PZC Minutes 051987RECORD OF PROCEEDINGS
MINUTES OF PLANNING AND ZONING COMMISSION MEETING
MAY 19, 1967
The regular meeting of the Avon Planning and Zoning Commission was held
on May 19, 1987, at 6:30 PM in the Town Councii Chamber's of the Town of
Avon Municipal Complex., 400 Benchmark Road, Avon, Colorado. The
meeting was called to order by Chairwoman Pat Cuny.
Members Present: Frank Doll, Buzz Reynolds, Tom Landauer, Pat Cuny,
Mike Blair, Charlie Gersbach, Mark Donaldson
Members Absent: None
Staff Present: Ray Wright, Engineering Technician - Maggie Lach,
Recording Secretary
Staff Work Session
Commission members made a site visit to Lot 36, Block. 1, Benchmark at
Beaver Creek. After members returned, Wright reviewed agenda items of
May 19, 1987, with Commission.
7-30 PM - Regular Agenda Items
Lot 10 Blk. 11 BM @ BC - Holy Cross Electric - Beaver Creek Substation
Landscaping Design Review
Wright stated that at the meeting of January 20, 1987, the Commission
adopted Resolution 87-4, recommending Council approval gf a Special
Review Use to allow Holy Cross Electric to upgrade an existing 69 KV
power line to 115 KV. The Special Review Use was approved with several
conditions. Staff has worked with representatives from Holy Cross and
feel we have arrived at a mutually agreeable plan for the substation.
Wright then reviewed proposed improvements with Commission members. He
explained that the Town has made a commitment to maintain the land-
scaping, but we do not feel that sod, irrigation, etc. is appropriate.
The grass and plantings have been planned in such a way that they can
be maintained by the Town crews. Holy Cross is also requesting
approval of a long-range plan for the substation which addresses
further expansion of the substation to the east. This will require
construction of a retaining wall and some regrading. Wright then
reviewed proposed conditions for the long-range plan. He then
presented pians for Commission review and comment.
Richard Brinkley, Manager of Engineering Services for Holy Crass
explained that relocating the road would provide better access for
heavier equipment to the substation and it gets rid of the steep road
entrance. He stated that they also plan to pave the entrances into the
substation. He explained that the slats for the fence were oval
shaped, urethane plastic, which would last longer than the wood, ar.d
would be an earthtone color.
Discussion followed on plans submitted.
Gersbach motioned to accept the landscaping plan as submitted,
including the following improvements: 1) replacing the slatsin
o
inthe
fence with a new colored plastic material; 2) relocating parts
f the
existing security fence to accommodate truck traffic within the yard;
3) closing one drive and entrance on the west side of the substation
and adding a drive and entrance on the north side of the substation;
Planning & Zoning Meeting Minutes
May 19, 1987
Page 2 of 7
Lot 10, Blk. 1 BM @ BC - Holy Cross Electric - Beaver Creek Substation
Landscaping Desion Review. Con t
4) a large berm is proposed along the north side of the property;
5) numerous trees and shrubs are planned along Metcalf Road; and
6) most of the existing rocks that were previously placed for
landscaping will be removed.
Landauer seconded.
Passed unanimously.
In a separate action, Donaldson motioned to approve the long-range plan
as submitted, with conditions that include: 1) per the Planning and
Zoning Commission Procedures, Rules and Regulations, approvals are only
valid for a period of two years; 2) the applicant submit complete
structural drawings of the retaining wall prior to building ermit; and
3) the applicant submit a "reseeding plan" (rather than "revegetation
plan") for those areas disturbed by the construction.
Landauer seconded.
Passed unanimously.
Tract Q Bk. 2 BM @ BC - Informal Discussion of Development Proposal
Donaldson stepped down due to a conflict of interest.
Wright stated that Mark Donaldson, representative of lot owner would be
presenting informal information on a proposed development for Tract Q.
Donaldson presented plans for Commission review and comment. Donaldson
stated that plans presented show a 4,500 square foot stricture, single
story, For a dual use of convenience store and gas pumps with a canopy
for protection and additional retail space for other use. We are here
to determine what the Commission's feeling is about the use of gas
pumps on the site. Under the current code, they are not allowed in the
SC Zone District. However, we have had lengthy discussion at the
Commission level regarding the new zoning code that is up for adoption.
In the new zoning code, we are proposing that the gas pumps be allowed
as a Special Review Use under several zone districts such as SC, NC,
RHDC and some other districts that front the main thoroughfares in
Avon. We are trying to get the preliminary reading as to what
mitigating features might be necessary and what the general feeling is
of such a use on this particular piece of land. The Commission might
have suggestions as to how to proceed with such an application. He
explained that they are asking for gas pumps, which is not allowed in
the zoning code, and the Town wants a 50 foot right-of-way easement
through the middle of the property owners property. We feel there are
positive things there for both parties to consider. Donaldson then
explained plans to Commission and discussion followed on building,
access, parking and roadway.
Blair commented and felt that the proposed idea is not objectionable,
and did feel this would be a traffic generator to some extent, and if
circulation was handled well, it should probably work. He also stated
it would be inappropriate to change the zone, but appropriate to change
the zoning ordinance to allow that use within the established zone as a
Special Review Use.
Gersbach felt it should be a Special Review Use in that zone.
Landauer, Reynolds and Doll agreed and had no problem with the concept.
Planning & Zoning Meting Minutes
May 19, 1987
Page 3 of 7
Tract Q Blk. 2 BM @ BC Informal Discussion of Development Proposal
Con t.
Jim Cunningham, owner of property, spoke from the audience and
explained concept of right-of-way easement to Commission, along with
concept of project design.
Don Crouch, proposed developer of project, stated that his business was
a Quick⢠-Mart in Aspen, and presented pictures of his project in Aspen
for Commission review.
Discussion followed on proposed project.
Blair motioned for a consensus vote on the following items: 1) the
proponents be directed to submit an application to change the Zoning
Ordinance, in the appropriate section, to allow as a Special Review
Use, gasoline stations or facilities within the SC Zone District;
t) that this Commission generally agrees with the concept of allowing
such a use in the SC Zone and in the area that the proponent is
proposing; and 3) that the entire use would be subject to a Special
Review Use hearing, and a particular site ^'_an and building design.
Doll seconded.
Donaldson asked if there were any mitigating features that the
Commission wanted to comment on.
Commission members mentioned rear setback of the building, traffic
circulation, and SO foot easement and parking for building.
Donaldson abstained.
Motion carried.
Tract Q BIH 2 BM @ BC - Benchmark Shopping Center - Informal Review
for Sign Program
Donaldson stepped down due to a conflict of interest.
Mark Donaldson, representative for owner of Benchmark Shopping Center
presented plans for Commission review and comment. He stated that the
last sign program for this project was not very popular with the
tenants. He stated the plans showed building elevations and diagrams
for placement of signs. He reviewed and explained plans to Commission.
Discussion followed.
Gloria McCrory, business owner in the shopping center spoke from the
audience and stated she did not feel the newly proposed sign program
would help second floor tenants much.
Katie Jacobson, owner of Beaver Framing in the shopping center spoke
from the audience and stated that she would like to have a sign on the
second floor.
Discussion followed regarding signage on second floor.
Donaldson stated that maybe an expanded second floor directory would be
more in order.
McCrory spoke from the audience and stated she did not object to the
signs, just the locations.
Doll stated that he felt that people on the second floor were entitled
to advertising, but did not feel it was a function of the Commission to
settle the dispute between the second floor tenants and the landlord.
Discussion followed.
Cuny then thanked applicant for presentation.
Planning & Zoning Meeting Minutes
May 19, 1987
Page 4 of 7
Lot 36 Blk1 BIN @ BC - S.R.U. to Allow an Auto Body Repair Shop &
Storage Lot - Can't from 5/5/87 Regular Meeting
Donaldson stepped down due to a conflict of interest.
Wright stated that at the May 5, 1987, Commission meeting, the
Commission tabled this application. The Commission adopted Resolution
87-10, approving the Special Review Use request. The motion was
approved by two aye votes and one abstention. A Special Review Use
requires a minimum approval vote by a majority Of the total authorized
membership of the Commission. Due to the inability to meet this
requirement, this vote was determined to be a non -action and a motion
was made to table the Special Review Use request. At that meeting, the
Commission approved the design review of Rich's Auto Body Shop to be
located on Lot 36. Conditions include the screening fence be relocated
to run east -west along the perimeter of the storage lot rather than
north -south across the site; that the stucco, wood siding, and flue
colors be indicated on the plans; and a minimum 18" culvert be shown
under the driveway. These items are to be shown on the plans prior to
issuance of a building permit.
Cuny stated for the record that all Commission members made an on-site
visit to Lot 36 before this meeting.
Mark Donaldson, representatives of applicant, presented photos of
Metcalf Road and surrounding neighborhood and stated that this would
show that their proposed use is no different than the uses currently on
Metcalf Road. He explained that Tom Backhus, developer of lot had
submitted a letter because he was unable to attend the meeting.
Cuny read the letter which stated: "...I am concerned about the
difficulty I am experiencing with this approval process. I have read
the Ordinances related to Special Review Uses, have listened to the
tapes of thu last two P & Z meetings and am troubled by the actions (or
lack thereof) of the Commission. Section 17.20.020, Paragraph B (of
the Zoning Code) discusses the criteria for evaluating a Special Review
Use request.... Upon consideration of these guidelines, it appears
evident that the use I am requesting is in conformity with these
guidelines. If there is any ambiguity to these guidelines, it lies in
Point #2..."the objectives and purposes"...;I have reviewed the
"Purposes" as written in Section 17.04.020 and find my request in
complete compliant. .with them. I do understand your concern with
"screening", would rather run my fence north and south (not east and
west), but will do as you wish with this. The "storage lot" issue is a
misnomer... it will not be a junk yard... it is a lot for cars both
waiting to be worked on and completed. I personally filled out the
application and obviously used the wrong terminology to describe the
actual use. In conclusion, it is important that the Commission act on
my request, in the affirmative, at this meeting. Since we have begun
this process interest rates have increased 1/2 to 1% and Rich's time
constraints (to move out of his current location and into our building)
are drawing tighter. Time is certainly of the essence at this point.
Thank you for your consideration and cooperation. Sincerely, Thomas A.
Backhus."
Cuny stated that the last paragraph of Resolution 87-10 has been added
which states no wrecked cars or damaged vehicles will be parked on-site
unless they are confined to the designated storage area.
Planning & Zoning Meeting Minutes
May 19, 1987
Page 5 of 7
Lot 36 Blk. 1. BM @ BC - S.R.U. to Allow an Auto Body Repair Shop 8;
Storage Lot Con t. from 5/5/87 Regular Meeting Con t.
Donaldson stated they have no problem with this constraint.
Blair motioned to adopt Resolution 87-10, approving the Special Review
Use for an auto body repair shop based upon compliance with Section
17.20.020, Granting of a Special Review Use, and Section 17.20.040,
Special Review Use criteria.
Reynolds stated for the record that he is a bidding contractor for this
job, and did not feel he had a conflict of interest.
Landauer seconded.
Donaldson abstained.
Motion carried.
Lot 33, Blk 1 BM @ BC Avon Service Center (Barshop Building) Sign
Program Design Review
Donaldson rejoined Commission discussion.
Wright stated that Peel/Warren Architects, on behalf of Philip Barshop,
owner of the Avon Service Center, have requested design review approval
for a sign program for the project. The proposed signage is comprised
of an interior lit aluminum box with a dark bronze anodized frame and a
"Lexan" plastic formed face. A south elevation of the building has
been provided indicating proposed sign locations. The written portion
of the plan outlines sign criteria and specifications. The written
portion of this sign program requires that the tenant receive the
landlord's written approval for signage. Staff suggests the following
wording be added to Section I of the Sign Program: "The tenant shall be
responsible for obtaining the necessary sign permits from the Town of
Avon prior to installation of any signage." Section 1I of the program
outlines sign locations, type, mounting, lighting, and the number of
signs allowed per tenant. Staff suggests that the maximum sign size be
indicated in the program (i.e. 24 square feet). The landlord is not
requesting any project identification signage in this proposal. The
total sign area allowed for the project is approximately 70 square
feet. Under this program, the total signage being requested is
approximately 48 square feet. Staff feels that this proposal is
acceptable and recommends the additional verbiage of Section I and II
suggested earlier.
Kathy Warren of Peel/Warren architects and representative of Philip
Barshop, building owner stated that the presentation was
self-explanatory. She presented plans for Commission review and
comment.
Discussion followed.
Donaldson stated that this was very good looking sign presentation for
a handsome building. It is well controlled and the backlighting will
be a nice feature.
Discussion followed.
Cuny asked if the sign would be lit all night.
Jim Verhey, owner of Vail Discount Tires and Imports Garage spoke from
the audience and stated yes.
Donaldson motioned to approve the sign program as submitted.
Reynolds seconded.
Planning & Zoning Meeting Minutes
May 19, 1987
Page 6 of 7
Lot 33 Blk 1 BM @ BC - Avon Service Center Sian Program_ Design
Review. Can't.
Donaldson amended motion to include: Section I - "The tenant shall be
responsible for obtaining the necessary sign permits from the Town of
Avon prior to installation of any signage"; and Section II - "Signs to
be a maximum of 24 square feet."
Reynolds amended second.
Passed unanimously.
Lot 38 Blk W R Ricks - Satellite Dish Antenna Placement Design
Review
Wright stated that Roy Ricks, part owner of the duplex located on Lot
38, Block 3, has applied for design review of a satellite dish antenna
that he proposes to place on his lot. The proposed dish is of metal
mesh construction and will be black, dark bronze, or dark grey,
depending upon the final selection. Screening will be accomplished by
use of the sloping terrain, color of the dish, and mounting. He stated
that pictures of the dish, with descriptions had been submitted.
Reynolds felt that the dish would be mounted too low to the ground and
the dish would not function in snow, and should be raised.
Donaldson did not feel that raising the dish would be a problem.
Blair felt that any of the 3 colors would be acceptable.
Donaldson motioned to approve the satellite dish placement, and
applicant can raise thfi dish 2-3' off the ground so that the dish
functions properly, and the choice of color is to be made by the
applicant, which cons-ists of the colors black, dark bronze, or dark
grey.
Landauer seconded.
Passed unanimously.
Reading and Approval of P & Z Minutes of 5/5/87 Regular Meeting
Landauer motioned to approve the minutes of the May 5, 1987, regular
meeting as submitted.
Reynolds seconded.
Passed unanimously.
Other Business
Cuny read the letter to be forwared to Council which states: "The Avon
Planning and Zoning Commission elected new officers at the regularly
scheduled meeting on May 5, 1987. Pat Cuny replaced Mike Blair as
chairperson. Mike Blair has been chairman of the Commission for 3
years and during his tenure has performed an important role in shaping
the physical presence of the Town of Avon as we see it today. His
devotion to the tasks at hand along with pleasant and firm manner
towards petitioners before the Commistsion and his colleagues has
contributed immeasurably toward accomplishment of the mission at hand.
All of the current members of the Planning and Zoning Commission of the
Town of Avon join me in recommending that the Town Council commend Mike
Blair in the most appropriate manner for the services he has rendered."
Blair thanked Commission members.
Planning & Zoning Meeting Minutes
May 19, 1987
Page 7 of 7
Other Business. Con t.
There being no further business to discuss, Gersbach motioned to
adjourn the meeting.
Landauer seconded.
Passed unanimously.
Meeting adjourned at 9:40 PM.
tfully SutkalItt,
Marciar t ri. Lacbf
Recordind Secretary
Commission Approval
M. Blair
P. Cuny
T. Landa
M. Donal
C. Gersb
A. Reync
F. Doll
Date U