PZC Minutes 072187RECORD OF PROCEEDINGS
MINUTES OF PLANNING AND ZONING COMMISSION MEETING
JULY 21, 1987
The regular meeting of the Avon Planning and Zoning Commission was held
on July 21, 1987, at 7:35 PM in the Town Council. Chambers of the Town
of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The
meeting was called to order by Chairwoman Pat Cuny.
Members Present: Pat Cuny, Charlie Gersbach, Buz Reynolds, Frank Doll,
Mike Blair, Mark Donaldson
Members Absent: Tom Landauer
Staff Present: Norm Wood, Director of Engineering and Community
Development - Jim Lamont, Planning Consultant
Maggie Lach, Recording Secretary
Tract Q Blk 2 BM @ BC - Hardee's Restaurant - Desian Review
Wood stated that the Commission considered design review application
for the proposed Hardee's Restaurant at the July 7, 1987, regular -
meeting. The proposed design included a 3,485 square foot, one stray
stucco building with standing seam metal mansard roof and a seating
area of 1,226 square feet. The proposed site plan indicated building
and drive -up canopy encroachment into the 25 foot setback along Avon
Road and a paved parking area with 23 parking spaces plus 7 stacking
spaces for the drive -up window. The Commission gave preliminary
approval subject to a number of design revisions and site factor
conditions being completed prior to final design consideration.
Changes to address those considerations are: 1) orange tile band has
been extended around east, north and west sides of building for added
accent; 2) mansard roof will be enclosed on back side and equipment on
roof will be painted to match grey ballast on flat portion of roof to
improve visual appearance from above; 3) a raised stucco planter has
been added to separate the outdoor dining area from vehicular
circulation area. Revised landscape plan also includes additional
plant materials; 4) the fence enclosing the walk-in freezer and trash
storage area has been expanded and modified to include stucco columns,
to match building, with R.S. channel rustic clear heart redwood panels;
and 5) the sign program has been revised to include 37.11 square feet
on both the north and south side of the building roof and 16 square
feet for the west building wall (breakfast/drive-thru). Wood stated
that Staff recommends approval be subject to: 1) approval and recording
of a final plat for the resubdivision of Tract Q prior to the issuance
of a building permit; 2) conformance with any requirements of the State
Highway Department with regard to access to the site from Avon Road; 3)
the exterior down lights be high pressure sodium fixtures at mounting
height not exceeding 25 feet; and 4) submission of an approved grading
and drainage plan prior to issuance of a building permit. Wood also
noted that Jim Otis, owner of Lot 65, southeast of this project, was
requesting consideration of a 5' greenstrip along the lot line or to
work something out in the form of an easement along there. He did not
feel that a 12' width strip of driveway would function on its own, and
felt it should be incorporated with his lot some way to increase the
width.
Becky Dyke, representative of Bill Fierce was present.
Planning & Zoning Meeting Minutes
July 21, 1967
Page 2 of 5
Tract Q Blk. 2. BM @ BC - Hardee*% Restaurant - Design Review,.,Con t.
Lamont stated that Staff had met with the architect and applicant to
discuss the modifications to the building. Lamont Explained change=
from plans submitted. He explained there were modifications to the
south side of the building and the planters had been moved away from
the building. Low spreading junipers have been added in between the
access road. He stated brick pavers were added to the east entrance
for highlighting. Pine trees have been added on the rear west side of
the building. Lamont continued ._,Ulanation from plans submitted. He
stated there iv, orange tile on the exterior of the building above the
doorway and is wrapped on both sides of the building. There is a
heavier standing rib roof and the roof equipment will be painted grey.
The fence has been broken with landscaping.
Discussion followed on separation of common easment.
Lamont did not feel that it made sense to put a 4' wide landscaping
strip on a functioning street at this point. It does make sense to
work out some sort of common easement. If this road is ever closed,
then there will be a question about how big the driveway needs to be.
Having the driveway on their property is the appropriate solution.
Where we have not had agreement, other than from the applicant and
architect, is on our proposed 50' right-of-way through the center of
Cunningham's site. The appropriate place to deal with that is in front
of Council with the subdivision process. Lamont stated that when you
put a building in the middle of a parking lot, subdivide it off with
another piece of property, there should be some sort of definition
between property lines. He felt you have to define the entrance on the
north and exit on the south, with a minimum 4' wide
sidewalk or
sidewalk on
landscape area. He felt it would be appropriate
the east property line that ties through to the new sidewalk being put
in on the north, so it at least takes you to Lot 65.
He believed there should be some division of that property in terms of
visual and physical separation.
Discussion followed on parking, road access and staff recommendations.
Discussion then followed on menu board signage.
Wood stated that the menu board was open to interpretation for
inclusion of square footage for total signage.
Blair believed it was decided not to count the menu board because some
of the other signage was being removed.
Discussion followed.
Blair felt that applicant and architect responded very completely to
requests made at the last meeting.
Blair motioned to grant final design review approval for the proposed
Hardee's with the following conditions: 1) the approval and recording
Of a final plat for the resubdivision of Tract Q prior to the issuance
of a building permit; 2) conformance with any requirements of the State
Highway Department with regard to access to the site from Avon road; 3)
the exterior down lights be high pressure sodium rixtures at mounting
height not exceeding 25 feet; 4) submission of an approved grading an; -
drainage plan prior to issuance of a building permit; 5) that Lhe
Council and the applicant consider the joint access along the southerly
side of the property at the subdivision plat consideration; and 6) that
Planning & Zoning Meeting Minutes
July 21, 1987
Page 3 of 5
Tract QBlk. 2 BM @ BC - Hardee—'s Restaurant - Design Review Con"t.
the divider or side walkway along the easterly boundary be considered
by the applicant and the Council at the subdivision plat consideration.
Donaldson seconded.
Passed unanimously.
Lot 33 Bl k. 1, BM @ BC - Barshop Building - Vail Discount Tires and
imports Garage - Sion Modification - Design Review
Wood stated that Peel/Warren Architects, on behalf of Jim Verhey, have
requested design review approval for modifications to the approved sign
program for the Avon Service Center (Barshop Building) located on Lot
33, Block 1. The requested modification would increase allowable
signage from 24 square feet to 36 square feet per tenant. He explained
that the current dimensions from the previously approved sign program
called far a block area of 2' x 12'. The request now is to modify that
2' to 3' x 12', for a total of 36 square feet on each side. In the
previous approval, the building could have a variance for up to 72
square feet. The proposed modification is in conformance with what is
allowed for the building. At the time the Staff report was written, we
had a letter stating that this would still be subject to approval from
Mr. Barshop. Since that time we have received another letter from
Kathy Warren of Peel/Warren Architects which states that Mr. Barshop
has confirmed to them that he is recommending approval of the
modificatic-'s. There is also a copy of the building elevation showing
the proposed square footage of signage as opposed to the current
signage amount.
Jim Verhey, applicant stated that he believed, initially, that 24
square feet would be enough, but it is now too small. He did not feel
that the increase in signage would be out of line for the IC area.
Discussion followed on sign.
Gersbach asked if a sign could be put on the east side of the building
too.
Verhey stated that the building is divided down the middle and would
short-change the tenant on the west, if you're looking for Interstate
exposure. Mr. Barshop does not want both signs on the side of the
building. Each tenant is allowed his own sign.
Discussion followed on roof signage.
Gersbach asked if applicant could cut down on what the sign says.
Verhey agreed that sign is too wordy and changing it is under
consideration.
Cuny could not understand why the sign needed to be seen from the
interstate.
t of the population in the valley is
Verhey stated that a large segmen
living down valley, and locals will be passing by, and if they're not
able to see the sign, it would be tough on the business and that's what
the signage is for.
Cuny felt that the proposed sign would be too large.
Gersbach stated that the location of the site has a lot to do with it.
Verhey agreed and stated they are still within the parameters of what's
allowed for the square footage.
Blair felt that. the sign expansion was not out of scale with the
Planning & Zoning Meeting Minutes
July 21, 1987
Page 4 of 5
I_ot ,It Blk 1 BM C BC Barshop Building - Vail Imports - Sian
riodification - Design Review, Lon t.
building or the design.
Discussion followed.
Donaldson stated he was encouraged by the quality of the first sign
that was put up, and did not have a problem with enlargement for that
area for the purpose.
Discussion followed.
Donaldson motioned to approve the modifications to the sign program for
the Avon Service Center, allowing an increase of the allowable signage
from 24 square feet to 36 square feet per tenant, and the previously
approved provisions of the sign program are to remain in effect.
Gersbach seconded.
Passed unanimliusly.
Reading & Approval of P & Z Minutes of 7/7/87 Regular Meeting
Cuny stated, for clarification, that the second to last sentence on the
first page shoulr read, "...the rear of the Wal-Mart building...."
Reynolds motioned to approve the minutes of the July 7, 1987, regular-
meeting.
Doll seconded.
Passed unanimously.
Other Business
Cuny stated that each member had received a copy of Resolution 82-6
regarding conlicts of interest.
Wood stated that he had ordered some books aimed for Planning and
Zoning Commission members.
Wood stated that Staff found that the contractors doing the work that
is going on, on Avon Road, may need some of the material on the Sunroad
property for backfill of the culverts going in, in conjunction with the
Avon Road widening project. He felt that tl.e Commission should discuss
what's going on with that property.
Glenn Palmer of Contra Ltd., engineer for the Sunroad property
presented plans for Commission review. He explained that when Sunroad
was originally planning on building a road, they wanted to make sure
they could continue the road and service to Beaver Creek Boulevard by
building a triangular median with curb and gutter in Avon Road. This
is to access the Avon Road right-of-way. He stated that since they
were widening so much, in order to get to the tangent of the road, they
had to come a little bit on the Sunroad property, which is where they
stopped. They wanted to make sure that by building curb and gutter
now, it would not have to be ripped out next year.
Discussion followed on plans submitted.
Palmer stated that this request is to borrow some material for Sunroad
Enterprises who is paying for the lanes where Avon Road is being
widened.
Discussion followed.
Wood suggested that criteria be included such that approval be limited
to 500 cubic yards of excavated material and that the excavation area
be graded such that it drains and is revegetated for a natural
appearance.
Planning & Zoning
July 21, 1987
Page 5 of 5
Meeting Minutes
Other Busine55, Con'_t.
Palmer stated that the topsoil is a minimum of 2' deep and they need
1-2', and they have to dig 2 to get the material. Chen and
Associates felt it might not be worth tt.= trcuL- e to go after the dirt
there because it's very dry material. He statea they may not even use
the material from that site.
Discussion followed on proposed excavation site.
Blair motioned to approve the excavation permit for Sunroad Capital
Corporation, Lots i and 2, Sunroad Subdivision for the Avon Road
widening project. The excavation is to take place within the proposed
road right-of-way as indicated on the plans submitted on July 21, 1987:
the excavation not exceed 500 cubic yards of material; that the
excavation material be used on the adjacent road widening project,
including fill material ar-td landscaping; that the excavation be
restored with on-site material; that depression be drained as much as
possible, either through horizontal or vertical means: that the area be
regraded so that it can be revegetated with native seed; and that
restoration be completed by November of 1987.
Donaldson seconded.
Passed unanimously.
Wood mentioned the Vintage Car Race to be held on July 24 through 26,
1987, and stated volunteers and marshalls were still needed. He stated
a meeting would be held on July 23, 1987, at 7:00 PM in the Council
Chambers.
There being no further business to discuss, Doll motioned to adjourn
the meeting.
Reynolds seconded.
Passed unanimously.
Meeting adjourned at 9:05 PM.
' s ectfullyi tteG, �4u
ar a e
Recor ' g Secretary
Commission Approval V^tc
T
M. Blair
P. Cuny
T. Landa
M. Donal
C. 6ersb
A. Reynold
F. Doll —� _