PZC Minutes 060287RECORD OF PROCEEDINGS
MINUTES OF PLANNING AND ZONING COMMISSION MEETING
JUNE 2, 1987
The regular- meeting of the Avon Planning and Zoning Commission was held
on June 2, 1987, at 7:15 PM in the Town Council Chambers of the Town of
Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The
meeting was called to order by Vice Chairman Mark Donaldson.
Members Present: Charlie Gersbach, Frank Doll, Mike Blair, Buz Reynolds
Mark Donaldson, Tom Landauer
Members Absent: Pat Cuny
Staff Present: Norm Wood, Director of Engineering and Community
Development - Jim Lamont, Planning Consultant
Ray Wright, Engineering Technician - Maggie Lach,
Recording Secretary
Staff Work Session
Wood reviewed agenda items of June 2, 1987, with Commission members.
7.35 PM - Regular Agenda Items
Lots 26-28 Blk. 1 BM @ BC - Mountain Center- - Design Modification
Design Review
Wright stated that the Commission approved a design for the Mountain
Center development at the May 5, 1987, meeting. This approval was
contingent upon a number of conditions including the completion of
detailed grading and drainage plan. In developing this grading and
drainage plan, it was discovered that the basement was potentially
subject to flooding from Metcalf Gulch. The project has been
redesigned to eliminate this potential problem. The revised plans
include relocating the drive-in basement entrance from the southeast
corner to the west end of the building. This change not only
eliminates the potential flood hazard, but also improves access to the
site. Wright then presented plans for Commission review and comment.
Les Shapiro, owner of the lots stated that approval was given at the
last meeting and details were to be worked out with Staff. He
explained that the difference in the plans is that the entrance to the
mini -storage was changed from -the east end to the west end of the
building. The second phase of the building will be built over the
entrance to the mini -storage. There were a few technical difficulties
with the drainage that Staff had gone over. Shapiro commented that
after 5 years of working on this project he was informed 2 weeks ago
that one of the lots was in the flood plain. This was not noted on the
original plat by the developer, but the Town accepted it. He felt that
this type of information should be made known to the public in the
future to forestall any delays and problems.
Lengthy discussion followed on flood plains as they relate to grading
and drainage studies for lots within Avon.
Ray Story, architect of proposed project stated that the revised
drawings from 6 months ago for this project would not have worked when
the flood plain data became available. The solution was to move the
drileway access to the mini -storage, farther to the west.
Discussion followed.
Planning & Zoning Meeting Minutes
June 2, 1987
Page 2 of 5
Lots 26-28 Blk- 1 BM @ BC - Mountain Center Design Modification
Design Review Con t.
Blair motioned to approve the revised site plan as submitted with the
following conditions: 1) a complete grading and drainage plan be
submitted detailing facilities for the treatment of parking lot runoff;
2) a completely dimensioned site plan be submitted showing all planned
improvements, building ties, parking and drive dimensions, parking lot
lighting, etc.; 3) a complete landscaping plan showing all landscaping
and specifying the type of irrigation system to be used; 4) building
elevations be submitted indicating building materials and colors;
5) final plat for Lots 26 and 27, Block 1, Benchmark at Beaver Creek
vacating the existing lot line and utility easement be recorded;
6) a Comprehensive Sign Program be submitted specifying the maximum
sign size for each business, the materials and colors for signs, and
the location and sizes of any project entry signs and directories;
7) details for the trash enclosures be submitted; and 8) approval is
valid only for those uses which are specifically allowed in the IC Zone
District. Any application for a Special Review Use in this project
would be subject to available on-site parking.
Landauer seconded.
Passed unanimously.
Ea lewood - Preliminary Design Review - Meyers Ranch Annexation Con t.
from 11/18/86 Reqular Meeting
Wright stated that at the meeting of November 18, 1986, the Commission
granted conceptual design review approval to the Eaglewood project on
the Meyer's Ranch parcel, vest of Sunridge. That plan consisted of a 5
building project containing 211 residential condominium units and 304
parking spaces. The developer has requested design review approval for -
Phase I of the project which will consist of Building A, located in the
northeast corner of the site. This building will contain 57
condominium units served by approximately 88 parking spaces. Building
A consists of one level of covered parking, with three levals of
condominiums above. Proposed building materials include channel rustic
cedar siding, simulated stone veneer, and asphalt shingles. Plans
submitted include a site plan, grading and drainage plan, utility plan,
snow storage plan, typical floor plans and building elevations. Wright
presented plans for Commission review and comment.
John Werner, developer of project explained plans to Commission and
presented material samples. He stated that the stone veneer would be
used for accent on the stairwells and fireplace chases. Werner
presented photos of residence with stone veneer. He explained that the
roof material is a brown fiberglass shingle.
Glenn Palmer of Contra Ltd., engineer for project, then addressed Staff
comments. He stated that the preliminary plat was approved, but there
were a few details to be worked out with U.E.V.S.D. as far as
correcting an easement that goes across the property, and are working
out details on the Ford ditch easement with Arrowhead. He explained
that they have an approved preliminary set of plans for the Highway 6
access, and as soon as the construction plans are done they will be
submitted. The building ties have changed and will be resubmitted to
staff: details for filter gallery will be submitted; erosion control
Planning & Zoning Meeting Minutes
June 2, 1987
Page 3 of 5
Ea lewood - Preliminary Design evie from 11/18/86 Regular Meeting, Con t.
along riverbank for stormwater discharge have been added to plans and
will be resubmitted; elevations and contour lines have been changed and
will be resubmitted; drainage control for easterly culvert under
Highway 6 have been revised and will rc resubmitted. He stated that
Staff __lggested that they widen the access to accommodate a left turn
lane. pe stated that they prefer not to add a lane because they felt
it was not needed. Palmer then explained details for public streets.
He felt there was adequate storage on-site to accommodate turning. He
explained they were also trying to save as many trees as possible.
Discussion followed on entrance width.
Palmer went on to explain that they have met with the Fire Department,
and the utility plan, regarding location of fire hydrants, are based
Upon input from the Fire Department. Palmer then explained locations
from plans submitted. Palmer went on to explain that Dave krenek of
U.E.V.S.D. had given input on the water line.
Werner then addressed the remainder of the Staff comments and stated
that columns were addressed in the parking level under the building,
and these will be submitted; the landscaping plan is in process, with
an emphasis on the tree buffer between Sunridge and Eaglewood. He
stated they have gone to great lengths to retain the standof
building
es
right at the entrance. These plans will be forthcoming.
finish colors will be noted on the plans. Werner stated that fireplace
limitation due to fractionalization would be no problem.
Wood stated that the entrance to the project now is at 24', and the
curb and gutter widths, if that could be extended to 30-35', would be
acceptable. stepping of buildings
Lamont then explained concerns of landscaping, pP 9
and parking lot from plans submitted. He stated he had a problem with
the synthetic rock and would rather see natural rock.
Werner stated there is a large cost factor in using the synthetic rock.
Lamont stated that a hip roof was suggested for sun access to adjacent
buildings and because si;rface parking is exposed to first level, a
louver system could screen the parking.
Werner then explained site plan to Commission regarding building
layout. He stated he had no problem with putting a hip on Building A
and no problem with screening the parking area.
Lamont felt there was more honesty in architecture if you used real
material instead of synthetic rock.
Werner stated it would be more affordable to use stucco than the
synthetic rock, but telt the rock had more appeal.
Blair agreed with the philosophy, but felt that this material was
substantial and would prefer it over artificial stucco.
Discussion followed on landscaping buffer between Eaglewood and
Sunridge.
Lamont commented and asked if one building would be shading the other
in terms of its sunlight.
Discussion followed.
Blair motioned for preliminary approval for the Eaglewood project with
the following conditions: 1)completion of the subdivision process for
the Meyer's Ranch Annexation property; 2) submittal of access and
Plannin' & Zoning Meeting Minutes
June 2, 1987
Page 4 of S
Ea lewood - preliminary Design Review - Meyer's Ranch Annexation Can't.
from 11/18/86 Regular Meeting. Con t_
entrance design plans which have been approved by the Colorado
Department of Highways; 3) building location to be shown relative to
property lines (building ties); 4) greater detail be provided for
stormwater detention (filter gallery) outlet controls and construction;
S) provide erosion control along riverbank for stormwater discharge;
6) refine grading plan so that all elevations and contour lines relate
properly; 7) provide drainage control for easterly 24" culvert under
Highway 6. Silt and mud may be removed from culvert allowing off-site
drainage to pass through it; 8) project entrance width should be
increased to accommodate a left turn lane; 9) review plans with Eire
Department and address all concerns; 10) review plans with Upper Eagle
Valley Water and Sewer District; 11) provide details of parking level
in Building A, with dimensions and column locations to verify number of
available parking spaces; 12) provide a complete landscaping plan for
Phase I of the project that includes a greater- abundance of material
between Building A and the Sunridge project; 13) show all building
finish colors by manufacturer's stock number on plans; 14) due to
limitation of fireplaces in fractionalized projects, 5 fireplaces must
be eliminated from Building A. Each building or phase must conform
with requirements; 15) the hip roof is acceptable where stipulated on
Building A; 16) louvers will be allowed for the parking garage for
screening purposes; and 17) the stone material be approved as submitted
with specific manufacturer's specifications.
Doll seconded.
Wood stated that with approval of hip roof, Commission should keep
design compatibility in mind.
Lamont stated he would like to see wording that building is not
ey.cessively shading neighboring units.
Donaldson did not believe it would be fair to leave the building form
subject to modification while the applicant is proceeding with
construction drawings.
Lenghty discussion followed on potential shading of adjacent buildings.
Passed unanimously.
The Commission 'then reviewed the site plan for the proposed Eaglewood
project and lengthy discussion followed regarding second access for
site.
Commission concurred that second entrance should be looked into with
State Highway Department.
No formal action was taken -
Reading and Approval of P & Z Minutes of 5/19/8: Regular Meeting
Reynolds stated that page S of 7 of the minutes, line 6 should read
"Reynolds is a bidding contractor" rather than "a contractor for this
job
Landauer motioned to approve the minutes of May 19, 1987, with the
correction as noted.
Doll seconded.
Passed unanimously.
Planning & Zoning Meeting Minutes
June 2, 1987
Page 5 of 5
Other Business
Wright gave Commission members handouts of the Planning and Zoning
Commission Procedures, Rules and Regulations that had just been
completed at the printers.
Blair commented that the flood plain studies done in 1481, were before
the Council several times with a lot of public discussion. He felt the
developer of any project had the obligation to ask what regulations,
specifications, and rules were applicable and where they were
available.
Discussion followed.
There being no further business to discuss, Reynolds motioned to
adjourn the meeting.
Landauer seconded.
Passed unanimously.
Meeting adjourned at 10:00 PM.
Respectfully ' bmitted,
Marg r t
M. Lach
Reco ng Secretary
Commission Approval Date
M. Blair
P. Cuny
T. Landa
M. Donal
C. Gersb
A. Reyno
F. Doll