ICA - 2024 Ross Leonhart Social Content Creation Agreement DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
2024 Independent Contractor
AV n Service Agreement
For Ross Leonhart
COLORADO (Social Media Content Creation)
This Independent Contractor Service Agreement("Agreement") dated as of June 7, 2024, is between
the Town of Avon, a Colorado home rule community("Town"), and Ross Leonhart, a social media content
creator of the State of Colorado whose business address is 998 W. Beaver Creek Blvd. Unit 201A, Avon
CO 81620 ("Contractor" and, together with the Town, "Parties").
1. Services: Contractor agrees to provide services ("Services") as described in the proposal
("Proposal") attached hereto and incorporated herein as Exhibit A. To the extent the provisions of this
Agreement conflict with the Proposal, the terms of this Agreement shall control. Contractor shall provide
and complete the Services in a manner consistent with that degree of care and skill ordinarily exercised by
members of the same profession currently practicing under similar circumstances in Colorado. Contractor
hereby warrants that it has the workforce, training, experience, and ability necessary to properly complete
the Services in a safe and timely fashion. Contractor will comply and cause all of its employees, agents,
and subcontractors to comply, with applicable safety rules and security requirements while performing the
Services.
2. Independent Contractor: The Contractor shall perform the Services as an independent
contractor and shall not be deemed by virtue of this Agreement, or any other document attached or
referenced herein, to have entered into any partnership,joint venture, employer/employee, or other
relationship with the Town other than as a contracting party and independent contractor. The Town shall
not be obligated to secure, and shall not provide, any insurance coverage or employment benefits of any
kind or type to or for the Contractor or the Contractor's employees, sub-consultants, contractors, agents, or
representatives, including coverage or benefits related but not limited to: local, state, or federal income or
other tax contributions; insurance contributions (e.g., FICA); workers' compensation; disability, injury, or
health; professional liability insurance, errors, and omissions insurance; or retirement account contributions.
3. Insurance:
3.1. Minimum Amounts. The Contractor shall obtain and shall continuously maintain during the Term
(as defined herein)of this Agreement insurance of the kind and in the minimum amounts specified in this
Section 3.1. The Required Insurance (defined below) shall be procured and maintained with insurers with
an A-or better rating as determined by Best's Key Rating Guide. All Required Insurance shall be
continuously maintained to cover all liability, claims, demands, and other obligations assumed by the
Contractor.
The Contractor shall secure and maintain the following ("Required Insurance"):
2024 FORM: ICA-Ross Leonhart,June 7,2024
Page 1 of 6
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
A. Worker's Compensation Insurance in the minimum amount required by applicable law for all
employees and other persons as may be required by law. Such policy of insurance, if any, shall be
endorsed to include the Town as a Certificate Holder.
B. Comprehensive General Liability insurance with minimum combined single limits of One Million
Dollars ($1,000,000.00) for each occurrence and of One Million Dollars ($1,000,000.00) aggregate.
The policy shall be applicable to all premises and all operations of the Contractor. The policy shall
include coverage for bodily injury, broad form property damage (including completed operations),
personal injury (including coverage for contractual and employee acts), blanket contractual,
independent contractors, products, and completed operations. The policy shall contain a
severability of interests provision. Coverage shall be provided on an "occurrence" basis as
opposed to a "claims made" basis. Such insurance shall be endorsed to name the Town as
Certificate Holder and name the Town, and its elected officials, officers, employees, and agents as
additional insured parties.
3.2. Additional Requirements for All Policies. In addition to specific requirements imposed on
insurance by this Section 3. INSURANCE and its subsections, insurance shall conform to all of the
following:
A. For Required Insurance and other insurance carried by Contractor("Contractor Insurance"), all
policies of insurance shall be primary insurance, and any insurance carried by the Town, its
officers, or its employees shall be excess and not contributory insurance to that provided by the
Contractor; provided, however, that the Town shall not be obligated to obtain or maintain any
insurance whatsoever for any claim, damage, or purpose arising from or related to this Agreement
and the Services. The Contractor shall not be an insured party for any Town-obtained insurance
policy or coverage.
B. For Contractor Insurance and Required Insurance, the Contractor shall be solely responsible for
any deductible losses.
C. For Required Insurance, no policy of insurance shall contain any exclusion for bodily injury or
property damage arising from completed operations.
D. For Required Insurance, every policy of insurance shall provide that the Town will receive notice no
less than thirty (30) days prior to any cancellation, termination, or a material change in such policy.
3.3. Failure to Obtain or Maintain Insurance. The Contractor's failure to obtain and continuously
maintain policies of insurance in accordance with this Section 3. INSURANCE and its subsections shall not
limit, prevent, preclude, excuse, or modify any liability, claims, demands, or other obligations of the
Contractor arising from performance or non-performance of this Agreement. Failure on the part of the
Contractor to obtain and to continuously maintain policies providing the required coverage, conditions,
restrictions, notices, and minimum limits shall constitute a material breach of this Agreement upon which
the Town may immediately terminate this Agreement, or, at its discretion, the Town may procure or renew
any such policy or any extended reporting period thereto and may pay any and all premiums in connection
therewith, and all monies so paid by the Town shall be repaid by Contractor to the Town immediately upon
demand by the Town, or at the Town's sole discretion, the Town may offset the cost of the premiums
against any monies due to the Contractor from the Town pursuant to this Agreement.
2024 FORM: ICA-Ross Leonhart,June 7,2024
Page 2 of 6
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
3.4. Insurance Certificates. Prior to commencement of the Services, the Contractor shall submit to
the Town applicable certificates of insurance for all Required Insurance. Insurance limits, terms of
insurance, insured parties, and other information sufficient to demonstrate conformance with this Section
3. INSURANCE and its subsections shall be indicated on each certificate of insurance. Certificates of
insurance shall reference the Project Name as identified on the first page of this Agreement. The Town
may request and the Contractor shall provide within three (3) business days of such request a current
certified copy of any policy of Required Insurance and any endorsement of such policy. The Town may, at
its election, withhold payment for Services until the requested insurance policies are received and found to
be in accordance with the Agreement.
4. Payment: Payment for Services shall be due only after the Services are completed to the Town's
satisfaction, which satisfaction shall be determined by the Town in its sole and reasonable discretion, and
after Contractor has submitted an invoice for the amount due complete with the Contractor's taxpayer
identification number or social security number. Town shall pay Contractor within thirty(30) days after an
invoice in proper form is submitted to Town.
5. Town Unilateral Termination: Town may terminate this Agreement without cause upon delivery
of written notice to the Contractor at least ten (10) days prior to the effective date of termination or may
terminate this Agreement immediately upon delivery of written notice if Contractor fails to provide the
Services in accordance with the terms of this Agreement.
6. No Waiver of Governmental Immunity: Nothing in this Agreement shall be construed to waive,
limit, or otherwise modify any governmental immunity that may be available by law to the Town, its officials,
employees, contractors, or agents, or any other person acting on behalf of the Town and, in particular,
governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title
24, Article 10, Part 1 of the Colorado Revised Statutes.
7. Affirmative Action: Contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. Contractor will take affirmative action
to ensure applicants are employed, and employees are treated during employment without regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
8. No Third-Party Beneficiaries: Nothing contained in this Agreement is intended to or shall create
a contractual relationship with, cause of action in favor of, or claim for relief for, any third-party, including
any agent, sub-consultant, or sub-contractor of Contractor. Absolutely no third-party beneficiaries are
intended by this Agreement. Any third-party receiving a benefit from this Agreement is an incidental and
unintended beneficiary only.
9. Limitation of Damages: The Parties agree that Contractor's remedies for any claims asserted
against the Town shall be limited to proven direct damages in an amount not to exceed payment amounts
for Services due under the Agreement and that the Town shall not be liable for indirect, incidental, special,
consequential or punitive damages, including but not limited to lost profits.
10. Indemnity: To the fullest extent permitted by law, Contractor shall indemnify, defend and hold
harmless Town, its members, affiliates, officers, directors, partners, employees, and agents from and
2024 FORM: ICA—Ross Leonhart,June 7,2024
Page 3 of 6
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
against all claims, damages, losses, and expenses, including but not limited to reasonable attorney's fees,
arising out of the performance of the Services, provided that any such claim, damage, loss or expense is
caused by any negligent act or omission of Contractor, anyone directly or indirectly employed by Contractor
or anyone for whose acts Contractor may be liable, except to the extent any portion is caused in part by a
party indemnified hereunder.
11. Governing Law, Venue, and Enforcement: This Agreement shall be governed by and interpreted
according to the law of the State of Colorado. Venue for any action arising under this Agreement shall be
in the appropriate court for Eagle County, Colorado. To reduce the cost of dispute resolution and to
expedite the resolution of disputes under this Agreement, the Parties hereby waive any and all right either
may have to request a jury trial in any civil action relating primarily to the enforcement of this Agreement.
The Parties agree the rule providing ambiguities in a contract are to be construed against the drafting party
shall not apply to the interpretation of this Agreement. If there is any conflict between the language of this
Agreement and any exhibit or attachment, the language of this Agreement shall govern.
12. Term. The provision of Services under this Agreement shall commence on June 7, 2024 (the
"Effective Date") and will terminate on August 1, 2024 (cumulatively, the "Term"); provided, however,
under no circumstances will the Term exceed the end of the current Town Fiscal year(January 1 —
December 31). The Contractor understands and agrees that the Town has no obligation to extend this
Agreement's Term or contract for the provision of any future services, and makes no warranties or
representations otherwise. Notwithstanding the foregoing, the Parties may mutually agree in writing to the
monthly extension of this Agreement for up to twelve (12) consecutive calendar months if such extension is
approved by the Town Council and the Contractor and such extension do not alter or amend any of the
terms or provisions of this Agreement.
13. Article X, Section 20/TABOR. The Parties understand and acknowledge that the Town is subject
to Article X, §20 of the Colorado Constitution ("TABOR"). The Parties do not intend to violate the terms
and requirements of TABOR by the execution of this Agreement. It is understood and agreed that this
Agreement does not create a multi-fiscal year direct or indirect debt or obligation within the meaning of
TABOR and, therefore, notwithstanding anything in this Agreement to the contrary, all payment obligations
of the Town are expressly dependent and conditioned upon the continuing availability of funds beyond the
term of the Town's current fiscal period ending upon the next succeeding December 31. Financial
obligations of the Town payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and
resolutions of Town of Avon, and other applicable laws. Upon the failure to appropriate such funds, this
Agreement shall be terminated.
14. Background Check. A background check of Contractor and any Contractor's employees or
subcontractors may be required by the Town. Contractor can provide proof of a CBI check within the past
six (6) months and shall provide a copy prior to the commencement of any Services (this can be acquired
online by going to www.colorado.gov) or the Town will conduct the background check and provide a
submission form to be completed by the Contractor.
2024 FORM: ICA—Ross Leonhart,June 7,2024
Page 4 of 6
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
AGREEMENT READ, UNDERSTOOD, AND APPROVED:
TOWN OF AVON CONTRACTOR
r—DocuSigned by: Docusigne d b'y: '1,_�1
By: \-175B5FD9670A492 . By u3FABC2o0ii64rD
Elizabeth wood Ross Leonhart
Name: Name:
Communications & Marketing Manager Social Media Content Creator
i
Title: T tle:
APPROVED AS TO FORM:
r—DocuSigned by:
Ina Mia S
‘..—C20F2BOFEF8A420_.
Nina Williams, Town Attorney
2024 FORM: ICA—Ross Leonhart,June 7,2024
Page 5 of 6
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
Elizabeth Wood
From: Elizabeth Wood
Sent: Tuesday, June 4, 2024 4:01 PM
To: Ross Leonhart
Cc: Chelsea Van Winkle
Subject: RE: Content Creation - Discover Avon
Hi Ross,
Thanks again for getting back to us. Chelsea and I met yesterday to discuss and I'm including my responses to your
questions below.We will make sure you have the contact information for a special events person at each event
and as the events get closer,we can provide a little more direction.
Check out my responses below and let me know if you have any questions or if you feel comfortable if I put an
Independent Contractor Agreement together.
Talk Soon,
Elizabeth Wood
Communications&Marketing Manager
0.970.748.4087 I M.970.471-0378
ewood@avon.org
Avon
From: Ross Leonhart<rossleonhart@gmail.com>
Sent:Thursday, May 30, 2024 12:28 PM
To: Elizabeth Wood <ewood@avon.org>
Cc: Chelsea Van Winkle<cvanwinkle@avon.org>
Subject: Re: Content Creation - Discover Avon
Liz and Chelsea, thanks for this information.This all sounds good, and I am in town and available for all 5
of these events.Also, very excited for this!
A couple questions:
I will be primarily shooting on GoPro and iPhone, to make for the quick turnaround but keeping quality.
Let me know how you would want any B-Roll presented as well. If you want it on a hard drive, I'd need to
purchase one/pick up one of yours, or we can get together and air drop one day in-person. Just let me
know how you'd like it.
We have a Google Drive folder for Summer events video assets. You could drop any B-roll there. Chelsea
may also be available to air drop.We do have an external hard drive I can give you, but I'd rather use a
shared Google Drive folder if that works for you.
And then the posting-- Instagram videos perform better when edited in the app, so not sure if you want to
give me part-time access to the account to post directly from my phone, or deliver just the videos. Also
let me know how you want to approach the copy(caption)that goes with each video and any other
sponsor tags, etc. I am happy to give you access to our Instagram account. Chelsea and I have a
1
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
calendar that we can either share with you or provide some direction around when we want to post.
know Chelsea is interested in using some of this content for ad campaigns. No sponsors/tags needed (at
least right now). In terms of captions, is that content you want to create?We can provide some
parameters in terms of length or we can talk about it for each event.
Also, I'd love to be able to roam freely, especially at the concerts on-stage, is this something I'd need a
credential for or just be introduced to people on-site?This shouldn't be a problem. Chelsea is going to
reach out to Peak Performances about the AvonLIVE! shows. You don't need a credential at SunsetLlVE!
We will provide you a credential for Salute. We will also touch base prior to Salute event based on the
talent rider to provide some parameters around media and content.
For billing, I'm curious if you have a budget for it that we can work off of and find common ground. But I
would request a flat rate instead of hourly, but we can break it down by hourly if need be.Absolutely. Our
flat-rate budget for these videos is$2,500. Does that work?With the understanding you are hiring me for
my ability to turn around videos quickly, I would need to factor that in and be compensated for that skill.
The concerts and movie I am expecting each to be 4-5 hours for me (concerts being 5:30-9) Chelsea said
we don't need opener content-so this could be 6:30/7-8:30 for AvonLIVE! and for the movie, 8:30-9:30 is
probably fine to be there and capture and edit at the end.And then Salute to the USA would be closer to
7-8, with the event going from 5-10:30 pm Yes-this is a longer day. Probably 6-10 is fine. but requiring 4
videos.
I'd love to have a mutual beneficial first go at this to hopefully have more opportunities come up down
the line with you all, so let me know if you can what would be good for you. I'm local and flexible, so
please don't hesitate to reach out moving forward on this. We love all of this. I really want someone we
can lean on for content creation who lives in Avon. When Chelsea and I met yesterday, we also talked
about non-events content for a Labor Day post like river/lake/bike/beach type material-so we are also
thinking ahead of what else we can collaborate on if we can make the budget work.
Ross
On Wed, May 29, 2024 at 2:14 PM Elizabeth Wood <ewood@avon.org>wrote:
Hi Ross,
Thanks for taking my call earlier today. As I mentioned, to start out with (and depending on budget, we
can keep you REEL busy), we want ten (10) edited :15 reels for Insta.
15-second vertical edited reel
• (2) June 19-AvonLIVE! Pink Talking Fish
• Festival-type environment; food, kids activations, etc.
• (4) July 3-Salute to USA(Food, Fireworks, General Families, Activations (specifically art))
• (1) July 5-Goonies at Lakeside Cinema
• (2) July 7-SunsetLlVE! Moonstone Quill
• (1) July 10-AvonLIVE! Joe Samba
The numbers indicate how many reels we'd like created for each event-so for Salute, we'd like four
reels featuring Food, Fireworks, General Families, etc. I'm cc'ing Chelsea who has been crushing
2
DocuSign Envelope ID:9822A19B-AD15-46B9-ABD3-8EADEB4E704E
content creation for Discover, but she can't manage events and create content. If you're interested and
we can make the budget work, Chelsea and I can provide some more specific content about the two
reels for the June 19 AvonLIVE!
We are so excited you're interested AND local. I feel like this is a dream job for someone...but just not
me 0
Can you please provide a quote and maybe some background info about how you bill clients? Not sure
if we're talking hourly or by finished product.
Please reach out with any questions.
Thank you,
Elizabeth Wood
Communications&Marketing Manager
0.970.748.4087 I M.970.471-0378
ewoodc avon.org
A
Avon
coonoa
3