the Day: A Council member may call for Orders of the Day when
such Council member believes that Council discussion has strayed from the agenda.
No second or vote is required. If the Mayor does not return to the agenda, then such
ruling may be appealed.
E. Adjournment: The Mayor may announce the meeting adjourned when there are no
further items on the agenda which have not been addressed. The Council may adjourn
a meeting at any time by motion, second and approval by a majority of the quorum
present.
VIII. Public Comments: Council agendas shall include a general item labeled "Public
Comment" near the beginning of all Council meetings. Members of the public who wish
to provide comments to Council greater than three minutes are encouraged to schedule
time in advance on the agenda and to provide written comments and other appropriate
materials to the Council in advance of the Council meeting. The Mayor shall permit
public comments during any agenda item and may limit public comment to three
minutes per individual, which limitation may be waived or increased by a majority of
the quorum present. The timer for public comment shall begin promptly after the speaker
states their name and place of residence.
IX. Public Hearing: The following general rules shall apply to the order and conduct of
public hearings. These rules may be modified or suspended by Motion to Suspend
Rules.
A. The Mayor shall open the public hearing by announcing the topic of the agenda
item. The Mayor shall at all times during public hearings strive to maintain civility,
decorum and order.
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 6 of 7
B. The Mayor and/or appropriate Town Staff person shall introduce the topic, explain the
applicable procedures and laws, and provide any presentation by the Town.
C. The applicant, licensee or appellant shall have the opportunity to present
information, provide testimony, or respond to any comments or details in the
Town's presentation.
D. The Council shall have the opportunity to ask technical questions of the appropriate
Town staff, Town officials and the applicant, licensee or appellant but Council
members shall not express opinions on the matter prior to opening the public
hearing for public comment.
E. The Mayor shall officially open the public hearing for public comment and shall allow
for members of the public to provide comment to the Council. The Council may
approve a time limitation not less than 3 minutes for individual public comment and
may approve sign-up sheets or other public comment procedures to promote order
and efficiency by a majority vote of the quorum present provided that individuals
shall be permitted to yield his or her public comment time to another speaker. After
all public comments are received, or if the Council determines that the volume of
public comments requires additional time and moves to continue the public hearing,
the Mayor shall close the public comment portion of the public hearing.
F. The Council may discuss the merits of the topic of the public hearing and take such
action as deemed appropriate after the public comment poI lion of the public
hearing is concluded. If the volume of public comments requires a continuation, if
additional information is required to consider the public hearing matter, or if the
Council determines that additional time is warranted to consider the matter of the
public hearing, the Council may continue the public hearing to a later date and may
re -open the public comment p011 ion of the public hearing at any continued public
hearing.
X. Executive Sessions: Council may convene into executive session at any time by the
affirmative vote of 2/3rds of the quorum present and by announcing the specific statutory
citation and purpose of the executive session in accordance with the Colorado Open
Meetings Law, CRS §24-6-402(4). The Council is not permitted to take official, final
action on any matter in executive session.
Adopted January 28, 2014 by Resolution No. 14-03
Amended and Readopted on July 26, 2016 by Resolution No. 16-20
Amended and Readopted on April 11, 2017 by Resolution No. 17-05
Amended and Readopted on June 22, 2021 by Resolution No. 21-15
Amended and Readopted on August 13, 2024 by Resolution No. 24-17 Page 7 of 7
,gyp""^�.r
0 ITIVI 0 K at 0
A 0 1 DI OW4010
%�W.
a{ ± 1F lit N
pp E
LW
1 J,
. s � �:.--. N•" r _. +�a'_ . �/ � •. t,� .... 'CFI qT� �� �b, i L7' *WOle
This Town Council Handbook provides a comprehensive guide and reference for Council members as a
benefit for both new and existing Council members. Throughout this Handbook the term "Councilor"
references to all Council members, including the Mayor and Mayor Pro-Tem; the term "Council" refers to the
Avon Town Council; the term "Staff" refers to Town Staff; the term "AMC" refers to the Avon Municipal Code;
and the term "Charter" refers to the Avon Home Rule Charter. In some cases, this Handbook is addressed
to each Councilor as "you".
COUNCIL MEETING LOGISTICS
• Council determines the schedule of Council meetings. Generally, Council meets on the 2nd and 4th
Tuesday of each month. A draft schedule of Council meetings is presented for Council review and
adoption at the beginning of the calendar year. Council may choose to cancel regularly scheduled
meetings or schedule special meetings at any time in accordance with Chapter V — Council
Procedure of the Charter.
• The Council regular meeting agenda and packet will be available on the Friday afternoon before the
Council meeting, generally by 5:00 p.m., for review by Councilor's before the Tuesday meeting.
• In January 2025 you will receive a Town -owned tablet or laptop to access your Council email account
and the electronic packet. Electronic packets are available at www.avon.org/packets.
• Subject to the needs of Council, meetings can be attended virtually on Zoom, in whole or in part, and
can be scheduled as a hybrid virtual and in -person meeting. Hybrid or virtual -only meetings will be
set-up by the Chief Administrative Officer, who will send you panelist links via email on the day of
the meeting. Feel welcome to join 10 minutes early to test your audio/video.
• The remote attendance policies for virtual attendance at virtual -only and hybrid virtual/in-person
meeting is in the Simplified Rules of Order in Appendix 2 to this Handbook.
• Dinner will be provided at each Council meeting at least 15 minutes before the start of the meeting.
Feel welcome to arrive early. If you have any special dietary needs, please contact the Deputy Town
Clerk or Chief Administrative Officer and advise of any restrictions.
• Council seating assignments at the Council dais are determined by the Mayor in consultation with all
Councilor.
• As all meetings are recorded. Please verify that your microphone is on and speak directly into an
active microphone on the dais in front of you during the meeting.
THINGS TO KNOW AND DO
Contact Information: Council has four official professional positions which are appointed by Council
and overseen by Council: Town Manager, Town Attorney, Municipal Judge and Prosecuting
Attorney. These positions are the Council's only "direct reports". All other Staff report directly or
indirectly to the Town Manager. Section I of this Handbook explains the roles, responsibilities and
duties for communication to the Town Manager and the Staff.
Contact information for the direct reports to Council, Department Directors and General Government
Department Staff are provided as follows:
Eric Heil
Town Manager
eheil(o)avon.or-q
970.748.4004 (D)
Patty McKenny
Deputy Town Manager
prnaemy6avon.orq
. .................... ... .. . . ..... .. . ..... .... ................ ..... .....
. ......... .................... . . ....................... ..... . ......................................... ........
970.748.4021 (D)
.............. ..................... ....... ... .
Ineke de Jong
Chief Administrative Officer
idelong(cDavon.org
970.748.4013 (D)
Elizabeth Wood
Marketing & Communications
ewood(@avon.org
Manager
970.748.4087 (D)
Danita Dempsey
Culture, Arts & Special Events
ddempsevaavon.orq
...... ..... .........Manager
9�7.0.-.�7�4..8.4065(D)
Miguel Jauregui Casanueva
Town Clerk
miauregui()avon.org
. . ........................................ .... ... ................................
..................................................................................... .............. ... ................. .... ..
970.748.4001..(D) . ........
Brenda Torres
Deputy Town Clerk & Court Clerk
. . ................ ........ ...... ... ..... ..... .... . .......... ......
. ........ .... ......... .................. .............. ............ .. .. ...... .. . ..... ... ...................... ...... .......
........... ............... . .. ...................
970 748 4001 (D)
Charlotte Lin
Sustainability Coordinator
clin(a)avon.org
970.748,4083 (D)
Nina Williams
Town Attorney
nina6wwfdlaw.com
.............. . ...........
........ .....
Buck Allen
Municipal Judge
ballen(c�vailqov.com
. .... . . . ............
9.7.0.47.912.13.1. (P)
Taggart Howard
Town Prosecuting Attorney
taqciaftoward(cDme.com
11 1.." ........ . .
. . ........ ... .... .....
(D)
Paul Redmond
Chief Financial Officer
predmond(a-�avonmq
- ---- ----- ----------------- - - --- - ---------- ---- -----------
. ....... ..... .... . ... .. ..... .... ..
. - .. . . ... . .. ... ... ...
9.7.074.8.40.88 (D)
Robert McKenner
Chief Information Officer
rmckenner(@avon.or-q
970.748.4034 _(D)
Matt Pielsticker
Community Development Director
mpieistickeraavon.ong
. . ...... ......... ..............................................................
................ ............. .................. ............ .... ....... .....................
970.748.4413 (D)
...... ............... ............. - ..........
Eva Wilson
Public Works Director
ewilsonaavon.or-q
. . ......... . . .... ....... .......... ................
. ..................... ..... ................. ................. ........ .......................... .....................................
970.748.4111 (D)_
....... .... - ................ .....
Michael Labagh
Recreation Director
mlabagh(@avon.or-q
970.748.4446 _(D)
Greg Daly
Chief of Police
qdalvaavon.or-q
970.748.4049 (D)
1. Mail: Correspondence as mail addressed to Council is copied and distributed to all Council
members. Mail is placed in mailboxes, marked with your name, and located in the central mail area
on the first floor of Town Hall.
2. Email: A Town of Avon e-mail address and account will be provided for all incoming Council
members to be used for all Town of Avon business.
• You may access the e-mail account from https://Iogin.microsoftonline.com.
• E-mail correspondence addressed to Council and received by the Town's website or Staff, is
forwarded to all Council members. The Town Clerk's office retains a copy for the public record.
• IMPORTANT INFORMATION FOR THE USE OF TOWN EMAIL:
o The Town of Avon uses an e-mail archiver, which retains a copy of every outgoing and
incoming email for at least two (2) years.
o Councilors should consistently use the official Avon email address for any and all
correspondence concerning Town business. If personal email is used to conduct Town
business, all personal email may be subject to a public records request.
o Should an email be addressed to three (3) or more Councilors, DO NOT `Reply All'
because this back and forth email amongst three or more Councilors could be
categorized as a "meeting" under Colorado Sunshine Law a/k/a Open Meetings Law.
You may respond individually to intended Staff recipients as needed, thereby preventing
the need for public notices and minutes. The Town Manager should always be included
on communications with Staff. It is customary to also copy the Staff person's
Department Director on all email communication with Staff.
3. Websites, Newsletters & Press Release: The Town hosts three websites.
1. The primary and most comprehensive website, www.avon.org, includes everything related to the
Town's operations and governance. On this site you can also sign up for automatic email alerts
for a variety of the Town notifications including general information, construction updates, job
postings, youth programs, meeting agendas, and much more.
2. The Town's second website, www.discoveravon.org, is devoted to all the ways to enjoy Avon to
the fullest from special events, outdoor activities, dining, shopping, and accommodations.
3. The Town's third website, engage.avon.org, is a community -engagement platform used to solicit
public feedback on a variety of Town projects. Participants can take surveys and share ideas.
All Councilors are strongly encouraged to sign up for the Town's monthly newsletter (the Avon
Heartbeat) and Town notifications / press releases. Go to www.avon.org/notifyme to sign up and
select the notifications you'd like to receive.
In addition, Councilors are encouraged to Like and follow the Town's social media page on Facebook.
4. Rules and Procedures: On January 14, 2014, the Council adopted the initial Council Simplified
Rules of Order in order to establish rules and procedures for the Council during its meetings; the
newest version of the Simplified Rules was adopted on August 13, 2024. The intent is to set simplified
rules which are readily accessible and usable by the Councilors and understandable by the general
public. The Simplified Rules of Order contain the following sections:
• Standards of Conduct for Avon Town Meetings
• Mayor
• Agendas
• General Attendance Policy
• Remote Attendance Policy
• Motions
• Meeting Conduct
• Public Comments
• Public Hearing
• Executive Sessions
For your convenience, the Simplified Rules of Order have been attached at the end of this Handbook
in Appendix 2.
5. Council Compensation, Benefits Enrollment and Federal Forms Packet Per AMC Section
2.04.010, compensation for Councilors is as follows:
Council Members shall receive compensation for their service in office in accordance with the
following schedule:
(1) Mayor: One thousand dollars ($1,000.00) per month (until December 10, 2024). This
amount is increasing to one thousand five hundred dollars ($1,500) per month on/after December
111 2024 to December 8, 2026. This amount is increasing to two thousand dollars ($2, 000) per month
on/after December 9, 2026 to December 12, 2028. This amount is increasing to two thousand two
hundred dollars ($2, 200) on/after December 13, 2028.
(2) Mayor Pro Tema Seven hundred fifty dollars ($750.00) per month (until December 10,
2024). This amount is increasing to one thousand one hundred twenty-five dollars ($1,125) per month
on/after December 11, 2024 to December 8, 2026. This amount is increasing to one thousand five
hundred dollars ($1, 500) per month on/after December 9, 2026 to December 12, 2028. This amount
is increasing to one thousand six hundred fifty dollars ($1, 650) on/after December 13, 2028.
(3) All other Council Members: Five hundred dollars ($500.00) per month (until December
10, 2024). This amount is increasing to seven hundred fifty dollars ($750) per month on/after
December 11, 2024 to December 8, 2026. This amount is increasing to one thousand dollars
($1, 000) per month on/after December 9, 2026 to December 12, 2028. This amount is increasing to
one thousand one hundred dollars ($1,100) on/after December 13, 2028.
You are encouraged to contact Human Resources, to set up an appointment time to review and fill
out a list of new employee documents, ask any questions and complete the benefits enrollment
process. Note that the Town's health insurance policy has strict enrollment deadlines. Please work
with the Human Resources Division regarding benefits.
6. Liability Prevention Training Tools: The Town of Avon's primary liability insurance company is
Colorado Intergovernmental Risk Sharing Association ("CIRSA") which is used by nearly all
municipalities and counties in Colorado. CIRSA is a member -owned self-insurance pool. CIRSA has
a variety of liability prevention training tools for newly elected officials. All of the training programs
are complimentary as a benefit of membership in CIRSA, and you are strongly encouraged to review:
In the Scope of Your Authority: Preventing Public Officials' Liability, which is available on
YouTube at https://www.youtube.com/watch?v=r5GK6LvCA7s
• The Ethics, Liability & Best Practices Handbook for Elected Officials (Appendix 7)
7. Other. There is much more to Know and Do in your role as a Councilor of the Town of Avon. The
following sections of this Handbook provide a compilation of some important resources and
additional information to help you begin your work.
Should you need assistance or want to further review this information, please contact the Chief
Administrator Officer.
SECTION I: BASICS OF TOWN GOVERNMENT
TOWN COUNCIL ROLE, RESPONSIBILITIES AND DUTIES
GENERAL DECORUM AND CONDUCT OF TOWN COUNCIL
SOCIAL MEDIA POLICY
COUNCIL-MANAGER FORM OF GOVERNMENT
TOWN ATTORNEY
AVON IS A HOME RULE MUNICIPALITY
TOWN CHARTER & TOWN CODE
GENERAL POWERS, RESPONSIBILITIES AND DUTIES OF THE TOWN
COUNCIL
BOARDS AND COMMISSIONS
TOWN ORGANIZATIONAL CHART
STAFF COMMUNICATION
SECTION 11: TYPES OF COUNCIL ACTIONS
ORDINANCES
RESOLUTIONS
MOTIONS
PROCLAMATIONS
SECTION III: BUDGET
TOWN BUDGET OVERVIEW
BUDGET MESSAGE
BUDGET CONTENT
CAPITAL PROGRAM
PUBLIC HEARING
COUNCIL ACTION ON BUDGET
CONTINGENCIES
PUBLIC RECORDS
AMENDMENTS AFTER ADOPTION
INDEPENDENT AUDIT
SECTION IV: COUNCIL ACTING AS OTHER AUTHORITIES
LIQUOR LICENSING AUTHORITY
BOARD OF APPEALS
URBAN RENEWAL AUTHORITYAVON HOUSING AUTHORITY
SECTION V: DOWNTOWN DEVELOPMENT AUTHORITY
DOWNTOWN DEVELOPMENT AUTHORITY OVERVIEW
SECTION VI: PLANNING AND ZONING COMMISSION
PLANNING AND ZONING COMMISSION OVERVIEW
SECTION VII: CITIZEN COMMITTEES
CULTURE, ARTS & SPECIAL EVENTS COMMITTEE
FINANCE COMMITTEE
HEALTH & RECREATION COMMITTEE
SECTION VIII: MUNICIPAL LAWS
OPEN MEETINGS LAW
COLORADO OPEN RECORDS ACT
MEETING MINUTES AND RECORDINGS
RECORD RETENTION POLICY / SCHEDULE
TOWN CODE OF ETHICS
LEGISLATIVE MATTERS V. QUASI-JUDICIAL PROCEEDINGS
LEGAL ACTIONS: RULE 106(A), SECTION 1983 CLAIMS, AND OTHER
CLAIMS
GOVERNMENT IMMUNITY
TABOR
COLORADO INTERGOVERNMENTAL RISK SHARING AGENCY (CIRSA)
SECTION IX: POLICY DOCUMENTS
COMPREHENSIVE PLAN
COMMUNITY HOUSING PLAN
CLIMATE ACTION PLAN OVERVIEW
OTHER PLANS
SECTION X: AFFILIATIONS
BUFFALO RIDGE AFFORDABLE HOUSING BOARD
CLIMATE ACTION COLLABORATIVE (CAC)
COLORADO ASSOCIATION OF SKI TOWNS (CAST)
COLORADO COMMUNITIES FOR CLIMATE ACTION (CC4CA)
COLORADO MUNICIPAL LEAGUE (CML)
CORE TRANSIT (EVTA)
EAGLEBEND AFFORDABLE HOUSING BOARD
EAGLEBEND DOWD AFFORDABLE HOUSING BOARD
EAGLE COUNTY COMMUNITY WILDLIFE ROUNDTABLE
EAGLE COUNTY EMERGENCY RESPONDERS FUND (ECERF)
EAGLE COUNTY MENTAL HEALTH ADVISORY BOARD
EAGLE RIVER COALITION (ERC)
EAGLE RIVER WATER & SANITATION DISTRICT (ERWSD) & UPPER
EAGLE RIVER WATER AUTHORITY (UERWA)
EAGLE VALLEY BEHAVIORAL HEALTH
EGE AIR ALLIANCE (EGE)
1-70 COALITION
NORTHWEST COLORADO COUNCIL OF GOVERNMENTS (NWCCOG)
SPEAKUP REACHOUT
URBAN RUNOFF GROUP (URG)
VAIL VALLEY PARTNERSHIP (VVP)
SECTION XI: APPENDICES
APPENDIX 1 - TOWN ORGANIZATIONAL CHART
APPENDIX 2 - COUNCIL SIMPLIFIED RULES OF ORDER
APPENDIX 3 - CODE OF ETHICS
APPENDIX 4 - BOARDS AND COMMITTEES
APPENDIX 5 - RESOLUTIONS ESTABLISHING CITIZEN COMMITTEES
APPENDIX 6 - CIVIL ELECTED OFFICIAL'S STARTER KIT
APPENDIX 7 - ETHICS, LIABILITY AND BEST PRACTICES
HANDBOOK FOR ELECTED OFFICIALS
APPENDIX 8 -ADOPTED 2024 BUDGET
APPENDIX 9 - CLIMATE ACTION PLAN
APPENDIX 10 - COMPREHENSIVE PLAN
APPENDIX 11 - HOUSING PLAN
Councilors are the leaders and policy makers of the Town of Avon. Council has the authority to approve laws
and regulations and adopt policies that direct our municipal government. Council elects the Mayor and the
Mayor Pro Tern and appoints the Town Manager, the Town Attorney, the Municipal Court Judge and
Prosecuting Attorney. These professional positions serve at the will of the Town Council.
General Decorum. Councilors are strongly encouraged to exercise principles of general decorum in all
aspects of their official Town conduct including, but not limited to, public statements, press releases, media
interviews, and written correspondence constituting a public record. The phrase "general decorum" means
politeness, courtesy, professionalism, and avoidance of personal insults, ridicule, bullying, slanderous
remarks, and ad hominem attacks with respect to Town officials, Staff/employees, fellow Councilors, and the
general public. Town Councilors shall not attend Town Council meetings in an intoxicated state.
Conduct outside of Meetings. Councilors' behavior and conduct serve as models for proper decorum in
the Town of Avon. Councilors should not make promises or guarantees on behalf of the Town or its Staff,
boards, committees, commissioners, Council or other Councilors. While it can be acceptable to publicly
disagree about an issue, Councilors are strongly discouraged from making personal attacks or derogatory
remarks about other Council members, their opinions, and their actions. If a Councilor appears in a non-
official representative capacity before another governmental agency or organization, they shall clearly state
that their presence and the statements they make are their own while bearing in mind that such appearance
may reflect upon the Town despite such disclaimers.
Use of Electronic Devices. Councilors may use computers, electronic tablets, smart phones, personal
digital assistants, and similar devices, whether personal or Town -issued, to access data during Council
meetings and Town -related work sessions in a manner that is not distracting to others or disruptive to the
meeting or session. Councilors shall not communicate using telephonic, text messaging, video
chat/streaming, e-mail, or any form of social media during a Council meeting or work session. Personal
communication should be kept to a minimum and utilized only for urgent family or personal communications
during Council meetings. During quasi-judicial matters, Councilors shall not make, receive, or send personal
or private phone calls, text messages, or e-mails while at the Council dais; see Section VII for more
information about quasi-judicial matters.
Councilors shall not communicate in any electronic format with another Councilor during a Council meeting,
work session, or quasi-judicial matter.
This policy applies to any pre-existing or proposed social media tools including, but not limited to, social
media websites, blogs, microblogging, discussion forums, photo and video sharing websites, Wikipedia and
similar media, and virtual platforms used to conduct official Town business including:
• Matters effecting the Council's policy making functions;
• Discussion or undertaking of a rule, regulation, ordinance, or formal action of the Council;
• Quasi-judicial matters; and
• Exercise of functions required or authorized by law or involving the receipt or expenditure of public
funds.
The requirements below should not replace good judgment when posting and utilizing any of the social media
set forth above and Councilors are expected to adhere to the follow guidelines when engaging in social media
use:
• Councilors shall not reveal any confidential or privileged information about the Town, its constituents,
its Staff/employees, or its contractors.
• Councilors should be honest and accurate to the best of their ability when posting information or
news that pertains to the Town and should promptly correct any mistakes, misstatements, and/or
factual errors in content they post upon discovery of the same. Councilors shall not post or share
information they know is false or intentionally misleading.
• Councilors shall not represent that they are acting as a spokesperson for the Town Council, a board
or committee, administration, or a department unless they have been designated to serve as a
spokesperson for such issue or entity.
• Councilors shall not remove comments based on the viewpoint or opinion expressed,
The Town of Avon has a Council -Manager form of government, which means the Council establishes
priorities and policies and the Town Manager implements the Council's directives. The Town Manager is the
chief executive officer of the Town and is responsible for carrying out the Council's directives and
administering the day-to-day operations of the Town. The Town Council should communicate all directives
to the Town Manager and the Town Manager, in turn, directs Staff. The Town Council should always refrain
from attempting to direct Staff. The Charter for the Town of Avon, states that the Council shall not give orders
to any subordinates of the Town Manager (Home Rule Charter Chapter 8.5).
The Town Attorney is appointed by the Council and serves as a direct report. Councilors may directly contact
and communicate with the Town Attorney. The Town Attorney is the legal representative of the Town and
advises Council, the Town Manager and Staff on legal matters. The general legal responsibilities of the Town
Attorney include:
• Provide legal assistance necessary for the formulation and implementation of legislative policies.
• Represent the Town's interests, as determined by the Council, in litigation, administrative hearings,
negotiations and similar proceedings.
• Monitor litigation matters that are being actively handled by outside counsel.
• Prepare ordinances, resolutions, contracts and other legal documents.
• Keep Council and Staff apprised of legislation and court rulings affecting the legal interests of the
Town.
• Attend Council meetings, and where necessary, other board and commission meetings.
• Respond to all inquiries and communications of a general legal nature from Council, Town Manager
and Staff.
• Represent the Town in its dealings and negotiations with federal, state and local governmental
entities and agencies, special improvement districts and utilities.
• Advise on employment matters and advise on all local governmental laws relevant to municipal
operations.
Avon is a "Home Rule" municipality, a form of government in Colorado under the control of local citizens
rather than state government. Towns and cities in Colorado can be either Home Rule or Statutory. Home
Rule municipalities have all the powers not expressly denied by the Colorado Constitution and state statutes.
Statutory municipalities have only the powers expressly given to them by the Colorado Constitution and state
statutes. Home Rule municipalities essentially have more power on a local level.
The Town's Home Rule Charter is akin to a constitution for the Town; the Charter defines organizational
forms and the powers and duties of Town officials. Voters in the Town approved the Charter in 1978. The
laws, rules and regulations that govern and guide the Town's government are included in the Charter and
the Avon Municipal Code ("AMC"). The AMC can be amended by the Council through the adoption of
ordinances; however, the Charter can only be amended by a vote of the electors of the Town. The Charter
and AMC can be accessed at the following link, which is available on the Town's website:
https://Iibrary.municode.com/co/avon. See Section VII below for more information.
It is important that the Council act as a body. No member of the Council has any more power than other
members of the Council. The Mayor and Mayor Pro Tern have additional ceremonial and administrative
responsibilities (such as signing certain official documents and chairing meetings); however, all members of
the Council are peers with equal rights and duties regarding the establishment of policies.
Policy is established by at least a majority vote of the Council, While individual members of the Council may
disagree with decisions of the majority, a decision of the majority binds the Council to a course of action. The
Mayor presides at all meetings of the Council. The Mayor does not possess any power of veto. The Mayor
votes on matters in the same manner as other Council members except that the Mayor votes last during a
roll call vote. As presiding officer of the Council, the Mayor should communicate the will of the Council
majority in matters of policy. The Mayor is also the official head of the Town for all ceremonial purposes
(Home Rule Charter Chapter 4.4).
Upon election, each Councilor must take the oath of office set forth in the Charter and is expected, thereafter,
to act in accordance with that oath, the Charter and the AMC.
The Oath of Office when Councilors get sworn in reads:
1, DO SOLEMNLY SWEAR THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED
STATES AND STATE OF COLORADO, AND THE CHARTER AND ORDINANCES OF THE TOWN OF AVON, AND FAITHFULLY
PERFORM THE DUTIES OF TOWN COUNCIL MEMBER FOR THE TOWN OF AVON UPON WHICH I AM ABOUT TO ENTER.
Councilors are assigned to serve on various boards and committees to represent the Town and are expected
to abide by the parameters of their roles on such boards and committees. The list of Intergovernmental
Committees and Authorities that require Council assignments is attached at the end of this Handbook in
Appendix 4. Council appointments are usually approved by Council motion and by majority vote of the
quorum present. It is not a conflict of interest for a Council member to vote for their own appointment to a
board or committees. Councilors should timely keep the Town Manager and Mayor informed of the schedule
and actions of such boards and committees, Council shall also be kept informed of substantive actions of
such boards and committees and appointed Council members shall strive to solicit Council input and direction
on substantive decisions of such boards and committees which may materially affect the Avon community.
Councilors should be mindful of their availability and ability to commit to serving on boards or commissions
in addition to their service on Council and personal and professional endeavors outside of that role.
The Town Organizational Chart is a diagram that details the structure of the organization, including the
relationships between departments and relative ranks of positions. For your convenience the most current
version of the Town's Organizational Chart is included at the end of this Handbook in Appendix 1.
Effective governance of the Town relies upon the cooperation efforts of Councilors who set policy and Staff
who implement and administer the Council's policies. Councilors should make every effort to be cooperative
and show mutual respect to the Staff. Councilors should refrain from involvement in administrative and
employment functions of the Town. The role of Councilors should focus on policy matters, such as adopting
ordinances and resolutions, adopting the budget, setting annual goals, providing direction on numerous
projects, and providing direction in response to community matters.
Individual Council members have the right to ask Staff any questions per the Charter, but may not direct
Staff. Questions should be submitted to the Town Manager or to Department Directors with copying the
Town Manager. Concerns or criticisms of any Staff persons should be made directly to the Town Manager
and/or the Mayor. Councilors are encouraged to be conscious and sensitive to the negative impact of public
criticism on Staff as well as the negative impact to the Town's image.
Councilors should not attempt to influence or direct Manager or Staff on the making of appointments,
employment or personnel matters or decisions, awarding of contracts, selection of consultants, processing
of development applications, or granting of licenses or permits. Council members should not solicit political
support from Staff in any form including, but not limited to, financial contributions, display of posters or lawn
signs, or name on support lists. Staff may support political candidates in a private citizen capacity but all
such activities shall be done away from the work place and during private time.
Inappropriate involvement in administrative or personnel matters by Councilor(s) can create legal liabilities
for Town as well as personal liabilities for the individual Council member and may cause disruption and
inefficiencies in Town governance and operations.
SECTION II: TYPES OF COUNCIL ACTIONS
Ordinances are local laws enacted by the Council. Ordinances are required for every act making an
appropriation, creating indebtedness, authorizing the borrowing of money, levying a tax, establishing
regulations for which a penalty is imposed, placing a burden upon or limiting the use of private property (e,g.
zoning and land use regulations), except that the adoption of the budget and levying of an ad valorem tax
(i.e. property tax) is adopted by resolution according to the Charter. Ordinances are required to be approved
by two readings, a first reading and a second, final reading except that emergency ordinances can be
approved in one reading. A public hearing must be held on second reading or for an emergency ordinance.
Quasi-judicial land use matters typically notice and schedule public hearings for both first reading and second
reading. Ordinances must be approved by the concurring vote of four (4) Council members except that
emergency ordinances require the concurring vote of five (5) Council members.
Resolutions adopt policies and remain in effect until rescinded or amended by the Council. Resolutions may
enact legislation or policy that is not subject to penalties for violation. A resolution may also state Council's
opinion or position on an issue. Resolutions are adopted in one reading by a majority of the quorum present
at a Council meeting.
Motions are the basic form of meeting procedure and may also be used to approve matters or take actions
that do not require the adoption of an Ordinance or Resolution. A motion is used to indicate action on a
procedural matter, such as scheduling a special meeting, approving an agenda item or report or taking action.
Motions may also be used to formally direct the Town Manager. Motions are approved by a majority vote of
the quorum present at a Council meeting. Motions are also the procedure for Council to place an action item
on the floor for Council consideration, which requires both a motion and a second. Examples: "I move to
approve Ordinance No. 24-XX on first reading," " i move to approve Resolution No. 24 XX', " I move to approve
the Council meeting minutes," or " 1 move to direct the Town Manager to do [XX matter]."
Proclamations are used to express appreciation for an event, organization or individual and are usually
requested by a supporting organization. If a group or individual requests a proclamation, the Mayor may
place the matter on the agenda for Council action.
Council voting may occur through a roll call vote or a voice vote. A vote to approve an action requires at
least one more "yes" vote (or "Aye") than a "no" vote (or "Nay"). In the event of a tie vote, no action is taken.
Pursuant to the Simplified Rules of Procedure, if a tie vote occurs, if the majority of votes are negative, or if
an insufficient number of affirmative votes are not provided, then Council may either consider alternatives to
the proposed action or may decide to move on to other agenda items.
SECTION III: BUDGET
The annual Town of Avon Budget is the official document which appropriates expenditures for the fiscal year.
The Town's fiscal year begins on the first day of January and ends the last day of December each year. The
Budget consists of two parts: (1) an estimate of revenues; and, (2) a list of the estimated cost of each item in
the budget. The Town Manager develops a budget calendar and then prepares a proposed budget for Council
review and adoption pursuant to Chapter XII — Finance and Budget of the Charter. The Budget contains
an operational budget, a capital budget, and variety of supplemental budgets for separate funds. Certification
of the Town's mill levy must be adopted by Resolution no later than December 15 of each year. The Budget
is typically adopted on or before December 15 of each year. If the Budget is not adopted then the amounts
approved for operation of the current fiscal year are deemed adopted for the next fiscal year on a month -to -
month basis until Council adopts the annual budget (Charter - Section 12.7(b))
The Budget is split into the following funds:
(1) General Fund
(2) Capital Improvements Projects Fund (CIP Fund)
(3) Debt Reserve Fund
(4) Mobility Fund
(5) Avon Urban Renewal Authority Fund
(6) Downtown Development Authority Fund
(7) Supplemental Funds, which include:
(a) Community Enhancement Fund
(b) Community Housing Fund, Disposable Paper Bag Fee Fund
(c) Exterior Energy Offset Fund
(d) Fleet Maintenance Fund and Equipment Replacement Fund
(e) Water Fund.
The 2024 Adopted Budget can be found in Appendix 8 and accessed on the Town's website at
www.avon.orq/budget. Councilors may receive, upon request, a hard copy of the adopted budget once the
adopted budget is published.
The Town Manager prepares the annual Budget in accordance with the Charter which is required to include
a "budget message". The budget message explains the budget both in fiscal terms and in terms of the work
program. The budget message contains the proposed financial policies of the Town for the next fiscal year,
describe the important features of the budget, indicate any major changes from the current year in financial
policies, expenditures and revenues, together with the reasons for such changes, summarize the Town's
debt position, give the balance between the total estimated expenditures and total anticipated revenue from
all sources, taking into account the estimated surpluses or deficits in the various funds, and include such
other material as the Manager deems necessary or which the Council may require.
The Budget is a comprehensive financial plan for the Town's money and activities for the next fiscal year. It
must follow legal and Charter requirements but can be organized in a way the Town Manager or Council
prefers. The Town Manager should organize the budget using different categories, such as funds,
departments, programs and the purpose of spending. The Budget should include a summary of what it
contains and should compare the previous year's actuals and estimates for income and the upcoming year's
projected figures. It shall include the following in separate sections unless otherwise provided by ordinance:
(a) Anticipated revenues classified as cash surplus (extra money available at the start of the year),
miscellaneous revenues, and amounts to be received from property tax;
(b) Proposed expenditures detail of the planned spending for the year by department and program, and
how these will be financed;
(c) A reasonable provision for contingencies (unexpected expenses);
(d) A capital depreciation account for capital assets, for example buildings and equipment;
(e) Debt and Obligations shall include money needed for debt payments, judgements, and statutory
obligations;
(f) Proposed capital expenditures during the next fiscal year, detailed by offices, departments and
agencies when practicable and the proposed method of financing each such capital expenditure;
(g) Anticipated net surplus or deficit for the next fiscal year for each utility owned or operated by the Town
and the proposed method of its disposition; subsidiary budgets for each such utility giving detailed
income and expenditure information shall be attached as appendices to the budget;
(h) The bonded and other indebtedness of the Town, lists the Town's debts, including repayment
schedules and status of any sinking funds;
(i) Other information the Council may request.
The Budget is a thorough financial document that details expected revenues, planned expenditures, and
other financial commitments. The Budget needs to be well -organized and include specific sections for
different types of financial information.
(a) The Town Manager shall prepare and submit to the Council a long-range capital improvements projects
plan ("CIP Plan") simultaneously with the proposed Budget. The CIP Plan incorporates and
implements the direction and goals of Council.
(b) The CIP Plan shall include the following, unless otherwise provided by ordinance:
(1) A clear general summary of its contents;
(2) A list of all capital improvements which are proposed to be undertaken during the following fiscal
years, with appropriate supporting information as to the necessity for the improvement;
(3) Cost estimates, method of financing and recommended schedules for each such improvement;
(4) The estimated annual cost of operating and maintaining the facilities to be constructed or
acquired; and,
(5) Such other information as the Council may request.
This information may be revised or extended each year with regard to capital improvements still pending or
in process of construction or acquisition.
Public hearings on the proposed Budget and proposed CIP Plan shall be held before final adoption at such
time and place as the Council may direct. Notice of such public hearing and notice that the
proposed Budget is on file for public inspection in the Town Hall shall be published at least seven days prior
to the public hearing. Council shall also conduct a public hearing before adopting any amendments to the
Budget.
(a) Amendments. After the public hearings, the Council may adopt the Budget with or without
amendment. In amending the Budget, it may add or increase programs or amounts and may delete
or decrease any programs or amounts, except expenditures required by law for debt service or for
estimated cash deficit.
(b) Adoption. The Council shall adopt the Budget by Resolution on or before the final day established by
law for the certification of the next year's tax levy to the county, usually December 15 each year. If the
Council fails to adopt the Budget by this date, the amounts appropriated for the operation of the current
fiscal year shall be deemed adopted for the next fiscal year on a month -to -month basis, with all items
in it prorated accordingly, until such time as the Council adopts the budget for the next fiscal year
(Charter - Section 12.7(b)).
(c) Balanced Budget. The Budget's total of the proposed expenditures and provisions for contingencies
shall not exceed the total of estimated revenue and unrestricted reserves.
(d) Tax Levy. Adoption of the Budget by Council shall constitute appropriations of the amounts specified
therein as expenditures from the funds indicated and shall constitute a levy of the property tax
proposed. Council shall cause the same to be certified to the appropriate authorities as required by
law.
The Budget may include an item for contingencies. Except in those cases where there is no logical amount
to which an expenditure can be charged, expenditures shall not be charged directly to contingencies; but
instead, the necessary part of the appropriation for contingencies shall be transferred to the logical account,
and the expenditure charged to such account. No such transfer shall be made without the express approval
of the Council, and then only for expenditures which could not readily be foreseen at the time the budget was
adopted.
Copies of the Budget and CIP Plan as adopted are public records and shall be made available to the public
in the Town Hall and on the avon.org website.
(a) Supplemental Appropriations. If during the fiscal year the Town Manager certifies that there are
available for appropriation revenues in excess of those estimated in the budget, the Council by
resolution may make supplemental appropriations for the year up to the amount of such excess.
(b) Emergency Appropriations. To meet a public emergency affecting life, health, property or the public
peace, the Council may make emergency appropriations. Such appropriations may be made by
emergency ordinance in accordance with provisions of the Charter. To the extent that there are no
available unappropriated revenues to meet such appropriations, the Council may by emergency
ordinance authorize the issuance of emergency notes, which may be renewed from time to time, but
the emergency notes and renewals of any fiscal year shall be paid not later than the last day of any
fiscal year next succeeding that in which the emergency appropriation was made.
(c) Reduction of Appropriations. If at any time during the fiscal year it appears probable to the Town
Manager that the revenues available will be insufficient to meet the amount appropriated, the Town
Manager must report to the Council without delay, indicating the estimated amount of deficit, any
remedial action taken and recommendation(s) as to any other steps to be taken. The Council shall
then take action to prevent or minimize any deficit and for that purpose it may by resolution reduce one
or more appropriations.
(d) Transfer of Appropriations. Any time during the fiscal year, the Town Manager may transfer part or
all of any unencumbered appropriation balance among programs within a department, office or agency
and, upon written request by the Town Manager, the Council may by resolution transfer part or all of
any unencumbered appropriation balance from one department, office, agency or object to another.
(e) Limitation - Effective Date. No appropriation for debt service may be reduced below any amount
required by law to be appropriated or by more than the amount of the unencumbered balance thereof.
The supplemental and emergency appropriation and reduction or transfer of appropriations authorized
by this section may be made effective immediately upon adoption.
An independent audit shall be made of all Town accounts at least annually, and more frequently if deemed
necessary bythe Council. Such audit shall be made by certified or registered public accountants, experienced
in municipal accounting, selected by the Council. The Town's current independent audit auditor in 2024 is
McMahan and Associates, LLC located in Chapel Square, Avon. Copies of audits shall be made available
for public inspection at the Town Hall and on the avon.org website.
The Council serves as the Local Liquor Licensing Authority. Please refer to the following excerpt from AMC
Chapter 5.08 for more information:
5.08.010 Purpose
Pursuant to the authority of Articles 47 and 48 of Title 12, C.R.S., 1973, as amended, which are
specifically adopted by the Town, this Chapter is enacted for the purpose of promoting the health, safety
and welfare of the present and future inhabitants of the Town by regulating, controlling and licensing the
sale of malt, vinous and spirituous liquors. (Ord. 79-22 §1)
5.08.020 Local Licensing Authority — Establishment
There is created and established a Local Liquor Licensing Authority for the Town which shall have and
is vested with the authority to grant or refuse licenses for the retail sale of malt, vinous and spirituous
liquors, as provided by law, to conduct investigations in connection therewith, and to suspend or revoke
such licenses for cause in the manner provided by law. The Local Liquor Licensing Authority shall have
all the powers and authority granted by Title 12, Articles 47 and 48, C.R.S., 1973, as amended, and by
the terms and provisions of this Chapter. (Ord. 79-22 §2(A))
5.08.030 Local Licensing Authority — membership — organization — compensation
(a) Until such time as the Town Council may determine otherwise by ordinance, the membership of the
Local Liquor Licensing Authority shall be composed of each and every member of the Town Council.
(b) At the next meeting of the Local Liquor Licensing Authority following the final passage of the ordinance
codified in this Chapter a chairperson and vice -chairperson shall be elected by those members present
at that time from among the entire membership of the authority. The chairperson shall preside at
meetings, rule on questions pertaining to procedure and admissibility of evidence and perform such other
duties as may be necessary. The vice -chairperson shall assume the duties of the chairperson when the
chairperson is absent or incapacitated. A quorum shall consist of four (4) members, and a decision of a
majority of the members present at any meeting shall control. The chairperson or acting chairperson shall
have full voting rights the same as any other member.
(c) Members of the Local Liquor Licensing Authority shall be compensated in the sum of twenty-five
dollars ($25.00) for each meeting attended; except that no member shall receive more than fifty dollars
($50.00) in compensation for his or her services rendered during any one (1) month. (Ord. 79-22 §2 (B,
C, G))
The Deputy Town Clerk coordinates and administers the liquor licensing application process on behalf of
the Town of Avon Local Liquor Board and the State of Colorado Liquor Enforcement Division.
Council has delegated authority to the Town Clerk to administer routine liquor license applications,
including:
0 Renewals of Liquor Licenses
o Modifications
o Special Event Permits
The Local Liquor Licensing Authority board reviews the following applications:
o Applications for new liquor licenses
o A change in premise of liquor licenses
o Routine applications reviewed by the Town Clerk if there are any violations or new matters
revealed in a background check.
The Council serves as the Board of Appeals. Please refer to the following excerpt from AMC Chapter 15.06
for more information:
15.06.010 - Appeals to Town Council
A person shall have a right to appeal a decision of the Building Official to the Town Council acting in the
capacity of the Board of Appeals. An application for appeal shall be filed with the Town Clerk within
twenty (20) days after the date of the decision of the Building Official. An application for appeal shall be
based on a claim that the true intent of this Code or the rules legally adopted hereunder have been
incorrectly interpreted. The application must state the specific order, decision or determination
being appealed and include documentation to support the appeal. The Board shall render a decision
within thirty (30) days of receipt of the appeal. The decision of the Board shall be by resolution, and
copies shall be furnished to the appellant and to the Building Official. The Building Official shall take
immediate action in accordance with the decision of the Board.
15.06.020 - Limitations on authority
An application for appeal shall be based on a claim that the true intent of this Code or the rules legally
adopted thereunder have been incorrectly interpreted, the provisions of this Code do not fully apply or
an equally good or better form of construction is proposed. The Town Council acting in the
capacity of the Board of Appeals shall have no authority to waive requirements of this Code.
15.06.030 - Limitation of liability
Any member of the Town Council, acting in good faith and without malice for the Town in the
discharge of his or her duties, shall not thereby render himself or herself personally liable. The members
are hereby relieved from all personal liability for any damage that may accrue to persons or property as
a result of their duties. Any suit brought against a member or members of the Town Council
because of any act or omission performed by them in the discharge of their duties shall be defended by
the Town until final termination of the proceedings.
The Avon Urban Renewal Authority ("AURA") is a separate governmental entity created by the Town but the
Council serves as the AURA board. AURA is responsible for conducting urban renewal activities throughout
the Town of Avon. AURA was created in August 2007 to help the Town improve its Town Center Core and
includes plans to enhance the West Town Center area, Harry A. Nottingham Park and the Main Street Mall.
The AURA has tax increment financing authority which allows the AURA to retain the "increment" (i.e.
increase) in property tax from new development for all taxing authorities and use that revenue for capital
improvements in the West Town Center Investment Plan area. The AURA's tax increment finance authority
for the West Town Center Investment Plan area expires in 2032.
The purpose of the AURA is to alleviate blight and promote economic vitality and investment interest in the
West Town Center Plan area. Since its inception, the AURA constructed Lake Street (in connection with the
Westin hotel development), improved the Main Street Mall and Lettuce Shed Lane (in connection with the
Wyndham timeshare development), and completed tenant finish of the new Town Hall building. Future
projects are focused on improvements to Harry A. Nottingham Park which support economic activity and
recreational enhancements as well as additional improvements to the Main Street Mall.
AURA is governed by the Council who serve as the seven -member Board of Commissioners. The Town
Manager serves as the Executive Director, who performs all administrative activities for AURA and serves as
project manager for all ongoing projects and activities.
Below is a copy of the Town Center West Area Urban Renewal Plan: Boundary Map
The Housing Authority of the Town of Avon ("Authority") is a separate governmental entity created by the
Town. The Authority was established in 1989 following a petition from the public and the Council found and
determined there was "a lack of safe or sanitary dwelling accommodation in the Town of Avon for all the
inhabitants thereof."
The purpose of the Authority is to study and make recommendations concerning the Town's current housing
issues. The Authority can plan, construct, reconstruct, improve, alter or repair housing projects and provide
accommodations for low-income individuals. The Authority may also secure bonds for financing for future
housing projects.
Originally, the Authority was to be governered by five Commissioners appointed by the Mayor, with no more
than one commissioner being city official. However, it was later determined following a public hearing, that
all members of Council are appointed the Commissioners of the Authority.
The Avon Downtown Development Authority ("Avon DDA") is a separate governmental entity created by the
Town, with a separate Avon DDA board.
PRIMARY PURPOSE: The primary purpose of the Avon DDA is to provide additional funds to construct
Community Housing. The shortage of affordable housing is at a crisis level and is directly impacting the
ability of private and public employers in Avon to fill vacant employment positions. The shortage of affordable
housing is also leading to increased employee turn -over and increased costs associated with recruiting and
training new employees.
SECONDARY PURPOSE: A secondary purpose of the Avon DDA is to provide additional funds for public
improvements that benefit the health, vitality and success of the Avon commercial core. Public improvement
projects may include public parking structures, enhanced streetscapes and pedestrian connections, early
childhood education, expansion of the Avon Recreation Center, and construction of parks and trails
amenities.
FUNDING: An Avon DDA is authorized to capture the increment of new property taxes from new development
and construction within the Avon DDA area. This property tax increment can be pledged for the payment of
municipal bonds to construct Community Housing and other approved public improvements. This form of
financing is called Tax Increment Financing.
The Avon DDA board composition includes one (1) Town Councilor and ten (10) Directors. To be eligible,
Directors must reside, be a business lessee, or own real property in the Avon DDA, provided that a majority
of Directors must own or reside within the Avon DDA boundaries. The current Board members and their
respective terms can be found at www.avon.org/dda.
The boundary area of the Avon DDA encompasses the West Town Center, East Town Center and valley
floor area of the Village (at Avon) as seen below. Refer to Ordinance 23-02 to view the boundary in greater
detail.
SECTION VI: PLANNING AND ZONING COMMISSION
The Town of Avon has a Planning and Zoning Commission ("PZC") which is appointed by the Council and
which serves a significant role in reviewing development applications, revisions to the Development Code
(Title 7 of the AMC), and amendments to the Comprehensive Plan document. A Planning and Zoning
Commission is a common entity that nearly all municipalities and counties have appointed. The scope of
duties and authority involve review of development and land use changes that affect constitutional property
rights and due process rights of both property owners and nearby residents and property owners that may
be affected by such application. As such, the PZC meetings and actions are highly structured to provide
notice and conduct public hearings as set forth in the Development Code.
The Development Code was adopted in 2010 which was the culmination of a two-year process to consolidate
and update the former AMC titles for zoning and subdivision. The Development Code is typically amended
once each year for routine updates and refinements.
The purposes of the PZC are stated in Section 7.04.030 of the Development Code as follows:
7.04.030 - Purposes.
The Development Code is intended to promote and achieve the following goals and purposes for the
Avon community, including the residents, property owners, business owners and visitors:
(a) Divide the Town into zones, restricting and requiring therein the location, erection,
construction, reconstruction, alteration and use of buildings, structures and land for trade,
industry, residence and other specified uses; regulate the intensity of the use of lot areas;
regulate and determine the area of open spaces surrounding such buildings; establish building
lines and locations of buildings designed for specified industrial, commercial, residential and
other uses within such areas; establish standards to which buildings or structures shall
conform; establish standards for use of areas adjoining such buildings or structures;
(b) Implement the goals and policies of the Avon Comprehensive Plan and other applicable
planning documents of the Town;
(c) Comply with the purposes stated in state and federal regulations which authorize the
regulations in this Development Code;
(d) Avoid undue traffic congestion and degradation of the level of service provided by streets and
roadways, promote effective and economical mass transportation and enhance effective,
attractive and economical pedestrian opportunities;
(e) Promote adequate light, air, landscaping and open space and avoid undue concentration or
sprawl of population;
(t) Provide a planned and orderly use of land, protection of the environment and preservation of
viability, all to conserve the value of the investments of the people of the Avon community and
encourage a high quality of life and the most appropriate use of land throughout the
municipality;
(g) Prevent the inefficient use of land; avoid increased demands on public services and facilities
which exceed capacity or degrade the level of service forexisting residents; provide for phased
development of government services and facilities which maximizes efficiency and optimizes
costs to taxpayers and users; and promote sufficient, economical and high -quality provision of
all public services and public facilities, including but not limited to water, sewage, schools,
libraries, police, parks, recreation, open space and medical facilities;
(h) Minimize the risk of damage and injury to people, structures and public infrastructure created
by wild fire, avalanche, unstable slopes, rock fall, mudslides, flood danger and other natural
hazards;
(i) Achieve or exceed federal clean air standards;
Q) Sustain water sources by maintaining the natural watershed, preventing accelerated erosion,
reducing runoff and consequent sedimentation, eliminating pollutants introduced directly into
streams and enhancing public access to recreational water sources;
(k) Maintain the natural scenic beauty of the Eagle River Valley in order to preserve areas of
historical and archaeological importance, provide for adequate open spaces, preserve scenic
views, provide recreational opportunities, sustain the tourist -based economy and preserve
property values;
(I) Promote architectural design which is compatible, functional, practical and complimentary
checking to Avon's sub -alpine environment;
(m) Achieve innovation and advancement in design of the built environment to improve efficiency,
reduce energy consumption, reduce emission of pollutants, reduce consumption of non-
renewable natural resources and attain sustainability;
(n) Achieve a diverse range of attainable housing which meets the housing needs created by jobs
in the Town, provides a range of housing types and price points to serve a complete range of
life stages and promotes a balanced, diverse and stable full time residential community which
is balanced with the visitor economy;
(o) Promote quality real estate investments which conserve property values by disclosing risks,
taxes and fees; by incorporating practical and comprehensible legal arrangements; and by
promoting accuracy in investment expectations; and
(p) Promote the health, safety and welfare of the Avon community.
The PZC also serves as a Design Review Board for the Town. The purposes of the PZC when acting as the
design review board are as follows:
• To ensure that the architectural design of vertical structures and their materials and colors conform
with the Town's overall appearance, with surrounding development if appropriate, with natural and
existing landforms, with the standards identified in the Development Code and with officially
approved development plans, if any, for the areas in which the structures are proposed to be located;
• To ensure that the location and configuration of vertical structures, including signs and signage, are
contextually appropriate to their sites and with surrounding sites and structures if appropriate and
that the structures and signage conform to the requirements of the Development Code;
• To ensure that plans for the landscaping of property and open spaces conform with the rules and
regulations as prescribed by the Town and to provide appropriate settings for vertical structures on
the same site and on adjoining and nearby sites as determined by the Development Code; and
• To prevent excessive or unsightly grading of property that could cause disruption of natural
watercourses or scar natural landforms.
The PZC is composed of seven (7) members appointed by Council for a two (2) year term. The current
Planning Commissioners and their respective terms can be found at www.avon.orq/pzc.
Please click here for the Town of Avon zoning map.
Public comment can be submitted to Staff on behalf of the PZC at pzc(a.avon.org.
Since 2019 Council appoints three separate Citizen Committees to increase input and involvement from the
Avon community. The three Citizen Committees include the Culture, Arts & Special Events Committee, the
Finance Committee, and the Health & Recreation Committee.
The Culture, Arts & Special Events ("CASE") Committee was adopted by Resolution 19-12 in May 2019, to
formalize and establish a permanent citizen committee after two years of an initial Ad Hoc Special Events
Committee. To date, CASE has primarily provided input on the strategic planning and investment in special
events held from Spring through Fall.
The purposes and duties of the CASE Committee are as follows:
• To provide advice concerning the Cultural Plan for the Town of Avon, as may be amended from time
to time;
• To review, research and provide guidance and advice on culture, arts and special event programming
in the Town of Avon;
• To review applications for Town funding allocated for special events and provide recommendations
to the Council, and to develop applications forms and procedures and review criteria related to such
funding applications;
• To conduct surveys and prepare reports related to special events as appropriate and as directed by
Council;
• To attend joint meetings with the Council to review past, present and future special events, review
and evaluate implementation of the Cultural Plan, review annual appropriations to support culture,
arts and special events, and to review policies, procedures and practices for culture, arts and special
events and CASE; and,
• To perform such other tasks related to culture, arts and special events in or near Avon as the Council
may direct.
The CASE Committee is composed of seven (7) voting members and two (2) Ex-Officio Non -Voting Council
members appointed by Council. The current CASE Committee members and their respective terms can be
found here: www.Avon.org/Case-Committee.
The Resolution adopting the CASE Committee is attached at the end of this Handbook in Appendix 5.
The Finance Committee was adopted by Resolution 19-15 in July 2019 and extended by Resolution 22-14
in June 2022. The purposes and duties of the Finance Committee are as follows:
• To review, research and study the Town's tax and fee structure and sources of revenue, including
but not limited to:
(i) comparisons to both incorporated and unincorporated peer communities,
(ii) potential volatility associated with various revenue sources, and
(iii) determining the percentage of revenues attributable to residents, second homeowners, visitors
and businesses;
• To review, research and study the Town's economy as it relates to the Town's finances;
• To prepare reports as appropriate to assist the Council and the general public to better understand
the Town's finances;
• To make recommendations to the Council consist with this Resolution; and,
• To perform such other tasks related to the Town's finances as the Council may request.
The Finance Committee is a temporary, non -permanent advisory board and shall automatically expire on
January 31, 2024 unless terminated earlier by Council resolution or unless the expiration date is extended
by Council by resolution. The committee is composed of five (5) to nine (9) voting members and two (2) Ex-
Officio Non -Voting Council members appointed by Council. The current Finance Committee members and
their respective terms can be found here: www.avon.orq/Finance-Committee.
The Resolution adopting the Finance Committee is attached at the end of this Handbook in Appendix 5.
The Health & Recreation Committee was adopted as an ad -hoc committee by Resolution 19-16 in July 2019,
extended in February 2022 by Resolution 22-02 and made into a permanent committee by Resolution 24-
05 in February 2024. The purposes and duties of the Health & Recreation Committee are as follows:
• To review, research and study the Town of Avon's health and recreation, including but not limited to:
(i) "healthy community" issues, planning, policies and implementing strategies for improving overall
community health, (ii) comparisons to both incorporated and unincorporated peer communities of
recreation facilities and programs, and (iii) the design, programming and estimated cost of
recreational facility improvements, including but not limited to remodeling and expansion of the Avon
Recreation Center;
• Conducting community outreach, studies and surveys to determine community preferences for
recreation programming, recreation facilities and healthy community policies;
• Serve as a liaison to Eagle County health communities efforts; and
• To provide recommendations to the Council concerning healthy community, recreation programming
and recreation facilities.
The Health & Rec Committee is a permanent advisory board composed of five (5) to nine (9) voting members
and two (2) rotating Ex-Officio Non -Voting Council members appointed by Council. The current Health & Rec
Committee members and their respective terms can be found here: www.avon.or-q/HealthandRec-
COMMittPP.
The resolution adopting the Health & Recreation Committee is attached at the end of this Handbook in
Appendix 5.
SECTION VIII: MUNICIPAL LAWS
The Town of Avon is a municipal corporation formed pursuant to the laws of the State of Colorado. As a
municipal corporation there are a wide variety of laws that apply to the Town of Avon as a local government
entity. While the entire AMC is lengthy and the Colorado Revised Statutes are vast, Council members should
have a basic familiarity with the municipal laws described in this Section.
Avon citizens adopted home rule authority for the Town of Avon in 1978 at the time that Avon was
incorporated in conformity with Article XX of the Colorado Constitution. This authority is primarily documented
and described in the Avon Home Rule Charter ("Charter"). There are a total of 105 home rule municipalities
in Colorado, including 62 cities and 38 towns.
Home Rule authority provides the Town of Avon with greater authority to legislation on matters of local
concern, with the limitation that the Town cannot infringe upon federal or state constitutional rights. There are
a number of areas considered matters of "state concern" where the State of Colorado has "preempted
regulations" and where the Town cannot adopt different regulations (e.g. fire arms, liquor laws, drinking water
quality, vehicle registration) and other areas that are considered matters of "mixed local and state concern"
where the Town of Avon has authority to regulate to the extent that such regulations do not conflict with state
regulations.
Colorado first adopted the open meetings laws (aka "Colorado Sunshine Law") in 1972, Basically, the rule is
local government meetings must be open to the public and must be noticed at least 24 hours in advance of
such meeting. The Colorado Open Meetings Law allows public access to all meetings, with the exception of
executive sessions. Executive sessions (closed door meetings) must meet specific legal criteria and be for
the purpose of receiving legal advice on a specific legal matter, negotiation, a personnel matter, or another
subject that is protected by law, A request to meet in executive session must be voted on and approved by
2/3rds of Council members at the meeting before Council may convene into executive session. Please view
this Quick Guide to Executive Sessions.
The Open Meeting Law defines a "local public body' as any board, committee, commission or other policy
making, rulemaking, advisory or formally constituted body of a political subdivision of the state such as
municipalities. The Open Meetings Law defines a "meeting" as any kind of gathering, convened to discuss
public business, in person, by telephone, electronically or by other means of communication.
The Openness Requirement: Whenever three or more members of the Council (the local "public body') get
together and public business is discussed, or formal action may be taken, the gathering is considered a
"meeting." The law requires that the public be given timely notice of meetings; this means that meetings must
be noticed (i.e. posted in designated locations in Town) at least twenty-four hours in advance.
Meetings conducted by telephone, electronically or by other means of communication: Technological
advancements have provided many methods for public officials to confer such as videoconferencing,
conference calls, text messaging, and e-mails. Consequently, the Open Meeting Law now includes
"electronic" as well as "other means" of communication under the statutory definition of "meeting." The Open
Meeting Law now explicitly subjects the e-mail communication of elected officials that discusses pending
legislation or other public business to the requirements of the law.
Social Gatherings: The Open Meetings Law provides that chance meetings or social gatherings of public
officials at which discussion of public business is not the central purpose are not subject to the provisions of
the law. Council members should not discuss any Town business if three or more Council members
encounter each other at a chance meeting or social gathering.
The Colorado Open Records Act ("CORA") statute provides public access to public records in the possession
of all levels of government in Colorado, including municipalities. CORA requires that public records must be
produced upon request to the public. A "public record" includes all writings and electronic documents and
records that are made, maintained or kept by the Town. There are some exceptions to records that are in the
Town's possession which are not "public records" including confidential records.
CORA is a very detailed and highly structured act that creates regular duties for the Town Clerk, as the official
custodian of public records, to respond to public records requests. The Public Records Policy is available on
the Town's website.
The Town Clerk takes minutes of every regular, special and emergency Council meeting and presents a draft
of meeting minutes for Council adoption thereafter. Minutes are a summary of the meeting that indicates the
actions taken and shall include brief descriptions of discussions which occur on various matters, The Town
Clerk records all regular, special and emergency meetings of the Council. Meeting minutes are available on
the Town's avon.org website.
The Town Clerk is responsible for records retention. In 2003, the Town approved Resolution No. 03-26 to
follow Colorado's Model Municipal Records Retention Schedule, You can find the Municipal Records
Retention Manual here.
The Code of Ethics, AMC Chapter 2,30, prohibit Council Members, appointed officials, appointed board,
committee and commission members, and Town employees from taking action in their capacity for the Town
when there is a conflict of interest. The conflict of interest restrictions primarily concern matters in which a
Council Member, appointed official, appointed board, committee and commission member or Town employee
may have a significant financial interest, including a potential future financial interest but also addresses an
"appearance of impropriety". The Code of Ethics dictates that Council is to determine if a conflict of interest
exists; this is not a determination of an individual Councilor. Under the Code of Ethics, a conflict of interest
may be determined by the Council to exist when an actual conflict does not exist but merely the appearance
of a conflict exists. The Town Code of Ethics also includes provisions on gift restrictions and reporting.
Councilor's are expected to review and understand the Code of Ethics section of the AMC (Appendix 3),
which is located in Chapter 2.30 Town Code of Ethics.
Council members are required to disclose conflicts of interest (AMC Chapter 2.30.060), refrain from
attempting to influence other members of the Council on the matter, refrain from discussing the matter with
other Council members, may not vote on the matter and must leave the Council chambers when the matter
is being discussed. A general rule is if the matter involves anything in which a Council member has or might
have a direct or indirect financial interest, except for matters of common public interest, such matters must
be disclosed and the Council will promptly vote to determine whether a conflict of interest exists .
Consult with the Town Attorney whenever there is any question about whether you may be determined to
have a conflict of interest. If in doubt always disclose the matter at a Council meeting.
State and Federal Courts characterize certain governmental entity decisions as either legislative or quasi-
judicial; quasi-judicial is when applying constitutional due process (fair hearing) is required. It is important
to understand the differences between the two as Courts require special procedures to be followed for
quasi-judicial matters.
Legislative Matters:
Legislative matters are matters of general concern or with applicability throughout a municipality. In the
legislative role, the Council reviews, recommends, creates, and amends regulations on a Town wide basis.
Legislative matters are frequently referred to as "policy making" and the Council may freely discuss
legislative matters with the general public.
• Examples: Resolutions or Ordinances with broad application and amendments to the Municipal
Code.
uasi-Judicial Matters:
Quasi-judicial matters involve the application of established policy in existing law to facts presented to
Council at quasi-judicial hearings in order to reach a decision. In other words, Council does not set new
policy in a quasi-judicial proceeding. Instead, Council applies policy that is already established in existing
law to specific facts gathered at the hearing to arrive at its decision on the case presented.
Examples: Special use permits, zoning variances, subdivision plat approvals, liquor license
issuance, and nuisance abatement.
During quasi-judicial hearings, the Council acts in a manner similar to a judge and it must make an
objective decision that is based upon the evidence presented at the hearing and the current law and
applicable legal standard.
These proceedings impact the property rights of an individual, an entity, or a small group of individuals
and fairness and due process must occur. Everyone with an interest in the case, as well as all members
of the decision -making body, must hear the same evidence at the same time from the same sources.
The applicant, appellant, or property owner deserves the opportunity for a fair, impartial hearing before
unbiased, impartial decision makers, each of whom have had the benefit of the same input and testimony.
During quasi-judicial hearings, Council will not engage in reflective listening.
Council's Impartiality in a Quasi -Judicial Proceeding may be affected by:
Pre -judgment or bias. An individual Councilor's desires, personal preferences, or prejudices must
not be a factor for consideration or enter into their decision -making. A councilor must not have their
mind made up before the hearing and must remove themselves from the process if they have
advocated one way or the other on a quasi-judicial matter. Each Councilor participating in the
hearing must have the ability to decide the case fairly and impartially in a manner that is solely
based on the evidence and testimony presented to them at the hearing.
Conflicts of Interest. See Chapters 2.30,060 and 2.30.080 regarding Conflict of Interest and
Disclosure of Conflict of Interest in Council Action as set forth in the Town's Ethics Code.
0 Ex-Parte Communications. Ex-Parte communication refers to information received "outside of the
record" whether verbal, written, electronic, or graphic. Ex-parte communications are also defined
as communication between a Councilor and one party outside the presence of the other parties to
the case or other affected individuals.
Due to the legal constraints of this process, Councilors may not discuss quasi-judicial issues outside
of a hearing and Council must refrain from listening to opinions outside of the public hearing and
should not form opinions until the hearing. Council should also refrain from researching the issue
outside the hearing. If a member of the public or the applicant attempts to share opinions or discuss
the issue with a Councilor outside of the hearing, the Councilor must explain they cannot engage in
ex-parte communication regarding quasi-judicial matters. Instead, the Councilor should direct the
individual to provide written comments to Staff so such comments can be included in the public record
and considered by all Council members at the proper time.
Courts generally hold that ex parte communications are improper and may provide legal grounds for
overturning a Council's decision. These rules promote impartial decisions by ensuring disclosure of
all evidence and arguments presented to the Council in its deliberation and decision. These rules
also give everyone involved a fair chance to respond to all information that may affect the decision.
If any Councilor believes that their ability to participate in the hearing fairly and impartially has been
compromised they must cure the issue by disclosing the issue on the record or recusing themselves
from the hearing.
There is always the potential for lawsuits against the Town of Avon to challenge a Town action, attempt to
compel a Town action or seek damages against the Town. Although a complete review of potential legal
challenges is not possible, several common claims against municipalities are highlighted for Council's
awareness.
Council Members Named Individually: It is typical for most lawsuits against a municipality to name the
Town of Avon as a municipal organization and then also name Council members individually. That general
rule is that the Town of Avon defends actions and decisions of individual Council member while serving in
their official capacity. The exception to this rule is if a Council member is acting unlawfully (i.e. a violation of
Council oath to uphold laws) in a knowing or reckless manner. An example would be if a Council member
attempted to approve a contract as an individual that obligated the Town to payments or created Town liability
when the contract was not authorized by Council or Town Manager. Such instances are very rare and typically
involve some form of knowing and intentional financial conflict of interest.
Rule 106(a) Actions: Colorado Rules of Civil Procedure include the ability to legally challenge and invalidate
a local government decision as "arbitrary and capricious" under Rule 106(a). The local government decision
that is subject to a Rule 106(a) challenge is typically a "quasi-judicial" decision. A Rule 106(a) challenge must
be filed in District Court within 28 days after the date of the final decision of the Town of Avon. The AMC is
structured to allow any administrative decision or PZC decision to be appealed to the Council so that for
nearly all instances it is only the final decision of Council that may be challenged in District Court. Rule 106(a)
challenges can arise from any land use decision, code enforcement action, decision on the payment of a tax,
fee or fine, or decision affecting a business interest such as a business license or liquor license.
Rule 106(a) challenges are a review of the "record of decision" where all materials considered for the
decision, including Staff reports, applicant information, and public comment, and a transcript of the public
hearing. Often times a "Record of Decision" is prepared and formally adopted by Council which documents
all the materials and the Council "findings of fact" that serve as the basis for a decision. The most important
aspect to understand is that Council must base its quasi-judicial decisions on specific "findings of
fact" that relate to adopted review criteria to survive a legal challenge that a Council decision is
arbitrary and capricious.
Section 1983 Actions: Section 1983 actions refer to a section of the federal code which allows individuals
to sue governmental entities for violations of federal constitutional rights under "color of law". These actions
allow for potential recovery of attorneys' fees and damages. Examples of Section 1983 claims include land
use decisions that result in a "taking" of private property or denial of "due process", alleged practices by police
departments that discriminate against persons based on race, nationality or ethnicity, and local government
practices that infringe upon free speech. Awareness and compliance with constitutional law is a routine
and fundamental function of the Town of Avon as a local government entity.
Tort Claims: Tort claims involve claims for damages when someone experiences personally injury or
property damage that is the result of the Town having a duty in some manner to the individual, breaches the
duty, and such breach causes the damages. Tort claims against local government are highly regulated the
Colorado Governmental Immunity Act, which is discussed more below. Avon, local nearly all local
governments, routinely receives "notice of claims" and coordinates response to such claims with CIRSA. The
most direct areas of tort claims for concern are road hazards (i.e. open excavation in travelled
roadway) and entrances to public buildings.
Breach of Contract: The of Town of Avon is subject to breach of contract claims, and may bring breach of
contract claims, in the same manner as private parties. There are some contract terms that are unique to
local governments and municipalities. Generally, the Town uses standardizes forms, or incorporates
standardized municipal provisions, that are commonly used by municipalities which protect the Town from
liability. When retaining a party to provide services the Town generally structures contracts to receive services
first and pay after performance of services.
Local Government Statutory Claims: There are numerous statutory requirements for local government,
such as compliance with the Colorado Open Records Act and Colorado Open Meetings Law, that establish
the right of individuals to bring legal actions for non-compliance.
Statute of Limitations: The last legal concept to mention is the Statute of Limitations which creates
deadlines to bring legal actions, whether against the Town or by the Town. There are different rules for
enforcement of code violations, recovery of taxes and fees, breach of contract, collection of debts and filing
claims based in tort.
Sovereign immunity is the state's immunity from most kinds of lawsuits unless the state consents to be
sued. Governmental immunity is generally understood to be that portion of the state's sovereign immunity
which extends to local governments.
Governmental immunity bars tort claims against local governments for injuries caused by their employees or
agents acting within the scope of their duties in the performance of governmental functions. It does not
protect a local government from tort claims arising from the performance of proprietary functions. Much of
the case law involving governmental immunity focuses on whether (1) the employee who caused the injury
was acting within the scope of the employee's duties and (2) whether the activity in which the employee was
engaged was governmental or proprietary.
The Colorado Intergovernmental Risk Sharing Agency (CIRSA), is a public entity formed over 30 years ago
by Colorado municipalities for Colorado municipalities. With more than 270 communities and public entities,
CIRSA is a self-insurance pool and member -owned organization which provides member -influence over the
programs and services CIRSA offers. As a member, the Town's contribution buys an equity interest in
CIRSA's self -insured pool potentially lowering our future contributions.
CIRSA proactively identifies and manages risks, improves the claims experience, and works collaboratively
with the Town to cut our losses, In addition, CIRSA provides free training and education for elected officials
and board members, enriched resources ranging from on-the-job safety training to workplace harassment
awareness, practical tools plus webinars and safety manuals, and in the event that a claim or lawsuit is filed,
CIRSA will manage the process and assign an experienced public entity attorney to represent the Town.
TABOR is the Taxpayer Bill of Rights, passed by the voters in 1992. TABOR prohibits any tax increase
without a vote of the people. In addition, TABOR places strict limits on how much revenue the state of
Colorado can keep and how much it can spend. Specifically, TABOR allows the state to retain and spend an
amount based on the prior fiscal year's actual revenue or limit, whichever was lower, grown by Colorado
inflation and population growth and adjusted for any "voter -approved revenue changes. TABOR limits are
the strictest revenue and spending limits in the nation. Any revenue collected in excess of TABOR's revenue
limits must be refunded to the taxpayers. For more information about TABOR, visit the following pages on
the Legislative Council Staff website:
• TABOR Revenue Limit
• History of TABOR Refund Mechanism
• History of TABOR Enterprises
• Report on Referendum C Revenue and Spending
SECTION IX: POLICY DOCUMENTS
Council has adopted a variety of formal Policy Documents over the years. These documents are typically
created through a community engagement process and subject to multiple public hearings prior to adoption.
These Policy Documents provide general goals and defined strategies for implementation which often
transcend Councilor's 4-year terms. It is important to acknowledge these Policy Documents for decision
making and prioritizing the Town's Staff work plans; as well it is important to update and revise such
documents to reflect accomplishments as well as changed circumstances which may require a change in
community goals, strategies and priorities.
Avon's Comprehensive Plan (Appendix 10), adopted in 2017, was recently awarded the Vernon Deines
Award for Outstanding Small Town or Rural Plan by the prestigious American Planning Association. Avon's
Comprehensive Plan is an overarching plan that guides Avon's land use and development. The
Comprehensive Plan creates the goals and policies that encourage the type of growth and values that Avon
citizens envisioned during the public comment process.
A number of overarching goals and policies provide direction in the following community -wide topic areas:
A. Built Form
B. Land Uses
C. Community Character
D. Economic Development
E. Housing
F. Multi -modal Transportation & Parking
G. Environment
H. Parks, Recreation, Trails, and Open Space
I. Public Services, Facilities, Utilities, and
Government
J. Regional Coordination
Each topic area contains one or more goals and several specific policy objectives. Certain goals and policies
are more specific and timely than others; however, all goals and policies contribute to the vision of the plan
and its implementation.
Finally, certain policies interrelate to several topic areas (such as policies that are relevant to both Land Use
and Economic Development).
The comprehensive plan also serves as a basis for the adoption of the zoning map and amendments to the
zoning map.
The Community Housing Plan (Appendix 11), last updated in 2021 sets the following goals and objectives:
a. Support the establishment of a dedicated funding source to sustain the Community Housing Fund;
b. Focus on increasing deed restricted homeownership opportunities for households making equivalent
of 140% or less of the Area Median Income ("AMI"). A household of three earning 140% AMI is
expected to be able to afford a home price of $571,000 in 2021,
c. Grow the inventory of homeownership and "missing middle" inventory, in place of additional rental
housing stock, to create a more balanced portfolio with a long-term goal of more home ownership
opportunities;
d. When considering new rental housing, prioritize price point, quality and amenities attractive to "step
up" renters and seniors looking to downsize, focusing on the 80-120% AMI level;
e. Stabilize or increase the percentage of owner -occupied year-round residents; currently 56.5% of all
dwelling units in Avon are owner -occupied by year-round residents;
f. Stabilize or increase the percentage of Qualified Employees
residing in Avon;
g. Seek to add deed restricted units to the inventory through the
Mi Casa program and other mechanisms;
h. Partner with other communities and entities (i.e. Habitat for
Humanity, Vail, Eagle County), and private employers to
combine buying power and construct new housing units:
i. As sites redevelop, strive for "no net loss" of units in the 80-
120% AMI range, and when possible, increase housing
serving the local year-round population; and
Re-evaluate goals and objectives on an annual basis,
including the ongoing monitoring of new projects and housing
stock in the mid -valley; appendices may be updated by
Community Development Department pending updated
information.
On December 13, 2016, Council unanimously voted to adopt the Climate Action Plan for the Eagle County
Community (Appendix 9). The plan is the culmination of a year -long effort that included more than 30 Eagle
County stakeholders who were tasked with reducing GHG emissions for the entire County.
The 2020 update to the Climate Action Plan for the Eagle County Community calls for greenhouse gas
emission reduction targets of 50% by 2030 and a minimum of 80% by 2050. Energy use, transportation use,
commercial buildings, waste and energy sources are all addressed within the plan, which is focused on
climate mitigation. In order to meet the established targets, the plan also contains project recommendations
for the community, including county government, towns, businesses, nonprofits, and other partners to begin
immediate climate action.
The collaborative stakeholder group continues to convene regularly to implement the goals and strategies
recommended in the Climate Action Plan and monitor success. Five sector -based working groups have
formed:
1) Education and Outreach
2) Residential Buildings
3) Commercial Buildings and Industrial
4) Transportation and Mobility
5) Materials Management and Waste Reduction.
Walking Mountains Science Center was contracted to serve as project manager to convene and facilitate
this community -wide project.
The Community Development Department is responsible for managing the Town's built environment and
creating a livable community that balances the needs of residents, businesses, property owners and visitors.
Below is an overview of the long-range documents and plans
Long -Range Documents:
• (2024) Avon Comprehensive Plan
• (2021) Avon Community Housing Plan
• (2018) Town Owned Properties Plan
• (2015) Avon Urban Renewal Plan for Town Center West Area
• (2018) Multimodal Transportation and Parking Plan
• (2015) Walkability Report
• (2009) Harry A. Nottingham Park Master Plan
• (2009) Transportation Plan
• (2007) West Town Center Investment Plan
• (2007) East Town Center District Plan
SECTION X: AFFILIATIONS
Buffalo Ridge Apartments are owned and operated by the Buffalo Ridge Affordable Housing Corporation, a
Colorado non-profit corporation formed pursuant to the guidelines of revenue ruling 1963-20. The formation
of the Corporation was approved by the Town of Avon and the Corporation is being operated exclusively on
behalf of and for the benefit of the Town. The management of the Corporation is accomplished through a
Board of Directors (the "Board") which oversees administration, operations and maintenance of the Project.
The Climate Action Collaborative ("CAC") for the Eagle County Community is a group of local governments,
businesses, schools, special districts and nonprofits tasked to implement the recommendations of
the Climate Action Plan for the Eagle County Community. The plan recommends county -wide carbon
pollution reduction targets of 50% by 2030 and 80% by 2050, from the Eagle County 2014 baseline inventory.
The Collaborative meets quarterly and includes working groups focusing on reductions in: buildings
(residential & commercial), transportation, the landfill, and our energy supply. There is also a working group
dedicated to education and outreach in the Eagle Valley. For more information about the Climate Action
Collaborative visit their website at www.waIkingmountains.org/climate-action-collaborative.
The Colorado Association of Ski Towns ("CAST") is an organization of 26 municipalities and four counties
whose economies are largely dependent upon the ski industry and tourism. Members include the mayors,
managers and council members of the resort towns. The Association was formed in part to recognize that
resort communities face unique challenges in providing municipal services to residents and visitors, Member
municipalities share the benefits of the diverse knowledge, experience and leadership offered through
meetings, conferences, surveys and other informational venues, as decided by the members.
CAST members use the power of the coalition to seek support for legislation that will benefit and sustain the
mountain communities. CAST supports actions that keep member communities livable, protect their pristine
environments, and promote community -based land use, mass transit, affordable housing, and sustainable
tourism. CAST's goal is to foster growth that will ensure an exceptional quality of life for citizens and a positive
experience for visitors. For more information about CAST visit their website at www.coskitowns.com.
Colorado Communities for Climate Action ("CC4CX) is a coalition of 34 local governments across the state
advocating for stronger state and federal climate policy. CC4CA is governed by a Board of Directors of
representing all of the member communities.
Colorado Communities for Climate Action has adopted, by unanimous consent among its members, a policy
statement that guides the coalition's efforts. The Policy Statement includes promoting plans and actions to:
a. Extend current authorities and provide new ones for local action.
b. Set new state climate -protection goals.
C. Define and implement concrete steps to meet those goals.
d. Reduce carbon pollution through concrete new policies on electricity generation, energy efficiency,
transportation, and waste management.
e. Ensure that all of Colorado benefits from the clean energy transformation.
For more information about the CC4CA visit their website at www.cc4ca.org.
The Colorado Municipal League ("CML") is a non-profit organization that has served and represented
Colorado cities and towns since 1923. Currently 265 of Colorado's 271 municipalities are members of CIVIL.
CIVIL provides advocacy, information and training to its members.
CML's mission is twofold: to represent cities and towns collectively in matters before the state and federal
government, and to provide a wide range of information services to assist municipal officials in managing
their government. Then Town of Avon is a member of CIVIL and the organization sends an informational
welcome packet to newly elected council members and monthly newsletters. In addition, CIVIL has an Elected
Official's Starter Kit available on their website. For your convenience, this kit has been attached at the end of
this Handbook in Appendix 6. For more information about CIVIL, please visit their website at www.cml.org.
The Eagle Valley Transportation Authority ("EVTA") is a seven member board comprised of one member
from every participating jurisdiction in Eagle County. EVTA board members are appointed by their
jurisdiction's council members. The half -cent county sales tax is dedicated to funding regional transportation.
The EVTA board meets monthly to make to discuss long- and short-term plans and strategies for the provision
of regional mass transportation and trails in and around Eagle County.
For more information about the EVTA Advisory Board visit their website at hUps://evta.colorado.gov/
EagleBend Apartments are owned and operated by the EagleBend Affordable Housing Corporation, a
Colorado non-profit corporation. The formation of the Corporation was approved by the Town of Avon and
the Corporation is being operated exclusively on behalf of and for the benefit of the Town. The management
of the Corporation is accomplished through a Board of Directors (the "Board") which oversees administration,
operations and maintenance of the Project.
Kayak Crossing Apartments are owned and operated by the EagleBend Dowd Affordable Housing
Corporation, a Colorado non-profit corporation formed pursuant to the guidelines of revenue ruling 1963-20.
The formation of the Corporation was approved by the Town of Avon and the Corporation is being operated
exclusively on behalf of and for the benefit of the Town. The management of the Corporation is accomplished
through a Board of Directors (the "Board") which oversees administration, operations and maintenance of
the Project.
The Eagle County Community Wildlife Roundtable is a collaborative partnership with the White River National
Forest, Colorado Parks and Wildlife, Bureau of Land Management, local government entities, community
members, and citizen scientists.
The purpose of the Eagle County Community Wildlife Roundtable is to gather a group of diverse stakeholders
in the valley to understand and address issues facing wildlife populations. Together we will identify a shared
vision and realistic actions that the community can rally around to support wildlife. We want to leverage
diverse values, creativity, and resources to move to positive action.
Eagle County Emergency Responders Fund ("ECERF") a 501(c) (3) non-profit organization was founded by
a group of civilians and emergency responders committed to raising funds on behalf of all emergency
responders in Eagle County, Colorado.
For more information about ECERF visit: www.ecerf.org.
In 2018 the Eagle County Board of Commissioners appointed 10 members to its Mental Health Advisory
Committee. The committee is tasked with prioritizing programs and services to be funded through county's
voter -approved Mental Health Fund, as well as other sources.
Members of the committee represent health care and mental health care providers, law enforcement
personnel, and community advocates across both the Eagle and Roaring Fork valleys.
The Eagle River Coalition ("ERC") believes that our rivers and streams are the life -blood of our valley. Their
preservation and restoration improve our economy, our culture, and our quality of life. The Watershed Council
advocates for our rivers through educational programs, special events, restoration projects, monitoring,
research, and community volunteer projects.
For more information about Eagle River Coalition visit: www.erwc.orq.
The Eagle River Water & Sanitation District ("ERWSD") is a local government that provides water and
wastewater service to its customers from East Vail to Wolcott and including all of Avon. ERWSD directors
are elected by qualified district voters within the district boundary; ERWSD's website reports that it conducts
its operations in an environmentally sound manner, ensuring regulatory requirements are met while also
forging strong partnerships within the recreation and tourism -based community.
ERWSD provides water service within its district water service area which includes the Vail Water Subdistrict
and properties of the Wolcott area that have been included into ERWSD boundary.
ERWSD provides, under contract, water operations and management (0&M) services to the Upper Eagle
Regional Water Authority ("UERWA").
UERWA is a quasi -municipal corporation and political subdivision of the state of Colorado, formed by
intergovernmental contract and organized pursuant to Colorado's Water Authority Act. It provides water
service to its six Member Entities (the metropolitan districts of Arrowhead, Beaver Creek, Berry Creek,
EagleVail, and Edwards, along with the Town of Avon) and to Bachelor Gulch and Cordillera. UERWA owns
the public water system within this service area, which is operated and maintained by ERWSD through an
Operations Agreement.
The six member entities of UERWA are:
• Town of Avon
• Arrowhead Metropolitan District
• Beaver Creek Metropolitan District
• Berry Creek Metropolitan District
• Eagle -Vail Metropolitan District
• Edwards Metropolitan District
UERWA is governed by a six -person appointed Board of Directors. Each member entity appoints a
representative who serves at the pleasure of their board or council, including the Council.
Board meetings of ERWSD and of UERWA are open to the public and include opportunities for public comment. More
information about ERWSD and UERWA can be found at: www.erwsd.org.
Eagle Valley Behavioral Health is a nonprofit 501(c)(3) organization. It is governed by a Board of Directors
comprised of community members and behavioral health leaders. The Eagle Valley Behavioral Health board
of directors, administration and employees are committed to providing the critical change needed to ensure
the vision for a robust, sustainable behavioral health system is realized.
For more information about the board and advisory council visit https://www.vailhealthbh.org.
Formed in 2002, the EGE Air Alliance is a 501(c)(6) non-profit public -private partnership that provides the
funding to support a vibrant local flight service program that ensures that the Eagle County Regional Airport
(EGE) remains a vital part of the Eagle County economy.
The mission of the EGE Air Alliance is to work with airlines to maintain existing flights and secure new flights
to and from the Eagle County Regional Airport. Air services are not guaranteed by any airline, and the EGE
Air Alliance is the one organization that works directly with them to maintain and grow new flights and air
routes into Eagle County.
For more information about the EGE Air Alliance visit: www.egeairalliance.com/
The 1-70 Coalition is a non-profit organization representing 28 local governments and businesses along
Colorado's 1-70 mountain corridor.
The coalition's mission is to enhance public accessibility and mobility in the 1-70 Central Mountain Corridor
and adjoining dependent counties and municipalities through the implementation of joint public and private
transportation management efforts. The goals are to:
a. Advocate for Improvements on the 1-70 Mountain Corridor
b. Active Involvement in Plans and Processes Affecting the 1-70 Mountain Corridor
C. Support Transportation Funding Initiatives
d. Develop and Implement Travel Demand Management Strategies
e. Information Sharing and Outreach
For more information about the 1-70 Coalition visit their website at www.i70solutions.org.
Northwest Colorado Council of Governments ("NWCCOG") is a voluntary association of county and municipal
governments that, individually and collectively, believe working together on a regional basis provides benefits
that could not be obtained alone.
There is no universal model for regional councils of governments. There are 14 regional governmental
associations within Colorado. All are unique because each reflects the needs and desires of its membership.
NWCCOG literally becomes what its members want it to be, due to the changing needs and opportunities of
the region. The Council, made up of representatives from each member jurisdiction, directs the activities of
NWCCOG. The NWCCOG staff is responsible for carrying out the Council's direction. The purpose of the
Northwest Colorado Council of Governments is to be responsive to our members' needs and interests by
providing guidance and assistance in problem solving, information sharing and partnership building,
advocating members' interests and needs with local, state and federal entities, and providing quality services
to our membership that are relevant, effective and efficient.
For more information about NWCCOG visit their website at www.nwccog.org.
SpeakUp ReachOut is a group of individuals who are dedicated to providing suicide prevention, intervention
and loss support services to those in need. Services offered include:
• suicide prevention/awareness education
• community connection events
• suicide loss support services.
They host quarterly public community meetings on behavioral health and suicide prevention.
For more information about SpeakUp ReachOut visit: https://www.speakupreachout.orq/
In 2010, with coordination of the Eagle River Water and Sanitation District and the Eagle River Watershed
Council, an Urban Runoff Group ("URG") was formed to address current non -point source issues in the Gore
and Eagle drainages and work towards current inventory and assessment of all non -point source issues
affecting the watershed. This stakeholder group is working to keep Gore Creek off of the 303(d) list, an action
expected to be proposed based on the State Water Quality Control Commission (WQCC) recently adopted
aquatic life assessment methodology. As proposed by the WQCC, Gore Creek could be placed on the State's
303(d) list as a result of low aquatic life assessment scores for Gore Creek upstream of the Vail Wastewater
Treatment Plant.
Vail Valley Partnership ("VVP"), a 501(c)(6) nonprofit organization, has been engaged in the community from
the early days of Vail, starting in 1964 as the Vail Resort Association.
Vail Valley Partnership is the regional community development organization, dedicated to the economic
vitality of the Vail Valley. We support local businesses. We unite key stakeholders. We lead collaborative
efforts throughout the community.
With a membership of 880+ organizations that spans the Vail Valley and beyond and which represents 80%
of the local workforce, Vail Valley Partnership is dedicated to ensuring local business success and fostering
regional economic vitality by offering local business tools & resources, promoting the Vail Valley to destination
guests, and initiating economic development efforts.
The Partnership's efforts in the community include three distinct yet connected roles:
• Regional Chamber of Commerce- We work to provide the valley's businesses with networking,
educational, and collaborative opportunities with the goal of strengthening our local business
community and to advocate for our business community at a regional & state level.
• Tourism Development- We work to promote the entire Vail Valley as a year-round destination to
potential in -state, out-of-state and international visitors through VisitVailValley.com. We work to
attract groups and meetings from all over the country to the Vail Valley.
• Economic Growth & Advocacy- We work to ensure the Vail Valley's economic health stays strong
for years to come. We work to help existing Vail Valley businesses thrive and recruit new businesses
that have the potential to support our local economy.
For more information about VVP visit; www.vailvalleypartnership,com.
The following information items have been referenced in the previous sections and are suggested for your
review:
• Appendix 1 — Town Organizational Chart
• Appendix 2 — Avon Town Council Simplified Rules of
Order
• Appendix 3— Code of Ethics
• Appendix 4 — Boards & Commissions
• Appendix 5 — Resolutions establishing Avon Citizen
Committees
• Appendix 6 — CIVIL Elected Official's Starter Kit
• Appendix 7 — Ethics, Liability and Best Practices
Handbook for Elected Officials
• Appendix 8 — 2024 Adopted Budget
• Appendix 9 — Climate Action Plan
• Appendix 10 — Comprehensive Plan
• Appendix 11 — Housing Plan