PZC Minutes 070787RECORD OF PROCEEDINGS
MINUTES OF PLANNING AND ZONING COMMISSION MEETING
JULY 7, 1987
The regular meeting of the Avon Planning and Zoning Commission was held
on July 7, 1987, at 7:10 PM in the Town Council Chambers of the Town of
Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The
meeting was called to order by Chairwoman Pat Cuny.
Members Present: Charlie Gersbach, Mike Blair, Pat Cuny, Frank Doll,
Buz Reynolds, Tom Landauer -
Members Absent: Mark Donaldson
Staff Present: Norm Wood, Director of Engineering and Community
Development - Jim Lamont, Planning Consultant
Ray Wright, Engineering Technician - Maggie Lach,
Recording Secretary
Staff Work Session
Wood reviewed agenda items of July 7, 1987, with Commission members.
7:30 PM - Regular Agenda Items
Lots 23 & 75 Blk. 2, BM C BC - Wal-Mart Shopping Center -- Design
Review
Gersbach stepped down due to a conflict of interest.
Wright stated that at the Commission meeting of April 21, 1987, Palmer
Development was granted conceptual site plan approval and preliminary
design review approval for the buildings for the Wal-Mart Shopping
Center. Since that time, the developer has redesigned the project to
stay within Lots 23 and 75. With the exception of a pedestrian walkway
and a retaining wall, no improvements are planned for the City Market
property. Wright presented plans for Commission review and comment.
Steve Sizymanski of Palmer Development stated tie would Explain the
changes to the site plan. The major change is that the shops and
entrance drive have been Nulled 50 feet from the City Market property
because City Market said they would riot allow them to use their
property or to build there. City Market's explanation was that they
didn't feel there was enough land there and they wanted to protect all
of the parking that they could. Szymanski explained changes from plans
submitted. He stated that atrother change was to push the shops back.
This would maximize the site, and they are trying to maintain as much
square footage as possible. By pushing the shops back, that gave us
the drive area in back, and we have eliminated the head -in parking
which takes away any conflicting backing movement into the main drive.
Szymanski then continued review of plans. He explained that
landscaping remains in front of Wal-Mart and the shops, with a planta:
in the middle of the shops. There is screening for the trash and
between the buildings and the entrance ways all along the wall. Ther
is also a walkway in the back of the shops.
Blair had concerns that the delivery trucks would use the front of the
building rather than the back.
Szymanski stated that the rear of the Wal-Mart building has 2 -way
traffic and is 25' wide.
Reynolds asked if there was adequate parking with this plan.
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Planning & Zoning Meeting Minutes
July 7, 1987
Page 2 of 8
Lots 23 & 75 Blk '' BM @ BC - Wal-Mart Shoppinq Center - Design
Review. Can t.
Szymanski stated that Wal-Mart requires 6/1000 spaces and they are 2
spaces over. He stated they meet the open space requirement, but do
not meet on-site snow storage requirements.
Discussion followed on access for delivery trucks and pedestrian aides
from plans submitted.
Lamont commented on pedestrian access and deliveries. He stated this
site plan has some benefits over some previous ones and also offers
some opportunities. The scale of this project is big and will require
some monitoring and there is growth potential on either- side. The
delivery issue does have some options. One is that the setup of the
parking lot can't be manuevered any other way. it does provide the
opportunity on the northeast to stack delivery vehicles if it becomes
necessary. The covered walkway in front of all of the shops also
offers some opportunities. The width of that pedestrian arcade is such
that hand truck deliveries can be made relatively easy and service the
entire project from the front, particularly if you've got a 6-8' wide
wheelchair ramp. The rear of the building has sufficient lard, given 1
or 2 feet, which is something that can be determined on-site.
Commission then reviewed Staff recommendations.
Szymanski stated that the subdivision replat would be ready for Council
next Tuesday. The grading and drainage plan has been submitted and
needs to be reviewed. There will be a letter of agreement from City
Market regarding the wall to be constructed on a portion of their
property. The building colors for the split cinder blocks on the
retail shops and Wal-Mart will be white for Wal-Mart with a bright
peach accent color and a soft green. The retail shops are the opposite
color. This is Wal -Mart's first white building and they have never
used peach and green on any other buildings ofetstathe ed that moving tz
snow off-site is no problem for the
Blair asked if the Fire Department was satisfied with the access to the
rear of the retail space.
Wood stated the Fire Department had riot reviewed or commented on the
plans yet.
Lamont stated that this project does meet all of the Goals and
Objectives substantially.
Szymanksi stated they are very close to breaking ground. They need
final approval to satisfy the requirements of the Town, and are
finishing the plans and specifications, which should be dove by Friday
to be sent out to bid with the general contractor. Thearcfinancing is
ready to go contingent upon final drawing_ from
Reynolds motioned for approval of the resubmitted plans as submitted,
conditioned upon: 1) complete subdivision process to vacate lot line
between Lots 23 and 75, Block 2,; 2) submittal of a satisfactory
grading and drainage plan for review and approval, that is compatible
with the site plan and building elevations; 3) supply documentation
from City Market agreeing to improvements and changes to Lots 67 and
68; 4) that specific building materials and colors be indicated on
plans; 5) that letter be submitted stating that the developer- agrees to
r -:move snow from the site and transport to an appropriate site when
on-site snow storage proves to be inadequate; and 6) that the Fire
Planning & Zoning Meeting Minutes
July 7, 1987
Page 3 of 8
Lots 2 & 75 B1H BM @ BC - Wal-Mart Shopping Center - Design
Review Con't.
Department approve the access to the rear of the retail shops.
Landauer seconded.
Gersbach abstained.
Motion carried.
Ordinance 87-12 Series of 1987 -_Motor Fuel Dis ensin in the SC Zone
District Resolution 87-12 - Public Hearing
Gersbach rejoined Commission discussion.
Wood stated that the Town Council has requested that Staff prepare an
ordinance amending the Zoning Code to allow motor fuel dispensing as a
Special Review Use in the SC Zone District. This provision was
previously included in the proposed Zoning Code revisions as presented
to the Planning and Zoning Commission and forwarded to the Town
Council. If adopted, the ordinance would define "Motor Fuel
Dispensing" and allow this activity in the SC Zone District when
approved as a Special Review Use. When considering this proposal, the
Commission should consider the intentions outlined for the SC Zone
District and the compatability of the proposed use with other allowed
and Special Review Uses in the SC Zone District. Staff has prepared
Resolution 87-12, which recommends approval of Ordinance 8
Cuny then opened the public hearing.
Wood stated that the current SC Zone District includes eNerything on
the east side of Avon Road, north of the railroad tracks., with the
exception of the Christie Lodge site.
There being no one wishing to be heard, the public hearing was closed.
Discussion followed.
Blair motioned to adopt Resolution 87-12, recommending Council adopt
Ordinance 87-12, an ordinance amending the Zoning Code of the Town of
Avon to allow motor fuel dispensing as a Special Review Use in the SC
Zone District.
Doll seconded.
Passed unanimously.
Tract Q Blk 2 BM @ BC - Hardee's Restaurant_- Design Review
Landauer stepped down due to a potential conflict of interest
Wright stated that Silver Eagle Enterprises has applied for design
review of a proposed Hardee's Restaurant to be located on Tract Q,
Block 2. A similar use and site layout was approved on this parcel
about 2 years ago. The proposed building materials include a stucco
exterior with a mansard roof finished with cedar shakes. The submittal
consists of a site plan, floor plans and elevations, landscape plan,
grading and drainage plan, and color rendering. Wright presented plans
for Commission review and comment.
Bill Pierce, architect and representative of Silver Eagle Enterprises
stated that they do want to put in a Hardee's Restaurant. He explained
they are following the site plan used and approved for Wendy's, which
had been approved for this site. He felt that the building was mare
attractive than the Wendy's. It relies more on the quality of
architecture rather than garish colors. Pierce presented cjl:?r'
rendering for Commission review. He felt that the architecture of
11.
Planning & Zoning Meeting Minutes
July 7, 1987
Page 4 of 8
Tract Q Blk. 2 BM @ BC - Hardee's Restaurant - Design Review Con't.
Hardee's followed the architecture of the First Bank of Avon. He
stated they are proposing to revise some of the materials. There will
be a metal roof and stucco has been added. Pierce then presented the
material color board, explaining finishes on the building. He stated
the building has an atrium on the south with a dining patio. There is
a drive-through window with a canopy. There is adequate parking and
snow storage. The mansard roof is high enough to screen all of the
equipment that goes on the top of the building. The orange tile is
used as an accent. He explained that following Staff c<imments, the
roof has been changed to a standing seam metal, of a brown color. We
have extended the screening along the north side of t(e building to
enclose the gas meter area and roof ladder. We have added more
landscaping to the south and east. Pierce explained from plans
submitted. He stated that the only Staff comment that they do not
agree with is the use of stucco for the screening wall, because there
are u opening doors that are 10' wide for access to the trash behind.
It could conceivably get bumped and banged into, which is difficult to
replace and we may need future access to the walk-in coolers and
freezers that are enclosed by the screen fence. It is impractical to
build a fence out of stucco. He stated they would like to continue to
use a wood screen fence which is 9' high, with a Olympic stain 726,
brown. He stated the fence would be 1 x 8 rough sawn channel rustic.
The deliveries will be made on the north side of the building.
Discussion followed on access for deliveries and plans submitted.
Blair felt that there was too little landscaping on the plan.
Pierce stated there was quite a bit of snow storage. There are
removable concrete planters for the winter.
Lamont felt that on -grade planting areas would be preferable to
removable planters. It might soften the building somewhat.
Blair asked if the architecture could be improved on the building.
Bill Sargent of Silver Eagle Enterprise stated that this plan is the
parent company's design, which is different from the Hardee's in
Glenwood Springs. He stated that this is a new design that has not
been built anywhere yet.
Lamont asked if the roof had to be a mansard design.
Pierce stated that it does have a function providing a flat roof, and
all of the equipment is being screened by it.
Lamont stated that the reason they suggested the stucco wall was to
bring the modern look into town.
Pierce stated that if the roof were higher or the pitch changed, it
would take a big bite out of the canopy area that covers the equipment
He felt it was very similar to the First Bank of Avon in detail.
Discussion followed on roof design.
Gersbach asked how many seats were in the restaurant.
Pierce stated about 90.
Cuny stated she would prefer to see more landscaping.
Blair suggested that plant materials be added to the highway
right-of-way.
Planning & Zoning Meeting Minutes
July 7, 1987
Page 5 of 8
Tract Q Blk. 2 BM @ BC - Hardee's Restaurant - Design. Review, Con"t.
Pierce did not feel that would be a problem.
Lamont asked if there could be a safety buffer between traffic flow and
the pedestrian seating area on the south side. He felt there were
advantages of moving the planter next to the building out to a railing
to contain the pedestrian flow next to the driveway.
Pierce stated there is a 12" curb.
Discussion followed an curb and landscaping from plans submitted.
Pierce then explained the sign program. He stated that they are
proposing 126 square feet of signage. There are signs at the north and
south end of the building of 37 square feet each and signage on the
east and west side of the building of 9 square feet each, and we're
proposing a freestanding sign that has a second sign under it. The
freestanding sign is 18 square feet. The sign under says "Breakfast -
Drive -Through" and is 15 square feet, for a total of 126 square feet.
Doll felt that since they were allowed 64 square feet of signage plus a
50% increase, 96 square feet was adequate.
Reynolds did not see the purpose of 4 signs with a freestanding sign.
If there were 2 building signs he felt that would be adequate.
Discussion followed on plans submitted.
Pierce stated they would like to have the sign that says "Breakfast"
and "Drive -Through". The freestanding sign is 16' tall.
Lamont suggested that as much of the signage, as possible, be
incorporated on the building. He felt that the signage on the building
adds another accent color and design theme. He felt that the location
of this building, the signage as such, should be retained on the
building rather than having a freestanding sign.
Cuny felt that no matter how much signage was in place, people would
see the building because of its location.
Discussion followed on plans submitted regarding the freestanding sigi.
Cuny and Commission felt that "Breakfast" and "Drive -Through" sign
should be located on the building.
Discussion followed.
Doll felt that signs would probably be needed on the west and south
side of the building, but not all the way around the building.
Discussion followed on sign program.
Cuny had an objection to the U.S. flag being flown because she felt
that it was merchandising and marketing the flag in a way that was noi:
meant to be.
Discussion followed on Staff recommendations.
Wood commented on site lighting and stated that the lights that are
proposed are the same type of lighting at Pizza Hut, which are flood
lights, not the down lights like the Design Procedures recommend.
Staff would recommend that the lighting be straight down lighting as
used in Nottingham Park.
Discussion followed.
Blair motioned for final design review approval with conditions of:
1) Town Council approval and the recording of final plat resubdividing
Tract Q it accordance with previous applications for this site; 2)
approval of a variance for setback encroachment as required for the
proposed design; 3) approval for the change in access use if required
by the Colorado Department of Highways; 4) the inclusion of additional
Planning & Zoning Meeting Minutes
July 7, 1987
Page 6 of 8
Tract Q Blk. 2 BM @ BC - Hardee's Restaurant - Design Review. Can't_.
information such as building material colors by manufacturer's stock
number, exterior lighting information and parking lot runoff treatment
facility details; 5) that lan:dscapini plan include 5-9 tall growing
trees planted in the State Highway right-of-way to the west of the
building to include a combination of aspen, Austrian pine and lodgepole
pine; 6> a 30" high patio curb planter be placed around the outside
patio and drive primarily for the purpose of safety; 77 that minor
detail be added to the north and east elevation; and 8) that the sign
program, outside lighting, and fence design be considered as separate
design review items.
Gersbach seconded.
Discussion followed.
Dave Irwin spoke from the audience and stated that there are so many
concerns with certain aspects of the design review that he could not
understand how final approval could be given. It seems that these
concerns could easily be worked out, but there are many little things
that could have an overall effect on the project. Preliminary approval
would seem to make more sense.
Cuny agreed.
Blair felt that with all of the discussion and with the conditions that
were made, that those concerns were covered.
Blair then read back the motion.
Wood stated he had concerns of final approval since the subdivision
process had not yet been completed nor the variance request. These
revised plans were submitted on July 6, 1987, and have not yet been
fully reviewed by Staff.
Pierce stated they would prefer approval on a preliminary basis.
Blair and Gersbach voted aye.
Landauer abstained.
Reynolds, Doll and Cuny voted nay.
Motion did not carry and Cuny asked for another motion.
Gersbach motioned for preliminary approval with the same conditiuna
previously mentioned.
Doll seconded.
Landauer abstained.
Motion carried.
Tract Q Blk. 2 BM @ BC - Variance Request - Front Lot Setback
Resolution 87-13 - Public Hearing
Landauer stepped down due to a potential conflict of interest.
Wright stated that the applicant has requested a variance from the 25
foot setback for the proposed Hardee'=_ Restaurant. The requested
variance is for O setback for drive through canopy and 12 foot setback:
for building. The front lot line is along Avon Road which has a very
wide right-of-way in that area of approximately 260 feet. The site i5
approximately 80 feet from the edge of the existing roadway with the
area between being well landscaped.
Bill Pierce, representative of Silver Eagle Enterprise stated that this
is the same type of variance as was previously approved for Wendy's -
He felt that due to the size of the lot, this would prove to be a
hardship if the variance were not granted.
P1 ng & Zoning Meeting Minutes
Ji- 7, 1987
Pe 7 of 8
Tract Q Blk. 2. BM G BC - Variance Request - Front Lot Setback
Resolution 87-13 - Public Hearing, Con't.
Discussion followed.
Cuny then opened the public hearing.
There being no one wishing to be heard, the public hearing was closed.
Reynolds motioned to adopt Resolution 87-13, approving a variance
request to allow O setback for a drive through canopy, and a 12 foot
setback for the building, from the Avon Road right-of-way for the
proposed Hardee's Restaurant on Tract D, Black 2, as shown in design
review application 87-31. The variance complies with Section 17.36.040
Approval Criteria, and Section 17.36.050 Findings Required.
Doll seconded.
Landauer abstained.
Motion carried.
Lot 33, Blk. 2 BM @ BC - Greenhouse Addition - Design Review
Landauer rejoined Commission discussion.
Wright stated that David Irwin, representing the owners of the duplex
residence located on Lot 33, has applied for design review of a
greenhouse type addition to each side of the duplex. =ach addition is
approximately 250 square feet in area with a small decn ttached.
Building materials are proposed to match existing finishes. A portion
of each of the new roofs will be glass, with the remainder being wood
shakes.
David Irwin, represent=ng the owners stated that he originally designed
and built this duplex. He stated this is a nice addition that blinds
into the original concept of the building. The greenhouse has the same
roof pitch as the original roof, There is a greenhouse for each side
of the duplex and has been designed to make it look like a single
structure. There are 2 glass panels that are triangle shaped, and the
rest of the roof is shaped to match the existing. The deck area will
be increased slightly in size to blend in with the new roof area.
There are no setback infringements with the revised plans. Irwin
explained addition from plans submitted.
Doll motioned to approve the greenhouse addition as submitted.
Landauer scconded.
Passed unanimously.
Reading & Approval of P & Z Minutes of 6/16/87 Regular Meeting, and
Continued to June 24, 1987
Doll motioned to approve the minutes of the June 16, 1987, regular
meeting and continued to mune 24, 1987, as submitted.
Landauer seconded.
Passed unanimously.
Other Business
Wright stated that Vail Imports in the Barshop Pusildiog would be coming
back in to request a larger ousiness sign and asked that t:ie Commission
look at his present sign when in the area. The sign. is 24 square feet.
Reynolds had concerns of the Colorado Mountain Express parking lot.
Wright stated that Staff has requested that they complete the entire
project by the end of July.
Planning & Zoning Meeting Minutes
July 7, 1987
Page 8 of 8
Other Business Con t.
Reynolds mentioned the possibility of going to Council with the idea
an alternate for the Commission.
Cuny stated that unless someone sits in on the Commission meetings,
they would have to be here for every meeting.
Discussion followed.
Cuny stated that there are times when Commission members have to be
gone or step down. The reason the Commission is here is to act on
behalf of the Town. She felt that the reasons for stepping down had
be closely looked at. Perhaps some of the people are stepping down
when they don't have to or they're stepping dot -in more often than
they're serving on the Commission. She felt that should be evaluatec
before looking into alternates.
Gersbach felt alternates were cumbersome.
Cuny suggested that if Commission members would be in conflict, that
Staff be notified before the meeting.
Discussion followed.
Slair recommended that another member be added, or ask the Commissior
to consider his position on the Commission, or have the Commission
consider well ahead of time whether they will have a conflict and
advise the Staff.
Discussion followed.
Cur.y mentioned concerns of the Hardee's parking lot.
Discussion followed.
There being no further business to discuss, Landar..er motioned to
adjourn the meeting.
Blair seconded.
Passed unanimously.
Meeting adjourned at 10:20 PM.
sp tfully mitted,
ar aret M. Lach
Recor i g Secretary
Commission Approval / _ Date 7-a 7
M. Blair
P. Cuny
T. Landa
M. Donal
C. Gersb
A. Reyna
F. Doll
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